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HomeMy WebLinkAboutFY 2007-2008 Town of Trophy Club Approved Budget TTOOWWNN OOFF TTRROOPPHHYY CCLLUUBB AANNNNUUAALL PPRROOGGRRAAMM OOFF SSEERRVVIICCEESS FFIISSCCAALL YYEEAARR 22000077--22000088 THIS STATEMENT IS PROVIDED IN ACCORDANCE WITH STATE LAW: This budget will raise more total property taxes than last year's budget by $152,965 or 6.21%, of that amount $94,313 is tax revenue to be raised from new property added to the tax roll this year. “A GREAT PLACE TO CALL HOME” MISSION STATEMENT Trophy Club strives to differentiate itself as a premier cohesive community and not just a collection of non-descript housing projects. This requires that it incorporate schools, churches, gathering places, sports, recreation, and neighborhood retail services into an aesthetically pleasing living environment. MOTTO “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TABLE OF CONTENTS • READER’S GUIDE • ORGANIZATIONAL SUMMARY • MANAGER’S MESSAGE • BRIEF SUMMARY • REVENUES • EMERGENCY MEDICAL SERVICES • MANAGER’S OFFICE • HUMAN RESOURCES • FINANCE • ADMINISTRATION • INFORMATION SYSTEMS • LEGAL • POLICE • MUNICIPAL COURT • FACILITIES MANAGEMENT • RECREATION GENERAL • ATHLETIC PROGRAMS • POOL • RECREATION PROGRAMS • DAY CAMP PROGRAMS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TABLE OF CONTENTS “A GREAT PLACE TO CALL HOME” • PARKS GENERAL • INDEPENDENCE PARK • HARMONY PARK • BECK PARK • LAKEVIEW SOCCER FIELDS • MEDIANS & COMMON AREAS • COMMUNITY DEVELOPMENT • PLANNING & ZONING • FIRE • STREETS • STORM SEWER • TROPHY CLUB PARK FUND • HOTEL & MOTEL FUND • CAPITAL PROJECTS FUND • INTEREST & SINKING FUND • EDC 4A FUND • EDC 4B FUND • BUDGET & TAX CODIFICATION • PID FUND (O&M) • GLOSSARY TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB ANNUAL PROGRAM OF SERVICES FISCAL YEAR 2008-09 AS APPROVED BY THE MAYOR AND TOWN COUNCIL NICK SANDERS, MAYOR SUSAN EDSTROM, MAYOR PRO TEM PAMELA CATES, COUNCIL MEMBER JIM MOSS, COUNCIL MEMBER PHILIP STERLING, COUNCIL MEMBER KATHLEEN WILSON, COUNCIL MEMBER ON SEPTEMBER 24, 2007 BRANDON EMMONS TOWN MANAGER STEPHEN SEIDEL ASSISTANT TOWN MANAGER “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” PREPARED BY: SAKURA MOTEN-DEDRICK FINANCE DIRECTOR JIM BUXTON SENIOR FINANCIAL ANALYST RENAE GONZALES SENIOR ACCOUNTANT SHANNON DEPRATER DEPUTY TOWN SECRETARY / RECORDS MANAGER VISIT OUR WEBSITE AT: WWW.TROPHYCLUB.ORG TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ELECTED OFFICIALS Mayor Nick Sanders Mayor Pro Tem Susan Edstrom Council Member Pamela Cates Council Member Jim Moss Council Member Philip Sterling Council Member Kathleen Wilson APPOINTED OFFICIALS Town Manager Brandon Emmons Town Attorney Patricia Adams Town Secretary Lisa Ramsey Municipal Judge Honorable Mark Chambers KEY STAFF Assistant Town Manager Stephen Seidel Building Inspector Chris King Emergency Medical Services & Fire Chief Danny Thomas Finance Director Sakura Moten-Dedrick Human Resources Manager Lisa Ramsey Information Systems Manager Mike Pastor Parks & Recreation Director Adam Adams Planning & Zoning Coordinator Carolyn Huggins Police Chief Scott Kniffen Streets Superintendent Ed Helton “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB DALLAS / FORT WORTH REGION “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES READER’S GUIDE “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2007-08 BUDGET PLANNING CALENDAR “A GREAT PLACE TO CALL HOME” 02/28 Staff Budget Kick-Off: Manager's Retreat and planning session. March Finance & IT Receive STW upgrade training on budget module. April Staff/Ways & Means Review and submit FY07-08 Preliminary Operating and Capital budget. May Staff/Ways & Means Review and submit FY07-08 Supplemental Funding Requests. 05/15 Denton Central Appraisal District Mailing of residential and commercial notices of appraised value. 05/21 Council/Staff Regular Session. Approve contract for tax collection services from Denton County Tax Office (annual contract). 05/26 Denton Central Appraisal District Mailing of personal property and mobile home notices of appraised value. 06/11 EDC4-B/EDC4-A Joint Meeting: Approve EDC4-B budget and open Public Hearing 06/22. Allows for period of 60 days (06/23 - 08/13) covering two Monday meetings (07/09, 08/13). 06/14 Denton Central Appraisal District Residential and commercial property owner to file notice of protest (must file within 30 days after notice is mailed, not receipt). 06/19 Council/Staff Budget Workshop Session: Review FY07-08 Preliminary Budget. 06/26 Denton Central Appraisal District Personal property and mobile home owner to file notice of protest (must file within 30 days after notice is mailed, not receipt. 07/12 MUDS/Council/Staff Budget Workshop Session: Review FY07-08 Shared Employees and FY07- 08 Preliminary Fire Budget. 07/13 Council/Ways & Means/Staff Budget Workshop Session: Review FY07-08 Preliminary Budget. 07/19 Denton Central Appraisal District Request for calculations due. 07/20 Denton Central Appraisal District Appraisal Review Board (ARB) to certify appraisal records. 07/23 Council/Staff Regular Session: Review FY07-08 Preliminary Budget. 07/25 Denton Central Appraisal District Receipt of certified appraisal records. 07/31 Finance/Town Secretary FY07-08 Proposed Budget placed on file with Town Secretary. 08/04 Finance/Town Secretary Receive tax calculations from Denton County Tax Office. Publish Open Meeting Notice (72 Hours). 08/06 Council/Ways & Means/Staff Budget Workshop Session: Submit proposed budget, certified appraisal roll, and effective & rollback rate calculations. Regular Session: Vote to place proposal for tax increase on future agenda (09/24). Must be record vote and although may be left blank going into meeting, must specify desired rate at time of resolution adoption. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2007-08 BUDGET PLANNING CALENDAR “A GREAT PLACE TO CALL HOME” 08/10 Finance/Town Secretary Publish Notice of Public Hearing On Tax Increase. Must be submitted in advance by 5PM Monday, 08/06, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior to 1ST Public Hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of 2ND Public Hearing. Publish notice of effective and rollback tax rates, statement and schedules. Must be submitted in advance by noon Tuesday, 08/07, to newspaper. Must be quarter pages, at least 8 point font and can be in classifieds. May publish at same time as Notice of Public Hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of 2ND Public Hearing. 08/17 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 08/20 Council/Staff 1ST Public Hearing: Announce vote on tax rate, time and location. Provide summary handouts for citizens. Must have 2 hearings in addition to Vote On Tax Rate. No public holiday and quorum required. Regular Session: Receive and approve EDC-A and EDC-B budget. Discuss proposed budget to include outyears. 08/24 Finance/Town Secretary Publish Notice of Vote On Tax Rate. Must be submitted in advance by 5PM, Monday, 08/20, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior to vote, if possible. Must publish after each hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of vote. 09/07 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 09/10 Council/Staff 2ND Public Hearing: Announce vote on tax rate, time and location. Provide summary handouts for citizens. Must have 2 hearings in addition to Vote On Tax Rate. No public holiday and quorum required. Not earlier than 3RD day after the 1ST Public Hearing. Regular Session. Discuss proposed budget and outyears. Receive PID Assessment Roll for Emergency Services and order public hearing for 09/24. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2007-08 BUDGET PLANNING CALENDAR “A GREAT PLACE TO CALL HOME” 09/14 Finance/Town Secretary Publish Notice of Vote On Tax Rate. Must be submitted in advance by 5PM, Monday, 09/10, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior to vote, if possible. Must publish after each hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of vote. Publish Notice of Public Hearing for PID Assessment & Levy. Must be submitted in advance by 5PM, Monday, 09/10, to newspaper before the 10th day before the hearing. Notice must state date, time, place of hearing, general nature of improvement, cost of improvement, boundaries of assessment district, and that written or oral objections will be considered. Must also mail to owners of property a notice of hearing. Does not invalidate hearing. 09/14 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 09/17 Council/Staff Special Session. Discuss proposed budget and outyears. 09/21 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 09/24 Council/Staff Public Hearing: Must hear and pass on any objection to proposed PID assessment for Emergency Services. May amend on any parcel. Regular Session: Approve budget (ordinance), vote on tax rate (ordinance) and levy taxes and approve tax roll (resolution). Vote must take place no less than 7 days and no more than 14 days after the 2ND Public Hearing since website and cable channel required for tax rate. Motion for tax rate requires special language and ordinance requires special language in larger type. Must be record vote on tax rate. Publish special language on website and cover page of budget book after adoption. Approve PID Assessment for Emergency Services (ordinance) and levy taxes (ordinance). Shall specify method of payment and may provide for payments in periodic installments. 09/30 Council/Staff Last day to adopt budget. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES READER’S GUIDE The Reader's Guide provides an overview of the Town of Trophy Club’s budget organization and policies. The Town of Trophy Club’s has prepared a budget designed to meet general standards of performance in municipal budgeting. FINANCIAL STRUCTURE The financial structure of the budget is organized by funds. A fund is generally defined as a fiscal and accounting entity which has its own self-balancing set of accounts for recording cash and other financial resources, as well as any liabilities or residual equities or balances. Normally, funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. However, when appropriate, funds are made up of departments. Generally, there are two types of funds: Governmental and Proprietary. Proprietary normally includes water, wastewater, sewer and electric services. However, this budget includes only the first. The specific funds which make up the Governmental Fund type are: General Fund, Trophy Club Park Fund, Hotel & Motel Fund, Capital Projects Fund, Interest & Sinking Fund, Grant Fund and Public Improvement District Fund. Each of the above-mentioned funds operates separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. BUDGETED FUNDS The Town of Trophy Club budget consists of various funds. Each fund represents a specific function and maintains individual objectives. The Town of Trophy Club’s budget includes the following funds: General Fund – The General Fund contains the control and fiscal accounting for the Town’s general service operations such as administration, public safety, parks, etc. The General Fund’s two major revenue sources are the sales and ad valorem taxes. Interest & Sinking Fund – The Interest & Sinking Fund is used to record and control the accumulation of resources for payment of general long-term debt principal and interest. The Town issues debt to acquire or construct capital assets, such as roads or parks for the general benefit of Trophy Club citizens. Resources include an applicable portion of the ad valorem tax levy and related interest income usable from debt service. Special Revenue Funds – Special Revenue Funds are used to account for the receipt of specific revenue sources that are restricted for expenditures for a specified purpose. Included in the special revenue funds are: Hotel & Motel Fund, Capital Projects Fund, Grant Fund and Public Improvement District Fund. BUDGET BASIS The budget for the General, Interest & Sinking and Special Revenue Funds are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both "measurable" and "available" to finance expenditures of the current period except where the accrual basis is specified by generally accepted accounting principles. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES READER’S GUIDE “A GREAT PLACE TO CALL HOME” insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debts which are generally recognized when due. ORGANIZATIONAL RELATIONSHIPS A department is a major administrative segment of the Town, which indicates overall management responsibility for an operation or a group of related operations within a functional area (e.g., Police Department, Fire Department, Parks Department, Recreation Department). The smallest organizational unit budgeted is the program. The program indicates responsibility for one functional area, and in many cases these functional areas are put together to demonstrate a broader responsibility. When this is done, the programs are combined to make up a department. For example, the Parks Department is comprised of Parks General, Independence Park, Harmony Park, Beck Park, Lakeview Soccer Fields and Medians & Common Areas. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES The Town of Trophy Club’s policies set forth the basic framework for the fiscal management of the Town. These policies were developed within the parameters established by applicable provisions of the Texas Local Government Code, and the Town of Trophy Club Charter. The policies are intended to assist the Town Council and Town staff in evaluating current activities and proposals for future programs. FINANCIAL POLICY I. BUDGET PERIOD A. Fiscal Year. The fiscal year of the Town of Trophy club “shall begin on the first (1st) day of each October and end on the last (30th) day of September of each calendar year. Such fiscal year shall also constitute the budget and accounting year” (Charter Section 9.01). II. BUDGET ADMINISTRATION AND DEVELOPMENT A. Submission. The Town Manager shall submit to the Council a proposed budget and accompanying message before the first (1st) day of August of each year. The Council shall review the proposed budget and revise it as deemed appropriate prior to general circulation for public hearing. (Charter Section 9.04) B. Public Hearing and Hearing The Council shall post in the Municipal Building and publish in the official newspaper as required by State law prior to any required public hearing on the budget a notice stating the time and place where copies of the message and budget are available for inspection by the public, and the time and place of each public hearing. (Charter Section 9.05) C. Adoption. The Council, by majority vote, shall adopt the budget by ordinance not later than the 30th day of September. Adoption of the budget shall constitute appropriations of the amount specified as expenditures from the fund indicated. (Charter Section 9.07) D. Public Records. Copies of the approved operation budget, capital facilities and property budget and supporting papers shall be filed with the Town Secretary and shall be public records available to the public for inspection upon request. (Charter Section 9.10) E. Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, notices will be provided and required hearing(s) held in conformance to this State law. III. REVENUE POLICES A. Revenue Goal. The Town will attempt to maintain a diversified and stable revenue stream to shelter it from short-run fluctuations in any one revenue source. “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES B. Development of Revenue Projection. The Town will estimate its annual revenues using an objective analytical process. The Town will project revenues for the next two years; and these projections will be updated annually. Each existing and potential revenue source will be examined annually. INVESTMENT POLICY It is the policy of the Town of Trophy Club that after allowing for the anticipated cash flow requirements of the Entity and giving due consideration to the safety and risk of investment, all available funds shall be invested in conformance with these legal and administrative guidelines, seeking to optimize interest earnings while maintaining appropriate oversight of all investments. Effective cash management is recognized as essential to good fiscal management. Investment interest is a source of revenue to Entity funds. The Entity’s investment portfolio shall be designed and managed in a manner designed to maximize this revenue source, to be responsive to public trust, and to be in compliance with legal requirements and limitations. Investments shall be made with the primary objectives of: ƒ Safety and preservation of principal; ƒ Maintenance of sufficient liquidity to meet operating needs; ƒ Public trust from prudent investment activities; ƒ Optimization of interest earnings on the portfolio; I. PURPOSE The purpose of this investment policy is to comply with the Town of Trophy Club requirements and Chapter 2256 of the Government Code (“Public Funds Investment Act”), which require each Entity to adopt a written investment policy regarding the investment of its funds and funds under its control. The Investment Policy addresses the methods, procedures and practices that must be exercised to ensure effective and judicious fiscal management of the Entity’s funds. II. SCOPE This Investment Policy shall govern the investment of all financial assets of the Entity. These funds are accounted for in the Entity’s annual audited financials statements and include: ƒ General Fund; ƒ Special Revenue Funds; ƒ Capital Projects Funds; ƒ GASB-34 Funds; ƒ Debt Service Funds, including reserves and sinking funds, to the extent not required by law or existing contract to be kept segregated and managed separately; ƒ Economic Development 4-A and 4-B funds; ƒ Trophy Club Park funds; “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES ƒ Any new fund created by the Entity, unless specifically exempted from this Policy by the Board of Trustees (Board) or by law. This Investment Policy shall apply to all transactions involving the financial assets and related activity for all the foregoing funds. However, this policy does not apply to the assets administered for the benefit of the Entity by outside agencies under deferred compensation programs. III. INVESTMENT OBJECTIVES The Entity shall manage and invest its cash with four primary objectives, listed in order of priority: safety, liquidity, public trust, and yield, expressed as optimization of interest earnings. The safety of the principal invested always remains the primary objective. All investments shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. The Entity shall maintain a comprehensive cash management program, which includes collection of account receivables, vendor payments in accordance with invoice terms, and prudent investment of available cash. Cash management is defined as the process of managing monies in order to insure maximum cash availability and maximum earnings on short-term investment of idle cash. Safety [PFIA 2256.005(b)(2)] Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit and interest rate risk. ƒ Credit Risk: The Entity will minimize credit risk, the risk of loss due to the failure of the issuer or backer of the investment, by: − Limiting investments to the safest types of investments; − Pre-qualifying the financial institutions and broker/dealers with which the Entity will do business; − Diversifying the investment portfolio so that potential losses on individual issuers will be minimized. ƒ Interest Rate Risk: the Entity will minimize the risk that the interest earnings and the market value of investments in the portfolio will fall due to changes in general interest rates, by: − Structuring the investment portfolio so that investments mature to meet cash requirements for ongoing operations, thereby avoiding the need to liquidate investments prior to maturity. − Investing operating funds primarily in certificates of deposit, shorter-term securities, money market mutual funds, or local government investment pools functioning as money market mutual funds. − Diversifying maturities and staggering purchase dates to minimize the impact of market movements over time. Liquidity [PFIA 2256.005(b)(2)] The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that investments mature concurrent with cash needs to meet anticipated demands. Because all possible cash demands cannot be anticipated, a portion of the portfolio will be invested in shares of money market mutual “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES funds or local government investment pools that offer same-day liquidity. In addition, a portion of the portfolio will consist of securities with active secondary or resale markets. Public Trust All participants in the Entity’s investment process shall seek to act responsibly as custodians of the public trust. Investment officers shall avoid any transaction that might impair public confidence in the Entity’s ability to govern effectively. Yield (Optimization of Interest Earnings) [PFIA 2256.005(b)(3)] The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. IV. RESPONSIBILITY AND CONTROL Delegation of Authority [PFIA 2256.005(f)] In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, the Town Council designates the Director of Finance as the Entity’s Investment Officer. An Investment Officer is authorized to execute investment transactions on behalf of the Entity. No person may engage in an investment transaction or the management of Entity funds except as provided under the terms of this Investment Policy as approved by the Town Council. The investment authority granted to the investing officer is effective until rescinded by the Town Council. Quality and Capability of Investment Management [PFIA 2256.005(b)(3)] The Entity shall provide periodic training in investments for the designated investment officers and other investment personnel through courses and seminars offered by professional organizations, associations, and other independent sources in order to insure the quality and capability of investment management in compliance with the Public Funds Investment Act. Training Requirement (PFIA 2256.008) In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, designated Investment Officers shall attend an investment training session no less often than once every two years commencing September 1, 1997 and shall receive not less than 10 hours of instruction relating to investment responsibilities. A newly appointed Investment Officer must attend a training session of at least 10 hours of instruction within twelve months of the date the officer took office or assumed the officer’s duties. The investment training session shall be provided by an independent source. For purposes of this policy, an “independent source” from which investment training shall be obtained shall include a professional organization, an institution of higher education or any other sponsor other than a business organization with whom the Entity may engage in an investment transaction. Internal Controls (Best Practice) “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Accordingly, the Director of Finance shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points. ƒ Control of collusion. ƒ Separation of transactions authority from accounting and record keeping. ƒ Custodial safekeeping. ƒ Avoidance of physical delivery securities. ƒ Clear delegation of authority to subordinate staff members. ƒ Written confirmation for telephone (voice) transactions for investments and wire transfers. ƒ Development of a wire transfer agreement with the depository bank or third party custodian. Prudence (PFIA 2256.006) The standard of prudence to be applied by the Investment Officer shall be the “prudent investor “ rule. This rule states that “Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.” In determining whether an Investment Officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: ƒ The investment of all funds, or funds under the Entity’s control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment. ƒ Whether the investment decision was consistent with the written approved investment policy of the Entity. Indemnification (Best Practice) The Investment Officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific investment’s credit risk or market price changes, provided that these deviations are reported immediately and the appropriate action is taken to control adverse developments. Ethics and Conflicts of Interest [PFIA 2256.005(i)] Officers and employees involved in the investment process shall refrain from personal business activity that would conflict with the proper execution and management of the investment program, or that would impair their ability to make impartial decisions. Employees and Investment Officers shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with which business is conducted on behalf of the Entity. An Investment Officer of the Entity who has a personal business relationship with an organization seeking to sell an investment to the Entity shall file a statement disclosing that personal business interest. An Investment Officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the Entity shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the Town of Trophy Club. V. SUITABLE AND AUTHORIZED INVESTMENTS Portfolio Management The Entity currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash flow requirements and investments are purchased with the intent to be held until maturity. However, investments may be liquidated prior to maturity for the following reasons: ƒ An investment with declining credit may be liquidated early to minimize loss of principal. ƒ Cash flow needs of the Entity require that the investment be liquidated. Investments [PFIA 2256.005(b)(4)(A)] Entity funds governed by this policy may be invested in the instruments described below, all of which are authorized by Chapter 2256 of the Government Code (Public Funds Investment Act). Investment of Entity funds in any instrument or security not authorized for investment under the Act is prohibited. The Entity will not be required to liquidate an investment that becomes unauthorized subsequent to its purchase. I. Authorized 1. Obligations of the United States of America, its agencies and instrumentalities. 2. Certificates of Deposit issued by a bank organized under Texas law, the laws of another state, or federal law, that has its main office or a branch office in Texas, or by a savings and loan association or a savings bank organized under Texas law, the laws of another state, or federal law, that has its main office or a branch office in Texas and that is guaranteed or insured by the Federal Deposit Insurance or its successor or secured by obligations in a manner and amount provided by law for deposits of the Entity. 3. Money Market Mutual funds that are 1) registered and regulated by the Securities and Exchange Commission, 2) have a dollar weighted average stated maturity of 90 days or less, 4) rated AAA by at least one nationally recognized rating service, and 4) seek to maintain a net asset value of $1.00 per share. 4. Local government investment pools, which 1) meet the requirements of Chapter 2256.016 of the Public Funds Investment Act, 2) are rated no lower than AAA or an equivalent rating by at least one nationally recognized rating service, and 3) are authorized by resolution or ordinance by the Board. “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES All prudent measures will be taken to liquidate an investment that is downgraded to less than the required minimum rating. (PFIA 2256.021) II. Not Authorized [PFIA 2256.009(b)(1-4)] Investments including interest-only or principal-only strips of obligations with underlying mortgage- backed security collateral, collateralized mortgage obligations with an inverse floating interest rate or a maturity date of over 10 years are strictly prohibited. VI. INVESTMENT PARAMETERS Maximum Maturities [PFIA 2256.005(b)(4)(B)] The longer the maturity of investments, the greater their price volatility. Therefore, it is the Entity’s policy to concentrate its investment portfolio in shorter-term securities in order to limit principal risk caused by changes in interest rates. The Entity attempts to match its investments with anticipated cash flow requirements. The Entity will not directly invest in securities maturing more than two (2) years from the date of purchase; however, the above described obligations, certificates, or agreements may be collateralized using longer dated investments. The composite portfolio will have a weighted average maturity of 365 days or less. This dollar- weighted average maturity will be calculated using the stated final maturity dates of each security. [PFIA 2256.005(b)(4)(C)] Diversification [PFIA 2256.005(b)(3)] The Entity recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. Risk is controlled through portfolio diversification that shall be achieved by the following general guidelines: ƒ Limiting investments to avoid overconcentration in investments from a specific issuer or business sector (excluding U.S. Treasury securities and certificates of deposit that are fully insured and collateralized in accordance with state and federal law); ƒ Limiting investment in investments that have higher credit risks (example: commercial paper); ƒ Investing in investments with varying maturities, and; ƒ Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. The following maximum limits, by instrument, are established for the Entity’s total portfolio: 1. U.S. Treasury Securities 85% 2. Agencies and Instrumentalities 85% 3. Certificates of Deposit 85% 4. Money Market Mutual Funds 50% 5. Authorized Pools 100% “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES VII. SELECTION OF BANKS AND DEALERS Depository At least every 5 years a Depository shall be selected through the Entity’s banking services procurement process, which shall include a formal request for proposal (RFP). The selection of a depository will be determined by competitive bid and evaluation of bids will be based on the following selection criteria: ƒ The ability to qualify as a depository for public funds in accordance with state law. ƒ The ability to provide requested information or financial statements for the periods specified. ƒ The ability to meet all requirements in the banking RFP. ƒ Complete response to all required items on the bid form ƒ Lowest net banking service cost, consistent with the ability to provide an appropriate level of service. ƒ The credit worthiness and financial stability of the bank. Authorized Brokers/Dealers (PFIA 2256.025) The Entity shall, at least annually, review, revise, and adopt a list of qualified broker/dealers and financial institutions authorized to engage in securities transactions with the Entity. Those firms that request to become qualified bidders for securities transactions will be required to provide a completed broker/dealer questionnaire that provides information regarding creditworthiness, experience and reputation. and 2) a certification stating the firm has received, read and understood the Entity’s investment policy and agree to comply with the policy. Authorized firms may include primary dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule), and qualified depositories. All investment providers, including financial institutions, banks, money market mutual funds, and local government investment pools, must sign a certification acknowledging that the organization has received and reviewed the Entity’s investment policy and that reasonable procedures and controls have been implemented to preclude investment transactions that are not authorized by the Entity’s policy. [PFIA 2256.005(k-l)] Competitive Bids (Best Practice) It is the policy of the Entity to require competitive bidding for all individual security purchases and sales except for: a) transactions with money market mutual funds and local government investment pools and b) treasury and agency securities purchased at issue through an approved broker/dealer or financial institution. Delivery vs. Payment [PFIA 2256.005(b)(4)(E)] Securities shall be purchased using the delivery vs. payment method with the exception of investment pools and mutual funds. Funds will be released after notification that the purchased security has been received. VIII. SAFEKEEPING OF SECURITIES AND COLLATERAL “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES Safekeeping and Custodian Agreements (Best Practice) The Entity shall contract with a bank or banks for the safekeeping of securities either owned by the Entity as part of its investment portfolio or held as collateral to secure demand or time deposits. Securities owned by the Entity shall be held in the Entity’s name as evidenced by safekeeping receipts of the institution holding the securities. Collateral for deposits will be held by a third party custodian designated by the Entity and pledged to the Entity as evidenced by safekeeping receipts of the institution with which the collateral is deposited. Original safekeeping receipts shall be obtained. Collateral may be held by the depository banks trust department, a Federal Reserve Bank or branch of a Federal Reserve bank, a Federal Home Loan Bank, or a third party bank approved by the Entity. Collateral Policy (PFCA 2257.023) Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the Entity to require full collateralization of all Entity funds on deposit with a depository bank, other than investments. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 102% of market value of principal and accrued interest on the deposits or investments less an amount insured by the FDIC. At its discretion, the Entity may require a higher level of collateralization for certain investment securities. Securities pledged as collateral should be held by an independent third party with which the Entity has a current custodial agreement. The Director of Finance is responsible for entering into collateralization agreements with third party custodians in compliance with this Policy. The agreements are to specify the acceptable investment securities for collateral, including provisions relating to possession of the collateral, the substitution or release of investment securities, ownership of securities, and the method of valuation of securities. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the Entity and retained. Collateral shall be reviewed at least quarterly to assure that the market value of the pledged securities is adequate. Collateral Defined The Entity shall accept only the following types of collateral: ƒ Obligations of the United States or its agencies and instrumentalities; ƒ Direct obligations of the state of Texas or its agencies and instrumentalities; ƒ Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States, the underlying security for which is guaranteed by an agency or instrumentality of the United States; ƒ Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized rating firm not less than A or its equivalent with a remaining maturity of ten (10) years or less; ƒ A surety bond issued by an insurance company rated as to investment quality by a nationally recognized rating firm not less than A; “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES ƒ A letter of credit issued to the Entity by the Federal Home Loan Bank. Subject to Audit All collateral shall be subject to inspection and audit by the Director of Finance or the Entity’s independent auditors. IX. PERFORMANCE Performance Standards The Entity’s investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio shall be designed with the objective of obtaining a rate of return through budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow requirements of the Entity. Performance Benchmark (Best Practice) It is the policy of the Entity to purchase investments with maturity dates coinciding with cash flow needs. Through this strategy, the Entity shall seek to optimize interest earnings utilizing allowable investments available on the market at that time. Market value will be calculated on a quarterly basis on all securities owned and compared to current book value. X. REPORTING (PFIA 2256.023) Methods The Investment Officer shall prepare an investment report on a quarterly basis that summarizes investment strategies employed in the most recent quarter and describes the portfolio in terms of investment securities, maturities, and shall explain the total investment return for the quarter. The quarterly investment report shall include a summary statement of investment activity prepared in compliance with generally accepted accounting principals. This summary will be prepared in a manner that will allow the Entity to ascertain whether investment activities during the reporting period have conformed to the Investment Policy. The report will be provided to the Town Council. The report will include the following: ƒ A listing of individual securities held at the end of the reporting period. ƒ Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending book and market value of securities for the period. ƒ Additions and changes to the market value during the period. ƒ Average weighted yield to maturity of portfolio as compared to applicable benchmark. ƒ Listing of investments by maturity date. ƒ Fully accrued interest for the reporting period ƒ The percentage of the total portfolio that each type of investment represents. ƒ Statement of compliance of the Entity’s investment portfolio with state law and the investment strategy and policy approved by the Town Council. “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES “A GREAT PLACE TO CALL HOME” An independent auditor will perform a formal annual review of the quarterly reports with the results reported to the governing body [PFIA 2256.023(d)]. Monitoring Market Value [PFIA 2256.005(b)(4)(D)] Market value of all securities in the portfolio will be determined on a quarterly basis. These values will be obtained from a reputable and independent source and disclosed to the governing body quarterly in a written report. XI. INVESTMENT POLICY ADOPTION [PFIA 2256.005(e)] The Entity’s investment policy shall be adopted by ordinance/resolution of the Town Council. It is the Entity’s intent to comply with state laws and regulations. The Entity’s investment policy shall be subject to revisions consistent with changing laws, regulations, and needs of the Entity. The Town Council shall adopt an ordinance/resolution stating that it has reviewed the policy and investment strategies annually, approving any changes or modifications. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ORGANIZATIONAL SUMMARY “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART TOWN MANAGER Town Manager 100 Town Assistant Town Manager 100 Town Parks & Recreation Director 100 Town Police Chief 100 Town EMS & Fire Chief 49 Town / 51 MUD Streets Superintendent 100 Town In-House Building Inspector 100 Town Permit Official 50 Town / 50 MUD Permit Clerk 100 Town Environmental Coordinator 50 Town / 50 MUD “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART EMS & FIRE Fire & EMS Chief 49 Town / 51 MUD Administrative Assistant 50 Town / 50 MUD Fire Lieutenant A 49 Town / 51 MUD Fire Lieutenant B 49 Town / 51 MUD Fire Lieutenant C 49 Town / 51 MUD Reserves 49 Town / 51 MUD Fire Fighter EMT-P 49 Town / 51 MUD Fire Fighter EMT-P 49 Town / 51 MUD Fire Fighter EMT-P 49 Town / 51 MUD Fire Fighter EMT-P 49 Town / 51 MUD Fire Fighter EMT-P 49 Town / 51 MUD Fire Fighter EMT-P 49 Town / 51 MUD Fire Fighter EMT-P 49 Town / 51 MUD Fire Fighter EMT-P 49 Town / 51 MUD Fire Fighter EMT-P 49 Town / 51 MUD “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART TOWN COUNCIL Town Council Town Manager 100 Town Town Attorney 100 Town Town Secretary 50 Town / 50 MUD Presiding Judge 100 Town Associate Judges 100 Town Deputy Town Secretary 50 Town / 50 MUD Administrative Assistant 50 Town / 50 MUD “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART ADMINISTRATION Assistant Town Manager 100 Town Human Resources Manager 50 Town / 50 MUD Information Systems Director 50 Town / 50 MUD Human Resources Coordinator 50 Town / 50 MUD Network Support Specialist 50 Town / 50 MUD Finance Director 50 Town / 50 MUD Planning & Zoning Coordinator 100 Town Senior Financial Analyst 50 Town / 50 MUD Financial Analyst 50 Town / 50 MUD Senior Accountant 50 Town / 50 MUD Court Clerk 100 Town “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART STREETS & STORM SEWER Streets Superintendent 100 Town Crew Leader 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART POLICE (EFFECTIVE OCTOBER 2007) Police Chief 100 Town Police Captain 100 Town Administrative Assistant 50 Town / 50 MUD CID Sergeant 100 Town Patrol Sergeant 100 Town Student Resource Officer 100 Town Patrol Officer 100 Town Reserve Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART POLICE (EFFECTIVE JANUARY 2008) Police Chief 100 Town Administrative Assistant 50 Town / 50 MUD Police Commander Special Services Division 100 Town Police Commander Operations Division 100 Town Student Resource Officer 100 Town Patrol Sergeant 100 Town Patrol Officer 100 Town Reserve Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Patrol Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Reserve Officer 100 Town Code Enforcement & Animal Control Officer 100 Town “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART PARKS & RECREATION Parks & Recreation Director 100 Town Recreation Supervisor 100 Town Parks Supervisor 100 Town Aquatics/Outdoor Coordinator 100 Town Crew Leader 100 Town Irrigation Technician 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town Seasonal Daycamp 100 Town Seasonal Pool 100 Town TCP Gate Attendants 100 Town “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB TEXAS,ANNUAL PROGRAM OF SERVICESNumber of Percent Total TownNumber of Percent Total TownEmployees Shared EmployeesEmployees Shared EmployeesTown Manager1 100% 1 Town Manager1 100% 1Town Attorney1 100% 1 Town Attorney1 100% 1Administrative Assistant1 50% 0.5 Administrative Assistant1 50% 0.5Town Secretary & Human Resources Manager1 50% 0.5 Town Secretary & Human Resources Manager1 50% 0.5Finance Director1 50% 0.5 Finance Director1 50% 0.5Information Systems Manager1 50% 0.5 Information Systems Director1 50% 0.5Network Administrator1 50% 0.5 Network Support Specialist1 50% 0.5Computer Support Specialist1 50% 0.5 Deputy Town Secretary1 50% 0.5Financial Analyst1 50% 0.5 Chief Financial Analyst1 50% 0.5Senior Accountant1 50% 0.5 Senior Accountant1 50% 0.5Planning & Zoning/Legal Assistant1 100% 1 Planning & Zoning Coordinator1 100% 1Court Clerk1 100% 1 Court Clerk1 100% 1Financial Analyst1 100% 1 Financial Analyst1 100% 1Part-Time Warrant/Bailiff Officer 1 100% 1 Part-Time Warrant/Bailiff Officer 0 100% 0Employees Performing Town Functions14.00Assistant Town Manager1 100% 1Total Town Full-Time Equivalent (FTE)10.00Human Resources Coordinator 1 100% 1Employees Performing Town Functions15.00Total Town Full-Time Equivalent (FTE)11.00Community Development Director1 50% 0.5 Community Development Director0 50% 0Permit Clerk1 50% 0.5 Permit Official1 50% 0.5Environmental Coordinator1 50% 0.5 Environmental Coordinator1 50% 0.5Animal Control/Code Enforcement Officer1 100% 1 Animal Control/Code Enforcement Officer0 100% 0Streets Superintendent1 100% 1 Streets Superintendent0 100% 0Crew Leader (Streets/Storm Sewer)1 100% 1 Crew Leader0 100% 0Streets Maintenance Worker1 100% 1 Streets Maintenance Worker0 100% 0Permit Clerk (Hire March 1, 2007 If Needed)1 50% 0.5 Permit Clerk1 100% 1Employees Performing Town Functions8.00In-House Building Inspector1 100% 1Total Town Full-Time Equivalent (FTE)6.00 Employees Performing Town Functions4.00Total Town Full-Time Equivalent (FTE)3.00ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISONFY2006-07ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISONFY2007-08TOWN ADMINISTRATIONTOWN COMMUNITY DEVELOPMENTTOWN ADMINISTRATIONTOWN COMMUNITY DEVELOPMENT & STORM SEWER"A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB TEXAS,ANNUAL PROGRAM OF SERVICESANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISONFY2006-07ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISONFY2007-08Streets Superintendent0 100% 0 Streets Superintendent1 100% 1Crew Leader0 100% 0 Crew Leader1 100% 1Maintenance Worker0 100% 0 Maintenance Worker3 100% 3Employees Performing Town Functions0.00Employees Performing Town Functions5.00Total Town Full-Time Equivalent (FTE)0.00 Total Town Full-Time Equivalent (FTE)5.00Parks & Recreation Director1 100% 1 Parks & Recreation Director1 100% 1Parks Supervisor1 100% 1 Parks Supervisor1 100% 1Crew Leader1 100% 1 Crew Leader1 100% 1Maintenance Worker5 100% 5 Maintenance Worker5 100% 5Recreation Supervisor1 100% 1 Recreation Supervisor0 100% 0Employees Performing Town Functions9.00Employees Performing Town Functions8.00Total Town Full-Time Equivalent (FTE)9.00 Total Town Full-Time Equivalent (FTE)8.00Pool Manager/Recreation Specialist1 100% 1 Recreation Supervisor1 100% 1Aquatics/Outdoor Coordinator0 100% 0 Aquatics/Outdoor Coordinator1 100% 1Employees Performing Town Functions1.00Employees Performing Town Functions2.00Total Town Full-Time Equivalent (FTE)1.00 Total Town Full-Time Equivalent (FTE)2.00Total Non-DPS Employees Performing Town Functions32.00Total Non-DPS Employees Performing Town Functions34.00Total Non-DPS Full-Time Equivalent (FTE)26.00 Total Non-DPS Full-Time Equivalent (FTE)29.00TOWN PARKS & RECREATIONTOWN STREETS & STORM SEWERTOWN POOLTOWN RECREATIONTOWN PARKSTOWN STREETS & STORM SEWER"A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB TEXAS,ANNUAL PROGRAM OF SERVICESANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISONFY2006-07ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISONFY2007-08Number of Percent Total TownNumber of Percent Total TownEmployees Shared EmployeesEmployees Shared EmployeesFire & EMS Chief 1 49% 0.49 Fire & EMS Chief 1 49% 0.49Fire & EMS Lieutenant 3 49% 1.47 Fire & EMS Lieutenant 3 49% 1.47Fire FIghter/EMT-P6 49% 2.94 Fire FIghter/EMT-P9 49% 4.41Employees Performing Town Functions10.00Employees Performing Town Functions13.00Total Town Full-Time Equivalent (FTE)4.90 Total Town Full-Time Equivalent (FTE)6.37Police Chief (Replaced DPS Director)1 100% 1 Police Chief1 100% 1Police Captain0 100% 0 Police Commander Operations Division (Police Captain)1 100% 1CID Detective/Sergeant1 100% 1 Police Commander Special Services Division (CID Detective/Serge1 100% 1Patrol Sergeant2 100% 2 Patrol Sergeant1 100% 1Patrol Officer6 100% 6 Patrol Officer9 100% 9Public Safety Officers3 50% 1.5 Public Safety Officers0 50% 0Student Resources Officer (80% Grant Funded)1 100% 1 Student Resources Officer (60% Grant Funded)1 100% 1Animal Control & Code Enforcement Officer0 100% 0 Animal Control & Code Enforcement Officer1 100% 1Administrative Assistant1 50% 0.5 Administrative Assistant1 50% 0.5Employees Performing Town Functions15.00Employees Performing Town Functions16.00Total Town Full-Time Equivalent (FTE)13.00 Total Town Full-Time Equivalent (FTE)15.50Number of Percent Total TownNumber of Percent Total TownEmployees Shared EmployeesEmployees Shared EmployeesFire/EMS Chief (Replaced DPS Director)1 51% 0.51 Fire/EMS Chief1 51% 0.51Fire/EMS Lieutenant3 51% 1.53 Fire/EMS Lieutenant3 51% 1.53Public Safety Officers3 50% 1.5 Public Safety Officers0 50% 0Fire Fighter/EMT-P6 51% 3.06 Fire Fighter/EMT-P9 51% 4.59Administrative Assistant1 50% 0.5 Administrative Assistant1 50% 0.5Employees Performing Town Functions14.00Employees Performing Town Functions14.00Total Town Full-Time Equivalent (FTE)7.10 Total Town Full-Time Equivalent (FTE)7.13DPS FUNCTIONTOWN EMERGENCY MEDICAL SERVICESTOWN POLICETOWN FIRETOWN FIREDPS FUNCTIONTOWN EMERGENCY MEDICAL SERVICESTOWN POLICE"A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB TEXAS,ANNUAL PROGRAM OF SERVICESANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISONFY2006-07ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISONFY2007-08TOTAL EMPLOYEES PERFORMING DPS FUNCTIONS39.00TOTAL EMPLOYEES PERFORMING DPS FUNCTIONS43.00TOTAL TOWN FTE PERFORMING DPS FUNCTIONS 25.00 TOTAL TOWN FTE PERFORMING DPS FUNCTIONS 29.00TOTAL EMPLOYEES PERFORMING TOWN FUNCTIONS 71.00 TOTAL EMPLOYEES PERFORMING TOWN FUNCTIONS 77.00TOTAL TOWN FULL-TIME EQUIVALENT (FTE)51.00 TOTAL TOWN FULL-TIME EQUIVALENT (FTE)58.00SEASONAL EMPLOYEES (POOL) FTE3.28 SEASONAL EMPLOYEES (POOL/DAYCAMPS) FTE5.90TOTAL TOWN FULL-TIME EQUIVALENT (FTE)54.28 TOTAL TOWN FULL-TIME EQUIVALENT (FTE)63.90Total Municipal Employees Including MUD (Less Seasonal)72.50 Total Municipal Employees Including MUD (Less Seasonal)79.00"A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES MANAGER’S MESSAGE “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB 100 Municipal Drive Trophy Club, Texas 76262 (682) 831-4600 Main (817) 491-9312 Fax September 18, 2007 Dear Mayor and Town Council Members: In accordance with the Texas Local Government Code, the Proposed Annual Budget for the fiscal year beginning October 1, 2007 and ending September 30, 2008 is presented for your consideration. The Proposed FY2007-08 Annual Budget presents in financial terms, the plan for accomplishment of municipal objectives during the forthcoming fiscal year. The budget preparation requires a comparison of the anticipated revenues with proposed programs and establishment of priorities that are based on service demands or prior commitments to projects. As you can see, the attached document is a very conservative financial plan for next year and provides a detailed breakdown of the Proposed Budget. As a result, FY06-07 is estimated to result as follows: ƒ Revenues are estimated to come in approximately $11,000 over the adopted budget ($303,000 under after major audit adjustment for trash recycling), and expenditures are estimated to come in approximately $93,000 over the adopted budget ($191,000 under after major audit adjustment for trash recycling). ƒ Revenues are estimated to come in approximately $139,000 over the amended budget ($452,000 under after major audit adjustment for trash recycling), and expenditures are estimated to come in approximately $373,000 under the amended budget ($657,000 under after major audit adjustment for trash recycling). Note: FY06-07 was the first year in which the Town incorporated bi- annual adjustments to the budget (Mar & Sep). While the Town Staff concentrated more heavily in amending line items that were anticipated to exceed their original budgets, during FY07-08, it will also adjust for those items that are anticipated to come in much under original budget as well. Budget Recommendations: ƒ Increase the current total tax rate from $.43051/100 valuation to $.44670/100 valuation to adequately fund $3.26M Street Bond issue in the Interest & Sinking Fund. “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” ƒ With the exception of expenses specifically tied to future build-out, wholly designate and set aside remaining balance of anticipated Developer Fee revenues given potential uncertainty tied to future development. Budget Inclusions: ƒ The current total tax rate was adopted at $.43051/100 valuation and remains the same as last fiscal year. This was achieved through a combination of efforts, to include an approximate $45K decrease in expenditures and use of $74K in O&M reserves. ƒ Separated out the Administration Department into appropriate areas (Manager’s Office, Human Resources, Finance, and Facilities Management) as part of an initial multi-year cost allocation effort. ƒ Further delineated Streets as its own department by removing it from under Community Development in order to perform more in-house maintenance and support functions, to include inspection services for future development. ƒ Created a Recreation Department and separate out its existing costs from Parks. ƒ Incorporated the following in regards to positions: addition of Financial Analyst (50% Town/50% MUD), addition of Human Resources Coordinator (50% Town/50% MUD), addition of In-House Building Inspector (100% Town) mid-year, addition of 2 Street Maintenance Workers (100% Town), replacement of Community Development Director (50% Town/50% MUD) with Assistant Town Manager (100% Town), removal of Part-Time Warrant/Bailiff Officer (100% Town), relocation of Animal Control/Code Enforcement Officer (100% Town) from Community Development to Police, abolishing of Public Safety Officer (PSO) Program, resulting in addition of 2 Firefighter/Emergency Medical Technician-Paramedics. Our goal is to provide the best service for our citizenry, while being fiscally responsible. The FY2007-08 has been prepared with the assistance of a whole host of committed and dedicated employees and review of the Ways & Means Advisory Group. Recognizing that the proposed budget is still in the development stages, we stand ready to accomplish the goals outlined in this document. We commit to the Town Council our best efforts to ensure that the needs of our citizens are met and exceeded! Respectively Submitted, Brandon Emmons Town Manager TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” BRIEF SUMMARY TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TAX YEAR O&M RATE I&S RATE TOTAL RATE % CHG TAX YEAR O&M RATE I&S RATE TOTAL RATE % CHG 1986 0.12000 0.00000 0.12000 -1997 0.40040 0.06540 0.46580 13.6% 1987 0.17500 0.00000 0.17500 45.8%1998 0.40600 0.05980 0.46580 0.0% 1988 0.22700 0.00000 0.22700 29.7%1999 0.41500 0.04551 0.46051 -1.1% 1989 0.22700 0.00000 0.22700 0.0%2000 0.41750 0.04301 0.46051 0.0% 1990 0.24950 0.00000 0.24950 9.9%2001 0.40041 0.04010 0.44051 -4.3% 1991 0.27960 0.00000 0.27960 12.1%2002 0.38751 0.05300 0.44051 0.0% 1992 0.33610 0.00000 0.33610 20.2%2003 0.37751 0.05300 0.43051 -2.3% 1993 0.33610 0.00000 0.33610 0.0%2004 0.37751 0.05300 0.43051 0.0% 1994 0.33610 0.09000 0.42610 26.8%2005 0.35963 0.07088 0.43051 0.0% 1995 0.33110 0.08000 0.41110 -3.5%2006 0.36723 0.06328 0.43051 0.0% 1996 0.33700 0.07300 0.41000 -0.3%2007 0.35104 0.07947 0.43051 0.0% TAX RATE HISTORY 13% 87% 10% 90% 9% 91% 9% 91% 12% 88% 12% 88% 12% 88% 16% 84% 15% 85% 18% 82% 0% 20% 40% 60% 80% 100% 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 TOWN OF TROPHY CLUB AD VALOREM TAX DISTRIBUTION (%) TEN YEAR SUMMARY I&S %O&M % “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ENTITY 2003 2004 2005 2006 2007 C28: TOWN OF TROPHY CLUB 0.43051 0.43051 0.43051 0.43051 0.43051 ESD2: PUBLIC IMPROVEMENT DISTRICT NO. 1 ----0.09084 W03: MUNICIPAL UTILITY DISTRICT NO. 1 0.28000 0.28000 0.28000 0.25000 0.23000 W05: MUNICIPAL UTILITY DISTRICT NO. 2 0.33900 0.34900 0.34900 0.29900 0.27923 DENTON COUNTY 0.24717 0.25480 0.24648 0.23192 0.23589 TARRANT COUNTY - - -0.64628 0.63628 TARRANT COUNTY - - - 0.27150 0.26650 TARRANT COUNTY COLLEGE DISTRICT - - - 0.13938 0.23040 TARRANT COUNTY HOSPITAL DISTRICT - - - 0.23540 0.13938 NORTHWEST INDEPENDENT SCHOOL DISTRICT 1.83481 1.81930 1.81930 1.66500 1.33505 MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY)2.79249 2.78461 2.77629 2.57743 2.23145 MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)*- - - 2.99179 2.63184 MUNICIPAL UTILITY DISTRICT NO. 2 2.85149 2.85361 2.84529 2.62643 2.28068 PUBLIC IMPROVEMENT DISTRICT NO. 1**----2.09229 *Incorporated as a result of Denton/Tarrant County border dispute. **Represents O&M assessment for Emergency Services. Residents are also responsible for an additional flat dollar amount debt assessment, which varies by lot size (not depicted). (+) PLUS APPLICABLE DISTRICT (+) PLUS APPLICABLE COUNTY (+) PLUS SCHOOL DISTRICT (=) EQUALS 2.79249 2.85149 0.00000 2.78461 2.85361 0.00000 2.77629 2.84529 0.00000 2.57743 2.62643 2.99179 2.23145 2.28068 2.63184 2.09229 0.00000 1.00000 2.00000 3.00000 4.00000 5.00000 6.00000 7.00000 8.00000 9.00000 10.00000 2003 2004 2005 2006 2007 TOTAL COMBINED TAX & ASSESSMENT DISTRIBUTION FIVE YEAR SUMMARY MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY)MUNICIPAL UTILITY DISTRICT NO. 2 MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)*PUBLIC IMPROVEMENT DISTRICT NO. 1** "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TAX YEAR 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 VALUE 330.9 376.5 455.7 497.6 528.3 564.6 571.8 598.3 670.8 749.9 INCREASE 9% 14% 21% 9% 6% 7% 1% 5% 12% 12% $0 $100 $200 $300 $400 $500 $600 $700 $800 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 TOWN OF TROPHY CLUB ASSESSED TAXABLE VALUE ($M) TEN YEAR SUMMARY VALUE “A GREAT PLACE TO CALL HOME” DENTON PRODUCTION SITE Assessment Roll Grand Totals Report Tax Year: 2007 As of: Certification C28 -Town of Trophy Club (ARB Approved Totals) Number of Properties: 3255 Land Totals Land -Homesile Land -Non Homesile Land -Ag Markel Land -Timber Market Land -Exempt AgfTImber Market Total Land Market Value Improvement Totals Improvemenls -Homesite Improvemenls -Nan Homesite Tolallmprovements Other Totals Personal Property (160) (+) (+) (+) (+) (+) (=) $138,826,015 $51,090,955 $16,862,631 $0 $0 $206,779,601 (+) (+) (+) (=) 5508,880,357 $32,815,442 $541,695,799 (+) $22,261,105 (+) $206,779,601 $541,695,799 $22,261,105 Minerals (1) $9,178,570 (+) $9,178,570 Total Market Value (=) $779,915,075 $779,915,075 Total Homestead Cap Adjustment (283) (-) $3,379,693 Total Exempt Properly (19) (-) $16,181,236 Productivity Totals Total Producllvily Market (Non Exempl) (+) $16,862,631 Ag Use (6) (-) $59,447 Timber Use (0) (-) SO Total Productivity Loss (=) $16,803,184 (-) $16,803,184 Total Assessed (=) $743,55D,962 Exemptions (HS Assd 644,137,649 ) (HS) Homeslead Local (2152) (+) $0 (HS) Homeslead State (2152) (+) $0 (065) Over 65 Local (407) (+) $14,114,453 (065) Over 65 Stale (407) (+) $0 (DP) Disabled Persons Local (21) (+) $0 (DP) DIsabled Persons Stale (21) (+) $0 (DV) Disabled Vet (52) (+) $432,500 (HB366) House Bill 366 (18) (+) $4,040 Total Exemptions (=) $14,550,993 (.) $14,550,993 Net Taxable (Before Freeze) (=) $728,999,969 •••• 065 Freeze Totals Freeze Assessee! $81,123,899 Freeze Taxable $68,044,085 Freeze Ceiling (407) $258,285.97 .... 