HomeMy WebLinkAboutMay 19, 2010 Special Joint Session Agenda PacketTrophy Club Municipal Utility District No. 1
Trophy Club Entities
Special Joint Session between Town
Council and TCMUD No. 1 Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom6:30 PMWednesday, May 19, 2010
SPECIAL JOINT SESSION*
Call to order and announce a quorum.
1.2010-01-M1 Discuss and take appropriate action regarding SEMO (Shared Employees
MUD Organization) Committee's recommendations.
Towns Bid to SEMO-March2010.pdf
SEMO Chart No. 1-040810.pdf
SEMO Chart No. 1-050810.pdf
Attachments:
2.2010-65-M1 Presentation by Councilmember Rose for proposed Organizational
Structure; discussion of the same.
TK 2 Unification Rev 4.pdf
TK 2 MUD Town CoS Rev 1.pdf
Attachments:
3.2010-70-M1 Discuss and provide input to Staff regarding the Emergency Medical and
Fire Services contract.
4.2010-71-M1 Discuss and take appropriate action regarding scheduling Joint Sessions
between TCMUD No. 1 and Town Council.
5.2010-72-M1 Receive input from Acting Town Manager Seidel regarding the search for
a new Town Manager; discussion of the same.
6.2010-73-M1 Discuss and take appropriate action regarding TCMUD No. 1's
relationship with the Town Council relative to the hiring of a new Town
Manager.
Adjourn
* THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT
ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF
ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE
MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
TCMUD No. 1 1 of 19 19 May 2010
May 19, 2010Trophy Club Municipal Utility
District No. 1
Special Joint Session between
Town Council and TCMUD No.
1 Meeting Agenda
CERTIFICATION)
THE STATE OF TEXAS)
COUNTY OF DENTON)
COUNTY OF TARRANT)
THIS CERTIFIES THAT ON FRIDAY, MAY 14TH, 2010, AT OR BEFORE 5:00 PM, A
COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 TO BE HELD ON WEDNESDAY, MAY 19, 2010, WAS POSTED
ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION
BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE
CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A
COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT
COUNTIES, TO BE POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A
PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES,
PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF
THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE.
_________________________
Mary Moore
MUD Secretary
THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES
ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE
SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT
MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2010.
________________________________, Title: ___________________________
TCMUD No. 1 2 of 19 19 May 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-01-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:1/4/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:5/18/2010
Title:Discuss and take appropriate action regarding SEMO (Shared Employees MUD Organization)
Committee's recommendations.
Attachments:Towns Bid to SEMO-March2010.pdf
SEMO Chart No. 1-040810.pdf
SEMO Chart No. 1-050810.pdf
Action ByDate Action ResultVer.
Trophy Club Municipal Utility
District No. 1
4/19/2010 1
Trophy Club Municipal Utility
District No. 1
3/24/2010 1
Trophy Club Municipal Utility
District No. 1
3/16/2010 1
Approved with ConditionsTrophy Club Municipal Utility
District No. 1
2/16/2010 1 Pass
Discussion only - No action takenTrophy Club Municipal Utility
District No. 1
1/25/2010 1
Discussion only - No action takenTrophy Club Municipal Utility
District No. 1
1/19/2010 1
TCMUD No. 1 3 of 19 19 May 2010
12010-01-M1 Version:File #:
Title
Discuss and take appropriate action regarding SEMO (Shared Employees MUD Organization)
Committee's recommendations.
