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HomeMy WebLinkAboutJuly 17, 2012 Regular Meeting Agenda PacketTrophy Club Municipal Utility District No. 1 Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom7:00 PMTuesday, July 17, 2012 CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Trophy Club Municipal Utility District No. 1 Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1.2012-144-M1 Consider and take appropriate action to approve the consent agenda a. June 26, 2012 Regular Meeting Minutes b. June 2012 Check Register c. Quarterly Investment Report for third quarter FY 2012 d. Consider and take appropriate action to approve the Interlocal Agreement with Denton County for Tax Collection June 26 2012 Minutes.pdf June 2012 check register.pdf Q3 FY2012 Investment Report.pdf 2012 ILA Denton County Tax Collection.pdf Attachments: REPORTS & UPDATES 2.2012-140-M1 Receive District Manager's Report (McKnight) a. Water pumped vs. billed b. Update - Water Plant & Storage Tanks c. Update - Wastewater Treatment Plant d. Update - July 4th Festival booth Pumped vs. Billed.pdf Wastewater charts.pdf Attachments: TCMUD No. 1 Page 1 of 308 Meeting Date: July 17, 2012 July 17, 2012Trophy Club Municipal Utility District No. 1 Meeting Agenda 3.2012-141-M1 Receive Finance Update (Gonzales) a. Update - PID Connections b. Update - Utility Billing MUD Fire Variance Report Jun 2012.pdf PID Connection Summary June 2012.pdf Utility Billing Monthly Report.pdf Attachments: 4.2012-162-M1 Disclosure by Investment officer of personal business with First Financial Bank (McKnight) 5.2012-142-M1 Receive Fire Update (Thomas) a. Update - June activity June 2012 Monthly Activity Report.pdf Fire District map-30x42 (2).pdf Attachments: 6.2012-143-M1 Receive Town Council Update (Rose) a.Councilmember Rose to provide the Board with an update of Council meetings, notices and relevant business. 7.2012-156-M1 Receive Update on MUD Website (Sanders) 8.2012-146-M1 Review of 2011 Consumer Confidence Report (CCR) (McKnight) 2011 CCR.pdfAttachments: REGULAR SESSION 9.2012-148-M1 Consider and take appropriate action regarding the Compensation Study presented by Joe McFadin, LHIC, Wellspring Insurance Agency, Inc. Salary Compensation Study.pdfAttachments: 10.2012-151-M1 Consider and take appropriate action to award the bid for the Marshall Creek Crossing (McKnight) Final Bid Tab.pdf Bid Recommendation.pdf Reference Verification.pdf Attachments: 11.2012-161-M1 Consider and take appropriate action to approve the June 2012 Financials (Gonzales) June 2012 Financials.pdfAttachments: 12.2012-147-M1 Consider and take appropriate action to approve the Fraud Reporting & Investigation Policy (McKnight) Fraud Policy.pdfAttachments: TCMUD No. 1 Page 2 of 308 Meeting Date: July 17, 2012 July 17, 2012Trophy Club Municipal Utility District No. 1 Meeting Agenda 13.2012-158-M1 Consider and take appropriate action to repeal Order No. 2010-1214 and adopt amended Code of Ethics Order No. 2012-0717, A Fees and Expense Policy, Policies and Procedures for Selection and Review of Consultants, Policies Concerning the Use of Management Information including the formation of an Audit Committee, Code of Conduct, Rules and Procedure and certain other matters. (McKnight) 2010-1214-Code Of Conduct-REDLINE.pdf Ethics Policy Final 071712.pdf Attachments: 14.2012-159-M1 Set date and time for budget workshop: July 31, 2012 at 10 a.m. Workshop Calendar.pdfAttachments: 15.2012-160-M1 Set next meeting date: August 21, 2012 August Meeting Calendar.pdfAttachments: ADJOURN * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. TCMUD No. 1 Page 3 of 308 Meeting Date: July 17, 2012 July 17, 2012Trophy Club Municipal Utility District No. 1 Meeting Agenda CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON JULY 13, 2012 BY 5 P.M., A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO BE HELD ON JULY 17, 2012 AT 7 P.M. WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. ______________________________________________ LAURIE SLAGHT, MUD SECRETARY THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT LAURIE SLAGHT AT 682-831-4685 OR FAX YOUR REQUEST TO 817- 491-9312. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2012. ________________________________, Title: ___________________________ TCMUD No. 1 Page 4 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-144-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Consider and take appropriate action to approve the consent agenda a. June 26, 2012 Regular Meeting Minutes b. June 2012 Check Register c. Quarterly Investment Report for third quarter FY 2012 d. Consider and take appropriate action to approve the Interlocal Agreement with Denton County for Tax Collection Attachments:June 26 2012 Minutes.pdf June 2012 check register.pdf Q3 FY2012 Investment Report.pdf 2012 ILA Denton County Tax Collection.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action to approve the consent agenda a. June 26, 2012 Regular Meeting Minutes b. June 2012 Check Register c. Quarterly Investment Report for third quarter FY 2012 d. Consider and take appropriate action to approve the Interlocal Agreement with Denton County for Tax Collection TCMUD No. 1 Page 5 of 308 Meeting Date: July 17, 2012 REGULAR SESSION MINUTES FROM TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, June 26, 2012 at 3 P.M. Svore Municipal Building Boardroom The Board of Directors of the Trophy Club Municipal Utility District No. 1, of Denton and Tarrant Counties, met in Regular session on Tuesday, June 26, 2012 at 3 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § MUD 1 BOARD MEMBERS PRESENT Nick Sanders President Jim Thomas Vice President Kevin Carr Secretary/Treasurer Jim Moss Director MUD 1 BOARD ABSENT: Bill Armstrong Director STAFF PRESENT: Jennifer McKnight District Manager Renae Gonzales Senior Accountant Danny Thomas Fire Chief Laurie Slaght MUD Secretary Pam Liston MUD Attorney Bill Rose Town Council Liaison Karl Schlielig Wastewater Superintendent GUEST PRESENT: Jim Budarf 547 Indian Creek Road Greg Lamont 15 Avalon Drive Suzie Moss 979 Trophy Club Drive President Sanders announced the date of June 26, 2012, called the meeting to order and announced a quorum at 3:00 p.m. CITIZEN PRESENTATIONS No Citizen Presentations CONSENT AGENDA 1. Consider and take appropriate action to approve Director Attendance at the AWBD Conference (McKnight) 2. Consider and take appropriate action to approve the check register and monthly financials for May 2012. (Gonzales) Trophy Club Municipal Utility District No. 1 June 26, 2012 Regular Meeting Minutes 1 of 5TCMUD No. 1 Page 6 of 308 Meeting Date: July 17, 2012 4. Consider and take appropriate action to approve Order No. 2012-0626 "Submit Application, take Part and Qualify to be a 2013 AWBD Water Smart District" (J. Thomas) Motion to approve items on the consent agenda made by Director Carr, seconded by Director Moss to approve items included in the consent agenda. Motion is withdrawn Motion is made by Director Moss and seconded by Secretary/Treasurer Carr to approve items 1,2 & 4 on the consent agenda Aye - Secretary/Treasurer Carr, Director Moss and President Sanders. Nay – Vice President Thomas 3. Consider and take appropriate action to approve Minutes: a. April 24, 2012 - Regular Session minutes b. May 15, 2012 - Special Session minutes Director Thomas will send his requested changes for the minutes to District Manager McKnight. Director Thomas makes a Motion to approve the minutes with the stated corrections, seconded by Director Moss to accept the minutes. Motion carried unanimously. President Sanders presented an award to Adrian Womack and acknowledged his 20 years of employment with Trophy Club. REPORTS & UPDATES 5. District Manager Update: (McKnight) a. Pumped vs. Billed b. Update the Board on status of the Roundabout c. Update the Board on the Marshall Creek Aerial Sewer Line. d. Introduction of New Wastewater Superintendent, Karl Schlielig District Manager McKnight stated that the progress on the Roundabout is ahead of schedule. The Board will review and award the bids for the Marshall Creek Crossing at the July Board meeting. Bids for this project will be received on July 11, 2012. District Manager McKnight introduced Karl Schlielig as the Wastewater Superintendent. Director Thomas inquired about the increase in Customer demand for the month of May. District Manager McKnight explained that the increased usage was result of lifting the restrictions. 6. Receive Finance Update (Gonzales) a.Update - PID Connections b.Update - Utility Billing - Deposit Refunds c.Update - RFP for Bank Depository & Collateralization Agreement Senior Accountant Gonzales reviewed all checks on the check register that were over $5,000. There have been 21 PID connections for the month of May. Utility Billing received 591 online payments for the month of May. Bank Depository RFP was mailed out to 6 different banks and this was also published in last week’s paper. Trophy Club Municipal Utility District No. 1 June 26, 2012 Regular Meeting Minutes 2 of 5TCMUD No. 1 Page 7 of 308 Meeting Date: July 17, 2012 7. Receive Fire Update (Thomas) a. Update - May activity b. Update - Ladder Truck Fire Chief Danny Thomas stated they took 85 calls and had one major incident for a structure fire on May 31, 2012. The following day while cleaning up the ladder truck at the station a mechanical fire occurred under the ladder truck. The truck is in for repairs. To date, the repair cost is $11,973. A claim was filed with TML and we were issued a check for $9,739.43 for the repairs. Chief Thomas stated that personnel will be having an Aging Citizen presentation in the middle of July for residents. 8. Receive Town Council Update (Rose) a. Council member Rose to provide the Board with an update of Council meetings, notices and relevant business. Council Member Rose gave a review of the Town Council Meetings held on May 21st, June 4th and June 18th. The Town Council approved Change Order No. 1 for the roundabout project. 9. Receive Update on MUD Website (Carr) Secretary/Treasurer Carr stated that Staff and Volunteers attended the first Website Committee meeting approximately 3 weeks ago. Those present reviewed other District websites and discussed what they would like to see in the webpage. The next meeting is scheduled for July 2nd at 5:30 p.m. and Volunteer Aaron Brown will have a developer present. 10. Review revenue projections for Fiscal Year 2013 and determine growth rate for projections (McKnight) District Manager McKnight stated for the last year the growth rate was at 7.8%. District Manager then explained her formula for projecting the growth rate. The average monthly water use per customer is 18,000 gallons. President Sanders asked District manager McKnight what percentage she would suggest using to forecast revenues, she stated 6.5%. Secretary/Treasurer Carr would like to be conservative with the number because the permit rate has slowed. Director Moss asked for information regarding the Wallace report item #3 with regards to add another aeration basin. District Manager McKnight would like to allow some time for results with good operations will do before major structure changes or purchases are made. Motion is made by Secretary/Treasurer Carr to use a growth rate of 5.5% seconded by Director Thomas. Motion carried unanimously. 11. Receive an update on the status of the Wastewater Treatment Plant and TCEQ inspection. (McKnight/Schlielig) Wastewater Superintendent Karl Schlielig reviewed improvements implemented to the wastewater plant and answered all relevant questions. District Manager McKnight stated that the TCEQ investigation reviewed the wastewater record keeping and also meter calibrations and copper sampling. Self reporting that is required by TCEQ had not been done. All incomplete DMR’s were completed and turned in. District Manager McKnight and Wastewater Superintendent Karl Schlielig will keep the Board updated on the progress of the investigation and any such actions resulting from it. Trophy Club Municipal Utility District No. 1 June 26, 2012 Regular Meeting Minutes 3 of 5TCMUD No. 1 Page 8 of 308 Meeting Date: July 17, 2012 REGULAR SESSION 12. Consider and take appropriate action to award the fence bid award (McKnight) District Manager McKnight stated that she would like to go with bid Alternate #2. A variance is being requested from the Zoning Board of Adjustments and will be presented by District Manager McKnight and will be addressed on July 10, 2012. Motion was made by Director Moss, seconded by Director Thomas, to award the fence bid of Alternate #2 to ACME Fence Co. with the understanding that a variance must be received from the P & Z board and an amount not to exceed $38,475.00. Motion carried unanimously. 13. Consider and take appropriate action for the MUD to have a display booth at the Trophy Club 4th of July festivities (J. Thomas) Vice President Thomas reviewed the plan in place for the 4th of July parade and booth. Discussion ensued and the Board would like to have a booth and not participate in the parade. Motion was made by Director Moss, seconded by Vice President Thomas, to approve funds for a booth at the Fourth of July celebration not to exceed $500.00. Motion carried unanimously 14. Consider and take appropriate action to adopt Order No. 2012-0626A Unclaimed Property Policy. (McKnight) District Manger McKnight Stated that we are required to submit funds not claimed to the state every year to the state comptroller. This past legislature the due date changed and the due date will be March. District manager McKnight stated that this year the cut off was June 30 and Motion to adopt order No. 2012-0626A, Unclaimed Property Policy is made by Secretary/Treasurer Carr and seconded by Director Moss. Motion carried unanimously Vice President Thomas will preside over items #15 & #16 15. Hearing regarding the April 9, 2012 complaint filed by Jim Budarf against Nick Sanders alleging violations of the Ethics Order. Resident Mr. Jim Budarf gave a brief overview of his complaint and Mr. Sanders responded. Secretary/Treasurer Carr stated that he would like to have the Board convene into Closed Session to obtain advice from District Attorney Pam Liston. CONVENE INTO CLOSED SESSION AT 6:09 P.M. CLOSED SESSION Trophy Club Municipal Utility District No. 1 June 26, 2012 Regular Meeting Minutes 4 of 5TCMUD No. 1 Page 9 of 308 Meeting Date: July 17, 2012 PURSUANT TO SECTION 551.071 (1) OF THE TEXAS GOVERNMENT CODE REGARDING CONSULTATIONS WITH ATTORNEY, TO CONDUCT A PRIVATE CONSULTATION WITH THE DISTRICT'S ATTORNEY ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THE OPEN MEETINGS ACT: a. Consider and take appropriate action regarding the April 9, 2012 complaint filed by Jim Budarf against Nick Sanders alleging violations of the Ethics Order. THE BOARD RECONVENED INTO REGULAR SESSION AT 6:27 P.M. 16. Consider and take appropriate action regarding the April 9, 2012 complaint filed by Jim Budarf against Nick Sanders alleging violations of the Ethics Order. The Board finds that an ethics violation has occurred and a conflict of interest existed. Secretary/Treasurer Carr moves that the Board sanctions Director Sanders and include the requirement that he, from here forward must file the appropriate affidavits as required by Chapters 171 and 176 of the Local Government Code and the MUD 1 Code of Ethics, seconded by Director Moss. Motion carries unanimously 17. Set next meeting date: July 17, 2012 at 7 p.m. 18. Future agenda item(s): Website Update(Secretary/Treasurer Carr) Lab Results CBOD and Copper (McKnight & Schlielig) Service Policy Draft (McKnight) TCEQ enforcement actions update (McKnight) SEMO committee update Deposit Refund Update Meeting is adjourned at 6:33 P.M. _______________________________________ Nick Sanders, President _______________________________________ Jim Thomas, Vice President (SEAL) _______________________________________ Kevin R. Carr, Secretary/Treasurer _______________________________________ Laurie Slaght, MUD Secretary Trophy Club Municipal Utility District No. 1 June 26, 2012 Regular Meeting Minutes 5 of 5TCMUD No. 1 Page 10 of 308 Meeting Date: July 17, 2012 TCMUD No. 1Page 11 of 308Meeting Date: July 17, 2012 TCMUD No. 1Page 12 of 308Meeting Date: July 17, 2012 TCMUD No. 1Page 13 of 308Meeting Date: July 17, 2012 AD VALOREM DEPARTMENT 1505 E. MCKINNEY STREET DENTON, TEXAS 76209 MOTOR VEHICLE DEPARTMENT PHONE 940-349-3500 METRO 972-434-8835 FAX 940-349-3501 PHONE 940-349-3510 To: Administrators of Denton County Taxing Entities From: Steve Mossman Date: May 25, 2012 Re: Annual Interlocal Agreement for Property Tax Collection, 2012 The Tax Office staff and I look forward to assisting you with property tax rate calculation and tax collection for the 2012 tax year. The 2012 Interlocal Agreement of Property Tax Collection services is attached. The only significant changes are in the cost per property statement and in the intended date for mailing tax statements. The collection rate being charged per property account has been reduced from Seventy-one Cents ($.71) per property statement to Sixty-seven Cents ($.67) per property statement for the 2012 tax year. Tax statement mailing target date is October 10th. This can only be accomplished if the Tax Office receives all tax rates by September 25th. The attached Interlocal Agreement; MUST be printed in TRIPLICATE, each of the three copies MUST have original authorizing signatures and ALL THREE copies MUST be RETURNED to THIS OFFICE. Please return the completed Interlocal Agreement by July 15, 2012. In the next few weeks you will be receiving the annual tax rate survey in preparation for Tax Rate Calculation. If you have questions regarding the Interlocal Agreement or tax rate calculation please contact the Office. OFFICE OF STEVE MOSSMAN STATE AND COUNTY ASSESSOR-COLLECTOR OF TEXAS MICHELLE FRENCH, CHIEF DEPUTY DENTON COUNTY TAX OFFICE P.O. BOX 90223 DENTON, TEXAS 76202 E-MAIL: steve.mossman@dentoncounty.com TCMUD No. 1 Page 14 of 308 Meeting Date: July 17, 2012 Page 1 of 13 INTERLOCAL COOPERATION AGREEMENT - TAX COLLECTION THIS AGREEMENT is made and entered into this _____________________ day of ____________________ 2012, by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY," and Trophy Club Municipal Utility District, 1, Denton County, Texas, also a political subdivision of the State of Texas, hereinafter referred to as "DISTRICT." WHEREAS, COUNTY and DISTRICT mutually desire to be subject to the provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act, and V.T.C.A., Tax Code, Section 6.24 and 25.17 and; WHEREAS, DISTRICT has the authority to contract with the COUNTY for the COUNTY to act as tax assessor and collector for DISTRICT and COUNTY has the authority to so act; NOW THEREFORE, COUNTY and DISTRICT, for and in consideration of the mutual promises, covenants, and agreements herein contained, do agree as follows: I. The effective date of this Agreement shall be the 1st day of October, 2012. The term of this Agreement shall be for a period of one year, from October 1, 2012, to and through September 30, 2013. This Agreement shall be automatically renewed for an additional one (1) year term at the discretion of the COUNTY and DISTRICT, unless written notice of termination is provided by the terminating party to the other party prior to one hundred-fifty (150) days of the expiration date of the current term of the Agreement. TCMUD No. 1 Page 15 of 308 Meeting Date: July 17, 2012 Page 2 of 13 II. For the purposes and consideration herein stated and contemplated, COUNTY shall provide the following necessary and appropriate services for DISTRICT to the maximum extent authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national origin: 1. COUNTY, by and through its duly qualified tax assessor-collector, shall serve as tax assessor-collector for DISTRICT for ad valorem tax collection for tax year 2012, and each tax year for the duration of this Agreement. COUNTY agrees to perform all necessary ad valorem assessing and collecting duties for DISTRICT and DISTRICT does hereby expressly authorize COUNTY to do and perform all acts necessary and proper to assess and collect taxes for DISTRICT. COUNTY agrees to collect base taxes, penalties, interest, and attorney's fees. 2. COUNTY agrees to prepare and mail all tax statements; provide monthly collection reports to DISTRICT; prepare tax certificates; develop and maintain both current and delinquent tax rolls; meet the requirements of Section 26.04 of the Texas Tax Code; and to develop and maintain such other records and forms as are necessary or required by State law, rules, or regulations. 3. COUNTY further agrees that it will calculate the effective and rollback tax rates for DISTRICT, however all calculations will be performed using only the Texas State Comptroller’s “Truth In Taxation” formulas, and that such calculations will be provided at no additional cost to DISTRICT. The information concerning the effective and rollback tax rates will be published in the form prescribed by the Comptroller of Public Accounts of the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax TCMUD No. 1 Page 16 of 308 Meeting Date: July 17, 2012 Page 3 of 13 Code. DISTRICT shall notify tax assessor-collector at least 7 days before DISTRICT wishes publication of forms specified in this section. It is understood and agreed by the parties that the expense of publication shall be borne by DISTRICT and that COUNTY shall provide DISTRICT’s billing address to the newspaper publishing the effective and rollback tax rates. 4. COUNTY agrees, upon request, to offer guidance and the necessary forms for posting notices of required hearing and quarter-page notices as required by Sections 26.05 and 26.06 of V.T.C.A. Tax Code, if DISTRICT requests such 7 days in advance of the intended publication date. DISTRICT must approve all calculations and notices before publication may proceed. The accuracy and timeliness of all required notices are the responsibility of DISTRICT. 5. Should DISTRICT vote to increase its tax rate above the rollback tax rate the required publication of notices shall be the responsibility of DISTRICT. 6. COUNTY agrees to develop and maintain written policies and procedures of its operation. COUNTY further agrees to make available full information about the operation of the County Tax Office to DISTRICT, and to promptly furnish written reports to keep DISTRICT informed of all financial information affecting it. 7. DISTRICT agrees to promptly deliver to COUNTY all records that it has accumulated and developed in the assessment and collection of taxes, and to cooperate in furnishing or locating any other information and records needed by COUNTY to perform its duties under the terms and conditions of this Agreement. 8. COUNTY agrees to allow an audit of the tax records of DISTRICT in COUNTY’S possession during normal working hours with at least 48 hours advance, TCMUD No. 1 Page 17 of 308 Meeting Date: July 17, 2012 Page 4 of 13 written notice to COUNTY. The expense of any and all such audits shall be paid by DISTRICT. A copy of any and all such audits shall be furnished to COUNTY. 9. If required by DISTRICT, COUNTY agrees to obtain a surety bond for the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful performance of the Tax Assessor/Collector’s lawful duties, will be made payable to DISTRICT and in an amount determined by the governing body of DISTRICT. The premium for any such bond shall be borne solely by DISTRICT. 10. COUNTY agrees that it will place at least quarter-page advertisements in newspapers serving Denton County in January, 2013, as a reminder that delinquent tax penalties will apply to all assessed taxes which are not paid by January 31, 2013. The advertisements will be printed in each paper between January 5th and January 25th. 11. COUNTY agrees that it will post to a secure website collection reports for DISTRICT listing current taxes, delinquent taxes, penalties and interest on a daily basis through September 30, 2013. COUNTY will provide monthly Maintenance and Operation (hereinafter referred to as “MO”), and Interest and Sinking (hereinafter referred to as “IS”) collection reports; provide monthly recap reports; and provide monthly attorney fee collection reports. 12. DISTRICT retains its right to select its own delinquent tax collection attorney and COUNTY agrees to reasonably cooperate with the attorney selected by DISTRICT in the collection of delinquent taxes and related activities. 13. DISTRICT will provide COUNTY with a copy of their current tax collection attorney contract on or before each February 1st. DISTRICT will provide TCMUD No. 1 Page 18 of 308 Meeting Date: July 17, 2012 Page 5 of 13 COUNTY with notice of any change in collection attorney on or before the effective date of the new collection attorney contract. III. COUNTY hereby designates the Denton County Tax Assessor/ Collector to act on behalf of the County Tax Office and to serve as Liaison for COUNTY with DISTRICT. The County Tax Assessor/Collector, and/or his/her designated substitute, shall ensure the performance of all duties and obligations of COUNTY; shall devote sufficient time and attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this Agreement; and shall provide immediate and direct supervision of the County Tax Office employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of COUNTY and DISTRICT. IV. COUNTY accepts responsibility for the acts, negligence, and/or omissions related to property tax service of all COUNTY employees and agents, sub-contractors and /or contract laborers, and for those actions of other persons doing work under a contract or agreement with COUNTY to the extent allowed by law. V. DISTRICT accepts responsibility for the acts, negligence, and/or omissions of all DISTRICT employees and agents, sub-contractors and/or contract laborers, and for those of all other persons doing work under a contract or agreement with DISTRICT to the extent allowed by law. TCMUD No. 1 Page 19 of 308 Meeting Date: July 17, 2012 Page 6 of 13 VI. DISTRICT understands and agrees that DISTRICT, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees that COUNTY, its employees, servants, agents, and representatives shall at no time represent themselves to be employees, servants, agents, and/or representatives of DISTRICT. VII. For the services rendered during the 2012 tax year, DISTRICT agrees to pay COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as follows: 1. The current tax statements will be mailed by October 10th or as soon thereafter as practical. The fee for this service will be a rate not to exceed Sixty-seven Cents ($.67) per statement. In order to expedite mailing of tax statements the DISTRICT must adopt their 2012 tax rate by September 25, 2012. Failure of the DISTRICT to adopt a tax rate by September 25, 2012 will cause delay in timely mailing of tax statements. Pursuant to Texas Property Tax Code §26.05 if the DISTRICT does not adopt a tax rate by September 30th the tax rate will be set at the lower of the effective tax rate calculated for that year or the tax rate adopted by the DISTRICT for the preceding tax year. Notwithstanding the provisions of the Tax Code, if DISTRICT fails to deliver the adopted tax rates (M&O and I&S) to the Tax Assessor Collector by September 25, 2012, it may cause a delay in the publication and release of tax statements. TCMUD No. 1 Page 20 of 308 Meeting Date: July 17, 2012 Page 7 of 13 2. COUNTY will mail an additional notice during the month of March following the initial mailing provided that DISTRICT has requested such a notice on or before February 28th. The fee for this service will be a rate not to exceed Sixty-seven Cents ($.67) per statement. 3. At least 30 days, but no more than 60 days, prior to April 1st, and following the initial mailing, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.11 of the Texas Property Tax Code to the owner of each parcel having delinquent taxes. The fee for this service will be a rate not to exceed Sixty- seven Cents ($.67) per statement. 4. At least 30 days, but no more than 60 days, prior to July 1st, and following the initial mailing, COUNTY will mail a delinquent tax statement meeting the requirements of Section 33.07 of the Texas Property Tax Code will be mailed to the owner of each parcel having delinquent taxes. The fee for this service will be a rate not to exceed Sixty-seven Cents ($.67) per statement. 5. For accounts which become delinquent on or after June 1st, COUNTY shall mail a delinquent tax statement meeting the requirements of Section 33.08 of th e Texas Property Tax Code to the owner of each parcel having delinquent taxes. 6. In event of a successful rollback election which takes place after tax bills for DISTRICT have been mailed, DISTRICT agrees to pay COUNTY a programming charge of $5,000.00. COUNTY will mail corrected statements to the owner of each parcel. COUNTY will charge a fee for this service will be a rate not to exceed Sixty- seven Cents ($.67) per statement. When a refund is required per Property Tax Code Section 26.07 (g), COUNTY will charge a $.25 processing fee per check, in addition to TCMUD No. 1 Page 21 of 308 Meeting Date: July 17, 2012 Page 8 of 13 the corrected statement mailing costs. Issuance of refunds, in the event of a successful rollback election, will be the responsibility of the COUNTY. DISTRICT will be billed for the refunds, postage and processing fees. 7. DISTRICT understands and agrees that COUNTY will bill DISTRICT following each mailing for which charges are permitted. Payment is due upon receipt of the statement. If DISTRICT fails to pay COUNTY for mailing fees by the 61st day after billing, COUNTY will withhold the billed amount from collections to satisfy the debt by authority of Section 6.27 of the Texas Property Tax Code. 8. DISTRICT further understands and agrees that COUNTY (at its sole discretion) may increase or decrease the amounts charged to DISTRICT for any renewal year of this Agreement, provided that COUNTY gives written notice to DISTRICT sixty (60) days prior to the expiration date of the initial term of the Agreement. Collection rates are established annually by surveys of costs conducted by the County Auditor and the County Treasurer. The collection rate for each year is approved by County Commissioners’ Court. All entities are assessed the same per parcel collection rate. VIII. COUNTY agrees to remit all taxes, penalties, and interest collected on DISTRICT's behalf and to deposit such funds into DISTRICT’s depositories as designated: 1. For deposits of tax, penalties, and interest, payment shall be by wire transfer or by check sent by mail to DISTRICT's depository accounts only, and segregated into the appropriate MO and IS accounts. TCMUD No. 1 Page 22 of 308 Meeting Date: July 17, 2012 Page 9 of 13 2. If DISTRICT uses the same depository as COUNTY, the deposits of tax, penalty and interest shall be by deposit transfer. 3. In anticipation of renewal of this Agreement, COUNTY further agrees that deposits will be made daily through September 30, 2013. It is expressly understood, however, that this obligation of COUNTY shall not survive termination of this Agreement, whether by termination by either party or by failure of the parties to renew this Agreement. IX. As provided by Sections 49.107(g) and 49.108(f) of the Texas Water Code, Sections 26.04, 26.05, and 26.07 of the Texas Property Tax Code do not apply to taxes levied by DISTRICT, except as provided in Water Code Section 49.236. Therefore, references in the Agreement to Sections 26.04, 26.05, 26.07 of the Property Tax Code or to the requirements of those sections shall not apply to DISTRICT, except to the extent provided in Water Code Section 49.236. DISTRICT shall comply with Water Code Section 49.236. X. In the event of termination, the withdrawing party shall be obligated to make such payments as are required by this Agreement through the balance of the tax year in which notice is given. COUNTY shall be obligated to provide services pursuant to this Agreement, during such period. XI. This Agreement represents the entire agreement between DISTRICT and COUNTY and supersedes all prior negotiations, representations, and/or agreements, TCMUD No. 1 Page 23 of 308 Meeting Date: July 17, 2012 Page 10 of 13 either written or oral. This Agreement may be amended only by written instrument signed by the governing bodies of both DISTRICT and COUNTY or those authorized to sign on behalf of those governing bodies. XII. Any and all written notices required to be given under this Agreement shall be delivered or mailed to the listed addresses: COUNTY: County Judge of Denton County 110 West Hickory Denton, Texas 76201 Telephone 940-349-2820 DISTRICT: Trophy Club Municipal Utility District, 1 100 Municipal The Trophy Club, Texas 76262 682-831-4600 Robert Scott XIII. DISTRICT hereby designates _____________________ to act on behalf of DISTRICT, and to serve as Liaison for DISTRICT to ensure the performance of all duties and obligations of DISTRICT as stated in this Agreement. DISTRICT’s designee shall devote sufficient time and attention to the execution of said duties on behalf of DISTRICT in full compliance with the terms and conditions of this Agreement; shall provide immediate and direct supervision of the DISTRICT employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of TCMUD No. 1 Page 24 of 308 Meeting Date: July 17, 2012 Page 11 of 13 DISTRICT and COUNTY. Attached Exhibit A lists current members of the Board of Directors with contact information, and the time and location of regular board meetings. XIV. In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties that the remaining portions shall remain valid and in full force and effect to the extent possible. TCMUD No. 1 Page 25 of 308 Meeting Date: July 17, 2012 Page 12 of 13 XV. The undersigned officers and/or agents of the parties are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies to the other that any resolutions necessary for this Agreement have been duly passed and are now in full force and effect. Executed in duplicate originals this, ___________day of ____________________ 2012. COUNTY DISTRICT Denton County Texas Trophy Club Municipal Utility District, 1 110 West Hickory 100 Municipal Denton, Texas 76201 The Trophy Club, Texas 76262 BY:___________________________ BY:__________________________ Honorable Mary Horn Name:________________________ Denton County Judge Title:_________________________ ATTEST: ATTEST: BY:____________________________ BY:__________________________ Cynthia Mitchell Name_________________________ Denton County Clerk Title__________________________ APPROVED FORM AND CONTENT: APPROVED AS TO FORM: _______________________________ ______________________________ Steve Mossman John Feldt Denton County Denton County Tax Assessor/Collector Assistant District Attorney TCMUD No. 1 Page 26 of 308 Meeting Date: July 17, 2012 Page 13 of 13 Exhibit A: Board of Directors for Trophy Club Municipal Utility District, 1 Office Name Phone Number President Vice President Secretary Treasurer Member Member Member Member Member Member Member Member Member TCMUD No. 1 Page 27 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:22012-140-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/25/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Receive District Manager's Report (McKnight) a. Water pumped vs. billed b. Update - Water Plant & Storage Tanks c. Update - Wastewater Treatment Plant d. Update - July 4th Festival booth Attachments:Pumped vs. Billed.pdf Wastewater charts.pdf Action ByDate Action ResultVer. Title Receive District Manager's Report (McKnight) a. Water pumped vs. billed b. Update - Water Plant & Storage Tanks c. Update - Wastewater Treatment Plant d. Update - July 4th Festival booth TCMUD No. 1 Page 28 of 308 Meeting Date: July 17, 2012 C:\Users\LSLAGHT\AppData\Roaming\L5\Temp\05b8c1ff-ddeb-4fa7-a1ac-a3b2c84607a3.xls Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year FYI- Physical Year 2005-2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178 2006-2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674 2007-2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568 2008-2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298 2009-2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750 2010-2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397 2011-2012 85,869 53,571 40,815 30,616 31,665 35,263 47,194 84,905 114,104 October November December January February March April May June July August 79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539 84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007 90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476 95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878 350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022 Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year FYI- Physical Year 2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233 2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589 2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662 2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612 2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742 2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301 2012 83,750 54,245 41,650 34,740 31,581 46,519 62,649 100,402 110,324 . 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 Million Gallons Months Water Billed 2009 2010 2011 2012 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 Million Gallons Months Water Pumped 2009 2010 2011 2012 TCMUD No. 1 Page 29 of 308 Meeting Date: July 17, 2012 Analytical Precision Control Chart Page 11 Max mg/L 0.8 Aver mg/L 0.389 hHhoood Max mg/L 5.9 Aver mg/L 4.8 Ammonia Nitrogen Carbonaceous Biochemical Demand (CBOD5) 0.8 0.160 0.420 0.790 0.270 0.180 0.230 0.350 0.3 0.00 0.50 1.00 1.50 2.00 2.50 3.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit 1.0 Average 5.700 5.400 5.900 3.800 4.600 3.500 5.200 4.500 0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit 5 CBOD5 Average TCMUD No. 1 Page 30 of 308 Meeting Date: July 17, 2012 Analytical Precision Control Chart Page 11 Max mg/L 34 Aver mg/L 8.4 Max mg/L 23.0 Aver mg/L 20.0 Max mg/L 68.0 Aver mg/L 21.1 Total Suspended Solids (TSS) Nitrate - Nitrogen E. Coli 1.5 10.4 10.4 0.6 2.6 5.1 2.3 0.00 2.00 4.00 6.00 8.00 10.00 12.00 14.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit 12.0 Average TSS 22.5 23.0 14.7 21.4 19.6 19.0 20.0 19.5 0.00 5.00 10.00 15.00 20.00 25.00 30.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit 24 N-N Average 1.0 49.0 35.0 68.0 1.0 2.0 10 3 0.00 20.00 40.00 60.00 80.00 100.00 120.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Permit Limit 126 E. coli Average TCMUD No. 1 Page 31 of 308 Meeting Date: July 17, 2012 Analytical Precision Control Chart Page 11 p Max mg/L 7.8 Min mg/L 5.8 Aver mg/L 7.5 Potential for Hydrogen (pH) 7.3 6.9 5.8 6.9 6.9 6.9 6.7 6.9 0.00 2.00 4.00 6.00 8.00 10.00 12.00 14.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit Mimimum 6.0 Average pH minimum Permit Limit Max 9.0 pH max TCMUD No. 1 Page 32 of 308 Meeting Date: July 17, 2012 Analytical Precision Control Chart Page 11 D Max mg/L 7.9 Aver mg/L 6.1 Dissolved Oxygen (DO) 6.8 7.9 5.3 5.5 5.5 6.1 6.0 6.0 0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit Above 6.0 Average DO TCMUD No. 1 Page 33 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-141-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Receive Finance Update (Gonzales) a. Update - PID Connections b. Update - Utility Billing Attachments:MUD Fire Variance Report Jun 2012.pdf PID Connection Summary June 2012.pdf Utility Billing Monthly Report.pdf Action ByDate Action ResultVer. Title Receive Finance Update (Gonzales) a. Update - PID Connections b. Update - Utility Billing TCMUD No. 1 Page 34 of 308 Meeting Date: July 17, 2012 BUDGET VARIANCE REPORT FUND:135 - MUD 1 O&M FINANCIALS MONTH:June 2012 REVENUE VARIANCE:67% EXPENSE VARIANCE:85% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT MONTH YTD TOTAL YTD %VARIANCE EXPLANATION REVENUE 135-40000 Property Taxes (97,495) (318) (96,459)99%Majority of Taxes collected by January 31st 135-40002 Property Taxes/Delinquent (451)$ 3$ 675$ -150%Prior year tax refunds caused a debit balance. 135-40015 Property Taxes/P&I (1,334)$ (63)$ (108)$ 8%Prior year tax refunds caused a debit balance. 135-47035 Plumbing Inspections (1,200)$ (100)$ (1,400)$ 117%Inspections on new construction 135-47045 Sewer Inspections (4,500)$ (300)$ (4,200)$ 93%Inspections on new construction 135-48005 Utility Fees 161,000$ (32,200)$ (502,180)$ -312%PID Connections,%will go down once budget is reversed. 135-49025 Auction Sales -$ (4,305)$ (4,305)$ Sold 96 and 99 Ford F150 pickups 135-49075 Oversize Meter Reimbursement (64,000)$ (4,672)$ (77,745)$ 121%Charged for all meters 1" and above WATER 135-50005-010 Overtime 13,250$ 1,185$ 12,410$ 94%On Call overtime 135-55090-010 Vehicle Maintenance 3,380$ 591$ 3,676$ 109%Dashboard on 2004 Pickup went out 135-69005-010 Capital Expenses 1,455,600$ (124,613)$ 1,400,399$ 96%Town Round About refund, Round About payment,Final payment for water plant VFD WASTEWATER 135-50010-020 Overtime 10,166$ 945$ 9,185$ 90%On call overtime 135-65085-020 Office Supplies 400$ 263$ 363$ 91%Supplies for WW plant/lab COLLECTIONS 135-50010-021 Overtime 7,297$ 1,018$ 6,928$ 95%On Call overtime MANAGER'S OFFICE 135-50005-027 Salaries & Wages 236,831$ 13,850$ 201,837$ 85%Robert Scott Contract 135-50010-027 Overtime 1,028$ 34$ 1,111$ 108%Front desk overtime 135-50020-027 Retirement 33,471$ 1,890$ 28,812$ 86%Robert Scott Contract 135-60270-027 4th of July 10,000$ 105$ 10,105$ 101%MUD booth at 4th of July 135-65085-027 Office Supplies 2,450$ 35$ 2,381$ 97%Misc office supplies INFORMATION SYSTEMS 135-55030-033 Software & Support 64,149$ 13,974$ 56,532$ 88%STW renewal software leases,Remit Plus FACILITIES MAINTENANCE UTILITY BILLING 135-65085-038 Office Supplies 700$ 4$ 670$ 96%Office supplies NON-DEPARTMENTAL 135-55045-039 Legal 70,000$ 10,320$ 67,155$ 96%Legal Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or equal to the Expense Variance.The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%),less 8.3% for revenues and plus 10% for expenses. TCMUD No. 1 Page 35 of 308 Meeting Date: July 17, 2012 BUDGET VARIANCE REPORT FUND:122 - Fire O&M FINANCIALS MONTH:June 2012 REVENUE VARIANCE:67% EXPENSE VARIANCE:85% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT MONTH YTD TOTAL YTD %VARIANCE EXPLANATION FIRE REVENUE 122-40001 Assessment- Emergency Svcs (193,233)$ (431)$ (191,098)$ 99%Majority of Taxes collected by January 31 122-40010 Property Taxes/MUD Fire (1,076,976)$ (3,507)$ (1,065,533)$ 99%Majority of Taxes collected by January 31 122-40011 Property Taxes/Fire-Delinquent (5,603)$ 35$ 5,496$ -98%Prior years tax refunds caused a debit balance. 122-40015 Property Taxes Assessments P&I (725)$ (65)$ (2,246)$ 310%P&I for delinquent assessments 122-40020 Property Taxes/Fire P&I (7,500)$ (547)$ (3,790)$ 51%P&I for delinquent taxes 122-40970 Insurance Settlements -$ (9,739)$ (9,739)$ Insurance payment for ladder truck 122-42014 Fire Plan Review > 6,000 sq. ft.