065 Transfer Totals Transfer Assessed $849,998 Transfer Taxable $814,998 Post-Percenl Taxable $709,142 Transfer Adjustment (1) $105,856 Printed on 07/21/2007 a14:20 PM Page 55 of 167 DENTON PRODUCTION SITE Assessment Roll Grand Totals Report Tax Year. 2007 As of: Certification Freeze Adjusted Taxable (Net Taxable· Freeze Taxable· Transfer Adjustment) (=) $660,850,028 ..... DP Freeze Totals Freeze Assessed $3,920,063 Freeze Taxable $3,908,063 Freeze Ceiling (21) $15,018.11 ••• DP Transfer Totals Transfer Assessed $0 Transfer Taxable $0 Post·Percenl Taxable $0 Transfer Adjustment (0) $0 Freeze Adjusted Taxable (Net Taxable· Freeze Taxable· Transfer Adjustment) (=) $656,941,965 Printed on 0712112007 a14:20 PM Page 56 of 167 DENTON PRODUCTION SITE Assessment Roll Grand Totals Report TaK Year: 2007 As of: Certification C28 • Town of Trophy Club (Under ARB Review Totals) Number of Properties: 59 Land Totals Land -Homeslle Land -Non Homesite Land -Ag Markel Land -Timber Markel Land· EKempt AgfTimber Market Tolal Land Market Value (+) (+) (+) (+) (+) (=) $23,419 $12,527,012 $4,574,014 $0 $0 $17,124,445 (+) $17,124,445 Improvement Totals Improvements -Homesite Improvemenls -Non Homesite (+) (+) $98,534 $8,046,443 Total Improvements (=) $8,144,977 (+) $8,144,977 Other Totals Personal Properly (4) $188,573 (+) $188.573 Tolal Market Value (=) $25,457,995 $25,457,995 Total Homestead Cap Adjustment (0) (-) $0 Total Exempt Property (0) (-) $0 Productivity Totals Tolal Productlvily Market (Non &empl) (+) $4,574,014 Ag Use (13) (-) $18,009 TImber Use (0) (-) $0 Total Productivity Loss (=) $4,556,005 (-) $4,556,005 Total Assessed (=) $20,901,990 Exemptions (HSAssd 121,953 ) Total Exemptions (=) $0 (-) $0 Net Taxable (Before Freeze) (=) $20,901,990 •••• 065 Freeze Totals Freeze Assessed $0 Freeze TaKable $0 Freeze Ceiling (0) $0.00 •••• 065 Transfer Totals Transfer Assessed $0 Transfer Taxable $0 Posl-Percenl Taxable $0 Transfer Adjustmenl (0) $0 Freeze Adjusted Taxable (Net Taxable -Freeze Taxable -Transfer Adjustment) (=) $20,901,990 ••• DP Freeze Totals Freeze Assessed $0 Freeze Taxable $0 Printed on 07/21/2007 at 4:20 PM Page 57 of 167 • DENTON PRODUCTION SITE Assessment Roll Grand Totals Report Tax Year: 2007 As of: Certification Freeze Ceiling (0) $0.00 ••• DP Transfer Totals Transfer Assessed $0 Transfer Taxable SO Post-Percent Taxable SO Transfer Adjustment (0) SO Freeze Adjusted Taxable (Net Taxable· Freeze Taxable· Transfer Adjustment) (=) $20,901,990 Prinled on 07/21/2007 at 4:20 PM Page 58 of 167 DENTON PRODUCTION SITE Assessment Roll Grand Totals Report Tax Year: 2007 As of: Certification ESD2 • Trophy Club PID#1 Emergency Service (ARB Approved Totals) Number of Properties: 20 Land Totals Land -Homesite Land -Non Homeslle Land -Ag Marltel Land -TImber Markel Land -Exempl Agmmber Markel Total Land Market Value (+) (+) (+) (+) (+) (=) $0 56,764,858 516,826,508 $0 $0 $23,591,366 (+) $23,591,366 Improvement Totals Improvemenls • Homesite Improvements -Non Homesl1e Tatar Improvements (+) (+) (=) $0 SO $0 (+) $0 Other Totals Total Market Value Total Homestead Cap Adjustment (0) Total Exempt Property (0) (=) $23,591,366 (-) (-) $23,591,366 $0 $0 Productivity Totals Tolal Productivity Markel (Non Exempt) Ag Use (5) TImber Use (0) Total Productivity Loss Total Assessed (+) (-) (-) (=) $16,826,508 $59,338 $0 $16,767,170 (-) (=) $16,767,170 $6,B24,196 Exemptions Total Exemptions Net Taxable (Before Freeze) (=) $0 (HSAssd o ) (-) (oo) $0 $6,824,196 Printed on 07/21/2007 a14:20 PM Page 165 of 167 DENTON PRODUCTION SITE Assessment Roll Grand Totals Report Tax Year: 2007 As of: Certification ESD2 -Trophy Club PID#1 Emergency Service (Under ARB Review Totals) Number of Properties: 9 Land Totals Land -Homesite Land -Non Homesite Land -Ag Market Land -Timber Market Land -Exempt Agmmbar Market Total Land Markel Value (+) (+) (+) (+) (+) (=) $0 $6.434,225 $3,227,583 SO $0 $9,661,808 (+) $9,661,808 Improvement Totals Improvements -Homesite Improvements -Non Homesite TOlallmprovemenls (+) (+) (=) SO $0 $0 (+) $0 Other Totals Total Market Value Tolal Homestead Cap Adjustment {OJ Total Exempt Property (0) (=) $9,661,808 (-) (-) $9,661,808 $0 $0 Productivity Totals Total Productivity Market (Non Exempl) Ag Use (3) Timber Use (0) Total Productivity Loss Total Assessed (+) (-) (-) (=) $3.227.583 $13,184 SO 53,214,399 (-) (=) 53,214,399 $6,447,409 Exemptions Total Exemptions Net Taxable (Before Freeze) (=) $0 (HS Assd o ) (.) (=) $0 $6,447.409 Printed on 07/21/2007 at 4:20 PM Page 166 or 167 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 GENERAL FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED General Fund (5,251,698) (5,867,137) (6,017,328) (5,931,638) (7,231,116) (7,695,072) (8,103,382) Trophy Club Park Fund (91,738) (118,525) (118,570) (65,263) (109,980) (115,850) (121,931) REVENUES (5,343,436)$ (5,985,662)$ (6,135,898)$ (5,996,901)$ (7,341,096)$ (7,810,922)$ (8,225,313)$ 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 GENERAL FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED Emergency Medical Services 407,318 447,862 456,979 456,609 628,412 698,403 842,970 Manager's Office - - - - 511,050 539,023 570,522 Human Resources - - - - 27,599 37,733 39,910 Finance - - - - 224,350 250,880 274,120 Administration 791,122 840,127 840,127 798,228 - - - Information Systems 73,044 112,278 128,093 127,546 188,995 261,404 303,731 Legal 130,450 136,273 136,273 126,859 145,074 151,304 157,123 Police 1,209,913 1,105,259 1,219,802 1,208,564 1,353,541 1,961,852 2,277,693 Municipal Court 39,813 88,274 88,274 69,963 73,674 79,549 84,472 Facilities Management - - - - 100,954 101,849 106,877 Recreation Total 169,953 164,157 253,590 211,669 487,465 520,433 549,613 Recreation General - - - - 181,338 191,191 200,927 Athletic Programs - - 2,500 1,456 9,744 10,116 10,505 Pool Programs 169,953 164,157 180,246 179,029 215,126 233,729 249,097 Recreation Programs - - 2,200 2,200 11,060 11,526 12,016 Day Camp Programs - - 68,644 28,984 70,197 73,870 77,069 Parks Total 788,392 869,898 1,010,632 980,755 744,377 912,094 974,377 Parks General 483,217 607,106 681,460 676,496 482,866 617,166 652,881 Independence Park 73,466 69,181 69,181 64,500 64,430 67,672 70,664 Harmony Park 51,469 34,466 100,846 95,115 45,584 50,093 52,423 Beck Park 25,061 20,871 20,871 18,324 19,639 22,909 23,939 Lakeview Soccer Fields 26,213 23,031 23,031 18,400 22,024 25,289 26,208 Medians & Common Areas 128,965 115,243 115,243 107,920 109,834 128,965 148,263 Community Development 1,054,273 775,242 775,242 691,437 520,919 586,853 638,947 Planning & Zoning 75,279 72,637 165,637 154,464 132,283 146,099 148,490 Fire Department 797,825 757,518 760,942 749,324 933,660 910,036 1,050,119 Streets Total 66,750 497,612 497,612 432,587 864,349 928,036 904,797 Streets - 387,112 387,112 322,087 752,049 812,736 785,097 Storm Sewer 66,750 110,500 110,500 110,500 112,300 115,300 119,700 Trophy Club Park Fund 98,975 118,570 118,570 70,704 109,980 115,850 121,932 EXPENDITURES 5,703,109$ 5,985,707$ 6,451,773$ 6,078,708$ 7,046,681$ 8,201,398$ 9,045,694$ TOTAL REVENUES (SHORTFALL)/SURPLUS (359,673)$ (45)$ (315,875)$ (81,806)$ 294,415$ (390,476)$ (820,381)$ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 INTEREST & SINKING FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES (544,215)$ (543,870)$ (543,870)$ (613,198)$ (1,047,924)$ (919,786)$ (868,420)$ EXPENDITURES 540,898$ 543,870$ 543,920$ 543,920$ 906,435$ 904,418$ 911,228$ Balance (Shortfall)/Surplus 3,317 - (50) 69,278 141,489 15,368 (42,808) Interfund Trans In (GF)- - - - - - - TOTAL REVENUES (SHORTFALL)/SURPLUS (356,356)$ (45)$ (315,925)$ (12,529)$ 435,904$ (375,108)$ (863,189)$ 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 HOTEL & MOTEL FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES -$ -$ -$ -$ (13,500)$ (21,400)$ (22,470)$ EXPENDITURES -$ -$ -$ -$ -$ 13,500$ 21,400$ TOTAL REVENUES (SHORTFALL)/SURPLUS -$ -$ -$ -$ 13,500$ 7,900$ 1,070$ Balance (Shortfall)/Surplus -$ -$ -$ -$ 13,500$ 21,400$ 22,470$ 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 CAPITAL PROJECTS FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES -$ -$ -$ (3,806,572)$ (140,844)$ (12,598)$ (20,899)$ EXPENDITURES -$ -$ -$ 897,826$ 2,667,676$ 394,512$ 20,899$ TOTAL REVENUES (SHORTFALL)/SURPLUS -$ -$ -$ 2,908,746$ (2,526,832)$ (381,914)$ -$ Balance (Shortfall)/Surplus -$ -$ -$ 2,908,746$ 381,914$ -$ -$ 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 ECONOMIC DEVELOPMENT CORPORATION 4A FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES (217,918)$ (221,500)$ (258,782)$ (237,000)$ (243,000)$ (254,500)$ (266,575)$ EXPENDITURES 540,898$ 543,870$ 543,920$ 543,920$ 243,000$ 254,500$ 266,575$ TOTAL REVENUES (SHORTFALL)/SURPLUS (322,980)$ (322,370)$ (285,138)$ (306,920)$ -$ -$ -$ 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 ECONOMIC DEVELOPMENT CORPORATION 4B FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES (213,635)$ (110,250)$ (170,250)$ (118,300)$ (121,000)$ (126,750)$ (132,788)$ EXPENDITURES 120,676$ 110,250$ 170,250$ 109,823$ 121,000$ 126,750$ 132,788$ TOTAL REVENUES (SHORTFALL)/SURPLUS 92,959$ -$ -$ 8,477$ -$ -$ -$ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURE SUMMARY BY OBJECT GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2007-08 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ADOPTED PERONNEL SERVICES 50005 Salaries & Wages 2,230,971 2,495,331 2,624,017 2,904,708 50006 Salaries Adjustments - 25,000 25,000 68,600 50010 Overtime 137,558 123,275 133,875 147,564 50011 DPS Holiday Pay 21,563 30,736 30,736 35,343 50015 Longevity/Certification 18,924 25,136 25,136 - 50016 Longevity - - - 12,893 50017 Certification - - - 15,600 50020 Retirement 273,598 311,426 315,653 376,077 50025 Group Insurance 250,232 252,589 256,330 - 50026 Medical Insurance - - - 287,529 50027 Dental Insurance - - - 18,065 50028 Vision Insurance - - - 4,339 50029 Life Insurance and Other - - - 23,547 50030 Social Security Taxes 140,580 160,364 164,817 186,224 50035 Medicare Taxes 33,753 37,504 38,545 43,550 50040 Unemployment Taxes 17,112 14,092 15,209 16,470 50045 Workman's Compensation 60,542 43,228 48,021 52,950 50050 Auto Allowance 13,200 14,400 14,400 18,600 50055 Clothing Allowance 6,911 300 300 300 50060 Pre-emp Physicals/Testing 4,009 3,375 3,916 6,209 50070 Employee Relations 1,273 1,300 1,300 3,050 TOTAL PERSONNEL SERVICES 3,210,224$ 3,538,056$ 3,697,255$ 4,221,618$ PROFESSIONAL & CONRACTUAL SERVICES 55005 Engineering 73,996 62,800 155,800 283,856 55010 Park Administration 11,196 19,193 19,193 12,000 55015 Police and EMS Services 4,229 7,250 7,250 5,000 55020 Town Planner 4,160 11,000 11,000 14,000 55025 Town Planner Ordinances 11,840 3,000 3,000 - 55030 Software & Support 42,861 71,767 71,767 40,139 55035 Abatements 905 1,561 1,561 1,200 55040 TCIC Access 2,016 2,016 2,016 2,016 55045 Legal - 2,800 2,800 500 55055 Auditing 24,696 26,425 26,425 26,777 55060 Appraisal 21,641 23,746 23,746 29,065 55065 Tax Admin Fees 1,966 2,237 2,237 2,493 55070 Independent Labor 136,758 85,209 90,534 72,094 55075 Records Management 1,522 1,200 1,200 1,375 55080 Maintenance & Repairs 57,045 20,900 20,900 19,500 55090 Vehicle Maintenance 50,151 42,825 42,825 35,125 55095 Equipment Maintenance 10,083 14,699 14,699 20,665 55100 Building Maint & Supplies 63,857 42,900 42,900 38,695 55110 Maintenance-Radios 452 1,500 1,500 1,500 55120 Cleaning Services 6,527 8,142 8,142 8,308 55130 Trash Removal/Recycling 281,722 300,897 300,897 317,889 55140 Health Inspections 4,000 5,317 5,317 5,225 55145 Consultants 5,452 10,000 10,000 6,750 55150 Judge's Compensation 4,200 4,500 4,500 4,500 55155 Jury Fees 72 180 180 180 55160 Professional Outside Services 17,690 16,644 19,044 184,944 55165 Collection Fees 990 960 960 27,393 55170 TCIC Warrant Expense - - - 1,980 55185 Portable Toilets 9,661 10,071 10,071 6,152 55190 Hazmat Disposal 125 511 511 511 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURE SUMMARY BY OBJECT GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2007-08 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ADOPTED 55995 Mayor/Council Expenses 1,373$ 1,000$ 1,000$ 4,573$ TOTAL PROF & CONTRACTUAL SERVICES 851,185 801,249 901,974 1,174,405 OPERATING EXPENDITURES 60005 Telephone 15,151 20,799 20,799 20,227 60010 Communications/Pagers/Mobiles 23,600 23,007 24,627 28,204 60020 Electricity 183,877 201,233 201,233 222,711 60025 Water 136,487 101,788 118,523 114,763 60030 Rent 10,568 - 4,156 4,531 60035 Postage 3,949 3,620 3,620 4,609 60040 Service Charges & Fees 1,325 1,535 1,535 1,510 60055 Insurance 73,113 66,750 67,150 70,658 60060 Inspection Fees 690 - - 870 60065 Newsletter/Year in Review 8,257 9,556 9,556 20,922 60066 Publications/Books/Subscripts 10,759 10,452 10,452 10,481 60070 Dues & Memberships 19,331 28,314 28,524 33,033 60075 Meetings 2,218 2,800 3,000 5,432 60080 Schools & Training 17,846 28,089 28,369 27,427 60085 Training (Safety)- 1,000 1,000 500 60095 Schools & Training-TCLEOSE 794 2,000 2,000 4,015 60096 Emergency Management 1,177 2,000 2,000 2,000 60100 Travel & per diem 15,066 27,557 27,557 26,621 60105 Rent Equipment 1,321 3,000 7,800 5,565 60110 Physicals/Testing 916 2,343 2,343 2,953 60115 Elections 1,495 6,160 6,160 7,660 60125 Advertising 11,116 9,360 10,010 16,060 60155 Special Events 480 - - 1,700 60159 Field Trips - - 4,950 4,950 60160 Programs & Special Projects 11,666 10,039 10,039 9,230 60161 Child Safety Program - 5,966 5,966 22,370 60165 Contingency - 20,000 20,000 - 60170 Animal Control 1,452 7,410 7,410 3,000 60175 Code Enforcement 64 1,000 1,000 400 60180 Fire Inspection/Enforcement 33 550 550 550 60185 Prisoner-Sit Out DCSO 160 530 530 540 60190 Investigative Materials & Supp 3,058 2,468 2,468 3,440 60195 Flags & Repairs 4,005 2,530 2,530 3,560 60200 Irrigation Repairs 14 - - - 60205 Street Repairs 66,610 176,500 176,500 141,500 60215 Street Sweeping 2,034 5,000 5,000 6,000 60220 Striping and Signage 7,125 15,000 15,000 13,000 60225 Platt Filing Fees 48 1,290 1,290 1,290 60230 Computer Mapping - 2,000 2,000 4,000 60235 Security 378 1,741 1,741 1,793 60240 ZBA Hearings 880 200 200 680 60245 Miscellaneous Expenses 5,263 5,210 5,455 4,025 60260 Community Events 22,883 23,750 38,750 47,150 60266 Tree City - 10,000 10,000 - 60270 4th of July Celebration 21,520 - - - 60280 Property Maintenance 186,911 178,818 178,818 157,625 60360 Furniture/Equipment < $5000 6,349 7,530 7,980 10,660 TOTAL OPERATING EXPENDITURES 879,989$ 1,028,895$ 1,078,591$ 1,068,215$ CONSUMABLE SUPPLIES 65005 Fuel & Lube 69,257 84,233 85,196 80,840 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURE SUMMARY BY OBJECT GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2007-08 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ADOPTED 65010 Uniforms 11,635 20,150 21,518 27,409 65015 Protective Clothing 5,915 3,084 3,084 5,480 65020 Qualifications 1,114 2,030 2,030 2,030 65025 Small Equipment 10,793 6,733 6,733 11,765 65030 Chemicals 15,386 10,500 10,500 12,115 65035 Small Tools 4,644 4,950 4,950 7,400 65040 Safety Equipment 2,816 2,300 2,300 1,950 65055 Hardware 33,795 32,435 42,950 12,034 65060 Disposable Supplies 7,104 5,808 5,808 7,888 65070 Medical Control 5,150 6,900 6,900 7,035 65075 Pharmacy 2,072 1,669 1,669 1,920 65080 Oxygen 329 1,056 1,056 840 65085 Office Supplies 12,395 13,105 13,455 13,344 65090 Printer Supplies & Maintenance 3,432 4,825 10,125 4,525 65094 Program Supplies - - 5,340 7,540 65095 Maintenance Supplies 7,032 7,919 8,269 10,671 65096 Concessions 8,549 3,200 3,200 10,000 65100 Copies 15 647 647 - 65105 Printing 5,078 11,025 11,225 10,035 65110 Camera Supplies & Processing (32) 920 920 920 TOTAL CONSUMABLE SUPPLIES 206,476$ 223,489$ 247,875$ 235,741$ CAPITAL EXPENDITURES 69005 Capital Expenses 151,212 76,000 109,077 24,172 69006 Grant Match - - - 31,850 69025 Office Furniture/Fixtures 5,035 3,000 3,000 - 69030 $650K CO Payment 52,004 52,000 52,000 - 69035 Vehicles 53,934 67,693 113,607 68,220 69050 Radios 22,263 - 3,424 2,500 69086 $474 CO Payment - - 49,645 - 69170 Copier Lease Installments 6,032 8,400 8,400 6,834 69195 Gasb34/Reserve for Replacement 131,989 51,346 51,346 77,146 69200 M682 Ambulance/Equipment 20,731 24,731 24,731 20,731 69201 M681 Ambulance/Equipment - - - 29,000 69245 Brush 681 Payment 10,533 - - - 69250 Quint 681 Payment 60,020 62,000 62,000 - 69251 Engine 681 Payment - 18,000 18,000 73,000 69255 Airpacks 13,188 2,245 2,245 2,245 69260 Loan Payment/Waterline 4,641 4,950 4,950 - 69305 Capital Leases 11,910 11,910 11,910 - 69315 Police Records Mgmt System 11,743 11,743 11,743 11,004 TOTAL CAPITAL EXPENDITURES 555,234$ 394,018$ 526,078$ 346,702$ TOTAL EXPENDITURES 5,703,108$ 5,985,707$ 6,451,773$ 7,046,681$ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES REVENUE AND EXPENDITURE SUMMARY BY CATEGORY TAXES FRANCHISE PERMITS PUBLIC SAFETY PARKS MISC GENERAL FUND FEES LICENSES & FEES & COURT & POOL INCOME General Fund (3,252,389) (502,546) (1,719,500) (1,246,718) (184,795) (325,169) Trophy Club Park Fund - - - - (109,780) (200) REVENUES (3,252,389)$ (502,546)$ (1,719,500)$ (1,246,718)$ (294,575)$ (325,369)$ PERSONNEL PROF & CONT OPERATING CONSUMABLE CAPITAL GENERAL FUND SERVICES SERVICES EXPENDITURES SUPPLIES EXPENDITURES Emergency Medical Services 507,944 32,448 10,953 27,336 49,731 - Manager's Office 438,955 13,256 57,664 1,175 - - Human Resources 22,722 - 3,077 1,800 - - Finance 155,255 58,695 9,095 1,305 - - Administration - - - - - - Information Systems 75,147 41,603 23,932 16,259 32,054 - Legal 120,431 14,500 10,014 129 - - Police 1,080,216 47,548 84,034 66,977 74,766 - Municipal Court 57,701 9,424 4,419 2,130 - - Facilities Management - 22,251 75,703 3,000 - - Recreation Total 286,149 23,171 128,431 44,714 5,000 - Recreation General 112,944 9,118 56,766 2,510 - - Athletic Programs 100 4,216 2,078 3,350 - - Pool Programs 128,248 2,137 49,646 30,095 5,000 - Recreation Programs 100 7,500 2,850 610 - Day Camp Programs 44,757 200 17,091 8,149 - - Parks Total 381,071 131,688 165,230 25,293 41,095 - Parks General 381,071 18,150 17,257 25,293 41,095 - Independence Park - 680 63,750 - - - Harmony Park - 984 44,600 - - - Beck Park - 816 18,823 - - - Lakeview Soccer Fields - 1,224 20,800 - - - Medians & Common Areas - 109,834 - - - - Community Development 167,187 334,159 7,210 6,778 5,585 - Planning & Zoning 60,782 62,000 8,777 724 - - Fire Department 569,305 196,969 58,007 25,423 83,956 - Streets Total 277,834 254,086 269,277 8,637 54,515 - Streets 258,664 216,586 260,823 8,387 7,589 - Storm Sewer 19,170 37,500 8,454 250 46,926 - Trophy Club Park Fund 20,920 42,441 42,558 4,061 - - EXPENDITURES 4,221,619$ 1,284,239$ 958,381$ 235,741$ 346,702$ -$ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES Rank Supplemental Request Title Dept/Program $ Requested $ Town $ MUD 1 Financial Analyst (Jan 08) Finance 66,688 33,344 33,344 2 Human Resources Coordinator (Jan 08) HR 43,419 21,710 21,710 3 Holiday Pay Fire/EMS 7,696 3,771 3,925 4 Building Inspector Mobile Computer IS 6,250 6,250 - 5 Microphone Upgrade For Council/MUD IS 12,250 6,125 6,125 6 Digital Recorder For Council/MUD Broadcast IS 16,000 8,000 8,000 TOTAL FUNDED 152,303$ 79,200$ 73,103$ 7 Animal Control Officer (Oct 08)Police 68,059 68,059 - 8 Deputy Fire/EMS Chief Fire/EMS 92,138 45,148 46,990 9 Network Attached Storage Device IS 7,350 7,350 - 10 Replacement Vehicle For Police Chief Police 8,600 8,600 - 11 Video Camera Replacement (2)Police 13,000 13,000 - 12 Computer Support Specialist IS 46,034 23,017 23,017 13 Town Hall Remodel Facilities Management 80,000 40,000 40,000 14 Tasers Police 10,275 10,275 - TOTAL UNFUNDED REQUEST 325,456$ 215,449$ 110,007$ TOP PRIORITY SUPPLEMENTAL FUNDING REQUESTS FY 2007-08 The purpose of the Supplemental Request Process is for the Town Staff to document needs it considers important for the upcoming budget year, but due to budget constraints, are currently unfunded. Initially, each department submitted detailed explanations for any and all requests it has, along with its own internal department priority ranking (Department Ranking of Supplemental Funding Requests). Then, given all requests submitted by each department, both the Town Staff and Town Manager met together and collectively summarized what we deem to be our highest priority packages. The Town Council may or may not have elected to fund specific packages from Town Staff's priority packages. It is our hope that should additional funding become available either during the budget process or upcoming fiscal year, those items that remain unfunded will be taken into consideration. The total Supplemental Funding Requests across all departments totaled $712,200 ($4592,639 Town) and below are our highest priority packages. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES Rank Supplemental Request Title Dept/Program $ Requested $ Town $ MUD 1 Financial Analyst Finance 66,688 33,344 33,344 TOTAL 66,688$ 33,344$ 33,344$ 1 Town Hall Remodel Facilities Management 80,000 40,000 40,000 TOTAL 80,000$ 40,000$ 40,000$ 1 Deputy Fire/EMS Chief (Formerly Fire Captain)Fire/EMS 92,138 45,148 46,990 2 Increase Holiday Pay Fire/EMS 7,696 3,771 3,925 TOTAL 99,834$ 48,919$ 50,915$ 1 HR Coordinator Human Resources 43,419 21,710 21,710 TOTAL 43,419$ 21,710$ 21,710$ 1 Computer Support Specialist IS 46,034 23,017 23,017 2 Network Attached Storage Device IS 7,350 7,350 - 3 Microphone Upgrade For Council/MUD IS 12,250 6,125 6,125 4 Digital Recorder For Council/MUD For Broadcast IS 16,000 8,000 8,000 5 MS Exchange Enterprise 2003 Upgrade IS 5,830 2,915 2,915 6 Building Inspector Mobile Computer IS 6,250 6,250 - 7 Disaster Recovery Parts Kit IS 6,620 3,310 3,310 8 Module For InTouch IS 7,500 7,500 - 9 Attendance Enterprise Additional Users IS 1,500 750 750 10 Monitor Upgrades IS 2,500 1,250 1,250 11 Computer Forensic ToolKit IS 6,525 6,525 - 12 Blackberry (BES) Server Upgrade IS 2,850 1,425 1,425 13 ESRI ARCgis Additional User IS 2,500 2,500 - 14 Wireless Access Hot Spots IS 53,600 26,800 26,800 TOTAL 177,309$ 103,717$ 73,592$ 1 Replacement Vehicle For Police Chief PD 8,600 8,600 - 2 Video Camera Replacement (2)PD 13,000 13,000 - 3 Tasers PD 10,275 10,275 - 4 Protective Clothing PD 6,140 6,140 - 5 Additional Funds For Qualification Program PD 4,460 4,460 - 6 Additional Funds For Uniforms PD 2,400 2,400 - 7 Additional Funds For Programs & Special Projects PD 4,000 4,000 - 8 Radar Replacement (2)PD 11,000 11,000 - 9 Investigative Tools PD 3,851 3,851 - 10 Small Equipment (Earphones)PD 1,760 1,760 - 11 Small Equipment (Flashlights)PD 1,800 1,800 - 12 Additional Funds For Clothing Allowance PD 2,100 2,100 - 13 Additional Funds For Communications/Pagers/Mobiles PD 1,300 1,300 - 14 Ultrasonic Gun Cleaner PD 1,900 1,900 - 15 Lockers For Police Offices PD 17,200 17,200 - 16 Traffic Safety Pole-Mounted Radar PD 12,000 12,000 - 17 Animal Control Officer PD 68,059 68,059 - TOTAL 169,845$ 169,845$ -$ 1 Construction Inspector Streets 67,005 67,005 - 2 1/2 Ton Pickup Truck Streets 8,100 8,100 - DEPARTMENT RANKING OF SUPPLEMENTAL FUNDING REQUESTS FY 2007-08 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES Rank Supplemental Request Title Dept/Program $ Requested $ Town $ MUD DEPARTMENT RANKING OF SUPPLEMENTAL FUNDING REQUESTS FY 2007-08 TOTAL 75,105$ 75,105$ -$ 712,200$ 492,639$ 219,561$ TOTAL UNFUNDED REQUEST "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND REVENUES “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND ADOPTED REVENUES MISCELLANEOUS INCOME 4%PARK & POOL 3% PERMITS, LICENSES & FEES 24% FRANCHISE FEES 7% TAXES 45%PUBLIC SAFETY & COURT 17% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND REVENUES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TAXES 40000 Property Taxes (2,173,138) (2,463,368) (2,463,368) (2,438,734) (2,616,333) (2,899,294) (3,186,123) 40001 Supp'l Assessment - Emerg Svcs - - - - (12,056) (18,000) (65,000) 40005 Property Taxes/Prior Year (6,373) (16,000) (16,000) (23,000) (19,000) (20,295) (22,303) 40015 Property Taxes/P & I (15,624) (16,000) (16,000) (18,000) (16,000) (20,295) (22,303) 40025 Mixed Beverage Tax (10,689) (16,000) (16,000) (12,000) (14,000) (16,100) (18,515) 40030 Sales Tax - General (420,261) (425,000) (425,000) (446,000) (460,000) (483,000) (507,150) 40035 Sales Tax - Street Maintenance - (106,250) (106,250) (111,500) (115,000) (120,750) (126,788) TOTAL TAXES (2,626,085)$ (3,042,618)$ (3,042,618)$ (3,049,234)$ (3,252,389)$ (3,577,734)$ (3,948,181)$ FRANCHISE FEES 41000 Electric/Gas (352,041) (355,000) (355,000) (344,045) (365,650) (402,215) (462,547) 41005 Telecommunications (54,745) (60,471) (60,471) (56,000) (62,285) (68,514) (78,791) 41010 Cable (31,641) (32,500) (32,500) (35,980) (36,000) (39,600) (45,540) 41015 Allied Waste (31,197) (37,252) (37,252) (36,700) (38,611) (40,877) (44,049) 40240 Other - - - - - - - TOTAL FRANCHISE FEES (469,625)$ (485,223)$ (485,223)$ (472,725)$ (502,546)$ (551,205)$ (630,926)$ PERMITS, LICENSES & FEES 42000 P & Z Administrative Fees (7,516) (11,300) (11,300) (4,000) (11,865) (12,458) (13,081) 42005 Developer Fees (24,334) (27,500) (27,500) (155,000) (600,563) (600,563) (322,750) 42010 Building Permits (139,531) (380,000) (380,000) (120,000) (590,000) (800,000) (800,000) 42014 Fire Permits/Sprinkler - (10,500) (10,500) (3,500) (5,500) (5,500) (5,500) 42015 Miscellaneous Permits (14,460) (13,712) (13,712) (21,000) (15,083) (17,346) (19,948) 42020 Zoning Fees (22,015) (5,000) (5,000) (2,500) (5,000) (5,000) (5,000) 42025 Platting Fees (711) (20,000) (20,000) (42,000) (40,000) (10,000) (10,000) 42030 Trash Revenue (283,055) (296,897) (296,897) (295,000) (313,889) (342,209) (381,857) 42035 Plumbing Permits (23,306) (23,000) (23,000) (20,000) (25,300) (29,095) (33,459) 42040 Storm Drainage (36,543) (110,500) (110,500) (110,500) (112,300) (115,300) (119,500) TOTAL PERMITS, LICENSES & FEES (551,471)$ (898,409)$ (898,409)$ (773,500)$ (1,719,500)$ (1,937,471)$ (1,711,095)$ PUBLIC SAFETY & COURT 43000 EMS Runs (114,421) (172,078) (172,078) (115,000) (130,000) (140,000) (160,000) 43010 Denton/Tarrant Cty Pledge - EMS (4,135) (5,258) (5,258) (8,345) (8,100) (8,343) (9,594) 43099 Misc EMS Revenue (3,587) (2,000) (2,000) 1,083 (2,000) (2,000) (2,000) 43100 Municipal Court Fines/Fees (138,801) (120,000) (120,000) (100,000) (132,000) (138,600) (145,530) 43200 Police Grants (69,506) - (55,605) (55,605) - - - 43210 TCLEOSE Training Allotment (1,783) (2,000) (2,000) (2,203) (4,015) (2,400) (2,520) 43215 Insurance Settlements - - - (13,000) - - - 43220 Bulletproof Vest Grant - - - - - - - 43225 Animal Registration/Donations (2,668) (3,000) (3,000) (1,500) (3,000) (3,000) (3,000) 43230 NISD Contribution (15,000) (25,000) (25,000) (15,000) (45,000) (15,000) (15,000) 43399 Misc Police Revenue (1,068) (1,000) (1,000) (2,500) (1,000) (1,000) (1,000) 43400 Fire Inspections - - - - - - - 43415 Denton/Tarrant Cty Pledge - Fire (10,000) (17,200) (17,200) (13,750) (13,750) (13,865) (14,565) 43420 Intergov Trans In (MUD1 Fire)(417,186) (409,261) (409,261) (395,790) (515,293) (501,843) (578,384) 43425 Intergov Trans In (MUD2 Fire)(315,450) (325,557) (325,557) (314,841) (387,060) (376,887) (434,370) 43430 Fire Grants (56,556) - (23,444) (23,444) - - - 43599 Misc Fire Revenue (19,360) (5,500) (5,500) (1,500) (5,500) (5,500) (5,500) TOTAL PUBLIC SAFETY & COURT (1,169,519)$ (1,087,854)$ (1,166,903)$ (1,061,394)$ (1,246,718)$ (1,208,438)$ (1,371,464)$ PARK & POOL 44005 TP&W Grant/Independence Park - - - - - - - 44010 Interfund Trans In (TC Park)(16,373) (31,443) (31,443) (2,000) (22,000) (22,000) (22,000) 44035 Pool Revenues - Aquatics (36,834) (28,875) (28,875) (51,600) - - - 46200 Athletic Programs - - (2,500) (2,690) (10,520) (10,892) (11,281) 46400 Recreation Programs - (5,400) (10,000) (10,466) (10,956) 46405 Recreation Rentals - - - - (4,500) (4,725) (4,961) 46600 Day Camp Programs - - (68,643) (29,000) (71,300) (73,870) (77,069) 46805 Aquatic Programs - - - - (43,175) (48,692) (52,019) 46810 Pool Concessions - - - - (14,000) (14,700) (15,435) 46815 Pool Entry Fees - - - - (1,800) (1,890) (1,985) 46820 Pool Rentals - - - - (7,500) (7,875) (8,269) TOTAL PARK & POOL (53,207)$ (60,318)$ (131,461)$ (90,690)$ (184,795)$ (195,110)$ (203,975)$ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND REVENUES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED MISCELLANEOUS INCOME 49000 Capital Lease Proceeds (21,544) - - (132,476) - - - 49005 Loan Proceeds - - - - - - - 49010 Interest Income (72,242) (65,000) (65,000) (90,000) (76,000) (84,000) (94,000) 49016 Nextel Tower Revenue (19,107) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) 49025 Auction Sales - - - - - - - 49030 Vending Revenue - (500) (500) - (500) (500) (500) 49031 Cty Veh Reg Fees/Child Safety (5,440) (5,966) (5,966) (14,360) (22,370) (10,837) (11,921) 49035 Prior Year Reserves - - - - - - - 49036 GASB Reserves (0) (32,490) (32,490) (5,000) - - - 49045 4th of July Celebration (14,495) - - - - - - 49050 Beautification Revenues (25,008) - - - - - - 49055 Community Events Revenue (4,427) - - (22,875) (20,500) (20,500) (20,500) 49130 Intergov Trans In (EDC/MUD)(77,489) (41,225) (41,225) (89,546) (29,907) (29,907) (29,907) 49150 Intergov Trans In (Parks/Pool)(84,826) (58,034) (58,034) (61,000) - - - 49900 Miscellaneous Income (17,354) (6,000) (6,000) (25,000) (117,392) (30,870) (32,413) 49905 Gas Well Revenues (39,370) (50,000) (50,000) (13,000) (25,000) (15,000) (15,000) 49990 CIA Lien Revenues (489) (3,500) (3,500) (838) (3,500) (3,500) (3,500) TOTAL MISCELLANEOUS INCOME (381,791)$ (292,715)$ (292,715)$ (484,095)$ (325,169)$ (225,114)$ (237,741)$ TOTAL REVENUES (5,251,698)$ (5,867,137)$ (6,017,328)$ (5,931,638)$ (7,231,117)$ (7,695,072)$ (8,103,382)$ "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Bntities Page 1 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtlB Fiscal Year, 2008 Dept. Revenues Revision level. 8 n07 -08 ADOPTED W/DBTAIL Prog. Account Number 103 -40000-000-000 103 -40001-000-000 103 -40005-000-000 103 -40015-000 -000 103 -40025-000-000 103 -40030 -000-000 Description Budget Reference property Taxes Supp'l Assessment -Bmerg Svcs Property Taxes/prior Year property Taxes/p & I Mixed Beverage Tax Sales Tax -General Account Type Selected. Comment B Both Seq Description 1 $741.327.730/100 x.99 x 0.35104 O&M Tax Rate. 13 Current I&S Rate ~ .06328 14 Current Total Tax Rate (O&M/I&S) • •43051 15 Received on homes. commercial. cable lines, 16 telephone lines, gas distribution system/lines and 17 electric lines. 18 Rol1back. Totals. Seq 1 3 Description PID Assessment for Emergency Services. ($13.271.605 Net Taxable/100)*.09084. Seq Description 1 Based on history. Seq Description 1 Based on history. Seq Description 1 Based on history. 2 Sep/Oct/Nov received in Jan. 3 Dec/Jan/Feb received in Apr. 4 Mar/Apr/May received in JUl. Totals. Totals. Totals. 5 Jun/JU1/Aug received in Oct (accrued in current). 6 By law, all mdxed beverage and private club permdt 7 holders remit to the State Comptroller a 14% gross 8 receipts tax on sales each month. Following the 9 end of each calendar quarter, 10.7143% of tax paid 10 is allocated to the county where each business is 11 located. For any business located within an 12 incorporated city, another 10.7143% of the tax is 13 allocated to the city where it is located. 14 Remaining tax is distributed to State's General 15 Fund. Totalsr Seq Description 1 Based ·on history, runs 2: months in arrears. 2: First payment received in Dec for Oct. Actuals Amount 2.576.333.00 40.000.00 -2.616.333.00 Amount 12.055.00 -12.055.00 Amount 19.000.00 -19.000.00 Amount 16.000.00 -16.000.00 Amount 14.000.00 -14.000.00 Amount 460.000.00 bdpbrqst sdedrick Trophy Club Kntities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLllB Fiscal Year_ 2008 Dept. Revenues Revision level. 8 FY07-08 ADOPTKD W/DKTAIL Progt Account Type Selected. B Both Account Number Description Budge t Comment Reference 3 appear 2 months behind, however~ payments 4 received in both in Oct (for Aug) and Hov (for 5 Sep) will be accrued into current yeara 6 Current total rate is and cannot exceed 8.25'. 7 6.25% designated to State. 2% designated to TC 8 with 1.25% Town ••50% KDCA ••25% KDO. 9 In addition to regular purchases, sales tax is 10 collected OD cable (based OD where customer 11 receives service), telephone (where the call 12 originates), electric <commercial only) and trash 13 (where collected). Totals. 103 -40035-000 -000 Sales Tax -Street Maintenance Seq Description 1 1/4% special district road maintenance tax as 2 result of May 06 election. Initially derived 3 from. decrease in RDC-B. Must be renewed every 4 4 years. 2 months in arrears as Sales Tax-General. Totalsr 103 -41000-000 -0 00 Electric/Gas Seq Description 1 Payments received for use of right of way. 2 Negotiated %of total gross revenues. 3 TXO Blectric received in May, 4% of gross revenue. 4 Tri-County received in Feb, 4% of gross revenue. 5 Atmos received in May, 4% of gross revenue. 6 = Settlement received in Mar. Set lllIlOunt $11655 7 received indefinitely, unless contract ter.minated. Totalsr 103 -41005-000 -000 Telecommunications Seq Description 1 Payment for use of right of way, based on # lines. 2 Governed by Public Utilities Com:m.. Current ratesr 3 $1.01 Catl. $2.88 Cat2. $6.94 Cat3. 4 Jan/Fab/Mar received in May. 5 Apr!May/JUn received in Aug. 6 Jul/Aug/Sep received in Nov (accrued in current). 7 Oct/Hov/Dec received in Feb. Totalsr 103 -41010-000-0 00 Cable Seq Description 1 Payment for use of right of way based on 2 negotiated rates.. 5\ maximum allowed by state. 3 Charter Communications, 3% of gross revenues until 4 Dec 2012. Page -460.000.00 Amount 115.000.00 -115.000.00 Amount 365.650.00 -365.650.00 Amount 62.285.00 -62.285.00 Amount 36.000.00 3 bdpbrqst sdedrielt Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLllB Fiscal Year. 2008 Dept I Revenues Revision level. 8 FY07-08 ADOPTED W/DETAIL Progt Account Type Selected. B Both Account Humber Description Budget Comment Reference 5 All others, 5% of gross revenue. Totals. 103 -41015-000-000 Allied Waste Seq Description 1 Franchise fees are approximately 8% of 2 residential billing (not including Hazardous 3 Recycling), plus commercial. Totals. 103 -42000 -000-000 P&:Z Administrative Fees Seq Description 1 Pees for legal ordinances, staff administrative, 2 sub-divider agreements, etc. Anticipate increase 3 in number of homes. Totals. 103-42005-000-000 Developer Fees .Seq Description 1 5% of infrastructure costs for a development paid 2 by developer to offset expenses (inspection, etc). 3 PID Infrastructure, spread over FY07/08 & FY08/09. 4 ($l1,135,OOO/2Yrs) x 5%. 5 Other Infrastructure, spread over four yearsa 6 years; however, this represents 2 years. 7 ($25,755,000/4) x 5%. 8 Anticipate 3/3 in-house aIld 1/3 contract. Have 9 offset 1/3 expense UDder Street Dept-Engineering. Totals! 103-42010-000-000 Building Pe=its Seq Description 1 Fees for electric, mechanical, gas. and building 2 permi ts. Anticipate 200 DOD and 50 custom homes. Totals. 103-42014 -000-000 Fire Pe=its/Spril1ltler Seq Description 1 Associated with sprinkler requirement for 6000 2 square foot homes. Average $500 per home. Totals. 103-42015-000-000 Miscellaneous Permi ts Seq Description 1 Signs, fences, retaining walls, re-roofs, and 2 conditional. Fees for per.mits other than 3 building permits. Totals. 103-42020 -000-000 Zoning Pees Seq Description 1 Pees associated with application costs and staff Page -36,000.00 AlllDUIlt 38,611.00 -38.611.00 AlllDUIlt 11,865.00 -11,865.00 AlllDUIlt 278,375.00 322,188.00 -600,563.00 AlllDUIlt 590,000.00 -590,000.00 AlllDUIlt 5,500.00 -5,500.00 AlllDUIlt 15,083.00 -15,083.00 Amount bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CL11B Fiscal Year. 2008 nap t. Revenues Revis ion level. 8 n07 -08 ADOPTED W/DETAlIo Prog. Account Type Selected. B Both Account Number Description Budget Comment Reference revieWB. Totals. 103 -42025-000-000 Plat tiug Fees Seq Description 1 Fees associated with the cost of filing plats at 2 the DentoD County Courthouse. Totals. 103-42030~000-000 Trash Revenue Seq Description 1 Based OD total number of homes plus commercial. Totals. 103 -42035-000-000 Plumbing Permits Seq Description 1 Pools, irrigation, sprinkler and other plumbing 2 repair/replacement related permits. Totals. 103 -42040-000-000 Storm Drainage Seq Description 1 Derived from $3 proposed per water bill per 2 household per month for storm sewer drainage. Totals. 103-43000-000-000 EMS Runs Seq Description 1 Based on 30 runs per month x.$333 avg x 12. 2 Unlike prior c~llection company that took out its 3 contingency fee prior to sending us revenue check, 4 all payments are sent directly to Town and then we 5 send InteDDedix 14% contingency fee. Thus, off 6 setting expense allocated under EMS. Total"sl 103 -43010-000-000 Denton/Tarrant Cty Pledge-EMS Seq Description 1 Annual payment by Denton County to all cities 2 that are part of the Denton County mutual aid 3 agreement. Payment is based on population and 4 number of runs. 5 Annual payment by Tarrant County to all cities 6 that are part of the TArrant County mutual aid 7 agreement. Payment is based on population and 8 number of runs, half spH t with Fire pledge. " Totals t 103-43099-000-000 Misc DIS Revenue Seq Description 1 Based on history. Totals. 103 -43100-000 -000 Municipal Court Fines/Fees Page 5,000.00 -5,000.00 Amount 40,000.00 -40,000.00 Amount 313.889.00 -313.889.00 Amount 25.300.00 -25,300.00 Amount 112.300.00 -112.300.00 Amount 130.000.00 -130,000.00 Amount 4,350.00 -8,100.00 Amount 2,000.00 -2,000.00 3.750.00 bdpbrqst sdedricll: Trophy C1ub Entities ].]..35 0]./07/08 Detailed Budget Request Report Fund. 103 TOlIN OF TROPHY CLtJB Fiscal Year, 2008 Dept. Revenues Revision 1eve1. 8 FY07 -08 ADOPTED W/DETAIL Progl Account Type Selected. B Both Account Humber Description Budget Comment Reference Seq Description 1 Citation amounts less court costs. dismissed :2 tickets, reduced fines and unpaid tickets. 3 Anticipated amount fram new collections company, 4 American MUnicipal Services, for outstanding 5 warrants. $1000 per month. Totals. 103 -43210-000-000 TCLEOSE Training A110tment Seq Description 1 PuDds received from State Comptroller's Office 2 and based on number of officers. 3 Because these are dedicated funds, any anticipated 4 balance from previous year must be rolled over. 5 Offsetting expenses under Police. Totals I 103-43225-000-000 Animal Registration/Donations Seq Description 1 Based on history. Totals I 103 -43230-000-000 NISD COntribution Seq Description 1 Northwest ISD reimbursement of the School :2 Resource Officer's Salary. 3 Tree Mi tigation , received once permitted. Totalsl 103-43399-000-000 Mise Police Revenue Seq Description 1 Based on history. Totalsl 103-43415 -000-000 Denton/Tarrant Cty Pledge-Fire ~eq Description 1 Annua1 fixed amount fram Denton COunty Mutual Aid. :2 Annual amount from Tarrant County Mutual Aid, 3 sp1it with EMS P1edge. Totals I 103-43420-000-000 Intergov Trans In (MODl Fire) Seq Description 1 UDder current interlocal agreement, the MODs :2 will fund the net cost of the Fire Department. Totals 1 103-43425-000-000 Intergov Trans In (MUD2 Pire) Seq Description 1 UDder current interlocal agreement, the MODs :2 will fund the net cost of the Fire Department. Totalsl 103 -43599 -000-000 Mise Fire Revenue Page Amount 120.000.00 12.000.00 -132.000.00 Amount 2.200.00 1.815.00 -4.015.00 Amount 3.000.00 -3.000.00 Amount 15,000.00 30,000.00 -45.000.00 Amount 1,000.00 -1.000.00 Amount 10,000.00 3,750.00 -13.750.00 Amount 515.293.00 -515.293.00 Amount 387.060.00 -387.060.00 103-44010-000-000 bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLllB Dept I Revenues Prog. Account Humber 103-46~00-000-000 103 -46400-000-000 103-46405-000-000 ·103 -46600-000-000 103 -46805-000 -000 103 -46810 -000-000 Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 FY07-08 ADOPTED Account Type selected. B Both Description Budget Comment Reference IDterfund Trans In (TC Park:) Atb1etic Programs Recreation Programs Recreation Rentals Day Camp Programs Aquatic Programs Pool Concessions W/DETAIL Seq Description 1 Based OD history~ Separated Fire/Sprinklers out. Totals! Seq Description 1 Monthly payment by Marsha11 creek Park to the 2 Town for emergency and administrative services, 3 in addition to insurance. Funds will only be 4 transferred if enough revenue is generated. 5 Totals I Seq Description 1 Offsetting expenses under Recreation Department. ~ Flag Football Teams, $300 x 8. 3 Softball Teams, $300 x 6. 4 Teams, $395 x 16. Totals. Seq Description 1 Offsetting expenses under Recreation Department. 2 Class fees for adult fitness, youth & adult 3 arts/crafts and special interest classes. Totals. Seq Description 1 Renting of park areas, such as sport fields and ~ pavil ions. Totals. Seq Description 1 Offsetting expenses under Recreation Department. 2 Camp Participants, 46 x $155 Per Week x 10 Weeks. Totals. Seq Description 1 Offsetting expenses under Recreation Dept (Pool). 3 Swim Team, 1~5 x $l~5. 4 Swim Lessons. 5 Adult Aquatic Fitness. Totals I Seq Description 1 Offsetting expeDses under Recreation Dept (Pool). 2 Items purchased from pool patrons. Anticipate 40% Page Amount 5,500.00 -5,500.00 Amount 33,000.00 -~~,OOO.OO Amount ~,400.00 1,800.00 6,3~0.00 -10,5~0.00 Amount 10,000.00 -10,000.00 Amount 4,500.00 Amount 71,300.00 -71,300.00 Amount 15,6~5.00 ~5, 000 .00 ~,550.00 -43,175.00 Amount -4.500.00 bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN 01' TROPHY CLtlB Dept. Revenues progt ACCOUD t Number 103 -46815-000-000 103 -46820-000-000 103 -49010 -000-000 103 -49016-000-000 103 -49025 -000-000 103-49030-000 -000 103 -49031-000-000 103-49035 -000-000 103 -49055-000 -000 Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 PY07-08 ADOPTED W/DIiTAIL Account Type Selected. B Both Description Budget Comment Reference 3 increase. Totals. pool Bntry J'ees Seq Description 1 (S)NoD-Resident Passes x $4 Swim Pass x 6 Days 2 Per Week x 15 weeksa Totals. 1'00 1 Rental s Seq Description 1 (2)1'001 Rentals Per Weeks x $250 x 15 Weeks. Totals. Interes t Income Seq Description 1 Interest paid on bank and investment accounts. Totals. Nextel Tower Revenue Seq Description 1 Anticipate $2500 x 12Mth. beginning Apr 06. Totals. Auction Sales Seq Description 1 Sale of old vehicles, equipment, etc. Totals. Vending Revenue 8 Seq Description 1 10\ of vendor's net sales. Vending machines 2 located at Harmony and Beck Park, the Pool and 3 Trophy Club Park. Totals. Cty Veh Reg Pees/Child Safety Seq Description 1 Revenue received from Denton County for $1.50fee 2 per vehicle registration for child safety and is 3 based on population. 4 Because these funds are dedicated, must include 5 rollover of any anticipated balance not spent in 6 prior year. 7 Offsetting expenses under Police. Totals. Prior Year Reserves Seq Description 1 Reserve needed from prior year to balance budget. Totals. Community Events Revenue Seq Description 1 Revenue from running concession stand at Page 14.000.00 -14.000.00 Amount 1.800.00 -1.800.00 Amount 7.500.00 -7.500.00 . Amount 76.000.00 -76.000.00 Amount 30.000.00 -30.000.00 Amount .00 Amount 500.00 -500.00 Amount 8.600.00 13.770.00 -22.370.00 Amount .00 Amount bdpbrqs t sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report Fund, 103 TOWN OF TROPHY CLtlB Fiscal Yearc .2008 Dept. Revenues Revision level. 8 FY07-08 ADOPTED W/DBTAIL progl Account Type Selected. B Both Account Number Description Budget Comment Reference 103 -49055-000-000 Community Events Revenue .2 community events, booth rental fees and spODBor­ 3 ships. 4 Anticipate sponsorship fram Master District Must a 5 go to them annually and make this request. Totalst 103 -49130-000-000 Intergov Trans In (KDC/MUD) Seq Description 1 EDC-B reimbursement of administrative services .2 OD projects. 3 Reimbursement on contract for mowing MUD grounds 4 and areas. Billed $5R each for Apr-JuD & JUl-Sep. 5 Rent payment from MUD on PS Bldg, $1098 MOnthly. Totals. 103-49150-000-000 Intergov Trans In (Parks/Pool) Seq Description 1 previously, BDCB portioD of payment for Pool 2 Operations. In FY06/07. was budgeted at 20%. 3 Anticipate 0% for FY07/08. Totals. 103 -49900-000-000 Miscellaneous Income Seq Description 1 Income Dot specifically detailed elsewhere. .2 TML Insurance Equi ty Checks. 3 Bank of America P-Card Rebate for usage. 4 Open record requests. 6 ringerprinting & accident reports. 7 This object also includes billing for mowing, 8 fence repair I etc., for homes that are not 9 vacant but the Town had to complete because of 10 violations. 11 PEG grant revenue from Charter Communications 12 to help pay for audio video equipment for our 13 Local Gover.oment Access cable channel pro­ 14 ductions. 15 Reimbursement from PID for administration. 16 Anticipate receipt at PID Bond closing (Nov/Dec). Totals. 103 -49905-000-000 Gas Well Revenues .76% of total production generated on all wells within the now larger Trophy Club unit (13.249 acres of 1746.396 acres in entire unit area). Totals. 103 -49990-000-000 CIA Lien Revenues Seq Description 1 Past due revenues received when homes are sold Page 10,500.00 10.000.00 -20.500.00 Amount 16.725.00 13.182.00 -29.907.00 Amount .00 Amount 7,000.00 11,000.00 2.500.00 2.500.00 1.000.00 1,000.00 92.392.00 -117.392.00 25,000.00 -25.000.00 Amount bdpbrqst sdedrick 11.35 01/07/08 Il'uDd. 103 TOWN OF TROPHY CLtJB Dept I Reveaues Prog l Account HUmber Description Trophy Club Bntities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 FY07-08 ADOPTED W/DBTAIL Account Type Selected. B Both CommentBudget Reference Page 103-49990-000-000 CIA Lien Revenues 2 or refinanced. Totals. 3,500.00 -3,500.00 Program Totals. -7,231,116.00 DeparbD.ent Totals. -7,231,116.00 Revenues Totals. -7,231,116.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND EMERGENCY MEDICAL SERVICES “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES EMERGENCY MEDICAL SERVICES ADOPTED EXPENSES TOTAL CONSUMABLE EXPENSES 8% OPERATING EXPENSES 2% PROFESSIONAL & CONTRACTUAL SERVICES 5% PERSONNEL SERVICES 81% CONSUMABLE SUPPLIES 4% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND EMERGENCY MEDICAL SERVICES PROGRAM DESCRIPTION The Emergency Medical & Fire-Rescue Services Department is committed to providing the highest level of emergency service through public and community education, emergency response and enforcement. By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of an urban community. PROGRAM GOAL(S) To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Provided Cardio-Pulmonary Resuscitation (CPR) training and First Aid classes to various corporations and civic organizations. 2. Implemented schedule of fees to stay consistent with area medical providers. 3. Established guidelines and contract for non-emergency transfers. 4. Established the use of Automated External Defibrillators (AED) within the Town. 5. Awarded Regional funding from Texas Department of Health (TDH). 6. Researched and developed specifications for a new ambulance. 7. Implemented a new billing and data service, Intermedix. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Provide specialized EMS training to enhance pre-hospital patient care. This can be achieved by enrolling staff in Advance Cardiac Life Support and Basic Trauma Life Support. 2. Provide CPR and Hazardous Materials (HazMat) awareness training to Police Services, Public Works and Town staff. 3. Enhance public education programs for schools, corporations, and civic groups consistent with community demand. 4. Provide specialized EMS Training for EZ I/O per Medical Control. 5. Provide specialized training for wireless data transmission per Medical Control. 6. Take delivery of 2008 American Emergency Vehicles (AEV) / C-4500 ambulance. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND EMERGENCY MEDICAL SERVICES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 211,761 250,883 260,000 260,000 330,210 370,033 454,497 50010 Overtime 26,370 27,462 27,462 31,000 35,952 38,890 49,446 50011 DPS Holiday Pay 4,373 5,510 5,510 5,500 10,046 10,811 12,719 50015 Longevity/Certification 924 2,644 2,644 3,600 - - - 50016 Longevity - - - - 1,847 2,253 2,859 50017 Certification - - - - 3,381 3,381 3,381 50020 Retirement 29,105 33,835 33,835 33,793 47,680 54,155 67,590 50025 Group Insurance 32,037 29,161 29,161 29,000 - - - 50026 Medical Insurance - - - - 36,651 48,469 61,744 50027 Dental Insurance - - - - 2,306 3,023 3,822 50028 Vision Insurance - - - - 528 706 908 50029 Life Insurance & Other - - - - 2,853 3,193 3,845 50030 Social Security Taxes 13,887 16,565 16,565 18,606 22,048 24,549 30,313 50035 Medicare Taxes 3,248 3,874 3,874 4,351 5,156 5,741 7,089 50040 Unemployment Taxes 2,325 1,323 1,323 500 1,720 2,117 2,549 50045 Workman's Compensation 8,176 5,540 5,540 2,600 6,890 13,592 16,701 50050 Auto Allowance - - - - - 1,050 1,050 50060 Pre-Employment Physicals/Testing 286 450 450 450 675 1,083 1,531 TOTAL PERSONNEL SERVICES 332,491$ 377,246$ 386,363$ 389,401$ 507,944$ 583,046$ 720,042$ PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor 10,490 5,927 5,927 6,400 5,927 6,427 7,927 55080 Maintenance & Repairs 491 - - - - - - 55090 Vehicle Maintenance 6,565 5,445 5,445 5,400 4,445 5,890 6,478 55095 Equipment Maintenance 2,215 3,473 3,473 3,400 3,365 3,533 3,710 55165 Collection Fees - - - - 18,200 19,600 22,400 55190 Hazmat Disposal 125 511 511 288 511 531 553 TOTAL PROF & CONTRACTUAL SERVICES 19,886$ 15,356$ 15,356$ 15,488$ 32,448$ 35,981$ 41,068$ OPERATING EXPENSES 60005 Telephone 75 382 382 100 150 155 159 60010 Communications/Pagers/Mobiles 1,451 1,750 1,750 1,100 2,484 3,184 3,247 60035 Postage 46 62 62 50 62 63 65 60060 Inspection Fees 690 - - - 870 - 870 60066 Publications/Books/Subscripts - 289 289 300 400 420 441 60070 Dues & Memberships 352 600 600 400 427 448 471 60080 Schools & Training 1,021 1,560 1,560 1,100 1,330 1,463 1,756 60100 Travel & Per Diem 721 1,697 1,697 1,400 2,397 2,637 3,164 60110 Physicals/Testing - 500 500 500 500 510 520 60125 Advertising - 105 105 105 - 105 107 60195 Flags & Repair - - - - 1,780 1,869 1,962 60245 Miscellaneous Expenses - 53 53 53 53 104 106 60360 Furniture/Equipment < $5000 - - - - 500 500 500 60989 Trophy Club/Westlake Conversion - - - - - - - TOTAL OPERATING EXPENSES 4,355$ 6,998$ 6,998$ 5,108$ 10,953$ 11,458$ 13,368$ CONSUMABLE SUPPLIES 65005 Fuel & Lube 4,278 4,703 4,703 4,000 5,220 5,481 5,755 65010 Uniforms 1,633 2,095 2,095 2,600 2,770 4,353 4,353 65025 Small Equipment 2,738 1,020 1,020 1,020 1,050 1,082 1,114 65060 Disposable Supplies 7,104 5,808 5,808 6,000 7,888 8,677 9,544 65070 Medical Control 5,150 6,900 6,900 6,900 7,035 7,887 9,281 65075 Pharmacy 2,072 1,669 1,669 1,900 1,920 3,189 3,635 65080 Oxygen 329 840 840 840 840 865 891 65085 Office Supplies 26 210 210 200 310 469 483 65095 Maintenance Supplies - 173 173 173 200 310 326 65100 Copies - 10 10 - - - - 65105 Printing - 103 103 - 103 106 109 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND EMERGENCY MEDICAL SERVICES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL CONSUMABLE EXPENSES 23,329$ 23,531$ 23,531$ 23,633$ 27,336$ 32,418$ 35,492$ CAPITAL EXPENSES 69005 Capital Expenses 4,300 - - - - - - 69050 Radios 2,226 - - 2,248 - 2,500 - 69200 M682 Ambulance/Equipment 20,731 20,731 20,731 20,731 20,731 - - 69201 M681 Ambulance/Equipment - 4,000 4,000 - 29,000 29,000 29,000 69240 Truck Payment-Fire Chief Vehicle - - - - - 4,000 4,000 New Lifepack 12/Patient Monitor - - - - - - - TOTAL CAPITAL EXPENSES 27,257$ 24,731$ 24,731$ 22,979$ 49,731$ 35,500$ 33,000$ TOTAL EXPENDITURES 407,318$ 447,862$ 456,979$ 456,609$ 628,412$ 698,403 842,970 "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLlIll Dept. 25 IDIS Prog. Account Number Description Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revisioa level. 8 FY07-08 ADOPTED W/DBTAlL Account Type Selected. B Both Budget Cammeat Reference Page 10 103-50005-025-000 103-50010-025-000 103-50011-025-000 103-50016-025-000 103-50017-025-000 103-50020-025-000 Salaries & Wages Overtime DPS Holiday Pay Loagevity Certificatioa Retirement Seq Description 1 Fire Chief, 49\ Shared. 3 O(3)Fire LieuteaaDts, 49\ Shared. 4 0 (9)FF/BMT/Paramedics, 49\ Shared. 6 Total Salaries a 9 2\ Merit Pay. Totals. 6 ADythiag greater thaD 212 hours per 28 day cycle 7 is OT automatically built-in a regular schedule. 8 Below is overtime associated with each shift. 9 A(216Hr) • 4Hr x 4FTE • 16Hr. 10 B(233Hr) • 21Hr x 4FTE = 84Hr 11 C(223Hr) • 11Hr x 4FTE • 44Hr. 12 144Hr x 13 Cycles. 1872Hr. 13 1872Hr x $26.00 Avg x 49\ Shared. 15 Total Overtime Bui1t-la. 16 17 (12)EMS Misce11aDeous, 72Hr x 9FTE • 864Hr. 20 EMS • 864Hr x $26.00Avg x 49\ Shared. 22 Total Overtime NOT Built la. 23 24 4th July, 10Hr x 5FTE • 50Hr. 25 Fall Festival, 4Hr x 4FTE .. 16Hr. 26 Election Day, 3Hr x 4FTB D 12Hr. 27 Christmas, 4Hr x 2PTB: .. 8 Hr. 28 Total EVeats • 86Hr x $26.00Avg x 49\ Shared. Totals. Seq Description 1 (3) Fire LieuteDaDts, 49\ Shared. 2 (9)FF/BMT/Paramedics, 49\ Shared. 4 (12)Fire x 8Hr x 9Day x $Various, 49\ Shared. Totals. Seq Description 1 Paid every Dec. Totals, Seq Description 1 Paid lDOath1y. Totals. Seq Description 1 Total Pay x 12.50\ AmoUDt 323,736.00 6,475.00 330,211.00 23,849.00 11,007.00 1,096.00 35,952.00 AmoUDt 10,046.00 10,046.00 AmoUDt 1,847.00 1,847.00 AmoUDt 3,381.00 3,381.00 AmoUDt 47,680.00 bdpbrllst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLUB Dept. 25 EMS Prog. Account Number Description 103-50020-025 -000 Retirement 103-50026-025 -000 Medical Insurance 103"50027 -025 -000 Dental Insurance 103-50028-025 -000 Vision Insurance 103-50029-025 -000 Life Insurance and Other 103-50030-025-000 Social Security Taxes 103-50035-025-000 Medicare Taxes 103-50040-025 -000 OIlemployment Taxes 103-50045-025 -000 Work:maD I B Compensation Trophy Club Entities Detailed Budget Request Report Fiscal Year. "2008 Revision level. 8 FY07-08 ADOPTED W/DETAIL Account Type Selected. B Both Budget Comment Reference :2 paid monthly. Based on Jan-Dec calendar year. New 3 rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of new fiscal 5 year billed at old rate. Rate received in May has 6 a lag of one year due to actuarial study. Ex. Jan 7 2008 rate based on Dec 2006 study. Totals. Seq Description 1 paid monthly. Totals, Seq Description 1 Paid monthly. Totals. Seq Description 1 Paid monthly. Totals. Seq Description 1 Life Insurance. ~illed monthly. 2 Long-Tsrm Disability. Billed monthly. 3 Cobra/EAP. Billed monthly. Totals. Sell Description 1 Total Pay· Employee Portion Insurance x 6.2%. Totals. Sell Description 1 Total Pay -Employee Portion Insurance x 1.45\. Totals. Seq Description 1 First $9000 Of· Each Employss Pay x 3.0'". 2 paid quarterly based on # of cla~s and turnover. 3 Based on Jan-Dec calendar year. New rate received 4 in Mar of new f~scal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based on new rate. 6 rate. Totals. Seq Description 1 Based On FY06-07 rate. Page 11 47,680.00 Amount 36,651.00 36,651.00 Amount 2,306.00 2,306.00 Amount 528.00 528.00 Amount 1,427.00 1,101.00 325.00 2,853.00 Amount 22,048.00 22,048.00 Amount 5,156.00 5,156.00 Amount 1,720; 0·0 1,720.00 Amount 6,890.00 " bdpbrqst sdedrick Trophy Club Entities Page 12 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOlIN OF TROPHY CLUB Fiscal Year. 2008 Dept. 25 IlIIS Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. Account Type Selected. B B~th ACCOUDt Humber Descripti011 Budget Comment Reference 103 -50045-025-000 Work:ma.n's Compensation 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on Oct-Sap of currant 4 fiscal year. New rate provided in Oct of new 5 fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of Dew fiscal 7 year for previous year and Town either owes, 8 or is refunded. Totals. 103-50050-025-000 Au to Allowance Seq Description 1 Deputy Fire Chief, Shared. Totals. 103 -50060-025-000 Pre-amp Physicals/Testing Seq Description 1 3FTE x $450, 50~ Shared. Totals. 103 -55070 -025-000 Independent Labor Seq Description 1 864Hr x $14.00Avg x 49~ Shared. 2 Part-time, contract labor to cover employee 3 sick, vacation, training and miscellaneous 4 hours. Miscellaneous to include jury duty, 5 bereavement, FLSA, etc. Totals. 103-55090-025-000 Vehicle Maintenance Seq Description 1 Preventative maintenance on EMS vehicles. Also 2 includes repairs, inspections, tires and 3 batteries, etc. Totals I 103 -55095-025-000 Equipment Maintenance Seq Description 1 Miscellaneous EMS equipment repair, such as 2 suction units, oxygen units and stretcher/cots. 3 Physio Control maintenance contract / Lifepacks. Totals. 103 -55165-025-000 Collection Fees Seq Description 1 14% of total revenue from Inter.medix. Does not 2 apply to TMDS revenue since they take thier fee 3 prior to payment to us. Totals. 103 -55190-025 -000 Ha.zmat Disposal Seq Description 1 Costs associated with disposal of hazardous 6,890.00 Amount .00 Amount 675.00 675.00 Amount 5,927.00 5,927.00 Amount 4,445.00 4,445.00 Amount 1,150.00 2,215.00 3,365.00 Amount 18,200.00 18,200.00 Amount bdpbrqst sdedrick Trophy Club Bntities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year. 2008 Dept. 25 EMS Revi s ion 1eve1. 8 FYO 7 - 08 ADOPTlm W/DBTAIL Prog. Account Type Selected. B Both ACCOW1t Humber Description Budget COIIIIIleD t Reference 103 -55190-025-000 Hazmat Disposal 2 materials, needles, contaminated bandages, etc. Totals. 103 -60005-025-000 Telephone Seq Description 1 LoDg distance charges only. Totals I 103 -60010-025-000 COJIIIIlW1ications/Pagers/Mobi1es Seq Description 1 (2)ZXisting Cells Phone Given All Splits. 2 Fire Lt, existing Blackberry, 50% Shared. 3 Fire Cbief, existing blackberry, 50% Shared. 4 Deputy Fire Chief, Dew blackberry, 50% Shared. Totals. 103 -60035-025-000 Postage Seq Description 1 Postage for EMS billing correspondence. Totals. 103 -60060-025-000 Inspection Fees Seq Description 1 Inspection of the ambulances by Texas Department 2 of Health (TDH) persol1Ilel in order to receive 3 EMS provider license. S Ambulance Fee, every other year Totals I 103 -60066-025-000 Publications/Books/Subscripts Seq Description 1 (2)KBRltS Books. 2 (2)ACLS Books. 3 JEKS Subscription. 4 (2)Pi11 Books. 5 2008 Mapsco Totals. 103 -60070-025-000 Dues & Memberships Seq Description 1 TOR Instructor recertifications 2 Regional Advisory Council Membership. 4 (3)Paramedic Recertifications. Totals I 103 -60080-025-000 Schools & Training Seq Description 1 EMS Conference (Houston). 3 ACLS, Recertifications. 4 CPR / BTLS recertification. 7 PALS / PBPP recertification. Page 13 511. 00 511. 00 Amount 150.00 150.00 Amount 480.00 648.00 708.00 648.00 2,484.00 Amount 62.00 62.00 Amount 690.00 180.00 870.00 Amount 110.00 100.00 75.00 50.00 65.00 400.00 Amount 129.00 10.00 288.00 427.00 Amount 130.00 400.00 400.00 400.00 bdpbrqs t sdedrick Tropby Club Entities Page 14 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtIB Fiscal Year, 2008 Dept. 25 IlMS Revision level. 8 FY07-08 ADOPTKD W/DETAIL Progl Account Number 103 -60100-025-000 103 -60110-025-000 103 -60195-025-000 103 -60245-025-000 103 -60360-025-000 103 -65005-025-000 103 -65010-025-000 103 -65025-025-000 Description Travel " per diem pbysicals/Testing Flags " Repairs Miscellaneous Expenses Furniture/Equipment < $5000 Fuel & Lube Uniforms small Equipment Account Type Selected. B Both Budget Comment Reference Totals. Seq Description 1 EMS Conference, IFTEa (Houston) 2 GETAC (2) quarterly meetings. (Austin) 5 Gas Reimbursementa recertification classes Totals. Seq Description 1 Stress tests required for 40Yr Up, 50\ Sbared. Totals. Seq Description 1 This line moved from Police budget. 2 (3) Large flags for Nextel Tower and front entrance 3 $870 each, 50\ Shared. 4 (2)Nextel TOwer Flag Repairs, 5 repairs each per 5 year, $80 each repair, 50\ Sbared. 6 Replace small flags in front of Admin Bldg, 50\ 7 Shared. Totals. Seq Description 1 Employee appreciation, rehab supplies, etc. Totals. Seq Description 1 Deputy Fire Chief, 50\ Shared. Totals. Seq Description 1 Based on VY05-06 actual wlnew rates. 3 Diesel, 1746 Gall x $2.99 Gall. Totals. Seq Description 1 Uniform replacement @ 4 sets / 50\ shared 4 Additional items include sucb items as sbirts, 5 pants, replacement material due to 6 damage, embroidery, silkscreening and logos, Totals. Seq Description 1 Contingency for replacement of EMS small 2 equipment, such as turnout bags, etc. 1,330.00 Amount 871.00 944.00 582.00 2,397.00 Amount 500.00 500.00 Amount 1,305.00 400.00 75.00 1,780.00 Amount 53.00 53.00 Amount 500.00 500.00 Amount 5,220.00 5,220.00 Amount 2,431.00 339.00 2,770.00 Amount .1,050.00 bdpbrqst sdedrick Trophy Club Bntities Page 15 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLlIB Fiscal Year. 2008 Dept. 25 BMS Revision level. 8 FY07-08 ADOPTED W/DBTAIL Prog. Account Type Selected. B Both Account Number Description Budget Comment Reference Totals. 103-65060-025 -000 Disposable Supplies Seq Description 1 Dsed to purchase IV setups, leads. syringes, 2 splints, gauze, and other EMS disposable 3 items. 4 Regional Advisory Council (RAC) supplies (offset 5 by revenue). Totals. 103-65070 -025 -000 Medical Control Seq Description 1 Per capita contract with Flower Mound Medical 2 Control. Baylor Medical at Grapevine dropped 3 Medical Control. Totals. 103 -65075 -025 -000 Pharmacy Seq Description 1 Phar.maceutical supplies and prescription drugs 2 for EMS usage as required by Flower Mound. Includes anything written as a prescription. Totalsi 103 -65080-025 -000 Oxygen Seq Description 1 Medical oxygen for the ambulance. Totals. 103 -65085-025 -000 Office Supplies Seq Description 1 Office supply requirements. Totals. 103 -65095-025 -000 Maintenance Supplies Seq Description 1 Supplies necessary for the operation of the EMS 2 personnel. Includes paper products, janitorial 3 products, etc. Totals. 103-65105 -025 -000 Printing Seq Description 1 Maintenance for.ms, patient for.ms, stationary and 2 business cards. Totals. 103 -69200-025 -000 M682 Ambulance/Bquipment .Seq Description 1 $125,000 M682 Ambulance. 2 Payments done 06/2008. Totals. 103-69201-025 -000 M681 Ambulance/Bquipment 1,050.00 Amount 6,388.00 1,500.00 7,888.00 Amount 7,035.00 7,035.00 Amount 1,920.00 1,920.00 Amount 840.00 840.00 Amount 310.00 310.00 Amount 200.00 200.00 Amount 103.00 103.00 Amount 20,731.00 20,731.00 bdpbrqst sdedrick 11.35 01/07/08 FUnd. 103 TOWN OF Dept. 25 IlMS Progl Account Number TROPHY CLlIB Description Budget Reference Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 FY07-08 ADOPTED W/DETAIL Account Type Selected. B Both Comment Seq Description 1 $150,000, 6 Years, 5'ls (TBD). 2 Payments done 09/2013. Totals. Program Totals. Page 16 AmOunt 29,000.00 29,000.00 628,412.00 Department 25 Totals I 628,412.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND MANAGER’S OFFICE “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES MANAGER'S OFFICE ADOPTED EXPENSES CAPITAL EXPENDITURES 0% OPERATING EXPENSES 11% PROFESSIONAL & CONTRACTUAL SERVICES 3% PERSONNEL SERVICES 86% CONSUMABLE SUPPLIES 0% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND MANAGER’S OFFICE PROGRAM DESCRIPTION The mission of the Manager’s Office Department is to facilitate the success of the Town Council and the Town Manager through customer service, communication, coordination and collaboration. The Manager’s Office staff combines the efficient and effective use of knowledge and problem solving to work directly with the Town Manager to administer policy in a manner that is both reliable and accurate. The Manager’s Office provides customer service through anticipating customer expectations; leadership and direction to the organization; municipal and special elections; maintenance of official records; responses to requests for information and assistance; and serves as a liaison between Town administration and the Town Council, as well as to the media. PROGRAM GOAL(S) 1. Improve citizen awareness, understanding and participation in Town programs, services, and issues, as well as promote a positive public image of the organization. 2. Provide quality print, media, video and communication support to all Town departments. 3. Assist Town Council with information dissemination and media relations. 4. Facilitate and improve communications to help create an informed employee workbase. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Hired Police and Fire Chief and Assistant Town Manager position. 2. Reconfigured the organizational chart to bring more of the operational departments directly under the Town Manager. 3. Conducted the May Election with five (5) candidates. 4. Implemented and revised the Handbook for Elected and Appointed Officials. 5. Ensured that the Elected Officials and necessary staff completed the SB286 (Open Meetings Act or the Public Information Act) training. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 TOWN MANAGER 1. To provide the highest quality community services in the most fiscally efficient manner. 2. To carryout the duties assigned by the Town Council and provide information for decision-making. 3. To preserve and safeguard the public trust. 4. To strengthen intergovernmental relations, particularly with Municipal Utility Districts (MUD), surrounding cities and school district. 5. To continue a proactive communication process, utilizing the newsletter, list-serve, website, Channel 7, the marquees and Citizen Relationship Management System (CRMS). 6. To ensure that appropriate training is provided to qualified staff and professional residents on boards and commissions and reconfigure the workforce and working environment to maximize efficiency and improve workflow for all employees, volunteers, boards, commissions and advisory groups. 7. To work with elected officials, fellow staff members and residents to ensure orderly and timely development of remaining land within the Town. TOWN SECRETARY 1. Provide support to administration and elected officials. 