HomeMy WebLinkAboutFY 2008-2009 Town of Trophy Club Approved BudgetTOWN OF TROPHY CLUB, TEXASTOWN OF TROPHY CLUB, TEXAS
ANNUAL PROGRAM OF SERVICES ANNUAL PROGRAM OF SERVICES ––FISCAL YEAR 2008FISCAL YEAR 2008 --0909
“ a great place to call home”
MISSION STATEMENT
Trophy Club strives to differentiate itself as a premier cohesive
community and not just a collection of non-descript housing
projects. This requires that it incorporate schools, churches,
gathering places, sports, recreation, and neighborhood retail
services into an aesthetically pleasing living environment.
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
TOWN OF TROPHY CLUB
ANNUAL PROGRAM OF SERVICES
FISCAL YEAR 2008-09
ADOPTED
ON
SEPTEMBER 22, 2008
PREPARED BY:
BRANDON EMMONS
TOWN MANAGER
STEPHEN SEIDEL
ASSISTANT TOWN MANAGER
SAKURA MOTEN-DEDRICK
FINANCE DIRECTOR
JIM BUXTON
CHIEF FINANCIAL ANALYST
RENAE GONZALES
SENIOR ACCOUNTANT
STEPHANIE GOHLKE
FINANCIAL ANALYST
Requirement of H.B. 3195
This budget will decrease total property taxes than last year's budget
by $111,850 or - 0.03%, and of that amount $76,347 is tax revenue to
be raised from new property added to the tax roll this year.
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
ELECTED OFFICIALS
Mayor Nick Sanders
Mayor Pro Tem Philip Sterling
Council Member Susan Edstrom
Council Member Jim Moss
Council Member Glenn Strother
Council Member Kathleen Wilson
APPOINTED OFFICIALS
Town Manager Brandon Emmons
Town Attorney Patricia Adams
Town Secretary Lisa Hennek
Municipal Judge Honorable Mark Chambers
KEY STAFF
Assistant Town Manager Stephen Seidel
Building Inspector Chris King
Emergency Medical Services & Fire Chief Danny Thomas
Interim Finance Director Stephanie Gohlke
Human Resources Manager Lisa Hennek
Information Systems Manager Mike Pastor
Parks & Recreation Director Adam Adams
Planning & Zoning Coordinator Carolyn Huggins
Police Chief Scott Kniffen
Streets Superintendent Ed Helton
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
TOWN OF TROPHY CLUB
DALLAS / FORT WORTH REGION
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
Budget Planning Calendar …..…………………………………………………… 3
Financial Structure …..…………………………………………………… 7
Budgeted Funds …..…………………………………………………… 7
Budget Basics …..…………………………………………………… 7
Organizational Relationships …..…………………………………………………… 8
Financial and Investment Policies …..…………………………………………………… 9
Organizational Chart …..…………………………………………………… 21
EFT Comparison …..…………………………………………………… 24
Manager's Message …..…………………………………………………… 29
Ad Valorem Tax Distribution …..…………………………………………………… 33
Assessed Taxable Value History …..…………………………………………………… 35
Assessment Roll …..…………………………………………………… 37
Revenue and Expenditure Summary …..…………………………………………………… 42
Supplemental Funding Requests …..…………………………………………………… 44
General Fund Revenues …..…………………………………………………… 45
Emergency Medical Services …..…………………………………………………… 53
Manager's Office …..…………………………………………………… 59
Human Resources …..…………………………………………………… 65
Finance …..…………………………………………………… 71
Information Systems …..…………………………………………………… 77
Legal …..…………………………………………………… 83
Police …..…………………………………………………… 89
Municipal Court …..…………………………………………………… 97
Facilities Management …..…………………………………………………… 103
Recreation …..…………………………………………………… 109
Parks …..…………………………………………………… 127
Community Development …..…………………………………………………… 141
Planning & Zoning …..…………………………………………………… 149
Streets …..…………………………………………………… 155
Trophy Club Park …..…………………………………………………… 165
Hotel & Motel …..…………………………………………………… 171
TROPHY CUB PARK FUND
HOTEL & MOTEL FUND
MANAGER'S MESSAGE
BRIEF SUMMARY
GENERAL FUND REVENUES
GENERAL FUND EXPENSES
READER'S GUIDE
TABLE OF CONTENTS
2008-09
ORGANIZATIONAL SUMMARY
"a great place to call home"
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
Capital Projects …..…………………………………………………… 177
GASB Replacement …..…………………………………………………… 181
$3.26M Street GO Bond …..…………………………………………………… 182
$474K Harmony Park CO Bond …..…………………………………………………… 183
Interest & Sinking …..…………………………………………………… 185
EDC 4A …..…………………………………………………… 191
EDC 4B …..…………………………………………………… 197
Resolution 2008-17 …..…………………………………………………… 205
Ordinance 2008-27 …..…………………………………………………… 207
Public Improvement District #1 …..…………………………………………………… 209
Resolution 2008-21 …..…………………………………………………… 217
Ordinance 2008-26 …..…………………………………………………… 234
Ordinance 2008-30 …..…………………………………………………… 253
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
TOWN OF TROPHY CLUB BUDGET & TAX CODIFICATION
PUBLIC IMPROVEMENT DISTRICT OPERATIONS & MAINTENANCE FUND
PUBLIC IMPROVEMENT DISTRICT BUDGET & TAX CODIFICATION
CAPITAL PROJECTS FUND
INTEREST & SINKING FUND
"a great place to call home"
READER’S GUIDE
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
2008-09 BUDGET PLANNING CALENDAR
“a great place to call home”
01/01 Finance/Municap PID Continuing Disclosure/Flow of Funds Report (receive 30-45 days
from start of calendar year).
01/28 Staff/Ways & Means Review Budget Calendar.
02/22 Staff STW training.
02/25 Staff/Ways & Means Review Budget process and Biannual Advisory Group report for
Council.
02/26 Staff Budget Kick-Off: Manager's Retreat and planning session.
03/03 Council/Staff Regular Session: Review FY08-09 Budget Calendar, upcoming
process and provide Biannual Ways & Means Advisory Group
Report.
03/21 Staff Department budgets and Supplemental Funding Requests due.
03/24 EDC4A/4B Joint Session: Discuss FY08-09 Preliminary Budgets.
03/31 Staff/Ways & Means Review initial department budgets.
04/01 Staff Review department budgets with Manager’s Office (04/01 - 04/04).
04/28 Staff/Ways & Means Review FY08-09 Preliminary Budget.
05/06 Staff Departmental Capital Outlay due.
05/15 Denton Central Appraisal
District
Mailing of residential and commercial notices of appraised value.
05/15 Staff/Ways & Means Review FY08-09 Preliminary Budget, Revenues, Supplemental
Requests, Gas Wells and Rollbacks.
05/19 Council/Staff Regular Session. Approve Denton County Tax Office tax collection
services contract for Town of Trophy Club and Public Improvement
District Number 1.
Department budget summaries and performance measures due.
05/23 Denton Central Appraisal
District
Mailing of personal property and mobile home notices of
appraised value.
05/27 Staff/Ways & Means Review FY08-09 Preliminary Budget and Supplemental Funding
Requests.
06/02 Council/MUDS/Staff Joint Budget Workshop Session: Review FY08-09 Shared Employees
and Preliminary Fire Budget.
06/03 Staff/Ways & Means Follow-Up meeting to review FY08-09 Preliminary Budget and
Supplemental Funding Requests.
06/10 EDC4B Open Public Hearing 06/13. Allows for period of 60 days (06/13 -
08/11) covering two Monday meetings (07/14, 08/11).
06/16 Denton Central Appraisal
District
Residential and commercial property owner to file notice of protest
(must file within 30 days after notice is mailed, not receipt).
06/16 Council/Ways & Means/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-09
Preliminary Revenues and receive recommendations from Ways &
Means Advisory Group.
06/23 Denton Central Appraisal
District
Personal property and mobile home owner to file notice of protest
(must file within 30 days after notice is mailed, not receipt.
07/07 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-09
Preliminary Expenditures.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
2008-09 BUDGET PLANNING CALENDAR
“a great place to call home”
07/18 Denton County Tax Office Request for calculations due.
07/21 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-09
Preliminary Capital Budget and out years.
07/21 Denton Central Appraisal
District
Appraisal Review Board (ARB) to certify appraisal records.
07/25 Denton Central Appraisal
District
Receipt of certified appraisal records.
07/31 Finance/Town Secretary Place FY08-09 Proposed Budget hardcopy on file for public viewing
with Town Secretary and online under Forms & Publications.
Send notice of the budget out on ListServe (one-time) as “FY2007-
08 Proposed Town Budget available online and at Admin Building
for public viewing.”
Send notice of the budget out on Marquee (through budget
adoption) as “FY07-08 Town Budget Online & At Admin Bldg.”
08/01 Finance/Town Secretary Receive tax calculations from Denton County Tax Office. Publish
Open Meeting Notice (72 Hours).
08/04 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Submit proposed
budget, certified appraisal roll, and effective & rollback rate
calculations.
Regular Session: Vote to place proposal for tax increase on future
agenda (09/15). Must be record vote and although may be left
blank going into meeting, must specify desired rate at time of
resolution adoption.
08/08 Finance/Town Secretary Publish Notice of Public Hearing On Tax Increase. Must be
submitted in advance by 5PM Monday, 08/04, to newspaper. Must
be quarter page, at least 24 point type title or larger, not in
classifieds, and 7 days prior to 1ST Public Hearing. Place on
website, cable channel (60 seconds, 5 times daily, 7 days, from
7AM-9PM) and run through end of 2ND Public Hearing.
Publish notice of effective and rollback tax rates, statement and
schedules. Must be submitted in advance by noon Tuesday, 08/05,
to newspaper. Must be quarter pages, at least 8 point font and
can be in classifieds. May publish at same time as Notice of Public
Hearing. Place on website, cable channel (60 seconds, 5 times
daily, 7 days, from 7AM-9PM) and run through end of 2ND Public
Hearing.
08/11 EDC4B Approve FY08-09 EDC4B budget.
08/15 Finance/Town Secretary Publish Open Meeting Notice (72 Hours).
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
2008-09 BUDGET PLANNING CALENDAR
“a great place to call home”
08/18 Council/Staff Pre-Council Budget Workshop Session (5:30-7PM): Review FY08-
09 Proposed Budget, Capital Budget, and Supplemental
Requests.
1ST Public Hearing: Announce vote on tax rate, time and
location. Provide summary handouts for citizens. Must have 2
hearings in addition to Vote On Tax Rate. No public holiday and
quorum required.
08/25 EDC4A Approve FY08-09 EDC4A budget.
08/29 Finance/Town Secretary Publish Notice of Public Hearing On Tax Increase. Must be
submitted in advance by 5PM Monday, 08/25, to newspaper.
Must be quarter page, at least 24 point type title or larger, not in
classifieds, and 7 days prior to 1ST Public Hearing. Place on
website, cable channel (60 seconds, 5 times daily, 7 days, from
7AM-9PM) and run through end of 2ND Public Hearing.
09/05 Finance/Town Secretary Publish Open Meeting Notice (72 Hours).
09/08 Council/Staff 1ST Public Hearing: Announce vote on tax rate, time and
location. Provide summary handouts for citizens. Must have 2
hearings in addition to Vote On Tax Rate. No public holiday and
quorum required. (RE-HELD DUE TO POTENTIAL FOR TAX RATE
REVISION ON NOTICE OF PUBLIC HEARING ON TAX INCREASE.)
Regular Session. Receive FY08-09 Annual Service Plan &
Assessment Roll for Emergency Services O&M and order public
hearing for 09/22 (resolution).
09/12 Finance/Town Secretary Publish Notice of Tax Revenue Increase. Must be submitted in
advance by 5PM, Monday, 09/08, to newspaper. Must be
quarter page, at least 24 point type title or larger, not in
classifieds, and 7 days prior 2ND Public Hearing. Place on
website, cable channel (60 seconds, 5 times daily, 7 days, from
7AM-9PM) and run through 2nd Hearing.
09/12 Finance/Town Secretary Publish Open Meeting Notice (72 Hours).
09/15 Council/Staff 2ND Public Hearing: Announce vote on tax rate, time and
location. Provide summary handouts for citizens. Must have 2
hearings in addition to Vote On Tax Rate. No public holiday and
quorum required. Not earlier than 3RD day after the 1ST Public
Hearing.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
2008-09 BUDGET PLANNING CALENDAR
“a great place to call home”
09/19 Finance/Town Secretary Publish Notice of Tax Revenue Increase. Must be submitted in
advance by 5PM, Monday, 09/15, to newspaper. Must be
quarter page, at least 24 point type title or larger, not in
classifieds, and 7 days prior to vote, if possible. Place on website,
cable channel (60 seconds, 5 times daily, 7 days, from 7AM-
9PM) and run through end of vote.
Publish Notice of Public Hearing for FY 08-09 Annual Service Plan
Update & Assessment Roll for Emergency Services (O&M) and
PID (I&S). Must be submitted in advance by 5PM, Monday,
09/15, to newspaper before the 10th day before the hearing.
Notice must state date, time, place of hearing, general nature
of improvement, cost of improvement, boundaries of
assessment district, and that written or oral objections will be
considered. Must also mail to owners of property a notice of
hearing. Does not invalidate hearing.
09/19 Finance/Town Secretary Publish Open Meeting Notice (72 Hours).
09/22 Council/Staff Public Hearing: Must hear and pass on any objection to
proposed PID assessment for Emergency Services (O&M). May
amend on any parcel.
Regular Session: Approve FY08-09 budget (ordinance), vote on
tax rate and levy taxes (ordinance) and approve tax roll
(resolution). Vote must take place no less than 7 days and no
more than 14 days after the 2ND Public Hearing since website
and cable channel required for tax rate. Motion for tax rate
requires special language and ordinance requires special
language in larger type. Must be record vote on tax rate.
Publish special language on website and cover page of budget
book after adoption.
Approve FY08-09 Annual Service Plan Update for PID I&S
(ordinance).
09/23 Staff Send adopted tax and assessment rates to Denton County Tax
Office.
09/29 Council/Staff Regular Session: Approve FY08-09 Annual Service Plan &
Assessment Roll for Emergency Services O&M (ordinance).
09/30 Council/Staff Last day to adopt budget.
10/20 Denton County Tax Office Tax statements and assessments mailed.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
READER’S GUIDE
The Reader's Guide provides an overview of the Town of Trophy Club’s budget organization and policies. The
Town of Trophy Club’s has prepared a budget designed to meet general standards of performance in municipal
budgeting.
Financial Structure
The financial structure of the budget is organized by funds. A fund is generally defined as a fiscal and
accounting entity which has its own self-balancing set of accounts for recording cash and other financial
resources, as well as any liabilities or residual equities or balances. Normally, funds are segregated for the
purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations,
restrictions, or limitations. However, when appropriate, funds are made up of departments. Generally, there are
two types of funds: Governmental and Proprietary. Proprietary normally includes water, wastewater, sewer and
electric services. However, this budget includes only the first. The specific funds which make up the
Governmental Fund type are: General Fund, Trophy Club Park Fund, Hotel & Motel Fund, Capital Projects
Fund, Interest & Sinking Fund, Grant Fund and Public Improvement District Fund. Each of the above-
mentioned funds operates separately and independently from one another; therefore, they are budgeted
separately and include separate financial statements.
Budgeted Funds
The Town of Trophy Club budget consists of various funds. Each fund represents a specific function and
maintains individual objectives. The Town of Trophy Club’s budget includes the following funds:
General Fund – The General Fund contains the control and fiscal accounting for the Town’s general
service operations such as administration, public safety, parks, etc. The General Fund’s two major revenue
sources are the sales and ad valorem taxes.
Interest & Sinking Fund – The Interest & Sinking Fund is used to record and control the accumulation of
resources for payment of general long-term debt principal and interest. The Town issues debt to acquire or
construct capital assets, such as roads or parks for the general benefit of Trophy Club citizens. Resources
include an applicable portion of the ad valorem tax levy and related interest income usable from debt service.
Special Revenue Funds – Special Revenue Funds are used to account for the receipt of specific
revenue sources that are restricted for expenditures for a specified purpose. Included in the special revenue
funds are: Hotel & Motel Fund, Capital Projects Fund, Grant Fund and Public Improvement District Fund.
Budget Basis
The budget for the General, Interest & Sinking and Special Revenue Funds are prepared on the modified
accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both
"measurable" and "available" to finance expenditures of the current period except where the accrual basis is
specified by generally accepted accounting principles. Expenditures are recognized when the related fund
liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures
either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3)
accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in
the current period; (4) interest on special assessment indebtedness which may be recorded when due rather
than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and
interest on long-term debts which are generally recognized when due.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
Organizational Relationships
A department is a major administrative segment of the Town, which indicates overall management responsibility
for an operation or a group of related operations within a functional area (e.g., Police Department, Fire
Department, Parks Department, Recreation Department). The smallest organizational unit budgeted is the
program. The program indicates responsibility for one functional area, and in many cases these functional
areas are put together to demonstrate a broader responsibility. When this is done, the programs are combined
to make up a department. For example, the Parks Department is comprised of Parks General, Independence
Park, Harmony Park, Beck Park, Lakeview Soccer Fields and Medians & Common Areas.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
Financial and Investment Policies
The Town of Trophy Club’s policies set forth the basic framework for the fiscal management of the Town.
These policies were developed within the parameters established by applicable provisions of the Texas Local
Government Code, and the Town of Trophy Club Charter. The policies are intended to assist the Town Council
and Town staff in evaluating current activities and proposals for future programs.
FINANCIAL POLICY
I. BUDGET PERIOD
A. Fiscal Year. The fiscal year of the Town of Trophy club “shall begin on the first (1st) day of
each October and end on the last (30th) day of September of each calendar year. Such fiscal
year shall also constitute the budget and accounting year” (Charter Section 9.01).
II. BUDGET ADMINISTRATION AND DEVELOPMENT
A. Submission. The Town Manager shall submit to the Council a proposed budget and
accompanying message before the first (1st) day of August of each year. The Council shall
review the proposed budget and revise it as deemed appropriate prior to general circulation for
public hearing. (Charter Section 9.04)
B. Public Hearing and Hearing The Council shall post in the Municipal Building and publish in the
official newspaper as required by State law prior to any required public hearing on the budget a
notice stating the time and place where copies of the message and budget are available for
inspection by the public, and the time and place of each public hearing. (Charter Section 9.05)
C. Adoption. The Council, by majority vote, shall adopt the budget by ordinance not later than the
30th day of September. Adoption of the budget shall constitute appropriations of the amount
specified as expenditures from the fund indicated. (Charter Section 9.07)
D. Public Records. Copies of the approved operation budget, capital facilities and property budget
and supporting papers shall be filed with the Town Secretary and shall be public records
available to the public for inspection upon request. (Charter Section 9.10)
E. Truth in Taxation. Budget development procedures will be in conformance with the State law
outlined in the Truth in Taxation process. In the event of a tax increase, notices will be provided
and required hearing(s) held in conformance to this State law.
III. REVENUE POLICES
A. Revenue Goal. The Town will attempt to maintain a diversified and stable revenue stream to
shelter it from short-run fluctuations in any one revenue source.
B. Development of Revenue Projection. The Town will estimate its annual revenues using an
objective analytical process. The Town will project revenues for the next two years; and these
projections will be updated annually. Each existing and potential revenue source will be
examined annually.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
INVESTMENT POLICY
It is the policy of the Town of Trophy Club that after allowing for the anticipated cash flow requirements of the
Entity and giving due consideration to the safety and risk of investment, all available funds shall be invested in
conformance with these legal and administrative guidelines, seeking to optimize interest earnings while
maintaining appropriate oversight of all investments.
Effective cash management is recognized as essential to good fiscal management. Investment interest is a
source of revenue to Entity funds. The Entity’s investment portfolio shall be designed and managed in a
manner designed to maximize this revenue source, to be responsive to public trust, and to be in compliance
with legal requirements and limitations.
Investments shall be made with the primary objectives of:
Safety and preservation of principal;
Maintenance of sufficient liquidity to meet operating needs;
Public trust from prudent investment activities;
Optimization of interest earnings on the portfolio;
I. PURPOSE
The purpose of this investment policy is to comply with the Town of Trophy Club requirements and Chapter
2256 of the Government Code (“Public Funds Investment Act”), which requires each Entity to adopt a written
investment policy regarding the investment of its funds and funds under its control. The Investment Policy
addresses the methods, procedures and practices that must be exercised to ensure effective and judicious
fiscal management of the Entity’s funds.
II. SCOPE
This Investment Policy shall govern the investment of all financial assets of the Entity. These funds are
accounted for in the Entity’s annual audited financials statements and include:
General Fund;
Special Revenue Funds;
Capital Projects Funds;
GASB-34 Funds;
Debt Service Funds, including reserves and sinking funds, to the extent not required by law or existing
contract to be kept segregated and managed separately;
Economic Development 4-A and 4-B funds;
Trophy Club Park funds;
Any new fund created by the Entity, unless specifically exempted from this Policy by the Board of Trustees
(Board) or by law.
This Investment Policy shall apply to all transactions involving the financial assets and related activity for all the
foregoing funds. However, this policy does not apply to the assets administered for the benefit of the Entity by
outside agencies under deferred compensation programs.
III. INVESTMENT OBJECTIVES
The Entity shall manage and invest its cash with four primary objectives, listed in order of priority: safety,
liquidity, public trust, and yield, expressed as optimization of interest earnings. The safety of the principal
invested always remains the primary objective. All investments shall be designed and managed in a manner
responsive to the public trust and consistent with state and local law.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
The Entity shall maintain a comprehensive cash management program, which includes collection of account
receivables, vendor payments in accordance with invoice terms, and prudent investment of available cash.
Cash management is defined as the process of managing monies in order to insure maximum cash availability
and maximum earnings on short-term investment of idle cash.
Safety [PFIA 2256.005(b)(2)]
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a
manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate
credit and interest rate risk.
Credit Risk: The Entity will minimize credit risk, the risk of loss due to the failure of the issuer or backer of
the investment, by:
− Limiting investments to the safest types of investments;
− Pre-qualifying the financial institutions and broker/dealers with which the Entity will do business;
− Diversifying the investment portfolio so that potential losses on individual issuers will be minimized.
Interest Rate Risk: the Entity will minimize the risk that the interest earnings and the market value of
investments in the portfolio will fall due to changes in general interest rates, by:
− Structuring the investment portfolio so that investments mature to meet cash requirements for ongoing
operations, thereby avoiding the need to liquidate investments prior to maturity.
− Investing operating funds primarily in certificates of deposit, shorter-term securities, money market
mutual funds, or local government investment pools functioning as money market mutual funds.
− Diversifying maturities and staggering purchase dates to minimize the impact of market movements
over time.
Liquidity [PFIA 2256.005(b)(2)]
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be
reasonably anticipated. This is accomplished by structuring the portfolio so that investments mature concurrent
with cash needs to meet anticipated demands. Because all possible cash demands cannot be anticipated, a
portion of the portfolio will be invested in shares of money market mutual funds or local government investment
pools that offer same-day liquidity. In addition, a portion of the portfolio will consist of securities with active
secondary or resale markets.
Public Trust
All participants in the Entity’s investment process shall seek to act responsibly as custodians of the public trust.
Investment officers shall avoid any transaction that might impair public confidence in the Entity’s ability to
govern effectively.
Yield (Optimization of Interest Earnings) [PFIA 2256.005(b)(3)]
The investment portfolio shall be designed with the objective of attaining a market rate of return throughout
budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return
on investment is of secondary importance compared to the safety and liquidity objectives described above.
IV. RESPONSIBILITY AND CONTROL
Delegation of Authority [PFIA 2256.005(f)]
In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, the Town
Council designates the Director of Finance as the Entity’s Investment Officer. An Investment Officer is
authorized to execute investment transactions on behalf of the Entity. No person may engage in an investment
transaction or the management of Entity funds except as provided under the terms of this Investment Policy as
approved by the Town Council. The investment authority granted to the investing officer is effective until
rescinded by the Town Council.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
Quality and Capability of Investment Management [PFIA 2256.005(b)(3)]
The Entity shall provide periodic training in investments for the designated investment officers and other
investment personnel through courses and seminars offered by professional organizations, associations, and
other independent sources in order to insure the quality and capability of investment management in compliance
with the Public Funds Investment Act.
Training Requirement (PFIA 2256.008)
In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, designated
Investment Officers shall attend an investment training session no less often than once every two years
commencing September 1, 1997 and shall receive not less than 10 hours of instruction relating to investment
responsibilities. A newly appointed Investment Officer must attend a training session of at least 10 hours of
instruction within twelve months of the date the officer took office or assumed the officer’s duties. The
investment training session shall be provided by an independent source. For purposes of this policy, an
“independent source” from which investment training shall be obtained shall include a professional organization,
an institution of higher education or any other sponsor other than a business organization with whom the Entity
may engage in an investment transaction.
Internal Controls (Best Practice)
The Director of Finance is responsible for establishing and maintaining an internal control structure designed to
ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure shall
be designed to provide reasonable assurance that these objectives are met. The concept of reasonable
assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2)
the valuation of costs and benefits requires estimates and judgments by management.
Accordingly, the Director of Finance shall establish a process for annual independent review by an external
auditor to assure compliance with policies and procedures. The internal controls shall address the following
points.
Control of collusion.
Separation of transactions authority from accounting and record keeping.
Custodial safekeeping.
Avoidance of physical delivery securities.
Clear delegation of authority to subordinate staff members.
Written confirmation for telephone (voice) transactions for investments and wire transfers.
Development of a wire transfer agreement with the depository bank or third party custodian.
Prudence (PFIA 2256.006)
The standard of prudence to be applied by the Investment Officer shall be the “prudent investor “ rule. This rule
states that “Investments shall be made with judgment and care, under circumstances then prevailing, which
persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for
speculation, but for investment, considering the probable safety of their capital as well as the probable income
to be derived.” In determining whether an Investment Officer has exercised prudence with
respect to an investment decision, the determination shall be made taking into consideration:
The investment of all funds, or funds under the Entity’s control, over which the officer had responsibility
rather than a consideration as to the prudence of a single investment.
Whether the investment decision was consistent with the written approved investment policy of the Entity.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
Indemnification (Best Practice)
The Investment Officer, acting in accordance with written procedures and exercising due diligence, shall not be
held personally responsible for a specific investment’s credit risk or market price changes, provided that these
deviations are reported immediately and the appropriate action is taken to control adverse developments.
