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HomeMy WebLinkAboutMay 24, 2011 Regular Session Agenda PacketTrophy Club Municipal Utility District No. 1 Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom7:00 PMTuesday, May 24, 2011 Call to order and announce a quorum. Citizen Presentation REGULAR SESSION Reports & Updates 1.Receive District Manager's Report a. Water pumped vs. billed b. Update - Screen Rake Installation - WWTP c. Update - Elevation Ground Storage Tanks d. WWTP Montly Report e. Update - RFP for Audit Services f. New Fire Station Construction Costs to date g. TCEQ Update - Chemical Sampling Costs h. Update - Bacteriological Testing Increase from $15 to $20/month i. Update - Contract for Elevated Tank April 2011 Water Pumped Vs Billed.pdf WWTP Monthly Report April 2011.pdf Fire Station Construction Rev Exp summary April.pdf TCEQ Update-Chemical Costs.pdf Attachments: 2.Receive Finance Update a. Senior Accountant Gonzales to provide the Board with a monthly update and address the Board's questions. 3.Receive Fire Update from Fire Chief Thomas a. To provide Board with a monthly update and address the Board's questions. April 2011 Fire Report.pdf Fire District map-30x42 (2).pdf Attachments: 4.Receive Town Council Update a. Councilmember Rose to provide Board with an update of Council meetings, notices and relevant business. TCMUD 1 Page 1 of 72 Meeting Date: May 24, 2011 May 24, 2011Trophy Club Municipal Utility District No. 1 Meeting Agenda Action Items 5.2011-54-M1 Discussion of laws and policies governing access to and dissemination of resident information. (Thomas/Liston) 6.2011-47-M1 Review and Approve Monthly Financial Report(s) a. April 2011 Budget Variance Report April 2011.pdfAttachments: 7.2011-48-M1 Discuss and take appropriate action regarding Order 2011-0524, canvassing the returns and declaring the results of the Special Election for MUD 1. M1-O-2011-0524-Canvass.pdfAttachments: 8.2011-55-M1 Discuss and take appropriate action regarding possible Request for Proposals (RFP) for new Utility Billing and Financial Software and consideration of moving forward with installation of Version 2.0 of STW including online bill payment module. (Sanders/Scott) STW Proposals.pdfAttachments: 9.2011-33-M1 Discuss and take appropriate action to approve construction costs for relocation of water lines for the Town of Trophy Club's Roundabout. (Scott) TNP's Bid Costs for Trophy Club Roundabout.pdf DeltateksBids4Town RoundaboutWater Line Relocate.pdf Attachments: 10.2011-49-M1 Discuss and take appropriate action regarding Order 2011-0524-A, amending Exhibit “A” of the Drought Contingency Plan. M1-O-2011-0524-A-RevisedDroughtContingencyPlan.pdfAttachments: 11.2011-50-M1 Discuss and take appropriate action on various recommendations from the Water Efficiency Committee for MUD1 consideration. (Thomas) 12.2011-56-M1 Receive update regarding presentation to Medlin 5th grade science class by President Thomas; discuss and take appropriate action to approve associated costs regarding same. (Thomas) 13.2011-51-M1 Review and Approve Minutes a. April 19, 2011 - Regular Session minutes M1-Minutes-041911.pdfAttachments: Review & Discuss TCMUD 1 Page 2 of 72 Meeting Date: May 24, 2011 May 24, 2011Trophy Club Municipal Utility District No. 1 Meeting Agenda 14.Set Next Meeting Date: a. Tuesday, June 21, 2011 - 7:00 p.m. June Calendar.pdfAttachments: 15.Items for Future Agendas a. Funding of Future Capital Projects; i.e., Trinity Well No. 2 b. Municipal Water Rate for Town Parks (Sanders) c. Establish an entry statute or monument for the future fire station with funding for said item. (Sanders) CONVENE INTO CLOSED SESSION *CLOSED SESSION A. PURSUANT TO SECTION 551.071 (1) (A) OF THE TEXAS GOVERNMENT CODE REGARDING CONSULTATIONS WITH ATTORNEY, TO CONDUCT A PRIVATE CONSULTATION WITH THE DISTRICT'S ATTORNEY ON A MATTER OF PENDING OR CONTEMPLATED LITIGATION: Anticipated or threatened litigation against the District regarding personnel matters. B. PURSUANT TO SECTION 551.071 (2) OF THE TEXAS GOVERNMENT CODE REGARDING CONSULTATIONS WITH ATTORNEY, TO CONDUCT A PRIVATE CONSULTATION WITH THE DISTRICT'S ATTORNEY ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THE OPEN MEETINGS ACT: Legal issues regarding the administration of the Interlocal Agreement for Employee and Contractual Services and Personnel Policies. RECONVENE INTO REGULAR SESSION 16.2011-46-M1 Discuss and take appropriate action regarding Executive Session item(s). Adjourn Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. TCMUD 1 Page 3 of 72 Meeting Date: May 24, 2011 May 24, 2011Trophy Club Municipal Utility District No. 1 Meeting Agenda CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON FRIDAY, MAY 20, 2011 AT OR BEFORE 5:00 P.M., A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO BE HELD ON TUESDAY, MAY 24, 2011, WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. ____________________ Mary Moore MUD Secretary THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT MARY MOORE AT (682) 831-4685 OR FAX YOUR REQUEST TO (817) 490-0705. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2011. ________________________________, Title: ___________________________ TCMUD 1 Page 4 of 72 Meeting Date: May 24, 2011 rOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJune July August Septembe Total for year 2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178 2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674 2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568 2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298 2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750 2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 354,741 Totals 385,474 286,467 219,675 225,107 180,182 225,578 295,825 231,654 368,472 464,134 530,735 394,906 3,808,209 October November December January February March April May June July August 79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539 84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007 90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476 95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878 350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022 Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year 2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233 2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589 2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662 2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612 2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742 2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 361,638 Totals 387,830 295,907 225,706 218,743 201,952 244,035 312,712 274,400 392,300 487,518 527,775 378,598 3,947,476 Water Billed 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 OctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJune July AugustSeptemberMonthsGallons 2006 2007 2008 2009 2010 2011 Water Pumped 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 123456789101112 MonthsGallons 2006 2007 2008 2009 2010 2011 Q:\Water Dept\Water\combined graphs (version 2).xlsTCMUD 1 Page 5 of 72 Meeting Date: May 24, 2011 Discharge Number: 001-AAvgMax Units MinAvgMax UnitsOxygen, dissolved (DO)Sample Measurement****** ****** ****** 6.5 ****** ****** (19) 0Twice/ Weekgrab00300 1 0 Effluent Gross ValuePermit Requirement****** ****** ******6.0 Mo Min****** ****** MG/LTwice / Week Grab pHSample Measurement****** ****** ******7.8****** 8.1 (12) 0 Weekly Grab00400 1 0 Effluent Gross ValuePermit Requirement****** ****** ******6.0 Mo Min******9.0 MinSU Weekly GrabSolids, total suspendedSample Measurement2.9 ************ 0.5 3.7 (19) 0Twice/ WeekCompos00530 1 0 Effluent GrossPermit Requirement175 Daily Avg************12 Daily Avg40 Daily MaxMG/LTwice/ WeekComposNitrogen, ammonia total (as N) Sample Measurement1.08 ************ 0.22 0.33 (19) 0Twice/ WeekCompos00610 1 0 Effluent GrossPermit Requirement44 Daily Avg************3.0 Daily Avg10 Daily MaxMG/LTwice/ WeekComposNitrogen, Nitrate Total (As N)Sample Measurement90.88************18.75 23(19) 0 weekly Compos00620 1 0 Effluent Gross ValuePermit Requirement350 Daily Avg************24 Daily Avg51 7 Day AvgMG/LWeeklyComposFlow, in conduit or thru treatment plantSample Measurement0.6451 0.9593****** ****** ****** ******0 Continuous Total Z50050 P 0 0 Effluent GrossPermit Requirement******2431 2hr Peak****** ****** ****** ******Continuous Total ZFlow, in conduit or thru treatment plantSample Measurement****** 2143****** ****** ****** ******0 Continuous Total Z50050 Y 0 0 Annual AveragePermit Requirement1.75 Annl Avg************ ****** ****** ******Continuous Total ZFlow, in conduit or thru treatment plantSample Measurement0.649************ ****** ****** ******0 Continuous Total Z50050 1 0 0 Effluent Gross ValuePermit RequirementReport Daily AvgReport Daily Avg****** ****** ****** ******Continuous Total ZColiform, Fecal GeneralSample Measurement****** ****** ****** ******67.29 99.010 Daily Grab74055 1 0 Effluent Gross ValuePermit Requirement****** ****** ****** ******200 DA OEOAV400 7DAV QEO100 ML Daily GrabBOD, Carbonaceious 05 Day, 20CSample Measurement20************3.9 4.5(19) 0Twice/ Week Compos80082 1 0 0 Effluent Gross ValuePermit Requirement73 Daily Avg************5 Daily Avg20 Daily MxMG/LTwice/ WeekCompos8(03) MGD910(26) LBS / DY6(03) MGD7(03) MGD4(26) LBS / DY5(26) LBS / DY123(26) LBS / DYDischarge Monitoring ReportMonitoring Period:Apr-11ParameterQuantity or LoadingQuantity or ConcentrationNo. ExFrequency of AnalysisSample TypeTCMUD 1Page 6 of 72Meeting Date: May 24, 2011 Trophy Club MUD No. 12M Bond Fire StationProject to Date30-Apr-11 Apr-10 May-10 Jun-10Jul-10 Aug-10 Sep-10Oct-10Nov-10 Dec-10Jan-11Feb-11Mar-11Apr-11TotalProject BudgetRemaining Budget RevenueBond Proceeds2,000,000 - - - - - - - - - 2,000,000 2,000,000 - Interest Income138 306 315 337 326 284 266 211 171 136 104 94 55 2,742 3,000 258 Total Revenues2,000,138 306 315 337 326 284 266 211 171 136 104 94 55 2,002,742 2,003,000 258 ExpensesConstruction- - 72,921 63,997 