2. To post public meetings, produce paperless agenda packets, minutes, resolutions, and ordinances in accordance with state law and in a timely manner. 3. Ensure that elections are conducted in accordance with all local, state and federal requirements and that all election results are legally binding. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND MANAGER'S OFFICE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - - - - 276,687 282,450 293,748 50006 Salaries Adjustments - - - - 68,600 80,000 90,000 50010 Overtime - - - - 3,025 3,146 3,272 50015 Longevity/Certification - - - - - - - 50016 Longevity - - - - 466 778 1,068 50017 Certification - - - - - - - 50020 Retirement - - - - 36,222 37,589 39,692 50025 Group Insurance - - - - - - - 50026 Medical Insurance - - - - 15,803 18,647 21,444 50027 Dental Insurance - - - - 947 1,117 1,285 50028 Vision Insurance - - - - 258 304 350 50029 Life Insurance & Other - - - - 1,902 1,905 1,950 50030 Social Security Taxes - - - - 17,959 18,341 19,066 50035 Medicare Taxes - - - - 4,200 4,290 4,459 50040 Unemployment Taxes - - - - 945 1,008 1,071 50045 Worker's Compensation - - - - 591 1,066 1,108 50050 Auto Allowance - - - - 9,600 9,600 9,600 50060 Pre-Employment Physicals/Testing - - - - - - - 50070 Employee Relations - - - - 1,750 1,838 1,929 TOTAL PERSONNEL SERVICES $ - $ - $ - $ - $ 438,956 $ 462,077 $ 490,041 PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor - - - - 1,958 2,154 2,369 55075 Records Management - - - - 1,375 1,403 1,431 55095 Equipment Maintenance - - - - 350 350 350 55160 Professional Outside Services - - - - 5,000 5,000 5,000 55995 Mayor/Council Expenses - - - - 4,573 5,030 5,533 TOTAL PROF & CONTRACTUAL SERVICES $ - $ - $ - $ - $ 13,256 $ 13,937 $ 14,683 OPERATING EXPENSES 60005 Telephone - - - - 780 803 828 60010 Communications/Pagers/Mobiles - - - - 3,538 3,609 3,681 60035 Postage - - - - 1,050 1,071 1,092 60065 Newsletter/Year In Review - - - - 20,922 21,759 22,629 60066 Publications/Books/Subscriptions - - - - 154 162 170 60070 Dues & Memberships - - - - 14,445 15,167 15,926 60075 Meetings - - - - 1,893 1,950 2,008 60080 Schools & Training - - - - 1,755 2,143 2,550 60100 Travel & Per Diem - - - - 1,666 2,099 2,554 60115 Elections - - - - 7,660 7,660 7,660 60125 Advertising - - - - 3,800 3,876 3,954 60165 Contingency - - - - - - - 60245 Miscellaneous Expenses - - - - - - - 60360 Furniture/Equipment < $5000 - - - - - 1,500 1,500 TOTAL OPERATING EXPENSES $ - $ - $ - $ - $ 57,663 $ 61,799 $ 64,551 CONSUMABLE SUPPLIES 65025 Small Equipment - - - - - - - 65085 Office Supplies - - - - 675 695 716 65105 Printing - - - - 500 515 530 TOTAL CONSUMABLE SUPPLIES $ - $ - $ - $ - $ 1,175 $ 1,210 $ 1,247 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND MANAGER'S OFFICE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED CAPITAL EXPENDITURES 69005 Capital Expenses - - - - - - - TOTAL CAPITAL EXPENDITURES $ - $ - $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ - $ - $ - $ - $ 511,050 $ 539,023 $ 570,522 In FY07/08, the Manager's Office became a newly created departed previously included in the Administration budget. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club EnU Ues Page 17. 11.35 01/07/08 Detailed Budget Request Report I1'uDd. 103 TOWN OF TROPHY CLUB Fiscal Year, 2008 Dept, 27 Manager's Office Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. Account Type Selected. B Both AccoUll t Number Description Budget Comment Reference 103 -50005 -0~7 -000 Salaries && Wages Seq Description Amount 1 *Admdn Assistant/Receptionist, 50% Shared. ~ -Deputy Town/M1lIl Secretary &. RIIlO. 50\ Shared. 4 Town Manager. 5 Town/M1lIl Secretary. 50\ Shared. 6 50\ Shared. 7 NEW Assistant Town Manager •• 8 Total Salaries. ~71.~6~.00 9 ~\ COLA Pay. 5.4~5.00 Totals. ~76.687.00 103 -50006 -0~7 -000 Salaries Adjustments Seq Description Amount 1 Funds available for use at the discretion of the 2 Town Manager in lieu of Merit Pay. 3 Merit Pay. 49,000.00 4 Associated benefits (40\). 19.600.00 Totals. 68.600.00 103 -50010-0~7-000 Overtime Seq Description Amount 1 Admin Assistant/Recsptionist. 100Hr. 50\ Shared. 1.300.00 ~ Deputy Town Secrstary/RMO. 100Hr. 50\ Shared. 1,725.00 Totals. 3.0~5.00 103 -50016-0~7-000 Longevity Seq Description Amount 1 paid every Dec. 466.00 Totals I 466.00 103 -500~0-0~7-000 Retirement Seq Description Amount 1 Total Pay " 1~.• 50\ 36.~~~.00 2 Paid monthly. Based OD Jan-Dec calendar year. New 3 rate received in Nay of current year for Jan-Dec 4 of upcomdng fiscal year. Oct-Dec of new fiscal 5 year billed at old rate. Rate received in May has 6 a lag of one year due to actuarial study. Bxl Jan 7 ~008 rate based on Dec ~006 study. Totals. 36.~~~.00 103 -500~6-0~7-000 Medical Insurance Seq Description Amount 1 Paid Monthly. 15.803.00 Totals. 15.803.00 103 -500~7 -0~7-000 Dental Insurance Seq Description Amount 1 paid Monthly. 947.00 Totals. 947.00 103 -500~8-0~7-000 Vision Insurance 18 bdpbrqst sdedrick Trophy Club Entities Page 11.35 01/07/08 Detailed Budget. Request Report Fund. 103 TOWN OF TROPHY CLtnl Fiscal Year, 2008 Dept. 27 Manager's Office Revision level. 8 FY07-08 ADOPTED W/DETAIL Progt Account Type Selected. B Both Account Number Description Budget Comment Reference Seq Description 1 paid Monthly. Totals. 103 -50029 -027-000 Life Insurance and Other Seq Description 1 Life Insurance. Billed moDthly~ 2 Long-Term Disability. Billed monthly. 3 Cobra/RAP. Billed monthly. Totals. 103-50030-027 -000 Social Security Taxes Seq Description 1 Total Pay -Employee Portion Insurance x 6.2%. Totals. 103-50035-027 -000 Medicare Taxes Seq Description 1 Total Pay -Rmployee Portion Insurance x 1.45%. Totals. 103 -50040-027 -000 lJDemployment Taxes Seq Description 1 First $9000 of each employee pay x 31l. 2 Paid quarterly based OD # of claims and turnover. 3 Based OD Jan-Dec calendar year. New rate received 4 in Mar of new fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based OD Dew rate. TotalsJ 103-50045-027 -000 workma.D' B Compensation Seq Description 1 Based on FY06-07 rate. 2 paid upfront in Oct to obtain discount~ unless 3 funded quarterly. Based on Oct-Sep of currant 4 fiscal year. New rate provided iD Oct of Dew S fiscal year after tentative payroll figures 6 provided. Audit complete in Dec. of new fiscal 7 year for previous year and Town either owes 8 or is refunded. TotalsJ 103 -50050-027 -000 Auto Allowance Seq Description 1 Town Manager, $400 Monthly. 2 Assistant Town Manager, $400 Monthly. Totals I . 103 -50070-027-000 Employee Relations Seq Description 1 IDcludes flowers~ gifts for hospital~ bereaved~ 2 and gifts/plaques Elected & Appointed Officials Amount 258.00 258.00 Amount 801. 00 922.00 179.00 1,902.00 Amount 17,959.00 17,959.00 Amount 4,200.00 4,200.00 Amount 945.00 945.00 Amount 591.00 591. 00 Amount 4,800.00 4,800.00 9,600.00 Amount bdpbrqst sdedrick Trophy Club Entities 11.3S 01/07/08 Detailed Budget Request Report 1I'und. 103 TOWN 01/ TROPHY CLllB Fiscal Year, 2008 Dept. 27 Manager's Office Revision 1evs1. 8 1/Y07-08 ADOPTED W/DETAIL prog. Account Type Selected. B Both Account Number Description Budgst Comment Reference 3 Emp split 50%, Slscted & Appt. Officials 100% Totals. 103-55070-027-000 Independent Lahor Seq Description 1 Audio Visua1-$15/hr1y, estimate 4 hours per mtg 2 2 Council Mtgs psr month 3 Receptionist/Admin Asst. Vacation & Sick Coverage 4 (2wks Vac - 7 Misc) $10/hr1y $1,012-50% Shared Totals. 103 ·55075 -027-000 Records MaDagem.en t Seq Description 1 Destruction of Records, 50% Shared 2 Rental of storage unit, 50% Shared 3 Books, indexes and boxes, 50% Shared Totals. 103 -55095-027 -000 Bquipment MaintenaDce Seq Description 1 Contingency for normal wear and repairs of equip 2 other than vehicles. EX. Typewriter Totals. 103 -55160-027 -000 Professional OUtside Services Seq Description 1 Consultants for Long-Ter.m Strategic Planning 2 with Council -$2500 psr session. Totals. 103 -55995-027 -000 Mayor/COuncil Expenses Ssq Description 1 Northeast Leadership Forum -Individual 2 Northeast Leadership Forum (2 luncheons 3 per year at $100.00) 4 North TX Co:mmission (2 psr ysar at $100) 5 North TX Co:mmission Fortune 500 HQ recognition 6 luncheon (2 per year at $65) 7 Chamber -Special Bvent Table Sponsor 8 TML Annual Mseting (225-295 late registration) 9 TML Qtr1y meeting (4 per ysar at $60) 10 TML small Cities Mtgs ($35 psr mtg-3 per year) 11 Chamber Luncheons (2 attendees x 12 mtgs at $22) 12 Trophy Club Women's Club Ad (Grsen Book) 13 I-35 Coalition 14 Travel -Misc Totals. 103 -60005-027 -000 Telephone Seq Description 1 Long Distance for Dept. Page 19 1,750.00 1,750.00 Amount 1,440.00 518.00 1,958.00 Amount 175.00 900.00 300.00 1,375.00 Amount 350.00 350.00 Amount 5,000.00 5,000.00 Amount 100.00 200.00 200.00 130,00 500,00 295,00 240,00 105.00 528.00 175.00 100.00 2,000.00 4,573.00 Amount bdpbrqst sdedrick Trophy Club Entities Page 20 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Years 2008 Dept. 27 Manager's Office Revision level. 8 l'Y07-08 ADOPTED W/DETAIL Progl Account Type Selected. B Both Account Number Description Budget Comment Reference 2 Town MAnager 3 Assistant Town Manager 4 Town Secretary. 5 Receptionist/Admin Asst., 50\ 6 RHO, 50\ Shared Totals, 103-60010-027 -000 communications/pagsrs/Mobiles Seq Description 1 Town MAnager, existing Blackberry 2 Asst. Town Manager, Hew Blackberry 3 Town/MtJD Secretary, Existing Blackberry, 50\ 4 Shared. 5 Front Reception, existing phone, 50% Shared. 6 Mayor'S, existing phone. Totals, 103-60035-027 -000 Postage Seq Description 1 Postage-Admin, Manager and Council Correspondence 2 Rental of Pitney Bowes mst.er machine, billed 3 quarterly, 50\ Shared. 4 SUpplies to maintain Pitney Bowes rental, 50\ 5 Shared. Totals, 103-60065-027 -000 Newsletter/Year in Review seq Description 1 Newsletter advertisement w/Alliance, $1585 Mth. 2 Reach 20R more readers. postage DO longer shared 3 with MUDs because it is Dot needed ,,/newspaper. 4 Year In Review printing, 50% Shared. 5 Year In Review mail prep/postage, 50\ Shared. Totals. 103-60066-027 -000 Publications/Books/SUbscripts Seq Description 1 Election Law Supplement, $100, 50\ Shared 2 TX Municipal Clerks Handbook, $100, 50\ Shared 3 Robert's Rules of Order, $18, Boards Totalsl 103-60070-027 -000 Dues & Memberships Seq Description 1 (2)Texas City Management Association, $330, $100 2 North TX City ManagBJlD1t (1 meeting) 3 Northeast Leadership Forum -Annual membership 4 Northeast Leadership Forum -Individual membership 5 Chamber of Commerce, $2,500, 50% Shared 6 Chamber -Board of Directors meetings Annual 240.00 240.00 60.00 120.00 120.00 780.00 Amount 995.00 1,415.00 498.00 210.00 420.00 3,538.00 Amount 250.00 525.00 275.00 1,050.00 Amount 19,020.00 1,725.00 177.00 20,922.00 Amount 50.00 50.00 54.00 154.00 Amount 430.00 65.00 1,500.00 200.00 1,250.00 60.00 bdpbrqst sdedrick Trophy Club Bntities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtnl Fiscal Year I 2008 Dept I 27 Manager's Office Revision level. 8 FY07-08 ADOPTED W/DBTAIL Progl Account Type Selected. B Both Account Number Description Budget Comment Reference 7 TX Municipal League 8 TML Regional Meeting ($225 per person) 9 Town Manager, Asst. Town Manager, Town Secretary 10 North TX Commission Demographic Data 11 North Central TX Council of Govt's Demo Data 12 Northwest Community Partnership 13 Metroport Cities Partners for projects/roads 14 Metroport Cities Partners 15 ASCAP (America Society of Composers, Authors & 16 Publishers) $280, 50% Shared 17 Tarrant Regional Trans. Based 011 Population 18 North TX Municipal Clerks Association, $50 19 50'll Shared 20 TX Municipal Clerks Assoc, $75, 50'll Shared 21 Assoc. of Records Mgrs & Admin (AJUO,) 22 $180, 50'll Shared 23 Annual Notary ($71.00) Town Secretary 25'll, $17.75 24 axo & Receptionist/AA, $35.50 each, 50'll Shared 25 1-35 Coalition Totals. 103 -6007 5-027 -000 Meetings Seq Description 1 ARMA (9 mtgs at $20) 50'll Shared 2 NTMC (11 mtgs at 22) 50'll Shared 3 Chamber Luncheons for Town MAnager and Asst. Town 4 Manager (12 mtgs at $22) 5 Chamber Luncheons for Town Secretary 6 (12 mtgs at $22) 50'll Shared 7 Northeast Leadership Forum (2 mtgs at $100) 8 North TX COIIIIDission (2 mtgs at $100) 9 NorthTX COIIIIDission Fortune 500 Recognition HQ 10 Luncheon (2 mtgs at $65) 11 Business meetings (1 per month at $30) Totals. 103-60080-027-000 Schools & Training Seq Description 1 TMCCP Course 2, OctOber-Fredricksburg 50% Shared 2 TMCCP Course 4, January-Austin, 50% Shared 3 TMCCP Course 3, Spril-Irving, 50'll Shared 4 TCMA Problem Solving Seminar -Salado 5 Certified Public Manager Training -Arlington 6 Personnel Administration Seminar 7 Productivity and Progr~ Evaluation Seminar 8 Records Mgmt Training, $200, 50'll Shared Totals. 103-60100-027-000 Travel &; per diem Page 21 1,500.00 675.00 1,200.00 1,000.00 1,510.00 2,500.00 1,250.00 140.00 725.00 25.00 36.00 90.00 89.00 200.00 14,445.00 Amount 90.00 121. 00 528.00 264.00 200.00 200.00 130.00 360.00 1,893.00 Amount 100.00 100.00 100.00 165.00 595.00 595.00 100.00 1,755.00 22 bdpbrqst sdedrick Trophy Club Entities Page 11.35 01/07/0B Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CL1lB Fiscal Year. 2008 Dept. 27 Manager' B Office Revision level, B FY07-0B ADOPTED W/DETAIL Prog1 Account Type Selected. B Both Account Number Description Budget Comment Reference Seq Description 1 9 ARKA Luncheons. 432 lIileage. $210. SO'll Shared 2 11NT11CA Luncheon. 440 lIileage, $440, SO'll Shared 3 TIICCP Course 2. Oct -Fredricksburg, $600 Airfare 4 $300 Hotel. $10B Food, SO'll Shared 5 TMCCP Course 4, Jan -Austin, 425 Mileage, $206 6 $300 Hotel. $10B Food, SO'll Shared 7 TIICCP Course 4. April -Irving, BO lIileage. $39 B SO'll Shared 9 TCIIA Problem Solving Seminar. 450 lIileage 10 Keller Trophy (Engraving, n ......plates). 100 lIileage 11 $49. SO'll Shared 12 Denton County (Elections), 320 lIileage, $155 13 SO'll Shared 14 RII0 Training. $146 300 lIileage, $300 Hotel 15 $162 Food. $60B. SO'll Shared Totals. 103-60115-027-000 ElectioDs Seq Description 1 Annual recurring Town cost for electioDs. Cover 2 election matrials, judges, workers, public 3 notices supplies etc.I 4 Special election -Anticipated Nov Charter 5 Amendment. (Budgeted every other year.) 6 Contracting fees for voting machines, various -7 election equipment and supplies, and election 8 machine programming 9 In years with no Kud electioDs, Town picks up 10 100% of $4500. Otherwise $4500 is split 3 ways 11 or whatever is applicable. Totals. 103-60125-027-000 Adverti sing Seq Description 1 Public Hearings ($50 Estimate per publication. 2 average 1 per month) 3 Ordinance Publication ($100 Estimate per 4 publication, Average 32 per year.) Totals. 103 -650B5-027 -000 Office Supplies Seq Description 1 SUpplies necessary for the operation of the Dept. Totals I 103 -65105-027 -000 Printing Seq Description 1 Includes business cards, stationary, brochures Amount 105.00 107.00 504.00 307.00 20.00 21B.OO 25.00 77.00 304.00 1.667.00 Amount 1,700.00 3,000.00 2.960.00 7.660.00 Amount 600.00 3.200.00 3.BOO.00 Amount 675.00 675.00 Amount 500.00 bdpbrqst sdedrick 11.35 01/07/08 Pwid. 103 TOWN 01" TROPHY CLUB Dept. 27 Manager's Office Prog. Account Number Description Tropby Club Entities Detailed Budget Request Report Piscal Year. :Z008 Revision level. 8 l"Y07-08 ADOPTED W/DETAIL Account Type Selected. B Both Budget Comment Reference Page 23 Totals. 500.00 Program Totals! 511.050.00 Department 27 Totals. 511,050.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND HUMAN RESOURCES “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES HUMAN RESOURCES ADOPTED EXPENSES CAPITAL EXPENDITURES 0%OPERATING EXPENSES 11% PROFESSIONAL & CONTRACTUAL SERVICES 0% PERSONNEL SERVICES 82% CONSUMABLE SUPPLIES 7% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND HUMAN RESOURCES PROGRAM DESCRIPTION The Human Resources Department serves as a partner to departments within the organization with advice, support and recommendations to effectively utilize and manage the Town’s human resources. The departments’ role is to provide an avenue by which managers can attract and retain quality employees. This includes a competitive compensation and benefits package, active workforce diversity program, and recommending short and long-term human resource management. It is also responsible for identifying and evaluating potential exposures to loss and developing policies, procedures, and training to eliminate and/or mitigate the cost of claims associated with any losses. Human Resources also administers health insurance, and the Town’s benefit program, including compliance with applicable laws. PROGRAM GOAL(S) 1. Attract and retain qualified individuals through a competitive compensation and benefits package. 2. Implement processes, procedures, and programs that ensure equal opportunity employment and legal compliance and enhance diversity in the workplace. 3. Develop, update and administer competitive, responsive and cost-effective health, life and long/short-term disability programs. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Filled eleven (11) vacancies/and or positions. 2. Implemented new personnel policies. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To provide compliance with local, state, and federal regulations on human resources and risk management functions. 2. Ensure that the best-qualified and capable applicants are interviewed and hired when filling vacant positions. 3. Ensure that employee benefits (group health insurance, dental insurance, retirement system, cafeteria plan, etc.) are competitive with local municipalities, while providing maximum benefit per dollar expended by the citizens. 4. Complete and implement new personnel policies. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND HUMAN RESOURCES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - - - - 15,529 22,542 23,444 50010 Overtime - - - - - - - 50015 Longevity/Certification - - - - - - - 50016 Longevity - - - - - - - 50017 Certification - - - - - - - 50020 Retirement - - - - 1,941 2,863 3,024 50025 Group Insurance - - - - - - - 50026 Medical Insurance - - - - 2,258 2,664 3,063 50027 Dental Insurance - - - - 130 154 177 50028 Vision Insurance - - - - 36 42 49 50029 Life Insurance & Other - - - - 153 207 214 50030 Social Security Taxes - - - - 963 1,398 1,454 50035 Medicare Taxes - - - - 225 327 340 50040 Unemployment Taxes - - - - 135 144 153 50045 Worker's Compensation - - - - 32 81 84 50050 Auto Allowance - - - - - - - 50060 Pre-Employment Physicals/Testing - - - - 19 - - 50070 Employee Relations - - - - 1,300 1,430 1,573 TOTAL PERSONNEL SERVICES $ - $ - $ - $ - $ 22,722 $ 31,851 $ 33,575 PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor - - - - - - - 55095 Equipment Maintenance - - - - - - - 55160 Professional Outside Services - - - - - - - TOTAL PROF & CONTRACTUAL SERVICES $ - $ - $ - $ - $ - $ - $ - OPERATING EXPENSES 60005 Telephone - - - - 60 62 64 60010 Communications/Pagers/Mobiles - - - - 210 634 647 60035 Postage - - - - 250 255 260 60066 Publications/Books/Subscriptions - - - - 419 440 462 60070 Dues & Memberships - - - - 429 450 473 60075 Meetings - - - - 125 129 133 60080 Schools & Training - - - - 402 422 443 60100 Travel & Per Diem - - - - 72 76 79 60110 Physicals/Testing - - - - 610 910 1,210 60125 Advertising - - - - - - - 60245 Miscellaneous Expenses - - - - - - - 60360 Furniture/Equipment < $5000 - - - - 500 500 500 TOTAL OPERATING EXPENSES $ - $ - $ - $ - $ 3,077 $ 3,878 $ 4,271 CONSUMABLE SUPPLIES 65025 Small Equipment - - - - - - - 65085 Office Supplies - - - - 800 974 1,003 65105 Printing - - - - 1,000 1,030 1,061 TOTAL CONSUMABLE SUPPLIES $ - $ - $ - $ - $ 1,800 $ 2,004 $ 2,064 CAPITAL EXPENDITURES 69005 Capital Expenses - - - - - - - TOTAL CAPITAL EXPENDITURES $ - $ - $ - $ - $ - $ - $ - "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND HUMAN RESOURCES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL EXPENDITURES $ - $ - $ - $ - $ 27,599 $ 37,733 $ 39,910 In FY07/08, Human Resources became a newly created departed previously included in the Administration budget. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLUB Dept I :I: 8 Ru:ma.D Resources Prog. Account Number 103 -50005-028-000 103-50020-028-000 103-50026-028-000 103 -50027-028-000 103 -50028-028-000 103-50029-028-000 103 -50030-028-000 103-50035-028-000 103 -50040-028-000 Description Salaries & Wages Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance and Other Social Securi ty Taxes Medicare Taxes tJDsmplcyment Taxes Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 ",07-08 ADOPTED W/DBTAIL Account Type Selected. B Both Budget Comment Reference Seq Description 1 KR Coordinator, 50% Shared, Jan 2008 Hire. 3 Total Salaries. 4 2'" COLA Pay. Totals. Seq Description 1 Total Pay x 12.50'" :I: Paid monthly. Based 011 Jan-Dec calendar year. New 3 rate received ill May of currant year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of new fiscal 5 year billed at old rate. Rate received 111 May has 6 a lag of 0119 year due to actuarial study. Ex. Jan 7 2008 rate based on Dec. 2006 study. Totals. Seq Description 1 Paid monthly. Totals. Seq Description 1 Paid monthly. Totals I Seq Description 1 Paid monthly. Totals. Seq Description 1 Life Insurance. Billed monthly. 2 Long-Term Disability. Billed monthly. 3 Cobra/SAP. Billed monthly. Totals I Seq Description 1 Total pay -Employee Portion Insurance x 6.2%. Totals I Seq Description 1 Total pay -Employee Portion Insurance x 1.45%. Totals. Seq Description 1 First $9000 of each employee pay x 3'1<. page 24 Amount 15,529.00 15,529.00 Amount 1,941.00 1,941.00 Amount 2,258.00 2,258.00 Amount 130.00 130.00 Amount 36.00 36.00 Amount 75.00 53.00 26.00 154.00 Amount 963.00 963.00 Amount 225.00 225.00 Amount 135.00 bdpbrqst sdedrick Trophy Club Entities Page 25 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOlIN OF TROPHY CLUB Fiscal Year, 2008 Dept. 28 Human Resources Revision level. 8 P'Y07-08 ADOPTlID W/DETAIL Prog_ Account Type Selected. B Both Account Number Description Budget Comment Reference :2 Paid quarterly based OD , of claims and turnover. 3 Based OD Jan-Dec calendar year. New rate received 4 in Mar of new fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based on new rate. Totals. 103 -50045-028-000 Workma.n's Compensation Seq Description 1 Based OD FY06-07 rate. :2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on Oct-Sep of current 4 fiscal year. New rate provided in Oct of new S fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of Dew fiscal 7 year for previous year and Town either owes 8 or is refunded. Totals. 103 ·50060 -028-000 Pre-emp Physicels/Testing Seq Description 1 Ruman Resources Coordinator, 50% Shared. Totals. 103-50070-028-000 Bmployee Relations Seq Description 1 Team Building, holiday luncheons, recognition, 2 program, longevity pins, going away parties. 3 50% Shared Totals. 103 -60005-028-000 Telephone Seq Description 1 Long distance for Dept, 50% shared. Totals. 103 -60010-028-000 COIIIIIIlIDications/Pagers/llobiles Seq Description 1 (l)Cell Phone. 50% Shared. Totals. 103-60035-028-000 Postage Seq Description 1 Applicant Correspondence (reject letters, new amp 2 offer letter, orientation paper work) Leave notice Totals. 103 -60066-028-000 Publications/Books/Subscripts Seq Description 1 TIlL Salary Survey 2 Supr 21 (12 Issues). 50% Shared 3 KR 21 (22 Issues). 50% Shared Totals I 103 -60070 -028-000 Dues & Memberships 135.00 Amount 32.00 32.00 Amount 19.00 19.00 Amount 1.300.00 1.300.00 Amount 60.00 60.00 Amount 210.00 210.00 Amount 250.00 250.00 Amount 204.00 65.00 150.00 419.00 bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN Oli' TROPHY CLUB Piscal Year_ 2008 Dept. 28 Hu:ma.D Resources Revision levell 8 FY07-08 ADOPTED W/DETAIL progl Account Type Selected. B Both Account N'Umber Description Budget Commen t Reference Seq Description 1 TX MUnicipal HR Assoc, 50% Shared :2 Society for Huma.n Resources Mgmt; 50\ Shared 3 G. Neil (Labor Law Posters), 50% Shared 4 Notary Annual, $71.00, 25% 5 North Texas MUnicipal Alliance, 50% Shared Totals! 103 -60075-028-000 Meetings Seq Description 1 NTMA Mthly luncheons, ($25 x 10 mtg) , 50% Shared Totals. ·103-60080-028-000 Schools & Training Seq Description 1 ensite SafetyTraining, $450, 50% Shared 2 NTMA Seminars. $59 per session/6 annually, 3 $354, 50% Shared Totals. 103 -60100-028-000 Travel &: per diem Seq Description 1 6 NTMA Seminars, 110 Mileage, $53, 50% Shared :2 10 NTMA Luncheons, 190 Ddleage, $92, 50\ Shared Totals, 103-60110-028-000 Physicals/Testing Seq Description 1 Ii'lu Shots, 50% Shared 2 COL Random Drug Tests ($40 ea-Qtly) 50% Shared 3 Reasonable Suspicion Random Drug Tests eBt~ted 4 4 per year, 50% Shared 6 Vaccinations, 50\ Shared. Totals. 103 -60360-028-000 Furniture/Equipment < $5000 Seq Description 1 Ii'iling Cabinet, Chair, Bookshelf, 50% Shared Totals. 103 -65085-028-000 Office SUpplies Seq Description 1 Supplies necessary for the operation of the Dept. 2 Personnel files, calendar refills, 50% Shared Totals. 103 -65105-028-000 Printing Seq Description 1 Business cards, Stationary, Brochures, Nameplates, 2 50% Shared. Totals. Program Totals. Page 26 Amount 150.00 80.00 165.00 09.00 25.00 429.00 Amount 125.00 125.00 Amount 225.00 177.00 402.00 Amount 26.00 46.00 72.00 Amount 400.00 130.00 80.00 610.00 Amount 500.00 500.00 Amount 800.00 800.00 Amount 1,000.00 1,000.00 27,599.00 bdpbrqst sdedrick TrOPhy Club Entities Page 27 11.35 01/07/08 Fund. 103 TOliN OF TROPHY CLUB Dept I 28 Human Resources Progl Account Number Description Detailed Budget Request Report Fiscal Year, 2008 Revision level. 8 VY07-08 ADOPTED W/DETAII. Account Type Selected. B Both Budget Comment Reference Department 28 Totals. 27,599.00 l TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND FINANCE TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCE ADOPTED EXPENSES CAPITAL EXPENDITURES 0% OPERATING EXPENSES 4% PROFESSIONAL & CONTRACTUAL SERVICES 29% PERSONNEL SERVICES 66% CONSUMABLE SUPPLIES 1% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND FINANCE PROGRAM DESCRIPTION The Finance Department is the financial arm of Town operations, which is responsible for tax, treasury, budget and accounting functions. It oversees preparation of various internal and external financial reports, manages the Town’ portfolio, cash, debt service and hotel occupancy tax program. The Finance Department aims to optimize the Town’s interest earnings potential; maintain a working relationship with the Denton Central Appraisal District (DCAD); collect, record, summarize and report the results of all financial transactions that occur within Town operations; prepare the annual audit; prepare the annual budget; and develop, coordinate and monitor the Town’s financial operations, and revenue and expenditure trends. PROGRAM GOAL(S) 1. Safeguard the Town’s assets by maximizing resources, minimizing costs and protecting cash principle. 2. Ensure the Town’s financial accountability and responsible use of resources. 3. Provide financial reporting in conformity with Generally Accepted Accounting Principles (GAAP). 4. Ensure the Town’s financial systems(s) produce financial information that is reliable and usable to all users, management and Town Council specifically, in the form, frequency and timeliness needed. 5. Provide the highest level of service in administering the Town’s budget and implementing innovative approaches toward budgeting. 6. Plan for the Town’s future financial growth and ensure that the Town remains fiscally sound. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Revised the purchasing policies and implemented more stringent internal controls throughout the organization. 2. Developed a Request For Proposals (RFP) for banking services, received bids and awarded the contract for banking services to First Financial Bank. 3. Developed a working relationship with the auditing firm of Weaver Tidwell following their selection as the Town/MUD auditor. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To ensure that all employees maintain the highest ethical standards when handling public funds. 2. To ensure compliance with all local and state procurement laws and policies. 3. To ensure all accounts (30 total) are maintained in appropriate manner, and all cost sharing between Town and MUDs is justifiable and accurate. 4. To seek opportunities for cost reduction/revenue increase, while maintaining current level of services. 5. To ensure that all audit standards are met and no adverse findings result. 6. To ensure payments and revenues are evaluated for appropriateness and dealt with in a timely manner. 7. To implement internal audit procedures and improved internal control procedures. 8. Work with Ways & Means Advisory Group to maintain a three (3) year plan. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND FINANCE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - - - - 115,568 127,711 132,820 50010 Overtime - - - - 3,038 3,160 3,286 50015 Longevity/Certification - - - - - - - 50016 Longevity - - - - 1,048 1,169 1,289 50017 Certification - - - - - 900 1,200 50020 Retirement - - - - 14,957 16,883 17,879 50025 Group Insurance - - - - - - - 50026 Medical Insurance - - - - 9,030 10,655 12,254 50027 Dental Insurance - - - - 591 697 802 50028 Vision Insurance - - - - 156 184 212 50029 Life Insurance & Other - - - - 936 1,008 1,025 50030 Social Security Taxes - - - - 7,403 8,224 8,572 50035 Medicare Taxes - - - - 1,731 1,923 2,005 50040 Unemployment Taxes - - - - 540 576 612 50045 Worker's Compensation - - - - 244 479 499 50050 Auto Allowance - - - - - - - 50060 Pre-Employment Physicals/Testing - - - - 14 15 17 TOTAL PERSONNEL SERVICES $ - $ - $ - $ - $155,256 $ 173,585 $ 182,470 PROFESSIONAL & CONTRACTUAL SERVICES 55055 Auditing - - - - 26,777 29,455 32,400 55060 Appraisal - - - - 29,065 33,425 43,452 55065 Tax Admin Fees - - - - 2,493 2,867 3,727 55070 Independent Labor - - - - 360 360 360 TOTAL PROF & CONTRACTUAL SERVICES $ - $ - $ - $ - $ 58,695 $ 66,106 $ 79,939 OPERATING EXPENSES 60005 Telephone - - - - 360 371 382 60010 Communications/Pagers/Mobiles - - - - 497 507 518 60035 Postage - - - - 300 306 312 60040 Service Charges & Fees - - - - 300 309 318 60066 Publications/Books/Subscriptions - - - - 250 263 276 60070 Dues & Memberships - - - - 320 336 353 60075 Meetings - - - - 464 478 492 60080 Schools & Training - - - - 1,363 1,431 1,503 60100 Travel & Per Diem - - - - 2,000 2,100 2,205 60125 Advertising - - - - 2,040 2,244 2,468 60245 Miscellaneous Expenses - - - - - - - 60246 Fund Debt Service - - - - - - - 60265 Beautification - - - - - - - 60360 Furniture/Equipment < $5000 - - - - 1,200 1,500 1,500 TOTAL OPERATING EXPENSES $ - $ - $ - $ - $ 9,094 $ 9,845 $ 10,327 CONSUMABLE SUPPLIES 65085 Office Supplies - - - - 1,050 1,082 1,114 65105 Printing - - - - 255 263 271 TOTAL CONSUMABLE SUPPLIES $ - $ - $ - $ - $ 1,305 $ 1,344 $ 1,384 CAPITAL EXPENDITURES 69005 Capital Expenses - - - - - - - TOTAL CAPITAL EXPENDITURES $ - $ - $ - $ - $ - $ - $ - "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND FINANCE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL EXPENDITURES $ - $ - $ - $ - $224,350 $ 250,880 $ 274,120 In FY07/08, Finance became a newly created department previously included in the Administration budget. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Cl.ub Entities Page. 28 n.35 0l./07/08 Detailed Budget Request Report Fund. l.03 TOWN OF TROPHY CLlIB Fiscal Year. 2008 Dept, 29 Finance Revision l.evel.. 8 n07 -08 ADOPTED W/DETAIL Progl Account Type Selected. B Both Account Number Description COmmentBudget Reference l.03-50005-029-000 Salaries & Wages Seq Description Amount 1 Finance Director, 50% Shared. 2 Financial. Anal.yst. 50% Shared. 3 *Senior Accountant, 50% Shared. 4 NEW Financial. Anal.yst, 50% Shared. Jan 2008 Hire. S Total Salaries. l.l.3,660.00 6 2% COLA Pay. l.,907.00 Totals. 1.l.5,567.00 l.03 -500l.0-029 -000 Overtime Seq Description Amount 1 Senior Accountant, 135 Hrs, 50% Shared. 3,038.00 Totals. 3.038.00 l.03 -500l.6-029 -000 Longevity Seq Description Amount 1 Paid every Dec. l..049.00 Totals. l..049.00 l.03-50020-029-000 Retirement Seq Description Amount l. Total. Pay x l.2.50% l.4.956.00 2 Paid monthly. Based on Jan-Dec calendar year. Hew 3 rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of new fiscal 5 year billed at old rate. Rate received in May has 6 a lag of one year due to actuarial study. Bx. Jan 7 2008 rate based on Dec 2006 Btudy. Totals. l.4.956.00 l.03-50026-029-000 Medical Insurance Seq Description Amount l. Paid monthl.y. 9,030.00 Totals. 9,030.00 l.03-50027-029-000 Dental Insurance Seq Description Amount l. Paid monthl.y. 591.00 Totals I 591. 00 l.03 -50028 -029-000 Vision Insurance Seq Description Amount l. Paid monthl.y. l.56.00 Totals. l.56.00 l.03 -50029-029-000 Life Insurance and Other Seq Description Amount 1 Life Insurance. Billed mDnthly. 448.00 2 Long-Term DiBabil.ity. Bil.l.ed monthl.y. 386.00 3 Cobra/RAP. Bil.l.ed monthl.y. l.02.00 Totals. 936.00 l.03-50030-029-000 Social Securi ty Taxes bdpbrqBt Bdedrick Trophy Club EntitieB 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLllB Fiscal Year. 2008 Dept. 29 Finance Revision levelo 8 i'Y07-08 ADOPTED W/DETAIL prog. Account Type Selected. B Both Account Humber Description Budget Comment Reference Seq Description 1 Total Pay -Employee Portion Insurance x 6.2'. Totals. 103-50035-029-000 Medicare Taxes Seq Description 1 Total Pay -Employee Portion Insurance x 1.45' Totals • 103-50040-029-000 . t1D_loyment TaxBB Seq Description 1 First $9000 of each employee pay x Jlls. 2 Paid quarterly based on # of clafms and turnover. 3 Based on Jan-Dec calendar year. Hew rate received 4 in Mar of new fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based OD Dew rate. Totals. 103 -50045-029-000 Workman's Compensation Seq Description 1 Based on FY06-07 rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on Oct-Sep of current 4 fiscal year. New rate provided in Oct of new 5 fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previous year and Town either owes 8 or is refunded. Totalsr 103 -50060-029-000 Pre-_ PhYBicals/TeBting Seq Description 1 FinaDcial AnalyBt, 50' Shared. Totalsr 103-55055-029-000 Auditing Seq Description 1 Fees for auditing financial records. Bnding 2 i'Y05/06 axpenBed at $531t, with Town portion 3 at $23,623. No more than 10' increaBe allowed 4 per contract per year, however, estimated only 7% 5 increase totaling $56,710. Town's portion esttmate 6 d at $25,277 pluB additional $1500 for PID related 7 itBDlS. Totalsr 103 -55060-029-000 AppraiBal Seq Description 1 Fees paid to Den~ron Central Apprais~l District 2 for appraisals. Based on allocation per DCAD's J annual budget. Increase in 2008 driven primarily Page 29 Amount 7,403.00 7,403.00 Amount 1,731.00 1,731.00 Amount 540.00 540.00 Amount 244.00 244.00 Amount 14.00 14.00 Amount 26,777.00 26,777.00 Amount bdpbrqs t sdedrick Trophy Club Entities Page 30 11.35 01/07/08 Detailed Budget Request Report Ihmd. 103 TOlIN OF TROPHY CLllB Fiscal Year_ 2008 Dept. 29 Finance Revision level. 8 FY07-08 ADOPTIlD W/DETAIL Progl Accoun t Number 103 -55065-029-000 103-55070-029-000 103 -600 05-029-000 103 -60010-029-000 103 -60035-029-000 103 -60040 -029-000 103 -60066-029-000 103 -60070 -029-000 Description Tax Admin Fees Independent Labor Telephone eo-unications/Pagers/Mobiles Postage Service Charges & Pees Publications/Books/Subscripts Dues & Memberships Budget Reference Account Type Selected I Comment B Both 4 by growth in the di s tri c t and the increasing 5 demand for additional services by public. 6 2.006 Tax Levy c $2.882.785 " .3017%. Totals. Seq Description 1 Fees paid to Denton County Tax Office to collect 2 Advalorem taxes for the Town. Based on $.73 per 3 parcel and anticipate 10% increase in number of 4 parcels. Totals. Seq Description 1 Additional assistance required for administrative 2 work, particularly during both budget and audit 3 saaSOD. $lOHr x 6Hrs per month, 50% Shared. Totals. Seq Description 1 Approximate usage of $20 per person per month. 2 $240 " 3. SO'll Shared. Totals. Seq Description 1 Finance Director, existing Blackberry, 50% Shared. Totals. Seq Description 1 Postage for v~dors, mandatory reporting, taxes. Totals. Seq Description 1 Safety deposit boxes, check charges, fees 2 and ACH Payroll fee. SO'll Shared. Totals I Seq Description 1 IRS publication. and form IW2 r. 1099). 50"" Shared. Totals I Seq Description 1 (3) Government Finance Officer's Association x 2 2FTE. $128 Ilach. 50"" Shared. 3 (1) Government Finance Officer's Association x 4 IFTE. $80 Ilach. SO'll Shared. 29.065.00 29.065.00 AIlloWlt 2.493.00 2.493.00 AIlloWlt 360.00 360.00 AIlloWlt 360.00 360.00 AIlloWlt 498.00 498.00 1lmouD.t 300.00 300.00 AIlloWlt 300.00 300.00 AIlloWlt 250.00 250.00 AIlloWlt 192.00 40.00 bdpbrqst sdsdrick Trophy Club Entities Page 31 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN 011 TROPHY CLllB Fiscal Year. 2008 Dept I 29 Finance Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. Ac:cOUI1t Type Selected. B Both Account Number Description Budget Camment Reference 5 Texas Municipal League, 50% Shared~ 50.00 6 Government Treasurer's Organisation of Texas, 50% 7 Shared. 38.00 Totals. 320.00 103-60075-029-00D Meetings Seq Description Amount 1 lIonthly Chamber Luncheon. $22 x 12l1ths. 50' 2 50' Shared. 264.00 3 Budget Kickoff. 50' Shared. 200.00 Totals. 464.00 103-60080-029-00D Schools , Training Seq Description Amount 1 (2)Investment Officer Training. 50' Shared. 240.00 2 (4)Govermn.ent Finance Officers of Texas, 50% 3 Shared. 600.00 4 Government Treasurer's Organization of Texas, 50% 5 Shared. 125.00 6 Texas Municipal League. 50' Shared. 98.00 7 Miscellaneous training classes that are not yet 8 determined and based OD scheduling, such as 9 Arbitrage, Bonds, Taxes. 300.00 Totals. 1.363.00 103 -60100-029-000 Travel & per diem. Seq Description Amount 1 (2)Investment Officer Training. $38I1ileage. 50' 2 Shared. 19.00 3 (3)GI10AT. $1941111eage. $340Hotel. $216Food. 50' 4 Shared. 559.00 5 GFOAT. $250Airfare. $200Hotel. $108I1eal. $100Auto. 6 50' Shared. 329.00 7 GTOT. $146I1ileage. $206Hotel. $108I1eal. 50' Shared 230.00 8 TIlL. $291111eage. 50' Shared. 15.00 9 lIiscellaneous Classes. $29111ileage. $510Hotel. 10 $324I1eal. 50' Shared. 563.00 11 Konthly Finance Director' B Luncheon, $175M11eage, 12 50' Shared. 88.00 13 Quarterly GFOAT Luncheon. $175I1ileage. 50' 14 Shared. 88.00 15 Bank Deposits. $85I1ileage. 50' Shared. 43.00 16 Post Office. $13111ileage. 50' Shared. 66.00 Totals. 2.000.00 103 -60125-029-000 Advertising Seq Description Amount 1 The following are state :ma.ndated publications 2 that must be published in accordance with the bdpbrqs t sdedrick Trophy Club Bntities Page 32 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWIl OP TROPHY CL~ Piscal Year, 2008 Dept. 29 Finance . Revision level. 8 FY07-08 ADOPTBD W/DgTAIL Prog. Account Type Selected. :e Both Account !l'wnber Description Budget Comment Reference 3 Truth-lD.-Taxation laws and guidelines. 4 (2)Public Hearing Notice on Budget. $410gach. 5 (2)Vote on Tax Rate. 6 Effective & Rollback Tax Rate CalculatioDs. Totals I 103 -60360-029-000 Furniture/Bquipment < $5000 Seq Description 1 Covers additional.filing cabinet and chairs. 2 Furniture for Dew Pinanc!al Analyst. 50~ Shared. Totals, 103 -65085-029-000 Office Supplies Seq Description 1 Items such as envelopes, file folders, and budget 2 hooks. 50% Shared. Totals. 103 -65105-029-000 Printing Seq Description 1 Includes business cards, stationary, 50% Shared. Totals. program Totals. Department 29 Totals. 820.00 810.00 410.00 2.040.00 Amount 700.00 500.00 1.200.00 Amount 1.050.00 1.050.00 Amount 255.00 255.00 224.350.00 224.350.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND ADMINISTRATION “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND ADMINISTRATION ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 383,114 417,442 417,442 390,000 - - - 50006 Salaries Adjustment - 25,000 25,000 - - - - 50010 Overtime 3,911 6,760 6,760 8,500 - - - 50015 Longevity/Certification 4,248 2,513 2,513 1,938 - - - 50016 Longevity - - - - - - - 50017 Certification - - - - - - - 50020 Retirement 47,705 51,245 51,245 48,000 - - - 50025 Group Insurance 26,696 27,912 27,912 30,000 - - - 50026 Medical Insurance - - - - - - - 50027 Dental Insurance - - - - - - - 50028 Vision Insurance - - - - - - - 50029 Life Insurance & Other - - - - - - - 50030 Social Security Taxes 20,534 26,872 26,872 24,827 - - - 50035 Medicare Taxes 5,678 6,284 6,284 5,806 - - - 50040 Unemployment Taxes 2,344 1,755 1,755 1,070 - - - 50045 Worker's Compensation 1,040 948 948 1,664 - - - 50050 Auto Allowance 5,700 7,200 7,200 4,850 - - - 50060 Pre-Employment Physicals/Testing 130 100 100 750 - - - 50070 Employee Relations 1,273 1,300 1,300 1,300 - - - TOTAL PERSONNEL SERVICES $ 502,373 $575,331 $575,331 $ 518,706 $ - $ - $ - PROFESSIONAL & CONTRACTUAL SERVICES 55030 Software & Support - - - - - - - 55045 Legal Fees - - - - - - - 55055 Auditing 24,696 26,425 26,425 23,623 - - - 55060 Appraisal 21,641 23,246 23,246 26,644 - - - 55065 Tax Admin Fees 1,966 2,237 2,237 2,216 - - - 55070 Independent Labor 4,458 2,000 2,000 2,000 - - - 55075 Records Management 1,522 1,200 1,200 1,200 - - - 55095 Equipment Maintenance 365 350 350 350 - - - 55160 Professional Outside Services 661 - - 15,563 - - - 55995 Mayor/Council Expenses 1,373 1,000 1,000 3,000 - - - TOTAL PROF & CONTRACTUAL SERVICES $ 56,680 $ 56,458 $ 56,458 $ 74,596 $ - $ - $ - OPERATING EXPENSES 60005 Telephone 13,364 17,385 17,385 17,385 - - - 60010 Communications/Pagers/Mobiles 3,636 3,280 3,280 3,750 - - - 60025 Water - - - - - - - 60035 Postage 2,000 1,200 1,200 2,800 - - - 60040 Service Charges & Fees 344 300 300 75 - - - 60055 Insurance 57,583 50,500 50,500 60,000 - - - 60065 Newsletter/Year In Review 8,257 9,556 9,556 13,605 - - - 60066 Publications/Books/Subscriptions 921 1,500 1,500 1,500 - - - 60070 Dues & Memberships 9,742 12,500 12,500 12,500 - - - 60075 Meetings 1,355 1,500 1,500 1,500 - - - 60080 Schools & Training 2,126 2,700 2,700 2,700 - - - 60100 Travel & Per Diem 2,626 4,455 4,455 4,455 - - - 60110 Physicals/Testing - - - 150 - - - 60115 Elections 1,495 6,160 6,160 9,200 - - - 60125 Advertising 6,643 4,950 4,950 7,900 - - - 60155 Special Events 480 - - - - - - "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND ADMINISTRATION ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60165 Contingency - 20,000 20,000 - - - - 60245 Miscellaneous Expenses 2,082 1,795 1,795 2,200 - - - 60246 Fund Debt Service - - - - - - - 60255 Meals On Wheels - - - - - - - 60260 Community Events 22,883 - - - - - - 60265 Beautification - - - - - - - 60270 4th of July Celebration 21,520 - - (576) - - - 60360 Furniture/Equipment < $5000 806 1,000 1,000 1,000 - - - TOTAL OPERATING EXPENSES $ 157,862 $138,781 $138,781 $ 140,144 $ - $ - $ - CONSUMABLE SUPPLIES 65025 Small Equipment 41 113 113 - - - - 65085 Office Supplies 2,894 3,008 3,008 4,500 - - - 65090 Printer Supplies & Maintenance 3,432 1,025 1,025 1,025 - - - 65095 Maintenance Supplies 892 857 857 857 - - - 65100 Copies 6 - - - - 65105 Printing 3,023 5,055 5,055 1,800 - - - TOTAL CONSUMABLE SUPPLIES $ 10,287 $ 10,058 $ 10,058 $ 8,182 $ - $ - $ - CAPITAL EXPENDITURES 69005 Capital Expenses - - - - - - - 69025 Office Furniture/Equipment 5,035 3,000 3,000 100 - - - 69030 Building Payment 52,004 52,000 52,000 52,000 - - - 69170 Copier Lease Installments 2,791 4,500 4,500 4,500 - - - 69195 Gasb34/Reserve for Replacement 4,090 - - - - - - TOTAL CAPITAL EXPENDITURES $ 63,920 $ 59,500 $ 59,500 $ 56,600 $ - $ - $ - TOTAL EXPENDITURES $ 791,122 $840,127 $840,127 $ 798,228 $ - $ - $ - In FY07/08, the Administration budget was separted out and all expenses reallocated into the Manager's Office, Finance and Human Resources department. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND INFORMATION SYSTEMS TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES INFORMATION SYSTEMS ADOPTED EXPENSES CAPITAL EXPENSES 17% OPERATING EXPENSES 13% PROFESSIONAL & CONTRACTUAL SERVICES 22% PERSONNEL 39% CONSUMABLE SUPPLIES 9% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUNDS INFORMATION SYSTEMS PROGRAM DESCRIPTION It is the mission of the Information Services (IS) Department to provide technological support to the Town of Trophy Club and the Trophy Club Municipal Utility Districts, providing the information systems resources for these entities to efficiently service the needs of our citizenry. PROGRAM GOAL(S) Provide technological resources and support that enables the staff to work more efficiently and utilize technology to better serve the citizens of Trophy Club. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Utilized online surveys to obtain resident feedback. 2. Implemented advanced network and e-mail monitoring/filtering tools to improve network reliability and security. 3. Informed residents of news, information and events via the town website, e-mail list serve, and cable access Channel 7. 4. In conjunction with Community Development, produced and published the monthly Town newsletter. 5. Designed and published the 2006 Year In Review publication. 6. Upgraded our current Financial and Utility Billing software. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Provide ongoing software training for Town and Municipal Utility District (MUD) staff to improve job performance and increase efficiency. 2. Work with individual departments to find ways to utilize technology to streamline process and increase efficiency. 3. Specific tracking of issues and resolutions with a built-in knowledge base. ONGOING 1. Plan for hardware and software upgrades, as required to keep up with staff needs and office locations. 2. Stay informed of current security threats and provide for the most secure network possible with the resources available. 3. E-Government: Continue to develop the website, work with departments to enable citizens to access additional information and as many services as feasible online. 4. Continue to examine emerging technology that can increase productivity and utilize as feasible. 5. Expand the information that citizens are able to retrieve online. 6. Monitor telephone and cellular expenses frequently to ensure that we are getting the best value. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND INFORMATION SYSTEMS ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL 50005 Salaries & Wages - - - - 56,926 75,523 78,544 50010 Overtime - - - - - - - 50016 Longevity - - - - 125 298 373 50020 Retirement - - - - 7,131 9,629 10,180 50026 Medical Insurance - - - - 5,618 9,943 11,434 50027 Dental Insurance - - - - 312 522 601 50028 Vision Insurance - - - - 72 127 146 50029 Life Insurance & Other - - - - 478 645 658 50030 Social Security Taxes - - - - 3,322 4,327 4,462 50035 Medicare Taxes - - - - 777 1,012 1,044 50040 Unemployment Taxes - - - - 270 432 459 50045 Workman's Compensation - - - - 116 273 284 50060 Pre-Employment Physicals/Testing - - - - - 38 (0) TOTAL PERSONNEL -$ -$ -$ -$ 75,147$ 102,769$ 108,185$ PROFESSIONAL & CONTRACTUAL SERVICES 55030 Software & Support 42,861 71,767 71,767 69,500 40,139 69,959 73,457 55070 Independent Labor 881 1,513 1,513 750 1,464 1,811 1,992 TOTAL PROF & CONTRACT SERVICES 43,743$ 73,280$ 73,280$ 70,250$ 41,603$ 71,770$ 75,449$ OPERATING EXPENSES 60005 Telephone - - - 15 16,560 17,057 17,569 60010 Communications/Pagers/Mobiles - - - - 826 1,263 1,288 60035 Postage - - - - 100 102 104 60066 Publications/Books/Subscripts - 45 45 45 57 63 69 60070 Dues & Memberships 79 100 100 95 177 252 252 60075 Meetings - - - - 100 100 100 60080 Schools & Training 224 1,692 1,692 1,450 1,737 2,074 2,178 60100 Travel & Per Diem - 735 735 735 1,581 1,628 1,677 60125 Advertising - - - - - 1,068 1,100 60235 Security 378 1,741 1,741 4,500 1,793 1,847 1,902 60245 Miscellaneous Expenses - - - - - - - 60360 Furniture/Equipment < $5000 - - - - 1,000 1,000 1,000 TOTAL OPERATING EXPENSES 682$ 4,313$ 4,313$ 6,840$ 23,931$ 26,453$ 27,239$ CONSUMABLE SUPPLIES 65055 Hardware 28,619 31,185 41,700 41,700 11,284 19,548 48,033 65085 Office Supplies - - - - 350 361 371 65090 Printer Supplies & Maintenance - 3,500 8,800 8,756 4,525 4,751 4,989 65105 Printing - - - - 100 100 100 TOTAL CONSUMABLE SUPPLIES 28,619$ 34,685$ 50,500$ 50,456$ 16,259$ 24,759$ 53,493$ CAPITAL EXPENSES 69005 Capital Expenses - - - - - - - 69170 Copier Lease Installments - - - - 6,834 7,176 7,534 69195 GASB34/Reserve For Replacement - - - - 25,220 28,477 31,831 TOTAL CAPITAL EXPENSES -$ -$ -$ -$ 32,054$ 35,652$ 39,365$ TOTAL EXPENDITURES 73,044$ 112,278$ 128,093$ 127,546$ 188,995$ 261,404$ 303,731$ In FY07-08, Information Services personnel and associated expenses are budgeted under this department and no longer in the Administration department. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Bntities Page 33 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN 011 TROPHY CLUB Fiscal Year. 2008 Dept. 33 InfoDDation Systems Revision level. 8 FY07-08 ADOPTED W/DBTAU Prog. Account Type Selected. B Both Account Number Description Budget Comment Reference 103-50005-033 -000 Salaries " Wages Seq Description Amount 1 Information Services Director, 50% Shared. 2 Network Support Specialist, 50% Shared. 3 Total Salaries. 55,810.00 4 2% COI.A Pay. 1.116.00 Totals. 56,926.00 103 -50016-033 -000 Longevity Seq Description Amount 1 Paid every Dec. 125.00 Totals. 125.00 103-50020-033-000 Retirement Seq Description Amount 1 Total pay x 12.50% 7,131.00 :2 Paid monthly. Based on Jan-Dec calendar year. New 3 rate receivedin May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of Dew fiscal 5 year billed at old rate. Rate received in Kay has 6 a lag of one year due to actuarial study a Ex. Jan 7 2008 rate based on Dec 2006 study. Totals. 7,131.00 103 -50026-033 -000 Medical Insurance Seq Description Amount i'Paid monthly. 5.618.00 Totals. 5,618.00 103 -50027 -033 -000 Dental Insurance Seq Description Amount 1 Paid monthly. 312.00 Totals. 312.00 103-50028-033-000 Vision Insurance Seq Description Amount 1 Paid monthly. 72.00 Totals. 72.00 103 -50029-033 -000 Life Insurance and Other Seq Description Amount 1 Life Insurance. Billed monthly. 237.00. 2 Long-Term Disability. Billed monthly. 190.00 3 Cobra/KAP. Billed monthly. 51.00 Totals. 478.00 103 -50030-033 -000 Social Securi ty Taxes Seq Description Amount 1 Total Pay -~loyee Portion Insurance x 6a2%a 3,322.00 Totals. 3,322.00 103 -50035-033 -000 Medicare Taxes Seq Description Amount 1 Total Pay -~loyee Portion Insurance x 1.45% a 777.00 bdpbrqst sdsdric:k Trophy Club Entities 11,35 01/07/08 Detailed Budget Request Report Ihmd I 103 TOWN OF TROPHY CLUB Fiscal Year. 2008 Dspt I 33 Information SystSlllS Revision level. 8 FY07 -08 ADOPTED W/DETAIL Prog. Account Type Selected, B Both Account N'umber Description Budget Comment Reference Totals. 103 -50040-033-000 onemployment Taxss Seq Description 1 First $9000 of each employee pay x 3\. 2 Paid quarterly based on • of claims and turnover. 3 Based on Jan-Dec calendar year. Hew rate received 4 in Mar of new fiscal year. oct-Dec bills at old 5 rate and Jan-Mar is adjusted based OD new rate. Totals. 103-50045-033 -000 Workman's Compensa t ion Seq Description 1 Based on FY06-07 rate. 2 Paid upfront on Oct to obtain discount, unless 3 funded quarterly. Based on oct-Sep of current 4 fiscal year. Hew rate provided on Oct of Dew 5 fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previous year and TOWEL either owes 8 or is refunded. Totals. 103-55030-033 -000 Software &: Support Seq Description 1 Used R For Recurring, NR For Hon·Recurring. 2 ••• -NOD Dept Specific 3 R-GL/Payroll Software Lease " Maint. SO'll Shared. 6 R-GL Support " Upgrades. SO'll Shared. 10 R-Internet Connectivity. SO'll Shared. 11 R-Web Hosting. SO'll Shared. 18 R-Pe~tting Software Support. SO'll Shared. 22 R-Firewa11 Security Updates" Suppt. SO'll Shared. 23 R·CRK Software Maintenance, 50% Shared. 35 R-Network Security Software. SO'll Shared. 39 R-Miscellaneous Software and Licensing, 50% Shared 40 R·Connect-CTY Maintenance, 50% Shared. 41 R-Electronic Timeclock/Payroll Main. SO'll Shared. 43 R-Backup Software Maintenance, 50% Shared. 44 R·postini Mail Screening, 50% Shared. 45 R-ListServ. SO'll Shared. 48 R-Fuel Master Maintenance, 50% Shared. 49 R-Online Survey. SO'll Shared. SO R-Anti-Virus Maintenance and Support. SO'll Shared. 57 NR-Server OS Upgrade. SO'll Shared. 65 R-BES Server Support, 50% Shared. 68 ••• -Police 69 R-Police Citation Maintenance. page 34 777.00 Amount 270.00 270.00 Amount 116.00 116·.00 Amount 3.885.00 2.625.00 3.600.00 184.00 2.100.00 1.435.00 1.260.00 1.250.00 450.00 3.500.00 1.230.00. 608.00 144.00 450.00 750.00 250.00 495.00 700.00 365.00 1.535.00 bdpbrq.t .dedrick Trophy Club Entitie. 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OP TROPHY CLllB Fiscal Year, 2008 Dept. 33 Information Sy.tema Revision level. 8 FY07-08 ADOPTED W/DETAIL Progl Account Type Selected. B Both Account Number Description Budget Comment Reference 70 R-InfoCop Maintenance 71 R-Police RMS Maintenance. 72 *** -Streets 73 R-Cartegraph Maintenance and SUpport 74 *** -Court 75 R-Court Software Support. 76 *** -Town Manager 77 R-Agen4a Maintenance and Support, 50% Shared. 78 R-Records Software Maint & Support, 50\ Shared. 79 *** -Community Development 80 R-DCAD Data CE Update/Permit Sftwre. 50\ Shared. 81 R-AROGIS Software Maintenance, 50\ Shared. Totals. 103 -55070-033 -DOD :Independent Labor 3 R-Con.ulting and Support Pee•• 50\ Shared. 4 Used R For Reocurring, NR For Non-Reocurring. Totals. 103 -60005-033 -DOD Telephone Seq Description 1 MaiD Phoae NUmbers/Local Service. 2 Phone System Maintenance, 50\ Shared. 3 Repairs (Non·Maintenance), 50\ Shared. 4 IS Dept Long Di.tance. 50\ Shared. Totals I 103-60010-033-000 Cammunication./Pager./Mobi1e. 3 IS Director w/B1ackberry. 50\ Shared. 4 Network Specia1i.t. 50\ Shared. 7 Repairs and Accessories, 50\ S~red. Totals. 103 -60035-033 -DOD Postage Seq Description I Postage for IS Correspondence, 50\ Shared Totals I 103-60066-033-000 Publication./Book./Sub.cript. Seq Description 1 Various IT magazines, 50\ Shared~ Totals I 103-60070-033-000 Dues & Memberships Seq De.cription 1 Texas IT Manager Association Dues, 50% Shared~ 3 TechRepub1ic. 50\ Shared. 3 Goverumsnt Management IS Dues, 50% Shared. 4 EventID.net. 50\ .hared. Totals! 103-60075-033-000 Meetings Page 35 1.155.00 4,500.00 3.005.00 1.000.00 3.135.00 998.00 840.00 700.00 40,139.00 1.464.00 1,464.00 Amount 9.600.00 3.500.00 4.100.00 360.00 16.560.00 498.00 310. DO 118.00 836. DO Amount 100.00 100.00 Amount 57.00 57.00 Amount 75.00· 50.00 40.00 13.00 177.00 bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report . Fund. 103 TOWN OF TROPHY CLtlll Fiscal Year, 2008 Dept. 33 Information Sys tams Revision level. 8 FY07-08 ADOPTED W/DETAIL Progl Account Type Selected. B Both Account Number Description Budget Comment Reference Seq Description 1 Chamber of Commerce, 50\ Shared. :2 MiscellaneouB Meetings, 50\ Shared. Totals. 103-60080-033 -000 Schools " Training Seq Description 1 Computer Application Training. 50\ Shared. :2 Various IT Training/Ssminsrs, 50\ Shared. 3 TAGITM: Conference x :;ZFTB, 50\ Shared. 4 Municipal Technology Summit x lFT1l. 50\ Shared. 5 GTC Conference. 50\ Shared 6 STW Osers Conference, 50\ Shared. Totals. 103-60100-033 -000 Travel " per diem Seq Description 1 TAGITM: Conference, :2 FTB, 4 days, 50\ Shared. 2 Miles $172. Hotel $552. Food $216 3 GTe Conference, 1 FTB, :2 days, 50\ Shared 4 Miles $112. Hotel $85. Food $54 5 Municipal Technology Summit. lFT1l. 50\ Shared 6 2 days. Mile $123. Hotel $85, Food $54. ~ Local Travel/Conferences, 50\ Shared Totals. 103-60125-033 -000 Advertising Seq Description 1 Classified ads for Town/MtJD. 50\ Shared :2 Local x2, Star x2, IT job website xl 3 Removed from budget by request Totals. 103-60235-033 -000 Security Seq Description 1 R-AcceSB Control System, 50\ Shared. 6 Used R For Recurring, NR For Hon~Recurring. Totals I 103 -60360-033-000 Furniture/Equipment < $5000 Seq Description 1 Covers desk, chairs, bookshelf, etc, 50\ Shared. Totals. 103 -65055-033-000 Hardware 2 R-Backup Tape Replacement, 50\ Shared. 6 R-Accessories, Ddce, keyboards, etc, 50\ Shared. 7 R-Repair and Maintenance. 50\ Shared. 8 R-Network Hardware, 50\ Shared. 9 R-M!scellaneouB, 50% Shared. 11 R-A/V Miscellaneous Equipment. 50\ Shared. Page 36 Amount 50.00 50.00 100.00 Amount 624.00 483.00 375.00 85.00 88.00 83.00 1,738.00 Amount 940.00 251.00 262.00 128.00 1.581.00 Amount .00 Amount 1.793.00 1.793.00 Amount 1,000.00 1.000.00 348.00 358.00 2.328.00 1.750.00 1.375.00 750.00 --~---; bdpbrqst sdedrick Trophy Club Entities Page 37 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLllB Fiscal Year. 2008 Dept I 33 Information Systems Revision levels 8 FY07-08 ADOPTED W!DBTAIL Progl Account Type Selected. B Both I Account Number Description Budget Comment Reference 27 R-Camputer Lease, .2 of 4 years (xlO machines) 28 R-De11 GX520, 50% Shared 1,773.00 33 NR-Storage device for server images, 50% Shared. 1,152.00 34 NR-Computer Lease buyout(2152256}. 50% Shared 1,450.00 35 Used R For Recurring, NR For NOD-Recurring. Totalsz 11,284.00 103-65085-033 -000 Office Supplies Seq Description Amount 1 Office supplies necessary for the operations of .2 the office. Also includes nameplates, award 3 plaques, committee supplies. etc .... 50% Shared. 350.00 Totals. 350.00 103-65090-033 -000 Printer Supplies & Maintenance Seq Description Amount 1 We are moving to a Dew vendor. They will provide .2 Free maintenance if we purchase their toner. 3 We will have to purchase parts, but overall it 4 should be a good value. S It cover all the printers in the organization. 6 50% Shared 4.525.00 Totals. 4.525.00 103-65105-033-000 Printing Seq Description Amount 1 Maintenance forms, stationary, and business cards 2 50% Shared 100.00 Totals. 100.00 103-69170-033-000 Copier Lease Instal1m.e.D.ts Seq Description Amount 1 MOnthly lease for the following copiers. 2 Administration Copier. 50% Shared. 1.900.00 3 Public Works Copier. 50% Shared. 1.550.00 4 Police Copier. Line moved from Police budget. 3.384.00 Totals. 6.834.00 103 -69195-033-000 Gasb34/Reserve for Replacement Seq Description Amount 1 Information Systems Replacement Fund 25.220.00 2 $225.172 Total Assets Divided by 5 Years 3 Times 56% is the Yearly Anticipated 4 Replacement Value. Totals. 25,220.00 Program Totals. 188,995.00 Department 33 TOtals. 188,995.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND LEGAL “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LEGAL ADOPTED EXPENSES CAPITAL EXPENDITURES 0% OPERATING EXPENSES 7% PROFESSIONAL & CONTRACTUAL SERVICES 10% PERSONNEL SERVICES 83% CONSUMABLE SUPPLIES 0% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND LEGAL PROGRAM DESCRIPTION The Legal Department provides quality legal representation to the Town Council, boards, and staff members of the Town. This department also represents the Town in litigation, works as co-counsel with outside attorneys in litigation, drafts contracts, ordinances, resolutions, and other legal instruments, responds to legal questions from all departments, provides legal advice relative to employment matters, provides legal advice relative to contract claims, attends Council meetings regularly and other board and committee meetings as appropriate, acts as Town prosecutor to represent the State of Texas in Municipal Court bench trials and jury trials for Class C misdemeanors. PROGRAM GOAL(S) 1. Provide quality legal services and representation efficiently and ethically in all matters affecting the Town of Trophy Club in a manner that helps to achieve the Town’s goals and objectives. 2. Provide the best possible legal instruments for Town projects within the time available for document preparation and review. 3. Provide the most effective legal representation possible in litigation-related activities involving the Town of Trophy Club, while meeting all court-imposed deadlines and making all efforts to minimize outside legal fees associated with litigation. 4. Assist Town Departments in a proactive manner to minimize legal liabilities and provide legally viable options to accomplish goals, to the extent allowed. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Assisted with amendments and the passage of numerous ordinances, including the following: Miscellaneous traffic ordinances; creation of Park and Recreation Board; Food Establishment Regulations; Parkland Dedication; Outside Storage; Water Conservation; Tree Preservation; Records Management; Animal Control and Junk Vehicle; and Registered Sex Offenders 2. Performed research on development issues, including land use, public improvement districts, and other development incentives, as well as advised Staff and Town Council. 3. Acted as lead counsel in lawsuit over charter amendment, researched law, and obtained rulings in favor of the Town from Fort Worth Court of Appeals. Outside legal counsel was utilized in a consulting capacity in order to minimize costs. 4. Assisted with completion of Codification of Town Ordinances. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Perform research to address concerns related to future development and complete documents necessary for development of the Town as directed by Town Council. 2. Minimize costs of outside legal counsel by obtaining necessary training, acting as lead legal counsel, and by utilizing outside legal counsel in a consulting capacity to the extent practicable. