HomeMy WebLinkAboutApril 8, 2008 Regular Session BackupTown of Trophy Club
Municipal Utility District No.1 Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Tuesday, April 8, 2008
6:00 P.M.
A.1 Call to Order and Announce a Quorum.
A.2 Public Comments or Presentations.
B.1 Discuss the creation and appointment of citizens to a Bond Information
Committee for the upcoming Bond Election for new fire station.
B.2 Discuss and take appropriate action regarding Bond Election for New Fire Station
and review of Information Fact Sheet..
B.3 Discuss and take appropriate action concerning possible amendment of the rules
for use of the Boardroom in the Svore building.
B.4 Discuss and take appropriate action to approve Order 2008-0408, the 2008 Rate
Order.
B.5 Discuss and take appropriate action concerning amending current rate order to
increase the administration fee. (Twomey)
B.6 Discuss and take appropriate action regarding reconciliation of the Master District
/ MUD Asset list. (Twomey)
B.7 Discuss and take appropriate action regarding response to questions raised by
Town Manager at March 13 Master District Board meeting, Agenda Item B.2.
B.8 Discuss and take appropriate action to approve bank's resolution, amending
authorized representatives on Texpool signature accounts.
C.1 Receive District Manager's Report
· Items to be placed on future agendas
C.2 Receive Finance Director's Report
D.1 Review and Approve Minutes
a. February 1, 2008 - Joint Workshop
b. March 5, 2008 - Regular Session
c. March 10, 2008 - Special Session
D.2 Review and Approve Disbursements and Variance Report
a. February 2008
D.3 Review Monthly Tax Collection Report
a. February 2008
D.4 Set Next Meeting Date
Next regularly scheduled meeting date: Tuesday, May 6, 2008, 6:00 p.m.
(Master District meeting on May 8th)
F.1 Adjourn.
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No.A.1
Call to Order and Announce a Quorum.
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No.A.2
Public Comments or Presentations.
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No. B.1
Discuss the creation and appointment of citizens to a Bond Information Committee
for the upcoming Bond Election for new fire station.
EXPLANATION:
For discussion and possible action.
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No.B.2
Discuss and take appropriate action regarding Bond Election for New Fire Station
and review of Information Fact Sheet.
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No.B.3
Discuss and take appropriate action concerning possible amendment of the rules for
use of the Boardroom in the Svore building.
EXPLANATION:
A citizen has asked that, given the absence of any other available public meeting room anywhere else in
Trophy Club we consider the use of the Boardroom for Mud and Council candidates’ forum a community
use and has asked that we amend the rules to provide this. At her request, this has been placed on your
agenda and you may expect her to appear and address the Board in connection with this matter.
RECOMMENDATION:
(wrf)
Attachments: 1. Board Room Reservation Form
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No. B.4
Discuss and take appropriate action to approve Order 2008-0408, the 2008 Rate
Order.
EXPLANATION:
Section 1.02 has been changed to address: “Residential Fire Lines, Connections, and Fees”
Section 1.06 A. has been “re-titled” from “Temporary Connections” to “Construction Meters”
Section 1.06 B – minor verbiage changes
Section 1.08 - minor verbiage changes
Section 2.01. A.1, Section 2.02 A & B – Minor changes to amount of gallons
Section 3.01 D - minor verbiage changes
RECOMMENDATION:
Staff recommends approval.
ACTION BY MUD1:
Recommended motion: Move to approve MUD 1 Order 2008-0408, the 2008 Rate
Order.
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Attachments: 1. Ordinance 2008-0408
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No. B.5
Discuss and take appropriate action concerning amending current rate order to
increase the administration fee. (Twomey)
EXPLANATION:
RECOMMENDATION:
(nt)
Attachments: 1. Rate Order Structures from Surrounding Cities
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No. B.6
Discuss and take appropriate action regarding reconciliation of the Master District /
MUD Asset list. (Twomey)
EXPLANATION:
For discussion and possible action.
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No.B.7
Discuss and take appropriate action regarding response to questions raised by Town
Manager at March 13 Master District Board meeting, Agenda Item B.2.
EXPLANATION:
For discussion and possible action.
