HomeMy WebLinkAboutOctober 20,2009 Regular Session Agenda PacketTrophy Club Municipal Utility District
No. 1
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, TX 76262
Svore Municipal Building Boardroom6:00 PMTuesday, October 20, 2009
REGULAR MEETING
Call to order and announce a quorum.
REGULAR SESSION
1.09-138-M1 Administer Oath of Office for New Director
a. Joseph Boclair
2.09-141-M1 Discuss and take appropriate action to approve the Public Official Bond for
new director Joseph Boclair.
3.09-144-M1 Discussion regarding possibility of co-hosting a Texas Municipal League (TML)
Dinner with the Town of Trophy Club.
4.09-78-M1 Receive Finance Director's Update
a. Monthly Update
b. Consolidation of MUD Financial Accounts
5.09-140-M1 Review and Approve Disbursements & Variance Report
a. July 2009 - MUD 1
b. July 2009 - MUD 2
c. July 2009 - Master District
d. August 2009 - Consolidated Financials
e. September 2009 - Preliminary Financial Reports
f. Overview of Technology Equipment Replacement Program for fiscal year
2008-2009
MUD Monthly Financial Statements July 2009.pdf
MUD 1 Consolidated Monthly Financial Reports - August 2009.pdf
MUD Financial Reports for Preliminary September 2009.pdf
Technology Equipment Program September 2009.pdf
Attachments:
6.09-46-MD Receive Fire Update from Lt. Donnie Hurd
a. To provide Board with a monthly update and address the Board's questions.
Fire Dept 2008-09 Year-End Report.pdfAttachments:
TCMUD No. 1 1 of 104 20 October 2009
October 20, 2009Trophy Club Municipal Utility
District No. 1
Meeting Agenda
7.09-53-MD Receive District Manager's Report
a. Water pumped vs. billed
b. Monthly Revenue for Wastewater Treatment Plant
c. Revised Bond Application for New Fire Station submitted to TCEQ
d. Update on Trinity Well
e. Update on Fort Worth Meter Vault
f. Report on costs for Open Records Requests
g. Update on status of open record requests
h. Water supply for gas wells in Solana
i. Government Rate for Water for Town
Water Pump Vs Bill-Sept 09.pdfAttachments:
8.09-137-M1 Receive Report from Council Liaison Wilson
a. Town Council notice(s) and relevant business.
9.09-142-M1 Discuss and take appropriate action regarding nomination(s) for the Denton
Central Appraisal District (DCAD) Board of Directors.
DCAD Nomination.pdfAttachments:
10.09-139-M1 Review and Approve Minutes
a. September 15, 2009 -Regular Session Minutes
TCMUD 1 Minutes091509.pdfAttachments:
11.09-69-M1 Review Monthly Tax Collection Report
a. September 2009 - MUD 1 and MUD 2
Sept 09 Tax Collect Report.pdfAttachments:
12.09-62-M1 Discuss and take appropriate action regarding setting a regular meeting date
for Trophy Club MUD No. 1.
a. Second Tuesday of the month - Tuesday, November 10, 2009, 6:00 p.m.
b. Third Tuesday of the month - Tuesday, November 17, 2009, 6:00 p.m.
TCMUD No. 1 2 of 104 20 October 2009
October 20, 2009Trophy Club Municipal Utility
District No. 1
Meeting Agenda
13.09-103-M1 Items for Future Agendas
a. Update on MUD 1's water contract with Fort Worth
b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
c. Water Study (Twomey)
d. Disaster Planning
e. Transfer of EMS to the MUDs (November/December 2009)
f. Teague Nall & Perkins to update Legal Description (09-131-M1) (October
2009)
g. Place Numbers for Directors at May 2010 election (09-100-M1) (November
or December 2009)
h. Creation of TCMUD1 website (09-115-M1)
i. Drill for a new Trinity Well (09-124-M1) (December 2009)
j. Agreement between TCMUD1 and the Trophy Club Country Club (TCCC) for
the use of a part of TCCC's parking lot for the temporary fire department
facilities during construction on the new fire station. 09-99-M1
Citizen Presentation(s)
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
Adjourn
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
* THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT
ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF
ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE
MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
TCMUD No. 1 3 of 104 20 October 2009
October 20, 2009Trophy Club Municipal Utility
District No. 1
Meeting Agenda
CERTIFICATION)
THE STATE OF TEXAS)
COUNTY OF DENTON)
COUNTY OF TARRANT)
THIS CERTIFIES THAT ON FRIDAY, OCTOBER 16, 2009, AT OR BEFORE 5:00 P.M., A
COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 TO BE HELD ON TUESDAY, OCTOBER 20, 2009, WAS
POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION
BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE
CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A
COPY WAS ALSO PROVIDED TO THE COUNTY CLERK OF DENTON COUNTY, TO BE
POSTED ON A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN
SUCH COUNTY COURT HOUSE AND A COPY WAS ALSO PROVIDED TO THE
COUNTY CLERK OF TARRANT COUNTY, TO
BE POSTED ON TARRANT COUNTY’S WEBSITE, PURSUANT TO SECTION 49.063 OF
THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER
551 TEXAS GOVERNMENT CODE.
____________________________
Mary Moore
MUD Secretary
THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES
ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE
SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT
MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2009.
________________________________, Title: ___________________________
TCMUD No. 1 4 of 104 20 October 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-138-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:10/12/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Administer Oath of Office for New Director
a. Joseph Boclair
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 5 of 104 20 October 2009
109-138-M1 Version:File #:
Title
Administer Oath of Office for New Director
a. Joseph Boclair
TCMUD No. 1 6 of 104 20 October 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-141-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:10/12/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Discuss and take appropriate action to approve the Public Official Bond for new director Joseph
Boclair.
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 7 of 104 20 October 2009
109-141-M1 Version:File #:
Title
Discuss and take appropriate action to approve the Public Official Bond for new director Joseph Boclair.
TCMUD No. 1 8 of 104 20 October 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-144-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:10/15/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Discussion regarding possibility of co-hosting a Texas Municipal League (TML) Dinner with the Town
of Trophy Club.
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 9 of 104 20 October 2009
109-144-M1 Version:File #:
Title
Discussion regarding possibility of co-hosting a Texas Municipal League (TML) Dinner with the Town of
Trophy Club.
Body
Mayor White would like for the Town of Trophy Club and TCMUD 1 to co-host a TML Dinner at the Trophy
Club Country Club. Mayor White believes this would be good public relations for the Town and MUD 1,
showing that the two entities are working together. There would be some minor costs involved ($1,000 each is
Mayor White's estimate) and the work involved in coordinating the event, attending the dinner, etc. Attendees
will be responsible for paying for their own meal.
TCMUD No. 1 10 of 104 20 October 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-78-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:5/8/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Receive Finance Director's Update
a. Monthly Update
b. Consolidation of MUD Financial Accounts
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 11 of 104 20 October 2009
109-78-M1 Version:File #:
Title
Receive Finance Director's Update
a. Monthly Update
b. Consolidation of MUD Financial Accounts
Body
[Enter body here.]
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100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-140-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:10/12/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Review and Approve Disbursements & Variance Report
a. July 2009 - MUD 1
b. July 2009 - MUD 2
c. July 2009 - Master District
d. August 2009 - Consolidated Financials
e. September 2009 - Preliminary Financial Reports
f. Overview of Technology Equipment Replacement Program for fiscal year 2008-2009
Attachments:MUD Monthly Financial Statements July 2009.pdf
MUD 1 Consolidated Monthly Financial Reports - August 2009.pdf
MUD Financial Reports for Preliminary September 2009.pdf
Technology Equipment Program September 2009.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 13 of 104 20 October 2009
109-140-M1 Version:File #:
Title
Review and Approve Disbursements & Variance Report
a. July 2009 - MUD 1
b. July 2009 - MUD 2
c. July 2009 - Master District
d. August 2009 - Consolidated Financials
e. September 2009 - Preliminary Financial Reports
f. Overview of Technology Equipment Replacement Program for fiscal year 2008-2009
Body
[Enter body here.]
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100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-46-MD Name:
Status:Type:MD Agenda Item Regular Session
File created:In control:4/29/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Receive Fire Update from Lt. Donnie Hurd
a. To provide Board with a monthly update and address the Board's questions.
Attachments:Fire Dept 2008-09 Year-End Report.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 48 of 104 20 October 2009
109-46-MD Version:File #:
Title
Receive Fire Update from Lt. Donnie Hurd
a. To provide Board with a monthly update and address the Board's questions.