Ethics and Conflicts of Interest [PFIA 2256.005(i)]
Officers and employees involved in the investment process shall refrain from personal business activity that
would conflict with the proper execution and management of the investment program, or that would impair their
ability to make impartial decisions. Employees and Investment Officers shall disclose any material interests in
financial institutions with which they conduct business. They shall further disclose any personal
financial/investment positions that could be related to the performance of the investment portfolio. Employees
and officers shall refrain from undertaking personal investment transactions with the same individual with which
business is conducted on behalf of the Entity.
An Investment Officer of the Entity who has a personal business relationship with an organization seeking to sell
an investment to the Entity shall file a statement disclosing that personal business interest. An Investment
Officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an
investment to the Entity shall file a statement disclosing that relationship. A statement required under this
subsection must be filed with the Texas Ethics Commission and the Town of Trophy Club.
V. SUITABLE AND AUTHORIZED INVESTMENTS
Portfolio Management
The Entity currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash flow
requirements and investments are purchased with the intent to be held until maturity. However, investments
may be liquidated prior to maturity for the following reasons:
An investment with declining credit may be liquidated early to minimize loss of principal.
Cash flow needs of the Entity require that the investment be liquidated.
Investments [PFIA 2256.005(b)(4)(A)]
Entity funds governed by this policy may be invested in the instruments described below, all of which are
authorized by Chapter 2256 of the Government Code (Public Funds Investment Act). Investment of Entity funds
in any instrument or security not authorized for investment under the Act is prohibited. The Entity will not be
required to liquidate an investment that becomes unauthorized subsequent to its purchase.
I. Authorized
1. Obligations of the United States of America, its agencies and instrumentalities.
2. Certificates of Deposit issued by a bank organized under Texas law, the laws of another state, or
federal law, that has its main office or a branch office in Texas, or by a savings and loan association
or a savings bank organized under Texas law, the laws of another state, or federal law, that has its
main office or a branch office in Texas and that is guaranteed or insured by the Federal Deposit
Insurance or its successor or secured by obligations in a manner and amount provided by law for
deposits of the Entity.
3. Money Market Mutual funds that are 1) registered and regulated by the Securities and Exchange
Commission, 2) have a dollar weighted average stated maturity of 90 days or less, 4) rated AAA by
at least one nationally recognized rating service, and 4) seek to maintain a net asset value of $1.00
per share.
13
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
4. Local government investment pools, which 1) meet the requirements of Chapter 2256.016 of the
Public Funds Investment Act, 2) are rated no lower than AAA or an equivalent rating by at least one
nationally recognized rating service, and 3) are authorized by resolution or ordinance by the Board.
All prudent measures will be taken to liquidate an investment that is downgraded to less than the required
minimum rating. (PFIA 2256.021)
II. Not Authorized [PFIA 2256.009(b)(1-4)]
Investments including interest-only or principal-only strips of obligations with underlying mortgage-backed
security collateral, collateralized mortgage obligations with an inverse floating interest rate or a maturity date of
over 10 years are strictly prohibited.
VI. INVESTMENT PARAMETERS
Maximum Maturities [PFIA 2256.005(b)(4)(B)]
The longer the maturity of investments, the greater their price volatility. Therefore, it is the Entity’s policy to
concentrate its investment portfolio in shorter-term securities in order to limit principal risk caused by changes in
interest rates.
The Entity attempts to match its investments with anticipated cash flow requirements. The Entity will not directly
invest in securities maturing more than two (2) years from the date of purchase; however, the above described
obligations, certificates, or agreements may be collateralized using longer dated investments.
The composite portfolio will have a weighted average maturity of 365 days or less. This dollar-weighted
average maturity will be calculated using the stated final maturity dates of each security. [PFIA
2256.005(b)(4)(C)]
Diversification [PFIA 2256.005(b)(3)]
The Entity recognizes that investment risks can result from issuer defaults, market price changes or various
technical complications leading to temporary illiquidity. Risk is controlled through portfolio diversification that
shall be achieved by the following general guidelines:
Limiting investments to avoid overconcentration in investments from a specific issuer or business sector
(excluding U.S. Treasury securities and certificates of deposit that are fully insured and collateralized in
accordance with state and federal law);
Limiting investment in investments that have higher credit risks (example: commercial paper);
Investing in investments with varying maturities, and;
Continuously investing a portion of the portfolio in readily available funds such as local government
investment pools (LGIPs), or money market funds to ensure that appropriate liquidity is maintained in order
to meet ongoing obligations.
The following maximum limits, by instrument, are established for the Entity’s total portfolio:
1. U.S. Treasury Securities 85%
2. Agencies and Instrumentalities 85%
3. Certificates of Deposit 85%
4. Money Market Mutual Funds 50%
5. Authorized Pools 100%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
VII. SELECTION OF BANKS AND DEALERS
Depository
At least every 5 years a Depository shall be selected through the Entity’s banking services procurement
process, which shall include a formal request for proposal (RFP). The selection of a depository will be
determined by competitive bid and evaluation of bids will be based on the following selection criteria:
The ability to qualify as a depository for public funds in accordance with state law.
The ability to provide requested information or financial statements for the periods specified.
The ability to meet all requirements in the banking RFP.
Complete response to all required items on the bid form
Lowest net banking service cost, consistent with the ability to provide an appropriate level of service.
The credit worthiness and financial stability of the bank.
Authorized Brokers/Dealers (PFIA 2256.025)
The Entity shall, at least annually, review, revise, and adopt a list of qualified broker/dealers and financial
institutions authorized to engage in securities transactions with the Entity. Those firms that request to become
qualified bidders for securities transactions will be required to provide a completed broker/dealer questionnaire
that provides information regarding creditworthiness, experience and reputation. and 2) a certification stating the
firm has received, read and understood the Entity’s investment policy and agree to comply with the policy.
Authorized firms may include primary dealers or regional dealers that qualify under Securities & Exchange
Commission Rule 15C3-1 (Uniform Net Capital Rule), and qualified depositories. All investment providers,
including financial institutions, banks, money market mutual funds, and local government investment pools,
must sign a certification acknowledging that the organization has received and reviewed the Entity’s investment
policy and that reasonable procedures and controls have been implemented to preclude investment
transactions that are not authorized by the Entity’s policy. [PFIA 2256.005(k-l)]
Competitive Bids (Best Practice)
It is the policy of the Entity to require competitive bidding for all individual security purchases and sales except
for: a) transactions with money market mutual funds and local government investment pools and b) treasury and
agency securities purchased at issue through an approved broker/dealer or financial institution.
Delivery vs. Payment [PFIA 2256.005(b)(4)(E)]
Securities shall be purchased using the delivery vs. payment method with the exception of investment pools
and mutual funds. Funds will be released after notification that the purchased security has been received.
VIII. SAFEKEEPING OF SECURITIES AND COLLATERAL
Safekeeping and Custodian Agreements (Best Practice)
The Entity shall contract with a bank or banks for the safekeeping of securities either owned by the Entity as
part of its investment portfolio or held as collateral to secure demand or time deposits. Securities owned by the
Entity shall be held in the Entity’s name as evidenced by safekeeping receipts of the institution holding the
securities.
Collateral for deposits will be held by a third party custodian designated by the Entity and pledged to the Entity
as evidenced by safekeeping receipts of the institution with which the collateral is deposited. Original
safekeeping receipts shall be obtained. Collateral may be held by the depository banks trust department, a
Federal Reserve Bank or branch of a Federal Reserve bank, a Federal Home Loan Bank, or a third party bank
approved by the Entity.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
Collateral Policy (PFCA 2257.023)
Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the Entity to require full
collateralization of all Entity funds on deposit with a depository bank, other than investments. In order to
anticipate market changes and provide a level of security for all funds, the collateralization level will be 102% of
market value of principal and accrued interest on the deposits or investments less an amount insured by the
FDIC. At its discretion, the Entity may require a higher level of collateralization for certain investment securities.
Securities pledged as collateral should be held by an independent third party which the Entity has a current
custodial agreement. The Director of Finance is responsible for entering into collateralization agreements with
third party custodians in compliance with this Policy. The agreements are to specify the acceptable investment
securities for collateral, including provisions relating to possession of the collateral, the substitution or release of
investment securities, ownership of securities, and the method of valuation of securities. A clearly marked
evidence of ownership (safekeeping receipt) must be supplied to the Entity and retained. Collateral shall be
reviewed at least quarterly to assure that the market value of the pledged securities is adequate.
Collateral Defined
The Entity shall accept only the following types of collateral:
Obligations of the United States or its agencies and instrumentalities;
Direct obligations of the state of Texas or its agencies and instrumentalities;
Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United
States, the underlying security for which is guaranteed by an agency or instrumentality of the United States;
Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to
investment quality by a nationally recognized rating firm not less than A or its equivalent with a remaining
maturity of ten (10) years or less;
A surety bond issued by an insurance company rated as to investment quality by a nationally recognized
rating firm not less than A;
A letter of credit issued to the Entity by the Federal Home Loan Bank.
Subject to Audit
All collateral shall be subject to inspection and audit by the Director of Finance or the Entity’s independent
auditors.
IX. PERFORMANCE
Performance Standards
The Entity’s investment portfolio will be managed in accordance with the parameters specified within this policy.
The portfolio shall be designed with the objective of obtaining a rate of return through budgetary and economic
cycles, commensurate with the investment risk constraints and the cash flow requirements of the Entity.
Performance Benchmark (Best Practice)
It is the policy of the Entity to purchase investments with maturity dates coinciding with cash flow needs.
Through this strategy, the Entity shall seek to optimize interest earnings utilizing allowable investments available
on the market at that time. Market value will be calculated on a quarterly basis on all securities owned and
compared to current book value.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
X. REPORTING (PFIA 2256.023)
Methods
The Investment Officer shall prepare an investment report on a quarterly basis that summarizes investment
strategies employed in the most recent quarter and describes the portfolio in terms of investment securities,
maturities, and shall explain the total investment return for the quarter.
The quarterly investment report shall include a summary statement of investment activity prepared in
compliance with generally accepted accounting principals. This summary will be prepared in a manner that will
allow the Entity to ascertain whether investment activities during the reporting period have conformed to the
Investment Policy. The report will be provided to the Town Council. The report will include the following:
A listing of individual securities held at the end of the reporting period.
Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending
book and market value of securities for the period.
Additions and changes to the market value during the period.
Average weighted yield to maturity of portfolio as compared to applicable benchmark.
Listing of investments by maturity date.
Fully accrued interest for the reporting period
The percentage of the total portfolio that each type of investment represents.
Statement of compliance of the Entity’s investment portfolio with state law and the investment strategy and
policy approved by the Town Council.
An independent auditor will perform a formal annual review of the quarterly reports with the results reported to
the governing body [PFIA 2256.023(d)].
Monitoring Market Value [PFIA 2256.005(b)(4)(D)]
Market value of all securities in the portfolio will be determined on a quarterly basis. These values will be
obtained from a reputable and independent source and disclosed to the governing body quarterly in a written
report.
XI. INVESTMENT POLICY ADOPTION [PFIA 2256.005(e)]
The Entity’s investment policy shall be adopted by ordinance/resolution of the Town Council. It is the Entity’s
intent to comply with state laws and regulations. The Entity’s investment policy shall be subject to revisions
consistent with changing laws, regulations, and needs of the Entity. The Town Council shall adopt an
ordinance/resolution stating that it has reviewed the policy and investment strategies annually, approving any
changes or modifications.
17
TOWN OF TROPHY CLUB, TEXAS
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18
ORGANIZATIONAL SUMMARY
19
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
20
TOWN OF TROPHY CLUB, TEXAS
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“a great place to call home”
FY 2008-09 TOWN ORGANIZATIONAL CHART
Town Council
Streets
Superintendent
100 Town
ACM
100 Town
Director, P & R
100 Town
Finance
Director/Court
50 Town/50 MUD
Court Clerk
100 Town
Rec Supervisor
100 Town
Parks Supervisor
100 Town
Aquatics/Outdoor
Coordinator
100 Town
Crew Leader
100 Town
Irrigation
Technician
100 Town
Maintenance
Worker
100 Town
Maintenance
Worker
100 Town
Maintenance
Worker
100 Town
Maintenance
Worker
100 Town
Environ
Coordinator
50 Town/50 MUD
In-House Bldg
Inspector
100 Town
Permit Official
50 Town/50 MUD
Police Chief
(See Appendix)
Town Manager
100 Town
Town Secretary
50 Town/50 MUD
HR Mgr
50 Town/50 MUD
IT Director
50 Town/50 MUD
Network Support
Specialist
50 Town/50 MUD
Town Attorney
100 Town
Chief Financial
Analyst
50 Town/50 MUD
Senior
Accountant
50 Town/50 MUD
P&Z Coordinator
100 Town
Financial Analyst
50 Town/50 MUD
Fire Chief
(See Appendix)
Streets Crew
Leader
100 Town
Maintenance
Worker
100 Town
Maintenance
Worker
100 Town
Maintenance
Worker
100 Town
Deputy Town
Secretary
50 Town/50 MUD
AA/Receptionist
50 Town/50 MUD
HR Coordinator
50 Town/50 MUD
21
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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FY 2008-09 POLICE DEPARTMENT ORGANIZATIONAL CHART
22
TOWN OF TROPHY CLUB, TEXAS
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“a great place to call home”
FY 2008-09 FIRE/EMS DEPARTMENT ORGANIZATIONAL CHART
23
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
Number of Percent Total Town Number of Percent Total Town
Employees Shared Employees Employees Shared Employees
Town Manager 1 100% 1 1 100% 1
Assistant Town Manager 1 100% 1 1 100% 1
Town Secretary & Human Resources Manager 1 50% 0.5 1 50% 0.5
Deputy Town Secretary 1 50% 0.5 1 50% 0.5
Administrative Assistant 1 50% 0.5 1 50% 0.5
Employees Performing Town Functions 5.00 5.00
Total Town Full-Time Equivalent (FTE)3.50 3.50
Number of Percent Total Town Number of Percent Total Town
Employees Shared Employees Employees Shared Employees
Human Resources Coordinator 1 50% 0.5 1 50% 0.5
Employees Performing Town Functions 1.00 1.00
Total Town Full-Time Equivalent (FTE)0.50 0.50
Number of Percent Total Town Number of Percent Total Town
Employees Shared Employees Employees Shared Employees
Finance Director 1 50% 0.5 1 50% 0.5
Chief Financial Analyst 1 50% 0.5 1 50% 0.5
Senior Accountant 1 50% 0.5 1 50% 0.5
Financial Analyst 1 50% 0.5 1 50% 0.5
Employees Performing Town Functions 4.00 4.00
Total Town Full-Time Equivalent (FTE)2.00 2.00
Number of Percent Total Town Number of Percent Total Town
Employees Shared Employees Employees Shared Employees
Information Systems Director 1 50% 0.5 1 50% 0.5
Network Support Specialist 1 50% 0.5 1 50% 0.5
Employees Performing Town Functions 2.00 2.00
Total Town Full-Time Equivalent (FTE)1.00 1.00
Number of Percent Total Town Number of Percent Total Town
Employees Shared Employees Employees Shared Employees
Town Attorney 1 100% 1 1 100% 1
Employees Performing Town Functions 1.00 1.00
Total Town Full-Time Equivalent (FTE)1.00 1.00
Number of Percent Total Town Number of Percent Total Town
Employees Shared Employees Employees Shared Employees
Court Clerk 1 100% 1 1 100% 1
Employees Performing Town Functions 1.00 1.00
Total Town Full-Time Equivalent (FTE)1.00 1.00
Recreation Supervisor 1 100% 1 1 100% 1
Aquatics/Outdoor Coordinator 1 100% 1 1 100% 1
Employees Performing Town Functions 2.00 2.00
Total Town Full-Time Equivalent (FTE)2.00 2.00
Parks & Recreation Director 1 100% 1 1 100% 1
Parks Supervisor 1 100% 1 1 100% 1
Crew Leader 1 100% 1 1 100% 1
Maintenance Worker 5 100% 5 5 100% 5
Employees Performing Town Functions 8.00 8.00
Total Town Full-Time Equivalent (FTE)8.00 8.00
FY 2008-09
FY 2007-08 FY 2008-09
FY 2007-08 FY 2008-09
FY 2007-08 FY 2008-09
FY 2007-08 FY 2008-09
FY 2007-08 FY 2008-09
FY 2007-08
TOWN PARKS
FY 2007-08 FY 2008-09
TOWN HUMAN RESOURCES
TOWN FINANCE
TOWN INFORMATION SYSTEMS
TOWN LEGAL
FY 2007-08 FY 2008-09
ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISON
TOWN MANAGER'S OFFICE
TOWN MUNICIPAL COURT
TOWN RECREATION
"a great place to call home"24
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ANNUAL EMPLOYEE & FULL-TIME EQUIVALENT (FTE) COMPARISON
Permit Official 1 50% 0.5 1 50% 0.5
Environmental Coordinator 1 50% 0.5 1 50% 0.5
Permit Clerk 1 100% 1 0 100% 0
In-House Building Inspector 1 100% 1 1 100% 1
Employees Performing Town Functions 4.00 3.00
Total Town Full-Time Equivalent (FTE)3.00 2.00
Number of Percent Total Town Number of Percent Total Town
Employees Shared Employees Employees Shared Employees
Planning & Zoning Coordinator 1 100% 1 1 100% 1
Employees Performing Town Functions 1.00 1.00
Total Town Full-Time Equivalent (FTE)1.00 1.00
Streets Superintendent 1 100% 1 1 100% 1
Crew Leader 1 100% 1 1 100% 1
Maintenance Worker 3 100% 3 3 100% 3
Construction Inspector 0 100% 0 1 100% 1
Employees Performing Town Functions 5.00 6.00
Total Town Full-Time Equivalent (FTE)5.00 6.00
Total Non-DPS Employees Performing Town Functions 34.00 34.00
Total Non-DPS Full-Time Equivalent (FTE)28.00 28.00
Number of Percent Total Town Number of Percent Total Town
Employees Shared Employees Employees Shared Employees
Fire & EMS Chief 1 49% 0.49 1 49% 0.49
Fire & EMS Lieutenant 3 49% 1.47 3 49% 1.47
Fire FIghter/EMT-P 9 49% 4.41 9 49% 4.41
Employees Performing Town Functions 13.00 13.00
Total Town Full-Time Equivalent (FTE)6.37 6.37
Police Chief 1 100% 1 1 100% 1
Police Commander Operations Division (Police Captain)1 100% 1 1 100% 1
Police Commander Special Services Division (CID Detective/Sergeant) 1 100% 1 1 100% 1
Patrol Sergeant 1 100% 1 1 100% 1
Patrol Officer 9 100% 9 9 100% 9
Student Resources Officer (Partially Grant Funded)1 100% 1 1 100% 1
Animal Control & Code Enforcement Officer 1 100% 1 1 100% 1
Administrative Assistant 1 50% 0.5 1 50% 0.5
Employees Performing Town Functions 16.00 16.00
Total Town Full-Time Equivalent (FTE)15.50 15.50
Number of Percent Total Town Number of Percent Total Town
Employees Shared Employees Employees Shared Employees
Fire/EMS Chief 1 51% 0.51 1 0% 0
Fire/EMS Lieutenant 3 51% 1.53 3 0% 0
Fire Fighter/EMT-P 9 51% 4.59 9 0% 0
Administrative Assistant 1 50% 0.5 1 0% 0
Employees Performing Town Functions 14.00 14.00
Total Town Full-Time Equivalent (FTE)7.13 0.00
Number of Total Town Number of Total Town
Employees Employees Employees Employees
TOTAL EMPLOYEES PERFORMING DPS FUNCTIONS 43.00 43.00
TOTAL TOWN FTE PERFORMING DPS FUNCTIONS 29.00 21.87
TOTAL EMPLOYEES PERFORMING TOWN FUNCTIONS 77.00 77.00
TOTAL TOWN FULL-TIME EQUIVALENT (FTE)57.00 49.87
SEASONAL EMPLOYEES (POOL/DAYCAMPS) FTE 5.90 5.90
TOTAL TOWN FULL-TIME EQUIVALENT (FTE)62.90 55.77
Total Municipal Employees Including MUD (Less Seasonal)78.50 78.00
FY 2007-08 FY 2008-09
FY 2007-08 FY 2008-09
FY 2007-08 FY 2008-09
FY 2007-08 FY 2008-09
FY 2007-08 FY 2008-09
TOWN EMERGENCY MEDICAL SERVICES
TOWN POLICE
TOWN FIRE
TOWN COMMUNITY DEVELOPMENT
TOWN PLANNING & ZONING
TOWN STREETS
FY 2007-08 FY 2008-09
FY 2007-08 FY 2008-09
DPS FUNCTION
"a great place to call home"25
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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26
MANAGER’S MESSAGE
27
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
28
29
30
BRIEF SUMMARY
31
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
32
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TAX
YEAR
O&M
RATE
I&S
RATE
TOTAL
RATE
%
CHG
TAX
YEAR
O&M
RATE
I&S
RATE
TOTAL
RATE
%
CHG
1986 0.12000 0.00000 0.12000 -1998 0.40600 0.05980 0.46580 0.0%
1987 0.17500 0.00000 0.17500 45.8%1999 0.41500 0.04551 0.46051 -1.1%
1988 0.22700 0.00000 0.22700 29.7%2000 0.41750 0.04301 0.46051 0.0%
1989 0.22700 0.00000 0.22700 0.0%2001 0.40041 0.04010 0.44051 -4.3%
1990 0.24950 0.00000 0.24950 9.9%2002 0.38751 0.05300 0.44051 0.0%
1991 0.27960 0.00000 0.27960 12.1%2003 0.37751 0.05300 0.43051 -2.3%
1992 0.33610 0.00000 0.33610 20.2%2004 0.37751 0.05300 0.43051 0.0%
1993 0.33610 0.00000 0.33610 0.0%2005 0.35963 0.07088 0.43051 0.0%
1994 0.33610 0.09000 0.42610 26.8%2006 0.36723 0.06328 0.43051 0.0%
1995 0.33110 0.08000 0.41110 -3.5%2007 0.35104 0.07947 0.43051 0.0%
1996 0.33700 0.07300 0.41000 -0.3%2008 0.37431 0.08120 0.45551 5.8%
1997 0.40040 0.06540 0.46580 13.6%
TAX RATE HISTORY
10%
90%
9%
91%
9%
91%
12%
88%
12%
88%
12%
88%
16%
84%
15%
85%
18%
82%
18%
82%
0%
20%
40%
60%
80%
100%
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
TOWN OF TROPHY CLUB
AD VALOREM TAX DISTRIBUTION (%)
TEN YEAR SUMMARY
I&S %O&M %
"a great place to call home"33
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
ENTITY 2004 2005 2006 2007 2008
C28: TOWN OF TROPHY CLUB 0.43051 0.43051 0.43051 0.43051 0.45551
ESD2: PUBLIC IMPROVEMENT DISTRICT NO. 1 - - -0.09084 0.11602
W03: MUNICIPAL UTILITY DISTRICT NO. 1 0.28000 0.28000 0.25000 0.23000 0.22500
W05: MUNICIPAL UTILITY DISTRICT NO. 2 0.34900 0.34900 0.29900 0.27923 0.26423
DENTON COUNTY 0.25480 0.24648 0.23192 0.23589 0.23577
TARRANT COUNTY --0.64628 0.63628 0.62987
TARRANT COUNTY - - 0.27150 0.26650 0.26400
TARRANT COUNTY COLLEGE DISTRICT - - 0.13938 0.13938 0.13797
TARRANT COUNTY HOSPITAL DISTRICT - - 0.23540 0.23040 0.22790
NORTHWEST INDEPENDENT SCHOOL DISTRICT 1.81930 1.81930 1.66500 1.33505 1.33500
MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY)2.78461 2.77629 2.57743 2.23145 2.25128
MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)*- - 2.99179 2.63184 2.64538
MUNICIPAL UTILITY DISTRICT NO. 2 2.85361 2.84529 2.62643 2.28068 2.29051
PUBLIC IMPROVEMENT DISTRICT NO. 1**- - - 2.09229 2.14230
*Incorporated as a result of Denton/Tarrant County border dispute.
**Represents O&M assessment for Emergency Services. Residents are also responsible for an additional flat dollar
amount debt assessment, which varies by lot size (not depicted).
