HomeMy WebLinkAboutMarch 5, 2008 Regular Session BackupTown of Trophy Club
Municipal Utility District No.1 Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Wednesday, March 5, 2008
5:00 P.M.
A.1 Call to Order and Announce a Quorum.
A.2 Public Comments or Presentations.
B.1 Discuss and provide update regarding the Buxton Study. (Stephen Seidel/James
Hicks)
B.2 Discuss and take appropriate action concerning proposed improvements and
additions to the fire station and method of financing thereof.
B.3 Discuss and take appropriate action regarding the financial benefits flowing to the
Town from the MUD 1 / Maguire Partners / Solana relationship. (Neil Twomey)
B.4 Discuss the comparative provisions of the Trophy Club MUD Rate orders with
those of the surrounding Towns; and possible revisions to our existing MUD Rate
Orders. (Neil Twomey)
C.1 Receive District Manager's Report
a. Items to be placed on future agendas
C.2 Receive Finance Director's Report
a. Items to be placed on future agendas
D.1 Review and Approve Minutes
a. February 5, 2008 - Regular Session minutes
D.2 Review and Approve Disbursements and Variance Report
a. December 2007
b. January 2008
D.3 Review Monthly Tax Collection Report
a. January 2008
D.4 Set Next Meeting Date
Next regularly scheduled meeting date: Tuesday, April 8, 2008, 6:00 p.m.
F.1 Adjourn.
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.A.1
Call to Order and Announce a Quorum.
(mm)
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.A.2
Public Comments or Presentations.
(mm)
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No. B.1
Discuss and provide update regarding the Buxton Study. (Stephen Seidel/James
Hicks)
EXPLANATION:
For discussion.
(nt)
Attachments: 1. None
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No. B.2
Discuss and take appropriate action concerning proposed improvements and
additions to the fire station and method of financing thereof.
(Initials)
Attachments: 1. None
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.B.3
Discuss and take appropriate action regarding the financial benefits flowing to the
Town from the MUD 1 / Maguire Partners / Solana relationship. (Neil Twomey)
(nt)
Attachments: 1. None
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.B.4
Discuss the comparative provisions of the Trophy Club MUD Rate orders with those of the
surrounding Towns; and possible revisions to our existing MUD Rate Orders. (Neil
Twomey)
(nt)
Attachments: 1. None
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.C.1
Receive District Manager's Report
a. Items to be placed on future agendas
(mm)
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.C.2
Receive Finance Director's Report
a. Items to be placed on future agendas
(smd)
Attachments: None
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.D.1
Review and Approve Minutes
a. February 5, 2008 - Regular Session minutes
(mm)
Attachments: 1. Minutes
MINUTES OF REGULAR SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
February 5, 2008
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant
Counties met in Regular Session on Tuesday, February 5, 2008, at 6:00 p.m., in the Boardroom
of the Trophy Club Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
DIRECTORS PRESENT:
Dean Henry President
Connie White Secretary/Treasurer
Jim Hase Asst. Secretary/Treasurer
Gary Cantrell Vice President
Neil Twomey Director
STAFF AND GUESTS PRESENT:
Walter Fitzpatrick District Manager
Sakura Dedrick Finance Director
Danny Thomas Fire Chief
Mary Moore Recording Secretary
Jim Buxton Financial Analyst
REGULAR SESSION
A.1 Call Meeting to Order.
President Henry announced a quorum and called the meeting to order at 6:00 p.m.
A.2 Public Comments or Presentations.
No public present.
B.1 Discuss and take appropriate action to approve bank's resolution, amending
authorized representatives on First Financial Bank and Texpool signature
accounts.
President Henry moved to approve the bank's resolution, amending the authorized
representatives on First Financial Bank and Texpool signature accounts. Director Cantrell
seconded the motion. Motion carried unanimously.
B.2 Discuss and take appropriate action concerning a Joint Election Agreement and
Order 2008-0205, calling a Joint Election for May 10, 2008 for the purpose of
electing three (3) Council Members for two (2) year terms each to the Trophy Club
Town Council; for electing two (2) Directors for four (4) year terms each to the
Trophy Club Municipal Utility District No. 1 Board, and for electing three (3)
Directors for four (4) year terms each to the Trophy Club Municipal Utility District
No. 2. Board.
District Manager Fitzpatrick advised that Attorney West has reviewed and approves both the
Joint Election Agreement and the Order 2008-0205.
Director Cantrell moved to approve the Joint Election Agreement and Order 2008-0205, calling
for a Joint Election on May 10, 2008. Director White seconded the motion. Motion carried
unanimously.
B.3 Discuss and take appropriate action regarding acceptance of the 2006-2007 fiscal
year-end financial audit for Trophy Club Municipal Utility District No. 1.
Finance Director Dedrick distributed materials and reviewed these with the Board, outlining the
following recommended changes: 1. Directors mentioned adding the rating for First Financial.
