HomeMy WebLinkAboutJune 12, 2008 Regular Session BackupTown of Trophy Club
Municipal Utility District No.1 Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Thursday, June 12, 2008
5:00 P.M.
A.1 Call to Order and Announce a Quorum.
A.2 Public Comments or Presentations.
B.1 Discuss and take the appropriate action regarding establishing an agenda item
for all future meetings that list any business items that may be considered at
future MUD 1 meetings. (Twomey)
B.2 Discuss and take appropriate action to approve the 2008 Interlocal Cooperation
Agreement for property tax collection between MUD 1 and Denton County.
B.3 Discuss and take appropriate action regarding proposed 2008 Master District
Contract. (District Manager)
B.4 Discuss and take the appropriate action regarding the $2,000,000 Fire Station
Bond and required submission to the Texas Commission on Environmental
Quality (TCEQ) after receiving Fire Committee's recommendations. (Twomey)
B.5 Discuss and take appropriate action to renew annual contract with Southwest
Securities. (Danny Thomas)
B.6 Discuss and take appropriate action to approve contract with BRW Architects for
submittal of Fire Station Bond Application to Texas Commission on
Environmental Quality. (Danny Thomas)
C.1 Receive District Manager's Report
a. Water's Edge, Canterbury Hills Phase One, Lot 3
C.2 Receive Finance Director's Report
a. Budget Update
b. Gas Well Update ($767.33)
D.1 Review and Approve Minutes
a. May 8, 2008 - Regular Session
b. May 20, 2008 - Special Session
D.2 Review and Approve Disbursements and Variance Report
a. April 2008
D.3 Review Monthly Tax Collection Report
a. April 2008
D.4 Set Next Meeting Date
Next regularly scheduled meeting date: Tuesday, July 8*, 2008, 6:00 p.m. (*As
per Budget Calendar)
E.1 Closed meeting of the Board of Directors in accordance with Section 551.071
Tex. Gov. Code: Adjourn into closed meeting for the Board to conduct a private
consultation with its attorney on the following matter in which the duty of the
attorney to the District under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings
Act: To seek advice of the attorney concerning implementation of the MUD -
Town of Trophy Club Operations and Water Contracts.
E.2 Discuss and take appropriate action regarding discussions held in Closed
Session.
a. Town-MUD Operations and Water Contracts
F.2 Adjourn.
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.A.1
Call to Order and Announce a Quorum.
(mm)
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.A.2
Public Comments or Presentations.
(mm)
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.B.1
Discuss and take the appropriate action regarding establishing an agenda
item for all future meetings that list any business items that may be
considered at future MUD 1 meetings. (Twomey)
EXPLANATION:
Agenda items may be requested by a Board Member to be placed on future MUD 1
Board Meeting Agendas with dates listed beside the individual item, representing the
meeting date where item should be discussed by the Board.
RECOMMENDATION:
ACTION BY MUD1:
(nt)
Attachments: 1. None
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No. B.2
Discuss and take appropriate action to approve the 2008 Interlocal
Cooperation Agreement for property tax collection between MUD 1 and
Denton County.
EXPLANATION:
This is the annual agreement (Oct 2008 - Sep 2009) under which Denton County serves
as the MUD’s tax assessor and collector. While appraisal of properties is completed
separately by Denton and Tarrant County Appraisers, collection of both counties is
achieved by Denton County. This agreement is substantially the same as it has been
for several years, with the exception of the increase in fees, which are as follows:
2006 2007 2008
Mail Tax Statement $.67 $.73 $.73
Mail Tax Statement (2nd Notice) $.44 $.44 $.73
Mail Delinquent Tax Statement (Sec. 33.11) $.67 $.73 $.73
Mail Delinquent Tax Statement (Sec. 33.07) $.67 $.73 $.73
*All Other Fees Remain Unchanged
RECOMMENDATION:
Staff recommends approval.
Staff also recommends designating Sakura Dedrick as the District’s liaison.