(=) EQUALS
(+) PLUS APPLICABLE DISTRICT
(+) PLUS APPLICABLE COUNTY
(+) PLUS SCHOOL DISTRICT
2.78461
2.85361
2.77629
2.84529
2.57743
2.62643
2.99179
2.23145
2.28068
2.63184
2.09229
2.25128
2.29051
2.64538
2.14230
0.00000
1.00000
2.00000
3.00000
4.00000
5.00000
6.00000
7.00000
8.00000
9.00000
10.00000
2004 2005 2006 2007 2008
TOTAL COMBINED TAX & ASSESSMENT DISTRIBUTION
FIVE YEAR SUMMARY
PUBLIC IMPROVEMENT DISTRICT NO. 1**
MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)*
MUNICIPAL UTILITY DISTRICT NO. 2
MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY)
"a great place to call home"34
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TAX YEAR 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
VALUE 378.9 443.0 497.6 528.3 564.6 571.8 598.3 670.8 749.9 784.7
ANNUAL CHG 14% 17% 12% 6% 7% 1% 5% 12% 12% 5%
$0
$100
$200
$300
$400
$500
$600
$700
$800
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
TOWN OF TROPHY CLUB
ASSESSED NET TAXABLE VALUE ($M)
TEN YEAR SUMMARY
"a great place to call home"35
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FY 2003-04 FY 2004-05 FY 2005-06 FY 2006-07 FY 2007-08
AVERAGE HOME VALUE $191,206 $187,611 $189,922 $210,363 $225,268
FY 2003-04 FY 2004-05 FY 2005-06 FY 2006-07 FY 2007-08
PERMITS 18 56 30 24 55
AVERAGE HOME VALUE
FIVE YEAR SUMMARY
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
FY 2003-04
(Tax Year 2003)
FY 2004-05
(Tax Year 2004)
FY 2005-06
(Tax Year 2005)
FY 2006-07
(Tax Year 2006)
FY 2007-08
(Tax Year 2008)
NEW RESIDENTIAL PERMITS ISSUED
FIVE YEAR SUMMARY
0
10
20
30
40
50
60
FY 2003-04 FY 2004-05 FY 2005-06 FY 2006-07 FY 2007-08
"a great place to call home"36
37
38
39
40
41
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT
2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
GENERAL FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
General Fund (5,931,638) (7,231,116) (7,472,579) (7,140,886) (6,213,625) (6,599,390)
Trophy Club Park Fund (65,263) (109,980) (109,980) (46,629) (107,463) (112,806)
REVENUES (5,996,901)$ (7,341,096)$ (7,582,559)$ (7,187,514)$ (6,321,088)$ (6,712,196)$
2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
GENERAL FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
Emergency Medical Services 441,438 628,412 770,202 752,399 666,019 743,533
Manager's Office - 511,050 450,317 442,284 536,068 579,322
Human Resources - 27,599 30,375 28,124 39,219 41,910
Finance - 224,350 224,350 223,586 223,586 256,231
Administration 781,310 - - - - -
Information Systems 121,237 188,995 212,686 206,321 213,707 243,096
Legal 120,732 145,074 171,251 165,220 149,589 155,565
Police 1,184,081 1,353,541 1,421,761 1,373,448 1,411,784 2,137,777
Municipal Court 68,035 73,674 73,674 69,576 76,463 81,381
Facilities Management - 100,954 100,954 92,520 101,705 106,722
Recreation Total 199,201 487,465 459,284 425,373 455,987 527,402
Recreation General - 181,338 181,337 169,870 130,629 132,146
Athletic Programs 1,381 9,744 2,178 1,459 356 4,751
Pool 170,572 215,126 216,214 207,878 214,614 231,381
Recreation Programs 2,205 11,060 5,760 3,925 4,545 4,499
Day Camp Programs 25,043 70,197 53,794 42,241 68,582 71,571
Community Events - - - - 16,229 59,825
Swim Team - - - - 21,032 23,229
Parks Total 945,693 744,377 754,917 737,066 777,309 933,012
Parks General 677,719 482,866 515,231 511,041 530,563 677,167
Independence Park 55,125 64,430 61,430 58,129 65,522 68,418
Harmony Park 83,599 45,584 56,350 53,323 50,333 52,480
Beck Park 17,918 19,639 7,241 6,489 - -
Lakeview Soccer Fields 15,428 22,024 14,224 11,840 21,085 21,837
Medians & Common Areas 95,904 109,834 100,441 96,243 109,806 113,109
Community Development 672,148 520,919 513,031 490,015 493,906 541,343
Planning & Zoning 160,500 132,283 139,283 125,307 141,188 153,566
Fire Department 735,143 933,660 896,586 870,860 - -
Streets Total 339,191 864,349 663,498 652,143 791,450 1,013,653
Streets 301,681 752,049 459,454 449,579 594,655 736,495
Storm Sewer 37,510 112,300 112,300 112,300 114,340 190,287
Construction Inspections - - 91,744 90,263 82,455 86,871
Trophy Club Park Fund 62,644 109,980 115,139 115,135 107,463 112,806
EXPENDITURES 5,831,353$ 7,046,680$ 6,997,306$ 6,769,376$ 6,185,443$ 7,627,319$
TOTAL REVENUES (SHORTFALL)/SURPLUS 165,549$ 294,416$ 585,254$ 418,139$ 135,646$ (915,122)$
"a great place to call home"42
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT
2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
INTEREST & SINKING FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES (613,198)$ (1,047,924)$ (975,603)$ (897,971)$ (960,381)$ (868,460)$
EXPENDITURES 543,920$ 906,435$ 907,751$ 907,739$ 904,918$ 911,728$
Balance (Shortfall)/Surplus 69,278 141,489 67,852 (9,768) 55,463 (43,268)
Interfund Trans In (GF)- - - - -
TOTAL REVENUES (SHORTFALL)/SURPLUS 234,827$ 435,905$ 653,105$ 408,370$ 191,108$ (958,390)$
"a great place to call home"43
TOWN OF TROPHY CLUB, TEXAS
Anual Program of Services
Long term planning Manager's Office 15,000$ 15,000$ -$
Architectural fees for new Police Station Police 100,000$ 100,000$ -$
LifePak EMS 19,000$ 19,000$ -$
Comprehensive Land Use Plan Planning & Zoning 9,000$ 9,000$ -$
Street sign upgrade (1/2 amount required) Streets 17,920$ 17,920$ -$
Backup system for police digital video/Asset managememt software Information Systems 9,500$ 7,000$ 1,250$
Dump Truck ($46K over 7 years)Streets 8,700$ 8,700$ -$
Animal Control Officer Police 49,696$ 49,696$ -$
TML Annual Conference (4 Council/Mayor)Manager's Office 3,811$ 3,811$ -$
Meals on Wheels operational offset Manager's Office 1,200$ 1,200$ -$
TOTAL 233,827$ 231,327$ 1,250$
Lifepak 12 EMS 19,000$ 19,000$ -$
Deputy Chief Fire/EMS 103,335$ 50,634$ 52,701$
Firefighter/Paramedic (hire date April 09)Fire/EMS 31,482$ 15,426$ 16,056$
Firefighter/Paramedic (hire date Oct 08)Fire/EMS 63,741$ 31,233$ 32,508$
Long term planning Manager's Office 15,000$ 15,000$ -$
Meals on Wheels operational offset Manager's Office 1,200$ 1,200$ -$
TML Annual Conference (4 Council/Mayor)Manager's Office 3,811$ 3,811$ -$
Asset management software Information Systems 2,500$ 1,250$ 1,250$
Attendance Enterprise additional users Information Systems 1,500$ 750$ 750$
Audio/Visual upgrade for Public Works Conference Room Information Systems 1,500$ 750$ 750$
Backup AC unit for server room Information Systems 5,250$ 2,625$ 2,625$
Backup system for police digital video Information Systems 7,000$ 7,000$ -$
Disaster Recovery Parts kit Information Systems 6,620$ 3,310$ 3,310$
Storage Area Network (SAN)Information Systems 36,000$ 18,000$ 18,000$
Wireless access hot spots Information Systems 29,400$ 26,800$ 2,600$
Animal Control Officer Police 49,696$ 49,696$ -$
Animal Control vehicle Police 8,000$ 8,000$ -$
Fifth patrol unit Police 10,000$ 10,000$ -$
Issued firearms Police 12,000$ 12,000$ -$
Needs Assessment/Architectural fees Police 100,000$ 100,000$ -$
Patrol Supervisor Police 81,277$ 81,277$ -$
Patrol vehicle equipment Police 6,530$ 6,530$ -$
Police records management software Police/ Court 36,900$ 36,900$ -$
Police video system for 5th unit Police 6,500$ 6,500$ -$
RADAR Police 24,400$ 24,400$ -$
TASER Police 20,000$ 20,000$ -$
Two Police Officers Police 128,279$ 128,279$ -$
Building maintenance Facilities Management 44,110$ 22,055$ 22,055$
Concession Workers/Cashiers - Pool Recreation 12,017$ 12,017$ -$
Comprehensive Land Use Plan - Town Planner Planning & Zoning 9,000$ 9,000$ -$
Flatbed dump truck Streets 4,000$ 4,000$ -$
One ton truck Streets -$ -$
Street sign upgrade (1/2 amount required) Streets 17,920$ 17,920$ -$
TOTAL 897,968$ 745,363$ 152,605$
SUPPLEMENTAL FUNDING REQUEST LISTING
FISCAL YEAR 2008-2009
Supplemental Request Title Dept/ Program Amount
Requested
Town
Portion
MUD
Portion
TOP PRIORITY SUPPLEMENTAL FUNDING REQUESTS
FISCAL YEAR 2008-2009
Supplemental Request Title Dept/ Program Amount
Requested
Town
Portion
MUD
Portion
"a great place to call home"44
GENERAL FUND:
REVENUES
45
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
46
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
GENERAL FUND
ADOPTED REVENUES
MISCELLANEOUS
INCOME
3%
PARK & POOL
3%
PERMITS, LICENSES
& FEES
24%
FRANCHISE FEES
9%
TAXES
56%
PUBLIC SAFETY &
COURT
5%
GENERAL FUND
ADOPTED EXPENSES
0%
STREETS
14%
PARKS
14%
RECREATION
8%
INFORMATION
SYSTEMS
4%
LEGAL
3%
FACILITIES
MANAGEMENT
2%
POLICE
26%
MUNICIPAL COURT
1%
HUMAN RESOURCES
1%
MANAGER'S OFFICE
10%EMS
12%
FINANCE
5%
"a place to call home"47
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
REVENUES
103-000
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
TAXES
40000 Property Taxes (2,432,824) (2,616,333) (2,616,333) (2,578,409) (2,860,291) (3,251,153)
40001 Supp'l Assessment - Emerg Svcs - (12,056) (12,056) - - -
40005 Property Taxes/Prior Year (21,726) (19,000) (19,000) (23,884) (22,882) (26,009)
40015 Property Taxes/P & I (21,470) (16,000) (16,000) (23,944) (22,882) (26,009)
40025 Mixed Beverage Tax (12,857) (14,000) (14,000) (13,100) (14,000) (16,100)
40030 Sales Tax - General (474,336) (460,000) (460,000) (431,998) (502,286) (517,355)
40035 Sales Tax - Street Maintenance (118,583) (115,000) (115,000) (107,999) (125,572) (129,339)
TOTAL TAXES (3,081,796)$ (3,252,389)$ (3,252,389)$ (3,179,334)$ (3,547,913)$ (3,965,964)$
FRANCHISE FEES
41000 Electric/Gas (344,045) (365,650) (337,373) (337,373) (376,372) (432,828)
41005 Telecommunications (41,612) (62,285) (62,285) (58,479) (50,000) (57,500)
41010 Cable (35,980) (36,000) (65,000) (64,315) (70,000) (77,000)
41015 Allied Waste (40,839) (38,611) (38,611) (39,572) (41,720) (44,720)
TOTAL FRANCHISE FEES (462,477)$ (502,546)$ (503,269)$ (499,739)$ (538,092)$ (612,048)$
PERMITS, LICENSES & FEES
42000 P & Z Administrative Fees (3,409) (11,865) (1,800) (1,785) (1,000) (1,050)
42005 Developer Fees (190,650) (600,563) (600,563) (336,210) (116,500) (47,000)
42010 Building Permits (121,238) (590,000) (311,115) (311,115) (840,000) (384,000)
42014 Fire Permits/Sprinkler (2,325) (5,500) (5,500) (4,725) (7,875) (525)
42015 Miscellaneous Permits (23,772) (15,083) (27,395) (27,395) (25,300) (29,095)
42020 Zoning Fees (2,055) (5,000) (5,000) (1,979) (2,100) (2,100)
42025 Platting Fees (41,268) (40,000) (7,800) (7,830) (5,000) (5,000)
42030 Trash Revenue (295,032) (313,889) (313,889) (296,697) (322,750) (360,250)
42035 Plumbing Permits (21,184) (25,300) (25,300) (21,799) (27,830) (32,005)
42040 Storm Drainage (111,452) (112,300) (112,300) (112,857) (114,340) (117,940)
TOTAL PERMITS, LICENSES & FEES (812,385)$ (1,719,500)$ (1,410,662)$ (1,122,391)$ (1,462,695)$ (978,965)$
PUBLIC SAFETY & COURT
43000 EMS Runs (121,743) (130,000) (142,000) (143,526) (155,000) (168,000)
43010 Denton/Tarrant Cty Pledge - EMS (8,345) (8,100) (8,100) (9,552) (8,213) (9,445)
43099 Misc EMS Revenue 1,083 (2,000) (2,000) (30) (2,000) (2,100)
43100 Municipal Court Fines/Fees (99,541) (132,000) (105,000) (106,092) (100,880) (105,924)
43200 Police Grants (55,605) - - - - -
43210 TCLEOSE Training Allotment (2,203) (4,015) - - - -
43215 Insurance Settlements (5,080) - - (1,820) - -
43225 Animal Registration/Donations (1,225) (3,000) (3,000) (1,924) (3,000) (3,060)
43230 NISD Contribution (15,000) (45,000) (45,000) (45,000) (20,750) (21,818)
43399 Misc Police Revenue (2,135) (1,000) (1,000) (823) (1,500) (1,530)
43415 Denton/Tarrant Cty Pledge - Fire (13,750) (13,750) (13,750) (13,750) - -
43420 Intergov Trans In (MUD1 Fire)(400,209) (515,293) (515,293) (515,293) - -
43425 Intergov Trans In (MUD2 Fire)(325,557) (387,060) (387,060) (387,060) - -
43426 Intergov Trans In (Other)- - - (50,296) - -
43430 Fire Grants (23,444) - - - - -
43599 Misc Fire Revenue (1,145) (5,500) (5,500) (1,000) - -
TOTAL PUBLIC SAFETY & COURT (1,073,899)$ (1,246,718)$ (1,227,703)$ (1,276,166)$ (291,343)$ (311,877)$
PARK & POOL
44010 Interfund Trans In (TC Park)(2,057) (22,000) (22,000) (18,420) - -
44035 Pool Revenues - Aquatics (40,251) - - - - -
46200 Athletic Programs (2,690) (10,520) (2,000) (1,975) - (4,500)
46400 Recreation Programs (5,464) (10,000) (10,000) (7,036) (5,000) (5,700)
46405 Recreation Rentals - (4,500) (4,500) (6,605) (4,500) (4,725)
46600 Day Camp Programs (28,732) (71,300) (36,000) (36,246) (71,300) (74,499)
46805 Aquatic Programs - (43,175) (43,175) (44,755) (42,966) (46,309)
46810 Pool Concessions (11,625) (14,000) (14,000) (10,074) (14,700) (15,435)
46815 Pool Entry Fees - (1,800) (1,800) (4,997) (1,800) (1,890)
46820 Pool Rentals - (7,500) (7,500) (4,410) (7,500) (7,875)
46825 Swim Team Programs - - - - (18,750) (20,947)
TOTAL PARK & POOL (90,820)$ (184,795)$ (140,975)$ (134,518)$ (166,516)$ (181,880)$
“a great place to call home”48
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
REVENUES
103-000
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
MISCELLANEOUS INCOME
48000 Contribution From PID - - (390,035) (390,035) - -
49000 Capital Lease Proceeds (119,461) - - (38) - -
49005 Loan Proceeds - - (256,836) (256,836) (17,500) (350,000)
49010 Interest Income (90,326) (76,000) (76,000) (66,805) (67,959) (75,000)
49016 Nextel Tower Revenue (30,000) (30,000) (30,000) (30,000) (30,000) (30,000)
49030 Vending Revenue - (500) (500) (18) (1,700) (1,700)
49031 Cty Veh Reg Fees/Child Safety (8,920) (22,370) - - - -
49036 GASB Reserves (5,000) - - (10,000) - -
49050 Beautification Revenues (69,391) - - - - -
49055 Community Events Revenue (22,933) (20,500) (20,500) (16,886) (17,000) (17,000)
49130 Intergov Trans In (EDC/MUD)(37,880) (29,907) (110,840) (110,840) (29,907) (29,907)
49150 Intergov Trans In (Parks/Pool)(40,932) - - - - -
49900 Miscellaneous Income (23,807) (117,392) (27,370) (27,370) (25,000) (26,250)
49901 Records Management Revenue - - - (446) (1,000) (1,000)
49905 Gas Well Revenues (12,264) (25,000) (25,000) (18,976) (16,000) (16,800)
49990 CIA Lien Revenues (999) (3,500) (500) (487) (1,000) (1,000)
TOTAL MISCELLANEOUS INCOME (461,913)$ (325,169)$ (937,581)$ (928,738)$ (207,066)$ (548,657)$
TOTAL REVENUES (5,983,288)$ (7,231,117)$ (7,472,579)$ (7,140,886)$ (6,213,625)$ (6,599,390)$
“a great place to call home”49
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
50
GENERAL FUND:
EXPENSES
51
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
52
GENERAL FUND:
EMERGENCY MEDICAL SERVICES
53
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
54
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND:
EMERGENCY MEDICAL SERVICES (103-025)
Mission
To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire,
medical, rescue, and calls for public service.
Departmental Goal
The Emergency Medical & Fire-Rescue Services Department is committed to providing the highest level of
emergency service through public and community education, emergency response and enforcement. By
utilizing dedicated and highly trained personnel, the department can more efficiently protect the lives, property
and welfare of an urban community.
Fiscal Year 2007- 2008 Accomplishments
• Provided specialized Emergency Medical Services (EMS) training which enhanced pre-hospital patient care
by completing Advance Cardiac Life Support (ACLS), Basic Trauma Life Support (BTLS), and Pediatric
Advanced Life Support (PALS).
• Provided Cardiopulmonary Resuscitation (CPR) and Hazardous Materials (HazMat) awareness training to
Police Services, Public Works and Town staff.
• Provided specialized EMS training for EZ I/O per Medical Control.
• Provided specialized training for wireless data transmission per Medical Control.
• Took delivery of 2008 American Emergency Vehicles (AEV) / C-4500 Ambulance.
• Assisted in CPR training of over 4,000 Student Councils of America conference attendees.
Fiscal Year 2008- 2009 Departmental Objectives
• Increase public education programs for schools, corporations, and civic groups consistent with community
demand.
• Continue to provide specialized training for wireless data transmission per Medical Control.
• Complete EMS education to further enhance pre-hospital patient care with Medical Advanced Life Support
(MALS) training.
• Participate in Trophy Club’s 1st annual Citizen Fire Academy by providing CPR and First Aid training.
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• EMS alarms responded to N/A N/A N/A 410
• Medical transports completed N/A N/A N/A 300
• Continuing education training hours
(total employees)
N/A N/A N/A 675
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Third party collection rate N/A N/A N/A 65%
• Response time to EMS alarms in less than six
minutes
N/A N/A N/A 90%
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 6.37
55
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
EMERGENCY MEDICAL SERVICES
ADOPTED EXPENSES
PERSONNEL
SERVICES
81%PROFESSIONAL &
CONTRACTUAL
SERVICES
4%
CONSUMABLE
SUPPLIES
6%
OPERATING
EXPENSES
1%
CAPITAL
EXPENSES
8%
"a great place to call home"56
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
EMERGENCY MEDICAL SERVICES
103-025
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 257,028 330,210 330,210 329,069 348,779 380,473
50010 Overtime 28,837 35,952 35,952 35,005 38,718 40,267
50011 DPS Holiday Pay 5,329 10,046 10,046 7,795 10,365 10,814
50015 Longevity/Certification 3,570 - - - - -
50016 Longevity - 1,847 1,847 1,713 2,118 2,598
50017 Certification - 3,381 3,381 2,127 3,234 3,234
50020 Retirement 33,444 47,680 47,680 44,539 48,905 54,673
50025 Group Insurance 28,509 - - - - -
50026 Medical Insurance - 36,651 36,651 34,713 38,375 53,263
50027 Dental Insurance - 2,306 2,306 2,162 2,413 3,349
50028 Vision Insurance - 528 528 514 564 788
50029 Life Insurance & Other - 2,853 2,853 1,985 2,596 2,862
50030 Social Security Taxes 16,849 22,048 22,048 21,199 23,453 24,835
50035 Medicare Taxes 3,940 5,156 5,156 4,958 5,485 5,808
50040 Unemployment Taxes 312 1,720 1,720 778 2,223 2,514
50045 Workman's Compensation 2,664 6,890 6,890 7,213 9,425 10,224
50060 Pre-Employment Physicals/Testing 214 675 675 442 675 1,083
TOTAL PERSONNEL SERVICES 380,695$ 507,944$ 507,944$ 494,210$ 537,328$ 596,785$
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor 4,571 5,927 - - - -
55080 Maintenance & Repairs - - - - - -
55090 Vehicle Maintenance 4,897 4,445 4,445 3,840 3,445 3,790
55095 Equipment Maintenance 2,670 3,365 3,365 2,896 3,000 3,150
55165 Collection Fees - 18,200 18,200 18,565 21,700 23,520
55190 Hazmat Disposal 96 511 511 99 250 260
TOTAL PROF & CONTRACTUAL SERVICES 12,234$ 32,448$ 26,521$ 25,400$ 28,395$ 30,720$
OPERATING EXPENSES
60005 Telephone 48 150 150 31 100 103
60010 Communications/Pagers/Mobiles 1,591 2,484 2,484 1,205 1,476 1,506
60035 Postage 44 62 62 81 65 66
60060 Inspection Fees - 870 870 863 - 870
60066 Publications/Books/Subscripts 48 400 400 97 420 441
60070 Dues & Memberships 366 427 427 256 574 603
60075 Meetings - - - 77 - -
60080 Schools & Training 1,052 1,330 1,330 1,145 1,350 1,620
60100 Travel & Per Diem 275 2,397 2,397 1,044 1,400 1,680
60110 Physicals/Testing - 500 500 - - -
60125 Advertising - - - - 150 153
60195 Flags & Repair - 1,780 1,780 2,163 1,780 1,869
60245 Miscellaneous Expenses - 53 53 28 100 102
60360 Furniture/Equipment < $5000 - 500 500 - - -
TOTAL OPERATING EXPENSES 3,423$ 10,953$ 10,953$ 6,992$ 7,415$ 9,013$
CONSUMABLE SUPPLIES
65005 Fuel & Lube 4,285 5,220 5,220 5,561 9,167 9,625
65010 Uniforms 2,796 2,770 2,770 2,623 3,770 4,353
65025 Small Equipment 613 1,050 1,050 1,548 3,150 5,345
65060 Disposable Supplies 5,085 7,888 7,888 8,641 8,000 8,800
65070 Medical Control 6,900 7,035 7,035 6,975 7,887 9,281
65075 Pharmacy 1,887 1,920 1,920 2,520 4,000 4,560
65080 Oxygen 407 840 840 449 800 824
65085 Office Supplies 64 310 310 32 150 155
65095 Maintenance Supplies 70 200 200 - 200 210
65105 Printing - 103 103 - 103 106
TOTAL CONSUMABLE SUPPLIES 22,107$ 27,336$ 27,336$ 28,349$ 37,227$ 43,259$
"a great place to call home"57
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
EMERGENCY MEDICAL SERVICES
103-025
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
CAPITAL EXPENSES
69005 Capital Expenses - - - - - 24,296
69035 Vehicles - - - - 21,500 4,000
69050 Radios 2,248 - - - - 2,500
69200 M682 Ambulance/Equipment 20,731 20,731 20,731 20,731 - -
69201 M681 Ambulance/Equipment - 29,000 176,717 176,717 34,154 32,962
TOTAL CAPITAL EXPENSES 22,979$ 49,731$ 197,448$ 197,448$ 55,654$ 63,758$
TOTAL EXPENDITURES 441,438$ 628,412$ 770,202$ 752,399$ 666,019$ 743,533$
"a great place to call home"58
GENERAL FUND:
MANAGER’S OFFICE
59
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
60
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
MANAGER’S OFFICE (103-027)
Mission
The mission of the Town Manager’s Office is to improve citizen awareness, understanding and participation in
Town programs, services, and issues, as well as promote a positive public image of the organization; provide
quality print, media, video and communication support to all Town departments; assist Town Council with
information dissemination and media relations: and facilitate and improve communications to help create an
informed employee work base; oversee a records management program for the Town that provides for the
identification, maintenance, retention, security, electronic storage, disposition, and preservation of the Town
records, including Public information requests; administer Town Elections ensuring a fair and just election
process; attest contracts, assessment certification, and other legal instruments when executed by the authorized
officers of the Town of Trophy Club; and perform such other duties as may be required of the Town Secretary by
the Town Charter, the Town Council, or state law.
Departmental Goal
The Manager’s Office Department facilitates the success of the Town through customer service, communication,
coordination and collaboration, and fiscal integrity. The Manager’s Office staff combines the efficient and
effective use of knowledge and problem solving to administer policy in a manner that is both reliable and
accurate. The Manager’s Office provides customer service through anticipating customer expectations;
leadership and direction to the organization; municipal and special elections; maintenance of official records;
responses to requests for information and assistance; and serves as a liaison between Town administration and
the Town Council, as well as to the media.
Fiscal Year 2007- 2008 Accomplishments
• Completed the programs and services assigned by the Town Council as outlined by the FY07-08 Budget.
• Strengthened intergovernmental relations, particularly with Municipal Utility Districts (MUD), surrounding
cities and school district.
• Continued a proactive communication process, utilizing the newsletter, list-serve, website, Channel 7, the
marquees and Citizen Relationship Management System (CRMs).
• Ensured that appropriate training was provided to qualified staff and professional residents on boards and
commissions.
• Reviewed and reconfigured the workforce and working environment to maximize efficiency and improve
workflow for all employees, volunteers, boards, commissions and advisory groups.
• Worked with elected officials, fellow staff members and residents to ensure orderly and timely development
of remaining land within the Town.
• Worked with volunteers and Town Council to develop survey of current interests.
• Completed Public Improvement District (PID) bond funding.
• Completed a four public entity agreement to construct Northwest Parkway to serve Byron Nelson High
School.
• Worked with the Municipal Utility Districts (MUD), Town Council, and consultant to develop and produce a
financial analysis for Town/MUD consolidation scenarios.
• Contracted for city-wide communication device (Connect CTY) to notify residents of road closures, important
meeting dates and times, and public safety issues.
• Conducted a Joint Election in May.
• Facilitated 174 requests for information.
• Played an intricate role in the first residential Pubic Improvement District in the State of Texas by facilitating
the meetings and supplying support services to the many parties involved and controlling the legal
documents and agreements between the Town and the private developer.
• Expanded newsletter circulation by negotiating an agreement with the Trophy Club Times.
• Completed digitization of Town Ordinances, Resolutions, Proclamations and Minutes.
61
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
MANAGER’S OFFICE (continued)
Fiscal Year 2008- 2009 Departmental Objectives
• Continue development, review, and construction of Public Improvement District (PID).
• Continue facilitation of joint Town and Municipal Utility District consolidation study.
• Continue focus on evaluating and attracting new economic development growth and funding options to the
Town.
• Oversight and management of Northwest Parkway construction project that involves four public entities and
a private developer.
• Continue discussions with the Army Corps of Engineers to develop and finalize a Loop Road Connection
plan.
• Develop in conjunction with the Town Council, a long term strategic plan and Town goals.
• Continue to pursue funding and partnership opportunities with Denton and Tarrant Counties for construction
projects.
• Develop Economic Development Strategic Plan utilizing EDC-4B Board Members.
• Develop Long Term Capital Improvement Plan.
• Update the Records Policy Manual and provide staff training.
• Research and implement a more comprehensive Agenda Management System and provide staff training.
• Redesign the Town of Trophy Club’s website.
• Begin an extensive process of developing a record control schedule for all Town Departments and conduct
an inventory of said records.
• Begin digitization process of the Permit Department files.
