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HomeMy WebLinkAboutMay 7, 2007 Regular Session BackupTown of Trophy Club Municipal Utility District No.1 Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Monday, May 7, 2007 9:30 A.M. A.1 Call to Order and Announce a Quorum. A.2 Public Comments or Presentations. B.1 Discuss and take appropriate action authorizing and approving the terms and conditions of a note, as well as the specified lender for the purchase of a Fire Engine (681). B.2 Discuss and take appropriate action concerning proposed contract with Town of Trophy Club for the providing of water and sewer services to the proposed new development by Centurion American. B.3 Discuss and take appropriate action concerning disposition of amounts to be received as a result of the contract with the Town of Trophy Club for the furnishing water and wastewater services to the new development known as "The Highlands." B.4 Discuss and take appropriate action concerning request by Economic Development Corporation 4B to designate reinvestment zones for tax abatement purposes within MUD 1. B.5 Discuss and take appropriate action to approve funding half of the cost ($30,000) of the Buxton Study for the purpose of creating a community id/psychographic profile of the Town of Trophy Club. B.6 Discuss and take appropriate action to approve the 2007 Interlocal Cooperation Agreement for property tax collection between MUD 1 and Denton County. B.7 Discuss and take appropriate action regarding a resolution nominating Neil Twomey to the Board of Trustees of the Association of Water Board Directors - Texas. C.1 Receive District Manager's Report · Items to be placed on future agendas D.1 Review and Approve Minutes a. April 3, 2007 - Regular Session minutes b. April 19, 2007 - Special Session minutes D.2 Review and Approve Disbursements and Variance Report a. March 2007 D.3 Review Monthly Tax Collection Report a. March 2007 D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, June 12, 2007, 6:00 p.m. F.1 Adjourn. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No.A.1 Call to Order and Announce a Quorum. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No.A.2 Public Comments or Presentations. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No. B.1 Discuss and take appropriate action authorizing and approving the terms and conditions of a note, as well as the specified lender for the purchase of a Fire Engine (681). EXPLANATION: For FY06-07, the Fire Department originally budgeted $700,000 over twelve years (12) at 5% for the purchase of what was then anticipated to be a Quint. This provided for an interest only payment of approximately $18,000 in the current year and annual payments of approximately $79,000 for the remaining term. Given that the purchase has changed to an Engine at approximately $442,000 over six (6) years, the annual payments will be a little over $86,000. However, depending on whether the tax note is selected to be non-callable or callable, the total amount of interest paid back at the end of the loan will vary. Should a non-callable option be chosen, a total of approximately $10,000 in interest will be saved. However, the tax note cannot be financed at a later time should a better rate become available. RECOMMENDATION: The Finance Department would like to recommend that the non-callable tax note option be selected. To our knowledge, we have never refinanced a Contractual Obligation (CO) nor would we due to the short nature of the term. (smd) Attachments: 1. Payment Schedule (Non-Callable, 6 Years, 4.06%) 2. Payment Schedule (Callable, 6 Years, 4.60%) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No. B.4 Discuss and take appropriate action concerning request by Economic Development Corporation 4B to designate reinvestment zones for tax abatement purposes within MUD 1. EXPLANATION: The Town Council has established four (4) reinvestment zones as required by law in order to have the ability to issue property tax abatements within the Town of Trophy Club. Property tax abatements are a tool RECOMMENDATION: Town of Trophy Club Office of the Town Manager Memo To: MUDs From: Brandon Emmons Date: March 28, 2007 Re: Tax Abatements The Town Council recently established four (4) reinvestment zones as required by law in order to have the ability to issue property tax abatements within the Town of Trophy Club. In addition, they adopted