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HomeMy WebLinkAboutFY 2005-2006 Town of Trophy Club Approved BudgetTOWN OF TROPHY CLUB FISCAL YEAR 2005-2006 BUDGET MAYOR NICK SANDERS MAYOR PRO TEM PAM CATES COUNCIL MEMBER SUSAN EDSTROM COUNCIL MEMBER BEVERLY FOLEY COUNCIL MEMBER SCOTT SPENCE COUNCIL MEMBER ROGER WILLIAMS TOWN MANAGER DONNA WELSH FINANCE DIRECTOR ROGER UNGER COMPARISON OF ANNUAL EXPENSES/REVENUES 2003/2004 2004/2005 2004/2005 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010Actual Budget @ 6/30/05 Projected Proposed Projected Projected Projected ProjectedRevenue 5,397,276 4,869,360 4,208,194 4,978,080 5,164,605 5,532,543 5,736,830 5,878,125 6,055,586 Marshall Creek Park Fund Revenue 89,634 97,640 71,665 97,637 100,569 103,585 106,692 109,893 113,189 TOTAL REVENUE 5,486,911 4,967,000 4,279,859 5,075,717 5,265,174 5,636,128 5,843,523 5,988,017 6,168,775 022: Storm Sewer(20,414) (18,906) (4,334) (18,906) (29,400) (30,000) (30,600) (31,200) (31,800) 025: Emergency Medical Services(396,954) (413,865) (283,234) (380,536) (427,396) (434,401) (453,002) (473,328) (495,928) 030: Administration(785,879) (762,896) (542,037) (804,022) (782,911) (837,683) (867,503) (902,630) (935,120) 033: Information Systems(55,574) (89,391) (71,224) (109,866) (82,184) (81,133) (83,808) (87,145) (90,655) 034: Legal(124,259) (145,960) (152,705) (295,230) (125,765) (128,163) (130,620) (133,140) (135,724) 035: Police/EMS/Court/Code Enforcement - - - - - - - - - 035: Police/Animal Control/Code Enforcement*(1,289,864) (1,124,974) (802,964) (1,112,265) (1,072,262) (1,167,962) (1,216,240) (1,266,787) (1,313,560) 036: Municipal Court(72,112) (76,279) (23,504) (33,039) (41,970) (43,167) (46,422) (47,767) (51,233) 040: Public Works - - - - - - - - - 042: Parks & Recreation(1,396,003) (801,001) (559,960) (783,967) (721,134) (697,849) (715,876) (743,574) (765,954) General Parks & Recreation(386,480) (513,020) (550,114) (525,023) (539,684) (563,891) (582,648) Independence Park(81,797) (37,745) (55,683) (25,989) (27,060) (28,179) (29,348) (30,568) Harmony Park(82,604) (23,670) (44,011) (11,908) (11,838) (12,265) (12,709) (13,171) Beck Park(14,801) (11,080) (17,739) (20,458) (20,252) (20,538) (20,835) (21,144) Lakeview Soccer Fields(22,306) (12,609) (22,180) (18,073) (17,989) (18,396) (18,816) (19,247) Medians/Common Areas(147,838) (88,377) (131,335) (94,592) (95,686) (96,814) (97,977) (99,175) 042 (002): Pool(132,991) (122,542) (71,413) (133,173) (137,415) (139,482) (141,664) (143,998) (146,425) 043: Community Development- (747,688) (373,335) (741,277) (983,122) (970,361) (1,003,939) (1,059,578) (1,082,915) 044: Planning & Zoning(56,425) (54,365) (35,715) (57,599) (55,975) (57,940) (60,232) (62,560) (64,983) 045: Fire Department(632,524) (786,734) (619,731) (764,592) (784,543) (984,630) (1,043,936) (1,083,805) (1,129,913) 142: Marshall Creek Park Fund Expenses(91,190) (97,640) (54,594) (98,836) (115,390) (89,917) (85,295) (85,646) (87,054) TOTAL EXPENSES(5,054,189) (5,242,241) (3,594,750) (5,333,308) (5,359,465) (5,662,690) (5,879,139) (6,121,158) (6,331,263) Net Operating Revenue432,721 (275,241) 685,109 (257,592) (94,291) (26,561) (35,616) (133,141) (162,488) Total Shortfall In Operational Expenses Over Next 3 Years(156,469) (195,319) (331,246) INTEREST AND SINKING REVENUE 413,566 414,522 308,560 420,745 541,683 563,885 593,582 615,207 632,069 INTEREST AND SINKING EXPENSES(546,401) (546,170) (134,066) (546,401) (541,683) (543,870) (545,008) (545,070) (546,100) Debt Service Shortfall(132,835) (131,648) 174,494 (125,656) - 20,015 48,574 70,137 85,969 Transferred From General Fund41,000 131,648 348,988 131,648 - - - - - REVENUE SHORT FALL/SURPLUS 391,721 (406,888) 859,603 (383,248) (94,291) (6,546) 12,957 (63,005) (76,519) * FY05/06: Animal Control/Code Enforcement moved to Community Development. COMPARATIVE ANALYSIS TOWN EMPLOYEES FY04/05 VERSUS FY05/06Number of Percent Total Twn Number of Percent Total TwnEmployees Shared Employees Employees Shared EmployeesTown Manager 1 100% 1 Town Manager 1 100% 1Town Attorney 1 100% 1 Town Attorney 1 100% 1Administrative Asst/Human Resources 1 50% 0.5 Administrative Asst/Human Resources 0 50% 0Town Secretary/Human Resources Manager 1 50% 0.5 Town Secretary/Human Resources Manager 1 50% 0.5Assistant Town Manager/Finance Director 1 50% 0.5 Assistant Town Manager/Finance Director 1 50% 0.5Information Systems Manager 1 50% 0.5 Information Systems Manager 1 50% 0.5Network Support Specialist 1 50% 0.5 Network Support Specialist 1 50% 0.5Computer Support Specialist 1 50% 0.5 Computer Support Specialist 1 50% 0.5Financial Analyst 1 50% 0.5 Financial Analyst 1 50% 0.5Senior Accountant 1 50% 0.5 Senior Accountant 1 50% 0.5Ordinance/Legal Assistant 1 100% 1 Ordinance/Legal Assistant 1 100% 1Customer Service Representative 1 50% 0.5 Customer Service Representative 0 50% 0Court Clerk/Administrative Assistant 1 100% 1 Court Clerk/Administrative Assistant 1 50% 0.5Employees performing Twn Functions 13Financial Analyst/Court Administrator 1 100% 1Total Town FTE Admin Employees 8.5 Employees performing Twn Functions 12Total Town FTE Admin Employees 8Community Development Manager 0 100% 0 Community Development Manager 1 50% 0.5Permit Clerk/Customer Service Representative 1 50% 0.5 Permit Clerk/Customer Service Representative 1 50% 0.5Environmental Coordinator/Administrative Assistant 1 50% 0.5 Environmental Coordinator/Administrative Assistant 1 50% 0.5Employees performing Twn Functions 2Operations Engineer/Street Superintendent 1 100% 1Total Town FTE CD Employees 1 Employees performing Twn Functions 4Total Town FTE CD Employees 2.5Parks & Recreation Administrator 1 100% 1 Parks & Recreation Director 1 100% 1Landscape Supervisor 1 100% 1 Landscape Supervisor 1 100% 1Landscape/Streets Worker 4 100% 4 Landscape/Streets Worker 0 100% 0Maintenance Worker 1 100% 1 Maintenance Worker 6 100% 6Community Coordinator/Administrative Assistant 1 50% 0.5 Community Coordinator/Administrative Assistant 1 50% 0.5Employees performing Twn Functions 8 Employees performing Twn Functions 9Total Town FTE Parks and Landscape 7.5 Total Town FTE Parks and Landscape 8.5Total Non DPS Employees performing Twn functions 23 Total Non DPS Employees performing Twn functions 25Total Town Non DPS FTE 17 Total Town Non DPS FTE 19*Anticipates bringing Landscape maintenance in house.PARKS & RECREATIONTOWN ADMINISTRATION2005-062005-062004-05TOWN ADMINISTRATIONTOWN COMMUNITY DEVELOPMENT PARKS & RECREATION*2004-05TOWN COMMUNITY DEVELOPMENT COMPARATIVE ANALYSIS TOWN EMPLOYEES FY04/05 VERSUS FY05/06Number of Percent Total Twn Number of Percent Total TwnEmployees Shared Employees Employees Shared EmployeesFire/EMS Captain 1 49% 0.49 Fire/EMS Captain 1 49% 0.49Fire/EMS Lieutenant 3 49% 1.47 Fire/EMS Lieutenant 3 49% 1.47Fire Fighter/EMT-P 6 49% 2.94 Fire Fighter/EMT-P 6 49% 2.94Employees performing Town functions 10 Employees performing Town functions 10Total Town FTE EMS Personnel 4.9 Total Town FTE EMS Personnel 4.9Director, Police & Fire Services 1 50% 0.5 Director, Police & Fire Services 1 50% 0.5Police Lieutenant 1 100% 1 Police Captain 1 100% 1Police Sergeant 2 100% 2 Police Sergeant 2 100% 2Police Corporal 0 100% 0 Police Corporal 0 100% 0Detective/CID Sergeant 1 100% 1 Detective/CID Sergeant 1 100% 1Patrol Officer 5 100% 5 Patrol Officer 5 100% 5Police Officer/Firefighter/EMT 2.5 50% 1.25 Police Officer/Firefighter/EMT 3 50% 1.5School Resource Officer 1 100% 1 School Resource Officer 1 100% 1Animal Control/Code Enforcement Officer 1 100% 1 Animal Control/Code Enforcement Officer 1 100% 1Administrative Assistant 1 50% 0.5 Administrative Assistant 1 50% 0.5Employees performing Town functions 15.5 Employees performing Town functions 16Total Town FTE Police Personnel 13.25 Total Town FTE Police Personnel 13.5Number of Percent Total Twn Number of Percent Total TwnEmployees Shared Employees Employees Shared EmployeesDirector, Police & Fire Services 1 50% 0.5 Director, Police & Fire Services 1 50% 0.5Fire/EMS Captain 1 51% 0.51 Fire/EMS Captain 1 51% 0.51Fire/EMS Lieutenant 3 51% 1.53 Fire/EMS Lieutenant 3 51% 1.53Police Officer/Firefighter/EMT 2.5 50% 1.25 Police Officer/Firefighter/EMT 3 50% 1.5Fire FIghter/EMT-P 6 51% 3.06 Fire FIghter/EMT-P 6 51% 3.06Administrative Assistant 1 50% 0.5 Administrative Assistant 1 50% 0.5Employees performing Town functions 14.5 Employees performing Town functions 15Total Town FTE EMS Personnel 7.35 Total Town FTE EMS Personnel 7.6TOTAL EMP'S PERFORMING TWN DPS FUNCTIONS 40 TOTAL EMP'S PERFORMING TWN DPS FUNCTIONS 41TOTAL TOWN FTE PERFORMING DPS FUNCTIONS 25.5 TOTAL TOWN FTE PERFORMING DPS FUNCTIONS 26TOWN EMS DEPARTMENT2005-06DPS FUNCTION2005-06TOWN FIRE DEPARTMENTTOWN POLICE DEPARTMENTTOWN FIRE DEPARTMENT*2004-052004-05DPS FUNCTIONTOWN EMS DEPARTMENTTOWN POLICE DEPARTMENT COMPARATIVE ANALYSIS TOWN EMPLOYEES FY04/05 VERSUS FY05/06TOTAL EMP'S PERFORMING TOWN FUNCTIONS 63 TOTAL EMP'S PERFORMING TOWN FUNCTIONS 66TOTAL TOWN FTE42.5 TOTAL TOWN FTE45SEASONAL EMPLOYEES (POOL) FTE 3.17 SEASONAL EMPLOYEES (POOL) FTE 3.19 TOTAL TOWN FTE 45.67 TOTAL TOWN FTE 48.19Total Municipal Employees less seasonal employees including MUD 64.5 Total Municipal Employees less seasonal employees including MUD 66* First year for Fire Department on Town2005-062004-05 TOWN OF TROPHY CLUB, TEXASANNUAL BUDGET 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005O&M0.33700 0.40040 0.40600 0.41500 0.41750 0.40041 0.38751 0.37751 0.37751 0.35963I & S0.073000.065400.059800.045510.043010.040100.053000.053000.053000.07088TAX RATE 0.41000 0.46580 0.46580 0.46051 0.46051 0.44051 0.44051 0.43051 0.43051 0.4305182%86%87%90%91%91%88%88%88%84%18%14%13%10%9%9%12%12%12%16%0%20%40%60%80%100%1996 1997 1998 1999 2000 2001 2002 2003 2004 2005AD VALOREM TAX DISTRIBUTION (%)TEN YEAR HISTORYI & S %O&M %“A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXASANNUAL BUDGET 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005VALUE ($M)271.2 303.9 330.9 376.5 455.7 497.6 528.3 564.6 571.8 598.3$0$100$200$300$400$500$6001996 1997 1998 1999 2000 2001 2002 2003 2004 2005TOWN ASSESSED VALUE ($M)TEN YEAR HISTORY“A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND REVENUES “A GREAT PLACE TO CALL HOME” REVENUE BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED ACCOUNTACTUALBUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION 2003/2004 2004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 TAXES40000Property Taxes (2,134,901) (2,158,769) (2,167,926) (2,189,000) (2,193,743) (2,317,276) (2,453,427) (2,549,827) (2,648,637) 40005Property Taxes/Prior Years (21,084) (17,000) (7,135) (18,500) (19,000) (19,000) (19,000) (19,000) (19,000) 40015Property Taxes/P & I (14,747) (16,000) (10,577) (16,500) (16,000) (16,000) (16,000) (16,000) (16,000) 40025Mixed Beverage Tax (9,043) (13,000) (4,221) (8,400) (16,000) (19,000) (19,570) (20,157) (20,762) 40030City Sales Tax (381,575) (428,000) (194,505) (365,000) (400,000) (425,000) (433,500) (442,170) (451,013) TOTAL TAXES(2,561,350) (2,632,769)(2,384,364)(2,597,400) (2,644,743) (2,796,276) (2,941,497) (3,047,154) (3,155,412) FRANCHISE FEES41000Electric/Gas (285,539) (292,656) (289,114) (289,114) (301,436) (310,479) (319,793) (329,387) (339,269) 41005Telecommunications (53,029) (57,000) (27,625) (55,000) (58,710) (60,471) (62,285) (64,154) (66,079) 41010Cable (28,156) (32,500) (28,738) (28,738) (32,500) (32,500) (32,500) (32,500) (32,500) 41015Trinity Waste (15,252) (18,666) (10,112) (19,500) (23,203) (23,656) (24,109) (24,562) (25,015) 40240Other - - - - - - - - - TOTAL FRANCHISE FEES(381,976) (400,822) (355,588) (392,352) (415,849) (427,106) (438,688) (450,603) (462,863) PERMITS, LICENSES AND FEES42000P & Z Administrative Fees (5,628) (2,625) (7,070) (7,700) (6,000) (6,300) (6,615) (6,946) (7,293) 42005Developer Fees - (25,000) - (10,000) (25,000) (25,000) (25,000) (25,000) (25,000) 42010Building Permits (125,414) (200,000) (212,769) (250,000) (295,000) (355,000) (355,000) (355,000) (355,000) 42015Misc Permits (24,465) (10,200) (14,135) (15,000) (15,404) (15,712) (16,026) (16,347) (16,674) 42020Zoning Fees (11,806) (5,000) (2,794) (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) 42025Platting Fees (6,924) (7,500) - (4,000) (7,500) (7,500) (7,500) (7,500) (7,500) 42030Trash Revenue (298,921) (307,362) (220,776) (296,500) (277,536) (283,200) (288,864) (294,528) (300,192) 42035Plumbing Inspections (23,358) (20,000) (24,191) (32,255) (32,000) (38,509) (38,509) (38,509) (38,509) 42040Storm Drainage (57,076) (31,746) (27,337) (31,750) (29,400) (30,000) (30,600) (31,200) (31,800) TOTAL PERMITS, LICENSES, FEES(553,591) (609,433) (509,073) (652,205) (692,840) (766,221) (773,114) (780,029) (786,967) PUBLIC SAFETY & COURT 43000EMS Runs (43,061) (73,600) (74,378) (101,000) (108,000) (113,400) (116,802) (120,306) (123,915) 43010Denton County Pledge - EMS (4,128) (4,680) (3,249) (4,330) (5,008) (5,258) (5,416) (5,579) (5,746) 43099Misc EMS Revenue - (2,000) - (1,000) (2,000) (2,000) (2,000) (2,000) (2,000) 43100Municipal Court Fines/Fees (89,268) (92,700) (59,530) (90,000) (95,481) (98,345) (101,296) (104,335) (107,465) 43200Cop Grants of all type (225,634) - (5,742) (5,742) - - - - - 43210TCLEOSE Training Allotment (1,587) (2,000) (1,882) (1,900) (2,000) (2,000) (2,000) (2,000) (2,000) 43225Animal Registration/Donations (3,301) (4,500) (2,656) (3,600) (3,000) (3,000) (3,000) (3,000) (3,000) 43215Insurance Settlements - - (390) (390) - - - - - 432xxBulletproof Vest Grant - - - - - - 43230School Resource Ofcr Reimb (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) (15,000) 43399 Misc Police Revenue (6,435) (1,000) 2,941 (4,200) (1,000) (1,000) (1,000) (1,000) (1,000) REVENUE BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTED ACCOUNTACTUALBUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION 2003/2004 2004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/201043400Fire Inspections - - - - - - - - - 43415Denton County Pledge-Fire (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) 43420Contribution from MUD1 (For Fire) (350,880) (440,350) (329,311) (398,989) (446,878) (552,730) (586,398) (609,031) (635,207) 43425Contribution from MUD2 (For Fire) (280,693) (335,384) (254,654) (303,828) (326,665) (420,900) (446,538) (463,773) (483,706) 43599Misc Fire Revenue (Including Grants) (13,915) (1,000) (38,759) (51,775) (1,000) (1,000) (1,000) (1,000) (1,000) TOTAL PUBLIC SAFETY & COURT(1,043,902) (982,214) (792,611) (991,754) (1,016,032) (1,224,634) (1,290,450) (1,337,024) (1,390,039) PARK AND POOL 44010Park Revenues (25,037) (39,483) (13,373) (23,000) (42,723) (31,443) (31,443) (31,443) (31,443) 44035Pool Revenues (18,038) (14,700) (18,392) (25,000) (27,500) (28,875) (30,319) (31,835) (33,426) TOTAL PARK AND POOL(43,075) (54,183) (31,766) (48,000) (70,223) (60,318) (61,762) (63,278) (64,869) MISCELLANEOUS INCOME49005Loan Proceeds - - (38,000) (38,000) - - - - - 49010Interest Income (20,635) (23,500) (28,135) (57,000) (40,200) (38,000) (35,000) (31,200) (26,600) 49016Nextel Tower Revenue - - - - (27,500) (30,000) (30,000) (30,000) (30,000) 49025Auction Sales (10,134) (2,500) - - (2,500) (2,500) (2,500) (2,500) (2,500) 49030Vending Revenue - - - - (500) (500) (500) (500) (500) 49031County Vehicle Reg. Fees - - - - (4,953) (4,953) (4,953) (4,953) (4,953) 49035Reserves* - - - - - - - - - 490454th of July Celebration (30,462) - (11,350) (11,600) - - - - - 49055 Community Events Revenue (1,162) - (4,523) (5,000) (500) (500) (500) (500) (500) 49130 Intergov Transfers/EDC's, MUD (64,051) (37,658) (3,494) (37,658) (56,883) (46,883) (46,883) (46,883) (46,883) 49150 Intergov Transfers/Parks, Pool (110,815) (108,781) (27,311) (108,781) (83,382) (51,152) (27,483) - - 44005 TP&W Grant on Independence Park (475,000) - - - (25,000) - - - - 49900**Miscellaneous Income (97,738) (12,500) (15,783) (29,750) (5,000) (5,000) (5,000) (5,000) (5,000) 49905 Gas Well Revenues - - (2,310) (3,080) (75,000) (75,000) (75,000) (75,000) (75,000) 49990 CIA Revenues (3,385) (5,000) (3,885) (5,500) (3,500) (3,500) (3,500) (3,500) (3,500) TOTAL MISCELLANEOUS (813,382) (189,939) (134,793) (296,369) (324,918) (257,988) (231,319) (200,036) (195,436) TOTAL REVENUES(5,397,276) (4,869,360)(4,208,194)(4,978,080) (5,164,605) (5,532,543) (5,736,830) (5,878,125) (6,055,586) TOWN REVENUE PROJECTED 2004 PROPOSED 2005 Taxes (2,597,400) (2,644,743) Franchise Fees (392,352) (415,849) Permits, Licenses and Fees (652,205) (692,840) Public Safety & Court Revenue (991,754) (1,016,032) Park and Pool Revenue (48,000) (70,223) Miscellaneous (296,369) (324,918) Total (4,978,080) (5,164,605) PROPOSED 2005 REVENUE Park and Pool Revenue 1.4% Miscellaneous 6.3% Public Safety & Court Revenue 19.7% Permits, Licenses and Fees 13.4% Franchise Fees 8.1% Taxes 51.2% PROJECTED 2004 REVENUE Taxes 52.2% Franchise Fees 7.9% Permits, Licenses and Fees 13.1% Public Safety & Court Revenue 19.9% Miscellaneous 6.0% Park and Pool Revenue 1.0% PROPOSED 2005 REVENUEProperty Taxes82.9%Mixed Beverage Tax0.6%Penalties and Interest0.6%Property Taxes/Prior Years0.7%City Sales Tax15.1% PROPOSED 2005 REVENUEElectric/Gas72.5%Trinity Waste5.6%Cable7.8%Telecom14.2% PERMIT, LICENSE, AND FEE REVENUE PROJECTED 2004 PROPOSED 2005 P&Z Administrative Fees (7,700) (6,000) Developer Fees (10,000) (25,000) Building Permits (250,000) (295,000) Miscellaneous Permits (15,000) (15,404) Zoning Fees (5,000) (5,000) Platting Fees (4,000) (7,500) Trash Revenue (296,500) (277,536) Plumbing Inspections (32,255) (32,000) Storm Drainage Fees (31,750) (29,400) Total Permits, Licenses, Fees (652,205) (692,840) PROJECTED 2004 REVENUES Zoning Fees 0.8% Miscellaneous Permits 2.3%Storm Drainage Fees 4.9% P&Z Administrative Fees 1.2% Developer Fees 1.5%Building Permits 38.3% Plumbing Inspections 4.9% Platting Fees 0.6% Trash Revenue 45.5% PROPOSED 2005 REVENUES Platting Fees 1.1% Zoning Fees 0.7% Miscellaneous Permits 2.2% Building Permits 42.6% P&Z Administrative Fees 0.9% Developer Fees 3.6% Storm Drainage Fees 4.2% Plumbing Inspections 4.6% Trash Revenue 40.1% PUBLIC SAFETY & COURT REVENUES PROJECTED 2004 PROPOSED 2005 EMS Runs (101,000) (108,000) Denton County Pledge - EMS (4,330) (5,008) Misc EMS Revenue (1,000) (2,000) Municipal Court Fines/Fees (90,000) (95,481) Cop Grants of all type (5,742) - TCLEOSE Training Allotment (1,900) (2,000) Animal Registration/Donations (3,600) (3,000) Insurance Settlements (390) - School Resource Ofcr Reimb (15,000) (15,000) Misc Police Revenue (4,200) (1,000) Denton County Pledge-Fire (10,000) (10,000) Contribution from MUD1 (For Fire)(398,989) (446,878) Contribution from MUD2 (For Fire)(303,828) (326,665) Misc Fire Revenue (Including Grants)(51,775) (1,000) Total Public Safety & Court (991,754) (1,016,032) PROJECTED 2004 REVENUES Misc Fire Revenue (Including Grants) 5.2% Animal Registration/Donations 0.4% TCLEOSE Training Allotment 0.2% Insurance Settlements 0.0% School Resource Ofcr Reimb 1.5% Cop Grants of all type 0.6% Denton County Pledge - EMS 0.4%Misc EMS Revenue 0.1% Municipal Court Fines/Fees 9.1% EMS Runs 10.2% Misc Police Revenue 0.4% Contribution from MUD2 (For Fire) 30.6% Contribution from MUD1 (For Fire) 40.2%Denton County Pledge- Fire 1.0% PROPOSED 2005 REVENUES Misc Fire Revenue (Including Grants) 0.1% Animal Registration/Donations 0.3% TCLEOSE Training Allotment 0.2% Insurance Settlements 0.0% School Resource Ofcr Reimb 1.5% Denton County Pledge - EMS 0.5%Misc EMS Revenue 0.2% Municipal Court Fines/Fees 9.4% EMS Runs 10.6% Misc Police Revenue 0.1% Contribution from MUD1 (For Fire) 44.0% Denton County Pledge- Fire 1.0% PARK AND POOL REVENUES PROJECTED 2004 PROPOSED 2005 Park Revenue (23,000) (42,723) Pool Revenue (25,000) (27,500) Total Park and Pool Revenues (48,000) (70,223) PROJECTED 2004 REVENUES Park Revenue 47.9% Pool Revenue 52.1% PROPOSED 2005 REVENUES Pool Revenue 39.2% Park Revenue 60.8% MISCELLANEOUS INCOME PROJECTED 2004 PROPOSED 2005 Loan Proceeds (38,000) - Interest Income (57,000) (40,200) Nextel Tower Revenue - (27,500) Auction Sales - (2,500) Vending Revenue - (500) County Vehicle Reg. Fees - (4,953) 4th of July Celebration (11,600) - Community Events Revenue (5,000) (500) Intergov Transfers/EDC's, MUD (37,658) (56,883) Intergov Transfers/Parks, Pool (108,781) (83,382) TP&W Grant on Independence Park - (25,000) Miscellaneous Income (29,750) (5,000) Gas Well Revenues (3,080) (75,000) CIA Revenues (5,500) (3,500) Total Miscellaneous (296,369) (324,918) PROJECTED 2004 REVENUE CIA Revenues 1.9% Gas Well Revenues 1.0% Miscellaneous Income 10.0% TP&W Grant on Independence Park 0.0% Intergov Transfers/Parks, Pool 36.7% Community Events Revenue 1.7% 4th of July Celebration 3.9%County Vehicle Reg. Fees 0.0% Vending Revenue 0.0% Nextel Tower Revenue 0.0%Loan Proceeds 12.8% Intergov Transfers/EDC's, MUD 12.7% PROPOSED 2005 REVENUE CIA Revenues 1.1% Gas Well Revenues 23.1% Miscellaneous Income 1.5% TP&W Grant on Independence Park 7.7% Community Events Revenue 0.2% 4th of July Celebration 0.0% County Vehicle Reg. Fees 1.5% Nextel Tower Revenue 8.5% Loan Proceeds 0.0% Interest Income 12.4% Intergov Transfers/EDC's, MUD 17.5% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND STORM SEWER “A GREAT PLACE TO CALL HOME” STORM SEWER BUDGET 5 YEAR PROJECTIONFY 04/05PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PERSONNEL SERVICES50005 Salaries & Wages - - - - - - - - - 50010 Overtime - - - - - - - - - 50015 Longevity/Certification - - - - - - - - - 50020 Retirement - - - - - - - - - 50025 Group Insurance - - - - - - - - - 50030 Social Security Taxes - - - - - - - - - 50035 Medicare Taxes - - - - - - - - - 50040 Unemployment Taxes - - - - - - - - - 50045 Workman's Compensation - - - - - - - - - 50050 Auto Allowance - - - - - - - - - 50060 Pre-Employment Physicals - - - - - - - - - TOTAL PERSONNEL SERVICES - - - - - - - - - PROFESSIONAL & CONTRACTUAL 55005 Engineering 8,033 - - - - - - - - 55080 Maintenance & Repair 2,000 4,120 633 4,120 9,000 9,270 9,548 9,835 10,130 55090 Vehicle Maintenance 379 3,150 2,392 3,150 - - - - - 55095 Equipment Maintenance 5 1,050 - 1,050 - - - - - TOTAL PROFESSIONAL & CONTRACTUAL10,417 8,320 3,025 8,320 9,000 9,270 9,548 9,835 10,130 OPERATING EXPENSES60010 Communications/Pagers/Mobiles - - - - - - - - 60025 Water 221 618 179 618 - - - - - 60080 Schools & Training 1,357 - - - - - - - - 60100 Travel & Per Diem 119 - - - - - - - - 60125 Advertising 4,839 - - - - - - - - 60245 Miscellaneous Expenses - 200 179 200 204 208 212 216 221 TOTAL OPERATING EXPENSES6,536 818 358 818 204 208 212 216 221 CONSUMABLE SUPPLIES65005 Fuel & Lube 1,325 2,568 950 2,568 - - - - - 65095 Maintenance Supplies 2,135 4,200 - 4,200 - - - - - TOTAL CONSUMABLE SUPPLIES3,461 6,768 950 6,768 - - - - - CAPITAL EXPENSES69035 Vehicles - - - - - - - - - 69195 Gasb34/Reserve For Replacement - - - - 20,196 20,522 20,840 21,149 21,450 69280 Capital Repairs - 3,000 - 3,000 - - - - - STORM SEWER BUDGET 5 YEAR PROJECTIONFY 04/05PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010TOTAL CAPITAL REPAIRS- 3,000 - 3,000 20,196 20,522 20,840 21,149 21,450 TOTAL EXPENDITURES 20,414 18,906 4,334 18,906 29,400 30,000 30,600 31,200 31,800 STORM SEWER EXPENSES PROJECTED 2004 PROPOSED 2005 Professional & Contractual Svcs 8,320 9,000 Operating Expenses 818 204 Consumable Supplies 6,768 - Capital Repairs 3,000 20,196 Total Expenses 18,906 29,400 PROJECTED 2004 EXPENSES Professional & Contractual Svcs 44.0% Operating Expenses 4.3% Consumable Supplies 35.8% PROPOSED 2005 EXPENSES Capital Repairs 68.7% Professional & Contractual Svcs 30.6% Operating Expenses 0.7% Consumable Supplies 0.0% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND EMERGENCY MEDICAL SERVICES “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” EMERGENCY MEDICAL SERVICES MISSION The Town of Trophy Club Police and Fire-Rescue Services is committed to providing the highest level of emergency service through public and community education, emergency response and enforcement. By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of an urban community. GOAL To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2004-05 1. Provided Cardio-Pulmonary Resuscitation (CPR) training and First Aid classes to various corporation and civic organizations. 2. Implemented schedule of fees to stay consistent with area medical providers. 3. Established guidelines and contract for non-emergency transfers. 4. Established the use of Automated External Defibrillators (AED) within the Trophy Club Department of Public Safety (DPS). 5. Awarded Regional. MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 1. Provide specialized EMS training to enhance pre-hospital patient care. This can be achieved by enrolling staff in Advance Cardiac Life Support, Basic Trauma Life Support. 2. Provide CPR and HazMat awareness training to Police Services, Public Works and Town staff. 3. Enhance public education programs for schools, corporations, and civic groups consistent with community demand. 4. Provide specialized EMS Training for EZ I/O per Medical Control. 5. Provide specialized training for wireless data transmission per Medical Control. EMERGENCY MEDICAL SERVICES BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/20042004/200506/30/052004/20052005/20062006/20072007/20082008/2009 2009/2010PERSONNEL SERVICES50005 Salaries & Wages 205,181 222,165 141,775 195,167 229,579 238,854 248,504 258,543 268,988 50010 Overtime 34,444 26,000 27,476 32,000 26,541 27,602 28,706 29,855 31,049 50011 DPS Holiday Pay - - - - 5,195 5,405 5,623 5,851 6,087 50015 Longevity/Certification 452 730 603 603 1,512 1,896 2,405 2,825 3,429 50020 Retirement 28,210 31,859 21,145 29,360 30,646 32,605 34,685 36,867 39,189 50025 Group Insurance 30,713 32,623 25,431 34,000 31,986 31,499 31,872 34,103 36,490 50030 Social Security Taxes 14,241 14,784 9,927 14,122 15,105 15,487 15,981 16,596 17,242 50035 Medicare Taxes 3,331 3,458 2,322 3,303 3,533 3,622 3,738 3,881 4,032 50040 Unemployment Taxes 1,860 1,103 204 300 1,191 1,279 1,367 1,455 1,544 50045 Workman's Compensation 3,215 8,469 6,944 6,944 7,657 8,552 9,511 10,532 11,626 50060 Pre-Employment Physicals 488 352 464 352 - - - - - TOTAL PERSONNEL SERVICES 322,135 341,542 236,289 316,150 352,943 366,801 382,392 400,507 419,676 PROFESSIONAL & CONTRACTUAL SERVICES55070 Independent Labor 21,944 16,000 3,985 10,000 5,504 - - - - 55090 Vehicle Maintenance 6,469 4,950 311 2,500 5,445 5,990 6,588 7,247 7,972 55095 Equipment Maintenance 2,292 3,150 2,175 2,200 3,308 3,473 3,647 3,829 4,020 55190 Hazmat Disposal 348 472 117 350 491 511 531 552 574 TOTAL PROF & CONTRACTUAL SERVICES 31,052 24,572 6,588 15,050 14,747 9,973 10,766 11,628 12,567 OPERATING EXPENSES60005 Telephone 189 371 27 36 382 393 405 417 430 60010 Communications/Pagers/Mobiles 379 367 701 1,026 2,130 2,173 2,216 2,260 2,306 60035 Postage 72 61 50 66 62 63 65 66 67 60060 Inspection Fees - 860 - 860 860 360 860 360 860 60066 Publications/Books/Subscripts 43 275 - 275 289 303 319 335 351 60070 Dues & Memberships 684 600 - 600 600 600 600 600 600 60080 Schools & Training 997 1,100 1,344 1,773 1,773 1,862 1,955 2,052 2,155 60100 Travel & Per Diem 888 1,050 1,106 1,447 1,447 1,519 1,595 1,675 1,759 60110 Physicals - 823 75 675 500 510 520 531 541 60125 Advertising - 103 - 103 105 107 109 111 114 60245 Miscellaneous Expenses - 53 152 200 53 54 55 56 57 60989 Conversion To Trophy Club - - - - - - - - - TOTAL OPERATING EXPENSES 3,251 5,663 3,455 7,061 8,201 7,945 8,699 8,464 9,240 CONSUMABLE SUPPLIES65005 Fuel & Lube 2,467 2,000 2,566 3,422 4,520 4,746 4,984 5,233 5,495 65010 Uniforms 2,485 2,568 2,780 3,000 1,520 1,566 1,613 1,661 1,711 65025 Small Equipment 364 1,020 245 750 2,851 1,020 1,051 1,082 1,115 65060 Disposable Supplies 6,844 4,469 3,070 4,093 5,095 5,808 6,389 7,028 7,730 65070 Medical Control 5,000 5,250 5,000 5,000 5,513 5,789 6,078 6,382 6,701 65075 Pharmacy 857 1,284 1,540 1,900 1,464 1,669 1,902 2,169 2,472 65080 Oxygen 529 788 689 919 816 840 865 891 918 EMERGENCY MEDICAL SERVICES BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/20042004/200506/30/052004/20052005/20062006/20072007/20082008/2009 2009/201065085 Office Supplies 281 204 126 204 210 216 223 229 236 65095 Maintenance Supplies 89 165 9 100 173 182 191 200 210 65100 Copies - 10 - 10 10 10 10 10 10 65105 Printing 34 100 146 146 103 106 109 113 116 TOTAL CONSUMABLE EXPENSES 18,950 17,857 16,171 19,544 22,274 21,951 23,414 24,998 26,714 CAPITAL EXPENSES69005Capital Expenses 836 - - - 5,000 - - - - 69050 Radios - 3,500 - 2,000 3,500 - - - - 69200 M682 Ambulance/Equipment 20,731 20,731 20,731 20,731 20,731 20,731 20,731 20,731 20,731 New Lifepack 12/Patient Monitor - - - - - 7,000 7,000 7,000 7,000 TOTAL CAPITAL EXPENSES 21,567 24,231 20,731 22,731 29,231 27,731 27,731 27,731 27,731 TOTAL EXPENDITURES 396,954 413,865 283,234 380,536 427,396 434,401 453,002 473,328 495,928 EMERGENCY MEDICAL SERVICES EXPENSES PROJECTED 2004 PROPOSED 2005 Personnel Services 316,150 352,943 Professional & Contractual Services 15,050 14,747 Operating Expenses 7,061 8,201 Consumable Supplies 19,544 22,274 Capital Expenses 22,731 29,231 Total Expenses 380,536 427,396 PROJECTED 2004 EXPENSES Operating Expenses 1.9% Consumable Supplies 5.1% Professional & Contractual Services 4.0% Capital Expenses 6.0% Personnel Services 83.1% PROPOSED 2005 EXPENSES Personnel Services 82.6% Capital Expenses 6.8% Professional & Contractual Services 3.5% Consumable Supplies 5.2% Operating Expenses 1.9% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND ADMINISTRATION “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” ADMINISTRATION MISSION The mission of the Town of Trophy Club employees is to meet the service needs of our citizenry and efficiently and ethically manage town services and resources to ensure the highest quality community standard for the residents, customers and elected officials. GOAL To give responsive and efficient services resulting in satisfied customer relations. To offer quality and cost-effective services. Effective performance results through honesty, professionalism, and communication. Maintain and enhance partnerships through teamwork and cooperative efforts with local entities. MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 ADMINISTRATION 1. To provide the highest quality community services in the most fiscally efficient manner. 2. To carryout the duties assigned by the Town Council. 3. To provide information to the Town Council for decision-making. 4. To conduct elections as required. 5. To preserve and safeguard the public trust. 6. To strengthen intergovernmental relations, particularly with Municipal Utility Districts (MUD), surrounding cities and school district. 7. To continue a proactive communication process, utilizing the newsletter, list-serve, website, channel 7, the marquees and Citizen Relationship Management System (CRMS). 8. To post public meetings, produce paperless agenda packets, minutes, resolutions, and ordinances in accordance with state law. 9. To provide a Public Information Officer (PIO) to communicate with the media/public. 10. To ensure that appropriate training is provided to qualified staff and professional residents on boards and commissions. 11. To review and as necessary reconfigure the workforce and working environment to maximize efficiency and improve workflow for all employees, volunteers, boards, commissions and advisory groups. 12. To work with elected officials, fellow staff members and residents to ensure orderly and timely development of remaining land within the Town. 13. Work with volunteers and Town Council to develop survey of current interests. FINANCE 1. To seek opportunities for cost reduction/revenue increase, while maintaining current level of services. 2. To get employee buy-in to efficient and most appropriate use of funds. 3. Work with Ways & Means Advisory Group to maintain a five (5) year plan. 4. Ensure that all audit standards are met. 5. Ensure payments and revenues are evaluated for appropriateness and dealt with in a timely manner. 6. Ensure that all employees maintain the highest ethical standards when handling public funds. 7. To ensure compliance with all local and state procurement laws and policies. TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” 8. Ensure all accounts (30 total) are maintained in appropriate manner and all cost sharing between Town and MUDs is justifiable and accurate 9. No adverse findings on annual audits. 10. To implement internal audit procedures and improved internal control procedures. HUMAN RESOURCES 1. To provide compliance with local, state, and federal regulations on human resources and risk management functions. Additionally, ensure that the best-qualified and capable applicants are interviewed and hired when filling vacant positions. 2. Ensure that employee benefits (group health insurance, dental insurance, retirement system, cafeteria plan, etc.) are competitive with local municipalities, while providing maximum benefit per dollar expended by the citizens. 3. Complete and implement new personnel policies. TOWN SECRETARY 1. Produce and distribute in a timely manner: agendas and packets for Council 2. Provide support to administration and elected officials 3. Ensure that all activities of the Town Council are posted, recorded and distributed 4. Ensure that elections are conducted in accordance with all local, state and federal requirements and that all election results are legally binding. 5. Maintain activity in local professional/business organizations: Texas and North Texas Municipal Clerks Association ADMINISTRATION BUDGET5 YEAR PROJECTION FY 04/05PROPOSEDPROJECTEDPROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@ PROJECTEDBUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION 2003/20042004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 PERSONNEL SERVICES 50005 Salaries & Wages 351,233 375,165 261,896 366,650 371,035 401,454 417,673 434,547 452,103 50010 Overtime 13,412 6,806 7,618 9,402 6,500 6,760 7,030 7,312 7,604 50015 Longevity/Certification 3,861 4,719 4,719 4,719 4,110 4,470 5,034 5,528 5,933 50020 Retirement 44,041 50,418 34,918 49,081 45,339 50,008 53,132 56,414 59,861 50025 Group Insurance 36,942 34,352 30,064 40,085 22,085 26,207 28,003 29,963 32,061 50030 Social Security Taxes 21,497 23,975 15,085 23,608 24,083 26,002 27,054 28,146 29,275 50035 Medicare Taxes 5,275 5,607 3,919 5,521 5,632 6,081 6,327 6,583 6,847 50040 Unemployment Taxes 1,967 1,350 316 1,300 1,337 1,566 1,674 1,782 1,890 50045 Worker's Compensation 3,223 1,670 449 450 1,420 1,644 1,826 2,020 2,226 50050 Auto Allowance 7,200 7,200 5,400 7,200 7,200 7,200 7,200 7,200 7,200 50060 Pre-Employment Physicals 12 - 13 17 100 135 124 136 149 50070 Employee Relations 1,199 1,300 1,268 1,300 1,300 1,300 1,300 1,300 1,300 TOTAL PERSONNEL SERVICES 489,859 512,562 365,664 509,333 490,141 532,827 556,377 580,930 606,449 PROFESSIONAL & CONTRACTUAL SERVICES 55045 Legal Fees - - - - - - - - - 55055 Auditing 8,350 8,851 12,525 12,525 15,000 15,900 16,854 17,865 18,937 55060 Appraisal 21,274 21,912 16,349 21,800 22,569 23,246 23,943 24,662 25,402 55065 Tax Admin Fees 1,788 1,880 1,847 1,900 2,237 2,304 2,373 2,444 2,518 55070 Independent Labor 589 2,000 1,410 2,000 2,000 2,000 2,000 2,000 2,000 55075 Records Management 2,660 1,455 1,027 1,400 1,468 1,497 1,527 1,558 1,589 55095 Equipment Maintenance - 200 - 200 200 200 200 200 200 55160 Professional Outside Services - 50 3,409 3,409 - - - - - 55995 Mayor/Council Expenses 24 1,000 1,167 1,200 1,000 1,000 1,000 1,000 1,000 TOTAL PROF & CONTRACTUAL SERVICES 34,685 37,347 37,733 44,434 44,474 46,148 47,898 49,729 51,646 OPERATING EXPENSES 60005 Telephone 12,384 13,477 10,888 14,517 16,131 18,865 19,431 20,014 20,614 60010 Communications/Pagers/Mobiles 3,975 3,672 2,577 3,436 3,038 3,098 3,160 3,223 3,288 60035 Postage 2,447 2,550 1,330 2,400 2,601 2,653 2,706 2,760 2,815 60040 Service Charges & Fees 345 300 24 300 300 300 300 300 300 60055 Insurance 38,567 45,675 39,028 39,028 40,000 42,000 44,100 46,305 48,620 60065 Newsletter 9,514 9,776 6,260 8,347 10,150 10,556 10,978 11,417 11,874 60066 Publications/Books/Subscriptions 1,031 1,636 999 1,332 1,680 1,764 1,852 1,945 2,042 60070 Dues & Memberships 10,151 13,570 10,352 13,570 14,000 14,700 15,435 16,207 17,017 ADMINISTRATION BUDGET5 YEAR PROJECTION FY 04/05PROPOSEDPROJECTEDPROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@ PROJECTEDBUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION 2003/20042004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/201060075 Meetings 3,424 1,905 1,883 2,510 1,500 1,545 1,591 1,639 1,688 60080 Schools & Training 2,015 2,825 974 2,800 2,450 2,573 2,701 2,836 2,978 60100 Travel & Per Diem 3,486 4,955 6,002 5,000 4,955 5,203 5,463 5,736 6,023 60115 Elections 11,286 8,000 7,786 7,000 4,160 6,243 4,368 6,455 4,585 60125 Advertising 3,236 5,508 2,947 3,500 5,618 5,730 5,845 5,962 6,081 60155 Special Events 3,111 3,000 1,083 3,000 - - - - - 60165 Contingency 17,411 20,000 3,800 5,067 20,000 20,000 20,000 20,000 20,000 60245 Miscellaneous Expenses 2,090 3,060 1,007 1,000 3,121 3,183 3,247 3,312 3,378 60246 Fund Debt Service - - - - - - - - - 60255 Meals On Wheels 1,500 - - - - - - - - 60260 Community Events 15,599 16,000 14,209 19,459 19,000 19,570 20,157 20,762 21,385 60265 Beautification - - 225 225 - - - - - 60270 4th of July Celebration 35,474 - 4,700 12,900 - - - - - 60360 Furniture/Equipment < $5000 - 1,500 1,947 1,947 1,500 1,500 1,500 1,500 1,500 TOTAL OPERATING EXPENSES 177,046 157,409 118,021 147,337 150,204 159,483 162,835 170,374 174,189 CONSUMABLE SUPPLIES 65025 Small Equipment 373 110 - 100 113 116 120 123 127 65085 Office Supplies 3,374 2,920 2,770 3,000 2,920 3,008 3,098 3,191 3,286 65090 Printer Supplies & Maintenance 1,181 2,000 2,010 2,500 2,250 2,318 2,387 2,459 2,532 65095 Maintenance Supplies 729 816 370 800 857 900 945 992 1,042 65100 Copies - - 27 35 - - - 65105 Printing 6,166 6,850 5,804 6,800 7,055 7,267 7,485 7,709 7,940 TOTAL CONSUMABLE SUPPLIES 11,824 12,696 10,981 13,235 13,195 13,608 14,034 14,474 14,928 CAPITAL EXPENDITURES 69005 Capital Expenses 34,479 - - - - - - - - 69025 Office Furniture/Equipment 669 - - - 5,000 5,000 5,000 5,000 5,000 69030 Building Payment 21,034 - 6,572 48,200 52,000 52,000 52,000 52,000 52,000 69170 Copier Lease Installments 5,511 5,400 3,066 4,000 3,900 3,900 3,900 3,900 3,900 69195 Gasb34/Reserve for Replacement 10,774 37,482 - 37,482 23,997 24,717 25,459 26,222 27,009 TOTAL CAPITAL EXPENDITURES 72,466 42,882 9,638 89,682 84,897 85,617 86,359 87,122 87,909 TOTAL EXPENDITURES 785,879 762,896 542,037 804,022 782,911 837,683 867,503 902,630 935,120 PROJECTED 2004 PROPOSED 2005 Personnel Services 509,333 490,141 Professional & Contractual Svcs 44,434 44,474 Operating Expenses 147,337 150,204 Consumable Supplies 13,235 13,195 Capital Expenditures 89,682 84,897 Total Expenses 804,022 782,911 ADMINISTRATION EXPENSES PROJECTED 2004 EXPENSES Personnel Services 63.3% Capital Expenditures 11.2% Professional & Contractual Svcs 5.5% Operating Expenses 18.3% Consumable Supplies 1.6% PROPOSED 2005 EXPENSES Personnel Services 62.6% Capital Expenditures 10.8% Professional & Contractual Svcs 5.7% Operating Expenses 19.2% Consumable Supplies 1.7% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND INFORMATION SYSTEMS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” INFORMATION SYSTEMS MISSION It is the mission of the Information Services (IS) Department to provide technological support to the Town of Trophy Club and the Trophy Club Municipal Utility Districts, providing the information systems resources for these entities to efficiently service the needs of our citizenry. GOAL Provide technological resources and support that enables the staff to work more efficiently and utilize technology to better serve the citizens of Trophy Club. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2004-05 1. Updated pavement management software and a basic Geographic Information System (GIS). 2. Purchased and implemented Records Management System (RMS) software to increase efficiencies. 3. Utilized online surveys to obtain resident feedback. 4. Implemented advanced network and e-mail monitoring/filtering tools to improve network reliability and security. 5. Informed residents of news, information and events via the town website, e-mail list serve, and cable access channel 7. 6. In conjunction with Community Development, produced and published the monthly Town newsletter. 7. Designed and published the 2004 Year In Review publication. 8. Purchased and implemented new court software to increase financial tracking and audit capabilities. 9. Implemented electronic payroll system to increate accountability. MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 1. Provide ongoing software training for Town and Municipal Utility District (MUD) staff to improve job performance and increase efficiency. 2. Work with individual departments to find ways to utilize technology to streamline process and increase efficiency. 3. Specific tracking of issues and resolutions with a built-in knowledge base. ONGOING 1. Plan for hardware and software upgrades, as required to keep up with staff needs and office locations. 2. Stay informed of current security threats and provide for the most secure network possible with the resources available. 3. E-Government: Continue to develop the website, work with departments to enable citizens to access additional information and as many services as feasible online. 4. Continue to examine emerging technology that can increase productivity and utilize as feasible. 5. Expand the information that citizens are able to retrieve online. 6. Monitor telephone and cellular expenses frequently to ensure that we are getting the best value. 7. Continually update the intranet site to provide employees with easy access to commonly requested information and forms. INFORMATION SYSTEMS BUDGET 5 YEAR PROJECTIONFY 04/05PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@ PROJECTEDBUDGET BUDGET BUDGET BUDGET BUDGETNUMBERDESCRIPTION2003/2004 2004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010OPERATING EXPENSES55030 Software & Support 39,622 61,411 62,906 83,196 45,143 42,599 44,729 46,965 49,314 55070 Independent Labor 1,250 1,375 - 1,375 2,713 2,984 3,283 3,611 3,972 60070 Dues & Memberships 48 100 48 100 100 100 100 100 100 60080 Schools & Training 427 2,750 728 2,000 3,024 3,175 3,334 3,501 3,676 60235 Security 2,748 1,545 211 1,545 1,741 2,293 1,847 1,902 1,960 60245 Miscellaneous Expenses 771 1,288 201 750 - - - - - 65055 Hardware 10,709 20,922 7,131 20,900 29,463 29,981 30,515 31,065 31,632 69005 Capital - - - - - - - - 2 TOTAL OPERATING EXPENSES55,574 89,391 71,224 109,866 82,184 81,133 83,808 87,145 90,655 INFORMATION SYSTEMS EXPENSES PROJECTED 2004 PROPOSED 2005 Software & Support 83,196 45,143 Independent Labor 1,375 2,713 Dues & Memberships 100 100 Schools & Training 2,000 3,024 Security 1,545 1,741 Miscellaneous Expenses 750 - Hardware 20,900 29,463 Total Operating Expenses 109,866 82,184 PROJECTED 2004 EXPENSES Security 1.4% Independent Labor 1.3% Schools & Training 1.8% Dues & Memberships 0.1% Miscellaneous Expenses 0.7% Hardware 19.0% Software & Support 75.7% PROPOSED 2005 EXPENSES Software & Support 54.9% Hardware 35.9% Miscellaneous Expenses 0.0% Dues & Memberships 0.1% Schools & Training 3.7% Independent Labor 3.3% Security 2.1% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND LEGAL “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” LEGAL MISSION The Legal Department provides quality legal representation to the Town Council, boards, and staff members of the Town. This department also represents the Town in litigation, works as co-counsel with outside attorneys in litigation, drafts contracts, ordinances, resolutions, and other legal instruments, responds to legal questions from all departments, provides legal advice relative to employment matters, provides legal advice relative to contract claims, attends Council meetings regularly and other board and committee meetings as appropriate, acts as Town prosecutor to represent the State of Texas in Municipal Court bench trials and jury trials for Class C misdemeanors. GOAL 1. Provide quality legal services and representation efficiently and ethically in all matters affecting the Town of Trophy Club in a manner that helps to achieve the Town’s goals and objectives. 2. Provide the best possible legal instruments for Town projects within the time available for document preparation and review. 3. Provide the most effective legal representation possible in litigation-related activities involving the Town of Trophy Club, while meeting all court-imposed deadlines and making all efforts to minimize outside legal fees associated with litigation. 4. Assist Town Departments in a proactive manner to minimize legal liabilities. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2004-05 1. Assisted with amendments and the passage of numerous ordinances, including the following: flood plain ordinance, fence ordinance, storm water ordinance, parkland dedication ordinance, tree preservation ordinance, sign ordinance, accessory structures ordinance, and building code ordinances. 2. Performed research on development issues, including tax abatements, public improvement districts, and other development incentives, as well as advised Staff and Town Council. 3. Assisted with the resolution of three outstanding lawsuits and obtained dismissal of a fourth lawsuit: building permit fee lawsuit, Westlake boundary dispute lawsuit, false arrest lawsuit, and sewer back up lawsuit. 4. Advised Charter Committee. MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 1. Complete documents necessary for and assist with D.R. Horton Development. 2. Assist with completion of Codification of Town Ordinances. 3. Implement plan to minimize costs of outside legal counsel by obtaining training and by contracting with a law firm to provide litigation consultation and assistance in order to perform litigation functions in house to the extent practicable. LEGAL BUDGET5 YEAR PROJECTION FY 04/05PROPOSEDPROJECTEDPROJECTEDPROJECTED PROJECTEDACCOUNTACTUALBUDGET@PROJECTEDBUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PERSONNEL SERVICES50005Salaries & Wages 87,097 90,919 62,200 89,137 89,137 90,920 92,738 94,593 96,485 50015Longevity/Certification - - - - - - - - - 50020Retirement - - - - - - - - - 50025Group Insurance - - - - - - - - - 50030Social Security Taxes 5,400 5,637 3,683 5,526 5,526 5,637 5,750 5,865 5,982 50035Medicare Taxes 1,255 1,318 942 1,292 1,292 1,318 1,345 1,372 1,399 50040Unemployment Taxes 207 225 27 100 243 261 279 297 315 50045Worker's Compensation 299 385 380 380 326 356 388 420 454 TOTAL PERSONNEL SERVICES 94,258 98,485 67,232 96,436 96,524 98,492 100,499 102,546 104,635 PROFESSIONAL & CONTRACTUAL SERVICES55160Professional Outside Services 22,524 35,000 76,091 185,000 15,000 15,000 15,000 15,000 15,000 TOTAL PROF & CONTRACTUAL SERVICES22,524 35,000 76,091 185,000 15,000 15,000 15,000 15,000 15,000 OPERATING EXPENSES60005Telephone 94 103 57 77 106 109 112 116 119 60010Communications/Pagers/Mobiles 678 765 431 574 675 689 702 716 731 60066Publications/Books/Subscripts 4,489 6,090 6,853 8,089 8,100 8,505 8,930 9,377 9,846 60070Dues & Memberships 435 824 295 824 635 635 635 635 635 60080Schools & Training 324 950 175 700 975 975 975 975 975 60100Travel & Per Diem 863 2,785 890 2,685 2,785 2,785 2,785 2,785 2,785 60245Miscellaneous Expenses 60 200 93 124 200 200 200 200 200 TOTAL OPERATING EXPENSES6,943 11,717 8,794 13,073 13,476 13,898 14,340 14,804 15,291 CONSUMABLE SUPPLIES60360Furniture/Equipment < $5000 - 400 463 463 400 400 400 400 400 65085Office Supplies 106 258 125 258 265 273 281 290 298 65105Printing - 100 - - 100 100 100 100 100 TOTAL CONSUMABLE SUPPLIES 106 758 588 721 765 773 781 790 798 CAPITAL EXPENDITURES69025Office Furniture/Equipment 428 - - - - - - - - TOTAL CAPITAL EXPENDITURES428 - - - - - - - - TOTAL EXPENDITURES 124,259 145,960 152,705 295,230 125,765 128,163 130,620 133,140 135,724 LEGAL EXPENSES PROJECTED 2004 PROPOSED 2005 Personnel Services 96,436 96,524 Professional & Contractual Svcs 185,000 15,000 Operating Expenses 13,073 13,476 Consumable Supplies 721 765 Capital Expenditures - - Total Expenses 295,230 125,765 PROJECTED 2004 EXPENSES Consumable Supplies 0.2% Operating Expenses 4.4% Capital Expenditures 0.0% Professional & Contractual Svcs 62.7% Personnel Services 32.7% PROPOSED 2005 EXPENSES Consumable Supplies 1% Operating Expenses 11% Capital Expenditures 0% Professional & Contractual Svcs 12% Personnel Services 76% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND POLICE “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” PUBLIC SAFETY - POLICE MISSION The Town of Trophy Club Department of Public Safety is committed to providing the highest level of emergency service through public education, emergency response and enforcement activity. By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of our community. GOAL To provide for a safe environment for the citizens and visitors of Trophy Club by increased community partnership and compliance of all laws and ordinances. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2004-05 1. Maintained exceptionally low crime rate, with only 86 Part One Crimes. 2. Strengthened our hiring standards and processes to ensure quality recruitment and retention of high quality officers. 3. Hired five (5) new officers during this fiscal year. 4. Completed the first phase of the Public Safety Officer (PSO) Program. 5. Trained all public safety employees in the Federal Emergency Management Agency (FEMA) program for the National Incident Management System (NIMS). 6. Passed a Town Resolution for NIMS compliance. 7. Maintained Texas Commission on Law Enforcement Officers Standards and Education (TCLEOSE) training compliance for all officers. 8. Participated in the National Click It or Ticket Program. 9. Graduated the second Trophy Club Basic Police Academy. 10. Increased participation on the National Night Out Program. 11. Initiated a Crime Watch Program within the Town of Trophy Club. 12. Graduated the 5th class of Explorer Post 957 in June 2005. 13. Coordinated a Bike Rodeo, co-hosted with the Cub Scouts in September 2005. 14. Awarded a School Resource Officer (SRO) grant in the amount of $69,000. MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue to recruit and graduate another class of Explorer Post 957. 2. Successfully graduate the third Basic Police Academy class to provide the highest quality police applicants for Trophy Club and other jurisdictions within the DFW metroplex. 3. Complete the final phase of NIMS implementation strategies. 4. Continue to update applicable policy and procedures to ensure legal and procedural clarity, structure and conformity. 5. Continue to promote appropriate law enforcement strategies that serve to keep the level of crime among the lowest in the DFW metroplex. 6. Increase Crime Watch participation throughout the Town of Trophy Club. POLICE BUDGET5 YEAR PROJECTIONFY 04/05PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@ PROJECTEDBUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/20042004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PERSONNEL SERVICES50005 Salaries & Wages 573,598 621,396 433,920 620,205 594,117 647,100 673,243 700,442 728,740 50010 Overtime 59,454 37,600 29,454 38,000 24,072 30,941 32,179 33,466 34,804 50011 DPS Holiday Pay - - - - 14,627 16,221 16,876 17,558 18,267 50015 Longevity/Certification 10,748 9,836 10,104 10,800 10,179 11,529 12,835 13,855 15,203 50020 Retirement 72,955 86,167 58,328 86,235 75,626 84,870 90,219 95,820 101,763 50025 Group Insurance 77,022 84,983 61,214 83,600 63,654 76,492 79,793 85,379 91,355 50030 Social Security Taxes 37,969 40,187 28,463 41,478 38,879 42,515 44,090 45,828 47,650 50035 Medicare Taxes 8,880 9,399 6,657 9,701 9,093 9,943 10,311 10,718 11,144 50040 Unemployment Taxes 3,264 2,981 816 1,100 3,038 3,915 4,185 4,455 4,725 50045 Workman's Compensation 29,115 33,427 30,973 30,973 27,794 32,782 36,432 40,308 44,454 50055 Clothing Allowance 3,563 4,350 3,173 4,212 5,600 6,800 6,800 6,800 6,800 50060 Pre-Employment Physicals 3,833 678 800 2,400 1,150 2,128 1,477 1,625 1,787 TOTAL PERSONNEL SERVICES 880,400 931,005 663,902 928,704 867,827 965,235 1,008,441 1,056,254 1,106,693 PROFESSIONAL & CONTRACTUAL SERVICES55035 Abatements 1,607 1,530 240 500 - - - - - 55040 TCIC Access 3,677 3,090 911 1,215 3,183 3,278 3,377 3,478 3,582 55051 Drug Seizure Expense 1,167 1,167 - - - - - - - 55070 Independent Labor 8,331 18,500 10,069 15,000 20,294 20,294 20,294 20,294 20,294 55080 Maintenance & Repairs 50 - - - - - - - - 55090 Vehicle Maintenance 25,355 17,200 8,608 12,000 9,500 9,975 10,474 10,997 11,547 55095 Equipment Maintenance 2,480 2,310 60 1,500 2,426 2,547 2,675 2,808 2,949 55100 Building Maintenance 203 - 34 46 8,900 - - - - 55120 Cleaning Services 3,276 3,848 2,382 3,176 4,002 4,162 4,329 4,502 4,682 55160 Professional Outside Services 8,154 - - - - - - - - TOTAL PROF & CONTRACT SERVIC54,298 47,645 22,305 33,437 48,305 40,257 41,148 42,080 43,054 OPERATING EXPENSES60005 Telephone 424 515 184 245 530 546 562 579 597 60010 Communications/Pagers/Mobiles 9,277 11,628 7,130 9,200 9,279 10,590 10,801 11,017 11,238 60020 Electricity 16,825 18,375 9,168 15,000 18,375 19,294 20,258 21,271 22,335 60025 Water 1,806 1,500 1,321 1,761 1,500 1,500 1,500 1,500 1,500 60035 Postage 1,546 1,224 639 852 1,248 1,273 1,298 1,324 1,351 60055 Insurance - - (26) (26) - - 60066 Publications/Books/Subscripts 446 450 153 205 450 450 450 450 450 60070 Dues & Memberships 774 1,040 673 897 1,235 1,297 1,362 1,430 1,501 60080 Schools & Training 6,244 7,850 3,393 4,500 5,193 6,953 7,300 7,665 8,049 60095 Schools & Training-TCLEOSE 1,653 1,938 1,938 1,938 1,938 1,938 1,938 1,938 1,938 POLICE BUDGET5 YEAR PROJECTIONFY 04/05PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@ PROJECTEDBUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/20042004/200506/30/052004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/201060096 Emergency Management - - - - 1,000 1,000 1,000 1,000 1,000 60100 Travel & Per Diem 3,136 3,640 1,394 2,000 3,440 4,602 4,832 5,074 5,327 60125 Advertising 659 500 32 43 410 418 427 435 444 60160 Programs & Special Project 6,171 8,000 4,632 6,200 6,000 6,000 6,000 6,000 6,000 60161 County Vehicle Reg. Fee - - - - 4,953 4,953 4,953 4,953 4,953 60170 Animal Control 3,670 4,200 2,394 3,192 - - - - - 60175 Code Enforcement 438 500 11 250 - - - - - 60185 Prisoner-Sit Out DCSO - 515 - 250 530 546 562 579 597 60190 Investigative Materials & Supp 2,422 2,900 744 1,500 2,958 3,017 3,078 3,139 3,202 60195 Flags & Repair - - - - 5,300 5,300 5,300 5,300 5,300 60245 Miscellaneous Expenses 1,178 1,260 357 1,000 1,260 1,260 1,260 1,260 1,260 TOTAL OPERATING EXPENSES 56,669 66,035 34,136 49,007 65,599 70,936 72,882 74,915 77,040 CONSUMABLE SUPPLIES65005 Fuel & Lube 21,550 18,500 21,707 33,000 29,030 30,482 32,006 33,606 35,287 65010 Uniforms 7,285 7,500 7,323 7,500 1,500 1,545 1,591 1,639 1,688 65015 Protective Clothing 2,220 4,375 2,347 4,375 1,800 1,890 1,985 2,084 2,188 65020 Qualifications 2,048 2,300 1,138 2,300 2,030 2,091 2,154 2,218 2,285 65025 Small Equipment 3,803 5,000 5,013 5,500 3,000 3,000 3,000 3,000 3,000 65085 Office Supplies 5,045 3,862 4,115 4,500 3,978 4,097 4,220 4,347 4,477 65095 Maintenance Supplies 1,565 2,205 1,410 1,879 2,315 2,431 2,552 2,680 2,814 65100 Copies 1,247 1,326 340 453 1,353 1,380 1,408 1,436 1,465 65105 Printing 944 1,122 1,497 1,750 1,156 1,191 1,226 1,263 1,301 65110 Camera Supplies & Processing 47 153 - 50 156 159 162 166 169 TOTAL CONSUMABLE EXPENSES 45,753 46,343 44,890 61,308 46,318 48,266 50,304 52,439 54,673 CAPITAL EXPENSES69005Capital Expenses 136,325 - - - 69035Vehicles 101,909 27,458 29,080 29,080 30,113 29,169 29,365 27,000 28,500 69050 Radios - - 5,742 5,742 - - - - - 69170 Copier Lease Installments 4,572 4,988 2,909 4,988 3,600 3,600 3,600 3,600 3,600 69230 Motorcycle Lease 4,800 1,500 - - - - - - - 69240 Truck Pmt-Fire Chief Vehicle 5,137 - - - - - - - - Police Records Management System - - - - 10,500 10,500 10,500 10,500 - TOTAL CAPITAL EXPENSES 252,743 33,946 37,731 39,810 44,213 43,269 43,465 41,100 32,100 TOTAL EXPENDITURES 1,289,864 1,124,974 802,964 1,112,265 1,072,262 1,167,962 1,216,240 1,266,787 1,313,560 POLICE EXPENSES PROJECTED 2004 PROPOSED 2005 Personnel Services 928,704 867,827 Professional & Contractual Svcs 33,437 48,305 Operating Expenses 49,007 65,599 Consumable Expenses 61,308 46,318 Capital Expenditures 39,810 44,213 Total Expenses 1,112,265 1,072,262 PROJECTED 2004 EXPENSES Operating Expenses 4.4% Consumable Expenses 5.5% Professional & Contractual Svcs 3.0% Capital Expenditures 3.6% Personnel Services 83.5% PROPOSED 2005 EXPENSES Personnel Services 80.9% Capital Expenditures 4.1% Professional & Contractual Svcs 4.5% Consumable Expenses 4.3% Operating Expenses 6.1% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND MUNICIPAL COURT “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” MUNICIPAL COURT MISSION To provide those we serve with high quality customer service that is effective, efficient, and delivered in a professional environment, while accomplishing the duties incumbent upon it by the Town of Trophy Club Charter and the laws of the State of Texas, thereby earning and maintaining the public's respect, confidence and satisfaction. Furthermore, to ensure all defendants receive fair and impartial treatment and are aware of all options available under state law. GOAL The Municipal Court of Record of Trophy Club strives to maximize efficiency and customer service in the handling of the court. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2004-05 1. Relocated physical Court office and functions from the Department of Public Safety (DPS) to Svore administration building. 2. Transitioned new personnel into both the Court Administrator and Court Clerk position. 3. Successfully installed new court software package from MMI Internetworking and went live on August 1, 2005. The automated process updates journal entries/receivers to STW with pertinent financial information. This completion of implementation provided us with significantly improved financial tracking and audit capabilities. MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue work on the implementation of Standard Operating Procedures (SOP) for Court. 2. Maintain activity in local professional/business organizations, such as the North Texas Court Clerks Association (NTCCA) and works towards achievement of Court Clerk I Certification. 3. Update the Court Internet website, as well as, other means in which Court information is communicated to defendants/citizens. 4. Accomplish municipal fine study and comparison of surrounding municipalities. 5. Establish new procedures that will help the warrant officer work efficiently without duplicating paperwork. 6. Provide fair, timely, and speedy resolution of cases involving violations, infractions, and crimes in a manner, which is efficient both for the Town and for the defendants/citizens. 