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100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-53-MD Name:
Status:Type:MD Agenda Item Regular Session
File created:In control:4/29/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Receive District Manager's Report
a. Water pumped vs. billed
b. Monthly Revenue for Wastewater Treatment Plant
c. Revised Bond Application for New Fire Station submitted to TCEQ
d. Update on Trinity Well
e. Update on Fort Worth Meter Vault
f. Report on costs for Open Records Requests
g. Update on status of open record requests
h. Water supply for gas wells in Solana
i. Government Rate for Water for Town
Attachments:Water Pump Vs Bill-Sept 09.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 65 of 104 20 October 2009
109-53-MD Version:File #:
Title
Receive District Manager's Report
a. Water pumped vs. billed
b. Monthly Revenue for Wastewater Treatment Plant
c. Revised Bond Application for New Fire Station submitted to TCEQ
d. Update on Trinity Well
e. Update on Fort Worth Meter Vault
f. Report on costs for Open Records Requests
g. Update on status of open record requests
h. Water supply for gas wells in Solana
i. Government Rate for Water for Town
TCMUD No. 1 66 of 104 20 October 2009
October November December January February March April May June July August September Total for year
2005 59,999 34,380 24,293 27,140 24,052 25,169 47,252 59,373 69,095 118,023 90,661 85,679 665,116
2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178
2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674
2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568
2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298
Totals 335,177 230,225 170,056 185,959 151,061 171,496 232,266 237,588 334,646 492,397 492,709 398,254 3,431,834
October November December January February March April May June July August
79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539
84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007
90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476
95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878
350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022
Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year
2005 49,100 30,004 28,090 28,164 23,810 34,250 52,902 64,760 71,776 115,450 92,540 91,800 682,646
2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233
2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589
2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662
2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525
Totals 325,625 233,318 176,876 181,718 159,564 196,270 250,908 276,514 351,027 508,018 488,665 312,739 3,461,242
Water Billed
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJune July AugustSeptemberMonthsGallons 2005
2006
2007
2008
2009
Water Pumped
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
123456789101112
MonthsGallons 2005
2006
2007
2008
2009
TCMUD No. 1 67 of 104 20 October 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-137-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:9/24/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Receive Report from Council Liaison Wilson
a. Town Council notice(s) and relevant business.
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 68 of 104 20 October 2009
109-137-M1 Version:File #:
Title
Receive Report from Council Liaison Wilson
a. Town Council notice(s) and relevant business.
TCMUD No. 1 69 of 104 20 October 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-142-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:10/14/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Discuss and take appropriate action regarding nomination(s) for the Denton Central Appraisal District
(DCAD) Board of Directors.
Attachments:DCAD Nomination.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 70 of 104 20 October 2009
109-142-M1 Version:File #:
Title
Discuss and take appropriate action regarding nomination(s) for the Denton Central Appraisal District (DCAD)
Board of Directors.
Body
The agenda item posted for the September meeting referred to nomination for the “Denton Central Appraisal
District (DCAD) Review Board,” which handles the protests of tax appraisals rather than to the actual Board
of Directors of DCAD. The September agenda item was incorrect, and the action taken at the September
meeting was to nominate a person (Lynn Hale) to the DCAD Board of Directors, not to the “Review Board.”
Therefore, we have brought this back before the Board, to correctly nominate a candidate to the DCAD Board
of Directors.
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100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-139-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:7/20/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Review and Approve Minutes
a. September 15, 2009 -Regular Session Minutes
Attachments:TCMUD 1 Minutes091509.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 78 of 104 20 October 2009
109-139-M1 Version:File #:
Title
Review and Approve Minutes
a. September 15, 2009 -Regular Session Minutes
Body
[Enter body here.]
