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HomeMy WebLinkAboutOctober 7, 2008 Regular Session Backup Town of Trophy Club Municipal Utility District No.1 Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Tuesday, October 7, 2008 6:00 P.M. A.1 Call to Order and Announce a Quorum. A.2 Public Comments or Presentations. B.1 Discuss and take appropriate action concerning a resolution authorizing application to the Texas Commission on Environmental Quality for approval of project and bonds. B.2 Discuss and take appropriate action concerning Order 2008-1007, the 2008-09 Rate Order. B.3 Discuss and take appropriate action concerning Succession Committee report. (Fitzpatrick) B.4 Discuss and take appropriate action concerning amendments to the Interlocal Agreement with Town of Trophy Club for Fire Protection Services. B.5 Discuss and take appropriate action regarding a Resolution to amend the Trophy Club Municipal Utility District No.1 budget for fiscal year October 1, 2007 through September 30, 2008. C.1 Receive District Manager's Report a. Item(s) for Future Agenda C.2 Receive Finance Director's Report a. Audit D.1 Review and Approve Minutes a. September 9, 2008 - Regular Session minutes D.2 Review and Approve Disbursements and Variance Report a. August 2008 D.3 Review Monthly Tax Collection Report a. August 2008 D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, November 11 (Veterans Day), 2008, 6:00 p.m. D.5 Items for Future Agenda 1. Request future review of the remaining MUD 1 organizational costs after receipt of the 2008 Audit Report. (Director Twomey) 2. 2008 Certified Appraisal Analysis (Finance) F.1 Adjourn. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.A.1 Call to Order and Announce a Quorum. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.A.2 Public Comments or Presentations. (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.B.1 Discuss and take appropriate action concerning a resolution authorizing application to the Texas Commission on Environmental Quality for approval of project and bonds. EXPLANATION: RECOMMENDATION: ACTION BY MUD1: (wrf/smd) Attachments: 1. Resolution TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 RESOLUTION NO. 2008-1007 A RESOLUTION AUTHORIZING APPLICATION TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY FOR APPROVAL OF PROJECT AND BONDS WHEREAS, Trophy Club Municipal Utility District No. 1 (“District”) is a Conservation and Reclamation District of the State of Texas created pursuant to Article 16, Section 59 of the Texas Constitution and Chapter 54 of the Texas Water Code (“Act”); and WHEREAS, the District now desires to issue $2,000,000 in unlimited tax bonds for constructing and equipping a building facility for a fire station for fire fighting purposes (“Project”) described in the Engineering/Architect Report prepared by BRW Architects; and WHEREAS, the Texas Water Code and the Act requires the District, when it desires to issue bonds, to submit in writing to the Texas Commission on Environmental Quality (“Commission”) an application for investigation of the Project and of the issuance of the bonds to finance the Project, together with a copy of the engineering report, data, profiles, maps, plans, and specifications prepared in connection therewith; and WHEREAS, the Board of Directors desires to secure the approval and consent of the Commission for the Project, which is more completely described in the Engineering Report submitted in connection with this Application, and to the issuance of the bonds hereinafter described in Section 1(2) of this Resolution. THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1: Section 1. The President and Secretary of the Board of Directors, the District’s attorneys, and the District’s engineers are hereby authorized and directed as follows: (1) to make application to the Texas Commission on Environmental Quality for an investigation and report upon the feasibility of the District’s financing that portion of the Project described in the Engineering/Architect Report prepared by BRW Architects in connection with this Application. (2) To request the Texas Commission on Environmental Quality to approve the unlimited tax bonds of the District in the principal amount of $2,000,000, bearing interest at a net effective interest rate not to exceed the maximum legal limit in effect at the time of issuance, and maturing serially in accordance with the schedule provided in the aforesaid Application and Engineering Report. Section 2. By this Application, the District assures the Commission that it will abide by the terms and conditions prescribed in connection with the Commission’s approval of this Project. Section 3. BRW Architects is authorized and directed to prepare an Engineering/ Architectural Report in the form required by the Commission and to submit same to the Commission in support of this Application together with a copy of the data, profiles, maps, plans and specifications prepared in connection with such report. Section 4. The President and Secretary of the Board of Directors, the District’s General Manager, the District’s Engineers/Architects, BRW Architects, the District’s Attorneys, McCall, Parkhurst & Horton, L.L.P., and the District’s Financial Advisor, Southwest Securities, are authorized and directed to do any and all things necessary and proper in connection with this Application, including the filing of this Application. Section 5. A certified copy of this Resolution shall constitute an Application and request on behalf of the District to the Texas Commission on Environmental Quality pursuant to Section 49.181, Texas Water Code for approval of the Project described in Section 1(1) and the bonds described in Section 1(2). PASSED AND APPROVED THIS ____ DAY OF ___________, 2008 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ______________________________________ President, Board of Directors ATTEST: ____________________________________ Secretary, Board of Directors SEAL CERTIFICATE FOR RESOLUTION THE STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 § We, the undersigned officers of said District, hereby certify as follows: 1. The Board of Directors of said District convened in _______ MEETING ON THE ____ DAY OF ___________, 2008, at the regular meeting place, and the roll was called of the duly constituted officers and members of said Board of Directors, to- wit: Dean Henry, President Gary Cantrell, Vice President Connie White, Secretary/Treasurer Jim Hase, Director Neil Twomey, Director and all of said persons were present, except the following members: _______________________ thus constituting a quorum. Whereupon, among other business, the following was transacted at said Meeting: a written RESOLUTION AUTHORIZING APPLICATION TO THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY FOR APPROVAL OF PROJECT AND BONDS was duly introduced for the consideration of said Board of Directors and read in full. It was then duly moved and seconded that said Resolution be passed, and, after due discussion, said motion carrying with it the passage of said Resolution, prevailed and carried by the following vote: AYES: All members of said Board of Directors shown present above voted "Aye". NOES: None. 2. That a true, full and correct copy of the aforesaid Resolution passed at the Meeting described in the above and foregoing paragraph is attached to and follows this Certificate; that said Resolution has been duly recorded in said Board of Director's minutes of said Meeting; that the above and foregoing paragraph is a true, full and correct excerpt from said Board of Director's minutes of said Meeting pertaining to the passage of said Resolution; that the persons named in the above and foregoing paragraph are the duly chosen, qualified and acting officers and members of said Board of Directors as indicated therein; that each of the officers and members of said Board of Directors was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of the aforesaid Meeting, and that said Resolution would be introduced and considered for passage at said Meeting, and each of said officers and members consented, in advance, to the holding of said Meeting for such purpose, and that said Meeting was open to the public and public notice of the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. 