7. Ensure defendants' strict compliance with judicial orders, including the payment of Court-ordered fines and fees and the completion of Court-ordered time obligations such as jail time, special counseling or classes or Community Service. 8. Ensure timely processing of all monies received, as well as the reconciliation of these accounts and forwarding of mandatory payments to the appropriate parties. COURT BUDGET5 YEAR PROJECTIONFY04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PERSONNEL SERVICES50005 Salaries & Wages 39,654 41,806 15,386 18,500 18,526 19,275 20,053 20,863 21,706 50010 Overtime 516 624 - 500 786 817 850 884 920 50015 Longevity/Certification 833 923 - - 248 293 338 368 413 50020 Retirement 4,787 5,549 1,181 2,449 2,281 2,428 2,583 2,744 2,917 50025 Group Insurance 7,416 7,481 1,853 2,250 2,056 2,225 2,370 2,536 2,714 50030 Social Security Taxes 2,246 2,505 535 1,178 1,206 1,255 1,307 1,361 1,417 50035 Medicare Taxes 523 586 140 276 282 294 306 318 331 50040 Unemployment Taxes 207 225 (36) (36) 122 131 140 149 158 50045 Workman's Compensation 152 184 178 178 71 80 89 98 108 TOTAL PERSONNEL SERVICES 56,334 59,882 19,238 25,295 25,577 26,796 28,035 29,321 30,683 PROFESSIONAL & CONTRACTUAL SERVICES55040TCIC Access - 600 - - - - - - - 55150 Judge's Compensation 3,800 5,600 1,800 2,400 6,300 6,825 7,350 7,875 8,400 55155 Jury Fees - 60 30 60 540 540 540 540 540 55160 Professional Outside Services 2,480 2,200 319 1,000 1,320 1,452 1,597 1,757 1,933 55165 Collection Fees 476 840 480 640 1,000 1,100 1,210 1,331 1,464 55170 TCIC Warrant Expense 5,868 2,060 - - 2,060 2,122 2,185 2,251 2,319 TOTAL PROF & CONTRACT SERVICES12,624 11,360 2,629 4,100 11,220 12,039 12,883 13,754 14,655 OPERATING EXPENSES60005 Telephone 96 113 22 50 60 62 64 66 68 60010 Communications/Pagers/Mobiles 349 180 84 84 - - - - - 60035 Postage 406 408 533 711 550 561 572 584 595 60040 Service Charges & Fees 1,077 1,210 612 800 1,210 1,331 1,464 1,611 1,772 60066 Publications/Books/Subscripts 103 103 - - 103 108 114 119 125 60070 Dues & Memberships 123 88 70 100 150 150 150 150 150 60080 Schools & Training 98 320 - 100 150 150 150 150 150 60100 Travel & Per Diem 426 600 46 900 775 775 775 775 775 60245 Miscellaneous Expenses 190 200 - 200 200 200 200 200 200 TOTAL OPERATING EXPENSES2,869 3,222 1,367 2,945 3,198 3,337 3,489 3,654 3,835 CONSUMABLE SUPPLIES65085 Office Supplies 285 515 213 400 675 695 716 738 760 65105 Printing - 1,300 57 300 1,300 300 1,300 300 1,300 TOTAL CONSUMABLE EXPENSES285 1,815 270 700 1,975 995 2,016 1,038 2,060 TOTAL EXPENDITURES 72,112 76,279 23,504 33,039 41,970 43,167 46,422 47,767 51,233 PROJECTED 2004 PROPOSED 2005 Personnel Services 25,295 25,577 Professional & Contractual Svcs 4,100 11,220 Operating Expenses 2,945 3,198 Consumable Supplies 700 1,975 Total Expenses 33,039 41,970 COURT EXPENSES PROJECTED 2004 EXPENSES Operating Expenses 9% Professional & Contractual Svcs 12% Consumable Supplies 2% Personnel Services 77% PROPOSED 2005 EXPENSES Personnel Services 60% Professional & Contractual Svcs 27% Operating Expenses 8% Consumable Supplies 5% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND PARKS & RECREATION “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” PARKS & RECREATION MISSION To preserve and enhance the Town of Trophy Club’s exceptional quality of life through the planning, maintaining, and landscaping of our parks and public areas; and to offer our citizens a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. GOAL 1. To continue to care for and maintain all of the Town’s landscaping and public parks. 2. To install the necessary amount of trees in order to remain a Tree City. 3. To build upon and add to the existing amenities of all the Town’s parks. 4. To coordinate the funding of park projects with Economic Development Corporation (EDC) 4A and 4B. 5. To plan for the development and acquisition of additional Parkland that will address both the current and future needs of the community. 6. To continue to foster a positive community image through the holding of special events and Town sponsored functions. 7. To increase the utilization of Marshall Creek Park by improving the existing infrastructure and creating a more diverse group of users. 8. To continue to increase the programming capacity of the existing pool, and exploring the possibility of enlarging the complex as the Town increases residential development. 9. To create and implement recreational programming throughout all Town facilities, giving our citizens a more diverse and expanded range of leisure and athletic opportunities. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2004-05 1. Operated landscaping in-house for a financial savings to the Town, while at the same time increasing the range and services offered to the community. 2. Increased Pool programming for the second year in a row, experiencing largest class and attendance numbers since the pool became operational. 3. Began landscaping interior medians throughout the Town. 4. Held one regional commercial event at Marshall Creek Park. 5. Replaced lighting at the Clock Tower and Eagle’s Ridge entrance. 6. Qualified for Tree City status for the third year in a row. 7. Covered the dug-outs and added to the infrastructure at Independence Park. 8. Worked with local sports associations to operate all facilities successfully, as they experienced their highest ever enrollment figures. 9. Held two large community events, and combined with Trophy Club Country Club for an enjoyable 20th Anniversary/Arbor Day celebration. 10. Revised schedule of fees for all park facilities. 11. Created and revised Parkland Dedication requirements to meet the Town’s future needs. 12. Received Chemical Applicators License to reduce costs by eliminating the need for private application of weed control and fertilization products. MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” 1. To use grant and general funds to create infrastructure improvements in Marshall Creek Park including the following: paved parking areas, remote airfield creation, motorcycle trail improvement and construction, increase efficiency of operating costs, acquisition of boat ramp improvement funding, marked hiking trails, and creation of a scenic area in conjunction with the Lady’s Garden Club. 2. Possible acquisition of new Parkland areas as residential areas are identified. 3. Overseed common areas with rye for no additional increase in operational cost. 4. To continue to obtain Texas Parks and Wildlife Department (TPWD) grants, as well as, small community grants. 5. Install new amenities in Harmony Park, as part of a restoration and improvement project in conjunction with the both EDCs. 6. Establish a Master Park Plan with consideration of long term goals and projects. 7. Evaluate the need for an additional pool. 8. Add a Holiday Lights parade event. 9. Remain a Tree City for the fourth year in a row. 10. Explore and discuss joint use possibilities with the Northwest Independent School District (NISD). PARKS AND RECREATION BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBERDESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PERSONNEL SERVICES50005 Salaries & Wages 219,635 231,431 155,742 223,569 284,634 296,134 308,097 320,545 333,495 50010 Overtime 6,665 12,381 6,801 9,067 12,381 12,876 13,391 13,927 14,484 50015 Longevity/Certification 966 513 585 585 1,258 1,345 2,594 3,286 4,107 50020 Retirement 27,179 31,274 19,686 30,062 35,205 37,398 39,853 42,369 45,037 50025 Group Insurance 43,299 42,188 32,280 42,982 44,851 45,792 47,297 50,608 54,151 50030 Social Security Taxes 13,988 14,461 9,459 14,460 17,615 18,089 18,738 19,476 20,246 50035 Medicare Taxes 3,276 3,382 2,212 3,382 4,120 4,231 4,382 4,555 4,735 50040 Unemployment Taxes 1,763 1,546 340 348 2,034 2,185 2,335 2,486 2,637 50045 Workman's Compensation 5,724 11,957 12,043 12,043 8,629 9,625 10,733 11,895 13,138 50050 Auto Allowance - - - - 3,654 3,654 3,654 3,654 3,654 50060 Pre-Employment Physicals 195 1,356 50 350 325 358 393 433 476 TOTAL PERSONNEL SERVICES 322,690 350,489 239,198 336,848 414,705 431,686 451,469 473,232 496,158 PROFESSIONAL & CONTRACTUAL SERVICES55005 Engineering 33,076 - - - - - - - - 55045 Legal - - - - - - - - - 55070 Independent Labor 76,086 - - - - - - - - 55090 Vehicle Maintenance 3,870 6,720 4,903 6,538 7,500 7,875 8,269 8,682 9,116 55095 Equipment Maintenance 1,492 5,000 3,715 5,000 8,450 8,873 9,316 9,782 10,271 55100 Building Maintenance 27,126 17,500 2,391 12,500 - - - - - 55115 Contract Landscape Maintenance 211,194 - - - - - - - - 55120 Cleaning Services 3,296 3,536 2,382 3,176 - - - - - 55130 Trash Removal/Recycling 283,981 4,258 702 702 - - - - - 55140 Health Inspections 4,500 - - - - - - - - 55145 Consultants (244) 3,000 - 3,000 2,000 2,000 2,000 2,000 2,000 55185 Portable Toilets 5,669 6,120 - - - - - - - TOTAL PROF & CONTRACT SERVIC 650,045 46,134 14,093 30,916 17,950 18,748 19,585 20,464 21,387 OPERATING EXPENSES60005 Telephone 314 182 136 181 187 193 198 204 210 60010 Communications/Pagers/Mobiles 4,485 8,320 3,771 5,028 4,888 4,985 5,085 5,187 5,290 60020 Electricity 77,683 22,600 2,356 3,141 - - - - - 60025 Water 52,665 75,000 1,413 1,413 - - - - - PARKS AND RECREATION BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBERDESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/201060030 Rent 11,612 - - - - - - - - 60035 Postage 218 - 193 258 70 71 73 74 76 60066 Publications/Books/Subscripts 1,082 520 381 508 1,020 1,020 1,020 1,020 1,020 60070 Dues & Memberships 535 1,200 559 745 1,000 1,000 1,000 1,000 1,000 60075 Meetings 423 400 462 500 600 600 600 600 600 60080 Schools & Training 2,776 2,500 987 1,316 3,200 3,200 3,200 3,200 3,200 60085 Training (Management & Safety) 575 1,000 348 464 1,000 1,000 1,000 1,000 1,000 60100 Travel & Per Diem 1,910 2,000 1,823 2,346 4,200 4,200 4,200 4,200 4,200 60105 Rent Equipment 13,118 11,910 12,694 13,194 1,600 1,600 1,600 1,600 1,600 60125 Advertising 272 200 24 24 700 700 700 700 700 60195 Flags & Repair 3,399 3,800 - 1,400 - - - - - 60200 Irrigation Repairs 12,497 - - - - - - - - 60205 Street Repairs 69,932 - - - - - - - - 60210 Long Term Street Repairs - - - - - - - - - 60215 Street Sweeping 255 - - - - - - - - 60220 Street/Traffic Signs/Crosswalks 6,773 - - - - - - - - 60245 Miscellaneous Expenses 172 200 - 100 500 500 500 500 500 60280 Property Maintenance 25,423 196,000 53,254 53,254 2,000 2,000 2,000 2,000 2,000 60300 Playground/Ball Field Material 7,689 - - - - - - - - 60310 Park Equip. Replacement Fund 2,608 - - - - - - - - 60360 Furniture/Equipment < $5000 - 9,120 8,051 9,120 4,300 4,300 4,300 4,300 4,300 TOTAL OPERATING EXPENSES 296,416 334,952 86,452 92,992 25,265 25,369 25,476 25,585 25,697 CONSUMABLE SUPPLIES65005 Fuel & Lube 8,152 5,280 8,383 11,177 9,258 10,184 11,202 12,322 13,555 65010 Uniforms 3,279 2,700 2,162 2,700 3,200 3,200 3,200 3,200 3,200 65025 Small Equipment 3,401 - - - - - - - - 65030 Chemicals - - - - - - - - - 65035 Small Tools 1,526 2,000 1,727 2,000 2,200 2,200 2,200 2,200 2,200 65040 Safety Equipment 1,464 1,000 1,220 1,220 1,500 1,500 1,500 1,500 1,500 65055 Hardware 700 1,400 315 420 1,400 1,400 1,400 1,400 1,400 65085 Office Supplies 3,113 3,000 2,086 3,000 2,000 2,060 2,122 2,185 2,251 65090 Printer Supplies & Maintenance - 300 167 223 300 300 300 300 300 65095 Maintenance Supplies 3,597 4,000 2,496 3,328 - - - - - 65100 Copies 1,294 - - - - - - - - 65105 Printing 472 400 46 62 - - - - - PARKS AND RECREATION BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBERDESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010TOTAL CONSUMABLE SUPPLIES 26,999 20,080 18,603 24,129 19,858 20,844 21,924 23,108 24,406 CAPITAL EXPENSES69005 Capital Expenses 69,296 35,000 13,260 13,260 39,050 7,000 7,000 7,000 7,000 69035 Vehicles 30,557 14,346 14,875 14,875 21,375 21,375 14,229 14,500 8,000 69080 Bleachers - - - - - - - - - 69095 Lights - - - - - - - - 69100 10 Acre Park* - - - - - - - - - 69195 Gasb34/Reserve for Replacement - - - - - - - - - 69305 Capital Leases - - - - 11,910 11,910 - - - TOTAL CAPITAL EXPENSES 99,853 49,346 28,135 28,135 72,335 28,375 21,229 21,500 15,000 TOTAL EXPENDITURES 1,396,003 801,001 386,480 513,020 550,113 525,022 539,683 563,890 582,647 PARKS & RECREATION EXPENSES PROJECTED 2004 PROPOSED 2005 Personnel Services 336,848 414,705 Professional & Contract Svcs 30,916 17,950 Operating Expenses 92,992 25,265 Consumable Supplies 24,129 19,858 Capital Expenses 28,135 72,335 Total Expenses 513,020 550,113 PROJECTED 2004 EXPENSES Consumable Supplies 4.7% Capital Expenses 5.5% Operating Expenses 18.1% Professional & Contract Svcs 6.0%Personnel Services 65.7% PROPOSED 2005 EXPENSES Personnel Services 75.4% Professional & Contract Svcs 3.3% Operating Expenses 4.6% Capital Expenses 13.1% Consumable Supplies 3.6% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND INDEPENDENCE PARK “A GREAT PLACE TO CALL HOME” PARKS AND RECREATION BUDGETINDEPENDENCE PARK5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTBUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2004/200506/30/052004/20052005/20062006/20072007/20082008/20092009/2010PROFESSIONAL & CONTRACTUAL SERVICES55185 Portable Toilets - 1,446 1,680 - - - - - TOTAL PROF & CONTRACT SERVICES- 1,446 1,680 - - - - - OPERATING EXPENSES60020 Electricity - 10,359 15,000 15,332 16,099 16,904 17,749 18,636 60025 Water - 4,966 9,657 10,157 10,462 10,776 11,099 11,432 60105 Rent Equipment - - - 500 500 500 500 500 60280 Property Maintenance - 20,873 29,146 - - - - - TOTAL OPERATING EXPENSES- 36,199 53,803 25,989 27,060 28,179 29,348 30,568 CONSUMABLE SUPPLIES65095 Maintenance Supplies - 101 200 - - - - - TOTAL CONSUMABLE SUPPLIES- 101 200 - - - - - TOTAL EXPENDITURES- 37,745 55,683 - 25,989 27,060 28,179 29,348 30,568 PROJECTED 2004 PROPOSED 2005 Professional & Contract Svcs 1,680 - Electricity 15,000 15,332 Water 9,657 10,157 Rent Equipment - 500 Property Maintenance 29,146 - Maintenance Supplies 200 - Total Expenses 55,483 25,989 INDEPENDENCE PARK EXPENSES PROJECTED 2004 EXPENSES Maintenance Supplies 0.4% Rent Equipment 0.0% Property Maintenance 52.3% Water 17.3% Electricity 26.9% Professional & Contract Svcs 3.0% PROPOSED 2005 EXPENSES Maintenance Supplies 0% Rent Equipment 2% Water 39% Electricity 59% Professional & Contract Svcs 0% Property Maintenance 0% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND HARMONY PARK “A GREAT PLACE TO CALL HOME” PARKS AND RECREATION BUDGETHARMONY PARK5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTEDPROJECTED PROJECTED PROJECTEDACCOUNTBUDGET@PROJECTEDBUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PROFESSIONAL & CONTRACTUAL SERVICES55185 Portable Toilets - 1,405 1,680 1,680 1,224 1,248 1,273 1,299 TOTAL PROF & CONTRACT SERVICES- 1,405 1,680 1,680 1,224 1,248 1,273 1,299 OPERATING EXPENSES60020 Electricity - 2,645 3,500 4,563 4,791 5,031 5,282 5,546 60025 Water - 5,822 15,000 5,265 5,423 5,586 5,753 5,926 60105 Rent Equipment - - - 400 400 400 400 400 60280 Property Maintenance - 13,692 23,631 - - - - - TOTAL OPERATING EXPENSES - 22,159 42,131 10,228 10,614 11,016 11,435 11,872 CONSUMABLE SUPPLIES65095 Maintenance Supplies - 106 200 - - - - - TOTAL CONSUMABLE SUPPLIES - 106 200 - - - - - TOTAL EXPENDITURES - 23,670 44,011 11,908 11,838 12,265 12,709 13,171 PROJECTED 2004 PROPOSED 2005 Professional & Contract Svcs 1,680 1,680 Electricity 3,500 4,563 Water 15,000 5,265 Rent Equipment - 400 Property Maintenance 23,631 - Maintenance Supplies 200 - Total Expenses 44,011 11,908 HARMONY PARK EXPENSES PROJECTED 2004 EXPENSES Maintenance Supplies 0% Rent Equipment 0% Property Maintenance 54% Water 34% Electricity 8%Professional & Contract Svcs 4% PROPOSED 2005 EXPENSES Property Maintenance 0% Maintenance Supplies 0% Electricity 38% Professional & Contract Svcs 14% Rent Equipment 3% Water 45% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND BECK PARK “A GREAT PLACE TO CALL HOME” PARKS AND RECREATION BUDGETBECK PARK5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTBUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PROFESSIONAL & CONTRACTUAL SERVICES55185 Portable Toilets - 1,405 1,680 1,680 1,224 1,248 1,273 1,299 TOTAL PROF & CONTRACT SERVICES- 1,405 1,680 1,680 1,224 1,248 1,273 1,299 OPERATING EXPENSES60020 Electricity - 1,789 2,386 3,105 3,260 3,423 3,594 3,774 60025 Water - 773 2,673 3,173 3,268 3,366 3,467 3,571 60105 Rent Equipment - - - 500 500 500 500 500 60280 Property Maintenance - 7,112 11,000 12,000 12,000 12,000 12,000 12,000 TOTAL OPERATING EXPENSES- 9,675 16,059 18,778 19,028 19,289 19,562 19,845 TOTAL EXPENDITURES - 11,080 17,739 20,458 20,252 20,538 20,835 21,144 PROJECTED 2004 PROPOSED 2005 Professional & Contract Svcs 1,680 1,680 Electricity 2,386 3,105 Water 2,673 3,173 Rent Equipment - 500 Property Maintenance 11,000 12,000 Total Expenses 17,739 20,458 BECK PARK EXPENSES PROJECTED 2004 EXPENSES Rent Equipment 0.0% Property Maintenance 62.0% Water 15.1% Electricity 13.4% Professional & Contract Svcs 9.5% PROPOSED 2005 EXPENSES Rent Equipment 2% Water 16% Electricity 15%Professional & Contract Svcs 8% Property Maintenance 59% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND LAKEVIEW SOCCER FIELDS “A GREAT PLACE TO CALL HOME” PARKS AND RECREATION BUDGETLAKEVIEW SOCCER FIELDS5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTBUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PROFESSIONAL & CONTRACTUAL SERVICES55185 Portable Toilets - 1,405 1,680 1,680 1,224 1,248 1,273 1,299 TOTAL PROF & CONTRACT SERVICES- 1,405 1,680 1,680 1,224 1,248 1,273 1,299 OPERATING EXPENSES60020 Electricity - - - - - - - - 60025 Water - 1,423 9,500 12,393 12,765 13,148 13,542 13,948 60105 Rent Equipment - - - - - - - - 60280 Property Maintenance - 9,781 11,000 4,000 4,000 4,000 4,000 4,000 TOTAL OPERATING EXPENSES- 11,204 20,500 16,393 16,765 17,148 17,542 17,948 TOTAL EXPENDITURES - 12,609 22,180 18,073 17,989 18,396 18,816 19,247 PROJECTED 2004 PROPOSED 2005 Professional & Contract Svcs 1,680 1,680 Electricity - - Water 9,500 12,393 Rent Equipment - - Property Maintenance 11,000 4,000 Total Expenses 22,180 18,073 LAKEVIEW SOCCER FIELDS EXPENSES PROJECTED 2004 EXPENSES Rent Equipment 0.0% Property Maintenance 49.6% Water 42.8% Electricity 0.0%Professional & Contract Svcs 7.6% PROPOSED 2005 EXPENSES Rent Equipment 0% Water 69% Electricity 0%Professional & Contract Svcs 9% Property Maintenance 22% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND MEDIANS / COMMON AREAS “A GREAT PLACE TO CALL HOME” PARKS AND RECREATION BUDGETMEDIANS/COMMON AREAS5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTEDPROJECTED PROJECTED PROJECTEDACCOUNTBUDGET@PROJECTEDBUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010OPERATING EXPENSES60020 Electricity - 251 335 730 767 805 845 887 60025 Water - 13,669 30,000 35,262 36,320 37,409 38,532 39,688 60105 Rent Equipment - - - - - - - - 60280 Property Maintenance - 74,457 101,000 58,600 58,600 58,600 58,600 58,600 TOTAL OPERATING EXPENSES - 88,377 131,335 94,592 95,686 96,814 97,977 99,175 TOTAL EXPENDITURES - 88,377 131,335 94,592 95,686 96,814 97,977 99,175 PROJECTED 2004 PROPOSED 2005 Electricity 335 730 Water 30,000 35,262 Rent Equipment - - Property Maintenance 101,000 58,600 Total Expenses 131,335 94,592 MEDIANS/COMMON AREAS EXPENSES PROJECTED 2004 EXPENSES Property Maintenance 76.9% Rent Equipment 0.0% Water 22.8% Electricity 0.3% PROPOSED 2005 EXPENSES Property Maintenance 62% Rent Equipment 0% Water 37%Electricity 1% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND POOL “A GREAT PLACE TO CALL HOME” POOL BUDGET5 YEAR PROJECTION FY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PERSONNEL