HomeMy WebLinkAboutJanuary 31, 2012 Regular Meeting AgendaTrophy Club Municipal Utility District No. 1
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, January 31, 2012
Call to order and announce a quorum.
Citizen Presentation
REGULAR SESSION
Reports & Updates
1.2012-01-M1 Receive District Manager's Report (Scott)
a. Water pumped vs. billed
b. Update - Water Plant
c. Update - Wastewater Plant
combined graphs (version 2).pdfAttachments:
2.2012-05-M1 Discuss, review and take appropriate action to accept the FY 2011 annual audit.
(LaFollett & Company, PLLC.)
3.2012-02-M1 Receive Finance Update (Gonzales)
a. Update - PID Connections
b. Update - Software
c. Update - Utility Billing
Updated Dec 2011 PID.pdf
Dec 2011 MUD Budget Variance Report.pdf
Dec 2011 Budget Variance Fire.pdf
Attachments:
4.2012-03-M1 Receive Fire Update (Thomas)
a. Update - December Activity
Fire Update.pdfAttachments:
5.2012-04-M1 Receive Town Council Update (Rose)
a. Councilmember Rose to provide an update of Council meetings, notice and relevant
business.
6.2012-18-M1 Receive update on the District Manager search. (Armstrong/Carr)
Action Items
TCMUD No. 1 Page 1 of 100 Meeting Date: January 31, 2012
January 31, 2012Trophy Club Municipal Utility
District No. 1
Meeting Agenda
7.2012-07-M1 Review and Approve Monthly Financial Reports for December 2011 (Gonzales)
December 2011 Financials.pdfAttachments:
8.2012-16-M1 Discuss and take appropriate action on Public Relations related to the MUD.
(Thomas)
9.2012-06-M1 Discuss and take appropriate action on the Fire Station Training Room Policy
and Procedures. (Thomas)
Fire Station Training Area Use Policy1.pdfAttachments:
10.2012-17-M1 Discuss and take appropriate action on the FEMA Safer Grant for the Fire
Department. (Thomas)
FW_ FY 2011 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT PROGRAM.pdfAttachments:
11.2012-15-M1 Discuss and take appropriate action offering a scholarship to a Northwest ISD
Student for web page design. (Carr)
12.2012-11-M1 Discuss and take appropriate action regarding the MUD 1 Rate Order. (Scott)
M1-O-2012-0131-Rate Order.pdfAttachments:
13.2012-14-M1 Discuss and take appropriate action on reducing the MUD Law Firms down to
one. (Moss)
Whitaker, Chalk, Swindle & Schwartz PLLC.pdf
Liston Law Firm P.C..pdf
Attachments:
14.2012-08-M1 Review and Approve Meeting Minutes
a. August 16, 2011 - Regular Session
b. September 8, 2011 - Budget Workshop
c. December 20, 2011 - Regular Session
d. January 12, 2011 - Special Session
08162011 MUD 1 Meeting Minutes.pdf
09082011 MUD 1 Meeting Minutes.pdf
12202011 MUD 1 Meeting Minutes.pdf
01122012 MUD 1 Special Session.pdf
Attachments:
15.2012-09-M1 Set next regular meeting date.
February Meeting Calendar.pdfAttachments:
Adjourn
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
TCMUD No. 1 Page 2 of 100 Meeting Date: January 31, 2012
January 31, 2012Trophy Club Municipal Utility
District No. 1
Meeting Agenda
* THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT
ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF
ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE
MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
CERTIFICATION)
THE STATE OF TEXAS)
COUNTY OF DENTON)
COUNTY OF TARRANT)
THIS CERTIFIES THAT ON [INSERT POSTING DATE] AT [INSERT TIME], A COPY OF
THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1 TO BE HELD ON [NSERT MEETING DATE], WAS POSTED ON THE
FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100
MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO
THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO
PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE
POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A PLACE
CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO
SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN
MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE
______________________________________________
Laurie Slaght, MUD Secretary
THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES
ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE
SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT
LAURIE SLAGHT AT 682-831-4685 OR FAX YOUR REQUEST TO 817- 491-9312.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2011.
________________________________, Title: ___________________________
TCMUD No. 1 Page 3 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-01-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/23/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Receive District Manager's Report (Scott)
a. Water pumped vs. billed
b. Update - Water Plant
c. Update - Wastewater Plant
Attachments:combined graphs (version 2).pdf
Action ByDate Action ResultVer.
Title
Receive District Manager's Report (Scott)
a. Water pumped vs. billed
b. Update - Water Plant
c. Update - Wastewater Plant
TCMUD No. 1 Page 4 of 100 Meeting Date: January 31, 2012
Q:\MUD Packets\MUD 1\2012\January\January 31\combined graphs (version 2).xls
October November December January February March April May June July August September Total for year
FYI- Physical Year
2005-2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178
2006-2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674
2007-2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568
2008-2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298
2009-2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750
2010-2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397
2011-2012 85,869 53,571 40,815
October November December January February March April May June July August
79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539
84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007
90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476
95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878
350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022
Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year
FYI- Physical Year
2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233
2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589
2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662
2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612
2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742
2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301
2012 83,750 54,245 41,650
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000 Gallons Months
Water Billed
2009
2010
2011
2012
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000 Gallons Months
Water Pumped
2009
2010
2011
2012
TCMUD No. 1 Page 5 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-05-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/24/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Discuss, review and take appropriate action to accept the FY 2011 annual audit. (LaFollett &
Company, PLLC.)
Attachments:
Action ByDate Action ResultVer.
Title
Discuss, review and take appropriate action to accept the FY 2011 annual audit. (LaFollett & Company, PLLC.)
TCMUD No. 1 Page 6 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-02-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/23/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Receive Finance Update (Gonzales)
a. Update - PID Connections
b. Update - Software
c. Update - Utility Billing
Attachments:Updated Dec 2011 PID.pdf
Dec 2011 MUD Budget Variance Report.pdf
Dec 2011 Budget Variance Fire.pdf
Action ByDate Action ResultVer.
Title
Receive Finance Update (Gonzales)
a. Update - PID Connections
b. Update - Software
c. Update - Utility Billing
TCMUD No. 1 Page 7 of 100 Meeting Date: January 31, 2012
PID CONNECTION FEE SUMMARY
(Dec 11)
DEPOSIT
DATE
QTY
(5/8")
$ 2,300 QTY
(1")
$ 2,300 QTY
(1.5")
$ 7,590 QTY
(2")
$ 15,410 TOTAL
QTY
TOTAL
AMOUNT
TEXPOOL
TRANSFER
QTY
CUM
RUNNING
BALANCE
($3.26M)
Begin 662 1,737,400
1 - -$ - -$ - -$ - -$ - - 662 1,737,400
2 - -$ - -$ - -$ - -$ - - 662 1,737,400
3 - -$ - -$ - -$ - -$ - - 662 1,737,400
4 - -$ - -$ - -$ - -$ - - 662 1,737,400
5 - -$ 1 2,300$ - -$ - -$ 1 2,300 663 1,735,100
6 - -$ 1 2,300$ - -$ - -$ 1 2,300 664 1,732,800
7 - -$ 1 2,300$ - -$ - -$ 1 2,300 665 1,730,500
8 - -$ 1 2,300$ - -$ - -$ 1 2,300 666 1,728,200
9 - -$ - -$ - -$ - -$ - - 666 1,728,200
10 - -$ - -$ - -$ - -$ - - 666 1,728,200
11 - -$ - -$ - -$ - -$ - - 666 1,728,200
12 - -$ 4 9,200$ - -$ - -$ 4 9,200 670 1,719,000
13 - -$ 5 11,500$ - -$ - -$ 5 11,500 675 1,707,500
14 - -$ - -$ - -$ - -$ - - 675 1,707,500
15 - -$ 3 6,900$ - -$ - -$ 3 6,900 678 1,700,600
16 - -$ - -$ - -$ - -$ - - 678 1,700,600
17 - -$ - -$ - -$ - -$ - - 678 1,700,600
18 - -$ - -$ - -$ - -$ - - 678 1,700,600
19 - -$ 6 13,800$ - -$ - -$ 6 13,800 684 1,686,800
20 - -$ 9 20,700$ - -$ - -$ 9 20,700 693 1,666,100
21 - -$ 4 9,200$ - -$ - -$ 4 9,200 697 1,656,900
22 - -$ - -$ - -$ - -$ - - 697 1,656,900
23 - -$ - -$ - -$ - -$ - - 697 1,656,900
24 - -$ - -$ - -$ - -$ - - 697 1,656,900
25 - -$ -$ - -$ - -$ - - 697 1,656,900
26 - -$ - -$ - -$ - -$ - - 697 1,656,900
27 - -$ 4 9,200$ - -$ - -$ 4 9,200 701 1,647,700
28 - -$ 4 9,200$ - -$ - -$ 4 9,200 705 1,638,500
29 - -$ - -$ - -$ - -$ - - 705 1,638,500
30 - -$ 3 6,900$ - -$ - -$ 3 6,900 708 1,631,600
31 - -$ - -$ - -$ - -$ - - 708 1,631,600
TOTAL - -$ 46 105,800$ - -$ - -$ 46 105,800 -
Upon collection of one or more Utility Fees by Town,such Utility Fees shall,within ten (10) working days, be deposited by Town into an account designated
by MUDs (hereinafter "MUDs Account").Town shall continue to collect and to deposit such Utility Fees into MUDs Account in accordance with the existing
agreement between the MUDs until such time as the total amount paid into that account equals $3,260,000.Town shall collect and deposit a minimum of one
hundred fifty (150)Utility Fees each year, for a total of five (5)successive years commencing on May 7, 2008 (hereinafter "Collection Period").In the event
that more than 150 Utility Fees are collected by Town in anyone or more years of the Collection Period,such Utility Fees in excess of the 150 Utility Fees
required under this Section shall be carried over to the following year or years and shall be a credit toward the total Utility Fees due for such subsequent year
or years.
In the event that fewer than 150 Utility Fees are collected by Town during anyone or more year(s) of the Collection Period, including those Utility Fees carried
over from any given year in which more than 150 Utility Fees were collected by Town,Town shall within ten (10) working days of collection of such Utility
Fees from Developer, pay into MUDs Account the difference between the amount that would have been paid had 150 Access Fees been paid at $2,300 each
and the amount of Utility Fees actually collected by Town.On or about May 7, 2013,Town shall calculate the total amount of Utility Fees paid to MUDs.Town
shall provide MUDs written notice of any amount paid less than $3,260,000 (the "Utility Fee Remainder").
TCMUD No. 1 Page 8 of 100 Meeting Date: January 31, 2012
BUDGET VARIANCE REPORT
FUND:135 - MUD 1 O&M
FINANCIALS MONTH:December 2011
REVENUE VARIANCE:17%
EXPENSE VARIANCE:33%
NOTE:
ACCOUNT DESCRIPTION TOTAL
BUDGET
CURRENT
MONTH
YTD
TOTAL
YTD %VARIANCE EXPLANATION
REVENUE
135-40002 Property Taxes/Delinquent (451)$ (601)$ (726)$ 161%A tax refund caused a debit balance.
135-47025 Penalties (50,500)$ (4,379)$ (20,049)$ 40%Penalties on water billing
135-47035 Plumbing Inspections (1,200)$ (350)$ (500)$ 42%Inspections on new construction
135-48005 Utility Fees (338,880)$ (105,800)$ (184,780)$ 55%New Housing starts in the PID.83
connections this fiscal year
135-49075 Oversize Meter Reimbursement (64,000)$ (15,382)$ (27,354)$ 43%Charged for all meters 1" and above
WATER
135-50016-010 Longevity 2,620$ 2,620$ 100%Paid annually in November
135-50045-010 Workman's Comp 5,581$ -$ 5,581$ 100%Premium paid at beginning of year
135-55090-010 Vehicle Maintenance 3,380$ 92$ 1,890$ 56%Replace Water pump and tires for 2004
Chevrolet
135-55100-010 Building Maintenance 750$ 106$ 472$ 63%Fire Extinquisher annual maint
135-60135-010 Annual permit fee 6,600$ -$ 7,966$ 121%Increase in annual fee
135-65050-010 Meter Expense 85,000$ 367$ 56,103$ 66%Replace meters.
135-65105-010 Printing 150$ -$ 59$ 39%Business cards/Womack
135-69005-010 Capital Expenses 888,432$ 102,000$ 494,747$ 56%Meters and Ground Storage expansion
135-69035-010 Vehicles 27,000$ 27,000$ 29,439$ 109%New Water truck
135-69281-010 Capital Repair-Ground Storage 124,771$ -$ 69,788$ 56%Annual Preventative Maintenance
WASTEWATER
135-50016-020 Longevity 3,976$ -$ 3,975$ 100%Paid annually in November
135-50030-020 Social Security Taxes 8,597$ 774$ 3,450$ 40%Severence check
135-50035-020 Medicare Taxes 2,011$ 181$ 807$ 40%Severence check
135-50045-020 Workman's Comp 2,685$ -$ 2,685$ 100%Premium paid at beginning of year
135-55080-020 Maintenance & Repairs 17,750$ 10,667$ 14,525$ 82%Repair UV $3,000,4 dissolved oxygen
sensors Mixed Liquor suspended solids
$2,900, Sampler 4,999 (reimb from
Insurance
135-60066-020 Publications/Books/Subscription 500$ -$ 438$ 88%Items purchased at beginning of year
135-60135-020 Annual Permit Fee 7,500$ 7,433$ 99%Annual Permit
135-60105-020 Rent/Lease Equipment 200$ 901$ 451%Rent Trash pump
COLLECTIONS
135-50016-021 Longevity 3,548$ 3,548$ 100%Paid annually in November
135-50045-021 Workman's Comp 3,056$ 3,056$ 100%Premium paid at beginning of year
BOARD OF DIRECTORS
135-50045-026 Workman's Comp 120$ -$ 120$ 100%Premium paid at beginning of year
Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than
or equal to the Expense Variance.The Revenue and Expense Variance is calculated on a straight-line method (Financials Month
x 8.3%), less 8.3% for revenues and plus 8.3% for expenses. All variances over $1000 will be addressed.
TCMUD No. 1 Page 9 of 100 Meeting Date: January 31, 2012
BUDGET VARIANCE REPORT
FUND:135 - MUD 1 O&M
FINANCIALS MONTH:December 2011
REVENUE VARIANCE:17%
EXPENSE VARIANCE:33%
NOTE:
ACCOUNT DESCRIPTION TOTAL
BUDGET
CURRENT
MONTH
YTD
TOTAL
YTD %VARIANCE EXPLANATION
Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than
or equal to the Expense Variance.The Revenue and Expense Variance is calculated on a straight-line method (Financials Month
x 8.3%), less 8.3% for revenues and plus 8.3% for expenses. All variances over $1000 will be addressed.
MANAGER'S OFFICE
135-50010-027 Overtime 1,000$ 254$ 875$ 88%Interim Overtime
135-50016-027 Longevity 1,845$ -$ 1,845$ 100%Paid annually in November
135-50045-027 Workman's Comp 580$ -$ 580$ 100%Premium paid at beginning of year
135-60035-027 Postage 1,000$ 178$ 433$ 43%Postage from meter &overnight
documents
135-65105-027 Printing 515$ 395$ 395$ 77%MUD magnets
HUMAN RESOURCES
135-50070-028 Employee Relations 1,967$ 1,067$ 1,411$ 72%Christmas employee party,Anniversary
gifts
FINANCE
135-50010-029 Overtime 1,000$ 246$ 842$ 84%Interim overtime
135-50016-029 Longevity 1,823$ -$ 1,823$ 100%Paid annually in November
135-50045-029 Workman's Comp 235$ -$ 211$ 90%Premium paid at beginning of year
135-60040-029 Service Charges & fees 79$ 33$ 33$ 42%1/2 safety deposit box at Prosperity
Bank
Information Systems
135-60005-033 Telephone 6,540$ 1,223$ 2,862$ 44%$612 voided in January.
135-65055-033 Hardware 83,238$ 51,795$ 57,681$ 69%Virtual Servers
UTILITY BILLING
135-50016-038 Longevity 220$ -$ 220$ 100%Paid annually in November
135-50045-038 Workman's Comp 211$ -$ 235$ 111%Premium paid at beginning of year
135-60040-038 Service Charges & fees 18,000$ 2,501$ 8,961$ 50%Credit card fees.
INFORMATION SERVICES
FACILITIES MANAGEMENT
135-50045-037 Workman's Comp 861$ -$ 861$ 100%Premium paid at beginning of year
135-60055-037 Insurance 32,635$ -$ 28,590$ 88%Premium paid at beginning of year
NON-DEPARTMENTAL
135-55055-039 Auditing 20,200$ 10,100$ 15,150$ 75%Interim Audit billing
135-55060-039 Appraisal 20,000$ 8,534$ 43%Prior year payment expensed this year.
135-55065-039 Tax Admin Fees 3,629$ 2,452$ 68%Mailing of tax statements
TCMUD No. 1 Page 10 of 100 Meeting Date: January 31, 2012
BUDGET VARIANCE REPORT
FUND:122 - Fire O&M
FINANCIALS MONTH:December 2011
REVENUE VARIANCE:17%
EXPENSE VARIANCE:33%
NOTE:
ACCOUNT DESCRIPTION TOTAL
BUDGET
CURRENT
MONTH
YTD
TOTAL
YTD %VARIANCE EXPLANATION
FIRE REVENUE
122-40001 Assessment- Emergency Svcs (193,233)$ (79,791)$ (96,096)$ 50%Majority of Taxes collected by January
31
122-40010 Property Taxes/MUD Fire (1,076,976)$ (336,982)$ (402,828)$ 37%Majority of Taxes collected by January
31
122-40011 Property Taxes/Fire-Delinquent (5,603)$ 3,596$ 5,773$ -103%A tax refund caused a debit balance.
122-42014 Fire Permits/Sprinkler (2,000)$ (1,200)$ (2,400)$ 120%Due to new construction
FIRE EXPENSES
122-50011-045 DPS Holiday Pay 12,133$ 13,773$ 114%Paid annually in November
122-50016-045 Longevity 3,647$ 3,714$ 102%Paid annually in November
122-50017-045 Certification 4,073$ 580$ 1,569$ 39%Monthly Cert pay for Firefighters
122-50045-045 Workman's Comp 8,793$ -$ 8,310$ 95%Premium paid at beginning of year
122-60025-045 Water 3,289$ 161$ 1,267$ 39%Water usage/Irrigation
122-60070-045 Dues & Memberships 8,560$ 495$ 5,921$ 69%Dues paid at beginning of year
122-60055-045 Insurance 20,974$ -$ 8,078$ 39%Premium paid at beginning of year
122-60096-045 Emergency Management 1,000$ -$ 1,000$ 100%Paid annually at beginning of year/Split
with Town
122-65085-045 Office Supplies 329$ 400$ 500$ 152%Office supplies for station and Admin
office
Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or
equal to the Expense Variance. The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x
8.3%), less 8.3% for revenues and plus 8.3% for expenses. All variances over $1000 will be addressed.
