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HomeMy WebLinkAboutJuly 14, 2009 Regular Session Agenda PacketTuesday, July 14, 2009 6:00 PM Svore Municipal Building Boardroom 100 Municipal Drive Trophy Club, TX 76262 Meeting Agenda Trophy Club Entities Trophy Club Municipal Utility District No. 1 REGULAR MEETING Call to order and announce a quorum. Citizen Presentation(s) Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. REGULAR SESSION 1. 09-104-M1 Fire Chief Thomas to present graduation certificates to Citizen Fire Academy recipients. 2. 09-96-M1 Discuss and take appropriate action to nominate and appoint a TCMUD No. 1 Director, filling the vacancy left by Director Connie White. Attachments: M1Appointee Applications(4).pdf 3. 09-79-M1 Review and discuss the 2009-2010 FY budget for TCMUD No. 1 (Consolidated). (Twomey) 4. 09-97-M1 Review and Approve Disbursements & Variance Report a. May 2009 - MUD 1 b. May 2009 - MUD 2 c. May 2009 - Master District Attachments: MUD1 May 2009 Financial Variance Report.pdf MUD1 May 2009-Explanation of Variances.pdf MUD1 IS May 2009 Variance Report.pdf MUD1- IS May 2009 Explanation of Variances.pdf MUD2 May 2009 Financial Variance Report.pdf MUD2 May 2009 Explanation Variance Report.pdf Master District May 2009 Financials Variance Report.pdf Master District May 2009 Explanation Variance Report.pdf TCMUD No. 1 Meeting Agenda July 14, 2009 5. 09-78-M1 Receive Finance Director's Update a. Discuss MUD Audits and timing of consolidation of MUD accounts. b. Monthly Update 6. 09-46-MD Receive Update from Fire Chief Thomas a. To provide Board with a monthly update and address the Board's questions. b. To provide update regarding the New Fire Station. Attachments: June Fire Report.pdf 7. 09-53-MD Receive District Manager's Report a. Water pumped vs. billed b. Monthly Revenue for Wastewater Treatment Plant c. Update on Fort Worth Meter Vault d. Update on Fort Worth Water meeting and new contract e. Update on Water Plant Booster Pump (formerly VFD) f. Update on planned new Trinity Well g. CCR went out on week of July 1st h. EPA letter - TCEQ has officially assumed the NPDES program and has lead responsibility for all compliance and enforcement issues for TC WWTP. i. Update on status of compliance with environmental regulations j. Update re: new Generator’s performance during June Storm/power outage k. AWBD Conference l. Update on WWTP Lift Station m. Final dismissal of MUD suit against Town and dismissal of appeal by Court of Appeals n. Update of information on website Attachments: June Water Pumped vs Billed.pdf DM Report-WaterQuality.pdf MUD - Town Release of Appeal.pdf 8. 09-81-M1 Discuss and take appropriate action regarding Order 2009-0714, repealing the Ethics Policy and adopting an amended Ethics Policy and a Code of Conduct for the Board of Directors of TCMUD No. 1. (Budarf) Attachments: M1-O-2009-0714-Code Of Conduct.pdf Procedural Rules-Example.pdf 9. 09-90-M1 Discuss and take appropriate action regarding status of PID access fees due from the Town of Trophy Club. (Twomey) TCMUD No. 1 Meeting Agenda July 14, 2009 10. 09-91-M1 Discuss and take appropriate action regarding personnel matters including, but not limited to, shared employees, an amendment to the New Intergovernmental Contract for Employee Services, and recommendations to the Town of Trophy Club for the compensation and benefits of each Town employee performing services for the newly consolidated MUD 1 and the funding thereof. Attachments: ILA-EmployeeSvcs030508.pdf ILA - EMPLOYEE SERVICES-amndmnt.pdf 11. 09-99-M1 Discussion regarding agreement between TCMUD1 and the Trophy Club Country Club (TCCC) for the use of a part of TCCC's parking lot for housing of the temporary fire department facilities during construction on the new fire station. (West) 12. 09-100-M1 Discuss and take appropriate action to assign a position number to each director’s office, in accordance with Section 49.103(c) of the Texas Water Code, so that directors will be elected by position and not at large, beginning with the election in May 2010. (Budarf) 13. 09-101-M1 Discuss and take appropriate action to address contracts and interlocal agreements between TCMUD No. 1, TCMUD No. 2, Trophy Club Master District, and Town of Trophy Club, which as a result of the Consolidation of MUDs 1 and 2, require modification to reflect the correct entity name of TCMUD No. 1. Attachments: Contract List.doc 14. 09-72-M1 Discuss and take appropriate action regarding planning the consolidation of Trophy Club MUD 1 and Trophy Club MUD 2. 15. 09-69-M1 Review Monthly Tax Collection Report a. May 2009 Attachments: July Tax Collection Report.pdf 16. 09-94-M1 Discuss and take appropriate action to establish a new tax collection policy for TCMUD No. 1. (Budarf) 17. 09-102-m1 Review and Approve Minutes a. June 3, 2009 - TCMUD No. 1 Regular Session Minutes Attachments: TCMUD 1 Minutes 6-3-09.pdf TCMUD No. 1 Meeting Agenda July 14, 2009 18. 09-71-M1 Items for Future Agendas a. Clarification of assets for 2008-2009 fiscal year audit. b. Update on MUD 1's water contract with Fort Worth c. Funding of Future Capital Projects; i.e., 2 MG Storage Tank d. Rate Order modification and possibility of Water Study (Twomey) e. Disaster Planning g. 2003 Fair and Credit Transaction Act 19. 09-62-M1 Set Next Meeting Date a. Wednesday, August 5, 2009, 6:00 p.m. Attachments: August Calendar.pdf Adjourn Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. TCMUD No. 1 Meeting Agenda July 14, 2009 CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON JULY 9TH, 2009 AT OR BEFORE 5:00 P.M., A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 TO BE HELD ON JULY 14, 2009, WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED ON A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURTHOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. __________________________ MARY MOORE MUD Secretary THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2009. ________________________________, Title: ___________________________