Loading...
HomeMy WebLinkAboutDecember 15, 2009 Regular Session Agenda PAcketTrophy Club Municipal Utility District No. 1 Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom6:00 PMTuesday, December 15, 2009 REGULAR MEETING Call to order and announce a quorum. REGULAR SESSION 1.09-53-MD Receive District Manager's Report a. Water pumped vs. billed b. Monthly Revenue for Wastewater Treatment Plant c. Update on Water Plant Booster Pump (formerly VFD) d. Update on Maintenance of West Water Storage Tank e. Update on Bond for Fire Station f. Update from Utility Service re: Elevated Tank Water Pumped Vs Billed Nov 09.xls UtilitySvcCo-ElevatedTank.pdf Attachments: 2.09-78-M1 Receive Finance Director's Update a. Monthly Update 3.09-133-M1 Review and Approve Disbursements & Variance Report a. August 2009 - MUD 1 (Consolidated) b. September 2009 - MUD 1 (Consolidated) c. October 2009 - Consolidated 4.09-46-MD Receive Fire Update from Fire Chief Thomas a. To provide Board with a monthly update and address the Board's questions. Nov 09 Fire Report.pdfAttachments: 5.09-137-M1 Receive Report from Council Liaison Wilson a. Town Council meeting updates, notice(s) and relevant business. 6.09-151-M1 Discuss and take the appropriate action to establish an Audit Committee. 7.09-145-M1 Discussion regarding implications of a MUD-operated EMS - (Emergency Medical Services). (Thomas) TCMUD No. 1 1 of 61 15 December 2009 December 15, 2009Trophy Club Municipal Utility District No. 1 Meeting Agenda 8.09-100-M1 Discuss and take appropriate action to establish Place Numbers to each Director’s office, in accordance with Section 49.103(c) of the Texas Water Code, so that directors will be elected by position and not at large, beginning with the election in May 2010. (Budarf) 9.09-124-M1 Receive Two Presentations, one regarding Drilling for a new Trinity Well and second, regarding a Revised Proposal for High Speed Service Plant Pump Installation, and discussion of same. (Twomey) Revised Proposal-PlantBoosterPump.pdfAttachments: 10.09-148-M1 Receive Updated Information from SEMO (Shared Employees MUD Organization) Committee, discussion of same, and take action, as necessary. SEMO Analysis-Chart1-Revised.pdfAttachments: 11.09-150-M1 Review and Approve Minutes a. November 17, 2009 - Regular Session Minutes MUD1 Minutes 111709.pdfAttachments: 12.09-58-M1 Review Monthly Tax Collection Report a. November 2009 November Tax Collection Report-M1-M2.pdfAttachments: 13.09-32-M1 Set Next Meeting Date a. Tuesday, January 19, 2010, 6:00 p.m. Jan2010 Calendar.pdfAttachments: 14.09-103-M1 Items for Future Agendas a. MUD 1's water contract with City of Fort Worth b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank c. Water Study (Twomey) d. Disaster Planning e. Creation of TCMUD1 website (09-115-M1) f. Agreement between TCMUD1 and the Trophy Club Country Club (TCCC) for the use of a portion of TCCC's parking lot during construction of new Fire Station. 15.09-153-M1 Discuss and take appropriate action on Formal Ethics Complaint filed by five persons against four MUD directors. CONVENE INTO CLOSED SESSION TCMUD No. 1 2 of 61 15 December 2009 December 15, 2009Trophy Club Municipal Utility District No. 1 Meeting Agenda *CLOSED SESSION PURSUANT TO SECTIONS 551.071 AND 551.074 OF THE TEXAS GOVERNMENT CODE REGARDING CONSULTATIONS WITH ATTORNEY AND PERSONNEL MATTERS: TO CONDUCT A PRIVATE CONSULTATION WITH THE DISTRICT’S ATTORNEY(S) ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THE OPEN MEETINGS ACT AND/OR TO HEAR A COMPLAINT OR CHARGE AGAINST A PUBLIC OFFICIAL(S). RECONVENE INTO REGULAR SESSION 16.09-152-M1 Discuss and take appropriate action relative to discussions held in Closed Session. Adjourn * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. TCMUD No. 1 3 of 61 15 December 2009 December 15, 2009Trophy Club Municipal Utility District No. 1 Meeting Agenda CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON DECEMBER 11TH, 2009 AT OR BEFORE 5:00 P.M., A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO BE HELD ON DECEMBER 15, 2009, WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED TO THE TARRANT COUNTY WEBSITE AND/OR ON