TCMUD No. 1 79 of 104 20 October 2009
MINUTES OF REGULAR SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
September 15, 2009
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant
Counties met in Regular Session on Tuesday, September 15, 2009, in the Boardroom of the
Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
DIRECTORS PRESENT:
Dean Henry Joint President
Jim Budarf Joint President
Gary Cantrell Joint Vice President
Kevin Carr Joint Vice President
Jim Hase Joint Secretary/Treasurer
Jim Thomas Joint Secretary/Treasurer
Carol Borges Director
Neil Twomey Director
Steven Kohs Director
Bob Fair Director
STAFF AND GUESTS PRESENT:
Robert Scott District Manager
Mary Moore MUD Secretary
Pam Liston MUD Attorney
Kathy DuBose Finance Director
Jim Buxton Financial Analyst
Danny Thomas Fire Chief
Connie White Town Mayor
Kathleen Wilson Town Councilmember
Bill Rose Town Councilmember
Brandon Emmons Town Manager
Shirley Hase 209 Inverness Drive
Betty Ann Henry 308 Oakmont
Bob Radder 1 Lee Court
Greg Lamont 15 Avalon Drive
Bill Armstrong 18 Avenue Twenty
Lynn Hale 18 Sonora Drive
REGULAR SESSION
Call to Order and Announce a Quorum.
President Budarf announced a quorum and called the meeting to order at 6:00 p.m.
1. 09-128-M1 Discuss and take appropriate action to accept Director Borges'
resignation.
Director Henry reluctantly moved to accept Director Borges’ resignation. Director Carr
seconded the motion. Motion carried 8-0-1 with Director Borges abstaining.
Presentation to Outgoing MUD Director Borges and former MUD Director White.
Joint President Budarf presented outgoing MUD Director Borges with a plaque and read its
inscription; A true leader has the confidence to stand alone, the courage to make tough
decisions, and the compassion to listen to the needs of others. One does not set out to be a
TCMUD No. 1 80 of 104 20 October 2009
TCMUD No. 1 Regular Session Minutes – September 15th, 2009 2
leader, but becomes one by the quality of their actions and the integrity of their intent. In the
end, leaders are much like eagles...they don't flock; you find them one at a time.
President Budarf congratulated Carol Borges for her 13 years of dedicated service to the MUDs.
Joint President Henry presented former Master District Chair and present Town Mayor Connie
White with a plaque and read its inscription; A true leader has the confidence to stand alone, the
courage to make tough decisions, and the compassion to listen to the needs of others. One
does not set out to be a leader, but becomes one by the quality of their actions and the integrity
of their intent. In the end, leaders are much like eagles...they don't flock, you find them one at a
time. President Henry congratulated Connie White on her 26 years of dedicated service to the
MUDs.
PUBLIC HEARING
Board went into Public Hearing at 6:12 p.m.
A. Proposed tax rate to increase, decrease, or make no change for the fiscal year
beginning October 1, 2009 and ending September 30, 2010.
Director Twomey advised at the Special Meeting we set the cap at $0.215, and are considering
other scenarios as low as $0.205 to $0.20999. This will produce some additional reserves, from
$180,000 to $230,000, based upon the tax rate we decide to go with, and it is also contingent
upon any Rate Order changes we make to the water/wastewater rates.
President Budarf asked if there were any questions from the public regarding the tax rate or the
budget.
Director Henry asked Director Hase to state on the record, because Hase has looked at this,
and asked Hase to remind the Board what the tax rate that was proposed in the last
spreadsheet that the Consolidation Committee put out.
Director Hase advised we issued two tax analyses, two 20-year tax rate analyses. The
Consolidation Committee, the first one came out I believe January 17 of this year, and that was
the 20-year projection for MUD 1 absorbing MUD 2. That first year tax rate, the 09-10 tax rate,
which is the one we are now discussing, was projected at $.21979 cents per hundred dollars.
Subsequent to that, some time in early February, after we received the Town’s plan for
absorbing MUD 2, we issued a second chart, and then that chart, the combined MUD 1 MUD 2
tax rate was $0.178. The difference between the two was that when we got over to the Town
plan, they intended to use MUD 2’s cash reserves to pay down, if they took MUD 2, to help pay
down MUD 2’s indebtedness. The committee decided that if we were going to have, I believe
the number is $230,000 - $240,000, if were going to put that on the Town side as a contribution
towards the absorption of MUD 2, we felt like we had to put it on the MUD side toward the
absorption of MUD 1 absorbing MUD 2. That was the basic reason why the tax rate came out
for the combined MUDs at $0.178. Now we talked to the committee of saying that the Town
intended to use that $230,000 number to help pay MUD 2’s taxes. We told them in order to
make it an apples-to-apples presentation, we were going to put the $230,000 on the MUD side
also, but we explained the MUDs had no intention of using MUD 2’s $230,000 reserve to pay
MUD 2 taxes. So that’s the two numbers that came out of the Consolidation Committee. There
were 19 further years after that came out on both charts.
