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Home My WebLink AboutJune 3,2009 Regular Session AgendaTrophy Club Municipal Utility District No. 1 Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, TX 76262 Svore Municipal Building Boardroom6:00 PMWednesday, June 3, 2009 REGULAR SESSION Call to order and announce a quorum. Citizen Presentation Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. 1.09-93-m1 Discuss and take appropriate action regarding request by Mr. Engelbrecht of 5 Avalon Drive, who seeks relief for repairs to his domestic sewer line where it intersects with the MUD's sewer line. Request Mr Engelbrecht.pdfAttachments: 2.09-79-M1 Review and discuss the 2009-2010 FY budget for TCMUD No. 1 (Consolidated). (Twomey) 3.09-57-MD Discuss and take appropriate action regarding a Resolution to amend the Trophy Club Master District budget for fiscal year October 1, 2008 through September 30, 2009. (DuBose) MD Resolution 2009-0603-AmndBdgtnAmndmnt.pdfAttachments: 4.09-80-M1 Review and Approve Disbursements and Variance Report a. March and April 2009 - Master District b. April 2009 - MUD 1 & MUD 2 MDMarch 09 Financials - Variance Report.pdf MD April 09 Financials - Variance Report.pdf M1- Financial Report-Variances-April2009 .pdf M2-Financials Variance Report April 2009.pdf Attachments: 5.09-78-M1 Receive Finance Director's Update a. Monthly Update June 3, 2009Trophy Club Municipal Utility District No. 1 Meeting Agenda 6.09-48-MD Discuss and take appropriate action concerning establishing Temporary Offsite Fire Station Facilities (employees and equipment) at Trophy Club Country Club during construction of the new fire station. 7.09-46-MD Receive Update from Fire Chief Thomas a. To provide Board with a monthly update and address the Board's questions. April 09 Fire Report.pdf May Fire Report.pdf Attachments: 8.09-53-MD Receive District Manager's Report a. Water pumped vs. billed b. Monthly Revenue for Wastewater Treatment Plant c. Update on Fort Worth Meter Vault d. Update on Wastewater Treatment Plant generator purchase e. Update on Fort Worth Water meeting f. Update on Water Plant Booster Pump (formerly VFD) g. Update on Trinity Well Water Billed.pdf PlantBoosterPump-ScopeSvcs.pdf Attachments: 9.09-43-MD Review and Discuss Previous Month's Action Items a. Update/report from Directors Twomey and Hase outlining a review of MUD's Debt versus Expenses 10.09-92-M1 Discuss and take appropriate action concerning amendment of the Consolidation Agreement between MUD 1 and MUD 2. (Budarf) MUD Consolidation Agreement.pdf WATER CODE.pdf Attachments: 11.09-84-M1 Discussion regarding election of officers. (Budarf) Water Code-Consolidation.pdfAttachments: 12.09-89-M1 Discuss and take appropriate action to accept Director Connie White's resignation and take action to appoint a director to fill the vacancy left by Director White, as mandated by the Texas Water Code Section 49.105. (Henry) White Resignation.pdfAttachments: 13.09-47-MD Discuss and take appropriate action to accept/reject engineer's recommended bid for Disc Filter Installation at Trophy Club Wastewater Treatment Plant. (Scott) EngineersBidRecommend-WWTP Filters0409.pdfAttachments: June 3, 2009Trophy Club Municipal Utility District No. 1 Meeting Agenda 14.09-90-M1 Discuss and take appropriate action regarding status of PID access fees due from the Town of Trophy Club. (Twomey) 15.09-81-M1 Discuss and take appropriate action to create or amend the Ethics Policy for TCMUD No. 1. (Budarf) TCMUD 1 Code of Ethics and Conduct.pdf M1-Order-2006-0711-Ethics.pdf Attachments: 16.09-87-M1 Discuss and take the appropriate action to create an Executive Committee. (Twomey) 17.09-86-M1 Discuss and take appropriate action to adopt existing TCMUD No. 1 Order 2009-0204, the 2009-1 TCMUD No. 1 Rate Order. (Twomey) M1-M2 Rate Order Inspection Fees.pdf TCMD 1-Order-2009-0204-2009-1 RateOrder060309.pdf Attachments: 18.09-63-M1 Discuss and take appropriate action regarding Order 2009-0603, establishing Mary Moore as the Records Management Officer for TCMUD No. 1. (Staff) TCMUD 1-Order-2009-0603-RMO.pdfAttachments: 19.09-64-M1 Discuss and take appropriate action regarding acceptance of TCMUD No. 1 Records Management Plan and new Records Retention Schedule for Utility Records. 2009 RECORDS MANAGEMENT PLAN.pdf M1-NewRetentionSched-UtilityRecords051209.pdf Attachments: 20.09-83-M1 Discuss and take appropriate action regarding Amendment to the Information Form for TCMUD No. 1 (Consolidated). (Staff) 21.09-70-M1 Discuss and take action to establish a regular meeting day and time for TCMUD No. 1 (Consolidated) a. First Wednesday at 6 or 7 p.m. - July 1, 2009 b. Second Tuesday at 6 or 7 p.m. - July 7, 2009 c. Second Thursday at 6 or 7 p.m. - July 9th, 2009 22.09-85-m1 Review and Approve Minutes a. May 12, 2009 - Regular Joint Session Minutes - MUD 1 & MUD 2 b. April 14 2009 - Last Regular Session Minutes for Trophy Club Master District carried over from canceled May MD Meeting. Joint M1-M2 Mins 051209.pdf MD Minutes 041409.pdf Attachments: June 3, 2009Trophy Club Municipal Utility District No. 1 Meeting Agenda 23.09-69-M1 Review Monthly Tax Collection Report a. April 2009 April Tax Reports.pdfAttachments: 24.09-71-M1 Items for Future Agendas a. Discuss and take appropriate action regarding clarification of assets for 2008-2009 fiscal year audit. b. Amendment of New Intergovernmental Contract for Employee Services. c. Update on MUD 1's water contract with Fort Worth d. Funding of Future Capital Projects; i.e., 2 MG Storage Tank e. Rate Order modification and possibility of Water Study (Twomey) f. Disaster Planning CONVENE INTO CLOSED SESSION *CLOSED SESSION Pursuant to Section 551.071 (a) & (b) of the Texas Government Code regarding consultations with attorney, to conduct a private consultation with the district's attorney on a matter in which the duty of the attorney to the governmental body under the Texas disciplinary rules of professional conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act regarding the following: A.Receive legal advice regarding status of the pending litigation with the Town of Trophy Club. RECONVENE INTO REGULAR SESSION 25.09-43-M1 Discuss and take appropriate action relative to discussions held in Closed Session. Adjourn Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. June 3, 2009Trophy Club Municipal Utility District No. 1 Meeting Agenda CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON May 29th, 2009 AT OR BEFORE 5:00 p.m., A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1, TO BE HELD ON JUNE 3, 2009, WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED ON A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. ________________________ Mary Moore MUD Secretary THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2009 ________________________________, Title: ___________________________