A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. ________________________ MARY MOORE MUD Secretary THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2009. ________________________________, Title: ___________________________ TCMUD No. 1 4 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-53-MD Name: Status:Type:MD Agenda Item Regular Session File created:In control:4/29/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:11/17/2009 Title:Receive District Manager's Report a. Water pumped vs. billed b. Monthly Revenue for Wastewater Treatment Plant c. Update on Water Plant Booster Pump (formerly VFD) d. Update on Maintenance of West Water Storage Tank e. Update on Bond for Fire Station f. Update from Utility Service re: Elevated Tank Attachments:Water Pumped Vs Billed Nov 09.xls UtilitySvcCo-ElevatedTank.pdf Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 10/20/2009 1 Trophy Club Municipal Utility District No. 1 9/15/2009 1 Trophy Club Municipal Utility District No. 1 7/14/2009 1 TCMUD No. 1 5 of 61 15 December 2009 109-53-MD Version:File #: Title Receive District Manager's Report a. Water pumped vs. billed b. Monthly Revenue for Wastewater Treatment Plant c. Update on Water Plant Booster Pump (formerly VFD) d. Update on Maintenance of West Water Storage Tank e. Update on Bond for Fire Station f. Update from Utility Service re: Elevated Tank Body TCMUD No. 1 6 of 61 15 December 2009 TCMUD No. 1 7 of 61 15 December 2009 TCMUD No. 1 8 of 61 15 December 2009 TCMUD No. 1 9 of 61 15 December 2009 TCMUD No. 1 10 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-78-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/8/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:10/20/2009 Title:Receive Finance Director's Update a. Monthly Update Attachments: Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 10/20/2009 1 Trophy Club Municipal Utility District No. 1 9/15/2009 1 Trophy Club Municipal Utility District No. 1 7/14/2009 1 Trophy Club Municipal Utility District No. 1 6/3/2009 1 TCMUD No. 1 11 of 61 15 December 2009 109-78-M1 Version:File #: Title Receive Finance Director's Update a. Monthly Update Body TCMUD No. 1 12 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-133-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:9/8/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:12/15/2009 Title:Review and Approve Disbursements & Variance Report a. August 2009 - MUD 1 (Consolidated) b. September 2009 - MUD 1 (Consolidated) c. October 2009 - Consolidated Attachments:Aug09 FD Budget Summary.pdf Aug09 FD GL Detail.pdf Aug09 MUD1 Consol Budget Summary.pdf Aug09 MUD1 Consol GL Detail.pdf Sep09 FD Budget Summary.pdf Sep09 FD GL Detail.pdf Sept09 M1 Consol Budget Summary.pdf Sept09 M1 Consol GL Detail.pdf October Budget Summary w-Amndments.pdf Action ByDate Action ResultVer. TCMUD No. 1 13 of 61 15 December 2009 109-133-M1 Version:File #: Title Review and Approve Disbursements & Variance Report a. August 2009 - MUD 1 (Consolidated) b. September 2009 - MUD 1 (Consolidated) c. October 2009 - Consolidated Body The Variance Report will be sent electronically. TCMUD No. 1 14 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-46-MD Name: Status:Type:MD Agenda Item Regular Session File created:In control:4/29/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:10/20/2009 Title:Receive Fire Update from Fire Chief Thomas a. To provide Board with a monthly update and address the Board's questions. Attachments:Nov 09 Fire Report.pdf Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 10/20/2009 1 Trophy Club Municipal Utility District No. 1 9/15/2009 1 Trophy Club Municipal Utility District No. 1 7/14/2009 1 TCMUD No. 1 15 of 61 15 December 2009 109-46-MD Version:File #: Title Receive Fire Update from Fire Chief Thomas a. To provide Board with a monthly update and address the Board's questions. TCMUD No. 1 16 of 61 15 December 2009 TCMUD No. 1 17 of 61 15 December 2009 TCMUD No. 1 18 of 61 15 December 2009 TCMUD No. 1 19 of 61 15 December 2009 TCMUD No. 1 20 of 61 15 December 2009 TCMUD No. 1 21 of 61 15 December 2009 TCMUD No. 1 22 of 61 15 December 2009 TCMUD No. 1 23 of 61 15 December 2009 TCMUD