(smd)
Attachments: 1. 2008 Interlocal Agreement for Property Tax Collection
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INTERLOCAL COOPERATION AGREEMENT - TAX COLLECTION
THIS AGREEMENT is made and entered into this _____________________ day
of ____________________ 2008, by and between DENTON COUNTY, a political
subdivision of the State of Texas, hereinafter referred to as "COUNTY," and Trophy
Club MUD #1, Denton County, Texas, also a political subdivision of the State of Texas,
hereinafter referred to as "DISTRICT."
WHEREAS, COUNTY and DISTRICT mutually desire to be subject to the
provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act,
and V.T.C.A., Tax Code, Section 6.24 and 25.17 and;
WHEREAS, DISTRICT has the authority to contract with the COUNTY for the
COUNTY to act as tax assessor and collector for DISTRICT and COUNTY has the
authority to so act;
NOW THEREFORE, COUNTY and DISTRICT, for and in consideration of the
mutual promises, covenants, and agreements herein contained, do agree as follows:
I.
The effective date of this Agreement shall be the _______ day of ____________,
2008. The term of this Agreement shall be for a period of one year, from October 1,
2008, to and through September 30, 2009. This Agreement shall be automatically
renewed for an additional one (1) year term at the discretion of the COUNTY and
DISTRICT, unless written notice of termination is provided by the terminating party to
the other party prior to one hundred-fifty (150) days of the expiration date of the initial
term of the Agreement.
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II.
For the purposes and consideration herein stated and contemplated, COUNTY
shall provide the following necessary and appropriate services for DISTRICT to the
maximum extent authorized by this Agreement, without regard to race, sex, religion,
color, age, disability, or national origin:
1. COUNTY, by and through its duly qualified tax assessor-collector, shall
serve as tax assessor-collector for DISTRICT for ad valorem tax collection for tax year
2008, and each tax year for the duration of this Agreement. COUNTY agrees to
perform all necessary ad valorem assessing and collecting duties for DISTRICT and
DISTRICT does hereby expressly authorize COUNTY to do and perform all acts
necessary and proper to assess and collect taxes for DISTRICT. COUNTY agrees to
collect base taxes, penalties, interest, and attorney's fees.
2. COUNTY agrees to prepare and mail all tax statements; provide monthly
collection reports to DISTRICT; prepare tax certificates; develop and maintain both
current and delinquent tax rolls; meet the requirements of Section 26.04 of the Texas
Property Tax Code; and to develop and maintain such other records and forms as are
necessary or required by State law, rules, or regulations.
3. COUNTY further agrees that it will calculate the effective tax rates and
rollback tax rates for DISTRICT and that such calculations will be provided at no
additional cost to DISTRICT. The information concerning the effective and rollback tax
rates will be published in the form prescribed by the Comptroller of Public Accounts of
the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax Code. DISTRICT
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shall notify tax assessor-collector at least 7 days before DISTRICT wishes publication of
forms specified in this section. It is understood and agreed by the parties that the
expense of publication shall be borne by DISTRICT and that COUNTY shall provide
DISTRICT’s billing address to the newspaper publishing the effective and rollback tax
rates.
4. COUNTY agrees, upon request, to offer guidance and the necessary
forms for posting notices of required hearing and quarter-page notices as required by
Sections 26.05 and 26.06 of V.T.C.A. Tax Code, if DISTRICT requests such 7 days in
advance of the intended publication date. Should DISTRICT vote to increase its tax
rate above the rollback tax rate, or more than three percent (3%) above the effective tax
rate, whichever is lower, (or other limits required by current legislation) the required
publication of quarter-page notices shall be the responsibility of DISTRICT.
5. COUNTY agrees to develop and maintain written policies and procedures
of its operation. COUNTY further agrees to make available full information about the
operation of the County Tax Office to DISTRICT, and to promptly furnish written reports
to keep DISTRICT informed of all financial information affecting it.
6. DISTRICT agrees to promptly deliver to COUNTY all records that it has
accumulated and developed in the assessment and collection of taxes, and to
cooperate in furnishing or locating any other information and records needed by
COUNTY to perform its duties under the terms and conditions of this Agreement.
