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Home My WebLink AboutMay 8, 2008 Regular Session BackupTown of Trophy Club Municipal Utility District No.1 Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Thursday, May 8, 2008 5:00 P.M. A.1 Call to Order and Announce a Quorum. A.2 Public Comments or Presentations. B.1 Discuss and review FY08-09 Preliminary Budget. (Sakura Dedrick) B.2 Discuss and take appropriate action concerning granting an easement to City of Fort Worth to provide power to the new water vault. C.1 Receive District Manager's Report a. Discussion regarding items for possible inclusion on future agendas. C.2 Receive Finance Director's Report a. Discussion regarding items for possible inclusion on future agendas. D.1 Review and Approve Minutes a. April 8, 2008 - Regular Session D.2 Review and Approve Disbursements and Variance Report a. March 2008 D.3 Review Monthly Tax Collection Report a. March 2008 D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, June 10 or July 8, 2008, 6:00 p.m. (July 8th is on Budget Calendar) F.1 Adjourn. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No.A.1 Call to Order and Announce a Quorum. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No.A.2 Public Comments or Presentations. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No. B.1 Discuss and review FY08-09 Preliminary Budget. (Sakura Dedrick) (smd) Attachments: 1. None – Preliminary Budget will be sent out electronically and hard copies will be available at the meeting. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No. B.2 Discuss and take appropriate action concerning granting an easement to City of Fort Worth to provide power to the new water vault. (wrf) Attachments: 1. Email from FW Water MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No.C.1 Receive District Manager's Report a. Discussion regarding items for possible inclusion on future agendas. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No. C.2 Receive Finance Director's Report a. Discussion regarding items for possible inclusion on future agendas. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No. D.1 Review and Approve Minutes a. April 8, 2008 - Regular Session (mm) Attachments: 1. Minutes MINUTES OF REGULAR SESSION TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 April 8, 2008 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties met in Regular Session on Tuesday, April 8, 2008, at 6:00 p.m., in the Conference Room of the Public Services Building, 100 Municipal Drive, Trophy Club, Texas 76262. DIRECTORS PRESENT: Dean Henry President Connie White Secretary/Treasurer Jim Hase Asst. Secretary/Treasurer Gary Cantrell Vice President Neil Twomey Director STAFF AND GUESTS PRESENT: Walter Fitzpatrick District Manager Stephen Seidel Assistant Town Manager Danny Thomas Fire Chief Sakura Dedrick Finance Director Stephanie Gohlke Financial Analyst Mary Moore Recording Secretary Bob West Attorney Bob Radder 1 Lee Court Pauline Twomey 203 Oakmont Drive Nick Sanders Mayor – 7 Hayes Court Melissa Klauss 23 West Hillside Place REGULAR SESSION A.1 Call Meeting to Order. President Henry announced a quorum and called the meeting to order at 6:00 p.m. A.2 Public Comments or Presentations. No public comments. B.1 Discuss the creation and appointment of citizens to a Bond Information Committee for the upcoming Bond Election for new fire station. Discussion only; no action taken. B.2 Discuss and take appropriate action regarding Bond Election for New Fire Station and review of Information Fact Sheet. Discussion only; no action taken. B.3 Discuss and take appropriate action concerning possible amendment of the rules for use of the Boardroom in the Svore building. Town Resident Melissa Klauss distributed and discussed documentation regarding correspondence held over the past few weeks regarding use of the Boardroom for a Candidate Forum. Director Hase advised that the Church of Christ is open to hosting this forum as it has in the past. Adding there is more room available at the church. Town Resident Melissa Klauss stated that when she was in Grapevine, she was able to utilize a Community Room in the Fire Department. Director Hase advised that there are plans to have a community room in the new Fire Station. President Henry stated that he has spoken with staff from surrounding cities about allowing the use of Council Chambers, and they also do not allow this type of use of their council chambers. President Henry advised the Board would take this matter under advisement. Discussion only; no action taken. B.4 Discuss and take appropriate action to approve Order 2008-0408, the 2008 Rate Order. District Manager Fitzpatrick advised of the following changes to the 2008 Rate Order: 1. Section 1.02 has been changed to address: “Residential Fire Lines, Connections, and Fees” 2. Section 1.06 A has been “re-titled” from “Temporary Connections” to “Construction Meters” 3. Section 1.06 B – minor verbiage changes 4. Section 1.08 - minor verbiage changes 5. Section 2.01. A.1, Section 2.02 A & B – Minor changes to amount of gallons 6. Section 3.01 D - minor verbiage changes Mayor Sanders addressed the Board, questioning why the rounding of the number was changed under