80,754 99,412 221,160 202,700 7,898 244,687 138,642 - 562,146 1,694,318 1,722,736 28,418 Engineering- 33,509 11,204 - 4,999 11,042 5,682 7,065 4,444 5,302 10,644 - 6,473 100,364 101,754 1,390 Legal1,158 1,706 - - - - - - - - - - - 2,864 2,864 - Temporary Housing26,689 2,968 49,445 1,750 2,252 1,134 1,134 1,133 1,134 1,134 935 1,210 1,134 92,050 94,737 2,687 Bond Issuance Cost79,876 - - 1,033 - - - - - - - - - 80,909 80,909 - Total Expenses107,722 38,183 133,569 66,780 88,005 111,588 227,977 210,898 13,476 251,123 150,221 1,210 569,753 1,970,505 2,003,000 32,495 TCMUD 1Page 7 of 72Meeting Date: May 24, 2011 TCMUD 1 Page 8 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 9 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 10 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 11 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 12 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 13 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 14 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 15 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 16 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 17 of 72 Meeting Date: May 24, 2011 TCMUD 1Page 18 of 72Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-54-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/18/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/24/2011 Title:Discussion of laws and policies governing access to and dissemination of resident information. (Thomas/Liston) Attachments: Action ByDate Action ResultVer. Title Discussion of laws and policies governing access to and dissemination of resident information. (Thomas/Liston) TCMUD 1 Page 19 of 72 Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-47-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/18/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/24/2011 Title:Review and Approve Monthly Financial Report(s) a. April 2011 Attachments:Budget Variance Report April 2011.pdf Action ByDate Action ResultVer. Title Review and Approve Monthly Financial Report(s) a. April 2011 Body The complete financials may be viewed under "Supplementals." TCMUD 1 Page 20 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 21 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 22 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 23 of 72 Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-48-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/18/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/24/2011 Title:Discuss and take appropriate action regarding Order 2011-0524, canvassing the returns and declaring the results of the Special Election for MUD 1. Attachments:M1-O-2011-0524-Canvass.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding Order 2011-0524, canvassing the returns and declaring the results of the Special Election for MUD 1. TCMUD 1 Page 24 of 72 Meeting Date: May 24, 2011 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 CERTIFICATE FOR ORDER 2011 – 0524 CANVASSING SPECIAL ELECTION RETURNS THE STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 § We, the undersigned officers of said District, hereby certify as follows: 1. The Board of Directors of said District convened in REGULAR MEETING ON THE 24TH DAY OF MAY, 2011, at the regular meeting place, and the roll was called of the duly constituted officers and members of said Board of Directors, to-wit: James C. Thomas, President Jim Moss, Vice President Kevin R. Carr, Secretary/Treasurer Bill Armstrong, Director Nick Sanders, Director and all of said persons were present, except the following members: ___________________, thus constituting a quorum. Whereupon, among other business, the following was transacted at said Meeting: a written ORDER CANVASSING SPECIAL ELECTION RETURNS was duly introduced for the consideration of said Board of Directors and read in full. It was then duly moved and seconded that said Order be passed, and, after due discussion, said motion carrying with it the passage of said Order, prevailed and carried by the following vote: AYES: NOES: 2. That a true, full and correct copy of the aforesaid Order passed at the Meeting described in the above and foregoing paragraph is attached to and follows this Certificate; that said Order has been duly recorded in said Board of Director's minutes of said Meeting; that the above and foregoing paragraph is a true, full and correct excerpt from said Board of Directors’ TCMUD 1 Page 25 of 72 Meeting Date: May 24, 2011 TCMUD No. 1 Certificate of Order 2011-0524 2 minutes of said Meeting pertaining to the passage of said Order; that the persons named in the above and foregoing paragraph are the duly chosen, qualified and acting officers and members of said Board of Directors as indicated therein; that each of the officers and members of said Board of Directors was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of the aforesaid Meeting, and that said Order would be introduced and considered for passage at said Meeting, and each of said officers and members consented, in advance, to the holding of said Meeting for such purpose, and that said Meeting was open to the public and public notice of the time, place and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code. 3. That the President of the Board of Directors of said District has approved and hereby approves the aforesaid Order; that the President of the Board of Directors and the Secretary of the Board of Directors of said District have duly signed said Order; and that the President of the Board of Directors and the Secretary of the Board of Directors of said District hereby declare that their signing of this Certificate shall constitute the signing of the attached and following copy of said Order for all purposes. SIGNED AND SEALED the 24th day of May, 2011. ______________________________ ______________________________ Secretary, Board of Directors President, Board of Directors (SEAL) TCMUD 1 Page 26 of 72 Meeting Date: May 24, 2011 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ORDER 2011 - 0524 ORDER CANVASSING SPECIAL ELECTION RETURNS AN ORDER OF THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 CANVASSING THE RETURNS AND DECLARING THE RESULTS FROM A SPECIAL MEASURE ELECTION HELD ON MAY 14, 2011, FOR THE PURPOSE OF APPROVING THE AMENDED FIRE PLAN FOR THE OPERATION OF A TROPHY CLUB M.U.D. NO. 1 FIRE DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on the 14th day of May, 2011, there was held within and for Trophy Club Municipal Utility District No. 1, of Denton and Tarrant Counties, Texas (the "District"), an election for the purpose of voting on the following proposition: PROPOSITION NO. 1 FOR or AGAINST Amended Fire Protection Plan, and WHEREAS, the official returns of said election have been certified to the Board of Directors of the District by the appropriate election officials; and WHEREAS, the official election returns show that the duly qualified voters of the District cast one thousand-two-hundred-twenty-six (1,226) ballots at said election, and the votes cast for such proposition were as follows: Amended Fire Protection Plan EARLY VOTING TOTALS – Denton County ELECTION DAY TOTALS – Denton County TOTAL OF ALL VOTES FOR 523 353 876 AGAINST 155 166 321 Amended Fire Protection Plan EARLY VOTING TOTALS – Tarrant County ELECTION DAY TOTALS – Tarrant County TOTAL OF ALL VOTES FOR 3 19 22 AGAINST 1 6 7 Total Votes Cast: 1,226 TCMUD 1 Page 27 of 72 Meeting Date: May 24, 2011 TCMUD No. 1 Order 2011-0524 2 WHEREAS, the above totals are shown in the official election returns heretofore submitted to the Board of Directors and filed with the President and Secretary of the Board of Directors; and WHEREAS, such election was called in all respects under and in strict conformity with the Constitution and laws of the State of Texas and the United States of America; NOW, THEREFORE, be it ordered by the Board of Directors of Trophy Club Municipal Utility District No. 1, of Denton and Tarrant counties, Texas, that: Section 1: The matters and facts recited in the above preamble of this Order are found to be true and correct. Section 2: The election held within and for the District on the 14th day of May, 2011, which is more fully described in the preamble of this Order, was called and notice was given thereof under the hand of the President and Secretary of the Board of Directors of the District in accordance with law; and that returns of the election have been lawfully made by the proper officer. Section 3: It is hereby found, determined and declared that the proposition submitted to the voters at such election has carried, and voting has resulted favorably toward approval of the Amended Fire Protection Plan. Section 4: It is hereby found, determined and declared that the meeting at which this Order has been considered is open to the public as required by law, and that public notice of the time, date, place and subject matter of this meeting and of the proposed adoption of this Order was given, furnished and posted as required by law. Section 5: A certified copy of this Order shall be maintained in the District's official election register. PASSED AND APPROVED by the Board of Directors of Trophy Club MUD 1 this 24th day of May, 2011. _________________________________ President, Board of Directors ATTEST: _________________________________ Secretary, Board of Directors APPROVED TO AS FORM: (SEAL) ____________________________ Attorney, TCMUD 1 TCMUD 1 Page 28 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 29 of 72 Meeting Date: May 24, 2011 Cumulative Report — Official Tarrant County — Joint Elections — May 14, 2011 Page 2 of 2 Total Number of Voters : 73,622 of 860,645 = 8.55% 05/19/2011 05:36 PM Precincts Reporting 197 of 197 = 100.00% Number of District Voters: 33 of 354 = 9.32%District Precincts Reporting 1 of 1 = 100.00% Party Candidate TotalElectionEarly Proposition No. 1 Town of Trophy Club, Vote For 1 3 16 1375.00%46.43%50.00%For 1 16 1525.00%53.57%50.00%Against 4Cast Votes:100.00% 28 3296.55%96.97% Over Votes: 0 Under Votes: 0 0.00% 0.00% 0 1 1 00.00% 3.45% 0.00% 3.03% Precincts Counted 1 Total Percent 1 100.00% Voters 33 Ballots Registered Percent 354 9.32% Proposition No. 1 Trophy Club MUD No. 1, Vote For 1 3 22 1975.00%76.00%75.86%For 1 7 625.00%24.00%24.14%Against 4Cast Votes:100.00% 25 2986.21%87.88% Over Votes: 0 Under Votes: 0 0.00% 0.00% 0 4 4 00.00% 13.79% 0.00% 12.12% Precincts Counted 1 Total Percent 1 100.00% Voters 33 Ballots Registered Percent 354 9.32% TCMUD 1 Page 30 of 72 Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-55-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/18/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/24/2011 Title:Discuss and take appropriate action regarding possible Request for Proposals (RFP) for new Utility Billing and Financial Software and consideration of moving forward with installation of Version 2.0 of STW including online bill payment module. (Sanders/Scott) Attachments:STW Proposals.