SERVICES50005Salaries & Wages 63,861 62,264 22,204 62,264 70,547 70,867 71,199 71,545 71,905 50010Overtime 5,461 - - 1,000 2,500 2,600 2,704 2,812 2,925 50015Longevity/Certification - - - - 20 27 35 43 55 50020Retirement 833 897 654 871 989 1,049 1,112 1,179 1,250 50025Group Insurance 1,174 1,144 814 1,085 971 936 935 1,000 1,071 50030Social Security Taxes 4,258 3,826 1,349 3,860 4,521 4,537 4,556 4,581 4,606 50035Medicare Taxes 998 895 315 903 1,057 1,061 1,066 1,071 1,077 50040Unemployment Taxes 1,438 743 55 187 807 867 926 986 1,046 50045Worker's Compensation 2,203 2,726 2,730 2,730 2,475 2,659 2,844 3,030 3,217 50050Auto Allowance - - - - 546 546 546 546 546 50060Pre-Employment Physicals 525 1,900 750 750 475 475 475 475 475 TOTAL PERSONNEL SERVICES 80,752 74,393 28,870 73,651 84,907 85,623 86,399 87,269 88,172 PROFESSIONAL & CONTRACTUAL SERVICES55070Independent Labor 2,202 1,887 3,639 4,453 - - - - - 55115Contract Landscape Maintenance 710 1,900 1,207 1,900 - - - - - 55130Trash Removal/Recycling 322 1,224 - 500 - - - - - 55140Health Inspections - 225 - 225 225 225 225 225 225 TOTAL PROF & CONTRACTUAL SERVICES3,234 5,236 4,846 7,078 225 225 225 225 225 OPERATING EXPENSES60005Telephone 670 1,236 514 700 690 711 732 754 777 60010Communications/Pagers/Mobiles - - 120 360 675 689 702 716 731 60020Electricity 14,034 14,000 11,357 14,700 14,700 15,435 16,207 17,017 17,868 60025Water 5,690 4,080 4,408 6,500 6,500 6,695 6,896 7,103 7,316 60070Dues & Memberships - 500 - 500 250 250 250 250 250 60075Meetings - - 52 70 300 300 300 300 300 60080Schools & Training 2,136 1,000 14 14 500 500 500 500 500 60100Travel & Per Diem - 400 - 100 700 700 700 700 700 60125Advertising - 400 490 490 650 650 650 650 650 60200Irrigation Repairs 115 268 164 268 - - - - - 60245Miscellaneous Expenses - - - 100 100 100 100 100 100 60280Property Maintenance 806 1,200 1,507 2,200 6,968 6,968 6,968 6,968 6,968 POOL BUDGET5 YEAR PROJECTION FY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/201060360Furniture/Equipment < $5000 1,899 1,994 2,459 2,459 - - - - - TOTAL OPERATING EXPENSES25,349 25,077 21,085 27,761 32,033 32,997 34,005 35,058 36,159 CONSUMABLE SUPPLIES65010Uniforms 1,003 1,100 1,384 1,384 1,100 1,100 1,100 1,100 1,100 65025Small Equipment 6,025 4,080 2,767 4,750 3,000 3,090 3,183 3,278 3,377 65030Chemicals 7,261 4,120 7,545 9,000 9,000 9,270 9,548 9,835 10,130 65040Safety Equipment 102 800 144 800 800 800 800 800 800 65055Hardware 110 300 59 250 250 250 250 250 250 65085Office Supplies 497 206 265 300 500 515 530 546 563 65095Maintenance Supplies 1,781 3,000 1,032 3,000 2,000 2,000 2,000 2,000 2,000 65096Concessions 6,632 3,200 3,392 4,500 3,200 3,200 3,200 3,200 3,200 65105Printing 245 1,030 25 700 400 412 424 437 450 TOTAL CONSUMABLE SUPPLIES 23,656 17,836 16,611 24,684 20,250 20,637 21,036 21,446 21,869 CAPITAL EXPENSES69005Capital Expenses - - - - - - - - - TOTAL CAPITAL EXPENSES- - - - - - - - - TOTAL EXPENDITURES 132,991 122,542 71,413 133,173 137,415 139,482 141,664 143,998 146,425 PROJECTED 2004 PROPOSED 2005 Personnel Services 73,651 84,907 Professional & Contractual Svcs 7,078 225 Operating Expenses 27,761 32,033 Consumable Supplies 24,684 20,250 Total Expenses 133,173 137,415 POOL EXPENSES PROJECTED 2004 EXPENSES Professional & Contractual Svcs 5.3% Operating Expenses 20.8%Consumable Supplies 18.5% Personnel Services 55.3% PROPOSED 2005 EXPENSES Personnel Services 61.8% Consumable Supplies 14.7%Operating Expenses 23.3% Professional & Contractual Svcs 0.2% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND COMMUNITY DEVELOPMENT “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” COMMUNITY DEVELOPMENT MISSION To provide a high level of service to our customers in the areas of permitting, building inspection, code enforcement, animal control, municipal facility and street construction and maintenance, as well as, storm water\floodplain management, ensuring all facilities and infrastructure are constructed and maintained in accordance with federal, state and local codes in the interest of public safety. GOAL Provide a high level of customer service to our internal and external customers while continually striving to protect the health and safety of our residents, our infrastructure and the environment. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2004-05 1. Began a Capital Improvement Project (CIP) to reconstruct a section of Indian Creek Drive from Heritage to Pebble Beach, as well as, Shields Court and a section of Shields Drive scheduled to complete in December 2005. 2. Began an in-house street maintenance program to reduce costs and improve responsiveness. 3. Completed Request For Proposal (RFP) process for a trash disposal services contract. 4. Performed a complete pavement inventory and migrated the data into a pavement management application. 5. Updated the Flood Damage Prevention Ordinance and adopted new rules and standards regarding flood damage prevention within the Town. 6. Updated the Swimming Pool ordinance, requiring discharges flow to sanitary sewer versus storm drains in an effort to further protect storm water runoff. 7. Developed a new ordinance regulating storm water runoff from construction activity. 8. Sought and received over $7,000 in cash and numerous food donations for the animal control program that helped reduce the department expenditures. 9. Found and placed four dogs in the Gifted Animal Program to be trained for assistance and rescue programs. MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 1. Complete the Indian Creek\Shields street reconstruction with the least possible disruption to residents. 2. Complete implementation of the Pavement Management System and utilization of data to make recommendations to Town Council for future street repairs and capital improvement projects. 3. Complete construction of the addition to the Administration building. 4. Ensure all new development is handled in an efficient and expeditious manner streamlining processes in preparation for the potential rapid growth. 5. Update the website to provide online access to various permits and permitting information. 6. Complete documentation of permitting policies and procedures manual. 7. Ensure Trophy Club is maintained in such a manner that it enhances quality of life for existing residents and remains attractive to potential residents. 8. Continue to review existing ordinances to ensure that they remain up to date and accurate. 9. Create a storm water/floodplain webpage to provide resident information. 10. Complete and submit state-mandated Storm Water Management Plan to Texas Council on Environmental Quality (TCEQ) and with its submission, accomplish stated goals within plan to comply with state requirements. 11. Install a drainage system for the animal shelter to help with sanitation. COMMUNITY DEVELOPMENT BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@PROJECTED BUDGETBUDGETBUDGETBUDGETBUDGETNUMBERDESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PERSONNEL SERVICES50005 Salaries & Wages 233,063 36,930 32,067 54,065 179,585 186,840 194,389 202,242 210,413 50010 Overtime 5,616 1,075 930 1,239 4,563 4,746 4,935 5,133 5,338 50015 Longevity/Certification 966 225 285 285 2,030 2,565 2,925 3,210 3,495 50020 Retirement 27,612 4,893 3,493 7,165 22,105 23,528 25,007 26,556 28,187 50025 Group Insurance 41,523 6,662 3,539 4,762 14,863 15,962 16,936 18,122 19,390 50030 Social Security Taxes 14,617 2,238 2,063 3,447 11,661 12,132 12,618 13,125 13,652 50035 Medicare Taxes 3,426 523 483 806 2,727 2,837 2,951 3,070 3,193 50040 Unemployment Taxes 1,711 225 43 297 851 914 977 1,040 1,103 50045 Workman's Compensation 5,724 162 157 157 1,453 1,624 1,805 1,997 2,202 50050 Auto Allowance - - - - 3,000 3,000 3,000 3,000 3,000 50055 Clothing Allowance - - - - 400 400 400 400 400 50060 Pre-Employment Physicals - - - 325 325 358 393 433 476 TOTAL PERSONNEL SERVICES334,258 52,933 43,059 72,548 243,563 254,906 266,336 278,326 290,848 PROFESSIONAL & CONTRACTUAL SERVICES55005Engineering 40,000 41,000 30,663 41,000 36,000 36,000 36,000 36,000 36,000 55035Abatements - - - - 1,561 1,592 1,624 1,657 1,690 55045Legal - 1,500 - - 1,500 1,500 1,500 1,500 1,500 55070 Independent Labor 70,000 53,500 32,193 48,500 47,500 52,500 57,500 77,500 77,500 55090 Vehicle Maintenance 5,400 - - - 750 788 827 868 912 55095 Equipment Maintenance 1,500 - - - - - - - - 55100 Building Maintenance 13,000 - - - 17,500 18,375 19,294 20,258 21,271 55115 Contract Landscape Maintenance 200,000 - - - - - - - - 55120 Cleaning Services 3,400 - - - 3,890 4,046 4,207 4,376 4,551 55130 Trash Removal/Recycling 285,000 297,261 191,279 287,760 282,536 293,851 305,392 317,164 329,171 55140 Health Inspections 4,800 4,944 4,200 4,944 5,092 5,245 5,402 5,564 5,731 55145 Consultants 2,000 4,000 243 3,000 4,000 4,000 4,000 4,000 4,000 55185 Portable Toilets 4,000 - - - - - - - - TOTAL PROF & CONTRACT SERVICES629,100 402,205 258,578 385,204 400,329 417,896 435,746 468,887 482,325 OPERATING EXPENSES60005 Telephone 400 - 16 100 250 258 265 273 281 60010 Communications/Pagers/Mobiles 4,200 - 335 447 2,438 2,486 2,536 2,587 2,638 60020 Electricity 79,000 61,200 44,774 61,200 64,260 67,473 70,847 74,389 78,108 60025 Water 55,000 2,000 1,364 2,000 2,040 2,101 2,164 2,229 2,296 60030 Rent 13,800 13,800 8,208 12,438 7,000 7,000 7,000 7,000 7,000 60035 Postage 200 50 116 155 100 102 104 106 108 60066 Publications/Books/Subscripts 820 300 43 300 300 300 300 300 300 60070 Dues & Memberships 1,500 350 50 67 503 528 555 582 611 60075 Meetings 550 150 77 150 350 361 371 382 394 COMMUNITY DEVELOPMENT BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@PROJECTED BUDGETBUDGETBUDGETBUDGETBUDGETNUMBERDESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/201060080 Schools & Training 3,200 2,000 2,216 2,800 4,150 4,358 4,575 4,804 5,044 60085 Training (Management & Safety) 500 - - - - - - - - 60100 Travel & Per Diem 2,500 1,000 646 750 2,100 2,205 2,315 2,431 2,315 60105 Rent/Lease Equipment 17,000 - - - - - - - - 60125 Advertising 500 300 216 288 400 408 416 424 416 60195 Flags & Repairs 3,825 - - - - - - - - 60170 Animal Control - - - - 4,410 4,631 4,862 5,105 5,360 60175 Code Enforcement - - - - 500 500 500 500 500 60200 Irrigation Repairs 13,000 - - - - - - - - 60205 Street Repairs 100,000 100,000 12,122 95,000 182,900 182,900 182,900 182,900 182,900 60210Long Term Street Repairs 100,000 100,000 - 100,000 - - - - - 60215 Street Sweeping 2,500 2,500 - 1,500 2,500 2,500 2,500 2,500 2,500 60220 Street/Traffic Signs/Crosswalks 7,000 7,000 835 5,000 7,000 7,000 7,000 7,000 200 60245 Miscellaneous Expenses 750 100 60 100 200 200 200 200 7,000 60280 Property Maintenance 41,000 - - - - - - - - 60300 Playground/Ball Field Material 6,500 - - - - - - - - 60310 Park Equip. Replacement Fund 5,000 - - - - - - - - TOTAL OPERATING EXPENSES458,745 290,750 71,078 282,295 281,401 285,310 289,411 293,714 297,974 CONSUMABLE SUPPLIES65005 Fuel & Lube 7,000 - - - 3,133 3,289 3,454 3,627 3,808 65010 Uniforms 2,000 - - - - - - - - 65025 Small Equipment/Tools 5,000 - - - - - - - - 65030 Chemicals 99 - - - - - - - - 65040 Safety Equipment 1,000 - - - - - - - - 65055 Hardware 1,000 - - - - - - - - 65085 Office Supplies 4,000 1,000 214 500 1,030 1,061 1,093 1,126 1,159 65090 Printer Supplies & Maintenance - 200 - - 200 200 200 200 200 65095 Maintenance Supplies 4,000 - 23 30 - - - - - 65100 Copies 1,500 - 299 299 - - - - - 65105 Printing 1,000 600 84 400 600 600 600 600 600 TOTAL CONSUMABLE SUPPLIES26,599 1,800 620 1,230 4,963 5,150 5,347 5,552 5,767 CAPITAL EXPENSES69005 Capital Expenses 49,528 - - - 40,350 - - - - 69035 Vehicles 11,025 - - - 12,516 7,100 7,100 13,100 6,000 69080 Bleachers - - - - - - - - - 69100 10 Acre Park - - - - - - - - - 69195 GASB34/Reserve For Replacement - - - - - - - - - TOTAL CAPITAL EXPENSES60,553 - - - 52,866 7,100 7,100 13,100 6,000 TOTAL EXPENDITURES1,509,255 747,688 373,335 741,277 983,122 970,361 1,003,939 1,059,578 1,082,915 COMMUNITY DEVELOPMENT EXPENSES PROJECTED 2004 PROPOSED 2005 Personnel Services 72,548 243,563 Professional & Contractual Services 385,204 400,329 Operating Expenses 282,295 281,401 Consumable Supplies 1,230 4,963 Capital Expenses - 52,866 Total Expenses 741,277$ 983,122$ PROJECTED 2004 EXPENSES Professional & Contractual Services 52.0% Personnel Services 9.8% Capital Expenses 0.0% Consumable Supplies 0.2% Operating Expenses 38.1% PROPOSED 2005 EXPENSES Consumable Supplies 1% Capital Expenses 5% Operating Expenses 29% Personnel Services 25% Professional & Contractual Services 40% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND PLANNING & ZONING “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” PLANNING & ZONING MISSION It is the mission of Planning & Zoning to coordinate and monitor the development, design and construction of all subdivision development activities, to ensure all public improvements meet or exceed the requirements of the Comprehensive Zoning Ordinance, Subdivision Regulations and other development related Town Ordinances and are designed and constructed in accordance with accepted engineering principles and construction practices. GOAL The Department seeks to provide an aesthetically refined community for the citizens of Trophy Club by implementing zoning regulations in accordance with the Comprehensive Plan, in addition to promoting health, safety, morals and the general welfare of the community. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2004-05 Gas Well Specific Use Permit (15h) Oct 04 Gas Well Specific Use Permit (Alternate8h) Nov 04 Gas Well Specific Use Permit (7h) Dec 04 Gas Well Specific Use Permit (15h) Dec 04 Update To Sign Ordinance Feb 05 Design Standards Update Mar 05 Sup: Lake Cities Church Of Christ Apr 05 Accessory Structures Ordinance Update May 05 Tree Preservation Ordinance Update May 05 Zone Change: Eagle’s Ridge Phase II May 05 Preliminary Plat: The Villas AT Waters Edge May 05 Plat Amendment: Hanna Court May 05 Preliminary Plat: Eagle’s Ridge Phase II Jun 05 Final Plat: Eagle’s Ridge Phase II Jun 05 Fence Ordinance Update Jul 05 Parkland Dedication Ordinance Update Aug 05 Design Standards Revision Sep 05 Special Use Permit: Vinny’s Italian Restaurant Sep 05 Amendment To Trophy Club Plaza Signage Sep 05 MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 1. Provide effective planning support to the public, Town staff, the Planning & Zoning Commission and Town Council. 2. Review and facilitate the zoning proposal from DR Horton and Beck Properties, providing the Planning & Zoning Commission and the Town Council with the information necessary to successfully complete this project. 3. Ensure that the design of all plans, specifications, and plats of all developments are in compliance with Town Ordinances and development practices. 4. Coordinate with the Town Engineer, Planning Consultant and Building Inspector/Official to ensure the construction and inspections of all developments are in compliance with engineering principals and development practices and Town Ordinances. TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” 5. Provide accurate and timely information and assistance to other Town departments, developers, engineers, contractors and citizens. 6. Maintain accurate and up-to-date base map information for addressing to benefit of the Town. 7. Maintain department web page, providing current project/development information to residents and developers. PLANNING AND ZONING BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@PROJECTED BUDGETBUDGETBUDGETBUDGETBUDGETNUMBERDESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PERSONNEL SERVICES50005 Salaries & Wages 18,878 21,930 15,007 21,749 22,816 23,738 24,697 25,695 26,733 50010 Overtime 2,656 - 16 16 - - - - - 50015 Longevity/Certification 311 356 356 356 401 401 491 536 581 50020 Retirement 2,549 2,853 1,920 2,851 2,707 2,875 3,063 3,255 3,458 50025 Group Insurance 2,300 2,263 1,870 2,493 1,984 2,166 2,318 2,480 2,653 50030 Social Security Taxes 1,354 1,382 939 1,372 1,439 1,497 1,562 1,626 1,693 50035 Medicare Taxes 317 323 220 321 337 350 365 380 396 50040 Unemployment Taxes 33 113 14 14 122 131 140 149 158 50045 Workman's Compensation 71 94 94 94 85 95 105 117 129 TOTAL PERSONNEL SERVICES28,469 29,314 20,434 29,266 29,891 31,252 32,740 34,238 35,801 PROFESSIONAL & CONTRACTUAL SERVICES55005 Engineering 15,122 8,480 6,104 9,500 9,328 9,701 10,089 10,493 10,912 55020 Town Planner 2,549 1,800 3,980 6,500 2,000 2,120 2,162 2,206 2,250 55025 Town Planner Ordinances 4,699 10,000 3,620 9,000 10,000 10,300 10,609 10,927 11,255 55060 Appraisal 400 - - - - - - - - TOTAL PROF & CONTRACT SERVICES22,770 20,280 13,704 25,000 21,328 22,121 22,861 23,626 24,417 OPERATING EXPENSES60035 Postage 155 153 132 153 156 159 162 166 169 60066 Publications/Books/Subscripts 106 306 - 150 321 337 354 372 390 60070 Dues & Memberships 65 65 130 130 65 65 65 65 65 60075 Meetings - 100 - - - - - - - 60080 Schools & Training 128 1,000 80 250 1,000 1,000 1,000 1,000 1,000 60100 Travel & Per Diem 54 150 - 75 150 150 150 150 150 60125 Advertising 1,015 1,020 953 1,020 1,040 1,061 1,082 1,104 1,126 60225 Platt Filing Fees 164 300 - 200 300 300 300 300 300 60230 Computer Mapping 2,355 500 - 500 500 500 500 500 500 60240 ZBA Hearings 300 200 240 480 200 200 200 200 200 60245 Miscellaneous Expenses 22 50 - 25 50 50 50 50 50 60360 Furniture/Equipment < $5,000 - - - - 250 - - - - TOTAL OPERATING EXPENSES4,363 3,844 1,535 2,983 4,032 3,822 3,863 3,906 3,950 CONSUMABLE SUPPLIES65085 Office Supplies 352 412 41 100 424 437 450 463 477 65105 Printing 472 515 - 250 300 309 318 328 338 TOTAL CONSUMABLE EXPENSES823 927 41 350 724 746 768 791 815 TOTAL EXPENDITURES56,425 54,365 35,715 57,599 55,975 57,940 60,232 62,560 64,983 PLANNING & ZONING EXPENSES PROJECTED 2004 PROPOSED 2005 Personnel Services 29,266 29,891 Professional & Contractual Services 25,000 21,328 Operating Expenses 2,983 4,032 Consumable Supplies 350 724 Total Expenses 57,599 55,975 PROJECTED 2004 EXPENSES Professional & Contractual Services 43.4% Operating Expenses 5.2% Consumable Supplies 0.6% Personnel Services 50.8% PROPOSED 2005 EXPENSES Personnel Services 53.4% Consumable Supplies 1.3%Operating Expenses 7.2% Professional & Contractual Services 38.1% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GENERAL FUND FIRE “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET “A GREAT PLACE TO CALL HOME” FIRE MISSION The Town of Trophy Club Police and Fire-Rescue Services is committed to providing the highest level of emergency service through public and community education, emergency response and enforcement. By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of an urban community. GOAL To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2004-05 1. Re-wrote Fire Services Operation Manual and Guidelines. Updated existing protective equipment (i.e. nozzles, hoses, clothing). 2. Enhanced fire fighter communications with the purchase of an interoperable communication equipment per National Fire Protection Association (NFPA) 1910/1500 regulations. 3. Evaluated the possibility of refurbishing/ replacing a twenty (20) year-old engine. 4. Enhanced management of Texas Commission on Fire Protection (TCFP) and Insurance Services Office (ISO) required records to streamline compliance inspections. 5. Explored the possibility of enhancing the ISO rating from an ISO rating 4 to an ISO rating of 3. 6. Incorporated first aid into Fire Prevention Week (October of each year). 7. Established Public Safety Office (PSO) program on all fire shifts. 8. Commenced study for additional fire station following ISO recommendation. 9. Sent personnel to National Fire Academy (NFA) for enhanced/specialized training. 