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Produce weekly update for the Town Council N/A N/A N/A 52
• Number of Open Records Requests Processed N/A N/A N/A 72
• Number of Elections Conducted N/A N/A N/A 2
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Completion of program and services adopted or
amended in Budget
N/A N/A N/A 100%
• Town documents uploaded to records
management software within 3 days of approval
N/A N/A N/A 100%
• Post approved minutes of all Town Boards and
Commissions to the Town’s website
N/A N/A N/A 100%
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 3.5
62
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
MANAGER'S OFFICE
ADOPTED EXPENSES
OPERATING
EXPENSES
11%
PROFESSIONAL &
CONTRACTUAL
SERVICES
2%
PERSONNEL
SERVICES
87%
CONSUMABLE
SUPPLIES
0%
"a great place to call home"63
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
MANAGER'S OFFICE
103-027
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages - 276,687 276,687 282,589 292,630 304,335
50006 Salaries Adjustments - 68,600 - - 73,657 79,110
50010 Overtime - 3,025 3,025 1,022 500 500
50016 Longevity - 466 466 466 778 1,068
50020 Retirement - 36,222 36,222 35,456 37,479 39,590
50026 Medical Insurance - 15,803 16,500 16,161 18,191 23,070
50027 Dental Insurance - 947 947 953 1,069 1,355
50028 Vision Insurance - 258 258 256 284 362
50029 Life Insurance & Other - 1,902 4,000 3,633 1,772 1,814
50030 Social Security Taxes - 17,959 17,959 16,592 18,633 19,309
50035 Medicare Taxes - 4,200 4,200 4,144 4,358 4,516
50040 Unemployment Taxes - 945 945 377 1,134 1,197
50045 Worker's Compensation - 591 591 218 838 871
50050 Auto Allowance - 9,600 10,200 10,075 10,800 10,800
50060 Pre-Employment Physicals/Testing - - - 35 - -
50070 Employee Relations - 1,750 1,750 460 838 880
TOTAL PERSONNEL SERVICES $ - $ 438,956 $ 373,751 $ 372,437 $ 462,961 $ 488,777
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor - 1,958 1,958 1,405 1,958 2,154
55075 Records Management - 1,375 1,375 953 1,020 1,040
55095 Equipment Maintenance - 350 350 277 - -
55160 Professional Outside Services - 5,000 6,500 6,375 4,324 19,324
55995 Mayor/Council Expenses - 4,573 5,000 4,802 5,273 9,611
TOTAL PROF & CONTRACTUAL SERVICES $ - $ 13,256 $ 15,183 $ 13,813 $ 12,575 $ 32,130
OPERATING EXPENSES
60005 Telephone - 780 780 371 803 827
60010 Communications/Pagers/Mobiles - 3,538 3,538 2,337 2,700 2,754
60035 Postage - 1,050 1,050 1,211 1,071 1,092
60040 Service Charges & Fees - - - 10 - -
60065 Newsletter/Year In Review - 20,922 20,922 20,922 20,922 21,759
60066 Publications/Books/Subscriptions - 154 600 438 154 162
60070 Dues & Memberships - 14,445 14,445 12,185 11,056 11,609
60075 Meetings - 1,893 1,893 1,949 1,761 1,814
60080 Schools & Training - 1,755 1,755 2,468 1,815 2,206
60100 Travel & Per Diem - 1,666 4,500 4,691 2,915 3,411
60115 Elections - 7,660 4,500 3,519 12,325 7,660
60125 Advertising - 3,800 3,800 2,093 3,800 3,876
60245 Miscellaneous Expenses - - - 198 - -
60255 Meals on Wheels - - - - - 1,200
TOTAL OPERATING EXPENSES $ - $ 57,663 $ 57,783 $ 52,393 $ 59,322 $ 57,169
CONSUMABLE SUPPLIES
65085 Office Supplies - 675 2,000 1,956 695 716
65095 Maintenance Supplies - - - 20 - -
65105 Printing - 500 1,600 1,665 515 530
TOTAL CONSUMABLE SUPPLIES $ - $ 1,175 $ 3,600 $ 3,641 $ 1,210 $ 1,246
TOTAL EXPENDITURES $ - $ 511,050 $ 450,317 $ 442,284 $ 536,068 $ 579,322
“a great place to call home”64
GENERAL FUND:
HUMAN RESOURCES
65
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
66
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
HUMAN RESOURCES (103-028)
Mission
The mission of Human Resources is to provide quality services and support in employment, training, employee
relations, benefits, compensation, and payroll such that employees are enabled to better serve their customers
and meet the organizational goals of the Town.
Departmental Goal
Human Resources is responsible for the selection, recruitment and retention of employees; benefits
administration; classification and compensation; employee relations; drug testing program; training and
development; payroll management; legal compliance with state and federal human resource and risk
management laws and regulations; employee benefit insurance procurement; property and liability claims
management; and decisions regarding risk avoidance, risk retention, risk financing and/or risk transfer; provide
quality services and support in risk management techniques to protect Town physical, financial and human
assets from damage, loss, or injury; attract and retain qualified individuals through a competitive compensation
and benefits package; implement processes, procedures, and programs that ensure equal opportunity
employment and legal compliance and enhance diversity in the workplace; and develop, update and administer
competitive, responsive and cost-effective health, life and long/short-term disability programs.
Fiscal Year 2007- 2008 Accomplishments
• Ensured that the best-qualified and capable applicants were interviewed and hired when filling vacant
positions.
• Ensured that employee benefits (group health insurance, dental insurance, retirement system, cafeteria
plan, etc.) were competitive with local municipalities, while providing maximum benefit per dollar expended
by the citizens.
• Implemented and completed personnel policies employee training.
• Implemented an internal monthly HR newsletter.
• Updated the Human Resources intranet page.
• Completed the 2007 Wage and Salary Survey using Texas Municipal League (TML) data.
• Developed an Employee Action Committee.
• Negotiated a minimum increase (7%) in health insurance costs without plan changes.
Fiscal Year 2008- 2009 Departmental Objectives
• Inspire and encourage a high level of employee morale through recognition, effective communication and
delivering constant feedback.
• Update pay plan to market to address turnover, and become more competitive.
• Enhance risk management program related to high number of worker’s compensation and general
liability claims.
• Develop a Wellness Program for staff with the long-term goal of reducing overall costs associated
with health premiums.
• Provide a health fair for employees and their families.
• Review and update the Town’s Personnel Policy Manual.
• Through Employee Action Committee, enhance employee relations between coworkers by providing
opportunities to learn and grow together in events such as monthly social gatherings in recognition of
employees’ anniversaries and birthdays.
67
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
HUMAN RESOURCES (continued)
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Number of applications processed (not including
seasonal)
N/A N/A N/A 350
• FMLA requests processed N/A N/A N/A 10
• Workers’ compensation claims processed N/A N/A N/A 5
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Benefit issues identified and resolved within 10
working days
N/A N/A N/A 95%
• Percentage of worker’s compensation filed within
legal requirements
N/A N/A N/A 90%
• Maintain 90% employee retention
(not including seasonal)
N/A N/A N/A 100%
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 0.5
68
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
HUMAN RESOURCES
ADOPTED EXPENSES
CONSUMABLE
SUPPLIES
1%
OPERATING
EXPENSES
8%
PERSONNEL
SERVICES
91%
"a great place to call home"69
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
HUMAN RESOURCES
103-028
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages - 15,529 17,000 16,902 23,807 24,759
50016 Longevity - - - - 68 98
50020 Retirement - 1,941 2,200 2,081 2,937 3,107
50026 Medical Insurance - 2,258 2,258 1,700 2,416 3,063
50027 Dental Insurance - 130 130 135 195 247
50028 Vision Insurance - 36 36 27 38 49
50029 Life Insurance & Other - 153 1,200 918 2,950 2,958
50030 Social Security Taxes - 963 963 1,029 1,470 1,528
50035 Medicare Taxes - 225 225 241 344 357
50040 Unemployment Taxes - 135 135 45 162 171
50045 Worker's Compensation - 32 32 29 66 68
50060 Pre-Employment Physicals/Testing - 19 19 - - -
50070 Employee Relations - 1,300 1,300 556 1,300 1,625
TOTAL PERSONNEL SERVICES $ - $ 22,722 $ 25,498 $ 23,664 $ 35,753 $ 38,030
OPERATING EXPENSES
60005 Telephone - 60 60 3 25 26
60010 Communications/Pagers/Mobiles - 210 210 289 210 210
60035 Postage - 250 250 268 100 102
60066 Publications/Books/Subscriptions - 419 419 211 440 462
60070 Dues & Memberships - 429 429 438 475 499
60075 Meetings - 125 125 11 130 134
60080 Schools & Training - 402 402 611 850 893
60100 Travel & Per Diem - 72 72 219 76 80
60110 Physicals/Testing - 610 610 1,155 650 950
60360 Furniture/Equipment < $5000 - 500 500 909 - -
TOTAL OPERATING EXPENSES $ - $ 3,077 $ 3,077 $ 4,115 $ 2,956 $ 3,355
CONSUMABLE SUPPLIES
65085 Office Supplies - 800 800 332 400 412
65105 Printing - 1,000 1,000 14 110 113
TOTAL CONSUMABLE SUPPLIES $ - $ 1,800 $ 1,800 $ 346 $ 510 $ 525
TOTAL EXPENDITURES $ - $ 27,599 $ 30,375 $ 28,124 $ 39,219 $ 41,910
“a great place to call home”70
GENERAL FUND:
FINANCE
71
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
72
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
FINANCE (103-029)
Mission
The Finance Department’s mission is to safeguard the Town’s assets by maximizing resources, minimizing
costs and protecting cash principle; ensure the Town’s financial accountability and responsible use of resources;
and plan for the Town’s future financial growth and ensure that the Town remains fiscally sound.
Departmental Goal
The Finance Department is the financial arm of Town operations, which is responsible for tax, treasury, budget
and accounting functions. The department oversees preparation of various internal and external financial
reports, manages the Town’s portfolio, cash, debt service and hotel occupancy tax program. The department
aims to optimize the Town’s interest earnings potential; maintain a working relationship with the appraisal
districts (Denton and Tarrant County); collect, record, summarize and report the results of all financial
transactions that occur within Town operations; prepare the annual audit; provide the highest level of service in
administering the Town’s budget and implementing innovative approaches toward budgeting
Fiscal Year 2007- 2008 Accomplishments
• Backfilled the Financial Analyst position, which has been vacant for approximately two years.
• Successfully completed the integration and update of the financial software package to a Windows version.
• Completed Janitorial Services Request for Proposal (RFP) and negotiated selection of new vendor.
• Developed a grant notification and submittal process.
• Developed a vehicle/equipment loan and lease notification and submittal process.
• Developed an asset notification and submittal process.
• Further enhanced the Hotel & Motel reporting process, to include better auditing of federal/state exemptions.
• Submitted bi-annual Ways & Means report to Town Council.
• Received unqualified annual audit.
• Adopted a balanced budget with a reduction in expenditures.
Fiscal Year 2008- 2009 Departmental Objectives
• Take initial steps to obtain the Distinguished Budget Award and exemplary rating as a communication
device, policy document, operation guide, and financial plan from the Government Finance Officers
Association’s (GFOA) Distinguished Budget Award program.
• Integrate billing options into Trophy Club’s website by creating a means to make payments online (i.e.
Municipal Court, Permitting, etc).
• Implement an education process to increase awareness of the Trophy Club Public Improvement District to
both the general public and its residents.
• Continue the implementation and enhancement of our financial software package, to include document
scanning.
• Continue development of a five year long-range Capital & Replacement Schedule, which will address critical
infrastructure and operational needs.
• Continue development/update of accounting policies and procedures to ensure compliance with
Governmental Accounting Standards Board (GASB)/GAAP requirements.
• Continue to improve and document internal control procedures.
• Receive unqualified annual audit.
• Research purchasing alternatives in an effort to continue reducing expenditures for next fiscal year.
73
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
FINANCE (continued)
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Journal entries/checks processed N/A N/A N/A 3,500
• Payroll transactions processed N/A N/A N/A 3,000
• Purchase card transactions processed N/A N/A N/A 2,500
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• General obligation bond rating N/A N/A N/A A2
• Overtime costs N/A N/A N/A $3,500
• Vendor invoices processed within 30 days N/A N/A N/A 99%
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 2.0
74
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FINANCE
ADOPTED EXPENSES
CONSUMABLE
SUPPLIES
1%
PERSONNEL
SERVICES
68%
PROFESSIONAL &
CONTRACTUAL
SERVICES
28%OPERATING
EXPENSES
3%
"a great place to call home"75
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
FINANCE
103-029
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages - 115,568 115,568 117,578 128,485 133,625
50010 Overtime - 3,038 4,000 3,668 3,500 3,640
50016 Longevity - 1,048 1,049 1,049 1,169 1,289
50017 Certification - - - - 900 900
50020 Retirement - 14,957 16,000 15,008 16,489 17,432
50026 Medical Insurance - 9,030 9,550 9,250 10,944 13,880
50027 Dental Insurance - 591 591 583 688 872
50028 Vision Insurance - 156 156 135 176 224
50029 Life Insurance & Other - 936 936 690 903 925
50030 Social Security Taxes - 7,403 7,403 7,087 8,044 8,308
50035 Medicare Taxes - 1,731 1,731 1,657 1,881 1,943
50040 Unemployment Taxes - 540 540 197 648 684
50045 Worker's Compensation - 244 244 224 369 383
50060 Pre-Employment Physicals/Testing - 14 14 35 - -
TOTAL PERSONNEL SERVICES $ - $ 155,256 $ 157,782 $ 157,162 $ 174,196 $ 184,105
PROFESSIONAL & CONTRACTUAL SERVICES
55055 Auditing - 26,777 26,777 26,775 36,997 40,697
55060 Appraisal - 29,065 29,065 28,543 32,000 38,400
55065 Tax Admin Fees - 2,493 2,493 2,502 2,800 3,360
55070 Independent Labor - 360 360 - - -
TOTAL PROF & CONTRACTUAL SERVICES $ - $ 58,695 $ 58,695 $ 57,819 $ 71,797 $ 82,457
OPERATING EXPENSES
60005 Telephone - 360 360 66 100 103
60010 Communications/Pagers/Mobiles - 497 498 304 498 508
60035 Postage - 300 600 645 1,000 1,020
60040 Service Charges & Fees - 300 1,600 1,433 200 206
60066 Publications/Books/Subscriptions - 250 250 58 250 263
60070 Dues & Memberships - 320 320 245 430 452
60075 Meetings - 464 464 218 200 206
60080 Schools & Training - 1,363 1,363 1,008 1,438 1,510
60100 Travel & Per Diem - 2,000 2,000 1,232 2,332 2,449
60125 Advertising - 2,040 3,000 - 2,240 2,464
60245 Miscellaneous Expenses - - - 7 - -
60360 Furniture/Equipment < $5000 - 1,200 1,200 1,057 - -
TOTAL OPERATING EXPENSES $ - $ 9,094 $ 11,655 $ 6,272 $ 8,688 $ 9,179
CONSUMABLE SUPPLIES
65085 Office Supplies - 1,050 1,050 629 1,050 1,082
65105 Printing - 255 2,000 1,703 500 515
TOTAL CONSUMABLE SUPPLIES $ - $ 1,305 $ 3,050 $ 2,332 $ 1,550 $ 1,597
TOTAL EXPENDITURES $ - $ 224,350 $ 231,182 $ 223,586 $ 256,231 $ 277,338
“a great place to call home”76
GENERAL FUND:
INFORMATION SYSTEMS
77
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
78
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
INFORMATION SERVICES (103-033)
Mission
It is the mission of the Information Services (IS) Department to provide technological support to the Town of
Trophy Club and the Trophy Club Municipal Utility Districts, providing the information systems resources for
these entities to efficiently service the needs of our citizens.
Departmental Goal
Provide technological resources and support that enables the staff to work more efficiently and utilize
technology to better serve the citizens of Trophy Club.
Fiscal Year 2007- 2008 Accomplishments
• Provided ongoing software training for Town and Municipal Utility District (MUD) staff to improve job
performance and increase efficiency.
• Worked with individual departments to find ways to utilize technology to streamline process and increase
efficiency.
• Specific tracking of issues and resolutions with a built-in knowledge base.
• Designed and implemented Police video retention server and network.
• Researched and implemented Audio and Video upgrade to the Council/MUD Chambers.
• Replaced and updated 16 computers, two servers, two printers, and one plotter.
Fiscal Year 2008- 2009 Departmental Objectives
• Plan for hardware and software upgrades, as required to keep up with staff needs and office locations.
• Stay informed of current security threats and provide for the most secure network possible with the
resources available.
• E-Government: Continue to develop the website and work with departments to enable citizens to access
additional information for as many services as feasible online.
• Continue to examine emerging technology that can increase productivity and utilize as feasible.
• Monitor telephone and cellular expenses frequently to ensure that we are getting the best value.
• Purchase and implement new agenda management program.
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Applications supported N/A N/A N/A 136
• Devices/Servers supported N/A N/A N/A 269
• Work order requests N/A N/A N/A 480
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Scheduled server uptime N/A N/A N/A 90%
• Scheduled web services uptime N/A N/A N/A 95%
• Work orders resolved within Helpdesk
predefined timeframe categories
N/A N/A N/A 90%
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 1.0
79
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
INFORMATION SYSTEMS
ADOPTED EXPENSES
CAPITAL EXPENSES
24%
OPERATING
EXPENSES
11%
PROFESSIONAL &
CONTRACTUAL
SERVICES
22%
PERSONNEL
SERVICES
35%
CONSUMABLE
SUPPLIES
8%
"a great place to call home"80
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
INFORMATION SYSTEMS
103-033
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages - 56,926 56,926 55,073 57,728 60,037
50016 Longevity - 125 125 125 233 278
50020 Retirement - 7,131 7,131 6,739 7,129 7,539
50026 Medical Insurance - 5,618 5,618 4,432 4,831 6,127
50027 Dental Insurance - 312 312 260 279 354
50028 Vision Insurance - 72 72 72 76 98
50029 Life Insurance & Other - 478 478 195 424 436
50030 Social Security Taxes - 3,322 3,322 3,354 3,594 3,740
50035 Medicare Taxes - 777 777 785 840 875
50040 Unemployment Taxes - 270 270 100 324 342
50045 Workman's Compensation - 116 116 106 159 166
50060 Pre-Employment Physicals/Testing - - - 35 - -
TOTAL PERSONNEL SERVICES -$ 75,147$ 75,147$ 71,277$ 75,617$ 79,992$
PROFESSIONAL & CONTRACTUAL SERVICES
55030 Software & Support 69,151 40,139 40,139 48,636 44,747 51,284
55070 Independent Labor 603 1,464 1,464 702 1,464 1,610
TOTAL PROF & CONTRACTUAL SERVICES 69,754$ 41,603$ 41,603$ 49,339$ 46,211$ 52,895$
OPERATING EXPENSES
60005 Telephone 15 16,560 16,560 9,832 16,560 16,560
60010 Communications/Pagers/Mobiles - 826 826 718 996 1,035
60035 Postage - 100 100 29 75 75
60040 Service Charges & Fees - - - 2 - -
60066 Publications/Books/Subscripts 25 57 57 20 63 69
60070 Dues & Memberships 92 177 177 144 177 177
60075 Meetings - 100 100 - 50 50
60080 Schools & Training 1,187 1,737 1,737 1,272 1,787 1,876
60100 Travel & Per Diem 553 1,581 1,581 961 1,463 1,507
60125 Advertising - - - 223 - -
60235 Security 4,473 1,793 1,793 1,643 1,847 1,902
60245 Miscellaneous Expenses 1 - - 1 - -
60360 Furniture/Equipment < $5000 - 1,000 1,000 967 - -
TOTAL OPERATING EXPENSES 6,346$ 23,931$ 23,931$ 15,812$ 23,018$ 23,252$
CONSUMABLE SUPPLIES
65055 Hardware 36,381 11,284 25,000 23,589 9,607 25,646
65085 Office Supplies - 350 350 302 300 309
65090 Printer Supplies & Maintenance 8,756 4,525 14,500 14,131 7,313 7,679
65105 Printing - 100 100 24 100 100
TOTAL CONSUMABLE SUPPLIES 45,137$ 16,259$ 39,950$ 38,047$ 17,320$ 33,734$
CAPITAL EXPENSES
69170 Copier Lease Installments - 6,834 6,834 6,627 6,834 7,176
69195 GASB34/Reserve For Replacement - 25,220 25,220 25,220 44,707 46,048
TOTAL CAPITAL EXPENSES -$ 32,054$ 32,054$ 31,847$ 51,541$ 53,224$
TOTAL EXPENDITURES 121,237$ 188,995$ 212,686$ 206,321$ 213,707$ 243,096$
“a great place to call home”81
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
82
GENERAL FUND:
LEGAL
83
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
84
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
LEGAL (103-034)
Mission
Provide quality legal services and representation efficiently and ethically in all matters affecting the Town of
Trophy Club in a manner that helps to achieve the Town’s goals and objectives. Provide the best possible legal
instruments for Town projects within the time available for document preparation and review.
Departmental Goal
Provide the most effective legal representation possible in litigation-related activities involving the Town of
Trophy Club, while meeting all court-imposed deadlines and making all efforts to minimize outside legal fees
associated with litigation. Assist Town Departments in a proactive manner to minimize legal liabilities and
provide legally viable options to accomplish goals, to the extent allowed.
Fiscal Year 2007- 2008 Accomplishments
• Minimize costs of outside legal counsel by obtaining necessary training, acting as lead legal counsel, and by
utilizing outside legal counsel in a consulting capacity to the extent practicable.
Fiscal Year 2008- 2009 Departmental Objectives
• Provide legal representation for and advice to Town Council, Staff, and Town appointed boards
and commissions.
• Prepare and/or review ordinances, resolutions, and contracts for Town Council consideration.
• Provide legal advice on programs, procedures, projects and services provided by the Town.
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Ordinances/Resolutions/documents
reviewed/prepared
N/A N/A N/A 100
• Agendas reviewed N/A N/A N/A 35
• Requests for general legal
research/advice/meetings attended
N/A N/A N/A 300
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Percentage of trials successfully prosecuted N/A N/A N/A 95%
• Requests for legal services processed within
provided deadline
N/A N/A N/A 95%
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 1.0
85
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LEGAL
ADOPTED EXPENSES
PERSONNEL
SERVICES
85%
PROFESSIONAL &
CONTRACTUAL
SERVICES
7%
OPERATING
EXPENSES
8%
"a great place to call home"86
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
LEGAL
103-034
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 94,240 99,323 103,000 101,951 105,361 109,575
50020 Retirement 11,098 12,415 12,415 12,477 12,959 13,697
50029 Life Insurance & Other - 622 622 - 591 605
50030 Social Security Taxes 5,843 6,158 6,158 6,267 6,532 6,794
50035 Medicare Taxes 1,366 1,440 1,440 1,466 1,528 1,589
50040 Unemployment Taxes 45 270 270 99 324 342
50045 Worker's Compensation 107 203 203 186 290 301
TOTAL PERSONNEL SERVICES 112,699$ 120,431$ 124,108$ 122,447$ 127,585$ 132,903$
PROFESSIONAL & CONTRACTUAL SERVICES
55160 Professional Outside Services 200 14,500 37,000 34,216 10,000 10,000
TOTAL PROF & CONTRACTUAL SERVICES 200$ 14,500$ 37,000$ 34,216$ 10,000$ 10,000$
OPERATING EXPENSES
60005 Telephone 102 109 109 61 100 103
60010 Communications/Pagers/Mobiles 1,139 995 995 722 996 996
60035 Postage 28 - - 1 - -
60066 Publications/Books/Subscripts 4,813 6,393 6,393 6,058 8,200 8,774
60070 Dues & Memberships 460 455 455 370 455 469
60080 Schools & Training 325 425 425 175 425 438
60100 Travel & Per Diem 917 1,512 1,512 1,097 1,599 1,647
60245 Miscellaneous Expenses - 125 125 - 129 133
60360 Furniture/Equipment < $5000 - - - - - -
TOTAL OPERATING EXPENSES 7,784$ 10,014$ 10,014$ 8,484$ 11,904$ 12,559$
CONSUMABLE SUPPLIES
65085 Office Supplies 50 129 129 73 100 103
TOTAL CONSUMABLE SUPPLIES 50$ 129$ 129$ 73$ 100$ 103$
TOTAL EXPENDITURES 120,732$ 145,074$ 171,251$ 165,220$ 149,589$ 155,565$
“a great place to call home”87
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
88
GENERAL FUND:
POLICE
89
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
90
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
POLICE (103-035)
Mission
The mission of the Police Department is to provide for a safe environment for the citizens and visitors of Trophy
Club by increasing police/community partnerships and encouraging the voluntary compliance of all laws and
ordinances.
Departmental Goal
The Police Department is committed to providing the highest level of police service through public education,
emergency response and enforcement activity. By utilizing dedicated and highly trained personnel, the Police
Department can more efficiently protect the lives, property and welfare of our community.
Fiscal Year 2007- 2008 Accomplishments
• Recruited and graduated Class of 2008 Law Enforcement Explorer Post 953.
• Completed a second Citizen’s Police Academy.
• Work toward becoming a recognized agency by continuing to update applicable policy and procedures to
ensure legal and procedural clarity, structure, and conformity.
• Continued to promote appropriate law enforcement strategies that serve to keep the level of crime among
the lowest in the DFW metroplex.
• Conducted two Public Safety programs (fall and spring) to increase public awareness of crime prevention
tactics they can use.
• Planned and coordinated 1st Annual Trophy Club Bike Rodeo.
• Implemented Citizens on Patrol program for graduates of the Citizens Police Academy to provide those
volunteers with means to further participate in the police/community partnership.
• Worked with the Fire Department to complete the Town Emergency Plan.
• Initiated a needs assessment to replace the existing police building with a new facility.
• Initiated planning for a new School Resource Officer in anticipation of the new high school.
• Obtained an extension of the state grant funding of the School Resource Officer.
• Applied for state grant funding for a Special Crimes Investigator.
• Continued with Child Predator Internet Crimes Detail in partnership with schools and the Secret Service.
• Obtained a grant for a new Mobile Crime Scene Unit.
Fiscal Year 2008- 2009 Departmental Objectives
• Continue to recruit and graduate a new for Law Enforcement Explorer Post 953 class.
• Hold a third additional Citizen’s Police Academy.
• Increase participation in our National Night Out (NNO) Against Crime activities and Neighborhood Watch
program through assignment of a part-time Community Service Officer.
• Finalize work toward becoming a state recognized agency.
• Continue to update applicable policy and procedures to ensure legal and procedural clarity, structure and
conformity.
• Continue to promote appropriate law enforcement strategies that serve to keep the level of crime among the
lowest in the DFW metroplex.
• Continue to conduct two Public Safety programs (fall and spring) to increase public awareness of crime
prevention tactics they can use.
• Update and improve the Citizens on Patrol program
• Partnership with Fire Department to implement training for the Community Emergency Response Team.
