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HomeMy WebLinkAboutMarch 10, 2011 Regular Session Agenda PacketThursday, March 10, 2011 7:00 PM Trophy Club Entities 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom Trophy Club Municipal Utility District No. 1 Meeting Agenda TCMUD No. 1 1 of 101 10 March 2011 March 10, 2011Trophy Club Municipal Utility District No. 1 Meeting Agenda Call to order and announce a quorum. Citizen Presentation REGULAR SESSION Reports & Updates 1.Receive District Manager's Report a. Water pumped vs. billed b. January 2011 WWTP Report c. Update - New Fire Station construction costs d. Update - RFB for Elevation of Water Storage Tanks e. Update - New Fire Station Signage f. Update - Superior Water District Feb 2011 Water Pumped Vs Billed.pdf Jan 2011 WWTP Monthly Report.pdf Fire Station Construction Costs-Jan 2011.pdf Attachments: 2.Receive Finance Update a. To provide Board with a monthly update and address the Board's questions. 3.Receive Fire Update - Fire Chief Thomas a. To provide Board with a monthly update and address the Board's questions. February 2011 Fire Report.pdf Fire District map-30x42 (2).pdf Attachments: 4.Receive Town Council Update a. Councilmember Rose to provide Board with an update of Council meetings, notices and relevant business. Action Items: 5.2011-21-M1 Review and Approve Monthly Financial Report(s) a. January 2011 January 2011 Financial Report.pdfAttachments: 6.2011-27-M1 Discuss and take appropriate action regarding TexPool Bank Resolution, authorizing the amendment of authorized representatives. (Gonzales) TexPool Resolution-AuthorizedSignators.pdfAttachments: 7.2010-91-M1 Discuss and take appropriate action regarding approval of RFP (Request For Proposals) 2011-0310 for Professional Auditing Services beginning Fiscal Year 2011/2012. (Staff) TCMUD No. 1 2 of 101 10 March 2011 March 10, 2011Trophy Club Municipal Utility District No. 1 Meeting Agenda Audit - 2011-0310.pdfAttachments: Staff recommends going out for RFP for Audit Services to see if we may receive a better/lower cost on our audits. Staff recommends review of the RFP and if considered appropriate, then move to Approve RFP 2011-0215 for Professional Auditing Services. Director Sanders moved to approve the RFP. Director Carr seconded the motion. Director Sanders withdrew his motion. Director Carr agreed. Floor opened for discussion. Attorney West offered his concerns regarding the RFP and recommended review of Page 69 of 120, MUD 1's Annual Bond Payment looks to be incorrect and needs to be verified; on Page 80 of 120, Paragraph 6(c), the referenced contact person needs to be verified. Final Point, Page 81 of 120, referencing dates the contract would begin and change year Audit Reports would be due. Motion died. Board agreed to table to March meeting. 8.2011-25-M1 Discuss and take appropriate action regarding Order 2011-0310, ordering and calling a Special Measure Election, to be held on May 14, 2011 to conduct a vote for or against the amended fire plan. Discutir y tomar las medidas apropiadas con respecto a la orden 2011-0310, ordenando y llamando a una Elección Medida Especial, que se celebrará el 14 de Mayo del 2011, para llevar a cabo una votación a favor o en contra del plan de incendios modificado. M1-Order-Call Election-English.pdf M1-Order-Call Election-Spanish.pdf Attachments: 9.2011-26-M1 Discuss and take appropriate action regarding construction start date to Elevate Ground Storage Tanks. (Scott) 10.2011-28-M1 Discuss and take appropriate action regarding various water efficiency ideas. (Thomas) a. Update on status of AWBD Water Smart application - need MUD 1 Goals. b. Update on Water Efficiency Activity c. Update on MUD/Town Study Committee d. Update on EPA Water Sense program 2011_water_smart_application.pdfAttachments: 11.2011-24-M1 Discuss and take appropriate action to approve entering into a contract with Wise Guys for their services. (Thomas) 12.2011-22-M1 Review and Approve Minutes a. February 15, 2011- Regular Session minutes M1-Minutes-021511.pdfAttachments: Review & Discuss 13.2011-09-M1 Items for Future Agendas TCMUD No. 1 3 of 101 10 March 2011 March 10, 2011Trophy Club Municipal Utility District No. 1 Meeting Agenda a. Funding of Future Capital Projects; i.e., 2 MG Storage Tank b. Municipal Water Rate for Town Parks (Sanders) c. Establish an entry statute or monument for the future fire station with funding for said item. (Sanders) No discussion held. 14.Set Next Meeting Date: a. Tuesday, April 19, 2011 @ 7:00 p.m. April 2011 Calendar.pdfAttachments: Adjourn Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. TCMUD No. 1 4 of 101 10 March 2011 March 10, 2011Trophy Club Municipal Utility District No. 1 Meeting Agenda CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON MONDAY, MARCH 7, 2011 AT OR BEFORE 5:00 P.M., A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO BE HELD ON THURSDAY, MARCH 10, 2011, WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. ___________________________ MARY MOORE MUD SECRETARY THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2011. ________________________________, Title: ___________________________ TCMUD No. 1 5 of 101 10 March 2011 October November December January February March April May June July August Septembe Total for year 2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178 2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674 2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568 2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298 2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750 2011 70,502 50,909 44,365 35,983 27,845 229,604 Totals 385,474 286,467 219,675 225,107 180,182 169,606 226,660 231,654 368,472 464,134 530,735 394,906 3,683,072 October November December January February March April May June July August 79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539 84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007 90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476 95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878 350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022 Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year 2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233 2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589 2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662 2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612 2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742 2011 70,502 50,993 44,220 33,789 36,053 235,557 Totals 387,830 295,907 225,706 218,743 201,952 189,260 241,406 274,400 392,300 487,518 527,775 378,598 3,821,395 Water Billed 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJune July AugustSeptemberMonthsGallons 2006 2007 2008 2009 2010 2011 Water Pumped 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 123456789101112 MonthsGallons 2006 2007 2008 2009 2010 2011 TCMUD No. 1 6 of 101 10 March 2011 Discharge Number: 001-A Avg Max Units Min Avg Max Units Oxygen, dissolved (DO) Sample Measurement ****** ****** ****** 7.4 ****** ****** (19) 0 Twice / Week Grab 00300 1 0 Effluent Gross Value Permit Requirement ****** ****** ****** 6.0 Mo Min ****** ****** MG/L Twice / Week Grab pH Sample Measurement ****** ****** ****** 7.4 ****** 7.8 (12) 0 Weekly Grab 00400 1 0 Effluent Gross Value Permit Requirement ****** ****** ****** 6.0 Mo Min ****** 9.0 Min SU Weekly Grab Solids, total suspended Sample Measurement 5.5 ************ 1.1 2.7 (19) 0 Twice / Week Compos 00530 1 0 Effluent Gross Permit Requirement 175 Daily Avg ****** ****** 12 Daily Avg 40 Daily Max MG/L Twice/ Week Compos Nitrogen, ammonia total (as N) Sample Measurement 0.83 ************ 0.18 0.25 (19) 0 Twice / Week Compos 00610 1 0 Effluent Gross Permit Requirement 44 Daily Avg ****** ****** 3.0 Daily Avg 10 Daily Max MG/L Twice/ Week Compos Nitrogen, Nitrate Total (As N) Sample Measurement 100.35 ****** ****** 21 22 (19) 0 Weekly Compos 00620 1 0 Effluent Gross Value Permit Requirement 350 Daily Avg ****** ****** 24 Daily Avg 51 7 Day Avg MG/L Weekly Compos Flow, in conduit or thru treatment plant Sample Measurement 0.5824 0.757 ****** ****** ****** ****** 0 Continu- ous Total Z 50050 P 0 0 Effluent Gross Permit Requirement ****** 2431 2hr Peak ****** ****** ****** ****** Continu- ous Total Z Flow, in conduit or thru treatment plant Sample Measurement 1932 ****** ****** ****** ****** ****** 0 Continu- ous Total Z 50050 Y 0 0 Annual Average Permit Requirement 1.75 Annl Avg ****** ****** ****** ****** ****** Continu- ous Total Z Flow, in conduit or thru treatment plant Sample Measurement 0.6777 ****** ****** ****** ****** ****** 0 Continu- ous Total Z 50050 1 0 0 Effluent Gross Value Permit Requirement Report Daily Avg Report Daily Avg ****** ****** ****** ****** Continu- ous Total Z Coliform, Fecal General Sample Measurement ****** ****** ****** ****** 12.82 43.27 (13) 0 Daily Grab 74055 1 0 Effluent Gross Value Permit Requirement ****** ****** ****** ****** 200 DA OEOA V 400 7DAV QEO 100 ML Daily Grab BOD, Carbonaceious 05 Day, 20C Sample Measurement 18.1 ****** ****** 3.9 5.1 (19) 0 Twice/ Week Compos 80082 1 0 0 Effluent Gross Value Permit Requirement 73 Daily Avg ****** ****** 5 Daily Avg 20 Daily Mx MG/L Twice/ Week Compos Discharge Monitoring Report Monitoring Period: Jan-11 Parameter Quantity or Loading Quantity or Concentration No. Ex Frequen cy of Analysis Sample Type 1 2 3 (26) LBS / DY 4 (26) LBS / DY 5 (26) LBS / DY 6 (03) MGD 7 (03) MGD 8 (03) MGD 9 10 (26) LBS / DY TCMUD No. 1 7 of 101 10 March 2011 TCMUD No. 18 of 10110 March 2011 TCMUD No. 1 9 of 101 10 March 2011 TCMUD No. 1 10 of 101 10 March 2011 TCMUD No. 1 11 of 101 10 March 2011 TCMUD No. 1 12 of 101 10 March 2011 TCMUD No. 1 13 of 101 10 March 2011 TCMUD No. 1 14 of 101 10 March 2011 TCMUD No. 1 15 of 101 10 March 2011 TCMUD No. 1 16 of 101 10 March 2011 TCMUD No. 117 of 10110 March 2011 TCMUD No. 118 of 10110 March 2011 TCMUD No. 119 of 10110 March 2011 TCMUD No. 120 of 10110 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-21-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:2/22/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/10/2011 Title:Review and Approve Monthly Financial Report(s) a. January 2011 Attachments:January 2011 Financial Report.pdf Action ByDate Action ResultVer. Title Review and Approve Monthly Financial Report(s) a. January 2011 Body As previously mentioned, the February and March Financials will be available for approval at the April meeting. The DETAIL report may be found under "Supplementals". Suggested Motion: Move to approve the January 2011 monthly financial reports. TCMUD No. 1 21 of 101 10 March 2011 TCMUD No. 1 22 of 101 10 March 2011 TCMUD No. 1 23 of 101 10 March 2011 TCMUD No. 1 24 of 101 10 March 2011 TCMUD No. 1 25 of 101 10 March 2011 TCMUD No. 1 26 of 101 10 March 2011 TCMUD No. 1 27 of 101 10 March 2011 TCMUD No. 1 28 of 101 10 March 2011 TCMUD No. 1 29 of 101 10 March 2011 TCMUD No. 1 30 of 101 10 March 2011 TCMUD No. 1 31 of 101 10 March 2011 TCMUD No. 1 32 of 101 10 March 2011 TCMUD No. 1 33 of 101 10 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-27-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:3/2/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/10/2011 Title:Discuss and take appropriate action regarding TexPool Bank Resolution, authorizing the amendment of authorized representatives. (Gonzales) Attachments:TexPool Resolution-AuthorizedSignators.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding TexPool Bank Resolution, authorizing the amendment of authorized representatives. (Gonzales) Body With the departure of Kathy DuBose, it is necessary to amend the TexPool Signature file. The signers will be District Manager Scott and MUD Secretary Moore. Staff recommends approval. Suggested Motion: Move to approve the TexPool Bank Resolution, authorizing amendment of authorized representatives. TCMUD No. 1 34 of 101 10 March 2011 TCMUD No. 1 35 of 101 10 March 2011 TCMUD No. 1 36 of 101 10 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12010-91-M1 Name: Status:Type:M1 Bids Regular Session File created:In control:6/14/2010 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/10/2011 Title:Discuss and take appropriate action regarding approval of RFP (Request For Proposals) 2011-0310 for Professional Auditing Services beginning Fiscal Year 2011/2012. (Staff) Attachments:Audit - 2011-0310.pdf Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 2/15/2011 1 Trophy Club Municipal Utility District No. 1 7/20/2010 1 Title Discuss and take appropriate action regarding approval of RFP (Request For Proposals) 2011-0310 for Professional Auditing Services beginning Fiscal Year 2011/2012. (Staff) Body Tabled from the February 15th meeting. Attached RFP reflects recommended changes by Attorney West at the February Meeting. Staff recommends going out for RFP for Audit Services to see if we may receive a better/lower cost on our audits. Staff recommends review of the RFP and if considered appropriate, then move to Approve RFP 2011-0215 for Professional Auditing Services. TCMUD No. 1 37 of 101 10 March 2011                       TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1   (TCMUD 1)      REQUEST FOR PROPOSAL (RFP)  FOR  PROFESSIONAL AUDITING SERVICES  RFP No.:  2011‐0310            March 10, 2011            100 MUNICIPAL DRIVE  TROPHY CLUB, TEXAS 76262  TCMUD No. 1 38 of 101 10 March 2011 NOTICE TO AUDITORS    Competitive sealed proposals for the furnishing of Professional Auditing Services for TROPHY CLUB  MUNICIPAL UTILITY DISTRICT No. 1 will be received at the TCMUD 1, 100 Municipal Drive, Trophy  Club, Texas from 8 A.M. until 5:00 P.M from Wednesday, March 16, 2011 to Friday, April 10, 2011 and  from 8:00 A.M. until 3:00 P.M. on Monday, April 11, 2011.  All proposals will be publicly opened and  read aloud at 3:05 P.M. on Thursday, April 11, 2011 in the Boardroom of the Svore Municipal Building.      All proposals submitted for consideration by TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 must  clearly marked on the outside of the sealed envelope with the words:    PROFESSIONAL AUDITING SERVICES PROPOSAL  ATTENTION: MARY MOORE, MUD SECRETARY       TCMUD 1 reserves the right to reject any or all proposals and waive any or all irregularities.  Proposals  shall be valid for a period of ninety (90) days from the date the proposals are opened.    Late proposal submissions will be returned unopened, and unsigned proposals will be rejected as  non‐responsive.      Packets will be available online at www.ci.trophyclub.tx.us and/or www.demandstar.com or may be  picked up at 100 Municipal Drive, Trophy Club, Texas, 76262.  Telephone requests may be executed  by calling (682) 831‐4685.     It is the policy of TCMUD 1 to afford all people an equal opportunity to bid on any contract being let  by the TCMUD 1.  TCMUD 1 has a policy that prohibits discrimination against any person because of  race, color, sex, or national origin, in the award of performance of any contract.    TCMUD No. 1 39 of 101 10 March 2011 I. INTRODUCTION     A) Purpose   B) Term of Engagement    II. NATURE OF SERVICES REQUIRED     A) Scope of Work to be performed   B) Auditing Standards to be followed   C) Reports to be issued   D) Special Considerations  E) Working Paper Retention and Access to Working Papers  F) Conferences    III. DESCRIPTION OF THE GOVERNMENT     A) Entity Description   B) Fund Structure   C) Budget   D) Accounting Process ‐ Related Systems   E) Computer Systems   F) Organizational Responsibility for the Accounting Function     IV. GENERAL PROPOSAL REQUIREMENTS    A) Required Information  B) Instructions  C) Knowledge of Conditions  D) Exceptions  E) Late Proposals  F) Altering Proposals  G) Withdrawal of Proposals  H) Sales Tax  I) Pricing  J) Preparation Costs  K) Duration  L) Proposal Opening  M) Rejection of Proposals  N) Contract Award  O) Addenda  P) Minor Defects  Q) Funding  R) Insurance  S) Subcontracting  T) Conflicts of Interest  U) Ethics  V) Indemnification  W) Ownership  TCMUD No. 1 40 of 101 10 March 2011 X) Proprietary Information  Y) References    V. SPECIFIC PROPOSAL REQUIREMENTS     A) Deadline and Distribution   B) Inquiries   C) Submission of Proposal   D) Technical Proposal    1) Independence    2) License to Practice in Texas    3) Auditor Qualifications and Experience    4) Partner, Supervisory and Staff Qualifications and Experience    5) Assignment of Auditing Staff and Changes in Assigned Staff    6) Prior Engagements with TCMUD 1    7) Similar Engagements with Other Government Entities    8) Specific Audit Approach    9) Identification of Anticipated Potential Audit Problems    10) Additional Information   E) Compensation Proposal    1) Total All‐Inclusive Maximum Price    2) Rates by Partner, Supervisory, Staff Level, and Time Hours Anticipated for  Each    3) Rates for Additional Professional Services    4) Manner of Payment    5) Subsequent Year Fees    VI. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION     A) Finance Department and Clerical Assistance   B) Electronic Data Processing (EDP) Assistance   C) Prior Audit   D) Work Area, Telephones, Photocopying and Facsimile Machines   E) Report Preparation    VII. EVALUATION PROCESS     A) Audit Committee   B) Schedule   C) Pre‐Proposal Conference   D) Evaluation Criteria   E) Oral Presentations   F) Final Selection   G) Engagement Letter    TCMUD No. 1 41 of 101 10 March 2011 VIII. APPENDICES     A) Organizational Chart: Trophy Club Municipal Utility District No. 1   B) Organizational Chart: Fire   C) List of Key Personnel and Phone Numbers  D) List of Elected Officials  E) Sample Format: Schedule of Professional Fees and Expenses  F) Sample Format: Current and Previous References  G) Insurance & Indemnity   H) Insurance Requirements Affidavit  I) Auditor Checklist  J) Basic Financial Statements: Trophy Club Municipal Utility District No. 1      TCMUD No. 1 42 of 101 10 March 2011 I. INTRODUCTION    A. Purpose  Trophy Club Municipal Utility District No. 1 (TCMUD 1) is requesting proposals from  qualified firms of certified public accountants to perform financial audits for the fiscal  year ending September 30, 2011, with the option of auditing its financial statements  for each of the four (4) subsequent fiscal years.    These audits are to be performed in accordance with Generally Accepted Auditing  Standards (GAAS) as defined by the American Institute of Certified Public  Accountants (AICPA), the standards set forth for financial audits in the General  Accounting Office’s (GAO) Government Auditing Standards (2007), and the Texas  Commission on Environmental Quality’s (TCEQ) Water District Financial Management  Guide (2004).    B. Term of Engagement  A five (5) year contract is contemplated, subject to the following:  1) An annual review and recommendation by the Audit Committee.  2) The satisfactory negotiation of contract terms (including a price acceptable to  both the TCMUD 1 and the selected auditor).  3) The annual availability of an appropriation approved by TCMUD 1 Board.      II. NATURE OF SERVICES REQUIRED    A. Scope of Work to be Performed  TCMUD 1 desires the auditor to express an opinion on the fair presentation of its  financial statements in conformity with Generally Accepted Accounting Principals  (GAAP).    The auditor is not required to audit the supporting schedules.  However, the auditor  is to provide an “in‐relation‐to” report on the supporting schedules based on the  auditing procedures applied during the audit of the general purpose financial  statements and the combining and individual fund financial statements and  schedules.    The auditor is not required to audit the statistical section of the report nor is it  required to audit a schedule of expenditures of federal awards.    B. Auditing Standards to be Followed  To meet the requirements of this Request for Proposal (RFP), this audit shall be  performed in accordance with GAAS as defined by AICPA, the standards set forth for  financial audits in the GAO’s Government Auditing Standards (2007), and the TCEQ’s  Water District Financial Management Guide (2004).        TCMUD No. 1 43 of 101 10 March 2011 C. Reports to be Issued  Following the completion of the audit of the fiscal year’s financial statements, the a  1) Reports as shown in the most recent audits (Appendix K ‐ N).  2) Management Letter  a) The auditor shall provide written communication of any reportable conditions  found during the audit to management and the TCMUD 1 Board.  A reportable  condition shall be defined as a significant deficiency in the design or  operation of the internal control structure, which could adversely affect the  organization's ability to record, process, summarize and report financial data  consistent with the assertions of management in the financial statements.  b) Reportable conditions that are also material weaknesses shall be identified as  such in the letter.  c) The letter on compliance shall include all instances of noncompliance.  d) Non‐reportable conditions discovered by the auditors shall be reported in a  separate letter to management, as well as the TCMUD 1 Board.   e) The auditor shall be required to make an immediate, written report of all  material irregularities and illegal acts or indications of illegal acts of which it  becomes aware to the following parties:  TCMUD Manager aka District Manager  TCMUD 1 Attorney  TCMUD 1 Board  3) Reporting to TCMUD 1 Board.  Auditors shall assure themselves that the  aforementioned are informed of each of the following:  a) The auditor's responsibility under GAAP.  b) Significant accounting policies.  c) Management judgments and accounting estimates.  d) Significant audit adjustments.  e) Other information in documents containing audited financial statements.  f) Disagreements with management.  g) Management consultation with other accountants.  h) Major issues discussed with management prior to retention.  i) Difficulties encountered in performing the audit.    D. Special Considerations  TCMUD 1 anticipates that during the course of the engagement, one or more official  statements will be prepared in connection with the sale of debt securities, which will  contain the basic financial statements and the auditor's report thereon.  The auditor  may be required, if requested by the TCMUD 1 financial advisor and/or the  underwriters, to issue a “consent and citation of expertise,” as well as any necessary  “comfort letters".    E. Work Paper Retention and Access to Work Papers  All work papers and reports must be retained, at the auditor's expense, for a  minimum of five (5) years, unless the auditor is notified in writing by TCMUD 1 of the  need to extend the retention period.  The auditor will be required to make the work  papers available, upon request, to representatives of federal and state agencies and  TCMUD 1.     TCMUD No. 1 44 of 101 10 March 2011 In addition, the auditor shall respond to the reasonable inquiries of successor  auditors and allow successor auditors to review work papers relating to matters of  continuing accounting significance.    F. Conferences  The following conferences are to be conducted with the District Manger/Finance  Personnel and/or other TCMUD 1 personnel, as needed:  1) Entrance conference prior to interim work.  2) Exit conference at conclusion of interim work.  3) Entrance conference at beginning of fieldwork.  4) Progress conferences during fieldwork.  5) Exit conference at end of fieldwork.  6) Conference when draft copy of management letter is prepared.  7) Presentation to Town Council and the respective Board.    III. DESCRIPTION OF THE GOVERNMENT    A. Entity Description    TCMUD 1 is in both Denton and Tarrant County, and is located most generally in the  Dallas Fort Worth Metroplex in an area commonly referred to as the Alliance  Corridor.    Trophy Club Municipal Utility District No.1 is governed by a five (5) member Board,  whose members are elected to four (4) year terms.  The day‐to‐day operations of the  District are handled by a District Manager hired by the Board.  MUD 1 provides water,  wastewater treatment, and fire protection to the area within its boundaries.  MUD  No. 1 is approximately 75 to 80% developed, with the exception of the undeveloped  land in the Solana complex and has an evaluation in excess of $520 million.  The  Solana complex, located south of 114, was annexed into the District in the 1980's and  provides a significant portion of the valuation.  There are approximately 1,000 acres  of land within the Town of Trophy Club that is being developed that is not within  MUD 1’s district.  The operational costs, with the exception of the Fire Department, are paid entirely by  water and sewer revenues.  The fiscal 10/11 operational budget is $5.968 million  dollars including $1,208,184 dollars for the Fire Department.  The capital facilities of  the District includes a wastewater treatment plant, seven sewage lift stations, four  water wells, 2 ground storage tanks (5 million gallons each), an elevated water  storage tank, a water plant, numerous miles of underground piping, and a $2.5 million  Fire Station (currently under construction);  all paid for with bonded indebtedness.   This indebtedness is being paid off with taxes.  MUD1's annual bond payments total  $1,494,560.    Fire protection is fully tax supported with 12 paid firefighter/paramedics, a paid Fire  Chief and an administrative assistant.  The Fire Department has a minimum of four  people on duty 24 hours a day with additional staffing during the day shift.    TCMUD No. 1 45 of 101 10 March 2011 Trophy Club Municipal Utility District No. 1 provides the following services:  Administration Wastewater  Water  Fire  Wastewater Collections  Utility Billing  Information Technology  Debt Service    Operations & Maintenance       B. Fund Structure  TCMUD 1’s accounting records are maintained in accordance with GAAP as  promulgated by the Governmental Accounting Standards Board (GASB).   Accordingly, the TCMUD 1 has maintained general, debt service, and capital projects  governmental fund types; general fixed assets and general long‐term debt account  groups.      C. Budget  For the MUD Board, the District Manager submits to the MUD Board a proposed  operating budget for the fiscal year beginning on October 1.    The adopted operating  budgets are then legally enacted through the passage of an ordinance, and represent  the proposed fund appropriations.  With the exception of GASB funds,  unencumbered appropriations lapse at the end of the year.  The MUD Manager may  transfer budgeted amounts between accounts or departments on a limited basis.   The budget, as well as all revenues, appropriations, and encumbrances are recorded  in the accounting records.    Adopted 2010‐11 budget for TCMUD 1’s major funds are as follows:  180: Trophy Club MUD No. 1 Fund (O&M)    $4,759,499  680: Trophy Club MUD No. 1 Fund (Debt Service)  $1,498,059  491: Trophy Club MUD No. 1 Fund (Construction)  $1,454,152  190:  Trophy Club MUD 1 Fund (Fire Dept Operations)  $1,208,184    TCMUD 1 participates in the Texas Municipal Retirement System (TMRS) for its  employees through an Interlocal Agreement for Employee and Services Contract  with the Town of Trophy Club.    D. Accounting Process – Related Systems  TCMUD 1’s accounting records for general governmental operations are maintained  on a modified accrual basis, and revenues are recorded when available and  measurable and expenditures are recorded when the services or goods are received  and the liabilities are incurred.     E. Computer Systems  The general ledger accounting system is operated and maintained on a  comprehensive financial enterprise system developed by INNOPRISE. The system  supports full reporting and inquiry functions.    F. Organizational Responsibility for the Accounting Function  The Accounting Function falls under the general supervision of the Senior Accountant  who reports to the District Manager.    TCMUD No. 1 46 of 101 10 March 2011 IV. GENERAL PROPOSAL REQUIREMENTS    A. Required Information  The TCMUD 1 proposal packet contains various sections requiring completion.  All  forms herein must be completed prior to the date and time set for proposal opening  and included with the proposal or the auditor may be found non‐responsive.   Responding auditors may be required to complete and supply all information  contained in a "supplemental information" packet at a date after proposal opening.   Failure to complete "supplemental information" requirements in a timely manner,  prior to award, may be used by TCMUD 1 in determining a respondent’s  responsibility.    B. Instructions  These instructions apply to all proposals and become a part of terms and conditions  of any proposal packet submitted.    C. Knowledge of Conditions  Auditors submitting proposals should carefully examine all terms, conditions,  specifications and related documents.  Should discrepancies in or omission from the  specifications or related documents, or should there be doubt as to their meaning,  the principal contact should be notified immediately for clarification prior to  submitting the proposal.  In the event of any conflict between the terms and  provisions of these requirements and the specifications, the specifications shall  govern.  In the event of any conflict of interpretation of any part of this overall  document, TCMUD 1’s interpretation shall govern.    D. Exceptions  All proposals must clearly and specifically detail all exceptions to the exact  requirements imposed by this document.  Such exceptions must be explained in the  auditor's proposal.  Otherwise, TCMUD 1 shall consider the subject proposal as being  made in strict compliance with this document.     E. Late Proposals  Proposals received after the submission deadline will be returned unopened, and  unsigned proposals will be rejected as non‐responsive.  TCMUD 1 is not responsible  for lateness or non‐delivery of mail, carrier, etc., and the date/time stamp at the  designated location shall be the official time receipt.      F. Altering Proposals  Proposals cannot be altered or amended after submission deadline.  Any alterations  or erasures made before the opening time must be initialed by the signer of the  proposal, thus guaranteeing authenticity.       TCMUD No. 1 47 of 101 10 March 2011 G. Withdrawal of Proposals  Any proposals may be withdrawn prior to the scheduling time for the opening.   Notice to withdraw the proposal must be in writing and submitted to TCMUD 1 prior  to the scheduled time for opening proposals.  Any proposal withdrawal notice, which  is received after the deadline for receiving proposals, shall not be considered.     H. Sales Tax  TCMUD 1 is exempt by law from payment of Texas Sales Tax and Federal Excise Tax.   Do not include tax in the proposal.     I. Pricing  Prices for all goods and/or services shall be firm for the duration of this contract.   Prices shall be all inclusive.  Additional charges not shown in the proposal will not be  honored.    J. Preparation Costs  TCMUD 1 will not be liable for any costs associated with the preparation, transmittal,  or presentation of any proposals or material submitted in response to this RFP.    K. Duration  The auditor must agree, in writing, that all information contained in the submitted  proposal is valid for at least ninety (90) days from the date of submittal or until a final  contract is approved, whichever occurs first.    L. Proposal Opening  All proposals submitted will be read at TCMUD 1’s scheduled proposal opening for  the designated project.  However, the reading of a proposal at such opening should  not be construed as a comment on the responsiveness of proposal bid or as any  indication that TCMUD 1 accepts such proposal as responsive.    M. Rejection of Proposals  TCMUD 1 may choose to reject all proposals and not award any contract.  If the  aforementioned does not award a contract within ninety (90) days following the date  specified for the opening of proposals, all proposals are deemed to be rejected by  TCMUD 1.     N. Contract Award  If a contract is awarded, the auditor will be selected on a rational basis using the  proposal evaluation criteria and results of subsequent negotiations.  TCMUD 1 has a  right to award a contract upon the conditions, terms and specifications contained in  a proposal submitted to TCMUD 1 for a period of up to ninety (90) days following the  date specified for the opening of proposals.  TCMUD 1’s contract form shall be used in  the negotiation process.  TCMUD No. 1 48 of 101 10 March 2011   O. Addenda  Any interpretations, corrections or changes to this proposal packet will be made by  addenda.  Addenda will be sent to all who are known to have received a copy of this  proposal packet.  Auditors shall acknowledge receipt of all addenda or they may be  declared non‐responsive.    P. Minor Defects  TCMUD 1 reserves the right to waive any minor defect, irregularity, or informality in  any bid.      Q. Funding  TCMUD 1 is a governmental entity, operated and funded on an October 1 to  September 30 basis; accordingly, TCMUD 1 reserves the right to terminate, without  liability to them, any contract for which funding is not available.    R. Insurance  The auditor shall comply with all insurance requirements as specified in the contract  and proposal documents.  