HomeMy WebLinkAboutJune 15, 2010 Regular Session Agenda PacketTrophy Club Municipal Utility District No. 1
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, June 15, 2010
Call to order and announce a quorum.
Citizen Presentation(s)
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
Reports & Updates
1.Receive District Manager's Report
a. Monthly Update - Water pumped vs. billed
b. Monthly Revenue for Wastewater Treatment Plant
c. Monthly Update - PID Development/Homes
d. Update on Water Plant Booster Pump (formerly VFD)
e. Update on Trinity Well
f. AWBD Conference: June 17 - 19, 2010
g. Update on New Fire Station
WaterPumpedVsBilled-May2010.pdf
PID Connection Summary May 2010.pdf
Attachments:
2.Receive Finance Director's Report
a. To provide Board with a monthly update and address the Board's questions.
3.Receive Fire Update from Fire Chief Thomas
a. To provide Board with a monthly update and address the Board's questions.
May Fire Report.pdfAttachments:
Action Items:
TCMUD No. 1 1 of 144 15 JUNE 2010
June 15, 2010Trophy Club Municipal Utility
District No. 1
Meeting Agenda
4.2010-46-M1 Discuss and take appropriate action concerning request from Town of
Trophy Club to sponsor the top Silver Trophy Club 25th Anniversary
sponsorship for $2,500. (Town Committee)
Towns25thAnniversary.pdfAttachments:
5.2010-88-M1 Receive PowerPoint Presentation from Parks and Rec for 2010 4th of July
Celebration; discuss and take appropriate action regarding request for
funds regarding same. (Adams/Lee)
4th July Budget Line.pdfAttachments:
6.2010-77-M1 Review and Approve Disbursements & Variance Report
a. May 2010
May 2010 Monthly Financial Statements.pdfAttachments:
7.2010-81-M1 Discuss and take appropriate action regarding MUD 1 hosting a Public
Relations tent during the July 4th festivities. (Thomas)
4th of July.pdf
Town-Related Booth Request Form.pdf
Parade Packet.pdf
Attachments:
8.2010-37-M1 Receive report from Staff and/or Attorney(s) regarding update of MUD 1
Fire Plan; and possible action regarding same.
9.2010-86-M1 Discuss and take appropriate action concerning Interlocal Agreement
with Denton County Tax Office for Property Tax Collection.
Cover Letter-ILA DC Tax Collection.pdf
ILA DC Tax Collection-2010.pdf
Attachments:
10.2010-87-M1 Discuss and take appropriate action to award a bid for a four (4) year
lease for Computer Aided Dispatching (CAD); and authorizing Fire Chief
Thomas or his designee to execute necessary documents. (Fire Chief
Thomas)
Quote-Computer Aided Dispatching (CAD).pdf
PCS-Draft Contract.pdf
Attachments:
AMENDED (Supplement)
11.2010-89-M1 Discuss and take appropriate action to award / reject bids received for
Trinity Well No. 2 Project.
12.2010-85-M1 Discuss and take appropriate action concerning funding options for
Trinity Well No. 2 and High Speed Pump. (Scott)
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District No. 1
Meeting Agenda
13.2010-82-M1 Discuss and take appropriate action to seek Board's approval for former
MUD 1 Director Jim Hase to provide financial assistance to Staff if and
when requested by the District Manager to do so. (Thomas)
14.2010-74-M1 Receive report from Legal Counsel regarding legal representation;
discussion and possible action regarding same. (Armstrong)
Communication to Directors Regarding Legal Services.pdfAttachments:
15.2010-83-M1 Discuss and take appropriate action regarding the Texas Open Meeting
Act. (West)
16.2010-75-M1 Review Attachment F, Rules of Procedure, Order 2009-0915; discussion
and possible action regarding same. (Sanders)
MUD 1 ORDER 2009-0915-CodeOfEthics.pdf
Agenda Item 15 Discussion Items-Sanders.pdf
Request to Speak before the MUD 1 Board.pdf
Attachments:
17.2010-84-M1 Discuss and take appropriate action concerning MUD Building security
and access. (Armstrong)
Re_ Change in Policy.pdfAttachments:
18.2010-76-M1 Review and Approve Minutes:
a. May 18, 2010 - Regular Session
b. May 19, 2010 - Special Joint Session
M1 Minutes-05182010.pdf
M1-Minutes-051910.pdf
Attachments:
Review & Discuss
19.Review Monthly Tax Collection Report
a. May 2010
May Tax Collection Report.pdfAttachments:
20.2010-69-M1 Set Next Meeting Date:
a. Tuesday, July 20, 2010 at 7:00 p.m. - Regular Session
b. Joint Quarterly Meetings:
i. Wednesday, August 11 at 6:30 pm
ii. Thursday, November 11 at 6:30 pm
iii. Wednesday, February 9, 2011 at 6:30 pm
July 2010 Meeting Calendar.pdfAttachments:
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June 15, 2010Trophy Club Municipal Utility
District No. 1
Meeting Agenda
21.Items for Future Agendas
a. MUD 1's water contract with City of Fort Worth
b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
c. Water Study (Twomey)
d. Disaster Planning
e. Creation of TCMUD1 website (09-115-M1)
Adjourn
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
* THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT
ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF
ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE
MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
TCMUD No. 1 4 of 144 15 JUNE 2010
June 15, 2010Trophy Club Municipal Utility
District No. 1
Meeting Agenda
CERTIFICATION)
THE STATE OF TEXAS)
COUNTY OF DENTON)
COUNTY OF TARRANT)
THIS CERTIFIES THAT ON FRIDAY, JUNE 11, 2010, AT OR BEFORE 5:00 P.M., A COPY
OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1 TO BE HELD ON JUNE 15, 2010, WAS POSTED ON THE FRONT
WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100
MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO
THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO
PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE
POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A PLACE
CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO
SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN
MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE.
__________________________
Mary Moore
MUD Secretary
THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES
ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE
SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT
MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
TCMUD No. 1 5 of 144 15 JUNE 2010
October November December January February March April May June July August September Total for year
2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178
2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674
2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568
2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298
2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439
Totals 314,972 235,558 175,310 189,124 152,337 169,606 226,660 231,654 265,551 374,374 402,048 312,575 3,049,769
October November December January February March April May June July August
79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539
84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007
90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476
95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878
350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022
Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year
2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233
2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589
2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662
2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612
2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646
Totals 317,328 244,914 181,486 184,954 165,899 189,260 241,406 274,400 279,251 392,568 396,125 302,439 3,170,030
Water Billed
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJune July AugustSeptemberMonthsGallons 2006
2007
2008
2009
2010
Water Pumped
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
123456789101112
MonthsGallons 2006
2007
2008
2009
2010
Q:\Water Dept\Water\combined graphs (version 2).xls
TCMUD No. 1 6 of 144 15 JUNE 2010
PID CONNECTION FEE SUMMARY(May 10)DEPOSIT DATE QTY (5/8") $ 2,300 QTY (1") $ 2,300 QTY (1.5") $ 7,590 QTY (2") $ 15,410 TOTAL QTY TOTAL AMOUNT TEXPOOL TRANSFERQTYCUMRUNNING BALANCE($3.26M)1-$ - -$ -$ -$ - - 360 2,659,700 2-$ - -$ -$ -$ - - 360 2,659,700 3-$ - -$ -$ -$ - - 360 2,659,700 4-$ - -$ -$ -$ - - 360 2,659,700 5-$ - -$ -$ -$ - - 360 2,659,700 6-$ 1 2,300$ -$ -$ 1 2,300 361 2,657,400 7- -$ 3 6,900$ -$ -$ 3 6,900 364 2,650,500 8-$ - -$ -$ -$ - - 364 2,650,500 9-$ - -$ -$ -$ - - 364 2,650,500 10-$ - -$ -$ -$ - - 364 2,650,500 11-$ - -$ -$ -$ - - 364 2,650,500 12-$ 1 2,300$ -$ -$ 1 2,300 365 2,648,200 13-$ - -$ -$ -$ - - 365 2,648,200 14-$ - -$ -$ -$ - - 365 2,648,200 15-$ - -$ -$ -$ - - 365 2,648,200 16-$ - -$ -$ -$ - - 365 2,648,200 17-$ 6 13,800$ -$ -$ 6 13,800 371 2,634,400 18-$ - -$ -$ -$ - - 371 2,634,400 19-$ 1 2,300$ -$ -$ 1 2,300 372 2,632,100 20-$ 2 4,600$ -$ -$ 2 4,600 374 2,627,500 21-$ - -$ -$ -$ - - 374 2,627,500 22-$ - -$ -$ -$ - - 374 2,627,500 23-$ - -$ -$ -$ - - 374 2,627,500 24-$ 1 2,300$ -$ -$ 1 2,300 375 2,625,200 25-$ - -$ -$ -$ - - 375 2,625,200 26-$ - -$ -$ -$ - - (25,300) 375 2,625,200 27-$ - -$ -$ -$ - - 375 2,625,200 28-$ 1 2,300$ -$ -$ 1 2,300 376 2,622,900 29-$ - -$ -$ -$ - - 376 2,622,900 30-$ - -$ -$ -$ - - 376 2,622,900 31-$ - -$ -$ -$ - - 376 2,622,900 TOTAL - -$ 16 36,800$ - -$ - -$ 16 36,800 (25,300) Upon collection of one or more Utility Fees by Town, such Utility Fees shall, within ten (10) working days, be deposited by Town into an account designated byMUDs (hereinafter "MUDs Account"). Town shall continue to collect and to deposit such Utility Fees into MUDs Account in accordance with the existingagreement between the MUDs until such time as the total amount paid into that account equals $3,260,000. Town shall collect and deposit a minimum of onehundred fifty (150) Utility Fees each year, for a total of five (5) successive years commencing on May 7, 2008 (hereinafter "Collection Period"). In the event thatmore than 150 Utility Fees are collected by Town in anyone or more years of the Collection Period, such Utility Fees in excess of the 150 Utility Fees requiredunder this Section shall be carried over to the following year or years and shall be a credit toward the total Utility Fees due for such subsequent year or years. In the event that fewer than 150 Utility Fees are collected by Town during anyone or more year(s) of the Collection Period, including those Utility Fees carriedover from any given year in which more than 150 Utility Fees were collected by Town, Town shall within ten (10) working days of collection of such Utility Feesfrom Developer, pay into MUDs Account the difference between the amount that would have been paid had 150 Access Fees been paid at $2,300 each andthe amount of Utility Fees actually collected by Town. On or about May 7, 2013, Town shall calculate the total amount of Utility Fees paid to MUDs. Town shallprovide MUDs written notice of any amount paid less than $3,260,000 (the "Utility Fee Remainder").TCMUD No. 17 of 14415 JUNE 2010
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-46-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:3/15/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:
Title:Discuss and take appropriate action concerning request from Town of Trophy Club to sponsor the top
Silver Trophy Club 25th Anniversary sponsorship for $2,500. (Town Committee)
Attachments:Towns25thAnniversary.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 16 of 144 15 JUNE 2010
12010-46-M1 Version:File #:
Title
Discuss and take appropriate action concerning request from Town of Trophy Club to sponsor the top
Silver Trophy Club 25th Anniversary sponsorship for $2,500. (Town Committee)
Body
See attached letter from the Trophy Club 25th Anniversary Committe, requesting MUD 1 participate in a Silver
Sponsorship at the Town's 25th Anniversary Festivities, by pledging $2,500. Staff seeks recommendation from the
Board.
