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Home My WebLink AboutMay 12,2009 Regular Session AgendaTuesday, May 12, 2009 6:00 PM Svore Municipal Building Boardroom 100 Municipal Drive Trophy Club, TX 76262 Meeting Agenda Trophy Club Entities Trophy Club Municipal Utility District No. 1 REGULAR JOINT MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 to meet in Joint Session with TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 2. Call to order and announce a quorum. Public Comments or Presentations Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. REGULAR SESSION (JOINT) 1. 09-75-M1 Discuss and take appropriate action regarding a Resolution to amend the fiscal year October 1, 2008 through September 30, 2009 budget for Trophy Club Municipal Utility District No. 1. Attachments: M1-Resolution-2009-0512-BudgetAmndmnt.doc M1-2009-0512-Budget Amndmnt No 1 EXHIBIT A.pdf 2. 09-68-M1 Review and Approve Disbursements & Variance Report a. March 2009 Attachments: M1 March09 Financials Variance Report.pdf M1Explanation of Variances-March09 .pdf 3. 09-65-M1 See Supplemental Agenda to canvass election returns. 4. 09-77-M1 Discuss and take appropriate action regarding the passage, adoption, entering, approval, and recording of an order, resolution, or other document as may be necessary to evidence the consolidation of Trophy Club Municipal Utility District No. 1 and Trophy Club Municipal Utility District No. 2 into one Municipal Utility District to be known as Trophy Club Municipal Utility District No. 1. 5. 09-76-M1 Discuss and take appropriate action concerning the Town’s Plan to Abolish and Absorb MUD2. TCMUD No. 1 Meeting Agenda May 12, 2009 6. 09-73-M1 Discuss and take appropriate action concerning shared employees. 7. 09-63-M1 Discuss and take appropriate action regarding Order 2009-0512-A, establishing Mary Moore as Records Management Officer for MUD 1. Attachments: M1-Order-2009-0512-A-RMO.pdf 8. 09-64-M1 Discuss and take appropriate action regarding acceptance of the revised MUD Records Retention Schedule and a revised MUD Records Management Plan. Attachments: 2009 RECORDS RETENTION SCHEDULE.pdf 9. 09-66-M1 Discuss and take appropriate action regarding Order 2009-0512-B, adopting a revised Drought Contingency Plan. Attachments: M1-Order-2009-0512-B-RvsdDroughtContingencyPlan.pdf 2009 Revised Drought Contingency Plan.pdf 10. 09-67-M1 Review and Approve Minutes: a. April 14, 2009 - Regular Session b. April 14, 2009 - Joint Session Attachments: M1 Minutes 041409.pdf M1-M2Joint Minutes 041409.pdf 11. 09-69-M1 Review Monthly Tax Collection Report a. March 2009 Attachments: M1 Tax Report March 09.pdf 12. 09-70-M1 Next Meeting Date a. Tuesday, June 9, 2009 at 6:00 p.m. b. Possible special meeting before end of May Attachments: JuneCalendar.pdf 13. 09-71-M1 Items for Future Agendas CONVENE INTO CLOSED SESSION *CLOSED SESSION Pursuant to Section 551.071 (a) & (b) of the Texas Government Code regarding consultations with attorney, to conduct a private consultation with the district's attorney on a matter in which the duty of the attorney to the governmental body under the Texas disciplinary rules of professional conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act regarding the following: TCMUD No. 1 Meeting Agenda May 12, 2009 A. Receive legal advice regarding Consolidation of MUDs 1 and 2. B. Receive legal advice regarding the Town Plan to Abolish and Absorb MUD2. C. Receive legal advice regarding status of the pending litigation with the Town. RECONVENE INTO REGULAR SESSION 14. 09-43-M1 Discuss and take appropriate action relative to discussions held in Closed Session. Adjourn Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. Trophy Club Municipal Utility District No. 1 Meeting Agenda May 12, 2009 CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON FRIDAY, MAY 8TH, 2009 AT OR BEFORE 5:00 P.M., A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1,TO BE HELD ON TUESDAY, MAY 12TH, 2009, WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED ON A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2009 ________________________________, Title: ___________________________ SUPPLEMENTAL AGENDA TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 OF DENTON AND TARRANT COUNTIES, TEXAS NOTICE OF SPECIAL PUBLIC MEETING Notice is hereby given to all interested members of the public that the Board of Directors of the above captioned District will hold a public meeting at 100 Municipal Drive, Trophy Club Texas, 76262, said address being an office and meeting place of the District. The meeting will be held on May 12, 2009, at 6:00 p.m. The Board shall consider and act upon the following matters: 1. Consider canvassing the returns of the Consolidation Election held within the District on May 9, 2009, and the adoption of an Order in connection herewith. _________________________________ Mary Moore, Secretaria de registros For the Board of Directors Trophy Club Municipal Utility District No. 1, of Denton and Tarrant Counties, Texas (SEAL) ORDEN DEL DÍA COMPLEMENTARIO TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, OF DENTON AND TARRANT COUNTIES, TEXAS AVISO DE ASAMBLEA PÚBLICA ESPECIAL Por la presente se da aviso a todos los miembros interesados del público que la Junta Directiva del Distrito titulado anteriormente, celebrará una asamblea pública en 100 Municipal Drive, Trophy Club Texas, 76262, siendo dicha dirección oficina y lugar de reunión del Distrito. La asamblea se celebrará el 12 de Mayo de 2009 a las 6:00 p.m. La Junta tratará y actuará sobre los siguientes asuntos: 1. Considerar el escrutinio de los resultados de la Elección de Consolidación efectuada dentro del Distrito el 9 de Mayo de 2009, y la adopción de una Orden en relación con la misma. _________________________________ Mary Moore, Secretaria de registros Junta Directiva Trophy Club Municipal Utility District No. 1, of Denton and Tarrant Counties, Texas (SELLO)