• Complete the needs assessment to replace the police building with a new facility.
• Continue planning for a “phasing in” of new police positions to provide adequate law enforcement for a new
high school and residential development.
• Continue with Child Predator Internet Crimes Detail in partnership with schools and the Secret Service.
91
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
POLICE (continued)
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Calls for service N/A N/A N/A 17,500
• Total crimes reported N/A N/A N/A 355
• Number of index crimes N/A N/A N/A 190
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Index crimes cleared by suspect arrest N/A N/A N/A 40%
• Average response time (min/call) N/A N/A N/A 1.25
• Time on call (min/call) N/A N/A N/A 26
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 15.5
92
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
POLICE
ADOPTED EXPENSES
CAPITAL EXPENSES
6%
OPERATING
EXPENSES
4%
PROFESSIONAL &
CONTRACTUAL
SERVICES
3%
PERSONNEL
SERVICES
81%
CONSUMABLE
SUPPLIES
6%
"a great place to call home"93
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
POLICE
103-035
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 680,206 736,314 736,314 724,522 776,054 935,671
50010 Overtime 40,219 45,375 45,375 43,732 47,922 59,339
50011 DPS Holiday Pay 12,383 14,841 14,841 14,384 15,389 20,492
50015 Longevity/Certification 11,500 - - - - -
50016 Longevity - 5,388 5,388 5,388 5,303 6,823
50017 Certification - 7,200 7,200 6,100 7,200 9,000
50020 Retirement 86,880 100,997 100,997 96,681 104,697 128,953
50025 Group Insurance 71,090 - - - - -
50026 Medical Insurance - 73,568 73,568 68,685 76,450 125,092
50027 Dental Insurance - 4,786 4,786 4,916 5,419 8,640
50028 Vision Insurance - 1,154 1,154 1,136 1,239 2,000
50029 Life Insurance & Other - 6,331 6,331 4,649 5,764 6,962
50030 Social Security Taxes 44,044 48,380 48,380 45,537 50,468 58,986
50035 Medicare Taxes 10,301 11,315 11,315 10,650 11,803 13,795
50040 Unemployment Taxes 793 3,915 3,915 1,616 4,860 5,985
50045 Workman's Compensation 27,279 17,776 17,776 16,448 24,189 29,465
50055 Clothing Allowance 170 300 300 400 1,800 1,800
50060 Pre-Employment Physicals/Testing 335 2,576 2,576 1,704 2,430 5,870
TOTAL PERSONNEL SERVICES 985,198$ 1,080,216$ 1,080,216$ 1,046,545$ 1,140,987$ 1,418,874$
PROFESSIONAL & CONTRACTUAL SERVICES
55035 Abatements - 1,200 1,200 515 1,200 1,500
55040 TCIC Access 1,956 2,016 2,016 1,874 2,016 3,000
55070 Independent Labor 9,639 15,200 15,200 4,550 7,200 21,200
55090 Vehicle Maintenance 14,949 15,130 15,130 16,552 15,130 19,387
55095 Equipment Maintenance 2,348 3,500 3,500 4,363 3,000 4,500
55100 Building Maintenance 7,402 6,500 6,500 5,420 6,500 18,000
55120 Cleaning Services 3,176 4,002 4,002 2,888 7,920 8,237
55160 Professional Outside Services 2,400 - 10,000 10,000 - 100,000
TOTAL PROF & CONTRACTUAL SERVICES 41,870$ 47,548$ 57,548$ 46,163$ 42,966$ 175,823$
OPERATING EXPENSES
60005 Telephone 202 385 385 169 300 400
60010 Communications/Pagers/Mobiles 5,260 8,065 8,065 6,559 7,968 7,968
60020 Electricity 18,985 19,294 19,294 21,666 20,259 22,285
60025 Water 934 1,575 1,575 1,032 1,622 1,671
60035 Postage 650 1,560 1,560 1,018 1,000 1,020
60066 Publications/Books/Subscripts - 950 950 623 450 1,000
60070 Dues & Memberships 969 1,700 1,700 1,394 1,715 1,851
60075 Meetings - 500 500 484 625 756
60080 Schools & Training 834 4,500 4,500 3,648 4,500 7,225
60095 Schools & Training-TCLEOSE 971 4,015 - - - -
60096 Emergency Management 1,000 1,000 1,000 1,000 1,000 1,000
60100 Travel & Per Diem 2,666 4,800 4,800 2,843 4,800 5,760
60125 Advertising 55 250 250 - 250 255
60160 Programs & Special Projects 4,569 5,230 5,230 5,159 5,900 8,900
60161 Child Safety Programs 590 22,370 - - - -
60170 Animal Control 75 3,000 3,000 1,034 2,000 2,100
60175 Code Enforcement - 400 400 - 450 473
60185 Prisoner-Sit Out DCSO 320 - - - - -
60190 Investigative Materials & Supp 1,674 3,440 3,440 2,759 3,500 5,070
60195 Flags & Repair 2,522 - - - - -
60245 Miscellaneous Expenses 755 1,000 1,000 859 1,500 2,000
60360 Furniture/Equipment < $5000 - - - 440 - -
TOTAL OPERATING EXPENSES 43,031$ 84,033$ 57,649$ 50,687$ 57,839$ 69,733$
“a great place to call home”94
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
POLICE
103-035
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
CONSUMABLE SUPPLIES
65005 Fuel & Lube 30,428 40,511 40,511 43,405 52,866 65,509
65010 Uniforms 5,534 6,300 6,300 9,556 6,600 11,948
65015 Protective Clothing 1,991 2,280 2,280 1,845 8,430 6,937
65020 Qualifications 1,083 2,030 2,030 1,082 2,500 4,075
65025 Small Equipment 2,569 7,715 7,715 9,688 2,500 28,850
65085 Office Supplies 2,527 3,750 3,750 3,728 3,750 4,125
65095 Maintenance Supplies 1,684 2,315 2,315 1,310 2,112 2,217
65105 Printing 620 1,156 1,156 - 800 824
65110 Camera Supplies & Processing - 920 920 14 800 880
TOTAL CONSUMABLE SUPPLIES 46,436$ 66,977$ 66,977$ 70,628$ 80,358$ 125,365$
CAPITAL EXPENSES
69006 Grant Match - 25,639 25,639 25,264 41,500 43,636
69035 Vehicles 52,283 38,123 78,257 78,257 22,122 176,129
69055 Radar - - - - - 32,731
69170 Copier Lease Installments 3,142 - - - - -
69215 Video Equipment - - 44,471 44,471 17,565 16,906
69315 Police Records Management System 12,121 11,004 11,004 11,434 8,447 78,580
TOTAL CAPITAL EXPENSES 67,546$ 74,766$ 159,371$ 159,426$ 89,634$ 347,982$
TOTAL EXPENDITURES 1,184,081$ 1,353,541$ 1,421,761$ 1,373,448$ 1,411,784$ 2,137,777$
“a great place to call home”95
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
96
GENERAL FUND:
MUNICIPAL COURT
97
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
98
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
MUNICIPAL COURT (103-036)
Mission
The mission of the Municipal Court Department is to provide those Town of Trophy Club serves with high quality
customer service that is effective, efficient, and delivered in a professional environment, while accomplishing the
duties incumbent upon it by the Town of Trophy Club Charter and the laws of the State of Texas, thereby
earning and maintaining the public's respect, confidence and satisfaction; and to ensure all defendants receive
fair and impartial treatment and are aware of all options available under state law.
Departmental Goal
Provide fair, timely, and speedy resolution of cases involving violations, infractions, and crimes in a manner,
which is efficient both for the Town and for the defendants/citizens; ensure defendants' strict compliance with
judicial orders, including the payment of Court-ordered fines and fees and the completion of Court-ordered time
obligations such as jail time, special counseling or classes or Community Service; ensure timely processing of
all monies received, as well as the reconciliation of these accounts and forwarding of mandatory payments to
the appropriate parties.
Fiscal Year 2007- 2008 Accomplishments
• Successfully completed first Statewide Warrant Roundup and cleared 38 warrants, totaling approximately
$4,100 with a minimal $100 in associated expenses.
• Incorporated software updates and change in court costs mandated by legislative update.
• Municipal Court Clerk sat for Level II Certification testing and passed two of three required modules.
• Visited with several vendors to begin researching the possibility of accepting payments via the internet.
• Enhanced court oversight process by broadening random audit process, to include dismissals, monetary
adjustments and credit for time served.
• Successful transition of quarterly Comptroller and monthly internal reconciliation report process from Court
Administrator to Court Clerk.
Fiscal Year 2008- 2009 Departmental Objectives
• Maintain high profile in state and local professional organizations, such as the Texas Court Clerks
Association (TCCA), North Texas Court Clerks Association (NTCCA), Texas Municipal Courts Education
Center (TMCEC), and the North Texas Municipal Court Administrators (NTMCA).
• Court Administrator and Court Clerk to achieve Level II Certification.
• Deputy Court Clerk to attend thirty-two (32) hour New Court Clerk Program.
• Enhance the phone message system by offering various menu options in which to defendants may receive
information.
• Upgrade to Windows based version of current court software.
• Continue development/update of Standard Operating Procedures (SOP) for Court, to include finalization of
judge and prosecutor orders.
• Complete research and incorporate increased convenience by accepting payments via the internet.
99
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
MUNICIPAL COURT (continued)
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Tickets processed N/A N/A N/A 1,550
• Offenses processed N/A N/A N/A 1,690
• Warrants issued N/A N/A N/A 360
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Quarterly Comptroller report filed timely N/A N/A N/A 100%
• Dismissal rate (Motion by State) N/A N/A N/A 3.5%
• Collection company clearance rate N/A N/A N/A 35%
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 1.0
100
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
MUNICIPAL COURT
ADOPTED EXPENSES
OPERATING
EXPENSES
5%
PROFESSIONAL &
CONTRACTUAL
SERVICES
11%
PERSONNEL
SERVICES
81%
CONSUMABLE
SUPPLIES
3%
"a great place to call home"101
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
MUNICIPAL COURT
103-036
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-2010
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 43,409 41,616 41,616 43,166 43,877 45,632
50010 Overtime 292 - - - - -
50015 Longevity/Certification 585 - - - - -
50016 Longevity - 675 675 675 765 855
50017 Certification - - - - 900 900
50020 Retirement 5,148 5,286 5,286 5,307 5,602 5,923
50025 Group Insurance 5,976 - - - - -
50026 Medical Insurance - 6,120 6,120 6,137 6,548 8,305
50027 Dental Insurance - 330 330 332 354 448
50028 Vision Insurance - 84 84 86 89 114
50029 Life Insurance & Other - 386 386 282 353 367
50030 Social Security Taxes 2,471 2,308 2,308 2,381 2,488 2,512
50035 Medicare Taxes 578 540 540 557 582 588
50040 Unemployment Taxes 45 270 270 102 324 342
50045 Workman's Compensation - 86 86 79 125 130
TOTAL PERSONNEL SERVICES 58,504$ 57,701$ 57,701$ 59,104$ 62,007$ 66,116$
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor 36 240 240 - - -
55100 Building Maintenance - - - - - -
55150 Judge's Compensation 3,600 4,500 4,500 3,300 4,500 4,875
55155 Jury Fees 126 180 180 - 180 180
55160 Professional Outside Services 313 1,444 1,444 247 500 550
55165 Collection Fees 1,152 1,080 1,080 912 1,080 1,112
55170 TCIC Warrant Expense 1,155 1,980 1,980 1,815 1,980 2,039
TOTAL PROF & CONTRACTUAL SERVICES 6,382$ 9,424$ 9,424$ 6,274$ 8,240$ 8,757$
OPERATING EXPENSES
60005 Telephone 31 50 50 21 35 36
60035 Postage 394 600 600 430 600 612
60040 Service Charges & Fees 907 1,210 1,210 942 1,100 1,100
60066 Publications/Books/Subscripts 148 124 124 36 130 137
60070 Dues & Memberships 175 150 150 150 190 209
60080 Schools & Training 102 350 350 331 400 440
60100 Travel & Per Diem 364 845 845 50 1,114 1,225
60125 Advertising 252 350 350 - 100 105
60185 Prisoner-Sit Out DCSO - 540 540 40 240 240
60245 Miscellaneous Expenses 157 200 200 302 240 240
TOTAL OPERATING EXPENSES 2,530$ 4,419$ 4,419$ 2,303$ 4,149$ 4,344$
CONSUMABLE SUPPLIES
65005 Fuel & Lube 40 - - - - -
65020 Qualifications 43 - - - - -
65085 Office Supplies 411 550 550 394 567 584
65105 Printing 125 1,580 1,580 1,502 1,500 1,580
TOTAL CONSUMABLE SUPPLIES 619$ 2,130$ 2,130$ 1,896$ 2,067$ 2,164$
TOTAL EXPENDITURES 68,035$ 73,674$ 73,674$ 69,576$ 76,463$ 81,381$
“a great place to call home”102
GENERAL FUND:
FACILITIES MANAGEMENT
103
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
104
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
FACILITIES MANAGEMENT (103-037)
Mission
Provide maintenance of Town facilities in an aesthetically pleasing and orderly manner, which instills employee
pride and efficiency and improves public approval.
Departmental Goal
The Facilities Management department is responsible for building maintenance, janitorial services and utilities
for the Town’s municipal buildings.
Fiscal Year 2007- 2008 Accomplishments
• Negotiated and implemented new Janitorial Service contract.
• Renovated restrooms by installing new lavatories.
Fiscal Year 2008- 2009 Departmental Objectives
• Enhance building security by replacing front entry doors.
• Continue to provide and monitor custodial services for designated Town’s buildings.
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 0
105
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
FACILITIES MANAGEMENT
ADOPTED EXPENSES
PROFESSIONAL &
CONTRACTUAL
SERVICES
24%
OPERATING
EXPENSES
72%
CONSUMABLE
SUPPLIES
4%
"a great place to call home"106
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
FACILITIES MANAGEMENT
103-037
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PROFESSIONAL & CONTRACTUAL SERVICES
55100 Building Maintenance - 17,945 17,945 21,265 16,400 17,220
55120 Cleaning Services - 4,306 4,306 4,044 7,920 8,316
TOTAL PROF & CONTRACT SERVICES -$ 22,251$ 22,251$ 25,308$ 24,320$ 25,536$
OPERATING EXPENSES
60020 Electricity - 19,588 19,588 15,279 19,000 19,950
60025 Water - 3,090 3,090 815 1,000 1,030
60055 Insurance - 53,025 53,025 47,827 53,025 55,676
TOTAL OPERATING EXPENSES -$ 75,703$ 75,703$ 63,921$ 73,025$ 76,656$
CONSUMABLE SUPPLIES
65095 Maintenance Supplies - 3,000 3,000 3,290 3,400 3,570
65097 Vending Machine Supplies - - - - 960 960
TOTAL CONSUMABLE SUPPLIES -$ 3,000$ 3,000$ 3,290$ 4,360$ 4,530$
TOTAL EXPENDITURES -$ 100,954$ 100,954$ 92,520$ 101,705$ 106,722$
“a great place to call home”107
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
108
GENERAL FUND:
RECREATION
109
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
110
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
RECREATION (103-041)
Mission
The mission of the Recreation Department is to preserve and enhance the Town of Trophy Club’s exceptional
quality of life by offering our citizens a variety of recreational and athletic opportunities and special events that
combine to create an environment that fosters both community spirit and pride.
Departmental Goal
To foster a positive community image through the holding of special events and Town sponsored functions.
Create and implement recreational programming throughout all Town facilities, giving our citizens a more
diverse and expanded range of leisure and athletic opportunities. Expand the special event programs by
creating new public events around existing themes.
Fiscal Year 2007- 2008 Accomplishments
• Successfully assumed the swim team program and exceeded the maximum program enrollment.
• Continued working with the Northwest Independent School District to implement the second year of youth
Day Camp program operated in Northwest Independent School District facilities.
• Continued to expand the special event program by adding new events, increasing participation by 33%.
• Worked with the University of North Texas and various local non-profit organizations to implement two
separate 5k race events.
• Completed the process of breaking-out the Recreation Department into individual programs for more
efficient expense and revenue reporting.
Fiscal Year 2008- 2009 Departmental Objectives
• Work with Northwest Independent School District to increase Day Camp enrollment by distributing fliers in
school earlier than in past years.
• Implement a recreation programming model to examine all recreational opportunities available throughout
the build-out phase of the Town.
• Using the Comprehensive Park Plan, explore the Town’s athletic programming needs.
• Implement a joint-use agreement with the Northwest Independent School District for facilities at Byron
Nelson High School for classroom space to hold recreation programs.
• Continue expanding community events by adding two additional events (Easter Celebration and Pet Fair).
• Increase community sponsorships of events.
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Recreation programs offered N/A N/A N/A 8
• Community Events offered N/A N/A N/A 7
• Swim Team enrollment N/A N/A N/A 180
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Recreation program enrollment as to capacity N/A N/A N/A 70%
• Attendees at events (cumulative) N/A N/A N/A 1,700
• Sponsorship increase from previous year N/A N/A N/A 30%
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 2.0
111
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
RECREATION GENERAL
ADOPTED EXPENSES
OPERATING
EXPENSES
5%
PROFESSIONAL &
CONTRACTUAL
SERVICES
7%
PERSONNEL
SERVICES
87%
CONSUMABLE
SUPPLIES
1%
TOTAL RECREATION
ADOPTED EXPENSES
RECREATION
PROGRAMS
1%
RECREATION
GENERAL
29%
ATHLETIC
PROGRAMS
0%
POOL
46%
COMMUNITY
EVENTS
4%SWIM TEAM
5%
DAY CAMP
PROGRAMS
15%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
103-041
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages - 82,169 82,169 75,047 81,868 85,143
50016 Longevity - 135 135 135 248 293
50020 Retirement - 10,550 10,550 9,484 10,358 10,942
50026 Medical Insurance - 9,576 9,576 7,283 8,529 10,816
50027 Dental Insurance - 548 548 440 511 648
50028 Vision Insurance - 136 136 117 131 167
50029 Life Insurance & Other - 701 701 76 614 634
50030 Social Security Taxes - 4,677 4,677 4,440 4,963 5,099
50035 Medicare Taxes - 1,094 1,094 1,038 1,161 1,192
50040 Unemployment Taxes - 405 405 155 486 513
50045 Worker's Compensation - 814 814 747 2,200 2,287
50050 Auto Allowance - 2,100 2,100 2,188 2,100 2,100
50060 Pre-Employment Physicals/Testing - 38 38 70 - -
TOTAL PERSONNEL SERVICES -$ 112,944$ 112,944$ 101,219$ 113,169$ 119,834$
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor - 1,150 1,150 1,126 1,200 1,300
55095 Equipment Maintenance - 1,500 1,500 - 1,500 1,575
55160 Collection Fees - 6,468 6,468 5,390 6,468 733
TOTAL PROF & CONTRACTUAL SERVICES -$ 9,118$ 9,118$ 6,516$ 9,168$ 3,608$
OPERATING EXPENSES
60005 Telephone - 330 330 11 75 77
60010 Communications/Pagers/Mobiles - 1,055 1,055 1,084 996 996
60035 Postage - 100 100 215 100 55
60066 Publications/Books/Subscriptions - 250 250 278 250 255
60070 Dues & Memberships - 560 560 564 134 141
60075 Meetings - 500 500 203 400 420
60080 Schools & Training - 1,090 1,090 1,733 1,480 1,554
60100 Travel & Per Diem - 2,361 2,361 1,632 1,600 1,750
60125 Advertising - 2,650 2,650 2,625 1,134 1,225
60245 Miscellaneous Expenses - 400 400 329 100 105
60260 Community Events - 47,150 47,150 51,064 - -
60360 Furniture/Equipment < $5000 - 320 320 99 410 450
TOTAL OPERATING EXPENSES -$ 56,766$ 56,766$ 59,838$ 6,679$ 7,028$
CONSUMABLE SUPPLIES
65010 Uniforms - 360 360 334 198 210
65040 Safety Equipment - 100 100 104 100 105
65085 Office Supplies - 1,750 1,750 1,742 1,000 1,030
65105 Printing - 300 300 118 315 331
TOTAL CONSUMABLE SUPPLIES -$ 2,510$ 2,510$ 2,298$ 1,613$ 1,676$
TOTAL EXPENDITURES -$ 181,338$ 181,337$ 169,870$ 130,629$ 132,146$
RECREATION: RECREATION GENERAL
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TOWN OF TROPHY CLUB, TEXAS
Annaul Program of Services
ATHLETIC PROGRAMS
ADOPTED EXPENSES
CONSUMABLE
SUPPLIES
0%
PERSONNEL
SERVICES
0%
PROFESSIONAL &
CONTRACTUAL
SERVICES
0%
OPERATING
EXPENSES
100%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
103-041-001
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50060 Pre-Employment Physicals/Testing - 100 100 - - 50
TOTAL PERSONNEL SERVICES -$ 100$ 100$ -$ -$ 50$
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor 1,073 4,216 1,000 777 - 1,938
TOTAL PROF & CONTRACTUAL SERVICES 1,073$ 4,216$ 1,000$ 777$ -$ 1,938$
OPERATING EXPENSES
60070 Dues & Memberships 140 800 200 200 - 572
60075 Meetings - 100 100 - - 50
60080 Schools & Training - 200 200 35 100 105
60100 Travel & Per Diem - 278 278 267 256 269
60125 Advertising - 600 - - - 318
60245 Miscellaneous Expenses - 100 100 - - 50
TOTAL OPERATING EXPENSES 140$ 2,078$ 878$ 502$ 356$ 1,364$
CONSUMABLE SUPPLIES
65094 Program Supplies 168 2,750 200 180 - 1,090
65105 Printing - 600 - - - 309
TOTAL CONSUMABLE SUPPLIES 168$ 3,350$ 200$ 180$ -$ 1,399$
TOTAL EXPENDITURES 1,381$ 9,744$ 2,178$ 1,459$ 356$ 4,751$
RECREATION: ATHLETIC PROGRAMS
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
POOL
ADOPTED EXPENSES
CONSUMABLE
SUPPLIES
14%
PERSONNEL
SERVICES
57%
PROFESSIONAL &
CONTRACTUAL
SERVICES
1%
OPERATING
EXPENSES
23%
CAPITAL EXPENSES
5%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
103-041-002
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 91,648 107,609 107,609 97,022 102,607 106,711
50010 Overtime 311 2,475 2,475 - 2,000 2,000
50016 Longevity - - - - - 96
50020 Retirement 2,500 3,060 3,060 3,085 3,194 3,638
50025 Group Insurance 2,105 - - - - -
50026 Medical Insurance - 2,709 2,709 2,708 2,899 3,676
50027 Dental Insurance - 156 156 154 167 212
50028 Vision Insurance - 43 43 43 46 59
50029 Life Insurance & Other - 227 227 41 209 217
50030 Social Security Taxes 5,673 6,825 6,825 5,987 6,486 6,746
50035 Medicare Taxes 1,327 1,596 1,596 1,400 1,517 1,578
50040 Unemployment Taxes 396 432 432 846 1,490 1,573
50045 Worker's Compensation 2,432 2,115 2,115 2,115 2,733 2,843
50050 Auto Allowance 443 - - - - -
50060 Pre-Employment Physicals/Testing 1,033 1,000 1,000 989 504 504
TOTAL PERSONNEL SERVICES 107,867$ 128,248$ 128,248$ 114,390$ 123,852$ 129,853$
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor 2,446 1,912 3,000 2,771 2,008 2,108
55140 Health Inspections - 225 225 - 225 225
TOTAL PROF & CONTRACTUAL SERVICES 2,446$ 2,137$ 3,225$ 2,771$ 2,233$ 2,333$
OPERATING EXPENSES
60005 Telephone 1,300 665 665 1,209 1,270 1,308
60010 Communications/Pagers/Mobiles 774 707 707 1,076 1,171 1,194
60020 Electricity 20,056 22,000 22,000 20,050 23,100 24,255
60025 Water 5,771 7,605 7,605 7,861 7,833 8,068
60035 Postage - - - 15 - -
60070 Dues & Memberships 3,520 1,795 1,795 4,059 145 152
60075 Meetings 89 300 300 142 275 289
60080 Schools & Training 629 440 440 309 800 840
60100 Travel & Per Diem 554 2,199 2,199 892 372 391
60125 Advertising 374 650 650 219 650 683
60155 Special Events - 1,700 1,700 1,352 1,700 1,785
60245 Miscellaneous Expenses 638 100 100 14 100 105
60280 Property Maintenance 8,005 9,435 9,435 17,312 9,350 10,285
60360 Furniture/Equipment < $5000 1,143 2,050 2,050 1,801 1,800 1,890
TOTAL OPERATING EXPENSES 42,853$ 49,646$ 49,646$ 56,309$ 48,566$ 51,245$
CONSUMABLE SUPPLIES
65010 Uniforms 3,088 1,940 1,940 8,235 1,260 1,400
65025 Small Equipment 1,160 3,000 3,000 1,405 2,500 2,575
65030 Chemicals 5,306 11,115 11,115 10,361 11,448 13,500
65040 Safety Equipment 188 600 600 635 1,000 1,050
65055 Hardware 78 250 250 41 250 263
65085 Office Supplies 268 500 500 597 515 530
65094 Program Supplies - 290 290 189 290 305
65095 Maintenance Supplies 668 2,000 2,000 1,434 1,850 1,943
65096 Concessions 6,456 10,000 10,000 5,952 10,500 11,025
65105 Printing 194 400 400 558 350 361
TOTAL CONSUMABLE SUPPLIES 17,406$ 30,095$ 30,095$ 29,408$ 29,963$ 32,950$
CAPITAL EXPENSES
69005 Capital Expenses - - - - - -
69195 GASB34/Reserve For Replacement - 5,000 5,000 5,000 10,000 15,000
TOTAL CAPITAL EXPENSES - 5,000 5,000 5,000 10,000 15,000
TOTAL EXPENDITURES 170,572$ 215,126$ 216,214$ 207,878$ 214,614$ 231,381$
RECREATION: POOL
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
RECREATION PROGRAMS
ADOPTED EXPENSES
OPERATING
EXPENSES
9%
PROFESSIONAL &
CONTRACTUAL
SERVICES
83%
PERSONNEL
SERVICES
1%
CONSUMABLE
SUPPLIES
7%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
103-041-003
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50060 Pre-Employment Physicals/Testing - 100 100 - 50 55
TOTAL PERSONNEL SERVICES -$ 100$ 100$ -$ 50$ 55$
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor 1,808 7,500 3,700 3,695 3,750 3,375
55165 Collection Fees 348 - - - - -
TOTAL PROF & CONTRACTUAL SERVICES 2,156$ 7,500$ 3,700$ 3,695$ 3,750$ 3,375$
OPERATING EXPENSES
60055 Insurance - 400 400 - - -
60075 Meetings - 100 100 - 50 65
60125 Advertising - 1,000 - - 225 350
60245 Miscellaneous Expenses - 500 - - 50 51
60360 Furniture/Equipment < $5000 - 850 850 230 100 125
TOTAL OPERATING EXPENSES -$ 2,850$ 1,350$ 230$ 425$ 591$
CONSUMABLE SUPPLIES
65010 Uniforms - 210 210 - 20 150
65094 Program Supplies 49 - - - 100 103
65105 Printing - 400 400 - 200 225
TOTAL CONSUMABLE SUPPLIES 49$ 610$ 610$ -$ 320$ 478$
TOTAL EXPENDITURES 2,205 11,060 5,760 3,925 4,545 4,499
RECREATION: RECREATION PROGRAMS
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
DAY CAMP PROGRAMS
ADOPTED EXPENSES
OPERATING
EXPENSES
24%
PROFESSIONAL &
CONTRACTUAL
SERVICES
0%
PERSONNEL
SERVICES
69%
CONSUMABLE
SUPPLIES
7%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
103-041-004
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 13,035 38,703 22,300 22,283 41,360 43,014
50010 Overtime - 630 630 359 - -
50030 Social Security Taxes 808 2,439 2,439 1,404 2,564 2,667
50035 Medicare Taxes 189 570 570 328 600 624
50040 Unemployment Taxes 68 1,080 1,080 249 1,296 1,368
50045 Workman's Compensation - 794 794 794 1,081 1,124
50060 Pre-Employment Physicals/Testing 310 541 541 353 430 473
TOTAL PERSONNEL SERVICES 14,410$ 44,757$ 28,354$ 25,770$ 47,331$ 49,270$
PROFESSIONAL & CONTRACTUAL SERVICES
55070 Independent Labor - 200 200 - - -
TOTAL PROF & CONTRACTUAL SERVICES -$ 200$ 200$ -$ -$ -$
OPERATING EXPENSES
60010 Communications/Pagers/Mobiles 456 420 420 321 420 428
60030 Rent 2,793 4,531 4,531 3,799 4,563 4,791
60055 Insurance - 420 420 50 441 463
60075 Meetings 27 300 300 72 250 258
60080 Schools & Training - 280 280 140 450 473
60105 Rent Equipment 1,450 5,140 5,140 3,714 5,225 5,486
60125 Advertising 587 400 1,429 1,558 1,500 1,530
60159 Field Trips 1,950 4,950 4,950 2,821 3,500 3,675
60245 Miscellaneous Expenses 50 200 200 - 200 204
60360 Furniture/Equipment < $5000 - 450 450 324 100 105
TOTAL OPERATING EXPENSES 7,312$ 17,091$ 18,120$ 12,798$ 16,649$ 17,413$
CONSUMABLE SUPPLIES
65005 Fuel & Lube 304 1,029 - - - -
65010 Uniforms 792 1,520 1,520 975 840 950
65085 Office Supplies - 350 350 207 200 206
65094 Program Supplies 2,193 4,500 4,500 2,469 3,000 3,150
65095 Maintenance Supplies 32 350 350 23 150 158
65105 Printing - 400 400 - 412 424
TOTAL CONSUMABLE SUPPLIES 3,321$ 8,149$ 7,120$ 3,673$ 4,602$ 4,888$
TOTAL EXPENDITURES 25,043$ 70,197$ 53,794$ 42,241$ 68,582$ 71,571$
RECREATION: DAY CAMP PROGRAMS
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
COMMUNITY EVENT PROGRAMS
ADOPTED EXPENSES
OPERATING
EXPENSES
100%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
RECREATION: COMMUNITY EVENT PROGRAMS
103-041-005
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED [1] PROJECTED
OPERATING EXPENSES
60070 Dues & Memberships - - - - 360 378
60080 Schools & Training - - - - 170 200
60100 Travel & Per Diem - - - - 430 452
60262 Fall Festival Activities - - - - 7,940 8,734
60263 Christmas Lighting Activities - - - - 829 912
60264 Pitch Hit Run Activities - - - - 150 165
60267 Easter Activities - - - - 1,000 1,100
60268 Arbor Day Activities - - - - 4,415 4,857
60269 Spring Pet Fair Activities - - - - 935 1,029
60270 4th of July Activities - - - - - 42,000
TOTAL OPERATING EXPENSES -$ -$ -$ -$ 16,229$ 59,825$
TOTAL EXPENDITURES -$ -$ -$ -$ 16,229$ 59,825$
[1] FY 2008-09, Community Events separated out from General Recreation budget. Previously budgeted as a single line item.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
SWIM TEAM PROGRAMS
ADOPTED EXPENSES
PERSONNEL
SERVICES
75%
OPERATING
EXPENSES
15%
CONSUMABLE
SUPPLIES
10%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
103-041-006
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED [1] PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages - - - - 13,260 13,790
50030 Social Security Taxes - - - - 822 855
50035 Medicare Taxes - - - - 192 200
50040 Unemployment Taxes - - - - 972 1,026
50045 Worker's Compensation - - - - 346 360
50060 Pre-Employment Physicals/Testing - - - - 84 84
TOTAL PERSONNEL SERVICES -$ -$ -$ -$ 15,676$ 16,315$
OPERATING EXPENSES
60070 Dues & Memberships - - - - 2,375 3,540
60075 Meetings - - - - 175 180
60100 Travel & Per Diem - - - - 356 374
60125 Advertising - - - - 250 255
TOTAL OPERATING EXPENSES -$ -$ -$ -$ 3,156$ 4,349$
CONSUMABLE SUPPLIES
65010 Uniforms - - - - 1,900 2,250
65094 Program Supplies - - - - 300 315
TOTAL CONSUMABLE SUPPLIES -$ -$ -$ -$ 2,200$ 2,565$
TOTAL EXPENDITURES -$ -$ -$ -$ 21,032$ 23,229$
RECREATION: SWIM TEAM PROGRAM
[1] FY 2008-09, Swim Team separated out from Pool budget. Previously included as a portion of all line items.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
126
GENERAL FUND:
PARKS
127
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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128
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
GENERAL FUND
PARKS (103-042)
Mission
The mission of the Parks Department is to preserve and enhance the Town of Trophy Club’s exceptional quality
of life through the planning, maintaining, and landscaping of the parks and public areas.