7. COUNTY agrees to allow an audit of the tax records of DISTRICT in
COUNTY’S possession during normal working hours with at least 48 hours advance,
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written notice to COUNTY. The expense of any and all such audits shall be paid by
DISTRICT. A copy of any and all such audits shall be furnished to COUNTY.
8. If required by DISTRICT, COUNTY agrees to obtain a surety bond for the
County Tax Assessor/Collector. Such bond will be conditioned upon the faithful
performance of the Tax Assessor/Collector’s lawful duties, will be made payable to
DISTRICT and in an amount determined by the governing body of DISTRICT. The
premium for any such bond shall be borne solely by DISTRICT.
9. COUNTY agrees that it will place quarter-page advertisements in
newspapers serving Denton County in January, 2009, as a reminder that delinquent tax
penalties will apply to all assessed taxes which are not paid by January 31, 2009. The
advertisements will be printed two times in each paper between January 5th and
January 25th.
10. COUNTY agrees that it will post to a secure website collection reports for
DISTRICT listing current taxes, delinquent taxes, penalties and interest on a daily basis
between October 1, 2008 and March 31, 2009 and on a weekly basis between April 1,
2009 and September 30, 2009; provide monthly Maintenance and Operation
(hereinafter referred to as “MO”), and Interest and Sinking (hereinafter referred to as
“IS”) collection reports; provide monthly recap reports; and provide monthly attorney fee
collection reports.
11. DISTRICT retains its right to select its own delinquent tax collection
attorney and COUNTY agrees to reasonably cooperate with the attorney selected by
DISTRICT in the collection of delinquent taxes and related activities.
III.
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COUNTY hereby designates the Denton County Tax Assessor/ Collector to act
on behalf of the County Tax Office and to serve as Liaison for COUNTY with DISTRICT.
The County Tax Assessor/Collector, and/or his/her designee, shall ensure the
performance of all duties and obligations of COUNTY; shall devote sufficient time and
attention to the execution of said duties on behalf of COUNTY in full compliance with
the terms and conditions of this Agreement; and shall provide immediate and direct
supervision of the County Tax Office employees, agents, contractors, subcontractors,
and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this
Agreement for the mutual benefit of COUNTY and DISTRICT.
IV.
COUNTY accepts responsibility for the acts, negligence, and/or omissions
related to property tax service of all COUNTY employees and agents, sub-contractors
and /or contract laborers, and for those actions of other persons doing work under a
contract or agreement with COUNTY to the extent allowed by law.
V.
DISTRICT accepts responsibility for the acts, negligence, and/or omissions of all
DISTRICT employees and agents, sub-contractors and/or contract laborers, and for
those of all other persons doing work under a contract or agreement with DISTRICT to
the extent allowed by law.
VI.
DISTRICT understands and agrees that DISTRICT, its employees, servants,
agents, and representatives shall at no time represent themselves to be employees,
servants, agents, and/or representatives of COUNTY. COUNTY understands and
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agrees that COUNTY, its employees, servants, agents, and representatives shall at no
time represent themselves to be employees, servants, agents, and/or representatives of
DISTRICT.
VII.
For the services rendered during the 2008 tax year, DISTRICT agrees to pay
COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as
follows:
1. The current tax statements will be mailed on or about October 20th or as
soon thereafter as practical. The fee for this service will be a rate not to exceed
Seventy-three Cents ($.73) per statement, but a minimum fee per year for the October
mailing will be $500.00. If DISTRICT does not adopt a tax rate before September 29,
2008, the tax rate for DISTRICT will be set at the lower of the effective tax rate
calculated for that year or the tax rate adopted by DISTRICT for the preceding tax year.
Before the fifth day after establishment of a tax rate under this provision, DISTRICT
must ratify the applicable tax rate in the manner required by Article 26.05(b) of the
Texas Property Tax Code.
2. District understands and agrees that County will assess a surcharge for
each parcel (account) that is physically outside the geographical limits of the County.