No. 1 24 of 61 15 December 2009 TCMUD No. 1 25 of 61 15 December 2009 TCMUD No. 1 26 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-137-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:9/24/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:11/17/2009 Title:Receive Report from Council Liaison Wilson a. Town Council meeting updates, notice(s) and relevant business. Attachments: Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 10/20/2009 1 TCMUD No. 1 27 of 61 15 December 2009 109-137-M1 Version:File #: Title Receive Report from Council Liaison Wilson a. Town Council meeting updates, notice(s) and relevant business. TCMUD No. 1 28 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-151-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:12/4/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:12/15/2009 Title:Discuss and take the appropriate action to establish an Audit Committee. Attachments: Action ByDate Action ResultVer. TCMUD No. 1 29 of 61 15 December 2009 109-151-M1 Version:File #: Title Discuss and take the appropriate action to establish an Audit Committee. Body Auditors will be here on January 6, 2010 at 2:30 p.m. TCMUD No. 1 30 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-145-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:11/3/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:11/17/2009 Title:Discussion regarding implications of a MUD-operated EMS - (Emergency Medical Services). (Thomas) Attachments: Action ByDate Action ResultVer. TCMUD No. 1 31 of 61 15 December 2009 109-145-M1 Version:File #: Title Discussion regarding implications of a MUD-operated EMS - (Emergency Medical Services). (Thomas) Body Director Twomey to present a PowerPoint presentation to the Board showing the pros and cons as well as the financial impact if the MUDs were to run EMS. TCMUD No. 1 32 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-100-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:7/6/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:12/15/2009 Title:Discuss and take appropriate action to establish Place Numbers to each Director’s office, in accordance with Section 49.103(c) of the Texas Water Code, so that directors will be elected by position and not at large, beginning with the election in May 2010. (Budarf) Attachments: Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 7/14/2009 1 TCMUD No. 1 33 of 61 15 December 2009 109-100-M1 Version:File #: Title Discuss and take appropriate action to establish Place Numbers to each Director’s office, in accordance with Section 49.103(c) of the Texas Water Code, so that directors will be elected by position and not at large, beginning with the election in May 2010. (Budarf) Body The MUD 1 Board at their July 14th meeting voted to have the attorney move forward with the option of assigning places for the Directors election in May 2010. TCMUD No. 1 34 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-124-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:8/20/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:12/15/2009 Title:Receive Two Presentations, one regarding Drilling for a new Trinity Well and second, regarding a Revised Proposal for High Speed Service Plant Pump Installation, and discussion of same. (Twomey) Attachments:Revised Proposal-PlantBoosterPump.pdf Action ByDate Action ResultVer. TCMUD No. 1 35 of 61 15 December 2009 109-124-M1 Version:File #: Title Receive Two Presentations, one regarding Drilling for a new Trinity Well and second, regarding a Revised Proposal for High Speed Service Plant Pump Installation, and discussion of same. (Twomey) Body An updated PowerPoint Presentation regarding the Trinity Well will be forwarded under separate cover. TCMUD No. 1 36 of 61 15 December 2009 TCMUD No. 1 37 of 61 15 December 2009 TCMUD No. 1 38 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-148-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:11/9/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:11/17/2009 Title:Receive Updated Information from SEMO (Shared Employees MUD Organization) Committee, discussion of same, and take action, as necessary. Attachments:SEMO Analysis-Chart1-Revised.pdf