Departmental Goal
Care for and maintain all of the Town’s landscaping and public parks. Install the necessary amount of trees in
order to remain a Tree City. Build upon and add to the existing amenities of all the Town’s parks. Coordinate
the funding of park projects with Economic Development Corporation (EDC) 4A and 4B. Plan for the
development and acquisition of additional Parkland that will address both the current and future needs of the
community.
Fiscal Year 2007- 2008 Accomplishments
• Worked with sports associations and the Park Board to plan and develop additional park properties.
• Installed new amenities at Harmony Park, as part of a restoration and improvement project in conjunction
with EDC 4A.
• Began and completed formulating a Comprehensive Park Plan consistent with long term goals and projects.
• Developed marketing strategies to increase visibility and awareness of the parks and recreational facilities.
• Created outdoor programming for the current parks.
• Assumed maintenance and preparation of all sports fields.
Fiscal Year 2008- 2009 Departmental Objectives
• Develop maintenance plan to address the future active and passive parkland acquisitions.
• Develop a maintenance plan to address increased field usage by the sports associations.
• Implement and maintain additional fields for football at the Baptist church.
• Look for ways to reduce and conserve water in irrigation operations.
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Medians and common areas maintained N/A N/A N/A 85
• Sports fields maintained N/A N/A N/A 17
• Average weekly irrigation
repairs/adjustments/replacements
N/A N/A N/A 50
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Construction of additional t-ball fields N/A N/A N/A 3
• Planting of trees for Tree City requirements N/A N/A N/A 50
• Conversion of non-irrigated medians to
xeriscape landscaping
N/A N/A N/A 5
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 8.0
129
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
PARKS GENERAL
ADOPTED EXPENSES
CAPITAL EXPENSES
9%
OPERATING
EXPENSES
5%
PROFESSIONAL &
CONTRACTUAL
SERVICES
3%
PERSONNEL
SERVICES
77%
CONSUMABLE
SUPPLIES
6%
TOTAL PARKS
ADOPTED EXPENSES
BECK PARK
0%
PARKS GENERAL
69%
INDEPENDENCE
PARK
8%
HARMONY PARK
6%
MEDIANS &
COMMON AREAS
14%
LAKEVIEW SOCCER
FIELDS
3%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
PARKS: PARKS GENERAL
103-042
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 313,877 260,836 260,836 262,497 276,665 287,731
50010 Overtime 11,967 9,750 9,750 9,369 12,500 13,000
50015 Longevity/Certification 540 - - - - -
50016 Longevity - 730 900 900 1,480 2,313
50017 Certification - 1,500 1,500 - 1,500 1,500
50020 Retirement 38,816 34,364 34,364 33,493 36,192 38,330
50025 Group Insurance 45,181 - - - - -
50026 Medical Insurance - 38,559 40,000 39,539 41,259 52,325
50027 Dental Insurance 21 2,632 2,632 2,623 2,816 3,571
50028 Vision Insurance - 579 579 601 635 811
50029 Life Insurance & Other - 2,443 2,443 2,171 2,180 2,263
50030 Social Security Taxes 19,068 16,038 16,038 15,530 17,162 17,641
50035 Medicare Taxes 4,459 3,751 3,751 3,630 4,014 4,126
50040 Unemployment Taxes 1,204 2,025 2,025 641 2,430 2,565
50045 Workman's Compensation 5,259 5,550 8,850 12,419 7,687 8,011
50050 Auto Allowance 3,757 2,100 2,100 2,013 2,100 2,100
50060 Pre-Employment Physicals/Testing 587 213 213 - 430 473
TOTAL PERSONNEL SERVICES 444,737$ 381,071$ 385,982$ 385,426$ 409,050$ 436,760$
PROFESSIONAL & CONTRACTUAL SERVICES
55005 Engineering 290 - - - - -
55070 Independent Labor 1,881 450 450 453 - -
55090 Vehicle Maintenance 4,060 5,750 6,100 6,160 5,750 6,038
55095 Equipment Maintenance 7,473 8,450 8,550 8,512 8,000 8,560
55100 Building Maintenance 3,695 3,250 3,250 3,210 2,750 2,888
55145 Consultants 590 250 250 200 250 250
TOTAL PROF & CONTRACTUAL SERVICES 17,988$ 18,150$ 18,600$ 18,534$ 16,750$ 17,735$
OPERATING EXPENSES
60005 Telephone 232 60 60 34 62 64
60010 Communications/Pagers/Mobiles 5,996 3,790 3,790 3,857 4,056 4,137
60020 Electricity 1,981 2,625 2,625 2,248 2,756 2,894
60025 Water - 1,500 1,500 - 1,500 1,545
60035 Postage 70 150 150 113 50 51
60066 Publications/Books/Subscripts 767 500 500 493 500 525
60070 Dues & Memberships 1,180 645 645 411 910 1,001
60075 Meetings 457 500 500 461 500 550
60080 Schools & Training 2,376 1,500 1,500 1,329 2,000 2,200
60085 Training (Safety) 428 500 500 455 300 315
60100 Travel & Per Diem 2,647 857 857 823 857 943
60105 Rent Equipment 1,279 100 100 - - -
60125 Advertising 1,561 625 625 284 625 656
60200 Irrigation Repairs - - - - - -
60245 Miscellaneous Expenses 444 125 125 142 125 138
60260 Community Events 43,429 - - 432 - -
60266 Tree City 10,000 - 800 1,335 10,000 10,000
60280 Property Maintenance 1,431 790 790 714 800 1,200
60360 Furniture/Equipment < $5000 4,426 2,990 2,990 1,972 - -
TOTAL OPERATING EXPENSES 78,705$ 17,257$ 18,057$ 15,103$ 25,041$ 26,218$
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
PARKS: PARKS GENERAL
103-042
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
CONSUMABLE SUPPLIES
65005 Fuel & Lube 14,475 14,953 17,000 16,857 19,766 21,743
65010 Uniforms 5,188 5,840 5,840 5,811 5,685 5,685
65025 Small Equipment 449 - 400 400 - 5,700
65035 Small Tools 2,308 2,400 2,400 2,558 5,430 5,702
65040 Safety Equipment 1,414 1,250 1,250 1,241 1,250 1,313
65055 Hardware 632 500 500 112 - -
65085 Office Supplies 1,462 350 350 363 250 258
65095 Maintenance Supplies 114 - - (114) - -
TOTAL CONSUMABLE SUPPLIES 26,043$ 25,293$ 27,740$ 27,228$ 32,381$ 40,399$
CAPITAL EXPENSES
69005 Capital Expenses 7,000 24,172 44,430 44,430 24,699 105,660
69006 Grant Match - - 3,500 3,398 - -
69035 Vehicles 90,723 16,922 16,922 16,922 16,923 44,881
69305 Capital Leases 11,970 - - - 5,719 5,514
TOTAL CAPITAL EXPENSES 109,692$ 41,094$ 64,852$ 64,750$ 47,341$ 156,055$
TOTAL EXPENDITURES 677,164$ 482,866$ 515,231$ 511,041$ 530,563$ 677,167$
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
INDEPENDENCE PARK
ADOPTED EXPENSES
OPERATING
EXPENSES
99%
PROFESSIONAL &
CONTRACTUAL
SERVICES
1%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
PARKS: INDEPENDENCE PARK
103-042-001
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PROFESSIONAL & CONTRACTUAL SERVICES
55185 Portable Toilets 1,320 680 680 1,037 714 750
TOTAL PROF & CONTRACTUAL SERVICES 1,320$ 680$ 680$ 1,037$ 714$ 750$
OPERATING EXPENSES
60020 Electricity 16,012 18,150 18,150 17,252 19,058 20,011
60025 Water 8,988 19,000 16,000 13,050 19,000 19,570
60105 Rent Equipment - 100 100 163 250 263
60280 Property Maintenance 28,806 26,500 26,500 26,627 26,500 27,825
TOTAL OPERATING EXPENSES 53,805$ 63,750$ 60,750$ 57,092$ 64,808$ 67,668$
CONSUMABLE SUPPLIES
65095 Maintenance Supplies - - - - - -
TOTAL CONSUMABLE SUPPLIES -$ -$ -$ -$ -$ -$
TOTAL EXPENDITURES 55,125$ 64,430$ 61,430$ 58,129$ 65,522$ 68,418$
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
HARMONY PARK
ADOPTED EXPENSES
OPERATING
EXPENSES
98%
PROFESSIONAL &
CONTRACTUAL
SERVICES
2%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
PARKS: HARMONY PARK
103-042-003
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PROFESSIONAL & CONTRACTUAL SERVICES
55185 Portable Toilets 1,093 984 1,250 1,207 1,033 1,085
TOTAL PROF & CONTRACTUAL SERVICES 1,093$ 984$ 1,250$ 1,207$ 1,033$ 1,085$
OPERATING EXPENSES
60020 Electricity 3,131 18,000 8,000 6,649 14,000 14,700
60025 Water 7,497 8,500 13,000 11,454 18,500 19,055
60105 Rent Equipment 310 100 100 94 100 105
60280 Property Maintenance 21,923 18,000 34,000 33,919 16,700 17,535
TOTAL OPERATING EXPENSES 32,861$ 44,600$ 55,100$ 52,116$ 49,300$ 51,395$
CONSUMABLE SUPPLIES
65095 Maintenance Supplies - - - - - -
TOTAL CONSUMABLE SUPPLIES -$ -$ -$ -$ -$ -$
CAPITAL EXPENSES
69086 $474K CO Payment 49,645 - - - - -
TOTAL CAPITAL EXPENSES 49,645$ -$ -$ -$ -$ -$
TOTAL EXPENDITURES 83,599$ 45,584$ 56,350$ 53,323$ 50,333$ 52,480$
“a great place to call home”136
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LAKEVIEW SOCCER FIELDS
ADOPTED EXPENSES
OPERATING
EXPENSES
94%
PROFESSIONAL &
CONTRACTUAL
SERVICES
6%
"a great place to call home"137
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
PARKS: LAKEVIEW SOCCER FIELDS
103-042-005
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PROFESSIONAL & CONTRACTUAL SERVICES
55185 Portable Toilets 1,024 1,224 1,224 949 1,285 1,349
TOTAL PROF & CONTRACTUAL SERVICES 1,024$ 1,224$ 1,224$ 949$ 1,285$ 1,349$
OPERATING EXPENSES
60025 Water 6,487 16,800 9,000 6,892 15,100 15,553
60280 Property Maintenance 7,917 4,000 4,000 4,000 4,700 4,935
TOTAL OPERATING EXPENSES 14,404$ 20,800$ 13,000$ 10,891$ 19,800$ 20,488$
TOTAL EXPENDITURES 15,428$ 22,024$ 14,224$ 11,840$ 21,085$ 21,837$
“a great place to call home”138
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
MEDIANS & COMMON AREAS
ADOPTED EXPENSES
Property Maintenan
57%
Water
43%
Electricity
0%
"a great place to call home"139
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
PARKS: MEDIANS & COMMON AREAS
103-042-006
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
OPERATING EXPENSES
60020 Electricity 526 441 441 563 463 486
60025 Water 24,347 46,093 35,000 30,832 47,593 49,021
60280 Property Maintenance 71,031 63,300 65,000 64,847 61,750 63,603
TOTAL OPERATING EXPENSE 95,904$ 109,834$ 100,441$ 96,243$ 109,806$ 113,109$
TOTAL EXPENDITURES 95,904$ 109,834$ 100,441$ 96,243$ 109,806$ 113,109$
“a great place to call home”140
GENERAL FUND:
COMMUNITY DEVELOPMENT
141
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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142
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
COMMUNITY DEVELOPMENT (103-043)
Mission
The mission of the Community Development Department is to Maintain Trophy Club in such a manner that it
enhances quality of life for current and future residents by seeking compliance with the Town’s Code of
Ordinances. Provide prompt, friendly, and efficient customer service to all.
Departmental Goal
Provide a high level of service to our customers in the areas of permitting, building inspection, code
enforcement, as well as municipal facility construction and maintenance, ensuring all facilities and infrastructure
are constructed and maintained in accordance with federal, state, local, and international codes in the interest of
life, health, and public safety.
Fiscal Year 2007- 2008 Accomplishments
• Monitored and inspected all residential and commercial construction projects to ensure compliance with
Town adopted construction codes.
• Reviewed and amended existing ordinances to maintain accuracy and serve the needs of the residents.
• Worked with Northwest Independent School District (NISD) to provide quality facilities, including the start of
construction of Byron Nelson High School with joint-use facilities such as sports fields, Library, and
Performing Arts Center.
• Worked with developers to complete development and infrastructure of Churchill Downs and The Highlands
subdivisions and started the building process in neighborhoods 3 + 4 (Turnberry).
• Issued forty-eight (48) building permits in the Turnberry subdivision, and three (3) building permits in
Churchill Downs subdivision.
Fiscal Year 2008- 2009 Departmental Objectives
• Achieve quality building inspections at the NISD Byron Nelson High School project, to allow expected
completion in summer 2009.
• Maintain turn around time of building plan review and building inspections in the Highlands and Churchill
Downs subdivisions.
• Building Official to complete Certified Building Official certification.
• Work with architects, engineers, and contractors for potential commercial development.
• Conduct quality inspections through consistent interpretations of building codes, zoning, and other
ordinances.
• Upgrade software to streamline permitting process in order to handle large-scale development.
143
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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GENERAL FUND
COMMUNITY DEVELOPMENT (continued)
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Number of inspections annually N/A N/A N/A 2,000
• Number of plan reviews complete per week (new
permits issued)
N/A N/A N/A 6
• Number of citizen/contractors inquiries per day
(phone calls and walk-ins)
N/A N/A N/A 50
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Turn around time for plan review (in days) N/A N/A N/A <4
• Response time for all inquiries (in days) N/A N/A N/A <1
• Turn around time to perform inspections after
called in by contractor (in days)
N/A N/A N/A <2
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 2.0
144
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
COMMUNITY DEVELOPMENT
ADOPTED EXPENSES
CONSUMABLE
SUPPLIES
1%
PERSONNEL
SERVICES
67%
PROFESSIONAL &
CONTRACTUAL
SERVICES
30%
OPERATING
EXPENSES
1%
CAPITAL EXPENSES
1%
"a great place to call home"
145
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
COMMUNITY DEVELOPMENT
103-043
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 157,836 119,870 119,870 112,538 109,084 113,447
50010 Overtime 2,832 2,000 2,000 2,640 1,250 1,250
50015 Longevity/Certification Pay 2,220 - - - - -
50016 Longevity - 555 555 555 645 915
50020 Retirement 19,492 15,303 15,303 14,458 13,650 14,452
50025 Group Insurance 14,903 - - - - -
50026 Medical Insurance - 15,941 15,941 10,186 9,662 12,254
50027 Dental Insurance - 955 955 587 558 707
50028 Vision Insurance - 247 247 164 153 195
50029 Life Insurance & Other - 1,085 1,085 780 830 849
50030 Social Security Taxes 9,836 7,107 7,107 7,123 6,881 7,168
50035 Medicare Taxes 2,300 1,662 1,662 1,666 1,609 1,676
50040 Unemployment Taxes 159 810 810 297 648 684
50045 Workman's Compensation (582) 1,633 1,633 1,498 2,269 2,366
50050 Auto Allowance 2,563 - - - - -
50055 Clothing Allowance 8 - - - - -
50060 Pre-Employment Physicals/Testing 220 19 19 65 - -
TOTAL PERSONNEL SERVICES 211,786$ 167,188$ 167,188$ 152,557$ 147,239$ 155,963$
PROFESSIONAL & CONTRACTUAL SERVICES
55005 Engineering 12,478 16,770 10,770 10,731 10,000 10,500
55035 Abatements 820 - - - - -
55070 Independent Labor 13,443 - - - - -
55080 Maintenance & Repairs - - - - - -
55090 Vehicle Maintenance 511 500 500 119 250 263
55100 Building Maintenance 5,421 - - 84 - -
55120 Cleaning Services 3,927 - - 132 - -
55130 Trash Removal/Recycling 291,544 307,889 307,889 301,783 316,750 354,250
55140 Health Inspections 4,100 5,000 5,000 6,450 4,500 4,860
55145 Consultants 48 4,000 900 906 - -
TOTAL PROF & CONTRACTUAL SERVICES 332,293$ 334,159$ 325,059$ 320,205$ 331,500$ 369,873$
OPERATING EXPENSES
60005 Telephone 69 140 140 60 75 77
60010 Communications/Pagers/Mobiles 1,243 885 4,885 4,168 1,206 1,206
60020 Electricity 96,200 - - - - -
60025 Water 657 - - - - -
60030 Rent - - - - - -
60035 Postage 465 125 125 664 125 128
60066 Publications/Books/Subscripts 784 300 300 - 300 306
60070 Dues & Memberships 785 550 550 173 445 467
60075 Meetings 19 400 400 - 100 103
60080 Schools & Training 1,838 2,569 600 585 1,740 1,827
60100 Travel & Per Diem 1,061 940 99 81 302 317
60105 Rent Equipment - - - - - -
60125 Advertising 966 300 300 - 300 306
60170 Animal Control 2,393 - - - - -
60175 Code Enforcement 492 - - - - -
60205 Street Repairs - - - - - -
60215 Street Sweeping - - - - - -
60220 Striping & Signage - - - - - -
60245 Miscellaneous Expenses 165 200 200 64 200 206
60280 Property Maintenance - - - - - -
60360 Furniture/Equipment < $5000 1,043 800 2,800 1,631 - -
TOTAL OPERATING EXPENSES 108,180$ 7,209$ 10,399$ 7,426$ 4,793$ 4,943$
"a great place to call home"146
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
COMMUNITY DEVELOPMENT
103-043
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
CONSUMABLE SUPPLIES
65005 Fuel & Lube 2,904 3,528 1,550 1,526 2,800 2,940
65010 Uniforms 516 1,200 1,200 957 664 684
65085 Office Supplies 1,480 1,400 1,400 1,172 1,000 1,030
65095 Maintenance Supplies (21) - - - - -
65105 Printing 154 650 650 587 325 325
TOTAL CONSUMABLE SUPPLIES 5,032$ 6,778$ 4,800$ 4,242$ 4,789$ 4,979$
CAPITAL EXPENSES
69005 Capital Expenses - - - - - -
69035 Vehicles 14,857 5,585 5,585 5,585 5,585 5,585
69195 GASB34/Reserve For Replacement - - - - - -
TOTAL CAPITAL EXPENSES 14,857$ 5,585$ 5,585$ 5,585$ 5,585$ 5,585$
TOTAL EXPENDITURES 672,148$ 520,919$ 513,031$ 490,015$ 493,906$ 541,343$
"a great place to call home"147
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
148
GENERAL FUND:
PLANNING & ZONING
149
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
150
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
PLANNING & ZONING (103-044)
Mission
The mission of the Planning & Zoning Department is to support the goals and objectives of the Comprehensive
Land Use Plan and other adopted development guides; support and implementing the Town Council’s
development goals by reviewing and enforcing current regulations and policies; support the decisions, policies
and directives of the Zoning Board of Adjustment, Planning and Zoning Commission and Town Council on
matters impacting the physical development of the community; explain policies to the public and developers
consistently and professionally; provide a review process for the development community that is timely and
efficient; as well as ensure that the Zoning and Subdivision ordinances reflect current Council policies.
Departmental Goal
The Planning and Zoning Department provides for the review, analysis and processing of development projects
impacting the physical growth of the community. The purpose of this review process is to ensure that proposed
developments follow adopted plans, guidelines, and policies (Comprehensive Zoning Ordinance, Subdivision
Regulations) that are beneficial to the community as a whole. The Planning Department is the primary contact
for property owners, developers, surveyors, and engineers who desire to develop property in the Town. Primary
activities include the review and recommendation of proposed subdivision plats, rezoning, site plans, and
variances to the Zoning Board of Adjustment, Planning and Zoning Commission, and Town Council.
Fiscal Year 2007- 2008 Accomplishments
• Amended planned development ordinances and subdivider’s agreements for Planned Development No. 27
(The Highlands) to allow the developer and builders quicker accessibility to the neighborhoods to begin
construction.
• Preliminary Platted Canterbury Hills & Water’s Edge subdivisions.
• Nine Final Plats approved for a total of 557 platted residential lots.
• Three replats approved (2 residential, 1 commercial).