The surcharge will be a fee not to exceed twenty-five cents ($.25) per parcel and will be
billed to District in the month of December.
3. An additional notice will be sent during the month of March following the
initial mailing provided that DISTRICT has requested such a notice on or before
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February 28th. The fee for this service will be a rate not to exceed Seventy-three Cents
($.73) per statement.
4. At least 30 days, but no more than 60 days, prior to April 1st, and following
the initial mailing, a delinquent tax statement meeting the requirements of Section 33.11
of the Texas Property Tax Code will be mailed. The fee for this service will be a rate not
to exceed Seventy-three Cents ($.73) per statement.
5. At least 30 days, but no more than 60 days, prior to July 1st, and following
the initial mailing, a delinquent tax statement meeting the requirements of Section 33.07
of the Texas Property Tax Code will be mailed. The fee for this service will be a rate not
to exceed Seventy-three Cents ($.73) per statement.
5. In event of a successful rollback election which takes place after tax bills
for DISTRICT have been mailed, DISTRICT agrees to pay COUNTY a programming
charge of $5,000.00. The fee for this service will be a rate not to exceed Seventy-three
Cents ($.73) per statement, Property Tax Code Section 26.07 (f), will be charged.
When a refund is required per Property Tax Code Section 26.07 (g), a $.25 processing
fee per check will be charged, in addition to the corrected statement mailing costs.
Issuance of refunds, in the event of a successful rollback election, will be the
responsibility of the COUNTY. DISTRICT will be billed for the refunds, postage and
processing fees.
6. DISTRICT understands and agrees that COUNTY will bill DISTRICT
following each mailing for which charges are permitted. Payment is due upon receipt of
the statement.
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7. DISTRICT further understands and agrees that COUNTY (at its sole
discretion) may increase or decrease the amounts charged to DISTRICT for any
renewal year of this Agreement, provided that COUNTY gives written notice to
DISTRICT sixty (60) days prior to the expiration date of the initial term of the
Agreement.
VIII.
COUNTY agrees to remit all taxes, penalties, and interest collected on
DISTRICT's behalf and to deposit such funds into the DISTRICT’s depositories, as
designated:
1. For deposits of tax, penalties, and interest, payment shall be by wire
transfer or by check sent by mail to DISTRICT's accounts only, and segregated into the
appropriate MO and IS accounts.
2. If DISTRICT uses the same depository as COUNTY, the deposits of tax,
penalty and interest shall be by deposit transfer.
3. In anticipation of renewal of this Agreement, COUNTY further agrees that
from October 1, 2008 through March 31, 2009, deposits will be made daily and from
April 1, 2009, through September 30, 2009, deposits will be made weekly. For end of
month reporting, there will be a deposit made at the end of each month. It is expressly
understood, however, that this obligation of COUNTY shall not survive termination of
this Agreement, whether by termination by either party or by failure of the parties to
renew this Agreement.
IX.
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In the event of termination, the withdrawing party shall be obligated to make such
payments as are required by this Agreement through the balance of the tax year in
which notice is given. COUNTY shall be obligated to provide services pursuant to this
Agreement, during such period.
X.
This Agreement represents the entire agreement between DISTRICT and
COUNTY and supersedes all prior negotiations, representations, and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by the governing bodies of both DISTRICT and COUNTY or those authorized to
sign on behalf of those governing bodies.
XI.
Any and all written notices required to be given under this Agreement shall be delivered
or mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
DISTRICT:
Trophy Club MUD #1
100 Municipal
The Trophy Club, Texas 76262
Telephone: 682-831-4610
XII.
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DISTRICT hereby designates _____________________ to act on behalf of
DISTRICT, and to serve as Liaison for DISTRICT to ensure the performance of all
duties and obligations of DISTRICT as stated in this Agreement. DISTRICT’s designee
shall devote sufficient time and attention to the execution of said duties on behalf of
DISTRICT in full compliance with the terms and conditions of this Agreement; shall
provide immediate and direct supervision of the DISTRICT employees, agents,
contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes,
terms and conditions of this Agreement for the mutual benefit of DISTRICT and
COUNTY.