Action ByDate Action ResultVer. TCMUD No. 1 39 of 61 15 December 2009 109-148-M1 Version:File #: Title Receive Updated Information from SEMO (Shared Employees MUD Organization) Committee, discussion of same, and take action, as necessary. TCMUD No. 1 40 of 61 15 December 2009 Column AColumn BColumn CColumn DColumn EColumn AService FunctionsScenario No. 1 Present Day 50/50 Split (Attach. "1A")Scenario No. 2     Bid by Town        (Attach. "1B")Scenario No.  3       Bid by CPA Firm    (Attach. "1C")Senario No. 4 MUD Personnel  All Srvcs In‐House (Attach. "D")Service FunctionsFinance Department$186,247 $188,383 $70,000 $45,000Finance DirectorAccountant$43,000 $82,741AccountantIT$197,000 $197,000 $197,000 $197,000ITHR$40,828 $90,258 $43,000 $43,000HRTown Sec/HR/Elections$48,661$0$0$0Town Sec/HR/ElectionsPolice /Fire Admin Asst.$26,357 no bid$0$0Police /Fire Admin Asst.Permitting$31,872 $31,872$0$0PermittingUtility Billing$179,196$179,196 $179,196 $179,196Utility BillingReprogram UB Softwaren/an/a$10,000 $10,000Reprogram UB SoftwareOther CostsOther CostsCleaning$9,000$9,000$9,000CleaningPrinting/Copier Lease$9,182$9,182$9,182Printing/Copier LeaseBldg Maint. & Supplies$13,400$13,400 $13,400Bldg Maint. & SuppliesProperty & Liability Ins.$34,379$34,379 $34,379Property & Liability Ins.Electricity$20,000$20,000 $20,000ElectricityWater$1,100$1,100$1,100WaterSub‐Total "Other" Costs:$87,061 $87,113 $87,061 $87,061Sub‐Total "Other" CostsAuditing$40,000 $17,500 $17,500 $17,500AuditingTelephone$8,400 no bid $8,400$8,400TelephoneTotals:$845,622 $791,322 $655,157 $669,898:TotalsPage 1cleaning services and supplies, insurance, & utilites, except communicationsCHART No. 1 - MUD FINANCIAL OPTIONS FOR SHARED EMPLOYEESTCMUD No. 141 of 6115 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-150-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:12/1/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:12/15/2009 Title:Review and Approve Minutes a. November 17, 2009 - Regular Session Minutes Attachments:MUD1 Minutes 111709.pdf Action ByDate Action ResultVer. TCMUD No. 1 42 of 61 15 December 2009 109-150-M1 Version:File #: Title Review and Approve Minutes a. November 17, 2009 - Regular Session Minutes Body [Enter body here.] TCMUD No. 1 43 of 61 15 December 2009 MINUTES OF REGULAR SESSION TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 November 17, 2009 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties met in Regular Session on Tuesday, November 17, 2009, in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. DIRECTORS PRESENT: Jim Budarf Joint President Dean Henry Joint President Gary Cantrell Joint Vice President Kevin Carr Joint Vice President Jim Hase Joint Secretary/Treasurer Jim Thomas Joint Secretary/Treasurer Neil Twomey Director Bob Fair Director Joseph Boclair Director Steven Kohs Director STAFF AND GUESTS PRESENT: Robert Scott District Manager Mary Moore MUD Secretary Pam Liston MUD Attorney Kathy DuBose Finance Director Danny Thomas Fire Chief Connie White Town Mayor Kathleen Wilson Town Councilmember Bill Rose Town Councilmember Glenn Strother Town Councilmember Brandon Emmons Town Manager Shirley Hase 209 Inverness Drive Greg Lamont 15 Avalon Drive Pearl Ford 2 Spring Creek Court REGULAR SESSION Call to Order and Announce a Quorum. President Budarf announced a quorum and called the meeting to order at 6:00 p.m. 1. Receive District Manager's Report 09-53-MD a. Water pumped vs. billed b. Monthly Revenue for Wastewater Treatment Plant c. Update on Trinity Well numbers d. Update on Water Plant Booster Pump (formerly VFD) e. Update on Fort Worth Meter Vault f. Update on Bond for Fire Station District Manager Scott updated the Board. Action: Discussion only. TCMUD No. 1 44 of 61 15 December 2009 TCMUD No. 1 Regular Session Minutes – November 17, 2009 2 2. Receive Finance Director's Update 09-78-M1 a. Monthly Update b. Year-end report Finance Director DuBose updated the Board, advising the Auditors will be here Wednesday, November 11th. Interviews are scheduled for the Senior Analyst position (Jim Buxton retired). DuBose has looked at demos for new finance software, and is working with Dana McMahon in Utility Billing on the Enterprise Software, and to date, DuBose is pleased with Enterprise. Action: Discussion only. Mayor White announced a quorum of Town Council. 