Failure to meet such requirements shall disqualify the  auditor from award.  The auditor shall submit an Insurance Requirements Affidavit  (Appendix I) certifying that the insurance requirements have been reviewed and that  auditor is able to provide the insurance as required.      S. Subcontracting  No subcontracting will be allowed without the express prior written consent of  TCMUD 1.    T. Conflicts of Interest  No officer or employee of TCMUD 1 shall have a financial interest, direct or indirect, in  any contract with TCMUD 1.    U. Ethics  The auditor shall not offer or accept gifts or anything of value or enter into any  business arrangement with any employee, official or agent of TCMUD 1.  More than  one proposal on any one contract from a firm or auditor under different names shall  be grounds for rejection of all proposals in which the firm or auditor has an interest.   One or all proposals will be rejected if there is any reason to believe that collusion  exists between auditors.    V. Indemnification  The auditor shall indemnify, defend, and hold TCMUD 1, its officers, agents and  employees harmless from any liability, claims, suits, actions, causes of action, costs,  expenses, charges or fees, including attorney’s fees, for injury to any person (including  death) or damage to or destruction of any property; and, any act of omission of  auditor, its contractors, subcontractors, suppliers, or agents, in connection with or  arising out of, whether directly or indirectly, this agreement.    TCMUD No. 1 49 of 101 10 March 2011 W. Ownership  All responses and accompanying documentation become the property of TCMUD 1.    X. Proprietary Information  Information construed as proprietary by a submitting auditor must be marked as  such and will be so regarded by TCMUD 1. Subject to Texas Open Records Act, Texas  Government Code, Chapter 552, TCMUD 1 will treat such information as confidential  to the extent permitted by law and TCMUD 1 agrees to withhold any such  information and request an opinion from the Attorney General should another party  request such data. TCMUD 1 shall abide by the decision of the Attorney General.   Such information should be submitted in a separate folder attached to the proposal  and referred to appropriately in the proposal. For a proposal to be valid, however, all  information must be available for review by approval bodies as required by TCMUD 1.  Viewing of information designated as proprietary by such bodies will not be  construed to violate the constraints of proprietary information.    Y. References  Auditors submitting proposals shall submit the names, addresses, contact persons,  phone numbers, and dates of a minimum of three (3) current and three (3) previous  governments in which the auditor has provided similar services (Appendix G).  V. SPECIFIC PROPOSAL REQUIREMENTS    A. Deadline and Distribution  All proposals must be received by TCMUD 1 prior to 3:00 p.m. on Wednesday, April 7,  2011.      Proposals may be delivered or mailed to:  TCMUD 1  Attn:  MUD Secretary  100 Municipal Drive,  Trophy Club, Texas 76262    Proposals must be signed by the auditor, with his or her signature in full. When an  auditor is a partnership, the proposal shall be signed in the name of the partnership  by one or more of the partners.  When an auditor is a corporation, the officer signing  shall sign his name and give the title of his office.  The proposal shall also bear the  seal of the corporation.    Auditors will submit one (1) original and five (5) copies of all proposals and associated  documentation.  Price quotes must be signed by a duly authorized official of the  auditor organization and notarized.    Upon selection, the successful auditor shall submit, within seven (7) days after notice  of award of contract, a corporate resolution, certificate of partnership, partnership  agreement or joint venture agreement, which identifies the person(s) authorized to  execute a contract on behalf of the corporation, partnership or joint venture.  TCMUD No. 1 50 of 101 10 March 2011 B. Inquiries  All inquiries regarding this RFP should be directed to the Principal Contact:      TCMUD 1  100 Municipal Drive  Trophy Club, TX 76262  Attn:  Mary Moore, MUD Secretary  (682) 831‐4685 Phone ‐  (817) 491‐9312 Fax  Email: mmoore@ci.trophyclub.tx.us     C. Submission of Proposal  To simplify the review process and obtain the maximum degree of comparison, the  proposal should be organized in the following manner:    1) Title Page    a) Show the RFP subject, the name of the auditor's firm, address, telephone  number, name of contact person, and the date.  2) Table of Contents     a) Include a clear identification of the material by section and by page number.  3) Letter of Intent  a) A signed letter of intent briefly stating the auditor's understanding of the  work to be performed and a positive commitment to perform the work  within the time period required should be included.  Such letter of intent  should also state why the auditor believes itself to be best qualified to  perform the engagement and that the proposal is a firm and irrevocable offer  for at least ninety (90) days from the date of submittal or until a final contract  is approved, whichever occurs first.  4) Detailed Proposal  a) The detailed proposal should follow the order set forth in Section V: Specific  Proposal Requirements.    D. Technical Proposal   The purpose of the proposal is to demonstrate the qualifications, competence, and  capacity of the auditors seeking to undertake an independent audit of TCMUD 1 in  conformity with the requirements of the RFP. As such, the substance of proposals  will carry more weight than their form or manner of presentation. The proposal  should demonstrate the qualifications of the auditor and of the particular staff to be  assigned to this engagement.  It should also specify an audit approach that will meet  the RFP requirements.  Interested auditors are encouraged to use their own preferred style and format in  preparing a proposal.  However, it is suggested that the proposal include at least the  following arranged accordingly. There should be no dollar units or total costs included  in the Technical Proposal document.    The Technical Proposal should address all the points outlined in the RFP, excluding  any cost information, which should only be included in the Compensation Proposal  document.  The proposal should be prepared simply and economically, providing a  straightforward and concise description of the auditor’s capabilities to satisfy the  TCMUD No. 1 51 of 101 10 March 2011 requirements of the RFP.  While additional data may be presented, the following  subjects, item No. 1 through 10, must be included. They represent the criteria against  which the proposal will be evaluated.  The Technical Proposal document should be no  more than twenty (20) pages in its entirety.    1)   Independence  a) The audit must be made by an independent auditor or auditors.  An  “independent auditor” means a public auditor who meets the independence  standards specified by the GAO and AICPA.  b) The auditor should provide an affirmative statement that it is independent of  TCMUD 1 as to relationships between TCMUD 1 and its management and  members of your firm, and with regard to any other work performed by the  firm for TCMUD 1 that might impair the firm's independence and objectivity.  c) The auditor should also list and describe its professional relationships  involving TCMUD 1 or any of its agencies for the past five (5) years, together  with a statement explaining why such relationships do not constitute a  conflict of interest relative to performing the proposed audit.  2) License to Practice in Texas  a) An affirmative statement should be included indicating that the auditor and  all assigned key professional staff are properly licensed to practice in Texas.  3) Auditor Qualifications and Experience  a) The proposal should state the size of the firm, the size of the firm's  governmental audit staff, the location of the office from which the work on  this engagement is to be performed and the number and nature of the  professional staff to be employed in this engagement on a full‐time and a  part‐time basis.  State whether your firm is local, regional, national, or  international.  State the number of partners, managers, supervisors, seniors,  and other professional staff employed at the local office.  Describe the range  of activities performed by the local office, such as auditing, accounting, tax  service, or management advisory services. Describe the local office's  capability to audit computerized systems, including the number and  classification of personnel skilled in computer science who will work on the  audit.  b) The auditor should demonstrate a commitment to governments by  participation in Special Review Committees of the GFOA Certificate of  Achievement program and active participation in the governmental  accounting standards process.  c) If the auditor is a joint venture or consortium, the qualifications of each firm  comprising the joint venture or consortium should be separately identified  and the firm that is to serve as the principal auditor should be noted, if  applicable.  d) The auditor is also required to submit a copy of the report on its most recent  external quality control review, with a statement as to whether that quality  control review included a review of specific government engagements.  e) The auditor shall also provide information on the results of any federal or  state desk reviews or field reviews of its audits during the past three (3)  years. In addition, the auditor shall provide information on the circumstances  and status of any disciplinary action taken or pending against the auditor  TCMUD No. 1 52 of 101 10 March 2011 during the past three (3) years with state regulatory bodies or professional  organizations.  Please identify any litigation involving the local office.  f) Indicate the strengths of your firm in general, and more specifically, your local  office.  Being specific, indicate how your audit philosophy differs from that of  other firms.  Indicate the strategy for the future of your local office and in  what areas you will be investing resources.  g) Describe the rate of audit staff turnover in the local office due to resignations  or terminations in the past twenty‐four (24) months.  h) Describe why TCMUD 1 would be important to your firm and to the local  office as a client.  Discuss your policies regarding staff education and  development.  Indicate which universities are the major sources of new staff  for the local office.  4) Partner, Supervisory and Staff Qualifications and Experience  a) The auditor should identify the principal supervisory and management staff,  including engagement partners, managers, other supervisors, and specialists  who would be assigned to the engagement and indicate whether each such  person is licensed to practice as a CPA in Texas.  Indicate areas of specialty:  audit, tax, management advisory services, etc.  Indicate the ratio of audit  managers and other staff to audit partners in the local office.  Specific  auditing experience dealing with Texas MUDS is mandatory.  b) The auditor should provide information on the governmental auditing  experience of each person, including information on relevant continuing  professional education for the past three (3) years and membership in  professional organizations relevant to the performance of this audit.  Include  resumes as an appendix. Clearly indicate what specific responsibility each  individual will have.  Provide information as to what time commitment or  workload is presently assigned to each person who will be working on this  engagement.  The auditor should also indicate how the quality of staff over  the term of the agreement would be assured.  c) Indicate your firm's policy in rotating partners and managers.  Indicate what  commitments your firm will make to TCMUD 1 management and financial  employees with respect to accessibility of the partners and managers  assigned to this engagement.  5) Assignment of Auditing Staff and Changes in Assigned Staff  a) It is understood by TCMUD 1 that the individuals specified in the auditor's  proposal are the individuals who will actually perform the work associated  with TCMUD 1’s audit.  TCMUD 1 reserves the right to approve or deny any  change to the assigned staff named in the proposal, whether such change  occurs prior to or during the engagement.  TCMUD 1 shall be provided with a  resume of any proposed substitute and shall be given the opportunity to  interview that person prior to its decision to approve or disapprove.  6) Prior Engagements with TCMUD 1  a) The auditor should list separately any and all engagements performed for  TCMUD 1 within the last five (5) years. For each engagement, the auditor  should indicate the scope of work, date, engagement, partners, total hours,  and the location of the firm's office from which the engagement was  performed.    TCMUD No. 1 53 of 101 10 March 2011   7) Similar Engagements with Other Governmental Entities  a) The auditors must list the most significant engagements (maximum of 5)  performed in the last five (5) years that are similar to the engagement  described in the RFP.  Previous engagements shall include a Texas MUD.     These engagements should be ranked on the basis of total staff hours.   Indicate the scope of work, date of engagement, partners, total hours, and  the name and telephone number of the principal client contact.  Auditors  desiring to keep this list confidential or that do not want these past or  present clients contacted should so state next to each engagement listed.   TCMUD 1 will comply with confidentiality requests to the full extent allowed  by federal and State of Texas freedom of information statues.  Auditors  should be advised that failure to provide evidence satisfactory to the TCMUD  1 of any listed engagement may result in that engagement being disallowed  for bid evaluation purposes.  8) Specific Audit Approach  The proposal should set forth a work plan, including an explanation of the audit  methodology to be followed to perform the services required in Section II of the  RFP.  In developing the work plan, reference should be made to such sources of  information as TCMUD 1 budgets and related materials, organizational charts,  manuals and programs, and financial and other management information  systems.    Auditors will be required to provide the following information on their audit  approach:  a) Proposed segmentation of the engagement.  b) Level of staff and number of hours to be assigned to each proposed segment  of the engagement.  c) Sample sizes and the extent to which statistical sampling is to be used in the  engagement.  d) Extent of use of EDP software in the engagement.  e) Type and extent of analytical procedures to be used in the   engagement.  f) Approach to be taken to gain and document an understanding of the TCMUD  1’s internal control structure.  g) Approach to be taken in determining laws and regulations that will be subject  to audit test work.  h) Approach to be taken in drawing audit samples for purposes of tests of  compliance.  i) List of standard schedules required to be prepared by client.  9) Identification of Anticipated Potential Audit Problems   a) The proposal should identify and describe any anticipated potential audit  problems, the auditor’s approach to resolving these problems, and any  special assistance that will be requested from TCMUD 1.  10) Additional Information   a) Any additional information the auditor considers essential to the proposal  should be included in this section.  If there is no additional information to  present, state, "There is no additional information we wish to present."  TCMUD No. 1 54 of 101 10 March 2011 E. Compensation Proposal  1) Total All‐Inclusive Maximum Price  a) The proposal should contain all pricing information relative to performing the  audit engagement as described in the RFP.  The Total All‐Inclusive Maximum  Price to be bid is to contain all direct and indirect costs, including all out‐of‐ pocket expenses.    2) Rates by Partner, Supervisory, Staff Level, and Time Hours Anticipated for Each  a) Include a schedule of professional fees and expenses that support the Total  All‐Inclusive Maximum Price. The cost of special services described in the RFP  should be disclosed as separate components of the Total All‐Inclusive  Maximum Price.  