XIII.
In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the parties that the remaining portions shall remain valid and in full
force and effect to the extent possible.
XIV.
The undersigned officers and/or agents of the parties are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the
parties. Each party hereby certifies to the other that any resolutions necessary for this
Agreement have been duly passed and are now in full force and effect.
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Executed in duplicate originals this, ______________day of
__________________ 2008.
COUNTY DISTRICT
Denton County Texas
110 West Hickory
Denton, Texas 76201
Trophy Club MUD #1
100 Municipal
The Trophy Club, Texas 76262
BY:___________________________ BY:__________________________
Honorable Mary Horn Name: ________________________
Denton County Judge Title: _________________________
ATTEST: ATTEST:
BY:____________________________ BY:__________________________
Cynthia Mitchell Name_________________________
Denton County Clerk Title__________________________
APPROVED FORM AND CONTENT: APPROVED AS TO FORM:
_______________________________ ______________________________
Steve Mossman Kim Gilles
Denton County Denton County
Tax Assessor/Collector Assistant District Attorney
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.B.3
Discuss and take appropriate action regarding proposed 2008 Master
District Contract. (District Manager)
EXPLANATION:
Agenda Item carried over from May 8th Master District meeting. As requested at the
May 8th MD meeting, Counsel Bob West and Pam Liston have reviewed this contract
and offer the following recommended changes, which have been incorporated but not
accepted.
I have reviewed the draft of the NEW MASTER DISTRICT CONTRACT that I received
from you on May 15, and I have the following comments and suggested revisions:
1. I suggest changing the title of the document to "2008 MASTER DISTRICT
CONTRACT" to distinguish it from the contract signed effective October 4, 2000. If this
name change is used, then a similar change would be needed in the first sentence of
Paragraph 1, in the last sentence of Paragraph 2.D on page 3.
2. On page 2, near the bottom of the page, in each of the two paragraphs that begin
"By the document entitled," I believe that the comma should be deleted after the word
"entitled".
3. On page 3, in Paragraph 2.E, I suggest that the sentence be revised to read as
follows: "This Contract is to supersede and replace the New Master District Contract
that was effective October 4, 2000, as amended."
4. On page 4, in Paragraph 2.H, I suggest that the last phrase be revised to read as
follows: "as allowed by Section 791.011(c)(2) and Section 791.013 of the Texas
Government Code."
5. In Paragraph 5, I suggest that in the first sentence after the phrase "has been
established" you insert "in October 2000" and delete the words "to be" before the word
"known". I also suggest that the following language be inserted as a separate
unnumbered paragraph after the first paragraph (this language is taken from Paragraph
2.A of the 2001 Agreement Regarding Capital Improvements):
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The purpose of the Master District is to serve as the administrative agency (as
authorized by Section 791.013 of the Texas Government Code) of the two participating
Districts for the joint construction, financing, ownership, and operation of the central
water and wastewater works, improvements, facilities, plants, equipment, and
appliances necessary to provide water and wastewater services to the customers of the
two participating Districts, as authorized by Section 49.213 of the Texas Water Code.
6. In Paragraph 6, the second paragraph should read as follows:
MUD 1 and MUD 2 agree that, if land not already within a District is to be annexed into
either of the two Districts, such land shall be annexed by and into MUD 2 until such time
that the tax rates of MUD 1 and MUD 2 are equal.
7. In Paragraph 7 and later in Paragraph 15 (the second paragraph, two times), the
word "dedicated" is used and created controversy between the two MUDs a year or so
ago. Should that be changed to "contributed"? In thinking further about my comment
#7 (about maybe changing the word "dedicate" to "contribute"), I think we should talk to
the accountants about this before making the change in words because this might have
some impact on financial statements or tax related reports. They may have a different
word they would like to see used.
8. Also in Paragraph 7, the third paragraph, beginning "As under the preceding Master
District Contract" I suggest that you insert the date "effective October 4, 2000."