3. Review and Approve Disbursements & Variance Report 09-143-M1 a. August 2009 - Consolidated b. September 2009- Consolidated Director Twomey requested this agenda item be tabled to the December meeting, and the Board concurred. Action: Item tabled to December meeting. 4. Receive Fire Update from Fire Chief Thomas 09-46-MD a. To provide Board with a monthly update and address the Board's questions. b. Update regarding providing Fire / EMS Services to Westlake Fire Chief Thomas updated the Board and addressed the Board’s questions. Action: Discussion only. 5. Discussion regarding implications of a MUD-operated EMS - (Emergency Management Services). 09-145-M1 President Jim Budarf introduced this agenda item by stating that the MUD is performing due diligence and noting that the MUD Board has not taken a stance on a MUD operated EMS Department. This is a presentation of preliminary information where the MUD is running the EMS numbers and doing its homework to determine if this is something that the MUD Board may want to consider and present to the Town. It is not an attempt to take over the EMS department but rather part of the appropriate process to determine if there is a cost savings to the residents of the Town. Director Twomey gave the presentation regarding the financial impact a MUD operated EMS. Currently, the net EMS cost ($527,700) equates to the Town as seven cents ($0.07) of its forty- seven tax rate based on Town’s adjusted assessed valuation. The same net EMS cost of a MUD operated EMS would add five cents ($0.05) to the MUD tax rate with a steady decrease in subsequent years. This is due to the materially larger assessed valuation available to MUD 1 that exceeds the Town tax base by more than 30%. Based on the forecasted financial information for the future cost of operating the EMS and the Town’s estimated assessed valuation over the next five years, there would be a two to four cent tax rate savings over that period to the residents. Twomey advised that he used the same appreciation rate provided by the Town to estimate future residential values. As a result, Twomey advised the estimated annual savings per household is roughly $56/year. Twomey advised the any potential MUD rollback tax rate issue could be resolved by transferring a portion of the MUD’s non-tax revenue ($653,000) to augment the MUD Operations and Management budgeted tax revenue starting in the 2010-2011 budget. TCMUD No. 1 45 of 61 15 December 2009 TCMUD No. 1 Regular Session Minutes – November 17, 2009 3 President Budarf reminded everyone that these are preliminary numbers and we also have to consider other factors. He also stated we have to consider the impact of the discussions with the Town of Westlake regarding emergency services. President Henry added that if the MUD raised its tax rate by five cents to operate EMS, then the Town should reduce its tax rate by five cents. Mayor White addressed the Board, and requested a calculation addressing the issue of frozen property taxes for residents 65 and older. This is an assumed value of $75/million. Director Twomey offered to provide Mayor White the information she requested. Action: Discussion only. 6. Receive Report from Council Liaison Wilson 09-137-M1 a. Town Council meeting updates, notice(s) and relevant business. Councilwoman Wilson updated the MUD Board regarding the following: 1. Town voted unanimously to nominate for Pearl Ford to DCAD Board of Directors 2. Joint Election Resolution between MUD and Town was approved with changes 3. Mayor White proposed a year-long festivity celebrating the Town’s 25th Anniversary and the possibility of MUD’s involvement. Action: Discussion only. 7. Receive PowerPoint presentation from SEMO (Shared Employees MUD Organization) Committee, discussion of same, and take action, as necessary. 