3) Rates for Additional Professional Services  a) If it should become necessary for TCMUD 1 to request the auditor to render  any additional services to either supplement the services requested in the  RFP or to perform additional work as a result of the specific  recommendations included in any report issued during this engagement, then  such additional work shall be performed only if set forth in an addendum to  the contract between TCMUD 1 and the auditor.  Any such additional work  agreed to between TCMUD 1 and the auditor shall be performed at the same  rates set forth in the schedule of fees and expenses.  4) Manner of Payment  a) An initial payment of twenty‐five percent (25%) of the total contract price will  be made upon completion of the interim fieldwork.  A second payment of  fifty percent (50%) of the total contract price will be made at the end of the  fieldwork.  The final twenty‐five percent (25%) of the total contract price will  paid upon issuance of the final reports.  5) Subsequent Year Fees  a) A proposed fee adjustment method for future contract years should be  submitted.  VI. ASSISTANCE PROVIDED TO THE AUDITOR AND REPORT PREPARATION     A. Finance Department and Clerical Assistance   The Finance Department staff and responsible management personnel will be  available during the audit to assist the auditor by providing information,  documentation, and explanations.  The preparation of confirmations will be the  responsibility of TCMUD 1.  Clerical support will be made available to the auditor for  the preparation of routine letters, confirmations and memoranda.    B. Electronic Data Processing (EDP) Assistance  Any requirements for computer time and/or system documentation will be  coordinated through the District Manager/Finance Director.    TCMUD No. 1 55 of 101 10 March 2011 C. Prior Audit  Weaver & Tidwell, located at 12221 Merit Drive, Suite 1400, Dallas, Texas conducted  the audit of the financial records for the fiscal years ended September 30, 2006  through 2010. Weaver & Tidwell have agreed to make their work papers available to  the successor auditor at their offices. Requests concerning inspection of previous  work papers should be submitted to Mr. Shawn Parker at (972) 490‐1970.    D. Work Area, Telephones, Photocopying and Facsimile Machines   TCMUD 1 shall provide the space and facilities necessary for the auditor to conduct  the examination.  In addition; all information, data, reports, and records necessary for  carrying out the work shall be furnished to the auditor.  TCMUD 1 shall cooperate  with the auditor in every reasonable way to ensure timely completion of the audit.   The auditor will also be provided with access to one telephone line, photocopying  facilities, and a facsimile machine.    E. Report Preparation  1)  Management Letter  The auditor will prepare and print the management letter, twenty (20) copies of  which will be furnished to TCMUD 1.    VII. EVALUATION PROCESS     A. Audit Committee  Submitted proposals will be evaluated by a four (4) member Audit Committee  consisting of the following individuals:    1) Robert Scott, District Manager  2) Renae Gonzales, Senior Accountant  3) Kevin Carr, MUD 1 Secretary/Treasurer  4)    Jim Hase, Former MUD 1 Director/Retired Accountant  TCMUD No. 1 56 of 101 10 March 2011 B. Schedule    RFP Released     March 16, 2011    Pre‐Proposal Conference (10:00 A.M)  March 30, 2011    Proposal Submission Deadline (3:00 P.M.) April 11, 2011    Proposal Opening (3:05 P.M.)    April 11, 2011    Oral Presentations    April 18, 2011    Recommendation to MUD 1 Board  April 19 or May 17, 2011*    Selected Auditor Notified   April 20 or May 18, 2011*    Contract Execution    Mid‐Late Sep 2011*    Final Reports     Late Jan 2012*    *Indicates tentative dates.    TCMUD 1 will expect the delivery of the written reports at a date that will allow  delivery of the reports to the TCEQ one hundred thirty‐five (135) days after the close  of the fiscal year.  The auditor shall be required to present the findings of the audit to  MUD Board at their January meeting.  TCMUD 1 Board meetings are held on the third  Tuesday of the month.     C. Pre‐Proposal Conference  A pre‐proposal conference will be conducted in the MUD Boardroom room at 10:00  am Wednesday, March 30th, 2011.  The Boardroom is located at 100 Municipal Drive,  Trophy Club, Texas 76262.  The purpose of the conference is to answer any questions  prospective auditors may have relating to the RFP.  Attendance at the conference is  recommended but not mandatory for submitting proposals.    D. Evaluation Criteria    Proposals will be evaluated using the following weighted criteria:    Audit Approach       50%       Experience and Quality of Personnel     30%    Compensation Proposal      20%       TOTAL         100%    TCMUD No. 1 57 of 101 10 March 2011 E. Oral Presentations  During the evaluation process, the Audit Committee may, at its discretion, request  any one or all auditors to make oral presentations.  Such presentations will provide  auditors an opportunity to elaborate on their written proposals and answer  questions posed by the Audit Committee.    F. Final Selection  TCMUD 1 will select an auditor based upon the recommendations of the Audit  Committee and upon the approval of the MUD Board.  Following notification of the  auditor selected, it is expected a contract will be executed between both parties  within thirty (30) days of approval.    G. Engagement Letter  The auditor shall prepare a written and dated engagement letter, which will identify  the specific responsibilities of TCMUD 1 and the auditor, along with a list of client  prepared documents and delivery dates, established within ten (10) days of final  selection.   TCMUD No. 1 58 of 101 10 March 2011 APPENDIX A:  TCMUD 1 ORGANIZATIONAL CHART            APPENDIX B:  FIRE DEPARTMENT ORGANIZATIONAL CHART TCMUD No. 1 59 of 101 10 March 2011 APPENDIX C: LIST OF KEY PERSONNEL AND PHONE NUMBERS      General Information  Front Desk  (682) 831‐4600    District Manager  Robert Scott  (682) 831‐4610 rscott@ci.trophyclub.tx.us     Senior Accountant  Renae Gonzales (682) 831‐4611 rgonzales@ci.trophyclub.tx.us    MUD Secretary    Mary Moore  (682) 831‐4685  mmoore@ci.trophyclub.tx.us      TCMUD No. 1 60 of 101 10 March 2011 APPENDIX D: LIST OF TCMUD 1 BOARD MEMBERS      TROPHY CLUB MUNICIPAL UTILITY DISTRICT (MUD) NO. 1 BOARD MEMBERS    President    James Thomas  Vice President    Jim Moss  Secretary/Treasurer  Kevin Carr  Director   Bill Armstrong  Director   Nick Sanders          TCMUD No. 1 61 of 101 10 March 2011  APPENDIX E: SCHEDULE OF PROFESSIONAL FEES AND EXPENSES  (SAMPLE FORMAT)    2010 TOTAL 2011 TOTAL 2012 TOTAL 2013 TOTAL Outyears NOTE:Theratequotedshouldnotbepresentedasageneralpercentageofthe standard hourly rate or as a gross deduction from the Total All-Inclusive Maximum Price. TCMUD No. 1 62 of 101 10 March 2011 APPENDIX F: CURRENT AND PREVIOUS REFERENCES  (SAMPLE FORMAT)      1. COMPANY NAME:           __________________________________________________________    ADDRESS:    __________________________________________________________    CITY / STATE / ZIP:  __________________________________________________________    PHONE:   __________________________________________________________    CONTACT / TITLE:  __________________________________________________________    DATES:    __________________________________________________________        2. COMPANY NAME:           __________________________________________________________    ADDRESS:    __________________________________________________________    CITY / STATE / ZIP:  __________________________________________________________    PHONE:   __________________________________________________________    CONTACT / TITLE:  __________________________________________________________    DATES:    __________________________________________________________        3. COMPANY NAME:           __________________________________________________________    ADDRESS:    __________________________________________________________    CITY / STATE / ZIP:  __________________________________________________________    PHONE:   __________________________________________________________    CONTACT / TITLE:  __________________________________________________________    DATES:    __________________________________________________________ TCMUD No. 1 63 of 101 10 March 2011 APPENDIX G: INSURANCE & INDEMNITY      PLEASE REVIEW THIS SECTION CAREFULLY WITH YOUR INSURANCE AGENT      1. General Insurance Requirements    1.1 The auditor/vendor/supplier (hereinafter called “auditor”) shall not start work under  this contract until the auditor has obtained at his own expense all of the insurance  called for here under and such insurance has been approved by TCMUD 1; nor shall  the auditor allow any subcontractor to start work on any subcontract until all  insurance required of the subcontractor has been so obtained and approved by the  auditor.  Approval of insurance required of the auditor and subcontractors for the  TCMUD 1 will be granted only after submission to the TCMUD 1 of original, signed  certificates of insurance or, alternately, at TCMUD 1’S request, certified copies of the  required insurance policies.    1.2 The auditor shall require all subcontractors to maintain during the term of this  agreement, Commercial General Liability insurance, Business Automobile Liability  insurance, and Workers' Compensation and Employer's Liability insurance, in the  same manner as specified for the auditor.  The auditor shall furnish subcontractors'  certificates of insurance to TCMUD 1 immediately upon request.    1.3 All insurance policies required hereunder shall be endorsed to include the following  provision:      1.3.1 "It is agreed that this policy is not subject to cancellation, non‐renewal,  material change, or reduction in coverage until ten (10) days prior written  notice has been given to TCMUD 1."    NOTE:  The words "endeavor to" and "but failure to mail such notice shall impose no obligation to  liability of any kind upon the company, its agents or representatives" are to be eliminated from the  cancellation provision of standard ACORD certificates of insurance.    1.3.2 TCMUD 1 shall be named as additional insured on all policies, except for  Auditor Liability and Workers Compensation.    1.3.3 TCMUD 1 shall be provided with Waiver of Subrogation on Workers'  Compensation or Alternative program if applicable.    1.4 No acceptance and/or approval of any insurance by TCMUD 1 shall be construed as  relieving or excusing the auditor, or the surety, or its bond, from any liability or  obligation imposed upon either or both of them by the provisions of the contract  documents.    1.5 TCMUD 1 (including its elected and appointed officials, agents, volunteers, and  employees) is to be named as an additional insured under all coverages except  Workers' Compensation and Automobile Liability, and the certificate of insurance, or  the certified policy, if requested, must so state.  Coverage afforded under this  paragraph shall be primary as respects the TCMUD 1, its elected and appointed  officials, agents and employees.  TCMUD No. 1 64 of 101 10 March 2011   1.5.1 The following definition of the term TCMUD 1 applies to all policies issued  under the contract:    TCMUD 1 and any affiliated or subsidiary Board, Authority, Committee, or  Independent Agency (including those newly constituted), provided that such  affiliated or subsidiary Board, Authority, Committee, or Independent Agency  is either a Body Politic created by TCMUD 1, or one in which controlling  interest is vested in TCMUD 1; and TCMUD 1 Constitutional Officers.    1.6 INDEMNITY.  The auditor covenants to release, defend, hold harmless and  indemnify TCMUD 1 and all of its elected or appointed officials, agents and  employees from and against any and all claims, loss, damage, injury, cost (including  court costs and attorney's fees), charges, liability or exposure, however caused,  resulting from or arising out of or in any way connected with the auditor's  negligent performance or non‐performance of the terms of the contract documents  or its obligations under the contract.  This indemnification shall continue in full  force and effect until the auditor completes all of the work required under the  contract, except that indemnification shall continue for all claims involving auditor  services after final acceptance of the work by TCMUD 1 for which TCMUD 1 gives  notice to the auditor after TCMUD 1’s final acceptance of the work.    1.7 The auditor shall be responsible for the work performed under the contract  documents and every part thereof, and for all materials, tools, equipment,  appliances, and property of any and all descriptions used in connection with the  work.  The auditor assumes all risks for direct and indirect damage or injury to the  property or persons used or employed on or in connection with the work contracted  for, and of all damage or injury to any person property wherever located, resulting  from any action, omission, commission or operation under the contract, or in  connection in any way whatsoever with the contracted work, until final acceptance  of the work by TCMUD 1.    1.8 Insurance coverage required in these specifications shall be in force throughout the  contract term.  Should the auditor fail to provide acceptable evidence of current  insurance within seven (7) days of written notice at any time during the contract  term, TCMUD 1 shall have the absolute right to terminate the contract without any  further obligation to the auditor, and the auditor shall be liable to TCMUD 1 for the  entire additional cost of procuring performance and the cost of performing the  incomplete portion of the contract at time of termination.    1.9 Contractual and other liability insurance provided under this contract shall not  contain a supervision, inspection or engineering services exclusion that would  preclude TCMUD 1 from supervising or inspecting the project as to the end result.   The auditor shall assume all on‐the‐job responsibilities as to the control of persons  directly employed by it and of the subcontractors and any persons employed by the  subcontractor.    1.10 Nothing contained in the specifications shall be construed as creating any contractual  relationship between any subcontractor and TCMUD 1. The auditor shall be as fully  responsible to TCMUD 1 for the acts and omissions of the subcontractors and of  persons employed by them as it is for acts and omissions of persons directly  employed by it.    TCMUD No. 1 65 of 101 10 March 2011 1.11 Precaution shall be exercised by the auditor at all times for the protection of persons,  (including employees) and property.  All existing structures, utilities, roads, services,  trees and shrubbery shall be protected against damage or interruption of service at  all times by the auditor and its subcontractors during the term of the contract, and  the auditor shall be held responsible for any damage to property occurring by reason  of its operation on the property.    1.12 Written requests for consideration of alternate coverages must be received by  TCMUD 1 at least ten (10) working days prior to the date set for receipt of bids or  proposals.  If TCMUD 1 denies the request for alternative coverages, the specified  coverages will be required to be submitted.    1.13 All required insurance coverages must be acquired from insurers authorized to do  business in the State of Texas and acceptable to TCMUD 1. TCMUD 1 prefers that all  insurers also have a policyholder's rating of "A‐" or better, and a financial size of  "Class VI" or better in the latest edition of A.M. Best, or A or better by Standard and  Poors, unless TCMUD 1 grants specific approval for an exception, in the same manner  as described in 1.13 above.    1.14 TCMUD 1 will consider deductible amounts as part of its review of the financial  stability of the bidder.  Any deductibles shall be disclosed in the auditor’s proposal  and all deductibles will be assumed by the auditor. Auditor may be required to  provide proof of financial ability to cover deductibles, or may be required to post a  bond to cover deductibles.    2. Auditor's Insurance ‐ "Occurrence" Basis; Except as Specifically Provided    2.1 The Auditor shall purchase the following insurance coverages:    2.1.1 Commercial General Liability ‐ Such Commercial General Liability policy shall  include the following:    i. General aggregate limit is to apply per project.    ii. Premises/Operations.    iii. Actions of Independent Contractors.    iv. Products/Completed Operations to be maintained for one year.  Final  completion and acceptance of the work, with evidence of same filed  with owner.    v. Contractual Liability including protection for the auditor from claims  arising out of liability assumed under this contract.    