TCMUD No. 1 Page 11 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-03-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/23/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Receive Fire Update (Thomas)
a. Update - December Activity
Attachments:Fire Update.pdf
Action ByDate Action ResultVer.
Title
Receive Fire Update (Thomas)
a. Update - December Activity
TCMUD No. 1 Page 12 of 100 Meeting Date: January 31, 2012
TCMUD No. 1 Page 13 of 100 Meeting Date: January 31, 2012
TCMUD No. 1 Page 14 of 100 Meeting Date: January 31, 2012
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TCMUD No. 1 Page 17 of 100 Meeting Date: January 31, 2012
TCMUD No. 1 Page 18 of 100 Meeting Date: January 31, 2012
TCMUD No. 1 Page 19 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-04-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/24/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Receive Town Council Update (Rose)
a. Councilmember Rose to provide an update of Council meetings, notice and relevant business.
Attachments:
Action ByDate Action ResultVer.
Title
Receive Town Council Update (Rose)
a. Councilmember Rose to provide an update of Council meetings, notice and relevant business.
TCMUD No. 1 Page 20 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-18-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Receive update on the District Manager search. (Armstrong/Carr)
Attachments:
Action ByDate Action ResultVer.
Title
Receive update on the District Manager search. (Armstrong/Carr)
TCMUD No. 1 Page 21 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-07-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/24/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Review and Approve Monthly Financial Reports for December 2011 (Gonzales)
Attachments:December 2011 Financials.pdf
Action ByDate Action ResultVer.
Title
Review and Approve Monthly Financial Reports for December 2011 (Gonzales)
TCMUD No. 1 Page 22 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 108:35 01/27/12Budget Summary with AmendmentFund: 122 Trophy Club MUD Fire Dept.Department: Fire RevenuesProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget122-40001-000-000 Assessment - Emerg Svcs193,233.00- 193,233.00-79,791.09- 96,096.32-49.731 97,136.68-122-40003-000-000 Emer Svcs Assessmen/Delinquent8.00-7.75-96.875.25-122-40010-000-000 Property Taxes/MUD Fire1,076,976.00- 1,076,976.00-336,981.84- 402,828.01-37.404 674,147.99-122-40011-000-000 Property Taxes/Fire-Delinquent5,603.00-3,595.71 5,772.76 -103.030 11,375.76-122-40015-000-000 Property Taxes/Assessments P&I6.00-5.42-90.333.58-122-40020-000-000 Property Taxes/Fire P&I7,500.00- 7,500.00-12.03-308.31-4.111 7,191.69-Subtotal:1,277,709.00- 1,283,326.00-413,189.25- 493,473.05-38.453 789,852.95-122-42014-000-000 Fire Permits/Sprinkler2,000.00-1,200.00- 2,400.00- 120.000400.00Subtotal:2,000.00-1,200.00- 2,400.00- 120.000400.00122-43400-000-000 Fire Inspections500.00-225.00-450.00-90.00050.00-122-43415-000-000 Denton/Tarrant Cty Pledge-Fire 10,000.00- 10,000.00-10,000.00-122-43599-000-000 Misc Fire Revenue1,124.00- 1,124.00-1,124.00-Subtotal:11,124.00- 11,624.00-225.00-450.00-3.871 11,174.00-122-49035-000-000 Prior Year Reserves23,101.00- 9,984.00-9,984.00-122-49900-000-000 Miscellaneous Income5,000.00-1,775.00- 3,450.00-69.000 1,550.00-Subtotal:23,101.00- 14,984.00-1,775.00- 3,450.00-23.025 11,534.00-Program number:1,311,934.00- 1,311,934.00-416,389.25- 499,773.05-38.094 812,160.95-Department number: Fire Revenues1,311,934.00- 1,311,934.00-416,389.25- 499,773.05-38.094 812,160.95-RevenuesSubtotal ----------- 1,311,934.00- 1,311,934.00-416,389.25- 499,773.05-38.094 812,160.95-
TCMUD No. 1 Page 23 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 208:35 01/27/12Budget Summary with AmendmentFund: 122 Trophy Club MUD Fire Dept.Department: 45 FireProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget122-50005-045-000 Salaries & Wages425,748.00 425,748.0032,886.68 96,866.5622.752 328,881.44122-50010-045-000 Overtime42,000.00 42,000.003,314.69 12,292.9729.269 29,707.03122-50011-045-000 DPS Holiday Pay12,133.00 12,133.0013,773.02113.517 1,640.02-122-50016-045-000 Longevity3,647.00 3,647.003,714.46101.85067.46-122-50017-045-000 Certification4,073.00 4,073.00579.70 1,569.1038.524 2,503.90122-50020-045-000 Retirement68,264.00 68,264.004,939.45 17,623.9825.817 50,640.02122-50026-045-000 Medical Insurance53,184.00 53,184.003,339.61 10,019.2618.839 43,164.74122-50027-045-000 Dental Insurance3,288.00 3,288.00291.85875.6326.631 2,412.37122-50028-045-000 Vision Insurance857.00857.0065.94197.7923.079659.21122-50029-045-000 Life Insurance & Other2,740.00 2,740.002,740.00122-50030-045-000 Social Security Taxes30,231.00 30,231.002,088.97 7,385.5424.430 22,845.46122-50035-045-000 Medicare Taxes7,070.00 7,070.00488.58 1,727.3024.431 5,342.70122-50040-045-000 Unemployment Taxes1,476.00 1,476.0013.1946.293.136 1,429.71122-50045-045-000 Workmans Compensation8,793.00 8,793.008,309.5094.501483.50122-50060-045-000 Pre-employment Physicals/Test675.00675.0017.4552.457.770622.55Subtotal:664,179.00 664,179.0048,026.11 174,453.8526.266 489,725.15122-55080-045-000 Maintenance & Repairs9,562.00 9,562.0079.21.828 9,482.79122-55090-045-000 Vehicle Maintenance14,850.00 14,850.0024.9524.95.168 14,825.05122-55095-045-000 Equipment Maintenance9,808.00 9,808.00129.00129.001.315 9,679.00122-55100-045-000 Building Maintenance11,000.00 11,000.00421.48 2,126.9719.336 8,873.03122-55110-045-000 Maintenance-Radios1,103.00 1,103.001,103.00122-55160-045-000 Professional Outside Services 20,000.00 20,000.0020,000.00Subtotal:66,323.00 66,323.00575.43 2,360.133.559 63,962.87122-60005-045-000 Telephone106.00106.0011.0910.46294.91122-60010-045-000 Communications/Pagers/Mobiles4,411.00 4,411.00191.78632.0614.329 3,778.94122-60020-045-000 Electricity/Gas18,270.00 18,270.001,208.10 2,752.7915.067 15,517.21122-60025-045-000 Water3,289.00 3,289.00161.03 1,266.5738.509 2,022.43122-60030-045-000 Rent And/Or Usage308,000.00 308,000.00308,000.00122-60035-045-000 Postage97.0097.0010.5910.91886.41122-60055-045-000 Insurance20,974.00 20,974.008,078.0038.514 12,896.00122-60066-045-000 Publications/Books/Subscrips401.00401.00401.00122-60070-045-000 Dues & Memberships8,560.00 8,560.00495.00 5,921.3469.175 2,638.66122-60080-045-000 Schools & Training6,946.00 6,946.0083.471.202 6,862.53122-60096-045-000 Emergency Management1,000.00 1,000.001,000.00100.000122-60100-045-000 Travel & per diem6,788.00 6,788.001,620.8823.879 5,167.12122-60110-045-000 Physicals/Testing1,918.00 1,918.001,918.00122-60125-045-000 Advertising156.00156.00156.00122-60160-045-000 Programs & Special Projects4,162.00 4,162.00624.9115.015 3,537.09122-60180-045-000 Fire Inspection/Enforcement1,900.00 1,900.00180.00361.0019.000 1,539.00122-60195-045-000 Flags & Repair2,543.00 2,543.00402.5015.828 2,140.50
TCMUD No. 1 Page 24 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 308:35 01/27/12Budget Summary with AmendmentFund: 122 Trophy Club MUD Fire Dept.Department: 45 FireProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget122-60245-045-000 Miscellaneous Expense1,237.00 1,237.00380.32406.5732.867830.43Subtotal:390,758.00 390,758.002,616.23 23,171.775.930 367,586.23122-65005-045-000 Fuel & Lube17,414.00 17,414.00688.873.956 16,725.13122-65010-045-000 Uniforms4,357.00 4,357.0010.00406.509.330 3,950.50122-65015-045-000 Protective Clothing7,600.00 7,600.0055.0083.501.099 7,516.50122-65030-045-000 Chemicals1,545.00 1,545.001,545.00122-65035-045-000 Small Tools8,371.00 8,371.00233.21454.715.432 7,916.29122-65085-045-000 Office Supplies329.00329.00399.91499.51151.827170.51-122-65095-045-000 Maintenance Supplies2,785.00 2,785.00352.24373.9913.429 2,411.01122-65105-045-000 Printing106.00106.0024.7723.36881.23Subtotal:42,507.00 42,507.001,050.36 2,531.855.956 39,975.15122-69006-045-000 Grant Match3,000.00 3,000.003,000.00122-69035-045-000 Vehicles13,709.00 13,709.00250.00 11,014.7880.347 2,694.22122-69050-045-000 Radios2,500.00 2,500.002,500.00122-69195-045-000 GASB34/Reserve for Replacement 41,890.00 41,890.0041,890.00122-69251-045-000 Engine 681 Payment73,203.00 73,203.0073,203.00122-69255-045-000 Airpacks13,865.00 13,865.0013,865.00Subtotal:148,167.00 148,167.00250.00 11,014.787.434 137,152.22Program number:1,311,934.00 1,311,934.0052,518.13 213,532.3816.276 1,098,401.62Department number: Fire1,311,934.00 1,311,934.0052,518.13 213,532.3816.276 1,098,401.62ExpendituresSubtotal ----------- 1,311,934.00 1,311,934.0052,518.13 213,532.3816.276 1,098,401.62Fund number: 122 Trophy Club MUD Fire Dept.363,871.12- 286,240.67-286,240.67TCMUD No. 1 Page 25 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 408:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: RevenuesProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-40000-000-000 Property Taxes97,495.00- 97,495.00-30,505.72- 36,466.54-37.403 61,028.46-135-40002-000-000 Property Taxes/Delinquent451.00-601.29726.28 -161.038 1,177.28-135-40015-000-000 Property Taxes/P & I1,334.00- 1,334.00-55.64-334.51-25.076 1,668.51-Subtotal:98,829.00- 99,280.00-29,960.07- 35,405.75-35.663 63,874.25-135-47000-000-000 Water1,990,800.00- 1,990,800.00-104,128.85- 405,528.10-20.370 1,585,271.90-135-47005-000-000 Sewer1,325,000.00- 1,325,000.00-79,020.71- 271,030.26-20.455 1,053,969.74-135-47010-000-000 Commercial Water825,000.00- 825,000.00-38,788.48- 175,599.14-21.285 649,400.86-135-47015-000-000 Commercial Sewer360,000.00- 360,000.00-20,505.40- 71,203.37-19.779 288,796.63-135-47020-000-000 Standby775.00-775.00-67.00-205.00-26.452570.00-135-47025-000-000 Penalties50,500.00- 50,500.00-4,378.75- 20,048.93-39.701 30,451.07-135-47030-000-000 Service Charges17,500.00- 17,500.00-1,236.28- 4,176.66-23.867 13,323.34-135-47035-000-000 Plumbing Inspections1,200.00- 1,200.00-350.00-500.00-41.667700.00-135-47045-000-000 Sewer Inspections4,500.00- 4,500.00-1,050.00- 1,500.00-33.333 3,000.00-135-47070-000-000 TCCC Effluent Charges57,500.00- 57,500.00-8,212.62-14.283 49,287.38-135-47270-000-000 Fire Line5,000.00- 5,000.00-5,000.00-135-47400-000-000 Water-Out of Dist/Port Meters 41,595.00- 41,595.00-94.81- 15,002.88-36.069 26,592.12-135-47405-000-000 Out of District Sewer11,807.00- 11,807.00-987.83- 2,729.57-23.118 9,077.43-135-47410-000-000 Out of Dist/Portable Penalties300.00-300.00-23.63-28.31-9.437271.69-135-47600-000-000 PID #1 Water425,000.00- 425,000.00-27,618.37- 104,117.96-24.498 320,882.04-135-47605-000-000 PID #1 Sewer185,000.00- 185,000.00-16,236.98- 53,880.86-29.125 131,119.14-Subtotal:5,301,477.00- 5,301,477.00-294,487.09- 1,133,763.66-21.386 4,167,713.34-135-48005-000-000 Utility Fees338,880.00- 338,880.00-105,800.00- 184,780.00-54.527 154,100.00-Subtotal:338,880.00- 338,880.00-105,800.00- 184,780.00-54.527 154,100.00-135-49010-000-000 Interest Income4,500.00- 4,500.00-309.34- 1,038.32-23.074 3,461.68-135-49016-000-000 Cell Tower Revenue10,164.00-847.00- 2,541.00-25.000 7,623.00-135-49018-000-000 Building Rent Income7,000.00- 7,000.00-583.33- 1,749.99-25.000 5,250.01-135-49030-000-000 Vending Revenue600.00-600.00-32.50-32.50-5.417567.50-135-49035-000-000 Prior Year Reserves241,981.00- 265,707.00-265,707.00-135-49036-000-000 GASB Reserves26,911.00- 26,911.00-26,911.00-135-49075-000-000 Oversize Meter Reimbursement64,000.00- 64,000.00-15,382.00- 27,354.00-42.741 36,646.00-135-49900-000-000 Miscellaneous Income10,000.00- 10,000.00-333.49-3.335 9,666.51-135-49905-000-000 Gas Well Revenue800.00-800.00-48.62-6.078751.38-Subtotal:355,792.00- 389,682.00-17,154.17- 33,097.92-8.494 356,584.08-Program number:6,094,978.00- 6,129,319.00-447,401.33- 1,387,047.33-22.630 4,742,271.67-Department number: Revenues6,094,978.00- 6,129,319.00-447,401.33- 1,387,047.33-22.630 4,742,271.67-
TCMUD No. 1 Page 26 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 508:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: RevenuesProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudgetRevenuesSubtotal ----------- 6,094,978.00- 6,129,319.00-447,401.33- 1,387,047.33-22.630 4,742,271.67-
TCMUD No. 1 Page 27 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 608:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 10 WaterProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-50005-010-000 Salaries & Wages199,759.00 199,759.0012,581.46 37,744.3818.895 162,014.62135-50010-010-000 Overtime13,250.00 13,250.001,313.27 3,288.4924.819 9,961.51135-50016-010-000 Longevity2,620.00 2,620.002,620.00100.000135-50017-010-000 Certification1,800.00 1,800.00150.00450.0025.000 1,350.00135-50020-010-000 Retirement25,508.00 25,508.001,988.74 6,244.9824.482 19,263.02135-50026-010-000 Medical Insurance22,607.00 22,607.001,883.94 5,651.8225.000 16,955.18135-50027-010-000 Dental Insurance2,169.00 2,169.00134.28402.8418.573 1,766.16135-50028-010-000 Vision Insurance576.00576.0031.7695.2816.542480.72135-50029-010-000 Life Insurance & Other1,161.00 1,161.001,161.00135-50030-010-000 Social Security Taxes13,481.00 13,481.00817.51 2,574.6319.098 10,906.37135-50035-010-000 Medicare Taxes3,153.00 3,153.00191.18602.1319.097 2,550.87135-50040-010-000 Unemployment Taxes945.00945.00945.00135-50045-010-000 Workmans Compensation5,581.00 5,581.005,581.00100.000135-50060-010-000 Pre-emp Physicals/Testing200.00200.00200.00135-50070-010-000 Employee Relations350.00350.0020.0047.5913.597302.41Subtotal:293,160.00 293,160.0019,112.14 65,303.1422.276 227,856.86135-55005-010-000 Engineering1,500.00 1,500.001,500.00135-55070-010-000 Independent Labor500.00500.00500.00135-55080-010-000 Maintenance & Repairs29,500.00 29,500.006,869.31 7,782.4126.381 21,717.59135-55090-010-000 Vehicle Maintenance3,380.00 3,380.0092.40 1,889.7755.910 1,490.23135-55100-010-000 Building Maint & Supplies750.00750.00106.35471.8562.913278.15135-55105-010-000 Maintenance-Backhoe/SkidLoader 2,900.00 2,900.002,900.00135-55135-010-000 Lab Analysis4,500.00 4,500.00180.00540.0012.000 3,960.00Subtotal:43,030.00 43,030.007,248.06 10,684.0324.829 32,345.97135-60010-010-000 Communications/Pagers/Mobiles1,599.00 1,599.00162.22480.9830.080 1,118.02135-60020-010-000 Electricity162,000.00 162,000.00842.68 20,238.4812.493 141,761.52135-60035-010-000 Postage500.00500.006.511.302493.49135-60050-010-000 Bad Debt Expense4,200.00 4,200.004,200.00135-60066-010-000 Publications/Books/Subscripts50.0050.0050.00135-60070-010-000 Dues & Memberships150.00150.00150.00135-60080-010-000 Schools & Training2,800.00 2,800.0055.00446.0015.929 2,354.00135-60090-010-000 Safety Program500.00500.00500.00135-60100-010-000 Travel & per diem3,200.00 3,200.00210.35365.2211.413 2,834.78135-60105-010-000 Rent/Lease Equipment500.00500.00500.00135-60135-010-000 Annual Permit Fee6,600.00 6,600.007,965.75120.693 1,365.75-135-60150-010-000 Bulk Water1,720,000.00 1,720,000.00124,925.14 279,934.3716.275 1,440,065.63135-60245-010-000 Miscellaneous Expenses1,000.00 1,000.001,000.00135-60280-010-000 Property Maintenance4,200.00 4,200.004,200.00135-60285-010-000 Lawn Equipment & Maintenance2,000.00 2,000.002,000.00135-60360-010-000 Furniture/Equipment < $50001,500.00 1,500.00299.99299.9919.999 1,200.01
TCMUD No. 1 Page 28 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 708:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 10 WaterProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudgetSubtotal:1,910,799.00 1,910,799.00126,495.38 309,737.3016.210 1,601,061.70135-65005-010-000 Fuel & Lube15,216.00 15,216.001,885.23 3,230.6021.232 11,985.40135-65010-010-000 Uniforms3,690.00 3,690.00753.1820.411 2,936.82135-65030-010-000 Chemicals6,200.00 6,200.001,066.47 1,066.4717.201 5,133.53135-65035-010-000 Small Tools2,500.00 2,500.0068.0068.002.720 2,432.00135-65040-010-000 Safety Equipment2,500.00 2,500.002,500.00135-65050-010-000 Meter Expense85,000.00 85,000.00367.00 56,103.0066.004 28,897.00135-65055-010-000 Hardware1,000.00 1,000.001,000.00135-65095-010-000 Maintenance Supplies32,000.00 32,000.001,490.66 6,811.5421.286 25,188.46135-65100-010-000 Copies50.0050.0050.00135-65105-010-000 Printing150.00150.0058.5039.00091.50Subtotal:148,306.00 148,306.004,877.36 68,091.2945.913 80,214.71135-69005-010-000 Capital Expenses888,432.00 888,432.00102,000.00 494,747.1955.688 393,684.81135-69035-010-000 Vehicles27,000.00 27,000.0027,000.00135-69195-010-000 Gasb34/Reserve for Replacement 30,000.00 30,000.0030,000.00135-69280-010-000 Capital Repairs24,000.00 24,000.0024,000.00135-69281-010-000 Capital Repair-Ground Storage 124,771.00 124,771.0069,788.0255.933 54,982.98135-69295-010-000 Unexpected Maintenance250.00250.00250.00135-69305-010-000 Capital Leases11,490.00 11,490.0011,490.00Subtotal:1,105,943.00 1,105,943.00102,000.00 564,535.2151.046 541,407.79Program number:3,501,238.00 3,501,238.00259,732.94 1,018,350.9729.085 2,482,887.03Department number: Water3,501,238.00 3,501,238.00259,732.94 1,018,350.9729.085 2,482,887.03