(6,000)$ (400)$ (7,200)$ 120%Plan review for homes >6,000 sq.ft.@ $400 each 122-43400 Fire Inspections (500)$ (75)$ (1,350)$ 270%Fire Inspection for homes >6,000 sq,ft. @ $75 each 122-43599 Misc. Fire Revenue -$ -$ -$ Combined with Misc. Revenue 122-49900 Miscellaneous Income (9,122)$ (625)$ (11,197)$ 123%Miscellaneous permits &Meter, meter box for homes <8,000 sq.ft.@ $525 each 122-49901 Records Management -$ (5)$ (5)$ Open Records request FIRE EXPENSES 122-50045-045 Workman's Compensation 9,209$ (430)$ 8,779$ 95%Town reimb EMS share of Additional W/C premium Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or equal to the Expense Variance. The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%), less 8.3% for revenues and plus 10% for expenses. TCMUD No. 1 Page 36 of 308 Meeting Date: July 17, 2012 PID CONNECTION FEE SUMMARY (June 12) DEPOSIT DATE QTY (5/8") $ 2,300 QTY (1") $ 2,300 QTY (1.5") $ 7,590 QTY (2") $ 15,410 TOTAL QTY TOTAL AMOUNT TEXPOOL TRANSFER QTY CUM RUNNING BALANCE ($3.26M) Begin 832 1,346,400 1 - -$ - -$ - -$ - -$ - - 832 1,346,400 2 - -$ - -$ - -$ - -$ - - 832 1,346,400 3 - -$ - -$ - -$ - -$ - - 832 1,346,400 4 - -$ - -$ - -$ - -$ - - 832 1,346,400 5 - -$ - -$ - -$ - -$ - - 832 1,346,400 6 - -$ 5 11,500$ - -$ - -$ 5 11,500 837 1,334,900 7 - -$ - -$ - -$ - -$ - - 837 1,334,900 8 - -$ - -$ - -$ - -$ - - 837 1,334,900 9 - -$ - -$ - -$ - -$ - - 837 1,334,900 10 - -$ - -$ - -$ - -$ - - 837 1,334,900 11 - -$ - -$ - -$ - -$ - - 837 1,334,900 12 - -$ - -$ - -$ - -$ - - 837 1,334,900 13 - -$ 3 6,900$ - -$ - -$ 3 6,900 840 1,328,000 14 - -$ 2 4,600$ - -$ - -$ 2 4,600 842 1,323,400 15 - -$ 1 2,300$ - -$ - -$ 1 2,300 843 1,321,100 16 - -$ - -$ - -$ - -$ - - 843 1,321,100 17 - -$ - -$ - -$ - -$ - - 843 1,321,100 18 - -$ - -$ - -$ - -$ - - 843 1,321,100 19 - -$ - -$ - -$ - -$ - - 843 1,321,100 20 - -$ - -$ - -$ - -$ - - 843 1,321,100 21 - -$ - -$ - -$ - -$ - - 843 1,321,100 22 - -$ 1 2,300$ - -$ - -$ 1 2,300 844 1,318,800 23 - -$ - -$ - -$ - -$ - - 844 1,318,800 24 - -$ - -$ - -$ - -$ - - 844 1,318,800 25 - -$ -$ - -$ - -$ - - 844 1,318,800 26 - -$ 1 2,300$ - -$ - -$ 1 2,300 845 1,316,500 27 - -$ 1 2,300$ - -$ - -$ 1 2,300 846 1,314,200 28 - -$ - -$ - -$ - -$ - - 846 1,314,200 29 - -$ - -$ - -$ - -$ - - 846 1,314,200 30 - -$ - -$ - -$ - -$ - - 846 1,314,200 31 - -$ - -$ - -$ - -$ - - 846 1,314,200 TOTAL - -$ 14 32,200$ - -$ - -$ 14 32,200 - Upon collection of one or more Utility Fees by Town,such Utility Fees shall,within ten (10) working days, be deposited by Town into an account designated by MUDs (hereinafter "MUDs Account").Town shall continue to collect and to deposit such Utility Fees into MUDs Account in accordance with the existing agreement between the MUDs until such time as the total amount paid into that account equals $3,260,000.Town shall collect and deposit a minimum of one hundred fifty (150)Utility Fees each year, for a total of five (5)successive years commencing on May 7, 2008 (hereinafter "Collection Period").In the event that more than 150 Utility Fees are collected by Town in anyone or more years of the Collection Period,such Utility Fees in excess of the 150 Utility Fees required under this Section shall be carried over to the following year or years and shall be a credit toward the total Utility Fees due for such subsequent year or years. In the event that fewer than 150 Utility Fees are collected by Town during anyone or more year(s) of the Collection Period, including those Utility Fees carried over from any given year in which more than 150 Utility Fees were collected by Town,Town shall within ten (10) working days of collection of such Utility Fees from Developer, pay into MUDs Account the difference between the amount that would have been paid had 150 Access Fees been paid at $2,300 each and the amount of Utility Fees actually collected by Town.On or about May 7, 2013,Town shall calculate the total amount of Utility Fees paid to MUDs.Town shall provide MUDs written notice of any amount paid less than $3,260,000 (the "Utility Fee Remainder"). TCMUD No. 1 Page 37 of 308 Meeting Date: July 17, 2012 January February March April May June July August September ebills 14 150 195 214 223 Credit Card Draft 87 151 172 196 210 Online Payments 651 565 577 591 650 Late Notices 483 360 338 293 313 369 Disconnects 69 27 16 26 21 20 Trophy Club MUD #1 Utility Billing Report Fiscal Year 2012 TCMUD No. 1 Page 38 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-162-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:7/12/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Disclosure by Investment officer of personal business with First Financial Bank (McKnight) Attachments: Action ByDate Action ResultVer. Title Disclosure by Investment officer of personal business with First Financial Bank (McKnight) TCMUD No. 1 Page 39 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-142-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Receive Fire Update (Thomas) a. Update - June activity Attachments:June 2012 Monthly Activity Report.pdf Fire District map-30x42 (2).pdf Action ByDate Action ResultVer. Title Receive Fire Update (Thomas) a. Update - June activity TCMUD No. 1 Page 40 of 308 Meeting Date: July 17, 2012 Oct 11 Nov 11 Dec 11 Jan 12 Feb 12 Mar 12 Apr 12 May 12 Jun 12 Jul 12 Aug 12 Sep 12 Monthly Average Total FY 2012 Calls by Type Fire 4 7 6 2 3 0 2 8 4 4.0 36 Service 29 13 17 29 25 34 21 35 15 24.2 218 Good Intent 3 1 4 3 7 3 5 2 3 3.4 31 False Alarm 6 5 5 2 4 4 6 5 10 5.2 47 EMS 27 29 40 23 32 34 36 35 15 30.1 271 Total Calls 69 55 72 59 71 75 70 85 47 0 0 0 67.0 603 Mutual Aid Given 3 8 7 7 11 3 9 8 5 6.8 61 Received 1 4 1 2 1 3 0 5 0 1.9 17 Hospital Transports TCFD 17 24 26 15 25 16 25 24 10 20.2 182 Mutual Aid 1 4 0 2 0 3 0 0 0 1.1 10 Air 0 0 1 0 1 2 0 0 0 0.4 4 Response Time % At or Under 6 Minutes 81.3 88.9 83.1 81.1 81.1 78.3 68.6 78.2 75 79.5 Average Time 4.84 4.33 4.61 4.41 5.17 4.63 5.43 5.44 5.88 5.0 Other Continuing Education Hours 0 71.5 40.5 206 51 215.5 121.5 92 62 95.6 860 Public Education Events 8 0 0 0 2 6 0 8 3 3.0 27 Service calls includelock-outs, water problems, smoke or odor removal, public service and assistance, and public education. Trophy Club Fire Department Monthly Activity Report FY 2012 Year to Date Fire 6% Service 36% Good Intent 5% False Alarm 8% EMS 45% YTD 2012 Calls by Type 0 10 20 30 40 50 60 70 80 90 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 4 Year Comparison - Number of Calls FY 2012 FY 2011 FY 2010 FY 2009 TCMUD No. 1 Page 41 of 308 Meeting Date: July 17, 2012 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2012 69 55 72 59 71 75 70 85 47 FY 2011 58 57 42 65 76 50 55 63 75 53 67 77 FY 2010 69 49 67 52 70 42 63 59 54 62 58 71 FY 2009 60 53 51 54 46 45 50 61 78 60 54 56 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2012 4 7 6 2 3 0 2 8 4 FY 2011 1 4 6 1 12 4 6 4 7 5 4 5 FY 2010 4 3 3 4 8 0 4 3 2 2 4 2 FY 2009 2 4 4 3 2 3 3 4 8 7 8 8 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2012 28 13 17 29 25 34 21 35 15 FY 2011 28 17 13 20 16 14 15 15 16 13 21 20 FY 2010 32 20 21 19 10 12 19 13 11 23 17 25 FY 2009 20 14 11 9 17 6 10 20 24 13 16 15 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2012 3 1 4 3 7 3 5 2 3 FY 2011 2 4 2 1 10 1 4 7 9 3 6 3 FY 2010 5 2 4 1 10 2 2 3 6 3 3 4 FY 2009 3 3 1 10 2 6 5 6 1 7 4 4 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2012 5 5 5 2 4 4 6 5 10 FY 2011 3 2 0 9 13 3 7 9 6 6 4 10 FY 2010 4 4 10 8 8 2 4 5 6 6 4 6 FY 2009 7 8 6 5 3 5 5 5 9 7 2 4 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2012 24 29 40 23 32 34 36 35 15 FY 2011 24 30 21 34 25 27 23 28 37 26 32 39 FY 2010 24 20 29 20 34 26 34 35 29 28 30 34 FY 2009 27 24 29 27 22 25 27 26 36 26 24 25 FY 2012 603 FY 2011 541 FY 2010 525 FY 2009 498 Trophy Club Fire Department 4 Year Comparison of Calls Total Number of Calls Fire Calls Total Calls YTD @ 6/26 Service Calls Good Intent Calls False Alarms EMS Calls 0 100 200 300 400 500 600 700 FY 2012 FY 2011 FY 2010 FY 2009 Total Calls YTD TCMUD No. 1 Page 42 of 308 Meeting Date: July 17, 2012 Oct 12 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Monthly Average Total FY 2012 District 1 # of calls 16 11 26 17 21 28 17 28 10 19.3 174 avg. response time 05:32 05:39 04:30 04:38 04:55 04:39 04:50 05:39 04:46 04:59 District 2 # of calls 41 22 32 28 28 30 32 37 21 30.1 271 avg. response time 04:53 03:54 04:13 04:39 05:06 05:13 05:48 04:24 05:47 04:52 District 4 # of calls 3 6 5 5 9 11 8 10 8 7.2 65 avg. response time 06:25 04:13 04:27 04:46 05:22 05:31 07:12 07:29 07:38 06:03 District 5 # of calls 0 1 0 0 0 0 1 0 0 0.2 2 avg. response time 05:44 * service call 05:44 District 6 # of calls 3 6 2 2 2 2 3 2 0 2.4 22 avg. response time 05:14 04:07 04:09 05:07 06:46 04:46 08:57 06:06 05:30 Outside # of calls 2 8 7 7 11 3 9 8 5 6.7 60 avg. response time 10:02 06:28 10:53 04:59 08:19 08:39 07:03 06:25 08:57 07:40 * Service calls are not included in response time averages. *Good intent calls are not included in # of calls Trophy Club Fire Department Calls by District FY 2012 Year to Date 29% 46% 11% 0% 4% 10% % Calls by District YTD FY 12 District 1 District 2 District 4 District 5 District 6 Outside TCMUD No. 1 Page 43 of 308 Meeting Date: July 17, 2012 TCMUD No. 1Page 44 of 308Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-143-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Receive Town Council Update (Rose) a.Councilmember Rose to provide the Board with an update of Council meetings, notices and relevant business. Attachments: Action ByDate Action ResultVer. Title Receive Town Council Update (Rose) a.Councilmember Rose to provide the Board with an update of Council meetings, notices and relevant business. TCMUD No. 1 Page 45 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-156-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/28/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Receive Update on MUD Website (Sanders) Attachments: Action ByDate Action ResultVer. Title Receive Update on MUD Website (Sanders) TCMUD No. 1 Page 46 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-146-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Review of 2011 Consumer Confidence Report (CCR) (McKnight) Attachments:2011 CCR.pdf Action ByDate Action ResultVer. Title Review of 2011 Consumer Confidence Report (CCR) (McKnight) TCMUD No. 1 Page 47 of 308 Meeting Date: July 17, 2012 Trophy Club Municipal Utility District No. 1 Public Water System ID No. TX0610018 2011 Annual Drinking Water Quality Report Consumer Confidence Report June 2012 This information is provided to you by: Trophy Club Municipal Utility District No. 1 100 Municipal Drive, Trophy Club, Texas 7 6262, Tel. (682) 831-4600 District Contact: Jennifer McKnight, District Manager Special Population Advisory You may be more vulnerable than the general population to certain microbial contaminants, such as Cryptosporidium, in drinking water. Infants, some elderly, or immunocompromised persons such as those undergoing chemotherapy for cancer; those who have undergone organ transplants; those who are undergoing treatment with steroids; and people with HIV/AIDS or other immune system disorders can be particularly at risk from infections. You should seek advice about drinking water from your physician or health care provider. Additional guidelines on appropriate means to lessen the risk of infection by Cryptosporidium are available from the Safe Drinking Water Hotline at (800) 426-4791. Our Drinking Water Meets or Exceeds All Federal (EPA) Drinking Water Requirements This report is a summary of the quality of the water we provide our customers. The analysis was made by using the data from the most recent U.S. Environmental Protection Agency (EPA) required tests and is presented in the following pages. We hope this information helps you become more knowledgeable about what is in your drinking water. Should you have questions or need additional copies of this report, please call the District office at (682) 831-4600. The report is also available on our website at www.trophyclub.org. Water Sources: The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. As water travels over the surface of the land or through the ground, it dissolves naturally-occurring minerals, and in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity. Contaminants that may be present in source water before treatment include: • Microbial contaminants, such as viruses and bacteria, which may come from sewage treatment plants, septic systems, and agricultural livestock operations. • Inorganic contaminants, such as salts and metals, which can be naturally-occurring or result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production, mining, or farming. • Pesticides and herbicides, which may come from a variety of sources such as agriculture and urban storm water runoff. • Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-products of industrial processes and petroleum production, and can also come from gas stations, urban storm water runoff, and septic systems. • Radioactive contaminants, which can be naturally-occurring or be the result of and gas production and mining activities. Este informe incluye información importante sobre el agua potable. Si tiene preguntas o comentarios sobre éste informe en español, favor de llamar al tel. (682) 831-4600 para hablar con una persona bilingüe en español. Public Participation Opportunities Date: 3rd Tuesday of each month Time: 7:00 p.m. Location: Svore Administration Building 100 Municipal Drive Trophy Club, TX 76262 En Español Where Do We Get Our Drinking Water? Our drinking water is obtained from both surface and groundwater sources. Surface water is purchased from the City of Fort Worth and their sources are Lake Worth, Eagle Mountain Lake, Lake Bridgeport, Richland Chambers Reservoir, Cedar Creek Reservoir, and the Clear Fork Trinity River (from Lake Benbrook). Groundwater sources are from four (4) wells including three from the Paluxy Aquifer and one from the Trinity Aquifer. A Source Water Susceptibility Assessment for your drinking water source(s) is currently being updated by the Texas Commission on Environmental Quality. The report will describe the susceptibility and types of constituents that may come into contact with your drinking water source based on human activities and natural conditions. The information contained in the assessment will allow us to focus our source water protection strategies. Some of this source water assessment information is available on Texas Drinking Water Watch at http://dww.tceq.state.tx.us/DWW/ and for information regarding our source water protection efforts please contact the District office. TCMUD No. 1 Page 48 of 308 Meeting Date: July 17, 2012 All Drinking Water May Contain Contaminants When drinking water meets federal standards there may not be any health based benefits to purchasing bottled water or point-of-use devices. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the EPA's Safe Drinking Water Hotline at (800) 426-4791. Water Quality Data The table in this report lists all the drinking water contaminants we detected during tests conducted from the previous calendar year, unless otherwise noted. The state requires us to monitor for certain contaminants less than once per year because the concentrations of these contaminants are not expected to vary significantly from year to year. Therefore, some of the data, though representative of the water quality, is more than one year old. Secondary Constituents Many constituents (such as calcium, sodium or iron) which are often found in drinking water, can cause taste, color and odor problems. The taste and odor constituents are called secondary constituents and are regulated by the State of Texas, not the EPA. These constituents are not causes for health concerns. Therefore secondary constituents are not required to be reported in this document but they may greatly affect the appearance and taste of your water. About The Following Pages The pages that follow list all of the federally regulated or monitored contaminants which have been found in your drinking water. The United States Environmental Protection Agency (EPA) requires water systems to test up to 97 constituents. Definitions Action Level (AL): The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water system must follow. Action Level Goal (ALG): The level of a contaminant in drinking water below which there is no known or expected risk to health. ALGs allow for a margin of safety. Maximum Contaminant Level (MCL): The highest permissible level of a contaminant in drinking water. MCL’s are set as close to the MCLG’s as feasible using the best available treatment technology. Maximum Contaminant Level Goal (MCLG): The level of a contaminant in drinking water below which there is no known or expected health risk. MCLG’s allow for a margin of safety. Maximum Residual Disinfectant Level (MRDL): The highest level of disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. Maximum Residual Disinfectant Level Goal (MRDLG): The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contamination. Treatment Technique (TT): A required process intended to reduce the level of a contaminant in drinking water. Abbreviations MFL - million fibers per liter (a measure of asbestos) pCi/L - picocuries per liter (a measure of radioactivity) N/A - not applicable ppm - parts per million, or milligrams per liter (mg/l) NTU - Nephelometric Turbidity Units ppb - parts per billion, or micrograms per liter (ug/l) ppq - parts per quadrillion, or picograms per liter mrem/yr – millirems per year ppt - parts per trillion, or nanograms per liter ND – (not-detectable) lab analysis indicates not present Maximum Residual Disinfectant Level Year Disinfectant Average Level Minimum Level Maximum Level MRDL MRDLG Unit of Measure Violation (Y or N) Source of Disinfectant 2011 Chloramine Residual (Total Chlorine) 2.84 1.2 3.6 4.0 <4.0 ppm N Disinfectant used to control microbes. Disinfection By-Products Year Contaminant Range of Levels Detected Minimum Level Highest Level Detected MCL Unit of Measure Violation (Y or N) Source of Contaminant 2011 HAA5 Total Haloacetic Acids 4.4 – 4.4 ND 4.4 60 ppb N Byproduct of drinking water disinfection. 2011 Total Trihalomethanes 7.5 – 7.5 ND 7.5 80 ppb N Byproduct of drinking water disinfection. Radioactive Contaminants Year Contaminant Highest Level Detected Range of Levels Detected MCLG MCL Unit of Measure Violation (Y or N) Source of Contaminant 2010 Beta/photon emitters 4.9 4.9 – 4.9 0 4 mrem/yr N Decay of natural and man-made deposits. 2010 Gross Alpha excluding radon and uranium ND 0 - 0 0 15 pCi/L N Erosion of natural deposits. TCMUD No. 1 Page 49 of 308 Meeting Date: July 17, 2012 Organic Contaminants TESTING WAIVED, NOT REPORTED, OR NONE DETECTED Inorganic Contaminants Year Contaminant Highest Level Detected Range of Levels Detected MCLG MCL Unit of Measure Violation (Y or N) Source of Contaminant 2011 Antimony ND 0 - 0 6 6 ppb N Discharge from petroleum refineries; fire retardants; ceramics; electronics; solder; test addition. 2011 Arsenic 3.51 3.51 – 3.51 0 10 ppb N Erosion of natural deposits; runoff from orchards; runoff from glass and electronics production wastes. 2011 Barium 0.0615 0.0615 – 0.0615 2 2 ppm N Discharge of drilling wastes; discharge from metal refineries; erosion of natural deposits. 2011 Beryllium ND 0 - 0 4 4 ppb N Discharge from metal refineries and coal burning factories; discharge from electrical, aerospace, and defense. 2011 Cadmium ND 0 - 0 5 5 ppb N Corrosion of galvanized pipes; erosion of natural deposits; discharge from metal refineries; runoff from waste batteries. 2011 Chromium 2.63 2.63 – 2.63 100 100 ppb N Discharge from steel and pulp mills; erosion of natural deposits. 2011 Fluoride 0.57 0.57 – 0.57 4 4 ppm N Erosion of natural deposits; water additive which promotes strong teeth; discharge from fertilizer and aluminum factories. 2011 Mercury ND 0 – 0 2 2 ppb N Erosion of natural deposits; discharge from refineries and factories; runoff from landfills; runoff from cropland. 2011 Nitrate * (measured as nitrogen) 0.39 0.39 – 0.39 10 10 ppm N Runoff from fertilizer use; leaching from septic tanks, sewage; erosion of natural deposits. 2006 Nitrite (measured as nitrogen) ND 0 - 0 1 4 ppm N Runoff from fertilizer use; leaching from septic tanks, sewage; erosion of natural deposits. 2011 Selenium 7.56 7.56 – 7.56 50 50 ppb N Discharge from petroleum and metal refineries; erosion of natural deposits; discharge from mines. 2011 Thallium ND 0 - 0 0.5 2 ppb N Discharge from electronics, glass, and leaching from ore-processing sites; drug factories. *Nitrate Advisory: Nitrate in drinking water at levels above 10 ppm is a health risk for infants of less than six months of age. High nitrate levels in drinking water can cause blue baby syndrome. Nitrate levels may rise quickly for short periods of time because of rainfall or agricultural activity. If you are caring for an infant you should ask advice from your health care provider. Radioactive Contaminants Year Contaminant Highest Level Detected Range of Levels Detected MCLG MCL Unit of Measure Violation (Y or N) Source of Contaminant 2010 Beta/photon emitters 4.9 4.9 – 4.9 0 4 mrem/yr N Decay of natural and man-made deposits. 2010 Gross Alpha excluding radon and uranium ND 0 - 0 0 15 pCi/L N Erosion of natural deposits. Lead and Copper Year Contaminant The 90th Percentile No. of Sites Exceeding Action Level Action Level MCLG Unit of Measure Violation (Y or N) Source of Contaminant 2010 Lead 2.24 0 15 0 ppb N Corrosion of household plumbing systems; erosion of natural deposits. 2010 Copper 0.437 0 1.3 1.3 ppm N Corrosion of household plumbing systems; erosion of natural deposits; leaching from wood preservatives. If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. Trophy Club Municipal Utility District No. 1 is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead. Turbidity (Source Water: City of Fort Worth) Year Contaminant MCL MCLG Highest Single Measurement Lowest Monthly % of Samples Meeting Limits Turbidity Limits Unit of Measure Violation (Y or N) Source of Contaminant 2011 Turbidity TT 0.3 0.37 99.4% 0.3 NTU N Soil runoff. Turbidity is a measure of the cloudiness of water and has no health effects. It is monitored because it is a good indicator of the effectiveness of the filtration system. TCMUD No. 1 Page 50 of 308 Meeting Date: July 17, 2012 Microbiological Contaminants Year Contaminant MCL Highest Single Measurement Lowest Monthly % of Samples Meeting Limits Violation (Y or N) Source of Contaminant 2011 Fecal Coliform & E. Coli N/A N/A N/A N Human and animal fecal waste. 2011 Total Coliform Bacteria One positive monthly sample. 0 100% N Naturally present in the environment. Total Coliform Bacteria are used as indicators of microbial contamination of drinking water because testing for them is easy. While not disease-causing organisms themselves, they are often found in association with other microbes that are capable of causing disease. Coliform are more hardy than many disease-causing organisms; therefore, their absence from water is a good indication that the water is microbiologically safe for human consumption. Total Organic Carbon (Source Water: City of Fort Worth) Year Contaminant MCL MCLG Highest Measurement Lowest Measurement Average Violation (Y or N) Source of Contaminant 2011 Total Organic Carbon TT = % removal N/A 1.0 1.0 1.0 N Naturally occurring. Total Organic Carbon is used to determine disinfection by-product precursors. The City of Fort Worth was compliant with all monitoring and treatment technique requirements for disinfection by-product precursors. Secondary and Other Constituents Not Regulated (No associated adverse health effects.) Year Constituent Average Level Minimum Level Maximum Level Secondary Limit Unit of Measure Violation (Y or N) Source of Constituent 2011 Bicarbonate 144 144 144 N/A ppm N Corrosion of carbonate rocks such as limestone. 2011 Chloride 94.7 94.7 94.7 300 ppm N Abundant naturally occurring element; used in water purification; byproduct of oil field activity. 2011 pH 8.4 8.4 8.4 8.2 units N Measure of corrosivity of water. 2011 Sulfate 33.8 33.8 33.8 300 ppm N Naturally occurring; common industrial byproduct; byproduct of oil field activity. 2011 Total Alkalinity as CaCO3 144 144 144 N/A ppm N Naturally occurring soluble mineral salts. 2010 Total Hardness as CaCO3 96 103 194 N/A ppm N Naturally occurring soluble mineral salts. 2011 Total Dissolved Solids 366 366 366 1000 ppm N Total dissolved mineralsin water. Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, TX 76262 PRESORTED STANDARD US POSTAGE PAID TROPHY CLUB, TX PERMIT NO. 3 POSTAL CUSTOMER TROPHY CLUB, TX Please read this important information regarding your drinking water. TCMUD No. 1 Page 51 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-148-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Consider and take appropriate action regarding the Compensation Study presented by Joe McFadin, LHIC, Wellspring Insurance Agency, Inc. Attachments:Salary Compensation Study.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action regarding the Compensation Study presented by Joe McFadin, LHIC, Wellspring Insurance Agency, Inc. 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of 308Meeting Date: July 17, 2012 TCMUD No. 1Page 146 of 308Meeting Date: July 17, 2012 TCMUD No. 1Page 147 of 308Meeting Date: July 17, 2012 TCMUD No. 1Page 148 of 308Meeting Date: July 17, 2012 TCMUD No. 1Page 149 of 308Meeting Date: July 17, 2012 TCMUD No. 1Page 150 of 308Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-151-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Consider and take appropriate action to award the bid for the Marshall Creek Crossing (McKnight) Attachments:Final Bid Tab.pdf Bid Recommendation.pdf Reference Verification.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action to award the bid for the Marshall Creek Crossing (McKnight) TCMUD No. 1 Page 151 of 308 Meeting Date: July 17, 2012 Bid Opening Date: #Qty Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 1 LS $4,628.00 $4,628.00 $5,700.00 $5,700.00 $5,045.00 $5,045.00 $5,000.00 $5,000.00 2 1 LS $20,000.00 $20,000.00 $10,800.00 $10,800.00 $2,145.00 $2,145.00 $7,500.00 $7,500.00 3 425 LF $27.78 $11,806.50 $33.00 $14,025.00 $57.00 $24,225.00 $170.00 $72,250.00 4 10 LF $32.28 $322.80 $42.00 $420.00 $36.00 $360.00 $47.00 $470.00 5 1 EA $5,300.00 $5,300.00 $6,600.00 $6,600.00 $9,605.00 $9,605.00 $5,000.00 $5,000.00 6 2 EA $3,956.00 $7,912.00 $4,400.00 $8,800.00 $10,351.00 $20,702.00 $3,800.00 $7,600.00 7 60 CY $195.00 $11,700.00 $180.00 $10,800.00 $197.00 $11,820.00 $78.00 $4,680.00 8 1 LS $548.00 $548.00 $2,200.00 $2,200.00 $669.00 $669.00 $3,900.00 $3,900.00 9 1 LS $1,058.00 $1,058.00 $4,400.00 $4,400.00 $4,912.00 $4,912.00 $7,800.00 $7,800.00 10 4 EA $260.00 $1,040.00 $600.00 $2,400.00 $630.00 $2,520.00 $2,000.00 $8,000.00 11 1 LS $2,413.00 $2,413.00 $3,300.00 $3,300.00 $5,380.00 $5,380.00 $4,300.00 $4,300.00 12 1 LS $1,720.00 $1,720.00 $500.00 $500.00 $315.00 $315.00 $3,500.00 $3,500.00 13 1 LS $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $78,448.30 $79,945.00 $97,698.00 $140,000.00 Bid Bond Included PC Contractors LLC.Low Bid Vendor: Addendum 1 Acknowledged Addendum 1 Acknowledged Bid Bond Included Email Contact 8” SDR-35 PVC Sewer Pipe. Addendum 1 Acknowledged TOTAL ALL ITEMS: 4’ diameter Siphon Manhole per detail on sheet 3 of 4. 4’ diameter Standard Manholes per detail on sheet 3 of 4. Trench Embedment Connection of new siphon sewer to existing sanitary sewer system. Demolition of existing 8” DI pipeline and existing manhole. Includes haul off and disposal. Demolition of existing piers. Includes haul off and disposal. Notes: Installing and maintaining Erosion Control measures. Trench Safety. Construction Contingency to be used only with written permission of the Owner and the Engineer. Forth Worth, TX 76111 817-927-4388 / 817-927-4389 City, State, Zip josh.combs@smb-jobs.com Josh Combs BID SCHEDULE 6” HDPE Sewer Pipe. Larry Frazier Bid Bond Included Addendum 1 Acknowledged SMB Construction, LLC 3201 Carmel St. Denton, Texas 76205 940-383-2370/940-367-2333 Bid Bond Included Fain Group Inc. Item Bonds & Insurance. July 5, 2012 Bids Issued:6 Mobilization. Bids Rec'd:4 1st Addendum: Name of Bidder BID 4 Kart Construction & Equip. Co., Inc. 124 S Norwood Dr. Hurst, TX 76053 817-282-8000 / 817-282-8005 Bid/Project Name: Trophy Club Municipal Utility District No. 1 Marshall Creek Branch Sewer Crossing 1616 N. Sylvania Ave. 1frazier@faingp.com Address jmorgan@kartcoinc.com Jerry Morgan Telephone / Fax Tuesday, July 10, 2012 BID 1 BID 2 BID 3 PC Contractors LLC. P.O. Box 470930 Fort Worth, TX 76147 817-343-4792 / 817-887-2225 chase@pccontractorsllc.com Chase Patterson DELTATEK ENGINEERING Firm Registration No. F-4419 14114 DALLAS PARKWAY, SUITE 480 DALLAS, TEXAS 75254 469-374-9800 bn@deltatekeng.com 1TCMUD No. 1 Page 152 of 308 Meeting Date: July 17, 2012 14114 Dallas Parkway, Suite 480 Dallas, Texas 75254 Firm Registration No. F-4419 469-374-9800 Fax 469-374-9801 Email: bn@deltatekeng.com July 11, 2012 Ms. Jennifer McKnight District Manager Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, Texas 76262 Reference: Trophy Club Municipal Utility District No. 1 Marshall Creek Branch Sanitary Sewer Crossing Bid Review and Recommendation Dear Ms. McKnight: On July 10, 2012 the Trophy Club MUD No. 1 received four (4) sealed bids for the referenced construction contract. These bids have been tabulated and attached to this correspondence for your use. Deltatek Engineering has reviewed these bid documents and submits the following opinion and recommendation. Based on review of the bid submitted by P.C. Contractors, LLC and review of references provided by this contractor, it is our opinion that the low bidder is qualified to perform this task in accordance with construction documents. Therefore, we have no objection to awarding this project to P.C. Contractors, LLC for lump sum of $78,448.30. Should you have any questions, please call me at 469-374-9800. Sincerely, DELTATEK ENGINEERING Bahram Niknam, P.E. Attachments: Bid Tabulation Original Bid Documents Reference Verification Forms (4) TCMUD No. 1 Page 153 of 308 Meeting Date: July 17, 2012 Date: 07/11/12 Time: 12:57 pm Owner/Company: McClendon Construction Name: Larry Broines Address: _______________ Address: Westworth Village, TX Phone: 817-583-1246 1. Did P.C. Contractors LLC perform work for the Owner? Yes. 2. What size and type of project? Water, sewer & storm drains. 3. Did P.C. Contractors LLC comply with the Plans/Specs? Yes. 4. Did P.C. Contractors LLC complete the project on time? Yes. 5. How was the office organization in handling the project? Acceptable. 6. Did P.C. Contractors LLC pay all subs and suppliers? Did not know. 7. Would you use P.C. Contractors LLC in the future? Yes. TCMUD No. 1 Page 154 of 308 Meeting Date: July 17, 2012 Date: 7/11/12 Time: 11:10 am Owner/Company: McClendon Construction Name: Robert Mitchell Address: _______________ Address: Mansfield, TX Phone: 817-475-2384 1. Did P.C. Contractors LLC perform work for the Owner? Yes. 2. What size and type of project? Block of Industrial street, perform utilities, concrete, storm drains, & sewer replacement. 3. Did P.C. Contractors LLC comply with the Plans/Specs? Yes. 4. Did P.C. Contractors LLC complete the project on time? Yes. 5. How was the office organization in handling the project? They do their work appropriately. 6. Did P.C. Contractors LLC pay all subs and suppliers? Did not know. 7. Would you use P.C. Contractors LLC in the future? Not permitted to say. TCMUD No. 1 Page 155 of 308 Meeting Date: July 17, 2012 Date: 7/11/12 Time: 11:00 am Owner/Company: XIT Paving Name: Lynn James Address: _______________ Address: Carrollton, TX Phone: 214-878-5280 1. Did P.C. Contractors LLC perform work for the Owner? Yes. 2. What size and type of project? Waterline for Carrollton & Rowlett. 3. Did P.C. Contractors LLC comply with the Plans/Specs? Yes. 4. Did P.C. Contractors LLC complete the project on time? Yes. 5. How was the office organization in handling the project? Good job. 6. Did P.C. Contractors LLC pay all subs and suppliers? Yes. 7. Would you use P.C. Contractors LLC in the future? Yes. TCMUD No. 1 Page 156 of 308 Meeting Date: July 17, 2012 Date: 7/11/12 Time: 10: 45 am Owner/Company: Tarrant County Community Dev. Name: Brad Hearne Address: _______________ Address: Lake Worth, TX Phone: 817-850-7947 1. Did P.C. Contractors LLC perform work for the Owner? Yes. 2. What size and type of project? Pipe bursting project ($90,000). 3. Did P.C. Contractors LLC comply with the Plans/Specs? Yes. 4. Did P.C. Contractors LLC complete the project on time? Yes. 5. How was the office organization in handling the project? Good. 6. Did P.C. Contractors LLC pay all subs and suppliers? Yes. 7. Would you use P.C. Contractors LLC in the future? Yes. TCMUD No. 1 Page 157 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-161-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:7/6/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Consider and take appropriate action to approve the June 2012 Financials (Gonzales) Attachments:June 2012 Financials.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action to approve the June 2012 Financials (Gonzales) TCMUD No. 1 Page 158 of 308 Meeting Date: July 17, 2012 Municipal Utility District No 1 - O & M Interim Balance Sheet Balance @ 6/30/2012 ASSETS ASSETS CASH ON HAND 400 CASH IN BANK 721,318 INVESTMENTS 2,229,173 RESTRICTED ASSETS: INVESTMENTS 416,896 PREPAID EXPENSES 14,979 ADVALOREM PROPERTY TAXES RECEIVABLE 3,611 UTILITY AND OTHER ACCOUNTS RECEIVABLE 857,937 TOTAL ASSETS 4,244,314$ LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 3,611$ ACCOUNTS PAYABLE 475,515 CUSTOMER DEPOSITS 197,482 TOTAL LIABILITIES 676,608 FUND BALANCE NON-SPENDABLE FUND BALANCE 7,755 ASSIGNED/WATER REPLACEMENT 60,000 ASSIGNED/TECHNOLOGY REPLACEMENT 159,414 ASSIGNED FUND BALANCE 578,742 UNASSIGNED FUND BALANCE 2,761,796 TOTAL FUND BALANCE 3,567,707 TOTAL LIABILITIES AND FUND BALANCE 4,244,314$ June 30, 2012 9/12 Months (75% of Fiscal Year) TCMUD No. 1 Page 159 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 4 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-40000-000-000 Property Taxes 97,495.00- 97,495.00- 317.51- 96,458.76- 98.937 1,036.24- 135-40002-000-000 Property Taxes/Delinquent 451.00- 14.09- 657.55 -145.798 1,108.55- 135-40015-000-000 Property Taxes/P & I 1,334.00- 1,334.00- 68.45- 113.53- 8.510 1,220.47- Subtotal: 98,829.00- 99,280.00- 400.05- 95,914.74- 96.610 3,365.26- 135-43215-000-000 Insurance Settlement 3,999.00- 3,999.00 Subtotal: 3,999.00- 3,999.00 135-47000-000-000 Water 1,990,800.00- 1,990,800.00- 224,634.92- 1,094,329.59- 54.969 896,470.41- 135-47005-000-000 Sewer 1,325,000.00- 1,325,000.00- 106,080.55- 729,114.46- 55.028 595,885.54- 135-47010-000-000 Commercial Water 825,000.00- 825,000.00- 109,218.82- 480,984.45- 58.301 344,015.55- 135-47015-000-000 Commercial Sewer 360,000.00- 360,000.00- 30,542.53- 207,252.29- 57.570 152,747.71- 135-47020-000-000 Standby 775.00- 775.00- 56.35- 517.35- 66.755 257.65- 135-47025-000-000 Penalties 50,500.00- 50,500.00- 4,531.39- 36,146.19- 71.577 14,353.81- 135-47030-000-000 Service Charges 17,500.00- 17,500.00- 597.10- 9,029.48- 51.597 8,470.52- 135-47035-000-000 Plumbing Inspections 1,200.00- 1,200.00- 100.00- 1,400.00- 116.667 200.00 135-47045-000-000 Sewer Inspections 4,500.00- 4,500.00- 300.00- 4,200.00- 93.333 300.00- 135-47070-000-000 TCCC Effluent Charges 57,500.00- 57,500.00- 21,888.37- 30,100.99- 52.350 27,399.01- 135-47270-000-000 Fire Line 5,000.00- 5,000.00- 5,000.00- 135-47400-000-000 Water-Out of Dist/Port Meters 41,595.00- 41,595.00- 3,750.22- 27,834.53- 66.918 13,760.47- 135-47405-000-000 Out of District Sewer 11,807.00- 11,807.00- 1,084.15- 8,367.59- 70.870 3,439.41- 135-47410-000-000 Out of Dist/Portable Penalties 300.00- 300.00- 139.21- 34.03- 11.343 265.97- 135-47600-000-000 PID #1 Water 425,000.00- 425,000.00- 74,733.64- 350,539.67- 82.480 74,460.33- 135-47605-000-000 PID #1 Sewer 185,000.00- 185,000.00- 27,824.42- 179,477.50- 97.015 5,522.50- Subtotal: 5,301,477.00- 5,301,477.00- 605,481.67- 3,159,328.12- 59.593 2,142,148.88- 135-48005-000-000 Utility Fees 338,880.00- 161,000.00- 32,200.00- 502,180.00- 311.913 341,180.00 Subtotal: 338,880.00- 161,000.00- 32,200.00- 502,180.00- 311.913 341,180.00 135-49005-000-000 Loan Proceeds 1,100,000.00- 1,100,000.00- 100.000 135-49010-000-000 Interest Income 4,500.00- 4,500.00- 569.47- 3,953.66- 87.859 546.34- 135-49015-000-000 Lease/Rental Income 308,000.00- 308,000.00- 135-49016-000-000 Cell Tower Revenue 10,164.00- 847.00- 7,623.00- 75.000 2,541.00- 135-49018-000-000 Building Rent Income 7,000.00- 7,000.00- 583.33- 5,249.97- 75.000 1,750.03- 135-49025-000-000 Auction Sales 4,305.00- 4,305.00 135-49030-000-000 Vending Revenue 600.00- 600.00- 406.74- 439.24- 73.207 160.76- 135-49035-000-000 Prior Year Reserves 241,981.00- 265,707.00- 265,707.00- 135-49036-000-000 GASB Reserves 26,911.00- 26,911.00- 26,911.00- 135-49075-000-000 Oversize Meter Reimbursement 64,000.00- 64,000.00- 4,672.00- 77,744.80- 121.476 13,744.80 135-49900-000-000 Miscellaneous Income 10,000.00- 10,000.00- 175.00- 5,418.82- 54.188 4,581.18- TCMUD No. 1 Page 160 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 5 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-49905-000-000 Gas Well Revenue 800.00- 800.00- 123.00- 15.375 677.00- Subtotal: 355,792.00- 1,797,682.00- 7,253.54- 1,204,857.49- 67.023 592,824.51- Program number: 6,094,978.00- 7,359,439.00- 645,335.26- 4,966,279.35- 67.482 2,393,159.65- Department number: Revenues 6,094,978.00- 7,359,439.00- 645,335.26- 4,966,279.35- 67.482 2,393,159.65- Revenues Subtotal ----------- 6,094,978.00- 7,359,439.00- 645,335.26- 4,966,279.35- 67.482 2,393,159.65- TCMUD No. 1 Page 161 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 6 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-010-000 Salaries & Wages 199,759.00 160,600.00 12,853.74 113,206.12 70.489 47,393.88 135-50010-010-000 Overtime 13,250.00 13,250.00 1,184.65 12,410.46 93.664 839.54 135-50016-010-000 Longevity 2,620.00 2,620.00 2,620.00 100.000 135-50017-010-000 Certification 1,800.00 1,800.00 150.00 1,050.00 58.333 750.00 135-50020-010-000 Retirement 25,508.00 25,508.00 1,946.96 18,449.39 72.328 7,058.61 135-50026-010-000 Medical Insurance 22,607.00 22,607.00 1,642.80 15,443.69 68.314 7,163.31 135-50027-010-000 Dental Insurance 2,169.00 2,169.00 125.20 1,134.34 52.298 1,034.66 135-50028-010-000 Vision Insurance 576.00 576.00 31.76 276.85 48.064 299.15 135-50029-010-000 Life Insurance & Other 1,161.00 1,161.00 1,161.00 135-50030-010-000 Social Security Taxes 13,481.00 12,000.00 849.01 7,845.57 65.380 4,154.43 135-50035-010-000 Medicare Taxes 3,153.00 2,700.00 198.56 1,834.84 67.957 865.16 135-50040-010-000 Unemployment Taxes 945.00 945.00 288.00 30.476 657.00 135-50045-010-000 Workman's Compensation 5,581.00 5,581.00 5,581.00 100.000 135-50060-010-000 Pre-emp Physicals/Testing 200.00 200.00 200.00 135-50070-010-000 Employee Relations 350.00 350.00 118.64 33.897 231.36 Subtotal: 293,160.00 252,067.00 18,982.68 180,258.90 71.512 71,808.10 135-55005-010-000 Engineering 1,500.00 1,500.00 1,500.00 135-55070-010-000 Independent Labor 500.00 500.00 500.00 135-55080-010-000 Maintenance & Repairs 29,500.00 29,500.00 14,563.71 49.369 14,936.29 135-55090-010-000 Vehicle Maintenance 3,380.00 3,380.00 590.60 3,676.33 108.767 296.33- 135-55100-010-000 Building Maint & Supplies 750.00 750.00 471.85 62.913 278.15 135-55105-010-000 Maintenance-Backhoe/SkidLoader 2,900.00 2,900.00 464.49 16.017 2,435.51 135-55135-010-000 Lab Analysis 4,500.00 4,500.00 1,725.00 38.333 2,775.00 Subtotal: 43,030.00 43,030.00 590.60 20,901.38 48.574 22,128.62 135-60010-010-000 Communications/Pagers/Mobiles 1,599.00 1,599.00 1,362.36 85.201 236.64 135-60020-010-000 Electricity 162,000.00 127,500.00 14,115.20 47,976.30 37.628 79,523.70 135-60035-010-000 Postage 500.00 500.00 658.35 687.40 137.480 187.40- 135-60050-010-000 Bad Debt Expense 4,200.00 4,200.00 4,200.00 135-60066-010-000 Publications/Books/Subscripts 50.00 50.00 85.00 170.000 35.00- 135-60070-010-000 Dues & Memberships 150.00 150.00 111.00 74.000 39.00 135-60080-010-000 Schools & Training 2,800.00 2,800.00 1,082.00 38.643 1,718.00 135-60090-010-000 Safety Program 500.00 500.00 500.00 135-60100-010-000 Travel & per diem 3,200.00 3,200.00 24.43 1,035.14 32.348 2,164.86 135-60105-010-000 Rent/Lease Equipment 500.00 500.00 500.00 135-60135-010-000 Annual Permit Fee 6,600.00 6,600.00 7,965.75 120.693 1,365.75- 135-60150-010-000 Wholesale Water 1,720,000.00 1,720,000.00 187,569.78 978,469.06 56.888 741,530.94 135-60245-010-000 Miscellaneous Expenses 1,000.00 1,000.00 1,000.00 135-60280-010-000 Property Maintenance 4,200.00 4,200.00 380.38 9.057 3,819.62 135-60285-010-000 Lawn Equipment & Maintenance 2,000.00 2,000.00 2,000.00 135-60360-010-000 Furniture/Equipment < $5000 1,500.00 1,500.00 299.99 19.999 1,200.01 TCMUD No. 1 Page 162 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 7 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget Subtotal: 1,910,799.00 1,876,299.00 202,367.76 1,039,454.38 55.399 836,844.62 135-65005-010-000 Fuel & Lube 15,216.00 15,216.00 50.54 9,698.62 63.740 5,517.38 135-65010-010-000 Uniforms 3,690.00 3,690.00 1,400.99 37.967 2,289.01 135-65030-010-000 Chemicals 6,200.00 6,200.00 2,858.11 46.099 3,341.89 135-65035-010-000 Small Tools 2,500.00 2,500.00 203.00 8.120 2,297.00 135-65040-010-000 Safety Equipment 2,500.00 2,500.00 347.00 13.880 2,153.00 135-65050-010-000 Meter Expense 85,000.00 94,000.00 92,842.07 98.768 1,157.93 135-65055-010-000 Hardware 1,000.00 1,000.00 1,000.00 135-65085-010-000 Office Supplies 30.00 30.00- 135-65095-010-000 Maintenance Supplies 32,000.00 32,000.00 11,678.22 36.494 20,321.78 135-65100-010-000 Copies 50.00 50.00 50.00 135-65105-010-000 Printing 150.00 150.00 58.50 39.000 91.50 Subtotal: 148,306.00 157,306.00 50.54 119,116.51 75.723 38,189.49 135-69005-010-000 Capital Expenses 888,432.00 1,455,600.00 124,612.59- 1,275,786.10 87.647 179,813.90 135-69008-010-000 Short Term Debt Payments 421,050.00 421,050.00 135-69035-010-000 Vehicles 27,000.00 27,000.00 49.72- 30,213.69 111.903 3,213.69- 135-69195-010-000 Gasb34/Reserve for Replacement 30,000.00 30,000.00 30,000.00 135-69280-010-000 Capital Repairs 24,000.00 24,000.00 24,000.00 135-69281-010-000 Capital Repair-Ground Storage 124,771.00 108,817.00 100,816.54 92.648 8,000.46 135-69295-010-000 Unexpected Maintenance 250.00 250.00 250.00 135-69305-010-000 Capital Leases 11,490.00 11,490.00 10,145.26 88.296 1,344.74 Subtotal: 1,105,943.00 2,078,207.00 124,662.31- 1,416,961.59 68.182 661,245.41 Program number: 3,501,238.00 4,406,909.00 97,329.27 2,776,692.76 63.008 1,630,216.24 Department number: Water 3,501,238.00 4,406,909.00 97,329.27 2,776,692.76 63.008 1,630,216.24 TCMUD No. 1 Page 163 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 8 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-020-000 Salaries & Wages 182,147.00 182,147.00 11,854.10 