9. In Paragraph 8, regarding Employees, I suggest that the fourth word be changed to
"may" (rather than "shall") and that a phrase be added at the end of the sentence
stating ", or may enter into contracts with independent contractors, service companies,
or other parties for such purposes."
RECOMMENDATION:
For review, comment and action. (MUD 2 approved the contract at their June 4th
meeting)
(wrf)
Attachments: 1. 2008 Master District Contract
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No. B.4
Discuss and take the appropriate action regarding the $2,000,000 Fire
Station Bond and required submission to the Texas Commission on
Environmental Quality (TCEQ) after receiving Fire Committee's
recommendations. (Twomey)
(nt)
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.B.5
Discuss and take appropriate action to renew annual contract with
Southwest Securities. (Danny Thomas)
EXPLANATION:
RECOMMENDATION:
ACTION BY MUD1:
(dt)
Attachments: 1. Financial Advisory Contract
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.B.6
Discuss and take appropriate action to approve contract with BRW
Architects for submittal of Fire Station Bond Application to Texas
Commission on Environmental Quality. (Danny Thomas)
EXPLANATION:
RECOMMENDATION:
ACTION BY MUD1:
(dt)
Attachments: 1. TCEQ Proposal
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.C.1
Receive District Manager's Report
a. Water's Edge, Canterbury Hills Phase One, Lot 3
(mm)
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No. C.2
Receive Finance Director's Report
a. Budget Update
b. Gas Well Update ($767.33)
(smd)
Attachments: 1. None
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No. D.1
Review and Approve Minutes
a. May 8, 2008 - Regular Session
b. May 20, 2008 - Special Session
(mm)
Attachments: 1. Minutes
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MINUTES OF REGULAR SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
May 8, 2008
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant
Counties met in Regular Session on Thursday, May 8, 2008, at 5:00 p.m., in the Boardroom of
the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
DIRECTORS PRESENT:
Dean Henry President
Connie White Secretary/Treasurer
Gary Cantrell Vice President
Neil Twomey Director
DIRECTORS ABSENT:
Jim Hase Asst. Secretary/Treasurer
STAFF AND GUESTS PRESENT:
Walter Fitzpatrick District Manager
Danny Thomas Fire Chief
Sakura Dedrick Finance Director
Stephanie Gohlke Financial Analyst
Mary Moore Recording Secretary
Robert Scott Utility Superintendent
Bob West Attorney
Bob Radder 1 Lee Court
REGULAR SESSION
A.1 Call Meeting to Order.
President Henry announced a quorum and called the meeting to order at 5:00 p.m.
A.2 Public Comments or Presentations.
No public comments.
B.1 Discuss and review FY08-09 Preliminary Budget.
Finance Director Dedrick went over the preliminary budget and addressed the Board’s
questions.
Discussion only; no action taken.
B.2 Discuss and take appropriate action concerning granting an easement to City of
Fort Worth to provide power to the new water vault.
Utility Superintendent Scott explained the easement options available to Fort Worth for the new
water vault and recommended one of the options .
Director Fitzpatrick recommended granting of the suggested easement to City of Fort Worth,
and advised the Board that the same will be brought to the Board for approval in the near future.
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Discussion only; no action.
C.1 Receive District Manager's Report
a. Discussion regarding items for possible inclusion on future agendas.
District Manager Fitzpatrick had nothing to report.
C.2 Receive Finance Director's Report
a. Discussion regarding items for possible inclusion on future agendas.
Finance Director Dedrick had nothing to report.
D.1 Review and Approve Minutes
a. April 8, 2008 – Regular Session
Director White moved to approve the minutes for April 8, 2008. Director Cantrell seconded the
motion. Motion carried unanimously.
D.2 Review and Approve Disbursements and Variance Report
a. March 2008
Director Cantrell moved to approve the March 2008 Disbursements and Variance Report.
Director Twomey seconded the motion. Motion carried unanimously.
D.3 Review Monthly Tax Collection Report
a. March 2008
Board reviewed report with no action taken.
D.4 Set Next Meeting Date
Next regularly scheduled meeting date: Tuesday, June 10, 2008, 6:00 p.m.