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B. TCMUD No. 1 Budget for fiscal year beginning October 1, 2009, and ending
September 30, 2010.
Board closed Public Hearing at 6:19 p.m. with no public/citizens addressing the Board.
REGULAR SESSION
2. 09-121- M1 - Discuss and take appropriate action regarding Resolution 2009-0915,
adopting and approving the Budget for Trophy Club Municipal Utility District No. 1 for
fiscal year beginning October 1, 2009, and ending September 30, 2010.
District Manager Scott advised he has cut quite a bit out of the budget. The Fire Department
employees will be receiving a 4% salary adjustment on the MUDs 51%, and the MUD
employees will be receiving a 4% salary adjustment. There will be no merit raises in May. Scott
advised that the Town will be giving a 2% COLA across the Board to its employees (EMS
personnel (49%), the Shared Employees and the remaining 100% Town employees.
Scott advised that we have four tax-rate scenarios, and he is recommending going with the
$0.2099, explaining that if we go with $0.2099, we would need a rate increase of 3% due to Fort
Worth’s rate increase of up to 7%. Additionally, the tax rate of $0.2999 would allow the MUD 1
to build up its reserves.
Fire Chief Thomas advised that it is getting harder and harder to maintain employees and a
high-level of service based on the current salary scale. Thomas believes our assets are our
employees.
Director Twomey advised that the salary adjustments proposed by District Manager Scott are
built into the presented budget.
Mr. Bill Armstrong, 18 Avenue Twenty, addressed the Board, speaking in favor of a salary
adjustment for our employees.
Finance Director DuBose explained that when you speak of a 4% increase on 51%, the actual
raise is 3%.
Mayor White addressed the Board, commenting that the difference in raises between the two
entities creates difficulties within the working environment.
Director Hase recommended going with the $0.2099 and a 3% rate order change.
Director Henry agreed with Director Hase’s recommendation.
Town Manager Emmons addressed the Board.
Director Twomey advised that he would like to go with a tax rate of $0.20500, as he is a little
more optimistic on the future numbers. The difference in the two tax rates is $50,000 in
reserves.
President Budarf asked for a consensus from the Board with regard to the preferred tax rate for
the new budget. Seven Directors voted “For” the $0.20500 tax rate (Fair, Carr, Budarf, Thomas,
Cantrell, Henry, and Twomey), and two voted “For” the $0.20999 tax rate (Kohs and Hase).
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Finance Director DuBose advised that for a break-even budget, the Board needs to go with the
$0.20500 tax rate, with a utility rate increase of 3.3%, with a possible adjustment mid-year. With
a $0.20999 tax rate, the utility rate increase would be 2%.
Director Twomey recommended going with 3.3% now, make the adjustment mid-year to the rate
order, as necessary. Twomey does not want to use tax-raised money for water-wastewater.
Director Thomas moved to approve Resolution 2009-0915, adopting and approving the TCMUD
1 Budget for FY October 1, 2009 -2010 with a tax rate of $0.2050. Director Twomey seconded
the motion. Motion carried 7-2-0, with Directors Kohs and Hase voting against.
3. 09-122-M1 - Discuss and take appropriate action regarding Resolution 2009-0915-B,
fixing and levying the Trophy Club Municipal Utility District No. 1 tax rate for debt
service for the fiscal year beginning October 1, 2009 and ending September 30, 2010.
Director Hase moved to approve Resolution 2009-0915-B, fixing and levying a debt service tax
rate of $0.06872 for fy 2009-2010 for TCMUD 1. Director Thomas seconded the motion.
Motion carried unanimously (9-0).
4. 09-123-M1 - Discuss and take appropriate action regarding Resolution 2009-0915-C,
fixing and levying the Trophy Club Municipal Utility District No. 1 tax rate for
maintenance and operations, including the portion of such tax rate to support the Fire
Department, for the fiscal year beginning October 1, 2009, and ending September 30,
2010.
Director Henry moved to approve Resolution 2009-0915-C, with a $.02714 tax rate for
maintenance and operations, and a $.10914 tax rate to support the Fire Department. Director
Carr seconded the motion. Motion carried unanimously (9-0).