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND LEGAL ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 91,169 92,738 92,738 94,163 99,323 103,295 107,427 50020 Retirement 6,932 10,952 10,952 11,087 12,415 13,119 13,858 50029 Life Insurance & Other - - - - 622 635 649 50030 Social Security Taxes 5,653 5,750 5,750 5,838 6,158 6,404 6,660 50035 Medicare Taxes 1,322 1,345 1,345 1,365 1,440 1,498 1,558 50040 Unemployment Taxes 270 270 270 90 270 288 306 50045 Worker's Compensation 294 203 203 132 203 372 387 TOTAL PERSONNEL SERVICES 105,639$ 111,257$ 111,257$ 112,675$ 120,431$ 125,611$ 130,845$ PROFESSIONAL & CONTRACTUAL SERVICES 55160 Professional Outside Services 13,568 15,000 15,000 5,000 14,500 15,000 15,000 TOTAL PROF & CONTRACTUAL SERVICES 13,568$ 15,000$ 15,000$ 5,000$ 14,500$ 15,000$ 15,000$ OPERATING EXPENSES 60005 Telephone 81 106 106 102 109 112 116 60010 Communications/Pagers/Mobiles 566 1,270 1,270 1,157 995 1,015 1,035 60035 Postage19 - - - - - - 60066 Publications/Books/Subscripts 8,325 6,040 6,040 6,040 6,393 6,841 7,319 60070 Dues & Memberships 295 455 455 455 455 469 483 60080 Schools & Training 689 425 425 455 425 438 451 60100 Travel & Per Diem 1,197 1,470 1,470 750 1,512 1,557 1,604 60245 Miscellaneous Expenses 5 125 125 100 125 129 133 60360 Furniture/Equipment < $5000 - - - - - - - TOTAL OPERATING EXPENSES 11,176$ 9,891$ 9,891$ 9,059$ 10,014$ 10,560$ 11,140$ CONSUMABLE SUPPLIES 65085 Office Supplies 66 125 125 125 129 133 137 65105 Printing - - - - - - - TOTAL CONSUMABLE SUPPLIES 66$ 125$ 125$ 125$ 129$ 133$ 137$ CAPITAL EXPENDITURES 69025 Office Furniture/Equipment - - - - - - - TOTAL CAPITAL EXPENDITURES -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 130,450$ 136,273$ 136,273$ 126,859$ 145,074$ 151,304$ 157,123$ "A GREAT PLACE TO CALL HOME" · .< bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF -Dept, 34 Legal Proga Account Number TROPHY CLUB Description Trophy Club Bntities Detailed Budget Request Report Fiscal Year, 2008 Revision level. 8 n07 -08 ADOPTED W/DBTAIL Budget Reference Account Type Selected. B Both Comment Page 38 103-50005-034-000 103 -50020-034-000 103-50029-034-000 103 -50030-034-000 103 -50035-034 -000 103-50040-034 -000 103-50045-034-000 Salaries & Wages Retirement Life Insurance & Other Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation Seq Description 1 Attorney_ 2 Total Salaries. 3 2% COLA Pay. Totals. Seq Description 1 Total Pay x 12.50%. 2 Paid monthly. Based OD Jan-Dec calendar year. New 3 rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of Dew fiscal 5 year billed at old rate. Rate received in May has 6 a lag of one year due to actuarial study. Ex. Jan 7 2008 rate based on Dec 2006 study. Totals. Seq Description 1 Life Insurance. Billed monthly. 2 Long-Term Disability. Billed monthly. 3 Cobra/BAP. Billed monthly. Totals I Seq Description 1 Total Pay -Employee Portion Insurance x 6.2%. Totals. Seq Description 1 Total Pay -Employee PortioD Insurance x 1.45%. Totals I Seq Description 1 First $9000 Of Bach Employee Pay x 3.0%. 2 pai~ quarterly based OD # claims and turnover. 3 Based OD Jan-Dec calendar year. New rate received 4 in Mar of upcoming fiscal year. Oct-Dec bills at 5 old rate and Jan-Mar is adjusted based OD Dew 6 rate. Totalsl Seq Description 1 Based OD FY06-07 Rate. 2 Paid upfront in Oct to obtain discount~'unlesB 3 funded quarterly. Based OD Oct-Sap of current 4 fiscal year. New rate provided in Oct of new Amount 97.375.00 1.948.00 99.323.00 Amount 12.415.00 12.415.00 Amount 240.00 331.00 51.00 622.00 Amount 6.158.00 6.158.00 Amount 1.440.00 1.440.00 Amount 270.00 270.00 Amount 203.00 bdpbrqst sdedrick ].1,35 01/07/08 Fund. 103 TOWN OF TROPHY CLlIB Dept. 34 Legal Progt Account Number 103 -55160-034 -000 103 -60005-034 -000 103 -60010 -034 -000 103 -60066-034 -000 103 -60070-034 -000 103 -60080 -034 -000 103 -60100 -034 -000 Description Professional Outside Services Telephone COJIIIIlW1ications/Pagers/Mobiles Publications/Books/Subscripts Dues &. Memberships Schools &. Training Travel &. per diem Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 1l'Y07-08 ADOPTED W/DETAIL Account Type Selected. B Both Budget Comment Reference 5 fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previous year and Town either owes 8 or is refunded. Totals. Seq Description 1 For specialized outside cOUDsel. Totals. Seq Description 1 Long distl!Ulce charges only. Totals. Seq Description 1 (l)Existing Blackberry. $995. TotalSt Seq Description 1 Westlaw. Previously renegotiated from $580 to $420 5 monthly, 7% annuai contract increase. CODsists of. 6 Municipal practitioner Advisor, $270Mth. , JCIT TX MSA Option covers all state case law S and all state statutese No longer charge per 9 use fee, $150Mth. 10 11 Other handbooks and miscellaneous publications, 12 such as Local Gov' t Code, 0' Connors Civil 13 Practice and 0' Connor's Forms e Totals. "\ Seq Description 1 Texas State Bar. 2 Goverument Lawyers, Construction Law & 3 Employment. 5 Texas City Attorney's Association (TCAA). Totals. Seq DescriptioD 1 TCAA Conference. 4 Other Training, Non~Locale Totals I Seq Description 1 TCAA Conference, $250Airfare, $450Hotel, $132Meal, Page 39 203.00 Amount 14.500.00 14.500.00 Amount 109.00 109.00 Amount 995.00 995.00 Amount 5.393. 00 1.000.00 6.393.00 Amount 295.00 60.00 100.00 455.00 Amount 175.00 250.00 425.00 Amount "\ bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROFHY CLUB Dept. 34 Legal Progt Account Number Description Trophy Club Entities Detailed Budget Request Report Fiscal Year, 2008 Revision level. 8 FY07-08 ADOPTED W/DETAIL Account Type Selected. B Both Budget Comment Reference Page 40 103 -60245-034-000 103 -65085-034-000 Miscellaneous Bxpenses Office Supplies 2 $180Rental. 7 Other Training (Non-Local). $lOOMileage. $150Hotel 8 $150Meals. 9 Other Training (Free, Local), $lOOMileage. Totals. Seq Description 1 Unanticipated expenses. Totals I Seq Description 1 Calendar refill, 5 part files, etc. TotalSt 1.012.00 400.00 100.00 1.512.00 Amount 125.00 125.00 Amount 129.00 129.00 Program Totals I 145.074.00 Department 34 Totals. 145.074.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND POLICE “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES POLICE ADOPTED EXPENSES CAPITAL EXPENSES 6% OPERATING EXPENSES 6% PROFESSIONAL & CONTRACTUAL SERVICES 4% PERSONNEL SERVICES 79% CONSUMABLE SUPPLIES 5% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND POLICE PROGRAM DESCRIPTION The Police Department is committed to providing the highest level of police service through public education, emergency response and enforcement activity. By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of our community. PROGRAM GOAL(S) To provide for a safe environment for the citizens and visitors of Trophy Club by increasing police/ community partnerships and encouraging the voluntary compliance of all laws and ordinances. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Maintained exceptionally low crime rate in 2006, with only 109 Part One Crimes. 2. Maintained hiring standards and processes to ensure the recruitment and retention of quality officers. 3. Maintained TCLEOSE training compliance for all officers. 4. Participated in the National Click It or Ticket Program. 5. Re-energized the Neighborhood Watch Program, participated in the National Night Out Against Crime, and scheduled and completed a Citizen’s Police Academy. 6. Awarded the third year funding for a School Resource Officer (SRO) grant of approximately $45,000. 7. Continued educational programs in the schools. 8. Implemented a successful Child Predator Internet Crimes detail resulting in the arrest of four child predators. 9. The Law Enforcement Explorer Post was named the Best Law Enforcement Explorer Post of the Year and won first place in four categories at the State competition. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Continue to recruit and graduate another class for Law Enforcement Explorer Post 953. 2. Hold another Citizen’s Police Academy and increase participation in our National Night Out (NNO) Against Crime activities and Neighborhood Watch program. 3. Continue to update applicable policy and procedures to ensure legal and procedural clarity, structure and conformity. 4. Continue to promote appropriate law enforcement strategies that serve to keep the level of crime among the lowest in the DFW metroplex. 5. Conduct a two Public Safety programs (in the Fall and Spring) to increase public awareness of crime prevention tactics they can use. 6. Coordinate a Trophy Club Bike Rodeo. 7. Implement Citizens on Patrol and Community Emergency Response Team programs for graduates of the Citizens Police Academy to provide these volunteers with means to further participate in the police/community partnership. 8. Continue to work with the Fire Department to complete the Town Emergency Plan. 9. Have a needs assessment conducted to replace the deteriorating temporary police building with a new police facility. 10. Continue planning for a “phasing in” of new police positions over the next two (2) fiscal years to provide adequate law enforcement for a new high school and residential development. 11. Begin planning for a new School Resource Officer in anticipation of the new high school. 12. Apply for continued state grant funding for the School Resource Officer (s). 13. Obtain state grant funding for a Special Crimes Investigator. 14. Continue with our successful Child Predator Internet Crimes Detail in partnership with schools and the Secret Service. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND POLICE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 638,151 612,937 681,308 682,500 736,314 1,051,661 1,219,493 50010 Overtime 40,510 27,285 37,285 42,000 45,375 71,174 84,082 50011 DPS Holiday Pay 10,944 16,968 16,968 12,383 14,841 23,562 28,858 50015 Longevity/Certification 8,291 12,513 12,513 12,000 - - - 50016 Longevity - - - - 5,388 6,363 8,193 50017 Certification - - - - 7,200 7,200 7,200 50020 Retirement 83,553 78,844 83,115 88,400 100,997 147,353 173,908 50025 Group Insurance 73,914 64,972 68,713 72,100 - - - 50026 Medical Insurance - - - - 73,568 120,077 156,469 50027 Dental Insurance - - - - 4,786 7,614 9,817 50028 Vision Insurance - - - - 1,154 1,870 2,444 50029 Life Insurance & Other - - - - 6,331 9,025 10,422 50030 Social Security Taxes 42,115 39,508 41,638 46,431 48,380 69,648 80,952 50035 Medicare Taxes 9,850 9,240 9,738 10,859 11,315 16,289 18,932 50040 Unemployment Taxes 5,222 3,292 3,329 800 3,915 5,904 7,191 50045 Workman's Compensation 33,880 15,815 19,273 28,000 17,776 45,295 52,709 50055 Clothing Allowance 6,494 300 300 300 300 300 300 50060 Pre-Employment Physicals/Testing 2,375 1,150 1,150 900 2,576 4,834 6,817 TOTAL PERSONNEL SERVICES 955,300$ 882,824$ 975,330$ 996,673$ 1,080,216$ 1,588,168$ 1,867,787$ PROFESSIONAL & CONTRACTUAL SERVICES 55035 Abatements - - - - 1,200 1,224 1,248 55040 TCIC Access 2,016 2,016 2,016 2,016 2,016 2,076 2,139 55051 Drug Seizure Expense - - - - - - - 55070 Independent Labor 27,554 14,858 14,858 10,500 15,200 20,200 20,200 55080 Maintenance & Repairs - - - - - - - 55090 Vehicle Maintenance 26,946 18,000 18,000 18,000 15,130 19,387 23,856 55095 Equipment Maintenance 2,131 2,426 2,426 2,426 3,500 4,425 5,396 55100 Building Maintenance 34,473 8,900 8,900 8,000 6,500 9,500 12,500 55120 Cleaning Services 3,176 4,002 4,002 4,002 4,002 4,162 4,329 55160 Professional Outside Services 3,000 - 2,400 2,400 - - - TOTAL PROF & CONTRACT SERVICES 99,295$ 50,202$ 52,602$ 47,344$ 47,548$ 60,974$ 69,668$ OPERATING EXPENSES 60005 Telephone 269 530 530 400 385 497 611 60010 Communications/Pagers/Mobiles 8,487 6,642 6,642 5,700 8,065 12,471 12,721 60020 Electricity 18,881 18,375 18,375 19,000 19,294 20,259 21,272 60025 Water 1,888 1,575 1,575 775 1,575 1,622 1,671 60035 Postage 929 1,248 1,248 500 1,560 1,591 1,623 60055 Insurance - - - - - - - 60066 Publications/Books/Subscripts 314 450 450 250 950 1,125 1,125 60070 Dues & Memberships 666 859 859 944 1,700 1,985 2,284 60075 Meetings- - - - 500 625 756 60080 Schools & Training 3,519 4,692 4,692 2,500 4,500 7,105 8,960 60095 Schools & Training-TCLEOSE 794 2,000 2,000 389 4,015 2,400 2,520 60096 Emergency Management 260 1,000 1,000 1,000 1,000 1,000 1,000 60100 Travel & Per Diem 4,123 5,600 5,600 4,500 4,800 6,060 7,272 60125 Advertising - 410 410 250 250 405 413 60160 Programs & Special Projects 6,658 6,000 6,000 4,500 5,230 9,000 12,000 60161 Child Safety Programs - 5,966 5,966 590 22,370 10,837 11,921 60170 Animal Control - - - - 3,000 3,650 3,833 60175 Code Enforcement - - - - 400 520 546 60185 Prisoner-Sit Out DCSO 160 530 530 530 - - - 60190 Investigative Materials & Supp 3,058 2,468 2,468 2,000 3,440 5,009 6,609 60195 Flags & Repair 4,005 2,530 2,530 2,530 - - - "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND POLICE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60245 Miscellaneous Expenses 969 1,260 1,260 1,260 1,000 1,500 2,000 60360 Furniture/Equipment < $5000 - - - - - 3,500 7,000 TOTAL OPERATING EXPENSES 54,983$ 62,135$ 62,135$ 47,618$ 84,033$ 91,161$ 106,137$ CONSUMABLE SUPPLIES 65005 Fuel & Lube 36,959 39,587 39,587 30,000 40,511 52,537 65,163 65010 Uniforms 3,110 5,600 5,600 5,534 6,300 9,689 12,680 65015 Protective Clothing 3,894 1,800 1,800 1,991 2,280 3,994 5,394 65020 Qualifications 1,114 2,030 2,030 1,080 2,030 3,591 5,199 65025 Small Equipment 3,830 2,600 2,600 2,600 7,715 19,715 31,715 65085 Office Supplies 3,796 3,978 3,978 3,500 3,750 3,863 3,978 65095 Maintenance Supplies 2,423 2,315 2,315 2,000 2,315 2,431 2,552 65100 Copies - 300 300 - - - - 65105 Printing 146 1,156 1,156 1,000 1,156 1,191 1,226 65110 Camera Supplies & Processing (32) 920 920 920 920 1,012 1,113 TOTAL CONSUMABLE EXPENSES 55,239$ 60,286$ 60,286$ 48,625$ 66,977$ 98,021$ 129,021$ CAPITAL EXPENSES 69005 Capital Expenses - - - - - - - 69006 Grant Match - - - - 25,639 25,639 25,639 69035 Vehicles 30,113 34,169 53,806 52,283 38,123 38,441 48,441 69050 Radios - - - - - - - 69055 Radar - - - - - 25,000 5,000 69170 Copier Lease Installments 3,241 3,900 3,900 3,900 - - - 69215 Video Equipment - - - - - 26,000 26,000 69230 Motorcycle Lease - - - - - - - 69240 Truck Pmt-Fire Chief Vehicle - - - - - - - 69315 Police Records Management Syste 11,743 11,743 11,743 12,121 11,004 8,447 - TOTAL CAPITAL EXPENSES 45,097$ 49,812$ 69,449$ 68,304$ 74,766$ 123,527$ 105,080$ TOTAL EXPENDITURES 1,209,913$ 1,105,259$ 1,219,802$ 1,208,564$ 1,353,541$ 1,961,852$ 2,277,693$ "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy C1ub BDtities Page 41 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OP TROPHY CLllB Fiscal Years 2008 Dept. 35 Police Revision 1eve1. 8 FY07-08 ADOPTED W/DBTAIL Prog. Account Type Selected. B Both Account Number Description Budget Comment Reference 103-50005-035-000 Salaries & Wages Seq Description Amount 1 poBce Chief. 3 Police Captain. 4 .CID Sergeant. S *Police Sergeant. 9 * (9lPatro1 Officers. 11 *Code/Anime1 Contro1 Officer. 13 *Administrative Assistant, 50%Fire/50%Police. 16 *Student Resource Officer (60\: Grant J'uDded). 17 Tota1 Sa1aries. 721,876.00 21 2% COLA pay. 14,438.00 Totals. 736.314.00 103 ­50010.-035 -000 Overtime 6 Tota1 Non-Exempt Wages x 8%. 45.375.00 8 By determining non-exempt wages and OT expenses 9 (actual Dot budgeted) for past years, we can aB­ 10 stimate a percentage of wages we can expect to 12 payout in OT. Over the last two FYs, 8% of 13 non-exempt wages was paid out in OT. The 14 average over the last 4 FY's was 10%. 16 This inc1uded overtime for specia1 17 events, such as 4th of JUly, Fall Festival, Arbor 18 Day and Christmas Tower Lighting. 19 Current non-exempt emploYees include those 20 with asterisks· above in Salaries & Wages line. 21 See separate document for further explanation. Totals. 45.375.00 103 -50011-035-000 DPS HoBday pay 3 All officers receive pay, except for Police Chief 4 Captain. CID Sergeant. AC/CB Officer and SRO. 5 (10lPo1ice x 8Rr x 9Day x $Various. 14.841.00 Totals. 14.841. 00 103-50016-035-000 Longevity Seq Description Amount 1 Paid every Dec. 5.388.00 Totals. 5.388.00 103-50017 -035-000 certification Seq Description Amount 1 Paid month1y. 7,200.00 Totals I 7.200.00 .* 103-50020-035-000 Retirement Seq Description Amount 1 Tota1 Pay x 12.50%. 100.997.00 3 Paid monthly. Based on Jan-Dec calendar year. New bdpbrqst sdedrick Trophy Club Entities Page 42 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtJB Fiscal Year, 2008 Dept. 35 Police Revision levelo 8 ",07-08 ADOPTED W/DETAIL Progt Account Type Selected. B Both Account Number Description Budget Comment Reference 4 rate received in May of current year for Jan-Dec: 5 of upcoming fiscal year. Oct-Dec of new fiscal 6 year billed at old rate. Rate received in May has 8 a lag of one year due to ac.tuarial study. ~. Jan 9 2008 rate based on Dec 2006 study. Totals. 103-50026-035 -000 Medical Insurance Seq Description 1 Paid monthly. Totals. 103-50027 -035 -000 Dental Insurance Seq Description 1 paid monthly. Totals. 103-50028 -03 5-000 vision Insurance Seq Description 1 paid monthly. Totals, 103-50029 -035 -000 Life Insurance and Other Seq Description 1 Paid monthly. Totals. 103 -50030-03 5-000 Social Security Taxes Seq Description 1 Total pay -Employee Portion Insurance x 6.2%. Totals. 103-50035 -035-000 Medicare Taxes Seq Description 1 Total pay -Employee portion Insurance x 1.45%. Totals. 103-50040-035-000 unemployment Taxes Seq Description 1 First $9000 Of Each Employee Pay x 3.0%. 3 paid quarterly based on *claims and turnover. 4 Based on Jan-Dec calendar year. New rate received 5 in Mar of upcoming fiscal year. Oct-Dec bills at 6 old rate and Jan-Mar is adjusted based on new 7 rate. Totals. 103-50045-035 -000 Work::m..a.n· s Compensation Seq Description 1 Based on FY06-07 Rate. 3 Paid upfront in Oct to obtain discount. unless 4 funded quarterly. Based on Oct-Sep of current 5 fiscal year. New rate provided in Oct of new 100.997.00 Amount 73.568.00 73.568.00 Amount 4.786.00 4.786.00 Amount 1.154.00 1.154.00 Amount 6,331.00 6.331.00 Amount 48,380.00 48.380.00 Amount 11.315.00 11.315.00 Amount 3.915.00 3.915.00 Amount 17,776.00 bdpbrqst sdedrick Trophy Club Bntities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OP TROPHY CLUB Fiscal Year. 2008 Dept. 35 Police Revision level. 8 PY07-08 ADOPTBD W/DBTAIL Progs Account Type Selected. B Both Account Number Description Budget CClllllDent Reference 6 fiscal year after tentative payroll figures 7 provided. Audit complete in Dec of new fiscal 8 year for previouB year and Town either owes 9 or is refUDded~ Totals. 103-50055 -035 -000 Clothing Allowance Seq Description 1 Clothing allowance for CID Sgt. 2 See separate document for further explanation. Totals. 103-50060-035-000 Pre-amp Physicals/Testing Seq Description 1 7 physical/drug screen 7 psychologicals up to 20 2 written examinations. 3 Also includes Essential Job Function testing. 4 See separate document for further explanation. Totals. 103-55035-035-000 Abatements Seq Description 1 War Code Bnforcement officer use to abate 2 high grass, debris, fence issues, and file liens. Totals. 103 -55040-035-000 TCIC Access Seq Description 1 Support cost for TCIC/NCIC access provided 2 through Denton COUDty. This also includes 3 monthly charges for modem access w!Cingular. 5 TCIC access enables the police officers to ruD 6 checks on vehicles and persons for warrants, 7 driver's license and vehicle registration. 8 Cost is $168 x 12 Mth. No increase anticipated. Totals. 103 -55070-035-000 Independent Labor 4 Will fund 6 reserve stipends at $200 per 5 month, min. of 32 hours service/month. S Part-Time, contract labor to cover administrative 9 assistant's absence for siCk leave, vacation, 10 jury duty, or other absence. Bst. 200 hrs. 11 50% Police/50% Pire 12 See separate document for further explanation. Totals. 103-55090-035-000 Vehicle Maintenance Seq Description 1 Preventative maintenance on police fleet in 2 addition to customary repairs, parts & oil changes. Page 43 17,776.00 Amount 300.00 Amount 2,576.00 2,576.00 Amount 1,200.00 1,200.00 Amount 2,016.00 2,016.00 14,200.00 1,000.00 15,200.00 Amount 15,130.00 300.00 bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF Dept. 35 Police Prog. Account Number TROPHY CLtlB Description Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 FY07-08 ADOPTBD W/DBTAIL Budget Reference Account Type Selected. B Both comment Page 44 103-55095-035-000 103 -55100-035-000 103-55120-03 5-000 103-60005-035-000 103 -60010-035-000 103-60020-035-000 Equipment Maintenance Building Maintenance Cleaning Services Telephone COIIIIIlWlications/Pagers/Mobiles Blectricity Totals. Seq Description 1 Contingency for normal wear and repairs of Z equipment other than vehicles. This includes 3 calibrating the radar. 4 See separate document for further explanation. Totals. Seq Description 1 Routine building maintenance aging police 2 building. Maintenance program 011 AC units should 3 prolong the life of the units. 4 EXpensive repairs not budgeted will require 5 additional funding as approved by Council at 6 that time. Totals. Seq Description 1 Cleaning services for the police building -not 2 windows. No Change anticipated. Totals. Seq Description 1 Long distance charges only. Reliance on email 2 should reduce this line item. Totals. Seq Description 1 Service for existing voice only phones (8) Z Including AC/a. SRO. Ptl. Sgt .. CID Sgt., Admin •• 3 and three (3) patrol phones 5 Three (3) new phones as recommended 6 in 5/23/07 cost update. 7 Three (3) replacement cases as recommended 8 in 5/Z3/07 cost update. 9 Three (3) repairs as recOllllllSnded in 5/23/07 10 cost update. 11 Chief's B1ackberry -continue service 12 Captain's Blackberry -new service 13 Additional service fee for 411 calls -CID 14 Accurint Investigative Access -CID (replaced 15 LexisNexis) 16 See separate document for further exp1anation. Totals. 15.130.00 Amount 3.500.00 3,500.00 Amount 6,500.00 6.500.00 Amount 4.002.00 4.00Z.00 Amount 385.00 385.00 Amount 3.360.00 330.00 60.00 105.00 995.00 1.295.00 240.00 1.680.00 8,065.00 bdpbrqst sdsdrick Trophy Club Bntities 11.35 01/07/08 Detailed Budget Request Report Vwld. 103 TOWN OP TROPHY CLUB Piscal Year. 2008 Dept. 35 Police Revision level. 8 FY07-08 ADOPTED W/DBTAIL Progt Account Type Selected. B Both Account Number Description Budget Comment Reference Seq Description 1 Blectricity costs for tbe Police building. Totals. 103 -60025-035-000 Water Seq Description 1 Water costs for Police building. Totals. 103-60035-035-000 postage Seq Description 1 Postage for Police/Code EDf~ correspondence. Totals. 103-60066-035-000 Publications/Books/Subscripts Seq Description 1 Materials purchased to enhance the education of 2 the pol ice force, such as Dew Penal Code books 3 resulting from Texas legislative sesssion. 4 Also includes field guides, downloadable items 5 the Texas Code Of criminal Procedure, Texas 6 TransporatioD Code, etc. Totals. 103 -60070-035-000 Dues & Memberships Seq Description 1 TCLEDDS (TCLEOSB records access) 3 TCPA (Cbief and Captain) 4 Crime Prevention Association 6 SRO Association 7 Texas Police Association (all officers) 8 Kortb Texas Cbief's Assn. (Cbief & Capt.) 9 Kational Town Watch (for Kat.Kight OUt) 10 Animal Control/Code Bnf. memberships 11 Notary Pees 12 See separate document for further explanation. Totals. 103-60075-035-000 Meetings Seq Description 1 Chamber Luncheons. Totals. 103 -60080-035-000 Schools & Training Seq Description 1 Kew Employees Orientation -TCLBOSB Required 2 Class No. needing training Req. by 3 Critical Incident Training - 6 TCLBOSB required 4 Cultural Diversity - 6 TCLBOSIl required 5 Special Investigative Topics - 1 TCLBOSB required 6 Int. Use of Force - 9 TCLEOSE required for Int Cer Page 45 Amount 19,294.00 19.294.00 Amount 1.575.00 1,575.00 Amount 1,560.00 1.560.00 Amount 950.00 950.00 Amount 500.00 320.00 25.00 100.00 500.00 30.00 25.00 50.00 150.00 1.700.00 Amount 500.00 500.00 Amount bdpbrqst sdedrick Trophy Club Ilntities 11,35 01/07/08 Detailed Budget Request Report Fund. 103 TOlIN OF TROPHY CL1Jll Fiscal Year_ 2008 Dept. 35 Police Revision level. 8 FY07-08 ADOPTED W/DIlTAIL progl Account Type Selected_ B Both Account Number Description Budget Comment Reference 7 Int. Child Abuse -10 TCLIlOSIl req. for Int. Cert. a Int. Crime Scene -10 TCLBOSB req. for Int. Cart. 9 Int. Arrest Search Seizure -9 TCLBOSB req. for lot 10 Int. Spanish - 8 TCLEOSE req. for Int. Cert. 11 Racial profiling - 2 TCLIlOSE required 12 Asset forfeiture - 3 TCLBOSB required 13 ID Theft - 4 TCLIlOSIl required 14 TPCA Annual Training Conf. -Chief -Optional lS Antmal Control & legal updates - 1 req. for Cart. 16 Bi-Annual Chief' 8 Training -TCLBOSB req. (no cost 17 Other Specialized Training as req. by Dept. 20 NCIC/TCIC -all Required by DPS 36 Some of the training courses are only required 37 every other year or every fourth year. 38 Class costs and locations vary. Same can be taken 39 OIl-line, some by correspondence, some have to be 40 attended in person. We will seek out the best 41 training at the least possible cost both in class 42 costs and travel costs. 43 See separate document for further explanation. Totals I 103 -60095-035-000 Scbools &. Training-TCLIlOSIl Seq Description 1 This line item is offset by TCLEOSE funding 2 from the State Comptroller's Office. It is based 3 on the number of full time officers on staff. 4 It is linked to revenue and rolls over yr to yr. Totals I 103 -60096-035-000 Ilmergenc:y Management Seq Description 1 Ilmergenc:y Management payment to NCTCOG. 2 50% Police/50% Fire Totals I 103 -60100-035-000 Travel & per diem 2 Mileage, hotel, food costs for travel to and 3 from training classes, training conferences, etc. 4 Training will be sought out at local level to keep 5 costs down. Mileage will vary on classes depend­ 6 ing on the location. Totals I 103 -60125-035-000 Advertising Seq Description 1 Advertising costs associated with Police, such as 2 job openings, bid announcements, and legal 3 notices for sexual offenders in Trophy Club. Page 46 4.500.00 4.500.00 Amount 4.015.00 4.015.00 Amount 1.000.00 1,000.00 4,800.00 4.800.00 Amount bdpbrqst sdedrick Trophy Club Entities page 47 11.35 01/07/08 Detailed Budget Request Report punch 103 TOWN OF TROPHY CLUB Fiscal Year_ 2008 Dept. 35 Police Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. Account Type Selected. B Both ACCOUELt Number Description Budget Comment Reference 4 Also covers code enforcement advertisements. Totals. 1u3 -60160-035-000 ~rograms &. Special Proj acts Seq Description 1 Community Interaction-NNO.CPA.COP.NHW.etc. :2 Explorers 3 Citizens On Patrol included in item 1 above. 4 LETS/SRO Officer program supplies. 5 This line does Dot include the SRO salary. 6 Travel, traiD~Dg, dues, etc. for each item should 7 come from this line item. S See separate document for further explanation. Totals. 103-60161-035-000 Child Safety Program Seq Description I Fund child safety programs and equipment :2 Also supports child abuse 3 prevention/intervention and drug and alcohol 4 abuse prevention. S Contains rollover balance from previous FY Totals. 103-60170-035-000 Animal Control Seq Description 1 Includes supplies. food. drugs for euthaDasia for 2 Animal Control services. Totals. 103 -60175-035-000 Code Enforcement Seq Description 1 Includes supplies and equipment for Code Rnforce­ 2 ment services. Totals. 103 -60190-035-000 Investigative Materials &: Supp Seq Description 1 Covers costs. such as lab processing fees. crime 2 scene processing. fees, polygraphs and other 3 related expenditures. 4 See separate document for further explanation. Totals. 103 -60~45-035-000 Miscellaneous Expenses Seq Description 1 Covers incidental expenditures, such as employee 2 appreciation items. plaques. etc. Totals. 103 -65005-035-000 Fuel & Lube Seq Descript~on 1 Based upon past ~~rs actual mileage wlnew rates. ~50.00 ~50. 00 Amount ~.~30.00 ~.OOO.OO 1.000.00 5.UO.00 Amount ~~.370.00 n,370.00 Amount 3.000.00 3.000.00 Amount 400.00 400.00 Amount 3.440.00 3.440.00 Amount 1.000.00 1.000.00 Amount bdpbr~st sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOliN OF TROPKlr CLUB Fiscal Year. 2008 Dept. 35 Police Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. Account Type Selected. B Both Account Humber Description Budget Comment Reference 103 -65005-035-000 Fuel' Lube Oil changes moved to Vehicle Maintenance Line item. Includes AC/CE vehicle. Totals. 103 -65010-035-000 lJIlifo=s Seq Description 1 This line covers costs for hats, badges, patches 2 and unifor.m replacements due to damage or Deed 3 by regular, reserve, or Animal Control officers 4 See separate document for further explanatiODa Totals. 103 -65015-035-000 Protective Clothing Seq Description 1 2 replacement,1 Dew ballistic vests 2 Gloves and traffic vests as needed. 3 See separate document for further explanation. Totals. 103 -65020-035 -000 Qualifications Seq Description 1 Firearms training and qualifications. Approved 2 contract with DeW gun range in Roanoke. 3 Ammunition necessary to complete qualifications. 4 See separate document for further explanation. Totalsl 103-65025-035 -000 small Equipment Seq Description 1 Used to purchase various new equipment and :a replace worn equipment. Includes Animal Control 3 equipment replac8m8Dt/purchase as needed~ 4 Most of this line item will go to equipping new 5 plltro1 vehicles with equipment that will not 6 transfer from old patrol units to new ones~ , See separate document for further explanation. Totals 1 103 -65085-035-000 Office Supplies Seq Description 1 Office supply requirements. Totals 1 103 -65095-035-000 Maintenance Supplies Seq Description I Supplies necessary for the operation of the Police :a building. Includes paper towels, coffee, etc. Totalsl 103 -65105-035-000 Printing Seq Description 1 Business cards, tow tags, for.ms, letterhead, Page 48 40,511. 00 40.511.00 Amount 6,300.00 6,300.00 Amount 2.280.00 2.280.00 Amount 2.030.00 2.030.00 Amount 7.715.00 7.715.00 Amount 3.750.00 3,750.00 Amount 2.315.00 2.315.00 Amount bdpbrqst sdedrick Trophy C1uh Entities 11.35 01/07/0S Detailed Budget Request Report !'undo 103 TOWN OF TROPHY CLUB Fiscal Year. 2008 Dept 0 35 PoBce Revisioll 1evelo S FY07-0S ADOPTED W/DIITAU Progr Account Type Selected. B Both Account Number Description Budget Comment Reference 103 -65105-035-000 Printing brochures, phamplets and warning citations. :Includes Animal Control/Code BDforcament printing. Totals. 103-65110-035-000 Camera Supplies &. Processing Fi~ processing, purchase VHS tapes for in-car video, DVD's for in-car video, mdsc~ cameral photography supp1ies. Totals. 103-69006-035-000 Grant Match Seq Description 1 SRO Grant. 3 Year Period. Begil1l1illg FY05/06. 2 FY05/06.100%. FY06/07.S0%. FY07/0S.20%. 3 Grant covers $41705. FY07/0S unfunded requiremellt. Totals. 103-69035-035 -000 vehic1es Seq Description 1 $26.077 Ford Ilxpeditioll. payments dOlle 10/2007. 2 $19.024 Ford Crown Victoria #600. 3 payments dOlle 12/2007. 4 $19.637 Dodge Charger #700. paymellts dOlle 03/2010. 5 $19.637 Dodge Charger #700 (New). 6 paymellts dOlle 09/2010. 7 $19.637 Dodge Charger #SOO (New). S Paymellts dOlle 09/2010. 9 See separate document for further explanation. Totals. 103 -69170-035 -000 Copier Lease :Installments Seq Description 1 Moved to IS budget. Totals I 103 -69315-035-000 Police Records Mgmt System Seq Description 1 $40.000 PIlMS paymellts dolle 11/200S. 2 Provides centralized record management . 3 of police activities, such as a call log, field 4 interviews, incident and accident reports and 5 arrest infor.mation. Current system supposed 6 to be used for UCR and racial profiling reports 7 but it hasn't perfor.med as advertised. 9 Will be researching a more capable system over the 10 next fiscal year to replace the system. 11 Anticipate replacement in January 2009. Totals. Program Totals. page 49 1.156.00 1.156.00 920.00 920.00 Amount 25.639.00 25.639.00 Amount 7.170.00 9.512.00 7.441.00 7.000.00 7.000.00 3S.123.00 Amount .00 Amount 11.004.00 11.004.00 1.353.541.00 bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLt1B Dept. 35 Police Prog. Account Humber Description -Trophy Club Entities Detailed Budget Request Report Fiscal Yeart 2008 Revision level. 8 FY07-08 ADOPTED W/DETAIL Account Type Selectedt B Both CommentBudget Reference Page 50 Department 35 Totals r 1,353,541.00 V'\ ~ . I------\ ,~ TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND MUNICIPAL COURT “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES MUNICIPAL COURT ADOPTED EXPENSES OPERATING EXPENSES 6% PROFESSIONAL & CONTRACTUAL SERVICES 13% PERSONNEL SERVICES 78% CONSUMABLE SUPPLIES 3% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND MUNICIPAL COURT PROGRAM DESCRIPTION The mission of the Municipal Court Department is to provide those we serve with high quality customer service that is effective, efficient, and delivered in a professional environment, while accomplishing the duties incumbent upon it by the Town of Trophy Club Charter and the laws of the State of Texas, thereby earning and maintaining the public's respect, confidence and satisfaction. Furthermore, to ensure all defendants receive fair and impartial treatment and are aware of all options available under state law. PROGRAM GOAL(S) The Municipal Court of Record of Trophy Club strives to maximize efficiency and customer service in the handling of the court through the following: 1. Provide fair, timely, and speedy resolution of cases involving violations, infractions, and crimes in a manner, which is efficient both for the Town and for the defendants/citizens. 2. Ensure defendants' strict compliance with judicial orders, including the payment of Court-ordered fines and fees and the completion of Court-ordered time obligations such as jail time, special counseling or classes or Community Service. 3. Ensure timely processing of all monies received, as well as the reconciliation of these accounts and forwarding of mandatory payments to the appropriate parties. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. $13,500 in outstanding tickets was collected, and the Court received approximately $11,000 after contingency fees, as a result of incorporating American Municipal Services, our local collections company hired in March 2007. 2. The Court Clerk received Level I Certification. 3. As a result of a Warrant Roundup conducted in March 2007, the Court cleared a total of $10,813. $8,235 was received after time served, fine reductions, dismissals, and partial payments. 4. Internal cash procedures were created and updated on a routine basis. 5. As a result of pending legislative updates, court jackets, tickets and forms were reviewed and applicable changes made. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Maintain activity in state and local professional organizations, such as the Texas Court Clerks Association (TCCA), North Texas Court Clerks Association (NTCCA), Texas Municipal Courts Education Center (TMCEC), and the North Texas Municipal Court Administrators (NTMCA). 2. Achieve Level II Certification for all employees. 3. Enhance the phone message system by offering various menu options in which to receive information. 4. Continue work on Standard Operating Procedures (SOP) for Court, particularly by finalizing both judge and prosecutor orders. 5. Better incorporate the “2nd Conviction Process” concerning defendants within the Court. 6. Visit the possibility of accepting payments via the internet. 7. Upgrade to Windows based version of current court software. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND MUNICIPAL COURT ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 18,578 56,922 56,922 43,375 41,616 43,281 45,012 50010 Overtime 2,565 667 667 292 - - - 50015 Longevity/Certification 248 585 585 585 - - - 50016 Longevity - - - - 675 765 855 50017 Certification - - - - - 900 1,200 50020 Retirement 2,551 6,870 6,870 5,141 5,286 5,708 6,072 50025 Group Insurance 3,084 4,379 4,379 5,725 - - - 50026 Medical Insurance - - - - 6,120 7,222 8,305 50027 Dental Insurance - - - - 330 390 448 50028 Vision Insurance - - - - 84 99 114 50029 Life Insurance & Other - - - - 386 399 413 50030 Social Security Taxes 1,249 3,590 3,590 2,744 2,308 2,416 2,492 50035 Medicare Taxes 292 840 840 642 540 565 583 50040 Unemployment Taxes 242 540 540 90 270 288 306 50045 Workman's Compensation 61 529 529 61 86 162 169 TOTAL PERSONNEL SERVICES 28,870$ 74,921$ 74,921$ 58,654$ 57,701$ 62,195$ 65,970$ PROFESSIONAL & CONTRACTUAL SERVICES 55040 TCIC Access - - - - - - - 55070 Independent Labor 135 240 240 240 240 240 240 55100 Building Maintenance - - - - - - - 55150 Judge's Compensation 4,200 4,500 4,500 3,900 4,500 4,875 5,250 55155 Jury Fees 72 180 180 90 180 180 180 55160 Professional Outside Services 461 1,644 1,644 450 1,444 1,788 1,967 55165 Collection Fees 990 960 960 920 1,080 1,242 1,428 55170 TCIC Warrant Expense - - - 900 1,980 2,039 2,101 TOTAL PROF & CONTRACT SERVICES 5,858$ 7,524$ 7,524$ 6,500$ 9,424$ 10,365$ 11,166$ OPERATING EXPENSES 60005 Telephone 140 80 80 40 50 52 53 60010 Communications/Pagers/Mobiles - 460 460 - - - - 60035 Postage 549 600 600 600 600 612 624 60040 Service Charges & Fees 981 1,210 1,210 900 1,210 1,331 1,464 60066 Publications/Books/Subscripts 36 124 124 124 124 130 137 60070 Dues & Memberships 205 150 150 115 150 165 182 60080 Schools & Training 100 350 350 350 350 385 424 60100 Travel & Per Diem 797 860 860 350 845 930 1,022 60125 Advertising - - - 252 350 368 386 60185 Prisoner-Sit Out DCSO - - - - 540 540 540 60245 Miscellaneous Expenses 307 200 200 200 200 206 212 TOTAL OPERATING EXPENSES 3,115$ 4,034$ 4,034$ 2,931$ 4,419$ 4,718$ 5,044$ CONSUMABLE SUPPLIES 65005 Fuel & Lube - - - 40 - - - 65020 Qualifications - - - 43 - - - 65085 Office Supplies 805 675 675 675 550 692 712 65105 Printing 1,166 1,120 1,120 1,120 1,580 1,580 1,580 TOTAL CONSUMABLE EXPENSES 1,970$ 1,795$ 1,795$ 1,878$ 2,130$ 2,272$ 2,292$ TOTAL EXPENDITURES 39,813$ 88,274$ 88,274$ 69,963$ 73,674$ 79,549$ 84,472$ "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Bntities Page 51 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtJB Fiscal Year. 2008 Dept. 36 Court Revision level. 8 n07 -08 ADOPTED W/DBTAIL Prog. Account Type Selected. B Both Account Humber Description Budget Comment Reference 103-50005-036-000 Salaries &: Wages Seq Description Amount 1 Court Clerk. 3 Total Salaries a 40.800.00 5 2'11 COLA Pay. 816.00 Totals. 41.616.00 103-50016-036-000 Longevity Seq Description Amount 1 Paid every Dec. 675.00 Totals! 675.00 103-50030-036-000 Ret1rSlllSllt Seq Description Amount 1 Total Pay x 13.50'11 5.386.00 2 Paid monthly. Based on Jan-Dec calendar year. New 3 Rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of Dew fiscal 5 year billed at old rate. Rate received in May has 6 a lag of one year due to actuarial study. BXI Jan 7 2008 rate based on Dec 2006 study. Totals. 5.286.00 103 -50036-036-000 Medical Insurance Seq Description Amount 1 Paid monthly. 6.130.00 Totals. 6.130.00 103-50027 -036-000 Dental Insurance Seq Description Amount 1 Paid monthly. 330.00 Totals. 330.00 103-50028-036-000 Vision Insurance Seq Description Amount 1 Paid monthly. 84.00 Totals. 84.00 103-50029-036-000 Life Insurance and Other Seq Description Amount 1 Life Insurance. Billed monthly. 196.00 2 Long-Te= Disability. Billed monthly. 139.00 3 Cobra/RAP. Billed monthly. 51.00 Totals. 386.00 103-50030-036-000 Social Securi ty Taxes Seq Description Amount 1 Total Pay -Employee Portion Insurance x 6.2%. 2.308.00 Totals. 2,308.00 103-50035-036-000 Medicare Taxa s Seq Description Amount 1 Total Pay -Employee portion Insurance x 1.45%. 540.00 bdpbrqst sdedrick Trophy Cl.ub Entities 11.35 0l./07/08 Detail.ed Budget Request Report Fund. l.03 TOWN OF TROPHY CL1lB Fiscal Year. 2008 Dept. 36 COurt Revision levels 8 FY07-08 ADOPTED W/DKTAIL Progl Account Type Selected. B Both Account Number Description Budget Comment Reference Totals. l.03-50040-036 -000 Unemployment Taxes Seq Description l. First $9000 of each empl.oyee pay x 3'15. 2 Paid quarterly based OD # of claims and turnover. 3 Based OD Jan-Dec calendar year. New rate received 4 in Mar of Dew fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based on new rate. Totals. l.03 -50045-036 -000 Workman's compensation Seq Description 1 Based OD FY06-07 Rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based OD Oct-Sap of current 4 fiscal year. New rate provided in Oct of new 5 fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previous year and Town either owes 8 or is refunded. Totals. l.03 -55070-036 -000 Independent Labor Seq Description 1 Contract person to conduct Court-related duties, 2 such as fil.ing and phone. especial.l.y during 3 monthl.y Court and trial.s. 2Hr x l.2 Mth x $l.0. Totals. l.03-55l.50-036-000 Judge's Compensation Seq Description l. (l.)COurt Session Per Mth x l.2Mth x $300. 2 (3)Jury Trial.s Per Yr x $300. Totals. l.03-55l.55 -036 -000 Jury 1I'ees Seq Description l. (3) Jury Trial.s x 6 Jurors x $l.0. Totals. l.03 -55l.60-036 -000 Professional Outside Services Seq Description 1 COurt Reporter, 12 Sessions x 2Hr x $39Avg. 2 Court Reporter, 3 Jury Trials x 4Hr x $39Avg. 4 Interpreter .. Totals. l.03-55l.65-036-000 COllection Vees Seq Description 1 Fee to place defendants in OmDibase Program. 2 Program prevents defendants from renewing their Page 52 540.00 Amount 270.00 270.00 Amount 86.00 86.00 Amount 240.00 240.00 Amount 3.600.00 900.00 4.500.00 Amount l.80.00 l.80.00 Amount 936.00 468.00 40.00 l..444.00 Amount bdpbrqst sdedrick Trophy Club Entities Page 53 11.35 01/07/08 ~etailed Budget Request Report Fund. 103 TOlIN 01' TROPHY CLllB Fiscal Year. 2008 Dept I 36 Court Revision level. 8 1'Y07-08 ADOPTED W/DETAIL Progl Account Type Selected. B Both Account Number Description Budget Comment Reference 3 state issued driver's license. Primarily used 4 for outstanding warrants and UDsigned tickets. 6 Estimate 45 entries per quarter (15Mth) x $6 fee. Totals. 103-55170-036-000 TCIC Warrant Expense Seq Description 1 Monthly fee to access Accurint Database, which 2 provides access to defendant information, such as 3 name, date of birth, address, telephone, etc. 4 While we do Beud all warrants to a collection 5 agency which has more indepth locater abilities, 6 this allows us to followup OD returned mail and 7 delinquent defendants and be proactive in 8 resolving cases before going to warrant. 9 $165 x 12 Months. Totals. 103 -60005-036-000 Telephone Seq Description 1 Loug distance charges~ Decrease due to collection 2 agency efforts. Totals. 103-60035-036 -000 Postage Seq Description 1 Certified and regular mail, including juvenile 2 letters to parents, alcohol/tobacco letters to 3 minors, code enforcement and jury summons, and 4 warrant letters.and postcards. Totals. 103-60040 -036-000 Service Charges & Fees Seq Description 1 Charges for using the credit card machine for 2 court collections. Totals. 103 -60066-036-000 Publications/Books/Subscripts Seq Description 1 (3)Texas Criminal Law & Motor Vehicle Handbook. 2 Texas MUnicipal Court -Justice Court News~ 3 These must be updated annually. 4 Totals. 103 -60070-036-000 Dues & Memberships Seq Description 1 (2)TMCA, Sep-Aug, Judges, $35. 2 (2) TCCA/NTCCA, Jan-Dec, Court Admin/Clerk, $40. Totals. 103 -60080-036 -000 Schools & Training 1,080.00 1,080.00 Amount 1,980.00 1,980.00 Amount 50.00 50.00 Amount 600.00 600.00 Amount 1,210.00 1,210.00 Amount 90.00 34.00 124.00 Amount 70.00 80.00 150.00 bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report ll'und. 103 TOWN OF TROPHY CLtIB Fiscal Year. 2008 Dept I 36 Court Revision level. 8 n07 -08 ADOPTED W/DETAIL Prog. Account Type Selectedt B Both Account Number Description Budget Comment Reference 2 (2)Court Clerk Conference. Austin, $50. 3 (8)HTCCA Local Chapter Training, $25. 4 Judge Conference, Austin, $50. 6 TMCEC funds hotel, breall::fast and lunch. Dinner 7 and travel is rsspoJ1siblity of attendee. Totals. 103-60100-036-000 Travel &: per diem Seq Description 1 (l)Judge Conference, $175Milesge, $36Meals. 2 (2)Court Clerk Conference, $175Mi1eage, $36Mea1. 7 HTCCA Local Chapter Training, $116Mi1eage. 8 Other Local Training, $97Mi1eage. 9 TKCEC funds hotel, breakfast and lunch. Dinner 10 and travel responsibility of attendee. Totals I 103 -60125-036-000 Advertising Seq Description 1 Place Warrant Roundup notice in local paper, twice 2 per year. Totals. 103 -60185-036-000 Prisoner-Sit Out DCSO Seq Description 1 Line moved from Police budget. 2 Should a defendant elect to sit their fines and 3 court costs in the Denton County Jail in lieu of 4 payments, we are charged a fee of $20 per day. S Most defeDClants sit out an average of 3 days. 6 This anticipates a total of 9 defendants per year. Totals. 103 -60245-036-000 Miscellaneous Bxpenses tJJ1anticipated expenses, to include quarterly luncheon wi th Court Staff, Prosecutor, Judges and PD/Fire, which mayor may not occur. Totals. 103 -65085-036-000 Office Supplies Seq Description 1 Includes paper, toner, docket labels, postcards 2 and other office supply requirements. Totals. 103 -65105-036-000 Printing 2 Annual Judgement Forms, nsc & DD. 3 Annual Court Jacket., 2500Qty. 5 Annual Mobi1eCite Computer Generated Tickets, 6 50Ro11s x $14.00Ro11. Mobi1eCite comes 100 to a 9 roll with 50 roll minimum purchase. Page 54 100.00 200.00 50.00 350.00 Amount 210.00 422.00 116.00 97.00 845.00 Amount 350.00 350.00 Amount 540.00 540.00 200.00 200.00 Amount 550.00 550.00 60.00 360.00 700.00 bdpbrqst sdsdrick Trophy Club Entities Page 55 11.35 01/07/08 Detailed Budget Reques t Report Fund. 103 TOWN OF TROPHY CLUB Piscal Year. 2008 Dept. 36 Court Revision level. 8 FY07-08 ADOPTED W/DBTAIL rf Progl Account Type Selected. B Both Account Number Description CommentBudget Reference \ 10 Evsry Two Ysars, 100 Regular Ticket Books. $460. 460.00 Totals. 1,580.00 Program Totals. 73,674.00 Department 36 Totals. 73,674.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND FACILITIES MANAGEMENT TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FACILITIES MANAGEMENT ADOPTED EXPENSES CONSUMABLE SUPPLIES 3% OPERATING EXPENSES 78% PROFESSIONAL & CONTRACTUAL SERVICES 19%CAPITAL EXPENSES 0% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND FACILITIES MANAGEMENT PROGRAM DESCRIPTION The Facilities Management department is responsible for building maintenance, janitorial services and utilities for the Town’s municipal buildings. PROGRAM GOAL(S) 1. Provide maintenance of Town facilities in an aesthetically pleasing and orderly manner, which instills employee pride and efficiency and improves public approval. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 N/A MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Continue to complete work requests in a timely manner. 2. Continue to provide and monitor custodial services for designated Town buildings. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND FACILITIES MANAGEMENT ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PROFESSIONAL & CONTRACTUAL SERVICES 55100 Building Maintenance - - - - 17,945 19,272 20,236 55120 Cleaning Services - - - - 4,306 4,478 4,657 TOTAL PROF & CONTRACT SERVICES -$ -$ -$ -$ 22,251$ 19,272$ 20,236$ OPERATING EXPENSES 60020 Electricity - - - - 19,588 20,567 21,596 60025 Water - - - - 3,090 3,183 3,278 60055 Insurance - - - - 53,025 55,676 58,460 TOTAL OPERATING EXPENSES -$ -$ -$ -$ 75,703$ 79,426$ 83,334$ CONSUMABLE SUPPLIES 65095 Maintenance Supplies - - - - 3,000 3,150 3,308 TOTAL CONSUMABLE SUPPLIES -$ -$ -$ -$ 3,000$ 3,150$ 3,308$ CAPITAL EXPENSES 69030 Building Payment - - - - - - - TOTAL CAPITAL EXPENSES -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES -$ -$ -$ -$ 100,954$ 101,849$ 106,877$ In FY07-08, Facilities Management became a newly created department. "A GREAT PLACE TO CALL HOME"] bdpbrqst sdedrick Trophy Club Bntities 11.35 01/07/08 Detailed Budget Request Report Ihmd. 103 TOW OF TROPHY CLtlB Piscal Year, 2008 Dept. 37 Facilities Management Revision level. 8 FY07-08 ADOPTBD W/DBTAIL Prog. Account Type Selected. B Both Account Humber Description Budget Comment Reference 103 -55100-037-000 Building Maintenance Seq Description 1 Moved from Community Development budget. 2 Cost for Administration and Public Ser.rlc8s 3 building, 50% Shared. 4 Fire. Police and P&R (MUD Bard) budget their own 5 because it can be tied to one bul1d!n9a Totals. 103 -55nO -037 -000 Cleaning Services Seq Description 1 Moved from Community Development budget. 2 Cost for Administration and Public Services 3 building, 50% Shared. 4 Police budgets its own becuase it can be tied to 5 one building. Totals. 103-60020-037-000 Blectricity Seq Description 1 Moved from Community Development budget. 2 Costs for Administration and Public Services 3 building. 50% Shared. 4 Koved fram Community Development budget, with 5 the exception of Street Lights, which moved to 6 Streets budget. Fire. Police and P&R (MUD Barn) 7 budget their own because it can be tied to ODe 8 to one building. Totals I 103-60025-037-000 Water Seq Description 1 Moved fram Community Development budget. 2 Cost for Administration and Public Service 3 building, 50% Shared. 4 Fire. Police and P&R (MOD Barn) budget their own 5 because it can be tied to one building. Totals. 103-60055-037 -000 Insurance Seq Description 1 Moved from Administration budget. 2 Liability insurance includes automobile, errors 3 and omission. general. public official and 4 employment practices. 5 Property insurance includes automobile physical 6 damage, crime fidelity. crime forgery, mobile 7 equipment and real & personal property. 8 Also includes Employee Asssistance Program. Page 56 Amount 17.945.00 17.945.00 Amount 4,306.00 4.306.00 Amount 19,588.00 19.588.00 Amount 3,090.00 3.090.00 Amount bdpbrqst sdedrick Trophy Club Entitiss Page 57 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year. 2008 Dept. 37 Facilities Management Revision leve10 8 FY07-08 ADOPTED W/DBTAIL Progl Account Type Selected. B Both Account Number Description Budget Comment Reference 9 Total. 53,025.00 Totals. 53,025.00 103-65095-037-000 Maintenance Supplies Seq Descriptioa Amount 1 Moved from Community Development and 2 Administration budget. trnd:er Community Development 3 these expenses were budgeted under Building 4 Maintenance line but has been split out here. S Covers supplies, such as paper products, light 6 bulbs, janitorial supplies and condiments, 50% 7 Shored. 3,000.00 Totals. 3,000.00 Program Totals. 100,954.00 Department 37 Totals. 100,954.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RECREATION GENERAL “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION GENERAL ADOPTED EXPENSES CAPITAL EXPENSES 0% OPERATING EXPENSES 31% PROFESSIONAL & CONTRACTUAL SERVICES 5% PERSONNEL SERVICES 63% CONSUMABLE SUPPLIES 1% TOTAL RECREATION ADOPTED EXPENSES RECREATION PROGRAMS 2% RECREATION GENERAL 37% ATHLETIC PROGRAMS 2% POOL 45% DAY CAMP PROGRAMS 14% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND RECREATION: RECREATION GENERAL PROGRAM DESCRIPTION The mission of the Parks & Recreation Department is to preserve and enhance the Town of Trophy Club’s exceptional quality of life through the planning, maintaining, and landscaping of our parks and public areas; and to offer our citizens a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. PROGRAM GOAL(S) 1. To continue to care for and maintain all of the Town’s landscaping and public parks. 2. To install the necessary amount of trees in order to remain a Tree City. 3. To build upon and add to the existing amenities of all the Town’s parks. 4. To coordinate the funding of park projects with Economic Development Corporation (EDC) 4A and 4B. 5. To plan for the development and acquisition of additional Parkland that will address both the current and future needs of the community. 6. To continue to foster a positive community image through the holding of special events and Town sponsored functions. 7. To create and implement recreational programming throughout all Town facilities, giving our citizens a more diverse and expanded range of leisure and athletic opportunities. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Coordinated with Economic Development Corporation (EDC)4A, EDC4B, and the Park Board in funding various park improvements. 2. Increased Pool programming for the third year in a row, experiencing largest class and attendance numbers since the pool became operational, generating almost $19,000 in swim lesson revenue. 3. Qualified for Tree City status for the fourth year in a row. 4. Worked with local sports associations to operate all facilities successfully, as they experienced their highest ever enrollment figures. 5. Held the largest attended Fourth of July celebration as of yet. 6. Acquired additional park land including the acquisition of the Eagle in Eagle’s Ridge. 7. Took all chemical applications for Parks in-house. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Work with sports associations and the Park Board in planning and developing additional park properties. 2. To continue to obtain Texas Parks and Wildlife Department (TPWD) grants, as well as, small community grants. 3. Install new amenities in Harmony Park, as part of a restoration and improvement project in conjunction with EDC4A. 4. Establish a Master Park Plan with consideration of long term goals and projects. 5. To work with the North West Independent School District (NWISD) to create opportunities for joint recreational use. 6. Develop marketing strategies to increased visibility and awareness of our parks and recreational facilities. 7. Create outdoor programming for the current parks. 8. Increase level of maintenance in turf areas TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - - - - 82,169 85,456 88,874 50010 Overtime - - - - - - - 50015 Longevity/Certification - - - - - - - 50016 Longevity - - - - 135 388 493 50017 Certification - - - - - - - 50020 Retirement - - - - 10,550 11,169 11,799 50025 Group Insurance - - - - - - - 50026 Medical Insurance - - - - 9,576 11,299 12,994 50027 Dental Insurance - - - - 548 646 743 50028 Vision Insurance - - - - 136 160 184 50029 Life Insurance & Other - - - - 701 721 733 50030 Social Security Taxes - - - - 4,677 4,797 4,917 50035 Medicare Taxes - - - - 1,094 1,122 1,150 50040 Unemployment Taxes - - - - 405 432 459 50045 Worker's Compensation - - - - 814 1,495 1,554 50050 Auto Allowance - - - - 2,100 2,100 2,100 50060 Pre-Employment Physicals/Testing - - - - 38 - - TOTAL PERSONNEL SERVICES -$ -$ -$ -$ 112,944$ 119,785$ 125,999$ PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor - - - - 1,150 1,208 1,268 55095 Equipment Maintenance - - - - 1,500 1,575 1,654 55160 Collection Fees - - - - 6,468 6,468 6,829 TOTAL PROF & CONTRACTUAL SERVICES -$ -$ -$ -$ 9,118$ 9,250$ 9,750$ OPERATING EXPENSES 60005 Telephone - - - - 330 340 350 60010 Communications/Pagers/Mobiles - - - - 1,055 1,076 1,098 RECREATION: RECREATION GENERAL "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED RECREATION: RECREATION GENERAL 60035 Postage- - - - 100 102 104 60066 Publications/Books/Subscriptions - - - - 250 255 260 60070 Dues & Memberships - - - - 560 588 617 60075 Meetings- - - - 500 525 551 60080 Schools & Training - - - - 1,090 1,145 1,202 60100 Travel & Per Diem - - - - 2,361 2,479 2,603 60125 Advertising - - - - 2,650 2,783 2,922 60245 Miscellaneous Expenses - - - - 400 420 441 60260 Community Events - - - - 47,150 49,508 51,983 60270 4th of July Celebration - - - - - - - 60280 Property Maintenance - - - - - - - 60360 Furniture/Equipment < $5000 - - - - 320 336 353 TOTAL OPERATING EXPENSES -$ -$ -$ -$ 56,766$ 59,556$ 62,484$ CONSUMABLE SUPPLIES 65010 Uniforms - - - - 360 378 397 65040 Safety Equipment - - - - 100 105 110 65085 Office Supplies - - - - 1,750 1,803 1,857 65095 Maintenance Supplies - - - - - - - 65096 Concessions - - - - - - - 65105 Printing - - - - 300 315 331 TOTAL CONSUMABLE SUPPLIES -$ -$ -$ -$ 2,510$ 2,601$ 2,694$ CAPITAL EXPENSES 69005 Capital Expenses - - - - - - - TOTAL CAPITAL EXPENSES - - - - - - - TOTAL EXPENDITURES -$ -$ -$ -$ 181,338$ 191,552$ 201,238$ In FY07/08, Recreation is a newly created department. Expenses have been separated out from Parks. "A GREAT PLACE TO CALL HOME" 103-50005-041-000 bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLUB Dept. 41 Recreation Progl Account Number 103 -50016-041-000 103 -50020-041-000 103 -50026-041-000 103 -50027 -041-000 103-50028-041-000 103-50029-041-000 103 -50030-041-000 103 -50035-041-000 Trophy Club Bntities Detailed Budget Request Report Fiscal Year, 2008 Revision level. 8 FY07-08 ADOPTED W/DBTAIL Account Type Selected. B Both Description Budget Comment Reference Salaries & Wages Seq Description 1 Parks & Recreation Director, SO%Parks/SO%Rec. 2 Recreation Supervisor. 3 Total Salaries. 4 2'15 COLA Pay. Totals. Longevity Seq Description 1 Paid every Dec. Totals I Retirement Seq Description 1 Total pay x 12.50'15. 2 Paid monthly. Based on Jan-Dec calendar year. New 3 rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of Dew fiscal 5 year billed at old rate. Rate received in May has 6 a lag of one year due to acturial study. Bx. Jan 7 2008 rate based on Dec 2006 study. Totals 1 Medical Insurance Seq Description 1 Paid monthly. Totals. Dental Insurance Seq Description 1 Paid monthly. Totals. Vision Insurance Seq Description 1 Paid monthly. Totals. Life Insurance and Other Seq Description 1 Life Insurance. Billed monthly. 2 Long-Term Disability. Billed monthly. 3 Cobra/RAP. Billed monthly. Totals. Social Security Taxes Seq Description 1 Total Pay -Employee Portion Insurance x 6.2%. Totals I Medicare Taxes Seq Description 1 Total Pay -Employee Portion Insurance x 1.45%. Page 58 Amount 80,558.00 1·,611. 00 82,16~.00 AIII.ount 135.00 135.00 AIII.ount 10,550.00 10,550.00 AIII.ount 9,576.00 9,576.00 AIII.ount 548.00 548.00 AIII.ount 136.00 136.00 AIII.ount 351.00 274.00 77.00 702.00 AIII.ount 4,677.00 4,677.00 AIII.ount 1.094.00 bdpbrqst sdedrick Trophy Club Bntities Page 59 11.35 01/07/0S Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CL1lB Fiscal Year, 2008 Dept. 41 Recrea t ion Revision level. S FY07-0S ADOPTED W/DETAIL Prog. Account Type Selected. B Both Account Number Description Budget Comment Reference Totals! 103-50040-041-000 UIlBIIIPloyment Taxes Seq Description 1 First $9000 of each employee pay x 3%. 2 Paid quarterly based on # of claims and turnover. 3 Based on Jan-Dec calendar year. New rate received 4 in Mar of Dew fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based on new rate. Totals. 103-50045-041-000 Workman's Compensation Seq Description 1 Based on FY06-07 rata. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on OCt-Sap of current 4 fiscal year. New rate provided in Oct of Dew S fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previouB year and Town either owes 8 or is refunded. Totals. 103-50050-041-000 Auto Allowance Seq Description 1 Dir, Parks & Rec, 50%Parks/50%Rec, $350Mth. Totals. 103-50060-041-000 Pre-amp Physicals/Testing Seq .Description 1 Criminal Backgound check 2 Drug Screen Totals, 103-55070-041-000 Independent Labor Seq Description 1 Registration and administrative assistance'lOO 2 hours.l1w50 Totals. 103-55095-041-000 Equipment Maintenance Seq Description 1 Maintain Activenet including fees Totals, 103-55165-041-000 Collection Fees Seq Description 1 Collection, fees paid to Activenet for all 2 registration. Ranges from 1.5% to 6\ 1 however, 3 average used is 3.5\ of revenue. Totals. 103-60005 -041-000 Telephone 1,094.00 Amount 405.00 405.00 Amount 814.00 .814.00 Amount 2,100.00 2,100.00 Amount 10.00 2S.00 3S.00 Amount 1,150.00 1,150.00 Amount 1,500.00 1,500.00 Amount 6,46S.00 6,46S.00 bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Re\IUeS t Report Fund. 103 TOWN OJ!' TROPHY CLtlB J!"iscal Years 2008 Dept. 41 Recreation Revision level. 8 FY07-08 ADOPTED W/DETAIL Progl Account Type Selected. B Both ACCOUDt Humber Description Budget Comment Reference Seq Description 1 Loug distance charges Totals. 103 -60010-041-000 Communications/Pagers/Mobiles Seq Description 1 Ree Supvsr, existing "blackberry, repair, charger. Totals. 103 -60035-041-000 Postage Seq Description 1 first class mailings and regular mailings Totals I 103-60066-041-000 Publications/Books/Subscripts Seq Description 1 Staff resource materials, programming guides, 2 trade subscriptions and topical literature. Totals. 103-60070-041-000 Dues & Memberships Seq Description 1 (2) Texas Recreation &. Parks Society. 2 (2'Costco. 3 (2)Texas Festival Events AssociatioD. 4 (2)Nortb Texas Recreation Association. Totals. 103-60075-041-000 Meetings Seq Description 1 Meetings with the COl, sports associations, 2 volunteer and business meetings and employee 3 relations. Totals I 103 -60080-041-000 Schools & Training Seq Description 1 Region TRAPS. (2' I!'TB 2 State TRAPS. (2) J!'TB 3 National Bxecutive School for Recreation Mgmnt. 4 Texas Festival & Events • i FTB. Totalsl 103-60100-041-000 Travel & per diem Seq Description 1 State TRAPS. (2) I!'TB 2 National Bxexutive Recreation Mgmnt 3 Texas Festivals and Events Seminar Totals I 103-60125-041-000 Adverti s iDg Seq Description 1 Advertising in local newspapers for classes and Page 60 Amount 330.00 330.00 Amount 1.055.00 1.055.00 Amount 100.00 100.00 Amount 250.00 250.00 Amount 160.00 130.00 250.00 20.00 560.00 Amount 500.00 500.00 Amount 120.00 400.00 400.00 170.00 1.090.00 Amount 760.00 1.045.00 556.00 2.361.00 Amount bdpbrqst sdedrick Trophy Club Bntities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiseal Year, 2008 Dept. 41 Recreation Revision level. 8 FY07-08 ADOPTED W/DBTAIL Progz Account.Type Selected. B Both Account Number Description Budget Comment Reference 2 flyers to be distributed at. schools. Recreation 3 literature. Totals. 103-60245 -041-000 Miscellaneous Expenses Seq Description 1 Incidental expenditures related to recreational 2 programming and operations. Totals! 103 -60260-041-000 Communi ty Bvents Seq Description 1 Fourth of July including band. stage. tent. F&B 2 rental, games and rides 3 Fireworks 4 Arbor day including games and supplies 5 Fall Festival including gamss, rides, supplies and 6 F&B rental. 7 Clock Tower Christmas lighting including general 8 general supplies 9 ARTSNBT Music Concert Series including four 10 perfoDDaDces. 11 Staff aDd volunteer event shirts. Totals. 103-60360-041-000 Furniture/Bquipment < $5000 Seq Description 1 Minor office furniture and an additional filing 2 cilbinet. Totals. 