HomeMy WebLinkAboutMarch 10, 2011 Regular Session Agenda PacketThursday, March 10, 2011
7:00 PM
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom
Trophy Club Municipal Utility District No. 1
Meeting Agenda
TCMUD No. 1 1 of 101 10 March 2011
March 10, 2011Trophy Club Municipal Utility
District No. 1
Meeting Agenda
Call to order and announce a quorum.
Citizen Presentation
REGULAR SESSION
Reports & Updates
1.Receive District Manager's Report
a. Water pumped vs. billed
b. January 2011 WWTP Report
c. Update - New Fire Station construction costs
d. Update - RFB for Elevation of Water Storage Tanks
e. Update - New Fire Station Signage
f. Update - Superior Water District
Feb 2011 Water Pumped Vs Billed.pdf
Jan 2011 WWTP Monthly Report.pdf
Fire Station Construction Costs-Jan 2011.pdf
Attachments:
2.Receive Finance Update
a. To provide Board with a monthly update and address the Board's questions.
3.Receive Fire Update - Fire Chief Thomas
a. To provide Board with a monthly update and address the Board's questions.
February 2011 Fire Report.pdf
Fire District map-30x42 (2).pdf
Attachments:
4.Receive Town Council Update
a. Councilmember Rose to provide Board with an update of Council meetings,
notices and relevant business.
Action Items:
5.2011-21-M1 Review and Approve Monthly Financial Report(s)
a. January 2011
January 2011 Financial Report.pdfAttachments:
6.2011-27-M1 Discuss and take appropriate action regarding TexPool Bank Resolution, authorizing
the amendment of authorized representatives. (Gonzales)
TexPool Resolution-AuthorizedSignators.pdfAttachments:
7.2010-91-M1 Discuss and take appropriate action regarding approval of RFP (Request For
Proposals) 2011-0310 for Professional Auditing Services beginning Fiscal Year
2011/2012. (Staff)
TCMUD No. 1 2 of 101 10 March 2011
March 10, 2011Trophy Club Municipal Utility
District No. 1
Meeting Agenda
Audit - 2011-0310.pdfAttachments:
Staff recommends going out for RFP for Audit Services to see if we may receive
a better/lower cost on our audits. Staff recommends review of the RFP and if
considered appropriate, then move to Approve RFP 2011-0215 for Professional
Auditing Services.
Director Sanders moved to approve the RFP. Director Carr seconded the
motion. Director Sanders withdrew his motion. Director Carr agreed. Floor
opened for discussion.
Attorney West offered his concerns regarding the RFP and recommended review
of Page 69 of 120, MUD 1's Annual Bond Payment looks to be incorrect and
needs to be verified; on Page 80 of 120, Paragraph 6(c), the referenced contact
person needs to be verified. Final Point, Page 81 of 120, referencing dates the
contract would begin and change year Audit Reports would be due.
Motion died. Board agreed to table to March meeting.
8.2011-25-M1 Discuss and take appropriate action regarding Order 2011-0310, ordering and calling a
Special Measure Election, to be held on May 14, 2011 to conduct a vote for or against
the amended fire plan.
Discutir y tomar las medidas apropiadas con respecto a la orden 2011-0310,
ordenando y llamando a una Elección Medida Especial, que se celebrará el 14 de Mayo
del 2011, para llevar a cabo una votación a favor o en contra del plan de incendios
modificado.
M1-Order-Call Election-English.pdf
M1-Order-Call Election-Spanish.pdf
Attachments:
9.2011-26-M1 Discuss and take appropriate action regarding construction start date to Elevate
Ground Storage Tanks. (Scott)
10.2011-28-M1 Discuss and take appropriate action regarding various water efficiency ideas.
(Thomas)
a. Update on status of AWBD Water Smart application - need MUD 1 Goals.
b. Update on Water Efficiency Activity
c. Update on MUD/Town Study Committee
d. Update on EPA Water Sense program
2011_water_smart_application.pdfAttachments:
11.2011-24-M1 Discuss and take appropriate action to approve entering into a contract with Wise Guys
for their services. (Thomas)
12.2011-22-M1 Review and Approve Minutes
a. February 15, 2011- Regular Session minutes
M1-Minutes-021511.pdfAttachments:
Review & Discuss
13.2011-09-M1 Items for Future Agendas
TCMUD No. 1 3 of 101 10 March 2011
March 10, 2011Trophy Club Municipal Utility
District No. 1
Meeting Agenda
a. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
b. Municipal Water Rate for Town Parks (Sanders)
c. Establish an entry statute or monument for the future fire station with funding for said
item. (Sanders)
No discussion held.
14.Set Next Meeting Date:
a. Tuesday, April 19, 2011 @ 7:00 p.m.
April 2011 Calendar.pdfAttachments:
Adjourn
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
* THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT
ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF
ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE
MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
TCMUD No. 1 4 of 101 10 March 2011
March 10, 2011Trophy Club Municipal Utility
District No. 1
Meeting Agenda
CERTIFICATION)
THE STATE OF TEXAS)
COUNTY OF DENTON)
COUNTY OF TARRANT)
THIS CERTIFIES THAT ON MONDAY, MARCH 7, 2011 AT OR BEFORE 5:00 P.M., A
COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 TO BE HELD ON THURSDAY, MARCH 10, 2011, WAS
POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION
BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE
CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A
COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT
COUNTIES, TO BE POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A
PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES,
PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF
THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE.
___________________________
MARY MOORE
MUD SECRETARY
THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES
ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE
SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT
MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2011.
________________________________, Title: ___________________________
TCMUD No. 1 5 of 101 10 March 2011
October November December January February March April May June July August Septembe Total for year
2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178
2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674
2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568
2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298
2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750
2011 70,502 50,909 44,365 35,983 27,845 229,604
Totals 385,474 286,467 219,675 225,107 180,182 169,606 226,660 231,654 368,472 464,134 530,735 394,906 3,683,072
October November December January February March April May June July August
79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539
84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007
90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476
95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878
350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022
Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year
2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233
2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589
2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662
2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612
2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742
2011 70,502 50,993 44,220 33,789 36,053 235,557
Totals 387,830 295,907 225,706 218,743 201,952 189,260 241,406 274,400 392,300 487,518 527,775 378,598 3,821,395
Water Billed
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJune July AugustSeptemberMonthsGallons 2006
2007
2008
2009
2010
2011
Water Pumped
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
123456789101112
MonthsGallons 2006
2007
2008
2009
2010
2011
TCMUD No. 1 6 of 101 10 March 2011
Discharge Number: 001-A
Avg Max Units Min Avg Max
Units
Oxygen, dissolved
(DO)
Sample
Measurement ****** ****** ****** 7.4 ****** ****** (19) 0
Twice /
Week Grab
00300 1 0
Effluent Gross Value
Permit
Requirement ****** ****** ******
6.0
Mo Min ****** ****** MG/L
Twice /
Week Grab
pH Sample
Measurement ****** ****** ******
7.4 ****** 7.8 (12) 0 Weekly Grab
00400 1 0
Effluent Gross Value
Permit
Requirement ****** ****** ******
6.0
Mo Min ******
9.0
Min SU Weekly Grab
Solids, total
suspended
Sample
Measurement 5.5 ************ 1.1 2.7 (19) 0
Twice /
Week Compos
00530 1 0
Effluent Gross
Permit
Requirement
175 Daily
Avg ****** ******
12
Daily
Avg
40
Daily
Max MG/L
Twice/
Week Compos
Nitrogen, ammonia
total (as N)
Sample
Measurement 0.83 ************ 0.18 0.25 (19) 0
Twice /
Week Compos
00610 1 0
Effluent Gross
Permit
Requirement
44 Daily
Avg ****** ******
3.0
Daily
Avg
10
Daily
Max MG/L
Twice/
Week Compos
Nitrogen, Nitrate
Total (As N)
Sample
Measurement 100.35 ****** ******
21 22 (19) 0 Weekly Compos
00620 1 0
Effluent Gross
Value
Permit
Requirement
350 Daily
Avg ****** ******
24
Daily
Avg
51
7 Day
Avg MG/L Weekly Compos
Flow, in conduit or
thru treatment plant Sample
Measurement 0.5824 0.757 ****** ****** ****** ******
0
Continu-
ous Total Z
50050 P 0 0
Effluent Gross
Permit
Requirement ******
2431
2hr
Peak ****** ****** ****** ******
Continu-
ous Total Z
Flow, in conduit or
thru treatment plant
Sample
Measurement 1932 ****** ****** ****** ****** ******
0
Continu-
ous Total Z
50050 Y 0 0
Annual Average
Permit
Requirement
1.75
Annl Avg ****** ****** ****** ****** ******
Continu-
ous Total Z
Flow, in conduit or
thru treatment plant Sample
Measurement 0.6777 ****** ****** ****** ****** ******
0
Continu-
ous Total Z
50050 1 0 0
Effluent Gross Value
Permit
Requirement
Report
Daily
Avg
Report
Daily
Avg ****** ****** ****** ******
Continu-
ous Total Z
Coliform, Fecal
General
Sample
Measurement ****** ****** ****** ******
12.82 43.27 (13) 0 Daily Grab
74055 1 0
Effluent Gross Value
Permit
Requirement ****** ****** ****** ******
200
DA
OEOA
V
400
7DAV
QEO
100
ML Daily Grab
BOD,
Carbonaceious
05 Day, 20C
Sample
Measurement 18.1 ****** ******
3.9 5.1 (19) 0
Twice/
Week Compos
80082 1 0 0
Effluent Gross Value
Permit
Requirement
73 Daily
Avg ****** ******
5 Daily
Avg
20
Daily
Mx MG/L
Twice/
Week Compos
Discharge Monitoring Report
Monitoring Period: Jan-11
Parameter
Quantity or Loading Quantity or Concentration
No.
Ex
Frequen
cy of
Analysis
Sample
Type
1
2
3
(26)
LBS /
DY
4
(26)
LBS /
DY
5
(26)
LBS /
DY
6 (03)
MGD
7 (03)
MGD
8 (03)
MGD
9
10
(26)
LBS /
DY
TCMUD No. 1 7 of 101 10 March 2011
TCMUD No. 18 of 10110 March 2011
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TCMUD No. 117 of 10110 March 2011
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TCMUD No. 120 of 10110 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-21-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:2/22/2011 Trophy Club Municipal Utility District No. 1
On agenda:Final action:3/10/2011
Title:Review and Approve Monthly Financial Report(s)
a. January 2011
Attachments:January 2011 Financial Report.pdf
Action ByDate Action ResultVer.
Title
Review and Approve Monthly Financial Report(s)
a. January 2011
Body
As previously mentioned, the February and March Financials will be available for approval at the April
meeting. The DETAIL report may be found under "Supplementals".
Suggested Motion: Move to approve the January 2011 monthly financial reports.
TCMUD No. 1 21 of 101 10 March 2011
TCMUD No. 1 22 of 101 10 March 2011
TCMUD No. 1 23 of 101 10 March 2011
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TCMUD No. 1 26 of 101 10 March 2011
TCMUD No. 1 27 of 101 10 March 2011
TCMUD No. 1 28 of 101 10 March 2011
TCMUD No. 1 29 of 101 10 March 2011
TCMUD No. 1 30 of 101 10 March 2011
TCMUD No. 1 31 of 101 10 March 2011
TCMUD No. 1 32 of 101 10 March 2011
TCMUD No. 1 33 of 101 10 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-27-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:3/2/2011 Trophy Club Municipal Utility District No. 1
On agenda:Final action:3/10/2011
Title:Discuss and take appropriate action regarding TexPool Bank Resolution, authorizing the amendment
of authorized representatives. (Gonzales)
Attachments:TexPool Resolution-AuthorizedSignators.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding TexPool Bank Resolution, authorizing the amendment
of authorized representatives. (Gonzales)
Body
With the departure of Kathy DuBose, it is necessary to amend the TexPool Signature file. The signers
will be District Manager Scott and MUD Secretary Moore. Staff recommends approval.
Suggested Motion: Move to approve the TexPool Bank Resolution, authorizing amendment of
authorized representatives.
TCMUD No. 1 34 of 101 10 March 2011
TCMUD No. 1 35 of 101 10 March 2011
TCMUD No. 1 36 of 101 10 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12010-91-M1 Name:
Status:Type:M1 Bids Regular Session
File created:In control:6/14/2010 Trophy Club Municipal Utility District No. 1
On agenda:Final action:3/10/2011
Title:Discuss and take appropriate action regarding approval of RFP (Request For Proposals) 2011-0310
for Professional Auditing Services beginning Fiscal Year 2011/2012. (Staff)
Attachments:Audit - 2011-0310.pdf
Action ByDate Action ResultVer.
Trophy Club Municipal Utility
District No. 1
2/15/2011 1
Trophy Club Municipal Utility
District No. 1
7/20/2010 1
Title
Discuss and take appropriate action regarding approval of RFP (Request For Proposals) 2011-0310 for
Professional Auditing Services beginning Fiscal Year 2011/2012. (Staff)
Body
Tabled from the February 15th meeting.
Attached RFP reflects recommended changes by Attorney West at the February Meeting.
Staff recommends going out for RFP for Audit Services to see if we may receive a better/lower cost on our audits. Staff
recommends review of the RFP and if considered appropriate, then move to Approve RFP 2011-0215 for Professional
Auditing Services.
TCMUD No. 1 37 of 101 10 March 2011
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
(TCMUD 1)
REQUEST FOR PROPOSAL (RFP)
FOR
PROFESSIONAL AUDITING SERVICES
RFP No.: 2011‐0310
March 10, 2011
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
TCMUD No. 1 38 of 101 10 March 2011
NOTICE TO AUDITORS
Competitive sealed proposals for the furnishing of Professional Auditing Services for TROPHY CLUB
MUNICIPAL UTILITY DISTRICT No. 1 will be received at the TCMUD 1, 100 Municipal Drive, Trophy
Club, Texas from 8 A.M. until 5:00 P.M from Wednesday, March 16, 2011 to Friday, April 10, 2011 and
from 8:00 A.M. until 3:00 P.M. on Monday, April 11, 2011. All proposals will be publicly opened and
read aloud at 3:05 P.M. on Thursday, April 11, 2011 in the Boardroom of the Svore Municipal Building.
All proposals submitted for consideration by TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 must
clearly marked on the outside of the sealed envelope with the words:
PROFESSIONAL AUDITING SERVICES PROPOSAL
ATTENTION: MARY MOORE, MUD SECRETARY
TCMUD 1 reserves the right to reject any or all proposals and waive any or all irregularities. Proposals
shall be valid for a period of ninety (90) days from the date the proposals are opened.
Late proposal submissions will be returned unopened, and unsigned proposals will be rejected as
non‐responsive.
Packets will be available online at www.ci.trophyclub.tx.us and/or www.demandstar.com or may be
picked up at 100 Municipal Drive, Trophy Club, Texas, 76262. Telephone requests may be executed
by calling (682) 831‐4685.
It is the policy of TCMUD 1 to afford all people an equal opportunity to bid on any contract being let
by the TCMUD 1. TCMUD 1 has a policy that prohibits discrimination against any person because of
race, color, sex, or national origin, in the award of performance of any contract.