TCMUD No. 1 Page 29 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 808:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 20 WastewaterProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-50005-020-000 Salaries & Wages182,147.00 182,147.0012,957.02 53,148.0129.179 128,998.99135-50010-020-000 Overtime10,166.00 10,166.00976.44 3,333.9432.795 6,832.06135-50016-020-000 Longevity3,976.00 3,976.003,975.0099.9751.00135-50017-020-000 Certification2,400.00 2,400.00125.00450.0018.750 1,950.00135-50020-020-000 Retirement27,816.00 27,816.001,990.69 8,624.4331.005 19,191.57135-50026-020-000 Medical Insurance30,805.00 30,805.002,145.38 6,367.0020.669 24,438.00135-50027-020-000 Dental Insurance1,981.00 1,981.00165.36488.2624.647 1,492.74135-50028-020-000 Vision Insurance552.00552.0041.20121.5622.022430.44135-50029-020-000 Life Insurance & Other884.00884.00884.00135-50030-020-000 Social Security Taxes8,597.00 8,597.00773.68 3,449.5340.125 5,147.47135-50035-020-000 Medicare Taxes2,011.00 2,011.00180.94806.7240.115 1,204.28135-50040-020-000 Unemployment Taxes567.00567.0027.8427.844.910539.16135-50045-020-000 Workmans Compensation2,685.00 2,685.002,685.00100.000135-50060-020-000 Pre-emp Physicals/Testing200.0030.4515.225169.55135-50070-020-000 Employee Relations350.00350.0020.0020.005.714330.00Subtotal:274,937.00 275,137.0019,403.55 83,527.7430.359 191,609.26135-55070-020-000 Independent Labor750.00750.00750.00135-55080-020-000 Maintenance & Repairs17,750.00 17,750.0010,666.54 14,525.2481.832 3,224.76135-55090-020-000 Vehicle Maintenance4,998.00 4,998.004,998.00135-55100-020-000 Building Maint & Supplies1,400.00 1,400.001,400.00135-55105-020-000 Maintenance-Backhoe/SkidLoader 2,950.00 2,950.002,950.00135-55125-020-000 Dumpster Services35,000.00 35,000.004,300.00 9,137.5026.107 25,862.50135-55135-020-000 Lab Analysis22,760.00 22,760.001,139.00 3,382.3214.861 19,377.68Subtotal:85,608.00 85,608.0016,105.54 27,045.0631.592 58,562.94135-60005-020-000 Telephone100.00.566.766.76093.24135-60010-020-000 Communications/Pagers/Mobiles3,000.00 3,000.00276.07651.4321.714 2,348.57135-60020-020-000 Electricity205,000.00 205,000.0023,307.7411.370 181,692.26135-60025-020-000 Water1,900.00 1,900.00618.41876.3246.122 1,023.68135-60035-020-000 Postage120.00120.00120.00135-60066-020-000 Publications/Books/Subscripts500.00500.00438.1787.63461.83135-60080-020-000 Schools & Training1,320.00 1,320.001,320.00135-60090-020-000 Safety Program200.00200.00200.00135-60100-020-000 Travel & per diem1,750.00 1,750.00139.86489.5127.972 1,260.49135-60105-020-000 Rent/Lease Equipment200.00200.00901.30450.650701.30-135-60125-020-000 Advertising1,000.00987.3698.73612.64135-60135-020-000 Annual Permit Fee7,500.00 7,500.007,432.5099.10067.50135-60245-020-000 Miscellaneous Expenses525.00525.00525.00135-60285-020-000 Lawn Equipment & Maintenance525.00525.00525.00Subtotal:222,540.00 223,640.001,034.90 35,091.0915.691 188,548.91
TCMUD No. 1 Page 30 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 908:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 20 WastewaterProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-65005-020-000 Fuel & Lube6,875.00 6,875.00309.98754.4810.974 6,120.52135-65010-020-000 Uniforms3,140.00 3,140.00645.9620.572 2,494.04135-65030-020-000 Chemicals13,180.00 13,180.001,058.46 2,557.5719.405 10,622.43135-65035-020-000 Small Tools1,260.00 1,260.001,260.00135-65040-020-000 Safety Equipment925.00925.00925.00135-65045-020-000 Lab Supplies19,160.00 19,160.002,422.83 2,699.8414.091 16,460.16135-65055-020-000 Hardware525.00525.00525.00135-65085-020-000 Office Supplies400.00400.0027.4450.5812.645349.42135-65095-020-000 Maintenance Supplies8,860.00 8,860.00316.13661.797.469 8,198.21135-65115-020-000 Other Consumables110.00110.00110.00Subtotal:54,435.00 54,435.004,134.84 7,370.2213.539 47,064.78135-69005-020-000 Capital Expenses161,189.00 161,189.0034,800.2621.590 126,388.74135-69280-020-000 Capital Repairs56,000.00 56,000.0056,000.00Subtotal:217,189.00 217,189.0034,800.2616.023 182,388.74Program number:854,709.00 856,009.0040,678.83 187,834.3721.943 668,174.63Department number: Wastewater854,709.00 856,009.0040,678.83 187,834.3721.943 668,174.63
TCMUD No. 1 Page 31 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1008:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 21 CollectionProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-50005-021-000 Salaries & Wages145,481.00 145,481.0011,082.16 33,246.4822.853 112,234.52135-50010-021-000 Overtime7,297.00 7,297.001,093.20 2,475.0733.919 4,821.93135-50016-021-000 Longevity3,548.00 3,548.003,547.5099.986.50135-50017-021-000 Certification1,500.00 1,500.00125.00375.0025.000 1,125.00135-50020-021-000 Retirement21,074.00 21,074.001,741.74 5,613.6126.638 15,460.39135-50026-021-000 Medical Insurance22,983.00 22,983.001,702.68 5,108.0422.225 17,874.96135-50027-021-000 Dental Insurance1,533.00 1,533.00117.38352.1422.971 1,180.86135-50028-021-000 Vision Insurance357.00357.0029.7289.1624.975267.84135-50029-021-000 Life Insurance & Other978.00978.00978.00135-50030-021-000 Social Security Taxes9,785.00 9,785.00703.64 2,281.0023.311 7,504.00135-50035-021-000 Medicare Taxes2,288.00 2,288.00164.56533.4623.316 1,754.54135-50040-021-000 Unemployment Taxes567.00567.00567.00135-50045-021-000 Workmans Compensation3,056.00 3,056.003,056.00100.000135-50070-021-000 Employee Relations250.00250.0019.9719.977.988230.03Subtotal:220,697.00 220,697.0016,780.05 56,697.4325.690 163,999.57135-55005-021-000 Engineering1,500.00 1,500.001,500.00135-55070-021-000 Independent Labor200.00200.00200.00135-55080-021-000 Maintenance & Repairs23,700.00 23,700.00415.62 2,815.8511.881 20,884.15135-55090-021-000 Vehicle Maintenance1,943.00 1,943.00130.006.691 1,813.00135-55100-021-000 Building Maint & Supplies750.00750.00750.00Subtotal:28,093.00 28,093.00415.62 2,945.8510.486 25,147.15135-60005-021-000 Telephone50.007.9511.1822.36038.82135-60010-021-000 Communications/Pagers/Mobiles2,796.00 2,796.00204.14610.3221.828 2,185.68135-60020-021-000 Electricity23,625.00 23,625.00165.55 2,092.948.859 21,532.06135-60025-021-000 Water750.00750.00750.00135-60035-021-000 Postage150.00150.00150.00135-60070-021-000 Dues & Memberships255.00255.00255.00135-60080-021-000 Schools & Training2,818.00 2,818.002,818.00135-60090-021-000 Safety Program750.00750.00750.00135-60100-021-000 Travel & per diem1,500.00 1,500.0090.47267.5317.835 1,232.47135-60105-021-000 Rent/Lease Equipment44,107.00 76,098.0076,098.00135-60245-021-000 Miscellaneous Expenses100.00100.00100.00135-60280-021-000 Property Maintenance1,000.00 1,000.001,000.00Subtotal:77,851.00 109,892.00468.11 2,981.972.714 106,910.03135-65005-021-000 Fuel & Lube11,700.00 11,700.001,143.75 2,597.8422.204 9,102.16135-65010-021-000 Uniforms2,505.00 2,505.00350.0013.972 2,155.00135-65030-021-000 Chemicals12,500.00 12,500.0012,500.00135-65035-021-000 Small Tools1,500.00 1,500.001,500.00TCMUD No. 1 Page 32 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1108:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 21 CollectionProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-65040-021-000 Safety Equipment1,150.00 1,150.001,150.00135-65055-021-000 Hardware750.00750.0044.955.993705.05135-65095-021-000 Maintenance Supplies16,050.00 16,050.0015.12.094 16,034.88Subtotal:46,155.00 46,155.001,143.75 3,007.916.517 43,147.09135-69005-021-000 Capital Expenses15,000.00 15,000.0031,991.00213.273 16,991.00-135-69280-021-000 Capital Repairs20,000.00 20,000.0020,000.00Subtotal:35,000.00 35,000.0031,991.0091.403 3,009.00Program number:407,796.00 439,837.0018,807.53 97,624.1622.196 342,212.84Department number: Collection407,796.00 439,837.0018,807.53 97,624.1622.196 342,212.84
TCMUD No. 1 Page 33 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1208:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 26 Board of DirectorsProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-50005-026-000 Salaries & Wages10,000.00 10,000.001,300.0013.000 8,700.00135-50030-026-000 Social Security Taxes620.00620.0080.6013.000539.40135-50035-026-000 Medicare Taxes145.00145.0018.8513.000126.15135-50040-026-000 Unemployment Taxes210.00210.0010.404.952199.60135-50045-026-000 Workmans Compensation120.00120.00120.00100.000Subtotal:11,095.00 11,095.001,529.8513.789 9,565.15135-60066-026-000 Publications/Books/Subscripts50.0050.0050.00135-60070-026-000 Dues & Memberships2,100.00 2,100.00685.0032.619 1,415.00135-60075-026-000 Meetings1,278.00 1,278.0064.82174.8213.679 1,103.18135-60080-026-000 Schools & Training4,150.00 4,150.00265.00875.0021.084 3,275.00135-60100-026-000 Travel & per diem6,199.00 6,199.006,199.00135-60245-026-000 Miscellaneous Expenses3,200.00 3,200.003,200.00Subtotal:16,977.00 16,977.00329.82 1,734.8210.219 15,242.18135-65085-026-000 Office Supplies50.0050.008.908.9017.80041.10Subtotal:50.0050.008.908.9017.80041.10Program number:28,122.00 28,122.00338.72 3,273.5711.641 24,848.43Department number: Board of Directors28,122.00 28,122.00338.72 3,273.5711.641 24,848.43
TCMUD No. 1 Page 34 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1308:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 27 Managers OfficeProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-50005-027-000 Salaries & Wages236,831.00 236,831.0013,949.40 40,629.3317.155 196,201.67135-50010-027-000 Overtime1,000.00 1,000.00254.22875.3087.530124.70135-50016-027-000 Longevity1,845.00 1,845.001,845.00100.000135-50020-027-000 Retirement33,471.00 33,471.002,011.25 6,138.3418.339 27,332.66135-50026-027-000 Medical Insurance18,798.00 18,798.001,330.16 3,744.6519.920 15,053.35135-50027-027-000 Dental Insurance1,242.00 1,242.0098.42279.9422.539962.06135-50028-027-000 Vision Insurance341.00341.0025.1270.8220.768270.18135-50029-027-000 Life Insurance & Other1,337.00 1,337.001,337.00135-50030-027-000 Social Security Taxes14,860.00 14,860.00674.43 2,402.3416.166 12,457.66135-50035-027-000 Medicare Taxes3,475.00 3,475.00195.60599.7517.259 2,875.25135-50040-027-000 Unemployment Taxes756.00756.009.971.319746.03135-50045-027-000 Workmans Compensation580.00580.00580.00100.000135-50070-027-000 Employee Relations5,000.00 5,000.003,199.87 3,311.2066.224 1,688.80Subtotal:319,536.00 319,536.0021,738.47 60,486.6418.930 259,049.36135-55070-027-000 Independent Labor840.00840.0075.008.929765.00135-55075-027-000 Records Management500.00500.00500.00135-55160-027-000 Professional Outside Services 176,870.00 176,870.0095,384.68 95,384.6853.929 81,485.32Subtotal:178,210.00 178,210.0095,384.68 95,459.6853.566 82,750.32135-60005-027-000 Telephone300.00300.0037.2177.5825.860222.42135-60010-027-000 Communications/Pagers/Mobiles2,420.00 2,420.00141.61420.2717.367 1,999.73135-60035-027-000 Postage1,000.00177.85433.2443.324566.76135-60066-027-000 Publications/Books/Subscripts450.00450.0026.25114.7525.500335.25135-60070-027-000 Dues & Memberships1,742.00 1,742.00302.95-421.0524.170 1,320.95135-60075-027-000 Meetings312.00312.00312.00135-60080-027-000 Schools & Training2,555.00 2,555.00130.005.088 2,425.00135-60100-027-000 Travel & per diem3,851.00 3,851.0097.902.542 3,753.10135-60115-027-000 Elections2,500.00 2,500.002,500.00135-60125-027-000 Advertising4,700.00 4,700.004,700.00135-60245-027-000 Miscellaneous Expenses100.00100.00100.00135-60270-027-000 4th of July Celebration10,000.00 10,000.0010,000.00135-60360-027-000 Furniture/Equipment < $50002,225.00 2,225.00299.99299.9913.483 1,925.01Subtotal:31,155.00 32,155.00379.96 1,994.786.204 30,160.22135-65085-027-000 Office Supplies2,450.00 2,450.00172.76361.9914.775 2,088.01135-65105-027-000 Printing515.00515.00395.00395.0076.699120.00Subtotal:2,965.00 2,965.00567.76756.9925.531 2,208.01Program number:531,866.00 532,866.00118,070.87 158,698.0929.782 374,167.91
TCMUD No. 1 Page 35 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1408:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 27 Managers OfficeProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudgetDepartment number: Managers Office531,866.00 532,866.00118,070.87 158,698.0929.782 374,167.91
TCMUD No. 1 Page 36 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1508:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 28 Human ResourcesProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-50070-028-000 Employee Relations1,967.00 1,967.001,067.16 1,411.1071.739555.90135-50075-028-000 Tuition Reimbursement1,561.00 1,561.001,561.00Subtotal:3,528.00 3,528.001,067.16 1,411.1039.997 2,116.90135-60005-028-000 Telephone28.0028.0028.00135-60035-028-000 Postage106.00106.00106.00135-60066-028-000 Publications/Books/Subscripts485.00485.00485.00135-60070-028-000 Dues & Memberships555.00555.00555.00135-60075-028-000 Meetings138.00138.00138.00135-60080-028-000 Schools & Training594.00594.00594.00135-60100-028-000 Travel & per diem8.008.008.00135-60110-028-000 Physicals/Testing1,560.00 1,560.00105.00105.006.731 1,455.00Subtotal:3,474.00 3,474.00105.00105.003.022 3,369.00135-65085-028-000 Office Supplies437.00437.00437.00135-65105-028-000 Printing116.00116.00116.00Subtotal:553.00553.00553.00Program number:7,555.00 7,555.001,172.16 1,516.1020.068 6,038.90Department number: Human Resources7,555.00 7,555.001,172.16 1,516.1020.068 6,038.90
TCMUD No. 1 Page 37 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1608:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 29 FinanceProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-50005-029-000 Salaries & Wages94,404.00 94,404.007,500.00 22,492.6323.826 71,911.37135-50010-029-000 Overtime1,000.00 1,000.00246.08842.4484.244157.56135-50016-029-000 Longevity1,823.00 1,823.001,822.5099.973.50135-50020-029-000 Retirement13,612.00 13,612.001,096.84 3,562.3026.170 10,049.70135-50026-029-000 Medical Insurance11,060.00 11,060.00921.70 2,764.7424.998 8,295.26135-50027-029-000 Dental Insurance773.00773.0073.52220.5528.532552.45135-50028-029-000 Vision Insurance207.00207.0012.4837.4818.106169.52135-50029-029-000 Life Insurance & Other567.00567.00567.00135-50030-029-000 Social Security Taxes5,386.00 5,386.00412.01 1,355.0725.159 4,030.93135-50035-029-000 Medicare Taxes1,260.00 1,260.0096.37316.9225.152943.08135-50040-029-000 Unemployment Taxes284.00284.00284.00135-50045-029-000 Workmans Compensation235.00235.00211.0089.78724.00Subtotal:130,611.00 130,611.0010,359.00 33,625.6325.745 96,985.37135-55160-029-000 Professional Outside Services5,000.00 5,000.005,000.00Subtotal:5,000.00 5,000.005,000.00135-60005-029-000 Telephone103.00103.0019.9331.3730.45671.63135-60010-029-000 Communications/Pagers/Mobiles683.00683.0051.56149.9721.958533.03135-60035-029-000 Postage700.00700.0059.848.549640.16135-60040-029-000 Service Charges & Fees79.0079.0032.5032.5041.13946.50135-60066-029-000 Publications/Books/Subscripts500.00500.00500.00135-60070-029-000 Dues & Memberships660.00660.00660.00135-60075-029-000 Meetings300.00300.0022.007.333278.00135-60080-029-000 Schools & Training2,000.00 2,000.002,000.00135-60100-029-000 Travel & per diem1,500.00 1,500.0015.041.003 1,484.96135-60125-029-000 Advertising1,210.00 1,210.001,210.00135-60245-029-000 Miscellaneous Expenses200.00200.00200.00Subtotal:7,935.00 7,935.00103.99310.723.916 7,624.28135-65085-029-000 Office Supplies849.00849.009.7021.502.532827.50135-65105-029-000 Printing515.00515.00515.00Subtotal:1,364.00 1,364.009.7021.501.576 1,342.50Program number:144,910.00 144,910.0010,472.69 33,957.8523.434 110,952.15Department number: Finance144,910.00 144,910.0010,472.69 33,957.8523.434 110,952.15
TCMUD No. 1 Page 38 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1708:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 33 Information SystemsProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-55030-033-000 Software & Support64,149.00 64,149.007,915.88 16,729.5626.079 47,419.44135-55070-033-000 Independent Labor1,650.00 1,650.00156.25375.0022.727 1,275.00Subtotal:65,799.00 65,799.008,072.13 17,104.5625.995 48,694.44135-60005-033-000 Telephone6,540.00 6,540.001,223.46 2,862.3343.767 3,677.67135-60235-033-000 Security1,350.00 1,350.001,350.00Subtotal:7,890.00 7,890.001,223.46 2,862.3336.278 5,027.67135-65055-033-000 Hardware83,238.00 83,238.0051,795.49 57,680.5769.296 25,557.43135-65085-033-000 Office Supplies371.00371.00107.1228.873263.88135-65090-033-000 Printer Supplies & Maintenance 5,732.00 5,732.0036.00 1,662.3829.002 4,069.62Subtotal:89,341.00 89,341.0051,831.49 59,450.0766.543 29,890.93135-69170-033-000 Copier Lease Installments3,450.00 3,450.00256.85513.7014.890 2,936.30135-69195-033-000 Gasb34/Reserve for Replacement 26,911.00 26,911.0026,911.00Subtotal:30,361.00 30,361.00256.85513.701.692 29,847.30Program number:193,391.00 193,391.0061,383.93 79,930.6641.331 113,460.34Department number: Information Systems193,391.00 193,391.0061,383.93 79,930.6641.331 113,460.34