TCMUD No. 1 4 of 19 19 May 2010
TCMUD No. 15 of 1919 May 2010
Column AColumn A‐1Column BColumn B‐1Column CColumn C‐1Service Functions for Column A‐1 Scenario No. 1 Present Day 50/50 Split Service Functions for Column B‐1Scenario No. 2 Town Bid 3/2010 Service Functions for Column ESenario No. 4 All MUD Personnel Svcs In‐House (Attach. "D")Finance Department$188,383Finance$0Finance $86,000IT Department $197,000IT Salaries$87,092IT Salaries$87,092IT Infrastructure$0IT Infrastructure$0IT Infrastructure$109,908n/a$0n/a$0Sub‐Total IT Cost$197,000HR$40,828HR$0HR$0Town Sec/HR/Elections$48,661Town Sec/HR/Elections$0Town Sec/HR/Elections$0Police /Fire Admin Asst.$26,357Police /Fire Admin Asst.$30,383Police /Fire Admin Asst.$30,383Permitting$31,872Permitting$36,392Permitting$36,392$0Fire Dept. Admin Costs$19,783Fire Dept. Admin Costs$19,783$0HR ‐ Payroll Services Only$31,417HR ‐ Payroll Services Only$31,471$0Finance‐Payroll Svcs Only$14,236Finance‐Payroll Svcs Only$14,236Totals:$533,101Totals:$219,303Totals:$415,265$117,836CHART No. 1 ‐ MUD FINANCIAL OPTIONS FOR SHARED EMPLOYEES ‐ 04/08/10Page 1 of 1$533,101 ‐ $415,265 = Cost Reduction Between Column C‐1 and A‐1: TCMUD No. 16 of 1919 May 2010
Column AColumn A‐1Column BColumn B‐1Column CColumn C‐1Service Functions for Column A‐1 Scenario No. 1 Present Day 50/50 Split Service Functions for Column B‐1Scenario No. 2 Town Bid 3/2010 Service Functions for Column ESenario No. 4 All MUD Personnel Svcs In‐House (Attach. "D")Finance Department$188,383Finance$0Finance $86,000IT Department $197,000IT Salaries$90,576IT Salaries$87,092IT Infrastructure$0IT Infrastructure$0IT Infrastructure$109,908n/a$0n/a$0Sub‐Total IT Cost$197,000HR$40,828HR$0HR$0Town Sec/HR/Elections$48,661Town Sec/HR/Elections$0Town Sec/HR/Elections$0Police /Fire Admin Asst.$26,357Police /Fire Admin Asst.$31,598Police /Fire Admin Asst.$30,383Permitting$31,872Permitting$37,848Permitting$36,392$0Fire Dept. Admin Costs$20,574Fire Dept. Admin Costs$19,783$0HR ‐ Payroll Services Only$31,471$0Finance‐Payroll Svcs Only$14,236Totals:$533,101Totals:$228,076Totals:$415,265$117,836CHART No. 1 ‐ MUD FINANCIAL OPTIONS FOR SHARED EMPLOYEES ‐ 05/13/10Page 1 of 1$533,101 ‐ $415,265 = Cost Reduction Between Column C‐1 and A‐1: $47,479Payroll ‐ HR/Finance plus Administrative Costs: TCMUD No. 17 of 1919 May 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-65-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:5/19/2010
Title:Presentation by Councilmember Rose for proposed Organizational Structure; discussion of the same.
Attachments:TK 2 Unification Rev 4.pdf
TK 2 MUD Town CoS Rev 1.pdf
Action ByDate Action ResultVer.
TCMUD No. 1 8 of 19 19 May 2010
12010-65-M1 Version:File #:
Title
Presentation by Councilmember Rose for proposed Organizational Structure; discussion of the same.
TCMUD No. 1 9 of 19 19 May 2010
DRAFT DRAFT
DRAFT
05-12-10 Rev 4
WCR
TRACK 2
MUD 1 / TOWN COST OF SERVICES
OPERATIONAL PLAN
TOWN
COUNCIL
PLANNING & ZONING
KEY POINTS
MUD 1 is actively involved in hiring the new Town Manager to insure Manager’s ability
to manage Cost of Services Agreement with MUD1.
MUD 1 executes Cost of Services Agreement with Town for all operational areas (water,
waste water, fire). MUD 1 retains fully responsibility.
MUD 1 retains all current physical assets.
Town Manager shall oversee the administration of the Cost of Services Agreement per
Town Charter.
