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Home My WebLink AboutJanuary 8, 2008 Regular Session BackupTown of Trophy Club Municipal Utility District No.1 Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Tuesday, January 8, 2008 6:00 P.M. A.1 Call to Order and Announce a Quorum. A.2 Public Comments or Presentations. B.1 Discuss and take action concerning the "Interlocal Cooperation Agreement for Administration of Fire Protection Services" of 2003, between the Town of Trophy Club and the Master District; particularly but not exclusively whether or not the same should be cancelled in accordance with its terms. (Twomey) B.2 Discuss and take appropriate action concerning proposed improvements and additions to the fire station and to consider the advisability and method of financing thereof. B.3 Discuss and take appropriate action with regard to possible renewal of the New Intergovernmental Contract for Employee Services, dated October 1, 2005, between the Master District and the Town of Trophy Club. B.4 Discuss, review and receive input and direction regarding draft Stormwater Management Plan. B.5 Discuss the creation and appointment of citizens to a Bond Steering Committee for the upcoming Fire Station Bond Election. C.1 Receive District Manager's Report a. Items to be placed on future agendas C.2 Receive Finance Director's Report D.1 Review and Approve Minutes a. December 13, 2007 - Regular Session minutes D.2 Review and Approve Disbursements and Variance Report a. October 2007 b. November 2007 D.3 Review Monthly Tax Collection Report a. November 2007 D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, February 12 or Tuesday, March 11, 2008, at 6:00 p.m. F.1 Adjourn. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No.A.1 Call to Order and Announce a Quorum. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No.A.2 Public Comments or Presentations. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No. B.1 Discuss and take action concerning the "Interlocal Cooperation Agreement for Administration of Fire Protection Services" of 2003, between the Town of Trophy Club and the Master District; particularly but not exclusively whether or not the same should be cancelled in accordance with its terms. (Twomey) EXPLANATION: After discussion at last month’s meeting, this agenda item has been carried forward for further discussion and possible action. RECOMMENDATION: (nt) Attachments: None MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No. B.2 Discuss and take appropriate action concerning proposed improvements and additions to the fire station and to consider the advisability and method of financing thereof. EXPLANATION: For discussion. Attachments: 1. None MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No.B.3 Discuss and take appropriate action with regard to possible renewal of the New Intergovernmental Contract for Employee Services, dated October 1, 2005, between the Master District and the Town of Trophy Club. EXPLANATION: Some actions you may want to take are: Cancel, extend, renew, or amend the contract. It is suggested that in advance of the meeting, you may wish to pay particular attention the provisions of Paragraph IX of the October 1, 2005 contract. RECOMMENDATION: (wrf) Attachments: 1. None MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No. B.4 Discuss, review and receive input and direction regarding draft Stormwater Management Plan. EXPLANATION: The SWMP describes specific actions that will be taken over a five-year period to reduce pollutants and protect the quality of our stormwater. The SWMP must provide a listing and description of programs, activities, and physical features, known as Best Management Practices (BMPs) developed to prevent stormwater pollution to the Maximum Extent Practicable (MEP). BMPs are required to be developed for six stormwater quality focus areas, known as Minimum Control Measures (MCMs). The six MCMs are as follows: 1. Public Education and Outreach on Stormwater Impacts 2. Public Involvement / Participation 3. Illicit Discharge Detection and Elimination 4. Construction Site Stormwater Runoff Control 5. Post Construction Storm Water Management in New Development and Redevelopment 6. Pollution Prevention / Good Housekeeping for Municipal Operations RECOMMENDATION: Staff requests review and comments from the Board with regard to the attached SWMP. (mm) Attachments: 1. SWMP – Storm Water Management Plan TROPHY CLUB DRAFT STORMWATER MANAGEMENT PLAN 1. Public Education and Outreach on Storm Water Impacts 1.1 TPDES Permit Regulatory Texts – Part III.A.1 (a) A public education program must be developed and implemented to distribute educational materials to the community or conduct equivalent outreach activities that will be used to inform the public. The MS4 operator may determine the most appropriate sections of the population at which to direct the program. The MS4 Operator must consider the following groups and the SWMP shall provide justification for any listed group that is not included in the program: • Residents • Visitors • Public Service Employees • Businesses • Commercial and Industrial Facilities • Construction Site Personnel The outreach must inform the public about the impacts polluted stormwater run-off can have on water quality, hazards associated with illegal discharges and improper disposal of waste, and steps that they can take to reduce pollutants in stormwater run-off. (b) The MS4 operator must document activities conducted and materials used to fulfill this control measure. Documentation shall be detailed enough to demonstrate the amount of resources used to address each group. This documentation shall be retained in the annual reports required in Part IV.B.2 of the TPDES General Permit. 1.2 Current Programs Trophy Club currently provides public education and outreach via the following: • Post stormwater-related messages on Town website: www.ci.trophyclub.tx.us • Municipal Cable Television Channel 27 – air stormwater-related videos and messages • Publish periodic stormwater-related informational articles in Town-produced newsletter Around The Town - which is published monthly within the “Trophy Club Times” newspaper • Distribute educational materials at semi-annual household hazardous waste collection events • Stormwater and/or water conservation messages/information distributed to all Town residents as part of the annual Consumer Confidence Report • Free distribution of SmartScape cd’s • Stormwater Information and SmartScape cd’s provided to new residents via a welcome packet • NCTCOG participation Related Ordinances: • 2002 - 18 - “Pooper-Scooper” ordinance • 2003 - 19 - Establish public stormwater drainage utility/adopt municipal drainage utility system act • 2003 - 30 - Public Hearing to establish stormwater drainage fees • 2005-04 – Stormwater Ordinance regulating Construction Activity • 2005-18 – FEMA Floodplain Prevention Ordinance • 2006-06 – Parkland and Open Space • 2006-17 –Water Conservation Plan • 2006 - 40 - Tree Preservation and Removal • 2007-02 – Land-Disturbing Activities • Annual ILA (Interlocal Agreement) with Fort Worth Environmental for semi-annual Household Hazardous Waste Collection Events and use of Drop-off Center 1.3 Selected BMPs for Public Education and Outreach 1.3.1 BMP1 Stormwater Quality Information Dissemination The Town of Trophy Club will use our municipal cable channel, our Around The Town newsletter, and our website to post messages and educate our citizenry about stormwater management. Public interest information, such as announcing our Semi-Annual Household Hazardous Waste Collection event, the proper management of pesticides and fertilizer, and the steps needed to reduce these effects will be distributed at annual Town-run special events. Public Education & Outreach – Public Education Task Force BMP 1 Description BMP 1 Activity Method of Measurement Schedule 1. Join and continue to participate in PETF. Membership in PETF 2. Continue to distribute educational materials via website, public meetings, Channel 27, newsletter via Trophy Club Times, and handouts at semi-annual HHW events. Documentation of materials distributed, meetings held, and groups addressed. Support and participate in the Regional SWMP’s Public Education Task Force (PETF)* to distribute educational materials, brochures, videos, bookmarks, posters, to address appropriate groups of the population. 3. Implementation complete. Years 2-5 *The PETF is a dynamic group, so the messages and the means by which we seek to address the appropriate groups of the population may vary from year-to-year. We therefore request permission to modify our outreach activities as needed without the submission of a Notice of Change in order to effectively educate the public about stormwater impacts. 1.3.1.1 Responsible Department/Person(s) Community Development has the responsibility for implementation of BMP1 to meet Method of Measurement 1.3.1. 1.3.2 BMP2 Stormwater Webpage Trophy Club has selected Best Management Practice 1.3.2 for implementation as part of this Stormwater Management Program. This BMP allows residents, children, teachers, visitors, and general public to learn about Stormwater Management online; what it is, what part the Town is playing, and what they can do to help protect our water from pollutants. The web page(s) is integrated into the Town’s existing website as well as having links to additional resources and information. Public Education & Outreach – Stormwater Webpage BMP 2 Description BMP 2 Activity Method of Measurement Schedule Stormwater webpage on Town’s website 1. Town has created and will maintain a Stormwater webpage with information for Residents, Visitors, Businesses, and Construction Site Personnel. Stormwater webpage on Town’s website. Years 1-5 1.3.2.1 Responsible Department/Person(s) Information Technology along with Community Development will have the responsibility for implementation and maintenance of BMP2. 