3. That the President of the Board of Directors of said District has approved and hereby approves the aforesaid Resolution; that the President of the Board of Directors and the Secretary of the Board of Directors of said District have duly signed said Resolution; and that the President of the Board of Directors and the Secretary of the Board of Directors of said District hereby declare that their signing of this Certificate shall constitute the signing of the attached and following copy of said Resolution for all purposes. SIGNED AND SEALED the _____ day of ____________, 2008 _________________________ ____________________________ Secretary, Board of Directors President, Board of Directors (SEAL) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.B.2 Discuss and take appropriate action concerning Order 2008-1007, the 2008-09 Rate Order. EXPLANATION: At the September Master District meeting, the Chair Borges polled the Board for their responses on the following two options: 1. Add the two line items from Page 2, adding the $2.84 and $2.94 to the sewer rates. 13,000-plus gallons per month $2.64/1,000 gal 13,000 to 25,000 gallons per month $2.84/1,000 gal (Change #1) 26,000-plus gallons per month $2.94/1,000 gal (Change #1 & #2) 2. Add 5% increase to just water rates or add 2.7% to the water and sewer rates (across the Board). Director Kohs advised he is in favor of Changes 1 and 2 under No. 1 and for No. 2 he is in favor of keeping it equal (2.7%). Director Henry is in favor of Options 1 and 2 for No. 1 and for No. 2 he is in favor of keeping the rates equal across the board (2.7%). Director Hase is also in favor of Options 1 and 2 for No. 1 and for No. 2 he is in favor of keeping it equal across the board (2.7%). Director Thomas agrees with Director Hase. Director White is in favor of Options 1 and 2 for No. 1 and for No. 2 she feels that we are artificially inflating the commercial rate and not putting rate where the usage is. Director Cantrell is in for of Options 1 for No. 1 and for No. 2 he is in favor of keeping the rates equal across the board (2.7%). Director Twomey is in favor of Option 1 and for No. 2; he is in favor of increasing the water rate only (5%). Majority of the Board is in favor of modifying the Rate Order to reflect sewer rates of $2.84 and $2.94 in October and to add increase of 2.7% to the water and sewer rates. RECOMMENDATION: Staff recommends approval of the following highlighted changes: ARTICLE I TAP FEES AND CONNECTION POLICY Section 1.06. Temporary Water Service C. Fees and Rates. A fee of $100.00 for costs of installation, plus the cost of the metered water, shall be charged for temporary water service. The following rate for the sale of water for each temporary water service connection shall be in effect from the effective date hereof until such time as the Board amends said rate: Gallons Used Rate Any amount $3.02 per each 1,000 gallons ARTICLE II SERVICE RATES Section 2.01. Water Service. The following monthly rates for the sale of water shall be in effect for each Separate Connection within the District from the effective date hereof until such time as the Board of Directors amends said rates: A. Chemically Treated Water. Water from the District’s facilities which has been mixed, chlorinated, or otherwise treated so that it is suitable for human use and consumption shall be at the following rates: (1) Single-Family Homes. Each single family home shall be billed as follows: Basic Charge Fee (Does not include water usage) $11.50 0-6,000 gallons per month $2.25/1,000 gal 7,000 to 12,000 gallons per month $2.71/1,000 gal 13,000 to 25,000 gallons per month $2.92/1,000 gal 26,000-plus gallons per month $3.02/1,000 gal Section 2.02. Sewer Service Rates. The following monthly rates for the collection and disposal of sewage shall be in effect for each Separate Connection within the District from the effective date hereof until such time as the Board of Directors amends said rates: A. Single-Family Homes and Cottages. Each single-family home and cottage shall be billed based upon the treated water used by such unit that month, as follows: Basic Charge Fee (Does not include sewer usage) $11.50 0-6,000 gallons per month $2.25/1,000 gal 7,000-12,000 gallons per month $2.71/1,000 gal 12,000 gallons maximum per month for residential B. Commercial Buildings (including Clubs). Each commercial building shall be billed for sewer service at the same rate as single-family homes, based on the treated water used by such unit that month as follows: Basic Charge Fee (Does not include sewer usage) $11.50 0-6,000 gallons per month $2.25/1,000 gal 7,000-12,000 gallons per month $2.71/1,000 gal 13,000-25,000 gallons per month $2.92/1,000 gal 26,000-plus gallons per month $3.02/1,000 gal ACTION BY MUD1: (mm) Attachments: 1. Red-line copy of changes to 2008-0708 2. Final Copy of Order 2008-1007 2008-09 RATE ORDER TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 ORDER No. 2008-1007 AN ORDER ESTABLISHING POLICIES, PROCEDURES, AND RATES FOR WATER AND SEWER SERVICE; PROVIDING FEES FOR CONNECTION, RECONNECTION, INSPECTION, ACCURACY READINGS, AND RETURNED CHECKS; REQUIRING DEPOSITS FOR SERVICE; PROVIDING A PENALTY FOR DELINQUENT PAYMENTS; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is the owner and/or operator of a water and sewer system designed to serve present and future inhabitants within the District and the Trophy Club development; and WHEREAS, the District’s most recent Rate Order was adopted on July 8, 2008 (the “New 2008 Rate Order”), several additional modifications are needed at this time and the District desires to establish all of its rate policies in a single new Rate Order; and WHEREAS, the Board of Directors of the District has carefully considered the terms of this 2008-09 Rate Order and is of the opinion that the following conditions and provisions should be established as the policies, procedures, and rates for obtaining service from the District’s water and sewer system; THEREFORE, IT IS ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: ARTICLE I TAP FEES AND CONNECTION POLICY Section 1.01. Initiation of Water and Sanitary Sewer Connections. Each person desiring a water and sanitary sewer service connection to the District’s System shall be required to pay such fees as set forth in this Order. No service shall be established or re-established until such fees are paid. All service connections are subject to all other rules, regulations, and policies of the District. A. Certification of System. Connections shall not be made to the District’s System or portions of the System until the District’s engineer or Water/Wastewater Superintendent has certified that the System or applicable portion thereof is operable. B. Backflow Prevention. No water connections from any public drinking water supply system shall be allowed to any commercial establishment where an actual or potential contamination hazard exists unless the public water facilities are protected from contamination. At any commercial establishment where an actual or potential contamination hazard exists, protection shall be required at the meter in the form of a backflow prevention assembly. The type of assembly required shall be the one known as “Reduced Pressure Zone” (RPZ) unless otherwise specified by the District through its Superintendent. The existence of potential contamination hazards without installation having been made of the means of control and prevention as set out in the preceding paragraph, or, the same having been installed, there is a failure to properly maintain the same, shall be considered sufficient grounds for immediate termination of water service. Service can be restored only when the health hazard no longer exists, or when the health hazard has been isolated from the public water system in accordance with the foregoing requirements. All backflow prevention assemblies that are required according to this section shall be tested upon installation by a recognized backflow prevention assembly tester and certified to be operating within specifications. Backflow prevention assemblies that are installed to provide protection against health hazards must also be tested and certified to be operating within specifications at least annually by a