TCMUD No. 1 Page 39 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1808:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 37 Facilities MaintenanceProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-50005-037-000 Salaries & Wages31,512.00135-50020-037-000 Retirement4,412.00135-50026-037-000 Medical Insurance9,027.00135-50027-037-000 Dental Insurance549.00135-50028-037-000 Vision Insurance138.00135-50029-037-000 Life Insurance & Other228.00135-50030-037-000 Social Security Taxes1,954.00135-50035-037-000 Medicare Taxes457.00135-50040-037-000 Unemployment Taxes189.00135-50045-037-000 Workmans Compensation861.00861.00861.00-135-50060-037-000 Pre-emp Physicals/Testing250.00Subtotal:49,577.00861.00861.00-135-55100-037-000 Building Maint & Supplies5,000.00 29,577.00303.82491.681.662 29,085.32135-55120-037-000 Cleaning Services25,000.001,678.51 3,906.5815.626 21,093.42Subtotal:5,000.00 54,577.001,982.33 4,398.268.059 50,178.74135-60020-037-000 Electricity21,940.00 21,940.001,289.54 2,693.2512.276 19,246.75135-60025-037-000 Water1,093.00 1,093.0046.01166.8615.266926.14135-60030-037-000 Rent And/Or Usage13,182.00 13,182.001,098.51 3,295.5325.000 9,886.47135-60055-037-000 Insurance32,635.00 32,635.0028,589.5087.604 4,045.50135-60360-037-000 Furniture/Equipment < $50002,500.00 2,500.002,500.00Subtotal:71,350.00 71,350.002,434.06 34,745.1448.697 36,604.86135-65095-037-000 Maintenance Supplies2,205.00 2,205.0055.37247.1011.206 1,957.90135-65097-037-000 Vending Machine Supplies1,000.00 1,000.0046.6566.346.634933.66Subtotal:3,205.00 3,205.00102.02313.449.780 2,891.56Program number:129,132.00 129,132.004,518.41 40,317.8431.222 88,814.16Department number: Facilities Maintenance129,132.00 129,132.004,518.41 40,317.8431.222 88,814.16
TCMUD No. 1 Page 40 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 1908:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 38 Utility BillingProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-50005-038-000 Salaries & Wages84,946.00 84,946.006,585.24 19,729.5023.226 65,216.50135-50010-038-000 Overtime2,000.00 2,000.0054.22109.455.473 1,890.55135-50016-038-000 Longevity220.00220.00220.00100.000135-50020-038-000 Retirement12,203.00 12,203.00940.15 2,840.3323.276 9,362.67135-50026-038-000 Medical Insurance12,321.00 12,321.00924.35 2,773.0722.507 9,547.93135-50027-038-000 Dental Insurance1,026.00 1,026.0091.65274.9726.800751.03135-50028-038-000 Vision Insurance260.00260.0021.6364.8824.954195.12135-50029-038-000 Life Insurance & Other604.00604.00604.00135-50030-038-000 Social Security Taxes5,404.00 5,404.00375.87 1,136.3321.028 4,267.67135-50035-038-000 Medicare Taxes1,264.00 1,264.0087.90265.7421.024998.26135-50040-038-000 Unemployment Taxes473.00473.0010.022.118462.98135-50045-038-000 Workmans Compensation211.00211.00235.00111.37424.00-Subtotal:120,932.00 120,932.009,081.01 27,659.2922.872 93,272.71135-55070-038-000 Independent Labor800.00800.00800.00135-55205-038-000 Utility Billing Contract11,000.00 11,000.002,112.71 3,030.4327.549 7,969.57Subtotal:11,800.00 11,800.002,112.71 3,030.4325.682 8,769.57135-60005-038-000 Telephone100.00100.0010.3031.2131.21068.79135-60010-038-000 Communications/Pagers/Mobiles472.00472.0036.69105.1622.280366.84135-60035-038-000 Postage18,000.00 18,000.002,801.36 4,204.4823.358 13,795.52135-60040-038-000 Service Charges & Fees18,000.00 18,000.002,500.87 8,960.8849.783 9,039.12135-60070-038-000 Dues & Memberships71.0071.0071.00135-60080-038-000 Schools & Training800.00800.00800.00135-60100-038-000 Travel & per diem605.00605.00605.00135-60130-038-000 Reg Assessment Fee (5%)22,500.00 22,500.0025,071.20 25,071.20111.428 2,571.20-135-60245-038-000 Miscellaneous Expenses200.00200.00200.00Subtotal:60,748.00 60,748.0030,420.42 38,372.9363.167 22,375.07135-65085-038-000 Office Supplies700.00700.0022.1875.9210.846624.08135-65105-038-000 Printing3,250.00 3,250.003,250.00Subtotal:3,950.00 3,950.0022.1875.921.922 3,874.08Program number:197,430.00 197,430.0041,636.32 69,138.5735.019 128,291.43Department number: Utility Billing197,430.00 197,430.0041,636.32 69,138.5735.019 128,291.43
TCMUD No. 1 Page 41 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 2008:35 01/27/12Budget Summary with AmendmentFund: 135 MUD 1 General FundDepartment: 39 Non DepartmentalProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget135-55045-039-000 Legal55,000.00 55,000.0011,174.74 17,764.7432.300 37,235.26135-55055-039-000 Auditing20,200.00 20,200.0010,100.00 15,150.0075.000 5,050.00135-55060-039-000 Appraisal20,000.00 20,000.008,533.6542.668 11,466.35135-55065-039-000 Tax Admin Fees3,629.00 3,629.002,451.6367.557 1,177.37Subtotal:98,829.00 98,829.0021,274.74 43,900.0244.420 54,928.98135-60344-039-000 Intergov Trans Out (Fire CIP)2,277.85 2,277.852,277.85-Subtotal:2,277.85 2,277.852,277.85-Program number:98,829.00 98,829.0023,552.59 46,177.8746.725 52,651.13Department number: Non Departmental98,829.00 98,829.0023,552.59 46,177.8746.725 52,651.13ExpendituresSubtotal ----------- 6,094,978.00 6,129,319.00580,364.99 1,736,820.0528.336 4,392,498.95Fund number: 135 MUD 1 General Fund132,963.66 349,772.72349,772.72-TCMUD No. 1 Page 42 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 2108:35 01/27/12Budget Summary with AmendmentFund: 533 MUD 1 I&S CONSOLIDATED Department: RevenuesProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget533-40000-000-000 Property Taxes550,663.00- 546,716.00-172,300.63- 205,968.04-37.674 340,747.96-533-40002-000-000 Property Taxes/Delinquent3,947.00-2,394.24 3,894.05-98.658 7,841.05-533-40015-000-000 Property Taxes/P & I5,017.00- 5,017.00-4.13-227.34-4.531 4,789.66-Subtotal:555,680.00- 555,680.00-169,910.52- 202,301.33-36.406 353,378.67-533-48005-000-000 Utility Fees6,120.00- 6,120.00-6,120.00- 100.000Subtotal:6,120.00- 6,120.00-6,120.00- 100.000533-49010-000-000 Interest Income500.00-500.00-11.67-30.06-6.012469.94-533-49015-000-000 Lease/Rental Income308,000.00- 308,000.00-308,000.00-Subtotal:308,500.00- 308,500.00-11.67-30.06-.010 308,469.94-Program number:870,300.00- 870,300.00-169,922.19- 208,451.39-23.952 661,848.61-Department number: Revenues870,300.00- 870,300.00-169,922.19- 208,451.39-23.952 661,848.61-RevenuesSubtotal ----------- 870,300.00- 870,300.00-169,922.19- 208,451.39-23.952 661,848.61-
TCMUD No. 1 Page 43 of 100 Meeting Date: January 31, 2012
.glbase_tbam rgonzaleTrophy Club EntitiesPage 2208:35 01/27/12Budget Summary with AmendmentFund: 533 MUD 1 I&S CONSOLIDATED Department: 51 AdministrationProgram:Period Ending: 12/2011AccountDescriptionAdoptedAmendedTotalCurrentYTD% ofRemainingBudgetBudgetEncumb.MonthTotalBudgetBudget533-70005-051-000 Paying Agent Fee4,000.00 4,000.004,000.00533-70025-051-000 Bond Interest Expense301,300.00 301,300.00301,300.00533-70035-051-000 Bond Principal Payment565,000.00 565,000.00565,000.00Subtotal:870,300.00 870,300.00870,300.00Program number:870,300.00 870,300.00870,300.00Department number: Administration870,300.00 870,300.00870,300.00ExpendituresSubtotal ----------- 870,300.00 870,300.00870,300.00Fund number: 533 MUD 1 I&S CONSOLIDATED169,922.19- 208,451.39-208,451.39******* End of Report *********
TCMUD No. 1 Page 44 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-16-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Discuss and take appropriate action on Public Relations related to the MUD. (Thomas)
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on Public Relations related to the MUD. (Thomas)
TCMUD No. 1 Page 45 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-06-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/24/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Discuss and take appropriate action on the Fire Station Training Room Policy and Procedures.
(Thomas)
Attachments:Fire Station Training Area Use Policy1.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the Fire Station Training Room Policy and Procedures. (Thomas)
TCMUD No. 1 Page 46 of 100 Meeting Date: January 31, 2012
Policies and Procedures
MUD No. 1 Fire Station Use Policy Page 1 of 6
Policy: Municipal Utility District No. 1 Fire Station Use Policy
Source: Trophy Club Municipal Utility District No. 1
Category: Municipal Utility District No. 1 Fire Station
Effective Date: January 31, 2012
Revised Date:
I. Purpose
The purpose of this policy is to serve as a guideline for the management and scheduling of uses
within the Trophy Club Municipal Utility District No. 1 Fire Station (“MUD No. 1 Fire Station”), to
balance the requirements necessary to conduct public business with the needs of citizen and
community-based access and use of the MUD No. 1 Fire Station Training Area.
II. Building Use Priority
Use of the MUD No. 1 Fire Station Training Area shall be for the primary purpose of conducting
official public business on behalf of the Trophy Club Municipal Utility District No. 1 (“MUD No. 1”)
and the Town of Trophy Club (“Town”.) Meetings of the MUD No. 1 Board or Town Council, MUD
No. 1 or Town Committees, MUD No. 1 or Town appointed boards and commissions, and MUD No.
1 or Town departments shall take precedence over other community uses of the facility.
III. MUD No. 1 Fire Station Facilities (deleted and Permitted Uses)
A. Fire Station Training Room – The Fire Station Training Room may be made available for
community use during business or non-business hours when the area is not previously scheduled
for MUD No. 1 or Town business.
B. Foyer Area – The Foyer area may be made available for community use during business or non-
business hours when the area is not previously scheduled for MUD No. 1 or Town business.
C. Employee Break Room – The Employee Break Room is not available for public access.
D. Employee Areas – These areas are not available for public access.
E. Deleted E and F – Fundraising Events and Political Activities
IV. Approval Process
A. Approval Authority – The MUD No. 1 District Manager, Fire Chief or designee may approve
events that meet the criteria described, and may provide explanation as to other criteria
considered in processing the request.
TCMUD No. 1 Page 47 of 100 Meeting Date: January 31, 2012
Policies and Procedures
MUD No. 1 Fire Station Use Policy Page 2 of 6
B. Request Review – The MUD No. 1 District Manager, Fire Chief or designee will review and
approve or deny the use request based upon criteria including, but not limited to, the following:
1. The request is reasonably related to MUD No. 1 or Town business;
2. The request is of a not-for-profit nature and is associated with a community organization
associated with the MUD No. 1 or Town;
3. The request is NOT for commercial purposes or the promotion or sale of products;
4. The request will not cause a detrimental impact to the MUD No.1 and/or Town staff and
available resources, or the physical capacity of the requested location to host the event,
including, but not limited to:
(a) The parking capacity and the potential impact of the requested event on other planned
events.
(b) The number of planned participants and the traffic impact upon the location.
(c) Other scheduled events and/or uses of the location that increase the usage of the MUD
No. 1 Fire Station facilities above the recommended capacity.
C. Appeal of the MUD No. 1 District Manager or Fire Chief’s Decision – If the event does not meet
the stipulated criteria or the application is not approved, the requestor may petition the MUD No.
1 Board of Directors for review and approval or denial. The Board’s decision shall be final.
V. Scheduling Procedure
A. Required Notice – Written requests in the standard format for reservations shall be submitted to
the MUD No. 1 District Manager’s Office for review. In order to consider a request, the MUD
No. 1 must receive the Fire Station Training Area Reservation Form at least ten (10) business
days prior to the requested time. For information regarding reservations within the MUD No. 1
Fire Station Training area, please contact the Administrative Assistant at
publiccalendar@ci.trophyclub.tx.us or at 682-831-4600. Written requests may also be
submitted to the following address.
Trophy Club Municipal Utility District No. 1
Attn: Reservation Requests for Fire Station Use
100 Municipal Drive
Trophy Club, TX 76262
B. Required Notice of Cancellation – The MUD No. 1 requires at least forty-eight (48) hours notice
of any cancellation prior to the scheduled reservation; failure to comply may be grounds for the
denial of the privilege of reserving facilities in the MUD No. 1 Fire Station in the future.
TCMUD No. 1 Page 48 of 100 Meeting Date: January 31, 2012
Policies and Procedures
MUD No. 1 Fire Station Use Policy Page 3 of 6
C. Reservation Overrides – The MUD No. 1 shall have the authority to schedule priority functions
that may necessitate the removal of previously scheduled community use activities. If such a
change is required, the MUD No. 1 District Manager, the Fire Chief, or his designee shall notify
the contact person indentified on the submitted form as soon as possible, and will attempt to
reschedule the event.
VI. Deleted Cleanup Fees
VII. Use Regulations
A. Hours of Operation – The MUD No. 1 Fire Station Training Area is available from Monday to
Friday, from 8:00 am to 9:00 pm, and on Saturday and Sunday from 9:00 am to 4:00 pm. Normal
business hours are from Monday to Friday, 8:00 am to 5:00 pm.
B. Equipment – Due to the sophisticated systems within the MUD No. 1 Fire Station and limited
staffing, use of the building’s audio/visual systems requires authorized approval.
C. Thermostat – The thermostat must be adjusted by Fire Department staff only.
D. Access to Parking at the MUD No. 1 Fire Station – As general practice, the parking area adjacent
to the building will not be reserved for the exclusive use of the MUD No. 1 Fire Station, but will
be available for use by visitors and employees of the MUD No.1 and Town buildings.
E. Prohibited Activities – The following prohibitions shall apply:
1. Food and Beverages – Food and beverages may not be served or consumed in the Facilities
without prior approval from the District Manager or Fire Chief.
2. Decorations – Decorations may not be affixed to any walls, furniture, furnishings, or
equipment. Questions regarding allowable decorations may be directed to the MUD No. 1
District Manager’s Office or to the Fire Chief for clarification prior to the reservation time.
3. Smoking and alcoholic beverages – Smoking and alcoholic beverages are not allowed in the
MUD No. 1 Fire Station facility.
4. Partisan political or religious activities – Campaign related political activities, partisan
political forums, or religious activities are not allowed in the facility. The facility may be
used for local, state, and federal elections.
5. Possession of firearms – Civilian possession of firearms is prohibited in any MUD No. 1
building.
TCMUD No. 1 Page 49 of 100 Meeting Date: January 31, 2012
Policies and Procedures
MUD No. 1 Fire Station Use Policy Page 4 of 6
VIII. Applicant and Group Responsibilities
A. Facility Setup – The responsibility for setting up tables and chairs (if applicable) shall remain
with the applicants or organizations making the reservation. The MUD No. 1 and Fire
Department do not provide staff or material(s) to aid in the setup or cleanup of the facility.
B. Facility Cleanup – All tables, chairs, and any provided equipment must be returned to the original
arrangement when the use of the facility is complete. The applicant must remove all trash,
equipment, and decorations by the end of the reservation time. Facilities must be left in good,
clean condition when the activity is complete. The applicant making the reservation shall be
responsible for turning off all lights.
C. Responsibility for Damages – The applicant making the reservation is responsible for any damage
to the facility during the reservation period. (deleted and cleanup fees may be retained by the
MUD No. 1 for damages beyond normal wear and tear.) The MUD No. 1 reserves the right to
assess charges for damages as warranted, and the applicant is subject to applicable criminal
and/or civil penalties. Finally, damages to the facility by individuals or groups may result in the
denial of future reservation requests.
IX. Compliance with Applicable Procedures, Policies and Pertinent Ordinances
Deleted A – Food and Beverages
Users must comply with all procedures, policies, restrictions, and pertinent orders of the MUD No. 1
and Fire Department. Any questions about items not specifically addressed in this policy should be
referred to the MUD No. 1 District Manager’s Office or to the Fire Chief.