1.3.3 BMP3 Obtain and Distribute Educational School Materials Trophy Club has selected Best Management Practice 1.3.3 for implementation as part of this Stormwater Management Program. This BMP will further enlighten our children and teachers towards the importance of Stormwater Management. Public Education & Outreach - Educational School Materials BMP 3 BMP 3 Description Method of Measurement Schedule Obtain and Distribute Educational School Materials. Participation in one (1) school event/year to provide and distribute educational stormwater-related materials. Years 2-5 Create library of educational stormwater- related materials. Obtain, distribute, display, and maintain educational stormwater-related school materials. Have library of educational stormwater- related materials. Year 5 The messages and the means by which we seek to address the appropriate groups of the population may vary from year-to-year. We therefore request permission to modify our outreach activities as needed without the submission of a Notice of Change in order to effectively educate the public about stormwater impacts. 1.3.3.1 Responsible Department/ Person(s) Community Development along with the Police Department’s School Resource Officer will have the responsibility for development and implementation of BMP 1.3.3. 1.3.4 BMP4 Regional Cooperative Partnership Trophy Club has selected Best Management Practice 1.3.4 for implementation as part of this Stormwater Management Program. This BMP will serve as an excellent source of information, opportunities for cooperative purchasing, and networking with other municipalities to enable Trophy Club to stay on the cutting edge of information and educational opportunities. Public Education & Outreach - Regional Cooperative Partnership BMP 4 Description BMP 4 Activity Method of Measurement Schedule 1. Provide funding commitment to NCTCOG. Maintain funding commitment to NCTCOG. 2. Continue to attend, participate, and distribute acquired information. Document number of meetings attended and report of activities attended. Partnership with NCTCOG and other regional cities to develop strategies to address stormwater quality issues and cooperative management programs specific to the North Central Texas region. 3. Implementation complete. Years 1-5 1.3.4.1 Responsible Person(s)/Department Community Development has the responsibility for development and implementation of BMP 1.3.4. BMP5 Texas SmartScape Program Trophy Club has selected Best Management Practice 1.3.5 for implementation as part of this Stormwater Management Program. This BMP will serve to promote public awareness of the need and the importance of good landscaping practices. Public Education & Outreach ~ SmartScape BMP 5 Description BMP 5 Activity Method of Measurement Schedule 1. Continue to coordinate with NCTCOG’s SmartScape program efforts. Document our participation with NCTCOG. 2. Distribute SmartScape website address and free cd’s to new residents via welcome packet. Document number of cd’s distributed. 3. Post and link SmartScape website address: http://www.txsmartscape.com/ from our website/stormwater webpage. Maintain SmartScape information on stormwater webpage. Promote SmartScape by promoting the SmartScape website address and free SmartScape cd’s to residents, visitors, public, etc., via various measures. 4. Distribute SWMP literature with SmartScape website address: http://www.txsmartscape.com/ Document number of literature distributed. Years 2-5 The messages and the means by which we seek to address the appropriate groups of the population may vary from year-to-year. We therefore request permission to modify our outreach activities as needed without the submission of a Notice of Change in order to effectively educate the public about stormwater impacts. 1.3.4.1 Responsible Person(s)/Department Community Development has the responsibility for development and implementation of BMP 1.3.5. 1.3.6 BMP6 Municipal Employee Training Program Trophy Club has selected Best Management Practice 1.3.6 for implementation as part of its Stormwater Management Program. This BMP will serve to educate Town employees about methods to prevent and reduce stormwater pollution from municipal activities. Public Education & Outreach ~ Municipal Employee Training Program (METP) BMP 6 Description BMP 6 Activity Method of Measurement Schedul e 1. Investigate various options available for METP training materials, to include NCTCOG. By end of Y1, document where, what, and from whom training materials have been sought and/or acquired. Year 1 2. Create and/or acquire a METP. By end of Y2, have developed and/or acquired a METP. Year 2 Create a Municipal Employee Training Program (METP); which may include seminars, in- house training sessions, new-employee training, videos, manuals, Intranet and or other means to inform and train our employees about the methods for recognizing, preventing and reducing 3. Implement METP with intent of training 33% of employees by end of Y3; 66% of employees by end of Y4; 100% of employees by end of Y5. By end of Y3, document number of employees trained and/or number of trainings provided. Years 3- 5 4. Make METP available online for all employees. Post and maintain METP on intranet site. Years 3- 5 stormwater pollution relating to municipal, residential, business and commercial activities. 5. Implementation complete. Year 5 The messages and the means by which we seek to address the appropriate groups of the employees may vary from year-to-year. We therefore request permission to modify our outreach activities as needed without the submission of a Notice of Change in order to effectively educate our employees about stormwater impacts. 1.3.6.1 Responsible Person(s)/Department Community Development has the responsibility for development and implementation of BMP 1.3.6. 1.3.7 BMP7- Public Education on Illegal Discharges and Improper Disposal Trophy Club will develop a public education effort to inform its employees, businesses, and the general public of hazards associated with illegal discharges and improper disposal of waste. (This BMP also addresses the minimum control measure for Public Education under Illicit Discharge Detection and Elimination.) Public Education and Outreach ~ Illicit Discharge Detection and Elimination (IDDE) BMP 7 Description BMP 7 Activity Method of Measurement Schedule 1. Investigate various training materials available, to include NCTCOG. By end of Y1, document where, what, and from whom training materials have been sought and/or acquired. Year 1 2. Obtain and/or Create IDDE educational materials. By end of Y2, document what materials have been collected and/or created. Year 2 3. Distribute IDDE education materials. By end of Y3, document number of IDDE materials distributed and to whom. Years 3-5 4. Maintain information on webpage and intranet site. Year 5 Trophy Club will develop and/or acquire IDDE education materials to inform our residents, visitors, businesses, construction workers and employees about the methods for recognizing, preventing and reducing Illegal Discharges and Improper Disposal and determine an effective means of distribution with prioritization. 5. Implementation Complete. Year 5 The messages and the means by which we seek to address the appropriate groups of the employees may vary from year-to-year. We therefore request permission to modify our outreach activities as needed without the submission of a Notice of Change in order to effectively educate our employees about stormwater impacts. 1.3.7.1 Responsible Person(s)/Department Community Development has responsibility for the development, acquisition, and distribution of public education materials regarding BMP 1.3.7. 1.3.8 BMP8- Public Education on Construction Site Stormwater Control Requirements (CSSCR) Trophy Club will acquire and/or develop Construction Site Stormwater Control Requirements (CSSCR) education materials to inform construction site operators and the public of the requirements for Construction Site Storm Water Controls. (This BMP also addresses the minimum control measure for Public Education under Construction 4.3.2.) 1. Public Education and Outreach ~ Construction Site Stormwater Controls Requirements BMP 8 Description BMP 8 Activity Method of Measurement Schedule 1. Investigate various CSSCR training materials available, to include NCTCOG. By end of Y1, document where, what, and from whom training materials have been sought and/or acquired. Year 1 2. Obtain and/or Create CSSCR educational materials. By end of Y2, document what materials have been collected and/or created. Years 2-5 3. Distribute CSSCR educational materials to local builders and developers with Building Permit. By end of Y3, document number of materials distributed and to whom. Years 3-5 4. Make CSSCR available online. Post and maintain information on webpage for public and staff viewing. Years 2-5 Trophy Club will develop and/or acquire CSSCR education materials to inform our residents, visitors, businesses, construction workers and employees about the methods for recognizing, preventing and reducing construction site-related stormwater discharges. 5. Implementation complete. Year 5 The messages and the means by which we seek to address the appropriate groups of the public may vary from year-to-year. We therefore request permission to modify our outreach activities as needed without the submission of a Notice of Change in order to effectively educate our public about construction stormwater impacts. 1.3.8.1 Responsible Person(s)/Department Community Development and Permitting Department have the responsibility for distribution of public education materials regarding CSSCR. 2. Public Involvement / Participation 2.1 TPDES Permit Regulatory Text – Part III.A.2 The MS4 operator must, at a minimum, comply with any state and local public notice requirements when implementing a public involvement/participation program. It is recommended that the program include provisions to allow all members of the public within the small MS4 the opportunity to participate in SWMP development and implementation. 