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HomeMy WebLinkAboutMay 19, 2010 Special Joint Session Agenda PacketTrophy Club Municipal Utility District No. 1 Trophy Club Entities Special Joint Session between Town Council and TCMUD No. 1 Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom6:30 PMWednesday, May 19, 2010 SPECIAL JOINT SESSION* Call to order and announce a quorum. 1.2010-01-M1 Discuss and take appropriate action regarding SEMO (Shared Employees MUD Organization) Committee's recommendations. Towns Bid to SEMO-March2010.pdf SEMO Chart No. 1-040810.pdf SEMO Chart No. 1-050810.pdf Attachments: 2.2010-65-M1 Presentation by Councilmember Rose for proposed Organizational Structure; discussion of the same. TK 2 Unification Rev 4.pdf TK 2 MUD Town CoS Rev 1.pdf Attachments: 3.2010-70-M1 Discuss and provide input to Staff regarding the Emergency Medical and Fire Services contract. 4.2010-71-M1 Discuss and take appropriate action regarding scheduling Joint Sessions between TCMUD No. 1 and Town Council. 5.2010-72-M1 Receive input from Acting Town Manager Seidel regarding the search for a new Town Manager; discussion of the same. 6.2010-73-M1 Discuss and take appropriate action regarding TCMUD No. 1's relationship with the Town Council relative to the hiring of a new Town Manager. Adjourn * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. TCMUD No. 1 1 of 19 19 May 2010 May 19, 2010Trophy Club Municipal Utility District No. 1 Special Joint Session between Town Council and TCMUD No. 1 Meeting Agenda CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON FRIDAY, MAY 14TH, 2010, AT OR BEFORE 5:00 PM, A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO BE HELD ON WEDNESDAY, MAY 19, 2010, WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. _________________________ Mary Moore MUD Secretary THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2010. ________________________________, Title: ___________________________ TCMUD No. 1 2 of 19 19 May 2010 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12010-01-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:1/4/2010 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/18/2010 Title:Discuss and take appropriate action regarding SEMO (Shared Employees MUD Organization) Committee's recommendations. Attachments:Towns Bid to SEMO-March2010.pdf SEMO Chart No. 1-040810.pdf SEMO Chart No. 1-050810.pdf Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 4/19/2010 1 Trophy Club Municipal Utility District No. 1 3/24/2010 1 Trophy Club Municipal Utility District No. 1 3/16/2010 1 Approved with ConditionsTrophy Club Municipal Utility District No. 1 2/16/2010 1 Pass Discussion only - No action takenTrophy Club Municipal Utility District No. 1 1/25/2010 1 Discussion only - No action takenTrophy Club Municipal Utility District No. 1 1/19/2010 1 TCMUD No. 1 3 of 19 19 May 2010 12010-01-M1 Version:File #: Title Discuss and take appropriate action regarding SEMO (Shared Employees MUD Organization) Committee's recommendations. TCMUD No. 1 4 of 19 19 May 2010 TCMUD No. 15 of 1919 May 2010 Column AColumn A‐1Column BColumn B‐1Column CColumn C‐1Service Functions for Column A‐1 Scenario No. 1 Present Day 50/50 Split Service Functions for Column B‐1Scenario No. 2   Town Bid 3/2010 Service Functions for Column ESenario No. 4                 All MUD Personnel Svcs In‐House (Attach. "D")Finance Department$188,383Finance$0Finance $86,000IT  Department $197,000IT Salaries$87,092IT Salaries$87,092IT Infrastructure$0IT Infrastructure$0IT Infrastructure$109,908n/a$0n/a$0Sub‐Total IT Cost$197,000HR$40,828HR$0HR$0Town Sec/HR/Elections$48,661Town Sec/HR/Elections$0Town Sec/HR/Elections$0Police /Fire Admin Asst.$26,357Police /Fire Admin Asst.$30,383Police /Fire Admin Asst.$30,383Permitting$31,872Permitting$36,392Permitting$36,392$0Fire Dept. Admin Costs$19,783Fire Dept. Admin Costs$19,783$0HR ‐ Payroll Services Only$31,417HR ‐ Payroll Services Only$31,471$0Finance‐Payroll Svcs Only$14,236Finance‐Payroll Svcs Only$14,236Totals:$533,101Totals:$219,303Totals:$415,265$117,836CHART No. 1 ‐ MUD FINANCIAL OPTIONS FOR SHARED EMPLOYEES ‐ 04/08/10Page 1 of 1$533,101  ‐  $415,265 = Cost Reduction Between Column C‐1 and A‐1:  TCMUD No. 16 of 1919 May 2010 Column AColumn A‐1Column BColumn B‐1Column CColumn C‐1Service Functions for Column A‐1 Scenario No. 1 Present Day 50/50 Split Service Functions for Column B‐1Scenario No. 2   Town Bid 3/2010 Service Functions for Column ESenario No. 4                 All MUD Personnel Svcs In‐House (Attach. "D")Finance Department$188,383Finance$0Finance $86,000IT  Department $197,000IT Salaries$90,576IT Salaries$87,092IT Infrastructure$0IT Infrastructure$0IT Infrastructure$109,908n/a$0n/a$0Sub‐Total IT Cost$197,000HR$40,828HR$0HR$0Town Sec/HR/Elections$48,661Town Sec/HR/Elections$0Town Sec/HR/Elections$0Police /Fire Admin Asst.$26,357Police /Fire Admin Asst.$31,598Police /Fire Admin Asst.