141,598.30 77.738 40,548.70 135-50010-020-000 Overtime 10,166.00 10,166.00 944.89 9,184.84 90.349 981.16 135-50016-020-000 Longevity 3,976.00 3,976.00 3,975.00 99.975 1.00 135-50017-020-000 Certification 2,400.00 2,400.00 125.00 950.00 39.583 1,450.00 135-50020-020-000 Retirement 27,816.00 27,816.00 1,773.21 22,179.58 79.737 5,636.42 135-50026-020-000 Medical Insurance 30,805.00 30,805.00 1,734.69 19,396.49 62.965 11,408.51 135-50027-020-000 Dental Insurance 1,981.00 1,981.00 136.94 1,488.72 75.150 492.28 135-50028-020-000 Vision Insurance 552.00 552.00 34.44 370.58 67.134 181.42 135-50029-020-000 Life Insurance & Other 884.00 884.00 884.00 135-50030-020-000 Social Security Taxes 8,597.00 11,293.00 702.39 8,928.45 79.062 2,364.55 135-50035-020-000 Medicare Taxes 2,011.00 2,645.00 164.26 2,088.05 78.943 556.95 135-50040-020-000 Unemployment Taxes 567.00 567.00 17.37 333.21 58.767 233.79 135-50045-020-000 Workman's Compensation 2,685.00 2,685.00 2,685.00 100.000 135-50060-020-000 Pre-emp Physicals/Testing 200.00 85.00 115.45 57.725 84.55 135-50070-020-000 Employee Relations 350.00 350.00 64.45 18.414 285.55 Subtotal: 274,937.00 278,467.00 17,572.29 213,358.12 76.619 65,108.88 135-55070-020-000 Independent Labor 750.00 15,000.00 13,090.67 87.271 1,909.33 135-55080-020-000 Maintenance & Repairs 17,750.00 40,000.00 37,019.23 92.548 2,980.77 135-55090-020-000 Vehicle Maintenance 4,998.00 4,998.00 234.70 4.696 4,763.30 135-55100-020-000 Building Maint & Supplies 1,400.00 1,400.00 116.00 8.286 1,284.00 135-55105-020-000 Maintenance-Backhoe/SkidLoader 2,950.00 2,950.00 316.73 10.737 2,633.27 135-55125-020-000 Dumpster Services 35,000.00 35,000.00 28,487.50 81.393 6,512.50 135-55135-020-000 Lab Analysis 22,760.00 35,000.00 1,351.25 14,534.62 41.527 20,465.38 Subtotal: 85,608.00 134,348.00 1,351.25 93,799.45 69.818 40,548.55 135-60005-020-000 Telephone 100.00 18.72 18.720 81.28 135-60010-020-000 Communications/Pagers/Mobiles 3,000.00 3,000.00 1,727.60 57.587 1,272.40 135-60020-020-000 Electricity 205,000.00 161,160.00 10,204.61 54,414.62 33.764 106,745.38 135-60025-020-000 Water 1,900.00 1,900.00 1,647.06 86.687 252.94 135-60035-020-000 Postage 120.00 120.00 120.00 135-60066-020-000 Publications/Books/Subscripts 500.00 500.00 438.17 87.634 61.83 135-60080-020-000 Schools & Training 1,320.00 1,320.00 111.00 8.409 1,209.00 135-60090-020-000 Safety Program 200.00 200.00 116.45 58.225 83.55 135-60100-020-000 Travel & per diem 1,750.00 1,750.00 46.62 1,339.22 76.527 410.78 135-60105-020-000 Rent/Lease Equipment 200.00 200.00 901.30 450.650 701.30- 135-60125-020-000 Advertising 1,500.00 987.36 65.824 512.64 135-60135-020-000 Annual Permit Fee 7,500.00 7,500.00 7,432.50 99.100 67.50 135-60245-020-000 Miscellaneous Expenses 525.00 525.00 76.02 14.480 448.98 135-60285-020-000 Lawn Equipment & Maintenance 525.00 525.00 525.00 Subtotal: 222,540.00 180,300.00 10,251.23 69,210.02 38.386 111,089.98 TCMUD No. 1 Page 164 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 9 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65005-020-000 Fuel & Lube 6,875.00 6,875.00 133.82 3,190.01 46.400 3,684.99 135-65010-020-000 Uniforms 3,140.00 3,140.00 1,118.93 35.635 2,021.07 135-65030-020-000 Chemicals 13,180.00 13,180.00 6,586.47 49.973 6,593.53 135-65035-020-000 Small Tools 1,260.00 1,260.00 5.94 .471 1,254.06 135-65040-020-000 Safety Equipment 925.00 925.00 22.75 2.459 902.25 135-65045-020-000 Lab Supplies 19,160.00 12,000.00 4,249.03 35.409 7,750.97 135-65055-020-000 Hardware 525.00 525.00 525.00 135-65085-020-000 Office Supplies 400.00 400.00 262.99 362.53 90.633 37.47 135-65095-020-000 Maintenance Supplies 8,860.00 8,860.00 2,250.67 25.403 6,609.33 135-65115-020-000 Other Consumables 110.00 110.00 110.00 Subtotal: 54,435.00 47,275.00 396.81 17,786.33 37.623 29,488.67 135-69005-020-000 Capital Expenses 161,189.00 111,021.00 6,050.00 73,462.56 66.170 37,558.44 135-69008-020-000 Short Term Debt Payments 118,689.00 118,689.00 135-69280-020-000 Capital Repairs 56,000.00 56,000.00 56,000.00 Subtotal: 217,189.00 285,710.00 6,050.00 73,462.56 25.712 212,247.44 Program number: 854,709.00 926,100.00 35,621.58 467,616.48 50.493 458,483.52 Department number: Wastewater 854,709.00 926,100.00 35,621.58 467,616.48 50.493 458,483.52 TCMUD No. 1 Page 165 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 10 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-021-000 Salaries & Wages 145,481.00 145,481.00 11,171.45 101,135.01 69.518 44,345.99 135-50010-021-000 Overtime 7,297.00 7,297.00 1,018.06 6,927.89 94.942 369.11 135-50016-021-000 Longevity 3,548.00 3,548.00 3,547.50 99.986 .50 135-50017-021-000 Certification 1,500.00 1,500.00 100.00 850.00 56.667 650.00 135-50020-021-000 Retirement 21,074.00 21,074.00 1,695.71 16,076.72 76.287 4,997.28 135-50026-021-000 Medical Insurance 22,983.00 22,983.00 1,702.68 14,687.40 63.905 8,295.60 135-50027-021-000 Dental Insurance 1,533.00 1,533.00 117.38 1,014.93 66.205 518.07 135-50028-021-000 Vision Insurance 357.00 357.00 29.72 257.75 72.199 99.25 135-50029-021-000 Life Insurance & Other 978.00 978.00 978.00 135-50030-021-000 Social Security Taxes 9,785.00 9,785.00 701.78 6,656.93 68.032 3,128.07 135-50035-021-000 Medicare Taxes 2,288.00 2,288.00 164.13 1,556.87 68.045 731.13 135-50040-021-000 Unemployment Taxes 567.00 567.00 216.00 38.095 351.00 135-50045-021-000 Workman's Compensation 3,056.00 3,056.00 3,056.00 100.000 135-50070-021-000 Employee Relations 250.00 250.00 64.43 25.772 185.57 Subtotal: 220,697.00 220,697.00 16,700.91 156,047.43 70.707 64,649.57 135-55005-021-000 Engineering 1,500.00 1,500.00 1,500.00 135-55070-021-000 Independent Labor 200.00 200.00 200.00 135-55080-021-000 Maintenance & Repairs 23,700.00 23,700.00 4,157.53 17.542 19,542.47 135-55090-021-000 Vehicle Maintenance 1,943.00 1,943.00 49.72 259.22 13.341 1,683.78 135-55100-021-000 Building Maint & Supplies 750.00 750.00 750.00 Subtotal: 28,093.00 28,093.00 49.72 4,416.75 15.722 23,676.25 135-60005-021-000 Telephone 50.00 22.37 44.740 27.63 135-60010-021-000 Communications/Pagers/Mobiles 2,796.00 2,796.00 2,160.42 77.268 635.58 135-60020-021-000 Electricity 23,625.00 21,550.00 971.51 8,191.03 38.009 13,358.97 135-60025-021-000 Water 750.00 750.00 750.00 135-60035-021-000 Postage 150.00 150.00 150.00 135-60070-021-000 Dues & Memberships 255.00 255.00 255.00 135-60080-021-000 Schools & Training 2,818.00 2,818.00 111.00 3.939 2,707.00 135-60090-021-000 Safety Program 750.00 750.00 750.00 135-60100-021-000 Travel & per diem 1,500.00 1,500.00 35.52 500.09 33.339 999.91 135-60105-021-000 Rent/Lease Equipment 44,107.00 76,098.00 76,098.00 135-60245-021-000 Miscellaneous Expenses 100.00 100.00 100.00 135-60280-021-000 Property Maintenance 1,000.00 1,000.00 1,000.00 Subtotal: 77,851.00 107,817.00 1,007.03 10,984.91 10.188 96,832.09 135-65005-021-000 Fuel & Lube 11,700.00 11,700.00 6,417.27 54.848 5,282.73 135-65010-021-000 Uniforms 2,505.00 2,505.00 832.88 33.249 1,672.12 135-65030-021-000 Chemicals 12,500.00 12,500.00 2,616.00 2,616.00 20.928 9,884.00 135-65035-021-000 Small Tools 1,500.00 1,500.00 1,500.00 TCMUD No. 1 Page 166 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 11 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65040-021-000 Safety Equipment 1,150.00 1,150.00 22.74 1.977 1,127.26 135-65055-021-000 Hardware 750.00 750.00 44.95 5.993 705.05 135-65095-021-000 Maintenance Supplies 16,050.00 16,050.00 352.64 2.197 15,697.36 Subtotal: 46,155.00 46,155.00 2,616.00 10,286.48 22.287 35,868.52 135-69005-021-000 Capital Expenses 15,000.00 15,000.00 31,991.00 213.273 16,991.00- 135-69035-021-000 Vehicles 1,001.25 1,001.25- 135-69280-021-000 Capital Repairs 20,000.00 80,000.00 80,000.00 Subtotal: 35,000.00 95,000.00 32,992.25 34.729 62,007.75 Program number: 407,796.00 497,762.00 20,373.66 214,727.82 43.139 283,034.18 Department number: Collection 407,796.00 497,762.00 20,373.66 214,727.82 43.139 283,034.18 TCMUD No. 1 Page 167 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 12 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-026-000 Salaries & Wages 10,000.00 10,000.00 6,400.00 64.000 3,600.00 135-50030-026-000 Social Security Taxes 620.00 620.00 396.80 64.000 223.20 135-50035-026-000 Medicare Taxes 145.00 145.00 92.80 64.000 52.20 135-50040-026-000 Unemployment Taxes 210.00 210.00 51.20 24.381 158.80 135-50045-026-000 Workman's Compensation 120.00 120.00 120.00 100.000 Subtotal: 11,095.00 11,095.00 7,060.80 63.639 4,034.20 135-60035-026-000 Postage 50.00 26.11 52.220 23.89 135-60066-026-000 Publications/Books/Subscripts 50.00 135-60070-026-000 Dues & Memberships 2,100.00 2,100.00 685.00 32.619 1,415.00 135-60075-026-000 Meetings 1,278.00 1,278.00 636.56 49.809 641.44 135-60080-026-000 Schools & Training 4,150.00 4,150.00 1,099.87 26.503 3,050.13 135-60100-026-000 Travel & per diem 6,199.00 6,199.00 32.19 .519 6,166.81 135-60245-026-000 Miscellaneous Expenses 3,200.00 3,200.00 1,117.69 34.928 2,082.31 Subtotal: 16,977.00 16,977.00 3,597.42 21.190 13,379.58 135-65085-026-000 Office Supplies 50.00 50.00 23.90 47.800 26.10 Subtotal: 50.00 50.00 23.90 47.800 26.10 Program number: 28,122.00 28,122.00 10,682.12 37.985 17,439.88 Department number: Board of Directors 28,122.00 28,122.00 10,682.12 37.985 17,439.88 TCMUD No. 1 Page 168 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 13 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-027-000 Salaries & Wages 236,831.00 236,831.00 13,849.99 201,836.96 85.224 34,994.04 135-50010-027-000 Overtime 1,000.00 1,028.00 33.80 1,110.94 108.068 82.94- 135-50016-027-000 Longevity 1,845.00 1,845.00 3,705.00 200.813 1,860.00- 135-50020-027-000 Retirement 33,471.00 33,471.00 1,890.46 28,812.23 86.081 4,658.77 135-50026-027-000 Medical Insurance 18,798.00 18,798.00 1,358.34 12,796.92 68.076 6,001.08 135-50027-027-000 Dental Insurance 1,242.00 1,242.00 112.25 1,003.13 80.767 238.87 135-50028-027-000 Vision Insurance 341.00 341.00 26.34 245.49 71.991 95.51 135-50029-027-000 Life Insurance & Other 1,337.00 1,337.00 1,337.00 135-50030-027-000 Social Security Taxes 14,860.00 14,860.00 770.86 12,253.88 82.462 2,606.12 135-50035-027-000 Medicare Taxes 3,475.00 3,475.00 180.28 2,903.71 83.560 571.29 135-50040-027-000 Unemployment Taxes 756.00 756.00 1.64 321.94 42.585 434.06 135-50045-027-000 Workman's Compensation 580.00 580.00 580.00 100.000 135-50060-027-000 Pre-emp Physicals/Testing 17.50 52.50 52.50- 135-50070-027-000 Employee Relations 5,000.00 5,000.00 3,622.88 72.458 1,377.12 Subtotal: 319,536.00 319,564.00 18,241.46 269,245.58 84.254 50,318.42 135-55070-027-000 Independent Labor 840.00 840.00 251.25 29.911 588.75 135-55075-027-000 Records Management 500.00 500.00 500.00 135-55160-027-000 Professional Outside Services 176,870.00 190,979.00 191,092.23 100.059 113.23- Subtotal: 178,210.00 192,319.00 191,343.48 99.493 975.52 135-60005-027-000 Telephone 300.00 300.00 199.11 66.370 100.89 135-60010-027-000 Communications/Pagers/Mobiles 2,420.00 2,420.00 75.00 1,289.79 53.297 1,130.21 135-60035-027-000 Postage 1,800.00 851.79 1,847.74 102.652 47.74- 135-60066-027-000 Publications/Books/Subscripts 450.00 450.00 354.15 78.700 95.85 135-60070-027-000 Dues & Memberships 1,742.00 1,742.00 300.00 827.05 47.477 914.95 135-60075-027-000 Meetings 312.00 312.00 42.44 13.603 269.56 135-60080-027-000 Schools & Training 2,555.00 2,555.00 1,405.00 54.990 1,150.00 135-60100-027-000 Travel & per diem 3,851.00 3,851.00 1,074.02 27.889 2,776.98 135-60115-027-000 Elections 2,500.00 2,500.00 612.49 24.500 1,887.51 135-60125-027-000 Advertising 4,700.00 4,700.00 4,700.00 135-60245-027-000 Miscellaneous Expenses 100.00 100.00 100.00 135-60270-027-000 4th of July Celebration 10,000.00 10,000.00 105.00 10,105.00 101.050 105.00- 135-60360-027-000 Furniture/Equipment < $5000 2,225.00 2,225.00 1,616.99 72.674 608.01 Subtotal: 31,155.00 32,955.00 1,331.79 19,373.78 58.789 13,581.22 135-65085-027-000 Office Supplies 2,450.00 2,450.00 35.15 2,381.28 97.195 68.72 135-65105-027-000 Printing 515.00 750.00 589.45 78.593 160.55 Subtotal: 2,965.00 3,200.00 35.15 2,970.73 92.835 229.27 TCMUD No. 1 Page 169 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 14 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget Program number: 531,866.00 548,038.00 19,608.40 482,933.57 88.120 65,104.43 Department number: Manager's Office 531,866.00 548,038.00 19,608.40 482,933.57 88.120 65,104.43 TCMUD No. 1 Page 170 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 15 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 28 Human Resources Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50070-028-000 Employee Relations 1,967.00 1,967.00 1,478.72 75.176 488.28 135-50075-028-000 Tuition Reimbursement 1,561.00 1,561.00 219.42 14.056 1,341.58 Subtotal: 3,528.00 3,528.00 1,698.14 48.133 1,829.86 135-60005-028-000 Telephone 28.00 28.00 28.00 135-60035-028-000 Postage 106.00 106.00 22.23 20.972 83.77 135-60066-028-000 Publications/Books/Subscripts 485.00 485.00 485.00 135-60070-028-000 Dues & Memberships 555.00 555.00 555.00 135-60075-028-000 Meetings 138.00 138.00 138.00 135-60080-028-000 Schools & Training 594.00 594.00 594.00 135-60100-028-000 Travel & per diem 8.00 135-60110-028-000 Physicals/Testing 1,560.00 1,560.00 165.00 10.577 1,395.00 Subtotal: 3,474.00 3,466.00 187.23 5.402 3,278.77 135-65085-028-000 Office Supplies 437.00 437.00 437.00 135-65105-028-000 Printing 116.00 116.00 116.00 Subtotal: 553.00 553.00 553.00 Program number: 7,555.00 7,547.00 1,885.37 24.982 5,661.63 Department number: Human Resources 7,555.00 7,547.00 1,885.37 24.982 5,661.63 TCMUD No. 1 Page 171 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 16 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 29 Finance Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-029-000 Salaries & Wages 94,404.00 94,404.00 6,002.40 60,049.02 63.609 34,354.98 135-50010-029-000 Overtime 1,000.00 1,000.00 946.28 94.628 53.72 135-50016-029-000 Longevity 1,823.00 1,823.00 1,822.50 99.973 .50 135-50020-029-000 Retirement 13,612.00 13,612.00 829.54 9,027.68 66.321 4,584.32 135-50026-029-000 Medical Insurance 11,060.00 11,060.00 410.70 5,363.88 48.498 5,696.12 135-50027-029-000 Dental Insurance 773.00 773.00 49.02 526.93 68.167 246.07 135-50028-029-000 Vision Insurance 207.00 207.00 6.76 80.91 39.087 126.09 135-50029-029-000 Life Insurance & Other 567.00 567.00 567.00 135-50030-029-000 Social Security Taxes 5,386.00 5,386.00 345.84 3,642.05 67.621 1,743.95 135-50035-029-000 Medicare Taxes 1,260.00 1,260.00 80.88 851.77 67.601 408.23 135-50040-029-000 Unemployment Taxes 284.00 284.00 79.54 28.007 204.46 135-50045-029-000 Workman's Compensation 235.00 235.00 211.00 89.787 24.00 Subtotal: 130,611.00 130,611.00 7,725.14 82,601.56 63.242 48,009.44 135-55160-029-000 Professional Outside Services 5,000.00 5,000.00 1,105.50 22.110 3,894.50 Subtotal: 5,000.00 5,000.00 1,105.50 22.110 3,894.50 135-60005-029-000 Telephone 103.00 103.00 56.03 54.398 46.97 135-60010-029-000 Communications/Pagers/Mobiles 683.00 683.00 409.34 59.933 273.66 135-60035-029-000 Postage 700.00 700.00 27.20 230.89 32.984 469.11 135-60040-029-000 Service Charges & Fees 79.00 79.00 32.50 41.139 46.50 135-60066-029-000 Publications/Books/Subscripts 500.00 500.00 500.00 135-60070-029-000 Dues & Memberships 660.00 660.00 660.00 135-60075-029-000 Meetings 300.00 300.00 22.00 7.333 278.00 135-60080-029-000 Schools & Training 2,000.00 2,000.00 225.00 11.250 1,775.00 135-60100-029-000 Travel & per diem 1,500.00 27.81 27.81- 135-60125-029-000 Advertising 1,210.00 1,210.00 1,210.00 135-60245-029-000 Miscellaneous Expenses 200.00 200.00 200.00 Subtotal: 7,935.00 6,435.00 27.20 1,003.57 15.595 5,431.43 135-65085-029-000 Office Supplies 849.00 849.00 148.52 17.494 700.48 135-65105-029-000 Printing 515.00 515.00 515.00 Subtotal: 1,364.00 1,364.00 148.52 10.889 1,215.48 Program number: 144,910.00 143,410.00 7,752.34 84,859.15 59.172 58,550.85 Department number: Finance 144,910.00 143,410.00 7,752.34 84,859.15 59.172 58,550.85 TCMUD No. 1 Page 172 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 17 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 33 Information Systems Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55030-033-000 Software & Support 64,149.00 64,149.00 417.70 56,949.78 88.777 7,199.22 135-55070-033-000 Independent Labor 1,650.00 1,650.00 375.00 22.727 1,275.00 Subtotal: 65,799.00 65,799.00 417.70 57,324.78 87.121 8,474.22 135-60005-033-000 Telephone 6,540.00 6,540.00 6,061.10 92.677 478.90 135-60235-033-000 Security 1,350.00 1,350.00 406.60 30.119 943.40 Subtotal: 7,890.00 7,890.00 6,467.70 81.973 1,422.30 135-65055-033-000 Hardware 83,238.00 83,238.00 70,584.05 84.798 12,653.95 135-65085-033-000 Office Supplies 371.00 371.00 104.00 334.90 90.270 36.10 135-65090-033-000 Printer Supplies & Maintenance 5,732.00 5,732.00 3,572.88 62.332 2,159.12 Subtotal: 89,341.00 89,341.00 104.00 74,491.83 83.379 14,849.17 135-69170-033-000 Copier Lease Installments 3,450.00 3,450.00 256.85 2,054.80 59.559 1,395.20 135-69195-033-000 Gasb34/Reserve for Replacement 26,911.00 26,911.00 26,911.00 Subtotal: 30,361.00 30,361.00 256.85 2,054.80 6.768 28,306.20 Program number: 193,391.00 193,391.00 778.55 140,339.11 72.568 53,051.89 Department number: Information Systems 193,391.00 193,391.00 778.55 140,339.11 72.568 53,051.89 TCMUD No. 1 Page 173 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 18 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 37 Facilities Maintenance Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-037-000 Salaries & Wages 31,512.00 135-50020-037-000 Retirement 4,412.00 135-50026-037-000 Medical Insurance 9,027.00 135-50027-037-000 Dental Insurance 549.00 135-50028-037-000 Vision Insurance 138.00 135-50029-037-000 Life Insurance & Other 228.00 135-50030-037-000 Social Security Taxes 1,954.00 135-50035-037-000 Medicare Taxes 457.00 46.85 46.85 46.85- 135-50040-037-000 Unemployment Taxes 189.00 135-50045-037-000 Workman's Compensation 861.00 861.00 861.00- 135-50060-037-000 Pre-emp Physicals/Testing 250.00 Subtotal: 49,577.00 46.85 907.85 907.85- 135-55100-037-000 Building Maint & Supplies 5,000.00 20,478.00 1,379.48 6.736 19,098.52 135-55120-037-000 Cleaning Services 25,000.00 1,678.51 13,088.80 52.355 11,911.20 Subtotal: 5,000.00 45,478.00 1,678.51 14,468.28 31.814 31,009.72 135-60020-037-000 Electricity 21,940.00 21,940.00 8,234.74 37.533 13,705.26 135-60025-037-000 Water 1,093.00 1,093.00 381.24 34.880 711.76 135-60030-037-000 Rent And/Or Usage 13,182.00 13,182.00 1,098.51 9,886.59 75.001 3,295.41 135-60055-037-000 Insurance 32,635.00 32,635.00 30,386.73 93.111 2,248.27 135-60360-037-000 Furniture/Equipment < $5000 2,500.00 4,750.00 4,750.00 Subtotal: 71,350.00 73,600.00 1,098.51 48,889.30 66.426 24,710.70 135-65095-037-000 Maintenance Supplies 2,205.00 2,205.00 876.65 39.757 1,328.35 135-65097-037-000 Vending Machine Supplies 1,000.00 1,000.00 80.03 8.003 919.97 Subtotal: 3,205.00 3,205.00 956.68 29.850 2,248.32 Program number: 129,132.00 122,283.00 2,823.87 65,222.11 53.337 57,060.89 Department number: Facilities Maintenance 129,132.00 122,283.00 2,823.87 65,222.11 53.337 57,060.89 TCMUD No. 1 Page 174 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 19 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-038-000 Salaries & Wages 84,946.00 84,946.00 6,241.39 58,742.75 69.153 26,203.25 135-50010-038-000 Overtime 2,000.00 2,000.00 14.02 275.09 13.755 1,724.91 135-50016-038-000 Longevity 220.00 220.00 220.00 100.000 135-50020-038-000 Retirement 12,203.00 12,203.00 843.83 8,461.80 69.342 3,741.20 135-50026-038-000 Medical Insurance 12,321.00 12,321.00 851.13 8,025.47 65.137 4,295.53 135-50027-038-000 Dental Insurance 1,026.00 1,026.00 84.56 796.42 77.624 229.58 135-50028-038-000 Vision Insurance 260.00 260.00 19.93 187.84 72.246 72.16 135-50029-038-000 Life Insurance & Other 604.00 604.00 604.00 135-50030-038-000 Social Security Taxes 5,404.00 5,404.00 357.54 3,474.87 64.302 1,929.13 135-50035-038-000 Medicare Taxes 1,264.00 1,264.00 36.77 765.84 60.589 498.16 135-50040-038-000 Unemployment Taxes 473.00 473.00 1.19 191.18 40.419 281.82 135-50045-038-000 Workman's Compensation 211.00 211.00 235.00 111.374 24.00- 135-50060-038-000 Pre-emp Physicals/Testing 17.50 17.50 17.50- Subtotal: 120,932.00 120,932.00 8,467.86 81,393.76 67.305 39,538.24 135-55070-038-000 Independent Labor 800.00 800.00 800.00 135-55205-038-000 Utility Billing Contract 11,000.00 11,000.00 7,771.63 70.651 3,228.37 Subtotal: 11,800.00 11,800.00 7,771.63 65.861 4,028.37 135-60005-038-000 Telephone 100.00 100.00 55.02 55.020 44.98 135-60010-038-000 Communications/Pagers/Mobiles 472.00 472.00 289.68 61.373 182.32 135-60035-038-000 Postage 18,000.00 18,000.00 11,189.04 62.161 6,810.96 135-60040-038-000 Service Charges & Fees 18,000.00 29,340.00 1,306.76 18,168.30 61.923 11,171.70 135-60070-038-000 Dues & Memberships 71.00 71.00 71.00 135-60080-038-000 Schools & Training 800.00 800.00 225.00 28.125 575.00 135-60100-038-000 Travel & per diem 605.00 605.00 605.00 135-60130-038-000 Reg Assessment Fee (5%) 22,500.00 22,500.00 25,071.20 111.428 2,571.20- 135-60245-038-000 Miscellaneous Expenses 200.00 200.00 .01 .01 .005 199.99 Subtotal: 60,748.00 72,088.00 1,306.77 54,998.25 76.293 17,089.75 135-65085-038-000 Office Supplies 700.00 700.00 4.09 670.19 95.741 29.81 135-65105-038-000 Printing 3,250.00 3,250.00 3,250.00 Subtotal: 3,950.00 3,950.00 4.09 670.19 16.967 3,279.81 Program number: 197,430.00 208,770.00 9,778.72 144,833.83 69.375 63,936.17 Department number: Utility Billing 197,430.00 208,770.00 9,778.72 144,833.83 69.375 63,936.17 TCMUD No. 1 Page 175 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 20 11:37 07/06/12 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-000 Legal 55,000.00 70,000.00 10,319.50 67,155.04 95.936 2,844.96 135-55055-039-000 Auditing 20,200.00 20,200.00 20,200.00 100.000 135-55060-039-000 Appraisal 20,000.00 20,000.00 2,540.89 13,615.43 68.077 6,384.57 135-55065-039-000 Tax Admin Fees 3,629.00 3,629.00 2,470.09 68.065 1,158.91 Subtotal: 98,829.00 113,829.00 12,860.39 103,440.56 90.874 10,388.44 135-60344-039-000 Intergov Trans Out (Fire CIP) 2,278.00 2,277.85 99.993 .15 Subtotal: 2,278.00 2,277.85 99.993 .15 Program number: 98,829.00 116,107.00 12,860.39 105,718.41 91.053 10,388.59 Department number: Non Departmental 98,829.00 116,107.00 12,860.39 105,718.41 91.053 10,388.59 Expenditures Subtotal ----------- 6,094,978.00 7,198,439.00 206,926.78 4,495,510.73 62.451 2,702,928.27 Fund number: 135 MUD 1 General Fund 161,000.00- 438,408.48- 470,768.62- 292.403 309,768.62 TCMUD No. 1 Page 176 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 14 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-40000-000-000 Property Taxes 1246 06/01/2012 Property Taxes/Assessments (96,141.25) (36.41) (96,177.66) GL 1247 06/04/2012 Property Taxes/Assessments (64.77) (96,242.43) GL 1248 06/05/2012 Property Taxes/Assessments (68.80) (96,311.23) GL 1249 06/06/2012 Property Taxes/Assessments (32.84) (96,344.07) GL 1252 06/07/2012 Property Taxes/Assessments (20.40) (96,364.47) GL 1279 06/11/2012 Property Taxes/Assessments (1.35) (96,365.82) GL 1280 06/13/2012 Property Taxes/Assessments (.36) (96,366.18) GL 1281 06/14/2012 Property Taxes/Assessments (1.67) (96,367.85) GL 1282 06/15/2012 Property Taxes/Assessments (4.60) (96,372.45) GL 1283 06/18/2012 Property Taxes/Assessments (14.94) (96,387.39) GL 1284 06/19/2012 Property Taxes/Assessments (6.38) (96,393.77) GL 1285 06/20/2012 Property Taxes/Assessments (42.24) (96,436.01) GL 1286 06/22/2012 Property Taxes/Assessments (20.59) (96,456.60) GL 1287 06/25/2012 Property Taxes/Assessments (2.16) (96,458.76) GL _______________ Account: 135-40000-000-000 Property Taxes Totals: (317.51) (96,458.76) ** (97,495.00) Budgeted (1,036.24) Remaining 99 % Used Account: 135-40002-000-000 Property Taxes/Delinquent 1249 06/06/2012 Property Taxes/Assessments 671.64 (.01) 671.63 GL 1251 06/06/2012 Property Taxes/Assessments (11.46) 660.17 GL 1172 06/14/2012 June A/P Refund Credit Balance FKA2 14.68 674.85 DENTON COUNTY TAX OFFICE 31537 AP 1310 06/28/2012 Property Taxes/Assessments (17.30) 657.55 GL _______________ Account: 135-40002-000-000 Property Taxes/Delinquent Totals: (14.09) 657.55 ** (451.00) Budgeted (1,108.55) Remaining ########## Account: 135-40015-000-000 Property Taxes/P & I 1246 06/01/2012 Property Taxes/Assessments (45.08) (3.05) (48.13) GL 1247 06/04/2012 Property Taxes/Assessments (7.85) (55.98) GL 1248 06/05/2012 Property Taxes/Assessments (10.41) (66.39) GL 1249 06/06/2012 Property Taxes/Assessments (4.94) (71.33) GL 1251 06/06/2012 Property Taxes/Assessments (8.82) (80.15) GL 1252 06/07/2012 Property Taxes/Assessments (3.06) (83.21) GL 1279 06/11/2012 Property Taxes/Assessments (.20) (83.41) GL 1280 06/13/2012 Property Taxes/Assessments (.06) (83.47) GL 1172 06/14/2012 June A/P Refund Credit Balance FKA2 (13.90) (97.37) DENTON COUNTY TAX OFFICE 31537 AP 1281 06/14/2012 Property Taxes/Assessments (.25) (97.62) GL 1283 06/18/2012 Property Taxes/Assessments (2.24) (99.86) GL 1285 06/20/2012 Property Taxes/Assessments (5.07) (104.93) GL TCMUD No. 1 Page 177 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 15 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1286 06/22/2012 Property Taxes/Assessments (45.08) (3.09) (108.02) GL 1287 06/25/2012 Property Taxes/Assessments (.32) (108.34) GL 1310 06/28/2012 Property Taxes/Assessments (5.19) (113.53) GL _______________ Account: 135-40015-000-000 Property Taxes/P & I Totals: (68.45) (113.53) ** (1,334.00) Budgeted (1,220.47) Remaining 9 % Used Account: 135-43215-000-000 Insurance Settlement (3,999.00) .00 (3,999.00) _______________ Account: 135-43215-000-000 Insurance Settlement Totals: .00 (3,999.00) ** .00 Budgeted 3,999.00 Remaining 0 % Used Account: 135-47000-000-000 Water 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (869,694.67) (224,634.92) (1,094,329.59) UB _______________ Account: 135-47000-000-000 Water Totals: (224,634.92) (1,094,329.59) ** (1,990,800.00) Budgeted (896,470.41) Remaining 55 % Used Account: 135-47005-000-000 Sewer 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (623,033.91) (106,080.55) (729,114.46) UB _______________ Account: 135-47005-000-000 Sewer Totals: (106,080.55) (729,114.46) ** (1,325,000.00) Budgeted (595,885.54) Remaining 55 % Used Account: 135-47010-000-000 Commercial Water 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (371,765.63) (109,218.82) (480,984.45) UB _______________ Account: 135-47010-000-000 Commercial Water Totals: (109,218.82) (480,984.45) ** (825,000.00) Budgeted (344,015.55) Remaining 58 % Used Account: 135-47015-000-000 Commercial Sewer 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (176,709.76) (30,542.53) (207,252.29) UB _______________ Account: 135-47015-000-000 Commercial Sewer Totals: (30,542.53) (207,252.29) ** (360,000.00) Budgeted (152,747.71) Remaining 58 % Used Account: 135-47020-000-000 Standby TCMUD No. 1 Page 178 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 16 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (461.00) (56.35) (517.35) UB _______________ Account: 135-47020-000-000 Standby Totals: (56.35) (517.35) ** (775.00) Budgeted (257.65) Remaining 67 % Used Account: 135-47025-000-000 Penalties 1208 06/21/2012 UB 6/21/12 Penalties UB20120621-20120621 User: (31,614.80) (4,531.39) (36,146.19) UB 1261 06/29/2012 UB 6/29/12 Adjustments UB20120629-20120629 User: 150.48 (35,995.71) UB 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (150.48) (36,146.19) UB _______________ Account: 135-47025-000-000 Penalties Totals: (4,531.39) (36,146.19) ** (50,500.00) Budgeted (14,353.81) Remaining 72 % Used Account: 135-47030-000-000 Service Charges 1128 06/06/2012 UB 06/06/2012 Adjustments UB20120606-20120606 User: (8,432.38) (500.00) (8,932.38) UB 1170 06/12/2012 UB 6/12/12 Adjustment-NSF Fee UB20120612-20120612 User: (25.00) (8,957.38) UB 1223 06/13/2012 UB 6/13/12 Adjustment UB20120613-20120613 User: (25.00) (8,982.38) UB 1227 06/21/2012 UB 6/21/12 Adjustments UB20120621-20120621 User: (25.00) (9,007.38) UB 1230 06/21/2012 UB 6/21/12 Adjustments UB20120621-20120621 User: (50.00) (9,057.38) UB 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: 27.90 (9,029.48) UB _______________ Account: 135-47030-000-000 Service Charges Totals: (597.10) (9,029.48) ** (17,500.00) Budgeted (8,470.52) Remaining 52 % Used Account: 135-47035-000-000 Plumbing Inspections 1274 06/22/2012 Permits 6/22/12 (1,300.00) (50.00) (1,350.00) GL 1275 06/26/2012 Permits 6/26/12 (50.00) (1,400.00) GL _______________ Account: 135-47035-000-000 Plumbing Inspections Totals: (100.00) (1,400.00) ** (1,200.00) Budgeted 200.00 Remaining 117 % Used Account: 135-47045-000-000 Sewer Inspections 1274 06/22/2012 Permits 6/22/12 (3,900.00) (150.00) (4,050.00) GL 1275 06/26/2012 Permits 6/26/12 (150.00) (4,200.00) GL _______________ Account: 135-47045-000-000 Sewer Inspections Totals: (300.00) (4,200.00) ** (4,500.00) Budgeted (300.00) Remaining 93 % Used Account: 135-47070-000-000 TCCC Effluent Charges TCMUD No. 1 Page 179 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 17 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1294 06/25/2012 Club Corp/April Effluent (8,212.62) (4,417.21) (12,629.83) GL 1297 06/27/2012 Club Corp/May Effluent (17,471.16) (30,100.99) GL _______________ Account: 135-47070-000-000 TCCC Effluent Charges Totals: (21,888.37) (30,100.99) ** (57,500.00) Budgeted (27,399.01) Remaining 52 % Used Account: 135-47270-000-000 Fire Line .00 .00 _______________ Account: 135-47270-000-000 Fire Line Totals: .00 .00 ** (5,000.00) Budgeted (5,000.00) Remaining 0 % Used Account: 135-47400-000-000 Water-Out of Dist/Port Meters 1122 06/01/2012 UB 06/01/2012 Adjustments UB20120601-20120601 User: (24,084.31) (300.00) (24,384.31) UB 1175 06/14/2012 UB 06/14/2012 Credit Adj UB20120614-20120614 User: 125.87 (24,258.44) UB 1224 06/22/2012 UB 06/22/2012 Adjustments UB20120622-20120622 User: (100.00) (24,358.44) UB 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (3,476.09) (27,834.53) UB _______________ Account: 135-47400-000-000 Water-Out of Dist/Port Meters Totals: (3,750.22) (27,834.53) ** (41,595.00) Budgeted (13,760.47) Remaining 67 % Used Account: 135-47405-000-000 Out of District Sewer 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (7,283.44) (1,084.15) (8,367.59) UB _______________ Account: 135-47405-000-000 Out of District Sewer Totals: (1,084.15) (8,367.59) ** (11,807.00) Budgeted (3,439.41) Remaining 71 % Used Account: 135-47410-000-000 Out of Dist/Portable Penalties 1175 06/14/2012 UB 06/14/2012 Credit Adj UB20120614-20120614 User: 105.18 (125.87) (20.69) UB 1208 06/21/2012 UB 6/21/12 Penalties UB20120621-20120621 User: (13.34) (34.03) UB _______________ Account: 135-47410-000-000 Out of Dist/Portable Penalties Totals: (139.21) (34.03) ** (300.00) Budgeted (265.97) Remaining 11 % Used Account: 135-47600-000-000 PID #1 Water 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (275,806.03) (74,733.64) (350,539.67) UB _______________ Account: 135-47600-000-000 PID #1 Water Totals: (74,733.64) (350,539.67) ** (425,000.00) Budgeted (74,460.33) Remaining 82 % Used TCMUD No. 1 Page 180 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 18 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-47605-000-000 PID #1 Sewer 1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (151,653.08) (27,824.42) (179,477.50) UB _______________ Account: 135-47605-000-000 PID #1 Sewer Totals: (27,824.42) (179,477.50) ** (185,000.00) Budgeted (5,522.50) Remaining 97 % Used Account: 135-48005-000-000 Utility Fees 1269 06/06/2012 Permits 6/6/12 (469,980.00) (11,500.00) (481,480.00) GL 1270 06/13/2012 Permits 6/13/12 (6,900.00) (488,380.00) GL 1271 06/14/2012 Permits 6/14/12 (4,600.00) (492,980.00) GL 1272 06/15/2012 Permits 6/15/12 (2,300.00) (495,280.00) GL 1273 06/21/2012 Permits 6/21/12 (2,300.00) (497,580.00) GL 1275 06/26/2012 Permits 6/26/12 (2,300.00) (499,880.00) GL 1276 06/27/2012 Permits 6/27/12 (2,300.00) (502,180.00) GL _______________ Account: 135-48005-000-000 Utility Fees Totals: (32,200.00) (502,180.00) ** (161,000.00) Budgeted 341,180.00 Remaining 312 % Used Account: 135-49005-000-000 Loan Proceeds (1,100,000.00) .00 (1,100,000.00) _______________ Account: 135-49005-000-000 Loan Proceeds Totals: .00 (1,100,000.00) ** (1,100,000.00) Budgeted .00 Remaining 100 % Used Account: 135-49010-000-000 Interest Income 1302 06/30/2012 June Bank Interest (3,384.19) (169.80) (3,553.99) GL 1302 06/30/2012 June Bank Interest (399.67) (3,953.66) GL _______________ Account: 135-49010-000-000 Interest Income Totals: (569.47) (3,953.66) ** (4,500.00) Budgeted (546.34) Remaining 88 % Used Account: 135-49015-000-000 Lease/Rental Income .00 .00 _______________ Account: 135-49015-000-000 Lease/Rental Income Totals: .00 .00 ** (308,000.00) Budgeted (308,000.00) Remaining 0 % Used Account: 135-49016-000-000 Cell Tower Revenue TCMUD No. 1 Page 181 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 19 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1289 06/05/2012 ATT Cell Tower Lease (6,776.00) (847.00) (7,623.00) GL _______________ Account: 135-49016-000-000 Cell Tower Revenue Totals: (847.00) (7,623.00) ** (10,164.00) Budgeted (2,541.00) Remaining 75 % Used Account: 135-49018-000-000 Building Rent Income 1288 06/05/2012 Town Payment Maint Barn rent/June (4,666.64) (583.33) (5,249.97) GL _______________ Account: 135-49018-000-000 Building Rent Income Totals: (583.33) (5,249.97) ** (7,000.00) Budgeted (1,750.03) Remaining 75 % Used Account: 135-49025-000-000 Auction Sales (4,305.00) .00 (4,305.00) _______________ Account: 135-49025-000-000 Auction Sales Totals: .00 (4,305.00) ** .00 Budgeted 4,305.00 Remaining 0 % Used Account: 135-49030-000-000 Vending Revenue 1291 06/20/2012 Vending/Collection Barn & WWTP (32.50) (378.00) (410.50) GL 1298 06/28/2012 Vending/Admin bldg (28.75) (439.25) GL 1312 06/30/2012 Bank Rec adjustments .01 (439.24) GL _______________ Account: 135-49030-000-000 Vending Revenue Totals: (406.74) (439.24) ** (600.00) Budgeted (160.76) Remaining 73 % Used Account: 135-49035-000-000 Prior Year Reserves .00 .00 _______________ Account: 135-49035-000-000 Prior Year Reserves Totals: .00 .00 ** (265,707.00) Budgeted (265,707.00) Remaining 0 % Used Account: 135-49036-000-000 GASB Reserves .00 .00 _______________ Account: 135-49036-000-000 GASB Reserves Totals: .00 .00 ** (26,911.00) Budgeted (26,911.00) Remaining 0 % Used Account: 135-49075-000-000 Oversize Meter Reimbursement TCMUD No. 1 Page 182 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 20 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1269 06/06/2012 Permits 6/6/12 (73,072.80) (1,460.00) (74,532.80) GL 1270 06/13/2012 Permits 6/13/12 (876.00) (75,408.80) GL 1271 06/14/2012 Permits 6/14/12 (584.00) (75,992.80) GL 1272 06/15/2012 Permits 6/15/12 (292.00) (76,284.80) GL 1273 06/21/2012 Permits 6/21/12 (292.00) (76,576.80) GL 1274 06/22/2012 Permits 6/22/12 (292.00) (76,868.80) GL 1275 06/26/2012 Permits 6/26/12 (584.00) (77,452.80) GL 1276 06/27/2012 Permits 6/27/12 (292.00) (77,744.80) GL _______________ Account: 135-49075-000-000 Oversize Meter Reimbursement Totals: (4,672.00) (77,744.80) ** (64,000.00) Budgeted 13,744.80 Remaining 121 % Used Account: 135-49900-000-000 Miscellaneous Income 1190 06/15/2012 UB 06/15/2012 Adjustment UB20120615-20120615 User: (5,243.82) (100.00) (5,343.82) UB 1272 06/15/2012 Permits 6/15/12 (75.00) (5,418.82) GL _______________ Account: 135-49900-000-000 Miscellaneous Income Totals: (175.00) (5,418.82) ** (10,000.00) Budgeted (4,581.18) Remaining 54 % Used Account: 135-49905-000-000 Gas Well Revenue (123.00) .00 (123.00) _______________ Account: 135-49905-000-000 Gas Well Revenue Totals: .00 (123.00) ** (800.00) Budgeted (677.00) Remaining 15 % Used Department Totals: ------------------------------------------------------------------------------------------------ (4,966,279.35) ** (7,359,439.00) Budgeted (2,393,159.65) Remaining 67 % Used TCMUD No. 1 Page 183 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 21 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-010-000 Salaries & Wages 1303 06/08/2012 6/8/12 Payroll 100,352.38 6,517.10 106,869.48 GL 1304 06/22/2012 6/22/12 Payroll 6,336.64 113,206.12 GL _______________ Account: 135-50005-010-000 Salaries & Wages Totals: 12,853.74 113,206.12 ** 160,600.00 Budgeted 47,393.88 Remaining 70 % Used Account: 135-50010-010-000 Overtime 1303 06/08/2012 6/8/12 Payroll 11,225.81 695.94 11,921.75 GL 1304 06/22/2012 6/22/12 Payroll 408.71 12,330.46 GL 1304 06/22/2012 6/22/12 Payroll 80.00 12,410.46 GL _______________ Account: 135-50010-010-000 Overtime Totals: 1,184.65 12,410.46 ** 13,250.00 Budgeted 839.54 Remaining 94 % Used Account: 135-50016-010-000 Longevity 2,620.00 .00 2,620.00 _______________ Account: 135-50016-010-000 Longevity Totals: .00 2,620.00 ** 2,620.00 Budgeted .00 Remaining 100 % Used Account: 135-50017-010-000 Certification 1304 06/22/2012 6/22/12 Payroll 900.00 150.00 1,050.00 GL _______________ Account: 135-50017-010-000 Certification Totals: 150.00 1,050.00 ** 1,800.00 Budgeted 750.00 Remaining 58 % Used Account: 135-50020-010-000 Retirement 1303 06/08/2012 6/8/12 Payroll 16,502.43 982.96 17,485.39 GL 1304 06/22/2012 6/22/12 Payroll 964.00 18,449.39 GL _______________ Account: 135-50020-010-000 Retirement Totals: 1,946.96 18,449.39 ** 25,508.00 Budgeted 7,058.61 Remaining 72 % Used Account: 135-50026-010-000 Medical Insurance 1303 06/08/2012 6/8/12 Payroll 13,800.89 821.40 14,622.29 GL 1304 06/22/2012 6/22/12 Payroll 821.40 15,443.69 GL TCMUD No. 1 Page 184 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 22 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50026-010-000 Medical Insurance Totals: 1,642.80 15,443.69 ** 22,607.00 Budgeted 7,163.31 Remaining 68 % Used Account: 135-50027-010-000 Dental Insurance 1303 06/08/2012 6/8/12 Payroll 1,009.14 62.60 1,071.74 GL 1304 06/22/2012 6/22/12 Payroll 62.60 1,134.34 GL _______________ Account: 135-50027-010-000 Dental Insurance Totals: 125.20 1,134.34 ** 2,169.00 Budgeted 1,034.66 Remaining 52 % Used Account: 135-50028-010-000 Vision Insurance 1303 06/08/2012 6/8/12 Payroll 245.09 15.88 260.97 GL 1304 06/22/2012 6/22/12 Payroll 15.88 276.85 GL _______________ Account: 135-50028-010-000 Vision Insurance Totals: 31.76 276.85 ** 576.00 Budgeted 299.15 Remaining 48 % Used Account: 135-50029-010-000 Life Insurance & Other .00 .00 _______________ Account: 135-50029-010-000 Life Insurance & Other Totals: .00 .00 ** 1,161.00 Budgeted 1,161.00 Remaining 0 % Used Account: 135-50030-010-000 Social Security Taxes 1303 06/08/2012 6/8/12 Payroll 6,996.56 428.76 7,425.32 GL 1304 06/22/2012 6/22/12 Payroll 420.25 7,845.57 GL _______________ Account: 135-50030-010-000 Social Security Taxes Totals: 849.01 7,845.57 ** 12,000.00 Budgeted 4,154.43 Remaining 65 % Used Account: 135-50035-010-000 Medicare Taxes 1303 06/08/2012 6/8/12 Payroll 1,636.28 100.27 1,736.55 GL 1304 06/22/2012 6/22/12 Payroll 98.29 1,834.84 GL _______________ Account: 135-50035-010-000 Medicare Taxes Totals: 198.56 1,834.84 ** 2,700.00 Budgeted 865.16 Remaining 68 % Used TCMUD No. 1 Page 185 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 23 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50040-010-000 Unemployment Taxes 288.00 .00 288.00 _______________ Account: 135-50040-010-000 Unemployment Taxes Totals: .00 288.00 ** 945.00 Budgeted 657.00 Remaining 30 % Used Account: 135-50045-010-000 Workman's Compensation 5,581.00 .00 5,581.00 _______________ Account: 135-50045-010-000 Workman's Compensation Totals: .00 5,581.00 ** 5,581.00 Budgeted .00 Remaining 100 % Used Account: 135-50060-010-000 Pre-emp Physicals/Testing .00 .00 _______________ Account: 135-50060-010-000 Pre-emp Physicals/Testing Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-50070-010-000 Employee Relations 118.64 .00 118.64 _______________ Account: 135-50070-010-000 Employee Relations Totals: .00 118.64 ** 350.00 Budgeted 231.36 Remaining 34 % Used Account: 135-55005-010-000 Engineering .00 .00 _______________ Account: 135-55005-010-000 Engineering Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 135-55070-010-000 Independent Labor .00 .00 _______________ Account: 135-55070-010-000 Independent Labor Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-55080-010-000 Maintenance & Repairs TCMUD No. 1 Page 186 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 24 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 14,563.71 .00 14,563.71 _______________ Account: 135-55080-010-000 Maintenance & Repairs Totals: .00 14,563.71 ** 29,500.00 Budgeted 14,936.29 Remaining 49 % Used Account: 135-55090-010-000 Vehicle Maintenance 1140 06/08/2012 June A/P Fuel Gauge Sender, Fuel Sendin 3,085.73 590.60 3,676.33 WATSONS AUTOMOTIVE 31532 AP _______________ Account: 135-55090-010-000 Vehicle Maintenance Totals: 590.60 3,676.33 ** 3,380.00 Budgeted (296.33) Remaining 109 % Used Account: 135-55100-010-000 Building Maint & Supplies 471.85 .00 471.85 _______________ Account: 135-55100-010-000 Building Maint & Supplies Totals: .00 471.85 ** 750.00 Budgeted 278.15 Remaining 63 % Used Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader 464.49 .00 464.49 _______________ Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader Totals: .00 464.49 ** 2,900.00 Budgeted 2,435.51 Remaining 16 % Used Account: 135-55135-010-000 Lab Analysis 1,725.00 .00 1,725.00 _______________ Account: 135-55135-010-000 Lab Analysis Totals: .00 1,725.00 ** 4,500.00 Budgeted 2,775.00 Remaining 38 % Used Account: 135-60010-010-000 Communications/Pagers/Mobiles 1,362.36 .00 1,362.36 _______________ Account: 135-60010-010-000 Communications/Pagers/Mobiles Totals: .00 1,362.36 ** 1,599.00 Budgeted 236.64 Remaining 85 % Used Account: 135-60020-010-000 Electricity 1235 06/27/2012 June A/P Electricity 5/15-6/14 33,861.10 12,465.61 46,326.71 HUDSON ENERGY 31573 AP TCMUD No. 1 Page 187 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 25 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1235 06/27/2012 June A/P Electricity 5/15-6/13 BNHS Ele 33,861.10 148.11 46,474.82 HUDSON ENERGY 31573 AP 1235 06/27/2012 June A/P Electricity 5/15-6/14 1,501.48 47,976.30 HUDSON ENERGY 31573 AP _______________ Account: 135-60020-010-000 Electricity Totals: 14,115.20 47,976.30 ** 127,500.00 Budgeted 79,523.70 Remaining 38 % Used Account: 135-60035-010-000 Postage 1196 06/19/2012 June A/P Mailing Water Quality Report 29.05 658.35 687.40 U.S. POSTAL SERVICE 31568 AP _______________ Account: 135-60035-010-000 Postage Totals: 658.35 687.40 ** 500.00 Budgeted (187.40) Remaining 137 % Used Account: 135-60050-010-000 Bad Debt Expense .00 .00 _______________ Account: 135-60050-010-000 Bad Debt Expense Totals: .00 .00 ** 4,200.00 Budgeted 4,200.00 Remaining 0 % Used Account: 135-60066-010-000 Publications/Books/Subscripts 85.00 .00 85.00 _______________ Account: 135-60066-010-000 Publications/Books/Subscripts Totals: .00 85.00 ** 50.00 Budgeted (35.00) Remaining 170 % Used Account: 135-60070-010-000 Dues & Memberships 111.00 .00 111.00 _______________ Account: 135-60070-010-000 Dues & Memberships Totals: .00 111.00 ** 150.00 Budgeted 39.00 Remaining 74 % Used Account: 135-60080-010-000 Schools & Training 1,082.00 .00 1,082.00 _______________ Account: 