2.2 Current Programs Trophy Club currently provides Public Involvement and Participation via the following: • Developed a draft Stormwater Management Plan, utilizing a team of elected officials representing the Town of Trophy Club, Trophy Club Municipal Utility District No. 1, and Trophy Club Municipal Utility District No. 2, as well as staff. • Participates with the City of Fort Worth’s Environmental Management Collection Center to hold semi-annual Hazardous Household Waste Recycling Events, where stormwater information is again distributed to involve the public in stormwater management controls. • Participates in weekly curbside recycling. • Online reporting of stormwater management issues through InTouch Citizen Relationship Management linked off our website at www.ci.trophyclub.tx.us • Most of Trophy Club’s storm drain inlets have been labeled with plastic markers obtained through a cooperative purchasing program by participation in NCTCOG’s Stormwater Management Program • Hold Public Hearings 2.3.1 Selected BMPs for Public Involvement/Participation The Town will hold public hearing meetings relative to Stormwater Management. The public meetings will be advertised in the newspaper and will target a wide audience; including residents, visitors, and businesses which subscribe or purchase the newspaper. In addition, the Public Meetings will educate Staff and Elected Officials in attendance. The Public Meeting will include a review of the program and solicit input from the public. 2.3.1 BMP1 Public Participation The Town of Trophy Club will comply with federal, sate, and local public notice requirements, inviting the public to participate in the development, review and implementation of the Stormwater Management Program (SWMP). Public Involvement and Participation ~ Public Notice Description BMP 2 Activity Method of Measurement Schedule 1. Post SWMP document to website for comments. Years 1-5 2. Create a SWMP PowerPoint presentation and air on Channel 27, welcoming public comments and suggestions. Document input received, if any, from public from website and/or PP presentation on Channel 27. Years 1-5 3. Make presentations to applicable Town Council and Town Committees; requesting input, comments and suggestions. Document input received, if any, from Council, Committees, public, etc. Years 1-5 4. Have copies of the SWMP document available for comment at Municipal Offices. Document input received, if any, from public. Years 1-5 5. Hold Public Meetings to request Public’s input, comments and suggestions as well as to educate. Document input received, if any, from public. Years 1-5 Trophy Club’s Public Notice requirements in the Development of the SWMP to comply with federal, state and local public notice requirements. 6. Implementation complete. Year 5 2.3.1.1 Responsible Person(s)/Department The Community Development Department has responsibility for implementation of BMP2.3.1. 2.3.2 BMP2 Label Storm Drains Many of the storm drain inlets in Trophy Club have already been labeled with plastic markers obtained through a cooperative purchasing program by participation in NCTCOG’s Stormwater Management Program. Public Involvement and Participation ~ Label Storm Drains BMP 2 BMP 2 Activity Method of Measurement Schedule 1. Determine areas that still require storm drain inlets to be labeled. By end of Y2, list of storm drains needing to be labeled. Year 2 2. Develop a plan to utilize volunteers to assist staff in labeling of existing storm drain inlets. By end of Y3, written plan for labeling remaining inlets. Year 3 3. Develop criteria requiring Developers to mark all new storm drain inlets on all future development. By end of Y1, have developed criteria for Developers to label new storm drains. Year 2 4. Implement plan and mark existing storm drain inlets. Years 3 - 5 5. Implement criteria requiring Developers label all new storm drain inlets. Document storm drains that have been labeled. Years 2-5 Label all Existing and Future Storm Drain Inlets 6. Implementation Complete Year 5 2.3.2.1 Responsible Person(s)/Department Community Development has the responsibility for implementation of BMP2 to meet Method of Measurement 2.3.2. 2.3.3. BMP3 Stormwater Reporting Hotline Currently, Trophy Club has an Online Reporting Forum (ORF) for reporting Stormwater-related issues through its Citizen Relationship Management Program (CRM). Trophy Club will work to set up a Stormwater Hotline (i.e., a published phone number) for the public and residents to call and report stormwater-related problems and issues. This will involve the public and facilitate the ability for the public to provide information that will assist in detection and alleviation of stormwater-related issues. This hotline/web page/e-mail is part of the overall Stormwater Hotline for reporting Illicit Discharges, Construction Site Controls, and other stormwater-related issues. Public Involvement and Participation ~ SW Reporting Hotline BMP 3 Description BMP 3 Activity Method of Measurement Schedule 1. Identify which department and personnel to monitor and handle SWH. By end of Y1, document department and personnel responsible for SWH. Year 1 2. Develop method for addressing SWH complaints. By end of Y2, have a written defined method for addressing SWH complaints. Year 2 – 5 3. Work to develop BMP’s for publicizing SWH. By end of Y2, have plan for advertising and/or publicizing SWH. Years 2 – 5 4. Maintain SWH information on webpage and intranet site. By end of Y2, post of SWH info to Webpage and Intranet. Year 2 – 5 Create, maintain, and monitor a Storm Water Hotline (SWH) and Online Reporting Forum (ORF) to involve the public and facilitate their ability to provide information to assist in the detection and alleviation of stormwater-related issues. 5. Implementation complete. Year 5 The messages and the means by which we seek to address the appropriate groups of the public may vary from year-to-year. We therefore request permission to modify our outreach activities as needed without the submission of a Notice of Change in order to effectively educate our public about our stormwater hotline. 2.3.3.1 Responsible Person(s)/Department Community Development with assistance from the Information Technology Department will both have the responsibility for implementation of this BMP to meet Method of Measurement 2.3.3. 2.3.4. BMP4 – Creek Care Guide Since a portion of Trophy Club’s creekside property is in private ownership, Trophy Club will work to inform property owners along Trophy Club’s creeks through development and distribution of a “Creek Care Guide.” The Guide will encourage and teach residents how to become involved in preserving the creek system for their own self-interest and for future generations. By teaching residents/owners how through proper care of stream banks and riparian vegetation, property owners along creeks can enhance their property, prevent erosion problems, avoid flood losses, and add to the enjoyment of their creekside property by preserving water quality and contributing to the survival of fish and wildlife. Public Involvement and Participation BMP 4 Descriptio n BMP 4 Activity Method of Measurement Schedul e 1. Research CCG. By end of Y1, document research to develop CCG Years 1 2. Develop CCG. By end of Y2, have developed CCG for distribution. Year 2 3. Distribute CCG to citizens owning creekside property. Document number of CCG’s distributed. Years 3- 5 3. Post CCG on website and have copies available upon request. Document number of CCG’s distributed. Years 3- 5 4. Modify/amend CCG, as necessary/ recommended. Document any changes/improvements to CCG. Years 3- 5 Trophy Club will develop & distribute a Creek Care Guide (CCG) for its residents and the public. 5. Implementation complete. Implementation complete Year 5 The messages and the means by which we seek to address the appropriate groups of the public may vary from year-to-year. We therefore request permission to modify our outreach activities as needed without the submission of a Notice of Change in order to effectively educate our residents about our Creek Care Guide. 2.3.4.1 Responsible Person(s)/Department The Parks and Recreation Department will be responsible for development of the Creek Care Guide. Community Development will be responsible for distribution of the Creek Care Guide. 2.3.5 BMP5 Regional Cooperative Partnership Trophy Club will continue to coordinate with North Central Texas Council of Governments (NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides information, materials, and funding support to Trophy Club for programs to increase stormwater awareness. This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement, Schedule, and Responsible Persons are found under Public Education BMP1.3.4 3. Illicit Discharge Detection and Elimination 3.1 TPDES Permit Regulatory Text – Part III.A.3 (a) Illicit Discharge A section within the SWMP must be developed to establish a program to detect and eliminate illicit discharges to the MS4. The SWMP must include the manner and process to be use to effectively prohibit illicit discharges. To the extent allowable under state and local law, an ordinance or other regulator mechanism must be utilized to prohibit and eliminate illicit discharges. (1) Detection The SWMP must list the techniques used for detecting illicit discharges. (2) Elimination The SWMP must include appropriate actions and, to the extent allowable under state and local law, establish enforcement procedures for removing the source of an illicit discharge. (b) Allowable Non-Storm Water Discharges Non-storm water flows listed in Part II.B and Part VI.B do not need to be considered by the MS4 operator as an illicit discharge requiring elimination unless the operator of the small MS4 or the executive director identifies the flow as a significant source of pollutants to the small MS4. In lieu of considering non- storm water sources on a case-by-case basis, the MS4 operator may develop a list of common and incidental non-storm water discharges that will not be addressed as illicit discharges requiring elimination. If developed, the listed sources must not be reasonably expected to be significant sources of pollutants either because of the nature of the discharge or the conditions that are established by the MS4 operator prior to accepting the discharge to the small MS4. If this list is developed, then all local controls and conditions established for these listed discharges must be described in the SWMP and any changes to the SWMP must be included in the annual report described in Part IV.B.2 of this general permit, and must meet the requirements of Part II.D.3 of the general permit. (c) Storm Sewer Map (1) A map of the storm sewer system must be developed and must include the following: i. The location of all outfalls; ii. The names and locations of all waters of the U.S. that receive discharges from the outfalls; and iii. Any additional information needed by the permittee to implement its SWMP. (2) The SWMP must include the source of information used to develop the storm sewer map, including how the outfalls are verified and how the map will be regularly updated. 