09-148-M1 Director Hase explained SEMO’s PowerPoint presentation and addressed the Board’s questions. President Henry requested a meeting with Mayor White, Town Manager Emmons before December 15th to discuss this issue further. Town Manager Emmons addressed the Board. President Budarf stated that we are doing our due diligence. President Henry stated that we will do what is best for this Town. Mayor White addressed the Board, asking to meet with the Board on this matter and stressing the human aspects of the situation and the need to make the right decision. Bill Rose, 219 Inverness, addressed the Board. Action: Discussion only; agenda item to be carried over until resolved. 8. Discuss and take appropriate action regarding co-hosting a Texas Municipal League (TML) Dinner with the Town of Trophy Club. 09-144-M1 Director Twomey moved to cohost a TML Dinner with Town of Trophy Club. Director Henry seconded the motion. Floor opened for discussion. Director Thomas asked for an explanation. Motion carried unanimously (10-0). TCMUD No. 1 46 of 61 15 December 2009 TCMUD No. 1 Regular Session Minutes – November 17, 2009 4 9. Discuss and take appropriate action concerning Resolution 2009-1117, nominating a candidate to the Board of Directors of Denton Central Appraisal District 09-147-M1 Pearl Ford addressed the Board, first to update the Board regarding the nominations for DCAD, stating the first nominee, Lynn Hale, did not submit an application to DCAD. As a resident, Pearl Ford requested the Board’s nomination. Director Henry moved to cast all of its votes and to nominate Pearl Ford to the Board of Directors of Denton Central Appraisal District. Director Thomas seconded the motion. Motion carried unanimously (10-0). 10. Review and Approve Minutes 09-146-M1 a. October 20, 2009 - Regular Session Minutes Director Henry moved to approve the October 20, 2009 regular session minutes. Director Hase seconded the motion. Motion carried unanimously (10-0). 11. Review Monthly Tax Collection Report 09-58-M1 a. October 2009 Board reviewed report with no action required. Action: Discussion only. 12. Items for Future Agendas 09-103-M1 a. Update on MUD 1's water contract with Fort Worth b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank c. Water Study (Twomey) d. Disaster Planning e. TNP to update Legal Description (09-131-M1) (October 2009) f. Place Numbers for Directors at May 2010 election (09-100-M1) (December 2009) g. Creation of TCMUD1 website (09-115-M1) h. Drill for a new Trinity Well (09-124-M1) (December 2009) i. Agreement between TCMUD1 and the Trophy Club Country Club (TCCC) for the use of a part of TCCC's parking lot for the temporary fire department facilities during construction on the new fire station. The Board agreed to remove Item E, and add the Items F and H to the December Meeting Agenda. Action: Remove Item E, and add Items F and H to the December meeting. Citizen Presentation - Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. Town Councilmember Glenn Strother addressed the Board, requesting a very detailed scope of services to allow Town Staff to appropriately quote services. TCMUD No. 1 47 of 61 15 December 2009 TCMUD No. 1 Regular Session Minutes – November 17, 2009 5 Adjourn. Meeting adjourned at 8:07 p.m. ___________________________ _____________________________ DEAN HENRY, Joint President JIM BUDARF, Joint President TCMUD No. 1 TCMUD No. 1 ATTEST: ____________________________ ______________________________ JIM HASE, Joint Secretary JAMES C. THOMAS, Joint Secretary TCMUD No. 1 TCMUD No. 1 ____________________________ MARY MOORE (Seal) MUD Secretary TCMUD No. 1 48 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-58-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:3/27/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:11/17/2009 Title:Review Monthly Tax Collection Report a. November 2009 Attachments:November Tax Collection Report-M1-M2.pdf NovTax Collection Report-Detail-M1-M2.pdf Action ByDate Action ResultVer. TCMUD No. 1 49 of 61 15 December 2009 109-58-M1 Version:File #: Title Review Monthly Tax Collection Report a. November 2009 TCMUD No. 1 50 of 61 15 December 2009 TCMUD No. 151 of 6115 December 2009 TCMUD No. 152 of 6115 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-32-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:2/23/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/4/2009 