vi. Personal Injury Liability including coverage for offenses related to  employment.    vii. Explosion, Collapse, or Underground (XCU) hazards; if applicable.   Coverage required for any and all work involving drilling, excavation,  etc.    TCMUD No. 1 66 of 101 10 March 2011 2.1.2 Business Automobile Liability including coverage for any owned, hired, or  non‐owned motor vehicles and automobile contractual liability.    2.1.3 Workers' Compensation ‐ statutory benefits as required by the State of Texas,  or other laws as required by labor union agreements, including Employers'  Liability coverage.    2.2 Auditor Errors and Omissions – Claims Made Basis    Auditor shall carry Auditor Liability insurance which will pay for injuries arising out of  errors or omissions in the rendering, or failure to render auditor services under the  contract, for the term of the contract documents and up to three (3) years after the  contract is completed in the amount following amount:       Auditor Errors and Omissions, Limit $1,000,000.  TCMUD No. 1 67 of 101 10 March 2011 APPENDIX H: INSURANCE REQUIREMENTS AFFIDAVIT      TO BE COMPLETED BY APPROPRIATE INSURANCE AGENT AND RETURNED AS PART OF BID      I, the undersigned agent, certify that the insurance requirements contained in this proposal  document have been reviewed by me with the below‐identified auditor.  If the below‐identified  auditor is awarded this contract by TCMUD 1, I will be able, within ten (10) working days after being  notified of such award, to furnish a valid insurance certificate to TCMUD 1, thus meeting all of the  requirements contained in this bid.      Agent Signature  Agent Name (Print or Type)      Name of Insurance Carrier    Address of Agency    City/State/Zip Code    Phone Number     Name of Auditor (Print or Type)      SUBSCRIBED AND SWORN TO before me this ____________ day of __________________, 2011.      ________________________________  Notary Public, State of Texas          NOTE TO AGENT  If this time requirement is not met, TCMUD 1 has the right to declare this vendor non‐responsive  and award the contract to the alternate auditor meeting the required specifications.  If you have  any questions concerning these requirements, please contact TCMUD 1 at (682) 831‐4685.      TCMUD No. 1 68 of 101 10 March 2011 TCMUD 1 PROFESSIONAL AUDITING SERVICES RFP NO.: 2011-0310 32 OF 32 APPENDIX I: AUDITOR CHECKLIST      All information included in, attached to, or required by the RFP shall be public record upon delivery  to TCMUD 1.  Please ensure, at a minimum, that the following have been attached:      1) Proposal as outlined in Section V: Specific Proposal Requirements (1 Original, 5 Copies).    2) Appendix E: Schedule of Professional Fees and Expenses (Separate Envelope).    3) Appendix F: References (3 Current and 3 Previous).    4) Appendix H: Insurance Requirement Affidavit.    5) If selected, document identifying person(s) to execute a contract on behalf of corporation,  partnership or joint venture, as outlined in Section V: Specific Proposal Requirements (Within  7 Days of Selection).     6) If selected, valid insurance certificate, as outlined in Appendix G ‐ H (Within 10 Days of  Selection).    7) If selected, Engagement Letter, as outlined in Section VII: Evaluation Process (Within 10 Days  of Selection).           TCMUD No. 1 69 of 101 10 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-25-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:2/24/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/10/2011 Title:Discuss and take appropriate action regarding Order 2011-0310, ordering and calling a Special Measure Election, to be held on May 14, 2011 to conduct a vote for or against the amended fire plan. Discutir y tomar las medidas apropiadas con respecto a la orden 2011-0310, ordenando y llamando a una Elección Medida Especial, que se celebrará el 14 de Mayo del 2011, para llevar a cabo una votación a favor o en contra del plan de incendios modificado. Attachments:M1-Order-Call Election-English.pdf M1-Order-Call Election-Spanish.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding Order 2011-0310, ordering and calling a Special Measure Election, to be held on May 14, 2011 to conduct a vote for or against the amended fire plan. Discutir y tomar las medidas apropiadas con respecto a la orden 2011-0310, ordenando y llamando a una Elección Medida Especial, que se celebrará el 14 de Mayo del 2011, para llevar a cabo una votación a favor o en contra del plan de incendios modificado. Body We have until 9 am, March 23rd to notify Denton & Tarrant County Elections, should we wish to cancel the election. Suggested Motion: Move to approve Order 2011-0310, ordering and calling a Special Measure Election on May 14, 2011. TCMUD No. 1 70 of 101 10 March 2011 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ORDER NO. 2011-0310 AN ORDER OF THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT (M.U.D.) NO. 1, TROPHY CLUB, TEXAS, ORDERING AND CALLING A SPECIAL MEASURE ELECTION TO BE HELD ON MAY 14, 2011, PURSUANT TO SECTION 49.351 OF CHAPTER 49 OF THE TEXAS WATER CODE REGULATING FIRE DEPARTMENTS FOR THE PURPOSE OF APPROVING THE AMENDED FIRE PLAN FOR THE OPERATION OF A TROPHY CLUB M.U.D. NO. 1 FIRE DEPARTMENT; DESIGNATING POLLING PLACES; PROVIDING FOR APPOINTMENT OF A PRESIDING ELECTION JUDGE AND AN ALTERNATE PRESIDING ELECTION JUDGE; ESTABLISHING OTHER PROCEDURES FOR CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS; PROVIDING FOR NECESSARY ACTIONS; PROVIDING A JOINT ELECTION AGREEMENT WITH DENTON COUNTY; PROVIDING A JOINT ELECTION AGREEMENT WITH TARRANT COUNTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 41.001(a)(2) of the Texas Election Code (“Code”) establishes the second Saturday of May (May 14, 2011) as a Uniform Election Date for the purposes of conducting a General or Special Election (“Election”); and WHEREAS, Section 3.004 of the Code provides that the governing body of a political subdivision shall be the authority to order a General or Special Election; and WHEREAS, the Board of Directors of Trophy Club Municipal Utility District No. 1 (M.U.D. 1) desires to and hereby calls a Special Measure Election for the purpose of approving an Amended Fire Plan; and WHEREAS, Section 85.004 of the Code provides that an Election Order and the Election Notice must state the location of each Early Voting polling place; and WHEREAS, Section 3.005 of the Code provides that an Election ordered by an authority of a political subdivision shall be ordered not later than the 62nd day before Election Day; and WHEREAS, Section 271.002 of the Code and Section 49.104 of the Texas Water Code provides that the governing bodies of two or more political subdivisions may enter into an agreement to hold a Joint Election if the elections ordered by the authorities of the subdivisions are to be held on the same day in all or part of the same territory and can be served by common polling places; and TCMUD No. 1 71 of 101 10 March 2011 WHEREAS, the Election for all resident, qualified electors in Denton County shall be conducted in accordance with the Elections Code under the jurisdiction of the Denton County Elections Administration (the “DCEA”) pursuant to a Joint Election Agreement and Contract for Election Services (the “DC Contract”) by and among DCEA, and other participating entities, if any, as described in the DC Contract; and WHEREAS, the Election for all resident, qualified electors in Tarrant County shall be conducted in accordance with the Elections Code under the jurisdiction of the Tarrant County Elections Administration (the “TCEA”) pursuant to the Joint Election Agreement and Contract for Election Services (the “TC Contract”) by and among TCEA, and other participating entities, if any, as described in the TC Contract; and NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1: Section 1. Governing Law; Qualification Of Voters The Election shall be held in accordance with the Constitution of the State of Texas and the Texas Election Code, and all resident, qualified electors of the District shall be eligible to vote at the Election. Section 2. Voting Precincts The Voting Precincts for the Election are designated by their respective county precinct numbers. The proposed times and locations of Early Voting for both Denton and Tarrant County are set forth in Exhibit “C” and may be amended to include the final scheduled Early Voting times and locations for both Denton and Tarrant County upon announcement by the each Election Administrator. Notwithstanding the foregoing, the Early Voting times and locations set forth in Exhibit “C” may be changed without further action of the M.U.D. Board, if so directed by the respective Elections Administrators for Denton and Tarrant County. Section 3. EARLY VOTING – Denton County The Denton County Elections Administrator, Frank Phillips, is hereby appointed as Early Voting Clerk for the Election in Denton County. Deputy Early Voting Judges/Clerks will be appointed as needed to process Early Voting mail and to conduct Early Voting. Compensation shall be determined by the Elections Administrator for the service of the Election Judges and Alternate Judges in the Election. As Early Voting Clerk, the Elections Administrator shall receive applications for Early Voting ballots to be voted by mail in accordance with Chapter 31 and 86 of the Code. Any request for Early Voting ballots to be voted by mail received by the M.U.D. Secretary shall be forwarded immediately by fax or courier to the Elections Administrator for processing. Early Voting by mail shall be conducted in conformance with the requirements of the Code. Ballot applications and ballots voted by mail shall be sent to the Early Voting Clerk, 401 West Hickory, Denton, Texas 76201. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. TCMUD No. 1 72 of 101 10 March 2011 Early Voting by personal appearance will be held at the locations listed in Exhibit “C” of this document and on the dates and times as provided below. All resident, qualified electors may vote early by personal appearance at any of the Denton County Early Voting locations. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on Election Day. The Elections Administrator is hereby authorized and directed to make such changes in polling locations as may be necessary for the proper performance of the Election. As such, Exhibit “C” may be amended at a later date to include and / or delete any Early Voting Sites due to other political subdivisions changing or canceling their election. Denton County Early Voting Dates and Times: Monday, May 2 8a - 5p Tuesday, May 3 8a - 5p Wednesday, May 4 8a - 5p Thursday, May 5 8a - 5p Friday, May 6 8a - 5p Saturday, May 7 8a - 5p Monday, May 9 7a - 7p Tuesday, May 10 7a - 7p The main Early Voting polling place for Denton County is hereby designated to be the Joseph A. Carroll County Administration Building, 401 West Hickory, Denton, Texas 76201. Early Voting shall be conducted by the Early Voting Clerk at the main Early Voting polling location listed above ad at the locations designed on Exhibit “C” hereto, which locations may be amended by the Election Administrators without further action of the M.U.D. Board, as is necessary for the proper conduct of the Election. Section 4. EARLY VOTING – Tarrant County The Tarrant County Elections Administrator, Steve Raborn, is hereby appointed as Early Voting Clerk for the Election in Tarrant County. Deputy Early Voting Judges/Clerks will be appointed as needed to process early voting mail and to conduct Early Voting. Compensation shall be determined by the Elections Administrator for the services of the Election Judges and Alternate Judges in the Election. As Early Voting Clerk, the Elections Administrator shall receive applications for Early Voting ballots to be voted by mail in accordance with Chapter 31 and 86 of the Texas Election Code. Any request for Early Voting ballots to be voted by mail received by the M.U.D. Secretary shall be forwarded immediately by fax or courier to the Elections Administrator for processing. Early Voting by mail shall be conducted in conformance with the requirements of the Code. Ballot applications and ballots voted by mail shall be sent to the Early Voting Clerk, PO Box 961011, Fort Worth TX 76161-0011. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. TCMUD No. 1 73 of 101 10 March 2011 Early Voting by personal appearance will be held at the locations listed in Exhibit “C” of this document and on the dates and times as provided below. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on Election Day. The Elections Administrator is hereby authorized and directed to make such changes in polling locations as may be necessary for the proper performance of the Election. As such, Exhibit “C” may be amended at a later date to include and / or delete any Early Voting sites due to other political subdivisions changing or canceling their election. Tarrant County Early Voting Dates and Times: Monday, May 2 8a - 5p Tuesday, May 3 8a - 5p Wednesday, May 4 8a - 5p Thursday, May 5 8a - 5p Friday, May 6 8a - 5p Saturday, May 7 7a - 7p Sunday, May 8 11a – 4p Monday, May 9 7a - 7p Tuesday, May 10 7a - 7p The main Early Voting polling place is hereby designated to be Tarrant County Election Center, 2700 Premier Street, Fort Worth, Texas 76111. Early Voting shall be conducted by the Early Voting Clerk at the main Early Voting polling location listed above and at the locations designed on Exhibit “C” hereto, which locations may be amended by the Election Administrators without further action of the M.U.D. Board, as is necessary for the proper conduct of the Election. Any resident, qualified electors may vote early by personal appearance at any of the Tarrant County Early Voting locations. Section 5. ADMINISTRATION For all Denton County polling sites, E-slate, a Direct Record Electronic (DRE) System shall be used for Early Voting by personal appearance and in the May 14, 2011 Election. For all Tarrant County polling sites, Hart InterCivic eSlate/eScan Voting System shall be used for Early Voting by personal appearance and in the May 14, 2011 Election. Paper ballots, which are optically scanned, shall be used for Early Voting by mail. In the May 14, 2011 Election, the Elections Administrator shall cause ballots to be prepared in the form of the ballot first above prescribed, being in both English and Spanish, and shall furnish election officials said ballots, in such form, together with any other forms or blanks, in accordance with the Constitution and laws of the State of Texas, and the Voting Rights Act of 1965, and any amendments thereto, insofar as same are applicable. TCMUD No. 1 74 of 101 10 March 2011 Section 6. DATE OF ELECTION It is hereby ordered that a Special Measure Election shall be held in and throughout the District of Trophy Club Municipal Utility No. 1 on Saturday, May 14, 2011. Section 7 . PURPOSE OF ELECTION The purpose of this Special Measure Election is to submit to the legally qualified voters a proposition: Proposition One For or Against Approval of Amended Fire Plan. Section 8. ELECTION MATERIALS The Election Materials enumerated in the Election Code shall be printed in both English and Spanish for use at the polling places at Election and for Early Voting. Provisions shall be made for oral assistance to Spanish-speaking voters. All Election records and supplies shall be preserved by the Election Administrator in accordance with the Code. Section 9. DELIVERY OF RETURNS The Election Officers shall make returns for the Election in the manner required by law, and the ballots that are properly marked in conformance with the provisions of the Code for votes cast both during the period of Early Voting and on the day of the Election shall be counted in the manner required by law. Section 10. POSTING AND PUBLICATION OF NOTICE Notice of the Election shall be given by posting a Notice of Election in both English and Spanish containing a substantial copy of this Ordinance on the window of the Svore Municipal Building, commonly used for posting notices of the meetings of the M.U.D. Board and at both the Denton and Tarrant County websites pursuant to Section 49.063 of the Water Code not less than twenty-one (21) days prior to the date of the Election. M.U.D. 1 agrees to publish one (1) notice on the same day for two (2) successive weeks in a newspaper of general circulation published within the District for M.U.D. 1, the date of the first publication to be not less than fourteen (14) days nor more than thirty (30) days prior to the date set for the Election. Section 11. NECESSARY ACTIONS The