3.1 (a) 1 Detection The Town’s program for identification and elimination of illicit discharge sources comprises two parts: 1) Spill and Complaint Response 2) Field Investigation and Abatement The following procedures are used to address the ongoing identification and abatement of illicit discharges: Spill and Complaint Response 1) Receive complaint or notice of the spill, discharge or illegal connection. 2) Identify the potential source of the discharge to determine appropriate response agency. 3) Document response and track the spill/discharge to source. 4) Use education and enforcement to eliminate the discharge to the storm drain/sewer or ground surface. 5) Recommend BMPs, as applicable, to ensure on-going compliance. 6) Maintain records of response to establish a database, and to identify reoccurrence patterns. Field Investigation and Abatement 1) Identify and prioritize areas of potential illicit discharge and/or illegal connections for residential and commercial locations. 2) Conduct annual creek walks to identify potential sources. 3) Conduct field/manhole/site inspections. 4) Verify illicit discharge/illegal connection and identify the source. 5) Use education and/or enforcement to eliminate discharges to storm drain/sewer or ground surface. 6) Apply BMPs, as applicable, to assure on-going compliance. 7) Maintain records of response and actions to establish a database and to identify reoccurrence patterns. The initial approach to prevention and elimination is Education on what the pollution source is, what effect it has on our watershed, and how the problem may be eliminated through BMPs. When necessary, education can be used in combination with legal enforcement in order to achieve elimination of the illicit discharge. In addition to complaints, the scheduled creek walks conducted within the watersheds will discover sites where solid waste has been discarded into the creek or along the creek banks. To address these issues, letters and informational brochures are sent to property owners whose parcel is clearly identified as the source of contamination. For example, if a large pile of green waste is seen directly on the creek bank behind a home, a letter would be sent to the owner of that parcel explaining the impacts green waste has on water quality and outlining alternative methods of disposal or composting of green waste. Brochures will be included in the letter as appropriate. In general, illicit discharges occur because of a lack of awareness on the part of the discharger. Often, simply pointing out the error and suggesting BMPs to be used in the future is enough to convince businesses and homeowners to cease discharging, dumping or to eliminate the illegal connection. In most cases the individual responsible can be motivated to do the right thing, and will implement appropriate BMPs. Activities to identify and eliminate illicit discharges are summarized below: Staff will respond to illicit discharge calls through a site inspection and by contacting the appropriate agency for response. Complaint response may require the cooperation of more than one agency. Callers are not always aware of the unincorporated area boundaries, so a referral system has been established so that calls are efficiently redirected to the correct agency. Labeling and storage of hazardous material is within the jurisdiction of the Fire Department. For new businesses that use or store hazardous materials, conditions of approval are included in the standard conditions and mitigation measures enforced by this department. These require that a safe, storage area for pesticides, herbicides, and fertilizers be designed to contain spills. In addition, a Hazardous Materials Business Plan must be submitted to the Fire Department for review and approval for each business in order to detect potential hazards associated with the chemicals. The Fire Department is responsible for inspecting sites and monitoring their compliance with hazardous materials best management storage practices and spill response. Fire Department first responders and the hazardous materials response team, depending on the hazard level and severity of the spill, may make a spill response. Emphasis is made on containment and cleanup with public health and safety as the foremost consideration in an environmentally sensitive manner. Measurable Goals The following measurable goals for BMPs have been selected to ensure that illicit discharges are detected, eliminated and prevented: 1) Inspect targeted creeks within the City once per year with follow-up inspections as appropriate to ensure abatement of violations. An annual report will be issued listing these areas. 2) Respond to complaints of illicit/illegal discharge within 24 hours of receiving the complaint, referral or notice. Reporting The effectiveness of the BMPs for the minimum control measure of detecting, eliminating and preventing illicit discharges may be gauged by tracking and evaluating the number of: 1) Brochures that are printed and delivered to target groups. 2) The number of training events and the number of attendees at each event 3) Complaints, notices and referrals received and/or responded to. 4) Violation cases that advance to legal enforcement levels. 5) Identified illegal connections. 6) Best estimate of amounts of waste removed from storm drains and creeks. 3.1 (b) Allowable Stormwater Discharges: a. A discharge authorized by, and in full compliance with, a TPDES permit (other than the TPDES permit for discharges from the MS4); b. A discharge or flow resulting from fire fighting by the fire department; c. A discharge or flow of fire protection water that does not contain oil or hazardous substances or materials that the Fire Code requires to be contained and treated prior to discharge, in which case treatment adequate to remove harmful quantities of pollutants must have occurred prior to discharge; d. Agricultural storm water runoff; e. A discharge or flow from water line flushing or disinfection that contains no harmful quantity of total residual chlorine (TRC) or any other chemical used in line disinfection; f. A discharge or flow from lawn watering, or landscape irrigation; g. A discharge or flow from a diverted stream flow or natural spring; h. A discharge or flow from uncontaminated pumped groundwater or rising groundwater; i. Uncontaminated groundwater infiltration (as defined as 40 CFR § 35.2005(20)) to the MS4; j. Uncontaminated discharge or flow from a foundation drain, crawl space pump, or footing drain; k. A discharge or flow from a potable water source not containing any harmful substance or material from the cleaning or draining of a storage tank or other container; l. A discharge or flow from air conditioning condensation that is unmixed with water from a cooling tower, emissions scrubber, emissions filter, or any other source of pollutant; m. A discharge or flow from individual residential car washing; n. A discharge or flow from a riparian habitat or wetland; o. A discharge or flow from cold water (or hot water with prior permission of the Designated Official used in street washing or cosmetic cleaning that is not contaminated with any soap, detergent, degreaser, solvent, emulsifier, dispersant, or any other harmful cleaning substance; p. Drainage from a private residential swimming pool containing no harmful quantities of chlorine or other chemicals. Drainage from swimming pool filter backwash is prohibited; or q. A discharge of flow of uncontaminated storm water pumped from an excavation. 3.2 (c) Potential Illicit Discharge Sources: a. Accidents b. Illicit Connections, residential and commercial c. Spills of Vehicle Fluids (antifreeze, gas, oil, grease, hydraulic fluids, lubricants) d. Asbestos Brake Fiber Solids e. Businesses Wash down f. Commercial and Residential Irrigation g. Construction h. Apartments i. Parking Lot and Street Litter j. Carpet/Residential Cleaning k. Pools and Spas l. Cement Washing m. Equipment Cleaning n. Grey Water o. Food Facility Cleaning p. Hazardous Materials q. Paints, Pesticides and Fertilizers r. Cooking Equipment - grease, oil and hazardous cleaning agents s. Sediments t. RV Waste u. Dumpster drainage v. Sewage Spills w. Gas Stations x. Septic Spills y. Car Wash z. Sumps/Dewatering 3.2 Current Programs Trophy Club currently has the following in place: • Map showing a majority of the storm sewer system; i.e., inlets, pipes, ditches, and open channels; as well as water, sewer and storm sewer lines. • Two (2) outfalls mapped as Lake A and Lake B located on the Trophy Club Country Club. • Identifies the receiving waters from its outfalls as Marshall Branch, Timberline Creek, Denton Creek, and Golf Course Creek, which all lead to Grapevine Lake. • These waters are not listed as impaired on Texas’ 303(d) list. • Major pollutants impacting these waters have not yet been determined. • The designated uses of these waters are: irrigation, recreation, and consumption. • Requires TV inspections of all sanitary sewers and storm sewers on all new construction projects. • Annually inspects and cleans out all storm sewers. • Semi-annual “large trash” drop-off day with our solid waste department, scheduled in conjunction with Household Hazardous Waste Recycling, to help prevent illegal dumping of waste. • No households with stand-alone septic systems • Trophy Club MUD 1 has a No Exposure Certification (NEC) for their Wastewater Treatment Plant located at 1499 Indian Creek, Denton County, Trophy Club, TX 76262. The NEC Permit Number is TXRNES359, Coverage Effective: March 03, 2005, Issued: May 31, 2007, and Expires: August 14, 2011, unless otherwise amended. Copy of the NEC is enclosed within this SWMP. 3.3 Selected BMPs for Illicit Discharge Detection and Elimination 3.3.1 BMP1 – Development of a Storm Sewer Map Trophy Club will continue to add to its Storm Sewer map, by utilizing the Town’s engineering firm, Teague, Nall & Perkins. Trophy Club will also investigate the feasibility of utilizing college students, through internships, to assist in the mapping of our outfalls, as well as the names and locations of all waters of the U.S. receiving discharges from those outfalls. Mapping of the outfalls (25% per year) will be included in this project. Illicit Discharge and Detection (IDDE) ~ Storm Sewer Map BMP 1 Descriptio n BMP 1 Activity Method of Measurement Schedul e 1. Review, Locate and Map 25% of the outfalls within the Town’s drainage system. By end of Y2, our intent is to have at least 25% of outfalls mapped on our SSSM. Year 2 2. Review, Locate and Map 25% of the outfalls within the Town’s drainage system. By end of Y3, our intent is to have at least 50% of our outfalls mapped on our SSSM. Year 3 3. Review, Locate and Map 25% of the outfalls within the Town’s drainage system. By end of Y4, our intent is to have at least 75% of our outfalls mapped on our SSSM. Year 4 4. Review, Locate and Map 25% of the outfalls within the Town’s drainage system. By end of Y5, our intent is to have at least 100% of our outfalls mapped on our SSSM. Year 5 Create a Storm Sewer System Map (SSSM). 