recognized backflow prevention assembly tester. The Customer shall, at his expense, properly install, test, and maintain any backflow prevention device required by this Rate Order. Copies of all testing and maintenance records shall be provided to the MUD not later than a date to be fixed by the MUD. If the Customer fails to comply with the terms of this Order, the MUD shall, at its option, either terminate service or properly install, test, and maintain an appropriate backflow prevention device at the service connection. Any expenses associated with the enforcement of this agreement shall be billed to the Customer. C. Availability of Access/Obstructions. By application for connection to the District’s System, the customer shall be deemed to be granting to the District and its representatives a right of ingress and egress to and from the meter or point of service for such installation, maintenance and repair as the District, in its judgment, may deem reasonably necessary. The customer shall also be deemed to be granting to the District and its representatives a right of ingress and egress to the customer’s property, including the exterior of the customer’s premises, for the purpose of performing the inspections and completing the customer‘s Service Inspection Certifications required by the District’s rules and regulations. Taps and connections will not be made when, in the opinion of the District, building materials or other debris obstructs the work area or the work area is not completed or finished to grade. When sidewalks, driveways or other improvements have been constructed prior to application for service, such application shall be construed and accepted as the customer’s waiver of a claim for any damages to such improvements resulting from the reasonable actions of the District in installation of the connection. Section 1.02. Residential Fire Lines, Connections, and Fees. A residence of six-thousand (6,000) square feet and less than eight-thousand (8,000) square feet shall have installed on its one-inch (1”) water service line, for fire protection, and as part of said line, a one-inch (1”) U-branch, with a separate meter and meter-box. The cost of said U-branch, meter, and meter-box shall be in the amount of five-hundred-twenty-five dollars ($525.00), payable at the time of permitting. A residence of more than eight-thousand (8,000) square feet, in addition to its regular one-inch (1”) water service line, shall have installed a separate one-and one-half inch (1½”) water service line for fire protection, with its own meter and meter-box. The cost of connection and installation of said separate line, meter and meter-box shall be either $975.00 if the home is on the same side of the street as the waterline; or, if it is on the opposite side of the street from the waterline, necessitating boring, then the charge shall be two-thousand-three-hundred-fifty dollars ($2,350.00), payable at the time of permitting. Section 1.03. Connections by District. All connections to the District’s sewer system shall be made in accordance with the District’s Plumbing Code and its rules and regulations. No person except the District Manager or his/her authorized agent shall be permitted to tap or make any connection to the mains or distribution piping of the District’s water system, except for emergency firefighting purposes, or make any repairs or additions to or alterations in any meter, box, tap, pipe, cock or other fixture connected with the water service or any manhole, main, trunk or appurtenance of the District’s sanitary sewer system, unless otherwise specified by the Board of Directors of the District. No sewer connection shall be covered in the ground before a representative of the District has inspected the sewer connection. No house lead shall be covered in the ground before the water connection has been inspected and approved by a licensed plumbing inspector with jurisdiction of the site. Section 1.04. Inspections and Fees. Fees for permits and for plumbing inspections (other than for sewer and backflow inspections referred to below in subparagraphs A and B) should be paid to the city or town in which the property is located or to the District if the property is not located within a city or town. A. Sewer Inspection and Fees. Sewer connections and house service lines shall be inspected by the District. An inspection fee of $150.00 shall be paid to the District for each connection to the District sanitary sewer system. Installations that fail to conform at any time to the rules and regulations shall be disconnected. Any customer whose connection is disconnected for such failure shall be notified as to the basis for such disconnection. After noted deficiencies have been corrected, a re-inspection shall be made upon payment to the District of a re-inspection fee of $25.00, plus payment by the customer of all outstanding charges. If subsequent re-inspections are required before the sewer connection and service lines are in compliance with the rules and regulations, a re-inspection fee of $25.00 shall be paid to the District for each subsequent re-inspection. Re- inspections by the District requested after regular business hours will be charged at a minimum of $100.00. B. Backflow Inspections. For all backflow installations (residential and commercial) inspected by the personnel of the District, an inspection fee of $50.00 shall be paid to the District. Inspections that fail to conform at any time to the rules and regulations shall be disconnected. Any customer whose connection is disconnected for such failure shall be notified as to the basis for such disconnection. After noted deficiencies have been corrected, a re- inspection shall be made upon payment to the District of a re-inspection fee of $25.00, plus payment by the customer of all outstanding charges. If subsequent re-inspections are required, a re-inspection fee of $25.00 shall be paid to the District for each subsequent re-inspection. Re-inspections by the District requested after regular business hours will be charged at a minimum of $100.00. Section 1.05. Builder’s Deposit. A. Residence, Commercial Building or Other Structure. Each builder of a residence, commercial building or other structure shall, at the time a request for a water tap is made, pay a deposit of $75.00 for the first lot for which a water tap has been requested, and $75.00 for each additional lot thereafter. The deposit shall be refunded within ninety (90) days after the builder certifies the sale of its last residence, commercial building or other structure within the District, less any amounts forfeited as provided herein. The District shall deduct from the deposit the cost to repair any damage caused to the District’s property by the builder or the builder’s employees, contractors, subcontractors or agents and shall deduct any delinquent water and sewer service bills of the builder. In the event any amounts are so deducted from the builder’s deposit, it will be incumbent on the builder to reinstate the original amount of the deposit, and failure to do so will result in the suspension of any additional water taps for the builder. B. Swimming Pool Discharge into Sanitary Sewer System. Any backwash or drainage from a swimming pool shall discharge into the sanitary sewer system. An indirect connection shall be made by means of an air break, discharging into a tailpiece installed a minimum of 6” (or 152 mm) above adjacent grade. The tailpiece shall be connected to a minimum 3” (or 76 mm) p-trap not less than 12” (304 mm) below grade which discharges into the yard cleanout riser. Backwash systems shall not flow onto neighboring properties or into the storm sewer. The tie-in and inspection fee shall be $75.00 to be paid at the time of issuance of the pool permit. Section 1.06. Temporary Water Service. A. Construction Meters. The District shall be authorized to make a temporary connection to any fire hydrant or flushing valve upon request for temporary water service. All temporary service shall be metered and billed to the temporary customer as provided herein. All unauthorized withdrawal of water from flushing valves, fire hydrants, or other appurtenances of the District’s System without prior approval of the District, except for emergency fire-fighting purposes, is