TCMUD No. 1 39 of 101 10 March 2011
I. INTRODUCTION
A) Purpose
B) Term of Engagement
II. NATURE OF SERVICES REQUIRED
A) Scope of Work to be performed
B) Auditing Standards to be followed
C) Reports to be issued
D) Special Considerations
E) Working Paper Retention and Access to Working Papers
F) Conferences
III. DESCRIPTION OF THE GOVERNMENT
A) Entity Description
B) Fund Structure
C) Budget
D) Accounting Process ‐ Related Systems
E) Computer Systems
F) Organizational Responsibility for the Accounting Function
IV. GENERAL PROPOSAL REQUIREMENTS
A) Required Information
B) Instructions
C) Knowledge of Conditions
D) Exceptions
E) Late Proposals
F) Altering Proposals
G) Withdrawal of Proposals
H) Sales Tax
I) Pricing
J) Preparation Costs
K) Duration
L) Proposal Opening
M) Rejection of Proposals
N) Contract Award
O) Addenda
P) Minor Defects
Q) Funding
R) Insurance
S) Subcontracting
T) Conflicts of Interest
U) Ethics
V) Indemnification
W) Ownership
TCMUD No. 1 40 of 101 10 March 2011
X) Proprietary Information
Y) References
V. SPECIFIC PROPOSAL REQUIREMENTS
A) Deadline and Distribution
B) Inquiries
C) Submission of Proposal
D) Technical Proposal
1) Independence
2) License to Practice in Texas
3) Auditor Qualifications and Experience
4) Partner, Supervisory and Staff Qualifications and Experience
5) Assignment of Auditing Staff and Changes in Assigned Staff
6) Prior Engagements with TCMUD 1
7) Similar Engagements with Other Government Entities
8) Specific Audit Approach
9) Identification of Anticipated Potential Audit Problems
10) Additional Information
E) Compensation Proposal
1) Total All‐Inclusive Maximum Price
2) Rates by Partner, Supervisory, Staff Level, and Time Hours Anticipated for
Each
3) Rates for Additional Professional Services
4) Manner of Payment
5) Subsequent Year Fees
VI. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION
A) Finance Department and Clerical Assistance
B) Electronic Data Processing (EDP) Assistance
C) Prior Audit
D) Work Area, Telephones, Photocopying and Facsimile Machines
E) Report Preparation
VII. EVALUATION PROCESS
A) Audit Committee
B) Schedule
C) Pre‐Proposal Conference
D) Evaluation Criteria
E) Oral Presentations
F) Final Selection
G) Engagement Letter
TCMUD No. 1 41 of 101 10 March 2011
VIII. APPENDICES
A) Organizational Chart: Trophy Club Municipal Utility District No. 1
B) Organizational Chart: Fire
C) List of Key Personnel and Phone Numbers
D) List of Elected Officials
E) Sample Format: Schedule of Professional Fees and Expenses
F) Sample Format: Current and Previous References
G) Insurance & Indemnity
H) Insurance Requirements Affidavit
I) Auditor Checklist
J) Basic Financial Statements: Trophy Club Municipal Utility District No. 1
TCMUD No. 1 42 of 101 10 March 2011
I. INTRODUCTION
A. Purpose
Trophy Club Municipal Utility District No. 1 (TCMUD 1) is requesting proposals from
qualified firms of certified public accountants to perform financial audits for the fiscal
year ending September 30, 2011, with the option of auditing its financial statements
for each of the four (4) subsequent fiscal years.
These audits are to be performed in accordance with Generally Accepted Auditing
Standards (GAAS) as defined by the American Institute of Certified Public
Accountants (AICPA), the standards set forth for financial audits in the General
Accounting Office’s (GAO) Government Auditing Standards (2007), and the Texas
Commission on Environmental Quality’s (TCEQ) Water District Financial Management
Guide (2004).
B. Term of Engagement
A five (5) year contract is contemplated, subject to the following:
1) An annual review and recommendation by the Audit Committee.
2) The satisfactory negotiation of contract terms (including a price acceptable to
both the TCMUD 1 and the selected auditor).
3) The annual availability of an appropriation approved by TCMUD 1 Board.
II. NATURE OF SERVICES REQUIRED
A. Scope of Work to be Performed
TCMUD 1 desires the auditor to express an opinion on the fair presentation of its
financial statements in conformity with Generally Accepted Accounting Principals
(GAAP).
The auditor is not required to audit the supporting schedules. However, the auditor
is to provide an “in‐relation‐to” report on the supporting schedules based on the
auditing procedures applied during the audit of the general purpose financial
statements and the combining and individual fund financial statements and
schedules.
The auditor is not required to audit the statistical section of the report nor is it
required to audit a schedule of expenditures of federal awards.
B. Auditing Standards to be Followed
To meet the requirements of this Request for Proposal (RFP), this audit shall be
performed in accordance with GAAS as defined by AICPA, the standards set forth for
financial audits in the GAO’s Government Auditing Standards (2007), and the TCEQ’s
Water District Financial Management Guide (2004).
TCMUD No. 1 43 of 101 10 March 2011
C. Reports to be Issued
Following the completion of the audit of the fiscal year’s financial statements, the a
1) Reports as shown in the most recent audits (Appendix K ‐ N).
2) Management Letter
a) The auditor shall provide written communication of any reportable conditions
found during the audit to management and the TCMUD 1 Board. A reportable
condition shall be defined as a significant deficiency in the design or
operation of the internal control structure, which could adversely affect the
organization's ability to record, process, summarize and report financial data
consistent with the assertions of management in the financial statements.
b) Reportable conditions that are also material weaknesses shall be identified as
such in the letter.
c) The letter on compliance shall include all instances of noncompliance.
d) Non‐reportable conditions discovered by the auditors shall be reported in a
separate letter to management, as well as the TCMUD 1 Board.
e) The auditor shall be required to make an immediate, written report of all
material irregularities and illegal acts or indications of illegal acts of which it
becomes aware to the following parties:
TCMUD Manager aka District Manager
TCMUD 1 Attorney
TCMUD 1 Board
3) Reporting to TCMUD 1 Board. Auditors shall assure themselves that the
aforementioned are informed of each of the following:
a) The auditor's responsibility under GAAP.
b) Significant accounting policies.
c) Management judgments and accounting estimates.
d) Significant audit adjustments.
e) Other information in documents containing audited financial statements.
f) Disagreements with management.
g) Management consultation with other accountants.
h) Major issues discussed with management prior to retention.
i) Difficulties encountered in performing the audit.
D. Special Considerations
TCMUD 1 anticipates that during the course of the engagement, one or more official
statements will be prepared in connection with the sale of debt securities, which will
contain the basic financial statements and the auditor's report thereon. The auditor
may be required, if requested by the TCMUD 1 financial advisor and/or the
underwriters, to issue a “consent and citation of expertise,” as well as any necessary
“comfort letters".
E. Work Paper Retention and Access to Work Papers
All work papers and reports must be retained, at the auditor's expense, for a
minimum of five (5) years, unless the auditor is notified in writing by TCMUD 1 of the
need to extend the retention period. The auditor will be required to make the work
papers available, upon request, to representatives of federal and state agencies and
TCMUD 1.
TCMUD No. 1 44 of 101 10 March 2011
In addition, the auditor shall respond to the reasonable inquiries of successor
auditors and allow successor auditors to review work papers relating to matters of
continuing accounting significance.
F. Conferences
The following conferences are to be conducted with the District Manger/Finance
Personnel and/or other TCMUD 1 personnel, as needed:
1) Entrance conference prior to interim work.
2) Exit conference at conclusion of interim work.
3) Entrance conference at beginning of fieldwork.
4) Progress conferences during fieldwork.
5) Exit conference at end of fieldwork.
6) Conference when draft copy of management letter is prepared.
7) Presentation to Town Council and the respective Board.
III. DESCRIPTION OF THE GOVERNMENT
A. Entity Description
TCMUD 1 is in both Denton and Tarrant County, and is located most generally in the
Dallas Fort Worth Metroplex in an area commonly referred to as the Alliance
Corridor.
Trophy Club Municipal Utility District No.1 is governed by a five (5) member Board,
whose members are elected to four (4) year terms. The day‐to‐day operations of the
District are handled by a District Manager hired by the Board. MUD 1 provides water,
wastewater treatment, and fire protection to the area within its boundaries. MUD
No. 1 is approximately 75 to 80% developed, with the exception of the undeveloped
land in the Solana complex and has an evaluation in excess of $520 million. The
Solana complex, located south of 114, was annexed into the District in the 1980's and
provides a significant portion of the valuation. There are approximately 1,000 acres
of land within the Town of Trophy Club that is being developed that is not within
MUD 1’s district.
The operational costs, with the exception of the Fire Department, are paid entirely by
water and sewer revenues. The fiscal 10/11 operational budget is $5.968 million
dollars including $1,208,184 dollars for the Fire Department. The capital facilities of
the District includes a wastewater treatment plant, seven sewage lift stations, four
water wells, 2 ground storage tanks (5 million gallons each), an elevated water
storage tank, a water plant, numerous miles of underground piping, and a $2.5 million
Fire Station (currently under construction); all paid for with bonded indebtedness.
This indebtedness is being paid off with taxes. MUD1's annual bond payments total
$1,494,560.
Fire protection is fully tax supported with 12 paid firefighter/paramedics, a paid Fire
Chief and an administrative assistant. The Fire Department has a minimum of four
people on duty 24 hours a day with additional staffing during the day shift.
TCMUD No. 1 45 of 101 10 March 2011
Trophy Club Municipal Utility District No. 1 provides the following services:
Administration Wastewater
Water
Fire
Wastewater Collections
Utility Billing
Information Technology
Debt Service
Operations & Maintenance
B. Fund Structure
TCMUD 1’s accounting records are maintained in accordance with GAAP as
promulgated by the Governmental Accounting Standards Board (GASB).
Accordingly, the TCMUD 1 has maintained general, debt service, and capital projects
governmental fund types; general fixed assets and general long‐term debt account
groups.
C. Budget
For the MUD Board, the District Manager submits to the MUD Board a proposed
operating budget for the fiscal year beginning on October 1. The adopted operating
budgets are then legally enacted through the passage of an ordinance, and represent
the proposed fund appropriations. With the exception of GASB funds,
unencumbered appropriations lapse at the end of the year. The MUD Manager may
transfer budgeted amounts between accounts or departments on a limited basis.
The budget, as well as all revenues, appropriations, and encumbrances are recorded
in the accounting records.
Adopted 2010‐11 budget for TCMUD 1’s major funds are as follows:
180: Trophy Club MUD No. 1 Fund (O&M) $4,759,499
680: Trophy Club MUD No. 1 Fund (Debt Service) $1,498,059
491: Trophy Club MUD No. 1 Fund (Construction) $1,454,152
190: Trophy Club MUD 1 Fund (Fire Dept Operations) $1,208,184
TCMUD 1 participates in the Texas Municipal Retirement System (TMRS) for its
employees through an Interlocal Agreement for Employee and Services Contract
with the Town of Trophy Club.
D. Accounting Process – Related Systems
TCMUD 1’s accounting records for general governmental operations are maintained
on a modified accrual basis, and revenues are recorded when available and
measurable and expenditures are recorded when the services or goods are received
and the liabilities are incurred.
E. Computer Systems
The general ledger accounting system is operated and maintained on a
comprehensive financial enterprise system developed by INNOPRISE. The system
supports full reporting and inquiry functions.
F. Organizational Responsibility for the Accounting Function
The Accounting Function falls under the general supervision of the Senior Accountant
who reports to the District Manager.
TCMUD No. 1 46 of 101 10 March 2011
IV. GENERAL PROPOSAL REQUIREMENTS
A. Required Information
The TCMUD 1 proposal packet contains various sections requiring completion. All
forms herein must be completed prior to the date and time set for proposal opening
and included with the proposal or the auditor may be found non‐responsive.
Responding auditors may be required to complete and supply all information
contained in a "supplemental information" packet at a date after proposal opening.
Failure to complete "supplemental information" requirements in a timely manner,
prior to award, may be used by TCMUD 1 in determining a respondent’s
responsibility.
B. Instructions
These instructions apply to all proposals and become a part of terms and conditions
of any proposal packet submitted.
C. Knowledge of Conditions
Auditors submitting proposals should carefully examine all terms, conditions,
specifications and related documents. Should discrepancies in or omission from the
specifications or related documents, or should there be doubt as to their meaning,
the principal contact should be notified immediately for clarification prior to
submitting the proposal. In the event of any conflict between the terms and
provisions of these requirements and the specifications, the specifications shall
govern. In the event of any conflict of interpretation of any part of this overall
document, TCMUD 1’s interpretation shall govern.
D. Exceptions
All proposals must clearly and specifically detail all exceptions to the exact
requirements imposed by this document. Such exceptions must be explained in the
auditor's proposal. Otherwise, TCMUD 1 shall consider the subject proposal as being
made in strict compliance with this document.
E. Late Proposals
Proposals received after the submission deadline will be returned unopened, and
unsigned proposals will be rejected as non‐responsive. TCMUD 1 is not responsible
for lateness or non‐delivery of mail, carrier, etc., and the date/time stamp at the
designated location shall be the official time receipt.
F. Altering Proposals
Proposals cannot be altered or amended after submission deadline. Any alterations
or erasures made before the opening time must be initialed by the signer of the
proposal, thus guaranteeing authenticity.
TCMUD No. 1 47 of 101 10 March 2011
G. Withdrawal of Proposals
Any proposals may be withdrawn prior to the scheduling time for the opening.
Notice to withdraw the proposal must be in writing and submitted to TCMUD 1 prior
to the scheduled time for opening proposals. Any proposal withdrawal notice, which
is received after the deadline for receiving proposals, shall not be considered.
H. Sales Tax
TCMUD 1 is exempt by law from payment of Texas Sales Tax and Federal Excise Tax.
Do not include tax in the proposal.
I. Pricing
Prices for all goods and/or services shall be firm for the duration of this contract.
Prices shall be all inclusive. Additional charges not shown in the proposal will not be
honored.
J. Preparation Costs
TCMUD 1 will not be liable for any costs associated with the preparation, transmittal,
or presentation of any proposals or material submitted in response to this RFP.
K. Duration
The auditor must agree, in writing, that all information contained in the submitted
proposal is valid for at least ninety (90) days from the date of submittal or until a final
contract is approved, whichever occurs first.
L. Proposal Opening
All proposals submitted will be read at TCMUD 1’s scheduled proposal opening for
the designated project. However, the reading of a proposal at such opening should
not be construed as a comment on the responsiveness of proposal bid or as any
indication that TCMUD 1 accepts such proposal as responsive.
M. Rejection of Proposals
TCMUD 1 may choose to reject all proposals and not award any contract. If the
aforementioned does not award a contract within ninety (90) days following the date
specified for the opening of proposals, all proposals are deemed to be rejected by
TCMUD 1.
N. Contract Award
If a contract is awarded, the auditor will be selected on a rational basis using the
proposal evaluation criteria and results of subsequent negotiations. TCMUD 1 has a
right to award a contract upon the conditions, terms and specifications contained in
a proposal submitted to TCMUD 1 for a period of up to ninety (90) days following the
date specified for the opening of proposals. TCMUD 1’s contract form shall be used in
the negotiation process.