5. Implementation Complete Year 5 3.3.1.3 Responsible Person(s)/Department The Town Engineer and Community Development will have the responsibility for developing the Storm Sewer Map. 3.3.2 BMP2 - Illicit Discharge Ordinance Trophy Club will develop an ordinance to effectively prohibit non-stormwater discharges into the storm sewer system and implement appropriate enforcement procedures and actions for removing the source of an illicit discharge as part of the overall Stormwater Ordinance. Illicit Discharge and Detection (IDDE) ~ Ordinance BMP 2 Description BMP 2 Activity Method of Measurement Schedule 1. Review ordinances relating to IDDE. By end of Y1, document number and source of IDDE ordinances reviewed. Year 1 2. Begin drafting/modifying an IDDE ordinance. By end of Y2, written draft for an IDDE Ordinance. Year 2 3. Finalize IDDE ordinance. By end of Y3, finalized IDDE Ordinance.Year 3 4. Implement and enforce the IDDE ordinance. Year 4 Trophy Club will develop an ordinance to effectively prohibit non-stormwater discharges into the MS4, to include implementation of appropriate enforcement procedures and actions for removing the source of an illicit discharge. 5. Implementation complete. By end of Y4, document efforts relative to implementation and enforcement of the IDDE Ordinance, along with suggestions for improvement. Year 5 3.3.2.1 Responsible Person(s)/Department The Town Attorney with assistance from Community Development both has the responsibility for development of the IDDE Ordinance. Community Development has the responsibility for implementation of the IDDE Ordinance. Police, Fire, Code Enforcement, MUD, and the Streets Department will all have the responsibility for detection relative to the IDDE Ordinance. Code Enforcement has the responsibility for enforcement of the IDDE Ordinance. 3.3.3 BMP3- Public Education on Illegal Discharges and Improper Disposal Trophy Club will develop a public education effort to inform its employees, businesses, residents, and the general public of hazards associated with illegal discharges and improper disposal of waste. This BMP also addresses the MCM for Public Education. The Method of Measurement, Schedule, and Responsible Persons are listed under Public Education BMP 1.3.8. 3.3.4 BMP4 Storm Water Reporting Hotline Trophy Club will set up a reporting hotline (i.e., a published phone number and web page/e-mail) to encourage the public’s involvement in reporting, anonymously, if so desired, illegal dumping and discharge activities. This will facilitate public participation and provide information that will assist in detection and alleviation of illegal dumping. This BMP also addresses the MCM for Public Involvement. The Method of Measurement, Schedule, and Responsible Persons are listed under Public Involvement BMP 2.3.3. 3.3.5 BMP5 TV Inspections of Storm and Sanitary Sewers Illicit Discharges and Detection (IDDE) ~ TV Inspections BMP 5 Description BMP 5 Activity Method of Measurement Schedul e 1. Require TV inspections of all newly constructed sanitary sewer and storm sewer lines. Document the number, location, and result of TV inspections for both storm and sanitary sewers. Years 1- 5 Trophy Club will continue to require all newly constructed storm sewers and sanitary sewers to be televised (video) prior to acceptance. 2. Implementation complete. Year 5 3.3.5.1 Responsible Person(s)/Department The MUDs and the Streets Department will have the responsibility for implementation of BMP 3.3.5. 3.3.6 BMP6 Regional Cooperative Partnership Trophy Club will continue to coordinate with North Central Texas Council of Governments (NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides information, materials, and funding support to Trophy Club for programs to increase stormwater awareness. This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement, Schedule, and Responsible Persons are found under Public Education BMP1.3.4 4. Construction Site Stormwater Runoff Control 4.1 TPDES Permit Regulatory Text – Part III.A.4 The MS4 operator, to the extent allowable under State and local law; must develop, implement, and enforce a program to reduce pollutants in any stormwater runoff to the small MS4 from construction activities that result in a land disturbance of greater than or equal to one acre or if that construction activity is part of a larger common plan of development or sale that would disturb one acre or more of land. The MS4 operator is not required to develop, implement, and/or enforce a program to reduce pollutant discharges from sites where the construction site operator has obtained a waiver from permit requirements under NPDES or TPDES construction permitting requirements based on a low potential for erosion. (a) The program must include the development and implementation of, at a minimum, an ordinance or other regulatory mechanism, to require erosion and sediment controls, as well as sanctions to ensure compliance, to the extent allowable under State and local law. (b) Requirements for construction site contractors to, at a minimum: (1) Implement appropriate erosion and sediment control BMPs; and (2) Control waste, such as discarded building materials, concrete truck washout water, chemicals, litter, and sanitary waste at the construction site that may cause adverse impacts to water quality. (c) The MS4 operator must develop procedures for: (1) Site plan review which incorporate consideration of potential water quality impacts; (2) Receipt and consideration of information submitted by the public; and (3) Site inspection and enforcement of control measures to the extent allowable under state and local law. 4.2 Current Programs Currently the Design Standards and Construction Specifications (March 2005) for Trophy Club: o Require all construction activity, regardless of size, to comply with NCTCOG’s “Storm Water Quality Best Management Practices for Construction Activities” Manual (BMP’s), current edition, except as modified in the Design Standards and Construction Specifications. o Require all construction activities on sites greater than one (1) acre to comply with the provisions and regulations of the Texas Pollutant Discharge Elimination System. The internal developed guidelines for Trophy Club are: o Trophy Club Design Standards for Construction Specifications (March 2005) o Trophy Club Comprehensive Land Use Plan o Trophy Club Subdivision Regulations – Ordinance 2001-21 P&Z – Updated September 2001 o Ordinance 2000–06; 2000-24; 2001-29 - Comprehensive Zoning Ordinance o Ordinance 2001-02 – Dedication of Park Land and Open Space o Ordinance 2001-26 – Developer Cost Participation for Construction of Public Improvements o Ordinance 2002-40 Tree Preservation and Removal o Ordinance 2006-06 – Parkland & Open Space o Ordinance 2006-11 – Comprehensive Zoning Ordinance o Ordinance 2006-13 – Water Conservation Town-adopted Building Codes: o 2002 National Electrical Code o 2003 International Building Code o 2003 International Residential Code o 2003 International Mechanical Code o 2003 International Plumbing Code o 2003 International Energy Conservation Code o 2003 International Fire Code 4.3 Selected BMPs for Construction Site Storm Water Controls 4.3.1 BMP1 Ordinance for Construction Site Erosion and Sediment Controls Trophy Club has developed Ordinance 2005-04 to regulate Construction Site Operators to comply with erosion and sediment controls at construction sites, as well as sanctions for non-compliance with the requirements. The Ordinance and associated Trophy Club requirements / procedures requires construction site operators to implement additional required and appropriate erosion and sediment controls and the control of wastes at construction sites. Construction Site Stormwater Controls ~ Ordinance BMP 1 Description BMP 1 Activity Method of Measurement Schedul e 1. Continue to implement, enforce and review ordinance, amending as necessary. Document any enforcements, reviews and / or amendments. Years 1- 5 2. Continually review Ordinance for effectiveness, updating as necessary. Document any updates and/or recommendations, etc. Years 1- 5 Ordinance for Erosion and Sediment controls at Construction sites. 3. Implementation complete. 4.3.1.1 Responsible Person(s)/Department Community Development has responsibility for implementation of the Ordinance. Building Inspections along with Code Enforcement will share the responsibility for implementation and enforcement of the Ordinance. 4.3.2 BMP2- Public Education on Construction Site Storm Water Control Requirements Trophy Club will develop a public education effort to inform the public and construction site operators of the requirements for construction site stormwater controls by distributing stormwater information relative to construction sites with each Single Family Residential and Commercial building permit and/or packet. This BMP also addresses the minimum control measure for Public Education. Method of Measurement, Schedule, and Responsible Persons are listed under Public Education BMP 1.3.9. 