MUD 1 District Manager becomes Director of Public Utility Department.
MUD 1 has liaison seated at Town Council.
Town transfers EMS responsibility to MUD 1 and MUD 1 executes EMS contract for
services with the Town.
WATER
WASTEWATER
OPERATIONS
PUBLIC UTILITY
DEPARTMENT
STREET
DEPARTMENT
PARKS & RECS BOARD
TOWN
MANAGER
FINANCE
DEPARTMENT
POLICE
DEPARTMENT
FIRE/EMS
DEPARTMENT
PARKS & RECS
DEPARTMENT
Operational Authority
MUD 1 Asset Responsibility
CONSTITUANTS
Citizens
Solana
EDC 4A & EDC 4B
Cost of
Services
Agreement
MUD 1
TCMUD No. 1 10 of 19 19 May 2010
DRAFT DRAFT
DRAFT
05-13-10 Rev 1
WCR
TRACK 2:
MUD 1 / TOWN COST OF SERVICES CONCEPT PLAN
KEY POINTS
MUD 1 is actively involved in hiring the new Town Manager to insure Manager’s ability to manage
Cost of Services Agreement with MUD1.
MUD 1 executes Cost of Services Agreement with Town for all operational areas (water, waste water,
fire). MUD 1 retains fully responsibility.
MUD 1 retains all current physical assets and full taxing/budgeting authority/responsibility.
Town Manager shall oversee the administration of the Cost of Services Agreement per Town Charter.
MUD 1 District Manager becomes Director of Public Utility Department.
MUD 1 has liaison seated at Town Council.
Town transfers EMS responsibility to MUD 1 and MUD 1 executes EMS contract for services with the
Town.
WATER
WASTEWATER
OPERATIONS
PUBLIC UTILITY
DEPARTMENT
STREET
DEPARTMENT
TOWN
COUNCIL PLANNING & ZONING
PARKS & RECS BOARD
TOWN
MANAGER
FINANCE
DEPARTMENT
POLICE
DEPARTMENT
FIRE/EMS
DEPARTMENT
PARKS & RECS
DEPARTMENT
Operational Authority
MUD 1 Asset Responsibility
CONSTITUENTS
EDC 4A & EDC 4B Cost of
Services
Agreement
MUD 1
TC Citizens
Solana
TC Citizens
TCMUD No. 1 11 of 19 19 May 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-70-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:5/19/2010
Title:Discuss and provide input to Staff regarding the Emergency Medical and Fire Services contract.
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 12 of 19 19 May 2010
12010-70-M1 Version:File #:
Title
Discuss and provide input to Staff regarding the Emergency Medical and Fire Services contract.
TCMUD No. 1 13 of 19 19 May 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-71-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:5/19/2010
Title:Discuss and take appropriate action regarding scheduling Joint Sessions between TCMUD No. 1 and
Town Council.
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 14 of 19 19 May 2010
12010-71-M1 Version:File #:
Title
Discuss and take appropriate action regarding scheduling Joint Sessions between TCMUD No. 1 and
Town Council.
TCMUD No. 1 15 of 19 19 May 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-72-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:5/19/2010
Title:Receive input from Acting Town Manager Seidel regarding the search for a new Town Manager;
discussion of the same.
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 16 of 19 19 May 2010
12010-72-M1 Version:File #:
Title
Receive input from Acting Town Manager Seidel regarding the search for a new Town Manager;
discussion of the same.
TCMUD No. 1 17 of 19 19 May 2010
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-73-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:5/19/2010
Title:Discuss and take appropriate action regarding TCMUD No. 1's relationship with the Town Council
relative to the hiring of a new Town Manager.
Attachments:
Action ByDate Action ResultVer.
TCMUD No. 1 18 of 19 19 May 2010
12010-73-M1 Version:File #:
Title
Discuss and take appropriate action regarding TCMUD No. 1's relationship with the Town Council
relative to the hiring of a new Town Manager.
TCMUD No. 1 19 of 19 19 May 2010