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HomeMy WebLinkAboutApril 8, 2008 Regular Session BackupTown of Trophy Club Municipal Utility District No.1 Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Tuesday, April 8, 2008 6:00 P.M. A.1 Call to Order and Announce a Quorum. A.2 Public Comments or Presentations. B.1 Discuss the creation and appointment of citizens to a Bond Information Committee for the upcoming Bond Election for new fire station. B.2 Discuss and take appropriate action regarding Bond Election for New Fire Station and review of Information Fact Sheet.. B.3 Discuss and take appropriate action concerning possible amendment of the rules for use of the Boardroom in the Svore building. B.4 Discuss and take appropriate action to approve Order 2008-0408, the 2008 Rate Order. B.5 Discuss and take appropriate action concerning amending current rate order to increase the administration fee. (Twomey) B.6 Discuss and take appropriate action regarding reconciliation of the Master District / MUD Asset list. (Twomey) B.7 Discuss and take appropriate action regarding response to questions raised by Town Manager at March 13 Master District Board meeting, Agenda Item B.2. B.8 Discuss and take appropriate action to approve bank's resolution, amending authorized representatives on Texpool signature accounts. C.1 Receive District Manager's Report · Items to be placed on future agendas C.2 Receive Finance Director's Report D.1 Review and Approve Minutes a. February 1, 2008 - Joint Workshop b. March 5, 2008 - Regular Session c. March 10, 2008 - Special Session D.2 Review and Approve Disbursements and Variance Report a. February 2008 D.3 Review Monthly Tax Collection Report a. February 2008 D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, May 6, 2008, 6:00 p.m. (Master District meeting on May 8th) F.1 Adjourn. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No.A.1 Call to Order and Announce a Quorum. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No.A.2 Public Comments or Presentations. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No. B.1 Discuss the creation and appointment of citizens to a Bond Information Committee for the upcoming Bond Election for new fire station. EXPLANATION: For discussion and possible action. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No.B.2 Discuss and take appropriate action regarding Bond Election for New Fire Station and review of Information Fact Sheet. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No.B.3 Discuss and take appropriate action concerning possible amendment of the rules for use of the Boardroom in the Svore building. EXPLANATION: A citizen has asked that, given the absence of any other available public meeting room anywhere else in Trophy Club we consider the use of the Boardroom for Mud and Council candidates’ forum a community use and has asked that we amend the rules to provide this. At her request, this has been placed on your agenda and you may expect her to appear and address the Board in connection with this matter. RECOMMENDATION: (wrf) Attachments: 1. Board Room Reservation Form MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No. B.4 Discuss and take appropriate action to approve Order 2008-0408, the 2008 Rate Order. EXPLANATION: Section 1.02 has been changed to address: “Residential Fire Lines, Connections, and Fees” Section 1.06 A. has been “re-titled” from “Temporary Connections” to “Construction Meters” Section 1.06 B – minor verbiage changes Section 1.08 - minor verbiage changes Section 2.01. A.1, Section 2.02 A & B – Minor changes to amount of gallons Section 3.01 D - minor verbiage changes RECOMMENDATION: Staff recommends approval. ACTION BY MUD1: Recommended motion: Move to approve MUD 1 Order 2008-0408, the 2008 Rate Order. (mm) Attachments: 1. Ordinance 2008-0408 MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No. B.5 Discuss and take appropriate action concerning amending current rate order to increase the administration fee. (Twomey) EXPLANATION: RECOMMENDATION: (nt) Attachments: 1. Rate Order Structures from Surrounding Cities MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No. B.6 Discuss and take appropriate action regarding reconciliation of the Master District / MUD Asset list. (Twomey) EXPLANATION: For discussion and possible action. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No.B.7 Discuss and take appropriate action regarding response to questions raised by Town Manager at March 13 Master District Board meeting, Agenda Item B.2. EXPLANATION: For discussion and possible action. (nt) Attachments: 1. Response MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No. B.8 Discuss and take appropriate action to approve bank's resolution, amending authori ed representatives on Texpool signature accounts. z EXPLANATION: This is in preparation of the Fire Department moving back over to the MUDs. Finance has set up new accounts, which requires signatures. RECOMMENDATION: Staff recommends approval. ACTION BY MUD1: (Initials) Attachments: 1. Resolution MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No.C.1 Receive District Manager's Report · Items to be placed on future agendas (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No. C.2 Receive Finance Director's Report EXPLANATION: RECOMMENDATION: ACTION BY MUD1: (smd) Attachments: 1. None MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No.D.1 Review and Approve Minutes a. February 1, 2008 - Joint Workshop b. March 5, 2008 - Regular Session c. March 10, 2008 - Special Session (mm) Attachments: 1. Minutes MINUTES OF JOINT WORKSHOP TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 AND TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 2 February 1, 2008 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties and the Board of Directors of Trophy Club Municipal Utility District No. 2 of Denton County met in Joint Workshop Session on Friday, February 1, 2008, at 6:00 p.m., in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. MUD 1 DIRECTORS PRESENT: Dean Henry President Gary Cantrell Vice President Connie White Secretary/Treasurer Jim Hase Asst. Secretary/Treasurer Neil Twomey Director MUD 2 DIRECTORS PRESENT: Jim Budarf President Kevin Carr Vice President Jim Thomas Secretary Carol Borges Director Andy Hayes Director STAFF AND GUESTS PRESENT: Danny Thomas Fire Chief *JOINT WORKSHOP SESSION A.1 Call to Order and Announce a Quorum. Note: No formal votes will be taken on any agenda item(s). President Henry called MUD 1 to order, noting a quorum at 6:00 p.m. President Budarf called MUD 2 to order, noting a quorum at 6:00 p.m. A.2 Public Comments or Presentations. No public present. B.1 Discussion of proposed improvements and/or relocation of fire station and financing thereof. Board discussed their options relative to the current site for the new fire station as well as possible discussing alternative location sites, along with financing options. The Board directed the Presidents of MUDs 1 and 2 and Fire Chief Thomas to meet after the meeting to explore options for alternate sites for the new Fire Station (Beck). F.2 Adjourn. Meeting adjourned at 8:00 p.m. _________________________________ Dean Henry, President (SEAL) ____________________________________ Constance S. White, Secretary/Treasurer ______________________________________ Mary Moore, Recording Secretary MINUTES OF REGULAR SESSION TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 March 5, 2008 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties met in Regular Session on Wednesday, March 5, 2008, at 5:00 p.m., in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. DIRECTORS PRESENT: Dean Henry President Connie White Secretary/Treasurer Jim Hase Asst. Secretary/Treasurer Gary Cantrell Vice President Neil Twomey Director STAFF AND GUESTS PRESENT: Walter Fitzpatrick District Manager Stephanie Gohlke Financial Analyst Danny Thomas Fire Chief Mary Moore Recording Secretary Stephen Seidel Assistant Town Manager Bob West Attorney REGULAR SESSION A.1 Call Meeting to Order. President Henry announced a quorum and called the meeting to order at 5:00 p.m. A.2 Public Comments or Presentations. No public present. B.1 Discuss and provide update regarding the Buxton Study. (Stephen Seidel/James Hicks) Assistant Town Manager Stephen Seidel presented the Board with a brief PowerPoint Presentation and update regarding the Buxton Study. Stephen also thanked the MUD 1 Board for their generous contribution to this Study. B.2 Discuss and take appropriate action concerning proposed improvements and additions to the fire station and method of financing thereof. Director Hase advised the cost of land in Trophy Club now costs approximately $500,000 an acre, and given the option between buying land or going with the original location, he would prefer going with the original location. Director Cantrell concurred with Director Hase. Director Cantrell followed up with Beck Properties, who stated they do not want to sell any property, as they already have a vision in place for the land. Director White moved to place on the May ballot a proposal to allow us to sell bonds up to $2 million dollars as our portion of a new Fire Station to