TCMUD No. 1 17 of 144 15 JUNE 2010
TCMUD No. 1 18 of 144 15 JUNE 2010
TCMUD No. 1 19 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-88-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/10/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Receive PowerPoint Presentation from Parks and Rec for 2010 4th of July Celebration; discuss and
take appropriate action regarding request for funds regarding same. (Adams/Lee)
Attachments:4th July Budget Line.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 20 of 144 15 JUNE 2010
12010-88-M1 Version:File #:
Title
Receive PowerPoint Presentation from Parks and Rec for 2010 4th of July Celebration; discuss and
take appropriate action regarding request for funds regarding same. (Adams/Lee)
Body
Jasmine Lee, Recreation Supervisor, to present 4th of July powerpoint presentation.
TCMUD No. 1 21 of 144 15 JUNE 2010
2009-2010 MUD 1 Budget
Manager’s Office
135-60270-027-000
4th of July Celebration
Totals: 10,000.00
TCMUD No. 1 22 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-77-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/3/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Review and Approve Disbursements & Variance Report
a. May 2010
Attachments:May 2010 Monthly Financial Statements.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 23 of 144 15 JUNE 2010
12010-77-M1 Version:File #:
Title
Review and Approve Disbursements & Variance Report
a. May 2010
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-81-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/4/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Discuss and take appropriate action regarding MUD 1 hosting a Public Relations tent during the July
4th festivities. (Thomas)
Attachments:4th of July.pdf
Town-Related Booth Request Form.pdf
Parade Packet.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 37 of 144 15 JUNE 2010
12010-81-M1 Version:File #:
Title
Discuss and take appropriate action regarding MUD 1 hosting a Public Relations tent during the July
4th festivities. (Thomas)
TCMUD No. 1 38 of 144 15 JUNE 2010
From:Jasmine Lee
To:Employees
Cc:ELECTED ALL
Subject:4th of July
Date:Tuesday, June 08, 2010 3:01:43 PM
Attachments:Town-Related Booth Request Form.pdf
Parade Packet.pdf
Just a reminder to everyone that if your department, or a board/committee/Town-sponsored
volunteer group that you represent, is planning to participate in the 4th of July Festival then you
need to complete the attached booth request form and return it to me no later than Friday June
18th . Please be sure to read the information on the form regarding set-up and tear-down times
and booth equipment.
I have also attached the Parade Packet in case you would like to participate!
Jasmine R. Lee
Recreation Supervisor
Town of Trophy Club
Office: 682-831-4603
Cell: 817-538-1551
Fax: 817-490-0705
TCMUD No. 1 39 of 144 15 JUNE 2010
Town of Trophy Club 4th of July – Town-Related Booth Form
Mark the appropriate booth type:
Town/MUD Department Board/Commission
Town-Sponsored Group Other:
A SEPARATE FORM IS REQUIRED FOR EACH BOOTH REQUEST
GENERAL INFORMATION
Name of Department / Group:______________________________________________________
Contact Person:_________________________________ Title: ______________________
Address:_______________________________________________________________________
City:________________________ State:____________ Zip:____________
Primary Phone: (____)______________________ Alternate Phone: (___)_________________
Email Address:__________________________________________________________________
BOOTH DESCRIPTION
Describe purpose of booth, items to be displayed/sold/given away:
Booth Request Form must be received by Friday, June 18, 2010. NO EXCEPTIONS!
The 4th of July Festival is located at the Community Pool, located at 500 Parkview Drive. An event map
will be sent to you one week prior to the event. The map will detail available parking and booth
assignment. Booth assignments cannot be changed. All booths are located on concrete, so please plan
for the wind if you will be bringing a shade tent. There is no electricity available for booths, however
Town/MUD departments may provide their own generator. Booths are 13’ x 13’. Plan to provide your
own tables, chairs and shade tent. If the Parks & Recreation Department has extra tables, chairs and
tents, we will assign them to groups in order of receipt of the Booth Request Form so submit it in a timely
manner! Groups will be notified of available tables, chairs and tents the week of June 21st.
Set up will begin no sooner than 3:30pm on the day of the event. Groups will be permitted to drive into
the event site to unload from 3:30pm-5:00pm. No vehicles will be permitted on the event site after
5:00pm. All booths must be ready by 5:45pm; the event runs from 6:00pm-9:00pm. Groups will not be
permitted to drive into the event site to load vehicles until the conclusion of the fireworks display, which
will begin at approximately 9:15pm.
Return your Booth Request Form to
Recreation Supervisor Jasmine Lee at
jlee@trophyclub.org or fax to 817-490-0705.
FOR TOWN USE ONLY
Booth #:
TCMUD No. 1 40 of 144 15 JUNE 2010
Town of Trophy Club Parks & Recreation
100 Municipal Drive Trophy Club, Texas 76262
Phone: 682-831-4603 Fax: 817-490-0705
Dear Community Member,
The Town of Trophy Club will be hosting a day of activities as a part of our annual 4th
of July Celebration. As a way to involve members of the community, both residents
and businesses, we will be continuing the tradition of the 4th of July Parade through the
town. The parade will begin at 5:00pm, follow an approximately 2.5 mile route and
conclude at Byron Nelson High School. Immediately following the parade, there will be
an evening festival at the Community Pool with food, games, rides, live music and
fireworks! Your group is encouraged to stay and take part in fun. We will present
trophies to the parade category winners at 6:45pm on the main stage at the pool.
I would like to invite your group to take part in this tradition! Participation in the
parade is free for community groups, residents, and non-profit organizations. For-profit
businesses pay a $25.00 fee, and are permitted to incorporate 2 business-related signs
into their entry display. This is a wonderful way to build a relationship with the
community, as well as within your own group or business.
This year’s theme is “25 Years of the American Dream”, in honor of Trophy Club’s 25th
anniversary as a town. You are encouraged to decorate your entry around this theme,
which can be as specific as Trophy Club’s anniversary or more generally centered on
the ‘American Dream’ as a whole.
I’ve attached the parade information packet. If you have any questions, please contact
me at 682-831-4603 or jlee@trophyclub.org.
Sincerely,
Jasmine Lee
Recreation Supervisor
TCMUD No. 1 41 of 144 15 JUNE 2010
Contact Information
Organization: ____________________________________________________________
Contact Name: _________________________________ City: _____________________
Address: ______________________________________ Zip: _____________________
Phone: ______________________ Email: _____________________________________
Entry Description
Band
Community Group
Dance/Cheer
Float
Motor Vehicle (Type ________________)
Other ____________________________
Name of Entry: ___________________________________________________________
Detailed Description: ______________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Category:
Number of Participants: ________________ Length of Entry (ft.): __________________
Music: Yes___ No___ If Yes, Describe: _____________________________________
Entry Fee
There is no entry fee for community groups, individuals, or non-profit organizations.
Entries representing a for-profit business must pay a $25.00 fee. This fee is payable by
cash, check (addressed to Town of Trophy Club), or credit card. Those wishing to pay by
credit card may do so by phone.
Return this form to: Town of Trophy Club Questions?
Attn: Jasmine Lee Call 682-831-4603
100 Municipal Drive Or jlee@trophyclub.org
Trophy Club, TX 76262
Due by June 30, 2010
TCMUD No. 1 42 of 144 15 JUNE 2010
Parade Route
The parade will be staged at Byron Nelson
High School, located at 2775 Bobcat Blvd in
Trophy Club. You may begin lining up at
3:30pm, please note the separate entrances
for parade entries and participant parking.
Follow the direction of the event staff once
you arrive, all groups must be present no
later than 4:30pm, no exceptions. Vehicles
not participating in the parade may park in
the school parking lot.
All groups will be evaluated when they
reach the judge’s tent. Children’s Bicycle
Parade participants will meet at the marked
location and follow the parade to the pool!
The parade enters Bobcat Blvd from the
high school’s south exit:
Left onto Bobcat Blvd.
Right onto Trophy Club Drive
Right onto Trophy Lake Drive
Right onto Village Trail
Right onto Lakeshore Drive
Left onto Durango Drive
Right onto Parkview Drive
Left onto Bobcat Blvd
End at Byron Nelson High School
The route is just under 2.5 miles and it
will be hot, please plan accordingly!