• Reviewed Value Place Hotel Signage per Council directive.
• Nine zoning variance requests presented to the Zoning Board of Adjustment on behalf or property owners (5
approved, 2 approved with stipulations, 1 denied, 1 withdrawn).
Fiscal Year 2008- 2009 Departmental Objectives
• Provide effective planning support to the public, Town staff, the Planning & Zoning Commission and Town
Council.
• Review and facilitate platting and development of future phases of PD-27, The Highlands at Trophy Club,
Canterbury Hills, and Waters Edge at Hogan’s Glen.
• Ensure that the design of all plans, specifications, and plats of all developments are in compliance with
Town Ordinances and development practices.
• Coordinate with the Town Engineer, Planning Consultant and Building Inspector/Official to ensure the
construction and inspections of all developments are in compliance with engineering principals and
development practices and Town Ordinances.
• Provide accurate and timely information and assistance to other Town departments, developers, engineers,
contractors and citizens.
• Maintain department web page, providing current project/development information to residents and
developers.
• Evaluate Comprehensive Land Use Plan to assess need to update to reflect growth and development of the
Town.
• Continue to support the Planning and Zoning Commission, Zoning Board of Adjustment, and Town Council
by providing agenda support, reports, analysis, recommendations and meeting minutes concerning
development matters.
151
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
PLANNING & ZONING (continued)
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• P&Z meetings attended N/A N/A N/A 18
• ZBA meetings attended N/A N/A N/A 6
• Plats processed N/A N/A N/A 6
• Ordinance amendments to reflect Council policies N/A N/A N/A 2
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Plats filed with Denton County and Tarrant
County within 30 days of approval (%)
N/A N/A N/A 90%
• Development Review Committee meetings held N/A N/A N/A 12
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 1.0
152
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
PLANNING & ZONING
ADOPTED EXPENSES
OPERATING
EXPENSES
48%
PROFESSIONAL &
CONTRACTUAL
SERVICES
0%
PERSONNEL
SERVICES
6%
CONSUMABLE
SUPPLIES
46%
"a great place to call home"153
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
PLANNING & ZONING
103-044
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 23,187 45,900 45,900 47,761 49,580 51,564
50015 Longevity/Certification 446 - - - - -
50016 Longevity - - - - - 160
50020 Retirement 2,782 5,738 5,738 5,838 6,098 6,465
50025 Group Insurance 2,097 - - - - -
50026 Medical Insurance - 4,515 4,515 4,528 4,831 6,127
50027 Dental Insurance - 261 261 261 279 354
50028 Vision Insurance - 72 72 73 76 98
50029 Life Insurance & Other - 420 420 499 399 412
50030 Social Security Taxes 1,434 2,846 2,846 2,901 3,074 3,207
50035 Medicare Taxes 335 666 666 678 719 750
50040 Unemployment Taxes 45 270 270 99 324 342
50045 Workman's Compensation 27 94 94 86 136 142
50060 Pre-Employment Physicals/Testing 40 - - - - -
TOTAL PERSONNEL SERVICES 30,394$ 60,782$ 60,782$ 62,726$ 65,516$ 69,621$
PROFESSIONAL & CONTRACTUAL SERVICES
55005 Engineering 120,009 48,000 55,000 48,806 55,000 55,000
55020 Town Planner 5,548 14,000 14,000 6,431 11,000 19,000
55025 Town Planner Ordinances - - - - - -
55060 Appraisal - - - - 500 500
TOTAL PROF & CONTRACT SERVICES 125,557$ 62,000$ 69,000$ 55,238$ 66,500$ 74,500$
OPERATING EXPENSES
60005 Telephone - - - 125 150 155
60035 Postage 114 250 250 304 255 260
60066 Publications/Books/Subscripts 75 337 337 163 337 347
60070 Dues & Memberships 130 205 205 205 285 294
60075 Meetings - 150 150 44 220 227
60080 Schools & Training 125 375 375 350 480 494
60100 Travel & Per Diem 43 150 150 228 698 719
60125 Advertising 1,012 1,290 1,290 1,111 1,970 1,970
60225 Platt Filing Fees 1,084 1,290 1,290 3,132 1,290 1,329
60230 Computer Mapping 1,381 4,000 4,000 1,062 2,800 2,940
60240 ZBA Hearings 35 680 680 99 - -
60245 Miscellaneous Expenses - 50 50 - 50 55
60360 Furniture/Equipment < $5,000 - - - - - -
TOTAL OPERATING EXPENSES 3,998$ 8,777$ 8,777$ 6,824$ 8,535$ 8,789$
CONSUMABLE SUPPLIES
65085 Office Supplies 481 424 424 244 437 450
65105 Printing 70 300 300 276 200 206
TOTAL CONSUMABLE SUPPLIES 551$ 724$ 724$ 520$ 637$ 656$
TOTAL EXPENDITURES 160,500$ 132,283$ 139,283$ 125,307$ 141,188$ 153,566$
“a great place to call home”154
GENERAL FUND:
STREETS
155
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
156
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
GENERAL FUND
STREETS (103-046)
Mission
The mission of the Streets Department is to constantly strive to create and maintain above-standard roadways
and infrastructure in a cost-effective manner; and to consistently work towards having a very efficient storm
sewer system that protects our environment, our infrastructure and our residents.
Departmental Goal
The Streets Department is responsible for professionally maintaining, inspecting and enhancing the Town’s
Roadways and Infrastructure in a manner that is dedicated to excellence and community satisfaction. Storm
Sewer, a division of the Streets Department, is responsible for professionally inspecting, repairing and
maintaining the Town’s Storm Sewer infrastructure in a manner that best serves the community and the
environment.
Fiscal Year 2007- 2008 Accomplishments
• Increased amount of concrete paving repairs performed by Town employees rather than outside
contractors.
• Developed plans and initiated process to begin construction of street bond program Phase II, including Oak
Hill, Avenue 20, Brook Hollow Lane, and Brook Hollow Court.
• Created a street sign inventory.
• Devised and implemented procedure for inspecting, repairing and maintaining the Town storm sewer
network.
Fiscal Year 2008- 2009 Departmental Objectives
• Continue to increase amount of in house street repairs.
• Provide street sweeping service on a regular schedule, twice per year.
• Refine current storm drain inspection process.
• Develop and complete a professional Drainage Study covering the entire Town.
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Street sweeping (curb miles) N/A N/A N/A 26
• Concrete placed/poured (cubic yards) N/A N/A N/A 6
• Striping (linear feet) N/A N/A N/A 56
• Storm Drain Structure Inspection & Cleaning N/A N/A N/A 60
• Storm Drain System Repairs N/A N/A N/A 45
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Response to resident calls in under 48 hours N/A N/A N/A 100%
• Development Review Committee meetings held N/A N/A N/A 26
• Ratio of lane miles of street maintained per
employee
N/A N/A N/A 82:1
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 6.0
157
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
STREETS
ADOPTED EXPENSES
CAPITAL EXPENSES
1%
OPERATING
EXPENSES
45%
PROFESSIONAL &
CONTRACTUAL
SERVICES
4%
PERSONNEL
SERVICES
47%
CONSUMABLE
SUPPLIES
3%
"a great place to call home"158
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
STREETS
103-046
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 105,258 180,382 157,000 155,771 190,952 198,590
50010 Overtime 1,361 4,800 800 617 4,992 5,500
50016 Longevity - - - - 281 536
50020 Retirement 12,570 23,748 20,000 19,560 24,136 25,578
50025 Group Insurance 12,993 - - - - -
50026 Medical Insurance - 23,481 19,000 18,287 25,125 31,864
50027 Dental Insurance - 1,390 1,390 923 1,302 1,651
50028 Vision Insurance - 336 336 255 357 456
50029 Life Insurance & Other - 1,601 1,601 1,033 1,431 1,478
50030 Social Security Taxes 6,242 11,301 9,200 9,065 11,689 12,082
50035 Medicare Taxes 1,460 2,643 2,643 2,120 2,734 2,826
50040 Unemployment Taxes 164 1,261 1,261 475 1,513 1,597
50045 Workman's Compensation 325 2,495 7,100 20,856 14,548 15,171
50050 Auto Allowance 125 4,800 4,800 3,325 - -
50060 Pre-Employment Physicals/Testing 70 426 426 200 639 852
TOTAL PERSONNEL SERVICES 140,568$ 258,664$ 225,557$ 232,487$ 279,699$ 298,181$
PROFESSIONAL & CONTRACTUAL SERVICES
55005 Engineering - 215,086 30,000 21,866 18,900 18,900
55090 Vehicle Maintenance 550 1,500 1,500 1,022 1,125 1,238
55095 Equipment Maintenance - - 2,000 1,608 1,000 1,100
TOTAL PROF & CONTRACTUAL SERVICES 550$ 216,586$ 33,500$ 24,497$ 21,025$ 21,238$
OPERATING EXPENSES
60005 Telephone - - - 19 50 50
60010 Communications/Pagers/Mobiles 1,096 1,430 1,430 2,055 1,836 1,836
60020 Electricity - 102,893 92,000 90,032 108,038 118,842
60035 Postage - - - 81 100 100
60070 Dues & Memberships - 250 250 240 428 441
60080 Schools & Training 179 1,200 1,200 548 1,100 1,250
60100 Travel & Per Diem 504 550 550 428 1,896 1,996
60125 Advertising - - 2,000 840 1,000 1,000
60205 Street Repairs 120,601 141,500 67,000 64,850 144,500 164,500
60220 Striping & Signage 6,617 13,000 16,000 15,215 11,000 47,170
TOTAL OPERATING EXPENSES 128,997$ 260,823$ 180,430$ 174,308$ 269,948$ 337,135$
CONSUMABLE SUPPLIES
65005 Fuel & Lube 3,977 4,759 7,750 7,648 12,584 13,842
65010 Uniforms 2,110 3,628 3,628 2,489 3,160 3,160
65085 Office Supplies - - 1,000 479 650 650
TOTAL CONSUMABLE SUPPLIES 6,087$ 8,387$ 12,378$ 10,699$ 16,394$ 17,652$
CAPITAL EXPENSES
69005 Capital Expenses 17,890 - - - - -
69035 Vehicles 7,589 7,589 7,589 7,589 7,589 62,289
TOTAL CAPITAL EXPENSES 25,479$ 7,589$ 7,589$ 7,589$ 7,589$ 62,289$
TOTAL EXPENDITURES 301,681$ 752,049$ 459,454$ 449,579$ 594,655$ 736,495$
“a great place to call home”159
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
STORM SEWER
ADOPTED EXPENSES
PERSONNEL
SERVICES
47%
OPERATING
EXPENSES
18%
CONSUMABLE
SUPPLIES
26%
CAPITAL EXPENSES
9%
PROFESSIONAL &
CONTRACTUAL
SERVICES
0%
"a great place to call home"160
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
STREETS: STORM SEWER
103-046-001
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages 11,639 13,464 13,464 13,758 14,339 14,913
50010 Overtime 221 825 825 88 858 892
50016 Longevity - - - - 54 74
50020 Retirement 1,397 1,786 1,786 1,695 1,876 1,985
50025 Group Insurance 1,410 - - - - -
50026 Medical Insurance - 1,490 1,490 1,490 1,594 2,022
50027 Dental Insurance - 86 86 86 92 117
50028 Vision Insurance - 24 24 24 25 32
50029 Life Insurance & Other - 125 125 89 115 120
50030 Social Security Taxes 735 886 886 845 946 985
50035 Medicare Taxes 172 207 207 198 221 230
50040 Unemployment Taxes 15 89 89 33 107 113
50045 Workman's Compensation - 188 188 172 336 349
TOTAL PERSONNEL SERVICES 15,587$ 19,170$ 19,170$ 18,479$ 20,563$ 21,832$
PROFESSIONAL & CONTRACTUAL SERVICES
55005 Engineering - 4,000 4,000 9,462 4,000 4,000
55070 Independent Labor 7,633 8,500 8,500 8,499 8,500 8,500
55080 Maintenance & Repair 503 15,000 15,000 539 2,000 2,060
55095 Equipment Maintenance - - - - 5,500 5,775
55130 Trash Removal/Recycling 8,740 10,000 10,000 11,186 10,000 10,200
55160 Professional Outside Services - - - - - 125,000
TOTAL PROF & CONTRACTUAL SERVICES 16,876$ 37,500$ 37,500$ 29,687$ 30,000$ 155,535$
OPERATING EXPENSES
60025 Water - - - - - -
60070 Dues & Memberships 2,167 2,100 2,100 2,267 2,100 2,100
60080 Schools & Training - - - - 400 600
60100 Travel & Per Diem - 150 150 - 300 400
60125 Advertising - - - - - 200
60215 Street Sweeping 2,584 6,000 6,000 4,295 7,500 9,000
60245 Miscellaneous Expenses 295 204 204 90 304 354
TOTAL OPERATING EXPENSES 5,046$ 8,454$ 8,454$ 6,652$ 10,604$ 12,654$
CONSUMABLE SUPPLIES
65005 Fuel & Lube - - - - - -
65105 Printing - 250 250 197 258 266
TOTAL CONSUMABLE SUPPLIES -$ 250$ 250$ 197$ 258$ 266$
CAPITAL EXPENSES
69195 GASB34/Reserve For Replacement - 46,926 46,926 57,286 52,915 -
TOTAL CAPITAL EXPENSES -$ 46,926$ 46,926$ 57,286$ 52,915$ -$
TOTAL EXPENDITURES 37,510$ 112,300$ 112,300$ 112,300$ 114,340$ 190,287$
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
CONSTRUCTION INSPECTION
ADOPTED EXPENSES
CONSUMABLE
SUPPLIES
4%
PERSONNEL
SERVICES
95%
PROFESSIONAL &
CONTRACTUAL
SERVICES
0%
OPERATING
EXPENSES
1%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
GENERAL FUND
CONSTRUCTION INSPECTION
103-046-002
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED [1] PROJECTED
PERSONNEL SERVICES
50005 Salaries & Wages - - 23,700 23,618 51,000 53,040
50010 Overtime - - 2,200 2,135 5,000 5,100
50020 Retirement - - 3,250 3,165 6,888 7,268
50026 Medical Insurance - - 2,150 2,083 4,831 6,127
50027 Dental Insurance - - 200 120 279 354
50028 Vision Insurance - - 100 33 76 98
50029 Life Insurance & Other - - 200 140 410 417
50030 Social Security Taxes - - 1,650 1,546 3,472 3,605
50035 Medicare Taxes - - 400 362 812 843
50040 Unemployment Taxes - - 100 99 324 342
50045 Workman's Compensation - - - - 4,152 4,311
50060 Pre-Employment Physicals/Testing - - 100 80 - -
TOTAL PERSONNEL SERVICES -$ -$ 34,050$ 33,380$ 77,244$ 81,505$
PROFESSIONAL & CONTRACTUAL SERVICES
55090 Vehicle Maintenance - - 1,000 707 375 375
TOTAL PROF & CONTRACTUAL SERVICES -$ -$ 1,000$ 707$ 375$ 375$
OPERATING EXPENSES
60010 Communications/Pagers/Mobiles - - 600 495 1,140 1,140
TOTAL OPERATING EXPENSES -$ -$ 600$ 495$ 1,140$ 1,140$
CONSUMABLE SUPPLIES
65005 Fuel & Lube - - 1,450 1,235 3,106 3,261
65010 Uniforms - - - - 590 590
65055 Hardware - - 4,000 3,859 - -
TOTAL CONSUMABLE SUPPLIES -$ -$ 5,450$ 5,094$ 3,696$ 3,851$
CAPITAL EXPENSES
69035 Vehicles - - 45,744 45,744 - -
69040 Vehicle Equipment - - 4,900 4,844 -
TOTAL CAPITAL EXPENSES -$ -$ 50,644$ 50,587$ -$ -$
TOTAL EXPENDITURES -$ -$ 91,744$ 90,263$ 82,455$ 86,871$
[1] FY 2008-09, Construction Inspection separated out from Streets budget. Previously included as a portion of all line items.
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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164
TROPHY CLUB PARK FUND
165
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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166
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
TROPHY CLUB PARK FUND
TROPHY CLUB PARK (142-042)
Mission
Trophy Club Park’s mission is to provide recreational needs of Trophy Club as it develops, to preserve open
space for the enjoyment of all visitors, and to provide specific areas for environmental education.
Departmental Goal
Maintain and operate all current facilities and programs while exploring and creating new ones in order to allow
Trophy Club residents to utilize the park resources to the fullest extent possible.
Fiscal Year 2007- 2008 Accomplishments
• Changed the name of the park to one that residents will more closely identify.
• Changed the pricing structure to more adequately reflect operational changes in the park.
• Created directional trail system for motorized visitors.
• Created a youth motorized trail area.
• Surveyed citizens to determine outdoor recreational programming needs.
• Installed a new permanent bathroom in the park.
• Held Trophy Club Park Grand Re-Opening Event that had over 600 attendees.
• Installed 3,000 feet of post and cable fencing for safety.
Fiscal Year 2008- 2009 Departmental Objectives
• Complete all Federal Emergency Management Agency (FEMA) objectives and improvements.
• Complete all Texas Parks & Wildlife Department (TPWD) grant improvements.
• Add Red Bull sponsored motocross area.
• Complete interpretive trail system.
• Install automated entry gate system.
• Review all areas of parks operation to improve inefficiencies and expenses.
• Begin the process of developing a master park plan.
• Increase Town awareness and use of the park through advertisement and increasing number of events held
at the park.
Workload Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Motorized trail maintained (miles) N/A N/A N/A 9
• Non-Motorized trails maintained (miles) N/A N/A N/A 3
• Park attendant monitoring (hours per week) N/A N/A N/A 40
Productivity Measures
2006-07
Actual
2007-08
Actual
2007-08
Estimate
2008-09
Proposed
• Special Events at park N/A N/A N/A 6
• Classes offered at park N/A N/A N/A 2
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 1.4
167
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
TROPHY CLUB PARK FUND
ADOPTED REVENUES
Interest Income
0%
Park Revenues
100%
TROPHY CLUB PARK FUND
ADOPTED EXPENSES
OPERATING
EXPENSES
34%
PROFESSIONAL &
CONTRACTUAL
SERVICES
17%PERSONNEL
SERVICES
47%
CONSUMABLE
SUPPLIES
2%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
TROPHY CLUB PARK FUND
142-042
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES
44010 Park Revenues (65,000) (109,780) (109,780) (46,575) (107,263) (112,606)
49010 Interest Income (245) (200) (200) (32) (200) (200)
49900 Miscellaneous Income (18) - - (21) - -
TOTAL REVENUES (65,263)$ (109,980)$ (109,980)$ (46,629)$ (107,463)$ (112,806)$
PERSONNEL SERVICES
50005 Salaries & Wages 12,566 15,300 15,300 26,705 41,180 42,828
50016 Longevity - - - - - 64
50020 Retirement 1,407 1,913 1,913 2,056 2,129 2,259
50026 Medical Insurance 75 1,806 1,806 1,806 1,932 2,451
50027 Dental Insurance 4 104 104 102 112 141
50028 Vision Insurance 2 29 29 29 31 39
50029 Life Insurance & Other - 143 143 110 139 344
50030 Social Security Taxes 774 949 949 1,625 2,553 2,659
50035 Medicare Taxes 181 222 222 380 597 622
50040 Unemployment Taxes 105 108 108 144 454 479
50045 Worker's Compensation 79 309 309 283 1,076 1,121
50060 Pre-Employment Physicals/Testing 62 38 38 60 70 70
TOTAL PERSONNEL SERVICES 16,456$ 20,920$ 20,920$ 33,301$ 50,273$ 53,077$
PROFESSIONAL & CONTRACTUAL SERVICES
55010 Park Administration - 12,000 12,000 12,000 5,000 5,000
55015 Police and EMS Services - 5,000 5,000 5,000 5,000 5,000
55045 Legal - 500 500 - - -
55070 Independent Labor 14,332 16,848 - - - -
55095 Equipment Maintenance - 1,500 1,500 - 1,800 1,890
55145 Consultants 1,146 2,500 2,500 535 2,500 2,625
55165 Collection Fees - 1,645 1,645 - 1,500 1,500
55185 Portable Toilets 1,961 2,448 2,448 2,316 2,766 2,904
TOTAL PROF & CONTRACTUAL SERVICES 17,439$ 42,441$ 25,593$ 19,852$ 18,566$ 18,919$
OPERATING EXPENSES
60005 Telephone 399 405 405 558 100 103
60010 Communications/Pagers/Mobiles 800 1,465 1,465 1,209 2,340 2,387
60020 Electricity 1,513 2,888 2,888 947 3,466 3,813
60025 Water 1,133 3,000 3,000 1,359 4,000 4,400
60055 Insurance 5,000 5,000 5,000 5,000 5,000 5,000
60070 Dues & Memberships - 240 240 - 405 425
60080 Schools & Training - 460 460 68 1,125 1,181
60100 Travel & Per Diem - - - - 1,452 1,452
60125 Advertising 25 2,000 4,500 3,951 2,000 2,100
60245 Miscellaneous Expenses - 500 500 585 500 525
60260 Community Events - - - - 2,800 3,000
60280 Property Maintenance 13,943 26,600 15,000 13,742 13,000 13,650
TOTAL OPERATING EXPENSES 22,813$ 42,558$ 33,458$ 27,419$ 36,188$ 38,036$
CONSUMABLE SUPPLIES
65005 Fuel & Lube - 1,529 - - 806 887
65010 Uniforms 241 426 426 338 30 31
65035 Small Tools - - - 697 - -
65085 Office Supplies 208 206 206 178 200 206
65095 Maintenance Supplies 28 400 400 116 400 600
65105 Printing 968 1,500 1,500 599 1,000 1,050
TOTAL CONSUMABLE SUPPLIES 1,446$ 4,061$ 2,532$ 1,927$ 2,436$ 2,774$
CAPITAL EXPENSES
69005 Capital Expenses - - - - - -
69006 Grant Match - - 32,636 32,636
69260 Loan Repayment/Waterline 4,488 - - - - -
TOTAL CAPITAL EXPENSES 4,488$ -$ 32,636$ 32,636$ -$ -$
TOTAL EXPENDITURES 62,644$ 109,980$ 115,139$ 115,135$ 107,463$ 112,806$
TOTAL REVENUES OVER EXPENSES 2,619$ -$ (5,159)$ (68,507)$ -$ -$
142-000
“a great place to call home”169
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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170
HOTEL & MOTEL FUND
171
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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172
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
HOTEL & MOTEL FUND
(403-000)
Mission
Through the receipt of Hotel & Motel Tax, the mission of this fund is to promote tourism in Trophy Club.
Departmental Goal
The Hotel & Motel Tax Fund was created for Fiscal Year 2007-08 when Town Council adopted and levied a tax
on November 20, 2006 for the occupancy of hotel rooms at the maximum rate authorized pursuant to Chapter
351 of the Texas Tax Code. Section 351.002 of the Texas Tax Code authorizes a municipality to adopt an
ordinance to impose a tax on a person who, under contract or agreement, pays for the use or possession or for
the right to use or possession of a room in a hotel. Furthermore, this fund is utilized to account for the receipt
and distribution of the Town’s Hotel/Motel Occupancy Tax, which is currently levied at 7% of room rental rates.
Fiscal Year 2007- 2008 Accomplishments
• Received and reviewed revenue reports timely (postmarked on or before the 20th day of the month following
the reporting period).
Fiscal Year 2008- 2009 Departmental Objectives
• Develop fund allocation procedure to distribute tax collections for events within Trophy Club.
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 0
173
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
HOTEL & MOTEL FUND
ADOPTED REVENUES
Occupancy Tax
95%
Interest Income
5%
Dues & Memberships
5%
Community Events
13%
4th of July Activities
82%
HOTEL & MOTEL FUND
ADOPTED EXPENSES
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
HOTEL & MOTEL FUND
403-030
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES
40040 Occupancy Tax - (13,000) (22,927) (25,352) (25,900) (27,195)
49010 Interest Income - (500) (24) (24) (1,500) (1,575)
49035 Prior Year Reserves - - - - (19,280) -
TOTAL REVENUES -$ (13,500)$ (22,951)$ (25,376)$ (46,680)$ (28,770)$
OPERATING EXPENSES
60070 Dues & Memberships - - - - 2,500 2,575
60260 Community Events - - - - 6,000 6,180
60270 4th of July Activities - - - - 38,180 -
TOTAL EXPENSES -$ -$ -$ -$ 46,680$ 8,755$
TOTAL REVENUES OVER EXPENSES -$ 13,500$ 22,951$ 25,376$ -$ 20,015$
403-000
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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176
CAPITAL PROJECTS FUND
177
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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178
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
CAPITAL PROJECTS FUND
(503-000)
Mission
The mission of Capital Projects is to provide a segregation of funding sources for major acquisitions,
renovations, and development, as well as allocate and expense proceeds in a manner that is consistent with
Council-approved projects.
Departmental Goal
The purpose of the Capital Projects Fund, which was created during the FY07-08 budget, is to account for
financial resources that are utilized for the acquisition, construction or maintenance of capital facilities or
equipment (other than those financed by proprietary or trust funds). With the exception of current equipment
replacement related to Information Technology (GASB34), a majority of these projects, which generally involve
Facilities Maintenance, Parks and Streets, typically involve major infrastructure development and improvement
and have a project life of over twelve (12) months. Capital Projects are generally funded through General
Obligation (GO) and Certificate of Obligation (CO) bonds.