4.3.3 BMP3 Stormwater Reporting Hotline Trophy Club will set up a reporting hotline (i.e., a published phone number and web page/e-mail) to encourage the public’s involvement in reporting construction site problems and violations, anonymously, if so desired. This will facilitate public participation and provide information that will assist in detection and alleviation of problems and violations at construction sites. This BMP also addresses the MCM for Public Involvement. The Method of Measurement, Schedule, and Responsible Persons are listed under Public Involvement BMP 2.3.3. 4.3.4 BMP4 Development of Procedures for Site Plan Review Trophy Club will continue existing measures for site plan review to ensure compliance with erosion and sediment and waste control requirements. Trophy Club will review and evaluate current site plan review procedures and compare those to permit requirements, work to identify and implement additional program requirements and training needs for compliance with permit requirements, as appropriate. Construction Site Stormwater Controls ~ Site Plan Review BMP 4 Description BMP 4 Activity Method of Measurement Schedul e 1. Continue existing measures for site plan review to ensure compliance with erosion and sediment and waste control requirements. Documentation of recommended improvements to site plan review. Year 1 Review, Evaluate, Identify, Develop, Implement Additional Site Plan Review Requirements, as applicable/necessary, for compliance with permit requirements. 2. Review and evaluate current site plan review procedures and compare those to permit requirements. Documentation of recommended improvements to site plan review. Year 2 3. Identify, develop and implement additional program requirements and training needs as appropriate for Site Plan Review in order to comply with permit requirements. Documentation of additional program requirements and training of personnel, as applicable. Year 3 OR – Require developers to include design of erosion control measures and to utilize approved BMP’s in their plans/specifications in all projects in compliance with and requiring compliance with the TPDES General Permit and all local and State regulations. 4. Implementation Complete Year 5 4.3.4.1 Responsible Person(s)/Department The Town Planner in conjunction with Planning and Zoning will have the responsibility for development and implementation of BMP4 to meet Method of Measurement 4.3.4. 4.3.5 BMP5 Regional Cooperative Partnership Trophy Club will continue to coordinate with North Central Texas Council of Governments (NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides information, materials, and funding support to Trophy Club for programs to increase stormwater awareness. This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement, Schedule, and Responsible Persons are found under Public Education BMP1.3.4 4.3.6. BMP6 Site Inspections and Enforcement Trophy Club will continue inspecting construction sites, while developing procedures to ensure compliance with the requirements of the TPDES General Permit. Enforcement will be through an ordinance or stop work order. Construction Site Stormwater Controls ~ Site Inspections and Enforcement BMP 6 Description BMP 6 Activity Method of Measurement Schedul e 1. Continue using existing site inspection practices and incorporate inspection of erosion and sediment / waste controls and other related stormwater runoff control measures. Document inspections and actions taken, as applicable. Years 1- 5 2. Review and evaluate current processes and make recommendations. Document any recommended changes. Year 5 Inspections and Enforcement at Construction Sites 3. Implementation complete. Year 5 4.3.5.1 Responsible Person(s)/Department The Town’s Building Inspector has the responsibility for development and implementation of BMP6. 5. Post Construction Storm Water Management in New Development and Redevelopment 5.1 TPDES Permit Regulatory Text – Part III.A.6 To the extent allowable under state and local law, the MS4 operator must develop, implement, and enforce a program to address stormwater runoff from new development and redevelopment projects that disturb greater than or equal to one acre of land, including projects less than one acre that are part of a larger common plan of development or sale that will result in disturbance of one or more acres, that discharge into the small MS4. The program must ensure that controls are in place that would prevent or minimize water quality impacts. The permittee shall: (a) Develop and implement strategies which include a combination of structural and/or non-structural BMPs appropriate for your community; (b) Use an ordinance or other regulatory mechanism to address post-construction runoff from new development and redevelopment projects to the extent allowable under State and local law; and (c) Ensure adequate long-term operation and maintenance of BMPs. 5.2 Current Programs Trophy Club realizes that urban runoff quality issues impact almost all areas of development and therefore recognizes the importance of integrating stormwater quality issues into its planning process. Trophy Club’s Comprehensive Land Use Plan has goals and objectives, which are to protect all existing natural areas to a maximum extent practicable during the Town’s development process and utilize whenever possible, open space linkages, to realize that the natural environment and ecosystems are a substantial quality that contribute to the character of the Town and should be preserved and protected, to provide a variety of park types that satisfy the recreational needs of all citizens of the Town; to encourage the development of at least once acre of park or recreation space for every one hundred residents in Trophy Club; and to encourage the development of park linkages with walkways, pathways, and jogging paths. Trophy Club will continue utilizing the Comprehensive Land Use Plan while investigating and amending its requirements in order to comply with the TPDES General Permit. New development and redevelopment projects in the Town offer a unique opportunity to control pollution, as a result the Town will delve even further into requiring future projects to integrate stormwater quality treatment controls into their project design. The intent is to ensure that pollutants in site runoff are reduced to the maximum extent practicable for the life of the project. The Town requires Grading Permits for Land-Disturbing Activities to meet the requirements of the TPDES General Permit. The Town’s Tree Mitigation Program provides guidelines for the protection of mature and/or trees of recognized value within the proposed construction zone over one (1) acre. The policy provides for replacement and replanting of protected trees that must e removed during construction projects. 5.1 Selected BMPs for Post Construction Stormwater Management (PCSWM) for New Development and Redevelopment 5.3.1 BMP1 Ordinance for PCSWM Controls for New Development and Redevelopment Trophy Club will enact an ordinance to effectively require PCSWM runoff controls for new development and/or redevelopment and to ensure proper long-term operation and maintenance of controls. PCSWM in New Development and Redevelopment ~ Ordinance BMP 1 Description BMP 1 Activity Method of Measurement Schedul e 1. Review existing ordinances relating to stormwater control for PCSWM. By end of Y2, document number and source of PCSWM ordinances reviewed. Year 2 2. Begin drafting/modifying ordinance. By end of Y3, have a written draft for a PCSWM Ordinance. Year 3 3. Finalize ordinance. By end of Y4, have finalized our PCSWM Ordinance. Year 4 4. Implement ordinance. By end of Y5, document our efforts relative to implementation and enforcement of PCSWM Ordinance. Year 5 Develop an Ordinance requiring PCSWM controls for New Development and/or Redevelopment . 5. Implementation complete. Year 5 5.3.1.1 Responsible Person(s)/Department The Town Attorney with assistance from Community Development will have the responsibility for development of the ordinance. Community Development Department has responsibility for implementation and Code Enforcement will be responsible for the enforcement. 5.3.2 BMP2 Development Review Process PCSWM in New Development and Redevelopment ~ Review Process BMP 2 Description BMP 2 Activity Method of Measurement Schedul e 1. Review all development plans for compliance with floodplain requirements; for adequacy of infrastructure design for drainage, and for efficient use of BMPs. Document number of plans reviewed and recommended actions and/or improvements, if any, or as appropriate. Years 1- 5 2. Continue to encourage the preservation of natural channels and the 100-year floodplain. Document where, if any, changes to development made as result of preservation recommendations. Years 1- 5 Review all future development plans for compliance with current requirements. 3. Implementation complete. Year 5 5.3.2.1 Responsible Person(s)/Department The Town Engineer / Planner with assistance from Planning and Zoning will have the responsibility for implementation of this BMP. 5.3.3 BMP3 Review, Modify and Improve Plans and Regulations Trophy Club will continue to review and modify, as necessary, its Comprehensive Land Use Plan, Subdivision Regulations, as well as investigate available options to better address Post-Construction and/or Redevelopment stormwater management minimum control measures. Post Construction Storm Water Management in New Development and Redevelopment BMP 3 Description BMP 3 Activity Method of Measurement Schedul e 1. Conduct an internal review of Town’s future plans and current requirements concerning development procedures, better site design techniques, landscape and conservation requirements, open space and impervious area regulations. Year 2 2. Identify additional program requirements, resources, training needs, if any, for compliance with Permit MCMs. Document any recommended changes, improvements made/ recommended. Year 3 3. Develop goals and requirements and acquire needed resources, as necessary, to comply with Permit MCMs. Year 4 4. Update plans, procedures, and regulations, and implement, as necessary. Documentation of goals and/or requirements to meet Permit MCMs. Year 4 Review, evaluate, and modify, as necessary, its Comprehensive Land Use Plan, Subdivision Regulations, to better address Post- Construction and/or Redevelopment stormwater management Minimum Control Measures. 