X. Intent of Non-Discrimination
The MUD No. 1 will not discriminate against any person or persons because of their age, sex, race,
religion, color, or national origin, nor will the MUD No. 1 permit the individuals or organizations
making the reservations to engage in such discrimination.
XI. Release of Liability
A. Indemnification – With submittal of the Fire Station Training Area Reservation Form, the
applicant agrees to indemnify and hold harmless the MUD No. 1, its officers, agents, servants,
and employees, from and against any and all claims or suits for bodily injury, illness, death,
personal injury or property damage (including, without limitation, reasonable fees and expenses
of attorney, expert witnesses and other consultants) arising out of any negligent act or omission
committed by the applicant, its officers, employees, agents, guests, and invitees, in connection
TCMUD No. 1 Page 50 of 100 Meeting Date: January 31, 2012
Policies and Procedures
MUD No. 1 Fire Station Use Policy Page 5 of 6
with the activities conducted under this agreement. This indemnification shall specifically
include any claims arising from the negligence of the MUD No. 1, its agents, officials, and
employees.
B. Responsibility for Property – The MUD No. 1 assumes no responsibility for property placed in
the facility in connection with the use of the facility.
TCMUD No. 1 Page 51 of 100 Meeting Date: January 31, 2012
Policies and Procedures
MUD No. 1 Fire Station Use Policy Page 6 of 6
APPENDIX A
CHECKLIST FOR MUD NO. 1 FIRE STATION TRAINING AREA USE
Contact the Administrative Assistant at publiccalendar@ci.trophyclub.tx.us or at 682-831-
4600 to check available dates and times for the MUD No. 1 Fire Station Training Area.
Complete the Fire Station Training Area Reservation Form and return it to the MUD No. 1
District Manager’s office at publiccalendar@ci.trophyclub.tx.us or to the address shown on
the form at least ten (10) business days prior to the requested time.
As you enter the Fire Station through the Main Entrance, turn on the Foyer area lights to the
left of the door. The Training Room is to your right. As you enter the Training Room, turn
on the lights to the left of the door.
The thermostat may be adjusted by Fire Department staff only.
The side door outside the end of the Training Room is for emergency exit only. Please do
NOT prop this door open.
Please take special note as to the setup and condition of the room. It must be returned to its
original state before you leave.
Before you leave, please remove all your trash, decorations, and equipment from the Training
Area. Trash in trash bags may be left in the hall to the right of the door as you exit the
Training Room.
Turn off all lights in the Training Area, Foyer, and bathrooms.
As you exit the building, please check to be sure that the inside and outside doors are securely
closed and locked.
Deleted “Upon approval of the request, submit a check for the required Cleanup Fees to the MUD No. 1
District Manager’s Office. Payment must be received at least forty-eight (48) hours prior to the
reservation period.
TCMUD No. 1 Page 52 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-17-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Discuss and take appropriate action on the FEMA Safer Grant for the Fire Department. (Thomas)
Attachments:FW_ FY 2011 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on the FEMA Safer Grant for the Fire Department. (Thomas)
TCMUD No. 1 Page 53 of 100 Meeting Date: January 31, 2012
From:Kari Schultz
To:Laurie Slaght; Danny Thomas
Subject:FW: FY 2011 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT PROGRAM
Date:Thursday, January 26, 2012 1:56:54 PM
From: FEMA (Federal Emergency Management Agency) [mailto:fema@service.govdelivery.com]
Sent: Wednesday, January 25, 2012 5:44 PM
To: Kari Schultz
Subject: FY 2011 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT
PROGRAM
FY 2011 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT PROGRAM
APPLICATION PERIOD: Monday, January 30, 2012 - Friday, February 24, 2012 at 5:00 P.M. EST
FY 2011 SAFER Program Guidance to be Posted on AFG Website on Wednesday, January 25, 2012
Important Special Instructions for Completing the FY 2011 SAFER Grant Applicatio n
New SAFER Self-Evaluation Tools Provide Insight into the Peer Review Evaluation Process
The FY 2011 Staffing for Adequate Fire and Emergency Response (SAFER) Grants application period will
open on Monday, January 30, 2012 and run until Friday, February 24, 2012 at 5:00 P.M. EST.
The goal of the SAFER Grants is to assist local fire departments with staffing and deployment capabilities in order
to respond to emergencies, assuring communities have adequate protection from fire and fire-related hazards.
The FY 2011 SAFER Grant Program Guidance and Application Kit will be posted on the AFG Website
starting Wednesday, January 25, 2012.
All SAFER applicants should read the new FY 2011 SAFER Grants Program Guidance to fully understand the FY
2011 award criteria, funding priorities, and important special application instructions for completing the application.
HIGHLIGHTS OF THE FY 2011 SAFER GRANT PROGRAM
The grant program conditions described below are in effect ONLY for the FY 2011 SAFER Grants; they are not
retroactive to previous fiscal years and do not apply beyond the FY 2011 SAFER Grants Program.
Salary limits : There are no annual salary limits
Grantee cost share : There is no prescribed cost-share
No retention commitmen t: Grantees that are hiring firefighters—whether they be rehires, new hires, or
retained firefighters—do not have to commit to retaining the SAFER-funded firefighters beyond the period
of performance. However, no firefighter layoffs are permitted—of either SAFER-funded on non-
SAFER firefighters—during the grant's period of performance
Period of performance: For the Hiring of Firefighters Category grants, the period of performance has been
reduced to 2 years.
Attrition of firefighters: FY 2011 grantees who are unable to back-fill firefighting positions that are
vacated due to documentable economic hardship may petition FEMA for a waiver of staffing maintenance
requirements. To qualify for this waiver, the economic hardship must affect the entire public safety sector in
the jurisdiction and not only the fire department.
TCMUD No. 1 Page 54 of 100 Meeting Date: January 31, 2012
Hiring of Firefighters Category : The priorities for funding will be as follows:
1. First priority : Rehiring laid-off firefighters
2. Second priority : Retention of firefighters who face imminent layoff and/or filling positions
vacated through attrition but not filled due to economic circumstances
3. Third priority : Hiring new firefighters
IMPORTANT SPECIAL INSTRUCTIONS FOR COMPLETING THE FY 2011 SAFER HIRING GRANT
APPLICATION
A technical issue with the SAFER e-grant application will require that applicants requesting funds for the Hiring of
Firefighters Category enter data for 4 budget years even though only 2 years of funding can be awarded for this
Category. Unfortunately, the application format cannot be changed, and therefore Hiring of Firefighters applicants
should follow these special instructions on how to complete the application:
For budget years one (1) and two (2), input the requested salary and benefits for each line item;
For budget years three (3) and four (4) insert $1.00 for both the salary and benefits
NOTE : The system will not allow an input of $0 value. If an applicant submits a budget request for year
three (3) and year four (4), the budget will be reduced prior to the grant award.
If you need additional information or instructions, the SAFER Help Desk and Fire Program Specialists will be
available throughout the application period to answer questions about the SAFER Program Guidance and the
online grant application. The Help Desk can be contacted at 1-866-274-0960 or via e-mail at firegrants@dhs.gov .
The Help Desk hours of operation during the application period are from 8:00 a.m. to 4:30 p.m., Monday through
Friday. All times listed are eastern daylight times.
NEW SAFER GRANT SELF-EVALUATION TOOLS PROVIDE INSIGHT INTO THE PEER REVIEW
EVALUATION PROCESS
SAFER Self-Evaluation Sheet s have been developed that are based on the scoring dimensions used by peer
reviewers. The SAFER Self-Evaluation Sheet for Hiring Firefighters and the SAFER Self-Evaluation Sheet for
Recruitment and Retention of Volunteer Firefighters will help you assess your organization's readiness to apply
for a grant and help you plan your grant application.
The SAFER Hiring Grants Application Get-Ready Guide and the SAFER Recruitment and Retention Grants
Application Get-Ready Guide are also available to help applicants prepare their applications.
Thank You.
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TCMUD No. 1 Page 55 of 100 Meeting Date: January 31, 2012
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TCMUD No. 1 Page 56 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-15-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Discuss and take appropriate action to offer a scholarship for web page design to a Northwest ISD
student.
Attachments:
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action offering a scholarship to a Northwest ISD Student for web page design.
(Carr)
TCMUD No. 1 Page 57 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-11-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/24/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Discuss and take appropriate action regarding the MUD 1 Rate Order. (Scott)
Attachments:M1-O-2012-0131-Rate Order.pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action regarding the MUD 1 Rate Order. (Scott)
Body
Changing Section 1.05.
C. Construction Meter - Fees and Rates
Rate $3.44 per each 1,000 gallons
To:
Rate $3.55 per each 1,000 gallons
Section 2.01 Water Service
A.-1. Single Family Homes, Basic Charge Fee
Basic Charge Fee: (Does not include water usage) $12.71
0-6,000 gallons per month $2.50/1,000 gallons
7,000 to 12,000 gallons per month $3.05/1,000 gallons
Change to:
7,000 to 17,000gallons per month $3.05/1,000 gallons
13,000 to 25,000 gallons per month
Change to:
18,000 to 25,000 gallons per month $3.30/1,000 gallons
26,000 to 50,000 gallons per month $3.40/1,000 gallons
51,000 plus gallons per month $3.50/1,000 gallons
Section 3.01. Security Deposits
B. Residential Owners
A security deposit of fifty dollars ($50.00) shall be required from each residential owner customer for a single-family
home connected to the District’s system.
Change to:
A security deposit of seventy five dollars ($75.00) shall be required from each residential owner customer for a single-
family home connected to the District’s system.
B. Residential Owners and B. Residential Lessees
(adding verbiage)
TCMUD No. 1 Page 58 of 100 Meeting Date: January 31, 2012
File #: 2012-11-M1, Version: 1
If the customer has water service disconnected two or more instances during any calendar year, said customer
will be required to pay an additional deposit of $75.00 plus service fees to have water service restored.
Section 3.02. Billing Procedures
Adding Section B. Additional Charges and Section C. Disconnection Fees as follows:
B. Additional Charges - In the event that a service is disconnected more than two (2) times per calendar year (January
through December) for non-payment, an additional Security Deposit of $75.00 will be required for Residential
homeowners and $75.00 for Lessees to restore service in addition to a $25.00 service fee, an afterhours re-connection
charges if applicable, and any outstanding balance on the account to satisfy the minimum amount due.
C. Disconnection Fees - As set out above in Section 3.01. If payment is not received prior to the date that
disconnection has been scheduled, a service charge of twenty-five dollars ($25.00) will be added to the account.
Reconnections made outside of the District’s normal business hours at the customer’s request will be charged at an
additional after hour’s fee of one-hundred dollars ($100.00).
C. Notice and Appeal. Prior to termination of service, a customer who is delinquent in payment shall be sent a notice
that service will be discontinued on or after the fifteenth (15th) day after the date of such notice unless payment in full is
received before by such day disconnection is scheduled. Notice shall be sent by first class United States mail and shall
inform the customer of the amount of the delinquent bill, the date service will be disconnected if payment is not made,
and of the customer’s right to contest, explain, or correct the charges, services, or disconnection. Service shall not be
disconnected where a customer has informed the District of his or her desire to contest or explain the bill. If the customer
appears before the Board, in person or by written correspondence, the Board shall hear and consider the matter and
inform the customer of the Board’s determination by sending written notice to the customer by first class United States
mail stating whether or not service will be disconnected. In the event that a service is disconnected more than two (2)
times per calendar year (January through December) for non-payment, an additional Security Deposit of $100.00 will be
required for Residential homeowners and $100.00 for Lessees to restore service in addition to a $25.00 service fee, an
afterhours re-connection charges if applicable, and any outstanding balance on the account to satisfy the minimum
amount due. As set out above in Section 3.01. If payment is not received prior to the date that disconnection has been
scheduled, a service charge of twenty-five dollars ($25.00) will be added to the account. Reconnections made outside of
the District’s normal business hours at the customer’s request will be charged at an additional after hour’s fee of one-
hundred dollars ($100.00).
Is changed to the following:
D. Notice and Appeal. Prior to termination of service, a customer who is delinquent in payment shall be sent a notice
that service will be discontinued on or after the fifteenth (15th) day after the date of such notice unless payment in full is
received before by such day disconnection is scheduled. Notice shall be sent by first class United States mail and shall
inform the customer of the amount of the delinquent bill, the date service will be disconnected if payment is not made,
and of the customer’s right to contest, explain, or correct the charges, services, or disconnection. Customers may
appeal to the Board of Directors. If the customer appears before the Board, in person or by written correspondence,
the Board shall hear and consider the matter and inform the customer of the Board’s determination by sending written
notice to the customer by first class United States mail stating whether or not service will be disconnected.
Changing Section 3.05. from:
Section 3.05. Damage to District Facilities.
B .Repair .It shall be the responsibility of each customer to maintain the water and sewer lines from the point of
connection to the District’s water and sewer system to the building served .The District reserves the right to repair
any damage to the District’s System and appurtenances without prior notice and to assess against any customer such
penalties as are provided by law and such penalties provided for in this Rate Order in addition to those charges
necessary to repair the portion of the System so damaged.
To:
Section 3.05. Damage to District Facilities.
B .Repair .It shall be the responsibility of each customer to maintain the sewer line including the tap, from the
point of connection to the District’s sewer system and to the building served. It is the responsibility of the
customer to maintain and repair the water service line from the point of connection to the District’s water meter.
The District reserves the right to repair any damage to the District’s System and appurtenances without prior notice and
to assess against any customer such penalties as are provided by law and such penalties provided for in this Rate Order
TCMUD No. 1 Page 59 of 100 Meeting Date: January 31, 2012
File #: 2012-11-M1, Version: 1
to assess against any customer such penalties as are provided by law and such penalties provided for in this Rate Order
in addition to those charges necessary to repair the portion of the System so damaged.
TCMUD No. 1 Page 60 of 100 Meeting Date: January 31, 2012
20112012-21 RATE ORDER
TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1
ORDER No. 2011-10182012-0131
AN ORDER ESTABLISHING POLICIES, PROCEDURES, AND
RATES FOR WATER AND SEWER SERVICE; PROVIDING FEES
FOR CONNECTION, RECONNECTION, INSPECTION,
ACCURACY READINGS, AND RETURNED CHECKS;
REQUIRING DEPOSITS FOR SERVICE; PROVIDING A PENALTY
FOR DELINQUENT PAYMENTS; AND CONTAINING OTHER
PROVISIONS RELATING TO THE SUBJECT.
WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is
the owner and/or operator of a water and sewer system designed to serve
present and future inhabitants within the District and the Trophy Club
development; and
WHEREAS, the District’s most recent Rate Order was adopted on
January 18, 2011 (the “2011 Rate Order”), several additional modifications are
needed at this time, and the District desires to establish all of its rate policies in a
single new Rate Order; and
WHEREAS, the Board of Directors of the District has carefully considered
the terms of this 2011-12012-1 Rate Order and is of the opinion that the following
conditions and provisions should be established as the policies, procedures, and
rates for obtaining service from the District’s water and sewer system.
THEREFORE, IT IS ORDERED BY THE BOARD OF DIRECTORS OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
ARTICLE I
TAP FEES AND CONNECTION POLICY
Section 1.01. Initiation of Water and Sanitary Sewer
Connections. Each person desiring a water and sanitary sewer service
connection to the District’s System shall be required to pay such fees as set forth
in this Order. No service shall be established or re-established until such fees
are paid. All service connections are subject to all other rules, regulations, and
policies of the District.
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A. Certification of System. Connections shall not be made to
the District’s System or portions of the System until the District’s engineer
or Water/Wastewater Superintendent has certified that the System or
applicable portion thereof is operable.
B. Backflow Prevention. No water connections from any public
drinking water supply system shall be allowed to any commercial
establishment where an actual or potential contamination hazard exists
unless the public water facilities are protected from contamination.
At any commercial establishment where an actual or potential
contamination hazard exists, protection shall be required at the meter in
the form of a backflow prevention assembly. The type of assembly
required shall be the one known as “Reduced Pressure Zone” (RPZ)
unless otherwise specified by the District through its Superintendent.
The existence of potential contamination hazards without installation
having been made of the means of control and prevention as set out in the
preceding paragraph; or, the same having been installed, there is a failure
to properly maintain the same, shall be considered sufficient grounds for
immediate termination of water service. Service can be restored only
when the health hazard no longer exists, or when the health hazard has
been isolated from the public water system in accordance with the
foregoing requirements.
All backflow prevention assemblies that are required according to this
section shall be tested upon installation by a recognized backflow
prevention assembly tester and certified to be operating within
specifications. Backflow prevention assemblies that are installed to
provide protection against health hazards must also be tested and certified
to be operating within specifications at least annually by a recognized
backflow prevention assembly tester.
The Customer shall, at his expense, properly install, test, and maintain
any backflow prevention device required by this Rate Order. Copies of all
testing and maintenance records shall be provided to the MUD not later
than a date to be fixed by the MUD.
If the Customer fails to comply with the terms of this Order, the MUD shall,
at its option, either terminateterminate service or properly install, test, and
maintain an appropriate backflow prevention device at the service
connection. Any expenses associated with the enforcement of this
agreement shall be billed to the Customer.
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C. Availability of Access/Obstructions. By application for
connection to the District’s System, the Customer shall be deemed to be
granting to the District and its representatives a right of ingress and egress
to and from the meter or point of service for such installation, maintenance
and repair as the District, in its judgment, may deem reasonably
necessary. The Customer shall also be deemed to be granting to the
District and its representatives a right of ingress and egress to the
Customer’s property, including the exterior of the Customer’s premises, for
the purpose of performing the inspections and completing the Customer‘s
Service Inspection Certifications required by the District’s rules and
regulations. Taps and connections will not be made when, in the opinion
of the District, building materials or other debris obstructs the work area or
the work area is not completed or finished to grade. When sidewalks,
driveways or other improvements have been constructed prior to
application for service, such application shall be construed and accepted
as the Customer’s waiver of a claim for any damages to such
improvements resulting from the reasonable actions of the District in
installation of the connection.
Section 1.02. Residential Fire Lines, Connections, and Fees. A
residence of six-thousand (6,000) square feet and less than eight-thousand
(8,000) square feet shall have installed on its one-inch (1”) water service line, for
fire protection, and as part of said line, a one-inch (1”) U-branch, with a separate
meter and meter-box. The cost of said U-branch, meter, and meter-box shall be
in the amount of five-hundred-twenty-five dollars ($525.00), payable at the time
of permitting.
A residence of more than eight-thousand (8,000) square feet, in addition
to its regular one-inch (1”) water service line, shall have installed a separate one-
and one-half inch (1½”) water service line for fire protection with its own meter
and meter-box. The cost of connection and installation of said separate line,
meter and meter-box shall be either nine-hundred-seventy-five dollars ($975.00)
if the home is on the same side of the street as the waterline; or, if it is on the
opposite side of the street from the waterline, necessitating boring, then the
charge shall be two-thousand-three-hundred-fifty dollars ($2,350.00), payable at
the time of permitting.