prohibited. B. Application and Deposit. Each temporary customer desiring temporary water service shall be required to execute an application for such temporary service and shall provide a minimum security deposit of $1,875.00 for a three-inch (3”) meter and RPZ; $650.00 for a smaller meter and smaller RPZ. The deposit shall be made by cashier’s check or money order payable to the District. The deposit shall be used by the District to secure the payment for temporary water supplied by the District, the installation fee, and the cost of repair of any damages caused by the temporary customer. The balance of the security deposit, if any, shall be refunded after disconnection from the District’s System. C. Fees and Rates. A fee of $100.00 for costs of installation, plus the cost of the metered water, shall be charged for temporary water service. The following rate for the sale of water for each temporary water service connection shall be in effect from the effective date hereof until such time as the Board amends said rate: Gallons Used Rate Any amount $3.02 per each 1,000 gallons Section 1.07. Service Outside the District. The rates and charges stated in this Rate Order are for service to customers and property located within the boundaries of the District. Any service to a customer or property located outside the boundaries of the District shall be granted only upon special approval by the Board of Directors of the District. Unless other provisions are established by a special contract approved by the Board of Directors of the District, any service to customers or property outside the boundaries of the District shall be at the same rates and terms as specified in this Rate Order, except that regular charges for water, sewer, and tap charges shall be doubled. Service to Trophy Club Park at Lake Grapevine is specifically exempted from the doubling provision of the preceding paragraph. Section 1.08. Water Tap Fees. A fee of $1,000.00 must be received by the District before any residential connection is initially made by MUD personnel to the District’s water system, which tap fee will include a one-inch (1”) meter. Should the tap have been made by other than MUD personnel then instead of the foregoing tap fee, the cost of the appropriate meter and an installation / inspection fee of $50.00 must be received by the District. Any request by a customer for service from an oversized connection line or from a meter larger than a one-inch (1”) standard meter shall be granted by the District only if the customer agrees and makes suitable arrangements to pay the increased costs for such larger line and/or meter as set out above in Paragraph 1.02. Each customer requesting an initial connection to the District’s water system shall also pay to the District the cost required to be paid by the District to the City of Fort Worth as a “water impact fee” or “water access fee” for the additional customer connection to the Fort Worth water system. Section 1.09. Sewer Tap Fees. The charge for all taps of sewer lines within the District shall be equal to the cost to the District for making such connections. Section 1.10. Title to Facilities. Title to all water meters, water and sewer taps, and all other appurtenances, including meter boxes, shall lie in the District. ARTICLE II SERVICE RATES Section 2.01. Water Service. The following monthly rates for the sale of water shall be in effect for each Separate Connection within the District from the effective date hereof until such time as the Board of Directors amends said rates: A. Chemically Treated Water. Water from the District’s facilities which has been mixed, chlorinated, or otherwise treated so that it is suitable for human use and consumption shall be at the following rates: (1) Single-Family Homes. Each single family home shall be billed as follows: Basic Charge Fee (Does not include water usage) $11.50 0-6,000 gallons per month $2.25/1,000 gal 7,000 to 12,000 gallons per month $2.71/1,000 gal 13,000 to 25,000 gallons per month $2.92/1,000 gal 26,000-plus gallons per month $3.02/1,000 gal (2) Commercial. Each business service connection shall be deemed to be a single-family home for purposes of water service. (3) Clubs. Each club shall be deemed to be a single-family home for purposes of water service. (4) Golf Course. Each meter shall be deemed to be a single- family home for the purposes of water service. (5) Multi-Family Buildings. (i) Single Meter. Each multi-family building or complex of buildings which is served by a single meter shall be billed for water at the same rate as a single-family home, with an Basic Charge Fee of $11.50 times the number of units in the building or complex. (ii) Multiple Meters. If a multi-family building or complex of buildings is served by more than one meter, then water delivered through each meter shall be billed at the same rate as a single family home, with an Basic Charge Fee of $11.50 times the number of units served by the meter. (6) Public Access Parks. Any water or sewer services utilized by the Town of Trophy Club in public access parks for the operation and maintenance of such parks will be billed at the in-district rate. Such water and sewer services shall be for the benefit of the residents of the Town of Trophy Club. Use for any other purpose shall require the services to be billed at double the rate. B. Golf Course Irrigation Water to the Lakes. In addition to water usage charges, when the customer requests fresh water on the day that established the District’s peak draw from the City of Fort Worth, the customer shall be required to pay its respective portion of any demand rate and/or minimal payment rate as specified in the District’s wholesale water supply contract with the City of Fort Worth. However, if the customer’s demand is absorbed by the District with no additional charges from Fort Worth, the District may in its discretion waive the demand and/or minimal payment charges to the customer. Section 2.02. Sewer Service Rates. The following monthly rates for the collection and disposal of sewage shall be in effect for each Separate Connection within the District from the effective date hereof until such time as the Board of Directors amends said rates: A. Single-Family Homes and Cottages. Each single-family home and cottage shall be billed based upon the treated water used by such unit that month, as follows: Basic Charge Fee (Does not include sewer usage) $11.50 0-6,000 gallons per month $2.25/1,000 gal 7,000-12,000 gallons per month $2.71/1,000 gal 12,000 gallons maximum per month for residential B. Commercial Buildings (including Clubs). Each commercial building shall be billed for sewer service at the same rate as single-family homes, based on the treated water used by such unit that month as follows: Basic Charge Fee (Does not include sewer usage) $11.50 0-6,000 gallons per month $2.25/1,000 gal 7,000-12,000 gallons per month $2.71/1,000 gal 13,000-25,000 gallons per month $2.92/1,000 gal 26,000-plus gallons per month $3.02/1,000 gal C. Multi-Family Buildings. Each unit in a multi-family building or complex of buildings shall be billed at the same rate as a single-family home, with a Basic Charge Fee of $11.50 times the number of units in the building or complex. Section 2.03. Effluent Charge. The effluent from the District’s wastewater treatment plant will be sold pursuant to separate contracts entered into with the District and approved by its Board of Directors. The District has contracted to sell effluent to the Trophy Club Country Club and discharge said effluent into golf course lakes at a charge $.55 per thousand gallons for the year 2008-2009. Section 2.04. Stand-by Charge. For those lots subject to recorded restrictive covenants that require or authorize the District to charge a stand-by fee for water and sewer service where the lot has water and sewer service available but the lot is not yet connected to the District’s system, the stand-by fee shall be $6.00 per month. Unless otherwise provided by the terms of the recorded restrictive covenant applicable to a particular lot, the stand-by charge shall commence on the first day of the month following the date upon which water and sewer service is available at the property line of the lot and the charge shall cease on the