TCMUD No. 1 48 of 101 10 March 2011
O. Addenda
Any interpretations, corrections or changes to this proposal packet will be made by
addenda. Addenda will be sent to all who are known to have received a copy of this
proposal packet. Auditors shall acknowledge receipt of all addenda or they may be
declared non‐responsive.
P. Minor Defects
TCMUD 1 reserves the right to waive any minor defect, irregularity, or informality in
any bid.
Q. Funding
TCMUD 1 is a governmental entity, operated and funded on an October 1 to
September 30 basis; accordingly, TCMUD 1 reserves the right to terminate, without
liability to them, any contract for which funding is not available.
R. Insurance
The auditor shall comply with all insurance requirements as specified in the contract
and proposal documents. Failure to meet such requirements shall disqualify the
auditor from award. The auditor shall submit an Insurance Requirements Affidavit
(Appendix I) certifying that the insurance requirements have been reviewed and that
auditor is able to provide the insurance as required.
S. Subcontracting
No subcontracting will be allowed without the express prior written consent of
TCMUD 1.
T. Conflicts of Interest
No officer or employee of TCMUD 1 shall have a financial interest, direct or indirect, in
any contract with TCMUD 1.
U. Ethics
The auditor shall not offer or accept gifts or anything of value or enter into any
business arrangement with any employee, official or agent of TCMUD 1. More than
one proposal on any one contract from a firm or auditor under different names shall
be grounds for rejection of all proposals in which the firm or auditor has an interest.
One or all proposals will be rejected if there is any reason to believe that collusion
exists between auditors.
V. Indemnification
The auditor shall indemnify, defend, and hold TCMUD 1, its officers, agents and
employees harmless from any liability, claims, suits, actions, causes of action, costs,
expenses, charges or fees, including attorney’s fees, for injury to any person (including
death) or damage to or destruction of any property; and, any act of omission of
auditor, its contractors, subcontractors, suppliers, or agents, in connection with or
arising out of, whether directly or indirectly, this agreement.
TCMUD No. 1 49 of 101 10 March 2011
W. Ownership
All responses and accompanying documentation become the property of TCMUD 1.
X. Proprietary Information
Information construed as proprietary by a submitting auditor must be marked as
such and will be so regarded by TCMUD 1. Subject to Texas Open Records Act, Texas
Government Code, Chapter 552, TCMUD 1 will treat such information as confidential
to the extent permitted by law and TCMUD 1 agrees to withhold any such
information and request an opinion from the Attorney General should another party
request such data. TCMUD 1 shall abide by the decision of the Attorney General.
Such information should be submitted in a separate folder attached to the proposal
and referred to appropriately in the proposal. For a proposal to be valid, however, all
information must be available for review by approval bodies as required by TCMUD 1.
Viewing of information designated as proprietary by such bodies will not be
construed to violate the constraints of proprietary information.
Y. References
Auditors submitting proposals shall submit the names, addresses, contact persons,
phone numbers, and dates of a minimum of three (3) current and three (3) previous
governments in which the auditor has provided similar services (Appendix G).
V. SPECIFIC PROPOSAL REQUIREMENTS
A. Deadline and Distribution
All proposals must be received by TCMUD 1 prior to 3:00 p.m. on Wednesday, April 7,
2011.
Proposals may be delivered or mailed to:
TCMUD 1
Attn: MUD Secretary
100 Municipal Drive,
Trophy Club, Texas 76262
Proposals must be signed by the auditor, with his or her signature in full. When an
auditor is a partnership, the proposal shall be signed in the name of the partnership
by one or more of the partners. When an auditor is a corporation, the officer signing
shall sign his name and give the title of his office. The proposal shall also bear the
seal of the corporation.
Auditors will submit one (1) original and five (5) copies of all proposals and associated
documentation. Price quotes must be signed by a duly authorized official of the
auditor organization and notarized.
Upon selection, the successful auditor shall submit, within seven (7) days after notice
of award of contract, a corporate resolution, certificate of partnership, partnership
agreement or joint venture agreement, which identifies the person(s) authorized to
execute a contract on behalf of the corporation, partnership or joint venture.
TCMUD No. 1 50 of 101 10 March 2011
B. Inquiries
All inquiries regarding this RFP should be directed to the Principal Contact:
TCMUD 1
100 Municipal Drive
Trophy Club, TX 76262
Attn: Mary Moore, MUD Secretary
(682) 831‐4685 Phone ‐ (817) 491‐9312 Fax
Email: mmoore@ci.trophyclub.tx.us
C. Submission of Proposal
To simplify the review process and obtain the maximum degree of comparison, the
proposal should be organized in the following manner:
1) Title Page
a) Show the RFP subject, the name of the auditor's firm, address, telephone
number, name of contact person, and the date.
2) Table of Contents
a) Include a clear identification of the material by section and by page number.
3) Letter of Intent
a) A signed letter of intent briefly stating the auditor's understanding of the
work to be performed and a positive commitment to perform the work
within the time period required should be included. Such letter of intent
should also state why the auditor believes itself to be best qualified to
perform the engagement and that the proposal is a firm and irrevocable offer
for at least ninety (90) days from the date of submittal or until a final contract
is approved, whichever occurs first.
4) Detailed Proposal
a) The detailed proposal should follow the order set forth in Section V: Specific
Proposal Requirements.
D. Technical Proposal
The purpose of the proposal is to demonstrate the qualifications, competence, and
capacity of the auditors seeking to undertake an independent audit of TCMUD 1 in
conformity with the requirements of the RFP. As such, the substance of proposals
will carry more weight than their form or manner of presentation. The proposal
should demonstrate the qualifications of the auditor and of the particular staff to be
assigned to this engagement. It should also specify an audit approach that will meet
the RFP requirements.
Interested auditors are encouraged to use their own preferred style and format in
preparing a proposal. However, it is suggested that the proposal include at least the
following arranged accordingly. There should be no dollar units or total costs included
in the Technical Proposal document.
The Technical Proposal should address all the points outlined in the RFP, excluding
any cost information, which should only be included in the Compensation Proposal
document. The proposal should be prepared simply and economically, providing a
straightforward and concise description of the auditor’s capabilities to satisfy the
TCMUD No. 1 51 of 101 10 March 2011
requirements of the RFP. While additional data may be presented, the following
subjects, item No. 1 through 10, must be included. They represent the criteria against
which the proposal will be evaluated. The Technical Proposal document should be no
more than twenty (20) pages in its entirety.
1) Independence
a) The audit must be made by an independent auditor or auditors. An
“independent auditor” means a public auditor who meets the independence
standards specified by the GAO and AICPA.
b) The auditor should provide an affirmative statement that it is independent of
TCMUD 1 as to relationships between TCMUD 1 and its management and
members of your firm, and with regard to any other work performed by the
firm for TCMUD 1 that might impair the firm's independence and objectivity.
c) The auditor should also list and describe its professional relationships
involving TCMUD 1 or any of its agencies for the past five (5) years, together
with a statement explaining why such relationships do not constitute a
conflict of interest relative to performing the proposed audit.
2) License to Practice in Texas
a) An affirmative statement should be included indicating that the auditor and
all assigned key professional staff are properly licensed to practice in Texas.
3) Auditor Qualifications and Experience
a) The proposal should state the size of the firm, the size of the firm's
governmental audit staff, the location of the office from which the work on
this engagement is to be performed and the number and nature of the
professional staff to be employed in this engagement on a full‐time and a
part‐time basis. State whether your firm is local, regional, national, or
international. State the number of partners, managers, supervisors, seniors,
and other professional staff employed at the local office. Describe the range
of activities performed by the local office, such as auditing, accounting, tax
service, or management advisory services. Describe the local office's
capability to audit computerized systems, including the number and
classification of personnel skilled in computer science who will work on the
audit.
b) The auditor should demonstrate a commitment to governments by
participation in Special Review Committees of the GFOA Certificate of
Achievement program and active participation in the governmental
accounting standards process.
c) If the auditor is a joint venture or consortium, the qualifications of each firm
comprising the joint venture or consortium should be separately identified
and the firm that is to serve as the principal auditor should be noted, if
applicable.
d) The auditor is also required to submit a copy of the report on its most recent
external quality control review, with a statement as to whether that quality
control review included a review of specific government engagements.
e) The auditor shall also provide information on the results of any federal or
state desk reviews or field reviews of its audits during the past three (3)
years. In addition, the auditor shall provide information on the circumstances
and status of any disciplinary action taken or pending against the auditor
TCMUD No. 1 52 of 101 10 March 2011
during the past three (3) years with state regulatory bodies or professional
organizations. Please identify any litigation involving the local office.
f) Indicate the strengths of your firm in general, and more specifically, your local
office. Being specific, indicate how your audit philosophy differs from that of
other firms. Indicate the strategy for the future of your local office and in
what areas you will be investing resources.
g) Describe the rate of audit staff turnover in the local office due to resignations
or terminations in the past twenty‐four (24) months.
h) Describe why TCMUD 1 would be important to your firm and to the local
office as a client. Discuss your policies regarding staff education and
development. Indicate which universities are the major sources of new staff
for the local office.
4) Partner, Supervisory and Staff Qualifications and Experience
a) The auditor should identify the principal supervisory and management staff,
including engagement partners, managers, other supervisors, and specialists
who would be assigned to the engagement and indicate whether each such
person is licensed to practice as a CPA in Texas. Indicate areas of specialty:
audit, tax, management advisory services, etc. Indicate the ratio of audit
managers and other staff to audit partners in the local office. Specific
auditing experience dealing with Texas MUDS is mandatory.
b) The auditor should provide information on the governmental auditing
experience of each person, including information on relevant continuing
professional education for the past three (3) years and membership in
professional organizations relevant to the performance of this audit. Include
resumes as an appendix. Clearly indicate what specific responsibility each
individual will have. Provide information as to what time commitment or
workload is presently assigned to each person who will be working on this
engagement. The auditor should also indicate how the quality of staff over
the term of the agreement would be assured.
c) Indicate your firm's policy in rotating partners and managers. Indicate what
commitments your firm will make to TCMUD 1 management and financial
employees with respect to accessibility of the partners and managers
assigned to this engagement.
5) Assignment of Auditing Staff and Changes in Assigned Staff
a) It is understood by TCMUD 1 that the individuals specified in the auditor's
proposal are the individuals who will actually perform the work associated
with TCMUD 1’s audit. TCMUD 1 reserves the right to approve or deny any
change to the assigned staff named in the proposal, whether such change
occurs prior to or during the engagement. TCMUD 1 shall be provided with a
resume of any proposed substitute and shall be given the opportunity to
interview that person prior to its decision to approve or disapprove.
6) Prior Engagements with TCMUD 1
a) The auditor should list separately any and all engagements performed for
TCMUD 1 within the last five (5) years. For each engagement, the auditor
should indicate the scope of work, date, engagement, partners, total hours,
and the location of the firm's office from which the engagement was
performed.
TCMUD No. 1 53 of 101 10 March 2011
7) Similar Engagements with Other Governmental Entities
a) The auditors must list the most significant engagements (maximum of 5)
performed in the last five (5) years that are similar to the engagement
described in the RFP. Previous engagements shall include a Texas MUD.
These engagements should be ranked on the basis of total staff hours.
Indicate the scope of work, date of engagement, partners, total hours, and
the name and telephone number of the principal client contact. Auditors
desiring to keep this list confidential or that do not want these past or
present clients contacted should so state next to each engagement listed.
TCMUD 1 will comply with confidentiality requests to the full extent allowed
by federal and State of Texas freedom of information statues. Auditors
should be advised that failure to provide evidence satisfactory to the TCMUD
1 of any listed engagement may result in that engagement being disallowed
for bid evaluation purposes.
8) Specific Audit Approach
The proposal should set forth a work plan, including an explanation of the audit
methodology to be followed to perform the services required in Section II of the
RFP. In developing the work plan, reference should be made to such sources of
information as TCMUD 1 budgets and related materials, organizational charts,
manuals and programs, and financial and other management information
systems.
Auditors will be required to provide the following information on their audit
approach:
a) Proposed segmentation of the engagement.
b) Level of staff and number of hours to be assigned to each proposed segment
of the engagement.
c) Sample sizes and the extent to which statistical sampling is to be used in the
engagement.
d) Extent of use of EDP software in the engagement.
e) Type and extent of analytical procedures to be used in the engagement.
f) Approach to be taken to gain and document an understanding of the TCMUD
1’s internal control structure.
g) Approach to be taken in determining laws and regulations that will be subject
to audit test work.
h) Approach to be taken in drawing audit samples for purposes of tests of
compliance.
i) List of standard schedules required to be prepared by client.
9) Identification of Anticipated Potential Audit Problems
a) The proposal should identify and describe any anticipated potential audit
problems, the auditor’s approach to resolving these problems, and any
special assistance that will be requested from TCMUD 1.
10) Additional Information
a) Any additional information the auditor considers essential to the proposal
should be included in this section. If there is no additional information to
present, state, "There is no additional information we wish to present."
TCMUD No. 1 54 of 101 10 March 2011
E. Compensation Proposal
1) Total All‐Inclusive Maximum Price
a) The proposal should contain all pricing information relative to performing the
audit engagement as described in the RFP. The Total All‐Inclusive Maximum
Price to be bid is to contain all direct and indirect costs, including all out‐of‐
pocket expenses.
2) Rates by Partner, Supervisory, Staff Level, and Time Hours Anticipated for Each
a) Include a schedule of professional fees and expenses that support the Total
All‐Inclusive Maximum Price. The cost of special services described in the RFP
should be disclosed as separate components of the Total All‐Inclusive
Maximum Price.
3) Rates for Additional Professional Services
a) If it should become necessary for TCMUD 1 to request the auditor to render
any additional services to either supplement the services requested in the
RFP or to perform additional work as a result of the specific
recommendations included in any report issued during this engagement, then
such additional work shall be performed only if set forth in an addendum to
the contract between TCMUD 1 and the auditor. Any such additional work
agreed to between TCMUD 1 and the auditor shall be performed at the same
rates set forth in the schedule of fees and expenses.
4) Manner of Payment
a) An initial payment of twenty‐five percent (25%) of the total contract price will
be made upon completion of the interim fieldwork. A second payment of
fifty percent (50%) of the total contract price will be made at the end of the
fieldwork. The final twenty‐five percent (25%) of the total contract price will
paid upon issuance of the final reports.
5) Subsequent Year Fees
a) A proposed fee adjustment method for future contract years should be
submitted.
VI. ASSISTANCE PROVIDED TO THE AUDITOR AND REPORT PREPARATION
A. Finance Department and Clerical Assistance
The Finance Department staff and responsible management personnel will be
available during the audit to assist the auditor by providing information,
documentation, and explanations. The preparation of confirmations will be the
responsibility of TCMUD 1. Clerical support will be made available to the auditor for
the preparation of routine letters, confirmations and memoranda.
B. Electronic Data Processing (EDP) Assistance
Any requirements for computer time and/or system documentation will be
coordinated through the District Manager/Finance Director.
TCMUD No. 1 55 of 101 10 March 2011
C. Prior Audit
Weaver & Tidwell, located at 12221 Merit Drive, Suite 1400, Dallas, Texas conducted
the audit of the financial records for the fiscal years ended September 30, 2006
through 2010. Weaver & Tidwell have agreed to make their work papers available to
the successor auditor at their offices. Requests concerning inspection of previous
work papers should be submitted to Mr. Shawn Parker at (972) 490‐1970.