Section 1.03. Connections by District. All connections to the
District’s sewer system shall be made in accordance with the District’s Plumbing
Code and its rules and regulations. No person except the District Manager or
his/her authorized agent shall be permitted to tap or make any connection to the
mains or distribution piping of the District’s water system, except for emergency
firefighting purposes, or make any repairs or additions to or alterations in any
meter, box, tap, pipe, cock or other fixture connected with the water service or
any manhole, main, trunk or appurtenance of the District’s sanitary sewer
system, unless otherwise specified by the Board of Directors of the District. No
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sewer connection shall be covered in the ground before a representative of the
District has inspected the sewer connection. No house lead shall be covered in
the ground before the water connection has been inspected and approved by a
licensed plumbing inspector with jurisdiction of the site.
Section 1.04. Inspections and Fees. Fees for permits and for
plumbing inspections (other than for sewer and backflow inspections referred to
below in subparagraphs A and B) should be paid to the city or town in which the
property is located or to the District if the property is not located within a city or
town.
A. Sewer Inspection and Fees. Sewer connections and house
service lines shall be inspected by the District. An inspection fee of one-
hundred-fifty dollars ($150.00) shall be paid to the District for each
connection to the District sanitary sewer system. Installations that fail to
conform at any time to the rules and regulations shall be disconnected.
Any customer whose connection is disconnected for such failure shall be
notified as to the basis for such disconnection. After noted deficiencies
have been corrected, a re-inspection shall be made upon payment to the
District of a re-inspection fee of twenty-five dollars ($25.00), plus payment
by the customer of all outstanding charges. If subsequent re-inspections
are required before the sewer connection and service lines are in
compliance with the rules and regulations, a re-inspection fee of twenty-
five dollars ($25.00) shall be paid to the District for each subsequent re-
inspection. Re-inspections by the District requested after regular business
hours will be charged at a minimum of one-hundred dollars ($100.00).
B. Backflow Inspections. For all backflow installations
(residential and commercial) inspected by the personnel of the District, an
inspection fee of fifty dollars ($50.00) shall be paid to the District.
Inspections that fail to conform at any time to the rules and regulations
shall be disconnected. Any customer whose connection is disconnected
for such failure shall be notified as to the basis for such disconnection.
After noted deficiencies have been corrected, a re-inspection shall be
made upon payment to the District of a re-inspection fee of twenty-five
dollars ($25.00), plus payment by the customer of all outstanding charges.
If subsequent re-inspections are required, a re-inspection fee of twenty-
five dollars ($25.00) shall be paid to the District for each subsequent re-
inspection. Re-inspections by the District requested after regular business
hours will be charged at a minimum of one-hundred dollars ($100.00).
C. Swimming Pool Discharge into Sanitary Sewer System.
New swimming pools permitted on or after June 24, 2005, shall have all
backwash and/or drainage from said pool discharge into the sanitary
sewer system. Owners of pools built or permitted prior to July 1, 2005 are
not required to retrofit the pool equipment and tie into the sanitary sewer.
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An indirect connection shall be made by means of an air break,
discharging into a tailpiece installed a minimum of six inches (6”) (or 152
mm) above adjacent grade. The tailpiece shall be connected to a
minimum three-inch (3” or 76 mm) p-trap not less than twelve inches (12”
or 304 mm) below grade which discharges into the yard cleanout riser.
Backwash systems shall not flow onto neighboring properties or into the
storm sewer. The tie-in and inspection fee shall be seventy-five dollars
($75.00) to be paid at the time of issuance of the pool permit.
Section 1.05. Temporary Water Service - Construction Meters.
A. Construction Meters. The District shall be authorized to
make a temporary connection to any fire hydrant or flushing valve upon
request for temporary water service. All temporary service shall be
metered and billed to the temporary customer as provided herein. All
unauthorized withdrawal of water from flushing valves, fire hydrants, or
other appurtenances of the District’s System without prior approval of the
District, except for emergency fire-fighting purposes, is prohibited.
B. Application and Deposit. Each temporary customer desiring
temporary water service shall be required to execute an application for
such temporary service and shall provide a minimum security deposit of
one-thousand-seven-hundred-seventy-five dollars ($1,775.00) for a three-
inch (3”) meter and RPZ; six-hundred-fifty dollars ($650.00) for a smaller
meter and smaller RPZ. The deposit shall be made by cashier’s check or
money order payable to the District. The deposit shall be used by the
District to secure the payment for temporary water supplied by the District,
the installation fee, and the cost of repair of any damages caused by the
temporary customer. The balance of the security deposit, if any, shall be
refunded after disconnection from the District’s System.
C. Construction Meter Fees and Rates. A fee of one-hundred
dollars ($100.00) for costs of installation, plus the cost of the metered
water, shall be charged for temporary water service. The following rate for
the sale of water for each temporary water service connection shall be in
effect from the effective date hereof until such time as the Board amends
said rate:
Gallons Used Rate
Any amount $3.44 55 per each 1,000 gallons
D. Temporary Construction Meter Use Constraints. To
avoid damages resulting from freezing weather, all temporary construction
and irrigation meters shall be removed from fire hydrants at the end of
each day and no later than 4:00 p.m. beginning November 1 and through
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the following March 15. Any irrigation and/or construction meter found still
attached to a fire hydrant after 4 p.m. beginning November 1 and through
the following March 15, will be removed at a service charge fee of
seventy-five dollars ($75.00). Should any irrigation and/or construction
meter attached to a fire hydrant cause damage as a result of being
attached to a meter during freezing conditions beginning November 1 and
through the following March 15, renter will be responsible for all costs
associated with repair of damaged fire hydrant, to include labor costs.
Section 1.06. Service Outside the District. The rates and charges
stated in this Rate Order are for service to customers and property located within
the boundaries of the District. Any service to a customer or property located
outside the boundaries of the District shall be granted only upon special approval
by the Board of Directors of the District. Unless other provisions are established
by a special contract approved by the Board of Directors of the District, any
service to customers or property outside the boundaries of the District shall be at
the same rates and terms as specified in this Rate Order, except that regular
charges for water, sewer, and tap charges shall be doubled.
Service to Trophy Club Park at Lake Grapevine is specifically exempted
from the doubling provision of the preceding paragraph.
Section 1.07. Water Meter and Water Tap Fees.
Domestic one-inch (1”) meter: $ 292.00
Fee for MUD-made Water Tap: $1,000.00
Inspection Fee for Water Tap: $ 50.00
The one-thousand-dollar ($1,000.00) fee must be received by the District
before any residential connection is initially made by MUD personnel to the
District’s water system, which includes the cost for a one-inch (1”) meter.
When taps have been made by someone other than MUD personnel,
there is an installation/inspection fee of fifty dollars ($50.00) plus the cost of the
appropriate meter.
Any request by a customer for service from an oversized connection line
or from a meter larger than a one-inch (1”) standard meter shall be granted by
the District only if the customer agrees and makes suitable arrangements to pay
the increased costs for such larger line and/or meter as set out above in
Paragraph 1.02.
Each customer requesting an initial connection to the District’s Water
System shall also pay to the District the cost required to be paid by the District to
the City of Fort Worth as a “water impact fee” or “water access fee” for the
additional customer connection to the Fort Worth Water System.
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Section 1.08. Sewer Tap Fees. The charge for all taps of sewer
lines within the District shall be equal to the cost to the District for making such
connections.
Section 1.09. Title to Facilities. Title to all water meters, water and
sewer taps, and all other appurtenances, including meter boxes, shall lie in the
District.
ARTICLE II
SERVICE RATES
Section 2.01. Water Service. The following monthly rates for the
sale of water shall be in effect for each Separate Connection within the District
from the effective date hereof until such time as the Board of Directors amends
said rates:
A. Chemically Treated Water. Water from the District’s facilities
which has been mixed, chlorinated, or otherwise treated so that it is
suitable for human use and consumption shall be at the following rates:
(1) Single-Family Homes. Each single family home shall
be billed as follows:
Basic Charge Fee: (Does not include water usage) $12.71
0-6,000 gallons per month $2.50/1,000 gallons
7,000 to 12,000 17,000gallons per month $3.05/1,000
gallons
13,000 18,000 to 25,000 gallons per month $3.30/1,000
gallons
26,000 to 50,000 gallons per month $3.40/1,000 gallons
51,000 plus gallons per month $3.50/1,000 gallons
(2) Commercial. Each business service connection shall
be deemed to be a single-family home for purposes of water
service.
(3) Clubs. Each club shall be deemed to be a single-
family home for purposes of water service.
(4) Golf Course. Each meter shall be deemed to be a
single-family home for the purposes of water service.
(5) Multi-Family Buildings.
(i) Single Meter. Each multi-family building or
complex of buildings that is served by a single meter
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shall be billed for water at the same rate as a single-
family home, with a Basic Charge Fee of $12.71 times
the number of units in the building or complex.
(ii) Multiple Meters. If a multi-family building or
complex of buildings is served by more than one
meter, then water delivered through each meter shall
be billed at the same rate as a single family home,
with a Basic Charge Fee of $12.71 times the number
of units served by the meter.
(6) Public Access Parks. Any water or sewer services
utilized by the Town of Trophy Club in public access parks
for the operation and maintenance of such parks will be
billed at the in-district rate. Such water and sewer services
shall be for the benefit of the residents of the Town of Trophy
Club. Use for any other purpose shall require the services to
be billed at double the rate.
Section 2.02. Sewer Service Rates. The following monthly rates for the
collection and disposal of sewage shall be in effect for each Separate Connection
within the District from the effective date hereof until such time as the Board of
Directors amends said rates:
A. Single-Family Homes and Cottages. Each single-family home
and cottage shall be billed based upon the treated water used by such unit
that month, as follows:
Basic Charge Fee: (Does not include sewer usage) $12.71
0-12,000 gallons per month $2.50/1,000 gallons
12,000 gallons maximum per month for residential
B. Commercial Buildings (including Clubs). Each commercial
building shall be billed for sewer service at the same rate as single-family
homes, based on the treated water used by such unit that month as
follows:
Basic Charge Fee: (Does not include sewer usage) $12.71
0-6,000 gallons per month $2.50/1,000 gallons
7,000-12,00017,000 gallons per month $3.05/1,000
gallons
13,00018,000-25,000 gallons per month $3.30/1,000
gallons
26,000 to 50,000 gallons per month $3.40/1,000 gallons
51,000 plus gallons per month $3.50/1,000 gallons
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C. Multi-Family Buildings. Each unit in a multi-family building or
complex of buildings shall be billed at the same rate as a single-family
home, with a Basic Charge Fee of $12.71 times the number of units in the
building or complex.
Section 2.03. Golf Course Irrigation Water to the Lakes / Effluent
Charge. The effluent from the District’s wastewater treatment plant will be sold
pursuant to separate contracts entered into with the District and approved by its
Board of Directors. The District has contracted to sell effluent to the Trophy Club
Country Club and discharge said effluent into golf course lakes at a charge of
sixty cents ($0.60) per thousand gallons for the years 2009-2011. Effective May
1, 2011 and continuing through April 30, 2013, the charge shall be sixty-five
cents ($0.65) per thousand gallons. Effective May 1, 2013 and continuing
through April 30, 2015, the charge shall be seventy cents ($0.70) per thousand
gallons.
In addition to water usage charges, when the customer requests fresh
water on the day that established the District’s peak draw from the City of Fort
Worth, the customer shall be required to pay its respective portion of any
demand rate and/or minimal payment rate as specified in the District’s wholesale
water supply contract with the City of Fort Worth. However, if the customer’s
demand is absorbed by the District with no additional charges from Fort Worth,
the District may in its discretion waive the demand and/or minimal payment
charges to the customer.
Section 2.04. Stand-by Charge. For those lots subject to recorded
restrictive covenants that require or authorize the District to charge a stand-by
fee for water and sewer service where the lot has water and sewer service
available but the lot is not yet connected to the District’s system, the stand-by fee
shall be six dollars ($6.00) per month. Unless otherwise provided by the terms of
the recorded restrictive covenant applicable to a particular lot, the stand-by
charge shall commence on the first day of the month following the date upon
which water and sewer service is available at the property line of the lot and the
charge shall cease on the first day of the month preceding the date upon which
water and sewer use charges become due and payable to the District for water
and sewer service supplied to the lot.
Section 2.05. Master Meter (Cooling Tower Calculation).
The water usage from the master meter reading less the
reading from the “Blow Down” meter equals the
“evaporation.” Water usage less “evaporation” equals
sewer usage for billing purposes.
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Section 2.06. Regulatory Assessment. Pursuant to Section 5.235,
Texas Water Code, and 30 TAC291.76, the District shall pay a regulatory
assessment to the Texas Commission on Environmental Quality (“TCEQ”)
annually in the amount required by law on the total charges for retail water and
sewer service billed to its customers annually.
At the end of each year, the District shall prepare a written statement
indicating (i) the total charges for retail water and sewer service for the year and
(ii) the regulatory assessment due and payable to the TCEQ.
Section 2.07. No Reduced Rates or Free Service. All customers
receiving water and/or sewer service from the District shall be subject to the
provisions of this Order and shall be charged the rates established in this Order,
and no reduced rate or free service shall be furnished to any customer whether
such user be a charitable or eleemosynary institution, a political subdivision, or
municipal corporation; provided, however, this provision shall not prohibit the
District from establishing reasonable classifications of customers for which rates
differing from the rates stated herein may be adopted.
ARTICLE III
SERVICE POLICY
Section 3.01. Security Deposits. Security deposits shall be required as
follows:
A. Builder’s Deposit A seventy-five dollar ($75.00) security
deposit shall be required of builders for each tap made by the District for
such service connection, payable at or prior to the time that such tap is
made, and the security deposit is refundable to the builder when the
account is later transferred to an owner if that account and all other
accounts of the builder are current at the time of the transfer; but, if that
account or any other account of the same builder is not current at the time
of such transfer to an owner, then the security deposit shall be applied
against the outstanding balance of the builder’s account(s) at the time of
such transfer. The District shall deduct from the deposit the cost to repair
any damage caused to the District’s property by the builder or the builder’s
employees, contractors, subcontractors or agents and shall deduct any
delinquent water and sewer service bills of the builder. In the event any
amounts are so deducted from the builder’s deposit, it will be incumbent
on the builder to reinstate the original amount of the deposit, and failure to
do so will result in the suspension of any additional water taps for the
builder.
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B. Residential Owners. A security deposit of fifty dollars ($50.0075.00) shall
be required from each residential owner customer for a single-family home
connected to the District’s system. The security deposit shall be held for a period
of (5) years at which time the deposit will be refunded to customer on their
current bill only if the customer has maintained a current account with no more
than (2) late fees occurring in any calendar year and has had no disconnection of
service for nonpayment. If the customer has water service disconnected two or
more instances during any calendar year, said customer will be required to pay
an additional deposit of $75.00 plus service fees to have water service restored.
If the customer does not qualify for a refund of the security deposit or the District’
maintains additional deposits due to disconnection of services twice within any
calendar year. Upon discontinuation of service, the deposit shall be applied
against amounts due, including any disconnection fees.
C. Residential Lessees. A security deposit of one-hundred-fifty
dollars ($150.00) shall be required from each residential lessee customer for a
single-family home. The security deposit shall be held for a period of (5) years at
which time the deposit will be refunded to customer on their current bill only if the
customer has maintained a current account with no more than (2) late fees
occurring in any calendar year and has had no disconnection of service for
nonpayment. If the customer has water service disconnected two or more
instances during any calendar year, said customer will be required to pay an
additional deposit of $75.00 plus service fees to have water service restored. If
the customer does not qualify for a refund of the security deposit or the District’
maintains additional deposits due to disconnection of services twice within any
calendar year. Upon discontinuation of service, the deposit shall be applied
against amounts due, including any disconnection fees.
D. Construction Meters. See Paragraph 1.05 above.
E. Other customers. A security deposit equal to two (2)
months’ estimated average monthly water and sewer bill shall be required
of all other customers.
F. Deposits. Currently, the MUD/District does not pay
interest on deposits. The interest drawn by the MUD/District on customer
deposits is returned into the operating budget of the water/sewer fund to
help in providing the lowest possible water and sewer rates for our
customers.
Section 3.02. Billing Procedures. All accounts shall be billed in
accordance with the following:
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A. Due Date and Delinquency. Charges for water service,
sewer service, and standby fees shall be billed monthly. Payment shall be
due on or before the twentieth (20th) day of the month in the month in
which the bill was received. Unless payment is received on or before the
twentieth (20th) day of the month, such account shall be considered
delinquent. If the due date falls on a holiday or weekend, the due date for
payment purposes shall be the next working day after the due date. The
District shall charge a penalty on past due accounts calculated at the rate
of ten percent (10%) per month on water, sewer and standby charges.
The rates for water and sewer service shall depend upon the type of user
and upon whether the water used has been chemically treated, as
provided in this Rate Order. All accounts not paid by the due date shall be
deemed delinquent and failure to make payment thereafter may result in
the termination of water and sewer service.
B. Additional Charges
– In the event that a service is
disconnected more than two (2) times per calendar year (January through
December) for non-payment, an additional Security Deposit of $75.00 will
be required for Residential homeowners and $75.00 for Lessees to restore
service in addition to a $25.00 service fee, an afterhours re-connection
charges if applicable, and any outstanding balance on the account to
satisfy the minimum amount due.
C. Disconnection Fees
payment is not received prior to the date that disconnection has been
- As set out above in Section 3.01. If
scheduled, a service charge of twenty-five dollars ($25.00) will be added
to the account. Reconnections made outside of the District’s normal
business hours at the customer’s request will be charged at an additional
after hour’s fee of one-hundred dollars ($100.00).
B. D. Notice and Appeal. Prior to termination of service, a customer
who is delinquent in payment shall be sent a notice that service will be
discontinued on or after the fifteenth (15th) day after the date of such notice
unless payment in full is received before by such day disconnection is scheduled.
Notice shall be sent by first class United States mail and shall inform the
customer of the amount of the delinquent bill, the date service will be
disconnected if payment is not made, and of the customer’s right to contest,
explain, or correct the charges, services, or disconnection. Service shall not be
disconnected where a customer has informed the District of his or her desire to
contest or explain the bill. Customers may appeal to the Board of Directors . If
the customer appears before the Board, in person or by written correspondence,
the Board shall hear and consider the matter and inform the customer of the
Board’s determination by sending written notice to the customer by first class
United States mail stating whether or not service will be disconnected. In the
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TCMUD No. 1 Page 72 of 100 Meeting Date: January 31, 2012
Trophy Club MUD 1 2011 2012 Rate Order Order 2011-10182012-0131
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event that a service is disconnected more than two (2) times per calendar year
(January through December) for non-payment, an additional Security Deposit of
$100.00 will be required for Residential homeowners and $100.00 for Lessees to
restore service in addition to a $25.00 service fee, an after hours re-connection
charges if applicable, and any outstanding balance on the account to satisfy the
minimum amount due. As set out above in Section 3.01. If payment is not
received prior to the date that disconnection has been scheduled, a service
charge of twenty-five dollars ($25.00) will be added to the account.