5. Implementation complete. Year 5 5.3.3.1 Responsible Person(s)/Department The Town Engineer Planner along with Planning and Zoning should have responsibility for implementation of BMP3 to meet Method of Measurement 5.3.3. 5.3.4 BMP4 Distribute Develop Naturally Brochure Trophy Club will obtain and/or download the Develop Naturally brochure to distribute to its developers and contractors through the Permit Department and during the preliminary platting stage of developments within the Town. This brochure and guide provides education to developers about natural design alternatives and development ideas that address post construction issues and is considered a useful non-structural BMP. Post Construction Storm Water Management in New Development and Redevelopment BMP 4 Description BMP 4 Activity Method of Measurement Schedul e 1. Obtain and/or download the Develop Naturally brochure. Years 2- 5 2. Distribute brochure to contractors and developers through the Permit and Planning and Zoning departments, as well as during the preliminary platting stage of developments. Document number of brochures distributed and method of distribution. Year 2-5 Obtain and distribute Develop Naturally brochure and guide to developers and contractors. 3. Implementation complete. Year 5 5.3.4.1 Responsible Person(s)/Department The Community Development should have responsibility for implementation of BMP4 to meet Method of Measurement 5.3.4. 5.3.5 BMP5 Regional Cooperative Partnership Trophy Club will continue to coordinate with North Central Texas Council of Governments (NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides information, materials, and funding support to Trophy Club for programs to increase stormwater awareness. This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement, Schedule, and Responsible Persons are found under Public Education BMP1.3.4 6. Pollution Prevention/Good Housekeeping for Municipal Operations 6.1 TPDES Permit Regulatory Text – Part III.A.4 A section within the SWMP must be developed to establish an operation and maintenance program, including an employee training component that has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. (a) Good Housekeeping and Best Management Practices (BMPS) Housekeeping measures and BMPs (which may include new or existing structural or non- structural controls) must be identified and either continued or implemented with the goal of preventing or reducing pollutant runoff from municipal operations. Examples of municipal operations and municipally owned areas include, but are not limited to: (1) park and open space maintenance; (2) street, road, or highway maintenance; (3) fleet and building maintenance; (4) stormwater system maintenance; (5) New construction and land disturbances; (6) municipal parking lots; (7) vehicle and equipment maintenance and storage yards; (8) waste transfer stations; and (9) salt/sand storage locations (b) Training A training program must be developed for all employees responsible for municipal operations subject to the pollution prevention/good housekeeping program. The training program must include training materials directed at preventing and reducing stormwater pollution from municipal operations. Materials may be developed, or obtained from the EPA, states, or other organizations and sources. Examples or descriptions of training materials being used must be included in the SWMP. (c) Structural Control Maintenance If BMPs include structural controls, maintenance of the controls must be performed at a frequency determined by the MS4 operator and consistent with maintaining the effectiveness of the BMP. The SWMP must list all of the following: (1) maintenance activities; (2) maintenance schedules; and (3) long-term inspection procedures for controls used to reduce floatables and other pollutants. (d) Disposal of Waste Waste removed from the small MS4 and waste that is collected as a result of maintenance of stormwater structural controls must be properly disposed. A section within the SWMP must be developed to include procedures for the proper disposal of waste, including: (1) dredge spoil; (2) accumulated sediments; and (3) floatables. (e) Municipal Operations and Industrial Activities The SWMP must include a list of all: (1) municipal operations that are subject to the operation, maintenance, or training program developed under the conditions of this section; and (2) Municipally owned or operated industrial activities that are subject to TPDES stormwater regulations. 6.1 (e) List of Town-owned Facilities and Operations The Town owns and operates the facilities listed below. In order to address the need for stormwater protection, a multi-step process will be used to document the nature of each Town operation and/or facility and identify appropriate BMPs to minimize the potential for impacts to stormwater quality. Any new or acquired facility(ies) will be evaluated with respect to operations, activities and appropriate stormwater management BMPs. Town-owned Facility Location List: Town Hall - 100 Municipal Drive Police Department - 100 Municipal Drive Harmony Park - 1400 Indian Creek Drive Independence Park – 501 Parkview Drive Trophy Club Park at Lake Grapevine (leased from Corps of Engineers) Medians and Common Areas – Various locations throughout Town Town Pool – 500 Parkview Drive MUD-owned Facility Location List: Water Plant - 100 Municipal Drive Wastewater Treatment Plant - 1499 Indian Creek Drive Four (4) wells: Well No. 1 (Trinity) - 400 Municipal Drive Well No. 2 (Paluxy) - 1200 Creek Courts Well No. 3 (Paluxy) - 400 Municipal Drive Well No. 4 (Paluxy) - 1750 State Highway 114 6.2 Current Programs Trophy Club currently: • Has approximately 40 miles of storm sewers, as well as stormwater drainage ditches. • Handles runoff management, street drainage system maintenance, and street maintenance through the Streets Department. • Performs street sweeping services on an as-needed basis. • Has adopted and enforces Ordinance 2002-18, “Pooper-Scooper” ordinance. • Distributes educational materials on proper disposal of pet waste. • Utilizes MGC0 – Magnesium Chloride to deice roadways. • Each and every Storm Sewer is manually inspected and cleaned at least once a year with ALL wastes transported to roll-off containers and removed by our Franchised Waste Collector. • All newly constructed Storm Sewers and Sanitary Sewers are videoed before acceptance • The MUDs operate a computerized Supervisory Control and Data Acquisition System (SCADA) to manage our water and wastewater systems including nine (9) sanitary sewer lift stations (three (3) more at build out). This state of the art computerized system continuously monitors and reports the level of wastewater in the lift stations and the status of pumps and power failures. • The Trophy Club MUD Department maintains the water and the sanitary sewer system, which to date the sanitary sewer system has received exemption from stormwater permitting regulations. • Trophy Club MUD 1 has a No Exposure Certification (NEC) for their Wastewater Treatment Plant located at 1499 Indian Creek, Denton County, Trophy Club, TX 76262. The NEC Permit Number is TXRNES359, Coverage Effective: March 03, 2005, Issued: May 31, 2007, and Expires: August 14, 2011, unless otherwise amended. Copy of the NEC is enclosed within this SWMP. 6.3 Selected BMPs for Municipal Operations 6.3.1 BMP1 Storm Sewer Inspections As staffing allows, Trophy Club will continue to annually inspect all of its storm sewers within the Town. Pollution Prevention/Good Housekeeping for Municipal Operations ~ Storm Sewer Inspections BMP 1 Description BMP 1 Activity Method of Measurement Schedul e 1. Continue to annually inspect storm sewers in Town, as staffing and funding permits. Document storm sewers inspected, findings, and recommendations for repair and/or repairs performed. Years 1- 5 2. 2. Implement recommendations, if any. Document repairs, if any, or recommendations. Years 2- 5 Annually inspect Town storm sewers, document findings, implement recommendations, as staffing and funding permits. 3. Implementation Complete. Year 5 6.3.1.1 Responsible Person(s)/Department The Street Superintendent has the responsibility for implementation of BMP1 to meet Method of Measurement 6.3.1. 6.3.2 BMP2 Spill Response Plan and Training Trophy Club will develop and implement a Spill Response Plan (SRP) and provide SRP training proper procedures when responding to a Hazardous Spill to all applicable employees regarding spill response procedures Pollution Prevention/Good Housekeeping for Municipal Operations ~ SRP BMP 2 BMP 2 Activity Method of Measurement Schedule 1. Perform research to develop and/or acquire a SRP and appropriate SRP training materials. By end of Y1, document where, what and from whom a SRP and/or SRP training materials have been sought and/or acquired. Years 1-5 2. Develop and/or acquire a SRP and SRP- related training materials. By end of Y2, have a SRP developed or acquired. Years 2-5 3. Provide SRP Training with periodic refresher trainings. By end of Y3, document number of employees trained and/or trainings provided. Years 3-5 4. Post SRP Training information to intranet site. Training information is available on Intranet Site. Years 3-5 Develop a SRP, and Provide / Conduct SRP- related Training 5. Implementation complete. Year 5 6.3.2.1 Responsible Person(s)/Department The Fire Chief and Utility Superintendent have the responsibility for implementation of BMP2 to meet Method of Measurement 6.3.2. 6.3.3 BMP3 Municipal Employee Training Program Trophy Club has selected Best Management Practice 1.3.6 for implementation as part of its Stormwater Management Program. This BMP will serve to educate Town employees about methods to prevent and reduce stormwater pollution from municipal activities and teach Good Housekeeping for Municipal Operations. (This BMP also addresses the minimum control measure for 1.3.6 Municipal Employee Training Program under Public Education and Outreach) 6.3.4 BMP4 Stormwater Reporting Hotline Trophy Club will set up a reporting hotline (i.e., a published phone number and web page/e-mail) to encourage the public’s involvement in reporting, anonymously, if so desired, illegal dumping and discharges. This will facilitate public participation and provide information that will assist in detection and alleviation of illegal dumping. This BMP also addresses the MCM for Public Involvement. The Method of Measurement, Schedule, and Responsible Persons are listed under Public Involvement BMP 3.3.3. 