103-650io-041-000 uniforms Seq Description 1 Town unifor.m shirts for recreation staff 15*24 Totals. 103-65040-041-000 Safety Bquipment Seq Description 1 Safety glasses, gloves a.nd vests for recreational 2 activities and volunteers. Totals. 103-65085-041-000 Office Supplies Seq Description 1 Office supply requirements. Totals. 103-65105-041-000 Printing Seq Description 1 Costs for printing flyers a.nd design layout. Totals. Program Totals. page 61 2.650.00 2.650.00 Amount 400.00 400.00 Amount 17.500.00 17.500.00 2.000.00 3.150.00 400.00 6.000.00 600.00 47,150.00 Amount 320.00 320.00 Amount 360.00 360.00 Amount 100.00 100.00 Amount 1.750.00 1,750.00 Amount 300.00 300.00 181.338.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND ATHLETIC PROGRAMS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ATHLETIC PROGRAMS ADOPTED EXPENSES OPERATING EXPENSES 21% PROFESSIONAL & CONTRACTUAL SERVICES 44%PERSONNEL SERVICES 1% CONSUMABLE SUPPLIES 34% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50060 Pre-Employment Physicals/Testing - - - - 100 109 120 TOTAL PERSONNEL SERVICES -$ -$ -$ -$ 100$ 109$ 120$ PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor - - 1,200 1,100 4,216 4,342 4,473 TOTAL PROF & CONTRACTUAL SERVICES -$ -$ 1,200$ 1,100$ 4,216$ 4,342$ 4,473$ OPERATING EXPENSES 60010 Communications/Pagers/Mobiles - - - - - - - 60030 Rent - - - - - - - 60055 Insurance - - - - - - - 60070 Dues & Memberships- - 210 - 800 840 882 60075 Meetings- - - - 100 103 106 60080 Schools & Training - - - - 200 210 221 60100 Travel & Per Diem - - - - 278 292 306 60105 Rent Equipment - - - - - - - 60125 Advertising - - 250 200 600 612 624 60159 Field Trips - - - - - - - 60245 Miscellaneous Expenses - - - - 100 102 104 60360 Furniture/Equipment < $5000 - - - - - - - TOTAL OPERATING EXPENSES -$ -$ 460$ 200$ 2,078$ 2,159$ 2,243$ CONSUMABLE SUPPLIES 65005 Fuel & Lube - - - - - - - 65010 Uniforms - - - - - - - 65085 Office Supplies - - - - - - - 65094 Program Supplies - - 840 156 2,750 2,888 3,032 65095 Maintenance Supplies - - - - - - - 65105 Printing - - - - 600 618 637 TOTAL CONSUMABLE EXPENSES -$ -$ 840$ 156$ 3,350$ 3,506$ 3,668$ TOTAL EXPENDITURES -$ -$ 2,500$ 1,456$ 9,744$ 10,116$ 10,505$ RECREATION: ATHLETIC PROGRAMS In FY07/08, Athletic Programs moved under the Recreation department. It was previously under the Parks & Recreation department. "A GREAT PLACE TO CALL HOME" bdpbrqst sdsdrick Trophy Club Entities Page 62 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLlJB Fiscal Year. 2008 Dept. 41 Recreation Revision level. 8 FY07-08 ADOPTED W/DBTAIL Prog. 1 ATHLETIC PROGR1lJIS Account Humber 103-50060-041-001 103-55070-041-001 103-60070-041-001 103 -60075-041-001 103 -60080-041-001 103 -60100-041-001 103 -60125-041-001 103 -60245-041-001 103-65094 -041-001 103-65105-041-001 Account Type Selected, B Both Description Budget Comment Reference Pre-amp Physicals/Testing Seq Description Amount 1 10 background checks on umpires/referees. 100.00 Totals. 100.00 Independent Labor Seq Description Amount 1 Contract tlmpires $37 per game • 88 games ($3256) 2 Contract Referees $30 per game • 32 games ($960) 4,216.00 Totals. 4,216.00 Dues & Memberships Seq Description Amount 1 Texas Amatuer Athletic Federation. 200.00 2 llSSSA Team. Dues. 400.00 3 TAAF Team Dues. 200.00 Totals. 800.00 Meetings Seq Description Amount 1 Meetings with umpires and referees to go over 2 league details. 100.00 Totals. 100.00 Schools & Training Seq Description Amount 1 TAAF Sports Management School 200.00 Totals. 200.00 Travel & per diem Seq Description Amount 1 TAAF Sport Management School. 22 nights. $85 per night ($170), Meals $54 • 2days 3 ($108) 278.00 Totals. 278.00 Adverti s 1l1g Seq Description Amount 1 Advertise league play in Trophy Club Times. 600.00 Totals. 600.00 Miscellaneous Expenses Seq Description Amount 1 Other expenses associated with league play. 100.00 TOtals. 100.00 Program Supplies Seq Description Amount 1 Softball and Flag Footba1 equipment. 1,550.00 2 League winner receive Champion t-shirts. 1,200.00 Totals I 2,750.00 Printing Seq Description Amount 1 Printing league rosters, schedules, flyers, bdpbrqBt Bdedrick 11.35 01/07/08 Fund. 103 TOWN 01' TROPHY CLUB Dept. 41 Recreation Prog. 1 ATHLETIC PROGRAMS Account Number Description Trophy Club EntitieB Detailed Budget Request Report Fiscal Year, 2008 Revision level. 8 i'Y07-08 ADOPTED W/DETAIL Account Type Selected. B Both Budget Comment Reference Page 63 103-65105-041-001 Printing 2 lineup cards, scoresheets, etc. Totals. 600.00 600.00 Program 1 Totals I 9.744.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND POOL “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES POOL ADOPTED EXPENSES CAPITAL EXPENSES 2% OPERATING EXPENSES 23% PROFESSIONAL & CONTRACTUAL SERVICES 1% PERSONNEL SERVICES 60% CONSUMABLE SUPPLIES 14% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 81,936 80,661 95,000 93,000 107,609 111,913 116,389 50010 Overtime 654 2,500 2,500 500 2,475 2,574 2,677 50015 Longevity/Certification - 23 23 - - - - 20016 Longevity - - - - - - 96 20017 Certification - - - - - - - 50020 Retirement 991 3,961 3,961 2,518 3,060 3,233 3,428 50025 Group Insurance 995 3,336 3,336 2,109 - - - 50026 Medical Insurance - - - - 2,709 3,197 3,676 50027 Dental Insurance - - - - 156 184 212 50028 Vision Insurance - - - - 43 51 59 50029 Life Insurance & Other - - - - 227 235 243 50030 Social Security Taxes 5,095 5,146 5,146 5,797 6,825 7,098 7,388 50035 Medicare Taxes 1,191 1,204 1,204 1,356 1,596 1,660 1,728 50040 Unemployment Taxes 1,975 462 462 500 432 461 490 50045 Worker's Compensation - 1,585 1,585 2,432 2,115 3,881 4,040 50050 Auto Allowance 569 546 546 443 - - - 50060 Pre-Employment Physicals/Testing 450 475 475 1,000 1,000 1,000 1,000 TOTAL PERSONNEL SERVICES 93,857$ 99,899$ 114,238$ 109,655$ 128,248$ 135,488$ 141,426$ PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor 1,023 750 2,500 2,500 1,912 2,008 2,108 55115 Contract Landscape Maintenance - - - - - - - 55130 Trash Removal/Recycling - - - - - - - 55140 Health Inspections - 225 225 - 225 225 225 TOTAL PROF & CONTRACTUAL SERVICES 1,023$ 975$ 2,725$ 2,500$ 2,137$ 2,233$ 2,333$ OPERATING EXPENSES 60005 Telephone 605 1,350 1,350 1,350 665 685 705 60010 Communications/Pagers/Mobiles 240 215 215 1,000 707 2,017 2,057 60020 Electricity 23,428 22,000 22,000 22,000 22,000 23,100 24,255 60025 Water 8,417 6,500 6,500 6,500 7,605 7,833 8,068 60070 Dues & Memberships 184 250 250 3,500 1,795 1,885 1,979 60075 Meetings 79 300 300 100 300 315 331 60080 Schools & Training 80 500 500 629 440 462 485 60100 Travel & Per Diem 12 750 750 750 2,199 2,309 2,424 60125 Advertising 79 650 650 650 650 683 717 60155 Special Events - - - - 1,700 1,785 1,874 60200 Irrigation Repairs - - - - - - - 60245 Miscellaneous Expenses 5 100 100 100 100 105 110 60280 Property Maintenance 13,419 8,668 8,668 7,500 9,435 11,379 12,516 60360 Furniture/Equipment < $5000 - 1,000 1,000 1,145 2,050 2,153 2,260 TOTAL OPERATING EXPENSES 46,548$ 42,283$ 42,283$ 45,224$ 49,646$ 54,709$ 57,783$ CONSUMABLE SUPPLIES 65010 Uniforms 1,619 1,350 1,350 3,000 1,940 2,037 2,139 65025 Small Equipment 1,682 3,000 3,000 1,250 3,000 3,090 3,183 65030 Chemicals 15,135 9,500 9,500 7,000 11,115 11,448 11,792 65040 Safety Equipment 291 800 800 400 600 630 662 65055 Hardware 143 250 250 250 250 263 276 65085 Office Supplies 304 500 500 500 500 515 530 65094 Program Supplies - - - - 290 305 320 65095 Maintenance Supplies 804 2,000 2,000 2,000 2,000 2,100 2,205 65096 Concessions 8,549 3,200 3,200 7,000 10,000 10,500 11,025 65105 Printing - 400 400 250 400 412 424 TOTAL CONSUMABLE SUPPLIES 28,526$ 21,000$ 21,000$ 21,650$ 30,095$ 31,299$ 32,555$ CAPITAL EXPENSES 69005 Capital Expenses - - - - - - - 69195 GASB34/Reserve For Replacement - - - - 5,000 10,000 15,000 TOTAL CAPITAL EXPENSES - - - - 5,000 10,000 15,000 RECREATION: POOL "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED RECREATION: POOL TOTAL EXPENDITURES 169,953$ 164,157$ 180,246$ 179,029$ 215,126$ 233,729$ 249,097$ In FY07/08, the Pool moved under the Recreation department. It was previously under the Parks & Recreation department. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Rntities page 64 11.3501/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year. 2008 Dept I 41 Recreation Revision level. 8 FY07-08 ADOPTED W/DRTAIL Prog. 2 POOL PROGRAMS Account Type Selected. B Both Account Number Description CommentBudget Reference 103 -50005-041-002 Salaries & Wages Seq Description Amount 1 Aquatics/Outdoor Coordinator. 60\Pool/40\MCP. 2 *Seasonal Assistant Pool Mgr, $10.75, 30Hr, 15Wka 3 • (4) Seasonal WSI, .$13.25. 3Hr, 4Day. 6Wk. 4 • (3) Seasonal WSI/Lifeguards. $11. 30Hr, 15Wk. 5 ·(15)Seasonal Lifeguards. $9. 25Hr. 15Wk. 6 .Head Swim Coach, $15. 30Hr. 13Wk. 7 * (2) Seasonal Asst Swtm Coaches, $9.5, 30Hr, 13Wk. 8 Total Hours. 8883 or 4.27FTES. 9 Total Salaries. 107,129.00 10 2\ COLA Pay. 480.00 Totals. 107.609.00 103-50010-041-002 Overtime Seq Description Amount 1 Allow for appropriate coverage, particularly at 2 the end of the season when students return to 3 school, $16.50. 150Hr. 2.475.00 Totals. 2,475.00 103 -50020-041-002 Retirement Seq Description Amount 1 Total Pay x 12.50\. 3,060.00 2 Paid monthly. Based on Jan-Dec: calendar year. New 3 rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of new fiscal 5 year billed at ol~ rate. Rate received in May has 6 a lag of. one year due to actuarial study. Bx. Jan 7 2008 rate based on Dec 2006 study. Totals. 3,060.00 103 -50026 -041-002 Medical Insurance Seq Description Amount 1 Paid monthly. 2,709.00 Totals I 2,709.00 103 -50027 -041-002 Dental Insurance Seq Description Amount 1 paid IIIOnthly. 156.00 Totals. 156.00 103 -50028-041-002 Vision Insurance Seq Description Amount 1 paid IIIOnthly. 43.00 Totals. 43.00 103-50029-041-002 Life Insurance a.nd Other Seq Description Amount 1 Life Insurance. Billed monthly. 115.00 2 Long-Term Disability. Billed monthly. 82.00 bdpbrqst sdedriclt Trophy Club Entities Page 6S 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year. 2008 Dept. 41 Recreation Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. ~ POOL PROGRAMS Account Type Selected. B Both Account Number Description Budget Comment Reference 3 CObra/RAP. Billed monthly. Totals. 103-S0030-041-00~ Social Securi ty Taxes Seq Description 1 Total Pay -Employee PortioD Insurance x 6.2\. Totals. 103 -S003S-041-002 Medicare Taxe s Seq Description 1 Total Pay -Employee PortioD Insurance x 1.45\. Totals. 103 -50040-041-002 11J1amployment Taxes Seq Description 1 First $9000 of each employee pay x 3%. 2 Paid quarterly based on # of claims and turnover. 3 Based OD Jan-Dec calendar year. New rate received 4 in Mar of Dew fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based on new rate. Totals. 103-S004S-041-002 Workman's Compensation Seq Description 1 Based on FY06-07 rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on Oct-Sep of current 4 fiscal year. New rate provided in Oct of new 5 fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previous year and Town either owes 8 or is refunded. Totals. 103-S0060-041-00~ Pre-amp Physicals/Testing Seq Description 1 19i'TB x $28 Totals I 103 -55070-041-002 Independent Labor Seq Description 1 Contract Instructor paid for conducting aquatic 2 programs and classes. Recieves approx 75\ of 3 total generated. Totals. 103-55140-041-002 Health Inspections Seq Description 1 Pool concession stand, 2 inspections twice a year. Totals. 103-6000S-041-002 Telephone Seq Description 1 Long distance charges only. Office and pay phone. 31.00 228.00 Amount 6.825.00 6.8~5.00 Amount 1.596.00 1.596.00 Amount 432.00 432.00 Amount 2.11S.00 2.11S.00 Amount 1.000.00 1.000.00 Amount 1.91~.00 1.912.00 Amount 22S.00 ~~S. 00 Amount 66S.00 bdpbrqst sdedrick Trophy Club Bntities Page 66 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLllB Fiscal Year. 2008 Dept. 41 Recreation Revision level. 8 n07 -08 ADOPTED W/DBTAIL Prog. 2 POOL PROGRAMS Account Type Selected. B Both Account Number Description Budget Comment Reference 103 -60005-041-002 Telephone 2 DSL to connect Pool to Town network via VPN. Totals. 665.00 103-60010-041-002 CODIDlUDications/Pagers/Mobiles Seq Description Amount 1 1 replacement rugged phone. 1 phone for asst. pool 707.00 2 4 months of operation. clip & charger and 1 repair Totals. 707.00 103 -60020-041-002 Electricity Seg: Description Amount 1 Electricity costs at the pool. 22,000.00 Totals. 22,000.00 103 -60025-041-002 Water Seq Description Amount 1 Water costs at the pool 7,605.00 Totalsl 7,605.00 103 -60070-041-002 Dues & Memberships Seq Description Amount 1 Texas Public Pool Council. ~5. 00 2 Life Saving Prevention Classes. 200.00 3 TAAF Swim Team Dues. 1,500.00 Totals. 1.795.00 103 -60075 -041-002 Meetings Seq Description Amount 1 Employee relatioDs~ 300.00 Totals. 300.00 103 -60080-041-002 Schools & Training Seq Description Amount 1 Aquatic Facility Operator Course for Aquatic Coor. 440.00 Totals. 440.00 103 -60100-041-002 Travel & per diem Seq Description Amount 1 AClUatic Facility Operator Course. 6day x $110. 2,19~.00 2 2 Rooms for Swim Coach/ABBt. Coach 3nights x $110 Totals. 2,199.00 103 -60125-041-002 Advertising Seq Description Amount 1 Ads for hiring guards and promoting pool programs. 650.00 Totals. 650.00 103 -60155 -041-002 Special Events Seq Description Amount 1 Dive in Movies and End of Summer Bash. 1,700.00 Totals. 1,700.00 103 -60245-041-002 M.iscellaneous Expenses Seq Description Amount 1 Dnanticipated Expense .100.00 bdpbrqst sdedrick Trophy Club Entities Page 67 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLOB Fiscal Year, 2008 Dept, 41 Recreation Revision level. 8 &"l07 -08 ADOPTED W/DETAIL Prog. 2 POOL PROGRAIilS Account Number 103 -60280-041-002 103 -60360-041-002 103-65010 -041-002 103 -65025-041-002 103 -65030-041-002 103 -65040-041-002 103-65055-041-002 103 -65085-041-002 103 -65094-041-002 103-65095-041-002 Description property Maintenance Furniture/Ilquipment < $5000 uniforms Small Equipment Chemicals Safety Equipmen t Hardware Office Supplies Program Supplies Maintenance Supplies Budget Reference Account Type Selected. Comment B Both Totals. Seq Description 1 Chemicals, such as fire ant control, herbicide. 2: Independent Labor, such as minor infrastructure 3 repairs and pool cleaning. 4 Contract lanscape Maintenance, such 8S seasonal 5 labor and plantings. 6 Irrigation repairs, such as repairs, Infratructure 7 replacement and repairs. Totals. seq Description 1 Replace chairs, tables and umbrellas. Totals. Seq Description 1 Swimsuits and shirts for 21 employees. Totals. Seq Description 1 pool equipment and accessories. Totals I Seq Description 1 Pool chemicals for two pool~. Totals I Seq Description 1 Replace buoys, life boards and other items. Totals I Seq Description 1 Nuts and bolts and other pool hardware. Totals I Seq Description 1 Office supply requirements. Totals! Seq Description 1 Water gear to be used for aquatic programs Totals! Seq Description 1 Paper products, light bulbs and sanitation 100.00 Amount 1,500.00 6,500.00 1,000.00 435.00 9,435.00 Amount 2,050.00 2,050.00 Amount 1,940.00 1,940.00 Amount 3,000.00 3,000.00 Amount 11,115.00 11,115.00 Amount 600.00 600.00 Amount 250.00 250.00 Amount 500.00 500.00 Amount 290.00 290.00 Amount 2,000.00 bdpbr\lB t Bdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLtIB Dept I 41 Recreation Prog. 2 POOL PROGRAMS Account Number 103 -65095 -041-002 103 -65096-041-002 103 -65105-041-002 103 -69195 -041-002 Program 2: Totals. Trophy Club Enti tieB Detailed Budget Request Report Fiscal" Year. 2008 Revision level. 8 n07 -08 ADOPTED W/DRTAIL Account Type Selected. B Both Description Budget Comment Reference Maintenance Supplies 2: supplies. Totals. COncessions Seq Description 1 COncession stand food and supplies Totals. Printing Seq Description 1 Brochures and other printing Deeds. Totalsi Gasb34/Reserve for Replacement Seq Description 1 Anticipated infrastructure replacements. Totals. page 68 2,000.00 lUIlOunt 10,000.00 10,000.00 lUIlOunt 400.00 400.00 lUIlOunt 5,000.00 5,000.00 215,126.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RECREATION PROGRAMS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION PROGRAMS ADOPTED EXPENSES OPERATING EXPENSES 26% PROFESSIONAL & CONTRACTUAL SERVICES 67% PERSONNEL SERVICES 1% CONSUMABLE SUPPLIES 6% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50060 Pre-Employment Physicals/Testing - - - - 100 110 121 TOTAL PERSONNEL SERVICES -$ -$ -$ -$ 100$ 110$ 121$ PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor - - 2,200 2,200 7,500 7,875 8,269 TOTAL PROF & CONTRACTUAL SERVICES -$ -$ 2,200$ 2,200$ 7,500$ 7,875$ 8,269$ OPERATING EXPENSES 60010 Communications/Pagers/Mobiles - - - - - - - 60030 Rent - - - - - - - 60055 Insurance - - - - 400 400 400 60075 Meetings - - - - 100 103 106 60105 Rent Equipment - - - - - - - 60125 Advertising - - - - 1,000 1,050 1,103 60159 Field Trips - - - - 60245 Miscellaneous Expenses - - - - 500 510 520 60360 Furniture/Equipment < $5000 - - - - 850 850 850 TOTAL OPERATING EXPENSES -$ -$ -$ -$ 2,850$ 2,913$ 2,979$ CONSUMABLE SUPPLIES 65005 Fuel & Lube - - - - - - - 65010 Uniforms - - - - 210 216 223 65085 Office Supplies - - - - - - - 65094 Program Supplies - - - - - - - 65095 Maintenance Supplies - - - - - - - 65105 Printing - - - - 400 412 424 TOTAL CONSUMABLE EXPENSES -$ -$ -$ -$ 610$ 628$ 647$ TOTAL EXPENDITURES - - 2,200 2,200 11,060 11,526 12,016 RECREATION: RECREATION PROGRAMS In FY07/08, Recreation Programs moved under the Recreation department. It was previously under the Parks & Recreation department. "A GREAT PLACE TO CALL HOME"] bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN 01' TROPHY CLtIB Dept_. 41 Recreation Prcg. 3 RECREATION PROGRl\KS Account Number 103 -50060-041-003 103-55070 -041-003 103-60055-041-003 103-60075-041-003 103-60125-041-003 103-60245 -041-003 103 -60360-041-003 103-65010 -041-003 103-65105-041-003 Program 3 Totals I Trophy Club Bntities Detailed Budget Request Report Fiscal Year_ 2008 Revision level. 8 "07-08 ADOPTED W/DBTAIL Account Type Selected. B Both Description Budget Comment Reference pre-amp Physicals/Testing Seq Description 1 Criminll1 background checks 10*10.00 Totals. Independent Labor Seq Description 1 75' of class revenue payable to instructor 2 for youth, adult, special interest and helth and 3 fitness programs. Totalsi Insurance Seq Description 1 Insurance through TML. Totals, Meetings Seq Description 1 Consultation with programming instructors and 2 and other industry professionals. Totals. Advertis ing Seq Description 1 Promote recreation programs in local paper as 2 well as various printed literature. Totals. Miscellaneous Expenses Totals. Furniture/Equipment < $5000. Seq Description 1 5 Tables 2 15 chairs Totals. OI1iforms Seq Description 1 Instructor shirts 5*32 2 name tags 5*10 Totals. Printing Seq Description 1 Registration forms, flyers and program literature. Totals. page 69 lImount 100.00 100.00 lImount 7.500.00 7.500.00 lImount 400.00 400.00 lImount 100.00 100.00 lImount 1.000.00 1.000.00 500.00 lImoUDt 250.00 600.00 850.00 lImount 160.00 5·0.00 210.00 lImount 400.00 400.00 11.060.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND DAY CAMP PROGRAMS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES DAY CAMP PROGRAMS ADOPTED EXPENSES OPERATING EXPENSES 24% PROFESSIONAL & CONTRACTUAL SERVICES 0% PERSONNEL SERVICES 64% CONSUMABLE SUPPLIES 12% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - - 36,860 15,074 38,703 40,251 41,861 50010 Overtime - - 600 - 630 655 681 50030 Social Security Taxes - - 2,323 935 2,439 2,536 2,638 50035 Medicare Taxes - - 543 219 570 593 617 50040 Unemployment Taxes - - 1,080 100 1,080 1,152 1,224 50045 Workman's Compensation - - 1,335 - 794 1,457 1,516 50060 Pre-Employment Physicals/Testing - - 541 230 541 595 655 TOTAL PERSONNEL SERVICES -$ -$ 43,282$ 16,557$ 44,757$ 47,240$ 49,191$ PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor - - 175 - 200 210 221 TOTAL PROF & CONTRACTUAL SERVICES -$ -$ 175$ -$ 200$ 210$ 221$ OPERATING EXPENSES 60010 Communications/Pagers/Mobiles - - 1,620 500 420 428 437 60030 Rent - - 4,156 2,793 4,531 4,758 4,995 60055 Insurance - - 400 400 420 441 463 60075 Meetings- - 200 27 300 309 318 60080 Schools & Training - - 280 - 280 294 309 60105 Rent Equipment - - 4,800 1,660 5,140 5,397 5,667 60125 Advertising - - 400 400 400 408 416 60159 Field Trips- - 4,950 1,650 4,950 5,198 5,457 60245 Miscellaneous Expenses - - 200 200 204 208 60360 Furniture/Equipment < $5000 - - 450 475 450 473 496 TOTAL OPERATING EXPENSES -$ -$ 17,456$ 7,905$ 17,091$ 17,909$ 18,767$ CONSUMABLE SUPPLIES 65005 Fuel & Lube - - 963 980 1,029 1,080 1,134 65010 Uniforms - - 1,368 792 1,520 1,566 1,613 65085 Office Supplies - - 350 200 350 361 371 65094 Program Supplies - - 4,500 2,500 4,500 4,725 4,961 65095 Maintenance Supplies - - 350 50 350 368 386 65105 Printing - - 200 - 400 412 424 TOTAL CONSUMABLE EXPENSES -$ -$ 7,731$ 4,522$ 8,149$ 8,511$ 8,890$ TOTAL EXPENDITURES -$ -$ 68,644$ 28,984$ 70,197$ 73,870$ 77,069$ RECREATION: DAY CAMP PROGRAMS In FY07/08, Day Camp Programs moved under the Recreation department. It was previously under the Parks & Recreation department. "A GREAT PLACE TO CALL HOME" bdpbrqst sdsdrick Trophy Club Entities Page 70 11.35 01/07/08 Detailed Budget Request Report PuDd. 103 TOWN OF TROPHY CLtlB Pieaal Year. 2008 Dept I 41 Recreation Revision level. 8 FY07-08 ADOPTED W/DBTAIL Prog •.4 DAY CAMP·PROGRAMS Account Type Selected. B Both AccoUllt Number Description Budget Comment Reference 103-50005-041-004 Salaries & Wages Seq Description 1 *Seasonsl Csmp Director, $13, 8Rr, SDay, lINk. 2 ·Seasonal Assist Camp Dir. $11. 8Hr. 5Day. 11Wk. 3 ·Seasonsl Csmp COUDselor, $10, 8Rr, SDay, lINk. 4 *Sessonal Opener/Closer, $9.50, 6Hr, SDay, lOWk. 5 Total Hours, 3380 or 1.63FTE. 6 Total Salaries. Totals. 103 -50010-041-004 Overtime Seq Description 1 Additional time required for accurate coverage. Totals. 103 -50030 -041-004 Social Security Taxes Seq Description 1 Total Pay -Employee Portion Insurance x 6.2\. Totals I 103 -50035-041-004 Medicare Taxes Seq Description 1 Total Pay -Employee Portion Insurance x 1.45%. Totals. 103 -50040-041-004 lJDBlIIP10yment Taxes Seq Description 1 First $9000 of each employee pay x 3%. 2 Paid quarterly based OIl # of claims and turnover. 3 Based on Jan-Dec calendar year. New rate received 4 in Mar of new fiscal year. Oct-Dec bills at old S rate and Jan-Mar is adjusted based on new rate. Totals. 103 -50045-041-004 Workman's Compensation Seq Description 1 Based on FY06-07 rate. 2 Paid upfront on Oct to obtain discount~ unless 3 funded quarterly. Based on Oct-Sep of current 4 fiscal year. New rate provided in Oct of new S fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previous year and TOwn either owes 8 or is refunded. Totals. 103 -50060-041-004 Pre -BlIIP Phys icals/Testing Seq Description 1 Crtminal background checks for staff 2 Crtminal Background checks for parent volunteers 3 Drug screening. Amount 38.703.00 38.703.00 Amount 630.00 630.00 Amount 2.439.00 2.439.00 Amount 570.00 570.00 Amount 1.080.00 1.080.00 Amount 794.00 794.00 Amount 90.00 199.00 252.00 bdpbrqs t sdedrick Trophy Club Entities page 71 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtlB Fiscal Year, 2008 Dept I 41 Recreation Revision level. 8 i'Y07-08 ADOPTED W/DETAIL Prog. 4 DAY CAMP PROGRAlllS Account Type Selected. B Both Account Number Description CommentBudget Reference Totals. 541.00 103-55070-041-004 Independent Labor Seq Description Amount 1 Cleaning services provided by NISD 200.00 Totals. 200.00 103-60010-041-004 Communications/Pagers!Mobiles Seq Description Amount 1 Site phones during program, approx 3 months. (3). 420.00 Totals. 420.00 103 -60030-041-004 Rent Seq Description Amount 1 Room used at NISD for program operation. 2 12.5 hours/day * 7.25 per hour * 5 days * 10 weeks 4.531.00 Totals. 4,531.00 103-60055-041-004 Insurance Seq Description Amount 1 Cost for TML insurance 420.00 Totals. 420.00 103-6007 5-041-004 Meetings Seq Description Amount 1 Employee relations, volunteer and parent meeetings 300.00 Totals. 300.00 103-60080-041-004 Schools & Training Seq Description Amount 1 Staff training offsite 7*40 280.00 Totals. 280.00 103-60105-041-004 Rent Equipment Seq Description Amount 1 Lease 2*15 passenger vans 5.140.00 Totals. 5.140.00 103-60125-041-004 Adverti sing Seq Description Amount 1 Flyers and promotion of Day Camp 400.00 Totals. 400.00 103-60159-041-004 Field Trips Seq Description Amount 1 Camp participants and staff weekly fieldtrips. 4.950.00 Totals. 4,950.00 103-60245-041-004 Miscellaneous Expenses Seq Description Amount 1 Incidental expenses associated with the program. 200.00 Totals. 200.00 103-60360-041-004 Furniture/Equipment < $5000 Seq Description Amount 1 Storage containers and shelving. 450.00 bdpbrqst sdedrick Trophy Club Entities Page 72 11.35 01/07/08 Detailed Budget Request Report ll'tmd. 103 TOWN OF TROPIIY CLUB Fiscal Year. 2008 Dept. 41 Recreation Revision level. 8 FY07-08 ADOP= W/DllTAIL Prog. 4 DAY CAMP PROGRA!IIS Account Type Selected. B Both Account Number Description Budget Comment Reference Totals. 103-65005-041-004 Fuel & Lube Seq Description 1 Gas for vans 350.9a1 • 2694 Totals, 103-65010-041-004 'Dniforms Seq Description 1 30 T-shirts 2 12 visors 3 110 camp participant T-shirts Totals! 103-65085-041-004 Office SUpplies Seq Description 1 Office supplies needed for progr~ Totals. 103-65094-041-004 Program Supplies Seq Description 1 Camp activity supplies I sport equipment, arts and 2 crafts,wr!st bands, games,etc. Totals. 103-65095 -041-004 Maintenance Supplies Seq Description 1 Cleaning supplies for NISD facilities used by camp Totals. 103-65105-041-004 Printing Seq Description 1 Program flyers and printed materials. Totals. Program 4 Totals. Department 41 Totals. 450.00 Am<>unt 1,029.00 1,029.00 Am<>unt 300.00 120.00 1,100.00 1,520.00 Am<>unt 350.00 350.00 Am<>unt 4,500.00 4,500.00 Am<>unt 350.00 350.00 Am<>unt 400.00 400.00 70,197.00 487,465.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND PARKS GENERAL TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES PARKS GENERAL ADOPTED EXPENSES CAPITAL EXPENSES 9% OPERATING EXPENSES 4% PROFESSIONAL & CONTRACTUAL SERVICES 4% PERSONNEL SERVICES 78% CONSUMABLE SUPPLIES 5% TOTAL PARKS ADOPTED EXPENSES BECK PARK 3% PARKS GENERAL 64% INDEPENDENCE PARK 9% HARMONY PARK 6% MEDIANS & COMMON AREAS 15% LAKEVIEW SOCCER FIELDS 3% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND PARKS PROGRAM DESCRIPTION The mission of the Parks & Recreation Department is to preserve and enhance the Town of Trophy Club’s exceptional quality of life through the planning, maintaining, and landscaping of our parks and public areas; and to offer our citizens a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. PROGRAM GOAL(S) 1. To continue to care for and maintain all of the Town’s landscaping and public parks. 2. To install the necessary amount of trees in order to remain a Tree City. 3. To build upon and add to the existing amenities of all the Town’s parks. 4. To coordinate the funding of park projects with Economic Development Corporation (EDC) 4A and 4B. 5. To plan for the development and acquisition of additional Parkland that will address both the current and future needs of the community. 6. To continue to foster a positive community image through the holding of special events and Town sponsored functions. 7. To create and implement recreational programming throughout all Town facilities, giving our citizens a more diverse and expanded range of leisure and athletic opportunities. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Coordinated with Economic Development Corporation (EDC)4A, EDC4B, and the Park Board in funding various park improvements. 2. Increased Pool programming for the third year in a row, experiencing largest class and attendance numbers since the pool became operational, generating almost $19,000 in swim lesson revenue. 3. Qualified for Tree City status for the fourth year in a row. 4. Worked with local sports associations to operate all facilities successfully, as they experienced their highest ever enrollment figures. 5. Held the largest attended Fourth of July celebration as of yet. 6. Acquired additional park land including the acquisition of the Eagle in Eagle’s Ridge. 7. Took all chemical applications for Parks in-house. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Work with sports associations and the Park Board in planning and developing additional park properties. 2. To continue to obtain Texas Parks and Wildlife Department (TPWD) grants, as well as, small community grants. 3. Install new amenities in Harmony Park, as part of a restoration and improvement project in conjunction with EDC4A. 4. Establish a Master Park Plan with consideration of long term goals and projects. 5. To work with the North West Independent School District (NWISD) to create opportunities for joint recreational use. 6. Develop marketing strategies to increased visibility and awareness of our parks and recreational facilities. 7. Create outdoor programming for the current parks. 8. Increase level of maintenance in turf areas TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND PARKS: PARKS GENERAL ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 250,450 316,419 316,419 315,000 260,836 330,654 361,531 50010 Overtime 13,728 9,286 9,286 12,500 9,750 11,140 11,586 50015 Longevity/Certification 915 752 752 540 - - - 50016 Longevity - - - - 730 1,480 2,178 50017 Certification - - - - 1,500 1,500 1,500 50020 Retirement 32,082 38,986 38,986 39,401 34,364 44,053 48,877 50025 Group Insurance 43,512 46,030 46,030 45,191 - - - 50026 Medical Insurance - - - - 38,559 61,483 52,325 50027 Dental Insurance - - - - 2,632 4,028 3,571 50028 Vision Insurance - - - - 579 938 786 50029 Life Insurance & Other - - - - 2,443 3,152 3,393 50030 Social Security Taxes 15,597 19,288 19,288 20,338 16,038 20,318 22,125 50035 Medicare Taxes 3,648 4,511 4,511 4,757 3,751 4,752 5,174 50040 Unemployment Taxes 2,761 2,400 2,400 1,550 2,025 3,024 3,213 50045 Workman's Compensation 9,212 6,272 6,272 5,500 5,550 12,357 10,669 50050 Auto Allowance 3,806 3,654 3,654 3,580 2,100 2,100 2,100 50060 Pre-Employment Physicals/Testing 618 325 325 595 213 873 961 TOTAL PERSONNEL SERVICES 376,328$ 447,924$ 447,924$ 448,952$ 381,071$ 501,851$ 529,989$ PROFESSIONAL & CONTRACTUAL SERVICES 55005 Engineering - - - 290 - - - 55045 Legal - - - - - - - 55070 Independent Labor 649 3,300 3,300 3,300 450 1,150 1,150 55090 Vehicle Maintenance 4,780 6,000 6,000 6,000 5,750 7,288 7,652 55095 Equipment Maintenance 5,372 8,450 8,450 8,000 8,450 8,873 9,316 55100 Building Maintenance 869 3,500 3,500 3,695 3,250 3,663 3,846 55115 Contract Landscape Maintenance - - - - - - - 55120 Cleaning Services - - - - - - - 55130 Trash Removal/Recycling - - - - - - - 55140 Health Inspections - - - - - - - 55145 Consultants 601 1,000 1,000 590 250 250 250 55185 Portable Toilets - - - - - - - TOTAL PROF & CONTRACT SERVICES 12,271$ 22,250$ 22,250$ 21,875$ 18,150$ 21,223$ 22,214$ OPERATING EXPENSES 60005 Telephone 73 150 150 350 60 62 64 60010 Communications/Pagers/Mobiles 6,177 3,685 3,685 6,500 3,790 5,126 5,228 60020 Electricity - 2,500 2,500 2,500 2,625 2,756 2,894 60025 Water - 1,500 1,500 1,500 1,500 1,545 1,591 60030 Rent - - - - - - - 60035 Postage 22 150 150 50 150 153 156 60066 Publications/Books/Subscripts 358 1,020 1,020 500 500 525 551 60070 Dues & Memberships 897 1,000 1,000 1,100 645 860 945 60075 Meetings 602 650 650 650 500 550 605 60080 Schools & Training 1,374 2,550 2,550 2,550 1,500 2,050 2,255 60085 Training (Safety) - 1,000 1,000 500 500 525 551 60100 Travel & Per Diem 1,603 2,990 2,990 2,500 857 1,343 1,477 60105 Rent Equipment 490 1,600 1,600 1,300 100 505 530 60125 Advertising 1,835 700 700 1,561 625 656 689 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND PARKS: PARKS GENERAL ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60195 Flags & Repair - - - - - - - 60200 Irrigation Repairs 14 - - - - - - 60205 Street Repairs - - - - - - - 60210 Long Term Street Repairs - - - - - - - 60215 Street Sweeping - - - - - - - 60220 Street/Traffic Signs/Crosswalks - - - - - - - 60245 Miscellaneous Expenses 768 500 500 500 125 138 151 60260 Community Events - 23,750 38,750 43,500 - - - 60266 Tree City - 10,000 10,000 10,000 - - - 60270 4th of July Celebration - - - - - - - 60280 Property Maintenance 3,624 1,200 1,200 1,200 790 1,200 1,200 60300 Playground/Ball Field Material - - - - - - - 60310 Park Equip. Replacement Fund - - - - - - - 60360 Furniture/Equipment < $5000 5,371 4,180 4,180 4,180 2,990 3,140 3,296 TOTAL OPERATING EXPENSES 23,209$ 59,125$ 74,125$ 80,941$ 17,257$ 21,132$ 22,185$ CONSUMABLE SUPPLIES 65005 Fuel & Lube 15,436 14,682 14,682 15,000 14,953 18,948 20,843 65010 Uniforms 3,444 5,840 5,840 5,500 5,840 7,396 7,396 65025 Small Equipment 169 - - 449 - - - 65030 Chemicals - - - - - - - 65035 Small Tools 2,099 2,200 2,200 2,400 2,400 2,520 2,646 65040 Safety Equipment 2,525 1,500 1,500 1,500 1,250 1,563 1,641 65055 Hardware 236 1,000 1,000 150 500 525 551 65085 Office Supplies 2,115 2,000 2,000 2,000 350 361 371 65090 Printer Supplies & Maintenance - 300 300 - - - - 65095 Maintenance Supplies - - - - - - - 65100 Copies - - - - - - - 65105 Printing - - - - - - - TOTAL CONSUMABLE SUPPLIES 26,023$ 27,522$ 27,522$ 26,999$ 25,293$ 31,312$ 33,449$ CAPITAL EXPENSES 69005 Capital Expenses 26,245 17,000 50,077 50,077 24,172 24,172 27,568 69035 Vehicles 7,231 21,375 47,652 47,652 16,922 17,476 17,476 69080 Bleachers - - - - - - - 69095 Lights - - - - - - - 69100 10 Acre Park - - - - - - - 69195 Gasb34/Reserve for Replacement - - - - - - - 69305 Capital Leases 11,910 11,910 11,910 - - - - TOTAL CAPITAL EXPENSES 45,386$ 50,285$ 109,639$ 97,729$ 41,094$ 41,648$ 45,044$ TOTAL EXPENSES 483,217$ 607,106$ 681,460$ 676,496$ 482,866$ 617,166$ 652,881$ In FY07/08, the Parks & Recreation department was renamed Parks. Recreation has been separated out. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Entities Page 73 n.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLt7B Fiscal Year. 3008 Dept, 42 Parks & Recreation Revision levels 8 FY07-08 ADOPTED W/DETAIL Progs Account Type Selected. B Both Account Number Description Budget Comment Reference 103-50005-043-000 Salaries & wages Seq Description Amount 1 parks & Recreation Director, 50%ParkB/50~Rec. 2 Parks Supervisor. 4 -crew Leader. S * (5) Maintenance Workers. 10 Total Salaries. 355,731.00 13 3'15 COLA Pay. 5,114.00 Totals. 360,835.00 103-50010-043-000 Overtime Seq Description Amount 1 Infrastructure Repair, 75Hr. 2 Seasonal Plantings, lOOHr. 3 Weather Related MaintenaDce, 75Hr. 4 Sports SeaSOD Preparation, 75Hr. 5 Regular MaintenaDce, 55Hr. 6 Overtime ~ 380Hr x $30Avg. 7,610.00 74th July. 34Hr. 8 Arbor Day, 30Hr. 9 Fall Festival, 33Hr. 10 Christmas, 30Hr. 11 Events ~ 107Hr x $30Avg. 3,140.00 Totals. 9,750.00 103-50016-043-000 Longevity Seq Description Amount 1 Paid every Dec. 730.00 Totals. 730.00 103-50017 -043 -000 Certification Seq Description Amount 1 Paid monthly. 1,500.00 Totals. 1,500.00 103-50030-043-000 Retirement Seq Description Amount 1 Total Pay x 13.50'15 34,364.00 2 Paid monthly. Based on Jan-Dec calendar year. New 3 rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of new fiscal 5 year billed at old rate. Rate received in May has 6 a lag of ODe year due to actuarial study. Ex_ Jan 7 3008 rate based on Dec 3006 study. Totals_ 34,364.00 103-50036-043-000 Medical Insurance Seq Description Amount 1 Paid monthly_ 38,559.00 Totalst 38,559.00 103-50037-043-000 Dental Insurance bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report P'und. 103 TOWN OF TROPHY CLllB Fiscal Year. 2008 Dept. 42 Parks & Recreation Revision level. 8 ll'Y07~08 ADOPTED W/DBTAIL Prog. Account Type Selected. B Both Account Number Description Budget COIIIIIlent Reference Seq Description 1 paid monthly. Totals. 103 -50028-042-000 Vision Insurance Seq Description 1 Paid monthly. Totals. 103 -50029 -042-000 Life Insurance and Other Seq Description 1 Life Insurance. Billed monthly. 2 Long-Term Disability. Billed monthly. 3 Cobra/HAP. Billed monthly. Totals. 103-50030-042-000 Social Security Taxes Seq Description 1 Total Pay -Rmployee Portion Insurance x 6;0 2%. Totals. 103-50035-042-000 Medicare Taxes Seq Description 1 Total Pay -Bmployee PortioD Insurance x 1.45'. Totals. 103 -50040-042-000 unamplaymen t Taxes Seq Description 1 First $9000 Of Each Bmployee pay x 3'll. 2 Paid quarterly based on • claims and turnover. 3 Based 011 Jan-Dec calendar year. New rate received 4 in Mar of Dew fiscal yeara Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based on new ratea ~otals. 103-50045-042-000 Workman's Compensation Seq Description 1 Based On FY06-07 rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly a Based on Oct-Sep of current 4 fiscal yeara New rate provided on Oct of new 5 fiscal year after tentative payroll figures 6 provided. Audit complete in dec of new fiscal 7 year for previous year and Town either owes or is refunded. Totals. 103-50050-042-000 Auto Allowance Seq Description 1 Director. parks & Rec. 50'llParks/50'llRec. $350Mth. Totals. 103-50060-042-000 Pre-amp Physicals/Testing Page 74 IllIlount 2.632.00 2.632.00 Amount 579.00 579.00 Amount 1.192.00 870.00 383.00 2.445.00 IllIlount 16.038.00 16,038.00 Amount 3,751.00 3.751.00 Amount 2,025.00 2,025.00 Amount 5,550.00 5.550.00 Amount 2,100.00 2,100.00 ------------------------------ bdpbrqst sdedrick Trophy Club Bntities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtJB Fiscal Year, 2008 Dept. 43 Parks & Recreation Revision level. 8 n07 - 08 ADOPTIlIl W/DETAIL Progt Account Type Selected. B Both Account Number Descripti011 Budget Comment Reference Seq Description . 1 Background, physical exam, drug test and essential 2 job functions for 1 FTE Totals. 103-55070 -042-000 IndepBIldBll t Labor Seq Description 1 Includes 4 hours each weekend for bathroom and 2 park maintenance, as well as trash pickup and 3 removal. Totals. 103-55090 -042-000 Vehicle Maintenance Seq Description 1 Preventative maintenance 011 Parks vehicles, in 2 addition to customary repairs and parts. To 3 include tire replacement, state inspections, 4 oil changes, battery replacement and general 5 maintenance and tune-ups. 6 The above iB baBed on six vehicleB. Totals! 103-55095-042-000 Bquipment Maintenance Seq DeBcription 1 Major and mdnor repairs to existing equipment, 2 such as belt changes, blade replacements, air 3 filters, battery replacements. Also includes 4 small equipment repair. 5 Skid Loader Maintenance, 50\ Shared Wastewater. 6 Town portion of repairs for our usage on field 7 maintenance and preparation. Totals! 103-55100-042-000 Building Maintenance Seq Description 1 Finish out for the building. Creation of outside 2 and inside storage. Maint8Dal1ce on building. Totals! 103-55145-042-000 Consultants Ssq Description 1 Professional consultation 011 areas such as 2 field development and maintenance. Totals. 103-60005-042-000 Telephone Seq Description 1 Long distance charges only. Totals. 103-60010-042-000 Communications/pagers/Mobiles Seq Description 1 (7.5lllxisting Cell Phones Given All Splits. Page 75 Amount 213.00 213.00 Amount 450.00 450.00 Amount 5.750.00 5.750.00 Amount 5.750.00 2.700.00 8.450.00 Amount 3.250.00 3.250.00 Amount 250.00 250.00 Amount 60.00 60.00 Amount '3.150.00 bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report ll'und. 103 TOWN OF TIl0PHY CLtlll Fiscal Years 2008 Dept. 42 Parks & Recreation RevisiOl1 level. 8 FY07-08 ADOPTED W/DETAIL Progl Account Type Selected I B Both Account Numl::Ier Description Budget Comment Reference 103 -60010-042-000 Communications/Pagers/Mobiles (l)Hew Cell Phone Maintenance Worker. 2 replacement phones for field work. Totalss 103 -60020-042-000 Blectricity Seq DescriptiOl1 1 Electricity costs split out amongst each park, 2 except for amount tied to maintenance building, 3 50% Shared Collections. Totals, 103 -60025-042-000 Water Seq Description 1 Water costs split out amongst each park, except 2 for amount tied to maintenance building, 50% 3 Shared CollectiOl1s. Totals. 103-60035-042-000 postage Seq Description 1 Postage for Parks & Recreation correspondence. 2 (5)Next Day Mailings. Totals. 103-60066-042-000 Publications/Books/Subscripts Seq Description 1 Materials purchased to enhance the education of 2 the Parks staff, such as. 3 Trade Subscriptions. 4 Irrigation Maintenance &. Training DVDs. 5 TDA Resources. 8 Miscellaneous Materials. Totals. 103-60070-042-000 Dues &: Memberships 6 TNLA. 7 TDA. 8 Sports Turf Management Association 9 Regional TRAPS Totals. 103 -60075-042 -000 Meetings 2 To include the Corp of Engineers, Sports 3 Associations, volunteer meetings, business 4 meetings, employee relations and networking. Totals. 103-60080-042-000 Scbcols & Training Seq Description 1 Training needed for certifications, landscaping 2 and professional development. page 76 540.00 100.00 3,790.00 Amount 2,625.00 2,625.00 Amount 1,500.00, 1,500.00 Amount 150.00 150.00 Amount 100.00 200.00 100.00 100.00 500.00 150.00 300.00 135.00 60.00 645.00 500.00 500.00 Amount bdpbrqst sdedric:lt Trophy Club Entities Page 77 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CL1lB Fiscal Yeart 2008 Dept. 42 Parks & Recreation Revision level. 8 FY07-08 ADOPTED W/DETAIL prog. Account Type Selected. B Both Account Number Description Budget Comment Reference 3 SWPRTI. $150 x 2FT1l. 400.00 10 Irrigation Certification. $500 x lFTll. 500.00 12 staff Resource Classes, $100 x 6FTB 600.00 Totals. 1.500.00 103-60085-042-000 Training (Safety) Seq Description Amount 1 Safety traiDingand seminar for employees. 500.00 Totals. 500.00 103-60100-042-000 Travel & per diem Seq Description Amount 1 SWPRTI. 3Day x $140 x 2FT1l. 760.00 8 Staff resource classes ( local 97.00 Totals. 857.00 103 -60105-042 -000 Rent Bquipment Seq Description Amount 1 Cover rental equipment, such as Bod cutter, boam 2 liftand trencher. 100.00 3 Does Dot include leased equipment, which is 4 input UDder Capital Lease line. Totals. 100.00 103-60125-042-000 Advertising Seq Description Amount 1 Job advertisements for employee 625.00 Totals. 625.00 103 -60245-042-000 Miscellaneous Bxpenses Seq Description lImoUDt 1 Covers incidental expenditures, such as employee 2 appreciation items, plaques, etc. 125.00 Totals. 125.00 103 -60280-042-000 Property Maintenance Seq Description Amount 1 Covers maintenance not attached to building. 2 Svore r. CD building. including irrigation. sea­ S sonal plantings and ground maintenance. 790.00 Totals. 790.00 103-60360-042-000 Furniture/Equipment < $5000 Seq Description Amount 1 Pole Pruner. 620.00 2 (2) Tri.mers , $290. 580.00 3 Edger. 320.00 4 Back Pack Blower. 420.00 S Chain Saw. 540.00 6 Replacement office furniture 250.00 7 small tiller 260.00 Totals. 2.990.00 103 -65005-042 -000 Fuel r. Lube bdpbrqst sdsdrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report ll'und. 103 TOliN OF TROPHY CLUB Fiscal Year. 2008 Dept, 42 Parks & Recreation Revision levsl. 8 FY07-08 ADOPTED W/DETAIL Prog. Account Type Selected. B Both Account Number Description Budget CODIIIleIlt Reference Seq Description 1 This line covers Fuel & Lube for Parks & 2 Recreation vehicles, as well as equipment. 3 4 Used FY05-06 actual wlnew rates. 6 OUleeded, 2560Gell x $2.94Gall. 7 Diesel, 2484Gell x $2.99 Gal. Totals. 103 -65010-042-000 OUiforms 7 Superintendent & Maintenance Wrks, $778 x 7FTB. 16 Mandatory uniforms, cleaning not included. 17 (10) Shirts, $36 each. 18 (7) Jeans, $28 each. 19 (1) Boots, $170 each. 20 (4)Hats, $13 eech. 21 Administrative Steff, $112 x 2FTE + $170 Boots. Totals. 103 -65035 -042-000 Small Tools Seq Description 1 Hand held equipment for landsceping and 2 maintenance, such as shovels, wrenches and 3 drills. Totals. 103 -65040 -042-000 Safety Equipment Seq Description 1 Covers signal devices on all motorized vehicles 2 and safety equipment for employees. Totals. 103 -65055 -042-000 Hard"are Door locks for DPS, Community Development and MUD buildings to be in compliance with ADA. Screws, bolts and brackets. Total. Totals. 103 -65085 -042-000 Office SUpplies Seq Description 1 Office supply requirements. Totals r 103 -69005 -042-000 Capi tal Expenses 6 $54,000 Maintenance Building Add On, 7 50\ Shared With COllections. 8 Payments done 2014. 9 $43,077 Toro 4200 D-Mower. 10 Payments done 11/2010. 11 $23.000 Utility Mower (Hew). Page 78 Amount 7,526.00 7,427.00 14,953.00 5,446.00 394.00 5.840.00 Amount 2,400.00 2,400.00 Amount 1,250.00 1,250.00 500.00 500.00 Amount 350.00 350.00 7,000.00 11,972.00 bdpbrqst sdedrick TrOPhy Club Entities Page 79 110 35 01/07/08 Detailed Budget Request Report Pund. 103 TOliN OF TROPHY CLUB Fiscal Years 2008 Dept. 42 Parks &; Recreation Revision level. 8 FY07-08 ADOPTED W/DBTAIL Progl Account Type Selected. B Both AccoUllt Number Description Budget Comment Reference 12 Payments done 10/2011. 5,200.00 13 Eliminates contractor mowing of the inside burma. Totals. 24,172.00· 103-69035-042 -000 Vehicles $25,177 Diesel Chevy Truck. $25177, payments done OS/2008. 7,847.00 $32,652 Chevy 2500 lID. Payments done 11/2010. 9,076.00 Totals. 16,923.00 Program Totals. 482,866.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND INDEPENDENCE PARK “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES INDEPENDENCE PARK ADOPTED EXPENSES CONSUMABLE SUPPLIES 0% OPERATING EXPENSES 99% PROFESSIONAL & CONTRACTUAL SERVICES 1% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND PARKS: INDEPENDENCE PARK ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PROFESSIONAL & CONTRACTUAL SERVICES 55185 Portable Toilets 1,458 1,831 1,831 1,300 680 714 750 TOTAL PROF & CONTRACT SERVICES 1,458$ 1,831$ 1,831$ 1,300$ 680$ 714$ 750$ OPERATING EXPENSES 60020 Electricity 18,137 18,150 18,150 18,000 18,150 19,058 20,010 60025 Water 22,275 19,000 19,000 15,000 19,000 19,570 20,157 60105 Rent Equipment 309 500 500 500 100 505 530 60280 Property Maintenance 31,027 29,700 29,700 29,700 26,500 27,825 29,216 TOTAL OPERATING EXPENSES 71,748$ 67,350$ 67,350$ 63,200$ 63,750$ 66,958$ 69,914$ CONSUMABLE SUPPLIES 65095 Maintenance Supplies 259 - - - - - - TOTAL CONSUMABLE SUPPLIES 259$ -$ -$ -$ -$ -$ -$ TOTAL EXPENDITURES 73,466$ 69,181$ 69,181$ 64,500$ 64,430$ 67,672$ 70,664$ "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Entities page 80 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtlB Fiscal Year, 2008 Dept. 42 Parts & Recreation Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. 1 INDEPENDENCE PARK Account Type Selected. B Both Account Number Description Budget Comment Reference 103-55185-042-001 Portable Toilets Seq Description 1 portable Toilets Totals. 103-60020-042-001 Electricity Seq Description 1 Electricity costs for Independence Part. Totals. 103-60025-042-001 Water Seq Description 1 Water costs for Independence Part. Totals. 103-60105-042-001 Rent Equipment Seq Description 1 Cover rental equipment, such as sod cutter, boom 2 lift, trencher, large tiller and generator. 3 Does Dot include leased equipment, which is 4 input under Capital Lease 11n8. Totals. 103-60280-042-001 Prop~rty Maintenance Seq Description 1 Chemicals, such as fire ant control, herbicide 2 and fertilizer. 3 4 Seasonal Plantings, such as soil amendments 5 mulch, grass, seed, landscape materials and 6 flowers and shrubs. 7 9 Irrigation, such as repairs,and infrastructure 10 replacements and additions. 11 12 Ballfield Materials. such as field materials. 13 gravel, top dressing and fibar. 14 15 Contract Labor, such as the following. 16 plantings, bed maintenance, sport field prep, 18 and infrastructure projects and repairs. 19 20 Park Bquipment Replacement, such as picnic 21 rep1acment, trash cans, barbecue pits, wind 22 screen and netting, damaged property replacement 23 and field bulb replacements. 26 27 Annual Lakeview creek maintenance moved to Storm 29 Sewer budget. Amount 680.00 680.00 Amount 18.150.00 18.150.00 Amount 19.000.00 19.000.00 Amount 100.00 100.00 Amount 6.000.00 1.000.00 2;000.00 8.000.00 7.000.00 2.500.00 ~. bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLllB Dept. 42 parks &: Recreation prog. 1 INDBPBNDBNCE PARK AccOUllt Number Description Trophy Club Bntities Detailed Budget Request Report Viscal Year. 2008 Revision level. 8 FY07-08 ADOPTED W/DBTAIL Account Type Selected. B Both Budget comment Reference Page 81 Totals. ~6.500.00 Program 1 Totals. 64.430.00~ \' TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND HARMONY PARK “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES HARMONY PARK ADOPTED EXPENSES CONSUMABLE SUPPLIES 0% OPERATING EXPENSES 98% PROFESSIONAL & CONTRACTUAL SERVICES 2% CAPITAL EXPENSES 0% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND PARKS: HARMONY PARK ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PROFESSIONAL & CONTRACTUAL SERVICES 55185 Portable Toilets 2,376 1,831 1,831 1,100 984 1,033 1,085 TOTAL PROF & CONTRACT SERVICES 2,376$ 1,831$ 1,831$ 1,100$ 984$ 1,033$ 1,085$ OPERATING EXPENSES 60020 Electricity 4,500 5,020 5,020 5,020 18,000 18,900 19,845 60025 Water 21,929 5,265 22,000 17,000 8,500 8,755 9,018 60105 Rent Equipment - 400 400 400 100 505 530 60280 Property Maintenance 22,405 21,950 21,950 21,950 18,000 20,900 21,945 TOTAL OPERATING EXPENSES 48,835$ 32,635$ 49,370$ 44,370$ 44,600$ 49,060$ 51,338$ CONSUMABLE SUPPLIES 65095 Maintenance Supplies 259 - - - - - - TOTAL CONSUMABLE SUPPLIES 259$ -$ -$ -$ -$ -$ -$ CAPITAL EXPENSES 69086 $474K CO Payment - - 49,645 49,645 - - - TOTAL CAPITAL EXPENSES -$ -$ 49,645$ 49,645$ -$ -$ -$ TOTAL EXPENDITURES 51,469$ 34,466$ 100,846$ 95,115$ 45,584$ 50,093$ 52,423$ "A GREAT PLACE TO CALL HOME" bdpbrqs t sdedri ck Tropby Club Entities Page 82 1l.3S 01/07/08 Detailed Budget Request Report Fund. 103 TOWN orr TROPHY CLtJB Fiscal Year, 2008 Dept, 42 Parks & Recreation Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. 3 HARXONY PAlUt Account Type Selected. B Both Account Humber Description Budget Comment Reference 103-SS18S-04J -003 Portable Toilets Seq Description 1 Portable Toilet Totals. 103-600JO -04J-003 Electricity Seq Description 1 Electricity costs for Harmony Park. Useage will 2 be heavy. and new lighting will be operational. Totals, 103-600JS-04J -003 Water Seq Description 1 Water costs for Harmony Park. Totalsi 103-6010S-04J-003 Rent Squipment Seq Description 1 Cover rental equipment, such as sod cutter, boom 2 lift, trencher, large tiller and generator. Totals. 103-60J80·04J -003 Property Maintenance Seq Description 1 Chemicals, such as fire ant control, herbicide 2 and fertilizer. 3 4 Irrigation, such as repairs, and infrastructure 5 replacement and add! tiona. 6 7 Ballfield Materials, such as field materials, 8 travel, top dressing and fibare 9 10 Contract Labor, such as the following. 11 plantings, bed maintenance, sport field prep, 13 and infrastructure projects and repairse 14 lS Park Equipment Replacement. such as picnic 16 replacement, trash cans, barbecue pits, wind 17 screen and netting, damaged property replacement 18 and field bulb replacements. 21 22 Maintenance Supplies, such as paper products, 23 light bulbs and janitorial supplies. Totals. program 3 TotalS I Amount 984.00 984.00 Amount 18.000.00 18.000.00 Amount 8.S00.00 8.S00.00 Amount 100.00 100.00 Amount 6.7S0.00 2.700.00 2.S00.00 2.S00.00 2.S00.00 1.OSO.00 18.000.00 4S.S84.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND BECK PARK “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES BECK PARK ADOPTED EXPENSES OPERATING EXPENSES 96% PROFESSIONAL & CONTRACTUAL SERVICES 4% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND PARKS: BECK PARK ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUALS BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PROFESSIONAL & CONTRACTUAL SERVICES 55185 Portable Toilets 1,777 1,831 1,831 824 816 857 900 TOTAL PROF & CONTRACT SERVICES 1,777$ 1,831$ 1,831$ 824$ 816$ 857$ 900$ OPERATING EXPENSES 60020 Electricity 3,056 3,415 3,415 2,400 4,098 4,303 4,518 60025 Water 5,581 4,125 4,125 3,500 5,600 5,768 5,941 60105 Rent Equipment 521 500 500 - 125 531 558 60280 Property Maintenance 14,126 11,000 11,000 11,600 9,000 11,450 12,023 TOTAL OPERATING EXPENSES 23,285$ 19,040$ 19,040$ 17,500$ 18,823$ 22,052$ 23,039$ TOTAL EXPENDITURES 25,061$ 20,871$ 20,871$ 18,324$ 19,639$ 22,909$ 23,939$ "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Entities 11135 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year. 2008 Dept. 42 Parts & Recreation Revision levell 8 n07 -08 ADOPTED W/DETAIL Prog. 4 BECK PARK Account Type Selected. B Both Aecoun t Number Description Budget Comment Reference 103 -55185-0U-004 Portable Toilets Seq Description 1 (2) Portable TOilets. Totals I 103-60020-042-004 Electric:!ty Seq Description 1 Electricity costs for sect Park. Totals. 103-60025-042-004 Water Seq Description 1 Water costs for Bect Park. Totals. 103 -60105-042-004 Rent Equipment Seq Description 1 Cover rental equipment, such as 80d cutter, boom 211ft, trencher, large tiller and generator. 3 Does not include leased equipment, which is 4 input UDder Capital Lease line. Totals. 103 -60280-042-004 Property Maintenance Seq Description 1 ChEDDieals, such as fire ant control, herbicide 2 and fertilizer. 3 4 Irrigation, such as repairs, and infrastructure 5 replacements and additions. 6 7 Ballfield Materials. such as field materials. 8 gravel, top dressing and fibar. 9 10 Contract Labor, such as the following. 11 sport field prep and alterations 13 and infrastructure projects and repairs. Totals. Program 4 Totals. Page 83 Amount 816.00 816.00 Amount 4.098.00 4.098.00 Amount 5.600.00 5.600.00 Amount 125.00 125.00 Amount 2.500.00 2.500.00 1.500.00 3.500.00 9,000.00 19.639.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND LAKEVIEW SOCCER FIELDS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LAKEVIEW SOCCER FIELDS ADOPTED EXPENSES OPERATING EXPENSES 94% PROFESSIONAL & CONTRACTUAL SERVICES 6% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND PARKS: LAKEVIEW SOCCER FIELDS ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PROFESSIONAL & CONTRACTUAL SERVICES 55185 Portable Toilets 1,777 1,831 1,831 1,200 1,224 1,285 1,349 TOTAL PROF & CONTRACT SERVICES 1,777$ 1,831$ 1,831$ 1,200$ 1,224$ 1,285$ 1,349$ OPERATING EXPENSES 60020 Electricity - - - - - - - 60025 Water 21,276 14,000 14,000 10,000 16,800 17,304 17,823 60105 Rent Equipment - - - - - - - 60280 Property Maintenance 3,160 7,200 7,200 7,200 4,000 6,700 7,035 TOTAL OPERATING EXPENSES 24,437$ 21,200$ 21,200$ 17,200$ 20,800$ 24,004$ 24,858$ TOTAL EXPENDITURES 26,213$ 23,031$ 23,031$ 18,400$ 22,024$ 25,289$ 26,208$ "A GREAT PLACE TO CALL HOME"] bdpbrqst sdedrick Trophy Club Entities Page 84 11.35 01/07/08 Detailed Budget Request Report Fund. 103 roW» 011 TROPHY CLUB Fiscal Years 2008 Dept I 42 Parks & Recreation Revision level­8 FY07 -08 ADOPTED W/DBTAIL Prog. 5 LAXllVIBW SOCc:BR IIIBLDS Account Type Selected. B Both Account Number Description Budget Comment Reference 103-55185-042-005 Portable Toilets Seq Description Amount 1 (2)lIortab1e Toilets 18 mo of use 1.224.00 Totals. 1.224.00 103-60025-042-005 Water Seq Description Amount 1 Water costs for Lakeview Soccer Park. 16.800.00 Totals. 16.800.00 103 -60280 -042-005 property Maintenance Seq Description Amount 1 Chemicals, such as fire ant control, herbicide, 2 grass seed and fertilizer. 2.000.00 3 4 Irrigation, such as repairs, and infrastructure 5 replacement and additions. 2.000.00 Totals. 4.000.00 Program 5 Totalsl 22.024.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND MEDIANS & COMMON AREAS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES MEDIANS & COMMON AREAS ADOPTED EXPENSES OPERATING EXPENSES 100% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND PARKS: MEDIANS & COMMON AREAS ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED OPERATING EXPENSES 60020 Electricity 342 420 420 420 441 463 486 60025 Water 50,156 42,323 42,323 35,000 46,093 53,007 60,958 60105 Rent Equipment - - - - - - - 60280 Property Maintenance 78,468 72,500 72,500 72,500 63,300 75,495 86,819 TOTAL OPERATING EXPENSES 128,965$ 115,243$ 115,243$ 107,920$ 109,834$ 128,965$ 148,263$ TOTAL EXPENDITURES 128,965$ 115,243$ 115,243$ 107,920$ 109,834$ 128,965$ 148,263$ "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Ilnti ties page 85 11.35 01/07/08 Detailed Budget Request Repor~ Fund. 103 TOWN 01/ TROPHY CLUB Fiscal Year, 2008 Deptl 42 Parks & Recreation Revision level. 8 1/Y07-08 ADOPTED W/DBTAIL prog. 6 MEDIANS/COMMON ARBAS Account Type Selectedz B Both Account Number Description Budget Comment Reference 103-60020-042-006 Blectrici ty Seq Description Amount 1 Blectricity costs for Medians. 441.00 Totals. 441.00 103-60025-042-006 Water Seq Description 1uIlount 1 Water costs for Medians. 46.093.00 Totals. 46,093.00 103-60280-042-006 Property Maintenance Seq Description 1uIlount 1 Chemicals, such as fire ant control, herbicide 2 and fertilizer. 10,000.00 3 4 Seasonal Plantings, such as soil amendments, 5 mulch, grass seed, landscape ma.lntenance and 6 flowers and shrubs. 27,300.00 7 8 Irrigation, such as repairs, and infrastructure 9 replacements and additions. 7.500.00 10 11 Contract Labor, such as creek: ma.intenance, 12 plantings, bed maintenance, 13 infrastructure projects and repairs. 18.500.00 15 Totals. 63,300.00 Program 'Totals I 109.834.00 Department 42 Totals. 744.377.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND COMMUNITY DEVELOPMENT “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES COMMUNITY DEVELOPMENT ADOPTED EXPENSES CAPITAL EXPENSES 1% OPERATING EXPENSES 1% PROFESSIONAL & CONTRACTUAL SERVICES 64% PERSONNEL SERVICES 33% CONSUMABLE SUPPLIES 1% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND COMMUNITY DEVELOPMENT PROGRAM DESCRIPTION The mission of the Community Development Department is to provide a high level of service to our customers in the areas of permitting, building inspection, code enforcement, as well as municipal facility construction and maintenance, ensuring all facilities and infrastructure are constructed and maintained in accordance with federal, state, local, and international codes in the interest of public safety. PROGRAM GOAL(S) Provide a high level of customer service to our internal and external customers while continually striving to protect the life, health and safety of our residents, our infrastructure and the environment. Continue to strive for education in the Permitting and Building fields, training and certifications assure we are giving our customers the highest level of service in the industry. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Brought inspection and plan review services “in house” with hiring of new building inspector. 2. Eagle’s Ridge PH II was released, and residential construction has begun. As of now, ten of the twenty-five lots have been permitted for construction. 3. The Value Place Hotel started construction in January 2007, the hotel was issued their Certificate of Occupancy (C/O) in September 2007 and is ready for occupancy. 4. The Medlin Middle School addition has been completed, and their C/O was issued by start of this school year. 5. The United Methodist Church addition has been completed, and their C/O was issued in September 2007. 6. Started development for Church Hill Downs and The Highlands subdivisions. 7. Started development for the Northwest Independent School District (NISD) High School on Marshall Creek Road. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Continue to ensure that all new/future development is handled in an efficient and expeditious manner, streamlining processes in preparation for the potential rapid growth. 2. Monitor and inspect residential and commercial construction projects to ensure that they comply with Town adopted construction codes. 3. Continually strive to streamline our Permitting process in order to handle large-scale development. 4. Strive to maintain Trophy Club in such a manner that it enhances quality of life for current and future residents by seeking compliance with the Town’s Code of Ordinances. 5. Continually review and update existing ordinances so that they stay up-to-date and accurate and serve the needs of our residents. 6. Work with NISD to provide quality facilities, including the construction of a High School with Joint- use facilities such as sports fields, a Library, and Performing Arts Center. 7. Work with NISD on a potential Joint Irrigation Project, potentially utilizing stormwater runoff, well water, effluent, as well as municipal water, with a goal of saving money for both entities for irrigation. 8. Work with the developers to complete development and infrastructure of Churchill Downs and The Highlands subdivisions and start the Building process. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND COMMUNITY DEVELOPMENT ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 191,775 160,971 160,971 159,799 119,870 142,511 148,211 50010 Overtime 4,557 5,005 5,005 5,005 2,000 2,080 2,163 50015 Longevity/Certification Pay 1,855 2,565 2,565 2,220 - - - 50016 Longevity - - - - 555 645 915 50017 Certification - - - - - - - 50020 Retirement 20,739 20,259 20,259 19,718 15,303 18,445 19,516 50025 Group Insurance 20,102 17,591 17,591 15,167 - - - 50026 Medical Insurance - - - - 15,941 18,811 21,632 50027 Dental Insurance - - - - 955 1,127 1,296 50028 Vision Insurance - - - - 247 291 335 50029 Life Insurance & Other - - - - 1,085 1,253 1,288 50030 Social Security Taxes 12,060 10,556 10,556 10,355 7,107 8,434 8,723 50035 Medicare Taxes 2,820 2,469 2,469 2,422 1,662 1,972 2,040 50040 Unemployment Taxes 1,285 1,080 1,080 314 810 864 918 50045 Workman's Compensation 2,541 2,384 2,384 (386) 1,633 3,062 3,193 50050 Auto Allowance 3,125 3,000 3,000 2,564 - - - 50055 Clothing Allowance 417 - - 8 - - - 50060 Pre-Employment Physicals/Testing 75 75 75 300 19 (0) (0) TOTAL PERSONNEL SERVICES 261,351$ 225,955$ 225,955$ 217,486$ 167,188$ 199,495$ 210,231$ PROFESSIONAL & CONTRACTUAL SERVICES 55005 Engineering 34,560 37,800 37,800 17,500 16,770 19,739 20,725 55035 Abatements 905 1,561 1,561 700 - - - 55045 Legal - 1,500 1,500 - - - - 55070 Independent Labor 48,690 30,000 30,000 17,500 - - - 55080 Maintenance & Repairs 275 - - - - - - 55090 Vehicle Maintenance 1,253 1,000 1,000 650 500 600 630 55095 Equipment Maintenance - - - - - - - 55100 Building Maintenance 8,824 19,500 19,500 8,160 - - - 55115 Contract Landscape Maintenance - - - - - - - 55120 Cleaning Services 3,351 4,140 4,140 4,140 - - - 55130 Trash Removal/Recycling 281,722 290,897 290,897 284,000 307,889 336,209 375,857 55140 Health Inspections 4,000 5,092 5,092 4,700 5,000 5,400 5,832 55145 Consultants 1,135 4,000 4,000 200 4,000 4,000 4,000 55185 Portable Toilets - - - - - - - TOTAL PROF & CONTRACT SERVICES 384,716$ 395,490$ 395,490$ 337,550$ 334,159$ 365,948$ 407,044$ OPERATING EXPENSES 60005 Telephone 103 250 250 120 140 144 149 60010 Communications/Pagers/Mobiles 1,834 1,590 1,590 1,047 885 2,180 1,924 60020 Electricity 101,331 116,600 116,600 104,000 - - - 60025 Water 871 3,000 3,000 700 - - - 60030 Rent 10,568 - - - - - - 60035 Postage 82 100 100 400 125 128 130 60066 Publications/Books/Subscripts 210 300 300 706 300 356 363 60070 Dues & Memberships 689 1,235 1,235 900 550 578 606 60075 Meetings 182 350 350 19 400 412 424 60080 Schools & Training 3,113 3,150 3,150 1,640 2,569 2,697 2,832 60085 Training (Management & Safety) - - - - - - - 60100 Travel & Per Diem 770 1,600 1,600 1,150 940 987 1,036 60105 Rent Equipment - - - - - - - 60125 Advertising - 400 400 967 300 306 312 60195 Flags & Repairs - - - - - - - 60170 Animal Control 1,452 7,410 7,410 3,500 - - - 60175 Code Enforcement 64 1,000 1,000 600 - - - 60200 Irrigation Repairs - - - - - - - "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND COMMUNITY DEVELOPMENT ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60205 Street Repairs 66,610 - - - - - - 60210 Long Term Street Repairs - - - - - - - 60215 Street Sweeping 2,034 - - - - - - 60220 Striping & Signage 7,125 - - - - - - 60245 Miscellaneous Expenses 68 200 200 200 200 206 212 60280 Property Maintenance 41 - - - - - - 60300 Playground/Ball Field Material - - - - - - - 60310 Park Equip. Replacement Fund - - - - - - - 60360 Furniture/Equipment < $5000 - 1,350 1,350 1,200 800 800 800 TOTAL OPERATING EXPENSES 197,147$ 138,535$ 138,535$ 117,149$ 7,209$ 8,794$ 8,789$ CONSUMABLE SUPPLIES 65005 Fuel & Lube 6,555 8,473 8,473 2,818 3,528 3,704 3,890 65010 Uniforms - 600 600 516 1,200 1,236 1,273 65025 Small Equipment/Tools - - - - - - - 65030 Chemicals - - - - - - - 65040 Safety Equipment - - - - - - - 65055 Hardware - - - - - - - 65085 Office Supplies 1,050 1,030 1,030 1,500 1,400 1,442 1,485 65090 Printer Supplies & Maintenance - - - - - - - 65095 Maintenance Supplies 142 - - (21) - - - 65100 Copies - - - - - - - 65105 Printing 513 600 600 300 650 650 650 TOTAL CONSUMABLE SUPPLIES 8,259$ 10,703$ 10,703$ 5,113$ 6,778$ 7,032$ 7,298$ CAPITAL EXPENSES 69005 Capital Expenses 61,894 - - - - - - 69035 Vehicles 13,006 4,560 4,560 14,139 5,585 5,585 5,585 69080 Bleachers - - - - - - - 69100 10 Acre Park - - - - - - - 69195 GASB34/Reserve For Replacement 127,899 - - - - - - TOTAL CAPITAL EXPENSES 202,799$ 4,560$ 4,560$ 14,139$ 5,585$ 5,585$ 5,585$ TOTAL EXPENDITURES 1,054,273$ 775,242$ 775,242$ 691,437$ 520,919$ 586,853$ 638,947$ In FY07-08, several lines tied to the Administration and Public Services Buildings have been moved to Facilities Management, a newly created department. Also, the Community Development Director position has been removed. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Entities page 86 11.35 01/07/08 Detailed Budget Request Report Pund. 103 TOWN 011' TROPHY CLUB Fiscal Year. 2008 Dept. 43 COIIIIBWlity Development Revision level. 8 1l'Y07-08 ADOPTED W/DETAIL Progt Account Type Selected. B Both Account Number Description CommentBudget Reference 103-50005-043 -000 Salaries & Wages 2 Environmental Coordinator, 50% Shared. 3 Peradt Clerk/Building Inspector, 50% Shared. 10 IlBW Peradt Clerk, Jan 2008 Hire. 12 In-Rouse Building Inspector. 15 Total Salaries. 117,843.00 17 2% COLA Pay. 2,027.00 Totals. 119,870.00 103 -50010-043-000 Overtime Seq Description Amount 1 EnviroDmelltal Coord, 50% Shared •• 2 (llPeradt Clerk, 50% Shored. 4 Overtime. 70Hr x $30Avg x 50% Shared; 2,000.00 Totals! 2,000.00 103-50016-043 -000 Longevity Seq Description Amount 1 Paid every Dec. 555.00 Totals. 555.00 103-50020-043-000 RetirBlDellt Seq Description Amount 1 Total Pay x 12.50%. 15,303.00 2 Paid monthly. Based all Jan-Dec calendar year. Hew 3 Rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct~Dec of ne. fiscal 5 year billed at old rate. Rate received in May has 6 a lag of one year due to actuarial study. Exl Jan 7 2008 rate based on Dec 2006 study. Totals, 15,303.00 103-50026-043-000 Medical Insurance Seq Description Amount 1 Paid monthly. 15,941. 00 Totals. 15,941.00 103-50027-043-000 Dental Insurance Seq Description Amount 1 Paid monthly. 955.00 Totals. 955.00 103 -50028-043 -000 Vision Insurance Seq Description Amount 1 Paid monthly. 247.00 Totals. 247.00 103 -50029-043-000 Life Insurance and Other Seq Description Amount 1 Life Insurance a Billed monthly a 531. 00 2 Long-Term Disability. Billed monthly. 401. 00 3 Cobra/SAP. Billed monthly. 153.00 bdpbrqst sdsdrick Trophy Club Kntities 11,35 01/07/08 Detailed Budget Request Report ll'und. 103 TOWN OF TROPHY CLUB Fiscal Year_ 2008 Dept. 43 Community Development Revision 1sve1. 8 FY07-08 ADOPTBD W/DBTAIL Prog. Account Type Selected, B Both Account Number Description Budget Comment Reference Totals. 103-50030-043-000 Social Securi ty TAXes Seq Description 1 Total Pay -Employee PortioD Insurance x 6.2%. TOtals. 103-50035-043-000 Medicare Taxes Seq Description 1 Total Pay -Employee Portion Insurance x 1.45%. Totals. 103 -50040-043-000 t1nemployment Taxes Ssq Dsscription 1 First $9000 Of Bach Employee Pay x n. 2 Paid quarterly based OD # of claims and turnover. 3 Based 011 Jan-Dec calendar year. Hew rate received 4 in Mar of new fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based OD Dew rate. Totals I 103-50045-043 -000 Workman's Compensation Seq Description 1 Based OIl FY06-07 rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on Oct-Sep of current 4 fiscal year. Hew rate provided in Oct of new S fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previous year and Town either owes 8 or is refunded. Totals 1 103 -50060-043-000 Pre-amp Physicals/Testing lFTB x $38, 50'15 Shared. For additional Permit Clerk. Totalsl 103-55005-043 -000 Knginsering Seq Description 1 General Engineering. Totals 1 103-55090-043-000 Vehicle !la.il1tenance 2 Preventative maintenance. and customary repairs 3 and parts. Also includes maintenance on 4 equipment insids of vehicle. Totals 1 103-55130-043-000 Trash Removal/Recycling Seq Description 1 Based on FY06/07 budget plus 150 added homes. 3 Trash, $7. 66Home x 12Mth. Page 87 1.085.00 Amount 7,107.00 7,107.00 Amount 1.662.00 1,662.00 Amount 810.00 810.00 Amount 1,633.00 1.633.00 19.00 19.00 Amount 16,770.00 16,770.00 500.00 500.00 Amount bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN or TROPHY CLUB Dept. 43 COIIIIIlUDity Davelopment Prog. AccOUD.t Number Description Trophy Club Entities Detailed Budget Request Report Fiscal Year, 2008 Ravision level. 8 FY07-08 ADOPTED W/DETAIL Budget Reference Account Type Selected. B Both Comment page 88 103 -55140-043 -000 103 -55145-043-000 103 -60005-043 -000 103 -60010-043-000 103 -60035-043 -000 103 -60066-043 -000 103 -60070-043 -000 103 -60075-043 -000 Health Inspectious CODsultants Telepbone C0IIIIIlUD1cat10ns/Pagers/Mobiles Postage Publications/Books/Subscripts Dues &. Memberships Meetings 4 Recycling, $1.78Home x 12Mth. 5 Total Trash Removal/Recycling offset by revenue~ 6 Education Stipend. Totals. Seq Description 1 Annual inspections of restaurants and grocery 2 BtoreB~ Totals. Seq Description 1 Outside experts for Community Development aDd 2 Public Works projects. Totals. Seq Description 1 LODg distance charges only. Totals. Seq Description 1 Inspector, Existing Cell Phone. 2 Public Services Reception, 50CO/50Parks. 3 Additional accessories and repairs. Totals. Seq Description 1 Postage for Community Development correspondence 2 and mai lings. Totals, Seq Description 1 Building Standards and ICC code books. Totals. Seq Description 1 Notary Certification. 2 Permit Tech. 3 ICC North TX Cbapter. 4 Texas State Board of Plumbing Examiners. Costco. Texas Building & Procurement Commission. International Code Council. Totals. Seq Description 1 Miscellaneous building official meetings, 313,889.00 (6,000.00) 307,889.00 1ImoUllt 5,000_00 5,000.00 1ImoUllt 4,000.00 4,000.00 1ImoUllt 140.00 140.00 1ImoUllt 420.00 210.00 255.00 885.00 1ImoUllt 125.00 125.00 1ImoUllt 300.00 300.00 1ImoUllt 80.00 50.00 100.00 100.00 20.00 100.00 100.00 550.00 1ImoUllt bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLllB Dept. 43 C=ity Development Prog. Account Humber 103 -60075-043 -000 103 -60080-043 -000 103-60100-043 -000 103-60U5-043 -000 103-60245-043 -000 103-60360-043-000 103 -65005-043 -000 103 -65010-043-000 103-'5085-043-000 Description Meetings Scbco1s & Training Budget Reference Travel &. per diem Aclverti B lug Miscellaneous Expenses Furniture/Equipment < $5000 Fuel & Lube uniforms Office SUpplies Page 89 400.00 400.00 Amount ~OO.OO 399.00 320.00 100.00 680.00 170.00 2.569.00 Amount 49.00 21.00 27.00 243.00 485.00 116.00 ~41.00 Amount 300.00 300.00 Amount 200.00 200.00 Amount 450.00 350.00 800.00 Amount 3.528.00 3.528.00 1.200.00 1,200.00 Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision levels 8 FY07-08 ADOPTED W/DETAIL Account Type Selected. B Both CC>IIIIIIeJ1t 2 including quarterly c=ity builders functions. Totals. Seq Description 1 ESRI Classes. 2 Mapping Texas C=ities. 3 Building Professional Institute. 4 Plumbing Continuing Education. 5 Testing for Certified Building Official. 6 Other Training Opportunities. Totals. Seq Description 1 NCTCOG Regional GIS Meetings. local mileage. 2 ESRI Classes. local mileage. 3 Mapping Texas Communities. local mileage. 4 Other Training Opportunities, local mileage. S Brrands, local mileage. 6 Certified Building Official. local mileage. Totals. Seq Description 1 Miscellaneous ordinance updates, bids and public 2 notices required by state law. Seq Description 1 Unanticipated expenses. Seq Description 1 Office furniture for Permit Clerk. 2 Desk, $500. 3 Chair. $200. 4 File Cabinet/Bookshelf. $200. 5 Miscellaneous. Seq Description 1 Building Inspections, $2.~4 x 1200 Gall. Totals. 15 2 x FTE x $600. Totals. Totals. Totals. 50~ Shared. Totals, bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 'l"OW!! OF TROPHY CLllB Dept. 43 Community Development Prog. Account Humber 103-65105-043 -000 103 -69035-043-000 Program Totals. Department 43 Totals. Trophy Club IlDtities Detailed Budget Request Report Fiscal Year_ 2008 Revision level. 8 FY07-08 ADOPTED W/DBTAIL Account Type Selected. B Both Description Budget Comment Reference Seq Description 1 Office supply requirements. Totals. Printing Seq Description 1 CD forms, maps, business cards, door notifications for street work and other 3 miscellaneous documents. Totals. Vehicles 4 $14.739 Ford F150 Truck. 5 Payments done 03/2010. Totals. page 90 Amount 1.400.00 1.400.00 Amount 650.00 650.00 5.585.00 5.585.00 520.919.00 520.919.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND PLANNING & ZONING “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES PLANNING & ZONING ADOPTED EXPENSES OPERATING EXPENSES 8% PROFESSIONAL & CONTRACTUAL SERVICES 46% PERSONNEL SERVICES 45% CONSUMABLE SUPPLIES 1% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND PLANNING & ZONING PROGRAM DESCRIPTION It is the mission of the Planning & Zoning Department is to coordinate and monitor the development, design and construction of all subdivision development activities, to ensure all public improvements meet or exceed the requirements of the Comprehensive Zoning Ordinance, Subdivision Regulations and other development related Town Ordinances and are designed and constructed in accordance with accepted engineering principles and construction practices. PROGRAM GOAL(S) The Planning & Zoning Department seeks to provide an aesthetically refined community for the citizens of Trophy Club by striving for quality development throughout the Town in order to enhance and maximize the value of commercial and residential properties. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 Value Place Hotel Final Site Plan Approved by Town Council October 2006 Preliminary Plat Approval of Neighborhoods 1, 2, 5, 6, 7, The Highlands December 2006 Preliminary Plat Approval of Neighborhoods 3, 4, 9, The Highlands January 2007 Annexation of 21.13 Acres in the M. Medlin Survey, Abstract A-832 February 2007 Rezoned Property for Future High School Site March 2007 Development Standards for The Highlands Approved by Town Council April 2007 Preliminary Plat Approval of NISD High School No. 2 (Byron Nelson) May 2007 Final Plat Approval of Churchill Downs June 2007 Final Plat Approval of Neighborhoods 3, 4, The Highlands July 2007 Final Plat Approval of Trophy Club Drive, Phase 1 (Master Improvements) August 2007 Final Site Plan and Plat Approval of NISD High School No. 2 (Byron Nelson) September 2007 MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Provide effective planning support to the public, Town staff, the Planning & Zoning Commission and Town Council. 2. Review and facilitate the final platting and development of PD-27, The Highlands at Trophy Club. 3. Ensure that the design of all plans, specifications, and plats of all developments are in compliance with Town Ordinances and development practices. 4. Continue to work with the development community in order to facilitate quality developments within the Town. 5. Coordinate with the Town Engineer, Planning Consultant and Building Inspector/Official to ensure the construction and inspections of all developments are in compliance with engineering principals and development practices and Town Ordinances. 6. Provide accurate and timely information and assistance to other Town departments, developers, engineers, contractors and citizens. 7. Maintain accurate and up-to-date base map information. 8. Maintain department web page, providing current project/development information to residents and developers. 9. Evaluate Comprehensive Land Use Plan to assess need to update to reflect growth and development of the Town. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND PLANNING & ZONING ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 22,766 23,501 23,501 23,200 45,900 47,736 49,645 50010 Overtime - - - - - - - 50015 Longevity/Certification 401 446 446 446 - - - 50016 Longevity - - - - - - 160 50020 Retirement 2,765 2,828 2,828 2,690 5,738 6,062 6,425 50025 Group Insurance 2,284 2,131 2,131 1,821 - - - 50026 Medical Insurance - - - - 4,515 5,328 6,127 50027 Dental Insurance - - - - 261 307 354 50028 Vision Insurance - - - - 72 85 98 50029 Life Insurance & Other - - - - 420 435 450 50030 Social Security Taxes 1,404 1,485 1,485 1,466 2,846 2,960 3,088 50035 Medicare Taxes 328 347 347 343 666 692 722 50040 Unemployment Taxes 19 135 135 54 270 288 306 50045 Workman's Compensation 75 52 52 34 94 172 179 50060 Pre-Employment Physicals/Testing - - - 40 - - - TOTAL PERSONNEL SERVICES 30,042$ 30,925$ 30,925$ 30,094$ 60,782$ 64,065$ 67,554$ PROFESSIONAL & CONTRACTUAL SERVICES 55005 Engineering 24,318 21,000 114,000 114,000 48,000 58,000 58,000 55020 Town Planner 4,160 11,000 11,000 5,200 14,000 12,000 10,000 55025 Town Planner Ordinances 11,840 3,000 3,000 - - - - 55060 Appraisal - 500 500 - - 500 500 TOTAL PROF & CONTRACT SERVICES 40,318$ 35,500$ 128,500$ 119,200$ 62,000$ 70,500$ 68,500$ OPERATING EXPENSES 60035 Postage 227 156 156 150 250 255 260 60066 Publications/Books/Subscripts 265 337 337 200 337 354 372 60070 Dues & Memberships 71 65 65 130 205 226 248 60075 Meetings - - - 75 150 450 500 60080 Schools & Training 279 200 200 100 375 425 475 60100 Travel & Per Diem 181 150 150 100 150 175 200 60125 Advertising 2,459 1,040 1,040 1,040 1,290 1,316 1,342 60225 Platt Filing Fees 48 1,290 1,290 1,100 1,290 1,419 1,561 60230 Computer Mapping - 2,000 2,000 1,600 4,000 4,400 4,800 60240 ZBA Hearings 880 200 200 75 680 714 750 60245 Miscellaneous Expenses 35 50 50 - 50 55 61 60360 Furniture/Equipment < $5,000 172 - - - - 1,000 1,100 TOTAL OPERATING EXPENSES 4,616$ 5,488$ 5,488$ 4,570$ 8,777$ 10,788$ 11,668$ CONSUMABLE SUPPLIES 65085 Office Supplies 242 424 424 500 424 437 450 65105 Printing 61 300 300 100 300 309 318 TOTAL CONSUMABLE EXPENSES 303$ 724$ 724$ 600$ 724$ 746$ 768$ TOTAL EXPENDITURES 75,279$ 72,637$ 165,637$ 154,464$ 132,283$ 146,099$ 148,490$ "A GREAT PLACE TO CALL HOME"] bdpbrqs t sdedrick 11.35 01/07/08 Jrund. 103 TOWN OF TROPHY CLUB Dept. 44 Planning & Zoning prog. Account NUmber 103 -50005-044 -000 103-50020-044-000 103 -50026-044-000 103-50027 -044 -000 103-50028-044-000 103-50029-044 -000 103-50030-044-000 103 -50035-044-000 103-50040-044 -000 Tropby Club Bntities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 FY07-08 ADOPTED W/DBTAIL Account Type Selected. B Both Description Budget Comment Reference Salaries & Wages Seq Description 1 Planning & Zoning Coordinator. 2 Total Salaries. 5 2' COLA Pay. Totals. Retirement Seq Description 1 Total Pay x 12.50' 2 Paid monthly. Based on Jan-Dee calendar year.New 3 Rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of Dew fiscal 5 year billed at old rate. Rate received in May has 6 a lag of ODe year due to acturial study. EXt Jan 7 200a'rate based on Dec 2006 study. Totals. Medical Insurance Seq Description 1 Paid monthly. Totals. Dental :Insurance Seq Description 1 Paid monthly. Totals. Vision Insurance Seq Description 1 Paid monthly. Totals. Life Insurance and Other Seq Description 1 Life Insurance. Billed monthly. 2 Long-Term Disability. Billed monthly. Cobra/SAP. Billed monthly. Totals. Social Security Taxes Seq Description 1 Total Pay -Bmployee Portion Insurance x 6.2'. Totals. Medicare Taxes Seq Description 1 Total Pay -Employee Portion Insurance x 1.45'. Totals. t7nemployment Taxes Seq Description 1 First $9000 Of Bach Bmployee Pay x n. Page n Amount 45.000.00 900.00 45.900.00 Amount 5.738.00 5.738.00 Amount 4.515.00 4.515.00 Amount 261.00 261. 00 Amount 72.00 72.00 Amount 216.00 153.00 51.00 420.00 Amount 2.846.00 2.846.00 Amount 666.00 666.00 Amount 270.00 bdpbrqst sdedrick Trophy Club Kntities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOlIN 010' TROPHY CLtIB Fiscal Year. 2008 Dept r 44 Plan.ning « Zoning Revision level. 8 FY07-08 ADOP= W/DKTAIL prog. Account Type Selected. B Both Account Humber Description Budget Comment Reference 2 Paid quarterly based on *of claim$ and turnover. 3 Based on Jan-Dec calendar year. New rate received 4 in Mar of new fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based on new rate. Totals I 103 -50045-044 -000 Workman's Compensation Seq Description 1 Based on FY06-07 rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on Oct-Sep of current 4 fiscal year. New rate provided in Oct of new 5 fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previous year and Town ei ther owes 8 or is refunded. Totals •. 103 -55005-044 -000 Engineering Seq Description 1 General consulting for platting and commercial. Totals. 103 -55020 -044 -000 Town Plan.ner Seq Description I Combined Town Planner & Town Planner Ordinances 2 lines into this item due to over~apping similarity 3 between the two items. 4 Consultant for ordinances and platting issues. 5 Travel and preparation for attendance at P&Z 6 meetings. 7 Review and update Comprehensive Land Use Plan, 8 as well as miscellaneous amendments to PD 9 ordinances. Totals. 103 -55060 -044-000 Appraisal Totals. 103 -60035-044-000 Postage Seq Description 1 Property owner notifications required by law. 2 General correspC?ndence. Totals. 103 -60066-044-000 Publications/BOoks/SUbscripts 2 Journal of the American Planning Association. 3 Zoning News. 5 Total. Totals I 103 -60070-044-000 Dues « Memberships Page 92 270.00 Amount 94.00 94.00 Amount 48,000.00· 48,000.00 Amount 11,000.00 3,000.00 14.000.00 .00 Amount 125.00 125.00 250.00 337.00 337.00 bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year, 2008 Dept. 44 Planning & Zoning Revision level. 8 FY07-08 ADOPTED W/DETAIL Progl Account Type Selected, B Both Account Number Description Budget Comment Reference Seq Description 1 Dues to the American Planning Association (APA). 2 Local chapter dues to the APA~ Totals. 103-60075 -044 -000 Meetings Seq Description 1 No lODger have chamber luncheons. 3 (6)Meetings, to include Chamber and other. Totals. 103 -60080-044 -000 Schools &: Training Seq Description 1 APA Texas Chapter Conference. Totals. 103-60100-044 -000 Travel &: per diem Seq Description 1 APA Texas Chapter COnference, $78Mileage. Travel to DentoD County to file fiDal plats and 3 easements. Totals. 103 -60135-044 -000 Advertising Seq Description 1 Public Hearing notices and ordinance publication 2 based OD State law requirements. Totals. 103 -60335 -044-000 Platt Filing Fees Seq Description 1 Piling fees for items at DentoD County. This is 2 a pass through which the Developer funds. Esti­ 3 mating 5 plats. Totals. 103-60330-044 -000 Computer Mapping Seq Description 1 Est~ted zoning changes. Anticipate funding for 3 10 plats, $400 each. Totals. 103 -60340-044 -000 ZBA Hearings Seq Description 1 Includes legal notices, postage, etc. for 2 possible ZBA cases. 1 Per Quarter x $170. Totals. 103-60345-044 -000 Miscellaneous Bxpenses Seq Description 1 UDanticipated expensee. Totals. 103 -65085-044 -000 Office Supplies Page 93 Amount 160.00 45.00 305.00 Amount 150.00 150.00 Amount 375.00 375.00 Amount 78.00 72.00 150.00 Amount l,no.oo l,nO.OO lImOW1t 1,390.00 1,390.00 Amount 4,000.00 4,000.00 Amount 680.00 680.00 Amount 50.00 50.00 bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLtlB Dept. 44 Pla.nning &: Zoning Progl Account Number Description Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 FY07-08 ADOPTED W/DETAIL Account Type Selected. B Both Budget Comment Reference page 94 103 -65105-044 -000 Printing Seq Description 1 Office supply requirements. Totals1 Seq Description 1 New Commissioner nameplates and color copies of .2 ordinance exhibits. Misc.ellaneous copies have 3 been reduced due to the ability to scan and 4 the requirement for electronic copies. Totals, AlIlOW1t 424.00 424.00 AmOunt 300.00 300.00 Program Totals. 132,283.00 Department 44 Totals I 132,283.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND FIRE “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FIRE ADOPTED EXPENSES CONSUMABLE SUPPLIES 3% PERSONNEL SERVICES 61% PROFESSIONAL & CONTRACTUAL SVC 21% OPERATING EXPENSES 6%CAPITAL EXPENSES 9% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND FIRE PROGRAM DESCRIPTION The Emergency Medical & Fire-Rescue Services Department is committed to providing the highest level of emergency service through public and community education, emergency response and enforcement. By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of an urban community. PROGRAM GOAL(S) To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Re-wrote Fire Services Operation Manual and Guidelines. Updated existing protective equipment (i.e. nozzles, hoses, protective clothing). 2. Enhanced firefighter communications with the purchase of an interoperable communication equipment device per National Fire Protection Association (NFPA) 1910/1500 regulations. 3. Evaluated the possibility of refurbishing/ replacing a twenty (20) year-old engine; however, took delivery of new Pierce Arrow XT Pumper. 4. Enhanced management of Texas Commission on Fire Protection (TCFP) and Insurance Services Office (ISO) required records to streamline compliance inspections. 5. Explored the possibility of enhancing the ISO rating from an ISO 4 to an ISO 3. 6. Incorporated first aid into Fire Prevention Week (October of each year). 7. Evaluate options for the Public Safety Office (PSO) program on all fire shifts. 8. Commenced study for additional fire station following ISO recommendation. 9. Sent personnel to National Fire Academy (NFA) for enhanced/specialized training. 10. Through additional training, established a certified fire inspector for each shift. 11. Established a Personal Qualification Skills (PQS) System for firefighter training. 12. Researched and developed a Town Emergency Management Plan. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Establish Interlocal Training Agreement with Tarrant County Community College in conjunction with Northeast Fire Department Association (NEFDA). 2. Establish National Incident Management System (NIMS) Protocol and training. 3. Establish Interlocal Agreement with Denton County Emergency Management System. 4. Appoint key personnel to Pump Operators Certification Class. 5. Train additional personnel as Certified Fire Inspectors. 6. Establish criteria to send key personnel to National Fire Academy. 7. Offered and instructed a Citizen Fire Academy. 8. Establishment of an ordinance adopting Town Emergency Management Plan. TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND FIRE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 341,272 351,094 351,094 346,000 368,303 411,290 501,698 50010 Overtime 45,263 42,411 42,411 42,000 39,694 42,782 53,493 50011 DPS Holiday Pay 6,246 8,259 8,259 7,422 10,456 11,160 13,045 50015 Longevity/Certification 2,043 3,096 3,096 2,100 - - - 50016 Longevity - - - - 1,923 2,345 2,894 50017 Certification - - - - 3,519 3,519 3,519 50020 Retirement 47,174 47,814 47,814 48,902 52,987 59,963 74,265 50025 Group Insurance 47,608 39,801 39,801 37,995 - - - 50026 Medical Insurance - - - - 40,404 53,111 67,327 50027 Dental Insurance - - - - 2,531 3,300 4,155 50028 Vision Insurance - - - - 585 777 993 50029 Life Insurance & Other - - - - 3,136 3,494 4,178 50030 Social Security Taxes 22,986 23,720 23,720 24,646 24,615 27,307 33,432 50035 Medicare Taxes 5,376 5,547 5,547 5,764 5,757 6,386 7,819 50040 Unemployment Taxes 668 1,917 1,917 700 1,925 2,347 2,806 50045 Workman's Compensation 5,263 7,889 7,889 7,990 13,020 14,538 17,818 50050 Auto Allowance - - - - - 1,050 1,050 50060 Pre-Employment Physicals/Testing 75 450 450 221 450 1,083 1,531 TOTAL PERSONNEL SERVICES 523,974$ 531,999$ 531,999$ 523,740$ 569,305$ 644,452$ 790,025$ PROFESSIONAL & CONTRACTUAL SVC 55030 Software & Support - - - - - - - 55045 Legal - 800 800 - - - - 55070 Independent Labor 11,799 6,169 6,169 8,000 6,169 6,977 8,826 55080 Maintenance & Repairs 4,574 5,900 5,900 4,500 4,500 4,635 11,221 55090 Vehicle Maintenance 10,607 11,880 11,880 9,000 7,800 8,580 9,438 55095 Equipment Maintenance - - - - 2,000 2,100 2,500 55100 Building Maintenance 19,691 11,000 11,000 8,700 11,000 11,000 5,000 55110 Maintenance-Radios 452 1,500 1,500 1,000 1,500 1,575 1,654 55160 Professional Outside Services - - - 15,842 164,000 40,000 - 55195 NFACT - - - - - - - TOTAL PROF & CONTRACT SERVICES 47,122$ 37,249$ 37,249$ 47,042$ 196,969$ 74,867$ 38,639$ OPERATING EXPENSES 60005 Telephone 100 173 173 150 173 259 267 60010 Communications/Pagers/Mobiles 1,179 1,510 1,510 1,485 1,836 2,484 2,534 60020 Electricity 11,810 12,128 12,128 12,000 12,734 13,371 26,742 60025 Water 2,162 2,000 2,000 2,000 2,000 3,000 4,120 60035 Postage 75 104 104 50 62 93 95 60040 Service Charges & Fees - 25 25 - - - - 60055 Insurance 10,530 11,250 11,250 11,739 11,813 12,404 19,024 60060 Inspection Fees - - - - - - - 60066 Publications/Books/Subscripts 331 347 347 347 347 364 383 60070 Dues & Memberships 6,150 9,000 9,000 7,000 7,785 8,174 8,583 60080 Schools & Training 5,320 9,270 9,270 6,500 7,450 8,195 9,834 60096 Emergency Management 917 1,000 1,000 1,125 1,000 1,500 2,000 60100 Travel & Per Diem 3,035 6,750 6,750 2,500 4,261 4,687 5,625 60110 Physicals/Tests 916 1,843 1,843 1,843 1,843 1,880 1,917 60125 Advertising 100 105 105 105 105 157 160 60160 Programs & Special Projects 5,007 4,039 4,039 4,000 4,000 4,160 4,243 60165 Contingency - - - - - - - 60180 Fire Inspection/Enforcement 33 550 550 550 550 550 550 60195 Flags & Repair - - - - 1,780 1,869 1,962 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND FIRE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60245 Miscellaneous Expenses 1,175 268 268 200 268 273 279 60360 Furniture/Equipment <$5000 - - - - - 500 500 60989 Conversion To Trophy Club - - - - - - - TOTAL OPERATING EXPENSES 48,841$ 60,362$ 60,362$ 51,594$ 58,007$ 63,920$ 88,817$ CONSUMABLE SUPPLIES 65005 Fuel & Lube 5,692 9,311 9,311 8,000 9,311 9,777 10,265 65010 Uniforms 1,829 2,095 2,095 3,328 3,215 4,000 4,500 65015 Protective Clothing 2,021 1,284 1,284 1,200 3,200 4,800 6,400 65025 Small Equipment 2,333 - - - - - - 65030 Chemicals 250 1,000 1,000 800 1,000 1,030 1,061 65035 Small Tools 2,545 2,750 2,750 2,500 5,000 2,650 2,730 65055 Hardware 4,797 - - - - - - 65075 Pharmacy - - - - - - - 65080 Oxygen - 216 216 - - - - 65085 Office Supplies 929 955 955 500 750 1,000 1,500 65095 Maintenance Supplies 1,869 2,174 2,174 2,000 2,406 2,526 2,653 65100 Copies 9 337 337 - - - - 65105 Printing 170 541 541 541 541 557 574 65115 Other Consumables - - - - - - - TOTAL CONSUMABLE SUPPLIES 22,445$ 20,663$ 20,663$ 18,869$ 25,423$ 26,340$ 29,682$ CAPITAL EXPENSES 69005 Capital Expenses 48,081 25,000 25,000 25,000 - - - 69006 Grant Match - - - - 6,211 6,211 6,211 69035 Vehicles 3,585 - - - - - - 69050 Radios 20,036 - 3,424 3,424 2,500 - 2,500 69240 Truck Payment-Fire Chief Vehicle - - - - - 4,000 4,000 69245 Brush 681 Payment 10,533 - - - - - - 69250 Quint 681 Payment 60,020 62,000 62,000 55,377 - - - 69251 Engine 681 Payment - 18,000 18,000 22,033 73,000 73,000 73,000 69255 Airpacks 13,188 2,245 2,245 2,245 2,245 2,245 2,245 69400 Remodel Fire Station Payment - - - - - - - New Brush 682 Payment - - - - - 15,000 15,000 New New Fire Station Payment - - - - - - - TOTAL CAPITAL EXPENSES 155,443$ 107,245$ 110,669$ 108,079$ 83,956$ 100,456$ 102,956$ EXPENSE TOTALS 797,825$ 757,518$ 760,942$ 749,324$ 933,660$ 910,036$ 1,050,119$ Fire Revenue/PID Assessment (O&M)* 85,916$ 46,144$ 46,144$ 38,694$ 31,306$ 37,365$ 85,065$ Net Fire Revenue 711,910$ 711,374$ 714,798$ 710,630$ 902,353$ 872,671$ 965,054$ MUD1 409,261$ 409,261$ 395,790$ 515,293$ 498,382$ 551,143$ MUD2 325,557$ 325,557$ 314,841$ 387,060$ 374,289$ 413,912$ * Consists of the following: Supp'l Assessment - Emerg Svcs 12,056$ 18,000$ 65,000$ Denton/Tarrant Cty Pledge - Fire 13,750$ 13,865$ 14,565$ Miscellaneous Fire Revenue 5,500$ 5,500$ 5,500$ "A GREAT PLACE TO CALL HOME" bdpbrqs t sdedrick Trophy Club BDtities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF i'IlOPHY CLllB Fiscal Year, 3008 Dept. 45 Fire Department Revision level. 8 FY07-08 ADOPTED W/DKTAIL Prog. Account Type Selected. B Both ACCOUD t Number Description Budget Comment Reference 103-50005-045-000 Salaries & Wages Seq Description 1 Fire Chief, 51% Shared. 3 * (3) Fire Lieutenants, 51% Shared. 4 *(9)FF/KMT/Paramedics, 51% Shared. 8 *Administrative Assistant, 50%Fire/SO%Police. 11 Total Salaries. 14 2% COLA Pay. 152% Merit Pay (Must Be Picked Up In Fire Tax). Totals. 103-50010-045-000 Overtime 12 Anything greater than 212 hours per 28 day cycle 13 is OT automatically built-in a regular schsduls. 14 Below is overtime associated with each shift. 15 A(216Hr) " 4Hr x 4FTB " 16Hr. 16 B(233Hr) • 21Hr x 4FTK • 84Hr 17 C(223Hr) " l1Hr x 4FTK " 44Hr. 18 144Hr x 13Cycles • 1872Hr. 19 1872Hr x $26.00Avg x 51% Shared. 22 Total Overtime Built-In. 23 25 (12)Miscellaneous. 72Hr x 12FTK " 864Hr. 31 864Hr x $26 x 51% Shared. 32 Admin Assistant. 182Hr x $25.00Avg x 50%1'/50%1'. 33 Total Overtime NOT Built-In. 34 35 4th JUly. 10Hr x 5FTK " 50Hr. 36 Fall Pestival. 4Hr x 4FTK " 16Hr. 37 Election Day, 3Rr x 4FTB ~ 12Kr. 38 Christmas, 4Hr x 2FTB m 8Rr. 39 Total Events" 86Hr x $26.00Avg x 51% Shared. Totals. 103-50011-045-000 DPS Holiday Pay Seq Description 1 (3)Fire Lieutenants, 51% Shared. 2 (9)FF/KMT/Paramedics. 51% Shared. 3 (12)Fire x 8Hr x 9Day x $Various. 51% Shared. Totals. 103-50016-045-000 Longsvity Seq Description 1 Paid every Dec. Totals. 103-50017-045-000 Certification Seq Description 1 Paid IIIOnthly. Page 95 AIIIOunt 354.002.00 7.080.00 7.221. 00 368.303.00 24.822.00 13.732.00 1.140.00 39.694.00 AIIIOunt 10.456.00 10.456.00 AIIIOunt 1.923.00 1.923.00 AIIIOunt 3.519.00 bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CL1lB Dept. 45 Fire Department Progl Account Number Description Budget Reference 103 -50020-045-000 Retirement 103-50026-045-000 Medical Insurance 103 -50027 -045-000 Dental Insurance 103-50028-045-000 Vision Insurance 103-50029-045-000 Life Insurance and Other 103-50030-045-000 Social Security Taxes 103-50035 -045-000 Medicare Taxes 103 -50040-045-000 11llemployment Taxes 103-50045 -045-000 WorJl:::man's Compensation Trophy Club Entities Detailed Budget Request Report Fiscal Yeari 2008 Revision level. 8 FY07-08 ADOPTED W/DETAIL Account Type Selected. B Both Comment Seq Description 1 Totel Pey x 12.50%. 2 Paid monthly. Based OD 3 Rate received in Nay of Totals. Jan-Dec calendar year. New current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of new fisca1 5 year billed at old rate. Rate received in May has 6 a lag of one year due to actuarial study. Ex. Jan 7 2008 rate based on Dec 2006 study. TotalSt Seq Description 1 Paid monthly. Totals. Seq Description 1 Paid monthly. Totals. Seq Description 1 Paid monthly. Totalsr Seq Description 1 Life Insurance. Billed monthly. 2 Long-Term Disability. Billed monthly. 3 Cobra/EAP. Billed monthly. Totals. Seq Description 1 Total Pay -Employee Portion Insurance x 6.2%. Totals. Seq Description 1 Total pay -EmploYee Portion Insurance x 1.45%. Totals. Seq Description 1 First $9000 of each employee pay x 3%. 2 Paid quarterly based on I of claims and turnover. 3 Based on Jan-Dec calendar year. New rate received 4 in Mar of new fiscal year. Oct-Dec bills at old 5 rate and Jan·Nar is adjusted based OD new rate. Totalsr page 96 3,519.00 Amount 52,987.00 52,987.00 Amount 40,404.00 40,404.00 Amount 2,531.00 2,531.00 Amount 585.00 585.00 Amount 1,568.00 1,204.00 364.00 3,136.00 Amount 24,615.00 24,615.00 Amount 5,757.00 5,757.00 Amount 1,925.00 1,925.00 bdpbrqst sdedrick Trophy Club Entities page 97 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OP' TROPHY CLllB Fiscal Year, 2008 Dept, 45 Fire Depart:meD.t Revision level. 8 FY07-08 ADOPTED W/DETAZL Progl Account Type Selected. B Both Account Number Description Budget Comment Reference Seq Description 1 Based on FY06-07 rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on Oct-Sap of current 4 fiscal year. Hew rate provided in Oct of new S fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal 7 year for previous year and Town either owes 8 or is refunded. Totals. 103 -50050-045-000 Auto Allowance Seq Description 1 Deputy Fire Chief, Shared. Totals. 103 -50060-045-000 Pre-amp Physicals/Testing Seq Description 1 2P'TE x $450. 50% Shared. Totals. 103-55070 -045-000 Independent Labor Seq Description 1 864Hr xU. OOAvg x 51% Shared. 2 Part-Time, contract labor to cover employee 3 sick, vacation, training and Ddscellaneous 4 hours. Miscellaneous to include jury duty, S bereavement, FLSA, etc. Totals. 103 -55080-045-000 Maintenance & Repairs Seq Description 1 CO2 and sensors. 2 Recertification of ladder load. 3 Airpack maintenance. 4 Contract for fire extinguisher. S Hydrolic rescue tool. 6 preventative maintenance for item, such as 7 gas equipment and electrical equipment. Totalsl 103-55090 -045 -000 Vehicle Maintenance Seq Description 1 Preventative maintenance on vehicles. 2 Pump testing for EDgine and Quint. 3 Tire replacement for fire vehicles. 4 Major vehicle repairs or alignments. S Inspection and'batteries. 6 Total Totals I 103 -55095 -045-000 Bquipment Maintenance Amount 13.020.00 13.020.00 Amount .00 Amount 450.00 450.00 Amount 6.169.00 6.169.00 Amount 1.000.00 800.00 600.00 300.00 200.00 1.600.00 4.500.00 Amount 7.800.00 7.800.00 bdpbrqst sdedrick Trophy Club Ilntities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OP' TROPHY CLOB P'iscal Year. 2008 Dept. 4S Fire Departm.ent Revision level. 8 P'Y07-08 ADOPTED W/OIlTAiL Prog. Account Type Selected. B Both Account Number Description Budget COlIIIDeDt Reference Seq Description 1 Annual service contract for Emergency Generator Totals. 103 -55100-045-000 Bui Iding MainteD~c:e Seq Description 1 Because of the age of the fire station, more 2 repairs are anticipated, such as the air 3 conditioner and carpet replacement for upstairs. Totals. 103 -55110-045-000 MAinteDance-Radios Seq Description 1 Repair and maintenance on the JIlTS and S'l'X 2 radios. Recently purchased .. Dew mobile radios, 3 which will require less up front maintenance. Totals. 103 -55160-045-000 Professional OUtside Services Seq Description 1 Architect fees for Fire Station Remodel. 2 Schematic Design. 3 Design Development. 4 Construction Documents. 5 Bidding/Negotiations. 6 Geotech Report. 7 Total fee $204K with $40K being funding P'Y08/09. Totals I 103 -60005-045-000 Telephone Seq Description 1 Long distance charges only. Totals I 103-60010-045-000 Communications/Pagers/Mobiles Seq DescriptioD 1 (2)llXisting Cell Phones Given All Splits. 3 P'ire Lt. existing blackberry. 50% Shared. 5 p'ire Chief. existing blackberry. 50% Shared. 6 Deputy Fire Chief. new blackberry. 50% Shared. Totals. 103 -60020-045-000 1l1ectridty Seq Description 1 Electricity costs for the Fire StatioD. Totals. 103 -60025-045-000 Water Seq Description 1 Water costs for the Fire Station. Totals. 103-60035-045-000 Postage Page 98 AmOunt 2.000.00 2.000.00 AmOunt 11.000.00 11.000.00 AmOunt 1.500.00 1.500.00 AmOunt 30.000.00 50.000.00 70.000.00 10.000.00 4.000.00 164.000.00 AmOunt 173.00 173.00 AmOunt 480.00 648.00 708.00 1.836.00 AmOunt 12.734.00 12.734.00 AmOunt 2.000.00 2.000.00 bdpbrqs t sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year. 2008 Dept. 45 Fire Department Revision level. 8 FY07-08 ADOPTED W/DBTAIL Prog. Account Type Selected. B Both Account Number Description Budget Comment Reference Seq Description 1 Postage for correBpondence~ Totals. 103 -60055 -045-000 'Insurance Seq Description 1 Liability Insurance includes automobile, errors ,2 & omission, general and law enforcement. 3 Property Insurance includes automobile physical 4 damage, crime fidelity, crime forgery, mobile 5 equipment and real & personal property. 6 Also includes Employee Assistance Program. 7 Total. Totals. 103 -60066-045-000 Publications/SOoks/Subscripts Seq Description 1 Materials purchased to enhance the education of 2 firefighters, such a8 National Fire Protection 3 Association (NFPA), Pire Bngineering and 4 'International Fire Service Training Association 5 (lFSTA). Totals. 103-60070-045-000 Dues & Memberships Seq Description 1 NEI'DA Northeast Fire Dept ~ ASBO 2 Denton County Fire Chiefs 3 Tarrant County Chiefs 4 State Firemans & Fire Marshals 5 Tarrant County Firefighters ABBO. 6 TCI'P Recert 7 NFPA 8 F:IANT "ire Instructor ASBO. 9 NTCOG 10 :International Fire Chiefs 11 Deputy Fire Chief. Totals. 103-60080-045-000 Schools & Training Seq Description 1 Hazmat, $650 x 2FTB. 2 TBBX, $350 x 3FTB. 3 Arson Conference I Schoo1 4 Texas Fire Chiefs I Officers Conference 5 TCFP Misc. On-Site Fire Training 6 TCFP Live Burn ~ TCCC 7 Texas Homeland Securty Conference Totals. 103-60096-045-000 Emergency Management Page 99 Amount 62.00 62.00 Amount 11,813.00 11,813.00 Amount 347.00 347.00 Amount 6,000.00 125.00 150.00 310.00 75.00 400.00 150.00 150.00 250.00 175.00 7,785.00 Amount 1,300.00 1,050.00 375.00 550.00 2,500.00 1,600.00 75.00 7,450.00 bdpbrqst sdedrick Tropby Club Bntities ·11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOlIN 01' TROPHY CLIlB Fiscal Years 2008 Dept. 45 Vire Department Revision level. 8 VY07-08 ADOPTED W/DBTAIL Progs Account Type Selected. B Both AcCOUIlt N'Umher Description Budget Comment Reference Seq Description 1 Emergency Management Operational Plan, 50,r/50'p. Totals. 103 -60100-045-000 Travel &. per diem Seq Description 1 TEBX, 5Day Texas A&M 2 Fire Marshall Conf/Arson, 5Daye 3 Texas Fire Chiefs &. Officers Conference, 5Day 5 Additional in-house or off-site training. 6 Texas Homeland Securty Conference 5 days Totals. 103-60110-045-000 Pbysical s /Tes ting Seq Description 1 Annual medical surveillance and hazmat. 3 Stress tests required for 40Yr up, 50' Sbared. Totals. 103-60125-045-000 Advertising Seq Description 1 Advertising costs associated with Fire, such as 2 job openings, bid announcements, and educational 3 programs for the public. Totals. 103-60160-045-000 Programs &. Special Projects Seq Description 1 School fire prevention program. 2 Public Education and events. Public safety fair Totals. 103 -60180-045-000 Fire Inspection/Bnforcement Seq Description 1 Inspection materials, fo~ and tags. Totals. 103-60195-045-000 Flags &. Repairs Seq Description 1 (3)Large flags for Nextel Tower and front entrance 2 $870, 50' Shared. 3 (2)Nextel Tower Flag Repairs, 5 repairs each per 4 year, $80 each repair, 50% Shared. 5 Replace small flags in front of Admin Bldg, 50' 6 Shared. Totals. 103 -60245-045-000 Miscellaneous Expenses Seq Description 1 Employee appreciation, rehab supplies, etc. Totals. 103-60360-045-000 l'uruiture/Bquipment < $5000 Page 100 AmOunt 1,000.00 1,000.00 AmOunt 1,826.00 792.00 792.00 59.00 792.00 4,261.00 AmOunt 1,343.00 500.00 1,843.00 AmOunt 105.00 105.00 AmOunt 2,000.00 2,000.00 4,000.00 AmOunt 550.00 550.00 AmOunt 1,305.00 400.00 75.00 1,780.00 AmOunt 268.00 268.00 bdpbrqst sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLUB Dept. 45 Fire Department Prog. Account Number Description Trophy Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 FY07-08 lIDOPTED W/DETAIL Budget Reference Account Type Selected. B BOth Comment Page 101 103 -65005-045 -000 103-65010-045-000 103 -65015-045-000 103-65030-045-000 103 -65035-045-000 103-65085-045-000 103-65095-045 -000 Fuel & Lube lIniforms Protective Clothing Chemicals Small Tools Office Supplies Maintenance Supplies Seq Description 1 Deputy Fire Chief, 50% Shared. Totals. Seq Description 1 Based on FY05-06 actual mileage w/new rates. 4 lInleaded, 990Gall x $4.94 Gall. 3 Diesel, 4039 Gall x $4.99 Gall. 4 Misc. Gas Equipment 50 gal. <II 4.94 5 Misc. Diesel Equipment 50 gal. <II 4.99 Totals. Seq Description 1 lIniform replacement <II 2 sete / 50% shared 3 (2) Jacket <II 230 4 Additional items include such items as sweats, 5 pant I shirt replacement material due to 6 damage, embroidery. silkscreenlng and logos, Totals. 2 Cleaning Of Bunker Gear, 6 x $60. 4 Gloves 5 Flame Hoods 6 (2) Bunker Gear Sets Totals! Seq Description 1 Fire suppression foam and fuel spill control. Totals. Seq Description 1 Replacement of WOrD tools and equipment, such as 2 generators, extrication tools, hand tools and 3 flashlights. etc. 4 smoke eject fans (4) replacement Totals. Seq Description 1 Office supply requirements. Totals, Seq Description 1 Supplies necessary for the operation of the Fire 2 station. Includes cleaning supplies, solvents. 3 brooms, mops, soap and detergent. Amount .00 Amount 2,910.00 6,096.00 152.00 153.00 9,311.00 Amount 2,076.00 460.00 679.00 3,215.00 360.00 220.00 220.00 2,400.00 3,200.00 Amount 1,000.00 1,000.00 Amount 2,750.00 2,250.00 5,000.00 Amount 750.00 750.00 Amount 2,406.00 bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtIB Viscal Year. 2008 Dept I 45 Fire Department Revision level. 8 FY07-08 ADOPTED W/DETAIL Progl Account Type Selected. B Both Account Number DeBcrip~ion Budget COIIIIIleI1t Reference Totals. 103-65105-045-000 Printing Seq Description 1 Maintenance forms, stationery, business cards, 2 and emergency preparedness needs. Totals. 103-69006-045-000 Grant Match Seq Description 1 Fire Prevention & Safety Grant. 1 Year Period. 2 $60000 grant with 5' match for fire safety trailsr 3 ($45K) and fire truck robot ($15K). 4 Assistance To Firefighters Grant. 1 Year Period. S $64230 grant with 5' match for air cascade system 6 and an exhaust removal system. Totals. 103 -69050-04 5-000 Radios Seq Description 1 Radio replacemeDt for Motorola XTS2500. Totals. 103-69251-045-000 Engine 681 payment Seq Description 1 $448000 CO Bond. 2 Paymants done 09/2014. 3 MODl CO, MODl & 2 Shared Paymants, MD Titls. Totals. 103-69255-045-000 Airpacks Seq Description 1 $44,900 (10)Airpacks. 2 Paymants done 10/2018. Totals. 103 -69400-04 5 -000 Rsmodel Fire Station Seq Description 1 $2.6M, 20 Years, 5' (TBD). 2 Payments done 2028. Totals. Program Totals I Department 45 Totals. Page 102 2,406.00 l\mount 541. 00 541. 00 l\mount 3,000.00 3, 211. 00 6,211.00 l\mount 2,500.00 2,500.00 l\mount 73,000.00 73,000.00 l\mount 2,245.00 2,245.00 l\mount 933,660.00 933,660.00 .00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND STREETS “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES STREETS ADOPTED EXPENSES CAPITAL EXPENSES 1% OPERATING EXPENSES 35% PROFESSIONAL & CONTRACTUAL 29% PERSONNEL SERVICES 34%CONSUMABLE SUPPLIES 1% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND STREETS PROGRAM DESCRIPTION The mission of the Street Department is to professionally maintain, inspect and enhance the Town’s Roadways and Infrastructure in a manner that is dedicated to excellence and community satisfaction. PROGRAM GOAL(S) To constantly strive to create and maintain above-standard roadways and infrastructure in a cost- effective manner. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Completed a Capital Improvement Project (CIP) to reconstruct a section of the roadway system on Indian Creek Drive from Heritage to Pebble Beach, as well as Shields Court and a section of Shields Drive – ahead of schedule and under budget. 2. Continued and refined our in-house Street Maintenance Program to reduce costs and improve responsiveness. 3. Completed the implementation of the Pavement Management System and utilization of data to make recommendations to Town Council for future street repairs and capital improvement projects. 4. Completed cost-effective repairs on several areas of Indian Creek and Trophy Club Drive, utilizing a polyurethane injection method that is expected to last the life of the pavement and with very little interruption to traffic. 5. Responded to numerous roadway deficiencies and performed in-house repairs throughout town. 6. After sales of $3.26 million dollars in road bonds, developed plans and awarded contract for reconstruction of Trophy Club Drive from Century Court to Riviera Court , Greenleaf from Timberline to Timberline, and Timberline from Greenleaf to Indian Creek Drive. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Increase amount of concrete paving repairs done in house. 2. Work to complete the sale of the remaining $3.26 million dollars in road bonds originally approved by voters in 2000. 3. Upon sale of remaining road bonds, develop plans and initiate process to begin construction of Phase II, which will include Oak Hill and possibly Brook Hollow Court/Lane. 4. Create and maintain a street sign inventory. TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND STREETS ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - 104,561 104,561 105,104 180,382 187,598 213,225 50010 Overtime - 1,273 1,273 1,273 4,800 4,992 5,192 50015 Longevity/Certification - - - - - - - 50016 Longevity - - - - - 281 751 50017 Certification - - - - - - - 50020 Retirement - 12,499 12,499 12,781 23,748 25,104 28,892 50025 Group Insurance - 14,166 14,166 12,834 - - - 50026 Medical Insurance - - - - 23,481 27,708 35,969 50027 Dental Insurance - - - - 1,390 1,641 2,124 50028 Vision Insurance - - - - 336 396 521 50029 Life Insurance & Other - - - - 1,601 1,647 1,873 50030 Social Security Taxes - 6,158 6,158 6,595 11,301 11,691 13,237 50035 Medicare Taxes - 1,440 1,440 1,542 2,643 2,734 3,096 50040 Unemployment Taxes - 721 721 440 1,261 1,345 1,634 50045 Workman's Compensation - 1,488 1,488 405 2,495 4,581 5,190 50050 Auto Allowance - - - - 4,800 4,800 4,800 50060 Pre-Employment Physicals/Testing - 325 325 30 426 639 852 TOTAL PERSONNEL SERVICES -$ 142,631$ 142,631$ 141,005$ 258,664$ 275,156$ 317,356$ PROFESSIONAL & CONTRACTUAL 55005 Engineering - - - - 215,086 217,086 125,222 55070 Independent Labor - - - - - - - 55080 Maintenance & Repair - - - - - - - 55090 Vehicle Maintenance - 500 500 550 1,500 2,000 2,200 55095 Equipment Maintenance - - - - - - - TOTAL PROFESSIONAL & CONTRACTUAL -$ 500$ 500$ 550$ 216,586$ 219,086$ 127,422$ OPERATING EXPENSES 60010 Communications/Pagers/Mobiles - 1,320 1,320 979 1,430 1,459 1,922 60020 Electricity - - - - 102,893 108,038 113,440 60070 Dues & Memberships- - - - 250 375 386 60080 Schools & Training - 1,000 1,000 179 1,200 1,500 1,650 60100 Travel & Per Diem - 500 500 504 550 700 800 60125 Advertising - - - - - - - 60205 Street Repairs - 176,500 176,500 130,836 141,500 161,500 181,500 60215 Street Sweeping - - - - - - - 60220 Striping & Signage- 15,000 15,000 15,000 13,000 17,000 19,000 TOTAL OPERATING EXPENSES -$ 194,320$ 194,320$ 147,498$ 260,823$ 290,571$ 318,698$ CONSUMABLE SUPPLIES 65005 Fuel & Lube - 6,000 6,000 5,373 4,759 7,497 7,872 65010 Uniforms - 2,072 2,072 2,072 3,628 3,737 4,649 65105 Printing - - - - - - - TOTAL CONSUMABLE SUPPLIES -$ 8,072$ 8,072$ 7,445$ 8,387$ 11,234$ 12,521$ CAPITAL EXPENSES 69005 Capital Expenses - 34,000 34,000 18,000 - - - 69035 Vehicles - 7,589 7,589 7,589 7,589 16,689 9,100 TOTAL CAPITAL REPAIRS -$ 41,589$ 41,589$ 25,589$ 7,589$ 16,689$ 9,100$ TOTAL EXPENDITURES -$ 387,112$ 387,112$ 322,087$ 752,049$ 812,736$ 785,097$ In FY07-08, Streets moved to a newly created department. It was previously under the Community Development department. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Entities Page 103 11.35 01/07/08 Detailed Budget Request Report Ihmd. 103 TOWN OF TROPHY CLUB Fiscal Year. 2008 Dept. 46 Streets Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. Account Type Selected. B Both Account Number Description Budget Comment Reference 103-50005-046-000 Salaries & Wages Seq Description Amount 1 Streets Superintendent. 2 *Crew Leader, 67'Streets/33%Stor.m Sewer. 3 *Street MAintenance Worker. 4 * (2)NEW Street MaintenaDce Worker. S Total Salaries. 176,845.00 6 2% COLA Pay. 3,537.00 Totals. 180,382.00 103-50010-046-000 Overtime Seq Description Amount 1 For emergencies, including ice, storms, road 2 repairs and crud MObile Events, 250Hr, $20Avg. 4,800.00 Totals. 4,800.00 103-50020-046-000 Retirement Seq Description Amount 1 Total Pay x 12.50%. 23,748.00 2 Paid monthly. Based OD Jan-Dec calendar year. New 3 rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of new fiscal 5 year billed at old rate. Rate received in May has 6 a lag of one year due to actuarial study. Ex! Jan 7 2008 rate based on Dec 2006 study. Totals! 23,748.00 103 -50026-046-000 Medical Insurance Seq Description Amount 1 Paid monthly. 23,481.00 Totals! 23,481.00 103 -50027 -046-000 Dental Insurance 2 Paid monthly. 1,390.00 Totals! 1,390.00 103-50028-046-000 Vision Insurance Seq Description Amount 1 Paid monthly. 336.00 Totals! 336.00 103-50029-046-000 Life Insurance and Other Seq Description Amount 1 Life Insurance. Billed monthly. 762.00 2 Long-Te~ Disability. Billed monthly. 601.00 3 Cobra/EAP. Billed monthly. 238.00 Totals! 1,601.00 103-50030-046-000 Social Security Taxes Seq Description Amount 1 Total Pay -Employee Portion Insurance x 6.2% 11,301.00 Totals! 11,301.00 103-50035-046-000 Medicare Taxes bdpbrqs t sdedrick 11.35 01/07/08 Fund. 103 TOWN OF TROPHY CLllB Dept. 46 Streets Progl Account Number 103 -500tO-046-000 103-500t5-046-000 103-50050" 046-000 103 -50060-046-000 103-55005-Ot6-000 103-55090-046 -000 Description OIlemplayment Taxes Budget Reference Workman's c~en8ati~D Auto Allowance Pre-emp Physicals/Testing Engineering Vehicle Maintenance Trophy Club BDtities Detailed Budget Request Report Fiscal Year. 2008 Revision level. 8 FY07-08 ADOPTED W/DBTAIL Account Type Selected I B Both Comment Seq Description 1 Total Pay -Employee Portion Insurance x 1.45%. Totals. Seq Description 1 First $9000 of each employee pay x JlIs. 2 paid quarterly based CD # of claims and turnover. 3 Based OD Jan-Dec calendar year. New rate received 4. in Mar of Dew fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar 1s adjusted based OD Dew rate. Totals. Seq Description 1 Based OD rY06-07 rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on Oct-Sep of current 4. fiscal year. Hew rate provided in Oct of new 5 fiscal year after tentative payroll figures 6 provided~ Audit complete in Dec of new fiscal 7 year for previous year and Town ei ther owes 8 or is refunded~ Totals 1 Seq Description 1 Streets Superintendent. $400Mth. Totals1 Seq Description 1 2 New FTB x $213. 2 $10 Background. $30 Physical ham. $28 Drug 3 Screen and $145 Occupational Assessment. Totals 1 Seq Description 1 Half moved from Community Development. 2 General Engineering. 3 70r inspection of PID infrastructure~ t ($1l.135.000/2Yrs) x 5% Developer Fees x 33'll. 7 "or inspection of Other Infrastructure ~ 8 ($25.755.000/tYrs) x 5% Developer Fees x 33'll. Totals. Seq Description 1 Preventative maintenance and customary reparirs 2 and parts~ Also includes maintenance on Page lOt Amount 2.6f3.00 2.643.00 Amount 1.261.00 1.261.00 Amount 2.f95.00 2.f95.00 Amount t.800.00 Amount t26.00 t26.00 Amount 16.900.00 91. 86t. 00 106.322.00 215.086.00 Amount 4.800.00 bdpbrqst sdedrick Trophy Club Bntities 11.35 01/07/08 Detailed Budget Request Report Fund I 103 TOWN OP TROPHY CLtJB Piscal Year, 2008 Dept 1 46 Streets Revision level. 8 "'07-08 ADOPTED W/DIlTAIL Progl Account Type Selected t B Both Account Number Description Budget Comment Reference 3 equipment inside of vehicle. Totals. 103 -60010-046-000 COIIIIIDlDications/Pagers/lilobiles Seq Description 1 3 PTE x $430 Ilxisting Cell Phone. 2 Additional accessories and repairs. Totals 1 103 -600~0-046-000 Illectric:ity Seq Description 1 Street light portion moved from Community ~ Development budget. Totals. 103 -60070-046-000 Dues &: Memberships Seq Description 1 APWA. Totals. 103 -60080-046-000 Schools &: Training Seq Description 1 TPWA Education Conference. 2 TPWA Short Course. 3 Other Training Opportunities. Totals I 103-60100-046-000 Travel &: per diem Seq Description 1 TPw.A Bducation Conference, local mileage. 2 TPWA Short Course, local mileage. 3 Other Training Opportunities. local mileage. Totals. 103-60~05-046-000 Street Repairs Seq Description 1 Materials &: Supplies, such as concrete, steel, 2 flex base, concrete/asphalt patching, top soil, 3 sod, router sealant, Baw blades, backer rod, 4 deicing materials, etc ~ 5 Safety Ilquipment. 6 Contract Labor~ 7 Small Tools " Ilquipment. 8 Bquipment & Maintenance~ 9 Construction Barricades & Signage~ 10 Contracted Concrete Lifting/B1evation. Totals 1 103 -60~~0-046-000 Striping " Signege Seq Description 1 Replacement of stop signs, street signs, speed 2 and traffic signs and school zone signs. This page 105 1.500.00 1.500.00 Amount 1.~60.00 170.00 1.430.00 Amount 10~.893.00 10~.893.00 Amount ~50.00 ~50.00 Amount 350.00 450.00 400.00 1.~00.00 Amount 308.00 1~1.00 1~1.00 550.00 Amount 85.000.00 1.500.00 5.000.00 7.000.00 3.000.00 5.000.00 35.000.00 141.500.00 Amount bdpbrq.t .d.drick Tropby Club Entitie. Page 106 11.35 01/07/08 Detailed Budget Reque.t Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year_ 2008 Dept, 46 Streets Revision levelo 8 FY07-08 ADOPTED W/DBTAIL Prog l Account Type Selected. B Both Account Number Description Budget Comment Reference includes galvanized sign poles, mounting brackets, fluted poles and bases. 11,000.00 Striping of crosswalks, center stripes and stop bars. 2,000.00 Totals. 13.000.00 103-65005-046-000 Fuel. Lube Seq De.cription Amount 1 Die.el. $2.99 x 1100 Gall. 3,289.00 2 Unleaded, $2.94 x 500 Gall. 1,470.00 Totals. 4.759.00 103 -65010-046-000 Uniforms Seq Description l\mount 1 (4) UDiforms for Crew Leader and Streets Workers. 3,112.00 2 (10) Shirt., $36 Bach. 3 (7) Je..... , $28 Bach. 4 Boots, $170 Each. 5 (4)Hat., $13 Bach. 6 Streets Superintendent Includes I 516.00 7 (5) Shirt., $36 Bach. 8 (5) Je....., $28 Bach. 9 Boot., $170 Bach. 10 (2)Hat., $13 Bach. Totals. 3,628.00 103-69035-046-000 Vehicles Seq De.cription l\mount 1 $27,755 Ford'F250 Pickup Truck. 2 Payment. done 10/2008. 7,589.00 Totalsi 7,589.00 Program Totals. 752,049.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND STORM SEWER “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES STORM SEWER ADOPTED EXPENSES CAPITAL EXPENSES 42% OPERATING EXPENSES 8%PROFESSIONAL & CONTRACTUAL 33% PERSONNEL SERVICES 17% CONSUMABLE SUPPLIES 0% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GENERAL FUND STREETS: STORM SEWER PROGRAM DESCRIPTION The mission of the Storm Sewer Department is to professionally inspect, repair and maintain the Town’s Storm Sewer infrastructure in a manner that best serves the community and the environment. PROGRAM GOAL(S) To consistently work towards having a very efficient storm sewer system that protects our environment, our infrastructure and our residents. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. As part of the Capital Improvement Project (CIP), reconstruct a section of the storm drainage system on Indian Creek Drive from Heritage to Pebble Beach, as well as Shields Drive and Shields Court. Extensive work was completed to address serious groundwater issues affecting the integrity of the streets. 2. Completed the Storm Drainage System Upgrade on Inverness Drive to increase the effective discharge of storm water runoff to the storm drains. 3. Initiated a system for performing inspections and repairs of Storm Sewers. 4. Inspected, cleaned and repaired approximately 105 Storm Sewers. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Create a systematic procedure for inspecting, repairing and maintaining the Town storm sewer network. 2. Within 180 days of the submission of their General Permit by the Texas Council on Environmental Quality (TCEQ) to the Environmental Protection Agency, we will complete, submit and implement our Storm Water Management Plan. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND STREETS: STORM SEWER ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - 9,802 9,802 11,690 13,464 14,003 23,489 50010 Overtime - 627 627 382 825 858 892 50015 Longevity/Certification - - - - - - - 50016 Longevity - - - - - 54 74 50017 Certification - - - - - - - 50020 Retirement - 1,232 1,232 1,414 1,786 1,894 3,155 50025 Group Insurance - 1,406 1,406 1,348 - - - 50026 Medical Insurance - - - - 1,490 1,758 4,044 50027 Dental Insurance - - - - 86 101 233 50028 Vision Insurance - - - - 24 28 64 50029 Life Insurance & Other - - - - 125 129 222 50030 Social Security Taxes - 647 647 748 886 925 1,516 50035 Medicare Taxes - 151 151 175 207 216 355 50040 Unemployment Taxes - 89 89 30 89 95 202 50045 Workman's Compensation - 147 147 74 188 346 567 50050 Auto Allowance - - - - - - - 50060 Pre-Employment Physicals/Testing - - - - - - - TOTAL PERSONNEL SERVICES -$ 14,100$ 14,100$ 15,862$ 19,170$ 20,408$ 34,814$ PROFESSIONAL & CONTRACTUAL 55005 Engineering 15,118 4,000 4,000 4,000 4,000 4,120 4,244 55070 Independent Labor - 8,500 8,500 8,500 8,500 8,500 8,500 55080 Maintenance & Repair 51,705 15,000 15,000 15,000 15,000 15,450 15,914 55090 Vehicle Maintenance - - - - - - - 55095 Equipment Maintenance - - - - - - - 55130 Trash Removal/Recycling - 10,000 10,000 6,342 10,000 10,200 10,404 TOTAL PROFESSIONAL & CONTRACTUAL 66,823$ 37,500$ 37,500$ 33,842$ 37,500$ 38,270$ 39,061$ OPERATING EXPENSES 60010 Communications/Pagers/Mobiles - - - - - - - 60025 Water 21 - - - - - - 60070 Dues & Memberships- 2,100 2,100 2,167 2,100 2,163 2,228 60080 Schools & Training - - - - - 400 600 60100 Travel & Per Diem - - - - 150 300 400 60125 Advertising - - - - - - 200 60215 Street Sweeping - 5,000 5,000 4,000 6,000 7,500 9,000 60245 Miscellaneous Expenses (432) 204 204 204 204 304 354 TOTAL OPERATING EXPENSES (410)$ 7,304$ 7,304$ 6,371$ 8,454$ 10,667$ 12,782$ CONSUMABLE SUPPLIES 65005 Fuel & Lube 337 - - - - - - 65095 Maintenance Supplies - - - - - - - 65105 Printing - 250 250 200 250 258 265 TOTAL CONSUMABLE SUPPLIES 337$ 250$ 250$ 200$ 250$ 258$ 265$ CAPITAL EXPENSES 69035 Vehicles - - - - - - - 69195 GASB34/Reserve For Replacement - 51,346 51,346 54,225 46,926 45,698 32,778 69280 Capital Repairs - - - - - - - TOTAL CAPITAL REPAIRS -$ 51,346$ 51,346$ 54,225$ 46,926$ 45,698$ 32,778$ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND STREETS: STORM SEWER ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL EXPENDITURES 66,750$ 110,500$ 110,500$ 110,500$ 112,300$ 115,300$ 119,700$ In FY07-08, Storm Sewer moved with Streets to a newly created department. Both were previously under the Community Development department. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Tropby Club Entities Page 107 110 35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLtlB Fiscal Year_ 2008 Dept. 46 Streets Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. 1 STORM SBWllR Account Type Selected. B Both Account Number Description Budget Comment hf~~e 103-50005-046-001 Salaries & Wages seq Description Amount 1 .Crew Leader, 67%Street/33%Stor.m Sewer. 2 Total Salaries. 13,200.00 3 ~'II COLA Pay. ~64. 00 Totals. 13,464.00 103-50010-046-001 Overtime Seq Description Amount 1 Crew Leader, 100Hr x $~5 x 33'11. 8~5. 00 Totals. 8~5.00 103 -500~0-046-001 Retirement Seq Description Amount 1 Total Pay x U.50'll. 1,786.00 2 Paid monthly. Based OD Jan~Dec calendar year. New 3 rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of Dew fiscal 5 year billed at old rate. Rate received in May has 6 a lag of oDe year due to actuarial study. RXI Jan 7 ~008 rate based on Dec ~006 study. Totals. 1,786.00 103 -500~6-046-001 Medical Insurance Seq Description Amount 1 Paid monthly. 1,490.00 Totals. 1,490.00 103-500~7-046-001 Dental Insurance Seq Description Amount 1 Paid monthly. 86.00 Totals. 