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 0
179
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
CAPITAL PROJECTS FUND
ADOPTED REVENUES
$474K HARMONY
PARK CO BOND
58%
$3.26M STREET GO
BOND
9%
GASB REPLACEMENT
33%
CAPITAL PROJECTS FUND
ADOPTED EXPENSES
$474K HARMONY
PARK CO BOND
20%
$3.26M STREET GO
BOND
78%
GASB REPLACEMENT
2%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
CAPITAL PROJECTS FUND
GASB REPLACEMENT
503-001
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES
49036 GASB Reserves - (68,523) (68,523) (64,221) (37,849) (21,365)
TOTAL REVENUES -$ (68,523)$ (68,523)$ (64,221)$ (37,849)$ (21,365)$
EXPENSES
69005 Capital Expenses - 68,523 68,523 64,221 37,849 21,365
TOTAL EXPENSES -$ 68,523$ 68,523$ 64,221$ 37,849$ 21,365$
TOTAL REVENUES OVER EXPENSES -$ -$ -$ -$ -$ -$
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
CAPITAL PROJECTS FUND
$3.26M STREET GO BOND
503-002
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES
49010 Interest Income (66,499) (70,403) (67,000) (66,526) (10,000) -
49105 Bond/CO Proceeds (3,260,000) - - - - -
TOTAL REVENUES (3,326,499)$ (70,403)$ (67,000)$ (66,526)$ (10,000)$ -$
EXPENSES
55005 Engineering 147,852 - 88,000 87,815 - -
60350 Interfund Trans Out (I&S)- 70,403 62,000 62,000 10,000 -
65105 Printing 1,216 - - - - -
69270 Street Repairs/Bond Program 480,613 2,233,332 1,192,000 1,205,228 1,380,364 -
70005 Paying Agent Fees 500 - - - - -
70020 Bond/CO Issuance Cost 47,038 - - - - -
TOTAL EXPENSES 677,219$ 2,303,735$ 1,342,000$ 1,355,043$ 1,390,364$ -$
TOTAL REVENUES OVER EXPENSE (2,649,280)$ 2,233,332$ 1,275,000$ 1,288,517$ 1,380,364$ -$
BALANCE (2,649,280)$ (415,948)$ (415,948)$ (1,360,763)$ 19,601$ 19,601$
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
CAPITAL PROJECTS FUND
$474K HARMONY PARK CO BOND
503-003
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES
49010 Interest Income (7,064) (1,918) (11,000) (10,686) - -
49035 Prior Year Reserves - - - - (67,104) -
49105 Bond/CO Proceeds (474,000) - - - - -
TOTAL REVENUES (481,064)$ (1,918)$ (11,000)$ (10,686)$ (67,104)$ -$
EXPENSES
55055 Engineering - - 8,500 8,486 - -
60350 Interfund Trans Out (I&S)7,064 1,918 10,000 10,000 - -
69400 Restrooms - 146,500 - - 136,000 -
69405 Lighting - - 186,000 185,136 - -
69410 Parking Lots - 147,000 108,000 107,309 210,000 -
70005 Paying Agent Fees 500 - - - - -
70020 Bond/CO Issuance Cost 5,000 - 750 750 - -
TOTAL EXPENSES 12,564$ 295,418$ 313,250$ 311,681$ 346,000$ -$
TOTAL REVENUES OVER EXPENSES (468,500)$ 293,500$ 302,250$ 300,995$ 278,896$ -$
BALANCE (468,500)$ (175,000)$ (166,250)$ (167,505)$ 111,391$ 111,391$
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
184
INTEREST & SINKING FUND
185
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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186
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
INTEREST & SINKING FUND
(523-000)
Mission
The mission of the Interest & Sinking Fund is to retire outstanding general obligation bonds and pay interests on
the indebtedness.
Departmental Goal
The Interest & Sinking Fund, established by ordinances authorizing the issuance of General Obligation Bonds
(GO), accounts for the accumulation of resources, and the payment of general long-term debt principal and
interest. General Obligation Bonds and Certificates of Obligation (CO) are issued to finance major
improvements for the construction of streets, parks, recreation centers, fire stations, police stations, libraries and
other general governmental projects. Property taxes are the principal source of revenue in the Interest & Sinking
Fund.
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 0
187
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
INTEREST & SINKING FUND
ADOPTED REVENUES
INTEREST INCOME
1%
PRIOR YEAR
RESERVES
16%
INTERGOV
TRANSFER IN
(EDC4A, 4B)
16%
PROPERTY
TAXES/P&I
0%
PROPERTY TAXES
66%
INTERGOV
TRANSFER IN
(CAPITAL)
1%
INTEREST & SINKING FUND
ADOPTED EXPENSES
BOND PRINCIPAL
PAYMENT
57%
BOND INTEREST
EXPENSE
43%
PAYING AGENT FEES
0%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
INTEREST & SINKING FUND
523-000
523-051
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES
40000 Property Taxes (420,194) (583,242) (583,242) (587,837) (622,735) (690,788)
40015 Property Taxes/P & I (3,000) (3,000) (3,000) (4,987) (3,000) (3,000)
48000 Contribution From PID - - (131,342) (131,342) - -
49010 Interest Income (12,000) (12,000) (12,000) (12,730) (12,000) (12,000)
49035 Prior Year Reserves - (83,962) (83,962) - (155,463) -
49135 Intergov Trans In (EDC4A, 4B)(105,432) (162,057) (162,057) (161,076) (157,183) (162,672)
49155 Interfund Trans In (Capital)(72,572) (72,321) - - (10,000) -
49900 Miscellaneous Income - (131,342) - - - -
TOTAL REVENUES (613,198)$ (1,047,924)$ (975,603)$ (897,971)$ (960,381)$ (868,460)$
EXPENSES
70005 Paying Agent Fees 1,550 1,500 2,816 2,816 2,000 2,000
70025 Bond Interest Expense 237,370 457,935 457,935 457,924 387,918 369,728
70035 Bond Principal Payment 305,000 447,000 447,000 447,000 515,000 540,000
TOTAL EXPENSES 543,920$ 906,435$ 907,751$ 907,739$ 904,918$ 911,728$
TOTAL REVENUES OVER EXPENSES 69,278$ 141,489$ 67,852$ (9,768)$ 55,463$ (43,268)$
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home”
190
ECONOMIC DEVELOPMENT
CORPORATION 4A FUND
191
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
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192
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
“a great place to call home””
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
(143-030)
Mission
EDC4A will continue to use its resources to promote and implement capital park projects that will enhance the
lives of the current residents that use our park and recreational amenities as well as attract new residents to our
Town as a result of our diverse and attractive park system.
Departmental Goal
The Development Corporation Act of 1979 authorizes municipalities to enact sales and use tax for the purpose of
economic development and provides the guidelines under which the Economic Development Corporation
functions. All cities located in a country with a population of less than 500,000 may impose the tax if the new
combined local sales tax rate does not exceed 2%.
The Town Council called for election on March 21, 2000, and on May 6, 2000, the voters of the Town of Trophy
Club approved a half-cent sales tax to promote economic development. Results were canvassed on May 9,
2000.
Five individuals comprise the corporation’s board of directors, and each member cannot exceed a term of six (6)
years. Furthermore, these board members are selected and appointed by the Town Council. The Town Council
approves the EDC budget on an annual basis.
The 4A tax is primarily intended for manufacturing and industrial development, and cities may use the money
raised by this sales tax to acquire or pay for land, buildings, equipment, facilities, expenditures, targeted
infrastructure and improvements related to various other purposes. 4A corporations may also use their revenue
to undertake projects eligible under 4B without voting to abolish the 4a tax and imposing the 4B tax, but only
after a public hearing and voter approval.
Fiscal Year 2007- 2008 Accomplishments
• Provided funding for a parking lot at Harmony Park to provide relief for the local youth sport organizations.
Fiscal Year 2008- 2009 Departmental Objectives
• To provide funding for a revised Trophy Club Park Concept Plan that will allow for additional park uses and
present the plan to the Army Corp of Engineers for adoption.
• To use its resources as needed to assist the Town in the development and implementation of park
amenities identified within the Comprehensive Park Plan.
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 0
193
TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
EDC4A FUND
ADOPTED REVENUES
SALES TAX -
GENERAL
96%
INTEREST INCOME
4%
EDC4A FUND
ADOPTED EXPENSES
CAPITAL EXPENSES
6%
SCHOOLS &
TRAINING
0%
MISCELLANEOUS
EXPENSE
0%
LARGE PROJECT
RESERVES
10%
EDC PROJECTS
34%
INTERFUND TRANS
OUT (GF I&S)
50%
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TOWN OF TROPHY CLUB, TEXAS
Annual Program of Services
LINE ITEM DETAIL
ECONOMIC DEVELOPMENT CORPORATION 4A FUND
143-000
143-030
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES
40030 Sales Tax - General (237,168) (230,000) (239,184) (215,999) (251,143) (258,677)
49010 Interest Income (15,161) (13,000) (9,893) (9,893) (10,000) (10,000)
TOTAL REVENUES (252,329)$ (243,000)$ (249,077)$ (225,892)$ (261,143)$ (268,677)$
EXPENSES
55045 Legal - 300 - - 300 300
60070 Dues & Memberships 350 - - 5 - -
60080 Schools & Training (75) 750 - - 750 750
60245 Miscellaneous Expenses - 100 20 19 100 100
60280 Property Maintenance - - - - - -
60315 EDC Projects - 40,000 65,690 43,482 87,611 84,656
60335 Interfund Trans Out (GF I&S)105,433 162,057 162,057 161,076 130,821 135,713
60340 Large Project Reserves 145,876 29,593 11,310 11,310 26,361 26,958
65085 Office Supplies - 200 - - 200 200
69005 Capital Expenses 5,000 10,000 10,000 10,000 15,000 20,000
TOTAL EXPENSES 256,584$ 243,000$ 249,077$ 225,892$ 261,143$ 268,677$
TOTAL REVENUES OVER EXPENSES (4,255)$ -$ -$ -$ -$ -$
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ECONOMIC DEVELOPMENT
CORPORATION 4B FUND
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ECONOMIC DEVELOPMENT CORPORATION 4B FUND
(113-030)
Mission
The mission of the Trophy Club Economic Development Corporation 4B (EDC 4B) is to promote economic
development within the town and the State of Texas in order to eliminate unemployment and under employment,
and to promote and encourage employment and the public welfare of, for, and on behalf of the town by
undertaking, developing, providing, and financing projects* under the Economic Development Act and as
defined in Section 4B of the Act.
Departmental Goal
The EDC 4B is responsible for designing a strategy each year for the expenditure of the 1/2% sales and use tax
receipts received by Trophy Club. These taxes may be used for the purposes defined in Section B of Article
5190.6, V.T.C.S., of the Development of the Town of Trophy Club as defined in the Comprehensive Land Use
Plan. The strategy, along with an implementation and an oversight plan, is presented to the Town Council, Town
of Trophy Club by August 1 of each year. The EDC 4B is established by the Economic Development Act. Its
members are appointed by the Town Council.
Fiscal Year 2007- 2008 Accomplishments
• Began to develop a Business Retention Plan.
• Actively promoted development of key sites and existing commercial structures to their highest and best
use.
• Refined Trophy Club’s economic development marketing materials, investigated a new branding campaign,
and continued outreach efforts to developers, business owners, and elected officials.
• Developed a relationship and partnership with the Northwest Chamber of Commerce.
• Investigated and researched development of potential new business incentives.
• Reviewed and revised mission statement, vision, and short term goals.
• Continued dialogue with developers to further encourage and define their development plans.
• Initiated and conducted a strategic planning session with a professional facilitator.
• Received partial results of Buxton Retail Study and actively promoted results among retailers.
• Attended International Council of Shopping Centers deal-making conference in San Antonio, Texas.
• Contracted with GSBS Architects to begin a Design Charrette for the property located at Trophy Club Dr and
Highway 114.
Fiscal Year 2008- 2009 Departmental Objectives
• Develop and implement the adopted strategic plan.
• Finalize Buxton Study utilizing the remaining eight retail matches.
• Attend International Council of Shopping Centers (ICSC) deal-making conference in San Antonio, Texas.
• Initiate a Town branding and marketing study and move forward with results.
• Continue actively marketing key development sites and existing commercial structures.
• Research development and architectural firms to design conceptual plans for existing commercial
development sites, and actively market the results.
• Complete the GSBS Architects Design Charratte for the property located at Trophy Club Dr and Highway
114.
• Initiate a Design Charrette process for 17 acres located across from Byron Nelson High School.
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 0
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EDC4B FUND
ADOPTED REVENUES
INTEREST INCOME
4%
SALES TAX -
GENERAL
96%
EDC4B FUND
ADOPTED EXPENSES
INTERGOV TRANS
OUT (GF)
20%
SCHOOLS &
TRAINING
1%
PRINTING
5%
TRAVEL & PER DIEM
2%
ADVERTISING
6%
MISCELLANEOUS
EXPENSE
4%
EDC PROJECTS
42%
INTERGOV TRANS
OUT (GF I&S)
20%
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LINE ITEM DETAIL
ECONOMIC DEVELOPMENT CORPORATION 4B FUND
113-000
113-030
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES
40030 Sales Tax - General (118,584) (115,000) (115,000) (107,999) (125,572) (129,339)
49010 Interest Income (7,482) (6,000) (6,000) (5,319) (5,000) (5,000)
TOTAL REVENUES (126,066)$ (121,000)$ (121,000)$ (113,318)$ (130,572)$ (134,339)$
EXPENSES
60066 Publications/Books/Subscriptions - 100 100 119 100 100
60070 Dues & Memberships - 2,500 2,500 2,650 - -
60080 Schools & Training 525 1,400 - - 1,400 1,400
60100 Travel & Per Diem - 3,000 1,500 654 3,000 3,150
60125 Advertising 9,387 11,310 2,300 2,232 8,373 8,373
60245 Miscellaneous Expenses 2,307 5,000 100 231 5,000 5,000
60315 EDC Projects 15,000 20,000 69,879 62,921 54,571 57,592
60335 Intergov Trans Out (GF I&S)- - - - 26,362 26,958
60340 Large Project Reserves - 45,924 33,299 33,299 - -
60355 Intergov Trans Out (GF)16,364 25,566 11,122 11,122 25,566 25,566
65085 Office Supplies 8 200 200 91 200 200
65105 Printing - 6,000 - - 6,000 6,000
TOTAL EXPENSES 109,823$ 121,000$ 121,000$ 113,319$ 130,572$ 134,339$
TOTAL REVENUES OVER EXPENSES 16,242$ -$ -$ - -$ -$
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PUBLIC IMPROVEMENT DISTRICT
OPERATIONS & MAINTENANCE FUND
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PUBLIC IMPROVEMENT DISTRICT NO.1
OPERATIONS & MAINTENANCE FUND (703-050)
Mission
The Public Improvement District Act (PID Act) requires that a service plan cover a period of at least five years.
Furthermore, this plan shall be reviewed and updated appropriately, and then accepted and adopted by the
Town Council on an annual basis for the purpose of determining the budget for improvements and levying an
assessment.
Emergency services shall include, without limitation, fire suppression and control, inspection services, arson
investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre-
hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise
incapacitated or helpless including basic life support ambulance services, advance life support ambulance
services, air ambulance services, and quick-response unit services provided by the Town.
Departmental Goal
The Highlands of Trophy Club is located in the Town of Trophy Club, Texas, within Denton County, Texas. The
planned development contains approximately 697 acres, of which approximately 609 acres is within the Public
Improvement District (PID). Approximately 49 acres is within the planned development but outside of the
proposed PID boundaries. At completion, the PID is expected to consist of approximately 1,474 residential
units, two parks, entry monuments, and associated rights-of-way, landscaping, and infrastructure necessary to
provide roadways, drainage and utilities to the PID.
The Services that may be provided by a PID include “special supplemental services for improvement and
promotion of the district, including services relating to advertising, promotion, health and sanitation, water and
wastewater, public safety, security, business recruitment, development, recreation and cultural enhancement.”
After analyzing the Authorized Services authorized by the PID Act, the Town had determined that emergency
services should be undertaken by the Town and will be of special benefit to Assessed Property within the PID.
Staff 2006-07 2007-08 2007-08 2008-09
• FTE N/A N/A N/A 0
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PID O&M FUND
ADOPTED REVENUES
PROPERTY
TAX/ASSESSMENTS
100%
PID O&M FUND
ADOPTED EXPENSES
INTERGOV TRANS
OUT (FIRE DEPT)
95%
TAX ADMIN FEES
4%
APPRAISAL
1%
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LINE ITEM DETAIL
PUBLIC IMPROVEMENT DISTRICT FUND
OPERATIONS & MAINTANENCE
703-000
703-050
ACCOUNT 2006-07 2007-08 2007-08 2007-08 2008-09 2009-10
NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED
REVENUES
40000 Property Taxes/Assessments - - (6,995) (7,065) (16,308) -
40005 Property Tax/Assess Prior Year - - - - - -
40015 Property Tax/Assess P & I - - (4) (4) - -
49011 Interest Income - - (3,240) (3,240) - -
TOTAL REVENUES -$ -$ (10,239)$ (10,309)$ (16,308)$ -$
EXPENSES
55060 Appraisal - - 100 100 210 -
55065 Tax Admin Fees - - 387 387 677 -
60345 Intergov Trans Out (Fire Dept) - - - - 15,421 -
TOTAL EXPENSES -$ -$ 487$ 487$ 16,308$ -$
TOTAL REVENUES OVER EXPENSES -$ -$ 9,752$ 9,822$ -$ -$
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PUBLIC IMPROVEMENT DISTRICT
BUDGET & TAX CODIFICATION
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GLOSSARY
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GLOSSARY
Account: A six-digit numerical code of which the first character defines the specific classification of dollar
values in the financial records, i.e., assets, liabilities, equities, revenues and expenditures/expense. The
remaining digits provide a further breakdown of account types into specific character and object groupings.
Accrual Accounting: A basis of accounting in which revenues are recognized in the period in which they are
earned and become measurable, and expenses are recognized in the period incurred instead of when cash is
actually received or spent. For example, in accrual accounting, revenue that was earned between April 1 and
June 30, but for which payment was not received until July 10, is recorded as being received on June 30 rather
than July 10.
Appropriation: A legal authorization made by the Town Council that permits the Town to make expenditures
and to incur obligations for specific purposes. An appropriation is usually limited in amount and the time in
which it may be expended.
Appropriation Ordinance: The official enactment by the Town Council to establish legal authority for Town
officials to obligate and expend resources.
Assessed Valuation: A value that is established for real or personal property for use as a basis for levying
property taxes. (Note: Property values are established by the Denton County Appraisal District.)
Audit: A comprehensive examination of how an organization’s resources were actually utilized, concluding in a
written report of the findings. A financial audit is a review of the accounting system and financial information to
determine how government funds were spent and whether expenditures were in compliance with the legislative
body's appropriations. A performance audit consists of a review of how well the organization met its stated
goals.
Authorized Position (A.P.): A position included in the proposed budget document, authorized by the Town
Council as part of the total authorized strength of a department. Positions are specifically approved by
designated classification titles and corresponding salary level, based on an analysis by the Human Resources
Department of the tasks to be performed.
Balance Sheet: A financial statement that discloses the assets, liabilities, and equity of a specific governmental
fund as of a specific date.
Bond: An interest-bearing certificate of debt; a written contract by an issuer to pay to the lender a fixed principal
amount on a stated future date, and a series of interest payments on the principal amount until it is paid.
Budget: A financial plan for a specified period of time (fiscal year) that includes all planned expenditures for
various municipal services and the proposed means of financing them.
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Budget Adjustment: A legal procedure utilized during the fiscal year by the Town staff and Town Council to
revise a budget appropriation. The Town of Trophy Club’s Town Charter requires Town Council approval
through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue
and the appropriate expenditure account) for any interdepartmental or interfund adjustments. Town staff has
the prerogative to adjust expenditures within a departmental budget.
Budget Calendar: The schedule of key dates or milestones, which the Town departments follow in the
preparation, adoption, and administration of the budget.
Budget Document: The instrument used by the Town staff to present a comprehensive financial program to the
Town Council.
Budget Message: The opening section of the budget that provides the Town Council and the public with a
general summary of the most important aspects of the budget, changes from the current and previous fiscal
years, and the views and recommendations of the Town Manager. The Budget Message is also referred to as
the Town Manager's Message.
Budgetary Control: The control or management of a governmental unit or enterprise in accordance with an
approved budget for the purpose of keeping expenditures within the limitations of available appropriations and
available revenues.
Budgeted Funds: Funds that are planned for certain uses but have not yet been formally or legally
appropriated by the legislative body. The budget document that is submitted for Town Council approval is
comprised of budgeted funds.
Capital Equipment Budget: The portion of the annual operating budget that appropriates funds for the
purchase of capital equipment items. These expenditures are often separated from regular operating items,
such as salaries, services, and supplies. The Capital Equipment Budget includes funds for capital equipment
purchases, which are usually distinguished from operating items according to their value and projected useful
life. Examples include vehicles, minor equipment, furniture, machinery, building improvements, and special
tools. The dollar value varies according to the policy established by each jurisdiction.
Capital Improvement Program: A plan for capital expenditures to provide long-lasting physical improvements
to be acquired over a fixed period of years.
Capital Improvement Program Budget: A Capital Improvement Program (CIP) Budget is a separate budget
from the operating budget. Items in the CIP are usually construction projects designed to improve the value of
government assets. Examples of capital improvement projects include new roads, sewer lines, buildings,
recreational facilities, and large scale remodeling.
Cash Accounting: A basis of accounting in which transactions are recorded when cash is either received or
expended for goods and services.
Cash Balance: Cash on hand and cash equivalents at any point in time, net of inflows and outflows.
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Cash Management: The management of cash necessary to pay for government services while investing
temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of
forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment,
establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest
and return available for temporary cash balances.
Commitment: The pledge of appropriated funds to purchase an item or service. Funds are committed when a
requisition is issued through the Purchasing Division of the Town.
Current Taxes: Taxes that are levied and due within one year.
Debt Service: The Town's obligation to pay the principal and interest of all bonds and other debt instruments
according to a pre-determined payment schedule.
Delinquent Taxes: Taxes that remain unpaid on and after the date due, on which a penalty for nonpayment is
attached.
Department: A major administrative division of the Town that indicates overall management responsibility for an
operation or group of related operations within a functional area.
Depreciation: The process of estimating and recording the lost usefulness or expired useful life from a fixed
asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost
usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life.
Disbursement: Payment for goods and services in cash or by check.
Encumbrance: The commitment of appropriated funds to purchase an item or service. Committed funds
become encumbered when a purchasing requisition becomes an actual purchase order.
Enterprise Fund: A governmental accounting fund used to account for operations that are financed and
operated in a manner similar to private business enterprises, where the intent of the governing body is to
recover the cost of providing goods through user fees.
Expenditure: Decreases in the use of net financial resources other than through interfund transfer.
Expenses: Outflows or other depletion of assets or incurrence of liabilities during a specific period of time,
which result from the delivery or production of goods, rendering of services, or carrying out of other activities
that constitute the entity's ongoing major central operations.
Fiscal Year: The twelve-month period to which the annual operating budget applies and at the end of which a
government determines its financial position and the results of it operations. The Town of Trophy Club’s fiscal
year is October 1 through September 30.
Fixed Assets: Assets of long-term character that are intended to continue to be held or used, such as land,
buildings, machinery, furniture, and other equipment.
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Full Faith and Credit: A pledge of the general taxing power of a government to repay debt obligations (typically
used in reference to bonds).
Function: A group of related programs crossing organizational (departmental) boundaries and aimed at
accomplishing a broad goal or major service.
Fund: A fiscal and accounting entity with a self-balancing set of accounts that records all financial transactions
for specific activities of government functions. Seven major fund types and two account groups are commonly
used: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and
agency funds, internal service funds, general fixed asset account group, and general long-term debt account
group.
Fund Balance: The difference between a fund's assets and its liabilities. Portions of the fund balance may be
reserved for various purposes, such as contingencies or encumbrances.
General Fund: The largest fund within the Town that accounts for all financial resources of the government
except for those required to be accounted for in another fund. General Fund revenues include property taxes,
licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most
of the basic operating services, such as fire and police protection, finance, public health, parks and community
services, libraries, public works and general administration.
General Ledger: A file that contains a listing of the various accounts necessary to reflect the financial position
and results of governmental operations.
General Obligation Bonds: Bonds that finance a variety of public projects such as streets, buildings, and
improvements. The repayment of these bonds is usually made from the General Fund, and these bonds are
backed by the full faith and credit of the issuing government.
Grant: A contribution by a government or other organization to support a particular function. Grants may be
classified as either categorical or block depending upon the amount of discretion allowed to the grantee.
Intergovernmental Revenue: Revenue received from another governmental entity for a specified purpose. In
the Town of Trophy Club, these are funds from Denton County, the State of Texas, and through recovery of
indirect costs from federal and state agencies.
Internal Service Fund: A fund used to account for the financing of goods or services provided by one
department to another department on a cost reimbursement basis.
Inventory: A detailed listing of property currently held by the government showing quantities, descriptions and
values of the property, units of measure, and unit prices.
Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit.
Levy: To impose taxes, special assessments, or service charges for the support of Town activities.
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Line-Item Budget: A budget that lists each expenditure category (salary, materials, telephone service, travel,
etc.) separately along with the dollar amount budgeted for each specified category.
Long-Term Debt: Any unmatured debt that is not a fund liability and at the same time has a maturity of more
than one year.
Modified Accrual Accounting: A basis of accounting in which revenues should be recognized in the
accounting period in which they become available and measurable and expenditures are recorded in the
accounting period that they are incurred. Since this type of accounting basis is a conservative financial
approach, it is recommended as the standard for most governmental funds.
Operating Budget: The portion of the budget that pertains to daily operations, which provide basic
governmental services. The operating budget contains appropriations for such expenditures as personnel,
supplies, utilities, materials, travel, and fuel and the proposed means of financing them.
Operating Fund: A fund restricted to a fiscal budget year.
Performance Budget: A budget that focuses upon activities rather than line items. Workload and unit cost data
are collected in order to assess the efficiency of services. Typical data collected might include miles of streets
paved per year, cost of paved streets per mile, tons of garbage collected per employee hour, or cost per
employee hour of garbage collection.
Performance Measures: Specific quantitative and qualitative measures of work performed as an objective of
the department.
Program Budget: A budget that focuses upon the goal and objectives of an agency or jurisdiction rather than
upon its organizational budget units or object classes or expenditures.
Reconciliation: A detailed analysis of changes in revenue or expenditure balances within a fund.
Requisition: A written request from a department to the purchasing office for specific goods or services. This
action precedes the authorization of a purchase order.
Reserve: An account used to indicate that a portion of a fund's balance is legally restricted for a specific
purpose and is, therefore, not available for general appropriations.
Retained Earnings: The difference between assets and liabilities for enterprise and internal service funds.
Revenue: Increases in the net current assets of a governmental fund type from other than expenditure refunds
and residual equity transfers, and increases in net total assets of a proprietary fund type from other than
expense refunds, capital contributions and residual equity transfers. Included are such items as tax payments,
fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and
interest income.
Revenue Bonds: Bonds usually sold for constructing a project that will produce revenue for the government. All
or part of the revenue is used to pay the principle and interest of the bond.
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Risk Management: An organized attempt to protect a government's assets against accidental loss, utilizing the
most economical methods.
Source of Revenue: Revenues are classified according to their source or point of origin.
Unencumbered Balance: The amount of an appropriation that is neither expended nor encumbered. It is
essentially the amount of money still available for future purchases.
Voucher: A document indicating that a transaction has occurred. It usually specifies the accounts related to the
transaction.
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MOTTO
“a great place to call home”
Please visit our website:
www.trophyclub.org