135-60080-010-000 Schools & Training Totals: .00 1,082.00 ** 2,800.00 Budgeted 1,718.00 Remaining 39 % Used Account: 135-60090-010-000 Safety Program TCMUD No. 1 Page 188 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 26 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60090-010-000 Safety Program Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60100-010-000 Travel & per diem 1304 06/22/2012 6/22/12 Payroll 1,010.71 24.43 1,035.14 GL _______________ Account: 135-60100-010-000 Travel & per diem Totals: 24.43 1,035.14 ** 3,200.00 Budgeted 2,164.86 Remaining 32 % Used Account: 135-60105-010-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-010-000 Rent/Lease Equipment Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60135-010-000 Annual Permit Fee 7,965.75 .00 7,965.75 _______________ Account: 135-60135-010-000 Annual Permit Fee Totals: .00 7,965.75 ** 6,600.00 Budgeted (1,365.75) Remaining 121 % Used Account: 135-60150-010-000 Wholesale Water 1235 06/27/2012 June A/P 790,899.28 187,569.78 978,469.06 CITY OF FORT WORTH 31572 AP _______________ Account: 135-60150-010-000 Wholesale Water Totals: 187,569.78 978,469.06 ** 1,720,000.00 Budgeted 741,530.94 Remaining 57 % Used Account: 135-60245-010-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-010-000 Miscellaneous Expenses Totals: .00 .00 ** 1,000.00 Budgeted 1,000.00 Remaining 0 % Used Account: 135-60280-010-000 Property Maintenance 380.38 .00 380.38 TCMUD No. 1 Page 189 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 27 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60280-010-000 Property Maintenance Totals: .00 380.38 ** 4,200.00 Budgeted 3,819.62 Remaining 9 % Used Account: 135-60285-010-000 Lawn Equipment & Maintenance .00 .00 _______________ Account: 135-60285-010-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 2,000.00 Budgeted 2,000.00 Remaining 0 % Used Account: 135-60360-010-000 Furniture/Equipment < $5000 299.99 .00 299.99 _______________ Account: 135-60360-010-000 Furniture/Equipment < $5000 Totals: .00 299.99 ** 1,500.00 Budgeted 1,200.01 Remaining 20 % Used Account: 135-65005-010-000 Fuel & Lube 1240 06/27/2012 June A/P Fuel purchases 9,648.08 50.54 9,698.62 VALERO MARKETING & SUPPLY 31582 AP _______________ Account: 135-65005-010-000 Fuel & Lube Totals: 50.54 9,698.62 ** 15,216.00 Budgeted 5,517.38 Remaining 64 % Used Account: 135-65010-010-000 Uniforms 1,400.99 .00 1,400.99 _______________ Account: 135-65010-010-000 Uniforms Totals: .00 1,400.99 ** 3,690.00 Budgeted 2,289.01 Remaining 38 % Used Account: 135-65030-010-000 Chemicals 2,858.11 .00 2,858.11 _______________ Account: 135-65030-010-000 Chemicals Totals: .00 2,858.11 ** 6,200.00 Budgeted 3,341.89 Remaining 46 % Used Account: 135-65035-010-000 Small Tools 203.00 .00 203.00 TCMUD No. 1 Page 190 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 28 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65035-010-000 Small Tools Totals: .00 203.00 ** 2,500.00 Budgeted 2,297.00 Remaining 8 % Used Account: 135-65040-010-000 Safety Equipment 347.00 .00 347.00 _______________ Account: 135-65040-010-000 Safety Equipment Totals: .00 347.00 ** 2,500.00 Budgeted 2,153.00 Remaining 14 % Used Account: 135-65050-010-000 Meter Expense 92,842.07 .00 92,842.07 _______________ Account: 135-65050-010-000 Meter Expense Totals: .00 92,842.07 ** 94,000.00 Budgeted 1,157.93 Remaining 99 % Used Account: 135-65055-010-000 Hardware .00 .00 _______________ Account: 135-65055-010-000 Hardware Totals: .00 .00 ** 1,000.00 Budgeted 1,000.00 Remaining 0 % Used Account: 135-65085-010-000 Office Supplies 30.00 .00 30.00 _______________ Account: 135-65085-010-000 Office Supplies Totals: .00 30.00 ** .00 Budgeted (30.00) Remaining 0 % Used Account: 135-65095-010-000 Maintenance Supplies 11,678.22 .00 11,678.22 _______________ Account: 135-65095-010-000 Maintenance Supplies Totals: .00 11,678.22 ** 32,000.00 Budgeted 20,321.78 Remaining 36 % Used Account: 135-65100-010-000 Copies .00 .00 TCMUD No. 1 Page 191 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 29 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65100-010-000 Copies Totals: .00 .00 ** 50.00 Budgeted 50.00 Remaining 0 % Used Account: 135-65105-010-000 Printing 58.50 .00 58.50 _______________ Account: 135-65105-010-000 Printing Totals: .00 58.50 ** 150.00 Budgeted 91.50 Remaining 39 % Used Account: 135-69005-010-000 Capital Expenses 1268 06/01/2012 May Retainage/Round About App 1 1,400,398.69 3,419.90 1,403,818.59 GL 1268 06/01/2012 May Retainage/Round About App 2 2,406.08 1,406,224.67 GL 1288 06/05/2012 Town Payment Roundabout reimb (187,254.00) 1,218,970.67 GL 1140 06/08/2012 June A/P Balance due/VFD for new water 11,100.00 1,230,070.67 DHS AUTOMATION, INC 31509 AP 1266 06/30/2012 June A/P Round About App 2 45,715.43 1,275,786.10 CPS CIVIL, LLC 31586 AP _______________ Account: 135-69005-010-000 Capital Expenses Totals: (124,612.59) 1,275,786.10 ** 1,455,600.00 Budgeted 179,813.90 Remaining 88 % Used Account: 135-69008-010-000 Short Term Debt Payments .00 .00 _______________ Account: 135-69008-010-000 Short Term Debt Payments Totals: .00 .00 ** 421,050.00 Budgeted 421,050.00 Remaining 0 % Used Account: 135-69035-010-000 Vehicles 1238 06/27/2012 Recode JE1169 on May financial P/M, Oil change 30,263.41 (49.72) 30,213.69 GL _______________ Account: 135-69035-010-000 Vehicles Totals: (49.72) 30,213.69 ** 27,000.00 Budgeted (3,213.69) Remaining 112 % Used Account: 135-69195-010-000 Gasb34/Reserve for Replacement .00 .00 _______________ Account: 135-69195-010-000 Gasb34/Reserve for Replacement Totals: .00 .00 ** 30,000.00 Budgeted 30,000.00 Remaining 0 % Used TCMUD No. 1 Page 192 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 30 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-69280-010-000 Capital Repairs .00 .00 _______________ Account: 135-69280-010-000 Capital Repairs Totals: .00 .00 ** 24,000.00 Budgeted 24,000.00 Remaining 0 % Used Account: 135-69281-010-000 Capital Repair-Ground Storage 100,816.54 .00 100,816.54 _______________ Account: 135-69281-010-000 Capital Repair-Ground Storage Totals: .00 100,816.54 ** 108,817.00 Budgeted 8,000.46 Remaining 93 % Used Account: 135-69295-010-000 Unexpected Maintenance .00 .00 _______________ Account: 135-69295-010-000 Unexpected Maintenance Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-69305-010-000 Capital Leases 10,145.26 .00 10,145.26 _______________ Account: 135-69305-010-000 Capital Leases Totals: .00 10,145.26 ** 11,490.00 Budgeted 1,344.74 Remaining 88 % Used Department 10 Totals: ------------------------------------------------------------------------------------------------ 2,776,692.76 ** 4,406,909.00 Budgeted 1,630,216.24 Remaining 63 % Used TCMUD No. 1 Page 193 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 31 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-020-000 Salaries & Wages 1303 06/08/2012 6/8/12 Payroll 129,744.20 4,925.32 134,669.52 GL 1304 06/22/2012 6/22/12 Payroll 6,928.78 141,598.30 GL _______________ Account: 135-50005-020-000 Salaries & Wages Totals: 11,854.10 141,598.30 ** 182,147.00 Budgeted 40,548.70 Remaining 78 % Used Account: 135-50010-020-000 Overtime 1303 06/08/2012 6/8/12 Payroll 8,239.95 543.71 8,783.66 GL 1304 06/22/2012 6/22/12 Payroll 321.18 9,104.84 GL 1304 06/22/2012 6/22/12 Payroll 80.00 9,184.84 GL _______________ Account: 135-50010-020-000 Overtime Totals: 944.89 9,184.84 ** 10,166.00 Budgeted 981.16 Remaining 90 % Used Account: 135-50016-020-000 Longevity 3,975.00 .00 3,975.00 _______________ Account: 135-50016-020-000 Longevity Totals: .00 3,975.00 ** 3,976.00 Budgeted 1.00 Remaining 100 % Used Account: 135-50017-020-000 Certification 1304 06/22/2012 6/22/12 Payroll 825.00 125.00 950.00 GL _______________ Account: 135-50017-020-000 Certification Totals: 125.00 950.00 ** 2,400.00 Budgeted 1,450.00 Remaining 40 % Used Account: 135-50020-020-000 Retirement 1303 06/08/2012 6/8/12 Payroll 20,406.37 742.94 21,149.31 GL 1304 06/22/2012 6/22/12 Payroll 1,030.27 22,179.58 GL _______________ Account: 135-50020-020-000 Retirement Totals: 1,773.21 22,179.58 ** 27,816.00 Budgeted 5,636.42 Remaining 80 % Used Account: 135-50026-020-000 Medical Insurance 1303 06/08/2012 6/8/12 Payroll 17,661.80 867.35 18,529.15 GL 1304 06/22/2012 6/22/12 Payroll 867.34 19,396.49 GL TCMUD No. 1 Page 194 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 32 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50026-020-000 Medical Insurance Totals: 1,734.69 19,396.49 ** 30,805.00 Budgeted 11,408.51 Remaining 63 % Used Account: 135-50027-020-000 Dental Insurance 1303 06/08/2012 6/8/12 Payroll 1,351.78 68.47 1,420.25 GL 1304 06/22/2012 6/22/12 Payroll 68.47 1,488.72 GL _______________ Account: 135-50027-020-000 Dental Insurance Totals: 136.94 1,488.72 ** 1,981.00 Budgeted 492.28 Remaining 75 % Used Account: 135-50028-020-000 Vision Insurance 1303 06/08/2012 6/8/12 Payroll 336.14 17.22 353.36 GL 1304 06/22/2012 6/22/12 Payroll 17.22 370.58 GL _______________ Account: 135-50028-020-000 Vision Insurance Totals: 34.44 370.58 ** 552.00 Budgeted 181.42 Remaining 67 % Used Account: 135-50029-020-000 Life Insurance & Other .00 .00 _______________ Account: 135-50029-020-000 Life Insurance & Other Totals: .00 .00 ** 884.00 Budgeted 884.00 Remaining 0 % Used Account: 135-50030-020-000 Social Security Taxes 1303 06/08/2012 6/8/12 Payroll 8,226.06 286.80 8,512.86 GL 1304 06/22/2012 6/22/12 Payroll 415.59 8,928.45 GL _______________ Account: 135-50030-020-000 Social Security Taxes Totals: 702.39 8,928.45 ** 11,293.00 Budgeted 2,364.55 Remaining 79 % Used Account: 135-50035-020-000 Medicare Taxes 1303 06/08/2012 6/8/12 Payroll 1,923.79 67.07 1,990.86 GL 1304 06/22/2012 6/22/12 Payroll 97.19 2,088.05 GL _______________ Account: 135-50035-020-000 Medicare Taxes Totals: 164.26 2,088.05 ** 2,645.00 Budgeted 556.95 Remaining 79 % Used TCMUD No. 1 Page 195 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 33 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50040-020-000 Unemployment Taxes 1304 06/22/2012 6/22/12 Payroll 315.84 17.37 333.21 GL _______________ Account: 135-50040-020-000 Unemployment Taxes Totals: 17.37 333.21 ** 567.00 Budgeted 233.79 Remaining 59 % Used Account: 135-50045-020-000 Workman's Compensation 2,685.00 .00 2,685.00 _______________ Account: 135-50045-020-000 Workman's Compensation Totals: .00 2,685.00 ** 2,685.00 Budgeted .00 Remaining 100 % Used Account: 135-50060-020-000 Pre-emp Physicals/Testing 1235 06/27/2012 June A/P Pre-employment testing/Schliel 30.45 85.00 115.45 CARENOW CORPORATE 31571 AP _______________ Account: 135-50060-020-000 Pre-emp Physicals/Testing Totals: 85.00 115.45 ** 200.00 Budgeted 84.55 Remaining 58 % Used Account: 135-50070-020-000 Employee Relations 64.45 .00 64.45 _______________ Account: 135-50070-020-000 Employee Relations Totals: .00 64.45 ** 350.00 Budgeted 285.55 Remaining 18 % Used Account: 135-55070-020-000 Independent Labor 13,090.67 .00 13,090.67 _______________ Account: 135-55070-020-000 Independent Labor Totals: .00 13,090.67 ** 15,000.00 Budgeted 1,909.33 Remaining 87 % Used Account: 135-55080-020-000 Maintenance & Repairs 37,019.23 .00 37,019.23 _______________ Account: 135-55080-020-000 Maintenance & Repairs Totals: .00 37,019.23 ** 40,000.00 Budgeted 2,980.77 Remaining 93 % Used Account: 135-55090-020-000 Vehicle Maintenance TCMUD No. 1 Page 196 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 34 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 234.70 .00 234.70 _______________ Account: 135-55090-020-000 Vehicle Maintenance Totals: .00 234.70 ** 4,998.00 Budgeted 4,763.30 Remaining 5 % Used Account: 135-55100-020-000 Building Maint & Supplies 116.00 .00 116.00 _______________ Account: 135-55100-020-000 Building Maint & Supplies Totals: .00 116.00 ** 1,400.00 Budgeted 1,284.00 Remaining 8 % Used Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader 316.73 .00 316.73 _______________ Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader Totals: .00 316.73 ** 2,950.00 Budgeted 2,633.27 Remaining 11 % Used Account: 135-55125-020-000 Dumpster Services 28,487.50 .00 28,487.50 _______________ Account: 135-55125-020-000 Dumpster Services Totals: .00 28,487.50 ** 35,000.00 Budgeted 6,512.50 Remaining 81 % Used Account: 135-55135-020-000 Lab Analysis 1140 06/08/2012 June A/P Weekly Monitoring 13,183.37 1,351.25 14,534.62 TALEM, INC 31523 AP _______________ Account: 135-55135-020-000 Lab Analysis Totals: 1,351.25 14,534.62 ** 35,000.00 Budgeted 20,465.38 Remaining 42 % Used Account: 135-60005-020-000 Telephone 18.72 .00 18.72 _______________ Account: 135-60005-020-000 Telephone Totals: .00 18.72 ** 100.00 Budgeted 81.28 Remaining 19 % Used Account: 135-60010-020-000 Communications/Pagers/Mobiles 1,727.60 .00 1,727.60 TCMUD No. 1 Page 197 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 35 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60010-020-000 Communications/Pagers/Mobiles Totals: .00 1,727.60 ** 3,000.00 Budgeted 1,272.40 Remaining 58 % Used Account: 135-60020-020-000 Electricity 1235 06/27/2012 June A/P Electricity 5/15-6/14 44,210.01 10,204.61 54,414.62 HUDSON ENERGY 31573 AP _______________ Account: 135-60020-020-000 Electricity Totals: 10,204.61 54,414.62 ** 161,160.00 Budgeted 106,745.38 Remaining 34 % Used Account: 135-60025-020-000 Water 1,647.06 .00 1,647.06 _______________ Account: 135-60025-020-000 Water Totals: .00 1,647.06 ** 1,900.00 Budgeted 252.94 Remaining 87 % Used Account: 135-60035-020-000 Postage .00 .00 _______________ Account: 135-60035-020-000 Postage Totals: .00 .00 ** 120.00 Budgeted 120.00 Remaining 0 % Used Account: 135-60066-020-000 Publications/Books/Subscripts 438.17 .00 438.17 _______________ Account: 135-60066-020-000 Publications/Books/Subscripts Totals: .00 438.17 ** 500.00 Budgeted 61.83 Remaining 88 % Used Account: 135-60080-020-000 Schools & Training 111.00 .00 111.00 _______________ Account: 135-60080-020-000 Schools & Training Totals: .00 111.00 ** 1,320.00 Budgeted 1,209.00 Remaining 8 % Used Account: 135-60090-020-000 Safety Program 116.45 .00 116.45 TCMUD No. 1 Page 198 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 36 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60090-020-000 Safety Program Totals: .00 116.45 ** 200.00 Budgeted 83.55 Remaining 58 % Used Account: 135-60100-020-000 Travel & per diem 1304 06/22/2012 6/22/12 Payroll 1,292.60 46.62 1,339.22 GL _______________ Account: 135-60100-020-000 Travel & per diem Totals: 46.62 1,339.22 ** 1,750.00 Budgeted 410.78 Remaining 77 % Used Account: 135-60105-020-000 Rent/Lease Equipment 901.30 .00 901.30 _______________ Account: 135-60105-020-000 Rent/Lease Equipment Totals: .00 901.30 ** 200.00 Budgeted (701.30) Remaining 451 % Used Account: 135-60125-020-000 Advertising 987.36 .00 987.36 _______________ Account: 135-60125-020-000 Advertising Totals: .00 987.36 ** 1,500.00 Budgeted 512.64 Remaining 66 % Used Account: 135-60135-020-000 Annual Permit Fee 7,432.50 .00 7,432.50 _______________ Account: 135-60135-020-000 Annual Permit Fee Totals: .00 7,432.50 ** 7,500.00 Budgeted 67.50 Remaining 99 % Used Account: 135-60245-020-000 Miscellaneous Expenses 76.02 .00 76.02 _______________ Account: 135-60245-020-000 Miscellaneous Expenses Totals: .00 76.02 ** 525.00 Budgeted 448.98 Remaining 14 % Used Account: 135-60285-020-000 Lawn Equipment & Maintenance .00 .00 TCMUD No. 1 Page 199 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 37 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60285-020-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 525.00 Budgeted 525.00 Remaining 0 % Used Account: 135-65005-020-000 Fuel & Lube 1240 06/27/2012 June A/P Fuel purchases 3,056.19 133.82 3,190.01 VALERO MARKETING & SUPPLY 31582 AP _______________ Account: 135-65005-020-000 Fuel & Lube Totals: 133.82 3,190.01 ** 6,875.00 Budgeted 3,684.99 Remaining 46 % Used Account: 135-65010-020-000 Uniforms 1,118.93 .00 1,118.93 _______________ Account: 135-65010-020-000 Uniforms Totals: .00 1,118.93 ** 3,140.00 Budgeted 2,021.07 Remaining 36 % Used Account: 135-65030-020-000 Chemicals 6,586.47 .00 6,586.47 _______________ Account: 135-65030-020-000 Chemicals Totals: .00 6,586.47 ** 13,180.00 Budgeted 6,593.53 Remaining 50 % Used Account: 135-65035-020-000 Small Tools 5.94 .00 5.94 _______________ Account: 135-65035-020-000 Small Tools Totals: .00 5.94 ** 1,260.00 Budgeted 1,254.06 Remaining 0 % Used Account: 135-65040-020-000 Safety Equipment 22.75 .00 22.75 _______________ Account: 135-65040-020-000 Safety Equipment Totals: .00 22.75 ** 925.00 Budgeted 902.25 Remaining 2 % Used Account: 135-65045-020-000 Lab Supplies 4,249.03 .00 4,249.03 TCMUD No. 1 Page 200 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 38 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65045-020-000 Lab Supplies Totals: .00 4,249.03 ** 12,000.00 Budgeted 7,750.97 Remaining 35 % Used Account: 135-65055-020-000 Hardware .00 .00 _______________ Account: 135-65055-020-000 Hardware Totals: .00 .00 ** 525.00 Budgeted 525.00 Remaining 0 % Used Account: 135-65085-020-000 Office Supplies 1235 06/27/2012 June A/P Office supplies 99.54 165.15 264.69 OFFICE DEPOT, INC 31575 AP 1242 06/27/2012 June A/P Office Supplies 97.84 362.53 OFFICE DEPOT, INC 31585 AP _______________ Account: 135-65085-020-000 Office Supplies Totals: 262.99 362.53 ** 400.00 Budgeted 37.47 Remaining 91 % Used Account: 135-65095-020-000 Maintenance Supplies 2,250.67 .00 2,250.67 _______________ Account: 135-65095-020-000 Maintenance Supplies Totals: .00 2,250.67 ** 8,860.00 Budgeted 6,609.33 Remaining 25 % Used Account: 135-65115-020-000 Other Consumables .00 .00 _______________ Account: 135-65115-020-000 Other Consumables Totals: .00 .00 ** 110.00 Budgeted 110.00 Remaining 0 % Used Account: 135-69005-020-000 Capital Expenses 1140 06/08/2012 June A/P Sanitary Sewer Crossing 67,412.56 6,050.00 73,462.56 DELTATEK ENGINEERING 31507 AP _______________ Account: 135-69005-020-000 Capital Expenses Totals: 6,050.00 73,462.56 ** 111,021.00 Budgeted 37,558.44 Remaining 66 % Used Account: 135-69008-020-000 Short Term Debt Payments .00 .00 TCMUD No. 1 Page 201 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 39 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-69008-020-000 Short Term Debt Payments Totals: .00 .00 ** 118,689.00 Budgeted 118,689.00 Remaining 0 % Used Account: 135-69280-020-000 Capital Repairs .00 .00 _______________ Account: 135-69280-020-000 Capital Repairs Totals: .00 .00 ** 56,000.00 Budgeted 56,000.00 Remaining 0 % Used Department 20 Totals: ------------------------------------------------------------------------------------------------ 467,616.48 ** 926,100.00 Budgeted 458,483.52 Remaining 50 % Used TCMUD No. 1 Page 202 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 40 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-021-000 Salaries & Wages 1303 06/08/2012 6/8/12 Payroll 89,963.56 5,679.53 95,643.09 GL 1304 06/22/2012 6/22/12 Payroll 5,491.92 101,135.01 GL _______________ Account: 135-50005-021-000 Salaries & Wages Totals: 11,171.45 101,135.01 ** 145,481.00 Budgeted 44,345.99 Remaining 70 % Used Account: 135-50010-021-000 Overtime 1303 06/08/2012 6/8/12 Payroll 5,909.83 369.47 6,279.30 GL 1304 06/22/2012 6/22/12 Payroll 488.59 6,767.89 GL 1304 06/22/2012 6/22/12 Payroll 160.00 6,927.89 GL _______________ Account: 135-50010-021-000 Overtime Totals: 1,018.06 6,927.89 ** 7,297.00 Budgeted 369.11 Remaining 95 % Used Account: 135-50016-021-000 Longevity 3,547.50 .00 3,547.50 _______________ Account: 135-50016-021-000 Longevity Totals: .00 3,547.50 ** 3,548.00 Budgeted .50 Remaining 100 % Used Account: 135-50017-021-000 Certification 1304 06/22/2012 6/22/12 Payroll 750.00 100.00 850.00 GL _______________ Account: 135-50017-021-000 Certification Totals: 100.00 850.00 ** 1,500.00 Budgeted 650.00 Remaining 57 % Used Account: 135-50020-021-000 Retirement 1303 06/08/2012 6/8/12 Payroll 14,381.01 833.28 15,214.29 GL 1304 06/22/2012 6/22/12 Payroll 862.43 16,076.72 GL _______________ Account: 135-50020-021-000 Retirement Totals: 1,695.71 16,076.72 ** 21,074.00 Budgeted 4,997.28 Remaining 76 % Used Account: 135-50026-021-000 Medical Insurance 1303 06/08/2012 6/8/12 Payroll 12,984.72 851.34 13,836.06 GL 1304 06/22/2012 6/22/12 Payroll 851.34 14,687.40 GL TCMUD No. 1 Page 203 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 41 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50026-021-000 Medical Insurance Totals: 1,702.68 14,687.40 ** 22,983.00 Budgeted 8,295.60 Remaining 64 % Used Account: 135-50027-021-000 Dental Insurance 1303 06/08/2012 6/8/12 Payroll 897.55 58.69 956.24 GL 1304 06/22/2012 6/22/12 Payroll 58.69 1,014.93 GL _______________ Account: 135-50027-021-000 Dental Insurance Totals: 117.38 1,014.93 ** 1,533.00 Budgeted 518.07 Remaining 66 % Used Account: 135-50028-021-000 Vision Insurance 1303 06/08/2012 6/8/12 Payroll 228.03 14.86 242.89 GL 1304 06/22/2012 6/22/12 Payroll 14.86 257.75 GL _______________ Account: 135-50028-021-000 Vision Insurance Totals: 29.72 257.75 ** 357.00 Budgeted 99.25 Remaining 72 % Used Account: 135-50029-021-000 Life Insurance & Other .00 .00 _______________ Account: 135-50029-021-000 Life Insurance & Other Totals: .00 .00 ** 978.00 Budgeted 978.00 Remaining 0 % Used Account: 135-50030-021-000 Social Security Taxes 1303 06/08/2012 6/8/12 Payroll 5,955.15 344.35 6,299.50 GL 1304 06/22/2012 6/22/12 Payroll 357.43 6,656.93 GL _______________ Account: 135-50030-021-000 Social Security Taxes Totals: 701.78 6,656.93 ** 9,785.00 Budgeted 3,128.07 Remaining 68 % Used Account: 135-50035-021-000 Medicare Taxes 1303 06/08/2012 6/8/12 Payroll 1,392.74 80.53 1,473.27 GL 1304 06/22/2012 6/22/12 Payroll 83.60 1,556.87 GL _______________ Account: 135-50035-021-000 Medicare Taxes Totals: 164.13 1,556.87 ** 2,288.00 Budgeted 731.13 Remaining 68 % Used TCMUD No. 1 Page 204 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 42 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50040-021-000 Unemployment Taxes 216.00 .00 216.00 _______________ Account: 135-50040-021-000 Unemployment Taxes Totals: .00 216.00 ** 567.00 Budgeted 351.00 Remaining 38 % Used Account: 135-50045-021-000 Workman's Compensation 3,056.00 .00 3,056.00 _______________ Account: 135-50045-021-000 Workman's Compensation Totals: .00 3,056.00 ** 3,056.00 Budgeted .00 Remaining 100 % Used Account: 135-50070-021-000 Employee Relations 64.43 .00 64.43 _______________ Account: 135-50070-021-000 Employee Relations Totals: .00 64.43 ** 250.00 Budgeted 185.57 Remaining 26 % Used Account: 135-55005-021-000 Engineering .00 .00 _______________ Account: 135-55005-021-000 Engineering Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 135-55070-021-000 Independent Labor .00 .00 _______________ Account: 135-55070-021-000 Independent Labor Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-55080-021-000 Maintenance & Repairs 4,157.53 .00 4,157.53 _______________ Account: 135-55080-021-000 Maintenance & Repairs Totals: .00 4,157.53 ** 23,700.00 Budgeted 19,542.47 Remaining 18 % Used Account: 135-55090-021-000 Vehicle Maintenance TCMUD No. 1 Page 205 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 43 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1238 06/27/2012 Recode JE1169 on May financial P/M, Oil change 209.50 49.72 259.22 GL _______________ Account: 135-55090-021-000 Vehicle Maintenance Totals: 49.72 259.22 ** 1,943.00 Budgeted 1,683.78 Remaining 13 % Used Account: 135-55100-021-000 Building Maint & Supplies .00 .00 _______________ Account: 135-55100-021-000 Building Maint & Supplies Totals: .00 .00 ** 750.00 Budgeted 750.00 Remaining 0 % Used Account: 135-60005-021-000 Telephone 22.37 .00 22.37 _______________ Account: 135-60005-021-000 Telephone Totals: .00 22.37 ** 50.00 Budgeted 27.63 Remaining 45 % Used Account: 135-60010-021-000 Communications/Pagers/Mobiles 2,160.42 .00 2,160.42 _______________ Account: 135-60010-021-000 Communications/Pagers/Mobiles Totals: .00 2,160.42 ** 2,796.00 Budgeted 635.58 Remaining 77 % Used Account: 135-60020-021-000 Electricity 1235 06/27/2012 June A/P Electricity 5/15-6/14 7,219.52 687.49 7,907.01 HUDSON ENERGY 31573 AP 1235 06/27/2012 June A/P Electricity 5/15-6/14 230.56 8,137.57 HUDSON ENERGY 31573 AP 1235 06/27/2012 June A/P Electricity 5/11-6/13 53.46 8,191.03 HUDSON ENERGY 31573 AP _______________ Account: 135-60020-021-000 Electricity Totals: 971.51 8,191.03 ** 21,550.00 Budgeted 13,358.97 Remaining 38 % Used Account: 135-60025-021-000 Water .00 .00 _______________ Account: 135-60025-021-000 Water Totals: .00 .00 ** 750.00 Budgeted 750.00 Remaining 0 % Used Account: 135-60035-021-000 Postage TCMUD No. 1 Page 206 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 44 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60035-021-000 Postage Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used Account: 135-60070-021-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-021-000 Dues & Memberships Totals: .00 .00 ** 255.00 Budgeted 255.00 Remaining 0 % Used Account: 135-60080-021-000 Schools & Training 111.00 .00 111.00 _______________ Account: 135-60080-021-000 Schools & Training Totals: .00 111.00 ** 2,818.00 Budgeted 2,707.00 Remaining 4 % Used Account: 135-60090-021-000 Safety Program .00 .00 _______________ Account: 135-60090-021-000 Safety Program Totals: .00 .00 ** 750.00 Budgeted 750.00 Remaining 0 % Used Account: 135-60100-021-000 Travel & per diem 1304 06/22/2012 6/22/12 Payroll 464.57 35.52 500.09 GL _______________ Account: 135-60100-021-000 Travel & per diem Totals: 35.52 500.09 ** 1,500.00 Budgeted 999.91 Remaining 33 % Used Account: 135-60105-021-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-021-000 Rent/Lease Equipment Totals: .00 .00 ** 76,098.00 Budgeted 76,098.00 Remaining 0 % Used Account: 135-60245-021-000 Miscellaneous Expenses .00 .00 TCMUD No. 1 Page 207 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 45 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60245-021-000 Miscellaneous Expenses Totals: .00 .00 ** 100.00 Budgeted 100.00 Remaining 0 % Used Account: 135-60280-021-000 Property Maintenance .00 .00 _______________ Account: 135-60280-021-000 Property Maintenance Totals: .00 .00 ** 1,000.00 Budgeted 1,000.00 Remaining 0 % Used Account: 135-65005-021-000 Fuel & Lube 6,417.27 .00 6,417.27 _______________ Account: 135-65005-021-000 Fuel & Lube Totals: .00 6,417.27 ** 11,700.00 Budgeted 5,282.73 Remaining 55 % Used Account: 135-65010-021-000 Uniforms 832.88 .00 832.88 _______________ Account: 135-65010-021-000 Uniforms Totals: .00 832.88 ** 2,505.00 Budgeted 1,672.12 Remaining 33 % Used Account: 135-65030-021-000 Chemicals 1242 06/27/2012 June A/P Degreaser, Red Hot Sewer Solve 2,616.00 2,616.00 MICKEY D CARSON DBA/NUSCO 31584 AP _______________ Account: 135-65030-021-000 Chemicals Totals: 2,616.00 2,616.00 ** 12,500.00 Budgeted 9,884.00 Remaining 21 % Used Account: 135-65035-021-000 Small Tools .00 .00 _______________ Account: 135-65035-021-000 Small Tools Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 135-65040-021-000 Safety Equipment 22.74 .00 22.74 TCMUD No. 1 Page 208 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 46 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65040-021-000 Safety Equipment Totals: .00 22.74 ** 1,150.00 Budgeted 1,127.26 Remaining 2 % Used Account: 135-65055-021-000 Hardware 44.95 .00 44.95 _______________ Account: 135-65055-021-000 Hardware Totals: .00 44.95 ** 750.00 Budgeted 705.05 Remaining 6 % Used Account: 135-65095-021-000 Maintenance Supplies 352.64 .00 352.64 _______________ Account: 135-65095-021-000 Maintenance Supplies Totals: .00 352.64 ** 16,050.00 Budgeted 15,697.36 Remaining 2 % Used Account: 135-69005-021-000 Capital Expenses 31,991.00 .00 31,991.00 _______________ Account: 135-69005-021-000 Capital Expenses Totals: .00 31,991.00 ** 15,000.00 Budgeted (16,991.00) Remaining 213 % Used Account: 135-69035-021-000 Vehicles 1,001.25 .00 1,001.25 _______________ Account: 135-69035-021-000 Vehicles Totals: .00 1,001.25 ** .00 Budgeted (1,001.25) Remaining 0 % Used Account: 135-69280-021-000 Capital Repairs .00 .00 _______________ Account: 135-69280-021-000 Capital Repairs Totals: .00 .00 ** 80,000.00 Budgeted 80,000.00 Remaining 0 % Used Department 21 Totals: ------------------------------------------------------------------------------------------------ 214,727.82 ** 497,762.00 Budgeted 283,034.18 Remaining 43 % Used TCMUD No. 1 Page 209 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 47 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-026-000 Salaries & Wages 6,400.00 .00 6,400.00 _______________ Account: 135-50005-026-000 Salaries & Wages Totals: .00 6,400.00 ** 10,000.00 Budgeted 3,600.00 Remaining 64 % Used Account: 135-50030-026-000 Social Security Taxes 396.80 .00 396.80 _______________ Account: 135-50030-026-000 Social Security Taxes Totals: .00 396.80 ** 620.00 Budgeted 223.20 Remaining 64 % Used Account: 135-50035-026-000 Medicare Taxes 92.80 .00 92.80 _______________ Account: 135-50035-026-000 Medicare Taxes Totals: .00 92.80 ** 145.00 Budgeted 52.20 Remaining 64 % Used Account: 135-50040-026-000 Unemployment Taxes 51.20 .00 51.20 _______________ Account: 135-50040-026-000 Unemployment Taxes Totals: .00 51.20 ** 210.00 Budgeted 158.80 Remaining 24 % Used Account: 135-50045-026-000 Workman's Compensation 120.00 .00 120.00 _______________ Account: 135-50045-026-000 Workman's Compensation Totals: .00 120.00 ** 120.00 Budgeted .00 Remaining 100 % Used Account: 135-60035-026-000 Postage 26.11 .00 26.11 _______________ Account: 135-60035-026-000 Postage Totals: .00 26.11 ** 50.00 Budgeted 23.89 Remaining 52 % Used Account: 135-60070-026-000 Dues & Memberships TCMUD No. 1 Page 210 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 48 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 685.00 .00 685.00 _______________ Account: 135-60070-026-000 Dues & Memberships Totals: .00 685.00 ** 2,100.00 Budgeted 1,415.00 Remaining 33 % Used Account: 135-60075-026-000 Meetings 636.56 .00 636.56 _______________ Account: 135-60075-026-000 Meetings Totals: .00 636.56 ** 1,278.00 Budgeted 641.44 Remaining 50 % Used Account: 135-60080-026-000 Schools & Training 1,099.87 .00 1,099.87 _______________ Account: 135-60080-026-000 Schools & Training Totals: .00 1,099.87 ** 4,150.00 Budgeted 3,050.13 Remaining 27 % Used Account: 135-60100-026-000 Travel & per diem 32.19 .00 32.19 _______________ Account: 135-60100-026-000 Travel & per diem Totals: .00 32.19 ** 6,199.00 Budgeted 6,166.81 Remaining 1 % Used Account: 135-60245-026-000 Miscellaneous Expenses 1,117.69 .00 1,117.69 _______________ Account: 135-60245-026-000 Miscellaneous Expenses Totals: .00 1,117.69 ** 3,200.00 Budgeted 2,082.31 Remaining 35 % Used Account: 135-65085-026-000 Office Supplies 23.90 .00 23.90 _______________ Account: 135-65085-026-000 Office Supplies Totals: .00 23.90 ** 50.00 Budgeted 26.10 Remaining 48 % Used Department 26 Totals: ------------------------------------------------------------------------------------------------ 10,682.12 ** 28,122.00 Budgeted 17,439.88 Remaining 38 % Used TCMUD No. 1 Page 211 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 49 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-027-000 Salaries & Wages 1303 06/08/2012 6/8/12 Payroll 187,986.97 7,453.03 195,440.00 GL 1304 06/22/2012 6/22/12 Payroll 6,396.96 201,836.96 GL _______________ Account: 135-50005-027-000 Salaries & Wages Totals: 13,849.99 201,836.96 ** 236,831.00 Budgeted 34,994.04 Remaining 85 % Used Account: 135-50010-027-000 Overtime 1303 06/08/2012 6/8/12 Payroll 1,077.14 33.80 1,110.94 GL _______________ Account: 135-50010-027-000 Overtime Totals: 33.80 1,110.94 ** 1,028.00 Budgeted (82.94) Remaining 108 % Used Account: 135-50016-027-000 Longevity 3,705.00 .00 3,705.00 _______________ Account: 135-50016-027-000 Longevity Totals: .00 3,705.00 ** 1,845.00 Budgeted (1,860.00) Remaining 201 % Used Account: 135-50020-027-000 Retirement 1303 06/08/2012 6/8/12 Payroll 26,921.77 1,034.68 27,956.45 GL 1304 06/22/2012 6/22/12 Payroll 855.78 28,812.23 GL _______________ Account: 135-50020-027-000 Retirement Totals: 1,890.46 28,812.23 ** 33,471.00 Budgeted 4,658.77 Remaining 86 % Used Account: 135-50026-027-000 Medical Insurance 1303 06/08/2012 6/8/12 Payroll 11,438.58 752.41 12,190.99 GL 1304 06/22/2012 6/22/12 Payroll 605.93 12,796.92 GL _______________ Account: 135-50026-027-000 Medical Insurance Totals: 1,358.34 12,796.92 ** 18,798.00 Budgeted 6,001.08 Remaining 68 % Used Account: 135-50027-027-000 Dental Insurance 1303 06/08/2012 6/8/12 Payroll 890.88 63.23 954.11 GL 1304 06/22/2012 6/22/12 Payroll 49.02 1,003.13 GL _______________ Account: 135-50027-027-000 Dental Insurance Totals: 112.25 1,003.13 ** 1,242.00 Budgeted 238.87 Remaining 81 % Used TCMUD No. 1 Page 212 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 50 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50028-027-000 Vision Insurance 1303 06/08/2012 6/8/12 Payroll 219.15 14.86 234.01 GL 1304 06/22/2012 6/22/12 Payroll 11.48 245.49 GL _______________ Account: 135-50028-027-000 Vision Insurance Totals: 26.34 245.49 ** 341.00 Budgeted 95.51 Remaining 72 % Used Account: 135-50029-027-000 Life Insurance & Other .00 .00 _______________ Account: 135-50029-027-000 Life Insurance & Other Totals: .00 .00 ** 1,337.00 Budgeted 1,337.00 Remaining 0 % Used Account: 135-50030-027-000 Social Security Taxes 1303 06/08/2012 6/8/12 Payroll 11,483.02 413.75 11,896.77 GL 1304 06/22/2012 6/22/12 Payroll 357.11 12,253.88 GL _______________ Account: 135-50030-027-000 Social Security Taxes Totals: 770.86 12,253.88 ** 14,860.00 Budgeted 2,606.12 Remaining 82 % Used Account: 135-50035-027-000 Medicare Taxes 1303 06/08/2012 6/8/12 Payroll 2,723.43 96.76 2,820.19 GL 1304 06/22/2012 6/22/12 Payroll 83.52 2,903.71 GL _______________ Account: 135-50035-027-000 Medicare Taxes Totals: 180.28 2,903.71 ** 3,475.00 Budgeted 571.29 Remaining 84 % Used Account: 135-50040-027-000 Unemployment Taxes 1304 06/22/2012 6/22/12 Payroll 320.30 1.64 321.94 GL _______________ Account: 135-50040-027-000 Unemployment Taxes Totals: 1.64 321.94 ** 756.00 Budgeted 434.06 Remaining 43 % Used Account: 135-50045-027-000 Workman's Compensation 580.00 .00 580.00 _______________ Account: 135-50045-027-000 Workman's Compensation Totals: .00 580.00 ** 580.00 Budgeted .00 Remaining 100 % Used TCMUD No. 1 Page 213 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 51 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50060-027-000 Pre-emp Physicals/Testing 1235 06/27/2012 June A/P Pre-employment testing/Cook 35.00 17.50 52.50 CARENOW CORPORATE 31571 AP _______________ Account: 135-50060-027-000 Pre-emp Physicals/Testing Totals: 17.50 52.50 ** .00 Budgeted (52.50) Remaining 0 % Used Account: 135-50070-027-000 Employee Relations 3,622.88 .00 3,622.88 _______________ Account: 135-50070-027-000 Employee Relations Totals: .00 3,622.88 ** 5,000.00 Budgeted 1,377.12 Remaining 72 % Used Account: 135-55070-027-000 Independent Labor 251.25 .00 251.25 _______________ Account: 135-55070-027-000 Independent Labor Totals: .00 251.25 ** 840.00 Budgeted 588.75 Remaining 30 % Used Account: 135-55075-027-000 Records Management .00 .00 _______________ Account: 135-55075-027-000 Records Management Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-55160-027-000 Professional Outside Services 191,092.23 .00 191,092.23 _______________ Account: 135-55160-027-000 Professional Outside Services Totals: .00 191,092.23 ** 190,979.00 Budgeted (113.23) Remaining 100 % Used Account: 135-60005-027-000 Telephone 199.11 .00 199.11 _______________ Account: 135-60005-027-000 Telephone Totals: .00 199.11 ** 300.00 Budgeted 100.89 Remaining 66 % Used Account: 135-60010-027-000 Communications/Pagers/Mobiles TCMUD No. 1 Page 214 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 52 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1304 06/22/2012 6/22/12 Payroll 1,214.79 75.00 1,289.79 GL _______________ Account: 135-60010-027-000 Communications/Pagers/Mobiles Totals: 75.00 1,289.79 ** 2,420.00 Budgeted 1,130.21 Remaining 53 % Used Account: 135-60035-027-000 Postage 1209 06/21/2012 June A/P Postage to mail Water restrict 995.95 658.35 1,654.30 U.S. POSTAL SERVICE 31569 AP 1235 06/27/2012 June A/P Postage meter Rental 157.50 1,811.80 PITNEY BOWES INC 31577 AP 1308 06/30/2012 June Postage Meter usage 35.94 1,847.74 GL _______________ Account: 135-60035-027-000 Postage Totals: 851.79 1,847.74 ** 1,800.00 Budgeted (47.74) Remaining 103 % Used Account: 135-60066-027-000 Publications/Books/Subscripts 354.15 .00 354.15 _______________ Account: 135-60066-027-000 Publications/Books/Subscripts Totals: .00 354.15 ** 450.00 Budgeted 95.85 Remaining 79 % Used Account: 135-60070-027-000 Dues & Memberships 1235 06/27/2012 June A/P Assoc Membership/McKnight 527.05 300.00 827.05 TX MUNICIPAL LEAGUE 31581 AP _______________ Account: 135-60070-027-000 Dues & Memberships Totals: 300.00 827.05 ** 1,742.00 Budgeted 914.95 Remaining 47 % Used Account: 135-60075-027-000 Meetings 42.44 .00 42.44 _______________ Account: 135-60075-027-000 Meetings Totals: .00 42.44 ** 312.00 Budgeted 269.56 Remaining 14 % Used Account: 135-60080-027-000 Schools & Training 1,405.00 .00 1,405.00 _______________ Account: 135-60080-027-000 Schools & Training Totals: .00 1,405.00 ** 2,555.00 Budgeted 1,150.00 Remaining 55 % Used Account: 135-60100-027-000 Travel & per diem TCMUD No. 1 Page 215 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 53 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1,074.02 .00 1,074.02 _______________ Account: 135-60100-027-000 Travel & per diem Totals: .00 1,074.02 ** 3,851.00 Budgeted 2,776.98 Remaining 28 % Used Account: 135-60115-027-000 Elections 612.49 .00 612.49 _______________ Account: 135-60115-027-000 Elections Totals: .00 612.49 ** 2,500.00 Budgeted 1,887.51 Remaining 24 % Used Account: 135-60125-027-000 Advertising .00 .00 _______________ Account: 135-60125-027-000 Advertising Totals: .00 .00 ** 4,700.00 Budgeted 4,700.00 Remaining 0 % Used Account: 135-60245-027-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-027-000 Miscellaneous Expenses Totals: .00 .00 ** 100.00 Budgeted 100.00 Remaining 0 % Used Account: 135-60270-027-000 4th of July Celebration 1266 06/30/2012 June A/P July 4th MUD booth games 10,000.00 105.00 10,105.00 JENNIFER MCKNIGHT 31587 AP _______________ Account: 135-60270-027-000 4th of July Celebration Totals: 105.00 10,105.00 ** 10,000.00 Budgeted (105.00) Remaining 101 % Used Account: 135-60360-027-000 Furniture/Equipment < $5000 1,616.99 .00 1,616.99 _______________ Account: 135-60360-027-000 Furniture/Equipment < $5000 Totals: .00 1,616.99 ** 2,225.00 Budgeted 608.01 Remaining 73 % Used Account: 135-65085-027-000 Office Supplies 1235 06/27/2012 June A/P Office supplies 2,346.13 35.15 2,381.28 OFFICE DEPOT, INC 31575 AP TCMUD No. 1 Page 216 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 54 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65085-027-000 Office Supplies Totals: 35.15 2,381.28 ** 2,450.00 Budgeted 68.72 Remaining 97 % Used Account: 135-65105-027-000 Printing 589.45 .00 589.45 _______________ Account: 135-65105-027-000 Printing Totals: .00 589.45 ** 750.00 Budgeted 160.55 Remaining 79 % Used Department 27 Totals: ------------------------------------------------------------------------------------------------ 482,933.57 ** 548,038.00 Budgeted 65,104.43 Remaining 88 % Used TCMUD No. 1 Page 217 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 55 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 28 Human Resources Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50070-028-000 Employee Relations 1,478.72 .00 1,478.72 _______________ Account: 135-50070-028-000 Employee Relations Totals: .00 1,478.72 ** 1,967.00 Budgeted 488.28 Remaining 75 % Used Account: 135-50075-028-000 Tuition Reimbursement 219.42 .00 219.42 _______________ Account: 135-50075-028-000 Tuition Reimbursement Totals: .00 219.42 ** 1,561.00 Budgeted 1,341.58 Remaining 14 % Used Account: 135-60005-028-000 Telephone .00 .00 _______________ Account: 135-60005-028-000 Telephone Totals: .00 .00 ** 28.00 Budgeted 28.00 Remaining 0 % Used Account: 135-60035-028-000 Postage 22.23 .00 22.23 _______________ Account: 135-60035-028-000 Postage Totals: .00 22.23 ** 106.00 Budgeted 83.77 Remaining 21 % Used Account: 135-60066-028-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-028-000 Publications/Books/Subscripts Totals: .00 .00 ** 485.00 Budgeted 485.00 Remaining 0 % Used Account: 135-60070-028-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-028-000 Dues & Memberships Totals: .00 .00 ** 555.00 Budgeted 555.00 Remaining 0 % Used Account: 135-60075-028-000 Meetings TCMUD No. 1 Page 218 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 56 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 28 Human Resources Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60075-028-000 Meetings Totals: .00 .00 ** 138.00 Budgeted 138.00 Remaining 0 % Used Account: 135-60080-028-000 Schools & Training .00 .00 _______________ Account: 135-60080-028-000 Schools & Training Totals: .00 .00 ** 594.00 Budgeted 594.00 Remaining 0 % Used Account: 135-60110-028-000 Physicals/Testing 165.00 .00 165.00 _______________ Account: 135-60110-028-000 Physicals/Testing Totals: .00 165.00 ** 1,560.00 Budgeted 1,395.00 Remaining 11 % Used Account: 135-65085-028-000 Office Supplies .00 .00 _______________ Account: 135-65085-028-000 Office Supplies Totals: .00 .00 ** 437.00 Budgeted 437.00 Remaining 0 % Used Account: 135-65105-028-000 Printing .00 .00 _______________ Account: 135-65105-028-000 Printing Totals: .00 .00 ** 116.00 Budgeted 116.00 Remaining 0 % Used Department 28 Totals: ------------------------------------------------------------------------------------------------ 1,885.37 ** 7,547.00 Budgeted 5,661.63 Remaining 25 % Used TCMUD No. 1 Page 219 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 57 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 29 Finance Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-029-000 Salaries & Wages 1303 06/08/2012 6/8/12 Payroll 54,046.62 3,001.20 57,047.82 GL 1304 06/22/2012 6/22/12 Payroll 3,001.20 60,049.02 GL _______________ Account: 135-50005-029-000 Salaries & Wages Totals: 6,002.40 60,049.02 ** 94,404.00 Budgeted 34,354.98 Remaining 64 % Used Account: 135-50010-029-000 Overtime 946.28 .00 946.28 _______________ Account: 135-50010-029-000 Overtime Totals: .00 946.28 ** 1,000.00 Budgeted 53.72 Remaining 95 % Used Account: 135-50016-029-000 Longevity 1,822.50 .00 1,822.50 _______________ Account: 135-50016-029-000 Longevity Totals: .00 1,822.50 ** 1,823.00 Budgeted .50 Remaining 100 % Used Account: 135-50020-029-000 Retirement 1303 06/08/2012 6/8/12 Payroll 8,198.14 414.77 8,612.91 GL 1304 06/22/2012 6/22/12 Payroll 414.77 9,027.68 GL _______________ Account: 135-50020-029-000 Retirement Totals: 829.54 9,027.68 ** 13,612.00 Budgeted 4,584.32 Remaining 66 % Used Account: 135-50026-029-000 Medical Insurance 1303 06/08/2012 6/8/12 Payroll 4,953.18 205.35 5,158.53 GL 1304 06/22/2012 6/22/12 Payroll 205.35 5,363.88 GL _______________ Account: 135-50026-029-000 Medical Insurance Totals: 410.70 5,363.88 ** 11,060.00 Budgeted 5,696.12 Remaining 48 % Used Account: 135-50027-029-000 