first day of the month preceding the date upon which water and sewer use charges become due and payable to the District for water and sewer service supplied to the lot. Section 2.05. Master Meter (Cooling Tower Calculation). The water usage from the master meter reading less the reading from the “Blow Down” meter equals the “evaporation.” Water usage less “evaporation” equals sewer usage for billing purposes. Section 2.06. Regulatory Assessment. Pursuant to Section 5.235, Texas Water Code, and 30 TAC291.76, the District shall pay a regulatory assessment to the Texas Commission on Environmental Quality (“TCEQ”) annually in the amount required by law on the total charges for retail water and sewer service billed to its customers annually. At the end of each year, the District shall prepare a written statement indicating (i) the total charges for retail water and sewer service for the year and (ii) the regulatory assessment due and payable to the TCEQ. Section 2.07. No Reduced Rates or Free Service. All customers receiving water and/or sewer service from the District shall be subject to the provisions of this Order and shall be charged the rates established in this Order, and no reduced rate or free service shall be furnished to any customer whether such user be a charitable or eleemosynary institution, a political subdivision, or municipal corporation; provided, however, this provision shall not prohibit the District from establishing reasonable classifications of customers for which rates differing from the rates stated herein may be adopted. ARTICLE III SERVICE POLICY Section 3.01. Security Deposits. Security deposits shall be required as follows: A. Builders. A $75.00 security deposit shall be required of builders for each tap made by the District for such service connection, payable at or prior to the time that such tap is made, and the security deposit is refundable to the builder when the account is later transferred to an owner if that account and all other accounts of the builder are current at the time of the transfer; but, if that account or any other account of the same builder is not current at the time of such transfer to an owner, then the security deposit shall be applied against the outstanding balance of the builder’s account(s) at the time of such transfer. B. Residential Owners. A security deposit of $50.00 shall be required from each residential owner customer for a single-family home connected to the District’s system. The security deposit is refundable to the customer when the account is later closed if that account is current at the time it is closed. However, if the account is not current at the time it is closed, then the security deposit shall be applied against the outstanding balance of the customer’s account at that time. C. Residential Lessees. A security deposit of $150.00 shall be required from each residential lessee customer for a single-family home. D. Construction Meters. See Paragraph 1.06 above. E. Other customers. A security deposit equal to two months’ estimated average monthly water and sewer bill shall be required of all other customers. Currently, the MUD/District does not pay interest on deposits. The interest drawn by the MUD/District on customer deposits is returned into the operating budget of the water/sewer fund to help in providing the lowest possible water and sewer rates for our citizens. Section 3.02. Billing Procedures. All accounts shall be billed in accordance with the following: A. Due Date and Delinquency. Charges for water service, sewer service, and standby fees shall be billed monthly. Payment shall be due on or before the twentieth (20th) day of the month in the month in which the bill was received. Unless payment is received on or before the twentieth (20th) day of the month, such account shall be considered delinquent. If the due date falls on a holiday or weekend, the due date for payment purposes shall be the next working day after the due date. The District shall charge a penalty on past due accounts calculated at the rate of ten percent (10%) per month on water, sewer and standby charges. The rates for water and sewer service shall depend upon the type of user and upon whether the water used has been chemically treated, as provided in this Rate Order. All accounts not paid by the due date shall be deemed delinquent and failure to make payment thereafter may result in the termination of water and sewer service. B. Notice and Appeal. Prior to termination of service, a customer who is delinquent in payment shall be sent a notice that service will be discontinued on the fifteenth (15th) day after the date of such notice unless payment in full is received by such day. Notice shall be sent by first class United States mail and will provide the customer with an opportunity to appear in person or by written correspondence at a scheduled meeting of the Board of the District to contest, explain, or correct the charges, services, or disconnection. The notice shall inform the customer of the amount of the delinquent bill, the date service will be disconnected if payment is not made, and of the right to contest, explain, or correct the charges, services, or disconnection. Service shall not be disconnected where a customer has informed the District of his or her desire to contest or explain his bill. If the customer appears before the Board, in person or by written correspondence, the Board shall hear and consider the matter and inform the customer of the Board’s determination by sending written notice to the customer by first class United States mail stating whether service will be disconnected. If service is disconnected, it shall be reconnected only upon payment in full of all amounts due, including any late charges, the security deposit set out in Section 3.01, and a reconnection charge of $25.00, if the reconnection is made during the District’s normal business hours. Reconnections made outside of the District’s normal business hours at the customer’s request will be charged at a reconnection fee of $25.00, plus an additional charge of $100.00. C. Business Hours. For purposes of assessing the foregoing charges, “normal” or ”regular” business hours shall mean only the hours between 8 a.m. and 5 p.m., Monday through Friday, and between 7 a.m. and 9 a.m. Saturdays, Sundays, and Holidays. All other times are outside of the District’s normal business hours and will result in the higher charge. D. Returned Checks. A $25.00 charge will be charged to the customer’s account for any check returned by the bank. Any amounts due on an account which have been paid with a check that has been returned by the bank must be paid in full by cash, cashier’s check or money order, including all late charges and returned check charges, within five (5) days from the day the District hangs a notice on the customer’s door or otherwise notified the customer that the check has been returned by the bank. E. Confidentiality Request. A one-time charge of $5.00 shall be made on each confidentiality request as set forth in H.B. 859. F. Same-Day Service. An additional charge of $25.00 shall be made on customer requested same-day service. As an example, this charge will be implemented upon request by a customer for same-day service to start or terminate water and sewer service or to do re-reads the same day as requested. G. Accuracy Reading Fee. A meter accuracy reading fee in the amount of $10.00 shall be charged to a customer by the District for each meter accuracy reading made by the District for such customer when the original reading appears to be accurate. If the original meter reading appears to be in error, no fee will be charged. Each customer will be allowed one accuracy meter reading per calendar year at no charge. Should a customer request that the meter accuracy reading be made by an outside source, then a fee of $35.00 will be charged to the customer. If the original meter reading is found to be in error, then the customer will be given a credit offsetting the amount of the charge. Section 3.03. Entitlement. Customers are not guaranteed a specific quantity or pressure of water or specific capacity in sewer facilities for any purpose whatsoever; furthermore, in no instance shall the District be liable for failure or refusal to furnish water