TCMUD No. 1 43 of 144 15 JUNE 2010
“25 Years of the American Dream”
This annual celebration is enjoyed by spectators and participants alike. By working
together, we present a great parade that celebrates our independence, honors our
veterans and reflects the many interests and pastimes of our community. Contact
Recreation Supervisor Jasmine Lee at 682-831-4603 for further detail.
The following rules and guidelines will ensure a safe, enjoyable and festive experience
for everyone. Failure to comply with these guidelines will result in parade dismissal
and affect future participation. Parade volunteers will be available to assist you.
Check in time/location: All entries must check in between 3:30-4:30pm at
Byron Nelson High School (2775 Bobcat Blvd, Trophy Club).
Start Time: The parade will begin promptly at 5:00pm.
Line Up: Groups will be lined up in order of arrival by event staff. Do not change
the parade line up.
For-Profit Business Entries: Entries may be sponsored by a for-profit business.
A logo or business name may be used, however the entry may not be used
primarily for advertising purposes and must be in keeping with the patriotic spirit of
the parade. Signs must be limited to two (2) per entry.
Candy/Hand-outs: No item may be thrown from a float or motor vehicle.
Candy may be handed out by walking parade participants. Any items that you
wish to distribute must be pre-approved by Town Staff..
Children: Ensure that all children 12 yrs. and under will be adequately supervised
from the parade line up until completion.
Bicycles: Bike riders must adhere to state and local laws regarding helmets.
Motor Vehicles: All motorized equipment must be clean and in good working
order. Maintain a safe distance of at least 20 ft. between units. Vehicles may only
contain the number of passengers that the vehicle was designed for (truck beds
are an exception, however participants must be securely inside of the bed). Do
not board or exit the motor vehicle or float during the parade.
Music: Use of live music is preferred, pre-recorded music is allowed. No voice
amplifiers, however small portable sound systems are allowed.
Costume/Decoration: Embrace this year’s theme through costumes, music and
decorations. The entry that best showcases the theme will receive a trophy.
Decorated floats are highly encouraged.
TCMUD No. 1 44 of 144 15 JUNE 2010
Best Float
-To qualify as a float, the entry must be towed by vehicle or horse.
-This award is based on creativity, unified theme and crowd appeal.
Best Performance Group
-This category includes dance/cheer teams, bands, choirs, etc.
-This award is based on creativity, quality of performance, and crowd appeal.
Spirit Award
-All entries are considered.
-This award is given to the entry that best personifies the spirit of teamwork
and community.
Mayor’s Award
-All entries are considered.
-This award goes to the entry that best exemplifies the parade’s theme,
which is “25 Years of the American Dream”. Judges will consider costumes,
decoration and the overall appearance of each entry and how it relates to the
theme.
Grand Prize
-All entries are considered.
-This award goes to the best overall parade entry. The award is based on
creativity and uniqueness.
All winning entries will receive a trophy. Winners will be announced and
trophies awarded at 6:45pm on the main stage at the 4th of July Festival
at the Community Pool (500 Parkview Drive, Trophy Club). All groups
are encouraged to have representatives present to receive your trophy,
should you win.
*Elected official’s entries are not eligible for awards.
TCMUD No. 1 45 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-37-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:2/24/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:5/18/2010
Title:Receive report from Staff and/or Attorney(s) regarding update of MUD 1 Fire Plan; and possible action
regarding same.
Attachments:
Action ByDate Action ResultVer.
TabledTrophy Club Municipal Utility
District No. 1
3/16/2010 1
TCMUD No. 1 46 of 144 15 JUNE 2010
12010-37-M1 Version:File #:
Title
Receive report from Staff and/or Attorney(s) regarding update of MUD 1 Fire Plan; and possible action
regarding same.
Body
[Enter body here.]
TCMUD No. 1 47 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-86-M1 Name:
Status:Type:M1 Agreement Regular Session
File created:In control:6/9/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Discuss and take appropriate action concerning Interlocal Agreement with Denton County Tax Office
for Property Tax Collection.
Attachments:Cover Letter-ILA DC Tax Collection.pdf
ILA DC Tax Collection-2010.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 48 of 144 15 JUNE 2010
12010-86-M1 Version:File #:
Title
Discuss and take appropriate action concerning Interlocal Agreement with Denton County Tax Office
for Property Tax Collection.
Body
This is an annual agreement with the Denton Tax Office to collect MUD 1 Property Taxes. Attached herein is
the cover letter from the Denton CountyTax Office as well as the 2010 Interlocal Agreement. Board will need
to designate someone (last year it was District Manager Scott) to act on behalf of the District and to serve as
Liaison for the district to ensure the performance of all duties and obligations of the District as stated in the
ILA. Staff recommend approval of the ILA.
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-87-M1 Name:
Status:Type:M1 Bids Regular Session
File created:In control:6/9/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Discuss and take appropriate action to award a bid for a four (4) year lease for Computer Aided
Dispatching (CAD); and authorizing Fire Chief Thomas or his designee to execute necessary
documents. (Fire Chief Thomas)
Attachments:Quote-Computer Aided Dispatching (CAD).pdf
PCS-Draft Contract.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 62 of 144 15 JUNE 2010
12010-87-M1 Version:File #:
Title
Discuss and take appropriate action to award a bid for a four (4) year lease for Computer Aided
Dispatching (CAD); and authorizing Fire Chief Thomas or his designee to execute necessary
documents. (Fire Chief Thomas)
Body
Denton County Dispatch has been conducting Computer Aided Dispatching (CAD), for the Town's Police
Department for the past ten years. Denton County is now adding this service for Fire/EMS. This is a four year
lease and will provide laptops and the necessary mounting equipment to be installed in the Fire and Medical
Apparatus.
The total for this project is $23,744, monthly lease payments $577. The project will be split between Fire and
EMS. The Town and the MUD’s portion will be $11,872 total, and $288.50 monthly lease payments each.
Staff recommends to PCS Mobile. PCS Mobile is used by several municipalities in this area.
Backup includes the Quote (attached) and Contract.
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-89-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/11/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Discuss and take appropriate action to award / reject bids received for Trinity Well No. 2 Project.
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 73 of 144 15 JUNE 2010
12010-89-M1 Version:File #:
Title
Discuss and take appropriate action to award / reject bids received for Trinity Well No. 2 Project.
Body
Bid Opening is scheduled for 2 pm on Tuesday, June 15th. Bid Results will be available at the meeting.
TCMUD No. 1 74 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-85-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/9/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Discuss and take appropriate action concerning funding options for Trinity Well No. 2 and High Speed
Pump. (Scott)
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 75 of 144 15 JUNE 2010
12010-85-M1 Version:File #:
Title
Discuss and take appropriate action concerning funding options for Trinity Well No. 2 and High Speed
Pump. (Scott)
Body
Staff seeks direction from the Board regarding funding options (1. Line of Credit @ 3.9% interest or 2. Use Reserves) for
Trinity Well No. 2 and for the High Speed Pump.
TCMUD No. 1 76 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-82-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/4/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Discuss and take appropriate action to seek Board's approval for former MUD 1 Director Jim Hase to
provide financial assistance to Staff with regard to Water Rates and Water Revenues. (Thomas)
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 77 of 144 15 JUNE 2010
12010-82-M1 Version:File #:
Title
Discuss and take appropriate action to seek Board's approval for former MUD 1 Director Jim Hase to
provide financial assistance to Staff if and when requested by the District Manager to do so . (Thomas)
TCMUD No. 1 78 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-74-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/2/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Receive report from Legal Counsel regarding legal representation; discussion and possible action
regarding same. (Armstrong)
Attachments:Communication to Directors Regarding Legal Services.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 79 of 144 15 JUNE 2010
12010-74-M1 Version:File #:
Title
Receive report from Legal Counsel regarding legal representation; discussion and possible action
regarding same. (Armstrong)
Body
At the May 18, 2010 meeting, Director Armstrong suggested Legal Representation be added for this month's
meeting, and asked for the Attorney's comments regarding the pros and cons of working together for the past
year. Counsel Liston verified that this would be provided at the June meeting, to which Director Armstrong
agreed.
TCMUD No. 1 80 of 144 15 JUNE 2010
From:Pamela Liston
To:Mary Moore
Cc:Bob West
Subject:Communication to Directors Regarding Legal Services
Date:Wednesday, June 09, 2010 12:03:54 AM
Mary, please forward the following to the directors and Robert. It is a joint e-mail from me and
Bob West regarding legal services. Thank you very much.
ATTORNEY CLIENT PRIVILEGED COMMUNICATION
Dear Directors and Staff,
At the May 18, 2010 MUD1 Board meeting, a question was asked by a member of the Board as to
what legal functions each attorney performs for the District and how we work together to perform
those functions. We have been working in coordination with each other for the past 11 years and
we have worked as co-counsel for the consolidated MUD1 since the May 9, 2009 consolidation
election. The working relationship between us is productive, and we believe it gives MUD1
excellent legal coverage. We each have our areas of strengths, and we complement each other
well. In addition to our various areas of representation (listed as follows), we alternate meeting
attendance. Pam attends odd month meetings, and Bob attends even month meetings, but we
have traded out months when needed to provide proper coverage for the topics that are on the
agenda or when one of us is unavailable for a particular meeting.
Pam’s areas of primary responsibility are: Open Government (Public Information Act, Open
Meetings Act, Agenda Item drafting, etc.); Personnel issues; Ethics Challenges, Ethics Order drafting
and Rules of Procedure; Requests for Public Information; Attorney General’s office interfacing and
correspondence; Constitutional issues; Elections; and Enforcement.