4/14/2009 Title:Set Next Meeting Date a. Tuesday, January 19, 2010, 6:00 p.m. Attachments:Jan2010 Calendar.pdf Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 3/4/2009 1 TCMUD No. 1 53 of 61 15 December 2009 109-32-M1 Version:File #: Title Set Next Meeting Date a. Tuesday, January 19, 2010, 6:00 p.m. TCMUD No. 1 54 of 61 15 December 2009 112/1/2009 1:03 PMMary MooreSMTWT F S12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031January 2010SMTWT F S1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728February 2010January 2010MondayTuesdayWednesdayThursdayFridaySat/SunJanuary 1, 20102347:00pmCouncil (MUD Bd Rm)59:00amStaff Meetings (SvoreMunicipal Building Board Room)7:00pmParks & Recreation Board (Svore Municipal Building Board Room)610:00amChair Massage (PS Conference Room)77:00pmP&Z Commission (Council Chambers)8910116:30pmEDC B (Svore Municipal Building Boardroom)126:30pmTree Board (PS Conference Room)1314151617187:00pmCouncil (MUD Bd Rm)199:00amStaff Meetings (SvoreMunicipal Building Board Room)6:00pmTCMUD No.1 Meeting(Svore Municipal Buildling Board Room7:00pmTrophy Club Park SubCommittee (PS Confe2010:00amEAC (PS Conference Room)12:00pmCOURT (Svore Municipal Building Boardroom)217:00pmP&Z Commission (Council Chambers)222324252:00pmCourt (Svore Municipal Buildling Board Room)6:30pmEDC A (PS Conference Room)264:00pmTBD - ZBA (Svore Municipal Buildling Board Room)7:00pmCitizens Police Academy Alumni (Internal) (Police Dept. Training Room)27286:00pm Public Safety Advisory Committee (Internal) (Police Dept. Training Room)293031TCMUD No. 155 of 6115 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-103-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:7/9/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:10/20/2009 Title:Items for Future Agendas a. MUD 1's water contract with City of Fort Worth b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank c. Water Study (Twomey) d. Disaster Planning e. Creation of TCMUD1 website (09-115-M1) f. Agreement between TCMUD1 and the Trophy Club Country Club (TCCC) for the use of a portion of TCCC's parking lot during construction of new Fire Station. Attachments: Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 10/20/2009 1 Trophy Club Municipal Utility District No. 1 9/15/2009 1 TCMUD No. 1 56 of 61 15 December 2009 109-103-M1 Version:File #: Title Items for Future Agendas a. MUD 1's water contract with City of Fort Worth b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank c. Water Study (Twomey) d. Disaster Planning e. Creation of TCMUD1 website (09-115-M1) f. Agreement between TCMUD1 and the Trophy Club Country Club (TCCC) for the use of a portion of TCCC's parking lot during construction of new Fire Station. TCMUD No. 1 57 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-153-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:12/11/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:12/15/2009 Title:Discuss and take appropriate action on Formal Ethics Complaint filed by five persons against four MUD directors. Attachments: Action ByDate Action ResultVer. TCMUD No. 1 58 of 61 15 December 2009 109-153-M1 Version:File #: Title Discuss and take appropriate action on Formal Ethics Complaint filed by five persons against four MUD directors. Body An Ethics Complaint has been filed by Steven Kohs, 18 Overhill Drive; Karen Passiak, 18 Overhill Drive; Ryan Chitwood, 11 Overhill Drive; Barbara Glaser, 15 Overhill Drive; Rhonda Chitwood, 11 Overhill Drive. The Complaint is against Directors Thomas, Budarf, Carr, and Cantrell. TCMUD No. 1 59 of 61 15 December 2009 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:109-152-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:12/11/2009 Trophy Club Municipal Utility District No. 1 On agenda:Final action:12/15/2009 Title:Discuss and take appropriate action relative to discussions held in Closed Session. Attachments: Action ByDate Action ResultVer. TCMUD No. 1 60 of 61 15 December 2009 109-152-M1 Version:File #: Title Discuss and take appropriate action relative to discussions held in Closed Session. TCMUD No. 1 61 of 61 15 December 2009