be built on our property. Director Twomey seconded the motion. Floor was opened for discussion. Motion carried unanimously. B.3 Discuss and take appropriate action regarding the financial benefits flowing to the Town from the MUD 1 / Maguire Partners / Solana relationship. (Neil Twomey) Director Twomey provided a handout to the Board outlining the financial benefits received from Solana to the Master District, and explaining the rationale of this handout. Director Cantrell states that one of the reasons the WWTP was expanded to its current capacity was because of Solana. Director Cantrell questioned if this information should be provided to the Taxpayer Watch Committee. Director Hase advised that there is another value to Solana, which would be the cost of the purchase rights to provide water to Solana. Information only; no action taken. B.4 Discuss the comparative provisions of the Trophy Club MUD Rate orders with those of the surrounding Towns; and possible revisions to our existing MUD Rate Orders. (Neil Twomey) Director Twomey provided the Board with a handout outlining the water rates of surrounding cities and comparing those rates with that of Trophy Club’s, and discussed same. C.1 Receive District Manager's Report a. Items to be placed on future agendas District Manager Fitzpatrick had nothing to report. C.2 Receive Finance Director's Report a. Items to be placed on future agendas Financial Analyst Gohlke updated the Board and addressed the Board’s questions. 1. Working on the Budget calendar which will be available at the Master District meeting. D.1 Review and Approve Minutes a. February 5, 2008 - Regular Session minutes Director Cantrell moved to approve the minutes for February 5, 2008 with correction to remove the words “35+ minutes” from the last sentence of the first paragraph under Agenda Item B.5. Director Twomey seconded the motion. Motion carried unanimously. D.2 Review and Approve Disbursements and Variance Report a. December 2007 b. January 2008 Director Henry moved to approve the December 2007 and the January 2008 Disbursements and Variance Reports. Director Twomey seconded the motion. Motion carried unanimously. D.3 Review Monthly Tax Collection Report a. January 2008 Board reviewed with no action taken. D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, April 8, 2008, 6:00 p.m. Board agreed to meet on Tuesday, April 8, 2008, 6:00 p.m. F.1 Adjourn. Meeting adjourned at 6:12 p.m. _________________________________ Dean Henry, President (SEAL) ____________________________________ Constance S. White, Secretary/Treasurer ______________________________________ Mary Moore, Recording Secretary MINUTES OF SPECIAL SESSION TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 March 10, 2008 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties met in Special Session on Monday, March 10, 2008, at 3:00 p.m., in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. DIRECTORS PRESENT: Dean Henry President Connie White Secretary/Treasurer Jim Hase Asst. Secretary/Treasurer Gary Cantrell Vice President Neil Twomey Director STAFF AND GUESTS PRESENT: Walter Fitzpatrick District Manager Danny Thomas Fire Chief Mary Moore Recording Secretary REGULAR SESSION A.1 Call Meeting to Order. President Henry announced a quorum and called the meeting to order at 3:00 p.m. A.2 Public Comments or Presentations. No public present. B.1 Discuss and take appropriate action to issue an Order calling for a Bond Election for Saturday, May 10, 2008, for Central Fire Station construction and improvements. Director Twomey moved to approve Order 2008-0310, calling for a Bond Election, as presented. Director White seconded the motion. Floor opened for discussion. Motion carried unanimously. F.1 Adjourn. Meeting adjourned at 3:14 p.m. _________________________________ Dean Henry, President (SEAL) ___________________________________ Constance S. White, Secretary/Treasurer ______________________________________ Mary Moore, Recording Secretary MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No. D.2 Review and Approve Disbursements and Variance Report a. February 2008 (smd) Attachments: 1. None MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No. D.3 Review Monthly Tax Collection Report a. February 2008 (mm) Attachments: 1. Tax Collection Report MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No. D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, May 6, 2008, 6:00 p.m. (Master District meeting on May 8th) Attachments: 1. Calendar MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 4-8-2008 Subject: Agenda Item No.F.1 Adjourn. (mm)