Section 2.01, and asked about the sale of all the effluent to the Trophy Club Country Club. Mayor Sanders was under the impression that the Town is to receive some effluent. Director Fitzpatrick explained that the billing is done in round numbers only; any overages are charged to the following month. With regard to the sale of effluent, the Country Club only has a one-year contract with MUD 1 less 45,000 gallons per day, reserved for the Town use, if required. Mayor Sanders would like for MUD 1 to establish the rate to the Town for the effluent. Director Cantrell moved to approve Order 2008-0408, the 2008 Rate Order, as presented. Director Twomey seconded the motion; motion carried unanimously. B.5 Discuss and take appropriate action concerning amending current rate order to increase the administration fee. (Twomey) Director Twomey advised that after a review of rates of surrounding municipalities, we have the lowest rates around. Director Twomey recommends to have our staff and directors attend training on rate orders. Mayor Sanders addressed the Board, stating he is against raising the administration fees for residential homeowners. Director Twomey advised that they are only looking to raise the administration fee for commercial customers. Director Cantrell would like to move away from using the word “Administration Fee” and would prefer to use “Basic Fee.” President Henry asked for time for the Board to look over this information and bring back next month for action. Discussion only; no action taken. B.6 Discuss and take appropriate action regarding reconciliation of the Master District / MUD Asset list. (Twomey) Tabled for further discussion at the Master District Meeting. B.7 Discuss and take appropriate action regarding response to questions raised by Town Manager at March 13 Master District Board meeting, Agenda Item B.2. Director Twomey prepared and distributed a draft response to the Board, and requested guidance from the Board, advising he has consulted with Utility Superintendent Robert Scott and Finance Director Sakura Dedrick. Director Hase suggests that when the Board attempts to calculate the net profit or difference between earnings and costs at Solana that the Board be as conservative as possible. Discussion only; no action taken. B.8 Discuss and take appropriate action to approve bank's resolution, amending authorized representatives on Texpool signature accounts. Director Cantrell moved to approve bank resolution to amend authorized representatives. Director Hase seconded the motion; motion carried unanimously. C.1 Receive District Manager's Report a. Items to be placed on future agendas District Manager Fitzpatrick addressed the Board. C.2 Receive Finance Director's Report a. Items to be placed on future agendas Finance Director Dedrick updated the Board and addressed the Board’s questions. D.1 Review and Approve Minutes a. February 1, 2008 - Joint Workshop b. March 5, 2008 - Regular Session c. March 10, 2008 - Special Session Director White moved to approve the minutes for February 1, March 5, and March 10, 2008. Director Twomey seconded the motion. Motion carried unanimously. D.2 Review and Approve Disbursements and Variance Report a. February 2008 President Henry moved to approve the February 2008 Disbursements and Variance Report. Director Cantrell seconded the motion. Motion carried unanimously. D.3 Review Monthly Tax Collection Report a. February 2008 Board reviewed with no action taken. D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, May 6, 2008, 6:00 p.m. Board agreed to meet on Tuesday, May 13, 2008, 6:00 p.m. F.1 Adjourn. Meeting adjourned at 7:09 p.m. _________________________________ Dean Henry, President (SEAL) ____________________________________ Constance S. White, Secretary/Treasurer ______________________________________ Mary Moore, Recording Secretary MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No. D.2 Review and Approve Disbursements and Variance Report a. March 2008 (smd) Attachments: 1. March Variance Report MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No. D.3 Review Monthly Tax Collection Report a. March 2008 (mm) Attachments: 1. Tax Collection Report MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No. D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, June 10 or July 8, 2008, 6:00 p.m. (July 8th is on Budget Calendar) Trophy Club Calendar of Events June 2008 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 •Master District Replay 2 •Charter Review Comm •Comm's Court Replay •Town Council 3 •Council Replay •Parks & Recreation Board 4 5 •Warning Siren •Citizens Police AcademyTesting •Council Replay •P & Z 6 •Council Replay 7 •Council Replay 8 9 •Charter Review Comm •Comm's Court Replay •EDC B 10 11 12 13 14 15 16 •Charter Review Comm •Comm's Court Replay •Town Council 17 •Council Replay 18 19 •Council Replay •P & Z 20 •Council Replay 21 •Council Replay 22 23 •Charter Review Comm •Comm's Court Replay 24 25 •You Can Paint, I Promise 26 •ZBA 27 28 29 30 •Charter Review Comm •Comm's Court Replay •EDC A •Ways and Means MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 5-8-2008 Subject: Agenda Item No.F.1 Adjourn. 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