M.U.D. President and the M.U.D. Secretary, in consultation with the M.U.D. Attorney(s), are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code and the Federal Voting Rights Act in carrying out and conducting the Election, whether or not expressly authorized herein. Section 12. CANVASSING OF RETURNS In accordance with Section 67.003(2) of the Code, the M.U.D. 1 shall convene on their regularly scheduled meeting date of Tuesday, May 17, 2011, at 7:00 p.m. to canvass the returns of the Election. TCMUD No. 1 75 of 101 10 March 2011 Section 13. JOINT ELECTION AGREEMENTS A copy of the DC Contract with DCEA to conduct elections for Denton County Voters for M.U.D. 1 is attached hereto as Exhibit “A.” A copy of TC Contract with TCEA to conduct elections for Tarrant County Voters for M.U.D. 1 will be available some time after April 1, 2011, at which time, TCEA will have determined all the participating entities and costs relating thereto. Once received from TCEA, the TC Contract will be attached and labeled as Exhibit “B.” The District Manager or his designee is authorized to amend or supplement the DC Contract and/or the TC Contract to the extent required for the Election to be conducted in an efficient manner as determined by the Election Administrators. Section 14. CUMULATIVE CLAUSE This Order shall be cumulative of all provisions of Orders of M.U.D. 1, except where the provisions of this Order are in direct conflict with the provisions of such other orders, in which event the conflicting provisions of such other orders are hereby repealed. Section 15. SEVERABILITY CLAUSE It is hereby declared to be the intent of the Board of Directors of M.U.D. 1 that the phrases, clauses, sentences, paragraphs, and sections of this Order are severable, and if any phrase, clause, sentence, paragraph, or section of this Order shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Order, since the same would have been enacted by the Board of Directors without incorporation of any such unconstitutional phrase, clause, sentence, paragraph, or section. Section 16. EFFECTIVE DATE This Order shall become effective from and after its date of passage and publication in accordance with law. AND IT IS SO ORDERED. PASSED AND APPROVED by the Board of Directors of Trophy Club Municipal Utility District No. 1 this 10th day of March 2011. _____________________________ James C. Thomas, President (SEAL) _____________________________ Kevin R. Carr, Secretary/Treasurer ____________________________ Mary Moore, M.U.D. Secretary TCMUD No. 1 76 of 101 10 March 2011 TCMUD 1 Order 2011-0310 Approved As To Form: _____________________________ M.U.D. 1 Attorney TCMUD No. 1 77 of 101 10 March 2011 TROPHY CLUB DISTRITO DE SERVICIOS PUBLICOS MUNICIPALES No. 1 ORDEN No. 2011-0310 UNA ORDEN DEL CONSEJO DE DIRECTORES DEL DISTRITO SERVICIOS MUNICIPALES DE TROPHY CLUB (M.U.D.) NO. 1, TROPHY CLUB, TEXAS, LLAMANDO Y ORDENANDO A UNA ELECCIÓN DE MEDIDA ESPECIAL QUE SE CELEBRARA EL 14 DE MAYO DEL 2011, CONFORME A LA SECCIÓN 49.351 DEL CAPÍTULO 49 DEL CÓDIGO DE AGUA DE TEXAS DE REGULACIÓN DEL DEPARTAMENTO CONTRA INCENDIOS CON EL FIN DE APROVAR LA MODIFICACION DEL PLAN CONTRA INCENDIOS PARA EL FUNCIONAMIENTO DE TROPHY CLUB (M.U.D.) NO. 1 DEPARTAMENTO CONTRA INCENDIOS; DESIGNACION DE LOS LUGARES DE VOTACION ; PARA EL NOMBRAMIENTO DE UN JUEZ DE PRESIDENCIA ELECTORAL Y UN JUEZ DE PRESIDENCIA ELECTORAL ALTERNO; EL ESTABLESIMIENTO DE OTROS PROCEDIMIENTOS PARA LA REALIZACIÓN DE LA ELECCION; ESTABLECER UNA FECHA PARA LA DEVOLUCION DE SOLICITACION DE VOTOS; PROVEER ACCIONES NECESARIAS; PROPORCIONAR UN ACUERDO CONJUNTO DE ELECCIONES CON EL CONDADO DENTON; PROPORCIONAR UN ACUERDO CONJUNTO DE ELECCIONES CON EN CONDADO TARRANT; PROPORCIONAR UNA CLAUSULA ACUMULATIVA; PROPORCIONAR UNA CLAUSULA DE DIVISIBILIDAD Y CREANDO UNA FECHA DE VIGENCIA. CONSIDERANDO QUE, La Sección 41.001(a)(2) del Código Electoral de Texas ("Código"), establece el segundo sábado de Mayo (14 de Mayo de 2011) como una fecha de elecciones uniforme con el propósito conducir una Asamblea General o Elección Especial ("Elección "); y CONSIDERANDO QUE, La Sección 3.004 del Código establece que el órgano de Gobierno de una Subdivisión Política será la Autoridad para ordenar una Elección General o Especial, y CONSIDERANDO QUE, El Consejo de Directores del Distrito de Servicios Públicos Municipales de Trophy Club N º 1 (M.U.D. 1) desean y convocan por este medio a una Elección de Medida Especial con el fin de aprobar la modificación del Plan contra Incendios, y CONSIDERANDO QUE, La Sección 85.004 del Código establece que la Orden de Elección y el Aviso de la Elección debe indicar la ubicación de cada lugar de Votación Anticipada, y CONSIDERANDO QUE, La Sección 3.005 del Código establece que una Elección ordenada por una autoridad de una subdivisión política deberá solicitarse a más tardar el día 62a antes de la Elección, y TCMUD No. 1 78 of 101 10 March 2011 CONSIDERANDO QUE, La Sección 271.002 del Código y la Sección 49.104 del Código de Agua de Texas establece que los órganos de Gobierno de dos o más subdivisiones políticas pueden llegar a un acuerdo para celebrar una Elección conjunta si las elecciones ordenadas por las autoridades de las subdivisiones se celebrarán el mismo día en la totalidad o en parte del mismo territorio y pueden ser atendidos por los centros de votación común; y CONSIDERANDO QUE, La Elección para todos los residentes, electores calificados en el Condado Denton se llevará a cabo en conformidad con el Código Electoral bajo la jurisdicción de la Administración de Elecciones del Condado Denton (el "DCEA") en virtud a un acuerdo común de la Elección y el Contrato de Servicios para la Elección (el " Contrato DC ") por y entre DCEA, y otras entidades participantes, en su caso, como se describe en el Contrato de DC; y CONSIDERANDO QUE, La Elección para todos los residentes, electores calificados en el Condado Tarrant se llevará a cabo en conformidad con el Código Electoral bajo la jurisdicción de la Administración de Elecciones del Condado Tarrant (el "TCEA") en virtud a un acuerdo común de la Elección y el Contrato de Servicios para la elección (el " Contrato TC ") por y entre TCEA, y otras entidades participantes, en su caso, como se describe en el Contrato de TC; y AHORA, POR LO TANTO, SE ORDENO POR EL CONSEJO DE DIRECTORES DEL DISTRITO DE SERVICIOS PÚBLICOS MUNICIPALES DE TROPHY CLUB NO. 1: Sección 1. Ley de Gobierno; Calificación de Votantes La Elección se llevará a cabo de acuerdo con la Constitución del Estado de Texas y el Código Electoral de Texas, y de todos residentes, electores calificados del Distrito serán elegibles para votar en la Elección. Sección 2. Recintos de Votación Los Recintos de Votación para la Elección son designados con sus respectivos números del recinto del Condado. Los horarios y lugares propuestos de Casillas de Votación Anticipada para ambos Condados Denton y Tarrant se establecen en el Anexo "C" y pueden ser modificados para incluir el horario final de Votación Anticipada la hora y lugares de Votación para ambos Condados Denton y Tarrant sobre el anuncio hecho por el Administrador de cada Elección. No obstante lo anterior, los horarios de Casillas de Votación Anticipada y los lugares establecidos en el Anexo "C" pueden ser modificados sin ninguna acción adicional del Consejo, del M.U.D. en su caso los respectivos Administradores de Elecciones del Condado Denton y Tarrant. Sección 3. VOTACIÓN ANTICIPADA - Condado Denton El Administrador de Elecciones del Condado Denton, Frank Phillips, es nombrado por la presente como Secretario de Votación Anticipada para la Elección en el Condado Denton. Adjunto serán nombrados Jueces / Secretarios para la Votación Anticipada como sea necesario para procesar los votos por correo de la Votación y llevar a cabo la Votación Anticipada. Una Compensación será determinada mediante el Administrador para el servicio de la elección jueces electorales y Jueces alternos de la elección. TCMUD No. 1 79 of 101 10 March 2011 Como Secretario de Votación Anticipada, el Administrador de Elecciones deberá recibir las solicitudes de boletas de Votación Anticipada para votar por correo de acuerdo con el capítulo 31 y 86 del Código. Toda solicitud de boletas de Votación Anticipada para votar por correo recibida por el Secretario de M.U.D. se remitirá inmediatamente por fax o mensajería a la Administrador de Elecciones para su procesamiento. Voto Anticipado por correo se llevará a cabo de acuerdo con los requisitos del Código. Solicitudes de Votación y las boletas de votos por correo serán enviadas a la Secretaria de Votación Anticipada, 401 West Hickory, Denton, Texas 76201. El Administrador de Elecciones y / o el Secretario de Votación Anticipada Se autoriza por medio de la presente para nombrar a los miembros de la Votación Anticipada. Miembros del Consejo de boletas de votación y el juez de presidencia y el juez alterno en acuerdo con los requisitos del Código. La Votación Anticipada por comparecencia en persona se llevará a cabo en los lugares indicados en el Anexo "C" de este documento y en las fechas y horas que se proveen a continuación. Todos los residentes, electores calificados pueden votar anticipadamente en persona en cualquiera de las ubicaciones del Condado Denton Votación anticipada. Cada lugar de casillas de votación estará abierto de 7:00 AM a 7:00 PM el día de la elección. El Administrador de Elecciones esta autorizado por la presente y dirigido para hacer los cambios de ubicación de las casillas que sean necesarias para el funcionamiento apropiado de la elección. Tales como el anexo, "C" puede ser modificado en una fecha posterior para incluir y / o eliminar cualquier sitio de Votación anticipada debido a otras subdivisiones políticas de cambiar o cancelar su elección. Condado Denton votación anticipada fechas y horas: Lunes, 2 de Mayo 8a - 5p Martes, 3 de Mayo 8a - 5p Miércoles, 4 de Mayo 8a - 5p Jueves, 5 de Mayo 8a - 5p Viernes, 6 Mayo 8a - 5p Sábado, 7 de Mayo 8a - 5p Lunes, 9 de Mayo 7a - 7p Martes, 10 de Mayo 7a - 7p El lugar principal de Casillas de Votación Anticipada del Condado Denton es designado por la presente se llevara acabo en el Edificio Administrativo del Condado Joseph A. Carroll, 401 Hickory West, Denton, Texas 76201. La Votación Anticipada será conducida por el Secretario de Votación Anticipada en el principal centro de Votación antes mencionado serán diseñados anuncios en los lugares en el Anexo "C" del presente documento, dichos lugares pueden ser modificados por los Administradores de la Elección sin ninguna acción adicional del Consejo M.U.D. Que sea necesario para el buen desarrollo de la elección. TCMUD No. 1 80 of 101 10 March 2011 Sección 4. VOTACIÓN ANTICIPADA - Condado Tarrant El Administrador de Elecciones del Condado Tarrant, Steve Raborn, es nombrado por la presente como Secretario de Votación Anticipada para la Elección en el Condado Tarrant. Adjunto serán nombrados Jueces / Secretarios que serán asignados, según sea necesario para el proceso votación anticipada por correspondencia y para conducir la Votación Anticipada. Una Compensación será determinada por el Administrador del Servicio de Elección Jueces Electorales y Jueces Alternos de la Elección. Como Secretario de Votación Anticipada, el Administrador de Elecciones deberá recibir las solicitudes de boletas de votación anticipada por correspondencia de acuerdo con el Capítulo 31 y 86 del Código Electoral de Texas. Toda solicitud de boletas de Votación Anticipada para votar por correo recibidas por el Secretario M.U.D. se remitirá inmediatamente por fax o mensajería a la Administradora de Elecciones para su procesamiento. Voto Anticipado por correo se llevará a cabo de conformidad con los requisitos del Código. Solicitudes de Votación y las boletas votos por correo serán enviadas a la Secretaria de Votación Anticipada, PO Box 961011, Fort Worth, TX 76161-0011. El Administrador de Elecciones y/o el Secretario de Votación anticipada están autorizados por la presente para nombrar a los miembros de la junta de Votación anticipada el juez de presidencia y el juez alterno, de conformidad con los requisitos del Código. La Votación Anticipada por comparecencia en persona se llevará a cabo en los lugares indicados en el Anexo "C" de este documento y en las fechas y horas previstas a continuación. Cada lugar de votación estará abierto de 7:00 AM a 7:00 PM el día de la Elección. El Administrador de Elecciones por medio de la presente se autoriza y ordena al hacer los cambios de ubicación de las casillas que sean necesarias para el buen desarrollo de las Elecciones. Tales como prueba, Anexo "C" puede ser modificado en una fecha posterior para incluir y/o eliminar los sitios de Votación Anticipada debido a otras subdivisiones políticas de cambiar o cancelar su elección. Condado Tarrant Fechas y Horarios de Votación Anticipada: Lunes,2 de Mayo 8a - 5p Martes, 3 de Mayo 8a - 5p Miércoles, 4 de Mayo 8a - 5p Jueves, 5 de Mayo 8a - 5p Viernes, 6 de Mayo 8a - 5p Sábado, 7 de Mayo 7a - 7p Domingo , 8 Mayo 11a – 4p Lunes, 9 de Mayo 7a - 7p Martes, 10 de Mayo 7a - 7p El lugar principal de Casillas de Votación Anticipada designado para ser el Centro de Elecciones del Condado Tarrant, 2700 Calle Premier, Fort Worth, Texas 76111. La votación anticipada será conducida por el Secretario de Votación Anticipada en el centro principal de Votación Anticipada indicado anteriormente y en los lugares diseñados en el Anexo "C" del presente documento, los cuales pueden ser modificados TCMUD No. 1 81 of 101 10 March 2011 por los Administradores de las Elecciones sin ninguna acción adicional del Consejo de M.U.D, lo cual sea necesario para el buen desarrollo de las Elecciones. Todos los residentes, electores calificados pueden votar anticipadamente en persona en cualquiera de las ubicaciones del Condado Tarrant para Votación Anticipada Sección 5. ADMINISTRACIÓN Para todos los sitios de casillas de votación del Condado Denton, se utilizará E-slate, un sistema Registro Electrónico Directo (DRE) para la Votación Anticipada en persona y el 14 de Mayo 2011 Elecciones. Para todos los sitios de casillas de votación del Condado Tarrant, se utilizará el Sistema de Votación Hart InterCivic eSlate / eScan para la Votación Anticipada en persona y en la Elección el 14 de mayo 2011. Las boletas de papel, serán analizadas ópticamente, y se utilizaran para la Votación Anticipada por correo. En la Elección el 14 de Mayo 2011, el Administrador de Elecciones hará papeletas para estar preparados en forma de la votación en primer lugar sobre prescritos, siendo en ambos Inglés y Español, y se presentará a los funcionarios electorales dichas papeletas, de tal forma, junto con otras formas o espacios en blanco, de conformidad con la Constitución y las Leyes del Estado de Texas, y la Ley de Derechos Electorales de 1965, así como sus modificaciones correspondientes, en la medida en que el mismo son aplicables. Sección 6. FECHA DE LA ELECCIÓN Por la presente se ordena una Elección Medida Especial que se llevará a cabo dentro y en todo el Distrito de Servicios Públicos Municipales Trophy Club de N º 1 el Sábado, 14 de Mayo 2011. Sección 7. PROPÓSITO DE LA ELECCION El propósito de esta Elección de Medida Especial consiste en presentar a los votantes legalmente calificados para una proposición: Una Proposición: A Favor o en Contra Aprobación del Plan modificado contra Incendios. Sección 8. ELECCIÓN DE MATERIALES El material Electoral enumerado en el Código Electoral será impreso en Inglés y Español para uso de las Casillas de Votación en la Elección y para la Votación Anticipada. Se tomarán medidas para la asistencia oral a los votantes de hablan Español. Todos los registros electorales y los suministros deberán ser conservados por el Administrador Electoral, de conformidad con el Código. TCMUD No. 1 82 of 101 10 March 2011 Sección 9. ENTREGA DE DEVOLUCIONES Los Oficiales de la Elección harán devoluciones para la Elección de la manera requerida por la ley, y los votos que están debidamente marcados correctamente en conformidad con las disposiciones del Código de votos emitidos, durante el período de Votación Anticipada y el día de la Elección deberán ser contados en la forma requerida por la ley. Sección 10. REGISTRO Y PUBLICACIÓN DE LA ANUNCIO Se dará aviso de la Elección mediante la publicación de un anuncio de Elección en ambos idiomas Inglés y Español que contiene una copia sustancial de esta Ordenanza en la ventana del Edificio Municipal de Svore, comúnmente utilizados para publicar avisos de las reuniones del Consejo M.U.D. y ambos sitios de la web de los Condados Denton y Tarrant de conformidad con el Artículo 49.063 del Código de Agua no menos de veintiún (21) días