D. Work Area, Telephones, Photocopying and Facsimile Machines
TCMUD 1 shall provide the space and facilities necessary for the auditor to conduct
the examination. In addition; all information, data, reports, and records necessary for
carrying out the work shall be furnished to the auditor. TCMUD 1 shall cooperate
with the auditor in every reasonable way to ensure timely completion of the audit.
The auditor will also be provided with access to one telephone line, photocopying
facilities, and a facsimile machine.
E. Report Preparation
1) Management Letter
The auditor will prepare and print the management letter, twenty (20) copies of
which will be furnished to TCMUD 1.
VII. EVALUATION PROCESS
A. Audit Committee
Submitted proposals will be evaluated by a four (4) member Audit Committee
consisting of the following individuals:
1) Robert Scott, District Manager
2) Renae Gonzales, Senior Accountant
3) Kevin Carr, MUD 1 Secretary/Treasurer
4) Jim Hase, Former MUD 1 Director/Retired Accountant
TCMUD No. 1 56 of 101 10 March 2011
B. Schedule
RFP Released March 16, 2011
Pre‐Proposal Conference (10:00 A.M) March 30, 2011
Proposal Submission Deadline (3:00 P.M.) April 11, 2011
Proposal Opening (3:05 P.M.) April 11, 2011
Oral Presentations April 18, 2011
Recommendation to MUD 1 Board April 19 or May 17, 2011*
Selected Auditor Notified April 20 or May 18, 2011*
Contract Execution Mid‐Late Sep 2011*
Final Reports Late Jan 2012*
*Indicates tentative dates.
TCMUD 1 will expect the delivery of the written reports at a date that will allow
delivery of the reports to the TCEQ one hundred thirty‐five (135) days after the close
of the fiscal year. The auditor shall be required to present the findings of the audit to
MUD Board at their January meeting. TCMUD 1 Board meetings are held on the third
Tuesday of the month.
C. Pre‐Proposal Conference
A pre‐proposal conference will be conducted in the MUD Boardroom room at 10:00
am Wednesday, March 30th, 2011. The Boardroom is located at 100 Municipal Drive,
Trophy Club, Texas 76262. The purpose of the conference is to answer any questions
prospective auditors may have relating to the RFP. Attendance at the conference is
recommended but not mandatory for submitting proposals.
D. Evaluation Criteria
Proposals will be evaluated using the following weighted criteria:
Audit Approach 50%
Experience and Quality of Personnel 30%
Compensation Proposal 20%
TOTAL 100%
TCMUD No. 1 57 of 101 10 March 2011
E. Oral Presentations
During the evaluation process, the Audit Committee may, at its discretion, request
any one or all auditors to make oral presentations. Such presentations will provide
auditors an opportunity to elaborate on their written proposals and answer
questions posed by the Audit Committee.
F. Final Selection
TCMUD 1 will select an auditor based upon the recommendations of the Audit
Committee and upon the approval of the MUD Board. Following notification of the
auditor selected, it is expected a contract will be executed between both parties
within thirty (30) days of approval.
G. Engagement Letter
The auditor shall prepare a written and dated engagement letter, which will identify
the specific responsibilities of TCMUD 1 and the auditor, along with a list of client
prepared documents and delivery dates, established within ten (10) days of final
selection.
TCMUD No. 1 58 of 101 10 March 2011
APPENDIX A: TCMUD 1 ORGANIZATIONAL CHART
APPENDIX B: FIRE DEPARTMENT ORGANIZATIONAL CHART
TCMUD No. 1 59 of 101 10 March 2011
APPENDIX C: LIST OF KEY PERSONNEL AND PHONE NUMBERS
General Information Front Desk (682) 831‐4600
District Manager Robert Scott (682) 831‐4610 rscott@ci.trophyclub.tx.us
Senior Accountant Renae Gonzales (682) 831‐4611 rgonzales@ci.trophyclub.tx.us
MUD Secretary Mary Moore (682) 831‐4685 mmoore@ci.trophyclub.tx.us
TCMUD No. 1 60 of 101 10 March 2011
APPENDIX D: LIST OF TCMUD 1 BOARD MEMBERS
TROPHY CLUB MUNICIPAL UTILITY DISTRICT (MUD) NO. 1 BOARD MEMBERS
President James Thomas
Vice President Jim Moss
Secretary/Treasurer Kevin Carr
Director Bill Armstrong
Director Nick Sanders
TCMUD No. 1 61 of 101 10 March 2011
APPENDIX E: SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
(SAMPLE FORMAT)
2010
TOTAL
2011
TOTAL
2012
TOTAL
2013
TOTAL
Outyears
NOTE:Theratequotedshouldnotbepresentedasageneralpercentageofthe
standard hourly rate or as a gross deduction from the Total All-Inclusive Maximum Price.
TCMUD No. 1 62 of 101 10 March 2011
APPENDIX F: CURRENT AND PREVIOUS REFERENCES
(SAMPLE FORMAT)
1. COMPANY NAME: __________________________________________________________
ADDRESS: __________________________________________________________
CITY / STATE / ZIP: __________________________________________________________
PHONE: __________________________________________________________
CONTACT / TITLE: __________________________________________________________
DATES: __________________________________________________________
2. COMPANY NAME: __________________________________________________________
ADDRESS: __________________________________________________________
CITY / STATE / ZIP: __________________________________________________________
PHONE: __________________________________________________________
CONTACT / TITLE: __________________________________________________________
DATES: __________________________________________________________
3. COMPANY NAME: __________________________________________________________
ADDRESS: __________________________________________________________
CITY / STATE / ZIP: __________________________________________________________
PHONE: __________________________________________________________
CONTACT / TITLE: __________________________________________________________
DATES: __________________________________________________________
TCMUD No. 1 63 of 101 10 March 2011
APPENDIX G: INSURANCE & INDEMNITY
PLEASE REVIEW THIS SECTION CAREFULLY WITH YOUR INSURANCE AGENT
1. General Insurance Requirements
1.1 The auditor/vendor/supplier (hereinafter called “auditor”) shall not start work under
this contract until the auditor has obtained at his own expense all of the insurance
called for here under and such insurance has been approved by TCMUD 1; nor shall
the auditor allow any subcontractor to start work on any subcontract until all
insurance required of the subcontractor has been so obtained and approved by the
auditor. Approval of insurance required of the auditor and subcontractors for the
TCMUD 1 will be granted only after submission to the TCMUD 1 of original, signed
certificates of insurance or, alternately, at TCMUD 1’S request, certified copies of the
required insurance policies.
1.2 The auditor shall require all subcontractors to maintain during the term of this
agreement, Commercial General Liability insurance, Business Automobile Liability
insurance, and Workers' Compensation and Employer's Liability insurance, in the
same manner as specified for the auditor. The auditor shall furnish subcontractors'
certificates of insurance to TCMUD 1 immediately upon request.
1.3 All insurance policies required hereunder shall be endorsed to include the following
provision:
1.3.1 "It is agreed that this policy is not subject to cancellation, non‐renewal,
material change, or reduction in coverage until ten (10) days prior written
notice has been given to TCMUD 1."
NOTE: The words "endeavor to" and "but failure to mail such notice shall impose no obligation to
liability of any kind upon the company, its agents or representatives" are to be eliminated from the
cancellation provision of standard ACORD certificates of insurance.
1.3.2 TCMUD 1 shall be named as additional insured on all policies, except for
Auditor Liability and Workers Compensation.
1.3.3 TCMUD 1 shall be provided with Waiver of Subrogation on Workers'
Compensation or Alternative program if applicable.
1.4 No acceptance and/or approval of any insurance by TCMUD 1 shall be construed as
relieving or excusing the auditor, or the surety, or its bond, from any liability or
obligation imposed upon either or both of them by the provisions of the contract
documents.
1.5 TCMUD 1 (including its elected and appointed officials, agents, volunteers, and
employees) is to be named as an additional insured under all coverages except
Workers' Compensation and Automobile Liability, and the certificate of insurance, or
the certified policy, if requested, must so state. Coverage afforded under this
paragraph shall be primary as respects the TCMUD 1, its elected and appointed
officials, agents and employees.
TCMUD No. 1 64 of 101 10 March 2011
1.5.1 The following definition of the term TCMUD 1 applies to all policies issued
under the contract:
TCMUD 1 and any affiliated or subsidiary Board, Authority, Committee, or
Independent Agency (including those newly constituted), provided that such
affiliated or subsidiary Board, Authority, Committee, or Independent Agency
is either a Body Politic created by TCMUD 1, or one in which controlling
interest is vested in TCMUD 1; and TCMUD 1 Constitutional Officers.
1.6 INDEMNITY. The auditor covenants to release, defend, hold harmless and
indemnify TCMUD 1 and all of its elected or appointed officials, agents and
employees from and against any and all claims, loss, damage, injury, cost (including
court costs and attorney's fees), charges, liability or exposure, however caused,
resulting from or arising out of or in any way connected with the auditor's
negligent performance or non‐performance of the terms of the contract documents
or its obligations under the contract. This indemnification shall continue in full
force and effect until the auditor completes all of the work required under the
contract, except that indemnification shall continue for all claims involving auditor
services after final acceptance of the work by TCMUD 1 for which TCMUD 1 gives
notice to the auditor after TCMUD 1’s final acceptance of the work.
1.7 The auditor shall be responsible for the work performed under the contract
documents and every part thereof, and for all materials, tools, equipment,
appliances, and property of any and all descriptions used in connection with the
work. The auditor assumes all risks for direct and indirect damage or injury to the
property or persons used or employed on or in connection with the work contracted
for, and of all damage or injury to any person property wherever located, resulting
from any action, omission, commission or operation under the contract, or in
connection in any way whatsoever with the contracted work, until final acceptance
of the work by TCMUD 1.
1.8 Insurance coverage required in these specifications shall be in force throughout the
contract term. Should the auditor fail to provide acceptable evidence of current
insurance within seven (7) days of written notice at any time during the contract
term, TCMUD 1 shall have the absolute right to terminate the contract without any
further obligation to the auditor, and the auditor shall be liable to TCMUD 1 for the
entire additional cost of procuring performance and the cost of performing the
incomplete portion of the contract at time of termination.
1.9 Contractual and other liability insurance provided under this contract shall not
contain a supervision, inspection or engineering services exclusion that would
preclude TCMUD 1 from supervising or inspecting the project as to the end result.
The auditor shall assume all on‐the‐job responsibilities as to the control of persons
directly employed by it and of the subcontractors and any persons employed by the
subcontractor.
1.10 Nothing contained in the specifications shall be construed as creating any contractual
relationship between any subcontractor and TCMUD 1. The auditor shall be as fully
responsible to TCMUD 1 for the acts and omissions of the subcontractors and of
persons employed by them as it is for acts and omissions of persons directly
employed by it.
TCMUD No. 1 65 of 101 10 March 2011
1.11 Precaution shall be exercised by the auditor at all times for the protection of persons,
(including employees) and property. All existing structures, utilities, roads, services,
trees and shrubbery shall be protected against damage or interruption of service at
all times by the auditor and its subcontractors during the term of the contract, and
the auditor shall be held responsible for any damage to property occurring by reason
of its operation on the property.
1.12 Written requests for consideration of alternate coverages must be received by
TCMUD 1 at least ten (10) working days prior to the date set for receipt of bids or
proposals. If TCMUD 1 denies the request for alternative coverages, the specified
coverages will be required to be submitted.
1.13 All required insurance coverages must be acquired from insurers authorized to do
business in the State of Texas and acceptable to TCMUD 1. TCMUD 1 prefers that all
insurers also have a policyholder's rating of "A‐" or better, and a financial size of
"Class VI" or better in the latest edition of A.M. Best, or A or better by Standard and
Poors, unless TCMUD 1 grants specific approval for an exception, in the same manner
as described in 1.13 above.
1.14 TCMUD 1 will consider deductible amounts as part of its review of the financial
stability of the bidder. Any deductibles shall be disclosed in the auditor’s proposal
and all deductibles will be assumed by the auditor. Auditor may be required to
provide proof of financial ability to cover deductibles, or may be required to post a
bond to cover deductibles.
2. Auditor's Insurance ‐ "Occurrence" Basis; Except as Specifically Provided
2.1 The Auditor shall purchase the following insurance coverages:
2.1.1 Commercial General Liability ‐ Such Commercial General Liability policy shall
include the following:
i. General aggregate limit is to apply per project.
ii. Premises/Operations.
iii. Actions of Independent Contractors.
iv. Products/Completed Operations to be maintained for one year. Final
completion and acceptance of the work, with evidence of same filed
with owner.
v. Contractual Liability including protection for the auditor from claims
arising out of liability assumed under this contract.
vi. Personal Injury Liability including coverage for offenses related to
employment.
vii. Explosion, Collapse, or Underground (XCU) hazards; if applicable.
Coverage required for any and all work involving drilling, excavation,
etc.
TCMUD No. 1 66 of 101 10 March 2011
2.1.2 Business Automobile Liability including coverage for any owned, hired, or
non‐owned motor vehicles and automobile contractual liability.
2.1.3 Workers' Compensation ‐ statutory benefits as required by the State of Texas,
or other laws as required by labor union agreements, including Employers'
Liability coverage.
2.2 Auditor Errors and Omissions – Claims Made Basis
Auditor shall carry Auditor Liability insurance which will pay for injuries arising out of
errors or omissions in the rendering, or failure to render auditor services under the
contract, for the term of the contract documents and up to three (3) years after the
contract is completed in the amount following amount:
Auditor Errors and Omissions, Limit $1,000,000.
TCMUD No. 1 67 of 101 10 March 2011
APPENDIX H: INSURANCE REQUIREMENTS AFFIDAVIT
TO BE COMPLETED BY APPROPRIATE INSURANCE AGENT AND RETURNED AS PART OF BID
I, the undersigned agent, certify that the insurance requirements contained in this proposal
document have been reviewed by me with the below‐identified auditor. If the below‐identified
auditor is awarded this contract by TCMUD 1, I will be able, within ten (10) working days after being
notified of such award, to furnish a valid insurance certificate to TCMUD 1, thus meeting all of the
requirements contained in this bid.
Agent Signature Agent Name (Print or Type)
Name of Insurance Carrier
Address of Agency
City/State/Zip Code
Phone Number
Name of Auditor (Print or Type)
SUBSCRIBED AND SWORN TO before me this ____________ day of __________________, 2011.
________________________________
Notary Public, State of Texas
NOTE TO AGENT
If this time requirement is not met, TCMUD 1 has the right to declare this vendor non‐responsive
and award the contract to the alternate auditor meeting the required specifications. If you have
any questions concerning these requirements, please contact TCMUD 1 at (682) 831‐4685.
TCMUD No. 1 68 of 101 10 March 2011
TCMUD 1 PROFESSIONAL AUDITING SERVICES RFP NO.: 2011-0310
32 OF 32
APPENDIX I: AUDITOR CHECKLIST
All information included in, attached to, or required by the RFP shall be public record upon delivery
to TCMUD 1. Please ensure, at a minimum, that the following have been attached:
1) Proposal as outlined in Section V: Specific Proposal Requirements (1 Original, 5 Copies).
2) Appendix E: Schedule of Professional Fees and Expenses (Separate Envelope).