a policy to the consideration of property tax abatements and approved a schedule of abatements. Property tax abatements are a tool used by Municipalities to attract new commercial development. The MUDs would benefit from the additional property tax revenue and water and wastewater sales that accompany new development. The creation of the reinvestment zones by the MUDs could mirror those of the Town, or be created to address the specific needs of the individual MUDs. Even with the establishment of an Abatement Schedule, it should be noted that the Board is under no obligation to grant any incentives and would have the final determination on the amount and type to be granted. The Municipal Utility District would consider and approve or deny each application on its own merits. However, having the potential for property tax abatements would help the Town attract development. Additionally, abatements will only be applied to new valuation. The existing value of the property at the time of the abatement is granted will still be assessed and required to pay taxes. The existing tax base will not be negatively impacted by the implementation of abatements. ACTION BY MUD1: (BG) Attachments: 1. Town Resolution 2007-01 2. Reinvestment Zones 3. Town Manager Memo REINVESTMENT ZONE 1 The proposed Reinvestment Zone 1 is comprised of 9 contiguous parcels described as follows: 1. Generally described as The Village at Trophy Club, Lot 1, being 3.79 acres in the C. Medlin Survey, Abstract No. 823, in the Town of Trophy Club, Denton County, Texas and further described as 2001 – 2003 SH 114, Trophy Club, Texas. 2. Generally described as The Village at Trophy Club, Lot 2, being 1.8 acres in the C. Medlin Survey, Abstract No. 832, in the Town of Trophy Club, Denton County, Texas and further described as 2101 SH 114, Trophy Club, Texas. 3. Generally described as The Village at Trophy Club, Lot 3, being 1.601 acres in the C. Medlin Survey, Abstract No. 832, in the Town of Trophy Club, Denton County, Texas and further described as 93 Trophy Club Dr., Trophy Club, Texas. 4. Generally described as The Village at Trophy Club, Lot 4, being 1.0 acres in the C. Medlin Survey, Abstract No. 832, in the Town of Trophy Club, Denton County, Texas and further described as 95 Trophy Club Dr., Trophy Club, Texas. 5. Generally described as The Village at Trophy Club, Lot 5, being 1.75 acres in the C. Medlin Survey, Abstract No. 832, in the Town of Trophy Club, Denton County, Texas and further described as 99 Trophy Club Dr., Trophy Club, Texas. 6. Generally described as being 3.4096 acres in the C. Medlin Survey, Abstract No. 823A, Tract 19, Old DCAD Tr #3B, in the Town of Trophy Club, Denton County, Texas and further described as being located generally at the southeast corner of SH 114 and Trophy Club Dr. in Trophy Club, Texas. 7. Generally described as being 13.055 acres in the C. Medlin Survey, Abstract No. 823A, Tract 22, Old DCAD Tr #4B, in the Town of Trophy Club, Denton County, Texas and further described as being located generally north of SH 114 and southeast of Trophy Club Dr. in Trophy Club, Texas. 8. Generally described as being 5.612 acres in the C. Medlin Survey, Abstract No. 823A, Tract 21A, in the Town of Trophy Club, Denton County, Texas and further described as being located generally north of SH 114 and southeast of Trophy Club Dr. in Trophy Club, Texas. 9. Generally described as being 4.2614 acres in the C. Medlin Survey, Abstract No. 823A, Tract 21, in the Town of Trophy Club, Denton County, Texas, and further described as 100 Trophy Club Dr. and 100 Indian Creek Dr., Trophy Club, Texas. *Boundaries of zone are highlighted in yellow Property ID Legal Description Acres R185199 THE VILLAGE AT TROPHY CLUB, LOT 1 R185200 THE VILLAGE AT TROPHY CLUB, LOT 2 R185201 THE VILLAGE AT TROPHY CLUB, LOT 3 R185202 THE VILLAGE AT TROPHY CLUB, LOT 4 R185203 THE VILLAGE AT TROPHY CLUB, LOT 5 9.947 R68347 A0823A C. MEDLIN, TRACT 19, ACRES 3.4096, OLD DCAD TR #3B 3.4096 R151108 A0823A C. MEDLIN, TRACT 22, ACRES 13.055, OLD DCAD TR #4B 13.055 R171494 A0823A C. MEDLIN, TRACT 21A, ACRES 5.6120 5.612 R171495 A0823A C. MEDLIN, TRACT 21, ACRES 4.2614 4.2614 REINVESTMENT ZONE 2 The proposed Reinvestment Zone 2 is generally described as 300 Trophy Club Drive, Trophy Club, Texas, and is described as: 1. Described as being 2.106 acres of land located in the C. Medlin Survey, Abstract No. 823A, Tract 