antes de la fecha de la Elección. M.U.D. 1 se compromete a publicar un (1) aviso en el mismo día de dos (2) semanas consecutivas en un periódico de circulación general en el Distrito de M.U.D. 1, la fecha de la primera publicación no será inferior a catorce (14) días ni mayor de treinta (30) días antes de la fecha fijada para la Elección. Sección 11. ACCIONES NECESARIAS El Presidente de M.U.D. y el Secretario de M.U.D., en consulta con el Abogado (s), M.U.D. se autoriza por medio de la presente y ordena a tomar cualquier y todas las acciones necesarias para cumplir con las disposiciones del Código y la Ley Federal de Derechos en la ejecución y la realización de las Elecciones, estén o no expresamente autorizado en este documento. Sección 12. ESCRUTINIO DE DEVOLUCIONES De conformidad con la Sección 67.003 (2) del Código, de M.U.D. Se convocará en su fecha de la reunión regular del Martes, 17 de Mayo 2011, a las 7:00 PM para el escrutinio de los resultados de la Elección. Sección 13. ACUERDOS DE ELECCION CONJUNTA Una copia del Contrato de DC con DCEA para conducir las Elecciones para los votantes del Condado Denton para M.U.D. 1 se adjunta como Anexo "A" Una copia del Contrato de TC con TCEA para conducir las Elecciones para Votantes del Condado Tarrant para M.U.D. 1 estará disponible después de Abril 1 de 2011, momento en el que, TCEA han determinado todas las entidades participantes y los costos correspondientes. Una vez recibido de TCEA, el Contrato de TC se adjunta y es etiquetado como Anexo "B" El Administrador del Distrito o su designado está autorizado a modificar o complementar el Contrato de DC y/o el contrato de TC en la medida necesaria para llevarse a cabo la Elección de manera eficiente según lo determinado por los Administradores de la Elección. TCMUD No. 1 83 of 101 10 March 2011 TCMUD 1 Order 2011-0310 Sección 14. CLÁUSULA ACUMULATIVA La presente Orden será acumulativa de todas las disposiciones de la Orden del M.UD 1, excepto cuando las disposiciones de la presente Orden están en conflicto directo con las disposiciones de otros, pedidos en cuyo caso quedan derogadas las disposiciones contradictorias de otras órdenes. Sección 15. CLÁUSULA DE DIVISIBILIDAD Por medio de la presente se declara que la intención del Consejo de Administración de M.U.D. 1 que las frases, cláusulas, frases, párrafos y secciones de este orden son divisibles, y si alguna frase, cláusula, frase, párrafo o sección de esta orden será declarada inconstitucional por la sentencia válida o decreto de un tribunal de jurisdicción competente, tal inconstitucionalidad no afectará a una de las frases restantes, cláusulas, frases, párrafos o secciones de esta orden, ya que el mismo hubiera promulgadas por el Consejo de Administración sin la incorporación de cualquier frase inconstitucional, cláusula, frase, párrafo o sección. Sección 16. FECHA DE VIGENCIA Esta Orden será efectiva a partir y después de la fecha de su aprobación y publicación, en conformidad con la ley. Y ES ASÍ QUE ORDENÓ. PASADO Y APROBADO por el Consejo de Directores del Distrito de Servicios Públicos Municipales de Trophy Club N º 1 este día 10 de marzo de 2011. _____________________________ James C. Thomas, Presidente (SELLO) _____________________________ Kevin R. Carr, Secretario/Tesorero ____________________________ Mary Moore, M.U.D. Secretaria Aprobado Cuanto a la Forma: _____________________________ M.U.D. 1 Abogado TCMUD No. 1 84 of 101 10 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-26-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:2/28/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/10/2011 Title:Discuss and take appropriate action regarding construction start date to Elevate Ground Storage Tanks. (Scott) Attachments: Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding construction start date to Elevate Ground Storage Tanks. (Scott) Body [Enter body here.] TCMUD No. 1 85 of 101 10 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-28-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:3/4/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/10/2011 Title:Discuss and take appropriate action regarding various water efficiency ideas. (Thomas) a. Update on status of AWBD Water Smart application - need MUD 1 Goals. b. Update on Water Efficiency Activity c. Update on MUD/Town Study Committee d. Update on EPA Water Sense program Attachments:2011_water_smart_application.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding various water efficiency ideas. (Thomas) a. Update on status of AWBD Water Smart application - need MUD 1 Goals. b. Update on Water Efficiency Activity c. Update on MUD/Town Study Committee d. Update on EPA Water Sense program Body President Thomas will have items on display from Frisco and Allen along with other items pertaining to water efficiency. TCMUD No. 1 86 of 101 10 March 2011 Association of Water Board Directors – Texas 2011 Water Smart Application January 1, 2010 – December 31, 2010 TCMUD No. 1 87 of 101 10 March 2011 GOALS OF THE WATER SMART PROGRAM MOTIVATE, EDUCATE, COMMUNICATE & ENCOURAGE WATER CONSERVATION IN YOUR COMMUNITY  Increase awareness of the need for water conservation during a drought and year round.  Avoid or postpone the need for mandatory water rationing when possible in dry areas of the state.  Enable the public to participate in water conservation efforts both inside and outside the home.  Leverage existing local water conservation efforts. WATER SMART APPLICATION CHECK LIST The following documentation must be included with your application. 1. District Information  Copy of goals.  Operations report showing an average of 90% accountability annually.  District Registration/Information form.  Copy of District’s minutes reflecting Board’s discussion and approval of the Water Smart Application. 2. District Rate Structure  Copy of Rate Order. 3. Copy of Drought Contingency Plan 4. Water Smart in your Community  Must provide pictures.  Must provide written descriptions. 5. Communications with Consumers  Sample brochures must be provided.  Articles must be provided.  Bills with conservation message must be provided. 6. Communications with Water Smart Logo  Must provide pictures of signs and bumper stickers. Applications that do not include these items are incomplete and will not be considered. TCMUD No. 1 88 of 101 10 March 2011 AWBD WATER SMART APPLICATION AWBD has created the Water Smart Partners Program to acknowledge our members that have instituted water smart practices in their Districts. The spirit of this program is designed to assist District Directors in taking concrete steps to help their customers learn to value the water they use and to conserve water year-round, not just in times of droughts, and to encourage the Districts’ involvement in their communities. AWBD Water Smart Partners will receive a Water Smart Partners plaque and be recognized by AWBD both at the summer conference and in the AWBD Journal. Applications for the current year (1/01/10 – 12/31/10) must be submitted to the Water Smart Steering Committee at AWBD no later than April 4, 2011. 1. The District’s Name: ________________________________________________________________________________ (each item must be checked indicating compliance) [ ] The District is a member of AWBD. [ ] The District has set water conservation goals and has a plan for achieving them (include a copy). [ ] The facilities are in good condition or plans have been made to do the necessary repairs/replacements. [ ] The District maintains a 90% annual average accountability or better. (Attach a recent Operations Report providing 12 months of accountability history). [ ] Include District Registration/Information Form. [ ] Provide copy of the District’s minutes, reflecting the Board’s discussion and approval of the Water Smart Application. (Note: The Board discussion and approval may take place after December 31, 2010, but before April 1, 2011) 2. The District’s Rate Structure (Each item must be checked indicating compliance) [ ] The District has established an increasing rate block structure that encourages water conservation. [ ] Attach District’s Rate Order. 3. Drought Contingency Plan (Must be checked and attached to qualify) [ ] The District has adopted a drought contingency plan that encourages water conservation when water supplies are low. The next three categories are about community involvement by Directors. The number of required checked-off items in each of the six categories below must have been done between January 1, 2010, and December 31, 2010 to qualify as an AWBD Water Smart Partner. Please attach additional information, brochures and/or photos to this form. No material will be returned and many items may be used in future Water Smart seminars, events and on the web. We would like to share good ideas with other AWBD members. (Applications for future years may change.) 4. Water Smart in your Community (Must be able to check at least TWO (2) separate items. If your District has been involved with the community in a way that is not listed and you feel it qualifies in this category, please list and describe. All items will be reviewed. To qualify in this category, your community involvement must include “how to” conserve and use water wisely.) Must provide documentation [ ] Participated in (had a booth) in a school carnival (describe and include photos). [ ] Participated in other school activity (describe and include photos). [ ] Sponsored one or more schools in the Water Wise Program (name school(s): _________________________________________. [ ] Participated in a civic association function; HOA, POA, or other (describe and include photos). [ ] One or more Directors spoke to an organization about water conservation issues. Must provide documentation [ ] Director actively served on the Water Smart Steering Committee during the year (1/01/10 – 12/31/10) Director’s name ___________________________________________ [ ] Other water conservation efforts (i.e. purple pipes, provide rain sensors, provide leak detection dye kits) [ ] Other community events: ___________________________________________________________________________________. TCMUD No. 1 89 of 101 10 March 2011 5. Water Smart Communications with your Consumers (Must be able to check TWO (2) items) To qualify in this category, your District’s communications must include “how to” conserve and use water wisely. Merely stating residents are now restricted in using water during some periods of time will not qualify. If your District has communicated with your consumers in a way that is not listed and you feel it qualifies in this category, please list and describe. All items will be reviewed. [ ] Water conservation articles in local communities’ (civic) or District newsletters Number of times _____ Attach copies of articles. [ ] New move-ins receive current rates and conservation materials. Attach copies of material. [ ] District includes bill stuffers - # of times _____. Attach sample brochures and state month(s) mailed. [ ] Conservation messages appear on bills - # of times _____. Attach sample or photo copy. [ ] Conservation information has been sent to high end water users. Attach sample. [ ] District’s website has support for Water Smart activities and water conservation issues. (Include screen prints of relevant items and the District’s website address.) 6. Communication using the Water Smart Logo (Must be able to check at least TWO (2) separate items and include pictures). Signs and bumper stickers can be purchased from AWBD. The purpose of both is to make the Water Smart logo visible to all Texans and help make Water Smart a part of everyone’s daily life. [ ] Water Smart signs are located on District facilities. [ ] Water Smart signs are located on District’s TCEQ signs. [ ] Water Smart bumper stickers are on the operator’s vehicles. [ ] Water Smart bumper stickers have been given to residents. [ ] Water Smart Logo on bill District Name: Address: City/Zip: Contact person (Director): ____________________________________________________________________ Contact’s phone #: ___________________________________________________________________________ E-mail: _____________________________________________________________________________________ District’s website address (if applicable): _________________________________________________________ Operator Firm Name: _________________________________________________________________________ Operator phone #: ____________________________________________________________________________ Operator’s representative for District: ___________________________________________________________ Operator may be contacted to verify information. All directors must sign. Please explain if fewer than five directors sign. ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ ***It is the District’s responsibility to confirm their Water Smart Application has been received by the Association of Water Board Directors – Texas’ office. *** TCMUD No. 1 90 of 101 10 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-24-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:2/22/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/10/2011 Title:Discuss and take appropriate action to approve entering into a contract with Wise Guys for their services. (Thomas) Attachments: Action ByDate Action ResultVer. Title Discuss and take appropriate action to approve entering into a contract with Wise Guys for their services. (Thomas) Body This agenda item was requested by President Thomas at the February 15th meeting. TCMUD No. 1 91 of 101 10 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-22-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:2/22/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/10/2011 Title:Review and Approve Minutes a. February 15, 2011- Regular Session minutes Attachments:M1-Minutes-021511.pdf Action ByDate Action ResultVer. Title Review and Approve Minutes a. February 15, 2011- Regular Session minutes TCMUD No. 1 92 of 101 10 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Meeting Minutes Trophy Club Municipal Utility District No. 1 7:00 PM Svore Municipal Building BoardroomTuesday, February 15, 2011 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties met in Regular Session on February 15, 2011 at 7:00 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. Call to order and announce a quorum. President Thomas called the meeting to order at 7:00 p.m., noting a quorum was present. MUD 1 BOARD MEMBERS President Jim Thomas, Vice President Jim Moss, Secretary/Treasurer Kevin Carr, Director Bill Armstrong, and Director Nick Sanders Present:5 - MUD 1 STAFF PRESENT: Robert Scott, District Manager Mary Moore, MUD Secretary Danny Thomas, Fire Chief Bob West, Attorney TOWN STAFF PRESENT: Bill Rose, Town Councilmember GUEST(S) PRESENT: Neil Twomey, AWBD Trustee Citizen Presentation No citizens addressed the Board. REGULAR SESSION Reports & Updates President Thomas moved up Agenda Items No. 4 and 9. 2011-19-M14.Receive AWBD Update and Discussion of Same - Neil Twomey TCMUD No. 1 93 of 101 10 March 2011 February 15, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes a. Former MUD 1 Director and AWBD Trustee Neil Twomey to provide the Board with updates from the recent AWBD Conference. AWBD Board Trustee Neil Twomey updated the Board regarding Legislative Updates covered at the recent AWBD Conference: 1. Believes State Bill 18, regarding Eminent Domain, will become effective 10/01/11. A caveat is that MUD 1 as a government body will have until 2012 to file with State to retain eminent domain powers. 2. Ability to issue bonds may go to Public Utility Commission instead of TCEQ - Texas Commission on Environmental Quality 3. Truth in Taxation - may change from 7 to 5 percent or the inflation rate, whichever is less. 2011-07-M19.Discuss and take appropriate action to approve payoff amount of $16,101 from the Fire - Capital Projects account - to pay off a 20-year note for airpacks. (Carr) During discussions to approve the FY2009-2010 audit at the January 18th, 2011 MUD 1 meeting, Secretary Carr requested an agenda item to pay off the 20-year loan for airpacks. Fire Chief Thomas advised that currently, there is only $2,245 in the Air Packs line with payment due September 1, 2011. The Pay Off Amount is $16,101, leaving a difference of $13,856. Chief Thomas recommends payment of this year's payment of $2,245 in September of 2011, and recommends budgeting the remaining $13,856 for payoff in the 2011/2012 budget year. Chief Thomas advised that we would have to use money from reserves if we were to pay it off now. Mr. Neil Twomey approached the Board, stating the Board could save couple hundred dollars if paid off early. Twomey suggested the Board review other short-term loans that may also be paid off. Twomey recommends paying off the loan to improve cash flow. Director Carr recommended we table this agenda item to next month, adding that he will get with Jim Hase to see if there are any other loans that can and/or should be paid off. Director Sanders arrived. 