10. Through additional training, established a certified fire inspector for each shift. 11. Offered and instructed a Citizen Fire Academy. 12. Established a Personal Qualification Skills (PQS) System for Firefighter training. MAJOR OBJECTIVES FOR FISCAL YEAR 2005-06 1. Establish Interlocal Training Agreement with Tarrant County Community College in conjunction with Northeast Fire Department Association (NEFDA). 2. Establish National Incident Management System Protocol and training. 3. Establish Interlocal Agreement with Denton County Emergency Management System. 4. Appoint key personnel to Pump Operators Certification Class. 5. Train additional personnel as Certified Fire Inspectors. 6. Establish criteria to send key personnel to National Fire Academy. 7. Commence specification process for a new Ariel Ladder Truck. FIRE DEPARTMENT BUDGET5 YEAR PROJECTIONFY04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 ######## 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010PERSONNEL SERVICES50005 Salaries & Wages 261,714 337,016 230,690 331,000 364,258 450,416 468,613 487,545 507,242 50010 Overtime 39,068 44,158 34,989 47,000 39,543 50,605 52,629 54,734 56,923 50011 DPS Holiday Pay - - - - 7,800 10,588 11,016 11,461 11,924 50015 Longevity/Certification 820 1,096 2,081 2,100 2,192 2,757 3,783 4,490 5,434 50020 Retirement 34,294 48,931 33,468 44,624 48,248 61,261 65,182 69,276 73,621 50025 Group Insurance 37,782 48,492 38,130 50,841 45,143 51,695 53,125 56,844 60,823 50030 Social Security Taxes 17,479 22,757 15,751 23,566 24,233 30,115 31,199 32,432 33,724 50035 Medicare Taxes 4,104 5,322 3,684 5,511 5,667 7,043 7,296 7,585 7,887 50040 Unemployment Taxes 528 1,654 549 732 1,847 2,375 2,539 2,703 2,867 50045 Workman's Compensation 13,402 14,402 7,208 7,208 13,310 18,633 20,730 22,951 25,327 50060 Pre-Employment Physicals 1,294 1,239 589 1,000 - 863 - - - TOTAL PERSONNEL SERVICES 410,486 525,066 367,139 513,582 552,241 686,352 716,112 750,020 785,771 PROFESSIONAL & CONTRACTUAL SVC55030 Software & Support- - - - - - - - - 55045 Legal - 800 - 800 800 800 800 800 800 55070 Independent Labor 23,524 30,000 4,425 10,000 5,728 - - - - 55080 Maintenance & Repairs 3,129 9,000 3,864 9,000 5,900 6,077 6,259 6,447 6,641 55090 Vehicle Maintenance 7,386 10,800 8,072 10,800 11,880 13,068 14,375 15,812 17,394 55095 Equipment Maintenance - - - - - - - - - 55100 Building Maintenance 10,962 25,070 17,982 25,000 20,000 20,000 20,000 20,000 20,000 55110 Maintenance-Radios 1,340 2,100 725 1,500 1,500 1,575 1,654 1,736 1,823 55160 Professional Outside Services 8,154 18,000 9,200 9,200 8,800 9,680 10,648 11,713 12,884 55195 NFACT - - - - - - - - - TOTAL PROF & CONTRACT SERVICES 54,496 95,770 44,269 66,300 54,608 51,200 53,736 56,509 59,541 OPERATING EXPENSES60005 Telephone 144 168 121 170 173 178 368 379 390 60010 Communications/Pagers/Mobiles 2,863 2,856 1,280 1,650 1,890 3,053 3,114 3,176 3,240 60020 Electricity 11,325 11,550 6,433 11,000 12,128 12,734 26,742 28,079 29,483 60025 Water 1,972 1,470 840 1,400 2,000 2,060 4,244 4,371 4,502 60035 Postage 68 102 34 100 104 106 108 110 113 60040 Service Charges & Fees - 25 - 25 25 25 25 25 25 60055 Insurance 8,101 9,316 9,308 9,308 10,714 12,321 15,169 17,445 20,061 60060 Inspection Fees - - - - - - - - - 60066 Publications/Books/Subscripts 220 330 197 263 347 364 383 402 422 60070 Dues & Memberships 4,564 5,250 5,033 5,250 8,750 9,188 9,647 10,129 10,636 60080 Schools & Training 8,886 18,320 6,804 10,000 15,850 19,643 20,625 21,656 22,739 60096 Emergency Management - - - - 1,000 1,000 1,000 1,000 1,000 60100 Travel & Per Diem 3,419 2,940 3,223 4,700 5,350 6,618 6,948 7,296 7,661 FIRE DEPARTMENT BUDGET5 YEAR PROJECTIONFY04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 ######## 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/201060110 Physicals 1,775 1,843 580 1,800 1,843 2,180 2,223 2,268 2,313 60125 Advertising - 103 - 100 105 107 109 111 114 60160 Programs & Special Projects 3,987 3,960 15 2,000 4,039 4,120 4,202 4,286 4,372 60165 Contingency - - - - - - - - - 60180 Fire Inspection/Enforcement 37 550 37 500 550 550 550 550 550 60245 Miscellaneous Expenses 2,208 263 639 750 268 273 279 284 290 60989 Conversion To Trophy Club - - - - - - - - - TOTAL OPERATING EXPENSES 49,570 59,046 34,545 49,016 65,136 74,520 95,736 101,568 107,910 CONSUMABLE SUPPLIES65005 Fuel & Lube 3,644 5,775 3,386 5,500 8,146 8,553 8,981 9,430 9,901 65010 Uniforms 3,120 3,745 3,898 4,250 2,000 2,540 2,616 2,695 2,776 65015 Protective Clothing 5,772 10,780 17,770 22,660 2,284 4,890 3,000 3,000 3,000 65025 Small Equipment - - - - - - - - - 65030 Chemicals 94 945 - 900 1,000 1,030 1,061 1,093 1,126 65035 Small Tools 2,673 2,884 13,710 15,500 2,750 2,833 2,917 3,005 3,095 65075 Pharmacy - - - - - - - - - 65080 Oxygen - 210 - 200 216 222 229 236 243 65085 Office Supplies 719 927 547 900 955 984 1,013 1,044 1,075 65095 Maintenance Supplies 1,625 2,070 1,236 2,000 2,174 2,283 4,794 5,034 5,285 65100 Copies 10 337 - 300 337 337 337 337 337 65105 Printing 79 525 26 35 541 557 574 591 609 65115 Other Consumables - - - - - - - - - TOTAL CONSUMABLE SUPPLIES 17,738 28,198 40,574 52,245 20,403 24,229 25,522 26,464 27,447 CAPITAL EXPENSES69005 Capital Expenses 5,100 - - - - - - - - 69035 Vehicles 13,039 3,586 3,585 3,586 3,586 3,586 3,586 (0) (0) 69050 Radios 701 - 7,095 7,095 - - - - - 69240 Truck Payment-Fire Chief Vehicle 5,137 - - - - - - - - 69245 Brush 681 Payment 11,668 10,825 11,103 11,103 10,825 - - - - 69250 Quint 681 Payment 62,345 62,000 111,421 59,421 62,000 62,000 - - - 69255 Airpacks 2,245 2,245 - 2,245 15,745 15,745 2,245 2,245 2,245 New Quint 682 Payment - - - - - 67,000 67,000 67,000 67,000 New New Fire Station - - - - - - 80,000 80,000 80,000 TOTAL CAPITAL EXPENSES 100,234 78,656 133,204 83,450 92,156 148,331 152,831 149,245 149,245 EXPENSE TOTALS 632,524 786,734 619,731 764,592 784,543 984,630 1,043,936 1,083,805 1,129,913 Fire Revenue 23,915 11,000 48,759 61,775 11,000 11,000 11,000 11,000 11,000 Net fire expenses 608,609 775,734 570,972 702,817 773,543 973,630 1,032,936 1,072,805 1,118,913 FIRE DEPARTMENT BUDGET5 YEAR PROJECTIONFY04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 ######## 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010mud 1 - 440,350 398,989 446,878 552,730 586,398 609,031 635,207 mud 2 - 335,384 303,828 326,665 420,900 446,538 463,773 483,706 FIRE DEPARTMENT EXPENSES PROJECTED 2004 PROPOSED 2005 Personnel Services 513,582 552,241 Professional & Contractual Svcs 66,300 54,608 Operating Expenses 49,016 65,136 Consumable Supplies 52,245 20,403 Capital Expenses 83,450 92,156 Total Expenses 764,592 784,543 PROJECTED 2004 EXPENSES Professional & Contractual Svcs 8.7% Operating Expenses 6.4% Consumable Supplies 6.8% Capital Expenses 10.9% Personnel Services 67.2% PROPOSED 2005 EXPENSES Personnel Services 70.4% Capital Expenses 11.7% Consumable Supplies 2.6% Operating Expenses 8.3% Professional & Contractual Svcs 7.0% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET MARSHALL CREEK PARK FUND “A GREAT PLACE TO CALL HOME” MARSHALL CREEK PARK BUDGET 5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@PROJECTED BUDGETBUDGETBUDGETBUDGETBUDGETNUMBERDESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010REVENUES44010Park Revenues (89,616) (97,620) (71,652) (97,620) (100,549) (103,565) (106,672) (109,873) (113,169) 44040Loan Proceeds - - - - - - - - - 49010Interest Income (18) (20) (13) (17) (20) (20) (20) (20) (20) 49900Miscellaneous Income - - - - - - - - - TOTAL REVENUES(89,634) (97,640) (71,665) (97,637) (100,569) (103,585) (106,692) (109,893) (113,189) PROFESSIONAL & CONTRACTUAL 55010Park Administration 10,000 17,393 5,798 17,393 19,193 19,193 19,193 19,193 19,193 55015Police and EMS Services 15,000 22,090 7,363 21,620 7,250 7,250 7,250 7,250 7,250 55045Legal - 1,000 - - 500 500 500 500 500 55070Independent Labor 38,468 27,000 22,471 29,961 11,952 11,952 11,952 11,952 11,952 55080Maintenance & Repairs 1,311 2,060 80 2,060 - - - - - 55115Contract Landscape Maintenance 4,500 3,000 2,915 3,000 - - - - - 55130Trash Removal/Recycling 2,322 3,235 844 844 - - - - - 55145Consultants 1,376 3,000 8 3,000 15,000 15,000 15,000 15,000 15,000 55185Portable Toilets 612 - 1,957 2,382 2,100 2,100 2,100 2,100 2,100 TOTAL PROFESSIONAL & CONTRACTUAL73,589 78,778 41,436 80,260 55,995 55,995 55,995 55,995 55,995 OPERATING EXPENSES60005Telephone 338 381 277 369 393 405 417 429 417 60010Communications/Pagers/Mobiles - - - - 675 689 702 716 2,100 60020Electricity 2,509 2,310 1,653 2,500 2,410 2,531 2,657 2,790 2,657 60025Water 667 600 894 1,192 618 637 656 675 656 60055Insurance 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 60125Advertising - 1,000 - 500 1,000 1,000 1,000 1,000 1,000 60245Miscellaneous Expenses 1,804 320 163 320 500 500 500 500 500 60280Property Maintenance 951 2,000 2,464 2,750 25,880 14,600 14,600 14,600 14,600 TOTAL OPERATING EXPENSES11,269 11,611 10,451 12,632 36,476 25,360 25,532 25,711 26,930 CONSUMABLE SUPPLIES65005Fuel & Lube - - - - 1,369 1,506 1,656 1,822 2,004 65085Office Supplies 277 400 71 95 200 206 212 219 225 65095Maintenance Supplies 1,087 900 219 400 400 400 400 400 400 65105Printing 18 1,000 - 500 1,500 1,500 1,500 1,500 1,500 TOTAL CONSUMABLE SUPPLIES1,381 2,300 290 995 3,469 3,612 3,768 3,940 4,129 CAPITAL EXPENSES69005Capital Expenses - - - - 14,500 - - - - 69260Loan Repayment/Waterline 4,950 4,950 2,417 4,950 4,950 4,950 - - - TOTAL CAPITAL EXPENSES4,950 4,950 2,417 4,950 19,450 4,950 - - - TOTAL EXPENSES91,190 97,640 54,594 98,836 115,390 89,917 85,295 85,646 87,054 MARSHALL CREEK PARK BUDGET 5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET@PROJECTED BUDGETBUDGETBUDGETBUDGETBUDGETNUMBERDESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010TOTAL REVENUES OVER EXPENSES(1,556) 0 17,071 (1,199) (14,821) 13,669 21,397 24,246 26,135 MARSHALL CREEK PARK EXPENSES PROJECTED 2004 PROPOSED 2005 Professional & Contractual Svcs 80,260 55,995 Operating Expenses 12,632 36,476 Consumable Supplies 995 3,469 Capital Expenses 4,950 19,450 Total Expenses 98,836 115,390 PROJECTED 2004 EXPENSES Operating Expenses 12.8%Consumable Supplies 1.0% Capital Expenses 5.0% Professional & Contractual Svcs 81.2% PROPOSED 2005 EXPENSES Professional & Contractual Svcs 48.5% Capital Expenses 16.9% Consumable Supplies 3.0% Operating Expenses 31.6% MARSHALL CREEK PARK REVENUES PROJECTED 2004 PROPOSED 2005 Park Revenues (97,620) (100,549) Interest Income (17) (20) Total Expenses (97,637) (100,569) PROJECTED 2004 REVENUES Interest Income 0.0% Park Revenues 100.0% PROPOSED 2005 REVENUES Park Revenues 100.0% Interest Income 0.0% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET CONSTRUCTION FUND STREETS “A GREAT PLACE TO CALL HOME” CONSTRUCTION BUDGET (STREETS)5 YEAR PROJECTIONFY04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010REVENUES4401510-Acre Park Grant Proceeds - - - - - - - - - 49010Interest Income (10,730) (6,510) (13,006) (14,188) (1,000) - - - - 49035Reserves - (869,849) - - - - - - - 49105Bond Proceeds - - - - - - - - - 49125Intergovernmental Transfers/EDCs - - - - - - - - - 49145Intergovernmental Transfers/General Fund - - - - - - - - - 49900Miscellaneous Income - - - - - - - - - 49991CIA Transfer of Funds - - - - - - - - - TOTAL REVENUES (10,730) (876,359) (13,006) (14,188) (1,000) - - - - EXPENSESSTREET REPAIRS55005Engineering 18,595 30,000 50,043 85,000 12,000 - - - - 55045Legal - - - - - - - - - 60035Postage - - - - - - - - - 60125Advertising - - - - - - - - - 60245Miscellaneous Expense - - - - - - - - - 65105Printing 18 - - - - - - - - 69270Street Repairs/Bond Program 2,115 846,359 142,325 455,000 410,700 - - - - TOTAL STREET REPAIRS 20,728 876,359 192,368 540,000 422,700 - - - - POOL/PARK CONSTRUCTION55005Engineering - - - - - - - - - 55045Legal - - - - - - - - - 60035Postage - - - - - - - - - 60055Insurance - - - - - - - - - 60125Advertising - - - - - - - - - 60245Miscellaneous Expense - - - - - - - - - 65105Printing - - - - - - - - - 69110Swimming Pool/Park - - - - - - - - - 70010Financial Advisory Fee - - - - - - - - - TOTAL POOL/PARK CONSTRUCTION - - - - - - - - - 10-ACRE PARK COMPLETION55005Engineering - - - - - - - - - 55045Legal - - - - - - - - - 60035Postage - - - - - - - - - 60055Insurance - - - - - - - - - 60125Advertising - - - - - - - - - 60245Miscellaneous Expense - - - - - - - - - 65105Printing - - - - - - - - - 6910510-Acre Park Completion - - - - - - - - - 70005Paying Agent Fee - - - - - - - - - 70010Financial Advisory Fee - - - - - - - - - TOTAL 10-ACRE PARK COMPLETION - - - - - - - - - TOTAL EXPENSES 20,728 876,359 192,368 540,000 422,700 - - - - PROJECTED 2004 PROPOSED 2005 Interest Income (14,188) (1,000) Reserves - - Total Construction Revenue (14,188) (1,000) CONSTRUCTION REVENUES (STREETS) PROJECTED 2004 REVENUE Reserves 0.0% Interest Income 100.0% ` PROPOSED 2005 REVENUE Interest Income 100.0% Reserves 0.0% ` TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET CONSTRUCTION FUND BUILDING “A GREAT PLACE TO CALL HOME” CONSTRUCTION BUDGET (BUILDING)5 YEAR PROJECTIONFY04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTBUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBERDESCRIPTION2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010REVENUES44040Loan Proceeds - (650,000) (650,000) - - - - - 49010Interest Income - (5,704) (6,223) (4,000) - - - - 49035Reserves - - - - - - - - 49105Bond Proceeds - - - - - - - - 49125Intergovernmental Transfers/EDCs - - - - - - - - 49145Intergovernmental Transfers/General Fund - - - - - - - - 49900Miscellaneous Income - - - - - - - - 49991CIA Transfer of Funds - - - - - - - - TOTAL REVENUES - (655,704) (656,223) (4,000) - - - - EXPENSESBUILDING EXPANSION CONSTRUCTION55005Engineering - 14,633 15,963 2,500 - - - - 55045Legal - 6,588 7,187 40,000 - - - - 55160Professional Outside Services - 50,235 54,802 - - - - - 60035Postage - - - - - - - - 60055Insurance - - - - - - - - 60125Advertising - - - - - - - - 60245Miscellaneous Expense - - - - - - - - 65105Printing - - - - - - - - 69111Building Construction Costs535,000 70005Paying Agent Fee - - - - - - - - 70010Financial Advisory Fee- - - - - - - - TOTAL BUILDING EXPANSION CONSTRUCTION - 71,456 77,952 577,500 - - - - TOTAL EXPENSES - (584,248) (578,271) 573,500 - - - - PROJECTED 2004 PROPOSED 2005 Interest Income (6,223) (4,000) Reserves - - Total Construction Revenue (6,223) (4,000) CONSTRUCTION REVENUES (BUILDING) PROJECTED 2004 REVENUE Reserves 0.0% Interest Income 100.0% ` PROPOSED 2005 REVENUE Interest Income 100.0% Reserves 0.0% ` TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET INTEREST & SINKING FUND “A GREAT PLACE TO CALL HOME” INTEREST AND SINKING 5 YEAR PROJECTIONFY04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010REVENUES40000Property Taxes (302,463) (303,077) (305,281) (309,000) (432,368) (456,715) (483,550) (502,549) (522,024) 40015Property Taxes/P & I (2,051) (2,000) (1,480) (2,250) (2,000) (2,000) (2,000) (2,000) (2,000) 49010Interest Income (2,207) (2,600) (1,799) (2,650) (2,600) (2,600) (2,600) (2,600) (2,600) 49035Reserves Available in I & S - - - - - - - - - 49135Intergov Transfer-EDC4A, 4B (106,845) (106,845) - (106,845) (104,715) (102,570) (105,432) (108,058) (105,445) 49145Intergov Transfer-General Fund - - - - - - - - - TOTAL REVENUES (413,566) (414,522) (308,560) (420,745) (541,683) (563,885) (593,582) (615,207) (632,069) EXPENSES70010Paying Agent Fees 1,431 1,500 1,731 1,731 1,500 1,500 1,500 1,500 1,500 70050Bond Interest Expense 278,331 264,670 132,335 264,670 250,183 237,370 223,508 208,570 194,600 70100Bond Principal Payment265,000 280,000 - 280,000 290,000 305,000 320,000 335,000 350,000 TOTAL I & S EXPENSES 544,762 546,170 134,066 546,401 541,683 543,870 545,008 545,070 546,100 TOTAL REVENUES OVER EXPENSES (131,196) (131,648) 174,494 (125,656) - 20,015 48,574 70,137 85,969 INTEREST & SINKING EXPENSES PROJECTED 2004 PROPOSED 2005 Property Taxes (309,000) (432,368) Property Tax Penalty & Interest (2,250) (2,000) Interest Income (2,650) (2,600) Reserves available in Interest & Sinking - - Intergov Transfers-EDC4A, 4B (106,845) (104,715) Intergov Transfers-General Fund - - Total Revenues (420,745) (541,683) PROJECTED 2004 REVENUES Interest Income 0.6% Property Tax Penalty & Interest 0.5% Reserves available in Interest & Sinking 0.0% Intergov Transfers- EDC4A, 4B 25.4% Intergov Transfers- General Fund 0.0% Property Taxes 73.4% PROPOSED 2005 REVENUES Property Taxes 79.8% Intergov Transfers- General Fund 0.0% Intergov Transfers- EDC4A, 4B 19.3% Property Tax Penalty & Interest 0.4%Interest Income 0.5% INTEREST & SINKING EXPENSES PROJECTED 2004 PROPOSED 2005 Paying Agent Fees 1,731 1,500 Bond Interest Expense 264,670 250,183 Bond Principal Payment 280,000 290,000 Total Expenses 546,401 541,683 PROJECTED 2004 EXPENSES Bond Principal Payment 51.2% Bond Interest Expense 48.4% Paying Agent Fees 0.3% PROPOSED 2005 EXPENSES Paying Agent Fees 0.3% Bond Interest Expense 46.2% Bond Principal Payment 53.5% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET TOWN TAX ROLL “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET ECONOMIC DEVELOPMENT CORPORATION A “A GREAT PLACE TO CALL HOME” EDC-A BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUALBUDGET @ PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 REVENUES40030 Sales Tax 192,763 214,000 67,216 182,500 200,000 212,500 216,750 221,085 225,507 49010 Interest Income 349 400 407 630 630 630 630 630 630 49035 Reserves - - - - - - - - - TOTAL REVENUES 193,112 214,400 67,623 183,130 200,630 213,130 217,380 221,715 226,137 EXPENSES55045 Legal - 300 - 300 300 300 300 300 300 55055 Auditing - - - - 2,500 2,500 2,500 2,500 2,500 60080Schools & Training 190 750 - 750 750 750 750 750 750 60245Miscellaneous Expenses - 100 - 100 100 100 100 100 100 60280Property Maintenance - - - - 30,700 30,700 30,700 30,700 30,700 60315 EDC Projects 47,326 - - - - - - - - 60335 Pool Bond Payment To Town 80,134 78,531 - 78,531 102,570 105,432 108,057 105,445 107,832 60340 Large Project Reserves 65,462 134,519 - 103,249 63,510 68,148 64,773 66,720 63,755 65085 Office Supplies - 200 - 200 200 200 200 200 200 69005 Capital Expenses - - - - - 5,000 10,000 15,000 20,000 TOTAL EXPENDITURES 193,112 214,400 - 183,130 200,630 213,130 217,380 221,715 226,137 PROJECTED 2004 PROPOSED 2005 Sales Tax 182,500 200,000 Interest Income 630 630 Total Revenues 183,130 200,630 EDCA REVENUES PROJECTED 2004 REVENUES Sales Tax 99.7% Interest Income 0.3% PROPOSED 2005 REVENUES Interest Income 0.3% Sales Tax 99.7% PROJECTED 2004 PROPOSED 2005 Legal 300 300 Auditing - 2,500 Schools & Training 750 750 Miscellaneous Expenses 100 100 Property Maintenance - 30,700 Park/Pool Bond Payment 78,531 102,570 Large Project Reserves 103,249 63,510 Office Supplies 200 200 Total Expenses 183,130 200,630 EDCA EXPENSES PROPOSED 2005 EXPENSES Schools & Training 0% Auditing 1% Legal 0% Miscellaneous Expenses 0%Office Supplies 0% Large Project Reserves 32% Property Maintenance 15% Park/Pool Bond Payment 52% PROJECTED 2005 EXPENSES Large Project Reserves 57% Park/Pool Bond Payment 43% Office Supplies 0% Property Maintenance 0% Miscellaneous Expenses 0% Schools & Training 0% Auditing 0%Legal 0% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET ECONOMIC DEVELOPMENT CORPORATION B “A GREAT PLACE TO CALL HOME” EDC-B BUDGET5 YEAR PROJECTIONFY 04/05 PROPOSED PROJECTED PROJECTED PROJECTED PROJECTEDACCOUNTACTUAL BUDGET@PROJECTED BUDGET BUDGET BUDGET BUDGET BUDGETNUMBER DESCRIPTION2003/2004 2004/2005 06/30/05 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 REVENUES40030 Sales Tax190,796 214,000 67,216 182,500 200,000 212,500 216,750 221,085 225,507 49010 Interest Income 1,316 2,000 614 819 4,000 