(nt)
Attachments: 1. Response
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No. B.8
Discuss and take appropriate action to approve bank's resolution, amending
authori ed representatives on Texpool signature accounts. z
EXPLANATION:
This is in preparation of the Fire Department moving back over to the MUDs. Finance
has set up new accounts, which requires signatures.
RECOMMENDATION:
Staff recommends approval.
ACTION BY MUD1:
(Initials)
Attachments: 1. Resolution
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No.C.1
Receive District Manager's Report
· Items to be placed on future agendas
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No. C.2
Receive Finance Director's Report
EXPLANATION:
RECOMMENDATION:
ACTION BY MUD1:
(smd)
Attachments: 1. None
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No.D.1
Review and Approve Minutes
a. February 1, 2008 - Joint Workshop
b. March 5, 2008 - Regular Session
c. March 10, 2008 - Special Session
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Attachments: 1. Minutes
MINUTES OF JOINT WORKSHOP
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 AND
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 2
February 1, 2008
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant
Counties and the Board of Directors of Trophy Club Municipal Utility District No. 2 of Denton
County met in Joint Workshop Session on Friday, February 1, 2008, at 6:00 p.m., in the
Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas
76262.
MUD 1 DIRECTORS PRESENT:
Dean Henry President
Gary Cantrell Vice President
Connie White Secretary/Treasurer
Jim Hase Asst. Secretary/Treasurer
Neil Twomey Director
MUD 2 DIRECTORS PRESENT:
Jim Budarf President
Kevin Carr Vice President
Jim Thomas Secretary
Carol Borges Director
Andy Hayes Director
STAFF AND GUESTS PRESENT:
Danny Thomas Fire Chief
*JOINT WORKSHOP SESSION
A.1 Call to Order and Announce a Quorum.
Note: No formal votes will be taken on any agenda item(s).
President Henry called MUD 1 to order, noting a quorum at 6:00 p.m.
President Budarf called MUD 2 to order, noting a quorum at 6:00 p.m.
A.2 Public Comments or Presentations.
No public present.
B.1 Discussion of proposed improvements and/or relocation of fire station and
financing thereof.
Board discussed their options relative to the current site for the new fire station as well as
possible discussing alternative location sites, along with financing options.
The Board directed the Presidents of MUDs 1 and 2 and Fire Chief Thomas to meet after the
meeting to explore options for alternate sites for the new Fire Station (Beck).
F.2 Adjourn.
Meeting adjourned at 8:00 p.m.
_________________________________
Dean Henry, President
(SEAL)
____________________________________
Constance S. White, Secretary/Treasurer
______________________________________
Mary Moore, Recording Secretary
MINUTES OF REGULAR SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
March 5, 2008
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant
Counties met in Regular Session on Wednesday, March 5, 2008, at 5:00 p.m., in the Boardroom
of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
DIRECTORS PRESENT:
Dean Henry President
Connie White Secretary/Treasurer
Jim Hase Asst. Secretary/Treasurer
Gary Cantrell Vice President
Neil Twomey Director
STAFF AND GUESTS PRESENT:
Walter Fitzpatrick District Manager
Stephanie Gohlke Financial Analyst
Danny Thomas Fire Chief
Mary Moore Recording Secretary
Stephen Seidel Assistant Town Manager
Bob West Attorney
REGULAR SESSION
A.1 Call Meeting to Order.
President Henry announced a quorum and called the meeting to order at 5:00 p.m.
A.2 Public Comments or Presentations.
No public present.
B.1 Discuss and provide update regarding the Buxton Study. (Stephen Seidel/James
Hicks)
Assistant Town Manager Stephen Seidel presented the Board with a brief PowerPoint
Presentation and update regarding the Buxton Study. Stephen also thanked the MUD 1 Board
for their generous contribution to this Study.
B.2 Discuss and take appropriate action concerning proposed improvements and
additions to the fire station and method of financing thereof.
Director Hase advised the cost of land in Trophy Club now costs approximately $500,000 an
acre, and given the option between buying land or going with the original location, he would
prefer going with the original location. Director Cantrell concurred with Director Hase.
Director Cantrell followed up with Beck Properties, who stated they do not want to sell any
property, as they already have a vision in place for the land.
Director White moved to place on the May ballot a proposal to allow us to sell bonds up to $2
million dollars as our portion of a new Fire Station to be built on our property. Director Twomey
seconded the motion. Floor was opened for discussion. Motion carried unanimously.