Dental Insurance 1303 06/08/2012 6/8/12 Payroll 477.91 24.51 502.42 GL 1304 06/22/2012 6/22/12 Payroll 24.51 526.93 GL _______________ Account: 135-50027-029-000 Dental Insurance Totals: 49.02 526.93 ** 773.00 Budgeted 246.07 Remaining 68 % Used TCMUD No. 1 Page 220 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 58 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 29 Finance Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50028-029-000 Vision Insurance 1303 06/08/2012 6/8/12 Payroll 74.15 3.38 77.53 GL 1304 06/22/2012 6/22/12 Payroll 3.38 80.91 GL _______________ Account: 135-50028-029-000 Vision Insurance Totals: 6.76 80.91 ** 207.00 Budgeted 126.09 Remaining 39 % Used Account: 135-50029-029-000 Life Insurance & Other .00 .00 _______________ Account: 135-50029-029-000 Life Insurance & Other Totals: .00 .00 ** 567.00 Budgeted 567.00 Remaining 0 % Used Account: 135-50030-029-000 Social Security Taxes 1303 06/08/2012 6/8/12 Payroll 3,296.21 172.92 3,469.13 GL 1304 06/22/2012 6/22/12 Payroll 172.92 3,642.05 GL _______________ Account: 135-50030-029-000 Social Security Taxes Totals: 345.84 3,642.05 ** 5,386.00 Budgeted 1,743.95 Remaining 68 % Used Account: 135-50035-029-000 Medicare Taxes 1303 06/08/2012 6/8/12 Payroll 770.89 40.44 811.33 GL 1304 06/22/2012 6/22/12 Payroll 40.44 851.77 GL _______________ Account: 135-50035-029-000 Medicare Taxes Totals: 80.88 851.77 ** 1,260.00 Budgeted 408.23 Remaining 68 % Used Account: 135-50040-029-000 Unemployment Taxes 79.54 .00 79.54 _______________ Account: 135-50040-029-000 Unemployment Taxes Totals: .00 79.54 ** 284.00 Budgeted 204.46 Remaining 28 % Used Account: 135-50045-029-000 Workman's Compensation 211.00 .00 211.00 _______________ Account: 135-50045-029-000 Workman's Compensation Totals: .00 211.00 ** 235.00 Budgeted 24.00 Remaining 90 % Used TCMUD No. 1 Page 221 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 59 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 29 Finance Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55160-029-000 Professional Outside Services 1,105.50 .00 1,105.50 _______________ Account: 135-55160-029-000 Professional Outside Services Totals: .00 1,105.50 ** 5,000.00 Budgeted 3,894.50 Remaining 22 % Used Account: 135-60005-029-000 Telephone 56.03 .00 56.03 _______________ Account: 135-60005-029-000 Telephone Totals: .00 56.03 ** 103.00 Budgeted 46.97 Remaining 54 % Used Account: 135-60010-029-000 Communications/Pagers/Mobiles 409.34 .00 409.34 _______________ Account: 135-60010-029-000 Communications/Pagers/Mobiles Totals: .00 409.34 ** 683.00 Budgeted 273.66 Remaining 60 % Used Account: 135-60035-029-000 Postage 1308 06/30/2012 June Postage Meter usage 203.69 27.20 230.89 GL _______________ Account: 135-60035-029-000 Postage Totals: 27.20 230.89 ** 700.00 Budgeted 469.11 Remaining 33 % Used Account: 135-60040-029-000 Service Charges & Fees 32.50 .00 32.50 _______________ Account: 135-60040-029-000 Service Charges & Fees Totals: .00 32.50 ** 79.00 Budgeted 46.50 Remaining 41 % Used Account: 135-60066-029-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-029-000 Publications/Books/Subscripts Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60070-029-000 Dues & Memberships TCMUD No. 1 Page 222 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 60 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 29 Finance Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60070-029-000 Dues & Memberships Totals: .00 .00 ** 660.00 Budgeted 660.00 Remaining 0 % Used Account: 135-60075-029-000 Meetings 22.00 .00 22.00 _______________ Account: 135-60075-029-000 Meetings Totals: .00 22.00 ** 300.00 Budgeted 278.00 Remaining 7 % Used Account: 135-60080-029-000 Schools & Training 225.00 .00 225.00 _______________ Account: 135-60080-029-000 Schools & Training Totals: .00 225.00 ** 2,000.00 Budgeted 1,775.00 Remaining 11 % Used Account: 135-60100-029-000 Travel & per diem 27.81 .00 27.81 _______________ Account: 135-60100-029-000 Travel & per diem Totals: .00 27.81 ** .00 Budgeted (27.81) Remaining 0 % Used Account: 135-60125-029-000 Advertising .00 .00 _______________ Account: 135-60125-029-000 Advertising Totals: .00 .00 ** 1,210.00 Budgeted 1,210.00 Remaining 0 % Used Account: 135-60245-029-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-029-000 Miscellaneous Expenses Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-65085-029-000 Office Supplies 148.52 .00 148.52 TCMUD No. 1 Page 223 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 61 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 29 Finance Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65085-029-000 Office Supplies Totals: .00 148.52 ** 849.00 Budgeted 700.48 Remaining 17 % Used Account: 135-65105-029-000 Printing .00 .00 _______________ Account: 135-65105-029-000 Printing Totals: .00 .00 ** 515.00 Budgeted 515.00 Remaining 0 % Used Department 29 Totals: ------------------------------------------------------------------------------------------------ 84,859.15 ** 143,410.00 Budgeted 58,550.85 Remaining 59 % Used TCMUD No. 1 Page 224 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 62 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 33 Information Systems Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55030-033-000 Software & Support 1172 06/14/2012 June A/P Annual support/Ghost 56,532.08 125.00 56,657.08 SHI GOVERNMENT SOLUTIONS,INC 31540 AP 1235 06/27/2012 June A/P Adobe for L Slaght 196.70 56,853.78 SHI GOVERNMENT SOLUTIONS,INC 31578 AP 1266 06/30/2012 June A/P SPOT Spam filtering service 96.00 56,949.78 THE FULCRUM GROUP, INC. 31588 AP _______________ Account: 135-55030-033-000 Software & Support Totals: 417.70 56,949.78 ** 64,149.00 Budgeted 7,199.22 Remaining 89 % Used Account: 135-55070-033-000 Independent Labor 375.00 .00 375.00 _______________ Account: 135-55070-033-000 Independent Labor Totals: .00 375.00 ** 1,650.00 Budgeted 1,275.00 Remaining 23 % Used Account: 135-60005-033-000 Telephone 6,061.10 .00 6,061.10 _______________ Account: 135-60005-033-000 Telephone Totals: .00 6,061.10 ** 6,540.00 Budgeted 478.90 Remaining 93 % Used Account: 135-60235-033-000 Security 406.60 .00 406.60 _______________ Account: 135-60235-033-000 Security Totals: .00 406.60 ** 1,350.00 Budgeted 943.40 Remaining 30 % Used Account: 135-65055-033-000 Hardware 70,584.05 .00 70,584.05 _______________ Account: 135-65055-033-000 Hardware Totals: .00 70,584.05 ** 83,238.00 Budgeted 12,653.95 Remaining 85 % Used Account: 135-65085-033-000 Office Supplies 1235 06/27/2012 June A/P DVDR, Toner 230.90 104.00 334.90 SHI GOVERNMENT SOLUTIONS,INC 31578 AP _______________ Account: 135-65085-033-000 Office Supplies Totals: 104.00 334.90 ** 371.00 Budgeted 36.10 Remaining 90 % Used TCMUD No. 1 Page 225 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 63 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 33 Information Systems Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-65090-033-000 Printer Supplies & Maintenance 3,572.88 .00 3,572.88 _______________ Account: 135-65090-033-000 Printer Supplies & Maintenance Totals: .00 3,572.88 ** 5,732.00 Budgeted 2,159.12 Remaining 62 % Used Account: 135-69170-033-000 Copier Lease Installments 1235 06/27/2012 June A/P Copier Lease 1,797.95 256.85 2,054.80 KYOCERA MITA AMERICA, INC. 31574 AP _______________ Account: 135-69170-033-000 Copier Lease Installments Totals: 256.85 2,054.80 ** 3,450.00 Budgeted 1,395.20 Remaining 60 % Used Account: 135-69195-033-000 Gasb34/Reserve for Replacement .00 .00 _______________ Account: 135-69195-033-000 Gasb34/Reserve for Replacement Totals: .00 .00 ** 26,911.00 Budgeted 26,911.00 Remaining 0 % Used Department 33 Totals: ------------------------------------------------------------------------------------------------ 140,339.11 ** 193,391.00 Budgeted 53,051.89 Remaining 73 % Used TCMUD No. 1 Page 226 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 64 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 37 Facilities Maintenance Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50035-037-000 Medicare Taxes 1304 06/22/2012 6/22/12 Payroll 46.85 46.85 GL _______________ Account: 135-50035-037-000 Medicare Taxes Totals: 46.85 46.85 ** .00 Budgeted (46.85) Remaining 0 % Used Account: 135-50045-037-000 Workman's Compensation 861.00 .00 861.00 _______________ Account: 135-50045-037-000 Workman's Compensation Totals: .00 861.00 ** .00 Budgeted (861.00) Remaining 0 % Used Account: 135-55100-037-000 Building Maint & Supplies 1,379.48 .00 1,379.48 _______________ Account: 135-55100-037-000 Building Maint & Supplies Totals: .00 1,379.48 ** 20,478.00 Budgeted 19,098.52 Remaining 7 % Used Account: 135-55120-037-000 Cleaning Services 1172 06/14/2012 June A/P June Janitorial Service 11,410.29 1,678.51 13,088.80 ABM JANITORIAL SERVICES, INC 31534 AP _______________ Account: 135-55120-037-000 Cleaning Services Totals: 1,678.51 13,088.80 ** 25,000.00 Budgeted 11,911.20 Remaining 52 % Used Account: 135-60020-037-000 Electricity 8,234.74 .00 8,234.74 _______________ Account: 135-60020-037-000 Electricity Totals: .00 8,234.74 ** 21,940.00 Budgeted 13,705.26 Remaining 38 % Used Account: 135-60025-037-000 Water 381.24 .00 381.24 _______________ Account: 135-60025-037-000 Water Totals: .00 381.24 ** 1,093.00 Budgeted 711.76 Remaining 35 % Used Account: 135-60030-037-000 Rent And/Or Usage TCMUD No. 1 Page 227 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 65 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 37 Facilities Maintenance Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1140 06/08/2012 June A/P June Public Svcs Rent 8,788.08 1,098.51 9,886.59 TOWN OF TROPHY CLUB 31529 AP _______________ Account: 135-60030-037-000 Rent And/Or Usage Totals: 1,098.51 9,886.59 ** 13,182.00 Budgeted 3,295.41 Remaining 75 % Used Account: 135-60055-037-000 Insurance 30,386.73 .00 30,386.73 _______________ Account: 135-60055-037-000 Insurance Totals: .00 30,386.73 ** 32,635.00 Budgeted 2,248.27 Remaining 93 % Used Account: 135-60360-037-000 Furniture/Equipment < $5000 .00 .00 _______________ Account: 135-60360-037-000 Furniture/Equipment < $5000 Totals: .00 .00 ** 4,750.00 Budgeted 4,750.00 Remaining 0 % Used Account: 135-65095-037-000 Maintenance Supplies 876.65 .00 876.65 _______________ Account: 135-65095-037-000 Maintenance Supplies Totals: .00 876.65 ** 2,205.00 Budgeted 1,328.35 Remaining 40 % Used Account: 135-65097-037-000 Vending Machine Supplies 80.03 .00 80.03 _______________ Account: 135-65097-037-000 Vending Machine Supplies Totals: .00 80.03 ** 1,000.00 Budgeted 919.97 Remaining 8 % Used Department 37 Totals: ------------------------------------------------------------------------------------------------ 65,222.11 ** 122,283.00 Budgeted 57,060.89 Remaining 53 % Used TCMUD No. 1 Page 228 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 66 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-038-000 Salaries & Wages 1303 06/08/2012 6/8/12 Payroll 52,501.36 2,728.31 55,229.67 GL 1304 06/22/2012 6/22/12 Payroll 3,513.08 58,742.75 GL _______________ Account: 135-50005-038-000 Salaries & Wages Totals: 6,241.39 58,742.75 ** 84,946.00 Budgeted 26,203.25 Remaining 69 % Used Account: 135-50010-038-000 Overtime 1303 06/08/2012 6/8/12 Payroll 261.07 8.11 269.18 GL 1304 06/22/2012 6/22/12 Payroll 5.91 275.09 GL _______________ Account: 135-50010-038-000 Overtime Totals: 14.02 275.09 ** 2,000.00 Budgeted 1,724.91 Remaining 14 % Used Account: 135-50016-038-000 Longevity 220.00 .00 220.00 _______________ Account: 135-50016-038-000 Longevity Totals: .00 220.00 ** 220.00 Budgeted .00 Remaining 100 % Used Account: 135-50020-038-000 Retirement 1303 06/08/2012 6/8/12 Payroll 7,617.97 378.18 7,996.15 GL 1304 06/22/2012 6/22/12 Payroll 465.65 8,461.80 GL _______________ Account: 135-50020-038-000 Retirement Totals: 843.83 8,461.80 ** 12,203.00 Budgeted 3,741.20 Remaining 69 % Used Account: 135-50026-038-000 Medical Insurance 1303 06/08/2012 6/8/12 Payroll 7,174.34 388.94 7,563.28 GL 1304 06/22/2012 6/22/12 Payroll 462.19 8,025.47 GL _______________ Account: 135-50026-038-000 Medical Insurance Totals: 851.13 8,025.47 ** 12,321.00 Budgeted 4,295.53 Remaining 65 % Used Account: 135-50027-038-000 Dental Insurance 1303 06/08/2012 6/8/12 Payroll 711.86 38.72 750.58 GL 1304 06/22/2012 6/22/12 Payroll 45.84 796.42 GL TCMUD No. 1 Page 229 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 67 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50027-038-000 Dental Insurance Totals: 84.56 796.42 ** 1,026.00 Budgeted 229.58 Remaining 78 % Used Account: 135-50028-038-000 Vision Insurance 1303 06/08/2012 6/8/12 Payroll 167.91 9.12 177.03 GL 1304 06/22/2012 6/22/12 Payroll 10.81 187.84 GL _______________ Account: 135-50028-038-000 Vision Insurance Totals: 19.93 187.84 ** 260.00 Budgeted 72.16 Remaining 72 % Used Account: 135-50029-038-000 Life Insurance & Other .00 .00 _______________ Account: 135-50029-038-000 Life Insurance & Other Totals: .00 .00 ** 604.00 Budgeted 604.00 Remaining 0 % Used Account: 135-50030-038-000 Social Security Taxes 1303 06/08/2012 6/8/12 Payroll 3,117.33 157.24 3,274.57 GL 1304 06/22/2012 6/22/12 Payroll 200.30 3,474.87 GL _______________ Account: 135-50030-038-000 Social Security Taxes Totals: 357.54 3,474.87 ** 5,404.00 Budgeted 1,929.13 Remaining 64 % Used Account: 135-50035-038-000 Medicare Taxes 1303 06/08/2012 6/8/12 Payroll 729.07 36.77 765.84 GL _______________ Account: 135-50035-038-000 Medicare Taxes Totals: 36.77 765.84 ** 1,264.00 Budgeted 498.16 Remaining 61 % Used Account: 135-50040-038-000 Unemployment Taxes 1304 06/22/2012 6/22/12 Payroll 189.99 1.19 191.18 GL _______________ Account: 135-50040-038-000 Unemployment Taxes Totals: 1.19 191.18 ** 473.00 Budgeted 281.82 Remaining 40 % Used Account: 135-50045-038-000 Workman's Compensation TCMUD No. 1 Page 230 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 68 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 235.00 .00 235.00 _______________ Account: 135-50045-038-000 Workman's Compensation Totals: .00 235.00 ** 211.00 Budgeted (24.00) Remaining 111 % Used Account: 135-50060-038-000 Pre-emp Physicals/Testing 1235 06/27/2012 June A/P Pre-employment testing/Cook 17.50 17.50 CARENOW CORPORATE 31571 AP _______________ Account: 135-50060-038-000 Pre-emp Physicals/Testing Totals: 17.50 17.50 ** .00 Budgeted (17.50) Remaining 0 % Used Account: 135-55070-038-000 Independent Labor .00 .00 _______________ Account: 135-55070-038-000 Independent Labor Totals: .00 .00 ** 800.00 Budgeted 800.00 Remaining 0 % Used Account: 135-55205-038-000 Utility Billing Contract 7,771.63 .00 7,771.63 _______________ Account: 135-55205-038-000 Utility Billing Contract Totals: .00 7,771.63 ** 11,000.00 Budgeted 3,228.37 Remaining 71 % Used Account: 135-60005-038-000 Telephone 55.02 .00 55.02 _______________ Account: 135-60005-038-000 Telephone Totals: .00 55.02 ** 100.00 Budgeted 44.98 Remaining 55 % Used Account: 135-60010-038-000 Communications/Pagers/Mobiles 289.68 .00 289.68 _______________ Account: 135-60010-038-000 Communications/Pagers/Mobiles Totals: .00 289.68 ** 472.00 Budgeted 182.32 Remaining 61 % Used Account: 135-60035-038-000 Postage 11,189.04 .00 11,189.04 TCMUD No. 1 Page 231 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 69 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60035-038-000 Postage Totals: .00 11,189.04 ** 18,000.00 Budgeted 6,810.96 Remaining 62 % Used Account: 135-60040-038-000 Service Charges & Fees 1305 06/30/2012 Credit Card/Online fees 16,861.54 59.35 16,920.89 GL 1305 06/30/2012 Credit Card/Online fees 65.65 16,986.54 GL 1305 06/30/2012 Credit Card/Online fees 1,167.47 18,154.01 GL 1305 06/30/2012 Credit Card/Online fees 14.29 18,168.30 GL _______________ Account: 135-60040-038-000 Service Charges & Fees Totals: 1,306.76 18,168.30 ** 29,340.00 Budgeted 11,171.70 Remaining 62 % Used Account: 135-60070-038-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-038-000 Dues & Memberships Totals: .00 .00 ** 71.00 Budgeted 71.00 Remaining 0 % Used Account: 135-60080-038-000 Schools & Training 225.00 .00 225.00 _______________ Account: 135-60080-038-000 Schools & Training Totals: .00 225.00 ** 800.00 Budgeted 575.00 Remaining 28 % Used Account: 135-60100-038-000 Travel & per diem .00 .00 _______________ Account: 135-60100-038-000 Travel & per diem Totals: .00 .00 ** 605.00 Budgeted 605.00 Remaining 0 % Used Account: 135-60130-038-000 Reg Assessment Fee (5%) 25,071.20 .00 25,071.20 _______________ Account: 135-60130-038-000 Reg Assessment Fee (5%) Totals: .00 25,071.20 ** 22,500.00 Budgeted (2,571.20) Remaining 111 % Used Account: 135-60245-038-000 Miscellaneous Expenses TCMUD No. 1 Page 232 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 70 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1312 06/30/2012 Bank Rec adjustments .01 .01 GL _______________ Account: 135-60245-038-000 Miscellaneous Expenses Totals: .01 .01 ** 200.00 Budgeted 199.99 Remaining 0 % Used Account: 135-65085-038-000 Office Supplies 1235 06/27/2012 June A/P Office supplies 666.10 4.09 670.19 OFFICE DEPOT, INC 31575 AP _______________ Account: 135-65085-038-000 Office Supplies Totals: 4.09 670.19 ** 700.00 Budgeted 29.81 Remaining 96 % Used Account: 135-65105-038-000 Printing .00 .00 _______________ Account: 135-65105-038-000 Printing Totals: .00 .00 ** 3,250.00 Budgeted 3,250.00 Remaining 0 % Used Department 38 Totals: ------------------------------------------------------------------------------------------------ 144,833.83 ** 208,770.00 Budgeted 63,936.17 Remaining 69 % Used TCMUD No. 1 Page 233 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 71 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55045-039-000 Legal 1235 06/27/2012 June A/P May legal 56,835.54 7,308.50 64,144.04 WHITAKER CHALK SWINDLE 31583 AP 1235 06/27/2012 June A/P May legal 263.50 64,407.54 WHITAKER CHALK SWINDLE 31583 AP 1235 06/27/2012 June A/P May legal 2,747.50 67,155.04 THE LISTON LAW FIRM, P.C. 31580 AP _______________ Account: 135-55045-039-000 Legal Totals: 10,319.50 67,155.04 ** 70,000.00 Budgeted 2,844.96 Remaining 96 % Used Account: 135-55055-039-000 Auditing 20,200.00 .00 20,200.00 _______________ Account: 135-55055-039-000 Auditing Totals: .00 20,200.00 ** 20,200.00 Budgeted .00 Remaining 100 % Used Account: 135-55060-039-000 Appraisal 1140 06/08/2012 June A/P Third Qtr DCAD Budget 11,074.54 2,540.89 13,615.43 DENTON CENTRAL APPRAISAL DISTR 31508 AP _______________ Account: 135-55060-039-000 Appraisal Totals: 2,540.89 13,615.43 ** 20,000.00 Budgeted 6,384.57 Remaining 68 % Used Account: 135-55065-039-000 Tax Admin Fees 2,470.09 .00 2,470.09 _______________ Account: 135-55065-039-000 Tax Admin Fees Totals: .00 2,470.09 ** 3,629.00 Budgeted 1,158.91 Remaining 68 % Used Account: 135-60344-039-000 Intergov Trans Out (Fire CIP) 2,277.85 .00 2,277.85 _______________ Account: 135-60344-039-000 Intergov Trans Out (Fire CIP) Totals: .00 2,277.85 ** 2,278.00 Budgeted .15 Remaining 100 % Used Department 39 Totals: ------------------------------------------------------------------------------------------------ 105,718.41 ** 116,107.00 Budgeted 10,388.59 Remaining 91 % Used Fund 135 Totals: ------------------------------------------------------------------------------------------------------ (470,768.62) (161,000.00) Budgeted 309,768.62 Remaining 292 % Used TCMUD No. 1 Page 234 of 308 Meeting Date: July 17, 2012 Municipal Utility District No 1 Fire Department O & M Interim Balance Sheet Balance @ 6/30/2012 ASSETS ASSETS CASH IN BANK -$ INVESTMENTS 842,838 ACCOUNTS RECEIVABLE - ADVALOREM TAXES 29,743 ACCOUNTS RECEIVABLE - PID EMER SERVICES 535 OTHER RECEIVABLES 45,239 TOTAL ASSETS 918,354$ LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE 30,277$ ACCOUNTS PAYABLE 199,013 TOTAL LIABILITIES 229,291$ FUND BALANCE ASSIGNED FUND BALANCE 23,101 UNASSIGNED FUND BALANCE 665,963 TOTAL LIABILITIES AND FUND BALANCE 918,354$ June 30, 2012 9/12 Months (75% of Fiscal Year) TCMUD No. 1 Page 235 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 1 11:37 07/06/12 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-40001-000-000 Assessment - Emerg Svcs 193,233.00- 193,233.00- 431.09- 191,098.20- 98.895 2,134.80- 122-40003-000-000 Emer Svcs Assessmen/Delinquent 4,900.00- 6,878.01- 140.368 1,978.01 122-40010-000-000 Property Taxes/MUD Fire 1,076,976.00- 1,076,976.00- 3,507.43- 1,065,533.23- 98.938 11,442.77- 122-40011-000-000 Property Taxes/Fire-Delinquent 5,603.00- 34.10- 5,426.28 -96.846 11,029.28- 122-40015-000-000 Property Taxes/Assessments P&I 725.00- 64.66- 2,245.63- 309.742 1,520.63 122-40020-000-000 Property Taxes/Fire P&I 7,500.00- 7,500.00- 567.53- 3,810.75- 50.810 3,689.25- 122-40970-000-000 Insurance Settlements 9,739.43- 9,739.43- 9,739.43 Subtotal: 1,277,709.00- 1,288,937.00- 14,344.24- 1,273,878.97- 98.832 15,058.03- 122-42014-000-000 Fire Plan Review>6,000 sq ft 6,000.00- 400.00- 7,200.00- 120.000 1,200.00 Subtotal: 6,000.00- 400.00- 7,200.00- 120.000 1,200.00 122-43400-000-000 Fire Inspections 500.00- 75.00- 1,350.00- 270.000 850.00 122-43415-000-000 Denton/Tarrant Cty Pledge-Fire 10,000.00- 10,000.00- 10,000.00- 100.000 122-43599-000-000 Misc Fire Revenue 1,124.00- Subtotal: 11,124.00- 10,500.00- 75.00- 11,350.00- 108.095 850.00 122-49025-000-000 Auction Sales 1,902.50- 1,902.50 122-49035-000-000 Prior Year Reserves 23,101.00- 122-49900-000-000 Miscellaneous Income 9,122.00- 625.00- 11,196.95- 122.747 2,074.95 122-49901-000-000 Records Management 5.00- 5.00- 5.00 Subtotal: 23,101.00- 9,122.00- 630.00- 13,104.45- 143.658 3,982.45 Program number: 1,311,934.00- 1,314,559.00- 15,449.24- 1,305,533.42- 99.313 9,025.58- Department number: Fire Revenues 1,311,934.00- 1,314,559.00- 15,449.24- 1,305,533.42- 99.313 9,025.58- Revenues Subtotal ----------- 1,311,934.00- 1,314,559.00- 15,449.24- 1,305,533.42- 99.313 9,025.58- TCMUD No. 1 Page 236 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 2 11:37 07/06/12 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-50005-045-000 Salaries & Wages 425,748.00 425,748.00 36,317.96 311,158.31 73.085 114,589.69 122-50010-045-000 Overtime 42,000.00 42,000.00 25,295.31 60.227 16,704.69 122-50011-045-000 DPS Holiday Pay 12,133.00 13,773.00 13,773.02 100.000 .02- 122-50016-045-000 Longevity 3,647.00 3,647.00 3,714.46 101.850 67.46- 122-50017-045-000 Certification 4,073.00 4,073.00 200.00 3,253.20 79.872 819.80 122-50020-045-000 Retirement 68,264.00 68,264.00 4,777.09 48,476.34 71.013 19,787.66 122-50026-045-000 Medical Insurance 53,184.00 53,184.00 3,400.33 30,097.19 56.591 23,086.81 122-50027-045-000 Dental Insurance 3,288.00 3,288.00 297.59 2,630.26 79.996 657.74 122-50028-045-000 Vision Insurance 857.00 857.00 67.33 594.24 69.340 262.76 122-50029-045-000 Life Insurance & Other 2,740.00 2,740.00 2,740.00 122-50030-045-000 Social Security Taxes 30,231.00 30,231.00 2,075.29 20,954.73 69.315 9,276.27 122-50035-045-000 Medicare Taxes 7,070.00 7,070.00 485.35 4,900.73 69.317 2,169.27 122-50040-045-000 Unemployment Taxes 1,476.00 1,476.00 15.90 646.89 43.827 829.11 122-50045-045-000 Workman's Compensation 8,793.00 9,209.00 429.67- 8,779.02 95.331 429.98 122-50060-045-000 Pre-employment Physicals/Test 675.00 675.00 89.00 13.185 586.00 Subtotal: 664,179.00 666,235.00 47,207.17 474,362.70 71.201 191,872.30 122-55080-045-000 Maintenance & Repairs 9,562.00 9,562.00 1,168.50 5,364.89 56.106 4,197.11 122-55090-045-000 Vehicle Maintenance 14,850.00 14,850.00 5,583.67 37.600 9,266.33 122-55095-045-000 Equipment Maintenance 9,808.00 9,808.00 6,778.10 69.108 3,029.90 122-55100-045-000 Building Maintenance 11,000.00 11,000.00 120.00- 5,975.09 54.319 5,024.91 122-55110-045-000 Maintenance-Radios 1,103.00 1,103.00 786.00 71.260 317.00 122-55160-045-000 Professional Outside Services 20,000.00 19,623.00 142.69 .727 19,480.31 Subtotal: 66,323.00 65,946.00 1,048.50 24,630.44 37.349 41,315.56 122-60005-045-000 Telephone 106.00 106.00 34.31 32.368 71.69 122-60010-045-000 Communications/Pagers/Mobiles 4,411.00 4,411.00 75.00 1,564.61 35.471 2,846.39 122-60020-045-000 Electricity/Gas 18,270.00 18,270.00 1,091.71 8,743.61 47.858 9,526.39 122-60025-045-000 Water 3,289.00 3,289.00 1,993.97 60.625 1,295.03 122-60030-045-000 Rent And/Or Usage 308,000.00 308,000.00 308,000.00 100.000 122-60035-045-000 Postage 97.00 97.00 8.55 38.55 39.742 58.45 122-60055-045-000 Insurance 20,974.00 20,974.00 8,078.00 38.514 12,896.00 122-60066-045-000 Publications/Books/Subscrips 401.00 401.00 401.00 122-60070-045-000 Dues & Memberships 8,560.00 8,560.00 85.00 6,650.34 77.691 1,909.66 122-60075-045-000 Meetings 75.00 22.00 29.333 53.00 122-60080-045-000 Schools & Training 6,946.00 6,946.00 1,894.17 27.270 5,051.83 122-60096-045-000 Emergency Management 1,000.00 1,000.00 1,000.00 100.000 122-60100-045-000 Travel & per diem 6,788.00 6,788.00 2,918.34 42.993 3,869.66 122-60110-045-000 Physicals/Testing 1,918.00 1,918.00 1,918.00 122-60125-045-000 Advertising 156.00 156.00 156.00 122-60160-045-000 Programs & Special Projects 4,162.00 4,162.00 2,017.79 48.481 2,144.21 122-60180-045-000 Fire Inspection/Enforcement 1,900.00 1,900.00 568.26 29.908 1,331.74 TCMUD No. 1 Page 237 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 3 11:37 07/06/12 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-60195-045-000 Flags & Repair 2,543.00 2,543.00 522.60 1,684.85 66.254 858.15 122-60245-045-000 Miscellaneous Expense 1,237.00 1,237.00 821.34 66.398 415.66 Subtotal: 390,758.00 390,833.00 1,782.86 346,030.14 88.537 44,802.86 122-65005-045-000 Fuel & Lube 17,414.00 17,414.00 5,084.81 29.200 12,329.19 122-65010-045-000 Uniforms 4,357.00 4,357.00 34.75 2,911.10 66.814 1,445.90 122-65015-045-000 Protective Clothing 7,600.00 7,600.00 6,473.50 85.178 1,126.50 122-65030-045-000 Chemicals 1,545.00 1,545.00 340.00 22.006 1,205.00 122-65035-045-000 Small Tools 8,371.00 8,371.00 1,696.19 20.263 6,674.81 122-65085-045-000 Office Supplies 329.00 1,200.00 632.64 52.720 567.36 122-65095-045-000 Maintenance Supplies 2,785.00 2,785.00 1,429.75 51.338 1,355.25 122-65105-045-000 Printing 106.00 106.00 24.77 23.368 81.23 Subtotal: 42,507.00 43,378.00 34.75 18,592.76 42.862 24,785.24 122-69006-045-000 Grant Match 3,000.00 3,000.00 3,000.00 122-69035-045-000 Vehicles 13,709.00 13,709.00 13,333.09 97.258 375.91 122-69050-045-000 Radios 2,500.00 2,500.00 248.69 9.948 2,251.31 122-69195-045-000 GASB34/Reserve for Replacement 41,890.00 41,890.00 41,890.00 122-69251-045-000 Engine 681 Payment 73,203.00 73,203.00 4,351.65 5.945 68,851.35 122-69255-045-000 Airpacks 13,865.00 13,865.00 14,526.00 104.767 661.00- Subtotal: 148,167.00 148,167.00 32,459.43 21.907 115,707.57 Program number: 1,311,934.00 1,314,559.00 50,073.28 896,075.47 68.165 418,483.53 Department number: Fire 1,311,934.00 1,314,559.00 50,073.28 896,075.47 68.165 418,483.53 Expenditures Subtotal ----------- 1,311,934.00 1,314,559.00 50,073.28 896,075.47 68.165 418,483.53 Fund number: 122 Trophy Club MUD Fire Dept. 34,624.04 409,457.95- 409,457.95 TCMUD No. 1 Page 238 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 1 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-40001-000-000 Assessment - Emerg Svcs 1284 06/19/2012 Property Taxes/Assessments (190,667.11) (431.09) (191,098.20) GL _______________ Account: 122-40001-000-000 Assessment - Emerg Svcs Totals: (431.09) (191,098.20) ** (193,233.00) Budgeted (2,134.80) Remaining 99 % Used Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent (6,878.01) .00 (6,878.01) _______________ Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent Totals: .00 (6,878.01) ** (4,900.00) Budgeted 1,978.01 Remaining 140 % Used Account: 122-40010-000-000 Property Taxes/MUD Fire 1246 06/01/2012 Property Taxes/Assessments (1,062,025.80) (402.26) (1,062,428.06) GL 1247 06/04/2012 Property Taxes/Assessments (715.50) (1,063,143.56) GL 1248 06/05/2012 Property Taxes/Assessments (760.00) (1,063,903.56) GL 1249 06/06/2012 Property Taxes/Assessments (362.82) (1,064,266.38) GL 1252 06/07/2012 Property Taxes/Assessments (225.36) (1,064,491.74) GL 1279 06/11/2012 Property Taxes/Assessments (14.91) (1,064,506.65) GL 1280 06/13/2012 Property Taxes/Assessments (3.99) (1,064,510.64) GL 1281 06/14/2012 Property Taxes/Assessments (18.43) (1,064,529.07) GL 1282 06/15/2012 Property Taxes/Assessments (50.82) (1,064,579.89) GL 1283 06/18/2012 Property Taxes/Assessments (164.99) (1,064,744.88) GL 1284 06/19/2012 Property Taxes/Assessments (70.52) (1,064,815.40) GL 1285 06/20/2012 Property Taxes/Assessments (466.56) (1,065,281.96) GL 1286 06/22/2012 Property Taxes/Assessments (227.45) (1,065,509.41) GL 1287 06/25/2012 Property Taxes/Assessments (23.82) (1,065,533.23) GL _______________ Account: 122-40010-000-000 Property Taxes/MUD Fire Totals: (3,507.43) (1,065,533.23) ** (1,076,976.00) Budgeted (11,442.77) Remaining 99 % Used Account: 122-40011-000-000 Property Taxes/Fire-Delinquent 1249 06/06/2012 Property Taxes/Assessments 5,460.38 (.16) 5,460.22 GL 1251 06/06/2012 Property Taxes/Assessments (51.00) 5,409.22 GL 1172 06/14/2012 June A/P Refund Credit Balance FKA2 86.64 5,495.86 DENTON COUNTY TAX OFFICE 31537 AP 1310 06/28/2012 Property Taxes/Assessments (69.58) 5,426.28 GL _______________ Account: 122-40011-000-000 Property Taxes/Fire-Delinquent Totals: (34.10) 5,426.28 ** (5,603.00) Budgeted (11,029.28) Remaining -97 % Used TCMUD No. 1 Page 239 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 2 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-40015-000-000 Property Taxes/Assessments P&I 1284 06/19/2012 Property Taxes/Assessments (2,180.97) (64.66) (2,245.63) GL _______________ Account: 122-40015-000-000 Property Taxes/Assessments P&I Totals: (64.66) (2,245.63) ** (725.00) Budgeted 1,520.63 Remaining 310 % Used Account: 122-40020-000-000 Property Taxes/Fire P&I 1246 06/01/2012 Property Taxes/Assessments (3,243.22) (33.65) (3,276.87) GL 1247 06/04/2012 Property Taxes/Assessments (86.71) (3,363.58) GL 1248 06/05/2012 Property Taxes/Assessments (114.99) (3,478.57) GL 1249 06/06/2012 Property Taxes/Assessments (54.46) (3,533.03) GL 1251 06/06/2012 Property Taxes/Assessments (39.27) (3,572.30) GL 1252 06/07/2012 Property Taxes/Assessments (33.81) (3,606.11) GL 1279 06/11/2012 Property Taxes/Assessments (2.19) (3,608.30) GL 1280 06/13/2012 Property Taxes/Assessments (.60) (3,608.90) GL 1172 06/14/2012 June A/P Refund Credit Balance FKA2 (59.68) (3,668.58) DENTON COUNTY TAX OFFICE 31537 AP 1281 06/14/2012 Property Taxes/Assessments (2.77) (3,671.35) GL 1283 06/18/2012 Property Taxes/Assessments (24.75) (3,696.10) GL 1285 06/20/2012 Property Taxes/Assessments (56.08) (3,752.18) GL 1286 06/22/2012 Property Taxes/Assessments (34.11) (3,786.29) GL 1287 06/25/2012 Property Taxes/Assessments (3.58) (3,789.87) GL 1310 06/28/2012 Property Taxes/Assessments (20.88) (3,810.75) GL _______________ Account: 122-40020-000-000 Property Taxes/Fire P&I Totals: (567.53) (3,810.75) ** (7,500.00) Budgeted (3,689.25) Remaining 51 % Used Account: 122-40970-000-000 Insurance Settlements 1295 06/25/2012 TML Fire Truck Claim (9,739.43) (9,739.43) GL _______________ Account: 122-40970-000-000 Insurance Settlements Totals: (9,739.43) (9,739.43) ** .00 Budgeted 9,739.43 Remaining 0 % Used Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft 1274 06/22/2012 Permits 6/22/12 (6,800.00) (400.00) (7,200.00) GL _______________ Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft Totals: (400.00) (7,200.00) ** (6,000.00) Budgeted 1,200.00 Remaining 120 % Used Account: 122-43400-000-000 Fire Inspections TCMUD No. 1 Page 240 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 3 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1274 06/22/2012 Permits 6/22/12 (1,275.00) (75.00) (1,350.00) GL _______________ Account: 122-43400-000-000 Fire Inspections Totals: (75.00) (1,350.00) ** (500.00) Budgeted 850.00 Remaining 270 % Used Account: 122-43415-000-000 Denton/Tarrant Cty Pledge-Fire (10,000.00) .00 (10,000.00) _______________ Account: 122-43415-000-000 Denton/Tarrant Cty Pledge-Fire Totals: .00 (10,000.00) ** (10,000.00) Budgeted .00 Remaining 100 % Used Account: 122-49025-000-000 Auction Sales (1,902.50) .00 (1,902.50) _______________ Account: 122-49025-000-000 Auction Sales Totals: .00 (1,902.50) ** .00 Budgeted 1,902.50 Remaining 0 % Used Account: 122-49900-000-000 Miscellaneous Income 1274 06/22/2012 Permits 6/22/12 (10,571.95) (625.00) (11,196.95) GL _______________ Account: 122-49900-000-000 Miscellaneous Income Totals: (625.00) (11,196.95) ** (9,122.00) Budgeted 2,074.95 Remaining 123 % Used Account: 122-49901-000-000 Records Management 1292 06/25/2012 Lexis Nexis/ORR Fire (5.00) (5.00) GL _______________ Account: 122-49901-000-000 Records Management Totals: (5.00) (5.00) ** .00 Budgeted 5.00 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (1,305,533.42) ** (1,314,559.00) Budgeted (9,025.58) Remaining 99 % Used TCMUD No. 1 Page 241 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 4 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50005-045-000 Salaries & Wages 1303 06/08/2012 6/8/12 Payroll 274,840.35 19,039.33 293,879.68 GL 1304 06/22/2012 6/22/12 Payroll 17,278.63 311,158.31 GL _______________ Account: 122-50005-045-000 Salaries & Wages Totals: 36,317.96 311,158.31 ** 425,748.00 Budgeted 114,589.69 Remaining 73 % Used Account: 122-50010-045-000 Overtime 25,295.31 .00 25,295.31 _______________ Account: 122-50010-045-000 Overtime Totals: .00 25,295.31 ** 42,000.00 Budgeted 16,704.69 Remaining 60 % Used Account: 122-50011-045-000 DPS Holiday Pay 13,773.02 .00 13,773.02 _______________ Account: 122-50011-045-000 DPS Holiday Pay Totals: .00 13,773.02 ** 13,773.00 Budgeted (.02) Remaining 100 % Used Account: 122-50016-045-000 Longevity 3,714.46 .00 3,714.46 _______________ Account: 122-50016-045-000 Longevity Totals: .00 3,714.46 ** 3,647.00 Budgeted (67.46) Remaining 102 % Used Account: 122-50017-045-000 Certification 1304 06/22/2012 6/22/12 Payroll 3,053.20 200.00 3,253.20 GL _______________ Account: 122-50017-045-000 Certification Totals: 200.00 3,253.20 ** 4,073.00 Budgeted 819.80 Remaining 80 % Used Account: 122-50020-045-000 Retirement 1303 06/08/2012 6/8/12 Payroll 43,699.25 2,528.26 46,227.51 GL 1304 06/22/2012 6/22/12 Payroll 2,248.83 48,476.34 GL _______________ Account: 122-50020-045-000 Retirement Totals: 4,777.09 48,476.34 ** 68,264.00 Budgeted 19,787.66 Remaining 71 % Used TCMUD No. 1 Page 242 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 5 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50026-045-000 Medical Insurance 1303 06/08/2012 6/8/12 Payroll 26,696.86 1,663.55 28,360.41 GL 1304 06/22/2012 6/22/12 Payroll 1,736.78 30,097.19 GL _______________ Account: 122-50026-045-000 Medical Insurance Totals: 3,400.33 30,097.19 ** 53,184.00 Budgeted 23,086.81 Remaining 57 % Used Account: 122-50027-045-000 Dental Insurance 1303 06/08/2012 6/8/12 Payroll 2,332.67 145.24 2,477.91 GL 1304 06/22/2012 6/22/12 Payroll 152.35 2,630.26 GL _______________ Account: 122-50027-045-000 Dental Insurance Totals: 297.59 2,630.26 ** 3,288.00 Budgeted 657.74 Remaining 80 % Used Account: 122-50028-045-000 Vision Insurance 1303 06/08/2012 6/8/12 Payroll 526.91 32.81 559.72 GL 1304 06/22/2012 6/22/12 Payroll 34.52 594.24 GL _______________ Account: 122-50028-045-000 Vision Insurance Totals: 67.33 594.24 ** 857.00 Budgeted 262.76 Remaining 69 % Used Account: 122-50029-045-000 Life Insurance & Other .00 .00 _______________ Account: 122-50029-045-000 Life Insurance & Other Totals: .00 .00 ** 2,740.00 Budgeted 2,740.00 Remaining 0 % Used Account: 122-50030-045-000 Social Security Taxes 1303 06/08/2012 6/8/12 Payroll 18,879.44 1,087.65 19,967.09 GL 1304 06/22/2012 6/22/12 Payroll 987.64 20,954.73 GL _______________ Account: 122-50030-045-000 Social Security Taxes Totals: 2,075.29 20,954.73 ** 30,231.00 Budgeted 9,276.27 Remaining 69 % Used Account: 122-50035-045-000 Medicare Taxes 1303 06/08/2012 6/8/12 Payroll 4,415.38 254.38 4,669.76 GL 1304 06/22/2012 6/22/12 Payroll 230.97 4,900.73 GL TCMUD No. 1 Page 243 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 6 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-50035-045-000 Medicare Taxes Totals: 485.35 4,900.73 ** 7,070.00 Budgeted 2,169.27 Remaining 69 % Used Account: 122-50040-045-000 Unemployment Taxes 1303 06/08/2012 6/8/12 Payroll 630.99 5.97 636.96 GL 1304 06/22/2012 6/22/12 Payroll 9.93 646.89 GL _______________ Account: 122-50040-045-000 Unemployment Taxes Totals: 15.90 646.89 ** 1,476.00 Budgeted 829.11 Remaining 44 % Used Account: 122-50045-045-000 Workman's Compensation 1288 06/05/2012 Town Payment EMS W/C reimb 9,208.69 (429.67) 8,779.02 GL _______________ Account: 122-50045-045-000 Workman's Compensation Totals: (429.67) 8,779.02 ** 9,209.00 Budgeted 429.98 Remaining 95 % Used Account: 122-50060-045-000 Pre-employment Physicals/Test 89.00 .00 89.00 _______________ Account: 122-50060-045-000 Pre-employment Physicals/Test Totals: .00 89.00 ** 675.00 Budgeted 586.00 Remaining 13 % Used Account: 122-55080-045-000 Maintenance & Repairs 1172 06/14/2012 June A/P Hose testing 4,196.39 1,168.50 5,364.89 WATERWAY NORTH TEXAS INC 31543 AP _______________ Account: 122-55080-045-000 Maintenance & Repairs Totals: 1,168.50 5,364.89 ** 9,562.00 Budgeted 4,197.11 Remaining 56 % Used Account: 122-55090-045-000 Vehicle Maintenance 5,583.67 .00 5,583.67 _______________ Account: 122-55090-045-000 Vehicle Maintenance Totals: .00 5,583.67 ** 14,850.00 Budgeted 9,266.33 Remaining 38 % Used Account: 122-55095-045-000 Equipment Maintenance 6,778.10 .00 6,778.10 TCMUD No. 1 Page 244 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 7 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-55095-045-000 Equipment Maintenance Totals: .00 6,778.10 ** 9,808.00 Budgeted 3,029.90 Remaining 69 % Used Account: 122-55100-045-000 Building Maintenance 1290 06/05/2012 Firefighters/June Cable 6,095.09 (120.00) 5,975.09 GL _______________ Account: 122-55100-045-000 Building Maintenance Totals: (120.00) 5,975.09 ** 11,000.00 Budgeted 5,024.91 Remaining 54 % Used Account: 122-55110-045-000 Maintenance-Radios 786.00 .00 786.00 _______________ Account: 122-55110-045-000 Maintenance-Radios Totals: .00 786.00 ** 1,103.00 Budgeted 317.00 Remaining 71 % Used Account: 122-55160-045-000 Professional Outside Services 142.69 .00 142.69 _______________ Account: 122-55160-045-000 Professional Outside Services Totals: .00 142.69 ** 19,623.00 Budgeted 19,480.31 Remaining 1 % Used Account: 122-60005-045-000 Telephone 34.31 .00 34.31 _______________ Account: 122-60005-045-000 Telephone Totals: .00 34.31 ** 106.00 Budgeted 71.69 Remaining 32 % Used Account: 122-60010-045-000 Communications/Pagers/Mobiles 1304 06/22/2012 6/22/12 Payroll 1,489.61 75.00 1,564.61 GL _______________ Account: 122-60010-045-000 Communications/Pagers/Mobiles Totals: 75.00 1,564.61 ** 4,411.00 Budgeted 2,846.39 Remaining 35 % Used Account: 122-60020-045-000 Electricity/Gas 1235 06/27/2012 June A/P Electricity/Fire Station 5/15- 7,651.90 1,059.37 8,711.27 HUDSON ENERGY 31573 AP 1235 06/27/2012 June A/P Gas/Fire Station 32.34 8,743.61 ATMOS ENERGY 31570 AP TCMUD No. 1 Page 245 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 8 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-60020-045-000 Electricity/Gas Totals: 1,091.71 8,743.61 ** 18,270.00 Budgeted 9,526.39 Remaining 48 % Used Account: 122-60025-045-000 Water 1,993.97 .00 1,993.97 _______________ Account: 122-60025-045-000 Water Totals: .00 1,993.97 ** 3,289.00 Budgeted 1,295.03 Remaining 61 % Used Account: 122-60030-045-000 Rent And/Or Usage 308,000.00 .00 308,000.00 _______________ Account: 122-60030-045-000 Rent And/Or Usage Totals: .00 308,000.00 ** 308,000.00 Budgeted .00 Remaining 100 % Used Account: 122-60035-045-000 Postage 1308 06/30/2012 June Postage Meter usage 30.00 8.55 38.55 GL _______________ Account: 122-60035-045-000 Postage Totals: 8.55 38.55 ** 97.00 Budgeted 58.45 Remaining 40 % Used Account: 122-60055-045-000 Insurance 8,078.00 .00 8,078.00 _______________ Account: 122-60055-045-000 Insurance Totals: .00 8,078.00 ** 20,974.00 Budgeted 12,896.00 Remaining 39 % Used Account: 122-60066-045-000 Publications/Books/Subscrips .00 .00 _______________ Account: 122-60066-045-000 Publications/Books/Subscrips Totals: .00 .00 ** 401.00 Budgeted 401.00 Remaining 0 % Used Account: 122-60070-045-000 Dues & Memberships 1172 06/14/2012 June A/P Higher Cert fee 6,565.34 85.00 6,650.34 GREGORY BOOS 31538 AP TCMUD No. 1 Page 246 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 9 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-60070-045-000 Dues & Memberships Totals: 85.00 6,650.34 ** 8,560.00 Budgeted 1,909.66 Remaining 78 % Used Account: 122-60075-045-000 Meetings 22.00 .00 22.00 _______________ Account: 122-60075-045-000 Meetings Totals: .00 22.00 ** 75.00 Budgeted 53.00 Remaining 29 % Used Account: 122-60080-045-000 Schools & Training 1,894.17 .00 1,894.17 _______________ Account: 122-60080-045-000 Schools & Training Totals: .00 1,894.17 ** 6,946.00 Budgeted 5,051.83 Remaining 27 % Used Account: 122-60096-045-000 Emergency Management 1,000.00 .00 1,000.00 _______________ Account: 122-60096-045-000 Emergency Management Totals: .00 1,000.00 ** 1,000.00 Budgeted .00 Remaining 100 % Used Account: 122-60100-045-000 Travel & per diem 2,918.34 .00 2,918.34 _______________ Account: 122-60100-045-000 Travel & per diem Totals: .00 2,918.34 ** 6,788.00 Budgeted 3,869.66 Remaining 43 % Used Account: 122-60110-045-000 Physicals/Testing .00 .00 _______________ Account: 122-60110-045-000 Physicals/Testing Totals: .00 .00 ** 1,918.00 Budgeted 1,918.00 Remaining 0 % Used Account: 122-60125-045-000 Advertising .00 .00 TCMUD No. 1 Page 247 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 10 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-60125-045-000 Advertising Totals: .00 .00 ** 156.00 Budgeted 156.00 Remaining 0 % Used Account: 122-60160-045-000 Programs & Special Projects 2,017.79 .00 2,017.79 _______________ Account: 122-60160-045-000 Programs & Special Projects Totals: .00 2,017.79 ** 4,162.00 Budgeted 2,144.21 Remaining 48 % Used Account: 122-60180-045-000 Fire Inspection/Enforcement 568.26 .00 568.26 _______________ Account: 122-60180-045-000 Fire Inspection/Enforcement Totals: .00 568.26 ** 1,900.00 Budgeted 1,331.74 Remaining 30 % Used Account: 122-60195-045-000 Flags & Repair 1235 06/27/2012 June A/P Flag repair, Wire Core, Stainl 1,162.25 522.60 1,684.85 SYMONDS FLAGS & POLES 31579 AP _______________ Account: 122-60195-045-000 Flags & Repair Totals: 522.60 1,684.85 ** 2,543.00 Budgeted 858.15 Remaining 66 % Used Account: 122-60245-045-000 Miscellaneous Expense 821.34 .00 821.34 _______________ Account: 122-60245-045-000 Miscellaneous Expense Totals: .00 821.34 ** 1,237.00 Budgeted 415.66 Remaining 66 % Used Account: 122-65005-045-000 Fuel & Lube 5,084.81 .00 5,084.81 _______________ Account: 122-65005-045-000 Fuel & Lube Totals: .00 5,084.81 ** 17,414.00 Budgeted 12,329.19 Remaining 29 % Used Account: 122-65010-045-000 Uniforms 1235 06/27/2012 June A/P Uniforms 2,876.35 34.75 2,911.10 PANDA EMBROIDERY 31576 AP TCMUD No. 1 Page 248 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 11 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-65010-045-000 Uniforms Totals: 34.75 2,911.10 ** 4,357.00 Budgeted 1,445.90 Remaining 67 % Used Account: 122-65015-045-000 