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding possible Request for Proposals (RFP) for new Utility Billing and Financial Software and consideration of moving forward with installation of Version 2.0 of STW including online bill payment module. (Sanders/Scott) TCMUD 1 Page 31 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 32 of 72 Meeting Date: May 24, 2011 TCMUD 1Page 33 of 72Meeting Date: May 24, 2011 TCMUD 1Page 34 of 72Meeting Date: May 24, 2011 Investment Quotation Provided for Trophy Club MUD 212 E. Franklin Street Grapevine, TX 76051 (817) 329-1711 (817) 421-0206 David Johnson STW, Inc. 817-329-1711 DJohnson@stwinc.net Thank you for taking the time to meet with Stw Inc. and to learn how our solutions can meet your organization’s needs. As per your request, I have put together a quote covering the products and services that we discussed during our recent meeting. QTY Estimated Hours Estimated Hourly Charges Purchased Items Estimated Total STW Software Lease Annual Maintenance Reporting Tools Vision Server Software 1 - - $3,040.00 $3,040.00 - $608.00 Vision Client 1st User License 1 - - $1,190.00 $1,190.00 - $238.00 Impromptu 1 - - $1,195.00 $1,195.00 $200.00 Subtotal - - $5,425.00 $5,425.00 - $1,046.00 Training & Implementation STW Vision Installation Services 4.5 $495.00 - $495.00 - - STW Vision Training 16 $1,760.00 - $1,760.00 - - STW Impromptu Installation Services 2.5 $275.00 - $275.00 - - STW Impromptu Training 8 $880.00 - $880.00 - - Subtotal - $3,410.00 - $3,410.00 - - Total - $3,410.00 $5,425.00 $8,835.00 - $1,046.00 Let me know if you have any questions and when would be convenient for you and your staff to review the proposal and answer any questions you may have. TCMUD 1Page 35 of 72Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-33-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:4/11/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/24/2011 Title:Discuss and take appropriate action to approve construction costs for relocation of water lines for the Town of Trophy Club's Roundabout. (Scott) Attachments:TNP's Bid Costs for Trophy Club Roundabout.pdf DeltateksBids4Town RoundaboutWater Line Relocate.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action to approve construction costs for relocation of water lines for the Town of Trophy Club's Roundabout. (Scott) Body Please see attached Conceptual Opinion of Probable Construction Cost from Town's Engineer, Teague Nall and Perkins. Also attached are four bids submitted by MUD 1's Engieneer, Deltatek Engineering. TCMUD 1 Page 36 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 37 of 72 Meeting Date: May 24, 2011 TCMUD 1 Page 38 of 72 Meeting Date: May 24, 2011 Bid Opening Date:# Qty Unit Unit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended Price1280 LF$45.00 $12,600.00 $50.00 $14,000.00$75.00$21,000.00$68.00$19,040.00$59.50$16,660.002330 LF$74.00 $24,420.00 $65.00 $21,450.00$90.00$29,700.00$85.00$28,050.00$81.25$26,812.5034EA$3,500.00 $14,000.00 $5,800.00 $23,200.00$4,000.00$16,000.00$4,000.00$16,000.00$4,325.00$17,300.004610 EA$3.60 $2,196.00 $1.00 $610.00$1.50$915.00$5.00$3,050.00$3.13$1,909.305610 LS$2.00 $1,220.00 $1.00 $610.00$3.00$1,830.00$0.80$488.00$1.70$1,037.0062LS$2,100.00 $4,200.00 $2,000.00 $4,000.00$3,500.00$7,000.00$1,500.00$3,000.00$2,000.00$4,000.0071LS$11,800.00 $11,800.00 $5,500.00 $5,500.00$9,500.00$9,500.00$4,200.00$4,200.00$7,750.00$7,750.008650 EA$4.00 $2,600.00 $1.00 $650.00$4.00$2,600.00$2.00$1,300.00$2.75$1,787.50 $73,036.00$70,020.00$88,545.00$75,128.00$77,256.30Bid/Project Name: Water Line RelocateItemN/AB N/ABids Issued:N/ABids Rec'd:Bid No. 1Bid No. 2Bid No. 3ATelephone / FaxBID SCHEDULETrench SafetyTOTAL ALL ITEMS:TestingPLEASE NOTE: Need to add ten percent (10%) to the total to cover for Engineering Fees.Contact18" GV & Vault18" PVC Water LineD.I.Fittings12" PVC Water LineCap & Abandon Exist LinesCName AddressCity, State, ZipEmail12" GV & Concrete PadAverage BidAverageBid No. 4DDELTATEK ENGINEERINGFirm Registration No. F-4419 14114 DALLAS PARKWAY, SUITE 480DALLAS, TEXAS 75254469-374-9800bn@deltatekeng.com1TCMUD 1Page 39 of 72Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-49-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/18/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/24/2011 Title:Discuss and take appropriate action regarding Order 2011-0524-A, amending Exhibit “A” of the Drought Contingency Plan. Attachments:M1-O-2011-0524-A-RevisedDroughtContingencyPlan.pdf Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding Order 2011-0524-A, amending Exhibit “A” of the Drought Contingency Plan. Body Order 2011-0524 is to amend Order 2009-0512-B, which was adoption of a Drought Contingency Plan by MUD 1 and MUD 2 prior to consolidation. The Board has requested that the Drought Contingency Plan be updated/amended to reflect only MUD 1. Staff recommends approval of Order 2011-0524. TCMUD 1 Page 40 of 72 Meeting Date: May 24, 2011 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1  Order No. 2011 – 0524‐A      AN ORDER OF THE BOARD OF DIRECTORS OF TROPHY  CLUB MUNICIPAL UTILITY DISTRICT NO. 1 (TCMUD 1)  AMENDING THE ADOPTED, REVISED DROUGHT  CONTINGENCY PLAN.       WHEREAS, Trophy Club Municipal Utility District No. 1 (TCMUD 1) is a water  district operating pursuant to Chapter 54 of the Texas Water Code; and      WHEREAS, the Board of Directors of TCMUD 1 and TCMUD 2 did approve and  adopt Order 2009‐0512‐B, a Revised Drought Contingency Plan (hereinafter “Plan”)  on May 12, 2009; and    WHEREAS, TCMUD1 and TCMUD2 (Trophy Club Municipal Utility District No. 2)  have consolidated into one district under the name of “Trophy Club Municipal Utility  District No. 1” pursuant to the terms of a Consolidation Agreement approved by the  separate board of directors of each of TCMUD1 and TCMUD2 on January 26, 2009,  and pursuant to the provisions of Sections 54.729 through 54.733 of the Texas Water  Code, and as a result of the vote of the electors in each district in favor of  consolidation on May 9, 2009; and    WHEREAS, Section 11.1272 of the Texas Water Code and applicable rules of the  Texas Commission on Environmental Commission require all public water supply  systems in Texas to review and revise their drought contingency plan; and    WHEREAS, the Board of Directors of Trophy Club Municipal Utility District No.  1 as a consolidated entity now finds in prudent and necessary to amend the “Plan” to  correctly reflect TCMUD 1 as the appropriate entity.      NOW THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF  TCMUD 1, THAT:     1.   That the Revised Drought Contingency Plan attached hereto as  Exhibit A and made part hereof for all purposes be, and the same is hereby,  adopted as the official policy of TCMUD 1.  TCMUD 1 Page 41 of 72 Meeting Date: May 24, 2011 TCMUD No. 1 Order 2011-0524-A 2 2. That the District Manager is hereby directed to implement,  administer and enforce the Drought Contingency Plan.    3. That this Plan shall take effect immediately upon its passage.      PASSED, APPROVED AND SIGNED BY THE BOARD OF DIRECTORS of Trophy  Club Municipal Utility District No. 1 on this 24th day of May, 2011.           _________________________________ James C. Thomas, President (SEAL) ____________________________________ Kevin R. Carr, Secretary/Treasurer ____________________________ Mary Moore, MUD Secretary   TCMUD 1 Page 42 of 72 Meeting Date: May 24, 2011 EXHIBIT “A”    Revised Drought Contingency Plan   for   Trophy Club Municipal Utility District No. 1   ~ MUD1 ~ Section I:  Declaration of Policy Purpose, and Intent      The purpose of this Drought Contingency and Emergency Water Management Plan  (subsequently referred to as the Plan) is as follows:      • To conserve the available water supply in times of drought and emergency   • To maintain supplies for domestic water use, sanitation, and fire protection   • To protect and preserve public health, welfare, and safety   • To minimize the adverse impacts of water supply shortages   • To minimize the adverse impacts of emergency water supply conditions     Water uses regulated or prohibited under this Plan are considered to be non‐essential and  continuation of such uses during times of water shortage or other emergency water supply  conditions are deemed to constitute a waste of water which subjects the offender(s) to  penalties, as defined in Section X (Enforcement) of this Plan.      Section II:   Public Involvement      Opportunity of the public to provide input into the preparation of the Plan was provided by  TCMUD 1 by means of one (1) public meeting to accept input on the Plan.      Section III:  Public Education      TCMUD 1 will periodically provide the public with information about the Plan, including  information about the conditions under which each stage of the Plan is to be initiated or  terminated and the drought response measures to be implemented in each stage.  This  information will be provided by means of press releases, posting of the Plan on MUD  webpage, and via utility bill messages and/or inserts.          