$30,383Permitting$31,872Permitting$37,848Permitting$36,392$0Fire Dept. Admin Costs$20,574Fire Dept. Admin Costs$19,783$0HR ‐ Payroll Services Only$31,471$0Finance‐Payroll Svcs Only$14,236Totals:$533,101Totals:$228,076Totals:$415,265$117,836CHART No. 1 ‐ MUD FINANCIAL OPTIONS FOR SHARED EMPLOYEES ‐ 05/13/10Page 1 of 1$533,101  ‐  $415,265 = Cost Reduction Between Column C‐1 and A‐1:  $47,479Payroll ‐ HR/Finance plus Administrative Costs: TCMUD No. 17 of 1919 May 2010 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12010-65-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/19/2010 Title:Presentation by Councilmember Rose for proposed Organizational Structure; discussion of the same. Attachments:TK 2 Unification Rev 4.pdf TK 2 MUD Town CoS Rev 1.pdf Action ByDate Action ResultVer. TCMUD No. 1 8 of 19 19 May 2010 12010-65-M1 Version:File #: Title Presentation by Councilmember Rose for proposed Organizational Structure; discussion of the same. TCMUD No. 1 9 of 19 19 May 2010 DRAFT DRAFT DRAFT 05-12-10 Rev 4 WCR TRACK 2 MUD 1 / TOWN COST OF SERVICES OPERATIONAL PLAN TOWN COUNCIL PLANNING & ZONING KEY POINTS  MUD 1 is actively involved in hiring the new Town Manager to insure Manager’s ability to manage Cost of Services Agreement with MUD1.  MUD 1 executes Cost of Services Agreement with Town for all operational areas (water, waste water, fire). MUD 1 retains fully responsibility.  MUD 1 retains all current physical assets.  Town Manager shall oversee the administration of the Cost of Services Agreement per Town Charter.  MUD 1 District Manager becomes Director of Public Utility Department.  MUD 1 has liaison seated at Town Council.  Town transfers EMS responsibility to MUD 1 and MUD 1 executes EMS contract for services with the Town. WATER WASTEWATER OPERATIONS PUBLIC UTILITY DEPARTMENT STREET DEPARTMENT PARKS & RECS BOARD TOWN MANAGER FINANCE DEPARTMENT POLICE DEPARTMENT FIRE/EMS DEPARTMENT PARKS & RECS DEPARTMENT Operational Authority MUD 1 Asset Responsibility CONSTITUANTS  Citizens  Solana EDC 4A & EDC 4B Cost of Services Agreement MUD 1 TCMUD No. 1 10 of 19 19 May 2010 DRAFT DRAFT DRAFT 05-13-10 Rev 1 WCR TRACK 2: MUD 1 / TOWN COST OF SERVICES CONCEPT PLAN KEY POINTS  MUD 1 is actively involved in hiring the new Town Manager to insure Manager’s ability to manage Cost of Services Agreement with MUD1.  MUD 1 executes Cost of Services Agreement with Town for all operational areas (water, waste water, fire). MUD 1 retains fully responsibility.  MUD 1 retains all current physical assets and full taxing/budgeting authority/responsibility.  Town Manager shall oversee the administration of the Cost of Services Agreement per Town Charter.  MUD 1 District Manager becomes Director of Public Utility Department.  MUD 1 has liaison seated at Town Council.  Town transfers EMS responsibility to MUD 1 and MUD 1 executes EMS contract for services with the Town. WATER WASTEWATER OPERATIONS PUBLIC UTILITY DEPARTMENT STREET DEPARTMENT TOWN COUNCIL PLANNING & ZONING PARKS & RECS BOARD TOWN MANAGER FINANCE DEPARTMENT POLICE DEPARTMENT FIRE/EMS DEPARTMENT PARKS & RECS DEPARTMENT Operational Authority MUD 1 Asset Responsibility CONSTITUENTS EDC 4A & EDC 4B Cost of Services Agreement MUD 1 TC Citizens Solana TC Citizens TCMUD No. 1 11 of 19 19 May 2010 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12010-70-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/19/2010 Title:Discuss and provide input to Staff regarding the Emergency Medical and Fire Services contract. Attachments: Action ByDate Action ResultVer. TCMUD No. 1 12 of 19 19 May 2010 12010-70-M1 Version:File #: Title Discuss and provide input to Staff regarding the Emergency Medical and Fire Services contract. TCMUD No. 1 13 of 19 19 May 2010 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12010-71-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/19/2010 Title:Discuss and take appropriate action regarding scheduling Joint Sessions between TCMUD No. 1 and Town Council. Attachments: Action ByDate Action ResultVer. TCMUD No. 1 14 of 19 19 May 2010 12010-71-M1 Version:File #: Title Discuss and take appropriate action regarding scheduling Joint Sessions between TCMUD No. 1 and Town Council. TCMUD No. 1 15 of 19 19 May 2010 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12010-72-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/19/2010 Title:Receive input from Acting Town Manager Seidel regarding the search for a new Town Manager; discussion of the same. Attachments: Action ByDate Action ResultVer. TCMUD No. 1 16 of 19 19 May 2010 12010-72-M1 Version:File #: Title Receive input from Acting Town Manager Seidel regarding the search for a new Town Manager; discussion of the same. TCMUD No. 1 17 of 19 19 May 2010 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12010-73-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/13/2010 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/19/2010 Title:Discuss and take appropriate action regarding TCMUD No. 1's relationship with the Town Council relative to the hiring of a new Town Manager. Attachments: Action ByDate Action ResultVer. TCMUD No. 1 18 of 19 19 May 2010 12010-73-M1 Version:File #: Title Discuss and take appropriate action regarding TCMUD No. 1's relationship with the Town Council relative to the hiring of a new Town Manager. TCMUD No. 1 19 of 19 19 May 2010