or any particular amount or pressure of water or to provide capacity in sewer facilities. Section 3.04. Unauthorized and Extraordinary Waste. The rates established herein are applicable for Domestic Waste as defined herein. Customers proposing to generate other types of waste will be assessed additional charges as established by the District. Section 3.05. Damage to District Facilities. A. Damage to Meter and Appurtenances. No person other than a duly authorized agent of the District shall open a meter box, tamper with or in any way interfere with a meter, meter box, service line or other water and/or sewer system appurtenance. The District reserves the right, immediately and without notice, to remove the meter or disconnect water service to any customer whose meter has been tampered with and to assess repair charges to the customer, plus a damage fee not to exceed $5,000.00, plus any applicable charge for same day service. B. Repair. It shall be the responsibility of each customer to maintain the water and sewer lines from the point of connection to the District’s water and sewer system to the building served. The District reserves the right to repair any damage to the District’s System and appurtenances without prior notice and to assess against any customer such penalties as are provided by law and such penalties provided for in this Rate Order in addition to those charges necessary to repair the portion of the System so damaged. C. Video. If at any time a resident/customer wishes to have the District video their sewer line to help the resident determine the condition of their sewer line, the fee will be $150.00 payable to the District assessed on the next month’s bill. Section 3.06. Requested Temporary Disconnection. If service is temporarily disconnected at the customer’s request, the charge for such voluntary disconnection shall be $10.00, and the charge for subsequently reconnecting the service shall also be $10.00. These charges apply to connects and disconnects that are completed during normal business hours. Section 3.07. Easements. Before service is begun to any customer, or once begun before reconnection is made, the person requesting such service shall grant an easement of ingress and egress to and from the meter(s) for such maintenance and repair as the District, in its judgment, may deem necessary. Section 3.08. Required Service. No service will be given from the District’s water and sewer system unless the customer agrees to take both water and sewer service, except that permanent irrigation only services may receive water only, and projects under construction may, if they wish, receive water service only during the period of such construction. Section 3.09. Additional Charges. In all cases where services are performed for and equipment or supplies are furnished to a party or entity not within MUD 1, the charge to said party or entity shall be the MUD’s cost of providing such services, equipment and/or supplies, plus 15%. This shall not apply to services; equipment and/or supplies furnished by MUD 1 under an existing Interlocal Agreement nor to the rates MUD 1 charges for out-of-district water and sewer service. ARTICLE IV INDUSTRIAL WASTE Section 4.01. Policy. The following policy regarding industrial waste shall be effective: A. Definition. “Industrial waste” shall mean the water-borne solids, liquids, and/or gaseous wastes (including Cooling Water), resulting from any industrial, manufacturing, trade, business, commercial, or food processing operation or process, or from the development of any natural resource, or any mixture of such solids, liquids, or wastes with water or domestic sewage. The Clean Water Act of 1977, as amended, and the General Pretreatment Regulations contained in 40 C.F.R. §403 contain the requirements for user’s discharge of industrial waste into wastewater facilities. B. Industrial Waste Discharge-Charges and Rates. If any customer of the District’s sanitary sewer system proposes to discharge industrial waste into such system, the Board of Directors of the District shall request the recommendation of the District Engineer and shall establish rates and charges to provide for an equitable assessment of costs whereby such rates and charges for discharges of industrial waste correspond to the cost of waste treatment, taking into account the volume and strength of the industrial, domestic, commercial waste, and all other waste discharges treated and techniques of the treatment required. Such rates shall be an equitable system of cost recovery which is sufficient to produce revenues, in proportion to the percentage of industrial wastes proportionately relative to the total waste load to be treated by the District for the operation and maintenance of the treatment works, for the amortization of the District’s indebtedness for the cost as may be necessary to assure adequate waste treatment on a continuing basis. C. Pretreatment. The Board of Directors of the District shall rely upon the recommendation of the District Engineer and shall require pretreatment of any industrial waste that would otherwise be detrimental to the treatment works or to its proper and efficient operation and maintenance or will otherwise prevent the entry of such industrial waste into the treatment plant. ARTICLE V ENFORCEMENT/CIVIL PENALTIES Section 5.01. Enforcement. A. Civil Penalties. The Board hereby imposes the following civil penalties for breach of any rule of the District: The violator shall pay the District twice the costs the District has sustained due to the violation up to $5,000.00. A penalty under this Section is in addition to any other penalty provided by the laws of this State and may be enforced by complaints filed in the appropriate court of jurisdiction in the county in which the District’s principal office or meeting place is located. If the District prevails in any suit to enforce its rules, it may, in the same action, recover any reasonable fees for attorneys, expert witnesses, and other costs incurred by the District before the court. The court shall fix the amount of the attorneys’ fees. B. Liability for Costs. Any person violating any of the provisions of this Order and/or the rules and regulations governing water and sanitary sewer facilities, service lines, and connections shall become liable to the District for any expense, loss or damage occasioned by the District by reason of such violation, and enforcement thereof shall be in accordance with Paragraph A of Section 5.01 of this Order. Section 5.02. Non-waiver. The failure on the part of the District to enforce any section, clause, sentence, or provision of this Order shall not constitute a waiver of the right of the District later to enforce any section, clause, sentence, or provision of this Order. Section 5.03. Appeal. Any determination by the District of any dispute regarding the terms and provisions of this order may be appealed to the Board of the District, which shall conduct a hearing on the matter. The District shall provide the customer with information regarding appeals and hearing procedures upon the customer’s request. ARTICLE VI MISCELLANEOUS Section 6.01. Amendments. The Board of the District has and specifically reserves the right to change, alter or amend any rate or provision of this Order at any time. Section 6.02. Severability. The provisions of this Order are severable, and if any provision or part of this Order or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Order and application of such provision or part of this Order shall not be affected thereby. Section 6.03. Headings. The section and paragraph headings used herein are for reference only and are not to be construed as part of the text of the section or paragraph. ARTICLE VII REPEAL OF PREVIOUS ORDERS This Rate Order shall be known as the “2008-09 Rate Order” (Order 2008-1007) of the District. All previous Orders adopted by the Board of Directors pertaining to the subject matter hereof are each hereby repealed in their entirety as of the effective date hereof. ARTICLE VIII EFFECTIVE DATE This Order shall be effective November 1, 2008. ARTICLE IX PUBLIC MEETING It is hereby found that the meeting at which this Order is adopted is open to the public as required by law, and that public notice of the time, place, and