5. 09-125-M1 - Discuss and take appropriate action regarding Resolution 2009-0915-A,
approving the Trophy Club Municipal Utility District No. 1 tax roll of the Denton
Central Appraisal District and Tarrant Appraisal District for 2009.
Director Cantrell moved to approve Resolution 2009-0915-A, approving the tax roll of Denton
Central Appraisal District and Tarrant Appraisal District for 2009. Director Twomey seconded
the motion. Floor opened for discussion. Finance Director DuBose advised that Denton Central
Appraisal District made an error in their valuations. They overvalued the minerals by
$9,540,080. This adjustment is reflected in Resolution 2009-0915-A. Director Cantrell amended
his motion to approve the tax roll as amended ($1,022,480,160 to $1,023,493,111 and
$305,055,500 to $306,068,451). Motion carried unanimously (9-0).
6. 09-78-M1 - Receive Finance Director's Update
a. Monthly Update
b. Consolidation of MUD Financial Accounts
Finance Director DuBose advised that as a result of the consolidation, we have changed the
system for billing and collections for the Utility Billing side, and changed the accounting system,
where it is now recording most of the information into the consolidated MUD 1 system as of
August 1st. DuBose had asked Finance Accountant Gonzales how long it had been since we
had cleaned up our balance sheets prior to bringing the numbers forward. Finance Gonzalez
stated that this has not been done with three different accounts in the 17 years that she has
been here. DuBose advised that there is about $70,000 that needs to be reconciled. To make
the correction, there needs to be a charge off of $70,000 as it was an overstatement back in
TCMUD No. 1 83 of 104 20 October 2009
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2001-2002. DuBose advised that this will not affect cash. DuBose advised that one of the
issues is that in the past, we have historically not produced comprehensive annual financial
reports that are generally accepted. The auditors have prepared the reports. Other entities
prepare Comprehensive Accounting Financial Reports also known as a “CAFR.” We only do
basic balance sheets. DuBose is also not sure that our current software system would allow us
to do a CAFR.
Director Hase recommended moving the meetings from the second Tuesday of the month to the
third Tuesday of the month to allow Finance the opportunity to submit financials one month in
arrears, and the Board agreed to hold meetings on the third Tuesday of the month.
Finance Director DuBose stated we have over fifty (50) bank accounts.
Action: Discussion only.
7. 09-46-MD - Receive Update from Fire Chief Thomas
a. To provide Board with a monthly update and address the Board's questions.
b. To provide update regarding the New Fire Station.
Fire Chief Thomas updated the Board advising a new employee/firefighter, Sam Johnson, has
been hired.
Action: Discussion only.
8. 09-53-MD - Receive District Manager's Report
a. Water pumped vs. billed
b. Monthly Revenue for Wastewater Treatment Plant
c. Update on Membrane Filters at WWTP
d. Update on Water Plant Booster Pump (formerly VFD)
e. Update on Fort Worth Meter Vault
f. Report on costs for Open Records Requests
g. Update on Well Reports from Talem
District Manager Scott updated the Board, and showed pictures of the newly installed
membrane filters at the wastewater treatment plant.
Action: Discussion only
9. 09-132-M1 - Discuss and take appropriate action regarding Consolidation of TCMUD
No. 1 and TCMUD No. 2.
a. Order 2009-0915-A, terminating agreement concerning disbursement of Centurion
American Funds.
b. Order 2009-0915-B, terminating agreement concerning Funding Instruments for New Fire
Station.
A. Director Cantrell moved to approve Order 2009-0915-A, terminating the agreement
concerning disbursement of Centurion American Funds. Director Henry seconded the motion.
Motion carried unanimously (9-0).
B. Director Cantrell moved to approve Order 2009-0915-B, terminating the agreement
concerning Funding Instruments for the New Fire Station. Director Henry seconded the motion.
Motion carried unanimously (9-0).
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10. 09-130-M1 - Discuss and take appropriate action regarding Order 2009-0915-C, the
2009-2010 Rate Order.
President Budarf stated the rate order needs to be amended to reflect a 3.3% increase based
on the Budget the Board approved. This utility rate increase of 3.3% is based on water rate
increases from City of Fort Worth.