Reconnections made outside of the District’s normal business hours at the
customer’s request will be charged at an additional after hour’s fee of one-
hundred dollars ($100.00).
C. Business Hours. For purposes of assessing the foregoing
charges, “normal” or ”regular” business hours shall mean only the hours
between 8 a.m. and 5 p.m., Monday through Friday, and between 7 a.m.
and 9 a.m. Saturdays, Sundays, and Holidays. All other times are outside
of the District’s normal business hours and will result in the higher charge.
D. Returned Checks. A twenty-five dollar ($25.00) charge will
be charged to the customer’s account for any check returned by the bank.
Any amounts due on an account which have been paid with a check that
has been returned by the bank must be paid in full by cash, cashier’s
check or money order, including all late charges and returned check
charges, within five (5) days from the day the District hangs a notice on
the customer’s door or otherwise notified the customer that the check has
been returned by the bank.
E. Same-Day Service. A additional charge of twenty-five
dollars ($25.00) shall be made when a customer requests same-day
service. As an example, this charge will be implemented upon request by
a customer for same-day service to start or terminate water and sewer
service or to perform re-reads the same day as requested.
F. Accuracy Reading Fee. A meter accuracy reading fee in
the amount of ten dollars ($10.00) shall be charged to a customer by the
District for each meter accuracy reading made by the District for such
customer when the original reading appears to be accurate. If the original
meter reading appears to be in error, no fee will be charged. Each
customer will be allowed one accuracy meter reading per calendar year at
no charge. Should a customer request that the meter accuracy reading be
made by an outside source, then a fee of one-hundred-twnety-five dollars
($125.00) will be charged to the customer. If the original meter reading is
found to be in error, then the customer will be given a credit offsetting the
amount of the charge
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8.5" + 9" + 9.5"
Formatted: Superscript
TCMUD No. 1 Page 73 of 100 Meeting Date: January 31, 2012
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G. Termination of Service. When a customer stops service
or service is terminated due to bankruptcy, foreclosure, or otherwise, then
it is the policy of the MUD/District not to impose any further monthly fees
until such time as service is initiated. There shall be no reoccurring
monthly fees imposed upon a residence that is vacant and receives no
service.
Section 3.03. Entitlement. Customers are not guaranteed a
specific quantity or pressure of water or specific capacity in sewer facilities for
any purpose whatsoever; furthermore, in no instance shall the District be liable
for failure or refusal to furnish water or any particular amount or pressure of water
or to provide capacity in sewer facilities.
Section 3.04. Unauthorized and Extraordinary Waste. The rates
established herein are applicable for Domestic Waste as defined herein.
Customers proposing to generate other types of waste will be assessed
additional charges as established by the District.
Section 3.05. Damage to District Facilities.
A. Damage to Meter and Appurtenances. No person other than
a duly authorized agent of the District shall open a meter box, tamper with
or in any way interfere with a meter, meter box, service line or other water
and/or sewer system appurtenance. The District reserves the right,
immediately and without notice, to remove the meter or disconnect water
service to any customer whose meter has been tampered with and to
assess repair charges to the customer, plus a damage fee not to exceed
five-thousand dollars ($5,000.00), plus any applicable charge for same
day service.
B. Repair. It shall be the responsibility of each customer to
maintain the water and sewer lines including the tap, from the point of
connection to the District’s water and sewer system and to the building
served. . It is the responsibility of the customer to maintain and repair the
water service line from the point of connection to the District’s water
meter. The District reserves the right to repair any damage to the
District’s System and appurtenances without prior notice and to assess
against any customer such penalties as are provided by law and such
penalties provided for in this Rate Order in addition to those charges
necessary to repair the portion of the System so damaged.
C. Video. If at any time a resident/customer wishes to have the
District video their sewer line to help the resident determine the condition
of their sewer line, the fee will be one-hundred-fifty dollars ($150.00)
payable to the District assessed on the next month’s bill.
TCMUD No. 1 Page 74 of 100 Meeting Date: January 31, 2012
Trophy Club MUD 1 2011 2012 Rate Order Order 2011-10182012-0131
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Section 3.06. Requested Temporary Disconnection. If service is
temporarily disconnected at the customer’s request, the charge for such
voluntary disconnection shall be ten dollars ($10.00), and the charge for
subsequently reconnecting the service shall also be ten dollars ($10.00). These
charges apply to connects and disconnects that are completed during normal
business hours.
Section 3.07. Easements. Before service is begun to any
customer, or once begun before reconnection is made, the person requesting
such service shall grant an easement of ingress and egress to and from the
meter(s) for such maintenance and repair as the District, in its judgment, may
deem necessary.
Section 3.08. Required Service. No service will be given from the
District’s water and sewer system unless the customer agrees to take both water
and sewer service, except that permanent irrigation only services may receive
water only, and projects under construction may, if they wish, receive water
service only during the period of such construction.
Section 3.09. Additional Charges. In all cases where services are
performed for and equipment or supplies are furnished to a party or entity not
within MUD 1, the charge to said party or entity shall be the MUD’s cost of
providing such services, equipment and/or supplies, plus fifteen percent (15%).
This shall not apply to services; equipment and/or supplies furnished by MUD 1
under an existing Interlocal Agreement nor to the rates MUD 1 charges for out-of-
district water and sewer service.
ARTICLE IV
INDUSTRIAL WASTE
Section 4.01. Industrial Waste Policy. The following policy
regarding industrial waste shall be effective:
A. Definition. “Industrial waste” shall mean the water-borne
solids, liquids, and/or gaseous wastes (including Cooling Water), resulting
from any industrial, manufacturing, trade, business, commercial, or food
processing operation or process, or from the development of any natural
resource, or any mixture of such solids, liquids, or wastes with water or
domestic sewage. The Clean Water Act of 1977, as amended, and the
General Pretreatment Regulations contained in 40 C.F.R. §403 contain
the requirements for user’s discharge of industrial waste into wastewater
facilities.
B. Industrial Waste Discharge-Charges and Rates. If any
customer of the District’s sanitary sewer system proposes to discharge
industrial waste into such system, the Board of Directors of the District
TCMUD No. 1 Page 75 of 100 Meeting Date: January 31, 2012
Trophy Club MUD 1 2011 2012 Rate Order Order 2011-10182012-0131
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shall request the recommendation of the District Engineer and shall
establish rates and charges to provide for an equitable assessment of
costs whereby such rates and charges for discharges of industrial waste
correspond to the cost of waste treatment, taking into account the volume
and strength of the industrial, domestic, commercial waste, and all other
waste discharges treated and techniques of the treatment required. Such
rates shall be an equitable system of cost recovery which is sufficient to
produce revenues, in proportion to the percentage of industrial wastes
proportionately relative to the total waste load to be treated by the District
for the operation and maintenance of the treatment works, for the
amortization of the District’s indebtedness for the cost as may be
necessary to assure adequate waste treatment on a continuing basis.
B. Pretreatment. The Board of Directors of the District shall
rely upon the recommendation of the District Engineer and shall require
pretreatment of any industrial waste that would otherwise be detrimental to
the treatment works or to its proper and efficient operation and
maintenance or will otherwise prevent the entry of such industrial waste
into the treatment plant.
ARTICLE V
ENFORCEMENT/CIVIL PENALTIES
Section 5.01. Enforcement.
A. Civil Penalties. The Board hereby imposes the following civil
penalties for breach of any rule of the District: The violator shall pay the
District twice the costs the District has sustained due to the violation up to
five-thousand dollars ($5,000.00). A penalty under this Section is in
addition to any other penalty provided by the laws of this State and may
be enforced by complaints filed in the appropriate court of jurisdiction in
the county in which the District’s principal office or meeting place is
located. If the District prevails in any suit to enforce its rules, it may, in the
same action, recover any reasonable fees for attorneys, expert witnesses,
and other costs incurred by the District before the court. The court shall
fix the amount of the attorneys’ fees.
B. Liability for Costs. Any person violating any of the provisions
of this Order and/or the rules and regulations governing water and sanitary
sewer facilities, service lines, and connections shall become liable to the
District for any expense, loss or damage occasioned by the District by
reason of such violation, and enforcement thereof shall be in accordance
with Paragraph A of Section 5.01 of this Order.
Section 5.02. Non-waiver. The failure on the part of the District to
enforce any section, clause, sentence, or provision of this Order shall not
TCMUD No. 1 Page 76 of 100 Meeting Date: January 31, 2012
Trophy Club MUD 1 2011 2012 Rate Order Order 2011-10182012-0131
17
constitute a waiver of the right of the District later to enforce any section, clause,
sentence, or provision of this Order.
Section 5.03. Appeal. Any determination by the District of any
dispute regarding the terms and provisions of this order may be appealed to the
Board of the District, which shall conduct a hearing on the matter. The District
shall provide the customer with information regarding appeals and hearing
procedures upon the customer’s request.
ARTICLE VI
MISCELLANEOUS
Section 6.01. Amendments. The Board of the District has and
specifically reserves the right to change, alter or amend any rate or provision of
this Order at any time.
Section 6.02. Severability. The provisions of this Order are
severable, and if any provision or part of this Order or the application thereof to
any person or circumstance shall ever be held by any court of competent
jurisdiction to be invalid or unconstitutional for any reason, the remainder of this
Order and application of such provision or part of this Order shall not be affected
thereby.
Section 6.03. Headings. The section and paragraph headings
used herein are for reference only and are not to be construed as part of the text
of the section or paragraph.
ARTICLE VII
REPEAL OF PREVIOUS ORDERS
This Rate Order shall be known as the “2011-12012-1 Rate Order” (Order
2011-07202012-1031) of the District. All previous Orders adopted by the Board
of Directors pertaining to the subject matter hereof are each hereby repealed in
their entirety as of the effective date hereof.
ARTICLE VIII
EFFECTIVE DATE
This Order shall be effective November 1, 2011.February 1, 2012
ARTICLE IX
PUBLIC MEETING
TCMUD No. 1 Page 77 of 100 Meeting Date: January 31, 2012
Trophy Club MUD 1 2011 2012 Rate Order Order 2011-10182012-0131
18
It is hereby found that the meeting at which this Order is adopted is open
to the public as required by law, and that public notice of the time, place, and
subject matter of said meeting and of the proposed adoption of this Order was
given as required by law.
PASSED, ADOPTED, ORDERED, AND APPROVED this 15TH 31st day
of November, 2011January, 2012.
_________________________________
Jim Moss, President
(SEAL)
____________________________________
Kevin R. Carr, Secretary/Treasurer
___________________________
Laurie Slaght, Interim MUD Secretary
TCMUD No. 1 Page 78 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-14-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Discuss and take appropriate action on reducing the MUD Law Firms down to one. (Moss)
Attachments:Whitaker, Chalk, Swindle & Schwartz PLLC.pdf
Liston Law Firm P.C..pdf
Action ByDate Action ResultVer.
Title
Discuss and take appropriate action on reducing the MUD Law Firms down to one. (Moss)
TCMUD No. 1 Page 79 of 100 Meeting Date: January 31, 2012
TCMUD No. 1Page 80 of 100Meeting Date: January 31, 2012
TCMUD No. 1Page 81 of 100Meeting Date: January 31, 2012
TCMUD No. 1Page 82 of 100Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-08-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/24/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:
Title:Review and Approve Meeting Minutes
a. August 16, 2011 - Regular Session
b. September 8, 2011 - Budget Workshop
c. December 20, 2011 - Regular Session
d. January 12, 2011 - Special Session
Attachments:08162011 MUD 1 Meeting Minutes.pdf
09082011 MUD 1 Meeting Minutes.pdf
12202011 MUD 1 Meeting Minutes.pdf
01122012 MUD 1 Special Session.pdf
Action ByDate Action ResultVer.
Title
Review and Approve Meeting Minutes
a. August 16, 2011 - Regular Session
b. September 8, 2011 - Budget Workshop
c. December 20, 2011 - Regular Session
d. January 12, 2011 - Special Session
TCMUD No. 1 Page 83 of 100 Meeting Date: January 31, 2012
MINUTES FROM REGULAR SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, August 16, 2011 at 7:00 P.M.
Svore Municipal Building Boardroom
The Board of Directors of the Trophy Club Municipal Utility District No. 1, of Denton and Tarrant Counties
met in Regular session on August 16, 2011 at 7 p.m., in the Boardroom of the Administration Building,
100 Municipal Drive, Trophy Club, Texas 76262
STATE OF TEXAS §
COUNTY OF DENTON §
BOARD MEMBERS PRESENT:
Jim Moss President
Nick Sanders Vice President
Kevin Carr Secretary/Treasurer
Bill Armstrong Director
Jim Thomas Director
STAFF AND GUEST(S) PRESENT:
Robert Scott District Manager
Bob West Attorney
Danny Thomas Fire Chief
Renae Gonzales Senior Accountant
Laurie Slaght Administrative Assistant
Shannon DePrater Town Secretary
Bill Rose Council member Liaison
Mike Slye Town Manager
Jim Hase Resident
President Moss announced the date of August 16, 2011, called the meeting to order and announced a
quorum at 7:00 p.m.
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
No citizens addressed the Board.
REGULAR SESSION
REPORTS & UPDATES
1. Receive District Manager's Report
a. Water pumped vs. billed
b. Monthly WWTP Report
c. New Fire Station Construction Costs to date
d. Update - Water Plant
e. Update - Wastewater Plant
District Manager Scott updated the Board regarding the above items and addressed the Board’s
questions.
TCMUD No. 1 Page 84 of 100 Meeting Date: January 31, 2012
2. Receive Finance Update
a. Senior Accountant Gonzales to provide the Board with a monthly update and address the
Board's questions.
Senior Accountant Gonzales updated the Board and addressed the Board’s questions.
Directors Thomas and Armstrong arrived at 7:04 p.m.
3. Receive Fire Update
a. Fire Chief Thomas to provide Board with a monthly update and address the Board's questions.
Fire Chief Thomas provided the Board with the monthly Fire Update.
4. Receive Town Council Update
a. Councilmember Rose to provide Board with an update of Council meetings, notices, and
relevant business.
Council member Rose updated the Board and addressed the Board’s questions.
5. Receive Directors' Update
a. Update regarding past month's activities
Director Thomas announced that it looks like Fort Worth will go into Stage 1 next week.
Director Sanders shared the EDC 4B’s coupon
ACTION ITEMS
6. Review and Approve Monthly Financial Report(s)
a. July 2011
A motion was made by Director Carr, seconded by Director Thomas, to approve the July 2011 Financial
reports. Motion carried unanimously.
7. Discuss and take appropriate action regarding the purchase of Municipal Management
Software.
District Manager Scott recommended to move forward with purchasing now, the Board has the funds.
Scott recommends purchasing Incode software to utilize a organizational-wide software program.
Town Manager Slye addressed questions regarding the Incode Software proposal from the Board.
Director Sanders shared the pros and cons of Incode and STW software with the Board. Directors
Sanders reiterated that the Board has funds in GASB to purchase the software and improve information
systems software and equipment.
A motion was made by Director Sanders, seconded by Director Carr, to have the MUD stay with STW;
authorizing the use of GASB funds to stay with STW, upgrading to the latest version and installing utility
billing for the web along with conversion services for an amount not to exceed $24,160. This would also
increase the annual maintenance price to $2156. Motion carried 3-2 with Moss and Armstrong voting
against.
TCMUD No. 1 Page 85 of 100 Meeting Date: January 31, 2012
8. Discuss and take appropriate action regarding a governmental water rate for the Town.
Sanders recommends, move to when the board gets ready to approve the water rates and sewer rates
and fees, the board break out a governmental rate at that time that is less than what the commercial rate
is or what a commercial property would pay. Motion dies for lack of a second.
9. Discuss and take appropriate action regarding TCMUD No. 1's preliminary draft budget for
FY2011-2012.
a. Set preliminary tax rate not to exceed $0.195 per $100 assessed valuation (the 2010 tax rate was
$0.195 per $100 assessed valuation)
b. Water Rates
c. Governmental Accounting Standard Board (GASB) Statement 54 fund balance ranges
Director Carr suggested the board give Renae direction as to where they want the tax rate.
A motion was made by Director Carr, seconded by Director Armstrong to ensure the tax rate does not
exceed a combined total of 0.195; keeping Interest & Sinking at 0.07696, Operations & Maintenance at
.00879, and Fire at 0.10925. Motion carried unanimously.
.
Director Carr would like to see an option by reducing the tax rate by 2 cents.
President Moss would like to see a target rate of 1 cent.
Director Sanders requested, prior to the budget workshop, to have District Manager Scott go through
each line and estimate, any place where there is a significant increase/decrease provide an explanation.
President Moss clarified that the budget workshop will include both a 1 cent decrease and a 2 cent
decrease.
Special meeting – GASB 54 policy
REVIEW & DISCUSS
10. Set Next Meeting Date:
a. September 20, 2011 - 7:00 p.m. - Regular Scheduled Meeting
The Board agreed to meet on September 20, 2011.
11. Items for Future Agendas
a. Funding of Future Capital Projects; i.e., Trinity Well No. 2
CONVENE INTO CLOSED SESSION
The Board declined to go into Closed Session.
12. PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, SECTION 551.071 (1) & (2)
"CONSULTATION WITH ATTORNEY", RESPECTIVELY, THE COUNCIL WILL ENTER INTO CLOSED
SESSION TO DISCUSS THE FOLLOWING:
TCMUD No. 1 Page 86 of 100 Meeting Date: January 31, 2012
13. Discuss and take appropriate action regarding Executive Session.
A. Consultation with Attorney on Pending or Contemplated Litigation or on a Matter in which the
duty of the Attorney to the Governmental Body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflict with the Texas Open Meetings Act:
- Anticipated or threatened litigation against the District regarding personnel matters.
B. Legal advice regarding the turning off of water where the owner is in bankruptcy.
RECONVENE INTO REGULAR SESSION
Adjourn
Meeting adjourned at 9:20 p.m.
_____________________________________
Jim Moss, President
SEAL
_____________________________________
Kevin R. Carr, Secretary-Treasurer
_____________________________________
Laurie Slaght, MUD 1 Secretary
TCMUD No. 1 Page 87 of 100 Meeting Date: January 31, 2012
MINUTES FROM WORKSHOP SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Thursday, September 8, 2011 at 5:30 P.M.
Svore Municipal Building Boardroom
The Board of Directors of the Trophy Club Municipal Utility District No. 1, of Denton and Tarrant Counties
met in Regular session on September 8, 2011 at 5:30 p.m. , in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262
STATE OF TEXAS §
COUNTY OF DENTON §
BOARD MEMBERS PRESENT:
Jim Moss President
Nick Sanders Vice President
Kevin Carr Secretary/Treasurer (available by conference call)
Bill Armstrong Director
Jim Thomas Director
STAFF AND GUEST(S) PRESENT:
Robert Scott District Manager
Danny Thomas Fire Chief
Renae Gonzales Senior Accountant
Bill Rose Council member Liaison
Jim Hase Resident
President Moss announced the date of September 8, 2011, called the meeting to order and announced a
quorum at 5:30 p.m.