3) Appendix F: References (3 Current and 3 Previous).
4) Appendix H: Insurance Requirement Affidavit.
5) If selected, document identifying person(s) to execute a contract on behalf of corporation,
partnership or joint venture, as outlined in Section V: Specific Proposal Requirements (Within
7 Days of Selection).
6) If selected, valid insurance certificate, as outlined in Appendix G ‐ H (Within 10 Days of
Selection).
7) If selected, Engagement Letter, as outlined in Section VII: Evaluation Process (Within 10 Days
of Selection).
TCMUD No. 1 69 of 101 10 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-25-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:2/24/2011 Trophy Club Municipal Utility District No. 1
On agenda:Final action:3/10/2011
Title:Discuss and take appropriate action regarding Order 2011-0310, ordering and calling a Special
Measure Election, to be held on May 14, 2011 to conduct a vote for or against the amended fire plan.
Discutir y tomar las medidas apropiadas con respecto a la orden 2011-0310, ordenando y llamando a
una Elección Medida Especial, que se celebrará el 14 de Mayo del 2011, para llevar a cabo una
votación a favor o en contra del plan de incendios modificado.
Attachments:M1-Order-Call Election-English.pdf
M1-Order-Call Election-Spanish.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding Order 2011-0310, ordering and calling a Special
Measure Election, to be held on May 14, 2011 to conduct a vote for or against the amended fire plan.
Discutir y tomar las medidas apropiadas con respecto a la orden 2011-0310, ordenando y llamando a
una Elección Medida Especial, que se celebrará el 14 de Mayo del 2011, para llevar a cabo una
votación a favor o en contra del plan de incendios modificado.
Body
We have until 9 am, March 23rd to notify Denton & Tarrant County Elections, should we wish to cancel the
election.
Suggested Motion: Move to approve Order 2011-0310, ordering and calling a Special Measure Election on
May 14, 2011.
TCMUD No. 1 70 of 101 10 March 2011
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
ORDER NO. 2011-0310
AN ORDER OF THE BOARD OF DIRECTORS OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT (M.U.D.) NO. 1, TROPHY CLUB,
TEXAS, ORDERING AND CALLING A SPECIAL MEASURE ELECTION
TO BE HELD ON MAY 14, 2011, PURSUANT TO SECTION 49.351 OF
CHAPTER 49 OF THE TEXAS WATER CODE REGULATING FIRE
DEPARTMENTS FOR THE PURPOSE OF APPROVING THE AMENDED
FIRE PLAN FOR THE OPERATION OF A TROPHY CLUB M.U.D. NO. 1
FIRE DEPARTMENT; DESIGNATING POLLING PLACES; PROVIDING
FOR APPOINTMENT OF A PRESIDING ELECTION JUDGE AND AN
ALTERNATE PRESIDING ELECTION JUDGE; ESTABLISHING OTHER
PROCEDURES FOR CONDUCTING THE ELECTION; ESTABLISHING
A DATE FOR CANVASSING RETURNS; PROVIDING FOR
NECESSARY ACTIONS; PROVIDING A JOINT ELECTION
AGREEMENT WITH DENTON COUNTY; PROVIDING A JOINT
ELECTION AGREEMENT WITH TARRANT COUNTY; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 41.001(a)(2) of the Texas Election Code (“Code”)
establishes the second Saturday of May (May 14, 2011) as a Uniform Election Date for
the purposes of conducting a General or Special Election (“Election”); and
WHEREAS, Section 3.004 of the Code provides that the governing body of a
political subdivision shall be the authority to order a General or Special Election; and
WHEREAS, the Board of Directors of Trophy Club Municipal Utility District No. 1
(M.U.D. 1) desires to and hereby calls a Special Measure Election for the purpose of
approving an Amended Fire Plan; and
WHEREAS, Section 85.004 of the Code provides that an Election Order and the
Election Notice must state the location of each Early Voting polling place; and
WHEREAS, Section 3.005 of the Code provides that an Election ordered by an
authority of a political subdivision shall be ordered not later than the 62nd day before
Election Day; and
WHEREAS, Section 271.002 of the Code and Section 49.104 of the Texas Water
Code provides that the governing bodies of two or more political subdivisions may enter
into an agreement to hold a Joint Election if the elections ordered by the authorities of
the subdivisions are to be held on the same day in all or part of the same territory and
can be served by common polling places; and
TCMUD No. 1 71 of 101 10 March 2011
WHEREAS, the Election for all resident, qualified electors in Denton County shall
be conducted in accordance with the Elections Code under the jurisdiction of the
Denton County Elections Administration (the “DCEA”) pursuant to a Joint Election
Agreement and Contract for Election Services (the “DC Contract”) by and among
DCEA, and other participating entities, if any, as described in the DC Contract; and
WHEREAS, the Election for all resident, qualified electors in Tarrant County shall
be conducted in accordance with the Elections Code under the jurisdiction of the
Tarrant County Elections Administration (the “TCEA”) pursuant to the Joint Election
Agreement and Contract for Election Services (the “TC Contract”) by and among TCEA,
and other participating entities, if any, as described in the TC Contract; and
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1:
Section 1. Governing Law; Qualification Of Voters
The Election shall be held in accordance with the Constitution of the State of Texas and
the Texas Election Code, and all resident, qualified electors of the District shall be
eligible to vote at the Election.
Section 2. Voting Precincts
The Voting Precincts for the Election are designated by their respective county precinct
numbers. The proposed times and locations of Early Voting for both Denton and
Tarrant County are set forth in Exhibit “C” and may be amended to include the final
scheduled Early Voting times and locations for both Denton and Tarrant County upon
announcement by the each Election Administrator. Notwithstanding the foregoing, the
Early Voting times and locations set forth in Exhibit “C” may be changed without further
action of the M.U.D. Board, if so directed by the respective Elections Administrators for
Denton and Tarrant County.
Section 3. EARLY VOTING – Denton County
The Denton County Elections Administrator, Frank Phillips, is hereby appointed as Early
Voting Clerk for the Election in Denton County. Deputy Early Voting Judges/Clerks will
be appointed as needed to process Early Voting mail and to conduct Early Voting.
Compensation shall be determined by the Elections Administrator for the service of the
Election Judges and Alternate Judges in the Election.
As Early Voting Clerk, the Elections Administrator shall receive applications for Early
Voting ballots to be voted by mail in accordance with Chapter 31 and 86 of the Code.
Any request for Early Voting ballots to be voted by mail received by the M.U.D.
Secretary shall be forwarded immediately by fax or courier to the Elections
Administrator for processing.
Early Voting by mail shall be conducted in conformance with the requirements of the
Code. Ballot applications and ballots voted by mail shall be sent to the Early Voting
Clerk, 401 West Hickory, Denton, Texas 76201. The Elections Administrator and/or the
Early Voting Clerk are hereby authorized to appoint the members of the Early Voting
Ballot Board and the presiding judge and alternate judge in accordance with the
requirements of the Code.
TCMUD No. 1 72 of 101 10 March 2011
Early Voting by personal appearance will be held at the locations listed in Exhibit “C” of
this document and on the dates and times as provided below. All resident, qualified
electors may vote early by personal appearance at any of the Denton County Early
Voting locations.
Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on Election Day. The
Elections Administrator is hereby authorized and directed to make such changes in
polling locations as may be necessary for the proper performance of the Election. As
such, Exhibit “C” may be amended at a later date to include and / or delete any Early
Voting Sites due to other political subdivisions changing or canceling their election.
Denton County Early Voting Dates and Times:
Monday, May 2 8a - 5p
Tuesday, May 3 8a - 5p
Wednesday, May 4 8a - 5p
Thursday, May 5 8a - 5p
Friday, May 6 8a - 5p
Saturday, May 7 8a - 5p
Monday, May 9 7a - 7p
Tuesday, May 10 7a - 7p
The main Early Voting polling place for Denton County is hereby designated to be the
Joseph A. Carroll County Administration Building, 401 West Hickory, Denton, Texas
76201. Early Voting shall be conducted by the Early Voting Clerk at the main Early
Voting polling location listed above ad at the locations designed on Exhibit “C” hereto,
which locations may be amended by the Election Administrators without further action of
the M.U.D. Board, as is necessary for the proper conduct of the Election.
Section 4. EARLY VOTING – Tarrant County
The Tarrant County Elections Administrator, Steve Raborn, is hereby appointed as
Early Voting Clerk for the Election in Tarrant County. Deputy Early Voting
Judges/Clerks will be appointed as needed to process early voting mail and to conduct
Early Voting. Compensation shall be determined by the Elections Administrator for the
services of the Election Judges and Alternate Judges in the Election.
As Early Voting Clerk, the Elections Administrator shall receive applications for Early
Voting ballots to be voted by mail in accordance with Chapter 31 and 86 of the Texas
Election Code. Any request for Early Voting ballots to be voted by mail received by the
M.U.D. Secretary shall be forwarded immediately by fax or courier to the Elections
Administrator for processing.
Early Voting by mail shall be conducted in conformance with the requirements of the
Code. Ballot applications and ballots voted by mail shall be sent to the Early Voting
Clerk, PO Box 961011, Fort Worth TX 76161-0011. The Elections Administrator and/or
the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting
Ballot Board and the presiding judge and alternate judge in accordance with the
requirements of the Code.
TCMUD No. 1 73 of 101 10 March 2011
Early Voting by personal appearance will be held at the locations listed in Exhibit “C” of
this document and on the dates and times as provided below. Each polling place shall
be open from 7:00 a.m. to 7:00 p.m. on Election Day. The Elections Administrator is
hereby authorized and directed to make such changes in polling locations as may be
necessary for the proper performance of the Election. As such, Exhibit “C” may be
amended at a later date to include and / or delete any Early Voting sites due to other
political subdivisions changing or canceling their election.
Tarrant County Early Voting Dates and Times:
Monday, May 2 8a - 5p
Tuesday, May 3 8a - 5p
Wednesday, May 4 8a - 5p
Thursday, May 5 8a - 5p
Friday, May 6 8a - 5p
Saturday, May 7 7a - 7p
Sunday, May 8 11a – 4p
Monday, May 9 7a - 7p
Tuesday, May 10 7a - 7p
The main Early Voting polling place is hereby designated to be Tarrant County Election
Center, 2700 Premier Street, Fort Worth, Texas 76111. Early Voting shall be conducted
by the Early Voting Clerk at the main Early Voting polling location listed above and at
the locations designed on Exhibit “C” hereto, which locations may be amended by the
Election Administrators without further action of the M.U.D. Board, as is necessary for
the proper conduct of the Election.
Any resident, qualified electors may vote early by personal appearance at any of the
Tarrant County Early Voting locations.
Section 5. ADMINISTRATION
For all Denton County polling sites, E-slate, a Direct Record Electronic (DRE) System
shall be used for Early Voting by personal appearance and in the May 14, 2011
Election.
For all Tarrant County polling sites, Hart InterCivic eSlate/eScan Voting System shall be
used for Early Voting by personal appearance and in the May 14, 2011 Election.
Paper ballots, which are optically scanned, shall be used for Early Voting by mail. In the
May 14, 2011 Election, the Elections Administrator shall cause ballots to be prepared in
the form of the ballot first above prescribed, being in both English and Spanish, and
shall furnish election officials said ballots, in such form, together with any other forms or
blanks, in accordance with the Constitution and laws of the State of Texas, and the
Voting Rights Act of 1965, and any amendments thereto, insofar as same are
applicable.
TCMUD No. 1 74 of 101 10 March 2011
Section 6. DATE OF ELECTION
It is hereby ordered that a Special Measure Election shall be held in and throughout the
District of Trophy Club Municipal Utility No. 1 on Saturday, May 14, 2011.
Section 7 . PURPOSE OF ELECTION
The purpose of this Special Measure Election is to submit to the legally qualified voters
a proposition:
Proposition One
For or Against
Approval of Amended Fire Plan.
Section 8. ELECTION MATERIALS
The Election Materials enumerated in the Election Code shall be printed in both English
and Spanish for use at the polling places at Election and for Early Voting. Provisions
shall be made for oral assistance to Spanish-speaking voters.
All Election records and supplies shall be preserved by the Election Administrator in
accordance with the Code.
Section 9. DELIVERY OF RETURNS
The Election Officers shall make returns for the Election in the manner required by law,
and the ballots that are properly marked in conformance with the provisions of the Code
for votes cast both during the period of Early Voting and on the day of the Election shall
be counted in the manner required by law.
Section 10. POSTING AND PUBLICATION OF NOTICE
Notice of the Election shall be given by posting a Notice of Election in both English and
Spanish containing a substantial copy of this Ordinance on the window of the Svore
Municipal Building, commonly used for posting notices of the meetings of the M.U.D.
Board and at both the Denton and Tarrant County websites pursuant to Section 49.063
of the Water Code not less than twenty-one (21) days prior to the date of the Election.
M.U.D. 1 agrees to publish one (1) notice on the same day for two (2) successive weeks
in a newspaper of general circulation published within the District for M.U.D. 1, the date
of the first publication to be not less than fourteen (14) days nor more than thirty (30)
days prior to the date set for the Election.
Section 11. NECESSARY ACTIONS
The M.U.D. President and the M.U.D. Secretary, in consultation with the M.U.D.
Attorney(s), are hereby authorized and directed to take any and all actions necessary to
comply with the provisions of the Code and the Federal Voting Rights Act in carrying out
and conducting the Election, whether or not expressly authorized herein.
Section 12. CANVASSING OF RETURNS
In accordance with Section 67.003(2) of the Code, the M.U.D. 1 shall convene on their
regularly scheduled meeting date of Tuesday, May 17, 2011, at 7:00 p.m. to canvass
the returns of the Election.
TCMUD No. 1 75 of 101 10 March 2011
Section 13. JOINT ELECTION AGREEMENTS
A copy of the DC Contract with DCEA to conduct elections for Denton County Voters for
M.U.D. 1 is attached hereto as Exhibit “A.”
A copy of TC Contract with TCEA to conduct elections for Tarrant County Voters for
M.U.D. 1 will be available some time after April 1, 2011, at which time, TCEA will have
determined all the participating entities and costs relating thereto. Once received from
TCEA, the TC Contract will be attached and labeled as Exhibit “B.”
The District Manager or his designee is authorized to amend or supplement the DC
Contract and/or the TC Contract to the extent required for the Election to be conducted
in an efficient manner as determined by the Election Administrators.
Section 14. CUMULATIVE CLAUSE
This Order shall be cumulative of all provisions of Orders of M.U.D. 1, except where the
provisions of this Order are in direct conflict with the provisions of such other orders, in
which event the conflicting provisions of such other orders are hereby repealed.
Section 15. SEVERABILITY CLAUSE
It is hereby declared to be the intent of the Board of Directors of M.U.D. 1 that the
phrases, clauses, sentences, paragraphs, and sections of this Order are severable, and
if any phrase, clause, sentence, paragraph, or section of this Order shall be declared
unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs, or sections of this Order, since the same would have been
enacted by the Board of Directors without incorporation of any such unconstitutional
phrase, clause, sentence, paragraph, or section.
Section 16. EFFECTIVE DATE
This Order shall become effective from and after its date of passage and publication in
accordance with law.
AND IT IS SO ORDERED.