Director Henry moved to approve Order 2009-0915-C, approving the 2009-2010 Rate Order, to
amend rate order to reflect a 3.3% increase versus a 3% increase as reflected in the packet.
Director Twomey seconded the motion. Motion carried unanimously (9-0).
11. 09-81-M1 - Discuss and take appropriate action regarding Order 2009-0915,
repealing the Ethics Policy and adopting an amended Ethics Policy, a Code of
Conduct and a Rules of Procedure for the Board of Directors of TCMUD No. 1.
Director Budarf advised that this Order is not retroactive. This new Ethics Policy will be effective
from this date forward.
Director Budarf moved to approve Order 2009-0915, adopting an amended ethics policy, a code
of conduct and rules of procedure. Director Cantrell seconded the motion. Floor opened for
discussion. Director Budarf modified the motion to exclude the last sentence of Section 3.05
Officers. Seconder agreed to the amended motion. Director Kohs stated that in the rush to get
the email out, made public to us for less than 24 hours, that more review is needed, as he has
not seen it, and he would like to have a chance to read the 25 pages, and he would like that this
be tabled to until the next time we get together, the next meeting, so we all have time to read it
and make our corrections, and additions or subtractions, and we address it then. Director
Thomas corrected Director Kohs, advising that the original draft came out over two months ago
and this one merely has some minor changes to the original draft. MUD Secretary Moore
advised that the change from the last draft to this draft is the addition of a Rules of Procedure.
Motion carried 8-1-0, with Director Kohs voting against.
12. 09-127-M1 - Discuss and take appropriate action to approve the Public Official
Bonds for TCMUD 1 Board of Directors, as required by Texas Water Code Section
49.055(c). (West)
Director Thomas moved to approve the Public Official Bonds for the TCMUD No. 1 Board of
Directors. Director Twomey seconded the motion. Motion carried unanimously (9-0).
13. 09-99-M1 - Discuss and take appropriate action regarding agreement between
TCMUD No. 1 and the Trophy Club Country Club (TCCC) for the use of a part of
TCCC's parking lot for housing of the temporary fire department facilities during
construction on the new fire station. (West)
Tabled to October agenda or until further notice.
14. 09-105-M1 - Discuss and take appropriate action concerning the Public
Information Act as it relates to Open Records Requests and establishing policy for
the charging of fees for same. (Carr)
Discussion held, with the Board agreeing to follow State regulations regarding charging of fees
for Open Records Requests.
Action Taken: Discussion only.
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15. 09-129-M1 - Discuss and take appropriate action to nominate and appoint a
TCMUD 1 Director to fill the vacancy created by the resignation of Director
Borges.
Director Henry nominated Mr. Joe Boclair. Director Twomey seconded the nomination. Floor
opened for discussion. Director Kohs asked who the original applicants were. The Board
advised the original applicants were Mr. Bob Fair (appointed), Mr. Larry Hoover, Mr. Roger
Williams, and Mr. Ernest Zink, who submitted his application too late to interview.
Director Kohs asked if any of the applicants were re-interviewed.
Director Thomas explained that at the time of the interviews, it was determined that Mr. Boclair
was the Committee’s second choice should Mr. Fair for some reason decline the offer of
appointment.
Motion carried 9-1-0 with Director Kohs voting against.
16. 09-134-M1 - Discuss and take appropriate action regarding nomination(s) for the
Denton Central Appraisal District (DCAD) Review Board.
Director Twomey advised we have eight votes out of 5,000 votes.
Director Henry clarified that this is for the Board of Directors and not the review board.
Director Cantrell nominated Lynn Hale to the Denton Central Appraisal District Board of
Directors. Director Twomey seconded the motion. Motion carried unanimously (9-0).
17. 09-126-M1 - Review and Approve Minutes
a. February 20, 2009 - MUD 1 & MUD 2 Joint Session Minutes
b. August 4, 2009 - Budget Workshop Minutes
c. August 5, 2009 - Regular Session Minutes
d. August 20, 2009 - Special Session Minutes
Director Henry moved to approve all of the above minutes. Director Twomey seconded the
motion. Motion carried unanimously (9-0).
18. 09-69-M1 - Review Monthly Tax Collection Report
a. August 2009 - MUD 1 and MUD 2
Board reviewed the report.