subject matter of said meeting and of the proposed adoption of this Order was given as required by law. PASSED, ADOPTED, ORDERED, AND APPROVED this 7th day of October 2008. __________________________ DEAN HENRY, President Board of Directors, Trophy Club Municipal Utility District No. 1 ATTEST: (Seal) _____________________________ CONSTANCE S. WHITE, Secretary Board of Directors, Trophy Club Municipal Utility District No. 1 MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.B.3 Discuss and take appropriate action concerning Succession Committee report. (Fitzpatrick) EXPLANATION: RECOMMENDATION: ACTION BY MUD1: (wrf) Attachments: 1.None MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.B.4 Discuss and take appropriate action concerning amendments to the Interlocal Agreement with Town of Trophy Club for Fire Protection Services. EXPLANATION: At their September 22nd meeting, the Town Council motioned to refer this ILA to a future meeting and is currently set for their October 6th meeting. Town Manager’s comments at 9/22 Council meeting: This ties into the Service and Assessment Plan for ER Services. We have adopted the rate and we have set the amount we will contribute to the MUDs through the adoption of the Service and Assessment Plan and what we will adopt on the 29th. And that corresponds to what they’re budgeting as expecting to be paid to them for those services. There’s still some items in the language in the ILA itself and we have to hammer out some minor details, and hopefully we will be able to get that done and have it back to Council about the middle part of October, but our referring this will have no impact on the MUD budgets. RECOMMENDATION: (wrf/be) Attachments: 1. Amended ILA for Fire Protection Services, red-lined. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.B.5 Discuss and take appropriate action regarding a Resolution to amend the Trophy Club Municipal Utility District No.1 budget for fiscal year October 1, 2007 through September 30, 2008. EXPLANATION: The purpose of this budget amendment is to ensure that we are in compliance with budgetary guidelines. The practice of amending the budget generally occurs twice annually in March and October; however, for our purposes this year, we need only amend during the latter. RECOMMENDATION: Staff recommends approval of this resolution to amend the MUD 1 budget for fiscal year October 1, 2007 through September 30, 2008. ACTION BY MUD1: (SMD) Attachments: 1. Resolution (Exhibit “A” will be provided prior to or at the meeting). RESOLUTION NO. 2008-1007-A A RESOLUTION TO APPROVE FY2007-2008 BUDGET AMENDMENT FOR TROPHY CLUB MUD NO. 1 A RESOLUTION OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 (TCMUD No. 1), OF DENTON AND TARRANT COUNTIES, TEXAS; AMENDING THE FISCAL YEAR OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2008 BUDGET; PROVIDING FOR AN AMENDMENT; PROVIDING A SEVERABILITY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the TCMUD No. 1 annual budget for the fiscal year beginning October 1, 2007 and ending September 30, 2008, was approved and adopted within the time and in accordance with Section 49.057(b) of the Texas Water Code; and WHEREAS, TCMUD No. 1 hereby finds and determines that it is prudent to amend the line items due to unforeseen situations that have occurred in the District; and WHEREAS, TCMUD No. 1 further finds that these amendments will serve in the public interest and are necessary to support District operations; and WHEREAS, TCMUD No. 1 finds and determines that the change in the Budget for the stated district purpose serves bests interests of the taxpayers, is necessary and warrants action at this time; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1: Section 1. That the Fiscal Year 2007-2008 Budget is hereby amended to fund the line items as stated in Exhibit “A.” This Amendment No. 1 to the Original Budget of the Trophy Club Municipal Utility District No. 1, for the Fiscal Year 2007-2008, shall be attached to and made part of the Original Budget and said budget amendment shall be on file for public inspection in the office of the District. Furthermore, this Amendment No. 1 (Exhibit “A”) is attached, incorporated into and made a permanent portion of this Resolution. This Resolution is hereby approved and shall constitute the first budget amendment that has occurred since the October 1, 2007 effective date of the Trophy Club Municipal Utility District No.1 Budget. Section 2. That if any word, sentence, section, subsection, subdivision, paragraph, clause, phrase or provision of this Resolution shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this resolution as a whole or any part of the provision hereof other than the part so decided to be invalid or unconstitutional. Section 3. That all provisions of the resolutions of the District’s Board of Directors in conflict with the provisions of this resolution shall be and the same are hereby repealed and all other provisions of the resolutions of the TCMUD NO. 1 Board not in conflict with the provisions of this resolution shall remain in full force and effect. Section 4. That this resolution shall become effective immediately upon its passage. PASSED AND APPROVED by the Board of Directors of Trophy Club Municipal Utility District No. 1, this the 7th day of October, 2008. ___________________________ Dean Henry, President Trophy Club MUD No. 1 (SEAL) ATTEST: _____________________________ Constance S. White, Secretary Trophy Club MUD No. 1 CERTIFICATE OF RESOLUTION (2008-1007-A) THE STATE OF TEXAS } COUNTY OF DENTON } COUNTY OF TARRANT} I, the undersigned member of the Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify as follows: 1. That I am the duly qualified and acting Secretary of the Board of Directors of the District, and that, as such, I have custody of the minutes and records of the District. 2. That the Board of Directors of the District convened in Open Session at a Regular Meeting on October 7, 2008, at the regular meeting place thereof, and the roll was called of the duly constituted officers and members of the Board of Directors, to wit: Dean Henry President Gary Cantrell Vice President Connie White Secretary-Treasurer Jim Hase Asst. Secretary Neil Twomey Director and Directors Henry, Cantrell, White, Hase and Twomey were present, thus constituting a quorum, whereupon, among other business, the following was transacted at such meeting: a written RESOLUTION (2008-1007-A) APPROVING FY2007-2008 BUDGET AMENDMENT FOR TROPHY CLUB MUD NO. 1 was duly introduced for the consideration of the Board of Directors of the District. It was then duly moved and seconded that such Resolution be adopted and, after due discussion, such motion, carrying with it the adoption of such Resolution, prevailed and carried by the following vote: AYES: NOES: 3. That a true, full and correct copy of such Resolution adopted at such meeting is attached to and follows this certificate; that such resolution has been duly recorded in the minutes of the Board of Directors for such meeting; that the persons named in the above and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members of the Board of Directors as indicated therein, that each was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of such meeting, and that such Resolution would be introduced and considered for adoption at such meeting, and that each consented, in advance, to the holding of such meeting for such purpose; that the canvassing of the officers and members of the Board of Directors present at and absent from such meeting and of the votes of each on such motion, as set forth in the above and foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour, date, place and subject of such meeting was given and posted as required by Chapter 551, Texas Government Code, as amended. SIGNED AND SEALED the 7th day of October 2008. _________________________________ Constance S. White Secretary, Board of Directors (SEAL) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.C.1 Receive District Manager's Report a. Item(s) for Future Agenda (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.D.1 Review and Approve Minutes a. September 9, 2008 - Regular Session minutes EXPLANATION: (mm) Attachments: 1. Minutes MINUTES OF REGULAR SESSION TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 September 9, 2008 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties met in Regular Session on Tuesday, September 9, 2008, at 6:00 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. DIRECTORS PRESENT: Dean Henry President Gary Cantrell Vice President Connie White Secretary/Treasurer Jim Hase Asst. Secretary/Treasurer Neil Twomey Director STAFF AND GUESTS PRESENT: Walter Fitzpatrick District Manager Danny Thomas Fire Chief Sakura Dedrick Finance Director Stephanie Gohlke Financial Analyst Mary Moore Recording Secretary Bob West Attorney Lou Opipare 32 Crestwood REGULAR SESSION A.1 Call to Order and Announce a Quorum. President Henry announced a quorum and called the meeting to order at 6:00 p.m. A.2 Public Comments or Presentations. No public present. B.1 Open Public Hearing. Board went into Public Hearing at 6:01 p.m. PUBLIC HEARING B.2 Trophy Club Municipal Utility District No. 1 to conduct a Public Hearing, regarding their Budget and proposed tax rate to increase, decrease, or make no change for the fiscal year beginning October 1, 2008 and ending September 30, 2009. No public present therefore no discussion was held. B.3 Close Public Hearing. Board closed the Public Hearing and went into Regular Session at 6:02 p.m. REGULAR SESSION B.4 Discuss and take appropriate action regarding Resolution 2008-0909, adopting and approving the Budget for Trophy Club Municipal Utility District No. 1 for fiscal year beginning October 1, 2008, and ending September 30, 2009. Director Twomey advised the Board that the current budget will create $176,000 in revenue after all expenses are paid. Director Twomey recommends a half cent tax reduction, which would generate $26,000 less revenue if tax is reduced by half cent. President Henry cautioned against a reduction due to the upcoming costs of the new fire station, and also mentioned wanting to be conservative, with plenty of reserves. Director White reminded the Board that costs of construction are increasing, and the Board made the promise to the citizenry they would not raise taxes due to construction of the Fire Station, and feels it is unwise to reduce the tax rate. District Manager Fitzpatrick agreed with Director White’s comments. Director Hase advised he agrees with Director Twomey, stating the reduced revenue amount of $26,000 is insignificant, and the tax decrease is minimal. Director Cantrell agrees with Director Hase’s comments. Director Cantrell moved to approve Resolution 2008-0909, adopting and approving the fiscal year 2008-09 MUD 1 budget with a half-cent deduction in the O & M (Operation and Maintenance) taxes. Director Hase seconded the motion. Floor opened for discussion. Director Twomey amended the motion to have the half-cent decrease come from I & S (Interest and Sinking), not O and M. Seconder agreed to amended motion. Motion passed unanimously. B.5 Discuss and take appropriate action regarding Resolution 2008-0909-B, fixing and levying the Trophy Club Municipal Utility District No. 1 tax rate for debt service for the fiscal year beginning October 1, 2008, and ending September 30, 2009. Director Hase moved to adopt Resolution 2008-0909-B, fixing and levying the MUD 1 tax rate of $.09419 for debt service for FY 2008-2009. Director Twomey seconded the motion. Floor opened for discussion. Motion passed unanimously. B.6 Discuss and take appropriate action regarding Resolution 2008-0909-C, fixing and levying the Trophy Club Municipal Utility District No. 1 tax rate for maintenance and operations, including the portion of such tax rate to support the Fire Department, for the fiscal year beginning October 1, 2008, and ending September 30, 2009. Director Twomey moved to adopt Resolution 2008-0909-C, with approved corrections, to fix and levy the overall MUD 1 Maintenance and Operations tax rate of $.13081 based on $.01479 for Maintenance and Operations, and $.11602 for the Fire Department for FY 2008-2009. Director Cantrell seconded the motion. Floor opened for discussion. Motion passed unanimously. B.7 Discuss and take appropriate action regarding Resolution 2008-0909-A, approving the Trophy Club Municipal Utility District No. 1 tax roll of the Denton Central Appraisal District and Tarrant Appraisal District for 2008. Director Cantrell moved to adopt Resolution 2008-0909-A, with approved corrections, approving the MUD 1 tax roll of the Denton Central Appraisal District and Tarrant Appraisal District for 2008. Director Twomey seconded the motion. Floor opened for discussion. Motion passed unanimously. B.8 Discuss and take appropriate action to declare MUD 1’s position that the fire station, as it is now and as it may be improved in accordance with pending plans, is to remain in its present location. Discussion held; no action. B.9 Discuss and take appropriate action regarding a proposed Interlocal Cooperation Agreement for Fire Protection Services between the Municipal Utility Districts and the Town with particular emphasis on that portion thereof referring to the establishment of the assessment to be paid for Fire Protection by those persons not in either MUD. Director Hase moved to approve the Interlocal Cooperation Agreement for Fire Protection Services. Director Twomey seconded the motion. Floor opened for discussion. Motion carried unanimously. B.10 Discuss and take appropriate action regarding proposed agreement entitled “Agreement for Division of Rent for Fire Department Facilities” to govern the division of the Public Improvement Development (PID) portion of the funds to be paid toward the rent of the fire station. Director White moved to approve the Agreement for Division of Rent for Fire Department Facilities. Director Twomey seconded the motion. Floor opened for discussion. Motion carried unanimously. C.1 Receive District Manager's Report a. Items for future agenda District Manager Fitzpatrick advised that the Rate Order will come before the Board in October for amendments. C.2 Receive Finance Director's Report a. Audit Preparation/Committee Selection Finance Director Dedrick updated the Board regarding the Audit committee, asking if the same two members (Directors Twomey and Hase) would again be serving on the Audit Committee. Both Directors agreed, with Director Twomey sitting in for the Master District and Director Cantrell agreeing to sit as the alternate. D.1 Review and Approve Minutes a. August 12, 2008 – Regular Session President Henry moved to approve the minutes for August 12, 2008. Director Twomey seconded the motion. Motion carried unanimously. D.2 Review and Approve Disbursements and Variance Report a. July 2008 Director Twomey moved to approve the Disbursements and Variance Report for July 2008, as presented. Director Cantrell seconded the motion. Motion carried unanimously. D.3 Review Monthly Tax Collection Report a. July 2008 Board reviewed the July Tax Collection Report with no action taken. D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, October 7, 2008, 6:00 p.m. The Board agreed to meet on Tuesday, October 7, 2008, 6:00 p.m. F.1 Adjourn. Meeting adjourned at 7:06 p.m. _________________________________ Dean Henry, President (SEAL) ____________________________________ Constance S. White, Secretary/Treasurer ______________________________________ Mary Moore, Recording Secretary MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.D.2 Review and Approve Disbursements and Variance Report a. August 2008 EXPLANATION: (smd) Attachments: 1. Variance Report. MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.D.3 Review Monthly Tax Collection Report a. August 2008 EXPLANATION: (mm) Attachments: 1. Tax Report for August 08 MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.D.4 Set Next Meeting Date Next regularly scheduled meeting date: Tuesday, November 11 (Veterans Day), 2008, 6:00 p.m. EXPLANATION: (mm) Attachments: 1. November calendar MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.D.5 Items for Future Agenda 1. Request future review of the remaining MUD 1 organizational costs after receipt of the 2008 Audit Report. (Director Twomey) 2. 2008 Certified Appraisal Analysis (Finance) EXPLANATION: (mm) MUNICIPAL UTILITY DISTRICT #1 From: The Office of the Municipal Utility District#1 Date: 10-7-2008 Subject: Agenda Item No.F.1 Adjourn. (mm)