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Home My WebLink AboutJuly 19, 2011 Joint Session Agenda PacketJoint Session of Town Council & MUD1 Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom5:30 PMTuesday, July 19, 2011 Call To Order and announce a quorum. Citizen Presentations Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. SPECIAL JOINT SESSION Reports & Updates: 1.2011-75-M1 Receive Update from Town Manager Slye regarding the following; discussion of same: a. Widening of Municipal Drive b. Effluent irrigation for medians and parks c. Elevated Tank d. Town Budget 2.2011-74-M1 Receive Update from District Manager Scott regarding the following; discussion of same: a. MUD Budget Action Items 3.2011-325-T Discuss and take appropriate action awarding the contract for the construction of the Spray Pad at Harmony Park to Kraftsman for an amount not to exceed $225,000 and authorizing the Town Manager or his designee to negotiate and execute all necessary documents; discuss and take appropriate action regarding the construction, maintenance and operation of the spray pad. Spray Pad color renditions.pdf Black & White schematic.pdf Kraftsman Quote sheet.pdf Spray Pad Q&A document.pdf Amarillo splash pad report.pdf Spray Pad construction costs.pdf Attachments: Joint Session of Town Council & MUD1 1 of 49 Meeting Date: July 19, 2011 July 19, 2011Joint Session of Town Council & MUD1 Meeting Agenda 4.2011-72-M1 Discuss and take appropriate action regarding the award/rejection of proposals for Municipal Management Software, the execution of a contract with the apparent best qualified vendor, and authorizing execution of all necessary documents. 5.2011-73-M1 Discuss and take appropriate action regarding SEMO and/or the Intergovernmental Contract for Employee Services between the Town of Trophy Club and Trophy Club MUD 1. 2010-ILA Employee-Contractual Srvcs.pdfAttachments: 6.2011-76-M1 Discuss and take appropriate action regarding Joint Session Minutes for January 14, 2011. Joint Session Minutes-Council-MUD-011411.pdfAttachments: 7.2011-82-M1 Discuss and take appropriate action concerning Water Conservation in Trophy Club. (Thomas) 8.2011-78-M1 Discussion regarding future Joint Session agenda items. 9.2011-77-M1 Set next Joint Meeting date; action regarding same. Adjourn *THE BOARD MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, TEXAS LOCAL GOVERNMENT CODE 551.071. Joint Session of Town Council & MUD1 2 of 49 Meeting Date: July 19, 2011 July 19, 2011Joint Session of Town Council & MUD1 Meeting Agenda CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on Thursday, July 14, 2011 by 7:00 p.m. in accordance with Chapter 551, Texas Government Code. _____________________________ Shannon DePrater, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2011. ________________________________, Title: ___________________________ Joint Session of Town Council & MUD1 3 of 49 Meeting Date: July 19, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-75-M1 Name: Status:Type:Agenda Item Regular Session File created:In control:7/12/2011 Joint Session of Town Council & MUD1 On agenda:Final action:7/19/2011 Title:Receive Update from Town Manager Slye regarding the following; discussion of same: a. Widening of Municipal Drive b. Effluent irrigation for medians and parks c. Elevated Tank d. Town Budget Attachments: Action ByDate Action ResultVer. Title Receive Update from Town Manager Slye regarding the following; discussion of same: a. Widening of Municipal Drive b. Effluent irrigation for medians and parks c. Elevated Tank d. Town Budget Joint Session of Town Council & MUD1 4 of 49 Meeting Date: July 19, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-74-M1 Name: Status:Type:Agenda Item Regular Session File created:In control:7/12/2011 Joint Session of Town Council & MUD1 On agenda:Final action:7/19/2011 Title:Receive Update from District Manager Scott regarding the following; discussion of same: a. MUD Budget Attachments: Action ByDate Action ResultVer. Title Receive Update from District Manager Scott regarding the following; discussion of same: a. MUD Budget Joint Session of Town Council & MUD1 5 of 49 Meeting Date: July 19, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-325-T Name: Status:Type:Agenda Item Regular Session File created:In control:7/1/2011 Town Council On agenda:Final action:7/18/2011 Title:Discuss and take appropriate action awarding the contract for the construction of the Spray Pad at Harmony Park to Kraftsman for an amount not to exceed $225,000 and authorizing the Town Manager or his designee to negotiate and execute all necessary documents; discuss and take appropriate action regarding the construction, maintenance and operation of the spray pad. Attachments:Spray Pad color renditions.pdf Black & White schematic.pdf Kraftsman Quote sheet.pdf Spray Pad Q&A document.pdf Amarillo splash pad report.pdf Spray Pad construction costs.pdf Action ByDate Action ResultVer. TITLE Discuss and take appropriate action awarding the contract for the construction of the Spray Pad at Harmony Park to Kraftsman for an amount not to exceed $225,000 and authorizing the Town Manager or his designee to negotiate and execute all necessary documents; discuss and take appropriate action regarding the construction, maintenance and operation of the spray pad. Joint Session of Town Council & MUD1 6 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD17 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD18 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD19 