Protective Clothing 6,473.50 .00 6,473.50 _______________ Account: 122-65015-045-000 Protective Clothing Totals: .00 6,473.50 ** 7,600.00 Budgeted 1,126.50 Remaining 85 % Used Account: 122-65030-045-000 Chemicals 340.00 .00 340.00 _______________ Account: 122-65030-045-000 Chemicals Totals: .00 340.00 ** 1,545.00 Budgeted 1,205.00 Remaining 22 % Used Account: 122-65035-045-000 Small Tools 1,696.19 .00 1,696.19 _______________ Account: 122-65035-045-000 Small Tools Totals: .00 1,696.19 ** 8,371.00 Budgeted 6,674.81 Remaining 20 % Used Account: 122-65085-045-000 Office Supplies 632.64 .00 632.64 _______________ Account: 122-65085-045-000 Office Supplies Totals: .00 632.64 ** 1,200.00 Budgeted 567.36 Remaining 53 % Used Account: 122-65095-045-000 Maintenance Supplies 1,429.75 .00 1,429.75 _______________ Account: 122-65095-045-000 Maintenance Supplies Totals: .00 1,429.75 ** 2,785.00 Budgeted 1,355.25 Remaining 51 % Used Account: 122-65105-045-000 Printing 24.77 .00 24.77 TCMUD No. 1 Page 249 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 12 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-65105-045-000 Printing Totals: .00 24.77 ** 106.00 Budgeted 81.23 Remaining 23 % Used Account: 122-69006-045-000 Grant Match .00 .00 _______________ Account: 122-69006-045-000 Grant Match Totals: .00 .00 ** 3,000.00 Budgeted 3,000.00 Remaining 0 % Used Account: 122-69035-045-000 Vehicles 13,333.09 .00 13,333.09 _______________ Account: 122-69035-045-000 Vehicles Totals: .00 13,333.09 ** 13,709.00 Budgeted 375.91 Remaining 97 % Used Account: 122-69050-045-000 Radios 248.69 .00 248.69 _______________ Account: 122-69050-045-000 Radios Totals: .00 248.69 ** 2,500.00 Budgeted 2,251.31 Remaining 10 % Used Account: 122-69195-045-000 GASB34/Reserve for Replacement .00 .00 _______________ Account: 122-69195-045-000 GASB34/Reserve for Replacement Totals: .00 .00 ** 41,890.00 Budgeted 41,890.00 Remaining 0 % Used Account: 122-69251-045-000 Engine 681 Payment 4,351.65 .00 4,351.65 _______________ Account: 122-69251-045-000 Engine 681 Payment Totals: .00 4,351.65 ** 73,203.00 Budgeted 68,851.35 Remaining 6 % Used Account: 122-69255-045-000 Airpacks 14,526.00 .00 14,526.00 TCMUD No. 1 Page 250 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 13 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-69255-045-000 Airpacks Totals: .00 14,526.00 ** 13,865.00 Budgeted (661.00) Remaining 105 % Used Department 45 Totals: ------------------------------------------------------------------------------------------------ 896,075.47 ** 1,314,559.00 Budgeted 418,483.53 Remaining 68 % Used Fund 122 Totals: ------------------------------------------------------------------------------------------------------ (409,457.95) .00 Budgeted 409,457.95 Remaining 0 % Used TCMUD No. 1 Page 251 of 308 Meeting Date: July 17, 2012 Municipal Utility District No 1 - I & S Interim Balance Sheet Balance @ 6/30/2012 ASSETS ASSETS CASH AND CASH IN BANK 6,120$ INVESTMENTS 814,489 ACCOUNTS RECEIVABLE - ADVALOREM TAXES 21,987 TOTAL ASSETS 842,596$ LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS PAYABLE -$ DEFERRED REVENUE 21,987$ TOTAL LIABILITIES 21,987 FUND BALANCE ASSIGNED FUND BALANCE 820,609 TOTAL LIABILITIES AND FUND BALANCE 842,596$ June 30, 2012 9/12 Months (75% of Fiscal Year) TCMUD No. 1 Page 252 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 21 11:37 07/06/12 Budget Summary with Amendment Fund: 533 MUD 1 I&S CONSOLIDATED Department: Revenues Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-40000-000-000 Property Taxes 550,663.00- 546,716.00- 1,793.38- 544,812.28- 99.652 1,903.72- 533-40002-000-000 Property Taxes/Delinquent 3,947.00- 149.82- 3,136.11 -79.456 7,083.11- 533-40015-000-000 Property Taxes/P & I 5,017.00- 5,017.00- 303.62- 2,346.13- 46.764 2,670.87- Subtotal: 555,680.00- 555,680.00- 2,246.82- 544,022.30- 97.902 11,657.70- 533-48005-000-000 Utility Fees 6,120.00- 345,000.00- 6,120.00- 1.774 338,880.00- Subtotal: 6,120.00- 345,000.00- 6,120.00- 1.774 338,880.00- 533-49010-000-000 Interest Income 500.00- 1,700.00- 93.24- 1,107.26- 65.133 592.74- 533-49015-000-000 Lease/Rental Income 308,000.00- 308,000.00- 308,000.00 533-49110-000-000 Premium on Bonds Sold 4,661.84- 4,661.84 Subtotal: 308,500.00- 1,700.00- 93.24- 313,769.10- ############### 312,069.10 Program number: 870,300.00- 902,380.00- 2,340.06- 863,911.40- 95.737 38,468.60- Department number: Revenues 870,300.00- 902,380.00- 2,340.06- 863,911.40- 95.737 38,468.60- Revenues Subtotal ----------- 870,300.00- 902,380.00- 2,340.06- 863,911.40- 95.737 38,468.60- TCMUD No. 1 Page 253 of 308 Meeting Date: July 17, 2012 . glbase_tbam rgonzale Trophy Club Entities Page 22 11:37 07/06/12 Budget Summary with Amendment Fund: 533 MUD 1 I&S CONSOLIDATED Department: 51 Administration Program: Period Ending: 6/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-70005-051-000 Paying Agent Fee 4,000.00 4,000.00 500.00 12.500 3,500.00 533-70025-051-000 Bond Interest Expense 301,300.00 301,300.00 150,650.00 50.000 150,650.00 533-70035-051-000 Bond Principal Payment 565,000.00 565,000.00 565,000.00 Subtotal: 870,300.00 870,300.00 151,150.00 17.368 719,150.00 Program number: 870,300.00 870,300.00 151,150.00 17.368 719,150.00 Department number: Administration 870,300.00 870,300.00 151,150.00 17.368 719,150.00 Expenditures Subtotal ----------- 870,300.00 870,300.00 151,150.00 17.368 719,150.00 Fund number: 533 MUD 1 I&S CONSOLIDATED 32,080.00- 2,340.06- 712,761.40- 2,221.825 680,681.40 ******* End of Report ********* TCMUD No. 1 Page 254 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 72 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S CONSOLIDATED Department: Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-40000-000-000 Property Taxes 1246 06/01/2012 Property Taxes/Assessments (543,018.90) (205.67) (543,224.57) GL 1247 06/04/2012 Property Taxes/Assessments (365.84) (543,590.41) GL 1248 06/05/2012 Property Taxes/Assessments (388.58) (543,978.99) GL 1249 06/06/2012 Property Taxes/Assessments (185.51) (544,164.50) GL 1252 06/07/2012 Property Taxes/Assessments (115.23) (544,279.73) GL 1279 06/11/2012 Property Taxes/Assessments (7.63) (544,287.36) GL 1280 06/13/2012 Property Taxes/Assessments (2.04) (544,289.40) GL 1281 06/14/2012 Property Taxes/Assessments (9.43) (544,298.83) GL 1282 06/15/2012 Property Taxes/Assessments (25.99) (544,324.82) GL 1283 06/18/2012 Property Taxes/Assessments (84.37) (544,409.19) GL 1284 06/19/2012 Property Taxes/Assessments (36.06) (544,445.25) GL 1285 06/20/2012 Property Taxes/Assessments (238.55) (544,683.80) GL 1286 06/22/2012 Property Taxes/Assessments (116.30) (544,800.10) GL 1287 06/25/2012 Property Taxes/Assessments (12.18) (544,812.28) GL _______________ Account: 533-40000-000-000 Property Taxes Totals: (1,793.38) (544,812.28) ** (546,716.00) Budgeted (1,903.72) Remaining 100 % Used Account: 533-40002-000-000 Property Taxes/Delinquent 1249 06/06/2012 Property Taxes/Assessments 3,285.93 (.11) 3,285.82 GL 1251 06/06/2012 Property Taxes/Assessments (105.90) 3,179.92 GL 1310 06/28/2012 Property Taxes/Assessments (43.81) 3,136.11 GL _______________ Account: 533-40002-000-000 Property Taxes/Delinquent Totals: (149.82) 3,136.11 ** (3,947.00) Budgeted (7,083.11) Remaining -79 % Used Account: 533-40015-000-000 Property Taxes/P & I 1246 06/01/2012 Property Taxes/Assessments (2,042.51) (17.21) (2,059.72) GL 1247 06/04/2012 Property Taxes/Assessments (44.32) (2,104.04) GL 1248 06/05/2012 Property Taxes/Assessments (38.84) (2,142.88) GL 1249 06/06/2012 Property Taxes/Assessments (27.86) (2,170.74) GL 1251 06/06/2012 Property Taxes/Assessments (81.54) (2,252.28) GL 1252 06/07/2012 Property Taxes/Assessments (17.28) (2,269.56) GL 1279 06/11/2012 Property Taxes/Assessments (1.10) (2,270.66) GL 1280 06/13/2012 Property Taxes/Assessments (.30) (2,270.96) GL 1281 06/14/2012 Property Taxes/Assessments (1.41) (2,272.37) GL 1283 06/18/2012 Property Taxes/Assessments (12.66) (2,285.03) GL 1285 06/20/2012 Property Taxes/Assessments (28.68) (2,313.71) GL 1286 06/22/2012 Property Taxes/Assessments (17.45) (2,331.16) GL 1287 06/25/2012 Property Taxes/Assessments (1.83) (2,332.99) GL TCMUD No. 1 Page 255 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 73 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S CONSOLIDATED Department: Revenues Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1310 06/28/2012 Property Taxes/Assessments (2,042.51) (13.14) (2,346.13) GL _______________ Account: 533-40015-000-000 Property Taxes/P & I Totals: (303.62) (2,346.13) ** (5,017.00) Budgeted (2,670.87) Remaining 47 % Used Account: 533-48005-000-000 Utility Fees (6,120.00) .00 (6,120.00) _______________ Account: 533-48005-000-000 Utility Fees Totals: .00 (6,120.00) ** (345,000.00) Budgeted (338,880.00) Remaining 2 % Used Account: 533-49010-000-000 Interest Income 1302 06/30/2012 June Bank Interest (1,014.02) (93.24) (1,107.26) GL _______________ Account: 533-49010-000-000 Interest Income Totals: (93.24) (1,107.26) ** (1,700.00) Budgeted (592.74) Remaining 65 % Used Account: 533-49015-000-000 Lease/Rental Income (308,000.00) .00 (308,000.00) _______________ Account: 533-49015-000-000 Lease/Rental Income Totals: .00 (308,000.00) ** .00 Budgeted 308,000.00 Remaining 0 % Used Account: 533-49110-000-000 Premium on Bonds Sold (4,661.84) .00 (4,661.84) _______________ Account: 533-49110-000-000 Premium on Bonds Sold Totals: .00 (4,661.84) ** .00 Budgeted 4,661.84 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (863,911.40) ** (902,380.00) Budgeted (38,468.60) Remaining 96 % Used TCMUD No. 1 Page 256 of 308 Meeting Date: July 17, 2012 . glpdatb2 rgonzale Trophy Club Entities Page 74 11:38 07/06/12 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S CONSOLIDATED Department: 51 Administration Program: Period Ending: 6/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-70005-051-000 Paying Agent Fee 500.00 .00 500.00 _______________ Account: 533-70005-051-000 Paying Agent Fee Totals: .00 500.00 ** 4,000.00 Budgeted 3,500.00 Remaining 13 % Used Account: 533-70025-051-000 Bond Interest Expense 150,650.00 .00 150,650.00 _______________ Account: 533-70025-051-000 Bond Interest Expense Totals: .00 150,650.00 ** 301,300.00 Budgeted 150,650.00 Remaining 50 % Used Account: 533-70035-051-000 Bond Principal Payment .00 .00 _______________ Account: 533-70035-051-000 Bond Principal Payment Totals: .00 .00 ** 565,000.00 Budgeted 565,000.00 Remaining 0 % Used Department 51 Totals: ------------------------------------------------------------------------------------------------ 151,150.00 ** 870,300.00 Budgeted 719,150.00 Remaining 17 % Used Fund 533 Totals: ------------------------------------------------------------------------------------------------------ (712,761.40) (32,080.00) Budgeted 680,681.40 Remaining ########## Grand Totals: --------------------------------------------------------------------------------------------------------- (1,592,987.97) **** (193,080.00) Budgeted 1,399,907.97 Remaining 825 % Used ******* End of Report ********* TCMUD No. 1 Page 257 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-147-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Consider and take appropriate action to approve the Fraud Reporting & Investigation Policy (McKnight) Attachments:Fraud Policy.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action to approve the Fraud Reporting & Investigation Policy (McKnight) TCMUD No. 1 Page 258 of 308 Meeting Date: July 17, 2012 100 Municipal Drive, Trophy Club, Texas 76262 682.831.4685 / Fax: 817.491.9312 TROPHY CLUB MUNICIPAL DISTRICT No. 1 PURPOSE The District’s fraud policy is established to facilitate the development of controls which will aid in the detection and prevention of fraud against Trophy Club Municipal Utility District No. 1 (the “District”). It is the intent of the District to promote consistent organizational behavior by providing guidelines and assigning responsibility for the development of controls and conduct of investigations. SCOPE This policy applies to any fraud, or suspected fraud, involving employees, Directors, consultants, vendors, contractors, outside agencies doing business with employees of such agencies, and/or any other parties with a business relationship with the District. Any investigative activity required will be conducted without regard to the suspected wrongdoer’s length of service, position/title, or relationship to the District. POLICY General: Management is responsible for the detection and prevention of fraud, misappropriations, and other inappropriate conduct. Fraud is defined as the intentional, false representation or concealment of a material fact for the purpose of inducing another to act upon it to his or her deceit. Each member of the management team will be familiar with the types of improprieties that might occur within his or her area of responsibility, and be alert for any indication of irregularity. Any fraud that is detected or suspected must be reported immediately to the District Manager, who coordinates all investigations with the Board of Directors and Legal Counsel and other affected areas, both internal and external. In cases of suspected fraud by the District Manager, a complaint should be given directly to the President of the Board. In cases of suspected fraud by a member of the Board of Directors, a complaint should be given to the District Manager who will report directly to District’s legal counsel. Actions Constituting Fraud: The terms defalcation, misappropriation, and other fiscal wrongdoings refer to, but are not limited to: • Any dishonest or fraudulent act • Forgery or alteration of any document or account belonging to or representing the District • Forgery or alteration of a check, bank draft, or any other financial document • Misappropriation of funds, securities, supplies, or other assets • Impropriety in the handling or reporting of money or financial transactions TCMUD No. 1 Page 259 of 308 Meeting Date: July 17, 2012 100 Municipal Drive, Trophy Club, Texas 76262 682.831.4685 / Fax: 817.491.9312 • Profiteering as a result of insider knowledge of District activities • Disclosing confidential and proprietary information to outside parties • Disclosing to other persons securities activities engaged in or contemplated by the District • Accepting or seeking anything of material value from contractors, vendors, or persons providing services and/or materials to the District. Exception: Gifts less than $50 in value. • Destruction, removal or inappropriate use of records, furniture, fixtures, and equipment; and/or • Any similar or related inappropriate conduct Other Inappropriate Conduct: Suspected improprieties concerning an employee’s moral, ethical, or behavioral conduct, should be resolved by the District Manager. If there is any question as to whether an action constitutes fraud, contact the District Manager for guidance. Investigation Responsibilities: The District Manager has the primary responsibility for the investigation of all suspected fraudulent acts as defined in the policy unless he/she is suspected of fraud. In such case, the President of the Board of Directors shall have the primary responsibility for investigation. If there is an investigation of suspected fraudulent activities, the District Manager will issue a report to the Board of Directors. Decisions to prosecute or refer the examination results to the appropriate law enforcement and/or regulatory agencies for independent investigation will be made by the Board of Directors as will final decisions on disposition of the case. Confidentiality: The District treats all information received confidentially to the extent allowed by law. Any employee who suspects dishonest or fraudulent activity will notify the District Manager immediately, and should not attempt to personally conduct investigations or interviews/interrogations related to any suspected fraudulent act (see Reporting Procedure section below). Investigation results will not be disclosed or discussed with anyone other than those who have a legitimate need to know. This is important in order to avoid damaging the reputations of persons suspected but subsequently found innocent of wrongful conduct. Authorization For Investigating Suspected Fraud: Members of the Investigation Unit will have: • Free and unrestricted access to all District records and premises, whether owned or rented; and • The authority to examine, copy, and/or remove all or any portion of the contents of files, desks, cabinets, and other storage facilities on District premises without prior knowledge or consent of any individual who may use or have custody of any such items or facilities when it is within the scope of their investigation. TCMUD No. 1 Page 260 of 308 Meeting Date: July 17, 2012 100 Municipal Drive, Trophy Club, Texas 76262 682.831.4685 / Fax: 817.491.9312 Reporting Procedures: Great care must be taken in the investigation of suspected improprieties or wrongdoings so as to avoid mistaken accusations or alerting suspected individuals that an investigation is under way. An employee who discovers or suspects fraudulent activity will contact the District Manager immediately, unless the suspected fraud involves the District Manager, in which case the President of the Board should be contacted. All inquiries concerning the activity under investigation from the suspected individual, his or her attorney or representative, or any other inquirer should be directed to Legal Counsel through the District Manager. No information concerning the status of an investigation will be provided without expressed authorization. The proper response to any inquiries is: “I am not at liberty to discuss this matter.” Under no circumstances should any reference be made to “the allegation,” “the crime,” “the fraud,” “the forgery,” “the misappropriation,” or any other specific reference. The reporting individual should be informed of the following: • Do not contact the suspected individual in an effort to determine facts or demand restitution. • Do not discuss the case, facts, suspicions, or allegations with anyone unless specifically asked to do so by the Board of Directors, District Manager, or Legal Counsel. Administration: The District Manager is responsible for the administration, interpretation, and application of this policy. The policy will be reviewed annually and amended as needed by the Board of Directors. COMPLIANCE Adherence to the above is mandatory for all Trophy Club Municipal Utility District No. 1 employees and Directors. TCMUD No. 1 Page 261 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-158-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:7/5/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Consider and take appropriate action to repeal Order No. 2010-1214 and adopt amended Code of Ethics Order No. 2012-0717, A Fees and Expense Policy, Policies and Procedures for Selection and Review of Consultants, Policies Concerning the Use of Management Information including the formation of an Audit Committee, Code of Conduct, Rules and Procedure and certain other matters. (McKnight) Attachments:2010-1214-Code Of Conduct-REDLINE.pdf Ethics Policy Final 071712.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action to repeal Order No. 2010-1214 and adopt amended Code of Ethics Order No. 2012-0717, A Fees and Expense Policy, Policies and Procedures for Selection and Review of Consultants, Policies Concerning the Use of Management Information including the formation of an Audit Committee, Code of Conduct, Rules and Procedure and certain other matters. (McKnight) TCMUD No. 1 Page 262 of 308 Meeting Date: July 17, 2012 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 ORDER NO. 2010-12142012-0717 AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1, REPEALING ORDER 2009-09152010-1214, AND ADOPTING AN AMENDED CODE OF ETHICS, A FEES AND EXPENSE POLICY, POLICIES AND PROCEDURES FOR SELECTION AND REVIEW OF CONSULTANTS, POLICIES CONCERNING THE USE OF MANAGEMENT INFORMATION INCLUDING THE FORMATION OF AN AUDIT COMMITTEE, CODE OF CONDUCT, RULES OF PROCEDURE AND CERTAIN OTHER MATTERS; AND PROVIDING AN EFFECTIVE DATE WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is a Water District operating pursuant to Chapter 54 of the Texas Water Code; and WHEREAS, on September 15, 2009July 17, 2012, the District adopted Order 2012- 07172009-0915 per the Texas Water Code Ann. §49.199, requiring the Board of Directors of the District to adopt certain policies and procedures in writing; including a code of ethics, an expense policy, policies and procedures for the selection and review of consultants, policies concerning the use of management information and the formation of an audit committee and Rules of Procedure; and WHEREAS, the Board of Directors of the District now finds it prudent and wise to amend Attachment B, Fees and Expense and Attachment F, Rules of Procedure for its Board of Directors; and WHEREAS, the Board determines that in order to have a fair, ethical and accountable District, it is in their best interest to repeal Order 2010-12142009-0915 and adopt Order 2012-0717 2010-1214, adopting an amendment to Attachment B, Fees & Expense Policy and an amendment to Attachment F, Rules of Procedure. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: I. The Board of Directors hereby adopts in addition to the Code of Ethics (Attachment A); a Fees and Expense Policy (Attachment B); a Policy Concerning Selection, Monitoring, Review and Evaluation of Professional Consultants (Attachment C); , Policies Relating to Use of Management Information and Formation of an Audit Committee (Exhibit D); a Code of Conduct (Attachment E); and Rules of Procedure (Attachment F) hereof as its written policies and procedures required by Tex. Water Code Ann. §49.199. TCMUD No. 1 Page 263 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 2 of 20 II. The President and Secretary of the Board of Directors are authorized to evidence adoption of this Order on behalf of the Board of Directors and to do all other things proper and necessary to carry out the intent hereof. This Order supersedes all previous Orders adopting any of the following: a Code of Ethics, a Fees and Expense Policy, a Travel Expense Policy, Policies and Procedures for Selection and Review of Consultants, Policies Concerning the Use of Management Information Including the Formation of an Audit Committee or Rules of Procedure. ATTACHMENT A CODE OF ETHICS SECTION 1. Purpose. The purpose of this Code of Ethics is to set forth the standards of conduct and behavior for the members of the Board of Directors of Trophy Club Municipal Utility District No. 1 (the “District”), and its officers, and employees of the District (collectively with the Directors, the “District Officials”). SECTION 2. Policy. It is the policy of the District that District Officials shall conduct themselves in a manner consistent with sound business and ethical practices; that the public interest shall always be considered in conducting District business; that the appearance of impropriety shall be avoided to ensure and maintain public confidence in the District; and that the Board shall control and manage the affairs of the District fairly, impartially, and without discrimination. Section 2.01 Qualification of Directors. A. A person shall not serve as a Director if he is disqualified by law from doing so. As of the date of adoption of this Code of Ethics, Section 49.052, Texas Water Code, disqualifies certain person from serving as directors of the District. B. Within sixty (60) days after the Board determines that any Director is disqualified from serving on the Board, it shall replace such Director with a person who is not disqualified. C. Any Director who is disqualified from serving on the Board under Section 2.01(a) who willfully occupies an office and exercises the duties and powers of that office may be subject to penalties under Section 49.052, Texas Water Code, including possible conviction of a misdemeanor and imposition of a fine. D. A Director is not qualified to serve on the Board if the Director simultaneously serves in another civil office, either elective or appointive, entitling the Director to compensation. ( Article XVI, Section 40, of the Texas Constitution, Appendix “B.”) Section 2.02 Removal of Directors The Board by unanimous vote of the remaining Directors may remove a Director from the Board if that Director has missed one-half (1/2) or more of the regular meetings of the Board scheduled during the prior twelve (12) months. See Section 49.052, Texas Water Code. TCMUD No. 1 Page 264 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 3 of 20 SECTION 3. Conflicts of Interest. A. The District adopts Chapter 171, Government Code, as its Conflict of Interest Policy, the principal provisions of which are as follows: Except where a majority of the Board of Directors is required to abstain from participation in a vote because of conflict of interest, a Director will abstain from participating in a decision of the Board of Directors which either (1) confers an economic benefit on a business in which the Director or a close relative has a substantial interest, or (2) affects the value of property in which the Director or a close relative has a substantial interest differently from how it affects other real property in the District. For these purposes, a person is considered to have a “substantial interest” in a business if (1) he owns ten percent (10%) or more of the voting stock or shares of the business entity or owns either ten percent (10%) or more or $5,000 or more of the fair market value of the business entity; or (2) funds received from the business exceed ten percent (10%) of his gross income for the previous year. A Person has a substantial interest in real property if the interest is an equitable or legal interest with a market value of $2,500 or more. A “close relative” of a Director for these purposes is a person related to the Director within the first degree of affinity or consanguinity. B. A Director who has a substantial interest in any matter involving the business entity or real property shall disclose that fact to the other Directors by Affidavit. The Affidavit must be filed with the Secretary of the Board. An interested Director shall abstain from further participation in the matter as set forth in Section 3(A). C. The Board shall take a separate vote on any budget item specifically dedicated to a contract with a business entity in which a Director has a substantial interest. In the event of a separate vote, the Director may not participate in that separate vote, but may vote on a final budget if the Director has complied with Section 3. D. As of the date of adoption of this Code of Ethics, Chapter 176, Local Government Code, requires the disclosure of certain relationships by Directors, vendors, and certain prospective vendors to the District. A Director, vendor, or prospective vendor who has a relationship that requires disclosure under Chapter 176 shall disclose that relationship by completing the form prescribed by the Texas Ethics Commission and timely filing such form with the Records Administrator. A Director or vendor violating this Section may be subject to prosecution as a Class C misdemeanor under Sections 176.003 and 176.006(f), Local Government Code, respectively. SECTION 4. Conduct of District Business. Each District Official will conduct all business of the District in a manner consistent with the requirements of applicable law and the Texas Open Meetings Act. SECTION 5. Acceptance of Gifts. No District Official shall accept any benefit as consideration for any decision, opinion, recommendation, vote, or other exercise of discretion in carrying out his official acts for the District. No District Official shall solicit, accept, or agree to accept any benefit from a person known to be interested in or likely to become interested in any contract, purchase, payment, claim, or transaction involving the exercise of the District’s Official’s discretion. As used herein, “benefit” shall not include: (1) A fee prescribed by law to be received by a public servant or any other benefit to which the District Official is lawfully entitled or for which he gives legitimate consideration in a capacity other than as a District Official; TCMUD No. 1 Page 265 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 4 of 20 (2) A gift or other benefit conferred on account of kinship or a personal, professional, or business relationship independent of the status of the recipient as a District Official; (3) A political contribution, as defined by the Election Code; (4) A benefit consisting of food, lodging, transportation, or entertainment accepted as a guest; or (5) A benefit to a District Official required to file a financial statement under the Texas Election Code that is derived from a function in honor or appreciation of the recipient if: (A) The benefit and the source of any benefit in excess of $50.00 is reported in the required financial statement; (B) The benefit is used solely to defray the expenses that accrue in the performance of duties or activities in connection with its official duties for the District which are non-reimbursable by the District; or (C) An item with value of less than $50.00, excluding cash or negotiable instrument; or (D) An item issued by a governmental entity that allows the use of property or facilities owned, leased, or operated by the governmental entity. SECTION 6. Bribery A District Official shall not intentionally or knowingly offer, confer, or agree to confer on another, or solicit, accept, or agree to accept from another, any benefit as consideration when to do so is prohibited by law. As of the date of adoption of this Code of Ethics, Section 36.02, Texas Penal Code, lists the offenses that are considered bribery when committed by District Officials. Violations of penal laws may subject a District Official to criminal prosecution. SECTION 7. Acceptance of Honoraria. A Director shall not solicit, accept or agree to accept an honorarium as prohibited by law. As of the date of the adoption of this Code of Ethics, Section 36.07, Texas Penal Code, provides the circumstances in which a Director may not accept an honorarium. Violations of penal laws may subject a District Official to criminal prosecution. SECTION 8. Lobbying. Should the Texas Ethics Commission by rule require any District Officials directly communicating with legislative or executive branch officials to register as lobbyists, District Officials shall comply with such rule. See Government Code, Section 305.0051. The District shall not reimburse from District funds the expenses of any person in excess of $50.00 for direct communications with a member of the legislative or executive branch unless the person being compensated resides in the district of the member with TCMUD No. 1 Page 266 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 5 of 20 whom the person communicates or files a written statement which includes the person’s name, the amount of compensation or reimbursement, and the name of the affected political subdivision with the Secretary of State. This provision does not apply to registered lobbyists, a full-time employee of the District or an elected or appointed District Official. ATTACHMENT B FEES AND EXPENSE POLICY SECTION 1. Purpose. The purpose of this Expense Policy is to set forth the policies of Trophy Club Municipal Utility District No. 1 (the “District”) concerning per diem and travel expenses for members of the Board of Directors of the District. SECTION 2. Per Diem for Directors. Pursuant to Section 49.060 of the Texas Water Code, as amended, Directors are entitled to receive as fees of office up to $150.00 a day for each day the Director actually spends performing the duties of a director, provided the fees shall not exceed a sum of $7,200 per annum. Fees of office are set by an Order adopted by the Board of Directors. “Performing the duties of a director” means substantive performance of the management or business of the District, including participation in board and committee meetings and other activities involving the substantive deliberation of District Business and in pertinent educational programs. The phrase does not include routine or ministerial activities such as the execution of documents, self-preparation for meetings, or other activities requiring a minimal amount of time. Directors may attend other meetings relating to the management or business of the District and receive fees of office and expenses at the discretion of each director. At every monthly MUD Board meeting, Directors will receive a FEE PAYMENT REQUEST. Each Director in attendance at said meeting will be required to complete a FEE PAYMENT REQUEST. Directors will have two options: 1) Request payment or 2) Decline payment. Any Director who fails to complete/submit a FEE PAYMENT REQUEST will be emailed or if no email address, mailed a FEE PAYMENT REQUEST by the MUD Secretary, requesting the Director complete and sign the FEE PAYMENT REQUEST. If the Director wishes to DECLINE payment, the Director may indicate such via an electronic transmission, via regular mail or submit the Request in person to the MUD Secretary. Directors attending “outside” meetings on District business who wish to receive payment for attendance at such meeting shall have sixty (60) days from the date of said meeting in which to submit a FEE PAYMENT REQUEST for payment. Any FEE PAYMENT REQUEST received after sixty (60) days shall come before the MUD Board for approval. All Directors requesting and receiving reimbursement for attending District business outside of the monthly Board meetings shall be required to provide an update/report to the Board either in person at the very next meeting or provide an update/report via an electronic transmission to the MUD Board and the District Manager. SECTION 3. Attendance at Meetings and Conduct of Other District Business. Board members may attend conferences and meetings of the Association of Water Board Directors, at the District’s expense, whether within or outside the Town of Trophy Club. Attendance at other conferences, hearings, or other meetings outside of Trophy Club by the members of the Board of Directors must be sanctioned by the Board of Directors; attendance at local meetings or conduct of other local District business will be at each Director’s discretion. Directors attending any TCMUD No. 1 Page 267 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 6 of 20 meeting or conducting any District business shall report to the Board concerning the meeting or activity. SECTION 4. Expenses Outside of Trophy Club. The District will pay a reasonable room rate for a director’s hotel room, if District business requires that the director be out of Trophy Club, reasonable tips incurred in making the trip, roundtrip mileage at the current IRS mileage rate and parking, if any, for travel by car or roundtrip airfare at current commercial rates for standard (not first class) air fare and reasonable rental car or taxi charges. The District will pay for meals actually eaten and paid for by the Director on a sanctioned trip outside of Trophy Club; provided, however, reimbursement for meals will be limited to $75.00 per day per person. Appropriate documentation listing the person in attendance and a description of the business discussed at the meeting or activity is required. No reimbursement shall be made for the purchase of alcoholic beverages for a director, spouse, employee or guest. No reimbursement shall be made for the meals of a spouse of a director or employee. SECTION 5. Expenses for Local Meetings and Activities. The District will pay for roundtrip mileage at the current IRS rate for travel by car, parking, and will pay meals directly related to the meeting or activity. Reimbursement for meals will be limited to $75.00 per day per person. Appropriate documentation listing the person in attendance and a description of the business discussed at the meeting or activity is required. No reimbursement shall be made for the purchase of alcoholic beverages for a director, spouse, employee or guest. No reimbursement shall be made for the meals of a spouse of a director or employee. SECTION 6. Reimbursement. Directors attending meetings or other activities and wishing to receive a per diem and/or expenses must submit a verified statement showing the number of days actually spent in service to the District and a general description of the duties performed for each day of service. To receive reimbursement for expenses, a Director must also submit an itemized expense report to the Senior Accountant before reimbursement is approved by the Board’s District Manager. Items on the expense report shall include lodging, meals, tips, parking and transportation. Directors sharing expense items may split reported expenses in any matter they deem equitable, but the Board will pay no more than 100% of the actual total cost of reimbursable items. SECTION 7. Extraordinary Expenses. Any extraordinary expenses for a Director attending a sanctioned activity of the District must be approved by the Board prior to incurring the expense. ATTACHMENT C POLICY CONCERNING SELECTION, MONITORING, REVIEW AND EVALUATION OF PROFESSIONAL CONSULTANTS SECTION 1. Purpose. The purpose of this Policy Concerning Selection, Monitoring, Review, and Evaluation of Professional Consultants is to set guidelines for the Board of Directors for Trophy Club Municipal Utility District No. 1 (the “District”) concerning its Professional Consultants. TCMUD No. 1 Page 268 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 7 of 20 SECTION 2. Definition of Professional Consultant. “Professional Consultant” shall include the District’s attorney, auditor, bookkeeper, financial advisor, and tax assessor/collector, and such other consultants other than employees that the District may hereafter engage. SECTION 3. Selection of Consultants. Whenever the Board of Directors of the District decides to terminate the services of one or more of its Professional Consultants, the Board shall request one or more proposals as required by the Professional Services Procurement Act, Section 2254.001 et seq., Government Code, except where selection of professional consultants is to be conducted by the Board in an open meeting, shall appoint a committee of one or two Directors to review any proposals received by the Board, to interview applicants, and to make a recommendation to the entire Board of Directors concerning the selection. SECTION 4. Monitoring of Professional Consultants. For those Professional Consultants with annual contracts, the Board of Directors of the District will review the performance of the Professional Consultants for the prior year at the time the contract is renewed. The Board of Directors shall review the performance of its other Professional Consultants, upon the request of one or more Directors. ATTACHMENT D POLICIES RELATING TO USE OF MANAGEMENT INFORMATION AND FORMATION OF AN AUDIT COMMITTEE SECTION 1. Purpose. The purpose of this Policy Relating to the Use of Management Information and Formation of an Audit Committee for Trophy Club Municipal Utility District No. 1 (the “District”) is to provide written policies concerning the use of management information. SECTION 2. Annual Budget. Prior to each fiscal year, the Board of Directors of the District shall adopt an annual budget for the next fiscal year for use in planning and controlling of costs. SECTION 3. Audit Committee. The District hereby appoints its Board of Directors as an audit committee to review the annual audit prepared by the District Auditor. The Board may designate a lesser number than the entire Board, but not less than two (2) Directors to serve as its audit committee. SECTION 4. Accounting Standards. The District hereby directs its auditor to adopt uniform auditing reporting requirements that use “Audits of State and Local Governmental Units” as a guide on audit working papers and that uses “Governmental Accounting and Financial Reporting Standards” for final audit reports (subject to the standards for audits prescribed by applicable Texas Commission on Environmental Quality Rules). TCMUD No. 1 Page 269 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 8 of 20 ATTACHMENT “E” TROPY CLUB MUD NO. 1 CODE OF CONDUCT Statement of Purpose The citizens and the businesses that Trophy Club MUD No. 1 (MUD 1) serves are entitled to have a fair, ethical and accountable District, which earns the public’s full confidence for integrity. It is the strong desire of the MUD District to fulfill this expectation; and, therefore requires that the MUD Directors: • Comply with both the letter and sprit of the laws and policies affecting the operations of the District; • Be independent, impartial and fair in their judgment and actions; and • Use their respective office or position for the public good and not for personal gain. To this end, the MUD Directors have adopted this Code of Conduct in order to assure public confidence in the integrity of its government and its effective and fair operation. Definitions The following words, terms and phrases, when used in this section, shall have the following meanings subscribed to them: Business. A corporation, partnership, sole proprietorship, firm, holding company, joint stock company, receivership, trust or any other for profit or non-profit entity. MUD Board. The legislative and governing body of the District consisting of five (5) members; MUD President, Vice-President, Secretary/Treasurer, and two Directors. Employee. Any person employed by the District, including those individuals on a part-time basis, including independent contractors hired by the District for repetitive performance of services, but not independent contractors engaged for occasional services. Nepotism. Showing favoritism toward a relative (needs further definitions see State Law). The practice of hiring personnel or awarding contracts which favor a relative is prohibited by the District. Exclusions to this prohibition are: a. Employees who have been continuously employed by the District for more than two (2) years prior to the election or appointment of the Director. b. Individuals who are employees of the District as of the effective date of this policy. 1. Act in the Public Interest Recognizing that stewardship of the public interest must be their primary concern, MUD Directors shall work for the common good of the people the District serves and not for any private or personal concern. The Directors shall assure fair and equal treatment of all persons, claims and transactions coming before the District. TCMUD No. 1 Page 270 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 9 of 20 2. Comply with the Law MUD Directors shall comply with the laws of the nation and the State of Texas in the performance of their public duties. These laws include, but are not limited to: the United States and Texas Constitutions; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government; and MUD Orders, resolutions and policies; the Texas Water Code; and the Texas Commission on Environmental Quality (TCEQ) rules and regulations. 