PASSED AND APPROVED by the Board of Directors of Trophy Club Municipal
Utility District No. 1 this 10th day of March 2011.
_____________________________
James C. Thomas, President
(SEAL)
_____________________________
Kevin R. Carr, Secretary/Treasurer
____________________________
Mary Moore, M.U.D. Secretary
TCMUD No. 1 76 of 101 10 March 2011
TCMUD 1 Order 2011-0310
Approved As To Form:
_____________________________
M.U.D. 1 Attorney
TCMUD No. 1 77 of 101 10 March 2011
TROPHY CLUB DISTRITO DE SERVICIOS PUBLICOS MUNICIPALES No. 1
ORDEN No. 2011-0310
UNA ORDEN DEL CONSEJO DE DIRECTORES DEL DISTRITO
SERVICIOS MUNICIPALES DE TROPHY CLUB (M.U.D.) NO. 1,
TROPHY CLUB, TEXAS, LLAMANDO Y ORDENANDO A UNA
ELECCIÓN DE MEDIDA ESPECIAL QUE SE CELEBRARA EL 14 DE
MAYO DEL 2011, CONFORME A LA SECCIÓN 49.351 DEL CAPÍTULO
49 DEL CÓDIGO DE AGUA DE TEXAS DE REGULACIÓN DEL
DEPARTAMENTO CONTRA INCENDIOS CON EL FIN DE APROVAR
LA MODIFICACION DEL PLAN CONTRA INCENDIOS PARA EL
FUNCIONAMIENTO DE TROPHY CLUB (M.U.D.) NO. 1
DEPARTAMENTO CONTRA INCENDIOS; DESIGNACION DE LOS
LUGARES DE VOTACION ; PARA EL NOMBRAMIENTO DE UN JUEZ
DE PRESIDENCIA ELECTORAL Y UN JUEZ DE PRESIDENCIA
ELECTORAL ALTERNO; EL ESTABLESIMIENTO DE OTROS
PROCEDIMIENTOS PARA LA REALIZACIÓN DE LA ELECCION;
ESTABLECER UNA FECHA PARA LA DEVOLUCION DE
SOLICITACION DE VOTOS; PROVEER ACCIONES NECESARIAS;
PROPORCIONAR UN ACUERDO CONJUNTO DE ELECCIONES CON
EL CONDADO DENTON; PROPORCIONAR UN ACUERDO
CONJUNTO DE ELECCIONES CON EN CONDADO TARRANT;
PROPORCIONAR UNA CLAUSULA ACUMULATIVA; PROPORCIONAR
UNA CLAUSULA DE DIVISIBILIDAD Y CREANDO UNA FECHA DE
VIGENCIA.
CONSIDERANDO QUE, La Sección 41.001(a)(2) del Código Electoral de Texas
("Código"), establece el segundo sábado de Mayo (14 de Mayo de 2011) como una
fecha de elecciones uniforme con el propósito conducir una Asamblea General o
Elección Especial ("Elección "); y
CONSIDERANDO QUE, La Sección 3.004 del Código establece que el órgano
de Gobierno de una Subdivisión Política será la Autoridad para ordenar una Elección
General o Especial, y
CONSIDERANDO QUE, El Consejo de Directores del Distrito de Servicios
Públicos Municipales de Trophy Club N º 1 (M.U.D. 1) desean y convocan por este
medio a una Elección de Medida Especial con el fin de aprobar la modificación del Plan
contra Incendios, y
CONSIDERANDO QUE, La Sección 85.004 del Código establece que la Orden
de Elección y el Aviso de la Elección debe indicar la ubicación de cada lugar de
Votación Anticipada, y
CONSIDERANDO QUE, La Sección 3.005 del Código establece que una
Elección ordenada por una autoridad de una subdivisión política deberá solicitarse a
más tardar el día 62a antes de la Elección, y
TCMUD No. 1 78 of 101 10 March 2011
CONSIDERANDO QUE, La Sección 271.002 del Código y la Sección 49.104 del
Código de Agua de Texas establece que los órganos de Gobierno de dos o más
subdivisiones políticas pueden llegar a un acuerdo para celebrar una Elección conjunta
si las elecciones ordenadas por las autoridades de las subdivisiones se celebrarán el
mismo día en la totalidad o en parte del mismo territorio y pueden ser atendidos por los
centros de votación común; y
CONSIDERANDO QUE, La Elección para todos los residentes, electores
calificados en el Condado Denton se llevará a cabo en conformidad con el Código
Electoral bajo la jurisdicción de la Administración de Elecciones del Condado Denton
(el "DCEA") en virtud a un acuerdo común de la Elección y el Contrato de Servicios
para la Elección (el " Contrato DC ") por y entre DCEA, y otras entidades participantes,
en su caso, como se describe en el Contrato de DC; y
CONSIDERANDO QUE, La Elección para todos los residentes, electores
calificados en el Condado Tarrant se llevará a cabo en conformidad con el Código
Electoral bajo la jurisdicción de la Administración de Elecciones del Condado Tarrant (el
"TCEA") en virtud a un acuerdo común de la Elección y el Contrato de Servicios para la
elección (el " Contrato TC ") por y entre TCEA, y otras entidades participantes, en su
caso, como se describe en el Contrato de TC; y
AHORA, POR LO TANTO, SE ORDENO POR EL CONSEJO DE DIRECTORES DEL
DISTRITO DE SERVICIOS PÚBLICOS MUNICIPALES DE TROPHY CLUB NO. 1:
Sección 1. Ley de Gobierno; Calificación de Votantes
La Elección se llevará a cabo de acuerdo con la Constitución del Estado de Texas y el
Código Electoral de Texas, y de todos residentes, electores calificados del Distrito
serán elegibles para votar en la Elección.
Sección 2. Recintos de Votación
Los Recintos de Votación para la Elección son designados con sus respectivos
números del recinto del Condado. Los horarios y lugares propuestos de Casillas de
Votación Anticipada para ambos Condados Denton y Tarrant se establecen en el
Anexo "C" y pueden ser modificados para incluir el horario final de Votación Anticipada
la hora y lugares de Votación para ambos Condados Denton y Tarrant sobre el
anuncio hecho por el Administrador de cada Elección. No obstante lo anterior, los
horarios de Casillas de Votación Anticipada y los lugares establecidos en el Anexo "C"
pueden ser modificados sin ninguna acción adicional del Consejo, del M.U.D. en su
caso los respectivos Administradores de Elecciones del Condado Denton y Tarrant.
Sección 3. VOTACIÓN ANTICIPADA - Condado Denton
El Administrador de Elecciones del Condado Denton, Frank Phillips, es
nombrado por la presente como Secretario de Votación Anticipada para la Elección en
el Condado Denton. Adjunto serán nombrados Jueces / Secretarios para la Votación
Anticipada como sea necesario para procesar los votos por correo de la Votación y
llevar a cabo la Votación Anticipada. Una Compensación será determinada mediante el
Administrador para el servicio de la elección jueces electorales y Jueces alternos de la
elección.
TCMUD No. 1 79 of 101 10 March 2011
Como Secretario de Votación Anticipada, el Administrador de Elecciones deberá recibir
las solicitudes de boletas de Votación Anticipada para votar por correo de acuerdo con
el capítulo 31 y 86 del Código. Toda solicitud de boletas de Votación Anticipada para
votar por correo recibida por el Secretario de M.U.D. se remitirá inmediatamente por fax
o mensajería a la Administrador de Elecciones para su procesamiento.
Voto Anticipado por correo se llevará a cabo de acuerdo con los requisitos del Código.
Solicitudes de Votación y las boletas de votos por correo serán enviadas a la Secretaria
de Votación Anticipada, 401 West Hickory, Denton, Texas 76201. El Administrador de
Elecciones y / o el Secretario de Votación Anticipada Se autoriza por medio de la
presente para nombrar a los miembros de la Votación Anticipada.
Miembros del Consejo de boletas de votación y el juez de presidencia y el juez alterno
en acuerdo con los requisitos del Código.
La Votación Anticipada por comparecencia en persona se llevará a cabo en los lugares
indicados en el Anexo "C" de este documento y en las fechas y horas que se proveen a
continuación. Todos los residentes, electores calificados pueden votar anticipadamente
en persona en cualquiera de las ubicaciones del Condado Denton Votación anticipada.
Cada lugar de casillas de votación estará abierto de 7:00 AM a 7:00 PM el día de la
elección. El Administrador de Elecciones esta autorizado por la presente y dirigido para
hacer los cambios de ubicación de las casillas que sean necesarias para el
funcionamiento apropiado de la elección. Tales como el anexo, "C" puede ser
modificado en una fecha posterior para incluir y / o eliminar cualquier sitio de Votación
anticipada debido a otras subdivisiones políticas de cambiar o cancelar su elección.
Condado Denton votación anticipada fechas y horas:
Lunes, 2 de Mayo 8a - 5p
Martes, 3 de Mayo 8a - 5p
Miércoles, 4 de Mayo 8a - 5p
Jueves, 5 de Mayo 8a - 5p
Viernes, 6 Mayo 8a - 5p
Sábado, 7 de Mayo 8a - 5p
Lunes, 9 de Mayo 7a - 7p
Martes, 10 de Mayo 7a - 7p
El lugar principal de Casillas de Votación Anticipada del Condado Denton es designado
por la presente se llevara acabo en el Edificio Administrativo del Condado Joseph A.
Carroll, 401 Hickory West, Denton, Texas 76201. La Votación Anticipada será
conducida por el Secretario de Votación Anticipada en el principal centro de Votación
antes mencionado serán diseñados anuncios en los lugares en el Anexo "C" del
presente documento, dichos lugares pueden ser modificados por los Administradores
de la Elección sin ninguna acción adicional del Consejo M.U.D. Que sea necesario
para el buen desarrollo de la elección.
TCMUD No. 1 80 of 101 10 March 2011
Sección 4. VOTACIÓN ANTICIPADA - Condado Tarrant El Administrador
de Elecciones del Condado Tarrant, Steve Raborn, es nombrado por la presente como
Secretario de Votación Anticipada para la Elección en el Condado Tarrant. Adjunto
serán nombrados Jueces / Secretarios que serán asignados, según sea necesario
para el proceso votación anticipada por correspondencia y para conducir la Votación
Anticipada. Una Compensación será determinada por el Administrador del Servicio de
Elección Jueces Electorales y Jueces Alternos de la Elección.
Como Secretario de Votación Anticipada, el Administrador de Elecciones deberá recibir
las solicitudes de boletas de votación anticipada por correspondencia de acuerdo con el
Capítulo 31 y 86 del Código Electoral de Texas. Toda solicitud de boletas de Votación
Anticipada para votar por correo recibidas por el Secretario M.U.D. se remitirá
inmediatamente por fax o mensajería a la Administradora de Elecciones para su
procesamiento.
Voto Anticipado por correo se llevará a cabo de conformidad con los requisitos del
Código. Solicitudes de Votación y las boletas votos por correo serán enviadas a la
Secretaria de Votación Anticipada, PO Box 961011, Fort Worth, TX 76161-0011. El
Administrador de Elecciones y/o el Secretario de Votación anticipada están autorizados
por la presente para nombrar a los miembros de la junta de Votación anticipada el juez
de presidencia y el juez alterno, de conformidad con los requisitos del Código.
La Votación Anticipada por comparecencia en persona se llevará a cabo en los lugares
indicados en el Anexo "C" de este documento y en las fechas y horas previstas a
continuación. Cada lugar de votación estará abierto de 7:00 AM a 7:00 PM el día de la
Elección. El Administrador de Elecciones por medio de la presente se autoriza y
ordena al hacer los cambios de ubicación de las casillas que sean necesarias para el
buen desarrollo de las Elecciones. Tales como prueba, Anexo "C" puede ser modificado
en una fecha posterior para incluir y/o eliminar los sitios de Votación Anticipada debido
a otras subdivisiones políticas de cambiar o cancelar su elección.
Condado Tarrant Fechas y Horarios de Votación Anticipada:
Lunes,2 de Mayo 8a - 5p
Martes, 3 de Mayo 8a - 5p
Miércoles, 4 de Mayo 8a - 5p
Jueves, 5 de Mayo 8a - 5p
Viernes, 6 de Mayo 8a - 5p
Sábado, 7 de Mayo 7a - 7p
Domingo , 8 Mayo 11a – 4p
Lunes, 9 de Mayo 7a - 7p
Martes, 10 de Mayo 7a - 7p
El lugar principal de Casillas de Votación Anticipada designado para ser el Centro de
Elecciones del Condado Tarrant, 2700 Calle Premier, Fort Worth, Texas 76111. La
votación anticipada será conducida por el Secretario de Votación Anticipada en el
centro principal de Votación Anticipada indicado anteriormente y en los lugares
diseñados en el Anexo "C" del presente documento, los cuales pueden ser modificados
TCMUD No. 1 81 of 101 10 March 2011
por los Administradores de las Elecciones sin ninguna acción adicional del Consejo de
M.U.D, lo cual sea necesario para el buen desarrollo de las Elecciones.
Todos los residentes, electores calificados pueden votar anticipadamente en persona
en cualquiera de las ubicaciones del Condado Tarrant para Votación Anticipada
Sección 5. ADMINISTRACIÓN
Para todos los sitios de casillas de votación del Condado Denton, se utilizará E-slate,
un sistema Registro Electrónico Directo (DRE) para la Votación Anticipada en persona
y el 14 de Mayo 2011 Elecciones.
Para todos los sitios de casillas de votación del Condado Tarrant, se utilizará el
Sistema de Votación Hart InterCivic eSlate / eScan para la Votación Anticipada en
persona y en la Elección el 14 de mayo 2011.
Las boletas de papel, serán analizadas ópticamente, y se utilizaran para la Votación
Anticipada por correo. En la Elección el 14 de Mayo 2011, el Administrador de
Elecciones hará papeletas para estar preparados en forma de la votación en primer
lugar sobre prescritos, siendo en ambos Inglés y Español, y se presentará a los
funcionarios electorales dichas papeletas, de tal forma, junto con otras formas o
espacios en blanco, de conformidad con la Constitución y las Leyes del Estado de
Texas, y la Ley de Derechos Electorales de 1965, así como sus modificaciones
correspondientes, en la medida en que el mismo son aplicables.
Sección 6. FECHA DE LA ELECCIÓN
Por la presente se ordena una Elección Medida Especial que se llevará a cabo dentro y
en todo el Distrito de Servicios Públicos Municipales Trophy Club de N º 1 el Sábado,
14 de Mayo 2011.
Sección 7. PROPÓSITO DE LA ELECCION
El propósito de esta Elección de Medida Especial consiste en presentar a los votantes
legalmente calificados para una proposición:
Una Proposición:
A Favor o en Contra
Aprobación del Plan modificado contra Incendios.
Sección 8. ELECCIÓN DE MATERIALES
El material Electoral enumerado en el Código Electoral será impreso en Inglés y
Español para uso de las Casillas de Votación en la Elección y para la Votación
Anticipada. Se tomarán medidas para la asistencia oral a los votantes de hablan
Español.
Todos los registros electorales y los suministros deberán ser conservados por el
Administrador Electoral, de conformidad con el Código.