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
Caroline Avery Dahl, 110 Summit Cove
Dave Stokes, 120 Summit Cove
Residents spoke against elevating the water tanks.
WORKSHOP SESSION
1. Discuss TCMUD No. 1's preliminary draft budget for FY2011-2012.
a. Tax Rate
b. Water Rates
c. Governmental Accounting Standard Board (GASB) Statement 54 fund balance ranges
District Manager Scott updated the Board on the preliminary draft budget and addressed the Board’s
questions.
Adjourn
TCMUD No. 1 Page 88 of 100 Meeting Date: January 31, 2012
Meeting adjourned at 6:24 p.m.
_____________________________________
Jim Moss, President
SEAL
_____________________________________
Kevin R. Carr, Secretary-Treasurer
_____________________________________
Laurie Slaght, Interim MUD 1 Secretary
TCMUD No. 1 Page 89 of 100 Meeting Date: January 31, 2012
MINUTES FROM REGULAR SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, December 20, 2011 at 6:00 P.M.
Svore Municipal Building Boardroom
The Board of Directors of the Trophy Club Municipal Utility District No. 1, of Denton and Tarrant Counties
met in Regular session on December 20, 2011 at 6 p.m ., in the Boardroom of the Administration Building,
100 Municipal Drive, Trophy Club, Texas 76262
STATE OF TEXAS §
COUNTY OF DENTON §
BOARD MEMBERS PRESENT:
Jim Moss President
Nick Sanders Vice President
Kevin Carr Secretary/Treasurer
Bill Armstrong Director
Jim Thomas Director
STAFF AND GUEST(S) PRESENT:
Robert Scott District Manager
Pamela Liston Attorney
Donnie Hurd Fire Lieutenant
Renae Gonzales Senior Accountant
Laurie Slaght Interim MUD Secretary
Bill Rose Council member Liaison
April Reiling PIO/Marketing Manager April Reiling
Lance Proctor Steve Lenart Construction
Jim Wiegart Jacobs Engineering
Dan Alman Southwest Securities Group
Greg Schaecher McCall Parkhurst & Horton L.L.P.
President Moss announced the date of December 20, 2011, called the meeting to order and announced a
quorum at 6:05 p.m.
President Moss changed the sequence of agenda items to be addressed
1. Discuss and take appropriate action to abandon an existing road easement to the WWTP, to be
replaced by a new road by plat and separate instrument with the construction of a new
subdivision “Canterbury Hills” which will be located to the north and east of the WWTP.
-District Mgr. Scott has spoken with Town Attorney Patricia Adams and MUD Attorney Bob West and
presented information and maps explaining the process of the Standard Easement.
-Director Thomas inquired about the timeline of when we could start construction on the pipe to get 45
thousand gallons of water to Harmony Park for the Town. District Manager Scott stated that Town
Manager Slye has been speaking to the developer regarding this and it would be included in the
easement.
-Lance Proctor with Steve Lenart Construction and Jim Wiegart with Jacobs Engineering stated that
construction would start in late spring 2012.
TCMUD No. 1 Page 90 of 100 Meeting Date: January 31, 2012
-Motion made by Director Sanders, seconded by Director Thomas to abandon an existing road easement
to the WWTP, to be replaced by a new road by plat and separate instrument with the construction of a
new subdivision “Canterbury Hills” which will be located to the north and east of the WWTP.
-Motion carried unanimously.
2. Discuss and take appropriate action regarding an order of the Board of Directors of the Trophy
Club Municipal Utility District No. 1, authorizing the issuance and sale of Trophy Club Municipal
Utility District No. 1, Unlimited Tax Refunding Bonds, Series 2012; establishing parameters for the
redemption of certain outstanding obligations of the District, establishing procedures for the sale
and delivery of the bonds; levying an annual ad valorem tax for the payment of said bonds, and
enacting other provisions relating to the subject.
-Dan Alman, Southwest Securities Group- passes out presentations. He has made a few changes to the
original presentation which was included in the agenda packet.
-Mr. Greg Schaecher, McCall Parkhurst & Horton L.L.P. explained the execution of the bonds.
-Director Carr would like to delay action until January. Director Sanders agrees that the board needs to
discuss.
-Director Thomas clarifies this action is retiring one bond and taking on a new bond at lower rate.
-Resident Neil Twomey, 203 Oakmont Drive, speaks to the Board in favor of refinancing the bonds.
-Motion made by Director Carr, seconded by Director Sanders to table this item until January to give the
Board more time to review.
-The Motion is withdrawn by Director Carr and Director Sanders who provided the second, agreed.
-The Directors stated that they would like the Bond Order to state the Sale of refunding bonds must
produce net value debt service savings of at least 6 percent instead of the stated 5 percent.
Motion made by Director Thomas, seconded by Director Sanders to authorize the issuance and
sale of Trophy Club Municipal Utility District No. 1, Unlimited Tax Refunding Bonds, Series 2012;
establishing parameter for the sale of the bonds to produce a net present value debt service
savings to be set at no less than 6 percent of the bonds being refunded.
Motion carried unanimously.
3. Receive District Manager's Report
a. Water pumped vs. billed
b. Update - Well #3
c. Update - Water Plant
d. Update - Wastewater Plant- Permit renewal
e. WWTP - Review and discuss final report from John Zink
f. Introduction of Ruben Perales, Wastewater Superintendent. (WWTP Update)
g. Security Camera Installation
-The motor in Well #3 went out and was replaced at a cost of $6550. The pump is functioning properly.
-The first Water tank has been raised 4ft and will be raised an additional 8ft the first week of January.
The elevation of the tank is expected to be completed by the middle of February.
TCMUD No. 1 Page 91 of 100 Meeting Date: January 31, 2012
-Director Sanders would like Director Scott to inform the residents of what is happening regarding the
noise. Mrs. Vessels called Director Sanders and was upset about the noise. Director Sanders would like
to get a schedule from the contractor as to when they will be working and have it distributed to the
residents on Summit Cove. District Manager Scott stated that we can tag those residents’ doors.
Attorney Pam Liston would like the Board to address Item #8.
4. Discuss and take appropriate action regarding the resolution of the Board of Directors of the
Trophy Club Municipal Utility District No. 1, authorizing the issuance and sale of Trophy Club
Municipal Utility District No. 1, Revenue Note, Series 2012; providing for the security for and
payment of said note; prescribing the form of said note; awarding the sale thereof; authorizing a
paying agent/registrar agreement and an investment and commitment letter; and enacting other
provisions relating to the subject.
Motion made by Director Sanders, seconded by Director Thomas to accept the resolution of the Board of
Directors of the Trophy Club Municipal Utility District No. 1, authorizing the issuance and sale of Trophy
Club Municipal Utility District No. 1, Revenue Note, Series 2012; providing for the security for and
payment of said note; prescribing the form of said note; awarding the sale thereof; authorizing a paying
agent/registrar agreement and an investment and commitment letter; and enacting other provisions
relating to the subject.
Motion carried unanimously.
-President Moss returns to item #3.
3. Receive District Manager's Report (cont.)
-The permit for the Wastewater Treatment plant has been approved and renewed. Sid Slocum with
TCEQ would like us to submit a waiver to increase the CBOD to a 10. The plant was designed for a 10
and our permit was changed to allow only a 5.
-District Manager Scott introduced Ruben Perales, WW Superintendent to the Board. Mr. Perales stated
that many changes have been made at the WWTP and he has begun doing in house lab testing. Ruben
would like to have 3 months of data accumulated and obtain an independent lab to compare all results
and set parameters.
-Mr. Perales agreed with Mr. Zink’s report and has been continuing to make the recommended
improvements.
-Director Thomas inquired about all of Mr. Zink’s recommendations and where they are at in the
improvement process. Director Thomas would like to be updated every month on the status of
improvements.
-Director Carr would like to have an independent lab company continue to perform testing to verify Mr.
Perales’ test results. Director Carr would like to have someone from outside the MUD review the SOP’s
that Mr. Perales put in place and also have quarterly or yearly audits of the SOP process at the treatment
plant to guarantee these procedures are being adhered to.
-Directors Sanders and Carr would like to have Mr. Zink back every 90 days to review the progress in
improvements.
-Directors Thomas and Armstrong would like to take a trip to TCEQ in Austin to find out why the
parameters for CBOD were changed from a 10 to 5 and what can be done to change this back.
TCMUD No. 1 Page 92 of 100 Meeting Date: January 31, 2012
-District Manager Scott stated he is has spoken to Adam Adams in Parks regarding Security cameras.
Security cameras will be installed on the water tanks after the completion of the elevation.
Citizen Presentation
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
-Mr. Chitwood stated he agreed with Mr. Zink’s findings and would like more community involvement in
the improvements at the Wastewater plant.
-District Manager Scott invited Mr. Chitwood to come up after the 1st of the year and go to the Wastewater
treatment plant and give input. Mr. Chitwood agreed to email District Manager Scott and give him his
contact information.
-Neil Twomey – Agrees with Director Carr’s comments that there needs to be some independent review
of the Wastewater Treatment plant. Mr. Twomey would also like to have someone do an independent
review of the Wastewater Treatment Plant in the next 6 months.
Citizen Comments
Ryan Chitwood, 10 Overhill Drive, Trophy Club, TX 76262
Neil Twomey, 203 Oakmont Drive, Trophy Club, TX 76262
5. Director Thomas to update the Board on AWBD Water Smart Application.
- Our AWBD Water Smart application was approved and we will be recognized next summer as a Water
Smart Community.
- Director Thomas thanks Laurie Slaght for assisting with the preparation of the AWBD binder and April
Reiling for the brochures.
- Director Sanders would like to have a duplicate binder for here in the office. Laurie will assist with that.
- President Moss recognized Director Thomas and his hard work in achieving this.
6. Receive Finance Update
a. Senior Accountant Renae Gonzales to provide the Board with a monthly update and address the
Board's questions.
-18 PID connections for the month of November bringing the total to 36 for this fiscal year and 661 total
PID connections.
- STW conversion is complete and there were very few issues.
- Senior Accountant Gonzales had a few problems with budget line items and STW has corrected this.
- President Moss asked inquired about the status of online bill pay. Director Sanders explains the online
bill pay process and options for residents and his concerns with the lack of instructions. Director
Sanders would like to send a link to the Board and some residents for them to sign up for online bill pay
and give feedback so improvements can be made if needed.
- Director Carr confirmed with April Reiling, Public Information Officer, which the link for online bill pay will
be on the Town website and that instructions can be placed there also.
TCMUD No. 1 Page 93 of 100 Meeting Date: January 31, 2012
- Mrs. Reiling will work on website and make sure we get the information on the marquee.
- Director Thomas wanted clarification on what the line item Emergency Management contains. District
Manager Scott will check with Chief Thomas.
President Moss is the only Board member who is requesting a paper agenda. Directors Sanders,
Carr, Thomas and Armstrong all would like only an electronic copy.
7. Receive Fire Update
a. Fire Lieutenant Donnie Hurd to provide the Board with a monthly update and address the Board's
questions.
b. Address future staffing needs.
- Fire Lieutenant Donnie Hurd informed the Board that previously the Department would travel to
Roanoke for training. Given the new facility and equipment, they are now able to train in house. 55
calls were taken for the month of November with no major or significant incidents.
8. Receive Town Council Update
a. Town Council member Bill Rose to provide Board with an update of Council meetings, notices,
and relevant business.
- Council member Rose stated the Town has renewed the Interlocal Agreement with Denton County to
provide ambulance services in Denton County. The water feature has been removed from the
roundabout design for Trophy Club and Trophy Lake Drive intersection. Construction is expected to
begin in March and be completed in December.
ACTION ITEMS
9. Discuss and take appropriate action regarding the Discover Trophy Club Magazine.
a. Presentation by PIO/Marketing Manager April Reiling.
- “Discover Trophy Club” magazine will serve 2 purposes: Economic Development and an informative tool
for realtors, schools and churches. This magazine does not have a budget and is completely ad
sales driven. Mrs. Reiling would like to produce this magazine every 12-18 months.
- The MUD will be included in this magazine and Mrs. Reiling would like the Board’s input and ideas.
- Director Sanders would like to put this on next month’s agenda.
No action taken
10. Review and Approve Monthly Financial Report(s)
a. November 2011
Motion made by Director Carr, seconded by Director Thomas to approve the November 2011
financial reports as presented.
Motion carried unanimously.
11. Discuss and take appropriate action regarding the roundabout at Trophy Club Drive and
Trophy Lake Drive.
- District Manager Scott explains that he had a meeting with Tom Rutledge the Town engineer and was
TCMUD No. 1 Page 94 of 100 Meeting Date: January 31, 2012
informed that due to the location of the storm drain that one of our sewer lines would have to be moved.
The Town needs to know if the MUD will pay for this. This line is 18”, it’s deep and there have been no
problems with this line in the past. District Manager Scott explained that the construction to the area
would add more weight on the line and if there were any problems we would have to take out a portion
of the roundabout to repair it. The money for this project was to be covered by the grant from Denton
County, yet the Town needs funds to help cover this cost. We have $87,500 in the budget for
infrastructure at this location and an additional $75,000 for Municipal Drive. Mr. Rutledge stated that this
project would cost an estimated $151,000 which includes moving the sewer line due to the storm drain
being rerouted.
- Director Carr would like to stick to the $87,500 that we have previously committed to this project.
- Director Sanders is concerned that Mr. Slye stated in a previous MUD Mtg that the entire cost for the
roundabout would be included in those funds from the Denton County grant.
- Director Armstrong and President Moss requested that District Manager Scott speak with Town
Manager Slye to come to an agreement.
Tabled, no action taken
12. Discuss and take appropriate action regarding the process for Trophy Club MUD No. 1 Press
Releases.
- Director Sanders would like to have a procedure in place for press releases. Director Sanders
asked the Board to consider formalizing a policy.
- Director Carr would like to have the Board, District Manager and Board President would come together
for press releases. Director Carr would like to have a double check process in place.
- Director Carr would like a press release to go out regarding updates at WWTP. Would like to give out
correct information from the MUD Board directly.
- Director Sanders moves to authorize MUD President in consultation with the MUD District Manager and
when necessary, legal council to draft and release press notices without board approval unless that item
could be added to the agenda in a timely manner. In absence of the MUD President, the MUD Vice
President would then step in, if the MUD Vice President is absent, the MUD Secretary Treasurer would
take his/her place.
- Director Thomas would like to send out an update of all the news.
- Director Sanders will draft a press release regarding the WWTP.
Motion made by Director Sanders, seconded by Director Thomas to authorize MUD President in
consultation with the MUD District Manager and when necessary, legal council to draft and
release press notices without board approval unless that item could be added to the agenda in a
timely manner. In absence of MUD President, the MUD Vice President would then step in, if the
MUD Vice President is absent, the MUD Secretary Treasurer would take his/her place.
Motion carried unanimously.
13. Review and Approve Meeting Minutes dated October 18, 2011.
Motion made by Director Sanders, seconded by Director Carr to approve the October 2011 Trophy
Club Municipal Utility Department No. 1 meeting minutes as presented.
TCMUD No. 1 Page 95 of 100 Meeting Date: January 31, 2012
Motion carried unanimously.
14. Set Next Meeting Date
January 31st, 2012
CONVENE INTO CLOSED SESSION 9:03pm
*CLOSED SESSION
15. PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE, TO CONDUCT A
PRIVATE CONSULTATION WITH THE DISTRICT’S ATTORNEY ON A MATTER OF PENDING OR
CONTEMPLATED LITIGATION:
TEXAS WORKFORCE COMMISSION APPEAL NO. 1524754-1-1.
RECONVENE INTO REGULAR SESSION 9:38pm
16. Discuss and take appropriate action regarding Executive Session item(s).
a. Texas Workforce Commission Appeal No. 1524754-1-1.
No action taken at closed session
Meeting is Adjourn at 9:38pm
Next month agenda item, Discover Trophy Club Magazine, April Reiling PIO
_____________________________________
Jim Moss, President
SEAL
_____________________________________
Kevin R. Carr, Secretary-Treasurer
_____________________________________
Laurie Slaght, Interim MUD 1 Secretary
TCMUD No. 1 Page 96 of 100 Meeting Date: January 31, 2012
MINUTES FROM SPECIAL SESSION
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Thursday, January 12, 2012 at 4 P.M.
Svore Municipal Building Boardroom
The Board of Directors of the Trophy Club Municipal Utility District No. 1, of Denton and Tarrant Counties
met in Special session on January 12, 2012 at 4 pm, in the Boardroom of the Administration Building, 100
Municipal Drive, Trophy Club, Texas 76262
STATE OF TEXAS §
COUNTY OF DENTON §
BOARD MEMBERS PRESENT:
Jim Moss President
Nick Sanders Vice President
Kevin Carr Secretary/Treasurer via conference call
Bill Armstrong Director
Jim Thomas Director
STAFF AND GUEST(S) PRESENT:
Robert Scott District Manager
Laurie Slaght MUD Secretary
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has
policy or oversight authority as provided by Texas law, the ethics order, or other policy order.
No citizen presentations
SPECIAL SESSION
President Moss announced the date of January 12, 2012, called the meeting to order and announced a
quorum at 4 p.m.
CONVENE INTO CLOSED SESSION
To discuss or deliberate the appointment, evaluation, reassignment, duties, discipline or dismissal of a
public officer or employee pursuant to Section 551.074 (a) (1) of the Texas Open Meetings Act.
Appointment or reappointment of District Manager
RECONVENE INTO REGULAR SESSION at 4:48pm
Discuss and take appropriate action regarding Executive Session item(s).
Motion made by Director Sanders, seconded by Director Thomas appoint Directors Kevin Carr and
Bill Armstrong as the Directors Search Committee to review the job descriptions and bring it to
the next meeting along with other recommendations for the position of MUD District Manager. If
Directors Carr or Armstrong are unable to be present for a meeting, Director Thomas will take his
place.
TCMUD No. 1 Page 97 of 100 Meeting Date: January 31, 2012
Motion is carried unanimously .
Meeting is Adjourned at 4:50pm
_____________________________________
Jim Moss, President
SEAL
_____________________________________
Kevin R. Carr, Secretary-Treasurer
_____________________________________
Laurie Slaght, Interim MUD 1 Secretary
TCMUD No. 1 Page 98 of 100 Meeting Date: January 31, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-09-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:1/24/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:1/31/2012
Title:Set next regular meeting date.
Attachments:February Meeting Calendar.pdf
Action ByDate Action ResultVer.
Title
Set next regular meeting date.
TCMUD No. 1 Page 99 of 100 Meeting Date: January 31, 2012
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