Bob's primary areas of responsibility are: Contracts; Property-related matters (deeds, easements,
leases, Amendments to District Information Form, etc.); Oil, gas, and minerals; Bidding
requirements; Legislative watch; Bonding and financing (including bond counsel interfacing);
Property taxes (interfacing with Perdue Brandon Fielder Collins & Mott on property tax
collections); TCEQ interfacing; and Historical data.
Both of us handle Litigation as needed, depending on the subject of the litigation.
Both of us also have played a strong role in strategic planning for the District.
Please let us know if you have any questions or desire additional information. Both of us are happy
to serve as you desire.
Thank you,
Pam Liston Bob West
The Liston Law Firm, P.C. Whitaker Chalk Swindle & Sawyer, L.L.P.
TCMUD No. 1 81 of 144 15 JUNE 2010
Pamela Harrell Liston
The Liston Law Firm, P.C.
P.O. Box 1882
Rowlett, Texas 75030
Tel: 972.475.2794
Fax: 972.463.4158
pamela.liston@listonlaw.net
Confidentiality Notice: This e-mail and any attachments are intended onlyfor use by the individual or entity named herein and may contain legallyprivileged or confidential information. If you are not the intendedrecipient of this e-mail, you are hereby notified that any dissemination,distribution, or copying of this e-mail or of any attachment is strictlyprohibited. If you have received this e-mail in error, please immediatelynotify the sender at The Liston Law Firm, P.C. by telephone at (972) 475-2794 or return e-mail, do not read it, and permanently delete the original.Thank You.
TCMUD No. 1 82 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-83-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/7/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Discuss and take appropriate action regarding the Texas Open Meeting Act. (West)
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 83 of 144 15 JUNE 2010
12010-83-M1 Version:File #:
Title
Discuss and take appropriate action regarding the Texas Open Meeting Act. (West)
Body
Counsel has been requested to brief the Board upon the proper procedures when emailing and discussing MUD business
with regard to Texas Open Meeting Act regulations and its limitations the TOMA places upon Directors.
TCMUD No. 1 84 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-75-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/2/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Review Attachment F, Rules of Procedure, Order 2009-0915; discussion and possible action
regarding same. (Sanders)
Attachments:MUD 1 ORDER 2009-0915-CodeOfEthics.pdf
Agenda Item 15 Discussion Items-Sanders.pdf
Request to Speak before the MUD 1 Board.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 85 of 144 15 JUNE 2010
12010-75-M1 Version:File #:
Title
Review Attachment F, Rules of Procedure, Order 2009-0915; discussion and possible action regarding
same. (Sanders)
Body
As requested by Director Sanders at the May 2010 meeting, this Rules of Procedure is before the Board for review,
discussion and possible amendment. See attachment from Director Sanders.
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Discussion Items
As related to Agenda Item 14 – Review and discuss Rule of Procedure
1. Article II, Section 2.08 of Attachment F says that we shall conduct the meetings as per
“Roberts Rules of Order”.
2. Article II, Section 2.08 of Attachment F says “The Board may provide a portion of each
meeting for public comments in accordance with the policies established for receipt of public
comment.” Should we include something like the “Presentation by Citizens” section like in
the Council rules? (see below)
“Presentations by citizens, with or without prior notification, shall be limited to a total of six
minutes, with three minutes of time allowed prior to Council discussion and three minutes of
time allowed subsequent to Council discussion but before the Chair calls for a vote. It is
within the discretion of the Chair to reasonably extend those limits. Citizens must turn in a
completed ‘Request to Speak’ form to the Town Secretary.”
3. Article II, Section 2.08 of Attachment F - Amendment to Rules
Currently our rules allow for changes to be made “…from time to time, with the concurrence
of all directors.”
This item which is in the Council rules says: “These rules may be amended, or new rules
adopted with a favorable vote by four (4) members of the Town council in attendance,
provided that the proposed amendments or new rules shall have been introduced into the
record at a prior Town Council Meeting.
4. Article II, Section 3.07 of Attachment F – paragraph 2 says that the Finance Director is going
to assist the Secretary/Treasurer. Seems like this should include the District Manager at a
minimum.
5. New Item – Questions to Contain One Subject
This item which is in the Council’s Rules says: “All questions submitted for a vote shall
contain only one subject. If town or more points are involved, any member may require a
division, if the question reasonably admits of a division.”
6. New item – Right to Floor
This item which is in the Council’s Rules says: “Any Council member desiring to speak shall
be recognized by the Chairman/Mayor. No member shall be allowed to speak more than
once on any subject until every member wishing to speak shall have spoken.”
TCMUD No. 1 107 of 144 15 JUNE 2010
7. New item – Suspension of Rules
This item which is in the Council’s rules says: “Any provision of these rules may be
temporarily suspended by a two-thirds vote of all members of the Town Council in
attendance. The Vote on may such suspension shall be taken by a show of hands and
entered into the record.”
8. New item - Presentations by Members of Board – Future Agenda items
This item which is in the Council rules says: “The agenda shall provide a time when the
Mayor or any Town Council member may bring before the Town Council any business that
the Town Council member believes should be deliberated upon by the Town Council at a
future meeting of the Town Council. However, pursuant to the Town Charter, before any
item is placed for discussion and/or action on a future Town Council agenda, a request for
its placement on the agenda shall be made by either the Mayor or by any tow (2) Council
members. These matters need not be specifically listed on the agenda, but discussion and
formal action on such matters shall be deferred until a subsequent Town Council meeting
provided that the requirements of Chapter 551 Texas Government Code have been met.”
9. Section 2.02 Removal of Directors – (This is not part of Attachment F, so it may not be
discussed.) It seem to me that there should be a process for giving an excused absence
and if one is granted, then that absence should not be included in the total missed meetings
in the this section. This is not part of Attachment F but should be discussed at some point.
TCMUD No. 1 108 of 144 15 JUNE 2010
Request to Speak before the MUD 1 Board
Name _____________________________ Phone _____________ Date ____________
Address ___________________________ City _______________ Zip ______________
Agenda Item # ________
Other Agenda Item # ________
___ I wish to speak IN FAVOR of this item.
___ I wish to speak IN OPPOSITION to this item.
___ I do not wish to speak; however, please record my __ SUPPORT __ OPPOSITION
General Citizen Comments: This item is available for citizens to speak on any
subject; however, no action, by law, may be taken on the topic.
Topic of Discussion: ______________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Comments will be limited to three (3) minutes.
TCMUD No. 1 109 of 144 15 JUNE 2010
MUD 1 Board of Directors
WELCOME to the MUD 1 Board Meeting! The following are a few tips designed to help
you understand the proceedings of the meeting.
Those wishing to address the Board are asked to complete a Request to Speak
Card. Please turn the card in to the MUD Secretary.
The President (presiding officer) will ask for those wishing to address the Board to
do so at the appropriate time. Please approach the speaker’s stand, state your name
and address for the record, and discuss the topic of interest. Please direct your
comments to the MUD Board.
Although the MUD Board cannot take specific action on Citizens’ Comments topics
due to legal requirements, they will hear the topic and the Board may:
1) Have the item placed on a future agenda for action, or
2) Refer the item to staff for study or conclusion.
We appreciate your interest in the community and hope you will visit again soon!
Comments will be limited to three (3) minutes.
TCMUD No. 1 110 of 144 15 JUNE 2010
TCMUD No. 1 111 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-84-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/9/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:6/15/2010
Title:Discuss and take appropriate action concerning MUD Building security and access. (Armstrong)
Attachments:Re_ Change in Policy.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 112 of 144 15 JUNE 2010
12010-84-M1 Version:File #:
Title
Discuss and take appropriate action concerning MUD Building security and access. (Armstrong)
TCMUD No. 1 113 of 144 15 JUNE 2010
From:William ( Bill ) Armstrong
To:Mary Moore
Subject:Re: Change in Policy
Date:Monday, June 07, 2010 11:37:16 PM
Interesting. I think this may need to go on the agenda. No I would like this to goon the agenda.
Bill Armstrong
On Jun 7, 2010, at 3:37 PM, "Mary Moore" <mmoore@ci.trophyclub.tx.us > wrote:
Building Security – Both District Manager Robert Scott and Interim Town Manager
Stephen Seidel have discussed building security, and have agreed to implement the
following changes. From now on, all visitors (including Board and Council members,
advisory board members, residents, business rep’s, etc) will be required to sign-in, and
be accompanied by a staff member. There have been some security issues and questions
raised that have resulted in this change. Therefore, your badges will only be used as an
I.D. badge, and will no longer provide you with access to the Admin. Building. The
exception to the rule is the Mayor and MUD President. It is for the safety of the
employees, as well as a need to keep certain onsite information private/privileged. We
appreciate your understanding and respect for this necessary change.
Thank you!
Mary Moore
MUD Secretary/RMO
Trophy Club MUD No. 1
mmoore@ci.trophyclub.tx.us
O: 682.831.4685
F: 817.491.9312
To accomplish great things, we must not only act but also dream, not only
plan but also believe!
IMPORTANT WARNING: This message is intended for the use of the person or entity to which it
is addressed and may contain information that is privileged and confidential, the disclosure of which
is governed by applicable law. If the reader of this message is not the intended recipient, or the
employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any
TCMUD No. 1 114 of 144 15 JUNE 2010
dissemination, distribution, or copying of this information is STRICTLY PROHIBITED.[v:102105]
TCMUD No. 1 115 of 144 15 JUNE 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-76-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:6/3/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:
Title:Review and Approve Minutes:
a. May 18, 2010 - Regular Session
b. May 19, 2010 - Special Joint Session
Attachments:M1 Minutes-05182010.pdf
M1-Minutes-051910.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 116 of 144 15 JUNE 2010
12010-76-M1 Version:File #:
Title
Review and Approve Minutes:
a. May 18, 2010 - Regular Session
b. May 19, 2010 - Special Joint Session
Body
[Enter body here.]