TCMUD 1 Page 43 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009    Section IV:  Coordination with Regional Water Planning Groups      TCMUD 1 purchase water from City of Fort Worth Water Department, which is mixed with  water from several water wells of TCMUD 1. In accordance with Section 2.3 of the wholesale  contract with City of Fort Worth, TCMUD 1 will institute and apply the same rationing,  conservation measures or and/or restrictions for the use of water by our customers for so  long as TCMUD 1 purchase water from City of Fort Worth.      The service area of TCMUD 1 is located within the Region C: North Texas Municipal Water  District and TCMUD 1 will provide a copy of this Plan to North Texas Municipal Water District.   A copy of this Plan will also be provided to the City of Fort Worth.      Section V:  Authorization to Initiate Drought / Emergency Water  Management Stage      The Board of Directors for TCMUD 1 and the District Manager, or his/her designee, is hereby  authorized and directed to implement the applicable provisions of this Plan upon  determination that one or more triggers for that stage is met and upon notification by City of  Fort Worth.        Section VI:  Application      The provisions of this Plan shall apply to all persons, customers, and property utilizing  potable water provided by TCMUD 1.  The terms “person” and “customer” as used in the  Plan include individuals, corporations, partnerships, associations, and all other legal entities.   The Plan does not apply to locations using treated wastewater effluent or private wells.      Section VII:  Definitions      For the purposes of this Plan, the following definitions shall apply:      Aesthetic water use:  Water use for ornamental or decorative purposes such as fountains,  reflecting pools, and water gardens.      Commercial and institutional water use:  Water use that is integral to the operations of  commercial and non‐profit establishments and governmental entities such as retail  establishments, hotels and motels, restaurants, and office buildings.      Conservation: Those practices, techniques, and technologies that reduce the consumption or  water, reduce the loss or waste of water, improve the efficiency in the use of water or  increase the recycling and reuse of water so that a supply is conserved and made available  for future or alternative uses.        2 TCMUD 1 Page 44 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009    Customer:  Any person, company, or organization using water supplied by TCMUD 1.      District:  Trophy Club Municipal Utility District No. 1 (“TCMUD 1”) provides water, sewer and  fire protection services to customers within their boundaries or to customers outside their  boundaries by contract with the Town of Trophy Club.      District Manager:  The full‐time, paid, chief administrator for the District.      Domestic Water Use:  Water use for personal needs or for household or sanitary purposes  such as drinking, bathing, heating, cooking, sanitation, or for cleaning a residence, business,  industry, or institution.      Drought:  Generally a lack of adequate water to supply needs or replenish supplies used.      Even number address:  Street addresses, box numbers, or rural postal route numbers ending  in 0, 2, 4, 6 or 8 and locations without addresses.      Industrial Water Use: The use of water in processes designed to convert materials of lower  value into forms having greater usability and value.      Landscape Irrigation Use:  Water used for the irrigation and maintenance of landscaped  areas, whether publicly or privately owned, including residential and commercial lawns,  gardens, golf courses, parks and rights‐of‐way and medians.      Municipal Utility Districts:  Trophy Club Municipal Utility District No. 1 (“TCMUD 1”) that  provide water, sewer and fire protection services to customers within their boundaries or to  customers outside their boundaries by contract with the Town of Trophy Club.      Non‐essential water use:  Water uses that are neither essential nor required for the  protection of public, health, safety, and welfare, including:      a. Irrigation of landscape areas, including areas, including parks, athletic fields, and golf  courses, except otherwise provided under this Plan;  b. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other  vehicle;  c. Use of water to wash down any sidewalks, walkways, driveways, parking lots, tennis  courts, or other hard‐surfaced areas;  d. Use of water to wash down buildings or structures for purposes other than  immediate fire protection;  e. Flushing gutters or permitting water to run or accumulate in any gutter or street;  f. Use of water to fill, refill, or add to any indoor or outdoor swimming pools or  Jacuzzi‐type pools;   g. Use of water in a fountain or pond for aesthetic or scenic purposes except where  necessary to support aquatic life;  h. Failure to repair a controllable leak(s) within a reasonable period after having been  given notice directing the repair of such leak(s); and  3 TCMUD 1 Page 45 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  i. Use of water from hydrants for construction purposes or any other purposes other  than fire fighting.    Odd numbered address:  Street addresses, box numbers, or rural postal route numbers  ending in 1, 3, 5, 7 or 9.      Person:  Any Person, entity, firm, partnership, association, corporation, company, or  organization of any kind.      Rationing:  Limits the amount of water than can be used.      Water:  Water taken from any public water supply or distribution system within the  boundaries of the districts, potable or non‐potable, and means either raw or potable water.      Section VIII:  Criteria for Initiation and Termination of Drought  Response Stages      The District Manager, or his/her designee, shall monitor water supply and/or demand  conditions on a monthly basis during non‐trigger times and a daily basis during trigger times  and shall determine when conditions warrant initiation or termination of each stage of the  Plan, that is, when the specified “triggers” are reached.      The triggering criteria described below are based on many conditions.  First, because the City  of Fort Worth is the primary water provider, TCMUD 1 will adhere to the triggers established  by City of Fort Worth, through notification procedures established in the agreement.   Second, identified local conditions will be used to implement the stages listed below.  Local  conditions include known system capacity, time of the year, weather conditions, and staff  monitoring of the water supply.    Notification    Notification of the Public:  The District Manager or his/her designee shall notify the public by means of:    1. Publication in newspaper of general circulation;    2. Public Service announcements (cable channel and/or website, marquees, list‐serve);    3. Signs posted in public places.    4 TCMUD 1 Page 46 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  Additional Notification:  The District Manager or his/her designee shall notify directly, or cause to be notified directly,  the following individuals and entities:    1. Board of Directors for TCMUD 1 (Direct Notice);    2. Mayor, Town Manager, and Town Council Members (Direct Notice);    3. Fire Chief (Direct Notice);  4. TCEQ (Texas Commission on Environmental Quality) (required when mandatory  restrictions are imposed);    5. Major water users; and/or    6. Parks / Street Superintendents and Public Facilities Managers    Stage 1 Response Triggers ~ Water Watch (Mild)    Triggering Conditions    • Water demand reaches or exceeds 90% of reliable delivery capacity for three (3)  consecutive days.    • Contamination of City of Fort Worth’s water treatment or distribution system.    • Inadequate delivery capacity by City of Forth Worth.    • Failure or damage of/to City of Fort Worth’s water supply system.    • Water demand approaches a reduced delivery capacity for all or part of the system  due to supply or production capacity limitation including contamination of the  system.    • Pursuant to requirements established in the agreement with City of Fort Worth,  notification is received requesting initiation of the Stage 1 of their Drought  Contingency Plan.    Requirements for Termination    Stage 1 may terminate when City of Fort Worth terminates its Stage 1 condition or when the  circumstance that caused the initiation of Stage 1 no longer prevails.    5 TCMUD 1 Page 47 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  Goal for Use Reduction for Stage 1    The goal for water‐use reduction under Stage 1, Water Watch, is five percent (5%). If  circumstances warrant or if required by the City of Fort Worth, the District Manager or  his/her official designee, can set a goal for greater water use reduction.    All Water Users    • Initiate mandatory restrictions to prohibit non essential water use as follows:    o Prohibit hosing of paved areas, such as sidewalks, driveways, parking lots,  tennis courts, patios, or other impervious surfaces, except to alleviate an  immediate health or safety hazard.    o Prohibit hosing of buildings or other structures for purposes other than fire  protection or surface preparation prior to painting.        o Prohibit using water in such a manner as to allow runoff or other waste,  including:     ƒ Failure to repair a controllable leak, including a broken sprinkler head, a  leaking valve, leaking or broken pipes, or a leaking faucet;     ƒ Operating a permanently installed irrigation system with: (a) a broken  head; (b) a head that is out of adjustment and the arc of the spray head is  over a street or parking lot; or (c) a head that is misting because of high  water pressure; or     ƒ During irrigation, allowing water (a) to run off a property and form a  stream of water in a street for a distance of 50 feet or greater; or (b) to  pond in a street or parking lot to a depth greater than one‐quarter of an  inch.     • Prohibit outdoor watering with sprinklers or irrigation systems between 10 a.m.    and 6 p.m.     • Limit landscape watering with sprinklers or irrigation systems at each service address  to a twice per week schedule as outlined below. This includes landscape watering of  parks, golf courses, and sports fields. Wholesale customers may use a different  watering schedule than the one below as long as it limits each service address to a  twice per week schedule; however, use of the same schedule would simplify the  messages passed to customers through the news media.     o Residential addresses ending in an even number (0, 2, 4, 6, or 8) may water  on Wednesdays and Saturdays.   6 TCMUD 1 Page 48 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009    o Residential addresses ending in an odd number (1, 3, 5, 7 or 9) may water on  Thursdays and Sundays.     o All non‐residential locations (apartment complexes, businesses, industries,  parks, medians, etc.) may water on Tuesdays and Fridays.     Exceptions:     ƒ Foundations may be watered up to two hours on any day using a  handheld hose, soaker hose or drip irrigation system placed within  24‐inches of the foundation that does not produce a spray of water above  the ground.     ƒ Newly installed shrubs (first year) and trees (two years) may be watered  up to two hours on any day by handheld hose, drip irrigation, a soaker  hose or tree bubbler. Tree watering is limited to an area not to exceed  the drip line of a tree.     ƒ Outdoor watering at service addresses with large multi‐station irrigation  systems may take place in accordance with a variance granted by the  District Manager, if the District Manager determines that a property  cannot be completely irrigated with an average of three‐quarters of an  inch of water in a single day, and that the property should be divided into  sections to be irrigated on different days.     ƒ Establishing new turf is discouraged. If hydro mulch, grass sod, or grass  seed is installed for the purpose of establishing a new lawn, there are no  watering restrictions for the first 30 days while it is being established.  After that, the watering restrictions set forth in this stage apply. (This  does not include overseeding with rye since turf already exists.)     ƒ Golf courses may water greens and tee boxes without restrictions,  however watering must be done before 10 a.m. and after 6 p.m. Fairways  are restricted to twice per week watering as outlined above. Golf course  rough is restricted to once per week watering.     ƒ Skinned areas of sports fields may be watered as needed for dust control.     ƒ Professional sports fields (playing fields within a stadium only – not  surrounding landscaping) may be watered as needed to maintain league  standards.     ƒ All users are encouraged to reduce the frequency of draining and refilling  swimming pools.     7 TCMUD 1 Page 49 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  ƒ All users are encouraged to use native and adapted drought tolerant  plants in landscaping.     ƒ Washing of any motor vehicle, motorbike, boat, trailer, airplane, or other  vehicle shall be limited to the use of a hand‐held bucket or a hand‐held  hose equipped with a positive‐pressure shutoff nozzle for quick rinses.  Vehicle washing may be done at any time on the premises of a  commercial car wash or commercial service station. Companies with an  automated on‐site vehicle washing facility may wash its vehicles at  anytime. Further, such washing may be exempt from these requirements  if the health, safety, and welfare of the public are contingent upon  frequent vehicle cleansing, such as garbage trucks and vehicles used to  transport food and perishables.     MUD Requirements during Stage 1     In addition to the actions listed above:     • Review conditions and problems that caused Stage 1 and take corrective action.     • Increase public education efforts on ways to reduce water use.     • Increase enforcement efforts.     • Intensify leak detection and repair efforts.     Commercial Customers     • All actions listed above for all water users apply to commercial users.     • Hotels, restaurants, and bars are encouraged to serve drinking water to patrons on  an “on‐demand” basis.     • Hotels are encouraged to implement laundry conservation measures by encouraging  patrons to reuse linens and towels.   8 TCMUD 1 Page 50 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  Stage 2 Response Triggers – Water Warning     Triggering Conditions for Stage 2     • Water demand reaches or exceeds 95% of reliable delivery capacity for three  consecutive days. The delivery capacity could be citywide or in a specified portion of  the system.     • Contamination of the water supply source(s) or water supply system.     • Demand for all or part of the delivery system equals or exceeds delivery capacity  because delivery capacity is inadequate.     • Water supply system is unable to deliver water due to the failure or damage of major  water system components.     Requirements for Termination     Stage 2 may terminate when City of Fort Worth terminates its Stage 2 condition or when the  circumstance that caused the initiation of Stage 2 no longer prevails.     Goal for Use Reduction for Stage 2     The goal for water use reduction under Stage 2 – Water Warning is to decrease use by 10  percent (10%). If circumstances warrant or if required by the City of Fort Worth, the District  Manager or his/her official designee can set a goal for greater water use reduction.     MUD Requirements during Stage 2     The District Manager or his/her official designee may order the implementation of any of the  actions listed below, as deemed necessary. The District Manager or his/her official designee  must implement any actions(s) required by the City of Fort Worth.     • Continue or initiate any actions available under Stage 1.     All Water Users     • Limit landscape watering with sprinklers or irrigation systems to a once per week  schedule at each service address as determined by the District Manager. This includes  landscape watering at parks, golf courses, and sports fields. Wholesale customers  may use a different watering schedule than the one used for Fort Worth retail  customers as long as it limits each service address to once per week schedule;  however, use of the same schedule would simplify the messages passed to  customers through the news media.       9 TCMUD 1 Page 51 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  Exceptions:     o Foundations may be watered up to two hours on any day by handheld hose;  or using a soaker hose or drip irrigation system placed within 24‐inches of the  foundation that does not produce a spray of water above the ground.     o Newly installed shrubs (first year) and trees may be watered up to two hours  on any day by handheld hose, drip irrigation, or a soaker hose. Tree watering  is limited to an area not to exceed the drip line of a tree.     o Outdoor watering at service addresses with large multi‐station irrigation  systems may take place in accordance with a variance granted by the District  Manager, if the District Manager determines that a property can not be  completely irrigated with an average of three‐quarters of an inch of water in  a single day, and that the property should be divided into sections to be  irrigated on different days.     o Golf courses may water greens and tee boxes as needed to keep them alive,  however watering must be done before 10 a.m. and after 6 p.m. Fairways are  restricted to once per week watering as outlined above. Golf course rough  cannot be watered.     o Watering for dust control on skinned areas of sport fields is not allowed.     o Professional sports fields (playing fields within a stadium only – not  surrounding landscaping) may be watered as needed to maintain league  standards.     o All users are encouraged to wait until the current drought or emergency  situation has passed before establishing new landscaping and turf. If  hydromulch, grass sod, or grass seed is installed for the purpose of  establishing a new lawn, there are no watering restrictions for the first 30  days while it is being established. After that, the watering restrictions set  forth in this stage apply. (This does not include overseeding with rye since  turf already exists.)     • Prohibit use of water for dust control, except to protect public health.    • Prohibit the operation of ornamental fountains or ponds that use potable  water except where necessary to support aquatic life or where such  fountains or ponds are equipped with a recirculation system.    • Prohibit filling of swimming pools with automatic valves.           10 TCMUD 1 Page 52 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  District’s Responsibility     • Review conditions or problems that caused Stage 2 and take corrective  action.     • Increase frequency of media releases on water supply conditions.     • Further accelerate public education efforts on ways to reduce water use.     • Eliminate non‐essential water use. As used herein, non‐essential water uses  are those that do not have any health or safety impact and are not needed to  meet the core function of the agency.     • Prohibit wet street sweeping.     • TCMUD 1 will implement the same stage and measures in accordance with  Section 2.3 of our wholesale water contract, and will institute and apply the  same rationing, conservation measures or restrictions to the use of water by  our customers for so long as any part of our total water supply is being  furnished by Fort Worth.     Commercial Customers     All actions listed above for all water users apply to commercial and industrial users.   Use of water from fire hydrants for any purpose other than firefighting related activities or  other activities necessary to maintain public health, safety and welfare requires a special  permit issued by the District Manager. Fire hydrant use may be limited to only designated  hydrants.     