3. Conduct of MUD Directors The professional and personal conduct of MUD Directors must be above reproach and avoid even the appearance of impropriety. MUD Directors shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other MUD Director(s), employees, and the public. Discussions held in confidence and or in Executive and/or Closed Session shall be kept strictly confidential. Directors shall not violate and or divulge confidential discussions held during Executive and / or Closed Sessions. and or private conversations 4. Respect for Process MUD Directors shall perform their duties in accordance with the processes and Rules oOf Order established by the MUD Board. 5. Conduct of Public Meetings MUD Directors have an obligation to attend meetings and to be prepared for public issues; to listen courteously and attentively to all public discussions before the body; and to focus on the business at hand. They shall refrain from interrupting other speakers, making personal comments not germane to the business of the body, or otherwise interfering with the orderly conduct of meetings. 6. Decisions Based on Merit It is expected and required that MUD Directors review material, participate in discussions and base their decisions on the merits and substance of the matter at hand. 7. Communication Prior to permitting final action on a matter under consideration, MUD Directors shall publicly share substantive information, which they may have received from sources outside the public decision-making process that is relevant to such action by the MUD Board. 8. Conflicts of Interest and Disclosure MUD Directors shall familiarize themselves with and abide by the following conflicts of interest and disclosure statutes and principles: a. Chapter 171 of the Local Government Code which requires an officer, whether elected, appointed, paid, or unpaid, of a district exercising responsibilities beyond those that are advisory in nature, to file an affidavit disclosing a substantial interest in a business entity or property that would be beneficially affected by a decision of the governing body or of any other board or commission upon which the member serves and thereafter to abstain from participation in discussion and voting on the matter. Once the disclosure is made, the MUD Director is to remove himself from the meeting area to ensure his presence does not hinder the discussion of the item or influence the vote. TCMUD No. 1 Page 271 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 10 of 20 b. Section 176 of the Local Government Code which requires MUD Directors and the District Manager to file a conflicts disclosure statement disclosing any business relationship with a person or business doing business with the District or being considered by the District for a business relationship. c. Section 176.003(a)(2)(B) of the Local Government Code which requires the disclosure of gifts of an aggregate value of more than $250.00 in the twelve (12) month period preceding the date that a Director becomes aware of a transaction described in Section 176, other than gifts of food, lodging, transportation, or entertainment accepted as a guest. d. Sections 553.001-553.003 of the Government Code which requires the filing of an affidavit before the date the District will acquire a property in which public servants has a legal or equitable interest. e. In order to assure their independence and impartiality on behalf of the public good, MUD Directors are prohibited from using their positions to influence government decisions in which they have a personal interest. 9. Corruption MUD Directors shall familiarize themselves with and abide by the Texas Penal Code mandates concerning corruption, including without limitation, Section 36.02 prohibiting receipt of prohibited gifts, Section 39.02 concerning abuse of official capacity and Section 39.06(a) concerning misuse of official information and all other applicable state laws regulating or related to public service. 10. Political Advocacy MUD Directors shall not utilize the District’s name, logo, employees, or their position for purposes of endorsing any political candidate, political position or business. 11. Confidential Information MUD Directors shall respect the confidentiality of information concerning District property, personnel or proceedings of the District. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal interests. 12. Use of Public Resources Directors shall not use public resources generally unavailable to the public, such as District staff time, equipment, supplies or facilities, for private gain or personal purposes. 13. Representation of Private Interests In keeping with their role as stewards of the public interest, Directors shall not appear on behalf of private interests of third parties before the MUD Board or any board, commission, committee, or proceeding of the District. 14. Advocacy Directors shall represent the official policies or positions of the MUD Board to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, MUD Directors shall explicitly state that they do not represent their body or the MUD District, nor will they allow the inference that they do. TCMUD No. 1 Page 272 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 11 of 20 15. Policy Role of Directors MUD Directors shall respect and adhere to the District’s structure as outlined in the Texas Water Code and the District’s policies and procedures. In this structure, the MUD Directors determine the policies of the District with the advice, information and analysis provided by the public, and District staff. Except as provided by District Order, MUD Directors therefore shall not interfere with the administrative and/or day to day functions of the District or the professional duties of the District staff; nor shall they impair the ability of sStaff to implement MUD Board policy decisions. 16. Independence of Boards, Commissions, and Committees Because of the value of the independent advice of boards, commissions, committees and advisory groups to the public decision-making process, MUD Directors shall refrain from using their position to influence unduly the deliberations or outcomes of any board, commission, committee, and advisory group proceedings. 17. Positive Workplace Environment MUD Directors shall support the maintenance of a positive and constructive workplace environment for District employees and for citizens and businesses dealing with the District. MUD Directors shall recognize their special role in dealing with District employees and refrain from creating the perception of inappropriate direction to Staff. 18. Implementation As an expression of the standards of conduct for MUD Directors expected by the District, this Code of Conduct is intended to be self-enforcing. It therefore becomes most effective when MUD Directors are thoroughly familiar with it and embrace its provisions. Ethical standards shall be included in the regular orientations for candidates for the MUD Board, and newly elected and appointed MUD Directors. MUD Directors entering office, shall sign a statement affirming they have read and understood the Trophy Club MUD No. 1 Code of Conduct and agree to be bound by its terms. In addition, the Code of Conduct shall be reviewed periodically by the MUD Directors, and the MUD Board shall consider recommendations for revision as it becomes necessary. 19. Compliance and Enforcement The Trophy Club MUD No. 1 Code of Conduct expresses standards of ethical conduct expected for Trophy Club No. 1 MUD No. 1 Directors. MUD Directors themselves have the primary responsibility to assure that ethical standards are understood and met, and that the public can continue to have full confidence in the integrity of government. The President(s) of the MUD Board has the additional responsibility to intervene when a MUD Director’s’ actions appear to be in violation of the Code of Conduct and are brought to their attention. The MUD Board may impose sanctions, such as reprimand, formal censure on a MUD Director whose conduct does not comply with the District’s ethical standards. The MUD Board also may act to censure or reprimand a MUD Director in accordance with MUD 1 procedures and subject to the limitations set forth in Section 20 of this policy. The MUD Board finds and determines that these ethics and standards of conduct are necessary and appropriate in order to serve the legitimate goal of orderly governance, integrity and public confidence in government. TCMUD No. 1 Page 273 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 12 of 20 20. Procedure for Enforcement Upon good faith and belief that a MUD Director has violated any term or provision of this Code of Conduct, a party having such good faith and belief that a violation has occurred and wishing to initiate a formal review of the alleged violation shall file a written complaint with the MUD Secretary. The written complaint shall contain 1) the name of the complaining party (hereinafter “Complainant”); 2) the name of the party against whom the complaint is being filed (hereinafter “Respondent”); 3) the specific sections allegedly violated; 4) Specific dates, approximate time of day, locations and other facts evidencing the alleged violations; and 5) any documentation evidencing that a violation of the Code of Conduct occurred. Trophy Club MUD No. 1 will not accept a request related to alleged violation(s) of ethics policies within sixty (60) days of a called director’s election. Alternatively, iIf the complaint does not meet all of the requirements set forth in the preceding paragraph, the MUD Secretary shall notify the Complainant in writing of the nature of the deficiency and no further action by the MUD Secretary or MUD Board shall be necessary, until such time the MUD Secretary can determine that the complaint meets the requirements of this section. Within thirty (30) days of the MUD Secretary's receipt of a written complaint meeting all of the requirements set forth in the preceding paragraphabove, a notice will be sent to the parties (Complainant and Respondent) to determine if they may agree to have the Complaint mediated by a mutually agreed upon mediator. If the parties do not so agree to mediate the Complaint, the MUD Secretary shall place forward the complaint on the next available regular District meeting agenda for which posting requirements may legally and procedurally be metto the MUD’s legal counsel. Alternatively, if the complaint does not meet all of the requirements set forth in the preceding paragraph, the MUD Secretary shall notify the Complainant in writing of the nature of the deficiency and no further action by the MUD Secretary or MUD Board shall be necessary, until such time the MUD Secretary can determine that the complaint meets the requirements of this section. Once placed upon the District agendaforwarded to District legal counsel, the comlpaintcomplaint scope of the MUD Board shall be reviewed by legal couselcounsel shall be limited to a determineation of whether the complaint on its face presents a violation of this Code of Conduct for which sanctions, such as reprimand, or formal censure would be appropriate in order to serve the legitimate goal of orderly governance, integrity, and public confidence in government. Upon presentation of legal counsel’s findings at the next regular meeting and a majority vote of the MUD Board that the complaint merits further review and investigation, an item shall be placed on the next available regular District meeting agenda for which posting requirements may be legally and procedurally met. Additionally, upon majority vote, the MUD Board may specify any and all individual items of grievance from the Complaint that merit such review and investigation and that will be considered by the MUD Board at a subsequent hearing on the matter. At least seven (7) days prior to the hearing date, the MUD Secretary shall notify the respondent parties (Complainant and Respondent) in writing of the date, time and place at which the MUD Board will conduct a hearing on the merits of the alleged complaint, and if MUD Board has by majority vote specified individual items for review and investigation at the hearing., sSuch notice shall advise the Respondentparties of the scope of the hearing. Alternatively, if upon review of the complaint on its face by legal counsel and a majority vote of MUD Board determines that further review and investigation is not warranted, then the TCMUD No. 1 Page 274 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 13 of 20 Complainant shall be notified in writing of such vote, the written complaint shall be returned to the Complainant, and no further action shall be required by the MUD Secretary or MUD Board. At the subsequent MUD Board hearing, the Complainant and Respondent may present testimonial and or documentary evidence regarding the allegations contained within the Complaint. If the MUD Board determines that substantial evidence has been presented to support the allegation that a violation of the Code of Conduct has occurred and that the violation is detrimental to orderly governance, integrity, and public confidence in the District government, then the MUD Board may by majority vote impose sanctions, such as reprimand, or formal censure, as determined appropriate to serve the legitimate goals of this policy. All procedural rules of the MUD Board shall apply to proceedings conducted pursuant to this Section. The complaint procedure specified in this Section shall only be applicable to those MUD Directors who are appointed and/or elected and for the conduct of such official that occurs during the official’s term of office on a MUD board. TCMUD No. 1 Page 275 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 14 of 20 STATEMENT OF COMMITMENT As a member of the Trophy Club MUD No. 1 Board, I agree to uphold the Code of Conduct by adhering to the following model of behavior. I will: • Recognize the worth of individual MUD Directors and appreciate their individual talents, perspectives and contributions; • Help create an atmosphere of respect and civility where individual MUD Directors, MUD staff and the public are free to express their ideas and work to their full potential; • Conduct my personal and public affairs with honesty, integrity, fairness and respect for others; • Respect the dignity and privacy of individuals and organizations; • Respect and recognize my position as governing and not intervene in day-to-day operations of the District. • Keep the common good as my highest purpose and focus on achieving constructive solutions for public benefit; • Avoid and discourage conduct which is divisive or harmful to the best interests of Trophy Club MUD No. 1; • Treat all people with whom I come in contact in a manner I wish to be treated; • Before I speak or act I will ask myself the following questions: 1. Is it the truth? 2. Is it fair to all concerned? 3. Will it build goodwill and better relationships? 4. Will it be beneficial to all concerned? I affirm that I have read and that I understand, accept and support the Trophy Club MUD No. 1 Code of Conduct. _____________________________________________ Print Name _____________________________________________ Position/Title _________________________________ __________________________ Signature Date Formatted: Bulleted + Level: 1 + Aligned at: 0.5" + Indent at: 0.75" TCMUD No. 1 Page 276 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 15 of 20 ATTACHMENT F TROPHY CLUB MUD NO. 1 RULES OF PROCEDURE ARTICLE I ORGANIZATION, POWERS AND OFFICE Section 1.01. Organization. Trophy Club Municipal Utility District No. 1 (“MUD 1”) is a governmental agency and body politic and corporate of the State of Texas pursuant to Chapters 49 and 54 of the Texas Water Code and Section 59, Article XVI of the Texas Constitution. Section 1.02. Powers. MUD 1 has all of the rights, powers, privileges, authority, functions and duties necessary and convenient to accomplish the purposes established for a municipal utility district as provided by Chapters 49 and 54 of the Texas Water Code (“Code”). Section 1.03. Office. The chief administrative office of MUD 1 shall be located within the boundaries of MUD 1. ARTICLE II BOARD OF DIRECTORS Section 2.01. General Powers and Number. The business and affairs of the Authority shall be conducted under the authority and direction of the MUD 1 Board. Effective pursuant to the May 2010 election, the number of directors of the Board shall be five (5). In the event of a vacancy in the office of director, within sixty days following the vacancy the Board shall appoint a qualified person to the office until the next election for directors. Section 2.02. Qualifications of Directors. Each director, whether elected or appointed, shall be required to qualify by the execution of a Constitutional Oath of Office and Statement of Elected Officer. A person shall not serve as a director if he or she is not qualified to do so under the provisions of the Code. Within sixty (60) days after the Board determines that any director is not qualified to serve on the Board, it shall replace such director with a person who is qualified. Any director not qualified to serve on the Board, who willfully occupies an office and exercises the duties and powers of that office, may be subject to penalties under the Code, as amended, including possible conviction of a misdemeanor and imposition of a fine. Section 2.03. Tenure. Except as provided by the Code, each director shall serve for a period of four (4) years and until his or her successor is elected and qualified. Any director appointed to the Board shall serve for the remainder of the term of office to which such director is appointed. Section 2.04. Meetings. The Board shall establish a regular meeting time and place or places. The Board shall meet monthly except upon the occasion when it is determined that no meeting is necessary in a particular month. In any event, the Board shall meet no less than four (4) times each year. Special meetings of the Board may be called by or at the request of the President, or any two (2) directors, and/or the District Manager. Section 2.05. Agendas. The President, and/or tThe District Manager shall confer with the District’s attorneys prior to each meeting to determine the agenda items. Directors wishing to place an item on the agenda should contact the President or District Manager. The Directors shall TCMUD No. 1 Page 277 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 16 of 20 request only one subject per agenda item. Section 2.06. Posting Agendas and Notice to Directors. After approval of the agenda by the President, the District Secretary shall post the agenda as required by the Texas Open Meetings Act and the Code. Notice to the directors of any meeting of the Board shall be given at least seventy-two (72) hours prior to the meeting. Such notice shall be given by electronic transmission, facsimile, or telephone if notice is given less than five (5) days prior to a meeting. Copies of the agenda will be placed on the MUD 1 webpage and will be available for the public at the meeting. Section 2.07. Quorum. A majority of the Board shall constitute a quorum for the transaction of business at any meeting of the Board. Following the May 2010 election, the act of three (3) directors at a meeting for which a quorum is present shall be the act of the Board. Section 2.08. Conduct of Meetings. The President shall preside at Board meetings. In the absence of the President, the Vice President shall preside. The meetings shall be conducted in accordance with Robert’s Rules of Order, as the same may be modified from time-to-time, with the concurrence of all directors. The Board may provide a portion of each meeting for public comments in accordance with the policies established for receipt of public comment. Board shall agree that no Director can speak twice to the same issue until everyone else wishing to speak has spoken to it once. A request to suspend those “Rules of Procedure” that may be suspended,suspended may be proposed upon in a motion. Such motion may be adopted with a two-thirds vote of Directors. The Board agrees that before any subject is open to debate it is first necessary that a motion be made by a Director who has the floor; second, that it be seconded (with certain exceptions); and third, that the President shall state the question so that the Board may know what is before it for consideration and action. Debate can not begin until the President has stated the motion or resolution and opened the agenda item for consideration. ARTICLE III OFFICERS Section 3.01. Officers. The officers of the District shall be a President, a Vice President, a Secretary/Treasurer, and such other officers as may be elected in accordance with the provisions of this Article, including but not limited to, an Investment Officer. The Board may elect or appoint such officers including an Assistant Secretary/Treasurer as it may deem desirable, such officers to have the authority to perform the duties prescribed from time-to-time by the President. Section 3.02. Election and Term of Office. The officers of the District shall be elected annually by the Board at the regular meeting of the Board in June. New offices may be created and filled at any meeting of the Board. Each officer shall hold office until his successor shall have been duly elected. Section 3.03. Removal. Any officer elected or appointed by the Board may be removed by the Board whenever the best interests of the District would be served thereby, but such removal shall not constitute a removal from the Board. Section 3.04. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification, or otherwise must be filled by the Board for the unexpired portion of the term in accordance with the Code provisions regarding the filling of vacancies. TCMUD No. 1 Page 278 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 17 of 20 Section 3.05. President. Effective pursuant to the May 2010 election, MUD 1 shall have one (1) President. The President shall be a member of the Board with all the rights and privileges thereof, including the right to introduce motions before the Board and to vote on all matters. The President shall preside at all meetings of the Board. The President may sign any deeds, mortgages, bonds, contracts, or other instruments which the Board has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board to the generalDistrict manager or other employee of the District; and in general, the President shall perform all duties as may be prescribed by the Board from time-to-time. Section 3.06. Vice President. The Vice President shall be a member of the Board and in the absence of or upon the death of the President and in the event of the inability or refusal of the President to perform; the Vice President shall perform the duties, succeed to the authority and assume the responsibilities of the powers of the office of President. A Vice President shall perform such other duties as a prescribed by the Board or assigned by the President. Section 3.07. Secretary/Treasurer. In his or her role as Secretary, the Secretary/Treasurer is responsible for seeing that all records and books of the District are properly kept and that all notices are duly given in accordance with the provisions of these rules or as required by law. In general, the Secretary/Treasurer shall perform all duties incident to the office of Secretary and such other duties as from time-to-time may be assigned by the President or by the Board. The Secretary/Treasurer may attest the President’s signature on documents. The Secretary/Treasurer may delegate such duties as may be prudent to staff and consultants but shall not be relieved of any responsibility to perform legally required duties. In his or her role as Treasurer, the Secretary/Treasurer, with the assistance of the District Manager, shall be responsible for all funds and securities of the District, shall review the receipts of all money due and payable to the District from any source, and shall assure the deposit of all such moneys in the name of the District in such banks as shall be selected by the Board. The Secretary/Treasurer shall also review the disbursements of the District, and in general, shall perform all duties incident to the office of the Treasurer and such other duties as from time-to- time may be assigned to him or her by the President or the Board. The Investment Officer, if not the same person as the Treasurer, shall be responsible for the investment of the District’s funds, as provided in Section 3.09 hereof. Section 3.08. Investment Officer. Any officer or staff designee of the Board may be appointed as the Investment Officer of the District (the “Investment Officer”). The Investment Officer, so appointed by the Board, along with the Finance Director District Manager, shall be the Investment Officers of the District and, in such capacity, shall fulfill the responsibilities of such office regarding the investment of the District’s funds, pursuant to the Public Funds Investment Act, as amended, and the Investment Policy of the District, as such policy may be amended by the Board from time to time. TCMUD No. 1 Page 279 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER 2010-12142012-0717 Page 18 of 20 PASSED AND APPROVED by the Board of Directors of the Trophy Club Municipal Utility District No. 1, Trophy Club, Texas, this, the 14th 17th day of January, 2011.uly, 2012 _________________________________ James C. ThomasNick Sanders, President (SEAL) ____________________________________ Kevin R. Carr, Secretary/Treasurer ____________________________ Laurie SlaghtMary Moore, MUD Secretary TCMUD No. 1 Page 280 of 308 Meeting Date: July 17, 2012 Page 19 of 20 CERTIFICATE OF ORDER (201012-12140717) THE STATE OF TEXAS } COUNTY OF DENTON } COUNTY OF TARRANT} I, the undersigned member of the Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify as follows: 1. That I am the duly qualified and acting Secretary of the Board of Directors of the District, and that as such, I have custody of the minutes and records of the District. 2. That the Board of Directors of the District convened in Open Session at a Regular Meeting on January 18, 2011, at the regular meeting place thereof, and the roll was called of the duly constituted officers and members of the Board of Directors, to wit: James C. ThomasNick Sanders President Jim MossJames C. Thomas Vice President Kevin Carr Secretary/Treasurer Bill Armstrong Director Nick SandersJim Moss Director and Directors Thomas, Moss, Carr, Armstrong and Sanders _________________were present, thus constituting a quorum, whereupon, among other business, the following was transacted at such meeting: a written AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1, REPEALING ORDER 2009-09152010-1214, AND ADOPTING AN AMENDED CODE OF ETHICS, A FEES AND EXPENSE POLICY, POLICIES AND PROCEDURES FOR SELECTION AND REVIEW OF CONSULTANTS, POLICIES CONCERNING THE USE OF MANAGEMENT INFORMATION INCLUDING THE FORMATION OF AN AUDIT COMMITTEE, CODE OF CONDUCT, RULES OF PROCEDURE AND CERTAIN OTHER MATTERS; AND PROVIDING AN EFFECTIVE DATE was duly introduced for the consideration of the Board of Directors. It was then duly moved and seconded that such Order be adopted and, after due discussion, such motion, carrying with it the adoption of such Order prevailed and carried by the following vote: AYES: 5_____ NOES: 0_____ TCMUD No. 1 Page 281 of 308 Meeting Date: July 17, 2012 Page 20 of 20 Order (201012-12140717) Certificate Trophy Club Municipal Utility District No. 1 3. That a true, full and correct copy of such Order adopted at such meeting is attached to and follows this certificate; that such Order has been duly recorded in the minutes of the Board of Directors for such meeting; that the persons named in the above and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members of the Board of Directors as indicated therein, that each was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of such meeting, and that such Order would be introduced and considered for adoption at such meeting, and that each consented, in advance, to the holding of such meeting for such purpose; that the canvassing of the officers and members of the Board of Directors present at and absent from such meeting and of the votes of each on such motion, as set forth in the above and foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour, date, place and subject of such meeting was given and posted as required by Chapter 551, Texas Gov. Code. SIGNED AND SEALED the 17th 18TH day of Januaryuly 20112. Secretary, Board of Directors (SEAL) Formatted: Superscript TCMUD No. 1 Page 282 of 308 Meeting Date: July 17, 2012 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 ORDER NO. 2012-0717 AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1, REPEALING ORDER 2010-1214, AND ADOPTING AN AMENDED CODE OF ETHICS, A FEES AND EXPENSE POLICY, POLICIES AND PROCEDURES FOR SELECTION AND REVIEW OF CONSULTANTS, POLICIES CONCERNING THE USE OF MANAGEMENT INFORMATION INCLUDING THE FORMATION OF AN AUDIT COMMITTEE, CODE OF CONDUCT, RULES OF PROCEDURE AND CERTAIN OTHER MATTERS; AND PROVIDING AN EFFECTIVE DATE WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is a Water District operating pursuant to Chapter 54 of the Texas Water Code; and WHEREAS, on July 17, 2012, the District adopted Order No. 2012-0717 per the Texas Water Code Ann. §49.199, requiring the Board of Directors of the District to adopt certain policies and procedures in writing; including a code of ethics, an expense policy, policies and procedures for the selection and review of consultants, policies concerning the use of management information and the formation of an audit committee and Rules of Procedure; and WHEREAS, the Board of Directors of the District now finds it prudent and wise to amend Attachment B, Fees and Expense and Attachment F, Rules of Procedure for its Board of Directors; and WHEREAS, the Board determines that in order to have a fair, ethical and accountable District, it is in their best interest to repeal Order 2010-1214 and adopt Order No. 2012-0717, adopting an amendment to Attachment B, Fees & Expense Policy and an amendment to Attachment F, Rules of Procedure. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: I. The Board of Directors hereby adopts in addition to the Code of Ethics (Attachment A); a Fees and Expense Policy (Attachment B); a Policy Concerning Selection, Monitoring, Review and Evaluation of Professional Consultants (Attachment C); Policies Relating to Use of Management Information and Formation of an Audit Committee (Exhibit D); a Code of Conduct (Attachment E); and Rules of Procedure (Attachment F) hereof as its written policies and procedures required by Tex. Water Code Ann. §49.199. TCMUD No. 1 Page 283 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 2 of 20 II. The President and Secretary of the Board of Directors are authorized to evidence adoption of this Order on behalf of the Board of Directors and to do all other things proper and necessary to carry out the intent hereof. This Order supersedes all previous Orders adopting any of the following: a Code of Ethics, a Fees and Expense Policy, a Travel Expense Policy, Policies and Procedures for Selection and Review of Consultants, Policies Concerning the Use of Management Information Including the Formation of an Audit Committee or Rules of Procedure. ATTACHMENT A CODE OF ETHICS SECTION 1. Purpose. The purpose of this Code of Ethics is to set forth the standards of conduct and behavior for the members of the Board of Directors of Trophy Club Municipal Utility District No. 1 (the “District”), and its officers, and employees of the District (collectively with the Directors, the “District Officials”). SECTION 2. Policy. It is the policy of the District that District Officials shall conduct themselves in a manner consistent with sound business and ethical practices; that the public interest shall always be considered in conducting District business; that the appearance of impropriety shall be avoided to ensure and maintain public confidence in the District; and that the Board shall control and manage the affairs of the District fairly, impartially, and without discrimination. Section 2.01 Qualification of Directors. A. A person shall not serve as a Director if he is disqualified by law from doing so. As of the date of adoption of this Code of Ethics, Section 49.052, Texas Water Code, disqualifies certain person from serving as directors of the District. B. Within sixty (60) days after the Board determines that any Director is disqualified from serving on the Board, it shall replace such Director with a person who is not disqualified. C. Any Director who is disqualified from serving on the Board under Section 2.01(a) who willfully occupies an office and exercises the duties and powers of that office may be subject to penalties under Section 49.052, Texas Water Code, including possible conviction of a misdemeanor and imposition of a fine. D. A Director is not qualified to serve on the Board if the Director simultaneously serves in another civil office, either elective or appointive, entitling the Director to compensation(Article XVI, Section 40, of the Texas Constitution, Appendix “B.”) Section 2.02 Removal of Directors The Board by unanimous vote of the remaining Directors may remove a Director from the Board if that Director has missed one-half (1/2) or more of the regular meetings of the Board scheduled during the prior twelve (12) months. See Section 49.052, Texas Water Code. TCMUD No. 1 Page 284 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 3 of 20 SECTION 3. Conflicts of Interest. A. The District adopts Chapter 171, Government Code, as its Conflict of Interest Policy, the principal provisions of which are as follows: Except where a majority of the Board of Directors is required to abstain from participation in a vote because of conflict of interest, a Director will abstain from participating in a decision of the Board of Directors which either (1) confers an economic benefit on a business in which the Director or a close relative has a substantial interest, or (2) affects the value of property in which the Director or a close relative has a substantial interest differently from how it affects other real property in the District. For these purposes, a person is considered to have a “substantial interest” in a business if (1) he owns ten percent (10%) or more of the voting stock or shares of the business entity or owns either ten percent (10%) or more or $5,000 or more of the fair market value of the business entity; or (2) funds received from the business exceed ten percent (10%) of his gross income for the previous year. A Person has a substantial interest in real property if the interest is an equitable or legal interest with a market value of $2,500 or more. A “close relative” of a Director for these purposes is a person related to the Director within the first degree of affinity or consanguinity. B. A Director who has a substantial interest in any matter involving the business entity or real property shall disclose that fact to the other Directors by Affidavit. The Affidavit must be filed with the Secretary of the Board. An interested Director shall abstain from further participation in the matter as set forth in Section 3(A). C. The Board shall take a separate vote on any budget item specifically dedicated to a contract with a business entity in which a Director has a substantial interest. In the event of a separate vote, the Director may not participate in that separate vote, but may vote on a final budget if the Director has complied with Section 3. D. As of the date of adoption of this Code of Ethics, Chapter 176, Local Government Code, requires the disclosure of certain relationships by Directors, vendors, and certain prospective vendors to the District. A Director, vendor, or prospective vendor who has a relationship that requires disclosure under Chapter 176 shall disclose that relationship by completing the form prescribed by the Texas Ethics Commission and timely filing such form with the Records Administrator. A Director or vendor violating this Section may be subject to prosecution as a Class C misdemeanor under Sections 176.003 and 176.006(f), Local Government Code, respectively. SECTION 4. Conduct of District Business. Each District Official will conduct all business of the District in a manner consistent with the requirements of applicable law and the Texas Open Meetings Act. SECTION 5. Acceptance of Gifts. No District Official shall accept any benefit as consideration for any decision, opinion, recommendation, vote, or other exercise of discretion in carrying out his official acts for the District. No District Official shall solicit, accept, or agree to accept any benefit from a person known to be interested in or likely to become interested in any contract, purchase, payment, claim, or transaction involving the exercise of the District’s Official’s discretion. As used herein, “benefit” shall not include: (1) A fee prescribed by law to be received by a public servant or any other benefit to which the District Official is lawfully entitled or for which he gives legitimate consideration in a capacity other than as a District Official; TCMUD No. 1 Page 285 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 4 of 20 (2) A gift or other benefit conferred on account of kinship or a personal, professional, or business relationship independent of the status of the recipient as a District Official; (3) A political contribution, as defined by the Election Code; (4) A benefit consisting of food, lodging, transportation, or entertainment accepted as a guest; or (5) A benefit to a District Official required to file a financial statement under the Texas Election Code that is derived from a function in honor or appreciation of the recipient if: (A) The benefit and the source of any benefit in excess of $50.00 is reported in the required financial statement; (B) The benefit is used solely to defray the expenses that accrue in the performance of duties or activities in connection with its official duties for the District which are non-reimbursable by the District; or (C) An item with value of less than $50.00, excluding cash or negotiable instrument; or (D) An item issued by a governmental entity that allows the use of property or facilities owned, leased, or operated by the governmental entity. SECTION 6. Bribery A District Official shall not intentionally or knowingly offer, confer, or agree to confer on another, or solicit, accept, or agree to accept from another, any benefit as consideration when to do so is prohibited by law. As of the date of adoption of this Code of Ethics, Section 36.02, Texas Penal Code, lists the offenses that are considered bribery when committed by District Officials. Violations of penal laws may subject a District Official to criminal prosecution. SECTION 7. Acceptance of Honoraria. A Director shall not solicit, accept or agree to accept an honorarium as prohibited by law. As of the date of the adoption of this Code of Ethics, Section 36.07, Texas Penal Code, provides the circumstances in which a Director may not accept an honorarium. Violations of penal laws may subject a District Official to criminal prosecution. SECTION 8. Lobbying. Should the Texas Ethics Commission by rule require any District Officials directly communicating with legislative or executive branch officials to register as lobbyists, District Officials shall comply with such rule. See Government Code, Section 305.0051. The District shall not reimburse from District funds the expenses of any person in excess of $50.00 for direct communications with a member of the legislative or executive branch unless the person being compensated resides in the district of the member with TCMUD No. 1 Page 286 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 5 of 20 whom the person communicates or files a written statement which includes the person’s name, the amount of compensation or reimbursement, and the name of the affected political subdivision with the Secretary of State. This provision does not apply to registered lobbyists, a full-time employee of the District or an elected or appointed District Official. ATTACHMENT B FEES AND EXPENSE POLICY SECTION 1. Purpose. The purpose of this Expense Policy is to set forth the policies of Trophy Club Municipal Utility District No. 1 (the “District”) concerning per diem and travel expenses for members of the Board of Directors of the District. SECTION 2. Per Diem for Directors. Pursuant to Section 49.060 of the Texas Water Code, as amended, Directors are entitled to receive as fees of office up to $150.00 a day for each day the Director actually spends performing the duties of a director, provided the fees shall not exceed a sum of $7,200 per annum. Fees of office are set by an Order adopted by the Board of Directors. “Performing the duties of a director” means substantive performance of the management or business of the District, including participation in board and committee meetings and other activities involving the substantive deliberation of District Business and in pertinent educational programs. The phrase does not include routine or ministerial activities such as the execution of documents, self-preparation for meetings, or other activities requiring a minimal amount of time. Directors may attend other meetings relating to the management or business of the District and receive fees of office and expenses at the discretion of each director. At every monthly MUD Board meeting, Directors will receive a FEE PAYMENT REQUEST. Each Director in attendance at said meeting will be required to complete a FEE PAYMENT REQUEST. Directors will have two options: 1) Request payment or 2) Decline payment. Any Director who fails to complete/submit a FEE PAYMENT REQUEST will be emailed or if no email address, mailed a FEE PAYMENT REQUEST by the MUD Secretary, requesting the Director complete and sign the FEE PAYMENT REQUEST. If the Director wishes to DECLINE payment, the Director may indicate such via an electronic transmission, via regular mail or submit the Request in person to the MUD Secretary. Directors attending “outside” meetings on District business who wish to receive payment for attendance at such meeting shall have sixty (60) days from the date of said meeting in which to submit a FEE PAYMENT REQUEST for payment. Any FEE PAYMENT REQUEST received after sixty (60) days shall come before the MUD Board for approval. All Directors requesting and receiving reimbursement for attending District business outside of the monthly Board meetings shall be required to provide an update/report to the Board either in person at the very next meeting or provide an update/report via an electronic transmission to the MUD Board and the District Manager. SECTION 3. Attendance at Meetings and Conduct of Other District Business. Board members may attend conferences and meetings of the Association of Water Board Directors, at the District’s expense, whether within or outside the Town