TCMUD No. 1 117 of 144 15 JUNE 2010
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Meeting Minutes
Trophy Club Municipal Utility District
No. 1
Tuesday, May 18, 2010 Svore Municipal Building Boardroom6:00 PM
REGULAR SESSION
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and
Tarrant Counties met in Regular Session on Tuesday, May 18, 2010, in the Boardroom of
the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262.
Call to order and announce a quorum.
President Budarf called the meeting to order at 6:02 p.m.
Director Dean 13 - Henry, Director Gary Cantrell, Director Jim Hase, Director Neil
Twomey, Director Jim Budarf, Director Jim Thomas, Director Kevin Carr,
Director Steven Kohs, Director Bob Fair, Director Joseph Boclair, Director
Nick Sanders, Director Jim Moss, and Director Bill Armstrong
Present:
STAFF PRESENT:
Robert Scott, District Manager
Mary Moore, MUD Secretary
Kathy DuBose, Finance Director
Danny Thomas, Fire Chief
Pam Liston, Attorney
Bob West, Attorney
MUD 1 GUEST(S) PRESENT:
Irma Thomas, 7 Meadowbrook Lane
Susan Moss, 979 Trophy Club Drive
Greg Lamont, 15 Avalon Drive
Shirley Hase, 209 Inverness Drive
Betty Ann Henry, 203 Oakmont Drive
Tammy Thomas, 1 Brook Creek Court
Pearl Ford, 2 Spring Creek Court
Bonnie Armstrong, 18 Avenue Twenty
Margi Cantrell, 1105 Sunset Drive
Susan Edstrom, 269 Oak Hill Drive
Dave Edstrom, 269 Oak Hill Drive
Sara Thomas, 7 Meadowbrook Lane
Interim Town Manager Stephen Seidel
Kathleen Wilson, 34 Meadowbrook Lane
Ben Wilson, 34 Meadowbrook Lane
TCMUD No. 1 118 of 144 15 JUNE 2010
Trophy Club Municipal Utility District
No. 1 May 18, 2010Meeting Minutes
Citizen Presentation
No citizens addressed the Board.
Action Items:
1. 2010-59-M1 Review and Approve Disbursements & Variance Report
a. April 2010
April 2010 Monthly Financial Statements.pdf Attachments:
Director Cantrell moved to approve the April 2010 disbursements and variance
report. Director Thomas seconded the motion. Motion carried unanimously.
2. 2010-66-M1 Discuss and take appropriate action to Award/Reject bid for Vertical
Turbine Pump Installation.
Attachments: Bid Review Recommendation.pdf
District Manager Scott explained the reason for this purchase is the need to have a
backup pump. When the new elevated tank comes online, we will need this pump to
pump water from the storage tanks to the elevated tank and then to distribution system,
especially at buildout. Scott is considering funding this purchase out of reserves due to
the low bid/cost for Fire Station. District Manager Scott recommends award of this
project to Steve Dake Construction for the low bid amount of $171,200.
Director Henry moved to award the bid for the Vertical Turbine Pump Installation to
Steve Dake Construction. Director Cantrell seconded; motion carried
unanimously.
3. 2010-60-M1 Discuss and take appropriate action concerning update of the Amendment
to the Information Form (Bonds - Fire Station) (West)
MAY 2010 AMENDMENT TO INFO FORM.pdf Attachments:
Attorney West advised that one of the requirements of the Texas Water Code is that all
MUDs are required to file information at the County Courthouse giving notice what the tax
rate is, how many bonds are authorized to be issued, bonds that have been sold; and this
information needs to be kept up to date. West stated it was appropriate to update this
Information Form with the new information regarding Bonds for the Fire Station. West
advised that the Bond numbers have been amended and were distributed to the Board at
the meeting. West advised that this form is filed with Denton and Tarrant Counties as
well as with TCEQ.
Director Henry moved to approve the May 2010 Amendment to the Information
Form, as amended. Director Thomas seconded the motion. Motion carried
unanimously.
TCMUD No. 1 119 of 144 15 JUNE 2010
Trophy Club Municipal Utility District
No. 1 May 18, 2010Meeting Minutes
4. 2010-01-M1 Discuss and take appropriate action regarding SEMO (Shared Employees
MUD Organization) Committee's recommendations.
Attachments: Towns Bid to SEMO-March2010.pdf
SEMO Chart No. 1-040810.pdf
SEMO Chart No. 1-050810.pdf
Director Hase advised that the new Town Council approved the $228,000 proposal they
made to MUD 1 for FY 2010-2011, with MUD 1 doing their own Accounting and Human
Resources, and including a contract for services for the other shared services that we
have historically had.
Council liaison Rose read the motion the Town Council made on 05/17/10 with regard to
SEMO, to authorize staff to draft a contract for services, starting in the amount of
$228,075, that can be adjusted as agreed upon by both boards.
Director Carr moved to approve the SEMO recommendation and go with the
$228,000, as a starting point; recommend having Town and MUD staff work out any
contract negotiations regarding services provided and services received. Director
Henry seconded. Floor opened for discussion. District Manager Scott stated that
he and Interim Town Manager Seidel have agreed to get together and work on an
agreement and bring that back to Board and Council for their approval. Motion
carried unanimously.
5. 2010-61-M1 Review and Approve Minutes
a. April 19, 2010 - Regular Session minutes
Attachments: M1-Minutes-041910.pdf
Director Henry moved to approve the April 19, 2010 minutes. Director Carr
seconded; motion carried unanimously.
6. 2010-62-M1 Discuss and take appropriate action regarding Order 2010-0518,
canvassing the returns and declaring the results of the Directors' Election
for MUD 1.
Attachments: Order 2010-0518-Canvass Election.pdf
Director Cantrell moved to adopt Order 2010-0518, canvassing the returns and
declaring the results of the May 8th, 2010 election. Director Carr seconded the
motion. Motion carried unanimously.
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Remarks From and Presentation to Outgoing Directors
Director Boclair stated he enjoyed working with the Board and stated it was an honor to
serve, and thanked the Board.
Director Twomey stated that it has been a very interesting four years and he has enjoyed
working with everyone. Twomey stated that he leaves the Board in a strong financial
position, decrease in tax rates, and he has enjoyed serving the public, and he is looking
forward to finally having the fire station built.
Director Cantrell stated that he has served 6 years. Cantrell thanked everyone, adding
the he learned a lot, appreciated all the hard work. Cantrell is proud of the Treatment
facility that will accommodate Trophy Club at build out and will take care of the citizens of
Trophy Club, and he is very proud of our water. Cantrell especially thanked Bob West,
who has been the MUDs attorney for 35 years. Cantrell stated we have two great
managers, Robert Scott and Danny Thomas, adding that hopefully the new directors will
recognize and retain the continuity. Cantrell has thoroughly enjoyed serving.
Director Henry thanked his wife for putting up with him for 12 years, also thanked the new
MUD board, and wished them the best of luck. Having been a president of old MUD 1 for
so long, Henry worked with Neil Twomey, Jim Hase, Gary Cantrell, Bob Fair, and Connie
White. These people had specific talents, and they used their individual talents, and for
that, Henry is thankful.
Director Hase stated that about 10 years ago, he got sworn in, and a young fellow sat
next to him and he's still sitting next to me. Hase has the utmost regard for these guys as
MUD directors and as stand-up men, most important is the developed friendships that will
last a lifetime, and he appreciates that very much.
Director Fair expressed his gratitude and appreciation to the Board and to the Staff and
the attorneys, adding that it has been a terrific learning opportunity. Fair thanked the
Board for the opportunity to learn, and Fair hopes to put it to good use.
Director Kohs found it interesting, adding that it has been an honor and privilege to serve
the citizens of Trophy Club and thanked the Board for the opportunity to serve.
Director Carr - Thanked you for your service. All of you should be proud of the
accomplishments of this MUD Board and services that you provided to our customers.
To the junior directors, thank you for stepping up to the Board to fill short-term vacancies.
I have enjoyed your input, friendship and hope you stay active in this community. Mr.
Hase, Mr. Twomey, Mr. Cantrell, Mr. Budarf and Mr. Henry; I have had the utmost
pleasure in serving with these individuals on the Master District and most recently the
consolidated MUD 1 Board. I have worked with Mr. Hase, Mr. Budarf, for over ten years,
and Mr. Cantrell six, and Mr. Twomey for the past four years. Mr. Twomey and Mr.
Henry, each of whom I've personally known for almost 20 years. Although all of you are
retired from the business world, your hard work and dedication to Trophy Club is
insurmountable and greatly admired. Through the years, you've always had all the water
customers' interests first. You have all contributed to our low water rates and tax rates,
improving our fire services and constructing a treatment plant that is one of the most
efficient in surrounding areas. Mr. Hase, Mr. Cantrell, Mr. Twomey's financial expertise
and analysis will surely be missed by the MUD and its customers. Their work provided
crucial reporting that allowed us to plan for the future while reducing staff work loads and
most of all lessen the financial impact to all of our water customers. I hope to continue
our friendship with you and your spouses for years to come and hope that you continue
working within our community to make Trophy Club the best it can be.
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Jim Thomas stated that he has done this for 25 and half years, and residents may not
realize the amount of time the directors have put in to try to do things right. Thomas has
the utmost respect for each one of these individuals.
Jim Budarf thanked staff, attorneys, and all the members of the Board, as well as the two
liaisons, Bill Rose and Kathleen Wilson, as well as Danny Thomas. Budarf stated that we
have worked hard to get the Water Treatment plant up to where it needs to be. We
bought a generator last year. After the generator was installed, seven days later, a storm
came through and that generator ran the WWTP for 40 plus hours. Most recently, we
struggled with the Fire Station,and thanks to everyone, the Fire Station is on its way,
hallelujah. Budarf has been here for 17 years, adding that it has been one heck of a ride,
and he's still going to be around.