TCMUD No. 1 82 of 101 10 March 2011
Sección 9. ENTREGA DE DEVOLUCIONES
Los Oficiales de la Elección harán devoluciones para la Elección de la manera
requerida por la ley, y los votos que están debidamente marcados correctamente en
conformidad con las disposiciones del Código de votos emitidos, durante el período de
Votación Anticipada y el día de la Elección deberán ser contados en la forma requerida
por la ley.
Sección 10. REGISTRO Y PUBLICACIÓN DE LA ANUNCIO
Se dará aviso de la Elección mediante la publicación de un anuncio de Elección en
ambos idiomas Inglés y Español que contiene una copia sustancial de esta Ordenanza
en la ventana del Edificio Municipal de Svore, comúnmente utilizados para publicar
avisos de las reuniones del Consejo M.U.D. y ambos sitios de la web de los Condados
Denton y Tarrant de conformidad con el Artículo 49.063 del Código de Agua no menos
de veintiún (21) días antes de la fecha de la Elección. M.U.D. 1 se compromete a
publicar un (1) aviso en el mismo día de dos (2) semanas consecutivas en un periódico
de circulación general en el Distrito de M.U.D. 1, la fecha de la primera publicación no
será inferior a catorce (14) días ni mayor de treinta (30) días antes de la fecha fijada
para la Elección.
Sección 11. ACCIONES NECESARIAS
El Presidente de M.U.D. y el Secretario de M.U.D., en consulta con el Abogado (s),
M.U.D. se autoriza por medio de la presente y ordena a tomar cualquier y todas las
acciones necesarias para cumplir con las disposiciones del Código y la Ley Federal de
Derechos en la ejecución y la realización de las Elecciones, estén o no expresamente
autorizado en este documento.
Sección 12. ESCRUTINIO DE DEVOLUCIONES
De conformidad con la Sección 67.003 (2) del Código, de M.U.D. Se convocará en su
fecha de la reunión regular del Martes, 17 de Mayo 2011, a las 7:00 PM para el
escrutinio de los resultados de la Elección.
Sección 13. ACUERDOS DE ELECCION CONJUNTA
Una copia del Contrato de DC con DCEA para conducir las Elecciones para los
votantes del Condado Denton para M.U.D. 1 se adjunta como Anexo "A"
Una copia del Contrato de TC con TCEA para conducir las Elecciones para Votantes
del Condado Tarrant para M.U.D. 1 estará disponible después de Abril 1 de 2011,
momento en el que, TCEA han determinado todas las entidades participantes y los
costos correspondientes. Una vez recibido de TCEA, el Contrato de TC se adjunta y es
etiquetado como Anexo "B"
El Administrador del Distrito o su designado está autorizado a modificar o
complementar el Contrato de DC y/o el contrato de TC en la medida necesaria para
llevarse a cabo la Elección de manera eficiente según lo determinado por los
Administradores de la Elección.
TCMUD No. 1 83 of 101 10 March 2011
TCMUD 1 Order 2011-0310
Sección 14. CLÁUSULA ACUMULATIVA
La presente Orden será acumulativa de todas las disposiciones de la Orden del M.UD
1, excepto cuando las disposiciones de la presente Orden están en conflicto directo con
las disposiciones de otros, pedidos en cuyo caso quedan derogadas las disposiciones
contradictorias de otras órdenes.
Sección 15. CLÁUSULA DE DIVISIBILIDAD
Por medio de la presente se declara que la intención del Consejo de Administración de
M.U.D. 1 que las frases, cláusulas, frases, párrafos y secciones de este orden son
divisibles, y si alguna frase, cláusula, frase, párrafo o sección de esta orden será
declarada inconstitucional por la sentencia válida o decreto de un tribunal de
jurisdicción competente, tal inconstitucionalidad no afectará a una de las frases
restantes, cláusulas, frases, párrafos o secciones de esta orden, ya que el mismo
hubiera promulgadas por el Consejo de Administración sin la incorporación de cualquier
frase inconstitucional, cláusula, frase, párrafo o sección.
Sección 16. FECHA DE VIGENCIA
Esta Orden será efectiva a partir y después de la fecha de su aprobación y publicación,
en conformidad con la ley.
Y ES ASÍ QUE ORDENÓ.
PASADO Y APROBADO por el Consejo de Directores del Distrito de Servicios
Públicos Municipales de Trophy Club N º 1 este día 10 de marzo de 2011.
_____________________________
James C. Thomas, Presidente
(SELLO)
_____________________________
Kevin R. Carr, Secretario/Tesorero
____________________________
Mary Moore, M.U.D. Secretaria
Aprobado Cuanto a la Forma:
_____________________________
M.U.D. 1 Abogado
TCMUD No. 1 84 of 101 10 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-26-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:2/28/2011 Trophy Club Municipal Utility District No. 1
On agenda:Final action:3/10/2011
Title:Discuss and take appropriate action regarding construction start date to Elevate Ground Storage
Tanks. (Scott)
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding construction start date to Elevate Ground Storage
Tanks. (Scott)
Body
[Enter body here.]
TCMUD No. 1 85 of 101 10 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-28-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:3/4/2011 Trophy Club Municipal Utility District No. 1
On agenda:Final action:3/10/2011
Title:Discuss and take appropriate action regarding various water efficiency ideas. (Thomas)
a. Update on status of AWBD Water Smart application - need MUD 1 Goals.
b. Update on Water Efficiency Activity
c. Update on MUD/Town Study Committee
d. Update on EPA Water Sense program
Attachments:2011_water_smart_application.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding various water efficiency ideas. (Thomas)
a. Update on status of AWBD Water Smart application - need MUD 1 Goals.
b. Update on Water Efficiency Activity
c. Update on MUD/Town Study Committee
d. Update on EPA Water Sense program
Body
President Thomas will have items on display from Frisco and Allen along with other items pertaining to
water efficiency.
TCMUD No. 1 86 of 101 10 March 2011
Association of Water Board Directors – Texas
2011 Water Smart Application
January 1, 2010 – December 31, 2010
TCMUD No. 1 87 of 101 10 March 2011
GOALS OF THE WATER SMART PROGRAM
MOTIVATE, EDUCATE, COMMUNICATE & ENCOURAGE WATER CONSERVATION IN
YOUR COMMUNITY
Increase awareness of the need for water conservation during a drought and year round.
Avoid or postpone the need for mandatory water rationing when possible in dry areas of the
state.
Enable the public to participate in water conservation efforts both inside and outside the
home.
Leverage existing local water conservation efforts.
WATER SMART APPLICATION CHECK LIST
The following documentation must be included with your application.
1. District Information
Copy of goals.
Operations report showing an average of 90% accountability annually.
District Registration/Information form.
Copy of District’s minutes reflecting Board’s discussion and approval of the
Water Smart Application.
2. District Rate Structure
Copy of Rate Order.
3. Copy of Drought Contingency Plan
4. Water Smart in your Community
Must provide pictures.
Must provide written descriptions.
5. Communications with Consumers
Sample brochures must be provided.
Articles must be provided.
Bills with conservation message must be provided.
6. Communications with Water Smart Logo
Must provide pictures of signs and bumper stickers.
Applications that do not include these items are incomplete and will not be considered.
TCMUD No. 1 88 of 101 10 March 2011
AWBD WATER SMART APPLICATION
AWBD has created the Water Smart Partners Program to acknowledge our members that have instituted water
smart practices in their Districts. The spirit of this program is designed to assist District Directors in taking
concrete steps to help their customers learn to value the water they use and to conserve water year-round, not
just in times of droughts, and to encourage the Districts’ involvement in their communities.
AWBD Water Smart Partners will receive a Water Smart Partners plaque and be recognized by AWBD both at the summer
conference and in the AWBD Journal. Applications for the current year (1/01/10 – 12/31/10) must be submitted to the Water
Smart Steering Committee at AWBD no later than April 4, 2011.
1. The District’s Name:
________________________________________________________________________________
(each item must be checked indicating compliance)
[ ] The District is a member of AWBD.
[ ] The District has set water conservation goals and has a plan for achieving them (include a copy).
[ ] The facilities are in good condition or plans have been made to do the necessary repairs/replacements.
[ ] The District maintains a 90% annual average accountability or better. (Attach a recent Operations Report providing 12
months of accountability history).
[ ] Include District Registration/Information Form.
[ ] Provide copy of the District’s minutes, reflecting the Board’s discussion and approval of the Water Smart Application.
(Note: The Board discussion and approval may take place after December 31, 2010, but before April 1, 2011)
2. The District’s Rate Structure
(Each item must be checked indicating compliance)
[ ] The District has established an increasing rate block structure that encourages water conservation.
[ ] Attach District’s Rate Order.
3. Drought Contingency Plan
(Must be checked and attached to qualify)
[ ] The District has adopted a drought contingency plan that encourages water conservation when water supplies are low.
The next three categories are about community involvement by Directors.
The number of required checked-off items in each of the six categories below must have been done between January 1, 2010, and
December 31, 2010 to qualify as an AWBD Water Smart Partner. Please attach additional information, brochures and/or photos
to this form. No material will be returned and many items may be used in future Water Smart seminars, events and on the web.
We would like to share good ideas with other AWBD members. (Applications for future years may change.)
4. Water Smart in your Community
(Must be able to check at least TWO (2) separate items. If your District has been involved with the community in a way that is
not listed and you feel it qualifies in this category, please list and describe. All items will be reviewed. To qualify in this
category, your community involvement must include “how to” conserve and use water wisely.) Must provide documentation
[ ] Participated in (had a booth) in a school carnival (describe and include photos).
[ ] Participated in other school activity (describe and include photos).
[ ] Sponsored one or more schools in the Water Wise Program (name school(s):
_________________________________________.
[ ] Participated in a civic association function; HOA, POA, or other (describe and include photos).
[ ] One or more Directors spoke to an organization about water conservation issues. Must provide documentation
[ ] Director actively served on the Water Smart Steering Committee during the year (1/01/10 – 12/31/10)
Director’s name ___________________________________________
[ ] Other water conservation efforts (i.e. purple pipes, provide rain sensors, provide leak detection dye kits)
[ ] Other community events:
___________________________________________________________________________________.
TCMUD No. 1 89 of 101 10 March 2011
5. Water Smart Communications with your Consumers
(Must be able to check TWO (2) items)
To qualify in this category, your District’s communications must include “how to” conserve and use water wisely. Merely
stating residents are now restricted in using water during some periods of time will not qualify. If your District has
communicated with your consumers in a way that is not listed and you feel it qualifies in this category, please list and
describe. All items will be reviewed.
[ ] Water conservation articles in local communities’ (civic) or District newsletters
Number of times _____ Attach copies of articles.
[ ] New move-ins receive current rates and conservation materials. Attach copies of material.
[ ] District includes bill stuffers - # of times _____. Attach sample brochures and state month(s) mailed.
[ ] Conservation messages appear on bills - # of times _____. Attach sample or photo copy.
[ ] Conservation information has been sent to high end water users. Attach sample.
[ ] District’s website has support for Water Smart activities and water conservation issues. (Include screen prints of relevant items
and the District’s website address.)
6. Communication using the Water Smart Logo
(Must be able to check at least TWO (2) separate items and include pictures).
Signs and bumper stickers can be purchased from AWBD. The purpose of both is to make the Water Smart logo visible to all
Texans and help make Water Smart a part of everyone’s daily life.
[ ] Water Smart signs are located on District facilities.
[ ] Water Smart signs are located on District’s TCEQ signs.
[ ] Water Smart bumper stickers are on the operator’s vehicles.
[ ] Water Smart bumper stickers have been given to residents.
[ ] Water Smart Logo on bill
District Name:
Address:
City/Zip:
Contact person (Director): ____________________________________________________________________
Contact’s phone #: ___________________________________________________________________________
E-mail: _____________________________________________________________________________________
District’s website address (if applicable): _________________________________________________________
Operator Firm Name: _________________________________________________________________________
Operator phone #: ____________________________________________________________________________
Operator’s representative for District: ___________________________________________________________
Operator may be contacted to verify information.
All directors must sign. Please explain if fewer than five directors sign.
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
***It is the District’s responsibility to confirm their Water Smart
Application has been received by the Association of Water Board
Directors – Texas’ office. ***
TCMUD No. 1 90 of 101 10 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-24-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:2/22/2011 Trophy Club Municipal Utility District No. 1
On agenda:Final action:3/10/2011
Title:Discuss and take appropriate action to approve entering into a contract with Wise Guys for their
services. (Thomas)
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action to approve entering into a contract with Wise Guys for their
services. (Thomas)
Body
This agenda item was requested by President Thomas at the February 15th meeting.
TCMUD No. 1 91 of 101 10 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-22-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:2/22/2011 Trophy Club Municipal Utility District No. 1
On agenda:Final action:3/10/2011
Title:Review and Approve Minutes
a. February 15, 2011- Regular Session minutes
Attachments:M1-Minutes-021511.pdf
Action ByDate Action ResultVer.
Title
Review and Approve Minutes
a. February 15, 2011- Regular Session minutes
TCMUD No. 1 92 of 101 10 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Meeting Minutes
Trophy Club Municipal Utility District
No. 1
7:00 PM Svore Municipal Building BoardroomTuesday, February 15, 2011
The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton
and Tarrant Counties met in Regular Session on February 15, 2011 at 7:00 p.m., in
the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club,
Texas 76262.
Call to order and announce a quorum.
President Thomas called the meeting to order at 7:00 p.m., noting a quorum was
present.
MUD 1 BOARD MEMBERS
President Jim Thomas, Vice President Jim Moss, Secretary/Treasurer
Kevin Carr, Director Bill Armstrong, and Director Nick Sanders
Present:5 -
MUD 1 STAFF PRESENT:
Robert Scott, District Manager
Mary Moore, MUD Secretary
Danny Thomas, Fire Chief
Bob West, Attorney
TOWN STAFF PRESENT:
Bill Rose, Town Councilmember
GUEST(S) PRESENT:
Neil Twomey, AWBD Trustee
Citizen Presentation
No citizens addressed the Board.
REGULAR SESSION
Reports & Updates
President Thomas moved up Agenda Items No. 4 and 9.
2011-19-M14.Receive AWBD Update and Discussion of Same - Neil Twomey
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a. Former MUD 1 Director and AWBD Trustee Neil Twomey to provide the
Board with updates from the recent AWBD Conference.
AWBD Board Trustee Neil Twomey updated the Board regarding Legislative Updates
covered at the recent AWBD Conference:
1. Believes State Bill 18, regarding Eminent Domain, will become effective 10/01/11.
A caveat is that MUD 1 as a government body will have until 2012 to file with State to
retain eminent domain powers.
2. Ability to issue bonds may go to Public Utility Commission instead of TCEQ -
Texas Commission on Environmental Quality
3. Truth in Taxation - may change from 7 to 5 percent or the inflation rate, whichever
is less.
2011-07-M19.Discuss and take appropriate action to approve payoff amount of
$16,101 from the Fire - Capital Projects account - to pay off a 20-year
note for airpacks. (Carr)
During discussions to approve the FY2009-2010 audit at the January 18th, 2011
MUD 1 meeting, Secretary Carr requested an agenda item to pay off the 20-year loan
for airpacks.
Fire Chief Thomas advised that currently, there is only $2,245 in the Air Packs line
with payment due September 1, 2011. The Pay Off Amount is $16,101, leaving a
difference of $13,856. Chief Thomas recommends payment of this year's payment of
$2,245 in September of 2011, and recommends budgeting the remaining $13,856 for
payoff in the 2011/2012 budget year. Chief Thomas advised that we would have to
use money from reserves if we were to pay it off now.