2. Correct “loss” to gain/income. 3. Reword fire department building and “equipment” to
something more representative since ownership is not fully MUD 1. A “portion of equipment” is
better. Finance Director Dedrick also went over assets and their distribution between the two
MUDs.
Director Hase suggested that the Board sign off that the Wastewater Treatment Plant is owned
50/50 between MUD 1 and MUD 2 and have that be resolved/noted in next year’s audit.
Further, he recommends that everything with the exception of land and buildings be split 50/50
between the two MUDs; however, he is not sure how MUD 2 would feel about a 50/50 split.
Jim Buxton agreed with Director Hase’s recommendation.
Finance Director Dedrick outlined the Manager’s letter from the Auditors.
Discussion was held regarding options for saving money on audits, advising that TCEQ requires
the audit be done by CPA’s.
Director Cantrell moved to approve the 2006-2007 fiscal year-end financial audit for Trophy
Club Municipal Utility District No. 1. Director Hase seconded the motion. Motion carried
unanimously.
B.4 Discuss and take appropriate action concerning the Trophy Club Stormwater
Management Plan.
Director Cantrell moved to approve the Trophy Club Stormwater Management Plan. President
Henry seconded the motion. Motion carried unanimously.
B.5 Discuss and take appropriate action concerning setting up a separate account for
monies received from Centurion American.
Director Twomey suggested having the Board authorize the District Manager to set it up a
separate account for amounts received from Centurion American, which funds will primarily be
used for new Fire Building (35+ minutes).
Director Twomey moved to approve setting up a separate account for monies received from
Centurion American. Director White seconded the motion. Floor was opened for discussion.
Motion carried unanimously.
B.6 Discuss and provide update on the Buxton Study.
Assistant Town Manager Seidel advised Director Twomey that he will be available next month
to provide the Board with an update on the Buxton Study.
Tabled to March MUD 1 meeting.
B.7 Discuss and take appropriate action concerning proposed improvements and
additions to the fire station and to consider the advisability and method of
financing thereof.
Fire Chief Thomas stated that after the last Task Force meeting on the Fire Station, he was
tasked to find another location for the Fire Department. Danny advised that Beck, the
Developer, is not willing to negotiate for any land for the MUDs at this time.
Director White requested that Fire Chief Thomas provide documentation as to the following:
1. What new sites were investigated for the new fire station?
2. Staff’s contact with Beck, who stated he is not willing to negotiate.
Director Hase stated that he believes that when they get ready to sell the bonds for the New
Fire Station they should sell them on the basis that there will be no tax increase for MUD 1.
The Board discussed the creation of and options of having a Bond Steering Committee. MUD 1
will need to create a “fact sheet”, which they are allowed to do.
Director Hase moved to proceed forward in anticipation of a bond election in May for a New Fire
Station. Director White seconded the motion. Floor was opened up for discussion. Motion
carried unanimously.
C.1 Receive District Manager's Report
a. Items to be placed on future agendas
District Manager Fitzpatrick had nothing to report.
Director Twomey asked for a future agenda item for April or May to set reserve levels for MUD
1.
C.2 Receive Finance Director's Report
Finance Director Dedrick had nothing to report.
D.1 Review and Approve Minutes
a. January 8, 2008 - Regular Session minutes
Director Cantrell moved to approve the minutes for January 8, 2008. Director Hase seconded
the motion. Motion carried unanimously.
D.2 Review and Approve Disbursements and Variance Report
a. November 2007
Director Cantrell moved to approve the November 2007 Disbursements and Variance Report.
Director Twomey seconded the motion. Motion carried unanimously.
D.3 Review Monthly Tax Collection Report
a. December 2007
Reviewed with no action taken.
D.4 Set Next Meeting Date
Next regularly scheduled meeting date: Tuesday, March 11 or April 8, 2008, 6:00 p.m.
Board agreed to meet on Wednesday, March 5th at 5:00 p.m.
F.1 Adjourn.
Meeting adjourned at 7:13 p.m.
_________________________________
Dean Henry, President
(SEAL)
____________________________________
Constance S. White, Secretary/Treasurer
______________________________________
Mary Moore, Recording Secretary
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No. D.2
Review and Approve Disbursements and Variance Report
a. December 2007
b. January 2008
(smd)
Attachments: 1. December’s Variance Report
2. January’s Variance Report
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.D.3
Review Monthly Tax Collection Report
a. January 2008
(mm)
Attachments: 1. Tax Collection Report for Jan 08
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.D.4
Set Next Meeting Date
Next regularly scheduled meeting date: Tuesday, April 8, 2008, 6:00 p.m.
Attachments: 1. Calendar
MUNICIPAL UTILITY DISTRICT #1
From: The Office of the Municipal Utility District#1 Date: 3-5-2008
Subject: Agenda Item No.F.1
Adjourn.
(mm)