District Manager Scott stated that he has enjoyed working with everyone on the Board.
Director Elect Sanders approached the Board and thanked the Board for their service to
the Town.
MUD Secretary Moore stated the total combined time served for these five elected
directors is 47 years, 9 months and one day. Moore stated - You all made the decision to
serve others as fine public servants. Please remember that success may die but
significance never dies. The work you have done here with MUD 1 and legacy you leave
behind is significant, and will last long after you are gone. You, gentlemen, never saw
your job as a series of tasks; you saw it as a responsibility. I am truly thankful to each
and every one of you for the trust and faith you have placed in me. It has been an honor
to work with you, I have learned volumes, and hope that you stay in touch, and I wish
each of you well in your future endeavors.
Pam Liston stated that it has been a privilege working with the Board and she will miss
the Board very much.
Bob West stated that the work product of this Board has been exceptional, and your
service will be missed. West wished the Board well in their future endeavors.
Kathleen Wilson stated that the words from your employees state the most about you;
adding that when your employees express their true feelings, it says a lot about you as
an employer. Wilson expressed her personal appreciation for the pleasures of working
with the Board. Wilson stated this MUD Board has been incredibly admirable, exhibited
leadership as a consolidated MUD Board. Wilson’s son, Ben, has grown to love MUD
business. Wilson thanked this board for mentoring her son. Willson added that the
Board will be missed, and the Board has created a true legacy that will continue to stand.
Danny Thomas stated he thanks the Board's dedication, thank you gentlemen.
Director Elect Bill Armstrong approached the Board and stated that he has had the
pleasure of watching you together, has been received warmly, was listened to and
appreciated, and has observed the Board has done that with everybody. Armstrong took
a recent tour of the WWTP and that Plant is really well run, Armstrong was very
impressed. Armstrong certainly hopes that when his time is finished, it’s in as good as
shape as it is right now.
MUD Secretary made a presentation to each of the outgoing MUD members.
President Budarf advised they would take a 10-minute break and Director Carr would
bring the new board into session.
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Board took a ten (10) minute break, and resumed at 6:55 p.m.
Oath of Office and Presentation of Certificate of Election to Incoming
Directors.
MUD Secretary Moore gave the Oath of Office to each of the incoming directors, and
each Director signed their Oath, their Sworn Statement as well as the Bond Application,
and each Director received their Certificate of Election.
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Receive Remarks From Incoming Directors
Director Carr asked for remarks from the Incoming Directors.
Director Thomas commented on his 25-plus years of service with the MUDs.
Director Sanders thanked his wife and see this as a new opportunity to work together for
the common good of everybody, and pledges to do that.
Director Armstrong thanked his wife and his daughter for their support and hopes he
does his job well and serves the citizens well.
Director Moss thanked his wife and family for their support in this election, as well as his
supporters, and particularly thanked the previous Board, who has contributed greatly to
the current board's ability to move forward as a result of their due diligence.
Director Carr commented on the voters' request for change for both the MUD Board and
the Town Council. Carr congratulated the newly elected Town Council members and
looks forward to working will all of them. The MUD Board lost several dedicated and
valuable assets who put in many years of their time serving this community. The fruits of
their labor are reflected by our low tax rates, superior water and fire services this Town
expects. Through forward thinking and planning, these directors leave a modern water
treatment plant capable of handling buildout and prepared to operate efficiently for years
to come. In the coming year, Trophy Club will open the doors to the new Fire Station.
Each of you outgoing directors and prior directors can look upon this facility and smile as
a reminder of some of your achievements you have accomplished as MUD Directors.
Director Carr congratulated and welcomed to the MUD Board the new fellow directors;
Mr. Moss, Mr. Sanders and Mr. Armstrong. Tonight is the final piece of the puzzle to
fulfill the wishes of the residents when they overwhelmingly approved by voting to
consolidate MUD 1 and MUD2. The prior board left the Board in good standing
financially and operationally. Carr is proud to have been a small part of this success and
the new Board continues on this new path for the years to come. Carr encouraged the
new board to ask questions, take a tour of the facilities, and most importantly to trust the
staff and employees, who are some of the most qualified and knowledgeable in the
business. Carr encouraged the new Board commit themselves to a period of learning,
observing, and educating yourself with regard to the Board and its operations, which will
benefit our constituents and make you a more qualified director in the long run. Carr
makes himself available to help in anyway possible and looks forward to working with this
new board and Town council and staff, to not only make Trophy Club a great place to call
home but to make it the BEST place to call home. Carr appreciates the support he was
given to enable his return to the new MUD 1 Board. Carr especially thanked Neil and
Pauline Twomey, Jim and Brenda Budarf, Shirley and Jim Hase, Dean and Betty Ann
Henry for their long friendship and support. Carr thanked his family for the last 18 years
of community involvement as well as the years to come. Carr also thanked Doug and
Kathleen Wilson, with special thanks to Ben Wilson.
Council liaison Rose announced that the Council has a quorum present.
Director Carr opened the floor for any citizen comments.
Pearl Ford, 2 Spring Creek Court. Ford addressed the Board, stating she plans on
attending more MUD meetings. Ford wished the Board much success. Pearl is looking
forward to the future, and hopes the Board looks out for all of the citizens, and offered her
support to the Board.
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7. 2010-63-M1 Discuss and take appropriate action regarding determining by lot the
assignment of staggered terms of two (2) or four (4) years with a simple
majority of directors serving until the second succeeding directors
election (May of 2014) and the remaining directors serving until the next
directors election (May of 2012).
Attachments: Order2010-0125-EstablishPlaces.pdf
MUD Secretary Moore requested the Board's permission to have audience member Ben
Wilson pull for Directors' names, and then that Director would pull for his term, to which
the Board agreed. The results of this lot selection are as follows: Directors Kevin Carr,
Bill Armstrong, and Jim Thomas will serve 4-year terms. Directors Nick Sanders and Jim
Moss will serve 2-year terms.
This matter was Approved
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8. 2010-67-M1 Discuss and take appropriate action regarding the selection of a President,
Vice-President and Secretary/Treasurer for a one-year term.
Director Carr asked for nominations for MUD 1 President.
Director Armstrong nominated Director Sanders for president.
Director Carr asked if there were any other nominations.
Director Moss nominated Director Thomas for MUD 1 President.
Director Carr asked if there were any other nominations; hearing none, Carr asked for a
show of hands for Director Sanders as President. Directors Armstrong and Sanders
voted for.
Director Carr asked for a show of hands for Director Thomas as President. Directors
Thomas, Moss and Carr voted for Thomas as President. Director Thomas, with the
majority of votes, was voted President, TCMUD 1.
Director Carr asked for nominations for MUD 1 Vice President.
Director Thomas nominated Director Moss.
Director Carr asked if there were any other nominations, hearing none, Carr asked for a
show of hands for Director Moss as Vice President. The vote was unanimous, and
Director Moss was voted Vice President, TCMUD 1.
Director Carr asked for nominations for MUD 1 Secretary/Treasurer.
Director Armstrong nominated Director Sanders for Secretary/Treasurer.
Director Carr asked if there were any other nominations.
Director Thomas nominated Director Carr for the Secretary/Treasurer position.
Director Carr asked if there were any other nominations; hearing none, Carr asked for a
show of hands for Director Sanders as Secretary/Treasurer. Directors Armstrong and
Sanders voted for.
Director Carr asked for a show of hands for Director Carr as Secretary/Treasurer.
Directors Thomas, Moss and Carr voted for Director Carr as Secretary/Treasurer.
Director Carr with the majority of votes was voted as Secretary/Treasurer, TCMUD 1.
This matter was Approved
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No. 1 May 18, 2010Meeting Minutes
9. 2010-50-M1 Discuss and take appropriate action to approve the purchase in the
FY2010/2011 Budget of a Huber Rakemax Screen for Wastewater Treatment
Plant.
Budget Proposal-WWTP-RakemaxScreen.pdf Attachments:
Director Scott requested this be tabled to next month's meeting as information is still
pending. Scott explained that this equipment is designed to remove all solids, leaving
sewer water, and would save wear and tear on the pumps and propellers. This
equipment would also benefit the employees. The estimated cost is $250,000 -
$300,000, with a yearly savings in pump maintenance and/or replacement of
approximately $15,000 to $16,000.
This matter was Discussion only - No action taken
10. 2010-68-M1 Discussion concerning MUD 1’s relationship with McGuire Partners and
Solana.
President Thomas advised that Mr. Tom Allen and Mr. Kuhlman have agreed to come
tour the WWTP. They are very interested, as our largest commercial client, in seeing
how it works. They will also be viewing the SCADA system. Additionally, we will be
meeting with them quarterly.
Director Armstrong asked why they would not come to a meeting.
President Thomas stated it was a matter of convenience.
This matter was Discussion only - No action taken
Staff Reports & Updates
11. Receive District Manager's Report
a. Monthly Update - Water pumped vs. billed
b. Monthly Revenue for Wastewater Treatment Plant
c. Monthly Update - PID Development/Homes
d. Update on Water Plant Booster Pump (formerly VFD)
e. Update on Trinity Well
f. AWBD Conference: June 17 - 19, 2010
g. Update on bid process for Construction of Fire Station
Attachments: Pumped Versus Billed April 2010.pdf
Connection Summary-April 2010.pdf
District Manager Scott updated the Board. Scott welcomed the new directors.
Director Carr advised the new board of the existing policy of going through District
Manager Scott for information and/or requests for staff and/or attorneys.
Director Sanders suggested we document those procedures a little better, and maybe
some rules of order that we all agree upon, to include how things get placed on the
agenda and specific requests.