11 TCMUD 1 Page 53 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  Stage 3 Response Triggers – Emergency Water Use     Triggering Conditions for Stage 3     • Water demand has reached or exceeds 98% of reliable delivery capacity for  one (1) day.     • Contamination of the water supply source(s) or water supply system.     • Demand for all or part of the delivery system exceeds delivery capacity  because delivery capacity is inadequate.     • Water supply system is unable to deliver water due to the failure or damage  of major water system components.     Terminating Conditions for Stage 3     Stage 3 may terminate when the City of Fort Worth terminates its Stage 3 condition or when  the circumstances that caused the initiation of Stage 3 no longer prevail.     Goals for Use Reduction for Stage 3     The goal for water use reduction under Stage 3, Emergency Water Use, is to decrease use by  20 percent (20%). If circumstances warrant or if required by the City of Fort Worth, the  District Manager or his/her official designee can set a goal for a greater water use reduction.     Actions Available for Stage 3     The District Manager or his/her official designee may order the implementation of any of the  actions listed below, as deemed necessary. The District Manager or his/her official designee  must implement any action(s) required by the City of Fort Worth Water Department.     • Continue or initiate any actions available under Stages 1 and 2.     All Water Users     • Prohibit landscape watering, including at parks, golf courses, and sports   fields.     12 TCMUD 1 Page 54 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  Exceptions:     o Foundations may be watered up to two hours on any day by handheld hose;  or using a soaker hose or drip irrigation system placed within 24‐inches of the  foundation that does not produce a spray of water above the ground.     o Trees may be watered up to two hours on any day by handheld hose, drip  irrigation, or a soaker hose. Tree watering is limited to an area not to exceed  the drip line of a tree.     o Golf course greens only may be watered by hand‐held hose as needed to  keep them alive, however watering must be done before 10 a.m. and after 6  p.m.     o Professional sports fields (playing fields with a stadium only – not  surrounding landscaping) may be watered as needed to maintain league  standards.     • Prohibit establishment of new landscaping.     • Vehicle washing restricted to commercial car wash, commercial service station or  a private on‐site vehicle washing facility and can only be done as necessary for  health, sanitation, or safety reasons, including but not limited to the washing of  garbage trucks and vehicles used to transport food and other perishables. All  other vehicle washing is prohibited.     • Prohibit the operation of ornamental fountains or ponds that use potable water  except where necessary to support aquatic life.     • Prohibit the draining, filling, or refilling of swimming pools, wading pools and  Jacuzzi type pools. Existing private and public pools may add water to maintain  pool levels; however they may not be refilled using automatic fill valves.     District’s Responsibility     In addition to actions listed above:    • Continue or initiate any actions available under Stages 1 and 2.     •  Review conditions or problems that caused Stage 3 and take corrective action.     •  Implement viable alternative water supply strategies.     13 TCMUD 1 Page 55 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  • Increase frequency of media releases explaining emergency situation.     • Reduce district and city government water use to maximum extent possible.     • Prohibit the permitting of new swimming pools, Jacuzzi type pools, spas,  ornamental ponds and fountain construction. Pools already permitted and under  construction may be completely filled with water.     • TCMUD 1 will implement the same stage and measures in accordance with  Section 2.3 of the wholesale water contract with City of Fort Worth. Per the  contract, TCMUD 1 are required to institute and apply the same rationing,  conservation measures or restrictions to the use of water by our customers for so  long as any part of our total water supply is being furnished by Fort Worth.     Commercial Customers     • All actions listed above for all water users apply to commercial and industrial  users.     • Hotels, restaurants, and bars are required to serve drinking water to patrons on  an “on demand” basis.     • Hotels are required to implement laundry conservation measures by encouraging  patrons to reuse linens and towels.     • Commercial water users will be required to reduce water use by a set percentage  determined by the District Manager.     • Use of water from hydrants for any purpose other than firefighting‐ related  activities or other activities necessary to maintain public health, safety and  welfare requires a special permit issued by the District Manager. Fire hydrant use  may be limited to only designated hydrants.     14 TCMUD 1 Page 56 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  Section IX:  Procedures for Granting Variances to the Plan     The District Manager or his/her official designee may grant temporary variances for existing  water uses otherwise prohibited under this Drought Contingency Plan if one or more of the  following conditions are met:     • Failure to grant such a variance would cause an emergency condition adversely  affecting health, sanitation, or fire safety for the public or the person requesting  the variance.     • Compliance with this plan cannot be accomplished due to technical or other  limitations.     • Alternative methods that achieve the same level of reduction in water use can be  implemented.     Variances shall be granted or denied at the discretion of the District Manager or his/her  official designee. All petitions for variances should be in writing and should include the  following information:     • Name and address of the petitioner(s)     • Purpose of water use     • Specific provisions of the Plan from which the petitioner is requesting relief     • Detailed statement of the adverse effect of the provision from which relief is  requested     • Description of the relief requested     • Period of time for which the variance is sought     • Alternative measures that will be taken to reduce water use     • Other pertinent information.     15 TCMUD 1 Page 57 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  Section X:  Enforcement Procedures for Mandatory Water Use  Measures     a. No person shall knowingly or intentionally allow the use of District water for  residential, commercial, industrial, agricultural, governmental, or any other  purpose in a manner contrary to any provision of this Plan, or in an amount in  excess of that permitted by the Drought Response Stage in effect at the time  pursuant to action taken by Board of Directors of TCMUD 1 or the District  Manager, or his/her designee, in accordance with the provisions of this Plan.     b. Any person who violates this Plan may be subject to a civil penalty of not  more than five thousand dollars ($5,000.00), plus reasonable fees to the  District for attorneys, expert witnesses, and other costs incurred by the  District before the courts with the amount of the attorneys’ fees to be fixed  by the court. Each day that one or more of the provisions in the Plan is  violated shall constitute a separate offense. If a person is found to have  committed three (3) or more distinct violations of this Plan, the District  Manager shall, upon due notice to the customer, be authorized to  discontinue water service to the premises where such violations occur.  Services discontinued under such circumstances shall be restored only upon  payment of a reconnection charge, hereby established at twenty five dollars  ($25.00) and any other costs incurred by the District for discontinuing water  service.  In addition, suitable assurance must be given to the District Manager  that the same action shall not be repeated while the Plan is in effect.  Compliance with this Plan may also be sought through injunctive relief in the  District Court.     c. Any Person, including a Person classified as a water customer of the District,  in apparent control of the property where a violation occurs or originates,  shall be presumed to be the violator, and proof that the violation occurred on  the person’s property shall constitute a rebuttable presumption that the  person in apparent control of the property committed the violation. Parents  shall be presumed to be responsible for violations of their minor children and  proof that a violation, committed by a child, occurred on property within the  parents’ control shall constitute a rebuttable presumption that the parent  committed the violation, but any such parent may be excused if he/she  proves that he/she had previously directed the child not to use the water as it  was used in violation of this Plan and that the parent could not have  reasonably known of the violation.     16 TCMUD 1 Page 58 of 72 Meeting Date: May 24, 2011 TMUD 1 Revised Drought Contingency Plan ~ May 2009  17 d. Any supervisory employee of the District, Police Officer, or other employee  designated by the District Manager, may issue a written notice of violation to  a person he/she reasonably believes to be in violation of this Plan. The notice  shall contain the name and address of the alleged violator, if known, and the  offense charged. Service of the notice shall be complete upon delivery to the  alleged violator, to an agent or employee of the violator, or to a person over  fourteen (14) years of age who is a member of the violator’s immediate family  or is a resident of the violator’s residence. The District may sue to recover the  civil penalty in a Justice Court of Denton County, Texas.     