1A, as recorded in Volume Deed Records of Denton County, in the Town of Trophy Club, Texas, and more generally described as 300 Trophy Club Drive, Trophy Club, Texas. *Boundaries of zone are highlighted in yellow Property ID Legal Description Acres R171493 A0823A C. MEDLIN, TRACT 1A, ACRES 2.106 2.106 REINVESTMENT ZONE 3 The proposed Reinvestment Zone 3 is comprised of 5 contiguous parcels described as follows: 1. Generally described as Trophy Club Plaza, Block A, Lot 2, being 1.85 acres situated in the J. Eads Survey, Abstract No. 392, and the J. Sutton Survey, Abstract No. 1154, in the Town of Trophy Club, Denton County, Texas and further described as 541 Trophy Lake Dr, Trophy Club, Texas. 2. Generally described as Trophy Club Plaza, Block A, Lot 3, being 1.16 acres situated in the J. Eads Survey, Abstract No. 392, and the J. Sutton Survey, Abstract No. 1154, in the Town of Trophy Club, Denton County, Texas and further described as 353 Trophy Lake Dr, Trophy Club, Texas. 3. Generally described as Trophy Club Plaza, Block A, Lot 1, being 10.95 acres situated in the J. Eads Survey, Abstract No. 392, and the J. Sutton Survey, Abstract No. 1154, in the Town of Trophy Club, Denton County, Texas and further described as 101, 301 and 501 Trophy Lake Dr, Trophy Club, Texas. 4. Generally described as being 2.705 acres in the J. Sutton Survey, Abstract No. 1154A, Tract 6, Old DCAD Tr #1A(2), in the Town of Trophy Club, Denton County, Texas, and further described as being located generally northeast of the intersection of Trophy Club Dr. and Trophy Lake Dr. in Trophy Club, Texas. 5. Generally described as being 3.50 acres in the Jessie Eads Survey, Abstract No. 392A, Tract 21, Old DCAD Tr #2E, in the Town of Trophy Club, Denton County, Texas, and further described as being located generally at the northeast corner of Trophy Club Lake Dr and Trophy Club Dr. in Trophy Club, Texas. *Boundaries of zone are highlighted in yellow Property ID Legal Description Acres R216467 TROPHY CLUB PLAZA, BLOCK A, LOT 2 R21468 TROPHY CLUB PLAZA, BLOCK A, LOT 3 R216466 TROPHY CLUB PLAZA, BLOCK A, LOT 1 13.96 R133129 A1154A J. SUTTON, TRACT 6, ACRES 2.705, OLD DCAD TR #1A(2) 2.705 R133149 A0392A JESSIE EADS, TRACT 21, ACRES 3.50, OLD DCAD TR 2E 3.5 REINVESTMENT ZONE 4 The proposed Reinvestment Zone 4 is comprised of 11 contiguous parcels described as follows: 1. Generally described as Trophy Club Medical Plaza, Block 1, Lot 1, being 7.9384 acres situated in the John Henry Survey, Abstract No. 528 and the W.H. Pea Survey, Abstract No.1045, in the Town of Trophy Club, Denton County, Texas, and further described as 2800 and 2850 SH 114, Trophy Club, Texas. 2. Generally described as being 8.3912 acres in the J. Henry Survey, Abstract No. 528A, Old DCAD Tr 3B, in the Town of Trophy Club, Denton County, Texas, and further described as being located generally to the north of SH 114 and to the west of Trophy Wood Dr., Trophy Club, Texas. 3. Generally described as Trophy Wood Business Center, Block A, Lot 2, being 1.05 acres situated in the J. Henry Survey, Abstract No. 528 (Denton County) and Abstract No. 742 (Tarrant County) and the W. Medlin Survey, Abstract No. 1588 (Denton Co.) and Abstract No. 1958 (Tarrant Co.), in the Town of Trophy Club, Denton and Tarrant County, Texas and further described as being located generally to the north of SH 114 and to the west of Trophy Wood Dr., Trophy Club, Texas. 4. Generally described as Trophy Wood Business Center, Block A, Lot 1, being 0.88 acres situated in the J. Henry Survey, Abstract No. 528 (Denton County) and Abstract No. 742 (Tarrant County) and the W. Medlin Survey, Abstract No. 1588 (Denton Co.) and Abstract No. 1958 (Tarrant Co.), in the Town of Trophy Club, Denton and Tarrant County, Texas and further described as being located generally being located at the northwest corner of SH 114 and Trophy Wood Dr., Trophy Club, Texas. 5. Generally described as Trophy Wood Business Center, Block A, Lot 3, being 2.61 acres situated in the J. Henry Survey, Abstract No. 528 (Denton County) and Abstract No. 742 (Tarrant County) and the W. Medlin Survey, Abstract No. 1588 (Denton Co.) and Abstract No. 1958 (Tarrant Co.), in the Town of Trophy Club, Denton and Tarrant County, Texas and further described as being located generally to the north of SH 114 and to the west of Trophy Wood Dr. in Trophy Club, Texas. 