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12. Receive Finance Director's Report
a. To provide Board with a monthly update and address the Board's questions.
Finance Director DuBose updated the Board, and addressed the Board's questions.
DuBose added that Moody's has performed a recalibration process of the MUD's rating,
and have upgraded MUD 1's rating A2 to a AA3. This is two steps up from where we
were previously with Moody's.
Finance is currently still reviewing Fixed Assets for further clarification.
13. Receive Fire Update from Fire Chief Thomas
a. To provide Board with a monthly update and address the Board's questions.
Fire Chief Thomas updated the Board and addressed the Board's questions.
14. Receive Town Council Update
a. Councilmember Rose to provide the Board with an update of Council
meetings, notices and relevant business.
Councilmember Rose provided the Board with the updates regarding the April 26th and
the May 17th Town Council meetings.
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15. 2010-37-M1 Receive report from Staff and/or Attorney(s) regarding update of MUD 1
Fire Plan; and possible action regarding same.
Attorney West advised that MUD 1's Fire Plan was one of the first fire plans submitted to
the State. West advised that there was some language in the Plan about ambulance
service, which states that we would not include ambulance service as part of the Fire
Plan. MUD 2 and MUD 3 submitted their own fire plans, which was an agreement to
contract with MUD 1. West advised that the state statute has been amended to define
firefighting services to specifically include medical emergency services. TCEQ has
advised West that Medical Emergency Services is broad enough to include ambulance
service as long as the plan that is approved by TCEQ and the voters authorizes
ambulance service. West advised that Mr. Twomey had assembled some cost savings
realized by MUDs running EMS. Some months ago, the attorneys were asked to review
and start updating the Fire Plan that would be submitted first to the Board, and then to
TCEQ, and then to the voters. Currently this review/update has been on hold. West
estimates that they are about one-half to one-third complete. West advised it could
possibly be ready for next meeting, and West seeks direction from the new board. Cost
estimate to complete is less than $5,000; with costs expended thus far have been about
$2700.
Director Carr asked if the revised fire plan would need to go to TCEQ, and then to the
voters.
Attorney West replied that a new plan would have to go to the voters. State will want to
know how you fund the ambulance service and personnel, bonds or operations. Original
plan specifically excluded ambulance service, yes, the amended plan, we now want to
include ambulance service will require approval from the Board, then from TCEQ, and
then from the voters via an election, which could be held in either May or November.
Director Thomas advised of a long conversation with TCEQ, because it is such a change.
EMS is such a radical change, TCEQ would require a new plan. It would take 5 to 6
months for TCEQ to review the plan. The pressure is off because of the time frame for
TCEQ to review the plan.
Attorney West sees no reason why TCEQ would not approve the new fire plan. West
believes it would just take time for TCEQ to review. West advised that TCEQ will be in
attendance at the upcoming AWBD conference, and it is an excellent opportunity to visit
with TCEQ staff. Trophy Club MUD 1 is one of the few MUDs that has its own Fire
Department.
Director Sanders confirmed with President Thomas that Maguire Partners is agreeable to
the MUDs running EMS. Sanders feels it is worth keeping this as an agenda item, and
will need to include this as a budget item. Sanders prefers a May election versus a
November election.
Director Sanders asked Attorney West why / how it came that MUDs came to have Fire
Plan / EMS, and West stated it started with Anderson Mill MUD near Austin.
Review & Discuss
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No. 1 May 18, 2010Meeting Minutes
16. 2010-64-M1 Review Monthly Tax Collection Report
a. April 2010
Attachments: TaxCollection-April2010.pdf
Board reviewed report and discussed same.
This matter was Discussion only - No action taken
17. Set Next Meeting Date:
a. Wednesday, May 19th, 2010 - Special Joint Session
b. Tuesday, June 15th, 2010 - Regular Session
Attachments: June 2010.pdf
Board agreed to meet on above date with a start time of 7:00 p.m.
Ms. Pearl Ford addressed the Board.
This matter was Discussion only - No action taken
18. Items for Future Agendas
a. MUD 1's water contract with City of Fort Worth
b. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
c. Water Study (Twomey)
d. Disaster Planning
e. Creation of TCMUD1 website (09-115-M1)
Director Carr requested that Directors provide backup for their agenda items and asked
Staff to add the author's name to the agenda item.
Director Armstrong suggested Legal Representation for next month's meeting, and asked
for the Attorney's comments regarding the pros and cons of working together for the past
year.
Counsel Liston verified that this would be provided at the next meeting, to which Director
Armstrong agreed. Liston also confirmed a possible revision to the existing Rules of
Procedure/Order would be on next month's agenda.
Adjourn
Meeting adjourned at 8:40 p.m.
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___________________________
James C. Thomas, President
(Seal)
____________________________
Kevin R. Carr, Secretary
____________________________
Mary Moore MUD Secretary
TCMUD No. 1 131 of 144 15 JUNE 2010
Trophy Club Entities 100 Municipal Drive
Trophy Club, Texas 76262
Meeting Minutes
Trophy Club Municipal Utility District
No. 1
Wednesday, May 19, 2010 Svore Municipal Building Boardroom6:30 PM
SPECIAL JOINT SESSION*
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and
Tarrant Counties met in Special Joint Session on Wednesday, May 19, 2010, in the
Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas
76262.
Call to order and announce a quorum.
President Thomas called the meeting to order at 6:30 p.m. and announced a quorum.
5 - Present: Director Jim Thomas, Director Kevin Carr, Director Nick Sanders, Director Jim
Moss, and Director Bill Armstrong
STAFF PRESENT:
Robert Scott, District Manager
Mary Moore, MUD Secretary
Kathy Dubose, Finance Director
Danny Thomas, Fire Chief
Patricia Adams, Town Attorney
Lisa Hennek, Town Secretary
TOWN COUNCIL PRESENT:
Mayor White
Interim Town Manager Seidel
Councilmember Cantrell
Councilmember Rose
Councilmember Stotts
Councilmember Hoover
GUESTS PRESENT:
Lee Graham, Reporter
Roger Williams, 215 Phoenix Drive
Susan Moss 979 Trophy Club Drive
Greg Lamont, 15 Avalon Drive
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No. 1 May 19, 2010Meeting Minutes
1. 2010-01-M1 Discuss and take appropriate action regarding SEMO (Shared Employees
MUD Organization) Committee's recommendations.
Attachments: Towns Bid to SEMO-March2010.pdf
SEMO Chart No. 1-040810.pdf
SEMO Chart No. 1-050810.pdf
This agenda item was approved unanimously by each of the individual boards at their
respective meetings. Therefore, each entity agreed there was no need for additional
discussion at this time.
This matter was Discussion only - No action taken
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2. 2010-65-M1 Presentation by Councilmember Rose for proposed Organizational
Structure; discussion of the same.
Attachments: TK 2 Unification Rev 4.pdf
TK 2 MUD Town CoS Rev 1.pdf
Mayor White advised that this is for discussion only and is only a concept possibility for
the future.
Councilmember Rose made a presentation to the Board and Council of Track 2. Rose
advised that this concept has not been approved by either entity. Rose advised that this
concept brings into effect a cost-of-services agreement between the Town and the MUD,
bringing all of the operational services of the MUD under the Town. First key point, MUD
is actively involved in hiring of new Town Manager, to ensure the new Town Manager's
ability to manage a Cost of Services' agreement with MUD 1. The second point, MUD 1
would execute a cost-of-services agreement with the Town for all operational areas,
those being Water, Wastewater, and Fire; however, the MUD would retain full
responsibility for the performance of those services/operations. Rose added that only the
authority to operate those areas would move to the Town. MUD 1 would retain all current
physical assets, full taxing and budgeting, and authority and responsibility as they
currently have. The Town Manager would oversee the administration of the Cost-of-
Services Agreement per the Town Charter. The Town Manager would not be working for
or reporting to the MUD. It would only be a cost-of-services agreement. The District
Manager would become the Director of the Public Utility Department under the Town
Organization. MUD 1 would have a liaison seated at Town Council for interface and
oversight-type operation of the Cost-of-Services Agreement. Last item, the Town
transfers EMS responsibility to MUD 1 and MUD 1 executes an EMS Contract-For-
Services back with the Town, with the Town having the authority to operate both the Fire
and EMS divisions. Rose stated it is a very bare bones concept and is open to changes,
revisions, and changes in concept.
Mayor White believes we are making a lot of progress. At this time, White believes we
are still in transition and need to give ourselves some time to develop processes and to
see how this works, and see how well we work together. White suggests that we do not
want to rush into this. White stated that we are in the process of starting budget, and this
is just too soon and not prudent at this time. White feels we need to focus on the pieces
that we do have under control and would not want to do this in 2010.
President Thomas feels that both entities are very well run, and there is an opportunity to
run well together, and Thomas agrees with Mayor White to keep this on the table as a
possibility.
Director Armstrong suggested having Management hold discussions regarding this and
have another joint meeting to share their feelings regarding this proposal.
Councilmember Cantrell asked everyone to be mindful that if we change the District
Manager to Public Department Manager, this could be construed as the Town being over
the MUD, causing questions as to what governmental entity in this area is taxing the area
in Solana. A Town cannot tax another Town; however, a MUD can tax another Town for
services. Cantrell asked why would we test or jeopardize this beneficial relationship that
we have. Cantrell is very reluctant to consider this proposal at this time. Cantrell stated
she does not want to take any kind of risk to lose the commercial income of Solana.
Mayor White stated that Cantrell makes an excellent point. White states that we
TCMUD No. 1 134 of 144 15 JUNE 2010
need to work more efficiently, and we must protect that income.
Director Carr stated that Rose's flow chart gives the perception that the Town is dictating
what goes on across another Town's borders. Carr stated that if we are going to work on
this type of concept, Carr suggests involving Solana in the discussions.