Board agreed to meet on Tuesday, June 10, 2008, 6:00 p.m.
F.1 Adjourn.
Meeting adjourned at 5:48 p.m.
_________________________________
Dean Henry, President
(SEAL)
____________________________________
Constance S. White, Secretary/Treasurer
______________________________________
Mary Moore, Recording Secretary
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MINUTES OF SPECIAL SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
May 20, 2008
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties
met in Special Session on Tuesday, May 20, 2008, at 5:30 p.m., in the Boardroom of the Trophy Club
Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
DIRECTORS PRESENT:
Dean Henry President
Connie White Secretary/Treasurer
Jim Hase Asst. Secretary/Treasurer
Gary Cantrell Vice President
Neil Twomey Director
STAFF AND GUESTS PRESENT:
Walter Fitzpatrick District Manager
Mary Moore Recording Secretary
Carol Borges MUD 2 Director
Bob Radder 1 Lee Court
Shirley Hase 209 Inverness Avenue
Betty Ann Henry 308 Oakmont Drive
REGULAR SESSION
A.1 Call Meeting to Order.
President Henry announced a quorum and called the meeting to order at 5:30 p.m.
A.2 Public Comments or Presentations.
Bob Radder addressed the Board, congratulating Directors Henry and Hase on their re-election.
B.1 Discuss and take appropriate action regarding Order 2008-0520, canvassing the returns
and declaring the results of the Directors' Election for MUD 1.
Director White moved to approve Order 2008-0520. Director Twomey seconded the motion. Floor
opened for discussion. Motion carried unanimously.
B.2 Discuss and take appropriate action regarding an Order Canvassing Election Returns for
the issuance of $2,000,000 of tax bonds and the levy of ad valorem taxes to pay for the
bonds (construction and equipment of fire station and acquisition of land).
Director Hase moved to approve the Order Canvassing Election Returns for the issuance of $2,000,000
of tax bonds and the levy of ad valorem taxes to pay for the bonds (construction and equipment of fire
station and acquisition of land). Director Twomey seconded the motion. Motion carried unanimously.
Recording Secretary Mary Moore administered the Oath of Office to Jim Budarf and Jim Thomas.
F.1 Adjourn.
Meeting adjourned at 5:38 p.m.
_____________________________________
Dean Henry, President
(SEAL)
_____________________________________
Constance S. White, Secretary/Treasurer
_____________________________________
Mary Moore, Recording Secretary
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No. D.2
Review and Approve Disbursements and Variance Report
a. April 2008
(smd)
Attachments: 1. Variance Report
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.D.3
Review Monthly Tax Collection Report
a. April 2008
EXPLANATION:
RECOMMENDATION:
ACTION BY MUD1:
(Initials)
Attachments: 1. April 2008 Tax Collection Report
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MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.D.4
Set Next Meeting Date
Next regularly scheduled meeting date: Tuesday, July 8*, 2008, 6:00
p.m. (*As per Budget Calendar)
EXPLANATION:
RECOMMENDATION:
ACTION BY MUD1:
(Initials)
Attachments: 1. Meeting Calendar
49
50
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.E.1
Closed meeting of the Board of Directors in accordance with Section
551.071 Tex. Gov. Code: Adjourn into closed meeting for the Board to
conduct a private consultation with its attorney on the following matter in
which the duty of the attorney to the District under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts
with the Texas Open Meetings Act: To seek advice of the attorney
concerning implementation of the MUD - Town of Trophy Club Operations
and Water Contracts.
EXPLANATION:
RECOMMENDATION:
ACTION BY MUD1:
(Initials)
Attachments: 1. None
51
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.E.2
Discuss and take appropriate action regarding discussions held in Closed
Session.
a. Town-MUD Operations and Water Contracts
EXPLANATION:
RECOMMENDATION:
ACTION BY MUD1:
(Initials)
Attachments: 1. None
52
53
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 6-12-2008
Subject: Agenda Item No.F.2
Adjourn.
(mm)