Mr. Neil Twomey approached the Board, stating the Board could save couple
hundred dollars if paid off early. Twomey suggested the Board review other
short-term loans that may also be paid off. Twomey recommends paying off the loan
to improve cash flow.
Director Carr recommended we table this agenda item to next month, adding that he
will get with Jim Hase to see if there are any other loans that can and/or should be
paid off.
Director Sanders arrived.
1.Receive District Manager's Report
a. Monthly Update - Water pumped vs. billed
b. December 2010 Wastewater Report
c. AWDB Summer Conference - Fort Worth - Omni Hotel
d. Update - Screen Rake Installation
e. Update - Fire Plan
f. Update on New Brush Truck - Fire
h. Update - Effects of recent inclement weather
i. Construction costs - New Fire Station
District Manager Scott updated the Board regarding the above items. Scott added
that we borrowed an Acoustic Water Detection Device from the Water Development
Board. Scott is considering purchasing a similar device as it will save the District
time and money. Board was in consensus to have Scott move forward to purchase
this Device.
2.Receive Finance Update
a. To provide the Board with a monthly update and address the Board's
questions.
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Renae Gonzales was not present to offer an update.
3.Receive Fire Update from Fire Chief Thomas
a. To provide Board with a monthly update and address the Board's questions.
b. Update on construction of new Fire Station
Fire Chief Thomas provided the Board with the monthly Fire Update.
Director Sanders requested Chief Thomas provide the Board with an update on the
recently purchased CAD Program, to which Chief Thomas agreed.
5.Receive Town Council Update
a. Councilmember Rose to provide the Board with an update of Council meetings,
notices and relevant business.
Council Liaison Rose provided the following update to the Board for the Trophy Club
Town Council February 7th meeting:
• Approved two Community Garage Sale Events in 2011 for Saturday, March 26,
and Saturday, October 8, from 8:00 to 2:00 with no alternate rain day planned.
• Approved Agreement with Denton County Communication and Dispatch Services
for $31,766.
• Approved Participation Agreement with Standing Steering Committee comprised
of at least 146 cities served by ONCOR Electric Delivery Company.
• Passed resolution regarding request by ONCOR for requested rate change.
• ONCOR requested approval of a 14.6% increase in residential rates, a 15.5%
increase in commercial rates, and a 25.9% increase in street lighting rates.
• ONCOR reported a return on equity of 8.17% based on 12 months.
• ONCOR reported an ROE of 8.93% based on 12 months.
• Revenue Requirement: Key Components was a proposed increase in ONCOR'S
ROE from 10.25% to 11.25%
• Failure to take action would have allowed the rate increases to go into effect
automatically.
• Passed an enforceable Ethics Ordinance.
Director Carr asked Rose to bring up with Council the traffic and fire safety issues
that arise on Garage Sale day due to the large volume of cars in Trophy Club on
Garage Sale days.
Action Items:
2011-05-M16.Review and Approve Monthly Financial Report(s)
a. December 2010
A motion was made by Secretary/Treasurer Carr, seconded by Director
Sanders, to Approve the December 2010 Financials. The motion CARRIED
unanimously.
President Thomas, Vice President Moss, Secretary/Treasurer Carr,
Director Armstrong, and Director Sanders
Aye:5 -
2011-06-M17.Discuss and take appropriate action regarding Resolution 2011-0215,
Budget Amendment No. 1, authorizing the transfer of $75,000 from
Reserves (Operations & Maintenance) to Water - Engineering Fees - to
cover the engineering costs to elevate two (2) ground storage tanks
twelve feet (12'). (Scott)
The Board took the action at its January meeting to approve the elevation of the two
ground storage tanks by 12 feet. Discussion was held regarding how to fund the
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engineering costs. District Manager Scott advised that we would need to do a budget
amendment to move funds from Reserves over to Water/Engineering Fees.
Action taken on this item in January: A motion was made by Vice President Moss,
seconded by Director Armstrong, to explore options and enter into negotiations for
the purpose of adding two million gallons of additional water storage to existing tanks
by raising each twelve feet in height and commence immediately with engineering,
with costs to be determined at a future time. Vice President Moss amended the
motion to include that the costs for engineering come out of reserves; Director
Armstrong agreed to the amended motion. The motion CARRIED unanimously.
A motion was made by Director Sanders, seconded by Vice President Moss, to
Approve Resolution 2011-0215, Budget Amendment No. 1, for Fiscal Year
2010-2011. The motion PASSED by an unanimous vote.
President Thomas, Vice President Moss, Secretary/Treasurer Carr,
Director Armstrong, and Director Sanders
Aye:5 -
2011-15-M18.Discuss and take appropriate action regarding financing for elevation
of two (2) ground storage tanks. (Thomas)
District Manager Scott advised that he requested three quotes and received two.
The first quote was from American National Bank for 3.5% interest and about
$12,500 for paperwork and no origination fees. The second quote was from First
Financial Bank, who quoted 2.87 fixed for 36 months with options to go out based on
a nine-year amortization, no closing, no prepayment, no penalty. The last bid was
from Roanoke, who did not quote any numbers, as they would require us to move
our money.
A motion was made by Director Sanders, seconded by Vice President Moss, to
pursue financing through First Financial for the construction (elevation) of the
two ground storage tanks. The motion CARRIED unanimously.
President Thomas, Vice President Moss, Secretary/Treasurer Carr,
Director Armstrong, and Director Sanders
Aye:5 -
2011-13-M110.Discuss and take appropriate action concerning Communications
Contract for Trophy Club Fire Department. (Chief Thomas)
Fire Chief Thomas advised that this is for Dispatch Services. This Contract is shared
with 28 other departments. This Communication Contract for Trophy Club Fire
Department is for the Fire only and is for one year March 1 - Sept. 30, 2011. The
Town approved the EMS Communication Contract and the contract for Police
Communication at their Council Meeting on Monday, February 7th. Our cost is
$2,539, which is pro-rated and has not been budgeted.
Staff recommends Approval of the Fire Portion of the Communications Contract for
the Trophy Club Fire Department in the amount of $2,539.
Secretary Carr asked if we had checked with Roanoke to see what their cost would
be to do our dispatching. Fire Chief stated he did check and the cost would be
approximately $100,000.
A motion was made by Vice President Moss, seconded by Director Carr to
Approve the Fire Portion of the Communications Contract for the Trophy Club
Fire Department in the amount of $2,539. Motion CARRIED unanimously.
President Thomas, Vice President Moss, Secretary/Treasurer Carr,
Director Armstrong, and Director Sanders
Aye:5 -
2011-14-M111.Discuss and take appropriate action regarding signage for New Fire
Station. (Thomas)
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Director Sanders moved to approve Option 3B. Director Carr seconded the motion.
After some discussion, Director Sanders removed his motion and seconder agreed.
A motion was made by Director Sanders, seconded by Vice President Moss, to
go with Option 2B with Fire Station on both sides and no fire administration
Seconded by Director Moss. Director Carr clarified that the vote is for the
design and the vote does not address font size or anything else. Director
Sanders Amended his motion by adding that this is the preferred concept and
bring it back to us with some drawings; the Seconder agreed with the
Amended Motion. The motion CARRIED unanimously.
President Thomas, Vice President Moss, Secretary/Treasurer Carr,
Director Armstrong, and Director Sanders
Aye:5 -
2011-18-M112.Discussion regarding providing ongoing MUD Updates to Citizenry.
(Thomas)
President Thomas is in favor of notifying those residents who may be affected by the
raising of the ground storage tanks.
Director Sanders believes we need to communicate to the residents about the MUD
Fire Plan as well as the elevation of the ground storage tanks.
President Thomas stated that he would draft some articles regarding the new Brush
Truck and the Elevation of the Water Tanks for the Board's review.
Discussion only.
2011-16-M113.Discussion regarding revamp of MUD website. (Thomas)
President Thomas asked the Board Members to look over the website and to provide
their input to MUD Secretary Moore.
Discussion only.
2011-17-M114.Discuss and take appropriate action concerning approval of and/or
application to become a Water Smart entity. (Thomas)
A motion was made by Director Sanders, seconded by Secretary/Treasurer
Carr, to approve application to become a Water Smart District through AWBD -
Association of Water Board Directors. The motion CARRIED unanimously.
President Thomas, Vice President Moss, Secretary/Treasurer Carr,
Director Armstrong, and Director Sanders
Aye:5 -
2011-08-M115.Discussion regarding establishing a Water Conservation Program; and
possible action regarding establishing a Water Conservation
Committee/Program. (Thomas)
President Thomas shared water conservation ideas learned from attending recent
Water Conservation Programs. Thomas advised that at a meeting earlier today with
Town Mayor White and Town Manager Slye, Thomas received commitment from
White and Slye to move forward toward forming a Water Conservation Committee,
consisting of Community Development Director Huggins, as well as some residents.
Councilmember Rose provided an update regarding Water Efficiency and
Conservation ideas while attending the Elected Officials Conference.
President Thomas requested the Board's approval on putting a Water Conservation
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Committee together.
Directors Sanders and Carr offered approval for Thomas to establish a Water
Conservation Committee.
2010-91-M116.Discuss and take appropriate action regarding approval of RFP
(Request For Proposals) 2011-0310 for Professional Auditing Services
beginning Fiscal Year 2011/2012. (Staff)
Staff recommends going out for RFP for Audit Services to see if we may receive a
better/lower cost on our audits. Staff recommends review of the RFP and if
considered appropriate, then move to Approve RFP 2011-0215 for Professional
Auditing Services.
Director Sanders moved to approve the RFP. Director Carr seconded the motion.
Director Sanders withdrew his motion. Director Carr agreed. Floor opened for
discussion.
Attorney West offered his concerns regarding the RFP and recommended review of
Page 69 of 120, MUD 1's Annual Bond Payment looks to be incorrect and needs to
be verified; on Page 80 of 120, Paragraph 6(c), the referenced contact person needs
to be verified. Final Point, Page 81 of 120, referencing dates the contract would
begin and change year Audit Reports would be due.
Motion died. Board agreed to table to March meeting.
Tabled
2011-20-M117.Discuss and take appropriate action regarding a Joint Election
Agreement with Denton County Elections.
Staff advised that Denton County Elections Department will again begin offering a
joint election agreement (full service contract) to the jurisdictions within Denton
County. A "full service" contract means Denton County will select and arrange for the
use of all Election Day voting locations, be responsible for the appointment, training
and compensation of the presiding judge and alternate judge for each polling
locations and arrange for all election supplies and voting equipment including, but not
limited to, official ballots, voter registration lists, and all forms, signs, maps, and other
materials used by the election judges at the voting locations.
The preparation, adoption, and publication of all required election orders, resolutions,
notices, and any other pertinent documents required by the Texas Election Code and
/or the participating authority’s governing body, charter, or ordinances is still the
responsibility of each participating authority, including translations to languages other
than English.
It is MUD 1's intent to contract with Denton County. This year MUD 1 and the Town
will NOT have a Joint Election Contract between the two entities; we will each
contract separately with Denton County. This should be a monetary and workload
savings.
Upon approval, the signature page of the contract will need to be signed by the Board
President and the Secretary/Treasurer and submitted to Denton County not later than
March 7, 2011.
The draft contract with Denton County is included as backup along with the Signature
page from Denton County and the email requesting same.
Staff recommends Approval of Joint Election Agreement with Denton County
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Elections for the Special Measure Election on May 14, 2011.
A motion was made by Director Sanders, seconded by Secretary/Treasurer
Carr, to Approve the Joint Election Agreement with Denton County Elections
for the Special Measure Election on May 14, 2011. The motion CARRIED
unanimously.
President Thomas, Vice President Moss, Secretary/Treasurer Carr,
Director Armstrong, and Director Sanders
Aye:5 -
2011-11-M118.Review and Approve Minutes:
a. January 18, 2011 - Regular Session minutes
A motion was made by Secretary/Treasurer Carr, seconded by Vice President
Moss, to Approve the Regular Session minutes for January 18, 2011. The
motion CARRIED unanimously.
President Thomas, Vice President Moss, Secretary/Treasurer Carr,
Director Armstrong, and Director Sanders
Aye:5 -
Review & Discuss
2011-09-M119.Items for Future Agendas
a. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
b. Municipal Water Rate for Town Parks (Sanders)
c. Establish an entry statute or monument for the future fire station with
funding for said item. (Sanders)
No discussion held.
Discussion Only - No action taken
2011-10-M120.Set Next Meeting Date:
a. Thursday, March 10, 2011 at 7:00 p.m.
The Board agreed to meet on above date and time.
Meeting adjourned at 8:57 p.m.
___________________________
James C. Thomas, President
(Seal)
____________________________
Kevin R. Carr, Secretary
____________________________
Mary Moore, MUD Secretary
TCMUD No. 1 99 of 101 10 March 2011
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12011-09-M1 Name:
Status:Type:M1 Agenda Item Regular Session
File created:In control:2/7/2011 Trophy Club Municipal Utility District No. 1
On agenda:Final action:2/15/2011
Title:Items for Future Agendas
a. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
b. Municipal Water Rate for Town Parks (Sanders)
c. Establish an entry statute or monument for the future fire station with funding for said item.
(Sanders)
Attachments:
Action ByDate Action ResultVer.
Trophy Club Municipal Utility
District No. 1
2/15/2011 1
Title
Items for Future Agendas
a. Funding of Future Capital Projects; i.e., 2 MG Storage Tank
b. Municipal Water Rate for Town Parks (Sanders)
c. Establish an entry statute or monument for the future fire station with funding for said item. (Sanders)
TCMUD No. 1 100 of 101 10 March 2011
12/25/2011 11:44 AMMary MooreSMTWT F S12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30April 2011SMTWT F S12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31May 2011April 2011MondayTuesdayWednesdayThursdayFridaySat/SunApril 12347:00pmCouncil (MUD Bd Rm)59:00amRoutine Staff Meeting(PS Conference Room)4:00pmPolice Chaplain Meeting (internal) (Police Training Room)677:00pmP&Z Commission (Council Chambers)7:00pmTCWC (PS Conference Room)899:00amCommunity Clean Up Event (BNHS Parking Lot)10113:00pmBid Opening – Audit RFP (Internal) (Svore Municipal Buildling Board Room)6:30pmEDC B (Svore Municipal Building Boardroom)129:00amRoutine Staff Meeting(PS Conference Room)7:00pmParks & Recreation Board (Svore Municipal Building Board Room)1314151617187:00pmCouncil (MUD Bd Rm)199:00amRoutine Staff Meeting(PS Conference Room)7:00pmTCMUD No.1 Meeting(Svore Municipal Buildling Board Room)2010:00amEAC (PS Conference Room)12:00pmCOURT (Svore Municipal Building Boardroom)217:00pmP&Z Commission (Council Chambers)22232425269:00amRoutine Staff Meeting(PS Conference Room)4:00pmTBD - ZBA (Svore Municipal Buildling Board Room)7:00pmCitizens Police Academy Alumni 27286:00pm Public Safety Advisory Committee (Internal) (Police Dept. Training Room)2930TCMUD No. 1101 of 10110 March 2011