Councilmember Hoover added that the problem will be with the City of Westlake not
Solana.
Councilmember Rose stated that he had conversations with reputable legal counsel
asking specifically if the MUD could do the cost-of-services agreement with the Town,
and the answer was throughout Texas, MUDs have service agreements with other
entities and there would not be a problem doing one with the Town. Rose then asked if a
cost of services agreement between MUD 1 and the Town would jeopardize Solana, and
the answer was no. Rose stated that before going forward with something like this, there
are a lot of questions that have to be answered. Rose stated there are loopholes that
you could fall into and get hurt all along the way. Rose is not interested in losing the
benefit of Solana.
Councilmember Cantrell asked what is the benefit of having a Director of Public Utilities
Department versus a District Manager, which is what is in place now.
Councilmember Rose stated the benefit is the shared-employee concept, whereby there
would only be one employee group. It's just a common name. Under the cost-of-
services agreement, that particular function would be under the Town. All of the assets
stay with the MUD, and the MUD would always have responsibility and authority, and
they would delegate that authority through the cost of services agreement, and to the
Town for operational.
Mayor White added that we should not do this without some clear benefit. At some point
if we decide to go in this direction, we need to ensure there is a real benefit to doing it,
which is a good reason to wait.
Director Sanders asked how with a cost-of-services agreement and a manager who
reports to two people really works in the sense of an elected body of MUD who has a
fiduciary responsibility to its citizens and if in fact they're looking for operational changes,
dealing with issues, who do they interface with? Do they interface with the Town
Manager or the Public Works Director? And so, if they interface with the Public Utilities
Director, then they bypassed the concept of Council-Town Manager form of government
in that particular scenario. Sanders stated that person then feels like they have two
bosses, which potentially creates conflict or issues. Sanders is not sure how that works.
At the same time, Sanders recognizes having experienced what employees go through
for four years, Sanders heard repeatedly of conflicts. Sanders stated at this time we do
not know if SEMO will solve this issue. If SEMO does solve it, then that's another issue.
Sanders stated there are things to consider and look for. Sanders asked if the new Town
Manager should have water and wastewater experience/knowledge. Sanders feels it is
important that District Manager Scott was involved in Town Manager interview process.
Trophy Club Municipal Utility District
No. 1 May 19, 2010Meeting Minutes
This matter was Discussion only - No action taken
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3. 2010-70-M1 Discuss and provide input to Staff regarding the Emergency Medical and
Fire Services contract.
President Thomas stated we have a spreadsheet that was developed by former Director
Twomey, which shows in dept that if the MUDs were to take over the EMS, this could
save taxpayers approximately two cents. The current fire plan is outdated, and is in need
of being updated, with or without taking on EMS. Trophy Club is the only MUD in Texas
that has its own paid, professional full-time staff. Thomas stated that we are in the best
financial position we have ever been in. Thomas advised that Maguire Partners is willing
to put in writing that they stand behind the MUDs running EMS, which would help in our
review to TCEQ. Thomas shared the attorney costs to finish this update is less than
$5,000. Thomas stated that If the group felt this plan has merit, the MUD Board would
want to move forward towards updating the Fire Plan. Thomas stated he feels fairly
comfortable that MUD 1 would be able to buy down the increase in tax from taking on
EMS, so the residents would not see any tax increase.
Director Sanders stated that the concept and the methodology of saying that you can
take a piece of Town budget and move it over to the MUD budget and therefore spread it
over a larger tax base, therefore, the Town would pay less. Sanders stated that premise
has been done for years, with shared employees being the same concept. Sanders
stated he supports the idea of moving forward with a new fire plan whether it included
EMS or not, but having the option to do EMS is a very good thing.
President Thomas stated that you can take the bonded indebtedness of an asset and
turn around and lease that asset to us for that same amount of money. So in essence
you would retain title of the asset but the MUDs would pay for it (ambulance).
Councilmember Cantrell asked for clarification of the tax benefit to the residents.
President Thomas stated it is two (2) cents, adding that it costs the Town seven (7) cents
to run EMS, and it would cost the MUDs five (5) cents to run EMS; therefore the savings
is two (2) cents.
Councilmember Cantrell then questioned that the seven (7) cents that the Town pays for
EMS could completely go away?
President Thomas stated yes, if the Town chose to do so, yes, they could lower their
taxes by seven (7) cents.
Councilmember Cantrell confirmed that the Town could chang their mind after MUD
receives approval by TCEQ and the voters, and the Town would not have to transfer
EMS; and Thomas agreed that was correct.
Councilmember Cantrell asked if this would allow the MUD to then offer a joint service
agreement to say Westlake for Fire and EMS.
President Thomas stated it would.
Director Carr believes we should revise the plan to include emergency services.
President Thomas stated that Maguire Thomas feels that MUDs offering EMS is an
insurance policy, they see this as a benefit.
Mayor White stated that if the MUDs are able to hold their taxes, Solana may not realize
a cost increase.
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No. 1 May 19, 2010Meeting Minutes
Director Carr believes this is a good idea; however, he would prefer to wait.
Councilmember Rose believes it is a good idea. Rose asked in the number equation,
how does the PID play in this scenario?
President Thomas advised that the PID pays the same rate, as it is based on MUD's rate.
Mayor White advised that should this scenario occur whereby the MUDs run EMS, the
Town may not necessarily lower the Town tax seven cents.
Director Carr confirmed that should the MUDs take over EMS, it would just lesson the
blow.
President Thomas asked for and received a consensus from the Board, which was
unanimous.
Director Sanders asked that Staff obtain a copy of the Fire Plan as it stands with the
attorneys, and have Staff do what they can on the plan and then submit the updated plan
back to the attorney; to which the board agreed.
Mayor White stated that Staff should look at the pros and cons, pitfalls and possibilities;
and how it would work. White asked Council if there were any questions and there were
none.
This matter was Discussion only - No action taken
4. 2010-71-M1 Discuss and take appropriate action regarding scheduling Joint Sessions
between TCMUD No. 1 and Town Council.
Town Secretary Hennek advised that the days available to hold a joint meeting were the
first, second and fourth Wednesday and the second Thursday.
The Board and Council agreed to meet at 6:30 p.m.
Mayor White advised that she would work out some dates with Town Secretary Hennek.
Discussion was held between the two boards with no date set for quarterly joint sessions.
This matter was Discussion only - No action taken
5. 2010-72-M1 Receive input from Acting Town Manager Seidel regarding the search for a
new Town Manager; discussion of the same.
Interim Town Manager Seidel advised the consultant has sent their profile to Seidel, and
Seidel submitted his comments. The consultant's website has the profile on their
website. Seidel appreciates the Board and Council as well as the audience and staff's
attendance at this joint meeting.
This matter was Discussion only - No action taken
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No. 1 May 19, 2010Meeting Minutes
6. 2010-73-M1 Discuss and take appropriate action regarding TCMUD No. 1's relationship
with the Town Council relative to the hiring of a new Town Manager.
Mayor White advised that District Manager Scott was included in the consultant's
interview for Town Manager, and District Manager Scott may be involved in some of the
interviews.
This matter was Discussion only - No action taken
Adjourn
Meeting adjourned at 7:43 p.m.
___________________________
James C. Thomas, President
(Seal)
____________________________
Kevin R. Carr, Secretary
____________________________
Mary Moore, MUD Secretary
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-69-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:
Title:Set Next Meeting Date:
a. Tuesday, July 20, 2010 at 7:00 p.m. - Regular Session
b. Joint Quarterly Meetings:
i. Wednesday, August 11 at 6:30 pm
ii. Thursday, November 11 at 6:30 pm
iii. Wednesday, February 9, 2011 at 6:30 pm
Attachments:July 2010 Meeting Calendar.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 142 of 144 15 JUNE 2010
12010-69-M1 Version:File #:
Title
Set Next Meeting Date:
a. Tuesday, July 20, 2010 at 7:00 p.m. - Regular Session
b. Joint Quarterly Meetings:
i. Wednesday, August 11 at 6:30 pm
ii. Thursday, November 11 at 6:30 pm
iii. Wednesday, February 9, 2011 at 6:30 pm
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16/3/2010 11:10 AMMary MooreSMTWT F S1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31July 2010SMTWT F S12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31August 2010July 2010MondayTuesdayWednesdayThursdayFridaySat/SunJuly 17:00pmP&Z Commission (Council Chambers)23457:00pmCANCELLED - Council(MUD Bd Rm)69:00amStaff Meetings (SvoreMunicipal Building Board Room)4:00pmPolice Chaplain Meeting (internal) (Police Training R7:00pmParks & Recreation Board (Svore Muni710:00amChair Massage (PS Conference Room)89108:00amDay Camp Staff Meeting (PS Conference Room)11126:30pmEDC B (Svore Municipal Building Boardroom)1314157:00pmP&Z Commission (Council Chambers)161718196:00pmTown Council Budget Update (PS Conference Room)7:00pmCouncil (MUD Bd Rm)209:00amStaff Meetings (SvoreMunicipal Building Board Room)6:00pmTCMUD No.1 Meeting(Svore Municipal Buildling Board Room7:00pmTrophy Club Park SubCommittee (PS Confe2110:00amEAC (PS Conference Room)12:00pmCOURT (Svore Municipal Building Boardroom)226:00pm Public Safety Advisory Committee (Internal) (Police Dept. Training Room)7:00pmTCWC (PS Conference Room)23248:00amDay Camp staff Meeting (PS Conference Room)2526274:00pmTBD - ZBA (Svore Municipal Buildling Board Room)7:00pmCitizens Police Academy Alumni (Internal) (Police Dept. Training Room)28293031TCMUD No. 1144 of 14415 JUNE 2010