4,000 4,000 4,000 4,000 49035 Reserves - - - - - - - - - 49900 Miscellaneous Income 135 - - - - - - - - TOTAL REVENUES 192,247 216,000 67,830 183,319 204,000 216,500 220,750 225,085 229,507 EXPENSES55045 Legal 462 1,500 - 1,500 1,500 1,500 1,500 1,500 1,500 55055 Auditing - - - - 2,500 2,500 2,500 2,500 2,500 60040 Service Charges & Fees - - - - - - - - - 60066 Publications/Books/Subscriptions - 100 - 100 100 100 100 100 100 60080Schools & Training 690 600 - 600 600 600 600 600 600 60125Advertising 550 700 - 700 700 700 700 700 700 60245Miscellaneous Expenses 223 150 70 150 150 150 150 150 150 60280Property Maintenance - - - - 20,700 20,700 20,700 20,700 20,700 60315EDC Projects 250,000 - - - - - - - - 60320Fireworks/4th of July - - - - - - - - - 60325Town Memberships - - - - - - - - - 60330Pool Operations* 111,306 98,225 19,029 110,173 83,382 51,152 27,483 - - 60335 Pool Bond Payment To Town 26,711 26,177 - 26,177 - - - - - 60340 Large Project Reserves - 71,623 - 26,993 27,443 72,173 150,092 181,910 186,332 60355 Administrative Reimbursement 16,725 16,725 2,638 16,725 16,725 16,725 16,725 16,725 16,725 60365Devel Incentive/Midwest Reality - - - - 50,000 50,000 - - - 60982Parks Grant - - - - - - - - - 60983Advertising Match/4th of July - - - - - - - - - 60984RTCW Job Fair - - - - - - - - - 60985Shop Trophy Club First-Coupons - - - - - - - - - 60986Trophy Wood Information Sign - - - - - - - - - 65085 Office Supplies 26 200 - 200 200 200 200 200 200 TOTAL EXPENDITURES 406,693 216,000 21,737 183,319 204,000 216,500 220,750 225,085 229,507 EDCB REVENUES PROJECTED 2004 PROPOSED 2005 Sales Tax 182,500 200,000 Interest Income 819 4,000 Total Revenues 183,319 204,000 PROJECTED 2004 EXPENSES Sales Tax 99.6% Interest Income 0.4% PROPOSED 2005 EXPENSES Interest Income 2.0% Sales Tax 98.0% PROJECTED 2004 PROPOSED 2005 Legal 1,500 1,500 Auditing - 2,500 Publications 100 100 Office Supplies 200 200 Schools & Training 600 600 Advertising 700 700 Miscellaneous Expenses 150 150 Property Maintenance - 20,700 Pool Operations 110,173 83,382 Park/Pool Bond Pmt to Town 26,177 - Administrative Reimb 16,725 16,725 Large Project Reserves 26,993 27,443 Devel Incentive/Midwest Reality - 50,000 Total Expenses 183,319 204,000 EDCB EXPENSES PROJECTED 2004 EXPENSES Legal 1% Auditing 0% Publications 0% Office Supplies 0% Schools & Training 0% Advertising 0% Miscellaneous Expenses 0% Property Maintenance 0% Devel Incentive/Midwest Reality 0% Large Project Reserves 15% Administrative Reimb 9% Park/Pool Bond Pmt to Town 14% Pool Operations 61% PROPOSED 2005 EXPENSES Legal 1% Auditing 1% Publications 0% Office Supplies 0% Schools & Training 0% Advertising 0% Property Maintenance 10% Pool Operations 42% Miscellaneous Expenses 0% Devel Incentive/Midwest Reality 25% Large Project Reserves 13% Administrative Reimb 8% Park/Pool Bond Pmt to Town 0% TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET ORGANIZATION CHARTS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET ORGANIZATION CHART TOWN OF TROPHY CLUB “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET ORGANIZATION CHART DEPARTMENT OF PUBLIC SAFETY “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET ORGANIZATION CHART MASTER UTILITY DISTRICTS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET INVESTMENT POLICY “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET INVESTMENT POLICY I. POLICY It is the policy of the Town of Trophy Club that after allowing for the anticipated cash flow requirements of the Entity and giving due consideration to the safety and risk of investment, all available funds shall be invested in conformance with these legal and administrative guidelines, seeking to optimize interest earnings while maintaining appropriate oversight of all investments. Effective cash management is recognized as essential to good fiscal management. Investment interest is a source of revenue to Entity funds. The Entity’s investment portfolio shall be designed and managed in a manner designed to maximize this revenue source, to be responsive to public trust, and to be in compliance with legal requirements and limitations. Investments shall be made with the primary objectives of: ƒ Safety and preservation of principal; ƒ Maintenance of sufficient liquidity to meet operating needs; ƒ Public trust from prudent investment activities; ƒ Optimization of interest earnings on the portfolio; II. PURPOSE The purpose of this investment policy is to comply with the Town of Trophy Club requirements and Chapter 2256 of the Government Code (“Public Funds Investment Act”), which require each Entity to adopt a written investment policy regarding the investment of its funds and funds under its control. The Investment Policy addresses the methods, procedures and practices that must be exercised to ensure effective and judicious fiscal management of the Entity’s funds. III. SCOPE This Investment Policy shall govern the investment of all financial assets of the Entity. These funds are accounted for in the Entity’s Comprehensive Annual Financial Report (CAFR) and include: ƒ General Fund; ƒ Special Revenue Funds; ƒ Capital Projects Funds; ƒ Enterprise Funds; ƒ GASB-34 Funds; ƒ Debt Service Funds, including reserves and sinking funds, to the extent not required by law or existing contract to be kept segregated and managed separately; ƒ Economic Development 4-A and 4-B funds; ƒ Marshall Creek Park funds; ƒ Any new fund created by the Entity, unless specifically exempted from this Policy by the Board of Trustees (Board) or by law. “A GREAT PLACE TO CALL HOME” 1 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET This Investment Policy shall apply to all transactions involving the financial assets and related activity for all the foregoing funds. However, this policy does not apply to the assets administered for the benefit of the Entity by outside agencies under deferred compensation programs. IV. INVESTMENT OBJECTIVES The Entity shall manage and invest its cash with four primary objectives, listed in order of priority: safety, liquidity, public trust, and yield, expressed as optimization of interest earnings. The safety of the principal invested always remains the primary objective. All investments shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. The Entity shall maintain a comprehensive cash management program, which includes collection of account receivables, vendor payments in accordance with invoice terms, and prudent investment of available cash. Cash management is defined as the process of managing monies in order to insure maximum cash availability and maximum earnings on short- term investment of idle cash. Safety [PFIA 2256.005(b)(2)] Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit and interest rate risk. ƒ Credit Risk: The Entity will minimize credit risk, the risk of loss due to the failure of the issuer or backer of the investment, by: − Limiting investments to the safest types of investments; − Pre-qualifying the financial institutions and broker/dealers with which the Entity will do business; − Diversifying the investment portfolio so that potential losses on individual issuers will be minimized. ƒ Interest Rate Risk: the Entity will minimize the risk that the interest earnings and the market value of investments in the portfolio will fall due to changes in general interest rates, by: − Structuring the investment portfolio so that investments mature to meet cash requirements for ongoing operations, thereby avoiding the need to liquidate investments prior to maturity. − Investing operating funds primarily in certificates of deposit, shorter-term securities, money market mutual funds, or local government investment pools functioning as money market mutual funds. − Diversifying maturities and staggering purchase dates to minimize the impact of market movements over time. Liquidity [PFIA 2256.005(b)(2)] The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that investments mature concurrent with cash needs to meet anticipated demands. Because all “A GREAT PLACE TO CALL HOME” 2 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET possible cash demands cannot be anticipated, a portion of the portfolio will be invested in shares of money market mutual funds or local government investment pools that offer same-day liquidity. In addition, a portion of the portfolio will consist of securities with active secondary or resale markets. Public Trust All participants in the Entity’s investment process shall seek to act responsibly as custodians of the public trust. Investment officers shall avoid any transaction that might impair public confidence in the Entity’s ability to govern effectively. Yield (Optimization of Interest Earnings) [PFIA 2256.005(b)(3)] The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. V. RESPONSIBILITY AND CONTROL Delegation of Authority [PFIA 2256.005(f)] In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, the Town Council designates the Director of Finance as the Entity’s Investment Officer. An Investment Officer is authorized to execute investment transactions on behalf of the Entity. No person may engage in an investment transaction or the management of Entity funds except as provided under the terms of this Investment Policy as approved by the Town Council. The investment authority granted to the investing officer is effective until rescinded by the Town Council. Quality and Capability of Investment Management [PFIA 2256.005(b)(3)] The Entity shall provide periodic training in investments for the designated investment officers and other investment personnel through courses and seminars offered by professional organizations, associations, and other independent sources in order to insure the quality and capability of investment management in compliance with the Public Funds Investment Act. Training Requirement (PFIA 2256.008) In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, designated Investment Officers shall attend an investment training session no less often than once every two years commencing September 1, 1997 and shall receive not less than 10 hours of instruction relating to investment responsibilities. A newly appointed Investment Officer must attend a training session of at least 10 hours of instruction within twelve months of the date the officer took office or assumed the officer’s duties. The investment training session shall be provided by an independent source. For purposes of this policy, an “independent source” from which investment training shall be obtained shall include a professional organization, an “A GREAT PLACE TO CALL HOME” 3 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET institution of higher education or any other sponsor other than a business organization with whom the Entity may engage in an investment transaction. Internal Controls (Best Practice) The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Accordingly, the Director of Finance shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points. ƒ Control of collusion. ƒ Separation of transactions authority from accounting and record keeping. ƒ Custodial safekeeping. ƒ Avoidance of physical delivery securities. ƒ Clear delegation of authority to subordinate staff members. ƒ Written confirmation for telephone (voice) transactions for investments and wire transfers. ƒ Development of a wire transfer agreement with the depository bank or third party custodian. Prudence (PFIA 2256.006) The standard of prudence to be applied by the Investment Officer shall be the “prudent investor “ rule. This rule states that “Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.” In determining whether an Investment Officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: ƒ The investment of all funds, or funds under the Entity’s control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment. ƒ Whether the investment decision was consistent with the written approved investment policy of the Entity. Indemnification (Best Practice) The Investment Officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific investment’s credit risk or market price changes, provided that these deviations are reported immediately and the appropriate action is taken to control adverse developments. Ethics and Conflicts of Interest [PFIA 2256.005(i)] Officers and employees involved in the investment process shall refrain from personal business activity that would conflict with the proper execution and management of the investment “A GREAT PLACE TO CALL HOME” 4 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET program, or that would impair their ability to make impartial decisions. Employees and Investment Officers shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with which business is conducted on behalf of the Entity. An Investment Officer of the Entity who has a personal business relationship with an organization seeking to sell an investment to the Entity shall file a statement disclosing that personal business interest. An Investment Officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the Entity shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the Town of Trophy Club. VI. SUITABLE AND AUTHORIZED INVESTMENTS Portfolio Management The Entity currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash flow requirements and investments are purchased with the intent to be held until maturity. However, investments may be liquidated prior to maturity for the following reasons: ƒ An investment with declining credit may be liquidated early to minimize loss of principal. ƒ Cash flow needs of the Entity require that the investment be liquidated. Investments [PFIA 2256.005(b)(4)(A)] Entity funds governed by this policy may be invested in the instruments described below, all of which are authorized by Chapter 2256 of the Government Code (Public Funds Investment Act). Investment of Entity funds in any instrument or security not authorized for investment under the Act is prohibited. The Entity will not be required to liquidate an investment that becomes unauthorized subsequent to its purchase. I. Authorized 1. Obligations of the United States of America, its agencies and instrumentalities. 2. Certificates of Deposit issued by a bank organized under Texas law, the laws of another state, or federal law, that has its main office or a branch office in Texas, or by a savings and loan association or a savings bank organized under Texas law, the laws of another state, or federal law, that has its main office or a branch office in Texas and that is guaranteed or insured by the Federal Deposit Insurance or its successor or secured by obligations in a manner and amount provided by law for deposits of the Entity. 3. Money Market Mutual funds that are 1) registered and regulated by the Securities and Exchange Commission, 2) have a dollar weighted average stated maturity of 90 days or less, 4) rated AAA by at least one nationally recognized rating service, and 4) seek to maintain a net asset value of $1.00 per share. “A GREAT PLACE TO CALL HOME” 5 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET 4. Local government investment pools, which 1) meet the requirements of Chapter 2256.016 of the Public Funds Investment Act, 2) are rated no lower than AAA or an equivalent rating by at least one nationally recognized rating service, and 3) are authorized by resolution or ordinance by the Board. All prudent measures will be taken to liquidate an investment that is downgraded to less than the required minimum rating. (PFIA 2256.021) II. Not Authorized [PFIA 2256.009(b)(1-4)] Investments including interest-only or principal-only strips of obligations with underlying mortgage-backed security collateral, collateralized mortgage obligations with an inverse floating interest rate or a maturity date of over 10 years are strictly prohibited. VII. INVESTMENT PARAMETERS Maximum Maturities [PFIA 2256.005(b)(4)(B)] The longer the maturity of investments, the greater their price volatility. Therefore, it is the Entity’s policy to concentrate its investment portfolio in shorter-term securities in order to limit principal risk caused by changes in interest rates. The Entity attempts to match its investments with anticipated cash flow requirements. The Entity will not directly invest in securities maturing more than two (2) years from the date of purchase; however, the above described obligations, certificates, or agreements may be collateralized using longer dated investments. The composite portfolio will have a weighted average maturity of 365 days or less. This dollar- weighted average maturity will be calculated using the stated final maturity dates of each security. [PFIA 2256.005(b)(4)(C)] Diversification [PFIA 2256.005(b)(3)] The Entity recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. Risk is controlled through portfolio diversification that shall be achieved by the following general guidelines: ƒ Limiting investments to avoid overconcentration in investments from a specific issuer or business sector (excluding U.S. Treasury securities and certificates of deposit that are fully insured and collateralized in accordance with state and federal law); ƒ Limiting investment in investments that have higher credit risks (example: commercial paper); ƒ Investing in investments with varying maturities, and; ƒ Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. The following maximum limits, by instrument, are established for the Entity’s total portfolio: “A GREAT PLACE TO CALL HOME” 6 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET 1. U.S. Treasury Securities 85% 2. Agencies and Instrumentalities 85% 3. Certificates of Deposit 85% 4. Money Market Mutual Funds 50% 5. Authorized Pools 100% VIII. SELECTION OF BANKS AND DEALERS Depository At least every 3 years a Depository shall be selected through the Entity’s banking services procurement process, which shall include a formal request for proposal (RFP). The selection of a depository will be determined by competitive bid and evaluation of bids will be based on the following selection criteria: ƒ The ability to qualify as a depository for public funds in accordance with state law. ƒ The ability to provide requested information or financial statements for the periods specified. ƒ The ability to meet all requirements in the banking RFP. ƒ Complete response to all required items on the bid form ƒ Lowest net banking service cost, consistent with the ability to provide an appropriate level of service. ƒ The credit worthiness and financial stability of the bank. Authorized Brokers/Dealers (PFIA 2256.025) The Entity shall, at least annually, review, revise, and adopt a list of qualified broker/dealers and financial institutions authorized to engage in securities transactions with the Entity. Those firms that request to become qualified bidders for securities transactions will be required to provide a completed broker/dealer questionnaire that provides information regarding creditworthiness, experience and reputation. and 2) a certification stating the firm has received, read and understood the Entity’s investment policy and agree to comply with the policy. Authorized firms may include primary dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule), and qualified depositories. All investment providers, including financial institutions, banks, money market mutual funds, and local government investment pools, must sign a certification acknowledging that the organization has received and reviewed the Entity’s investment policy and that reasonable procedures and controls have been implemented to preclude investment transactions that are not authorized by the Entity’s policy. [PFIA 2256.005(k-l)] Competitive Bids (Best Practice) It is the policy of the Entity to require competitive bidding for all individual security purchases and sales except for: a) transactions with money market mutual funds and local government investment pools and b) treasury and agency securities purchased at issue through an approved broker/dealer or financial institution. Delivery vs. Payment [PFIA 2256.005(b)(4)(E)] “A GREAT PLACE TO CALL HOME” 7 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET Securities shall be purchased using the delivery vs. payment method with the exception of investment pools and mutual funds. Funds will be released after notification that the purchased security has been received. IX. SAFEKEEPING OF SECURITIES AND COLLATERAL Safekeeping and Custodian Agreements (Best Practice) The Entity shall contract with a bank or banks for the safekeeping of securities either owned by the Entity as part of its investment portfolio or held as collateral to secure demand or time deposits. Securities owned by the Entity shall be held in the Entity’s name as evidenced by safekeeping receipts of the institution holding the securities. Collateral for deposits will be held by a third party custodian designated by the Entity and pledged to the Entity as evidenced by safekeeping receipts of the institution with which the collateral is deposited. Original safekeeping receipts shall be obtained. Collateral may be held by the depository banks trust department, a Federal Reserve Bank or branch of a Federal Reserve bank, a Federal Home Loan Bank, or a third party bank approved by the Entity. Collateral Policy (PFCA 2257.023) Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the Entity to require full collateralization of all Entity funds on deposit with a depository bank, other than investments. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 102% of market value of principal and accrued interest on the deposits or investments less an amount insured by the FDIC. At its discretion, the Entity may require a higher level of collateralization for certain investment securities. Securities pledged as collateral should be held by an independent third party with which the Entity has a current custodial agreement. The Director of Finance is responsible for entering into collateralization agreements with third party custodians in compliance with this Policy. The agreements are to specify the acceptable investment securities for collateral, including provisions relating to possession of the collateral, the substitution or release of investment securities, ownership of securities, and the method of valuation of securities. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the Entity and retained. Collateral shall be reviewed at least quarterly to assure that the market value of the pledged securities is adequate. Collateral Defined The Entity shall accept only the following types of collateral: ƒ Obligations of the United States or its agencies and instrumentalities; ƒ Direct obligations of the state of Texas or its agencies and instrumentalities; ƒ Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States, the underlying security for which is guaranteed by an agency or instrumentality of the United States; “A GREAT PLACE TO CALL HOME” 8 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET ƒ Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized rating firm not less than A or its equivalent with a remaining maturity of ten (10) years or less; ƒ A surety bond issued by an insurance company rated as to investment quality by a nationally recognized rating firm not less than A; ƒ A letter of credit issued to the Entity by the Federal Home Loan Bank. Subject to Audit All collateral shall be subject to inspection and audit by the Director of Finance or the Entity’s independent auditors. X. PERFORMANCE Performance Standards The Entity’s investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio shall be designed with the objective of obtaining a rate of return through budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow requirements of the Entity. Performance Benchmark (Best Practice) It is the policy of the Entity to purchase investments with maturity dates coinciding with cash flow needs. Through this strategy, the Entity shall seek to optimize interest earnings utilizing allowable investments available on the market at that time. Market value will be calculated on a quarterly basis on all securities owned and compared to current book value. XI. REPORTING (PFIA 2256.023) Methods The Investment Officer shall prepare an investment report on a quarterly basis that summarizes investment strategies employed in the most recent quarter and describes the portfolio in terms of investment securities, maturities, and shall explain the total investment return for the quarter. The quarterly investment report shall include a summary statement of investment activity prepared in compliance with generally accepted accounting principals. This summary will be prepared in a manner that will allow the Entity to ascertain whether investment activities during the reporting period have conformed to the Investment Policy. The report will be provided to the Town Council. The report will include the following: ƒ A listing of individual securities held at the end of the reporting period. ƒ Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending book and market value of securities for the period. ƒ Additions and changes to the market value during the period. ƒ Average weighted yield to maturity of portfolio as compared to applicable benchmark. “A GREAT PLACE TO CALL HOME” 9 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET ƒ Listing of investments by maturity date. ƒ Fully accrued interest for the reporting period ƒ The percentage of the total portfolio that each type of investment represents. ƒ Statement of compliance of the Entity’s investment portfolio with state law and the investment strategy and policy approved by the Town Council. An independent auditor will perform a formal annual review of the quarterly reports with the results reported to the governing body [PFIA 2256.023(d)]. Monitoring Market Value [PFIA 2256.005(b)(4)(D)] Market value of all securities in the portfolio will be determined on a quarterly basis. These values will be obtained from a reputable and independent source and disclosed to the governing body quarterly in a written report. XII. INVESTMENT POLICY ADOPTION [PFIA 2256.005(e)] The Entity’s investment policy shall be adopted by resolution of the Town Council. It is the Entity’s intent to comply with state laws and regulations. The Entity’s investment policy shall be subject to revisions consistent with changing laws, regulations, and needs of the Entity. The Town Council shall adopt a resolution stating that it has reviewed the policy and investment strategies annually, approving any changes or modifications. “A GREAT PLACE TO CALL HOME” 10 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET GLOSSARY “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET BUDGET GLOSSARY Account: A six-digit numerical code of which the first character defines the specific classification of dollar values in the financial records, i.e., assets, liabilities, equities, revenues and expenditures/expense. The remaining digits provide a further breakdown of account types into specific character and object groupings. Accrual Accounting: A basis of accounting in which revenues are recognized in the period in which they are earned and become measurable, and expenses are recognized in the period incurred instead of when cash is actually received or spent. For example, in accrual accounting, revenue that was earned between April 1 and June 30, but for which payment was not received until July 10, is recorded as being received on June 30 rather than July 10. Appropriation: A legal authorization made by the Town Council that permits the Town to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and the time in which it may be expended. Appropriation Ordinance: The official enactment by the Town Council to establish legal authority for Town officials to obligate and expend resources. Assessed Valuation: A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Denton County Appraisal District.) Audit: A comprehensive examination of how an organization’s resources were actually utilized, concluding in a written report of the findings. A financial audit is a review of the accounting system and financial information to determine how government funds were spent and whether expenditures were in compliance with the legislative body's appropriations. A performance audit consists of a review of how well the organization met its stated goals. Authorized Position (A.P.): A position included in the proposed budget document, authorized by the Town Council as part of the total authorized strength of a department. Positions are specifically approved by designated classification titles and corresponding salary level, based on an analysis by the Human Resources Department of the tasks to be performed. Balance Sheet: A financial statement that discloses the assets, liabilities, and equity of a specific governmental fund as of a specific date. Bond: An interest-bearing certificate of debt; a written contract by an issuer to pay to the lender a fixed principal amount on a stated future date, and a series of interest payments on the principal amount until it is paid. Budget: A financial plan for a specified period of time (fiscal year) that includes all planned “A GREAT PLACE TO CALL HOME” 1 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET expenditures for various municipal services and the proposed means of financing them. Budget Adjustment: A legal procedure utilized during the fiscal year by the Town staff and Town Council to revise a budget appropriation. The Town of Trophy Club’s Town Charter requires Town Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any interdepartmental or interfund adjustments. Town staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar: The schedule of key dates or milestones, which the Town departments follow in the preparation, adoption, and administration of the budget. Budget Document: The instrument used by the Town staff to present a comprehensive financial program to the Town Council. Budget Message: The opening section of the budget that provides the Town Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the Town Manager. The Budget Message is also referred to as the Town Manager's Message. Budgetary Control: The control or management of a governmental unit or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budgeted Funds: Funds that are planned for certain uses but have not yet been formally or legally appropriated by the legislative body. The budget document that is submitted for Town Council approval is comprised of budgeted funds. Capital Equipment Budget: The portion of the annual operating budget that appropriates funds for the purchase of capital equipment items. These expenditures are often separated from regular operating items, such as salaries, services, and supplies. The Capital Equipment Budget includes funds for capital equipment purchases, which are usually distinguished from operating items according to their value and projected useful life. Examples include vehicles, minor equipment, furniture, machinery, building improvements, and special tools. The dollar value varies according to the policy established by each jurisdiction. Capital Improvement Program: A plan for capital expenditures to provide long-lasting physical improvements to be acquired over a fixed period of years. Capital Improvement Program Budget: A Capital Improvement Program (CIP) Budget is a separate budget from the operating budget. Items in the CIP are usually construction projects designed to improve the value of government assets. Examples of capital improvement projects include new roads, sewer lines, buildings, recreational facilities, and large scale remodeling. “A GREAT PLACE TO CALL HOME” 2 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET Cash Accounting: A basis of accounting in which transactions are recorded when cash is either received or expended for goods and services. Cash Balance: Cash on hand and cash equivalents at any point in time, net of inflows and outflows. Cash Management: The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Commitment: The pledge of appropriated funds to purchase an item or service. Funds are committed when a requisition is issued through the Purchasing Division of the Town. Current Taxes: Taxes that are levied and due within one year. Debt Service: The Town's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre-determined payment schedule. Delinquent Taxes: Taxes that remain unpaid on and after the date due, on which a penalty for nonpayment is attached. Department: A major administrative division of the Town that indicates overall management responsibility for an operation or group of related operations within a functional area. Depreciation: The process of estimating and recording the lost usefulness or expired useful life from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Disbursement: Payment for goods and services in cash or by check. Encumbrance: The commitment of appropriated funds to purchase an item or service. Committed funds become encumbered when a purchasing requisition becomes an actual purchase order. Enterprise Fund: A governmental accounting fund used to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is to recover the cost of providing goods through user fees. Expenditure: Decreases in the use of net financial resources other than through interfund transfer. “A GREAT PLACE TO CALL HOME” 3 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET Expenses: Outflows or other depletion of assets or incurrence of liabilities during a specific period of time, which result from the delivery or production of goods, rendering of services, or carrying out of other activities that constitute the entity's ongoing major central operations. Fiscal Year: The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of it operations. The Town of Trophy Club’s fiscal year is October 1 through September 30. Fixed Assets: Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. Full Faith and Credit: A pledge of the general taxing power of a government to repay debt obligations (typically used in reference to bonds). Function: A group of related programs crossing organizational (departmental) boundaries and aimed at accomplishing a broad goal or major service. Fund: A fiscal and accounting entity with a self-balancing set of accounts that records all financial transactions for specific activities of government functions. Seven major fund types and two account groups are commonly used: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds, general fixed asset account group, and general long-term debt account group. Fund Balance: The difference between a fund's assets and its liabilities. Portions of the fund balance may be reserved for various purposes, such as contingencies or encumbrances. General Fund: The largest fund within the Town that accounts for all financial resources of the government except for those required to be accounted for in another fund. General Fund revenues include property taxes, licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most of the basic operating services, such as fire and police protection, finance, public health, parks and community services, libraries, public works and general administration. General Ledger: A file that contains a listing of the various accounts necessary to reflect the financial position and results of governmental operations. General Obligation Bonds: Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from the General Fund, and these bonds are backed by the full faith and credit of the issuing government. Grant: A contribution by a government or other organization to support a particular function. Grants may be classified as either categorical or block depending upon the amount of discretion “A GREAT PLACE TO CALL HOME” 4 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET allowed to the grantee. Intergovernmental Revenue: Revenue received from another governmental entity for a specified purpose. In the Town of Trophy Club, these are funds from Denton County, the State of Texas, and through recovery of indirect costs from federal and state agencies. Internal Service Fund: A fund used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis. Inventory: A detailed listing of property currently held by the government showing quantities, descriptions and values of the property, units of measure, and unit prices. Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit. Levy: To impose taxes, special assessments, or service charges for the support of Town activities. Line-Item Budget: A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately along with the dollar amount budgeted for each specified category. Long-Term Debt: Any unmatured debt that is not a fund liability and at the same time has a maturity of more than one year. Modified Accrual Accounting: A basis of accounting in which revenues should be recognized in the accounting period in which they become available and measurable and expenditures are recorded in the accounting period that they are incurred. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget: The portion of the budget that pertains to daily operations, which provide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them. Operating Fund: A fund restricted to a fiscal budget year. Performance Budget: A budget that focuses upon activities rather than line items. Workload and unit cost data are collected in order to assess the efficiency of services. Typical data collected might include miles of streets paved per year, cost of paved streets per mile, tons of garbage collected per employee hour, or cost per employee hour of garbage collection. “A GREAT PLACE TO CALL HOME” 5 TOWN OF TROPHY CLUB, TEXAS ANNUAL BUDGET Performance Measures: Specific quantitative and qualitative measures of work performed as an objective of the department. Program Budget: A budget that focuses upon the goal and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes or expenditures. Reconciliation: A detailed analysis of changes in revenue or expenditure balances within a fund. Requisition: A written request from a department to the purchasing office for specific goods or services. This action precedes the authorization of a purchase order. Reserve: An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriations. Retained Earnings: The difference between assets and liabilities for enterprise and internal service funds. Revenue: Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers, and increases in net total assets of a proprietary fund type from other than expense refunds, capital contributions and residual equity transfers. Included are such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. Revenue Bonds: Bonds usually sold for constructing a project that will produce revenue for the government. All or part of the revenue is used to pay the principle and interest of the bond. Risk Management: An organized attempt to protect a government's assets against accidental loss, utilizing the most economical methods. Source of Revenue: Revenues are classified according to their source or point of origin. Unencumbered Balance: The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Voucher: A document indicating that a transaction has occurred. It usually specifies the accounts related to the transaction. “A GREAT PLACE TO CALL HOME” 6