6. Generally described as Trophy Wood Business Center, Block B, Lot 2 (Denton Co. portion), being 1.75 acres situated in the J. Henry Survey, Abstract No. 528 (Denton Co.) and Abstract No. 742 (Tarrant County) and the W. Medlin Survey, Abstract No. 1588 (Denton Co.) and Abstract No. 1958 (Tarrant Co.), in the Town of Trophy Club, Denton and Tarrant County, Texas and further described as being generally located at the northeast corner of Trophy Wood Dr. and SH 114 in Trophy Club, Texas. 7. Generally described as Trophy Wood Business Center, Block B, Lot 2 (MUD 1 portion), being 1.08 acres situated in the J. Henry Survey, Abstract No. 528 (Denton Co.) and Abstract No. 742 (Tarrant County) and the W. Medlin Survey, Abstract No. 1588 (Denton Co.) and Abstract No. 1958 (Tarrant Co.), in the Town of Trophy Club, Denton and Tarrant County, Texas and further described as being generally located at the southwest corner of SH 114 and Plaza Dr. in Trophy Club, Texas. 8. Generally described as Trophy Wood Business Center, Block B, Lot 1 (MUD 1 portion), being 1.219 acres situated in the J. Henry Survey, Abstract No. 528 (Denton County) and Abstract No. 742 (Tarrant County) and the W. Medlin Survey, Abstract No. 1588 (Denton Co.) and Abstract No. 1958 (Tarrant Co.), in the Town of Trophy Club, Denton and Tarrant County, Texas and further described as being generally located to the north of SH 114 and east of Trophy Branch in Trophy Club, Texas. 9. Generally described as Trophy Wood Business Center, Block B, Lot 1 (Denton Co. portion), being 0.9 acres situated in the J. Henry Survey, Abstract No. 528 (Denton County) and Abstract No. 742 (Tarrant County) and the W. Medlin Survey, Abstract No. 1588 (Denton Co.) and Abstract No. 1958 (Tarrant Co.), in the Town of Trophy Club, Denton and Tarrant County, Texas and further described as being generally located at the southeast corner of Plaza Dr. and Trophy Branch, and to the north of SH114 in Trophy Club, Texas. 10. Generally described as Trophy Wood Business Center, Block B, Lot 3, being 3.38 acres situated in the J. Henry Survey, Abstract No. 528 (Denton County) and Abstract No. 742 (Tarrant County) and the W. Medlin Survey, Abstract No. 1588 (Denton Co.) and Abstract No. 1958 (Tarrant Co.), in the Town of Trophy Club, Denton and Tarrant County, Texas and further described as being generally located to the west of T.W. King Dr., east of Trophy Wood Dr. and north of Plaza Dr., Trophy Club, Texas. 11. Generally described as Trophy Wood Business Center, Block B, Lot 4, being 5.819 acres situated in the J. Henry Survey, Abstract No. 528 (Denton County) and Abstract No. 742 (Tarrant County) and the W. Medlin Survey, Abstract No. 1588 (Denton Co.) and Abstract No. 1958 (Tarrant Co.), in the Town of Trophy Club, Denton and Tarrant County, Texas and further described as being generally located to the west of T.W. King Dr., east of Trophy Wood Dr. and north of Plaza Dr., Trophy Club, Texas. *Boundaries of zone are highlighted in yellow Property ID Legal Description Acres R272967 TROPHY CLUB MEDICAL PLAZA, BLOCK 1, LOT 1 (IMP ONLY) R109926 TROPHY CLUB MEDICAL PLAZA, BLOCK 1, LOT 1, ACRES 7.9384 7.9384 R98627 A0528A J. HENRY, TRACT 13, ACRES 8.3912, OLD DCAD TR 3B 8.3912 R263258 TROPHY WOOD BUSINESS CENTER, BLOCK A, LOT 2 R263257 TROPHY WOOD BUSINESS CENTER, BLOCK A, LOT 1 R263259 TROPHY WOOD BUSINESS CENTER, BLOCK A, LOT 3 R263255 TROPHY WOOD BUSINESS CENTER, BLOCK B, LOT 2(DENTON CO PORTION) R263256 TROPHY WOOD BUSINESS CENTER, BLOCK B, Lot 2, (MUD #1) R263254 TROPHY WOOD BUSINESS CENTER, BLOCK B, Lot 1, ( MUD #1) R263253 TROPHY WOOD BUSINESS CENTER, BLOCK B, LOT 1(DENTON CO PORTION) R263260 TROPHY WOOD BUSINESS CENTER, BLOCK B, LOT 3 R263261 TROPHY WOOD BUSINESS CENTER, BLOCK B, LOT 4 22.417 MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No. B.6 Discuss and take appropriate action to approve the 2007 Interlocal Cooperation Agreement for property tax collection between MUD 1 and Denton County. EXPLANATION: This is the biannual agreement (Oct 2007 - Sep 2008) under which Denton County serves as the MUD’s tax assessor and collector. This agreement is substantially the same as it has been for several years, with the exception of the increase in fees, which are as follows: 2004 2006 2007 Mail Tax Statement $.55 $.67 $.73 Mail Tax Statement (2nd Notice) $.42 $.44 $.44 Mail Delinquent Tax Statement (Sec. 33.11) $.55 $.67 $.73 Mail Delinquent Tax Statement (Sec. 33.07) $.55 $.67 $.73 *All Other Fees Remain Unchanged RECOMMENDATION: Staff recommends approval. (smd) Attachments: 1. Memorandum from Steve Mossman 2. 