86.00 103 -500~8-046-001 Vision Insurance Seq Description Amount 1 Paid monthly. ~4.00 Totals. ~4.00 103 -500~9-046-001 Life Insurance and Other Seq Description Amount 1 Life Insurance. Billed monthly. 63.00 ~ Long-Term Disability. Billed monthly. 45.00 3 Cobra/RAP. Billed montbly. 17.00 Totals. 1~5. 00 103 -50030-046-001 Social Security Taxes Seq Description Amount 1 Total Pay -Employee Portion Insurance x 6.2%. 886.00 Totals. 886.00 103-50035-046-001 Medicare Taxes Seq Description Amount 1 Total Pay -Employee Portion Insurance x 1.45%. ~07. 00 bdpbrqst sdedrick Trophy Club Entities 11.3S 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year_ 2008 Dept. 46 Streets Revision level. 8 FY07-08 ADOPTED W/DETAIL prog. 1 STORIII SKWllR AccOUJ1 t Type Selected I B Both Account Number Description Budget Comment Reference Totals. 103-50040-046-001 llnemployment Taxes Seq Description 1 First $9000 of each employee pay x 3.0%. 2 Paid quarterly based on • of claims and turnover. 3 Based on Jan-Dec calendar year. New rate received 4 in Mar of Dew fiscal year. Oct-Dec bills at old 5 rate and Jan-Mar is adjusted based OD Dew rate. Totalsi 103 -50045-046-001 Workman's Compensation Seq Description 1 Based on FY06-07 rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based on Oct-Sap of current 4 fiscal year. New rate provided in Oct Of new S fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of new fiscal year for previous year and Town either owes or is refunded. Totals. 103 -50060-046-001 pre-1lIIIP Physicels/Testing Totals. 103-55005-046-001 Engineering Seq Description 1 Fees for large scale repairs or reconstruction 2 projects. Totals. 103-55070-046-001 Independent Lebor Seq Description 1 Annual Lakeview creek maintenance. 2 Supplemental creek maintenance. Totals. 103-55080-046-001 Maintenance &: Repairs Seq Description 1 Supplies. 2 Contract Labor. 3 small Equipment & Tools. 4 Use of Camer Van & Vac Con. Totals. 103 -55130-046-001 Trash Removal/Recycling Seq Description 1 Hazardous Recylcing. 2 Events Per Year. Totals. 103-60070-046-001 Dues &: Memberships Seq Description 1 NCTCOG Storm Water Program. Page 108 207.00 Amount 89.00 89.00 Amount 188.00 188.00 Amount 4,000.00 4,000.00 Amount 6,000.00 2,500.00 8,500.00 Amount 4,000.00 5,000.00 1,000.00 5,000.00 15,000.00 Amount 10,000.00 10,000.00 Amount 2,100.00 .00 bdpbrqst sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request Report Fund. 103 TOWN OF TROPHY CLUB Fiscal Year, 2008 Dept. 46 Streets Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. 1 STORM SKWBR Account Type Selected. B Both ACCOUDt Number Description Budget Comment Reference Totals. 103 -60100-046-001 Travel & per diem. Seq Description 1 Plood Awareness Seminar mileage. :2 Stormwater Public Education Task Force Meetings, 3 4 per year. Totals. 103-60~15-046-001 Street Sweeping Seq Description 1 Street cleaning of major thoroughfares OD aD as :2 Deeded basis to help maintain functionality of 3 Stor.m Drainage system. Totals, 103 -60~45-046-001 Miscellaneous Expenses Seq Description 1 Unanticipated expenses. Totals. 103 -65105 -046-001 Printing Seq Description 1 Sotr.m Water education, such as flyers, brochures. Totals. 103 -69195-046-001 Gasb34/Reserve for Replacement Seq Description 1 I'uD.d balance· for Storm Sewer replacement should 2 revenues exceed expenses. Totals. Program 1 Totals 1 Department 46 Totals. Bxpenditure s Totals. Fund 103 Totals. Bud of Report ••••***•• Page 109 ~,100.00 • Amount 58.00 9~.00 150.00 Amount 6,000.00 6,000.00 Amount ~04. 00 ~04. 00 Amount ~50. 00 ~50. 00 Amount 46,9~6.00 46,9~6.00 11~,300.00 864.349.00 6.936.70~.00 -~94,414.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TROPHY CLUB PARK FUND “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TROPHY CLUB PARK FUND ADOPTED REVENUES Interest Income 0%Loan Proceeds 0% Park Revenues 100% Miscellaneous Income 0% TROPHY CLUB PARK FUND ADOPTED EXPENSES CAPITAL EXPENSES 0% 39% PROFESSIONAL & CONTRACTUAL 38% PERSONNEL SERVICES 19% CONSUMABLE SUPPLIES 4% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” TROPHY CLUB PARK FUND PROGRAM DESCRIPTION The mission of the Trophy Club Park Fund is to preserve and enhance the Town of Trophy Club’s exceptional quality of life through the planning, maintaining, and landscaping of our parks and public areas; and to offer our citizens a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. PROGRAM GOAL(S) 1. To increase park revenue by 30% over the next year. 2. To implement phase II on improving the Women’s Garden Club beautification project. 3. To implement grant funding. 4. To review all areas of parks operation. 5. To do a feasibility study on airfield operation. 6. To increase Town awareness and use of the park. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Approval of 80/20 Texas Parks & Recreation Trail Grant in the amount of $120,000. 2. Submittal and acceptance of $30,000 in grant funding from Economic Development Corporation (EDC) 4B. 3. Implemented Phase I in a beautification project with the Trophy Club Women’s Garden Club. 4. Received Corp approval for clearing a large area for possible airfield installation, and subsequently cleared the area. 5. Received permission to eliminate trucks from a large area of the park, increasing potential revenue capabilities. 6. Installed remote facility to allow police to more effectively patrol the lake shore. 7. Creation of a Marshall Creek Sub-Committee. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Change the name of the park to one that residents will more closely identify with. 2. Change the pricing structure to more adequately reflect operational changes in the park. 3. Implement changes to the existing trail system. 4. Create a youth motorized trail area. 5. Work with EDC’s and the Parks & Recreation Board on developing a comprehensive use plan. 6. Create a volunteer base to address various park needs. 7. Survey citizens to determine outdoor recreational programming needs. 8. Install new bathrooms in the park. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL TROPHY CLUB PARK FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 44010 Park Revenues (91,087) (118,425) (118,470) (65,000) (109,780) (115,650) (121,731) 44040 Loan Proceeds - - - - - - - 49010 Interest Income (181) (100) (100) (245) (200) (200) (200) 49900 Miscellaneous Income (471) - - (18) - - - TOTAL REVENUES (91,738)$ (118,525)$ (118,570)$ (65,263)$ (109,980)$ (115,850)$ (121,931)$ PERSONNEL SERVICES 50005 Salaries & Wages - 17,400 17,400 14,000 15,300 15,912 16,548 50010 Overtime - - - - - - - 50015 Longevity/Certification - - - - - - - 50016 Longevity - - - - - - 64 50017 Certification - - - - - - - 50020 Retirement - 2,055 2,055 2,055 1,913 2,021 2,143 50025 Group Insurance - 1,704 1,704 1,704 - - - 50026 Medical Insurance - - - - 1,806 2,131 2,451 50027 Dental Insurance - - - - 104 123 141 50028 Vision Insurance - - - - 29 34 39 50029 Life Insurance & Other - - - - 143 148 153 50030 Social Security Taxes - 1,079 1,079 868 949 987 1,030 50035 Medicare Taxes - 252 252 203 222 231 241 50040 Unemployment Taxes - 108 108 108 108 115 122 50045 Worker's Compensation - 376 376 100 309 567 592 50060 Pre-Employment Physicals/Testing - 25 25 75 38 38 38 TOTAL PERSONNEL SERVICES -$ 23,000$ 23,000$ 19,113$ 20,920$ 22,306$ 23,563$ PROFESSIONAL & CONTRACTUAL 55010 Park Administration 11,196 19,193 19,193 - 12,000 12,000 12,000 55015 Police and EMS Services 4,229 7,250 7,250 - 5,000 5,000 5,000 55045 Legal - 500 500 - 500 500 500 55070 Independent Labor 31,080 11,952 11,952 14,500 16,848 18,533 20,386 55080 Maintenance & Repairs - - - - - - - 55095 Equipment Maintenance - - - - 1,500 1,575 1,654 55115 Contract Landscape Maintenance - - - - - - - 55130 Trash Removal/Recycling - - - - - - - 55145 Consultants 3,716 5,000 5,000 3,500 2,500 2,625 2,756 55165 Collection Fees - - - - 1,645 1,735 1,826 55185 Portable Toilets 2,274 2,747 2,747 2,100 2,448 2,570 2,699 TOTAL PROFESSIONAL & CONTRACTUAL 52,495$ 46,642$ 46,642$ 20,100$ 42,441$ 44,538$ 46,821$ OPERATING EXPENSES 60005 Telephone 341 393 393 393 405 417 430 60010 Communications/Pagers/Mobiles 30 1,285 1,285 800 1,465 1,494 1,524 60020 Electricity 2,391 2,625 2,625 1,700 2,888 3,176 3,494 60025 Water 1,910 2,500 2,500 2,000 3,000 3,300 3,630 60055 Insurance 5,000 5,000 5,000 5,000 5,000 5,000 5,000 60070 Dues & Memberships- - - - 240 252 265 60080 Schools & Training - - - - 460 483 507 60100 Travel & Per Diem - - - - - - - 60125 Advertising - 1,000 1,000 50 2,000 2,100 2,205 60245 Miscellaneous Expenses 280 500 500 500 500 525 551 60280 Property Maintenance 20,642 26,600 26,600 14,000 26,600 27,930 29,327 TOTAL OPERATING EXPENSES 30,594$ 39,903$ 39,903$ 24,443$ 42,558$ 44,678$ 46,932$ CONSUMABLE SUPPLIES 65005 Fuel & Lube - 1,478 1,478 - 1,529 1,682 1,850 65010 Uniforms - 498 498 498 426 439 452 65085 Office Supplies 169 200 200 200 206 212 219 65095 Maintenance Supplies 384 400 400 400 400 420 441 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL TROPHY CLUB PARK FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 65105 Printing - 1,500 1,500 1,000 1,500 1,575 1,654 TOTAL CONSUMABLE SUPPLIES 553$ 4,076$ 4,076$ 2,098$ 4,061$ 4,328$ 4,615$ CAPITAL EXPENSES 69005 Capital Expenses 10,693 - - - - - - 69260 Loan Repayment/Waterline 4,641 4,950 4,950 4,950 - - - TOTAL CAPITAL EXPENSES 15,334$ 4,950$ 4,950$ 4,950$ -$ -$ -$ TOTAL EXPENSES 98,975$ 118,570$ 118,570$ 70,704$ 109,980$ 115,850$ 121,932$ TOTAL REVENUES OVER EXPENSES (7,237)$ (45)$ (0)$ (5,441)$ 0$ (0)$ (0)$ In FY06/07, Marshall Creek Park was renamed Trophy Club Park. "A GREAT PLACE TO CALL HOME" bdpbrqst sdsdrick 11.35 01/07/08 Fund. 142 TROPHY CLllB PAlUt Dept I Revenues Prog. Account Number Description Trophy Club Entities Detailed Budget Reques t Report Viseal Year. 2008 Rsvision levsl. 8 FY07-08 ADOPTED Account Type Selected. B Both CommentBudget Reference W/DETAIL Page 1 142-44010-000-000 142-~9010-000-000 Park Revenues Interest Income Seq Description 1 Based on estimated cars, boats, etc. Totals. Seq Description 1 Interest income 011 baDk account. Totals. Amount 109.780.00 -109.780.00 Amount 200.00 -200.00 Program Totals I -109.980.00 Department Totals_ -109.980.00 Revenues Totals. -109.980.00 bdpbrqst sdedrick Trophy Club Entities Page 11.35 01/07/08 Detailed Budget Request Report Fund. 142 TROPHY CLUB PARK Viseal Year_ 2008 Dept, 42 Parks Revision level. 8 FY07-08 ADOPTED W/DETAIL Progr Account Type Selected. B Both ACCOUDt N\Jmber Description Budget Comment Reference 142-50005-042-000 Salaries &. Wages Seq Description Amount 1 Aquatics/OUtdoor Coordinator, 60%Pool/40%MCP. 3 Total Salaries. 15.000.00 4 2% COLA pay. 300.00 Totals. 15.300.00 142-50020-042-000 Retirement Seq Description Amount 1 Total Pay x 12.50% 1.913.00 2 Paid monthly. Based OD Jan-Dec calendar year. New 3 rate received in May of current year for Jan-Dec 4 of upcoming fiscal year. Oct-Dec of new fiscal 5 year billed at old rate. Rate received in May has 6 a lag of ODe year due to actuarial study. Ex. Jan 7 2008 rate based on Dec 2006 study. Totals I 1.913.00 142-50026-042 -000 Medical Insurance Seq Description Amount 1 Paid IIIOnthly. 1.806.00 Totals. 1.806.00 142-5b027-042-000 Dental Insurance Seq Description Amount 1 Paid IIIOnthly. 104.00 Totals. 104.00 142-50028 -042-000 Vision Insurance Seq Description Amount 1 Paid IIIOnthly. 29.00 Totals. 29.00 142-50029-042-000 Life Insurance and Other Seq Description Amount 1 Life Insurance. Billed monthly. 72.00 2 Long-Term Disability. Billed monthly. 51.00 3 Cobra/ZAP. Billed monthly. 20.00 Totals. 143.00 142-50030-042-000 Social Security Taxes Seq Description Amount 1 TOtal Pay -Employee Portion Insurance x 6.2%. 949.00 Totals. 949.00 142-50035-042-000 Medicare Taxes Seq Description Amount 1 TOtal Pay -Employee Portion Insurance x 1.45%6 222.00 Totals. 222.00 142-50040-042-000 OJ1employment Taxes Seq Description Amount 1 First $9000 Of Each Employee Pay x 3.0%. 103.00 bdpbrqs t sdedrick Trophy ·Club Bntities 11.35 01/07/08 Detailed Budget Request Report Fund. 142 TROPHY CLUB PARK Fiscal Year. 2008 Dept. 42 Parks Revision level. 8 FY07-08 ADOPTED W/DBTAIL Prog. Account Type Selected. B Both Account Number Description Budget Comment Reference Paid quarterly based OD • claims and turnover a Based OD Jan-Dec calendar year. New rate received in Mar of Dew fiscal year. Oct-Dec bills at old old rate and Jan-Mar is adjusted based OD Dew rate. Totals. 142 -50045-042-000 Workman's Compensation Seq Description 1 Based on FY06-07 Rate. 2 Paid upfront in Oct to obtain discount, unless 3 funded quarterly. Based OD Oct-Sap of current 4 fiscal year. New rate provided OD Oct of Dew S fiscal year after tentative payroll figures 6 provided. Audit complete in Dec of Dew fiscal 7 year for previous year and Town either owes 8 or is refUDded~ Totals. 142-50060-042-000 Pre-emp Physicals/Testing Seq Description 1 Drug screen and physical for attendant Totals. 142-55010-042 -000 Park Administration Seq Description 1 Administrative costs for Town employees to 2 oversee operation of the park ~ Totals. 142-55015-042 -000 police & BMS Services Seq Description 1 Cost for DPS to patrol and provide emergency 2 services at the park ~ Totals. 142 -55045-042-000 Legal Seq Description 1 Legal services including Town Attorney~ Totals. 142-55070-042-000 Independent Labor Seq Description 1 Cost to utilize two individuals as contract 2 labor on the weekends and during peak times~ 3 52 weeks· 3 days per week. 12 hours per day1ll 4 $9 per hour. Totals. 142-55095-042-000 Equipment Maintenance Seq Description 1 Maintenance and useage fees for Activenet~ Page 103.00 Amount 309.00 309.00 Amount 38.00 38.00 Amount 12,000.00 12,000.00 Amount 5,000.00 5,000.00 Amount 500.00 500.00 Amount 16,848.00 16.848.00 Amount 1,500.00 bdpbrqst sdedrick Trophy Club Entities Page 11.35 01/07/08 Detailed Budget Request Report Fund. 142 TROPHY CL111l PA1Ut Fiscal Yeart 2008 Dept, 42 Parks Revision level. 8 FY07-08 ADOPTED W/DBTAIL Progl Account Type Selected. B Both Account Number Description Budget Comment Reference Totals. 1.500.00 142-55145-042-000 Consultants Seq Description J\mOUDt 1 General consultation for park design and 2 development. Consultation on specific areas of 3 park maintenance and operations. 2.500.00 Totals. 2.500.00 142-55165-042-000 Collection Fees Seq Description Amount 1 Collection fees paid to Activenet for all 2 registration. Fee is 1.5% of revenue. 1.649.00 Totals. 1.649.00 142-55185-042-000 Portable Toilets Seq Description Amount 1 (3)Portab1e Toilets 2.448.00 Totals. 2,448.00 142-60005-042-000 Telephone Seq Description Amount 1 Long distance charges and Dew land phone. 405.00 Totals. 405.00 142-60010-042-000 Communicetions/pagers/Mobi1es Seq Description Amount 1 Gate, exis ting phone. 420.00 3 BES & Annual data service, Director. 995.00 4 extra case and charger 50.00 Totals. 1.465.00 142-60020-042-000 Electric!ty Seq Description Amount 1 Electricity costs for Marshall Creek Park. 2.888.00 Totals. 2.888.00 142-60025-042-000 Water Seq Description Amount 1 Water cost for Marshall Creek Park, including 2 running new water lines and irrigation of 3 beautification area. 3.000.00 Totals. 3.000.00 142-60055-042 -000 Insurance Seq Description Amount 1 Liability aDd property coverage. 5.000.00 Totals. 5,000.00 142-60070-042-000 Dues & Memberships Seq Description Amount 1 Arbor Day Foundation 25.00 2 lSA membership 215.00 Totals. 240.00 142-60080-042 -000 Training bdpbrqs t sdedrick Trophy Club Entities 11.35 01/07/08 Detailed Budget Request. Report Fund. 142 TROPHY CL1lB PARK Fiscal Year_ 2008 Dept. 42 Parks Revision level. 8 FY07-08 ADOPTED W/DBTAIL Prog. Account Type Selected. B Both Account Humber Description Budget Comment Reference Seq Description 1 Region TRAPS :2 Master Naturalist Cert. Totals. 142-60100-042 -000 Travel & per diem Totals. 142-60125-042-000 Advertising Seq Description 1 Advertising for Dew personnel, ordinance changes, :2 and promotion of the park. Totals. 142-60245-042-000 Miscellaneous Expenses Seq Description 1 Incidental expenses related to park operations. Totals. 142-60280-042-000 Property Maintenance Seq Description 1 Maintenance & Repair, ~uch as il1frastruct~re :2 repair. 3 Contract Landscape Maintenance, such as seasoDal 4 labor. S Road Repairs. 6 Sand and construction materials. 7 Bulldozer rental. 8 Generator. 9 Totals I 142-65005-042-000 Fuel & Lube Seq Description 1 Gas for 1IU1e 520 x $2. 94Gall. Totalsl 142-65010-042-000 11niforms Seq Description 1 Pool Manager/Recreation Specialist. 2 Mandatory Ulliform, cleaning not include~1 3 (6) Shirts. $24 each. 4 (4)Pants. $28 each. 5 (1) Boots Totalsl 142-65085-042-000 Office Supplies Seq Description 1 Office supply requirements. Totals, 142-65095-042-000 Maintenance Supplies Seq Description 1 Cleaning and mainteDADce supplies. Page Amount 60.00 400.00 460.00 .00 Amount 2,000.00 2,000.00 Amount 500.00 500.00 Amount 5,000.00 8,000.00 6,000.00 4,000.00 3,000.00 600.00 26,600.00 Amount 1,529.00 1,529.00 Amount 144.00 112.00 170.00 426.00 Amount 206.00 206.00 Amount 400.00 bdpbrqst sdedrick 11.35 01/07/08 11'UDd. 142 TROPHY CLUB Dept, 42 Parks Prog. Account !lUmber PARX Description Budget Reference Trophy Club Entities Detailed Budget Request Report Fiscal Years 2008 Revision level. 8 FY07-08 ADOPTED W/DETAIL Account Type Selected. B Both Comment Page 142-65105-042-000 Printing Totals_ Seq Description 1 Printing of park literature and brochures. Totals. 400.00 llmount 1.500.00 1.500.00 Program Totals I 10~. no.oo Department 42 Totals I 10~. no.oo Expendi tures Totals I 10~.~80.00 Fund 142 Totals. .00 Bnd of Report .. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES HOTEL & MOTEL FUND “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES HOTEL & MOTEL FUND ADOPTED REVENUES Occupancy Tax 96% Interest Income 4% HOTEL & MOTEL FUND ADOPTED EXPENSES DO NOT ANTICIPATE INCURRING ANY EXPENSES DURING INITIAL YEAR OF THIS FUND, UNLESS DIRECTED BY TOWN COUNCIL OTHERWISE. FIRST YEAR FOR TRENDING PURPOSES. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” HOTEL & MOTEL FUND PROGRAM DESCRIPTION The Hotel & Motel Tax Fund was created for Fiscal Year 2007-08 when Town Council adopted and levied a tax on November 20, 2006 for the occupancy of hotel rooms at the maximum rate authorized pursuant to Chapter 351 of the Texas Tax Code. Section 351.002 of the Texas Tax Code authorizes a municipality to adopt an ordinance to impose a tax on a person who, under contract or agreement, pays for the use or possession or for the right to use or possession of a room in a hotel. Furthermore, this fund is utilized to account for the receipt and distribution of the Town’s Hotel/Motel Occupancy Tax, which is currently levied at 7% of room rental rates. PROGRAM GOAL(S) The Town Council has determined it necessary and appropriate to levy a tax on the occupancy of a hotel room, and to use the revenues from such tax for lawful purposes pursuant to Chapter 351 of the Texas Tax Code (i.e., directly enhancing and promoting tourism). MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. The Value Place Hotel received its building permit in December 2006, started construction in January 2007, and was issued their Certificate of Occupancy (C/O) in September 2007. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Receive revenue timely on or before the 20th day of the month following the reporting period. 2. Trend revenue but do not distribute or incur expenditures in this fund during this fiscal year, unless directed by the Town Council. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL HOTEL & MOTEL FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 40040 Occupancy Tax - - - - (13,000) (20,400) (21,420) 49010 Interest Income - - - - (500) (1,000) (1,050) TOTAL REVENUES -$ -$ -$ -$ (13,500)$ (21,400)$ (22,470)$ TOTAL EXPENSES -$ -$ -$ -$ -$ 13,500$ 21,400$ TOTAL REVENUES OVER EXPENSES -$ -$ -$ -$ 13,500$ 7,900$ 1,070$ In FY07/08, the Hotel & Motel Fund became a newly created fund. "A GREAT PLACE TO CALL HOME" 1 bdpbrqst sdedrick 11.36 01{07{08 !'UDd. 403 TOWN HOTllL{MOTllL FtmD Dept. prog. Account Number Description Tropby Club Entities Detailed Budget Request Report Fiscal Year. 2008 Revision level­8 FY07-08 ADOPTIlD W{DETAIL Account Type Selected. B Both Budget CODDIlent Reference 403-40040-000-000 403-49010-000-000 Occupancy Tax Interes t Income Seq Description 1 Monthly gross receipts -ExemptioDS ~ Monthly 2 Taxllhle Receipts • 7% ... Revenue Received. Hotel 3 anticipated to open in Oct. Estimate approximately 4 $1300 per month for Dec-Sep based on taxable 5 receipts reported to Comptroller by Port Worth 6 hotel location. 7 Anticipate that monthly will increase but this is 8 conservative guestimate until history is 9 established. Totals. Totals. Program TOtals. Department Totals. Revenues Totals 1 !'UDd 403 Totals. End of Report ••••••••• Page Amount 13,000.00 -13,000.00 -500.00 -13,500.00 -13,500.00 -13,500.00 -13,500.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL PROJECTS FUND “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL PROJECTS FUND CAPITAL PROJECTS FUND ADOPTED REVENUES $474K Harmony Park CO Bond 1% $3.26M Street GO Bond 50% GASB Replacement 49% CAPITAL PROJECTS FUND ADOPTED EXPENSES $474K Harmony Park CO Bond 11% $3.26M Street GO Bond 86% GASB Replacement 3% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” CAPITAL PROJECTS FUND PROGRAM DESCRIPTION The purpose of the Capital Projects Fund, which was created during the FY07-08 budget, is to account for financial resources that are utilized for the acquisition, construction or maintenance of capital facilities or equipment (other than those financed by proprietary or trust funds). With the exception of current equipment replacement related to Information Technology (GASB34), a majority of these projects, which generally involve Facilities Maintenance, Parks and Streets, typically involve major infrastructure development and improvement and have a project life of over twelve (12) months. Capital Projects are generally funded through General Obligation (GO) and Certificate of Obligation (CO) bonds. PROGRAM GOAL(S) 1. To provide a segregation of funding sources for major acquisitions, renovations, and development. 2. To allocate and expense proceeds in a manner that is consistent with Council-approved projects. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Issued $3.26M GO for Street Projects. 2. Issued $474K CO for Harmony Park Projects. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Complete Street Projects by Fall 2008. 2. Complete Harmony Park Projects by Spring 2008. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL CAPITAL PROJECTS FUND GASB REPLACEMENT ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 49036 GASB Reserves - - - - (68,523) (11,574) (20,899) TOTAL REVENUES -$ -$ -$ -$ (68,523)$ (11,574)$ (20,899)$ EXPENSES 69005 Capital Expenses - - - - 68,523 11,574 20,899 TOTAL EXPENSES -$ -$ -$ -$ 68,523$ 11,574$ 20,899$ TOTAL REVENUES OVER EXPENSES -$ -$ -$ -$ -$ -$ -$ In mid FY06/07, the Capital Projects Fund became a newly created fund. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedriclt Trophy club Entities page 18,09 01/22/08 Detailed Budget Request Report Fund: 503 TOWN CAPITAL PROJBCTS POND Fiscal Year: 2008 Dept: 1 GASS Revision level: 8 FY07-08 ADOPTED W/DETAIL Prog: Account Type Selected: B Both Account Number Description Budget Comment Reference 503 -49036 -001-000 GASS Reserves Totals: -68,523.00 Program Totals: -68,523.00 Department 1 Totals: -68,523.00 Revenues Totals: -68.523.00 bdpbrqst sdedrick Trophy Club Entities page 18,09 01/22/08 Detailed Budget Request Report P'wld: 503 TOWN CAPITAL PROJECTS FUND Piscal Year; 2008 Dept: 1 GASB Revision level: 8 FY07-08 ADOPTED W/DETAIL Prog; 1 Police Mobile Data Terminal Account Type Selected: B Both Account Number Description Budget Comment Reference 503-69005-001-001 Capital Expenses Seq Description Amount 1 ••• -GASB 34 Expenditure Mobile Data Terminal(MDT) replacement for police. This does include the docking station mounts. x3 MOTs and docking stations will be: replaced. 21.750.00 Totals: 21.750.00 Program 1 Totals: 21.750.00 bdpbrqst sdedrick Trophy Club Entities Page 18,09 01/22/08 Detailed Budget Request Report P'und: 503 TOWN CAPITAL PROJEcrS FUND Piscal rear: 2008 Dept: 1 GASB Revision level: 8 FY07-08 ADOPTED W/D~AIL Prog: 2 Server Replacement Account Type Selected: B Both Account Number Description Budget Comment Reference 503-69005-001-002 Capital Expenses Seq Description Amount 1 •••. GASB 34 Expenditure Scheduled Server Replacement for Terminal Server. 50'\ Shared. 4,500.00 Totals: 4,500.00 Program 2 Totals: 4,500.00 bdpbrqst sdedrick Trophy Club Entities Page 18,09 01/22/08 Detailed BUdget Request Report I"und, 503 TOWN CAPITAL PROJECTS P1lND Fiscal Year: 2009 Dept: 1 GABS Revision level: 8 FY07 -08 ADOPTED W/DBTAIL Prog: 3 Printer Replacement Account Type Selected: B Both Account Nwnber Description Budget Comment Reference 503 -69005-001-003 Capi tal Expenses Seq Description Amount 1 *** -GASB 34 Kxpenditure 2 Scheduled Plotter Replacement used by 3 CD. permiting. P&Z. and MUD. 501\ Shared. 9,250.00 Totals: 9.250.00 Program 3 Totals: 9.250.00 bdpbrqst sdedrick Trophy Club Entities page 18,09 01/22/08 Detailed Budget Request Report Fund: 503 TOWN CAPITAL PROJECTS FUND Fiscal Year: 2009 Dept, 1 GASB Revision level: 9 PY07·08 ADOPTED W!DETAIL Prog: 4 Computer Replacement Account Type Selected: S Both Account Number Descript ion Budget Comment Reference 503 -69005-001-004 Capi tal Expenses Seq Description Amount 1 ••• -GASS 34 Expenditure 2 Group 2 computer replacement cycle. 3 It consists of 14 machines mixed between 4 The Town and MOD. Shared costs. split Town -57%. MUD -43% 12.648.00 Tota.ls: 12.648.00 program 4 Totals: 12.648.00 bdpbrqst sdedrick Trophy Club Entities Page 18,09 01/22/08 Detailed Budget Request Report Fund: 503 TOWN CAPITAL PROJECTS POND Fiscal Year: 2008 Dept: 1 GASB Revision level: 8 FY07-08 ADOPTED W/DBTAIL Prog: 5 Audio/Video Broadcast opgrade Account Type Selected: B Both Account NUmber Description Budget Comment Reference 503 -69005-001-005 Capital Expenses Seq Description Amount 1 Audio/video Broadcast Upgrade 14 ,125.00 Totals: 14.125.00 Program 5 Totals: 14 .125.00 bdpbrqst sdedrick Trophy Club Entities Page 18,09 01/22/08 Detailed Budget Request Report Fund: 503 TOWN CAPITAL PROJECTS FUND Piscal Year: 2008 Dept, 1 GASB Revision level: 8 FY07-08 ADOPTED W/DBTATL Prog: 6 Bldg Inspector Mobile computer Account Type Selected: B Both Account Number Description Budget Comment Reference 503-69005-001-006 Capital Expenses Seq Description Amount 1 Building Inspector Mobile Computer 6,250.00 Totals: 6.250.00 Program 6 Totals: 6.250.00 Department 1 Totals: 68,523.00 Expenditures Totals: 68,523.00 Fund 503 Totals: .00 End of Report ••••••••• TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL CAPITAL PROJECTS FUND $3.26M STREET GO BOND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 49010 Interest Income - - (65,508) (65,508) (70,403) (1,024) - 49035 Prior Year Reserves - - - - - - - 49105 Bond/CO Proceeds - - (3,260,000) (3,260,000) - - - TOTAL REVENUES -$ -$ (3,325,508)$ (3,325,508)$ (70,403)$ (1,024)$ -$ EXPENSES 55005 Engineering - - 146,000 146,000 - - - 60350 Interfund Trans Out (I&S)- - 65,508 65,508 70,403 1,024 - 65105 Printing - - 1,216 1,216 - - - 69270 Street Repairs/Bond Program - - 450,000 450,000 2,233,332 381,914 - 70005 Paying Agent Fees - - 500 500 - - - 70020 Bond/CO Issuance Cost - - 47,038 47,038 - - - TOTAL EXPENSES -$ -$ 710,262$ 710,262$ 2,303,735$ 382,938$ -$ TOTAL REVENUES OVER EXPENSES -$ -$ (2,615,246)$ (2,615,246)$ 2,233,332$ 381,914$ -$ BALANCE (2,615,246)$ (381,914)$ 0$ 0$ In mid FY06/07, the Capital Projects Fund became a newly created fund. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Entities Page 18,10 01/22/08 Detailed Budget Request Report Pund: 503 TOWN CAPI.TAL PROJECTS FUND Fiscal Year: 2008 Dept: 2 3.26M Street Bond OS/07 Revision level: 8 FY07-08 ADOPTED N/DETAIL Prog: Account Type Selected: B Both Account Nwnber Description Budget Comment Reference 503 -49010-002-000 Interest Income Totals: -70,403.00 503 -49035-002-000 Prior Year Reserves Totals: -2,233,332.00 503-49105-002 -000 Bond/CO Proceeds Totals: .00 Program Totals: -2,303,735.00 Department 2 Totals: -2,303,735.00 Revenues Totals: -2,303,735.00 bdpbrqst sdedrick Trophy Club Entities page 18,10 01/22/08 Detailed Budget Request Report Fund: 503 TOWN CAPITAL PROJECTS FOND Fiscal Year: 2008 Dept: 2 3.26M Street Bond 05/07 Revision level: 8 FY07-08 ADOPTED W/DETAIL Prog: Account Type Selected: B Both Account Number Description Budget Comment Reference 503-55005 -002 -000 Engineering Totals: .00 503-60350-002-000 Inter fund Trans out (I&S) Totals: 70.403.00 503 -65105 -002 -000 Printing Totals: .00 503 -69270-002 -000 Street Repairs/Bond Program. Totals: 2.233. 332.00 503-70005 -002-000 Paying Agent Fees Totals: .00 503 -70020-002-000 Bond/CO Issuance Cost Totals: .00 Program Totals: 2.303.735.00 Department 2 ~otals: 2.303.735.00 Expenditures Totals: 2.303.735.00 Fund 503 Totals: .00 Bud 0 f Report ••••••••• TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL CAPITAL PROJECTS FUND $474K HARMONY PARK CO BOND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 49010 Interest Income - - - (7,064) (1,918) - - 49035 Prior Year Reserves - - - - - - - 49105 Bond/CO Proceeds - - (474,000) (474,000) - - - TOTAL REVENUES -$ -$ (474,000)$ (481,064)$ (1,918)$ -$ -$ EXPENSES 60350 Interfund Trans Out (I&S)- - - 7,064 1,918 - - 69400 Restrooms - - 135,000 - 146,500 - - 69405 Lighting - - 234,000 175,000 - - - 69410 Parking Lots - - 105,000 - 147,000 - - 70005 Paying Agent Fees - - - 500 - - - 70020 Bond/CO Issuance Cost - - - 5,000 - - - TOTAL EXPENSES -$ -$ 474,000$ 187,564$ 295,418$ -$ -$ TOTAL REVENUES OVER EXPENSES -$ -$ -$ (293,500)$ 293,500$ -$ -$ BALANCE (293,500)$ -$ -$ -$ In mid FY06/07, the Capital Projects Fund became a newly created fund. "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick Trophy Club Bntities Page 19,10 01/22/09 Detailed Budget Request Report Fund, 503 TOIIlf CAPITAL PROJECTS F1INIl Piscal Year: 2008 Dept, 3 47Ut Harmony Pk CO 05/07 Revision level: 9 FY07 -09 ADOPTHD W/DETAIL Prog: Account Type Selected: B Both Account Number Description Budget Comment Reference 503 -49010-003-000 Interest Income Totals: -1.919.00 503 -49035-003-000 Pr ior Year Reserves Totals: -293.500.00 503-49105-003 -000 Bond/CO Proceeds Totals: .00 Program Totals: -295.419.00 Department 3 Totals: -295.419.00 Revenues Totals: -295.419.00 .bdpbrqst sdedrick Trophy Club Entities 1B,10 01/22/0B Detailed Budget Request Report Pund, 503 TOWN CAPITAL PROJECTS PtlND Fiscal Year: 2008 Dept, 3 474K Harmony Pk CO 05/07 Revision level: B PY07-0B ADOPTED W/DRTAIL Prog: Account Type Selected: B Both Account N'\lml)er Descript ion Budget Comment Reference 503 -60350-003 -000 Interfund Trans OUt (IIiS) Totals: 503 -69400 -003 -000 Restrooms Totals: 503 ­69405-003-000 Ligbting Totals: 503-69410-003-000 parking Lots Totals: 503-70005 -003 -000 paying Agent Pees Totals: 503-70020-003-000 Bond/CO Issuance Cost Totals: Program Totals: Department 3 Totals: Expendi tures Totals: Fund 503 Totals: End of Report ••••••••• Page 1,91B.00 146.500.00 .00 147.000.00 .00 .00 295.41B.00 295.418.00 295.418.00 .00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” INTEREST & SINKING FUND TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES INTEREST & SINKING FUND ADOPTED REVENUES Interfund Trans In (GF) 0% Interfund Trans In (Capital) 7% Miscellaneous Income 13% Intergov Trans In (EDC4A, 4B) 15% Interest Income 1% Property Taxes/P & I 0% Property Taxes 56% Prior Year Reserves 8% INTEREST & SINKING FUND ADOPTED EXPENSES Bond Principal Payment 49% Bond Interest Expense 51% Paying Agent Fees 0% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” INTEREST & SINKING FUND PROGRAM DESCRIPTION The Interest & Sinking Fund, established by ordinances authorizing the issuance of General Obligation Bonds (GO), accounts for the accumulation of resources, and the payment of general long-term debt principal and interest. General Obligation Bonds and Certificates of Obligation (CO) are issued to finance major improvements for the construction of streets, parks, recreation centers, fire stations, police stations, libraries and other general governmental projects. Property taxes are the principal source of revenue in the Interest & Sinking Fund. PROGRAM GOAL(S) The purpose of this fund is to retire outstanding general obligation bonds and pay interests on the indebtedness. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Lowered tax rate from $.07088 per $100 valuation in FY05-06 to $.06328 in FY06-07, and maintained the same total tax rate of $.43051 per $100 valuation. 2. Issued $3.26M GO for Street Projects. 3. Issued $474K CO for Harmony Park Projects. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To better align debt, transition all CO payments from the General Fund to the I&S Fund and budget appropriately (i.e., $650K CO for Public Services Building, $474K CO for Harmony Park Projects.) 2. Receive approximately $131K in revenue reimbursement to offset administrative costs incurred on non-bank qualified debt for both the Street and Harmony Park Project COs as a result of the Trophy Club Public Improvement District bond issue. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL INTEREST & SINKING FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 40000 Property Taxes (429,271) (424,438) (424,438) (420,194) (583,242) (629,189) (703,178) 40015 Property Taxes/P & I (2,927) (2,000) (2,000) (3,000) (3,000) (3,000) (3,000) 49010 Interest Income (9,446) (12,000) (12,000) (12,000) (12,000) (12,000) (12,000) 49035 Prior Year Reserves - - - - (83,962) (141,489) (15,368) 49135 Intergov Trans In (EDC4A, 4B) (102,570) (105,432) (105,432) (105,432) (162,057) (133,084) (134,874) 49145 Interfund Trans In (GF) - - - - - - - 49155 Interfund Trans In (Capital) - - - (72,572) (72,321) (1,024) - 49900 Miscellaneous Income (1) - - - (131,342) - - TOTAL REVENUES (544,215)$ (543,870)$ (543,870)$ (613,198)$ (1,047,924)$ (919,786)$ (868,420)$ EXPENSES 70005 Paying Agent Fees 716 1,500 1,550 1,550 1,500 1,500 1,500 70025 Bond Interest Expense 250,183 237,370 237,370 237,370 457,935 387,918 369,728 70035 Bond Principal Payment 290,000 305,000 305,000 305,000 447,000 515,000 540,000 TOTAL I & S EXPENSES 540,898$ 543,870$ 543,920$ 543,920$ 906,435$ 904,418$ 911,228$ TOTAL REVENUES OVER EXPENSES 3,317$ 0$ (50)$ 69,278$ 141,489$ 15,368$ (42,808)$ "A GREAT PLACE TO CALL HOME" 1 bdpbrqst sdedrick Tropby Club Bntities 11.38 01/07/08 Detailed Budget Request Report Fund. 523 TOWN OF TROPHY CLtlB I & S Fiscal Years 2008 Dept, Revenues Revision level. 8 FY07-08 ADOPTED W/DBTAIL Prog. Account Type Selected. B Both Account Number Description Budget Comment Reference 523 -40000-000-000 Property Taxes Seq Description 1 $741.327.730/100 x .99 X 0.07947 I&S Tax Rate. 2 Current O&M Rate = .36723 10 Current Total Tax Rate (O&M/I&S) = .43051 Totals. 523 -40015-000-000 property Taxes/P & I Seq Description 1 Collections during this fiscal year for prior 2 years' taxes. Totals I 523 -49010-000-000 Interest Income Totals. 523 -49035-000-000 Prior Year Reserves Totals. 523-49135-000-000 Intergov Trans In (BDC4A. 4B) Seq Description 1 $1.4M Bond. Reimbursement by BDC4A. 2 $474K CO. Reimbursement by BDC4A. Totals. 523-49155-000-000 Interfund Trans In (Capital) Seq Description 1 Interest gained on bonds in Capital Projects Fund. 2 $3.26M Street GO Bond. 3 $474K Harmony Park CO Bond. Totals. 523-49900-000-000 Miscellaneous Income Seq Description 1 PIn Reimbursement for interest Town incurred for 2 issuing tbe following non-bank qualified bonds. 3 $3.2M Street GO. 4 $474K Harmony Park CO. Totals I Program ~tals. Department Tbtals. Revenues Totals. Page Amount 583.242.00 -583.242.00 Amount 3.000.00 -3.000.00 -12.000.00 -83,962.00 Amount 108.057.00 54.000.00 -162.057.00 Amount 70.403.00 1.918.00 -72,321.00 Amount 127,292.00 4.050.00 -131.342.00 -1,047,924.00 -1.047.924.00 -1.047.924.00 bdpbrqst sdedrick Trophy Club Entities 11> 38 01/07/08 Detailed Budget Request Report Fund. 5~3 TOWN OF TROPHY CLUB I & S Fiscal Year. 2008 Dept. 51 Interest & Sinking Revision level. 8 FY07-08 ADOPTED W/DETAIL Prog. Account Type Selected. B Both Account Huml:ler Description Budget Comment Reference SH-70005 -051-000 Paying Agent Fee Seq Description 1 ~OO~ $3.0M Bond.$300 annual. $75 audit. plus 6\ ~ fee. approximately $400 total. 3 ~OO~ $1. S8M Bond. 4 ~OO~ $1.40M Bond. 5 ~007 $3.~6M Bond. Totals. S~3-700~5-0S1-000 Bond Interest Expense Totals. S~3-70035-051-000 Bond Principal Payment Seq Description 1 $3.0M Bond. Principal (Sep). Interest (Mar/Sep). ~ payments done 09/~0~~. 3 $1.S8M Bond. Principal (Sep). Interest (Mar/Sep). 4 payments done 09/~014. 5 $1.40M Bond. Principal (Sep). Interest (Mar/Sep), 6 payments done 09/~0~~. 7 $3.~6M Bond. Principal (Sep). Interest (Mar/Sep). 8 payments dOlle 09/~0~7. 9 $6S0X Certificate Of Obligation. done 09/~0~4. 10 $474X Certificate Of Obligation. done 09/~017. 11 Total. Totals. Program Totals t Department 51 Totals I Expenditur6S Totals I Fund S~3 Totals. End of Report ••••••••• page Amount 400.00 300.00 300.00 500.00 1.500.00 457.935.00 Amount 447,000.00 447.000.00 906.435.00 906.435.00 906.435.00 -141.489.00 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL INTEREST & SINKING FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 40000 Property Taxes (429,271) (424,438) (424,438) (420,194) (583,242) (629,189) (703,178) 40015 Property Taxes/P & I (2,927) (2,000) (2,000) (3,000) (3,000) (3,000) (3,000) 49010 Interest Income (9,446) (12,000) (12,000) (12,000) (12,000) (12,000) (12,000) 49035 Prior Year Reserves - - - - (83,962) (141,489) (15,368) 49135 Intergov Trans In (EDC4A, 4B) (102,570) (105,432) (105,432) (105,432) (162,057) (133,084) (134,874) 49145 Interfund Trans In (GF) - - - - - - - 49155 Interfund Trans In (Capital) - - - (72,572) (72,321) (1,024) - 49900 Miscellaneous Income (1) - - - (131,342) - - TOTAL REVENUES (544,215)$ (543,870)$ (543,870)$ (613,198)$ (1,047,924)$ (919,786)$ (868,420)$ EXPENSES 70005 Paying Agent Fees 716 1,500 1,550 1,550 1,500 1,500 1,500 70025 Bond Interest Expense 250,183 237,370 237,370 237,370 457,935 387,918 369,728 70035 Bond Principal Payment 290,000 305,000 305,000 305,000 447,000 515,000 540,000 TOTAL I & S EXPENSES 540,898$ 543,870$ 543,920$ 543,920$ 906,435$ 904,418$ 911,228$ TOTAL REVENUES OVER EXPENSES 3,317$ 0$ (50)$ 69,278$ 141,489$ 15,368$ (42,808)$ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” INTEREST & SINKING FUND PROGRAM DESCRIPTION The Interest & Sinking Fund, established by ordinances authorizing the issuance of General Obligation Bonds (GO), accounts for the accumulation of resources, and the payment of general long-term debt principal and interest. General Obligation Bonds and Certificates of Obligation (CO) are issued to finance major improvements for the construction of streets, parks, recreation centers, fire stations, police stations, libraries and other general governmental projects. Property taxes are the principal source of revenue in the Interest & Sinking Fund. PROGRAM GOAL(S) The purpose of this fund is to retire outstanding general obligation bonds and pay interests on the indebtedness. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Lowered tax rate from $.07088 per $100 valuation in FY05-06 to $.06328 in FY06-07, and maintained the same total tax rate of $.43051 per $100 valuation. 2. Issued $3.26M GO for Street Projects. 3. Issued $474K CO for Harmony Park Projects. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To better align debt, transition all CO payments from the General Fund to the I&S Fund and budget appropriately (i.e., $650K CO for Public Services Building, $474K CO for Harmony Park Projects.) 2. Receive approximately $131K in revenue reimbursement to offset administrative costs incurred on non-bank qualified debt for both the Street and Harmony Park Project COs as a result of the Trophy Club Public Improvement District bond issue. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES BOND ISSUE PROJECT DESCRIPTION ELECTION DATE ORDINANCE DATE ISSUE DATE REDEEM DATE FACE VALUE General Obligation Bonds, Series 2007 - Non-Qualified Tax Exempt. - Payment Budgeted In Town I&S Fund. Streets 07/15/00 04/02/07 05/01/07 09/01/17 3,260,000.00$ General Obligation Bonds, Series 2002-A - Payment Budgeted In Town I&S Fund. - Reimbursed By EDC4A (75%) and EDC4B (25%), Unless Different Allocation Agreed Upon. Pool & Harmony Park 05/04/02 08/12/02 09/01/02 09/01/12 1,400,000.00$ General Obligation Refunding Bonds, 2002 - Payment Budgeted In Town I&S Fund. Refund Series 1994 07/15/00 01/28/02 02/01/02 09/01/10 1,580,000.00$ General Obligation Bonds, Series 2002 - Payment Budgeted In Town I&S Fund. Streets 07/15/00 12/03/01 01/01/02 09/01/11 3,000,000.00$ General Obligation Bonds, Series 1994 *Streets 08/13/94 09/20/94 10/01/94 09/01/05 2,200,000.00$ * No Longer Active $ 9,860,000.00 $ 9,860,000.00 $ - BOND ISSUE PROJECT DESCRIPTION ELECTION DATE ORDINANCE DATE ISSUE DATE REDEEM DATE FACE VALUE Combination Tax & Revenue Certificate Of Obligation, Series 2007 - Non-Qualified Tax Exempt. - Payment Budgeted In Town I&S Fund. - Funded in General Fund Prior To FY07-08 Harmony Park N/A 5/7/2007 5/1/2007 N/A 474,000.00$ Combination Tax & Revenue Certificate Of Obligation, Series 2004 - Payment Budgeted In Town I&S Fund. - Funded in General Fund Prior To FY07-08. Public Services Building N/A 09/20/04 10/01/04 N/A 650,000.00$ $ 1,124,000.00 $ 1,124,000.00 $ - TOWN OF TROPHY CLUB TOTAL AUTHORIZED TOTAL ISSUED (NOT INCLUDING REFUNDINGS) TOTAL AUTHORIZED REMAINING GENERAL OBLIGATION (GO) SUMMARY CERTIFICATES OF OBLIGATION (CO) SUMMARY TOTAL AUTHORIZED TOTAL ISSUED (NOT INCLUDING REFUNDINGS) TOTAL AUTHORIZED REMAINING "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL YEAR PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 TOWN TOTAL 2008 447,000.00 204,407.50 253,528.33 904,935.83 2009 515,000.00 193,958.75 193,958.75 902,917.50 2010 540,000.00 184,864.00 184,864.00 909,728.00 2011 558,000.00 172,647.25 172,647.25 903,294.50 2012 585,000.00 159,877.50 159,877.50 904,755.00 2013 612,000.00 146,276.25 146,276.25 904,552.50 2014 633,000.00 132,174.75 132,174.75 897,349.50 2015 465,000.00 117,409.00 117,409.00 699,818.00 2016 482,000.00 107,300.75 107,300.75 696,601.50 2017 504,000.00 96,739.75 96,739.75 697,479.50 2018 478,000.00 85,671.75 85,671.75 649,343.50 2019 493,000.00 75,084.75 75,084.75 643,169.50 2020 518,000.00 63,888.75 63,888.75 645,777.50 2021 538,000.00 51,845.25 51,845.25 641,690.50 2022 568,000.00 39,317.00 39,317.00 646,634.00 2023 238,000.00 25,988.75 25,988.75 289,977.50 2024 250,000.00 20,840.00 20,840.00 291,680.00 2025 220,000.00 15,372.50 15,372.50 250,745.00 2026 235,000.00 10,560.00 10,560.00 256,120.00 2027 245,000.00 5,390.00 5,390.00 255,780.00 9,124,000.00$ 1,909,614.25$ 1,958,735.08$ 12,992,349.33$ ANNUAL PRINCIPAL & INTEREST REQUIREMENT - ALL ISSUES TOWN OF TROPHY CLUB $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 2008 2010 2012 2014 2016 2018 2020 2022 2024 2026 PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL YEAR GO SERIES 2002 ($3,000,000) GO SERIES 2002 ($1,580,000) GO SERIES 2002-A ($1,400,000) CO SERIES 2004 ($650,000) GO SERIES 2007 ($3,260,000) CO SERIES 2007 ($474,000) TOWN TOTAL 2008 234,690.00 200,760.00 108,057.50 51,927.00 256,483.33 53,018.00 904,935.83 2009 238,365.00 199,760.00 105,445.00 51,737.00 254,062.50 53,548.00 902,917.50 2010 236,490.00 203,560.00 107,832.50 54,839.00 253,012.50 53,994.00 909,728.00 2011 236,127.50 201,795.00 104,982.50 55,346.00 251,687.50 53,356.00 903,294.50 2012 235,390.00 204,655.00 107,132.50 53,814.00 250,087.50 53,676.00 904,755.00 2013 239,300.00 201,915.00 109,045.00 52,168.00 248,212.50 53,912.00 904,552.50 2014 237,625.00 203,775.00 106,245.00 50,578.00 246,062.50 53,064.00 897,349.50 2015 240,572.50 - 108,445.00 48,989.00 248,637.50 53,174.00 699,818.00 2016 237,900.00 - 110,370.00 47,439.00 247,692.50 53,200.00 696,601.50 2017 239,825.00 - 112,010.00 45,810.00 246,692.50 53,142.00 697,479.50 2018 241,275.00 - 113,355.00 44,221.00 250,492.50 - 649,343.50 2019 237,250.00 - 114,395.00 42,632.00 248,892.50 - 643,169.50 2020 237,500.00 - 115,120.00 41,065.00 252,092.50 - 645,777.50 2021 237,250.00 - 115,320.00 39,453.00 249,667.50 - 641,690.50 2022 241,500.00 - 115,280.00 37,864.00 251,990.00 - 646,634.00 2023 - - - 36,275.00 253,702.50 - 289,977.50 2024 - - - 36,690.00 254,990.00 - 291,680.00 2025 - - - - 250,745.00 - 250,745.00 2026 - - - - 256,120.00 - 256,120.00 2027 - - - - 255,780.00 - 255,780.00 3,571,060.00$ 1,416,220.00$ 1,653,035.00$ 790,847.00$ 5,027,103.33$ 534,084.00$ 12,992,349.33$ ANNUAL DEBT SERVICE REQUIREMENTS - BY ISSUE TOWN OF TROPHY CLUB $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 GO SERIES 2002 ($3,000,000) GO SERIES 2002 ($1,580,000) GO SERIES 2002-A ($1,400,000) CO SERIES 2004 ($650,000) GO SERIES 2007 ($3,260,000) CO SERIES 2007 ($474,000) "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL YEAR PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 TOWN TOTAL 2008 115,000.00 59,845.00 59,845.00 234,690.00 2009 125,000.00 56,682.50 56,682.50 238,365.00 2010 130,000.00 53,245.00 53,245.00 236,490.00 2011 135,000.00 50,563.75 50,563.75 236,127.50 2012 140,000.00 47,695.00 47,695.00 235,390.00 2013 150,000.00 44,650.00 44,650.00 239,300.00 2014 155,000.00 41,312.50 41,312.50 237,625.00 2015 165,000.00 37,786.25 37,786.25 240,572.50 2016 170,000.00 33,950.00 33,950.00 237,900.00 2017 180,000.00 29,912.50 29,912.50 239,825.00 2018 190,000.00 25,637.50 25,637.50 241,275.00 2019 195,000.00 21,125.00 21,125.00 237,250.00 2020 205,000.00 16,250.00 16,250.00 237,500.00 2021 215,000.00 11,125.00 11,125.00 237,250.00 2022 230,000.00 5,750.00 5,750.00 241,500.00 2,500,000.00$ 535,530.00$ 535,530.00$ 3,571,060.00$ FISCAL YEAR PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 TOWN TOTAL 2008 150,000.00 25,380.00 25,380.00 200,760.00 2009 155,000.00 22,380.00 22,380.00 199,760.00 2010 165,000.00 19,280.00 19,280.00 203,560.00 2011 170,000.00 15,897.50 15,897.50 201,795.00 2012 180,000.00 12,327.50 12,327.50 204,655.00 2013 185,000.00 8,457.50 8,457.50 201,915.00 2014 195,000.00 4,387.50 4,387.50 203,775.00 1,200,000.00$ 108,110.00$ 108,110.00$ 1,416,220.00$ FISCAL YEAR PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 TOWN TOTAL 2008 55,000.00 26,528.75 26,528.75 108,057.50 2009 55,000.00 25,222.50 25,222.50 105,445.00 2010 60,000.00 23,916.25 23,916.25 107,832.50 2011 60,000.00 22,491.25 22,491.25 104,982.50 2012 65,000.00 21,066.25 21,066.25 107,132.50 2013 70,000.00 19,522.50 19,522.50 109,045.00 2014 70,000.00 18,122.50 18,122.50 106,245.00 2015 75,000.00 16,722.50 16,722.50 108,445.00 2016 80,000.00 15,185.00 15,185.00 110,370.00 2017 85,000.00 13,505.00 13,505.00 112,010.00 2018 90,000.00 11,677.50 11,677.50 113,355.00 2019 95,000.00 9,697.50 9,697.50 114,395.00 2020 100,000.00 7,560.00 7,560.00 115,120.00 2021 105,000.00 5,160.00 5,160.00 115,320.00 2022 110,000.00 2,640.00 2,640.00 115,280.00 1,175,000.00$ 239,017.50$ 239,017.50$ 1,653,035.00$ ($3,000,000) ($1,580,000) ($1,400,000) TOWN OF TROPHY CLUB GENERAL OBLIGATION BONDS - SERIES 2002 GENERAL OBLIGATION BONDS - SERIES 2002 GENERAL OBLIGATION BONDS - SERIES 2002-A "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB FISCAL YEAR PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 TOWN TOTAL 2008 32,000.00 9,963.50 9,963.50 51,927.00 2009 33,000.00 9,368.50 9,368.50 51,737.00 2010 31,000.00 11,919.50 11,919.50 54,839.00 2011 33,000.00 11,173.00 11,173.00 55,346.00 2012 33,000.00 10,407.00 10,407.00 53,814.00 2013 33,000.00 9,584.00 9,584.00 52,168.00 2014 33,000.00 8,789.00 8,789.00 50,578.00 2015 33,000.00 7,994.50 7,994.50 48,989.00 2016 33,000.00 7,219.50 7,219.50 47,439.00 2017 33,000.00 6,405.00 6,405.00 45,810.00 2018 33,000.00 5,610.50 5,610.50 44,221.00 2019 33,000.00 4,816.00 4,816.00 42,632.00 2020 33,000.00 4,032.50 4,032.50 41,065.00 2021 33,000.00 3,226.50 3,226.50 39,453.00 2022 33,000.00 2,432.00 2,432.00 37,864.00 2023 33,000.00 1,637.50 1,637.50 36,275.00 2024 35,000.00 845.00 845.00 36,690.00 560,000.00$ 115,423.50$ 115,423.50$ 790,847.00$ FISCAL YEAR PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 TOWN TOTAL 2008 60,000.00 122,802.08 73,681.25 256,483.33 2009 110,000.00 72,031.25 72,031.25 254,062.50 2010 115,000.00 69,006.25 69,006.25 253,012.50 2011 120,000.00 65,843.75 65,843.75 251,687.50 2012 125,000.00 62,543.75 62,543.75 250,087.50 2013 130,000.00 59,106.25 59,106.25 248,212.50 2014 135,000.00 55,531.25 55,531.25 246,062.50 2015 145,000.00 51,818.75 51,818.75 248,637.50 2016 150,000.00 48,846.25 48,846.25 247,692.50 2017 155,000.00 45,846.25 45,846.25 246,692.50 2018 165,000.00 42,746.25 42,746.25 250,492.50 2019 170,000.00 39,446.25 39,446.25 248,892.50 2020 180,000.00 36,046.25 36,046.25 252,092.50 2021 185,000.00 32,333.75 32,333.75 249,667.50 2022 195,000.00 28,495.00 28,495.00 251,990.00 2023 205,000.00 24,351.25 24,351.25 253,702.50 2024 215,000.00 19,995.00 19,995.00 254,990.00 2025 220,000.00 15,372.50 15,372.50 250,745.00 2026 235,000.00 10,560.00 10,560.00 256,120.00 2027 245,000.00 5,390.00 5,390.00 255,780.00 3,260,000.00$ 908,112.08$ 858,991.25$ 5,027,103.33$ ($3,260,000) GENERAL OBLIGATION BONDS - SERIES 2007 ($650,000) CERTIFICATE OF OBLIGATION BONDS - SERIES 2004 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB FISCAL YEAR PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 TOWN TOTAL 2008 35,000.00 9,009.00 9,009.00 53,018.00 2009 37,000.00 8,274.00 8,274.00 53,548.00 2010 39,000.00 7,497.00 7,497.00 53,994.00 2011 40,000.00 6,678.00 6,678.00 53,356.00 2012 42,000.00 5,838.00 5,838.00 53,676.00 2013 44,000.00 4,956.00 4,956.00 53,912.00 2014 45,000.00 4,032.00 4,032.00 53,064.00 2015 47,000.00 3,087.00 3,087.00 53,174.00 2016 49,000.00 2,100.00 2,100.00 53,200.00 2017 51,000.00 1,071.00 1,071.00 53,142.00 429,000.00$ 52,542.00$ 52,542.00$ 534,084.00$ ($474,000) CERTIFICATE OF OBLIGATION BONDS - SERIES 2007 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT CORPORATION 4A FUND “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES EDC4A FUND ADOPTED REVENUES Reserves 0% Interest Income 5% Sales Tax - General 95% EDC4A FUND ADOPTED EXPENSES Capital Expenses 4% Office Supplies 0% Miscellaneous Expenses 0% Property Maintenance 0% Large Project Reserves 12% EDC Projects 16% Intergov Trans Out (I&S) 68% Dues & Memberships 0% Auditing 0% Legal 0% Schools & Training 0% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” ECONOMIC DEVELOPMENT CORPORATION 4A FUND PROGRAM DESCRIPTION The Development Corporation Act of 1979 authorizes municipalities to enact a sales and use tax for the purpose of economic development and provides the guidelines under which the Economic Development Corporation functions. All cities located in a country with a population of less than 500,000 may impose the tax if the new combined local sales tax rate does not exceed 2%. The Town Council called for election on March 21, 2000, and on May 6, 2000, the voters of the Town of Trophy Club approved a half-cent sales tax to promote economic development. Results were canvassed on May 9, 2000. Five individuals comprise the corporation’s board of directors, and each member cannot exceed a term of six (6) years. Furthermore, these board members are selected and appointed by the Town Council. The Town Council approves the EDC budget on an annual basis. PROGRAM GOAL(S) The 4A tax is primarily intended for manufacturing and industrial development, and cities may use the money raised by this sales tax to acquire or pay for land, buildings, equipment, facilities, expenditures, targeted infrastructure and improvements related to various other purposes. 4A corporations may also use their revenue to undertake projects eligible under 4B without voting to abolish the 4a tax and imposing the 4B tax , but only after a public hearing and voter approval. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Financed Harmony Park renovation project in excess of $500K to provide needed field lighting, a bathroom expansion, and the creation of an additional parking area. 2. Purchased three new pumps at the pool to replace the failing infrastructure, and a new chemical monitoring system that will reduce chemical costs. 3. Purchased a new lighting system to reduce lighting costs at Independence Park by allowing staff to both control lighting and more effectively address the lighting requirements for youth sports. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To explore permanent solutions that will both reduce the irrigation costs and conserve fresh water at area parks. 2. Using the results of the comprehensive park plan, the EDC will identify future capital needs and leverage its cash flow in the most efficient manner possible to bring about the desired results. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL ECONOMIC DEVELOPMENT CORPORATION 4A FUND ACCOUNT 2005-06 2006-07 2006-07 AS OF 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED 06/30/07 ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 40030 Sales Tax - General (210,129) (212,500) (212,500) (130,312) (223,000) (230,000) (241,500) (253,575) 49010 Interest Income (7,788) (9,000) (9,000) (11,187) (14,000) (13,000) (13,000) (13,000) 49035 Reserves - - (37,282) - - - - - TOTAL REVENUES (217,918)$ (221,500)$ (258,782)$ (141,498)$ (237,000)$ (243,000)$ (254,500)$ (266,575)$ EXPENSES 55045 Legal 300 300 - - 300 300 300 55055 Auditing - - - - - - - 60070 Dues & Memberships - - - 350 350 - - - 60080 Schools & Training 75 750 750 (75) 325 750 750 750 60245 Miscellaneous Expenses - 100 100 - 100 100 100 100 60280 Property Maintenance 30,700 - - - - - - - 60315 EDC Projects 10,508 - - - - 40,000 - - 60335 Intergov Trans Out (I&S) 102,570 105,432 105,432 27,716 105,432 162,057 133,084 134,874 60340 Large Project Reserves - 109,718 147,000 61,613 147,000 29,593 105,066 110,351 65085 Office Supplies - 200 200 - - 200 200 200 69005 Capital Expenses - 5,000 5,000 5,000 5,000 10,000 15,000 20,000 TOTAL EXPENSES 143,853$ 221,500$ 258,782$ 94,604$ 258,207$ 243,000$ 254,500$ 266,575$ TOTAL REVENUES OVER EXPENSES 74,065$ -$ -$ 46,894$ (21,207)$ -$ -$ -$ "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick 11.39 01/07/08 Fundi 1"3 TOWN 0'" TROPHY ReveouesDeptl Progl Account Number CLUB E.D.C. A Descriptioo Trophy Club Entities Detailed Budget Request Report Fiscal Year I 2008 Account Type Selectedl B Both Budget Commeot Reference Revision level I 8 FY07-08 ADOPTED W/DETAIL Page 143-40030-000-000 143 -49010 -000 -000 Sales Tax -Geoeral Interest Income Totals I Totalsl -230,000,00 -13,000,00 Program Totals I -243,000.00 Department Totals r -243,000,00 Revenues Totalsl -243,000,00 bdpbrq_t _dedriok Trophy Club Bntities page 11,39 01/07/08 Detailed Budget Request Report P'w1d' 143 TOWN OF TROPHY CLUB B.D.C. A Fiscal Year, 2008 Dept I 30 Administration Revision level I 8 rY07-08 ADOPTED W/DBTAIL Progl Account Type Selected, B 80th Account Number Description Budget Comment Reference 143-55045-030-000 Legal Seq Description AIIIount 1 Review of projects by attorney. 300.00 Totals I 300.00 143-60080-030-000 Schools & Training Seq Description AIIIount 1 To attend mandated training by the state. 750.00 Totals I 750.00 143-60245-030-000 Miscellaneous Bxpense Seq Description AIIIount 1 Unanticipated expenses. 100.00 Totals1 100.00 143-60315-030-000 ROC Projects Seq Description AIIIount 1 Construction of effluent irrigation system. 2 Cost may be 10-15% less but this 1s max amount. 3 Budgeted reduced water cost in Harmony Park. 40,000.00 Totals2 40,000.00 143-60335-030-000 Intergov Trans Out (1&5) Seq Description AIIIount 1 $1.4M Bond, payment_ done 09/2022. :2 Rei.:ml::lurse Town I&.S 75% of Pool Bond payment, 3 unless BOCA chooses to fund EDCB's 25\ share for a 4 total of 100\. For FY07-08, EDCA haa agreed to 5 to fund 100~. 108,057.00 6 $474lt Sond. payment done 03/2018. , Reimburse Town I&.S for Harmony Park payment. 54,000.00 Totalsl 162,057.00 143-60340-030-000 Large Project Reserves Seq Description AIIIount 1 Reserves held for unnamed projects. 29,593.00 Totalsl 29,593.00 14 3 -65085 -030-000 Office Supplies Seq Description AIIIount 1 Minutes book, paper, and other supplies. 200.00 Totalsl 200.00 143-69005-030-000 Capital Bxpenses Seq Description AIIIount 1 Anticipated infrastructure improvements for the 2 Pool. Additional $5000 added each year for GASIL 10,000.00 Totals I 10,000.00 Program Totals, 243,000.00 Department 30 Totalsl 243,000.00 bdpbrqst sdedrick 11.39 01/07/08 Fund. 143 TOWN OF TROPHY Dept. 30 Administration Prog, Account Numher CLUB K.D.C. A Description Account Type Selected1 B Both Comment Trophy Club Kntities Detailed Budget Request Report Fiscal Yearl 2008 Budget Reference Revision levell 8 P'Y07-08 ADOPTED W/DETAIL Page Expenditures Totals I 243,000.00 Fund 143 Totalsz .00 End of Report ••••••••• TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT CORPORATION 4B FUND “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES EDC4B FUND EDC4B FUND ADOPTED REVENUES Reserves 0% Interest Income 5% Sales Tax - General 95% Miscellaneous Income 0% EDC4B FUND ADOPTED EXPENSES Printing 5% Office Supplies 0% Advertising 9% Miscellaneous Expenses 4% Intergov Trans Out (GF) 21% EDC Projects 17% Large Project Reserves 39% Schools & Training 1% Dues & Memberships 2% Publications/Books/Sub scriptions 0% Travel & Per Diem 2% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” ECONOMIC DEVELOPMENT CORPORATION 4B FUND PROGRAM DESCRIPTION The Development Corporation Act of 1979 authorizes municipalities to enact a sales and use tax for the purpose of economic development and provides the guidelines under which the Economic Development Corporation functions. All cities are eligible to adopt the 4B tax if the combined local sales tax rate does not exceed 2%. The Town Council called for election on February 13, 1996, and on May 4, 1996, the voters of the Town of Trophy Club approved a half-cent sales tax to promote economic development. Results were canvassed on May 7, 1996. On March 6, 2006, the Town Council determined that the continued existence of EDC4B provides significant benefits to the Town and the Town’s citizens, and that EDC4B should be continued; however, the Town Council also determined that the amount of sales tax allocated to EDC4B should be reduced by ¼ of one percent (.25) and that a sales and use tax of ¼ of one percent (.25) should be levied to provide revenue for the maintenance and repair of municipal streets. The election occurred on May 13, 2006, results were canvassed on May 22, 2006 and the tax was decreased. Seven individuals comprise the corporation’s board of directors. Furthermore, these board members are selected and appointed by the Town Council. The Town Council approves the EDC budget on an annual basis, but only after EDC4B has held a public hearing, which is mandated by law for proposed projects that will be funded by this tax. PROGRAM GOAL(S) While the 4B tax provides a wider range of uses in addition to the 4A tax, to accomplish their mission, EDC4B focuses primarily on recruitment of retail, corporate office development and warehouse/distribution for the Town, while maintaining an active business retention program. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Completed the first phase of a comprehensive Buxton Retail Study and traffic count. 2. Established a Tax Abatement Schedule. 3. Partnered with the Town of Trophy Club Arts Advisory Group and Artsnet. 4. Initiated and completed two citizen surveys to aid retail prospect selection. 5. Participated by hosting a booth at the Northwest Chamber of Commerce Economic Summit. 6. Funded a substantial advertisement in the Dallas Business Journal. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Begin to develop and formalize a Business Retention Plan. 2. Actively promote development of key sites and existing commercial structures to their highest and best use. 3. Refine Trophy Club’s economic development marketing materials, investigate a new branding campaign, and continue outreach efforts to developers, business owners, and elected officials. 4. Develop a relationship and partnership with the Northwest Chamber of Commerce. 5. Begin to develop a consistent uniform process of assisting developers using best management practices. 6. Investigate and begin to develop potential new business incentives. 7. Continue to develop long range and strategic plans, including review and revision of mission statement and vision. 8. Continue dialogue with developers to further encourage and define their development plans. TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL ECONOMIC DEVELOPMENT CORPORATION 4B FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 40030 Sales Tax - General (210,129) (106,250) (106,250) (111,500) (115,000) (120,750) (126,788) 49010 Interest Income (3,506) (4,000) (4,000) (6,800) (6,000) (6,000) (6,000) 49035 Reserves - - (60,000) - - - - 49900 Miscellaneous Income - - - - - - - TOTAL REVENUES (213,635)$ (110,250)$ (170,250)$ (118,300)$ (121,000)$ (126,750)$ (132,788)$ EXPENSES 55045 Legal - 1,500 - - - - - 55055 Auditing - - - - - - - 60040 Service Charges & Fees - - - - - - - 60066 Publications/Books/Subscriptions - 100 100 - 100 100 100 60070 Dues & Memberships - - - - 2,500 2,500 2,500 60080 Schools & Training 75 600 1,400 1,400 1,400 1,400 1,400 60100 Travel & Per Diem - - 3,000 1,850 3,000 3,000 3,000 60125 Advertising 6,126 700 10,950 9,400 11,310 11,310 11,310 60245 Miscellaneous Expenses - 150 5,000 5,000 5,000 5,000 5,000 60280 Property Maintenance 18,225 - - - - - - 60315 EDC Projects - - 60,000 15,000 20,000 - - 60320 Fireworks/4th of July - - - - - - - 60325 Town Memberships - - - - - - - 60330 Intergov Trans Out (Pool)82,736 58,034 58,034 60,000 - - - 60335 Intergov Trans Out (I&S) - - - - - 26,361 26,958 60340 Large Project Reserves - 32,241 - - 45,924 45,313 50,754 60355 Intergov Trans Out (GF) 13,514 16,725 25,566 16,725 25,566 25,566 25,566 60365 Devel Incentive/Midwest Reality - - - - - - - 60982 Parks Grant - - - - - - - 60983 Advertising Match/4th of July - - - - - - - 60984 RTCW Job Fair - - - - - - - 60985 Shop Trophy Club First-Coupons - - - - - - - 60986 Trophy Wood Information Sign - - - - - - - 65085 Office Supplies - 200 200 200 200 200 200 65105 Printing - - 6,000 6,000 6,000 6,000 6,000 TOTAL EXPENSES 120,676$ 110,250$ 170,250$ 115,575$ 121,000$ 126,750$ 132,788$ TOTAL REVENUES OVER EXPENSES 92,959$ -$ -$ 2,725$ -$ -$ -$ "A GREAT PLACE TO CALL HOME" bdpbrqst sdedrick U.40 0J./07/08 Fund. J.J.3 TOWN OF TROPHY CLUB B.D.C. Dept, Revenues Progl Account Number Description B Budget Reference Trophy Club Bntities Detailed Budget Request Report Fiscal Year, 2008 Revision level. 