Section XI:  Review and Update of Drought Contingency Plan     As required by TCEQ rules, TCMUD 1 will review this Drought Contingency Plan before May  2014 and at least every five years thereafter. The Plan will be updated as appropriate, based  on new or updated information.  TCMUD 1 Page 59 of 72 Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-50-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/18/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/24/2011 Title:Discuss and take appropriate action on various recommendations from the Water Efficiency Committee for MUD1 consideration. (Thomas) Attachments: Action ByDate Action ResultVer. Title Discuss and take appropriate action on various recommendations from the Water Efficiency Committee for MUD1 consideration. (Thomas) Body [Enter body here.] TCMUD 1 Page 60 of 72 Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-56-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/18/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/24/2011 Title:Receive update regarding presentation to Medlin 5th grade science class by President Thomas; discuss and take appropriate action to approve associated costs regarding same. (Thomas) Attachments: Action ByDate Action ResultVer. Title Receive update regarding presentation to Medlin 5th grade science class by President Thomas; discuss and take appropriate action to approve associated costs regarding same. (Thomas) Body [Enter body here.] TCMUD 1 Page 61 of 72 Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-51-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:5/18/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:5/24/2011 Title:Review and Approve Minutes a. April 19, 2011 - Regular Session minutes Attachments:M1-Minutes-041911.pdf Action ByDate Action ResultVer. Title Review and Approve Minutes a. April 19, 2011 - Regular Session minutes TCMUD 1 Page 62 of 72 Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Meeting Minutes Trophy Club Municipal Utility District No. 1 7:00 PM Svore Municipal Building BoardroomTuesday, April 19, 2011 The Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties met in Regular Session on April 19, 2011, in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. Call to order and announce a quorum. BOARD MEMBERS: President Jim Thomas, Vice President Jim Moss, Director Bill Armstrong, and Director Nick Sanders Present:4 - Secretary/Treasurer Kevin CarrExcused:1 - MUD 1 STAFF PRESENT: Robert Scott, District Manager Mary Moore, MUD Secretary Renae Gonzales, Senior Accountant Danny Thomas, Fire Chief Bob West, Attorney TOWN COUNCIL/STAFF PRESENT: Bill Rose, Councilmember GUEST(S) PRESENT: Mrs. Carter, 209 Fresh Meadow Mr. Jim Carter, 6101 Long Prairie Road, Flower Mound Citizen Presentation Mr. Jim Carter addressed the Board, and requested a letter on MUD letterhead, stating that the overflow at 209 Fresh Meadow was not the fault of the District. Reports & Updates 1.Receive District Manager's Report a. Water pumped vs. billed b. February 2011 WWTP Report c. 1st Quarter 2011 Water Report d. Update - Construction costs - New Fire Station e. Update - Power Outage due to Storm, April 5th TCMUD 1 Page 63 of 72 Meeting Date: May 24, 2011 April 19, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes f. Update - TCEQ's Response re: Exception to Chloramine Rule g. Renewal of Permit for Trophy Club Wastewater Treatment Plant (every 4 years) h. Updating Personnel Handbook District Manager Scott updated the Board regarding the above items. Director Sanders asked that the Chloramine Rule letter be sent to the local hospitals, be posted to website and possibly have a reference in the Town's List Serve to the Chloramine Rule letter's location on the website. Director Armstrong arrived during this agenda item at 7:20 p.m. District Manager Scott read a letter from Mr. Price, complimenting Adrian Womack for helping him with his irrigation system. 2.Receive Fire Update from Fire Chief Thomas a. To provide Board with a monthly update and address the Board's questions. b. Update on construction of new Fire Station Fire Chief Thomas provided the Board with the monthly Fire Update. President Thomas thanked Chief Thomas and his crew for volunteering to fight the fires in West Texas. Fire Chief Thomas advised that we have signed on with the Texas Intrastate Mutual Aid System, the TIMAS Agreement. The brush truck that we just received for $78,000 was part of the Texas Forestry Service Grant Programs. Our way of repaying the State for their grant monies is to offer our services and staff to assist when needed. Many other agencies in the area have bought into this program. When our crew left today to fight the fires in West Texas, we left with Flower Mound, Denton, Lewisville and Double Oak. Lt. Donnie Hurd prepped the brush truck for this service in West Texas. 3.Receive Town Council Update a. Councilmember Rose to provide the Board with an update of Council meetings, notices and relevant business. Council Liaison Rose provided the following update to the Board: April 4th meeting: • Replaced Article 1, "Flood Damage Prevention", of Chapter 4, "Flood Damage Prevention", providing new rules, regulations and standards regarding flooding. • Adopted a “Special Events” Ordinance for the purpose of regulating Special Events held within the Town and requiring a Special Event Permit. Town or MUD1 sponsored events are not required to submit a permit. April 19 meeting: • Proclamation declaring April 30, 2011 as Arbor Day. • We were advised of an ONCOR electric rate Memorandum of Settlement agreement. ONCOR had requested a 14.6% increase in delivery rates and settled for a 6.2% increase. Oncor will phase in the base rate revenue increase with a $93.7 million increase effective July 1, 2011 and a $43 million increase effective January 1,2012. Action Items: 2011-21-M14.Review and Approve Monthly Financial Report(s) a. January 2011 TCMUD 1 Page 64 of 72 Meeting Date: May 24, 2011 April 19, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes b. February 2011 c. March 2011 A motion was made by President Thomas, seconded by Director Sanders, to approve the January, February and March 2011 Financials. The motion CARRIED by an unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-31-M15.Discuss and take appropriate action to award/reject bids received for Trophy Club Municipal Utility District's Water Treatment Plant's Two (2) 2.0 MG Ground Storage Tanks Capacity Increase. (Scott) District Manager Scott advised the elevated tanks are already under contract to be painted. All of the new steel will be painted plus two additional feet. The contractor will match the paint, and Scott recommends approval of this bid to the apparent low bidder. Director Sanders asked if Phoenix has any experience elevating tanks. District Manager Scott stated they are the only ones who do this type of work. Director Sanders confirmed that the funding would come from First Financial, with annual payments and is renewable every three years. Sanders requested documentation in next month's packet. A motion was made by Vice President Moss, seconded by Director Sanders, to award the bid to Phoenix Fabricators in amount not to exceed $1,025,200. The motion CARRIED by an unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-32-M16.Discuss and take appropriate action concerning approval of contract with Tarrant County for Joint Election Services for the May 14, 2011 Election. (Staff/Moore) The cost for Tarrant County to do our elections is approximated to be $859.00. Please note that due to Director Carr's absence, the signature page has been modified to reflect Jim Moss as the attester. Staff recommends approval. A motion was made by Director Sanders, seconded by Vice President Moss, to Approve the contract with Tarrant County Elections for the May 14, 2011 Election. The motion CARRIED by an unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-44-M17.Discuss and take appropriate action to amend Order 2011-0310, ordering and calling a Special Election to be held on May 14, 2011. a. Amend the date of canvass to May 24, 2011 b. Add Tarrant County Contract (Exhibit "B") c. Add Final Early Voting Locations ("Exhibit "C") TCMUD 1 Page 65 of 72 Meeting Date: May 24, 2011 April 19, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes A motion was made by Vice President Moss, seconded by Director Armstrong, to Approve Order 2011-0310, amending the canvass date, adding the Tarrant County Election Contract, and adding the Final Early Voting Location sites to the Order Calling the May 14th Election. The motion CARRIED by an unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-33-M18.Discuss and take appropriate action to approve construction costs for relocation of water lines for the Town of Trophy Club's Roundabout. (Scott) President Thomas stated that Town Manager Slye has advised that he may have acquired funding for the Town's Roundabout and as such, Thomas recommends no discussion on this item at this time. 2011-42-M19.Discuss and take appropriate action concerning Resolution 2011-0419, nominating Jim Thomas to the Board for AWBD (Association of Water Board Directors). (Thomas) A motion was made by Vice President Moss, seconded by Director Sanders, to Approve Resolution 2011-0419, nominating Jim Thomas to the AWBD Board. The motion CARRIED by an unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-43-M110.Discuss and take appropriate action concerning educating the residents regarding the Updated Fire Plan. (Scott) District Manager Scott advised that we plan to put an informative Insert in the water bills going out next week. President Thomas advised that a draft will be sent to the Directors individually for their review and input. A motion was made by Director Sanders, seconded by Vice President Moss, to approve the preparation of a communication to go out in next water bill, stating the facts of the Amended Fire Plan and that it will be on the ballot. The motion CARRIED by an unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-36-M111.Discuss and take appropriate action on initiating a formal water efficiency campaign