2007 Interlocal Agreement for Property Tax Collection MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No. B.7 Discuss and take appropriate action regarding a resolution nominating Neil Twomey to the Board of Trustees of the Association of Water Board Directors - Texas. EXPLANATION: (mm) Attachments: 1.Resolution TROPHY CLUB MUNICIPAL UTILITY DISTRICT #1 RESOLUTION NO. 2007-0507 A RESOLUTION SUPPORTING THE NOMINATION OF NEIL TWOMEY TO THE BOARD OF TRUSTEES OF THE TEXAS ASSOCIATION OF WATER BOARD DIRECTORS WHEREAS, Neil Twomey has ably served on the Board of Directors of Trophy Club MUD #1 (the District) since June 6, 2006; and, WHEREAS, Neil Twomey has demonstrated knowledge of and expertise in all aspects of the powers, duties, and functions of municipal utility districts; and, WHEREAS, the Association of Water Board Directors - Texas (“AWBD”) is an organization dedicated to the goal of enhancing the ability of water board directors to better serve their water districts; and, WHEREAS, the District has been a member of the AWBD since 1990; and, WHEREAS, Neil Twomey has participated actively in AWBD activities since June of 2006; and, WHEREAS, the Board of Directors of the Trophy Club Municipal Utility District 1 has determined that Neil Twomey is of good character and good judgment, possesses the necessary qualifications to serve as a member of the Board of Trustees of the AWBD and would be an asset to the AWBD and its member water districts as a member of the Board of Trustees of the AWBD; NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 THAT: The Trophy Club Municipal Utility District No. 1 strongly endorses the nomination of Neil Twomey for membership on the Board of Trustees of the Association of Water Board Directors - Texas. PASSED AND APPROVED this 7th day of May 2007. ________________________________ Dean Henry President, Trophy Club MUD Board No.1 ATTEST: _______________________ [SEAL] Gary Cantrell Vice-President, Trophy Club MUD Board No. 1 CERTIFICATE FOR RESOLUTION THE STATE OF TEXAS § § THE COUNTIES OF DENTON AND TARRANT § We, the undersigned members of the Board of Directors of the Trophy Club MUD No. 1, Denton and Tarrant Counties, hereby certify as follows: 1. The Board of Directors of Trophy Club MUD No. 1 convened in regular session on the 7th day of May 2007, at the regular meeting place within the boundaries of the District and the roll was called of the duly constituted officers and members of the Board, to wit: Dean Henry President Gary Cantrell Vice President Constance S. White Secretary/Treasurer Jim Hase Asst. Secretary Neil Twomey Director And all said persons were present except __________________, thus constituting a quorum. Whereupon, among other business, the following was transacted at the meeting: a written RESOLUTION NOMINATING NEIL TWOMEY TO THE BOARD OF TRUSTEES OF THE ASSOCIATION OF WATER BOARD DIRECTORS - TEXAS was introduced for the consideration of the Board. It was then duly moved and seconded that the Resolution be adopted; and, after due discussion, the motion, carrying with it the adoption of the Resolution, prevailed and carried by the following vote: AYES _____ NOES _____ 2. That a true, full and correct copy of the aforesaid Resolution adopted at the meeting described in the above and foregoing paragraph is attached to and follows this certificate; that the Resolution has been duly recorded in the Board’s minutes of the meeting; that the persons named in the above and foregoing paragraph are the duly chosen, qualified and acting officers and members of the Board as indicated therein; that each of the officers and members of the Board was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of the aforesaid meeting, and that the Resolution would be introduced and considered for adoption at the meeting, and each of the officers and members consented, in advance, to the holding of the meeting for such purpose; that the meeting was open to the public as required by law; and that the public notice of the time, place and subject of the meeting was given as required by V.T.C.A. Government Code, Chapter 551 and Section 49.063, Texas Water Code, as amended. SIGNED AND SEALED the 7th day of May, 2007. ______________________________ ___________________________________ Dean Henry, President Gary Cantrell, Vice President [SEAL] MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No.C.1 Receive District Manager's Report · Items to be placed on future agendas (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No. D.1 Review and Approve Minutes a. April 3, 2007 - Regular Session minutes b. April 19, 2007 - Special Session minutes (mm) Attachments: 1. Minutes MINUTES OF REGULAR SESSION TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 April 3, 2007 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Tarrant and Denton Counties met in Regular Session on Tuesday, April 3, 2007, at 5:30 p.m., in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. DIRECTORS PRESENT: Dean Henry President Gary Cantrell Vice President Connie White Secretary/Treasurer Jim Hase Asst. Secretary/Treasurer Neil Twomey Director STAFF AND GUESTS PRESENT: Walter Fitzpatrick District Manager Sakura Dedrick Finance Director Mary Moore Recording Secretary Bob West Attorney Jim Hicks 20 Phoenix Drive Cyrus Holley 120 Oakmont Beth Ann Gregory Director, Community Development Nick Sanders Mayor Glenn Strother 1 Overhill REGULAR SESSION A.1 Call meeting to order. President Henry announced a quorum and called the meeting to order at 5:30 p.m. A.2 Public Comments or Presentations. No public comments. B.1 Discuss and take appropriate action concerning the proper amount of funds to be held as reserves, as recommended by the auditors. The Board held discussions regarding the proper amount of funds that should be retained by MUD 1 and the Master District, as well as what is currently being held. The Board advised that they will discuss this further at the upcoming Master District meeting. No action taken. B.2 Discuss and take appropriate action concerning request by Economic Development Corporation 4B to designate reinvestment zones for tax abatement purposes within MUD 1. Jim Hicks addressed the Board to request the Board’s participation in designating reinvestment zones for tax abatements and incentives to commercial businesses. Cy Holly addressed the Board. As a former commercial property owner, he supports Mr. Hicks’ proposal, and urged the Board to help EDC 4B to move forward with reinvestment zones and incentives to draw commercial businesses to Trophy Club. Mayor Sanders addressed the Board regarding reinvestment zones for tax abatement purposes, saying that we want to make sure we bring the best commercial business to Trophy Club. If the Board passes this policy, they are under no obligation to offer the incentive; it is their decision whether or not to offer incentives. Many of the surrounding cities are developing, and they are all offering incentives and tax abatements. The question is how can we get the commercial businesses to come here to Trophy Club. Glenn Strother addressed the Board to reiterate what has already been said regarding the advantages of offering incentives. He further said that having more commercial business which would be subject to taxation would benefit all the residents in Trophy Club. Director Twomey stated that this is definitely worth considering. Director Hase was not sure if the audience knew that MUD 1 has annexed Solana. Beth Ann Gregory advised that having the policy in place is a lure for businesses. It would be much easier to be able to present one package to interested businesses. Mayor Sanders advised that Maguire Partners has bought a helicopter to actively pursue commercial properties in the area. Director Hase stated he is not concerned about the loss of tax revenue, as tax rates have been declining; and their bonded indebtedness will be done in 2011. MUD 1 has been extremely careful not to put Solana at a disadvantage as they pay the same as Trophy Club; however, he is willing to consider offering tax abatements. President Henry moved to pay half of the fee for the Buxton Group. Director Hase seconded the motion. Floor was opened for discussion. Director Twomey asked about the legality of the motion and would like more information on what the Woodlands has done with tax abatements, and does MUD 1 have to address reinvestment zones. Bob West agreed that the motion was not appropriate. Motion and second were withdrawn. District Manager Fitzpatrick clarified that even though MUD 1 adopts the policy, they are under no obligation to offer any incentives/abatements. Beth Ann