19. 09-103-M1 - Items for Future Agendas
a. Update on MUD 1's water contract with Fort Worth
b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
c. Rate Order modification and possible Water Study (Twomey)
d. Disaster Planning
e. Review of MUD's Debt versus Expenses
f. Transfer of EMS to the MUDs (November/December 2009)
g. Have TNP update Legal Description (09-131-M1) (October 2009)
h. Place Numbers for Directors at May 2010 election (09-100-M1) (November or
December 2009)
i. Creation of TCMUD1 website (09-115-M1)
j. Drill for a new Trinity Well (09-124-M1) (December 2009)
Directors asked that the agenda item e. be removed and modify c. by removing rate order
modification. No new items added.
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Action: Discussion only.
Board agreed to meet on Tuesday, October 20, 2009 at 6 p.m.
Citizen Presentation - Citizens are allowed three (3) minutes to address the Board regarding
an item over which the Board has policy or oversight authority as provided by Texas law, the
ethics order, or other policy order.
No citizens addressed the Board.
Adjourn.
Meeting adjourned at 9:02 p.m.
___________________________ _____________________________
DEAN HENRY, Joint President JIM BUDARF, Joint President
TCMUD No. 1 TCMUD No. 1
ATTEST:
____________________________ ______________________________
JIM HASE, Joint Secretary JAMES C. THOMAS, Joint Secretary
TCMUD No. 1 TCMUD No. 1
____________________________
MARY MOORE (Seal)
MUD Secretary
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Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-69-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:4/29/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/14/2009
Title:Review Monthly Tax Collection Report
a. September 2009 - MUD 1 and MUD 2
Attachments:Sept 09 Tax Collect Report.pdf
Action ByDate Action ResultVer.
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109-69-M1 Version:File #:
Title
Review Monthly Tax Collection Report
a. September 2009 - MUD 1 and MUD 2
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100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-62-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:4/8/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Discuss and take appropriate action regarding setting a regular meeting date for Trophy Club MUD
No. 1.
a. Second Tuesday of the month - Tuesday, November 10, 2009, 6:00 p.m.
b. Third Tuesday of the month - Tuesday, November 17, 2009, 6:00 p.m.
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 101 of 104 20 October 2009
109-62-M1 Version:File #:
Title
Discuss and take appropriate action regarding setting a regular meeting date for Trophy Club MUD No. 1.
a. Second Tuesday of the month - Tuesday, November 10, 2009, 6:00 p.m.
b. Third Tuesday of the month - Tuesday, November 17, 2009, 6:00 p.m.
TCMUD No. 1 102 of 104 20 October 2009
100 Municipal Drive
Trophy Club, TX 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:109-103-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:7/9/2009 Trophy Club Municipal Utility District No. 1
On agenda:Final action:10/20/2009
Title:Items for Future Agendas
a. Update on MUD 1's water contract with Fort Worth
b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
c. Water Study (Twomey)
d. Disaster Planning
e. Transfer of EMS to the MUDs (November/December 2009)
f. Teague Nall & Perkins to update Legal Description (09-131-M1) (October 2009)
g. Place Numbers for Directors at May 2010 election (09-100-M1) (November or December 2009)
h. Creation of TCMUD1 website (09-115-M1)
i. Drill for a new Trinity Well (09-124-M1) (December 2009)
j. Agreement between TCMUD1 and the Trophy Club Country Club (TCCC) for the use of a part of
TCCC's parking lot for the temporary fire department facilities during construction on the new fire
station. 09-99-M1
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 103 of 104 20 October 2009
109-103-M1 Version:File #:
Title
Items for Future Agendas
a. Update on MUD 1's water contract with Fort Worth
b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
c. Water Study (Twomey)
d. Disaster Planning
e. Transfer of EMS to the MUDs (November/December 2009)
f. Teague Nall & Perkins to update Legal Description (09-131-M1) (October 2009)
g. Place Numbers for Directors at May 2010 election (09-100-M1) (November or December 2009)
h. Creation of TCMUD1 website (09-115-M1)
i. Drill for a new Trinity Well (09-124-M1) (December 2009)
j. Agreement between TCMUD1 and the Trophy Club Country Club (TCCC) for the use of a part of TCCC's
parking lot for the temporary fire department facilities during construction on the new fire station. 09-99-M1
TCMUD No. 1 104 of 104 20 October 2009