for Trophy Club. (Thomas) Director Sanders stated that his motivation with regard to this efficiency campaign is to educate our residents on the wise use of water and to have residents voluntarily reduce their water usage which in turn may help us avoid peaking charges and thereby save ourselves from having to pay peaking charges. Director Armstrong stated that his understanding of the purpose of committee meetings is for for President Thomas to bring something back to the Board for action; TCMUD 1 Page 66 of 72 Meeting Date: May 24, 2011 April 19, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes therefore, Armstrong feels action on this item may be premature. President Thomas stated that we could have a beginning roll out of the campaign on Arbor Day and then have the brochure ready for mailout in next month's (May) utility bill. A motion was made by Director Sanders, seconded by President Thomas, to enact a water efficiency campaign for the Town of Trophy Club, utilizing methods of communications in the MUD bill, the website and community events and that we also issue a press release that can be distributed in newspapers about our action to begin this water efficiency campaign. Floor was opened for discussion. Director Armstrong moved to amend the motion to include discussion of Agenda Items 12, 13, 14 and 15; motion failed for lack of second. The Original motion CARRIED by a unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-30-M112.Discuss and take appropriate action to approve publication and cost of a Water Efficiency brochure. (Thomas) President Thomas advised the cost of the brochure is approximately $565.00 and then the cost to include the brochure in with the utility bills is approximatley $250.00. Thomas clarified that we are asking to spend less than $1,000 to create this brochure and mail it to all the residents. A motion was made by Director Armstrong, seconded by Director Sanders, to approve the publication and cost of less than $1,000 for making the Water Efficiency brochure and mailing it to our customers. Floor opened for discussion. The motion CARRIED by an unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-38-M113.Discuss and take appropriate action on possible literature and give-aways in support of a water efficiency campaign. (Thomas) President Thomas would like the Board's approval for a mass purchase of the Moisture Meters. Thomas recommends putting a moisture meter in every new welcome packet, as well as giving some away at the Arbor Day. The cost for the Moisture Meters is $1.80/piece. Director Sanders is not in favor of this purchase at this time. Director Armstrong is in favor of determining what the actual final cost would be. Director Sanders summarized that it is the consensus of the Board to move forward administratively, and to bring back some costs. After much discussion it was agreed by the Board to move forward with getting 40 moisture meters from Tarrant Regional Water District and to also purchase an additional 500 moisture meters. President Thomas suggested that he get with Robert Scott and start with a smaller number initially as recommended by Director Armstrong. The Board agreed by consensus. No further discussion held. TCMUD 1 Page 67 of 72 Meeting Date: May 24, 2011 April 19, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes 2011-37-M114.Discuss and take action on proposal from WISE Guys for helping MUD1 with a irrigation water efficiency pilot. (Thomas) President Thomas discussed the Wise Guys program. Director Armstrong stated that he is not in favor of offering a rebate program. Director Sanders moved to not engage Wise Guys and their program. Director Armstrong seconded the motion. Floor opened up for discussion. Director Sanders clarified that this motion include "at this time." Director Armstrong agreed to the amended motion. Director Sanders believes some of Wise Guys' program is valuable. Agrees with Director Armstrong to wait to get the Water Efficiency Campaign going, and is in favor of a rebate program. President Thomas believes we need to do something due to the current drought conditions. Director Armstrong stated that the Board is looking for a list of recommendations from the Water Efficiency Committee. President Thomas stated that his only concern is that we are not doing enough. Director Sanders withdrew his motion and Director Armstrong agreed. No action taken. 2011-39-M115.Discuss and take appropriate action on having a MUD1 booth at this years Arbor Day - staffing, theme, literature, give-aways. (Thomas) President Thomas asked the directors who would be able to man the Arbor Day booth, as President Thomas will not be avaialble. Director Moss stated that he would be happy to man the booth with help from Staff, Mary Moore and Robert Scott. 2011-35-M116.Update and discuss the procedures regarding MUD employee evaluations and pay raises. (Moss) Director Moss stated that all the MUD Directors should be involved in District Manager Scott's evaluation to which District Manager Scott agreed. Discussion held with no action taken. 2011-40-M117.Discuss and take appropriate action regarding a merit increase for Robert Scott, District Manager. (Thomas) Director Sanders moved to table Items 17 and 18 until after we have had our discussions in executive session. Vice President Moss seconded the motion. Motion carried unanimously. After discussions in Closed Session, a motion was made by Vice President Moss, seconded by Director Sanders, to Approve a two (2) percent raise for Robert Scott. The motion CARRIED by a unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-41-M118.Discuss expectations for District Manager's performance for the next TCMUD 1 Page 68 of 72 Meeting Date: May 24, 2011 April 19, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes twelve months. (Thomas) After discussion in Closed Session, there is no action. Review & Discuss 2011-29-M119.Review and Approve Minutes a. March 15, 2011 Regular Session Minutes A motion was made by Director Sanders, seconded by Director Armstrong, to Approve the March 15, 2011 Regular Session minutes. The motion CARRIED by an unanimous vote. President Thomas, Vice President Moss, Director Armstrong, and Director Sanders Aye:4 - Secretary/Treasurer CarrExcused:1 - 2011-10-M120.Set Next Meeting Date: a. Tuesday, May 24, 2011 at 7:00 p.m. Board agreed to meet on May 24th, 2011, at 7:00 p.m. 2011-09-M121.Items for Future Agendas a. Funding of Future Capital Projects; i.e., 2 MG Storage Tank b. Municipal Water Rate for Town Parks (Sanders) c. Establish an entry statute or monument for the future fire station with funding for said item. (Sanders) The Board requested modifying No. 1 by removing "2 MG Storage Tank" and adding "Trinity Well No. 2." CONVENE INTO CLOSED SESSION Board took a brief break at 9:05, and went into Closed Session at 9:15 p.m. *CLOSED SESSION 2011-45-M122.The MUD Board will conduct a closed meeting in order to: A. Deliberate the evaluation and duties of District Manager Robert Scott as a public officer or employee of the District, as authorized by Section 551.074(a)(1) of the Texas Government Code; B. Seek the advice of the District’s attorney concerning the following pending or contemplated litigation or other matters that are exempt from public disclosure under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, as authorized by Section 551.071 of the Texas Government Code: (i) Legal issues regarding the Personnel Policies of the District; and (ii) Legal issues concerning any item listed on today’s MUD Board Meeting Agenda RECONVENE INTO REGULAR SESSION 2011-46-M123.Discuss and take appropriate action regarding Executive Session item(s). TCMUD 1 Page 69 of 72 Meeting Date: May 24, 2011 April 19, 2011Trophy Club Municipal Utility District No. 1 Meeting Minutes Please refer to Agenda Items No. 17 and 18 for the outcome of the Executive Session discussions. Adjourn Meeting adjourned at 10:22 p.m. ___________________________ James C. Thomas, President (Seal) ____________________________ Kevin R. Carr, Secretary ____________________________ Mary Moore, MUD Secretary TCMUD 1 Page 70 of 72 Meeting Date: May 24, 2011 15/19/2011 10:00 AMMary MooreSMTWT F S123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30June 2011SMTWT F S12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031July 2011June 2011MondayTuesdayWednesdayThursdayFridaySat/SunJune 127:00pmP&Z Commission (Council Chambers)7:00pmTCWC (PS Conference Room)34567:00pmCouncil (MUD Bd Rm)79:00amRoutine Staff Meeting(PS Conference Room)4:00pmPolice Chaplain Meeting (internal) (Police Training Room)88:00amPolice Department Staff Meeting - Internal9101112136:30pmEDC B (Svore Municipal Building Boardroom)149:00amRoutine Staff Meeting(PS Conference Room)7:00pmParks & Recreation Board (Svore Municipal Building Board Room)1510:00amEAC (PS Conference Room)12:00pmCOURT (Svore Municipal Building Boardroom)167:00pmP&Z Commission (Council Chambers)17186:00amRUN OFF ELECTION -Denton County (Boar6:00amRUN OFF ELECTION -19207:00pmCouncil (MUD Bd Rm)219:00amRoutine Staff Meeting(PS Conference Room)7:00pmTCMUD No.1 Meeting(Svore Municipal Buildling Board Room)221:30pmJury Trial (PS Conference Room)1:30pmJury Trial (Svore Municipal Buildling Board Room)236:00pm Public Safety Advisory Committee (Internal) (Police Dept. Training Room)24252627289:00amRoutine Staff Meeting(PS Conference Room)4:00pmTBD - ZBA (Svore Municipal Buildling Board Room)7:00pmCitizens Police Academy Alumni 2930TCMUD 1Page 71 of 72Meeting Date: May 24, 2011 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12011-46-M1 Name: Status:Type:M1 Agenda Item Regular Session File created:In control:4/15/2011 Trophy Club Municipal Utility District No. 1 On agenda:Final action:4/19/2011 Title:Discuss and take appropriate action regarding Executive Session item(s). Attachments: Action ByDate Action ResultVer. Title Discuss and take appropriate action regarding Executive Session item(s). TCMUD 1 Page 72 of 72 Meeting Date: May 24, 2011