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD110 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD111 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD112 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD113 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD114 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD115 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD116 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD117 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD118 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD119 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD120 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD121 of 49Meeting Date: July 19, 2011 Joint Session of Town Council & MUD122 of 49Meeting Date: July 19, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-72-M1 Name: Status:Type:Bids Regular Session File created:In control:7/12/2011 Joint Session of Town Council & MUD1 On agenda:Final action:7/19/2011 Title:Discuss and take appropriate action regarding the award/rejection of proposals for Municipal Management Software, the execution of a contract with the apparent best qualified vendor, and authorizing execution of all necessary documents. Attachments: Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding the award/rejection of proposals for Municipal Management Software, the execution of a contract with the apparent best qualified vendor, and authorizing execution of all necessary documents. Joint Session of Town Council & MUD1 23 of 49 Meeting Date: July 19, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-73-M1 Name: Status:Type:Agenda Item Regular Session File created:In control:7/12/2011 Joint Session of Town Council & MUD1 On agenda:Final action:7/19/2011 Title:Discuss and take appropriate action regarding SEMO and/or the Intergovernmental Contract for Employee Services between the Town of Trophy Club and Trophy Club MUD 1. Attachments:2010-ILA Employee-Contractual Srvcs.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding SEMO and/or the Intergovernmental Contract for Employee Services between the Town of Trophy Club and Trophy Club MUD 1. Joint Session of Town Council & MUD1 24 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 25 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 26 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 27 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 28 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 29 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 30 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 31 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 32 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 33 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 34 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 35 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 36 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 37 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 38 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 39 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 40 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 41 of 49 Meeting Date: July 19, 2011 Joint Session of Town Council & MUD1 42 of 49 Meeting Date: July 19, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-76-M1 Name: Status:Type:Agenda Item Regular Session File created:In control:7/12/2011 Joint Session of Town Council & MUD1 On agenda:Final action:7/19/2011 Title:Discuss and take appropriate action regarding Joint Session Minutes for January 14, 2011. Attachments:Joint Session Minutes-Council-MUD-011411.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding Joint Session Minutes for January 14, 2011. Joint Session of Town Council & MUD1 43 of 49 Meeting Date: July 19, 2011 MINUTES OF A TOWN COUNCIL SPECIAL JOINT SESSION WITH TCMUD NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 FRIDAY, JANUARY 14, 2011 AT 3:00 PM SVORE MUNICIPAL BUILDING BOARDROOM STATE OF TEXAS § COUNTY OF DENTON § The Town Council of the Town of Trophy Club, Texas, met in a Special Joint Session with TCMUD No. 1 on Friday, January 14, 2011. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Bill Rose Mayor Pro Tem Margi Cantrell Council Member Larry Hoover Council Member JD Stotts Council Member TOWN COUNCIL MEMBERS ABSENT: Glenn Strother Council Member TCMUD NO. 1 MEMBERS PRESENT: Jim Thomas President Jim Moss Vice President Kevin Carr Secretary / Treasurer Bill Armstrong Director Nick Sanders Director STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Robert Scott District Manager Stephen Seidel Assistant Town Manager Shannon DePrater Town Secretary Patricia Adams Town Attorney Danny Thomas Fire Chief Scott Kniffen Police Chief Kathy Dubose Finance Director Mayor White announced the date of January 14, 2011; called the meeting to order and announced a quorum of Town Council at 3:05 p.m. Mayor White announced the absence of Council member Strother. President Thomas announced the date of January 14, 2011; called the meeting to order and announced a quorum of TCMUD No. 1 at 3:05 p.m. Citizen Presentations No speakers address the boards. Joint Session of Town Council & MUD1 44 of 49 Meeting Date: July 19, 2011 JOINT SESSION 1. 