B.3 Discuss and take appropriate action regarding the financial benefits flowing to the
Town from the MUD 1 / Maguire Partners / Solana relationship. (Neil Twomey)
Director Twomey provided a handout to the Board outlining the financial benefits received from
Solana to the Master District, and explaining the rationale of this handout.
Director Cantrell states that one of the reasons the WWTP was expanded to its current capacity
was because of Solana. Director Cantrell questioned if this information should be provided to
the Taxpayer Watch Committee.
Director Hase advised that there is another value to Solana, which would be the cost of the
purchase rights to provide water to Solana.
Information only; no action taken.
B.4 Discuss the comparative provisions of the Trophy Club MUD Rate orders with
those of the surrounding Towns; and possible revisions to our existing MUD Rate
Orders. (Neil Twomey)
Director Twomey provided the Board with a handout outlining the water rates of surrounding
cities and comparing those rates with that of Trophy Club’s, and discussed same.
C.1 Receive District Manager's Report
a. Items to be placed on future agendas
District Manager Fitzpatrick had nothing to report.
C.2 Receive Finance Director's Report
a. Items to be placed on future agendas
Financial Analyst Gohlke updated the Board and addressed the Board’s questions.
1. Working on the Budget calendar which will be available at the Master District meeting.
D.1 Review and Approve Minutes
a. February 5, 2008 - Regular Session minutes
Director Cantrell moved to approve the minutes for February 5, 2008 with correction to remove
the words “35+ minutes” from the last sentence of the first paragraph under Agenda Item B.5.
Director Twomey seconded the motion. Motion carried unanimously.
D.2 Review and Approve Disbursements and Variance Report
a. December 2007
b. January 2008
Director Henry moved to approve the December 2007 and the January 2008 Disbursements
and Variance Reports. Director Twomey seconded the motion. Motion carried unanimously.
D.3 Review Monthly Tax Collection Report
a. January 2008
Board reviewed with no action taken.
D.4 Set Next Meeting Date
Next regularly scheduled meeting date: Tuesday, April 8, 2008, 6:00 p.m.
Board agreed to meet on Tuesday, April 8, 2008, 6:00 p.m.
F.1 Adjourn.
Meeting adjourned at 6:12 p.m.
_________________________________
Dean Henry, President
(SEAL)
____________________________________
Constance S. White, Secretary/Treasurer
______________________________________
Mary Moore, Recording Secretary
MINUTES OF SPECIAL SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
March 10, 2008
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant
Counties met in Special Session on Monday, March 10, 2008, at 3:00 p.m., in the Boardroom of
the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
DIRECTORS PRESENT:
Dean Henry President
Connie White Secretary/Treasurer
Jim Hase Asst. Secretary/Treasurer
Gary Cantrell Vice President
Neil Twomey Director
STAFF AND GUESTS PRESENT:
Walter Fitzpatrick District Manager
Danny Thomas Fire Chief
Mary Moore Recording Secretary
REGULAR SESSION
A.1 Call Meeting to Order.
President Henry announced a quorum and called the meeting to order at 3:00 p.m.
A.2 Public Comments or Presentations.
No public present.
B.1 Discuss and take appropriate action to issue an Order calling for a Bond Election
for Saturday, May 10, 2008, for Central Fire Station construction and improvements.
Director Twomey moved to approve Order 2008-0310, calling for a Bond Election, as presented.
Director White seconded the motion. Floor opened for discussion. Motion carried unanimously.
F.1 Adjourn.
Meeting adjourned at 3:14 p.m.
_________________________________
Dean Henry, President
(SEAL)
___________________________________
Constance S. White, Secretary/Treasurer
______________________________________
Mary Moore, Recording Secretary
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No. D.2
Review and Approve Disbursements and Variance Report
a. February 2008
(smd)
Attachments: 1. None
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No. D.3
Review Monthly Tax Collection Report
a. February 2008
(mm)
Attachments: 1. Tax Collection Report
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No. D.4
Set Next Meeting Date
Next regularly scheduled meeting date: Tuesday, May 6, 2008, 6:00 p.m. (Master District
meeting on May 8th)
Attachments: 1. Calendar
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 4-8-2008
Subject: Agenda Item No.F.1
Adjourn.
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