1.Receive District Manager's Report a. Monthly Update - Water pumped vs. billed b. December 2010 Wastewater Report c. AWDB Summer Conference - Fort Worth - Omni Hotel d. Update - Screen Rake Installation e. Update - Fire Plan f. Update on New Brush Truck - Fire h. Update - Effects of recent inclement weather i. Construction costs - New Fire Station District Manager Scott updated the Board regarding the above items. Scott added that we borrowed an Acoustic Water Detection Device from the Water Development Board. Scott is considering purchasing a similar device as it will save the District time and money. Board was in consensus to have Scott move forward to purchase this Device. 2.Receive Finance Update a. To provide the Board with a monthly update and address the Board's questions. TCMUD No. 1 94 of 101 10 March 2011 February 15, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes Renae Gonzales was not present to offer an update. 3.Receive Fire Update from Fire Chief Thomas a. To provide Board with a monthly update and address the Board's questions. b. Update on construction of new Fire Station Fire Chief Thomas provided the Board with the monthly Fire Update. Director Sanders requested Chief Thomas provide the Board with an update on the recently purchased CAD Program, to which Chief Thomas agreed. 5.Receive Town Council Update a. Councilmember Rose to provide the Board with an update of Council meetings, notices and relevant business. Council Liaison Rose provided the following update to the Board for the Trophy Club Town Council February 7th meeting: • Approved two Community Garage Sale Events in 2011 for Saturday, March 26, and Saturday, October 8, from 8:00 to 2:00 with no alternate rain day planned. • Approved Agreement with Denton County Communication and Dispatch Services for $31,766. • Approved Participation Agreement with Standing Steering Committee comprised of at least 146 cities served by ONCOR Electric Delivery Company. • Passed resolution regarding request by ONCOR for requested rate change. • ONCOR requested approval of a 14.6% increase in residential rates, a 15.5% increase in commercial rates, and a 25.9% increase in street lighting rates. • ONCOR reported a return on equity of 8.17% based on 12 months. • ONCOR reported an ROE of 8.93% based on 12 months. • Revenue Requirement: Key Components was a proposed increase in ONCOR'S ROE from 10.25% to 11.25% • Failure to take action would have allowed the rate increases to go into effect automatically. • Passed an enforceable Ethics Ordinance. Director Carr asked Rose to bring up with Council the traffic and fire safety issues that arise on Garage Sale day due to the large volume of cars in Trophy Club on Garage Sale days. Action Items: 2011-05-M16.Review and Approve Monthly Financial Report(s) a. December 2010 A motion was made by Secretary/Treasurer Carr, seconded by Director Sanders, to Approve the December 2010 Financials. The motion CARRIED unanimously. President Thomas, Vice President Moss, Secretary/Treasurer Carr, Director Armstrong, and Director Sanders Aye:5 - 2011-06-M17.Discuss and take appropriate action regarding Resolution 2011-0215, Budget Amendment No. 1, authorizing the transfer of $75,000 from Reserves (Operations & Maintenance) to Water - Engineering Fees - to cover the engineering costs to elevate two (2) ground storage tanks twelve feet (12'). (Scott) The Board took the action at its January meeting to approve the elevation of the two ground storage tanks by 12 feet. Discussion was held regarding how to fund the TCMUD No. 1 95 of 101 10 March 2011 February 15, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes engineering costs. District Manager Scott advised that we would need to do a budget amendment to move funds from Reserves over to Water/Engineering Fees. Action taken on this item in January: A motion was made by Vice President Moss, seconded by Director Armstrong, to explore options and enter into negotiations for the purpose of adding two million gallons of additional water storage to existing tanks by raising each twelve feet in height and commence immediately with engineering, with costs to be determined at a future time. Vice President Moss amended the motion to include that the costs for engineering come out of reserves; Director Armstrong agreed to the amended motion. The motion CARRIED unanimously. A motion was made by Director Sanders, seconded by Vice President Moss, to Approve Resolution 2011-0215, Budget Amendment No. 1, for Fiscal Year 2010-2011. The motion PASSED by an unanimous vote. President Thomas, Vice President Moss, Secretary/Treasurer Carr, Director Armstrong, and Director Sanders Aye:5 - 2011-15-M18.Discuss and take appropriate action regarding financing for elevation of two (2) ground storage tanks. (Thomas) District Manager Scott advised that he requested three quotes and received two. The first quote was from American National Bank for 3.5% interest and about $12,500 for paperwork and no origination fees. The second quote was from First Financial Bank, who quoted 2.87 fixed for 36 months with options to go out based on a nine-year amortization, no closing, no prepayment, no penalty. The last bid was from Roanoke, who did not quote any numbers, as they would require us to move our money. A motion was made by Director Sanders, seconded by Vice President Moss, to pursue financing through First Financial for the construction (elevation) of the two ground storage tanks. The motion CARRIED unanimously. President Thomas, Vice President Moss, Secretary/Treasurer Carr, Director Armstrong, and Director Sanders Aye:5 - 2011-13-M110.Discuss and take appropriate action concerning Communications Contract for Trophy Club Fire Department. (Chief Thomas) Fire Chief Thomas advised that this is for Dispatch Services. This Contract is shared with 28 other departments. This Communication Contract for Trophy Club Fire Department is for the Fire only and is for one year March 1 - Sept. 30, 2011. The Town approved the EMS Communication Contract and the contract for Police Communication at their Council Meeting on Monday, February 7th. Our cost is $2,539, which is pro-rated and has not been budgeted. Staff recommends Approval of the Fire Portion of the Communications Contract for the Trophy Club Fire Department in the amount of $2,539. Secretary Carr asked if we had checked with Roanoke to see what their cost would be to do our dispatching. Fire Chief stated he did check and the cost would be approximately $100,000. A motion was made by Vice President Moss, seconded by Director Carr to Approve the Fire Portion of the Communications Contract for the Trophy Club Fire Department in the amount of $2,539. Motion CARRIED unanimously. President Thomas, Vice President Moss, Secretary/Treasurer Carr, Director Armstrong, and Director Sanders Aye:5 - 2011-14-M111.Discuss and take appropriate action regarding signage for New Fire Station. (Thomas) TCMUD No. 1 96 of 101 10 March 2011 February 15, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes Director Sanders moved to approve Option 3B. Director Carr seconded the motion. After some discussion, Director Sanders removed his motion and seconder agreed. A motion was made by Director Sanders, seconded by Vice President Moss, to go with Option 2B with Fire Station on both sides and no fire administration Seconded by Director Moss. Director Carr clarified that the vote is for the design and the vote does not address font size or anything else. Director Sanders Amended his motion by adding that this is the preferred concept and bring it back to us with some drawings; the Seconder agreed with the Amended Motion. The motion CARRIED unanimously. President Thomas, Vice President Moss, Secretary/Treasurer Carr, Director Armstrong, and Director Sanders Aye:5 - 2011-18-M112.Discussion regarding providing ongoing MUD Updates to Citizenry. (Thomas) President Thomas is in favor of notifying those residents who may be affected by the raising of the ground storage tanks. Director Sanders believes we need to communicate to the residents about the MUD Fire Plan as well as the elevation of the ground storage tanks. President Thomas stated that he would draft some articles regarding the new Brush Truck and the Elevation of the Water Tanks for the Board's review. Discussion only. 2011-16-M113.Discussion regarding revamp of MUD website. (Thomas) President Thomas asked the Board Members to look over the website and to provide their input to MUD Secretary Moore. Discussion only. 2011-17-M114.Discuss and take appropriate action concerning approval of and/or application to become a Water Smart entity. (Thomas) A motion was made by Director Sanders, seconded by Secretary/Treasurer Carr, to approve application to become a Water Smart District through AWBD - Association of Water Board Directors. The motion CARRIED unanimously. President Thomas, Vice President Moss, Secretary/Treasurer Carr, Director Armstrong, and Director Sanders Aye:5 - 2011-08-M115.Discussion regarding establishing a Water Conservation Program; and possible action regarding establishing a Water Conservation Committee/Program. (Thomas) President Thomas shared water conservation ideas learned from attending recent Water Conservation Programs. Thomas advised that at a meeting earlier today with Town Mayor White and Town Manager Slye, Thomas received commitment from White and Slye to move forward toward forming a Water Conservation Committee, consisting of Community Development Director Huggins, as well as some residents. Councilmember Rose provided an update regarding Water Efficiency and Conservation ideas while attending the Elected Officials Conference. President Thomas requested the Board's approval on putting a Water Conservation TCMUD No. 1 97 of 101 10 March 2011 February 15, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes Committee together. Directors Sanders and Carr offered approval for Thomas to establish a Water Conservation Committee. 2010-91-M116.Discuss and take appropriate action regarding approval of RFP (Request For Proposals) 2011-0310 for Professional Auditing Services beginning Fiscal Year 2011/2012. (Staff) Staff recommends going out for RFP for Audit Services to see if we may receive a better/lower cost on our audits. Staff recommends review of the RFP and if considered appropriate, then move to Approve RFP 2011-0215 for Professional Auditing Services. Director Sanders moved to approve the RFP. Director Carr seconded the motion. Director Sanders withdrew his motion. Director Carr agreed. Floor opened for discussion. Attorney West offered his concerns regarding the RFP and recommended review of Page 69 of 120, MUD 1's Annual Bond Payment looks to be incorrect and needs to be verified; on Page 80 of 120, Paragraph 6(c), the referenced contact person needs to be verified. Final Point, Page 81 of 120, referencing dates the contract would begin and change year Audit Reports would be due. Motion died. Board agreed to table to March meeting. Tabled 2011-20-M117.Discuss and take appropriate action regarding a Joint Election Agreement with Denton County Elections. Staff advised that Denton County Elections Department will again begin offering a joint election agreement (full service contract) to the jurisdictions within Denton County. A "full service" contract means Denton County will select and arrange for the use of all Election Day voting locations, be responsible for the appointment, training and compensation of the presiding judge and alternate judge for each polling locations and arrange for all election supplies and voting equipment including, but not limited to, official ballots, voter registration lists, and all forms, signs, maps, and other materials used by the election judges at the voting locations. The preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and /or the participating authority’s governing body, charter, or ordinances is still the responsibility of each participating authority, including translations to languages other than English. It is MUD 1's intent to contract with Denton County. This year MUD 1 and the Town will NOT have a Joint Election Contract between the two entities; we will each contract separately with Denton County. This should be a monetary and workload savings. Upon approval, the signature page of the contract will need to be signed by the Board President and the Secretary/Treasurer and submitted to Denton County not later than March 7, 2011. The draft contract with Denton County is included as backup along with the Signature page from Denton County and the email requesting same. Staff recommends Approval of Joint Election Agreement with Denton County TCMUD No. 1 98 of 101 10 March 2011 February 15, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes Elections for the Special Measure Election on May 14, 2011. A motion was made by Director Sanders, seconded by Secretary/Treasurer Carr, to Approve the Joint Election Agreement with Denton County Elections for the Special Measure Election on May 14, 2011. The motion CARRIED unanimously. President Thomas, Vice President Moss, Secretary/Treasurer Carr, Director Armstrong, and Director Sanders Aye:5 - 2011-11-M118.Review and Approve Minutes: a. January 18, 2011 - Regular Session minutes A motion was made by Secretary/Treasurer Carr, seconded by Vice President Moss, to Approve the Regular Session minutes for January 18, 2011. The motion CARRIED unanimously. President Thomas, Vice President Moss, Secretary/Treasurer Carr, Director Armstrong, and Director Sanders Aye:5 - Review & Discuss 2011-09-M119.Items for Future Agendas a. Funding of Future Capital Projects; i.e., 2 MG Storage Tank b. Municipal Water Rate for Town Parks (Sanders) c. Establish an entry statute or monument for the future fire station with funding for said item. (Sanders) No discussion held. Discussion Only - No action taken 2011-10-M120.Set Next Meeting Date: a. Thursday, March 10, 2011 at 7:00 p.m. The Board agreed to meet on above date and time. Meeting adjourned at 8:57 p.m. ___________________________ James C. Thomas, President (Seal) ____________________________ Kevin R. Carr, Secretary ____________________________ Mary Moore, MUD Secretary TCMUD No. 1 99 of 101 10 March 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-09-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:2/7/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:2/15/2011 Title:Items for Future Agendas a. Funding of Future Capital Projects; i.e., 2 MG Storage Tank b. Municipal Water Rate for Town Parks (Sanders) c. Establish an entry statute or monument for the future fire station with funding for said item. (Sanders) Attachments: Action ByDate Action ResultVer. Trophy Club Municipal Utility District No. 1 2/15/2011 1 Title Items for Future Agendas a. Funding of Future Capital Projects; i.e., 2 MG Storage Tank b. Municipal Water Rate for Town Parks (Sanders) c. Establish an entry statute or monument for the future fire station with funding for said item. (Sanders) TCMUD No. 1 100 of 101 10 March 2011 12/25/2011 11:44 AMMary MooreSMTWT F S12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30April 2011SMTWT F S12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31May 2011April 2011MondayTuesdayWednesdayThursdayFridaySat/SunApril 12347:00pmCouncil (MUD Bd Rm)59:00amRoutine Staff Meeting(PS Conference Room)4:00pmPolice Chaplain Meeting (internal) (Police Training Room)677:00pmP&Z Commission (Council Chambers)7:00pmTCWC (PS Conference Room)899:00amCommunity Clean Up Event (BNHS Parking Lot)10113:00pmBid Opening – Audit RFP (Internal) (Svore Municipal Buildling Board Room)6:30pmEDC B (Svore Municipal Building Boardroom)129:00amRoutine Staff Meeting(PS Conference Room)7:00pmParks & Recreation Board (Svore Municipal Building Board Room)1314151617187:00pmCouncil (MUD Bd Rm)199:00amRoutine Staff Meeting(PS Conference Room)7:00pmTCMUD No.1 Meeting(Svore Municipal Buildling Board Room)2010:00amEAC (PS Conference Room)12:00pmCOURT (Svore Municipal Building Boardroom)217:00pmP&Z Commission (Council Chambers)22232425269:00amRoutine Staff Meeting(PS Conference Room)4:00pmTBD - ZBA (Svore Municipal Buildling Board Room)7:00pmCitizens Police Academy Alumni 27286:00pm Public Safety Advisory Committee (Internal) (Police Dept. Training Room)2930TCMUD No. 1101 of 10110 March 2011