Gregory stated that was correct. Director White requested to have Attorney West work with District Manager Fitzpatrick to proceed forward with regard to determining the appropriate action regarding abatements, and joining the Town’s efforts for tax abatement. The Board agreed. B.3 Discuss and take appropriate action concerning current legislative matters including House Bill No. 536 (by State Rep. Truitt) regarding consent required for a municipality to annex a water or sewer district. Director Twomey advised that this bill does not apply to MUD 1. Mayor Sanders addressed the Board, stating that he has had no luck contacting State Rep. Truitt or Trent Petty regarding this bill. Director Cantrell advised that he was told by State Rep. Truitt’s office that this is clean-up work. Director White advised she may be able to gather more information when she visits Austin tomorrow. Attorney West advised that this bill is identical to a bill introduced two years ago, and is very similar to a bill that was introduced two years before that, and it is between Roanoke and Westlake over a land dispute. No action necessary. B.4 Discuss and take appropriate action concerning proposed contract with Town of Trophy Club for the providing of water and sewer services to the proposed new development by Centurion American. President Henry met with the Council members Williams and Lamont, the Town Manager, and advised that they did move forward on some issues. The Town wants to divide this into two separate contracts for service and water. The main item in the discussion was that the charge for Highland residents will be the same as what is charged current MUD residents. Director Hase questioned if MUD 1 could legitimately charge Highland residents a wholesale rate, as MUD 1 does not have a wholesale rate, and they are not a wholesale distributor. They have a system. Director Cantrell asked if the lawyers have had an opportunity to review the contract. President Henry stated that the business points have not yet been established. Director Twomey asked about fire service. President Henry advised that may be a separate contract. Director White stated she has a major problem with references to the Town versus the Highlands property; needs further clarification and cleanup. Director Hase advised that when the surplus exceeds the upper reserves, he would favor reducing the cost of water. Mayor Sanders thanked Directors Henry and Hase for attending the Council meeting last night. He would like to get together and establish the points that we can agree upon and what we can’t agree upon. The Town cannot guarantee payment; what they can guarantee is that whatever they receive they will pass along to the MUDs. Director Hase stated that the MUDs need something in writing or possibly a performance bond from Mehrdad (Centurion American) regarding his promise to the MUDs to build 150 homes per year and the interest payment should that amount fall short. Discussion only, no action. B.5 Discuss and take appropriate action concerning disposition of amounts to be received by the Master District as a result of the contract between the Master District and the Town of Trophy Club for the furnishing water and wastewater services to the new development known as "The Highlands." Director Twomey asked Attorney West what “dedicated” means. Attorney West stated that the word “dedicate” in municipal government means for public use. Discussion only, no action. D.1 Receive District Manager's Report a. Items to be placed on future agendas District Manager Fitzpatrick had nothing to report. D.2 Review and Approve Minutes a. March 6, 2007 - Regular Session minutes President Henry moved to approve the minutes for March 6, 2007. Director Cantrell seconded the motion; motion carried unanimously. D.3 Review and Approve Disbursements and Variance Report a. February 2007 Director Cantrell moved to approve the disbursements and the variance report for February 2007. Director Twomey seconded the motion. The floor was opened for discussion, which there was none. Motion carried unanimously. D.4 Review Monthly Tax Collection Report a. February 2007 Board reviewed February Tax Collection Report with no action taken. D.5 Set Next Meeting Date a. Tuesday, May 8, 2007, 6:00 p.m. Board agreed to meet on above date and time. F.1 Adjourn. Meeting adjourned at 7:10 p.m. _________________________________ Dean Henry, President (SEAL) ____________________________________ Jim Hase, Secretary/Treasurer ____________________________ Mary Moore, Recording Secretary MINUTES OF SPECIAL SESSION TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 April 19, 2007 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Tarrant and Denton Counties met in Special Session on Thursday, April 19, 2007, at 2:00 p.m., in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. DIRECTORS PRESENT: Dean Henry President Gary Cantrell Vice President Connie White Secretary/Treasurer Jim Hase Asst. Secretary/Treasurer Neil Twomey Director STAFF AND GUESTS PRESENT: Lisa Ramsey Acting Recording Secretary Bob West Attorney Jim Budarf MUD 2 Director Roger Unger Consultant REGULAR SESSION A.1 Call meeting to order. President Henry announced a quorum and called the meeting to order at 2:04 p.m. President Henry requested to move up B.2 as Roger Unger and Jim Budarf were present. B.1 Discuss and take appropriate action concerning proposed contract with Town of Trophy Club for the providing of water and sewer services to the proposed new development by Centurion American. Discussion held with no action taken. B.2 Discuss and take appropriate action concerning disposition of amounts to be received by the Master District as a result of the contract between the Master District and the Town of Trophy Club for the furnishing water and wastewater services to the new development known as "The Highlands." Discussion held with no action taken. D.1 Set Next Meeting Date Next regularly scheduled meeting date: Thursday, May 3, 2007, 5:30 p.m. President Henry corrected that the next regularly scheduled meeting is Thursday, May 10th at 5:30. MUNICIPAL UTILITY DISTRICT 1 TO CONVENE INTO CLOSED SESSION Board convened into Closed Session at 3:35 p.m. CLOSED SESSION E.1 Closed meeting of the Board of Directors in accordance with Section 551.071 Tex. Gov. Code: TO CONDUCT A PRIVATE CONSULTATION WITH THE DISTRICT'S ATTORNEY on matters in which the duty of the attorney to the District under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code, on the following matters: A. Proposed contract with Town of Trophy Club for the providing of water and sewer services to the proposed new development by Centurion American; and B. Disposition of amounts to be received by the Master District as a result of the contract between the Master District and the Town of Trophy Club for the furnishing of water and wastewater services to the new development known as "The Highlands." MUNICIPAL UTILITY DISTRICT 1 TO RECONVENE INTO REGULAR SESSION Board reconvened into Regular Session at 3:39 p.m. *REGULAR SESSION F.1 Discuss and take appropriate action concerning discussions held in Closed Session: a. Proposed contract with Town of Trophy Club for the providing of water and sewer services to the proposed new development by Centurion American. No action taken. b. Disposition of amounts to be received by the Master District as a result of the contract between the Master District and the Town of Trophy Club for the furnishing of water and wastewater services to the new development known as "The Highlands." No action taken. F.2 Adjourn. Motion made by President Henry, seconded by Vice President Cantrell to adjourn. Meeting adjourned at 4:40 p.m. __________________________________ Dean Henry, President (SEAL) ____________________________________ Jim Hase, Secretary/Treasurer ___________________________________ Lisa Ramsey, Acting Recording Secretary MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No.D.3 Review Monthly Tax Collection Report a. March 2007 EXPLANATION: (mm) Attachments: 1. March Tax Collection report MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No. D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, June 12, 2007, 6:00 p.m. (mm) Attachments: 1. Calendar June 2007 Trophy Club Calendar of Events Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 •Comm's Court Replay •Town Council 5 •Council Replay 6 7 •Warning Siren Testing •Tree Board •Council Replay 8 •Council Replay 9 •Council Replay •Public Works 10 11 •Comm's Court Replay •EDC B 12 13 14 15 16 17 18 •Comm's Court Replay •Town Council 19 •Council Replay 20 21 •Council Replay •P&Z 22 •Council Replay 23 •Council Replay 24 25 •Comm's Court Replay 26 27 28 29 30 MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-7-2007 Subject: Agenda Item No.F.1 Adjourn. (mm)