2011-03-T Consider and take appropriate action regarding a potential lease of property to the MUD to construct a ground storage tank and potentially a new water well on the same property as the PID funded elevated storage tank. Mayor White asked for a motion to table this item; stating that information was received after setting this meeting that affected this item. President Thomas clarified that both tanks cannot be built simultaneously; but the tanks can be built on the same site. Motion made by council Member Stotts, seconded by Council member Hoover to table this agenda item. Motion carried unanimously. Motion made by Director Armstrong, seconded by Vice President Moss to table this agenda item. Motion carried unanimously. 2. Consider and take appropriate action regarding rebidding the construction of the 500,000 gallon elevated storage tank. Town Manager Slye stated in 2008, the Town received proposals and Management’s position is to move forward with building the elevated storage tank and use the existing design and specifications by Jacobs and engage Jacobs to rebid and oversee project in the amount of $23,000. Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell, to rebid the 500,000 gallon elevated storage tank and authorize Town Manager Slye to execute all necessary documents. Motion carried unanimously. 3. Consider management responsibilities of the Fire/EMS operations (MUD or Town managed). President Thomas requests a motion to table, McGuire Partners would not be in favor of funding the EMS expense required if TCMUD 1 takes over the financial expense EMS, leave the structure as is and take no action. Motion made by Director Carr, seconded by Director Moss to table agenda item 3. Director Sanders spoke against tabling the item. Director Carr withdrew his motion, Director Moss withdrew his second. Jim Hase, 209 Inverness Drive, spoke about past history with Town taking operation of fire operations. Concerned that allowing the Town to manage a fire service for Solana would be used against us by Westlake to say illegal for one town to provide services to another town. Neil Twomey, 203 Oakmont Drive, gave additional history on TCMUD 1. No action taken, discussion only. 5. Consider and take appropriate action regarding the December 7, 2010 Joint Session minutes. Motion made by Mayor Pro Tem Rose, seconded by Director Sanders, to approve the December 7, 2010 Joint Session. Motion carried unanimously. Joint Session of Town Council & MUD1 45 of 49 Meeting Date: July 19, 2011 4. Consider and take appropriate action regarding Water Conservation Plan(s). District Manager Robert Scott stated that he has a couple of cities plans and he and Town Manager Slye will work together to create a plan and bring back to the boards at a later date. No action taken, discussion only. 6. Consider and take appropriate action regarding the next scheduled joint meeting date of February 10, 2011. The Boards discussed scheduling a joint session in March, staff to send out possible dates. Meeting will begin at 6:00 p.m. Adjourn Motion made by Council Member Cantrell, seconded by Mayor Pro Tem Rose to adjourn. Council adjourned at 4:07 p.m. President Thomas adjourned TCMUD No. 1 at 4:07 p.m. ___________________________ Connie White, Mayor (Seal) Town of Trophy Club, Texas ___________________________ James C. Thomas, MUD 1 President ___________________________ Kevin R. Carr, (Seal) MUD 1 Secretary/Treasurer ____________________________ Shannon DePrater, Town Secretary Town of Trophy Club, Texas Joint Session of Town Council & MUD1 46 of 49 Meeting Date: July 19, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-82-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:7/14/2011 Joint Session of Town Council & MUD1 On agenda:Final action:7/19/2011 Title:Discuss and take appropriate action concerning Water Conservation in Trophy Club. (Thomas) Attachments: Action ByDate Action ResultVer. Title Discuss and take appropriate action concerning Water Conservation in Trophy Club. (Thomas) Body This article in the NYTs as it sums up our problem very well. <http://www.nytimes.com/2011/07/12/us/12drought.html?pagewanted=all> I think we need to move to develop an ordinance concerning when and how often our residents can water their yards (Just as an example: Everyone waters between 9PM to 5AM - even numbered addresses on Wed and Sun, odd numbered addresses on Tues and Sat and the town on Mon and Fri. "Spot" hand watering at any time.). The MUD also needs to consider changing its rate order charging significantly more for "high volume users" to discourage high volume use. If we do not get significant rain in the next 45 days, Ft Worth has already alerted their users that they will declare a "Stage 1" drought condition in late August. This alone will kick-in mandatory, regulated lawn watering. I believe we should become proactive on this issue versus being forced in September to become reactive. Joint Session of Town Council & MUD1 47 of 49 Meeting Date: July 19, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-78-M1 Name: Status:Type:Agenda Item Draft File created:In control:7/12/2011 Joint Session of Town Council & MUD1 On agenda:Final action:7/19/2011 Title:Discussion regarding future Joint Session agenda items. Attachments: Action ByDate Action ResultVer. Title Discussion regarding future Joint Session agenda items. Joint Session of Town Council & MUD1 48 of 49 Meeting Date: July 19, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-77-M1 Name: Status:Type:Agenda Item Draft File created:In control:7/12/2011 Joint Session of Town Council & MUD1 On agenda:Final action:7/19/2011 Title:Set next Joint Meeting date; action regarding same. Attachments: Action ByDate Action ResultVer. Title Set next Joint Meeting date; action regarding same. Joint Session of Town Council & MUD1 49 of 49 Meeting Date: July 19, 2011