6.3.5 BMP5 TV Inspections of Storm and Sanitary Sewers Trophy Club will continue to require all newly constructed storm sewers and sanitary sewers to be televised (video) prior to acceptance. As part of this plan, Trophy Club will document the number, location, and result of TV inspections performed on its storm and sanitary sewers. This BMP also addresses the MCM for Illicit Discharge and Detection (IDDE) listed under IDDE BMP 3.3.5. 6.3.6 BMP6 Regional Cooperative Partnership Trophy Club will continue to coordinate with North Central Texas Council of Governments (NCTCOG) to provide stormwater awareness information to the community. NCTCOG provides information, materials, and support to Trophy Club for programs to increase stormwater awareness. This BMP is combined as part of the overall Regional Cooperative Partnership. Method of Measurement, Schedule, and Responsible Persons are found under Public Education BMP 1.3.4 6.3.7 Develop and Implement an Operation and Maintenance Program (O&MP) Trophy Club will evaluate and review existing/current pollution prevention procedures to address reduction and/or prevention of pollution runoff from municipal operations, identify additional program requirements, determine the resources available, as well as the training needs for compliance with permit requirements; then work to develop goals and requirements, acquiring needed resources and/or training to develop written procedures and guidelines to implement an O&MP to address. Development and implementation will be according to the schedule below. Pollution Prevention/Good Housekeeping for Municipal Operations ~ O&MP BMP 7 Descriptio n BMP 7 Activity BMP 7 Method of Measurement Schedul e 1. Evaluate existing/current pollution prevention procedures; identify additional program requirements; resources available, and training needs for compliance with permit requirements. Years 2- 3 2. Acquire needed resources, training and/or materials to develop an O&MP with written procedures and guidelines. By end of Y3, have documentation in place as to research performed, developed list of all municipal activities subject to the O&MP, list of any identified program requirements and/or training needs, and staffing and funding resources required. Years 3- 5 3. Develop goals and requirements and acquire any needed resources and/or training Years 3- 5 4. .Determine and evaluate the staff and funding resources available and compare with program requirements. By end of Y4, document findings and have list documenting O&MP goals and requirements as well as list of any acquired training materials and/or training resources. Year 5 5. Complete written procedures and guide; implement Operation and Maintenance Program, to include municipal training program and procedure for proper disposal of municipal wastes, as applicable. By end of Y5, documentation of the development and implementation of an O&MP. Years 3- 5 Develop and Implement an O&MP as well as an O&MP- related Training Program 6. By end of Y5, implementation is complete. Year 5 6.3.7.1 Responsible Person(s)/Department Community Development has the responsibility for implementation of BMP7 to meet Method of Measurement 6.3.7. Conclusion: The Stormwater Management Plan complies with the Texas Pollutant Discharge Elimination System (TPDES), Phase II requirements. The plan will be reviewed, updated, and revised each year, as necessary, to maintain the goals of: reducing the discharge of pollutants to the “maximum extent practicable” (MEP), protecting the water quality, and satisfying the appropriate water quality requirements of the Clean Water Act and TCEQ. During Permit Year 5, Trophy Club will continue Year 4 activities while also conducting a review of the current Stormwater Management Program along with any new developments, if any, and if necessary, prescribe changes/modifications for succeeding permit years. The BMPs will be reviewed every year to verify the Method of Measurement is being satisfied. At that time, if a goal is not being met, the BMP will be adjusted to better meet our goals. Any improvement and or modification to the SWMP or to any BMP will be included in the annual report. Any changes to a BMP will be made to increase the effectiveness of the Method of Measurement. All additions or revisions will be submitted to TCEQ. To comply with the permit requirements, a copy of the TPDES permit, the SWMP, and the NOI will be kept on file at the Town of Trophy Club Municipal offices. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No. B 5. Discuss the creation and appointment of citizens to a Bond Steering Committee for the upcoming Fire Station Bond Election. EXPLANATION: RECOMMENDATION: ACTION BY MUD1: (skd) Attachments: None MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No.C 1. Receive District Manager's Report a. Items to be placed on future agendas (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No. D 1. Review and Approve Minutes a. December 13, 2007 - Regular Session minutes (mm) Attachments: 1. Minutes MINUTES OF REGULAR SESSION TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 December 13, 2007 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties met in Regular Session on Thursday, December 13, 2007, at 5:30 p.m., in the Boardroom of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. DIRECTORS PRESENT: Dean Henry President Connie White Secretary/Treasurer Jim Hase Asst. Secretary/Treasurer Gary Cantrell Vice President Neil Twomey Director STAFF AND GUESTS PRESENT: Walter Fitzpatrick District Manager Shannon DePrater Deputy Town Secretary Bob West Attorney Carol Borges MUD 2 Director REGULAR SESSION A.1 Call Meeting to Order. President Henry announced a quorum and called the meeting to order at 5:30 p.m. A.2 Public Comments or Presentations. No public comments. B.1 Open Public Hearing Board opened the Public Hearing at 5:30 p.m. MUD 1 BOARD TO CONVENE INTO PUBLIC HEARING PUBLIC HEARING B.2 Trophy Club Municipal Utility District No. 1 to conduct a Public Hearing, regarding the taxation of tangible personal property in transit which would otherwise be exempt pursuant to Texas Tax Code, Section 11.253. No public present. B.3 Close Public Hearing Board closed the Public Hearing at 5:31 p.m. MUD 1 BOARD RECONVENED INTO REGULAR SESSION *REGULAR SESSION B.4 Discuss and take appropriate action to approve a resolution of Trophy Club Municipal Utility District No.1 to tax tangible personal property in transit which would otherwise be exempt pursuant to Texas Tax Code, Section 11.253. Director Henry explained the resolution and stated that this resolution shows that the Board is electing to tax tangible personal property in transit. Director Cantrell asked if there were any negative effects of this resolution. Director Hase stated that this gives the Board the right to follow through with taxation, but the Board can also elect not to tax the tangible personal property in transit. Director White asked whose responsibility it is to determine the personal property to be taxed. Attorney West stated that it would be the responsibility of the Denton County Appraisal District. Director Henry moved to approve Resolution 2007-1213, to tax tangible personal property in transit. Director Hase seconded the motion. Floor opened for discussion. Motion carried unanimously. B.5 Discuss and take appropriate action to consider the advisability and method of financing for the new/improved fire station. Director Twomey presented this agenda item. Director Henry stated that MUD 1 is the only entity with a fire plan. Director Twomey stated that if MUD 1 approves the Bond Election, a Bond Steering Committee needs to be formed. Director Hase gave rough estimates of the Total Tax Rate, based on two percent, and he also stated that funds need to be reserved for the future purchase of a ladder truck. Attorney West stated that there are possible state constitutional issues with one entity giving their credit to another entity. TCEQ will need to review. Mr. West also stated MUD 2 and MUD 3 have no records of having voter approval of a fire plan and that MUD 2 may want to look at seeking voter approval on the fire plan at its election in May 2008. No action taken. C.1 Receive District Manager's Report a. Update regarding ILA between Town and Master District for Fire Protection to the Highlands b. Items to be placed on future agendas District Manager Fitzpatrick updated the Board. C.2 Receive Finance Director's Report a. Sakura Dedrick out from December 3 to December 14, returning December 17. No report. D.1 Review and Approve Minutes a. October 31, 2007 b. November 8, 2007 c. November 20, 2007 Director Hase moved to approve the minutes for October 31, November 8, and November 20, 2007, as written. Director Twomey seconded the motion. Motion carried unanimously. D.2 Review and Approve Disbursements and Variance Report 1. October financials and variance report. Director Cantrell made a motion to move approval of the October financials and variance report to the January meeting. Director Twomey seconded the motion. Motion carried unanimously. D.3 Review Monthly Tax Collection Report a. October 2007 Reviewed, with no action taken. D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, January 8 or February 12, 2008, 6:00 p.m. Board agreed to meet on January 8, 2008 at 6:00 p.m. F.1 Adjourn. Meeting adjourned at 5:50 p.m. _________________________________ Dean Henry, President (SEAL) ____________________________________ Constance S. White, Secretary/Treasurer ______________________________________ Shannon DePrater, Deputy Town Secretary MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No. D 3. Review Monthly Tax Collection Report a. November 2007 (mm) Attachments: 1. November Tax Collection Report MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No. D 4. Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, February 12, or Tuesday, March 11, 2008, at 6:00 p.m. Attachments: 1. Calendar MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 1-8-2008 Subject: Agenda Item No.F 1. Adjourn. (mm)