8 FY07-08 ADOPTED W/DETAIL Account Type Selected. B Both COIIIIII8I1t Page J. U3 -40030-000-000 U3-490J.0-000 -000 Sales Tax -General Interest Income Seq 1 2 Description Salis of total sales tax reduced to 25% for Streets Salss '1'"" (Special Purpose District) Totals I Totals I AmOunt us.OOO.OO -US.OOO.OO -6.000.00 Program Totals I -J.21.000.00 Department TOtals I -121.000.00 Revenues Totals I -J.21.000.00 bdpbrqst sdedrick 11.40 01/07/08 Fund. 113 TOWN OF TROPHY CLUB Dept. 30 Administration Progt Account HUmber 113 -60066-030-000 113-60070-030-000 113 -60080 -030 -000 113 -60100 -030-000 113-60125-030-000 113 -60245 -030-000 113 -60315 -030-000 113 -60335 -030-000 B.D.C. B Description Budget Reference Publications/Books/Subscripts Dues & Memberships Schools & Training Travel & per diem Advertising Miscellaneous Expenses EDC Projects Intergov Trans Out (I&S) Trophy Club Entities Detailed Budget Request Report Piaca! Year. 2008 Revision level. 8 FY07-0S ADOPTED W/DBTAIL Account Type Selected. B Both COIIIIII8I1t Seq Description 1 BDC guideline books. Totals. Seq Description 1 ARTSNBT Partnership. 2 Includes membership and monthly calendar for 6500 3 distributed to schools, libraries and area cities. Totals. Seq Description 1 Mandatory Stata Training 2 TEDC Basic Course 3 TEDC Conference Dallas Totals! Seq Description 1 Houston (4 days, ODe person) San Antonio (3 days, 3 people) 3 Meals for potential businesses/developers Totals. Seq Description 1 Dallas Business Journal 2 Dallas Area Chamber 3 Chamber Advertising Membership Directory, 50% 4 shared with Town. S Metroport Chamber Map 6 Other advertising Opportunities Totals. Seq Description 1 Traffic counts and other DOD specific development 2 related expeDBeB Totals, Seq DeBcription 1 Buxton Project. XODl to fund $15K in FY07-0S. 2 Consultant for strategic plan development. Totals, Seq Description 1 $1.4M Bond. payments done 09/2022. 2 Re:!Jllburse Town 1&S 25% of Pool Bond payment, Page Amount 100.00 100.00 Amount 2.500.00 2,500.00 Amount 600.00 600.00 200.00 1,400.00 Amount 850.00 1,850.00 300.00 3.000.00 Amount 6.500.00 2.500.00 360.00 700.00 1.250.00 11.310.00 Amount 5,000.00 5,000.00 Amount 15,000.00 5,000.00 20,000.00 Amount bdpbrqst sdedrick Trophy Club Entities Page 11.40 01/07/08 Detailed Budget Request Report Fund. 113 TOWN 01' TROPHY CLOB B.D.C. B Piacal Year. 2008 Dept. 30 Administration Revision level. 8 1'Y07-08 ADOPTED W/DBTAIL Prog. Account Type Selscted. B Both Account Number Description Budget Comment Reference 3 unless EDCA chooses to fund BDCB·s 25% share for a 4 total of 100%. Par FY07-08, EDCA has agreed to 5 fund 100%. Totals. .00 113-60340-030-000 Large Project Reserves Seq Description AIIIount 1 Reserves held for UDDamad projects. 45.924.00 Totals. 45,924.00 113-60355-030-000 Intergov Trans Out (GP) Seq Description AIIIount 1 Reimbursement to Town for administrative costs, .2 to include preparation of flu&.Dclals, minutes, 3 bank statements, budget, audit and other items. 16,725.00 4 Administrative costs to oversee economic 5 development projects &J:Ld initiatives. 8,841. 00 Totals. 25,566.00 113-65085-030-000 Office Supplies Seq Description AIIIount 1 Minutes book, paper, and other supplies. 200.00 Totals. 200.00 113-65105-030-000 printing Seq Description AIIIount 1 Printing costs for promotional materials 6.000.00 Totals I 6,000.00 Program Totals. 121,000.00 Department 30 Totals. 121,000.00 Bxpenditures ~ta18' 121,000.00 Pund 113 Totals. .00 End of Report ••••••••• TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB BUDGET & TAX CODIFICATION “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2007 -18 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING THE PLACEMENT OF A PROPOSAL ON THE SEPTEMBER 24, 2007, TOWN COUNCIL PUBLIC MEETING AGENDA TO ADOPT A 2007 TAX RATE THAT WILL EXCEED THE LOWER OF THE ROLLBACK RATE OR THE EFFECTIVE TAX RATE; CALLING PUBLIC HEARINGS ON A TAX INCREASE TO BE HELD ON AUGUST 20, 2007 AND SEPTEMBER 10, 2007; REQUIRING PUBLICATION OF A NOTICE OF PUBLIC HEARING ON TAX INCREASE IN ACCORDANCE WITH THE LAW; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council desires to consider adoption of a tax rate of $0.469598 per $100 valuation, which will exceed the lower of the rollback rate or the effective tax rate, in accordance with the requirements of the Texas Tax Code Chapter 26 and to schedule public hearings on the proposed tax increase as required by law; NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. The Town Council desires to consider adoption a tax rate for the 2007 tax year of $0.469598 per $100 valuation that will exceed the lower of the rollback rate or the effective tax rate. Section 2. The Town Council hereby approves the placement of an item on the September 24, 2007 Town Council public meeting agenda, such meeting being a regular Council meeting, to vote on a proposed tax rate of $0.469598 per $100 valuation that will exceed the lower of the rollback rate or the effective tax rate. Section 3. The Town Council hereby calls public hearings on the proposed tax increase to be held in the Svore Municipal Building located at 100 Municipal Drive, Trophy Club, Texas 76262 on August 20, 2007 and September 10, 2007 at 7:00 p.m., such dates being weekdays which are not public holidays. The first public hearing will not be held until at least seven days after notice of both public hearings have been published in the Trophy Club Times, a newspaper having general circulation within the Town, in the form of the attached Notice of Public Hearing on Tax Increase, which is incorporated into this Resolution for all purposes meeting the size requirements specified Texas Tax Code §26.06. The Town Manager and the Assistant Town Manager are hereby directed to publish such notice in accordance with this Resolution and in accordance with Texas Tax Code §26.06. At both public hearings, the Town Council will afford adequate opportunity for both proponents and opponents of the tax increase to present their views. Section 4. This Resolution shall become effective immediately upon its passage and approval at a regular meeting of the Town Council of the Town of Trophy Club, Texas on this the 6th day of August, 2007, at which meeting a quorum was present and the meeting was held in accordance with the provisions of Texas Government Code §551.001, et seq. The Town Secretary is hereby directed to record this Resolution and the vote on the proposal to place the item for a tax increase on the September 24, 2007 Town Council agenda. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 6th day of August, 2007. Nick Sanders, Mayor Town of Trophy Club, Texas ATIEST: Town Secretary 7 Town of Trophy Club, Texas [Seal] APPROVED AS TO FORM: /~ n/~, ~ J..I C)&Jl JallJ~"vl~/.)~ __ Town Attorney Town of Trophy Club, Texas TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2007-24 •AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007, AND ENDING SEPTEMBER 30, 2008, AND FOR EACH FISCAL YEAR THEREAFTER UNTIL OTHERWISE PROVIDED. AT A RATE OF $.43051 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE TOWN; DIRECTING THE ASSESSMENT THEREOF TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT OPERATION AND MAINTENANCE EXPENSES AND INDEBTEDNESS OF THE TOWN; APPROVING THE TAX RATE AND LEVY AND NOTIFYING THE PUBLIC THAT THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE.; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST PROVIDING FOR PAYMENT TO THE TOWN ASSESSOR/COLLECTOR; PROVIDING FOR PENALTY AND INTEREST; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council of the Town of Trophy Club, Texas (the "Town") hereby finds that the tax for the fiscal year beginning October 1, 2007, and ending September 30, 2008, hereinafter levied for current expenses of the Town and the general improvements of the Town and its property, must be levied to provide the revenue requirements of the budget for the ensuing year; and WHEREAS, the Town Council has approved on the 24th day of September 2007, the budget for the fiscal year beginning October 1, 2007, and ending September 30,2008; and WHEREAS, all statutory and constitutional requirements concerning the levying and assessing of ad valorem taxes have been completed in due and correct time, including providing notice of and conducting a public hearing regarding the ad valorem tax levied hereby. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB. TEXAS: SECTION 1. APPROVING THE TAX RATE AND LEVY There is hereby levied and ordered to be assessed and collected for the fiscal year beginning October 1, 2007, and ending September 30, 2008, and for each fiscal year thereafter until otherwise provided, on all taxable property, real, personal and mixed, situated within the corporate limits of the Town of Trophy Club, Texas, and not exempted by the Constitution of the State, valid State laws or this ordinance, a tax of $.43051 on each One Hundred Dollars ($100.00) assessed value of taxable property, which shall be apportioned and distributed as follows: (a) For the purpose of defraying the maintenance and operation expenses of the municipal government of the Town, a tax of $.35104 (previously $.36723) on each One Hundred Dollars ($100.00) assessed value of all taxable property; and (b) For the purpose of the payment of principal and interest on the debt of the Town, a tax of $.07947 (previously $.06328) on each One Hundred Dollars ($100.00) assessed value of all taxable property. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. SECTION 2. DUE DATE AND DELINQUENCY DATE All ad valorem taxes shall become due and payable on October 1, 2007, and all ad valorem taxes shall become delinquent after January 31, 2008. There shall be no discount for payment of taxes on or prior to January 31, 2008. A delinquent tax shall incur all penalty and interest authorized by law, Section 33.01 of the Texas Property Tax Code, as amended, to wit: a penalty of six percent (6%) of the amount of the tax for the first calendar month the tax is delinquent plus one percent (1 %) for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. Provided, however, a tax delinquent on July 1 incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at a rate of one percent (1 %) for each month or portion of a month the tax remains unpaid. Taxes that become delinquent on or after February 1, 2008, but not later than May 1, 2008, that remain delinquent on July 1, 2008, incur an additional penalty of fifteen percent (15%) of the amount of taxes, penalty and interest due; however, taxes that become delinquent on or after June 1, 2008 and for which split payment has been allowed under Section 31.03, 31.031, 31.032, or 31.04 of the Texas Property Tax Code incur an additional penalty of fifteen percent (15%). All such additional penalties are to defray the costs of collection due pursuant to the contract with the Town's legal counsel as authorized by Section 6.30 of the Texas Property Tax Code, as amended. SECTION 3. DENTON COUNTY TAX ASSESSOR/COLLECTOR Taxes shall be payable in full at the office of the Denton County Tax Assessor/Collector, 1505 E. McKinney, P.O. Box 1249, Denton, Texas 76201­ 4322. The Town shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this Ordinance. SECTION 4. PENALTY AND INTEREST All delinquent taxes shall bear interest as provided by State law, in addition to the penalties set forth herein. SECTION 5. CUMULATIVE CLAUSE This ordinance shall be cumulative of all prOVisions of the Ordinances of the Town, except when the provisions of this Ordinance are in direct conflict with the provisions of such Ordinances, in which event the conflicting provisions of such Ordinances are hereby repealed. SECTION 6. SAVINGS CLAUSE All rights and remedies of the Town are expressly saved as to any and all violations of the provisions of any other ordinance affecting ad valorem taxes which have secured at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such Ordinances same shall not be affected by this Ordinance but may be prosecuted until final disposition by the court. SECTION 7. SEVERABILITY CLAUSE The sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are severable, and if any section, article, sentence, clause, phrase, or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity or the remaining portions of this Ordinance, and the Town Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 8. PUBLICAl"ION CLAUSE The Town Secretary is hereby directed to publish the Caption, Penalty, and Effective Date Clause of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 9. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. SECTION 10. EFFECTIVE DATE This ordinance shall become effective from and after its date of passage and publication as required by law. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this the 24TH day of September 2007. Nick Sanders, Mayor Town of Trophy Club, Texas ATTE;ST: -~ t • I .' .(' Lisa Ramsey, Town SecretatY Town of Trophy Club, Texas [SEAL] APPROVED AS TO FORM: (\Jr ·.rr~ . Wm~l,..c."",i l~1v-=--~..2:'_/!loLI':-" Patricia A. Adams, Town Attorney, Town of Trophy Club, Texas TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2007-25 AN ORDINANCE OF THE TOWN OF 'rROPHY CLUB, TEXAS ADOPTING AND APPROVING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008, AND MAKING APPROPRIATIONS FOR EACH DEPAR'rMENT, PROJECT, OPERATION, ACTIVITY, PURCHASE, ACCOUNT AND OTHER EXPENDITURES; PROVIDING FOR EMERGENCY EXPENDITURES AND EXPENDITURES AS ALLOWED BY APPLICABLE STATE LAW; PROVIDING FOR FILING OF DOCUMENTS; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE, WHEREAS, the Town of Trophy Club is a home rule municipality regulated by state law and its Charter; and WHEREAS, the Charter of the Town provides that the Town Manager shall prepare a proposed bUdget annually and submit that budget to Council; and WHEREAS. the proposed budget for the Town of Trophy Club, Texas (the "Town") which has been filed with the Town Secretary is a budget to cover all proposed expenditures of the Town for the fiscal year beginning October 1, 2007. and ending September 30,2008; and WHEREAS, the budget shows as definitely as possible each of the various projects for which appropriations are set up in the budget. shows the estimated amount of money carried in the budget for each of such projects, and otherwise complies with all requirements of the home rule Charter for the Town; and WHEREAS, public notice of a public hearing on the proposed annual budget, stating the date. time. and place and subject matter of the public hearing, was given as required by the laws of the State of Texas; and WHEREAS, the Town Council has studied the budget and listened to the comments received at the public hearing and has determined that the budget attached hereto is in the best interest of the Town of Trophy Club. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. APPROVING THE BUDGET The budget attached hereto as Exhibit "A" and incorporated herein is approved and adopted for the fiscal year beginning October 1, 2007, and ending September 30, 2008; and there is hereby appropriated from the funds indicated and for such purposes, respectively, such sums of money for such departments, projects, operations, activities, purchases, accounts and other expenditures as proposed in the attached budget. SECTION 2. PROVIDING EMERGENCY EXPENDITURES No expenditure of the funds of the Town shall hereafter be made except in compliance with the budget and applicable state law; provided, however, that in case of grave pUblic necessity emergency expenditures to meet unusual and unforeseen conditions, which could not by reasonable, diligent thought and attention have been included in the original budget, may from time to time be authorized by the Town Council as amendments to the original budget. SECTION 3. BUDGET FILED The Town Council shall cause to be filed a true and correct copy of the approved budget, along with this Ordinance, with the Town Secretary and in the office of the County Clerk of Denton County, and Tarrant County, Texas. Additionally, a copy of the budget shall be posted on the Town's internet website. SECTION 4. CONFLICT Any and all ordinances, resolutions, rules or regulations in conflict with this Ordinance are hereby repealed and rescinded to the extent of the conflict herewith. SECTION 5. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 6. SAVINGS All rights and remedies of the Town of Trophy Club, Texas, are expressly saved as to any and all provisions of any other Ordinance affecting budget requirements, which have secured at the time of the effective date of this Ordinance. SECTION 7. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. SECTION 8. EFFECTIVE DATE This Ordinance shall be effective from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this the 24th day of September 2007. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: I .• Lisa Ramsey, Town Secretary Town of Trophy Club, Texas [SEAL] APPROVED AS TO FORM: ~'I'illl~aAAt1l6L,,~(J Patricia A. Adams, Town Attorney Town of Trophy Club, Texas TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC IMPROVEMENT DISTRICT OPERATIONS & MAINTENANCE FUND “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” PUBLIC IMPROVEMENT DISTRICT NO.1 OPERATIONS & MAINTENANCE FUND PROGRAM DESCRIPTION The Highlands of Trophy Club is located in the Town of Trophy Club, Texas, within Denton County, Texas. The planned development contains approximately 697 acres, of which approximately 609 acres is within the Public Improvement District (PID). Approximately 49 acres is within the planned development but outside of the proposed PID boundaries. At completion, the PID is expected to consist of approximately 1,474 residential units, two parks, entry monuments, and associated rights-of- way, landscaping, and infrastructure necessary to provide roadways, drainage and utilities to the PID. The Services that may be provided by a PID include “special supplemental services for improvement and promotion of the district, including services relating to advertising, promotion, health and sanitation, water and wastewater, public safety, security, business recruitment, development, recreation and cultural enhancement.” After analyzing the Authorized Services authorized by the PID Act, the Town had determined that emergency services should be undertaken by the Town and will be of special benefit to Assessed Property within the PID. PROGRAM GOAL(S) The Public Improvement District Act (PID Act) requires that a service plan cover a period of at least five years. Furthermore, this plan shall be reviewed and updated appropriately, and then accepted and adopted by the Town Council on an annual basis for the purpose of determining the budget for improvements and levying an assessment. Emergency services shall include, without limitation, fire suppression and control, inspection services, arson investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre-hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise incapacitated or helpless including basic life support ambulance services, advance life support ambulance services, air ambulance services, and quick-response unit services provided by the Town. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. On March 16, 2007, a petition was submitted and filed with the Town requesting the creation of a PID over a portion of the area of Town to be known as The Town of Trophy Club Public Improvement District No. 1. 2. On May 7, 2007, after due notice, the Town Council held the mandated public hearing and adopted and authorized the District by a majority of the members. 3. On May 18, 2007, the Town published notice of its authorization of the District in the Trophy Club Times. 4. On September 24, 2007, the Town Council convened a public hearing, accepted the Service and Assessment Plan for Authorized Services (the “Plan”) and levied the assessment. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Work with the Town’s special assessment consulting firm to review and update the “Plan” in a timely manner. 2. Submit the “Plan” for acceptance and adoption by the Town Council in as required by law. TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2007 -23 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB ACCEP"r1NG AND APPROVING A SERVICE AND ASSESSMENT PLAN FOR AUTHORIZED SERVICES AND ASSESSMENT ROLL FOR THE TOWN OF TROPHY CLLlB PUBLIC IMPROVEMENT DISTRICT NO.1; MAKING A FINDING OF SPECIAL BENEFIT TO THE PROPERTY IN THE DISTRICT; LEVYING SPECIAL ASSESSMENTS AGAINST PROPERTY WITHIN THE DISTRICT; PROVIDING FOR PAYMENT OF THE ASSESSMENTS IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; PROVIDING FOR THE METHOD OF ASSESSMENT AND THE PAYMENT OF THE ASSESSMENT; PROVIDING PENALTIES AND INTEREST ON DELINQUENT ASSESSMENTS, PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, on March 16, 2007, a petition was submitted and filed with the Town Secretary of the Town (the "Town Secretary") pursuant to the Public Improvement District Assessment Act, Chapter 372, Texas Local Government Code (the "PID Act"), requesting the creation of a public improvement district over a portion of the area of the Town to be known as The Town of Trophy Club Public Improvement District NO.1 (the "District"); and WHEREAS, the petition contained the signatures of the owners of taxable property representing more than fifty percent of the appraised value of taxable real property liable for assessment within the District, as determined by the then current ad valorem tax rolls of the Denton Central Appraisal District and the signatures of property owners who own taxable real property that constitutes more than fifty percent of the area of all taxable property that is liable for assessment by the District; and WHEREAS, on May 7,2007, after due notice, the Town Council of the Town (the "Town Council") held the public hearing in the manner required by law on the advisability of the public improvements and services described in the petition as required by Sec. 372.009 of the PID Act and made the findings required by Sec. 372.009(b) of the PID Act and, by Resolution No. 2007-08 adopted by a majority of the members of the Town Council, authorized the District in accordance with its finding as to the advisability of the public improvements and services; and WHEREAS, on May 18, 2007, the Town published notice of its authorization of the District in the Trophy Club Times, a newspaper of general circulation in the Town; and WHEREAS, no written protests of the District from any owners of record of property within the District were filed with the Town Secretary within 20 days after May 18, 2007; and WHEREAS, on May 21, 2007, the Council adopted a resolution (the "Cost Resolution") determining the total costs of the District improvements, directing the filing of a proposed assessment roll, and directing related action; and WHEREAS, the Town Council, pursuant to Section 372.016(b) of the PID Act, published notice of a public hearing in a newspaper of general circulation in the Town to consider the proposed "Assessment Roll" and the "Service and Assessment Plan for Authorized Services" (the "Plan") and the levy of the "Assessments" on property in the District; and WHEREAS, the Town Council, pursuant to Section 372.016(c) of the PID Act, mailed notice of the public hearing to consider the proposed Assessment Roll and the Plan and the levy of Assessments on property in the District to the last known address of the owners of the property liable for the Assessments; and WHEREAS, the Town Council convened the hearing at 7:00 p.m. on the 24th day of September, 2007, at which all persons who appeared, or requested to appear, in person or by their attorney, were given the opportunity to contend for or contest the Plan, the Assessment Roll, and each proposed assessment, and to offer testimony pertinent to any issue presented on the amount of the assessment, the allocation of costs of the Authorized Services, the purposes of the assessment, the special benefits of the assessment, and the penalties and interest on delinquent Assessments; and WHEREAS, the Town Council finds and determines that the Assessment Roll and the Plan should be approved and that the assessments should be levied as provided in the Plan and Assessment Roll; and WHEREAS, the Town Council further finds that there were no written objections or evidence submitted to the Town Secretary in opposition to the Plan, the allocation of Costs, the Assessment Roll, and the levy of assessments; and WHEREAS, the Town Council closed the hearing, and, after considering all written and documentary evidence presented at the hearing, including all written comments and statements filed with the Town, determined to proceed with the adoption of this Ordinance in conformity with the requirements of the PID Act. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. Terms. Terms not otherwise defined herein are defined in the Service and Assessment Plan for Authorized Services (the "Plan") attached hereto and incorporated herein as Exhibit A. Section 2. Findings. The findings and determinations set forth in the preambles are hereby incorporated by reference for all purposes. The Town Council hereby finds, determines, and ordains, as follows: (a) The apportionment of the costs of the Authorized Services pursuant to the Plan is fair and reasonable, reflects an accurate presentation of the special benefit each property will receive from the construction of the public improvements identified in the Plan, and is hereby approved; (b) The Plan covers a period of at least five years and defines projected costs for the Authorized Services; (c) The Plan apportions the cost of the Authorized Services to be assessed against property in the District and such apportionment is made on the basis of special benefits accruing to the property because of the Authorized Services. (d) All of the real property in the District which is being assessed in the amounts shown in the Assessment Roll will be benefited by the Authorized Services proposed to be provided through the District in the Plan, and each parcel of real property will receive special benefits in each year equal to or greater than each annual Assessment and will receive special benefits during the term of the Assessments equal to or greater than the total amount assessed; (e) The method of apportionment of the costs of the Authorized Services set forth in the Plan results in imposing equal shares of the Costs on property similarly benefited, and results in a reasonable classification and formula for the apportionment of the costs of the Authorized Services; (f) The Plan should be approved as the service plan and assessment plan for the District as described in Sections 372.013 and 372.014 of the PID Act; (g) The Assessment Roll in the form attached as Exhibit B to the Plan (the "Assessment Roll") should be approved as the assessment roll for the District; (h) The provisions of the Plan relating to due and delinquency dates for the Assessments, interest and penalties on delinquent Assessments and procedures in connection with the imposition and collection of Assessments should be approved and will expedite collection of the Assessments in a timely manner in order to provide the services needed and required for the area within the District; and (i) A written notice of the date, hour, place and SUbject to this meeting of the Town Council was posted at a place convenient to the public for the time required by law preceding this meeting, as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter hereof has been discussed, considered, and formally acted upon. Section 3. Assessment Plan. The Plan is hereby accepted and approved pursuant to the PID Act Sections 372.013 and 372.014 as the service and assessment plan for the District. Section 4. Assessment Roll. The Assessment Roll is hereby accepted and approved pursuant to the PID Act Section 372.016 assessment roll of the District. Section 5. Levy and Payment of Special Assessments for Costs of Improvement Project. (a) The Town Council hereby levies an assessment on each tract of property located within the District, as shown and described in the Plan and the Assessment Roll, in the respective amounts shown on the Assessment Roll as a special assessment on the properties set forth in the Assessment Roll. (b) The levy of the Assessments shall be effective on the date of execution of this Ordinance levying assessments and strictly in accordance with the terms of the Plan. (c) Each Assessment shall be paid annually pursuant to the terms of the Plan. (d) Each Assessment shall be collected each year in the manner set forth in the Plan by the Denton County Tax Assessor Collector or other qualified collection agent, duly authorized by the Town Council. Section 6. Method of Assessment. The method of apportioning the costs of the Authorized Services is as set forth in the Plan. Section 7. Appointment of Administrator MuniCap, Inc., of Columbia, Maryland, is hereby appointed and designated as the Administrator of the Service and Assessment Plan for Authorized Services and of the Assessments levied by this Ordinance. The Administrator shall perform the duties of the Administrator described in the Plan and in this Ordinance. The Administrator's fees, charges and expenses for providing such service shall constitute Collection Costs. Section 8. Penalties and Interest on Delinquent Assessments. Delinquent Assessments shall be sUbject to the penalties, interest, procedures, and foreclosure sales set forth in the Plan. The Assessments shall have lien priority as specified in the PID Act and the Plan. Section 9. Applicability Of Tax Code. To the extent not inconsistent with this Ordinance, and not inconsistent with the PID Act or the other laws governing pUblic improvement districts, the provisions of the Texas Tax Code shall be applicable to the imposition and collection of Assessments by the Town. Section 10. Severability. If any provision, section, subsection, sentence, clause, or phrase of this Ordinance, or the application of same to any person or set of circumstances is for any reason held to be unconstitutional, void, or invalid, the validity of the remaining portions of this Ordinance or the application to other persons or sets of circumstances shall not be affected thereby, it being the intent of the Town Council that no portion hereof, or provision or regulation contained herein shall become inoperative or fail by reason of any unconstitutionality, voidness, or invalidity of any other portion hereof, and all provisions of this Ordinance are declared to be severable for that purpose. Section 11. Engrossment and Enrollment. The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. Section 12. Effective Date. This Ordinance shall take effect, and the levy of the Assessments, and the provisions and terms of the Plan shall be and become effective on upon passage and execution hereof. ADOPTED, PASSED, and APPROVED by the Town Council, by a vote of 1­ members voting "for" and members voting "against" and with 1 absentees, on this 24 th day of September, 2007. Town of Trophy Club ~~ Nick Sanders, Mayor Attest: , )'. J. ( Lisa Ramsey, Town Secreta~ Patricia A. Adams, Town Attorney EXHIBIT A SERVICE AND ASSESSMENT PLAN FOR AUTHORIZED SERVICES A-I THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT No.1 (THE HIGHLANDS AT TROPHY CLUB) SERVICE AND ASSESSMENT PLAN AUTHORIZED SERVICES SEPTEMBER 5, 2007 THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO.1 (THE HIGHLANDS AT TROPHY CLUB) SERVICE AND ASSESSMENT PLAN AUTHORIZED SERVICES Table of Contents Section I Plan Description and Defined Terms 1 Section II Property Included in the PID 3 Section III Description of Authorized Services 3 Section IV Service Plan 3 Section V Assessment Plan 5 Section VI Assessment Roll 6 Section VII Miscellaneous Provisions 6 List of Exhibits Exhibit A The PID Map Exhibit B Assessment Roll Section I PLAN DESCRIPTION AND DEFINED TERMS A. Introduction This Service and Assessment Plan is prepared and adopted in conformance with the PIO Act and pursuant to the Assessment Ordinance (both as hereinafter defined). On April 16, 2007, the Town of Trophy Club Town Council passed and approved a resolution approving and authorizing the creation of The Town of Trophy Club Public Improvement District No. 1 (the Highlands at Trophy Club) (the "PIO") to finance certain public improvements and the Authorized Services for the benefit of certain property in the PIO, all of which is located within the Town. The PIO Act governs the creation of public improvement districts within the State of Texas. Section 372.014 of the PIO Act states that "an assessment plan must be included in the annual service plan." The assessment plan is described in Section V of this Service and Assessment Plan. Section 372.015 of the PIO Act states that "the governing body of the municipality or county shall apportion the cost of an improvement to be assessed against property in an improvement district." The method of assessing the costs of the Authorized Improvements to the property in the PIO is included in Section V of this Service and Assessment Plan. Section 372.016 of the PIO Act states that "after the total cost of an improvement is determined, the governing body of the municipality or county shall prepare a proposed assessment roll. The roll must state the assessment against each parcel of land in the district, as determined by the method of assessment chosen by the municipality or county under this subchapter." The Assessment Roll for the PIO is included as Exhibit B of this Service and Assessment Plan. The Assessments as shown on the Assessment Roll are based on the method of assessment described in Section V of this Service and Assessment Plan. Capitalized terms used herein shall have the meanings ascribed to them in this section of the Service and Assessment Plan. B. Definitions The terms used herein shall have the following meanings: "Annual Collection Costs" mean the following actual or budgeted costs, as applicable, related to the annual collection costs of outstanding Assessments, including the costs or anticipated costs of: (i) computing, levying, collecting and transmitting the Assessments (whether by the Town or otherwise), (ii) the Town in any way related to the collection of the Assessments, including, without limitation, the administration of the PIO, maintaining the record of the Assessments, including, without limitation, any associated legal expenses, the reasonable costs of other consultants and advisors and contingencies and reserves for such costs as deemed appropriate by the Town Council. "Annual Service Plan Update" has the meaning set forth in the first paragraph of Section IV of this Service and Assessment Plan. "Assessed Property" means Parcels within the PID other than Non-Benefited Property. "Assessment" means the assessment levied against a Parcel imposed pursuant to the Assessment Ordinance and the provisions herein, as shown on the Assessment Roll. "Assessment Ordinance" means the Assessment Ordinance approved by the Town Council to approve the imposition of the Assessments. "Assessment Rate" means the rate determined by dividing the costs of the Authorized Services for a fiscal year plus the Annual Collection Costs by the assessed value of the Assessed Property in the PID for the same fiscal year. "Assessment Roll" means the document included in this Service and Assessment Plan as Exhibit B, as updated, modified or amended from time to time in accordance with the procedures set forth herein and in the PID Act. "Authorized Services" mean those public services providing a special benefit to the Assessed Property and described in Section III herein and Section 3 72.003 of the PID Act. "Delinquent Collection Costs" mean interest, penalties and expenses incurred or imposed with respect to any delinquent Assessments in accordance with §372.018(b) of the PID Act and the costs related to pursuing collection of a delinquent Assessment and foreclosing the lien against the assessed property, including attorneys' fees. "Non-Benefited Property" means Parcels within the boundaries of the PID that accrue no special benefit from the Authorized Services, including Public Property and any other property exempt from regular property taxes."Parcel" means a parcel identified by a tax map identification number assigned by the Denton Central Appraisal District for real property tax purposes. "PID" has the meaning set forth in Section LA of this Service and Assessment Plan. "PID Act" means Texas Local Government Code Chapter 372, Improvement Districts 10 Municipalities and Counties, Subchapter A, Public Improvement Districts, as amended. "Public Property" means property within the boundaries of the PID that is owned by the federal government, the State of Texas, the Town, a school district, a public utility provider or any other public agency. "Service and Assessment Plan" means this Service and Assessment Plan prepared for the PID pursuant to the PID Act. "Town" means the Town of Trophy Club, Texas. "Town Council" means the duly elected governing body of the Town. 2 Section II PROPERTY INCLUDED IN THE PID The Highlands of Trophy Club is located in the Town of Trophy Club, Texas, within Denton County, Texas. A map of the property within the PID is shown on Exhibit A to this Service and Assessment Plan. The property in the PID consists of most of the property within The Highlands of Trophy Club planned development. The Highlands of Trophy Club planned development contains approximately 697 acres, of which approximately 609 acres is within the PID. Approximately 49 acres is within the planned development but outside of the proposed PID boundaries. This property is located within Trophy Club Municipal District No.1 (MUD 1) and Trophy Club Municipal District No. 2 (MUD 2). Approximately 38 acres of commercial uses is also within the planned development but not within the PID. At completion, the PID is expected to consist of approximately 1,474 residential units, two parks, entry monuments, and associated rights-of-way, landscaping, and infrastructure necessary to provide roadways, drainage and utilities to the PID. The estimated number of lots is based upon the Planned Development Ordinance and the Developer's estimated highest and best use of the property within the PID. Section III DESCRIPTION OF THE AUTHORIZED SERVICES The services that may be provided by a PID include "special supplemental services for improvement and promotion of the district, including services relating to advertising, promotion, health and sanitation, water and wastewater, public safety, security, business recruitment, development, recreation, and cultural enhancement." After analyzing the Authorized Services authorized by the PID Act, the Town has determined that emergency services (the "Authorized Services) should be undertaken by the Town and will be of special benefit to Assessed Property within the PID. These emergency services shall include, without limitation, fire suppression and control, inspection services, arson investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre-hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise incapacitated or helpless including basic life support ambulance services, advanced life support ambulance services, air ambulance services, and quiCk-response unit services provided by the Town Section IV SERVICE PLAN The Act requires a service plan cover a period of at least five years. The plan shall be reviewed and updated annually for the purpose of determining the annual budget for improvements. The annual update to this Service and Assessment Plan is herein referred to as the "Annual Service Plan Update." 3 The annual projected costs are shown by the following table (Table IV -A). This budget is based on existing conditions of the property, where emergency services will be limited to construction activity within the PID. Changes to these conditions, included the construction and occupying of homes, will require a revision in the budget for emergency services to be provided to the PID. Table IV-A Annual Projected Costs Year Annual Projected Annual Costs of Authorized Collection Costs Total Costs Services 2007 $12,055.94 $0 $12,055.94 2008 $12,055.94 $0 $12,055.94 2009 $12,055.94 $0 $12,055.94 2010 $12,055.94 $0 $12,055.94 2011 $12,055.94 $0 $12,055.94 The annual projected costs are subject to revision and shall be updated in the Annual Service Plan Update to reflect any changes in the costs of the Authorized Services expected to be provided each year. The annual projected sources of funds to pay the costs of the Authorized Services are shown by the following table (Table IV-B). Table IV-B Annual Projected Sources of Funds Year Assessments Annual Indebtedness and Other Funds Total Sources of Funds 2007 $12,055.94 $0 $12,055.94 2008 $12,055.94 $0 $12,055.94 2009 $12,055.94 $0 $12,055.94 2010 $12,055.94 $0 $12,055.94 2011 $12,055.94 $0 $12,055.94 The projected sources of funds is subject to revision based on any changes in the costs of the Authorized Services to be provided to the PID. The sources of funds for the Authorized Services shown in Table IV-B shall be updated each year in the Annual Service Plan Update to reflect any changes in the sources of funds. 4 Section V ASSESSMENT PLAN The Act requires the Town Council to apportion the cost of Authorized Services on the basis of special benefits conferred upon the property from the Authorized Services. The Act provides that the cost of Authorized Services may be assessed: (i) equally per front foot or square foot; (ii) according to the value of the property as detennined by the governing body, with or without regard to improvements on the property; or (iii) in any other manner that results in imposing equal shares of the cost on property similarly benefited. The Town Council has detennined to apportion the costs of the Authorized Services "according to the value of the property as detennined by the governing body." The costs of the Authorized Services will be assessed according to the certified tax roll each year, excluding only Non­ Benefited Property. The costs of the Authorized Services for the 2007 -2008 fiscal year are estimated to be $12,055.94. The Annual Collection Costs are estimated to be $0, resulting in total costs to be collected of$12,055.94. Table V Calculation of the Assessment Rate Costs of Authorized Services $12,055.94 Annual Collection Costs Total Assessments $12,055.94 Assessed value of Assessed Property $13,271,605 Assessment Rate (dollars per $100 of AV $0.09084 The Assessment Rate shall be applied to each Parcel of Assessed Property to detennine the Assessment to be collected for the 2007-2008 fiscal year. The Assessments shall be paid in the same manner and at the same time and subject to the same remedies upon the failure to pay, to the extent allowed by law, as regular ad valorem property taxes. Delinquent Assessments shall be subject to Delinquent Collection Costs. The detennination by the Town Council of the assessment methodology set forth above is the result of the discretionary exercise by the Town Council of its legislative authority and governmental powers and is conclusive and binding on the current and all future owners of the Assessed Property. Section VI THE ASSESSMENT ROLL The Assessment Roll is attached hereto as Exhibit B. The Assessment shown on each Parcel is equal to the assessed value of the Parcel multiplied by the Assessment Rate. The Assessment Roll shall be updated each year upon the preparation of each Annual Service Plan Update to 5 reflect the current parcels in the PID, the assessed value for each Parcel, and the Assessment and Arumal Collection Costs due for that year. Section VIII MISCELLANEOUS PROVISIONS A. Amendments The Town Council reserves the right to the extent permitted by the Act to amend this Service and Assessment Plan without notice under the Act and without notice to property owners of Parcels: (i) to correct mistakes and clerical errors; (ii) to clarify ambiguities; and (iii) to provide procedures for the collection and enforcement of Assessments, Collection Costs, and other charges imposed by the Service and Assessment Plan. B. Administration and Interpretation of Provisions The Town Council shall administer the PID, this Service and Assessment Plan, and all Annual Service Plan Updates consistent with the PID Act, and shall make all interpretations and determinations related to the application of this Service and Assessment Plan unless stated otherwise herein or in the Bond Indenture, and as long as there is a rational basis for the determination made by the Town, such determination shall be conclusive. C. Severability If any provision, section, subsection, sentence, clause or phrase of this Service and Assessment Plan, or the application of same to an Parcel or any person or set of circumstances is for any reason held to be unconstitutional, void or invalid, the validity of the remaining portions of this Service and Assessment Plan or the application to other persons or sets of circumstances shall not be affected thereby, it being the intent of the City Council in adopting this Service and Assessment Plan that no part hereof, or provision or regulation contained herein shall become inoperative or fail by reason of any unconstitutionality, voidness or invalidity of any other part hereof, and all provisions of this Service and Assessment Plan are declared to be severable for that purpose. If any provision of this Service and Assessment Plan is determined by a court to be unenforceable, the unenforceable provision shall be deleted from this Service and Assessment Plan and the unenforceable provision shall, to the extent possible, be rewritten to be enforceable and to give effect to the intent of the City. 6 Exhibit A PID MAP I:' lyJ~T~"'~~' I !i-­J. lIP.O SlllNtT.til ~11loO••" \i: Y. AUDt Sl.-vt"f. ...-nll,ACf_1 j;--.-.­T·.._··~iu:~:-- I NO SCALE ·eji 5 ~~!i~I'l:l~!·'i-I "! 1,,ll,l.DlSlJIlY0'. I.I((UY~. I ~.~_~_!~ . .._1 _ ~: ::.:-:.:,:-:,.~.. --::::.-,. ~~~ ­ J.JtOilfl'~l• U$T1UC1 lIlo. 1.31 .t.aTbCTJIio.U't POIHT or BEGINNING J. loOn IUrwrY. IoiSmter Me, '21 --,-_...-·--j.""WS"iiiM:T-: . The Highlands at Trophy Club """" ...... Town 01 Trophy Club. Denlon County, Toxos~~!~~~JI •• Public Improvement District No. 1 ~r.i~.2i~,·~'ri ~-'::o.I/Dt""'" 609.683 ACRES ~ll ~~ "K 'HITT B(ARlNQ BASS; Carter::BurgessR. -'J...L.£N $Uft'\o'[Y.....esT. NO.5. i AUfN SUR''tY. .laST. NO.7,""" ...... "'"""­T. ALLI)l SJR'w(Y. ASST. HO. a. R. AUlH SURVEY. ASST. '10 17. (!OJ)! ~ OAT\.III-eJ. ZIM 4XI2) ~~8U~.NC.T. CAlLOW.....,. SUR'rw{"Y, ADST. NO. 272. J. ilOB.,. SUAVEY. ASSl. !'lO. 529 Q/Il1IIS..T'I~__1fT""1[l'\.A.III:lJIDlIUl'INGI51 <>: AIiD tH[ J. lII.:o-tMl SUR\'tT• .AB5TRAcr 1010. e20 tJ14jl»...OU6II·.... TO'M'l Cf IltCf'HY Q.w. tJrNTON COUNTY, TOAS 1.\ 1::11"'\\ "'''')<;')0\ n'l?<;?O(Hf'\' r.OA\ nwr.\ Dln_,v") .... ~.~ ,c IA I")nn") A.1.Q.1.1. p'j Exhibit B ASSESSMENT ROLL Assessment Roll The Town of Trophy Club Public Improvement District No.1 (The Highlands at Trophy Club) Assessed Assessment Tax Parcel Value Rate Assessment R305643 $9,863.00 $0.09084 $8.96 R73937 $3,264.00 $0.09084 $2.97 R133131 $477.00 $0.09084 $0.43 R171502 $0.09084 $0.00 R312617 $274,899.00 $0.09084 $249.72 R312619 $1,215,601.00 $0.09084 $1,104.25 R312675 $359,221.00 $0.09084 $326.32 R313701 $57.00 $0.09084 $0.05 R313702 $66,216.00 $0.09084 $60.15 R313706 $139,880.00 $0.09084 $127.07 R313711 $120,108.00 $0.09084 $109.11 R313720 $149,929.00 $0.09084 $136.20 R68393 $23,826.00 $0.09084 $21.64 R171480 $658,953.00 $0.09084 $598.59 R171482 $22,359.00 $0.09084 $20.31 R171484 $2,779.00 $0.09084 $2.52 R171503 $3,986.00 $0.09084 $3.62 R312605 $1,615,472.00 $0.09084 $1,467.49 R312606 $723,052.00 $0.09084 $656.82 R312607 $4,178.00 $0.09084 $3.80 R84843 $264.00 $0.09084 $0.24 R98641 $24,522.00 $0.09084 $22.28 R171483 $878,650.00 $0.09084 $798.17 R67687 $198,095.00 $0.09084 $179.95 R98639 $5,329,702.00 $0.09084 $4,841.50 R307362 $11,424.00 $0.09084 $10.38 R307365 $19,828.00 $0.09084 $18.01 R171478 $23,836.00 $0.09084 $21.65 R231227 $0.09084 $0.00 R313722 $1,007,008.00 $0.09084 $914.77 R313723 $384,156.00 $0.09084 $348.97 Total $13,271,605.00 $12,055.94 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” GLOSSARY TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GLOSSARY Account: A six-digit numerical code of which the first character defines the specific classification of dollar values in the financial records, i.e., assets, liabilities, equities, revenues and expenditures/expense. The remaining digits provide a further breakdown of account types into specific character and object groupings. Accrual Accounting: A basis of accounting in which revenues are recognized in the period in which they are earned and become measurable, and expenses are recognized in the period incurred instead of when cash is actually received or spent. For example, in accrual accounting, revenue that was earned between April 1 and June 30, but for which payment was not received until July 10, is recorded as being received on June 30 rather than July 10. Appropriation: A legal authorization made by the Town Council that permits the Town to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and the time in which it may be expended. Appropriation Ordinance: The official enactment by the Town Council to establish legal authority for Town officials to obligate and expend resources. Assessed Valuation: A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Denton County Appraisal District.) Audit: A comprehensive examination of how an organization’s resources were actually utilized, concluding in a written report of the findings. A financial audit is a review of the accounting system and financial information to determine how government funds were spent and whether expenditures were in compliance with the legislative body's appropriations. A performance audit consists of a review of how well the organization met its stated goals. Authorized Position (A.P.): A position included in the proposed budget document, authorized by the Town Council as part of the total authorized strength of a department. Positions are specifically approved by designated classification titles and corresponding salary level, based on an analysis by the Human Resources Department of the tasks to be performed. Balance Sheet: A financial statement that discloses the assets, liabilities, and equity of a specific governmental fund as of a specific date. Bond: An interest-bearing certificate of debt; a written contract by an issuer to pay to the lender a fixed principal amount on a stated future date, and a series of interest “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES payments on the principal amount until it is paid. Budget: A financial plan for a specified period of time (fiscal year) that includes all planned expenditures for various municipal services and the proposed means of financing them. Budget Adjustment: A legal procedure utilized during the fiscal year by the Town staff and Town Council to revise a budget appropriation. The Town of Trophy Club’s Town Charter requires Town Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any interdepartmental or interfund adjustments. Town staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar: The schedule of key dates or milestones, which the Town departments follow in the preparation, adoption, and administration of the budget. Budget Document: The instrument used by the Town staff to present a comprehensive financial program to the Town Council. Budget Message: The opening section of the budget that provides the Town Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the Town Manager. The Budget Message is also referred to as the Town Manager's Message. Budgetary Control: The control or management of a governmental unit or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budgeted Funds: Funds that are planned for certain uses but have not yet been formally or legally appropriated by the legislative body. The budget document that is submitted for Town Council approval is comprised of budgeted funds. Capital Equipment Budget: The portion of the annual operating budget that appropriates funds for the purchase of capital equipment items. These expenditures are often separated from regular operating items, such as salaries, services, and supplies. The Capital Equipment Budget includes funds for capital equipment purchases, which are usually distinguished from operating items according to their value and projected useful life. Examples include vehicles, minor equipment, furniture, machinery, building improvements, and special tools. The dollar value varies according to the policy established by each jurisdiction. Capital Improvement Program: A plan for capital expenditures to provide long-lasting “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES physical improvements to be acquired over a fixed period of years. Capital Improvement Program Budget: A Capital Improvement Program (CIP) Budget is a separate budget from the operating budget. Items in the CIP are usually construction projects designed to improve the value of government assets. Examples of capital improvement projects include new roads, sewer lines, buildings, recreational facilities, and large scale remodeling. Cash Accounting: A basis of accounting in which transactions are recorded when cash is either received or expended for goods and services. Cash Balance: Cash on hand and cash equivalents at any point in time, net of inflows and outflows. Cash Management: The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Commitment: The pledge of appropriated funds to purchase an item or service. Funds are committed when a requisition is issued through the Purchasing Division of the Town. Current Taxes: Taxes that are levied and due within one year. Debt Service: The Town's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre-determined payment schedule. Delinquent Taxes: Taxes that remain unpaid on and after the date due, on which a penalty for nonpayment is attached. Department: A major administrative division of the Town that indicates overall management responsibility for an operation or group of related operations within a functional area. Depreciation: The process of estimating and recording the lost usefulness or expired useful life from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Disbursement: Payment for goods and services in cash or by check. “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES Encumbrance: The commitment of appropriated funds to purchase an item or service. Committed funds become encumbered when a purchasing requisition becomes an actual purchase order. Enterprise Fund: A governmental accounting fund used to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is to recover the cost of providing goods through user fees. Expenditure: Decreases in the use of net financial resources other than through interfund transfer. Expenses: Outflows or other depletion of assets or incurrence of liabilities during a specific period of time, which result from the delivery or production of goods, rendering of services, or carrying out of other activities that constitute the entity's ongoing major central operations. Fiscal Year: The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of it operations. The Town of Trophy Club’s fiscal year is October 1 through September 30. Fixed Assets: Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. Full Faith and Credit: A pledge of the general taxing power of a government to repay debt obligations (typically used in reference to bonds). Function: A group of related programs crossing organizational (departmental) boundaries and aimed at accomplishing a broad goal or major service. Fund: A fiscal and accounting entity with a self-balancing set of accounts that records all financial transactions for specific activities of government functions. Seven major fund types and two account groups are commonly used: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds, general fixed asset account group, and general long-term debt account group. Fund Balance: The difference between a fund's assets and its liabilities. Portions of the fund balance may be reserved for various purposes, such as contingencies or encumbrances. “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES General Fund: The largest fund within the Town that accounts for all financial resources of the government except for those required to be accounted for in another fund. General Fund revenues include property taxes, licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most of the basic operating services, such as fire and police protection, finance, public health, parks and community services, libraries, public works and general administration. General Ledger: A file that contains a listing of the various accounts necessary to reflect the financial position and results of governmental operations. General Obligation Bonds: Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from the General Fund, and these bonds are backed by the full faith and credit of the issuing government. Grant: A contribution by a government or other organization to support a particular function. Grants may be classified as either categorical or block depending upon the amount of discretion allowed to the grantee. Intergovernmental Revenue: Revenue received from another governmental entity for a specified purpose. In the Town of Trophy Club, these are funds from Denton County, the State of Texas, and through recovery of indirect costs from federal and state agencies. Internal Service Fund: A fund used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis. Inventory: A detailed listing of property currently held by the government showing quantities, descriptions and values of the property, units of measure, and unit prices. Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit. Levy: To impose taxes, special assessments, or service charges for the support of Town activities. Line-Item Budget: A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately along with the dollar amount budgeted for each specified category. Long-Term Debt: Any unmatured debt that is not a fund liability and at the same time has a maturity of more than one year. “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES Modified Accrual Accounting: A basis of accounting in which revenues should be recognized in the accounting period in which they become available and measurable and expenditures are recorded in the accounting period that they are incurred. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget: The portion of the budget that pertains to daily operations, which provide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them. Operating Fund: A fund restricted to a fiscal budget year. Performance Budget: A budget that focuses upon activities rather than line items. Workload and unit cost data are collected in order to assess the efficiency of services. Typical data collected might include miles of streets paved per year, cost of paved streets per mile, tons of garbage collected per employee hour, or cost per employee hour of garbage collection. Performance Measures: Specific quantitative and qualitative measures of work performed as an objective of the department. Program Budget: A budget that focuses upon the goal and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes or expenditures. Reconciliation: A detailed analysis of changes in revenue or expenditure balances within a fund. Requisition: A written request from a department to the purchasing office for specific goods or services. This action precedes the authorization of a purchase order. Reserve: An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriations. Retained Earnings: The difference between assets and liabilities for enterprise and internal service funds. Revenue: Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers, and increases in net total assets of a proprietary fund type from other than expense refunds, capital contributions and “A GREAT PLACE TO CALL HOME” TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES “A GREAT PLACE TO CALL HOME” residual equity transfers. Included are such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. Revenue Bonds: Bonds usually sold for constructing a project that will produce revenue for the government. All or part of the revenue is used to pay the principle and interest of the bond. Risk Management: An organized attempt to protect a government's assets against accidental loss, utilizing the most economical methods. Source of Revenue: Revenues are classified according to their source or point of origin. Unencumbered Balance: The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Voucher: A document indicating that a transaction has occurred. It usually specifies the accounts related to the transaction.