of Trophy Club. Attendance at other conferences, hearings, or other meetings outside of Trophy Club by the members of the Board of Directors must be sanctioned by the Board of Directors; attendance at local meetings or conduct of other local District business will be at each Director’s discretion. Directors attending any TCMUD No. 1 Page 287 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 6 of 20 meeting or conducting any District business shall report to the Board concerning the meeting or activity. SECTION 4. Expenses Outside of Trophy Club. The District will pay a reasonable room rate for a director’s hotel room, if District business requires that the director be out of Trophy Club, reasonable tips incurred in making the trip, roundtrip mileage at the current IRS mileage rate and parking, if any, for travel by car or roundtrip airfare at current commercial rates for standard (not first class) air fare and reasonable rental car or taxi charges. The District will pay for meals actually eaten and paid for by the Director on a sanctioned trip outside of Trophy Club; provided, however, reimbursement for meals will be limited to $75.00 per day per person. Appropriate documentation listing the person in attendance and a description of the business discussed at the meeting or activity is required. No reimbursement shall be made for the purchase of alcoholic beverages for a director, spouse, employee or guest. No reimbursement shall be made for the meals of a spouse of a director or employee. SECTION 5. Expenses for Local Meetings and Activities. The District will pay for roundtrip mileage at the current IRS rate for travel by car, parking, and will pay meals directly related to the meeting or activity. Reimbursement for meals will be limited to $75.00 per day per person. Appropriate documentation listing the person in attendance and a description of the business discussed at the meeting or activity is required. No reimbursement shall be made for the purchase of alcoholic beverages for a director, spouse, employee or guest. No reimbursement shall be made for the meals of a spouse of a director or employee. SECTION 6. Reimbursement. Directors attending meetings or other activities and wishing to receive a per diem and/or expenses must submit a verified statement showing the number of days actually spent in service to the District and a general description of the duties performed for each day of service. To receive reimbursement for expenses, a Director must also submit an itemized expense report to the Senior Accountant before reimbursement is approved by the Board’s District Manager. Items on the expense report shall include lodging, meals, tips, parking and transportation. Directors sharing expense items may split reported expenses in any matter they deem equitable, but the Board will pay no more than 100% of the actual total cost of reimbursable items. SECTION 7. Extraordinary Expenses. Any extraordinary expenses for a Director attending a sanctioned activity of the District must be approved by the Board prior to incurring the expense. ATTACHMENT C POLICY CONCERNING SELECTION, MONITORING, REVIEW AND EVALUATION OF PROFESSIONAL CONSULTANTS SECTION 1. Purpose. The purpose of this Policy Concerning Selection, Monitoring, Review, and Evaluation of Professional Consultants is to set guidelines for the Board of Directors for Trophy Club Municipal Utility District No. 1 (the “District”) concerning its Professional Consultants. TCMUD No. 1 Page 288 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 7 of 20 SECTION 2. Definition of Professional Consultant. “Professional Consultant” shall include the District’s attorney, auditor, bookkeeper, financial advisor, and tax assessor/collector, and such other consultants other than employees that the District may hereafter engage. SECTION 3. Selection of Consultants. Whenever the Board of Directors of the District decides to terminate the services of one or more of its Professional Consultants, the Board shall request one or more proposals as required by the Professional Services Procurement Act, Section 2254.001 et seq., Government Code, except where selection of professional consultants is to be conducted by the Board in an open meeting, shall appoint a committee of one or two Directors to review any proposals received by the Board, to interview applicants, and to make a recommendation to the entire Board of Directors concerning the selection. SECTION 4. Monitoring of Professional Consultants. For those Professional Consultants with annual contracts, the Board of Directors of the District will review the performance of the Professional Consultants for the prior year at the time the contract is renewed. The Board of Directors shall review the performance of its other Professional Consultants, upon the request of one or more Directors. ATTACHMENT D POLICIES RELATING TO USE OF MANAGEMENT INFORMATION AND FORMATION OF AN AUDIT COMMITTEE SECTION 1. Purpose. The purpose of this Policy Relating to the Use of Management Information and Formation of an Audit Committee for Trophy Club Municipal Utility District No. 1 (the “District”) is to provide written policies concerning the use of management information. SECTION 2. Annual Budget. Prior to each fiscal year, the Board of Directors of the District shall adopt an annual budget for the next fiscal year for use in planning and controlling of costs. SECTION 3. Audit Committee. The District hereby appoints its Board of Directors as an audit committee to review the annual audit prepared by the District Auditor. The Board may designate a lesser number than the entire Board, but not less than two (2) Directors to serve as its audit committee. SECTION 4. Accounting Standards. The District hereby directs its auditor to adopt uniform auditing reporting requirements that use “Audits of State and Local Governmental Units” as a guide on audit working papers and that uses “Governmental Accounting and Financial Reporting Standards” for final audit reports (subject to the standards for audits prescribed by applicable Texas Commission on Environmental Quality Rules). TCMUD No. 1 Page 289 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 8 of 20 ATTACHMENT “E” TROPY CLUB MUD NO. 1 CODE OF CONDUCT Statement of Purpose The citizens and the businesses that Trophy Club MUD No. 1 (MUD 1) serves are entitled to have a fair, ethical and accountable District, which earns the public’s full confidence for integrity. It is the strong desire of the MUD District to fulfill this expectation; and, therefore requires that the MUD Directors: • Comply with both the letter and sprit of the laws and policies affecting the operations of the District; • Be independent, impartial and fair in their judgment and actions; and • Use their respective office or position for the public good and not for personal gain. To this end, the MUD Directors have adopted this Code of Conduct in order to assure public confidence in the integrity of its government and its effective and fair operation. Definitions The following words, terms and phrases, when used in this section, shall have the following meanings subscribed to them: Business. A corporation, partnership, sole proprietorship, firm, holding company, joint stock company, receivership, trust or any other for profit or non-profit entity. MUD Board. The legislative and governing body of the District consisting of five (5) members; MUD President, Vice-President, Secretary/Treasurer, and two Directors. Employee. Any person employed by the District, including those individuals on a part-time basis, including independent contractors hired by the District for repetitive performance of services, but not independent contractors engaged for occasional services. Nepotism. Showing favoritism toward a relative (needs further definitions see State Law). The practice of hiring personnel or awarding contracts which favor a relative is prohibited by the District. Exclusions to this prohibition are: a. Employees who have been continuously employed by the District for more than two (2) years prior to the election or appointment of the Director. b. Individuals who are employees of the District as of the effective date of this policy. 1. Act in the Public Interest Recognizing that stewardship of the public interest must be their primary concern, MUD Directors shall work for the common good of the people the District serves and not for any private or personal concern. The Directors shall assure fair and equal treatment of all persons, claims and transactions coming before the District. TCMUD No. 1 Page 290 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 9 of 20 2. Comply with the Law MUD Directors shall comply with the laws of the nation and the State of Texas in the performance of their public duties. These laws include, but are not limited to: the United States and Texas Constitutions; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government; and MUD Orders, resolutions and policies; the Texas Water Code; and the Texas Commission on Environmental Quality (TCEQ) rules and regulations. 3. Conduct of MUD Directors The professional and personal conduct of MUD Directors must be above reproach and avoid even the appearance of impropriety. MUD Directors shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other MUD Director(s), employees, and the public. Discussions held in confidence and or in Executive and/or Closed Session shall be kept strictly confidential. Directors shall not violate and or divulge confidential discussions held during Executive and / or Closed Sessions. 4. Respect for Process MUD Directors shall perform their duties in accordance with the processes and Rules of Order established by the MUD Board. 5. Conduct of Public Meetings MUD Directors have an obligation to attend meetings and to be prepared for public issues; to listen courteously and attentively to all public discussions before the body; and to focus on the business at hand. They shall refrain from interrupting other speakers, making personal comments not germane to the business of the body, or otherwise interfering with the orderly conduct of meetings. 6. Decisions Based on Merit It is expected and required that MUD Directors review material, participate in discussions and base their decisions on the merits and substance of the matter at hand. 7. Communication Prior to permitting final action on a matter under consideration, MUD Directors shall publicly share substantive information, which they may have received from sources outside the public decision-making process that is relevant to such action by the MUD Board. 8. Conflicts of Interest and Disclosure MUD Directors shall familiarize themselves with and abide by the following conflicts of interest and disclosure statutes and principles: a. Chapter 171 of the Local Government Code which requires an officer, whether elected, appointed, paid, or unpaid, of a district exercising responsibilities beyond those that are advisory in nature, to file an affidavit disclosing a substantial interest in a business entity or property that would be beneficially affected by a decision of the governing body or of any other board or commission upon which the member serves and thereafter to abstain from participation in discussion and voting on the matter. Once the disclosure is made, the MUD Director is to remove himself from the meeting area to ensure his presence does not hinder the discussion of the item or influence the vote. TCMUD No. 1 Page 291 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 10 of 20 b. Section 176 of the Local Government Code which requires MUD Directors and the District Manager to file a conflicts disclosure statement disclosing any business relationship with a person or business doing business with the District or being considered by the District for a business relationship. c. Section 176.003(a)(2)(B) of the Local Government Code which requires the disclosure of gifts of an aggregate value of more than $250.00 in the twelve (12) month period preceding the date that a Director becomes aware of a transaction described in Section 176, other than gifts of food, lodging, transportation, or entertainment accepted as a guest. d. Sections 553.001-553.003 of the Government Code which requires the filing of an affidavit before the date the District will acquire a property in which public servants has a legal or equitable interest. e. In order to assure their independence and impartiality on behalf of the public good, MUD Directors are prohibited from using their positions to influence government decisions in which they have a personal interest. 9. Corruption MUD Directors shall familiarize themselves with and abide by the Texas Penal Code mandates concerning corruption, including without limitation, Section 36.02 prohibiting receipt of prohibited gifts, Section 39.02 concerning abuse of official capacity and Section 39.06(a) concerning misuse of official information and all other applicable state laws regulating or related to public service. 10. Political Advocacy MUD Directors shall not utilize the District’s name, logo, employees, or their position for purposes of endorsing any political candidate, political position or business. 11. Confidential Information MUD Directors shall respect the confidentiality of information concerning District property, personnel or proceedings of the District. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal interests. 12. Use of Public Resources Directors shall not use public resources generally unavailable to the public, such as District staff time, equipment, supplies or facilities, for private gain or personal purposes. 13. Representation of Private Interests In keeping with their role as stewards of the public interest, Directors shall not appear on behalf of private interests of third parties before the MUD Board or any board, commission, committee, or proceeding of the District. 14. Advocacy Directors shall represent the official policies or positions of the MUD Board to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, MUD Directors shall explicitly state that they do not represent their body or the MUD District, nor will they allow the inference that they do. TCMUD No. 1 Page 292 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 11 of 20 15. Policy Role of Directors MUD Directors shall respect and adhere to the District’s structure as outlined in the Texas Water Code and the District’s policies and procedures. In this structure, the MUD Directors determine the policies of the District with the advice, information and analysis provided by the public, and District staff. Except as provided by District Order, MUD Directors therefore shall not interfere with the administrative and/or day to day functions of the District or the professional duties of the District staff; nor shall they impair the ability of staff to implement MUD Board policy decisions. 16. Independence of Boards, Commissions, and Committees Because of the value of the independent advice of boards, commissions, committees and advisory groups to the public decision-making process, MUD Directors shall refrain from using their position to influence unduly the deliberations or outcomes of any board, commission, committee, and advisory group proceedings. 17. Positive Workplace Environment MUD Directors shall support the maintenance of a positive and constructive workplace environment for District employees and for citizens and businesses dealing with the District. MUD Directors shall recognize their special role in dealing with District employees and refrain from creating the perception of inappropriate direction to Staff. 18. Implementation As an expression of the standards of conduct for MUD Directors expected by the District, this Code of Conduct is intended to be self-enforcing. It therefore becomes most effective when MUD Directors are thoroughly familiar with it and embrace its provisions. Ethical standards shall be included in the regular orientations for candidates for the MUD Board, and newly elected and appointed MUD Directors. MUD Directors entering office, shall sign a statement affirming they have read and understood the Trophy Club MUD No. 1 Code of Conduct and agree to be bound by its terms. In addition, the Code of Conduct shall be reviewed periodically by the MUD Directors, and the MUD Board shall consider recommendations for revision as it becomes necessary. 19. Compliance and Enforcement The Trophy Club MUD No. 1 Code of Conduct expresses standards of ethical conduct expected for Trophy Club MUD No. 1 Directors. MUD Directors themselves have the primary responsibility to assure that ethical standards are understood and met, and that the public can continue to have full confidence in the integrity of government. The President of the MUD Board has the additional responsibility to intervene when a MUD Director’s’ actions appear to be in violation of the Code of Conduct and are brought to their attention. The MUD Board may impose sanctions, such as reprimand, formal censure on a MUD Director whose conduct does not comply with the District’s ethical standards. The MUD Board also may act to censure or reprimand a MUD Director in accordance with MUD procedures and subject to the limitations set forth in Section 20 of this policy. The MUD Board finds and determines that these ethics and standards of conduct are necessary and appropriate in order to serve the legitimate goal of orderly governance, integrity and public confidence in government. TCMUD No. 1 Page 293 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 12 of 20 20. Procedure for Enforcement Upon good faith and belief that a MUD Director has violated any term or provision of this Code of Conduct, a party having such good faith and belief that a violation has occurred and wishing to initiate a formal review of the alleged violation shall file a written complaint with the MUD Secretary. The written complaint shall contain 1) the name of the complaining party (hereinafter “Complainant”); 2) the name of the party against whom the complaint is being filed (hereinafter “Respondent”); 3) the specific sections allegedly violated; 4) Specific dates, approximate time of day, locations and other facts evidencing the alleged violations; and 5) any documentation evidencing that a violation of the Code of Conduct occurred. Trophy Club MUD No. 1 will not accept a request related to alleged violation(s) of ethics policies within sixty (60) days of a called director’s election. If the complaint does not meet all of the requirements set forth in the preceding paragraph, the MUD Secretary shall notify the Complainant in writing of the nature of the deficiency and no further action by the MUD Secretary or MUD Board shall be necessary, until such time the MUD Secretary can determine that the complaint meets the requirements of this section. Within thirty (30) days of the MUD Secretary's receipt of a written complaint meeting all of the requirements set forth above, a notice will be sent to the parties (Complainant and Respondent) to determine if they agree to have the Complaint mediated by a mutually agreed upon mediator. If the parties do not so agree to mediate the Complaint, the MUD Secretary shall forward the complaint to the MUD’s legal counsel. Once forwarded to District legal counsel, the complaint shall be reviewed by legal counsel to a determine whether the complaint on its face presents a violation of this Code of Conduct for which sanctions, such as reprimand, or formal censure would be appropriate in order to serve the legitimate goal of orderly governance, integrity, and public confidence in government. Upon presentation of legal counsel’s findings at the next regular meeting and a majority vote of the MUD Board that the complaint merits further review and investigation, an item shall be placed on the next available regular District meeting agenda for which posting requirements may be legally and procedurally met. Additionally, upon majority vote, the MUD Board may specify any and all individual items of grievance from the Complaint that merit such review and investigation and that will be considered by the MUD Board at a subsequent hearing on the matter. At least seven (7) days prior to the hearing date, the MUD Secretary shall notify the parties (Complainant and Respondent) in writing of the date, time and place at which the MUD Board will conduct a hearing on the merits of the alleged complaint, and if MUD Board has by majority vote specified individual items for review and investigation at the hearing. Such notice shall advise the parties of the scope of the hearing. Alternatively, if upon review of the complaint on its face by legal counsel and a majority vote of MUD Board determines that further review and investigation is not warranted, then the Complainant shall be notified in writing of such vote, the written complaint shall be returned to the Complainant, and no further action shall be required by the MUD Secretary or MUD Board. At the subsequent MUD Board hearing, the Complainant and Respondent may present testimonial and or documentary evidence regarding the allegations contained within the Complaint. If the MUD Board determines that substantial evidence has been presented to support the allegation that a violation of the Code of Conduct has occurred and that the violation is detrimental to orderly governance, integrity, and public confidence in the District government, TCMUD No. 1 Page 294 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 13 of 20 then the MUD Board may by majority vote impose sanctions, such as reprimand, or formal censure, as determined appropriate to serve the legitimate goals of this policy. All procedural rules of the MUD Board shall apply to proceedings conducted pursuant to this Section. The complaint procedure specified in this Section shall only be applicable to those MUD Directors who are appointed and/or elected and for the conduct of such official that occurs during the official’s term of office on a MUD board. TCMUD No. 1 Page 295 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 14 of 20 STATEMENT OF COMMITMENT As a member of the Trophy Club MUD No. 1 Board, I agree to uphold the Code of Conduct by adhering to the following model of behavior. I will: • Recognize the worth of individual MUD Directors and appreciate their individual talents, perspectives and contributions; • Help create an atmosphere of respect and civility where individual MUD Directors, MUD staff and the public are free to express their ideas and work to their full potential; • Conduct my personal and public affairs with honesty, integrity, fairness and respect for others; • Respect the dignity and privacy of individuals and organizations; • Respect and recognize my position as governing and not intervene in day-to-day operations of the District. • Keep the common good as my highest purpose and focus on achieving constructive solutions for public benefit; • Avoid and discourage conduct which is divisive or harmful to the best interests of Trophy Club MUD No. 1; • Treat all people with whom I come in contact in a manner I wish to be treated; • Before I speak or act I will ask myself the following questions: 1. Is it the truth? 2. Is it fair to all concerned? 3. Will it build goodwill and better relationships? 4. Will it be beneficial to all concerned? I affirm that I have read and that I understand, accept and support the Trophy Club MUD No. 1 Code of Conduct. _____________________________________________ Print Name _____________________________________________ Position/Title _________________________________ __________________________ Signature Date TCMUD No. 1 Page 296 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 15 of 20 ATTACHMENT F TROPHY CLUB MUD NO. 1 RULES OF PROCEDURE ARTICLE I ORGANIZATION, POWERS AND OFFICE Section 1.01. Organization. Trophy Club Municipal Utility District No. 1 (“MUD 1”) is a governmental agency and body politic and corporate of the State of Texas pursuant to Chapters 49 and 54 of the Texas Water Code and Section 59, Article XVI of the Texas Constitution. Section 1.02. Powers. MUD 1 has all of the rights, powers, privileges, authority, functions and duties necessary and convenient to accomplish the purposes established for a municipal utility district as provided by Chapters 49 and 54 of the Texas Water Code (“Code”). Section 1.03. Office. The chief administrative office of MUD 1 shall be located within the boundaries of MUD 1. ARTICLE II BOARD OF DIRECTORS Section 2.01. General Powers and Number. The business and affairs of the Authority shall be conducted under the authority and direction of the MUD 1 Board. Effective pursuant to the May 2010 election, the number of directors of the Board shall be five (5). In the event of a vacancy in the office of director, within sixty days following the vacancy the Board shall appoint a qualified person to the office until the next election for directors. Section 2.02. Qualifications of Directors. Each director, whether elected or appointed, shall be required to qualify by the execution of a Constitutional Oath of Office and Statement of Elected Officer. A person shall not serve as a director if he or she is not qualified to do so under the provisions of the Code. Within sixty (60) days after the Board determines that any director is not qualified to serve on the Board, it shall replace such director with a person who is qualified. Any director not qualified to serve on the Board, who willfully occupies an office and exercises the duties and powers of that office, may be subject to penalties under the Code, as amended, including possible conviction of a misdemeanor and imposition of a fine. Section 2.03. Tenure. Except as provided by the Code, each director shall serve for a period of four (4) years and until his or her successor is elected and qualified. Any director appointed to the Board shall serve for the remainder of the term of office to which such director is appointed. Section 2.04. Meetings. The Board shall establish a regular meeting time and place or places. The Board shall meet monthly except upon the occasion when it is determined that no meeting is necessary in a particular month. In any event, the Board shall meet no less than four (4) times each year. Special meetings of the Board may be called by or at the request of the President, any two (2) directors, and/or the District Manager. Section 2.05. Agendas. The District Manager shall confer with the District’s attorneys prior to each meeting to determine the agenda items. Directors wishing to place an item on the agenda should contact the President or District Manager. The Directors shall request only one subject per agenda item. TCMUD No. 1 Page 297 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 16 of 20 Section 2.06. Posting Agendas and Notice to Directors. After approval of the agenda by the President, the District Secretary shall post the agenda as required by the Texas Open Meetings Act and the Code. Notice to the directors of any meeting of the Board shall be given at least seventy-two (72) hours prior to the meeting. Such notice shall be given by electronic transmission, facsimile, or telephone if notice is given less than five (5) days prior to a meeting. Copies of the agenda will be placed on the MUD 1 webpage and will be available for the public at the meeting. Section 2.07. Quorum. A majority of the Board shall constitute a quorum for the transaction of business at any meeting of the Board. Following the May 2010 election, the act of three (3) directors at a meeting for which a quorum is present shall be the act of the Board. Section 2.08. Conduct of Meetings. The President shall preside at Board meetings. In the absence of the President, the Vice President shall preside. The meetings shall be conducted in accordance with Robert’s Rules of Order, as the same may be modified from time-to-time, with the concurrence of all directors. The Board may provide a portion of each meeting for public comments in accordance with the policies established for receipt of public comment. Board shall agree that no Director can speak twice to the same issue until everyone else wishing to speak has spoken to it once. A request to suspend those “Rules of Procedure” that may be suspended may be proposed upon in a motion. Such motion may be adopted with a two-thirds vote of Directors. The Board agrees that before any subject is open to debate it is first necessary that a motion be made by a Director who has the floor; second, that it be seconded (with certain exceptions); and third, that the President shall state the question so that the Board may know what is before it for consideration and action. Debate can not begin until the President has stated the motion or resolution and opened the agenda item for consideration. ARTICLE III OFFICERS Section 3.01. Officers. The officers of the District shall be a President, a Vice President, a Secretary/Treasurer, and such other officers as may be elected in accordance with the provisions of this Article, including but not limited to, an Investment Officer. The Board may elect or appoint such officers including an Assistant Secretary/Treasurer as it may deem desirable, such officers to have the authority to perform the duties prescribed from time-to-time by the President. Section 3.02. Election and Term of Office. The officers of the District shall be elected annually by the Board at the regular meeting of the Board in June. New offices may be created and filled at any meeting of the Board. Each officer shall hold office until his successor shall have been duly elected. Section 3.03. Removal. Any officer elected or appointed by the Board may be removed by the Board whenever the best interests of the District would be served thereby, but such removal shall not constitute a removal from the Board. Section 3.04. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification, or otherwise must be filled by the Board for the unexpired portion of the term in accordance with the Code provisions regarding the filling of vacancies. TCMUD No. 1 Page 298 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 17 of 20 Section 3.05. President. Effective pursuant to the May 2010 election, MUD 1 shall have one (1) President. The President shall be a member of the Board with all the rights and privileges thereof, including the right to introduce motions before the Board and to vote on all matters. The President shall preside at all meetings of the Board. The President may sign any deeds, mortgages, bonds, contracts, or other instruments which the Board has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board to the District manager or other employee of the District; and in general, the President shall perform all duties as may be prescribed by the Board from time-to-time. Section 3.06. Vice President. The Vice President shall be a member of the Board and in the absence of or upon the death of the President and in the event of the inability or refusal of the President to perform; the Vice President shall perform the duties, succeed to the authority and assume the responsibilities of the powers of the office of President. A Vice President shall perform such other duties as a prescribed by the Board or assigned by the President. Section 3.07. Secretary/Treasurer. In his or her role as Secretary, the Secretary/Treasurer is responsible for seeing that all records and books of the District are properly kept and that all notices are duly given in accordance with the provisions of these rules or as required by law. In general, the Secretary/Treasurer shall perform all duties incident to the office of Secretary and such other duties as from time-to-time may be assigned by the President or by the Board. The Secretary/Treasurer may attest the President’s signature on documents. The Secretary/Treasurer may delegate such duties as may be prudent to staff and consultants but shall not be relieved of any responsibility to perform legally required duties. In his or her role as Treasurer, the Secretary/Treasurer, with the assistance of the District Manager, shall be responsible for all funds and securities of the District, shall review the receipts of all money due and payable to the District from any source, and shall assure the deposit of all such moneys in the name of the District in such banks as shall be selected by the Board. The Secretary/Treasurer shall also review the disbursements of the District, and in general, shall perform all duties incident to the office of the Treasurer and such other duties as from time-to- time may be assigned to him or her by the President or the Board. The Investment Officer, if not the same person as the Treasurer, shall be responsible for the investment of the District’s funds, as provided in Section 3.09 hereof. Section 3.08. Investment Officer. Any officer or staff designee of the Board may be appointed as the Investment Officer of the District (the “Investment Officer”). The Investment Officer, so appointed by the Board, along with the District Manager, shall be the Investment Officers of the District and, in such capacity, shall fulfill the responsibilities of such office regarding the investment of the District’s funds, pursuant to the Public Funds Investment Act, as amended, and the Investment Policy of the District, as such policy may be amended by the Board from time to time. TCMUD No. 1 Page 299 of 308 Meeting Date: July 17, 2012 TCMUD 1 – ORDER No. 2012-0717 Page 18 of 20 PASSED AND APPROVED by the Board of Directors of the Trophy Club Municipal Utility District No. 1, Trophy Club, Texas, this, the 17th day of July, 2012 _________________________________ Nick Sanders, President (SEAL) ____________________________________ Kevin R. Carr, Secretary/Treasurer ____________________________ Laurie Slaght, MUD Secretary TCMUD No. 1 Page 300 of 308 Meeting Date: July 17, 2012 Page 19 of 20 CERTIFICATE OF ORDER (2012-0717) THE STATE OF TEXAS } COUNTY OF DENTON } COUNTY OF TARRANT} I, the undersigned member of the Board of Directors of the Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify as follows: 1. That I am the duly qualified and acting Secretary of the Board of Directors of the District, and that as such, I have custody of the minutes and records of the District. 2. That the Board of Directors of the District convened in Open Session at a Regular Meeting on July 17, 2012, at the regular meeting place thereof, and the roll was called of the duly constituted officers and members of the Board of Directors, to wit: Nick Sanders President James C. Thomas Vice President Kevin Carr Secretary/Treasurer Bill Armstrong Director Jim Moss Director and Directors _________________were present, thus constituting a quorum, whereupon, among other business, the following was transacted at such meeting: a written AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1, REPEALING ORDER 2010-1214, AND ADOPTING AN AMENDED CODE OF ETHICS, A FEES AND EXPENSE POLICY, POLICIES AND PROCEDURES FOR SELECTION AND REVIEW OF CONSULTANTS, POLICIES CONCERNING THE USE OF MANAGEMENT INFORMATION INCLUDING THE FORMATION OF AN AUDIT COMMITTEE, CODE OF CONDUCT, RULES OF PROCEDURE AND CERTAIN OTHER MATTERS; AND PROVIDING AN EFFECTIVE DATE was duly introduced for the consideration of the Board of Directors. It was then duly moved and seconded that such Order be adopted and, after due discussion, such motion, carrying with it the adoption of such Order prevailed and carried by the following vote: AYES: _____ NOES: _____ TCMUD No. 1 Page 301 of 308 Meeting Date: July 17, 2012 Page 20 of 20 Order (2012-0717) Certificate Trophy Club Municipal Utility District No. 1 3. That a true, full and correct copy of such Order adopted at such meeting is attached to and follows this certificate; that such Order has been duly recorded in the minutes of the Board of Directors for such meeting; that the persons named in the above and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members of the Board of Directors as indicated therein, that each was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of such meeting, and that such Order would be introduced and considered for adoption at such meeting, and that each consented, in advance, to the holding of such meeting for such purpose; that the canvassing of the officers and members of the Board of Directors present at and absent from such meeting and of the votes of each on such motion, as set forth in the above and foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour, date, place and subject of such meeting was given and posted as required by Chapter 551, Texas Gov. Code. SIGNED AND SEALED the 17th day of July 2012. Secretary, Board of Directors (SEAL) TCMUD No. 1 Page 302 of 308 Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:22012-159-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:7/5/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Set date and time for budget workshop: July 31, 2012 at 10 a.m. Attachments:Workshop Calendar.pdf Action ByDate Action ResultVer. Title Set date and time for budget workshop: July 31, 2012 at 10 a.m. TCMUD No. 1 Page 303 of 308 Meeting Date: July 17, 2012 17/5/2012 3:09 PMLaurie SlaghtSu Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31July 2012Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31August 2012July 2012Jul 1 - 7Jul 12345671:00pm 2:30pm Trail Budget Meeting (PS5:30pm 7:00pm Website Committee6:00pm 11:00pm CANCELLED - Counci9:00am 10:00am Routine Staff Meetin2:00pm 3:30pm TrophyClub Map Meeting (3:00pm 4:00pm Round4:00pm 5:00pm Police 7:00pm 10:00pm P&Z Commission (CouncilChambers)Jul 8 - 148910111213146:30pm 10:00pm EDC B(Svore Municipal Building Boardroom)9:00am 10:00am Routine Staff Meetin2:00pm 3:00pm EAC Meeting (Fire Dept I3:00pm 4:00pm Round4:00pm 5:30pm ZBA M3:30pm 5:30pm Finance Committee TCWC Garden Club (Fire Dept Training Room)3:00pm 4:00pm Training and Ice Cream Social (SvoreBoard Room )Jul 15 - 21151617181920215:30pm 10:30pm Council (MUD Bd Rm)7:00pm 9:00pm Northwest Optimist Meeting (Fire Dept T9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 12:00am TCMUD No.1 Meetin10:00am 11:00am EAC (Fire Dept Internal C12:00pm 8:00pm COURT (Svore Munic6:30pm 9:00pm TCWC Garden Club - Busin10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (CouncilChambers)Set up for Fire & Life Safety Event (Fire Dept Training8:30am 12:00pm Fire &Life Safety Class (FireDept Training Room )9:00am 12:00pm Fire &Life Safety for Older Adults (Fire Dept Training Room)Jul 22 - 28222324252627288:00am 12:00pm Fire Dept Training (Fire D1:00pm 4:30pm Incode Training (PS Confere7:00pm 9:00pm CharterReview Commission 8:00am 12:00pm Fire D9:00am 10:00am Routin1:00pm 4:30pm Incode 4:00pm 5:00pm TBD - Z7:00pm 9:30pm Trophy7:00pm 9:00pm Citizen8:00am 12:00pm Fire Dept Training (Fire Dept Training Room)1:00pm 4:30pm Incode Training (PS Conference Room)6:30am7:30pmPrimary Run-Off Voting (Council 1:00pm 4:30pm Incode Training (PS Conference Room)6:00pm 8:00pm Public Safety Advisory Com9:00am 10:00am Neighbor Helping Neighbor (Fire Dept 1:00pm 4:30pm Incode Training (PS Confere7:30am 7:00pm CHL Class (Fire Dept Training Room)Jul 29 - Aug 4293031Aug 12346:30am 8:00pm Republican Party Ru9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status SundayMondayTuesdayWednesdayThursdayFridaySaturdayTCMUD No. 1Page 304 of 308Meeting Date: July 17, 2012 27/5/2012 3:09 PMLaurie SlaghtSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31August 2012Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930September 2012August 2012Jul 29 - Aug 4Jul 293031Aug 12347:00pm 10:00pm P&Z Commission (CouncilChambers)7:00pm 9:00pm TCWC (Fire Dept Training Room)Aug 5 - 115678910116:00pm 11:00pm Council (MUD Bd Rm)9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 4:00pm 5:00pm Police Chaplain Meeting (inAug 12 - 18121314151617186:30pm 10:00pm EDC B(Svore Municipal Building Boardroom)7:00pm 9:00pm CharterReview Commission (Fire Dept Training R9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 9:00pm Parks & Recreation Board 10:00am 11:00am EAC (Fire Dept Internal Conference Room)12:00pm 8:00pm COURT (Svore Municipal Building B10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (CouncilChambers)Aug 19 - 25192021222324256:00pm 11:00pm Council (MUD Bd Rm)7:00pm 9:00pm Northwest Optimist Meeting (Fire Dept T9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 12:00am TCMUD No.1 Meetin6:00pm 8:00pm Public Safety Advisory Committee (Internal)(Police Dept. Training Room)9:00am 10:00am Neighbor Helping Neighbor (Fire Dept Training Room)Aug 26 - Sep 1262728293031Sep 112:00pm 12:30pm Fire Department Training(Fire Dept Training R7:00pm 9:00pm CharterReview Commission (Fire Dept Training R8:00am 12:00pm Fire D9:00am 10:00am Routin3:00pm 4:00pm Round4:00pm 5:00pm TBD - Z7:00pm 9:30pm Trophy7:00pm 9:00pm Citizen8:00am 12:00pm Fire Department Training(Fire Dept Training Room)SundayMondayTuesdayWednesdayThursdayFridaySaturdayTCMUD No. 1Page 305 of 308Meeting Date: July 17, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-160-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:7/5/2012 Trophy Club Municipal Utility District No. 1 On agenda:Final action:7/17/2012 Title:Set next meeting date: August 21, 2012 Attachments:August Meeting Calendar.pdf Action ByDate Action ResultVer. Title Set next meeting date: August 21, 2012 TCMUD No. 1 Page 306 of 308 Meeting Date: July 17, 2012 17/5/2012 3:09 PMLaurie SlaghtSu Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31July 2012Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31August 2012July 2012Jul 1 - 7Jul 12345671:00pm 2:30pm Trail Budget Meeting (PS5:30pm 7:00pm Website Committee6:00pm 11:00pm CANCELLED - Counci9:00am 10:00am Routine Staff Meetin2:00pm 3:30pm TrophyClub Map Meeting (3:00pm 4:00pm Round4:00pm 5:00pm Police 7:00pm 10:00pm P&Z Commission (CouncilChambers)Jul 8 - 148910111213146:30pm 10:00pm EDC B(Svore Municipal Building Boardroom)9:00am 10:00am Routine Staff Meetin2:00pm 3:00pm EAC Meeting (Fire Dept I3:00pm 4:00pm Round4:00pm 5:30pm ZBA M3:30pm 5:30pm Finance Committee TCWC Garden Club (Fire Dept Training Room)3:00pm 4:00pm Training and Ice Cream Social (SvoreBoard Room )Jul 15 - 21151617181920215:30pm 10:30pm Council (MUD Bd Rm)7:00pm 9:00pm Northwest Optimist Meeting (Fire Dept T9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 12:00am TCMUD No.1 Meetin10:00am 11:00am EAC (Fire Dept Internal C12:00pm 8:00pm COURT (Svore Munic6:30pm 9:00pm TCWC Garden Club - Busin10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (CouncilChambers)Set up for Fire & Life Safety Event (Fire Dept Training8:30am 12:00pm Fire &Life Safety Class (FireDept Training Room )9:00am 12:00pm Fire &Life Safety for Older Adults (Fire Dept Training Room)Jul 22 - 28222324252627288:00am 12:00pm Fire Dept Training (Fire D1:00pm 4:30pm Incode Training (PS Confere7:00pm 9:00pm CharterReview Commission 8:00am 12:00pm Fire D9:00am 10:00am Routin1:00pm 4:30pm Incode 4:00pm 5:00pm TBD - Z7:00pm 9:30pm Trophy7:00pm 9:00pm Citizen8:00am 12:00pm Fire Dept Training (Fire Dept Training Room)1:00pm 4:30pm Incode Training (PS Conference Room)6:30am7:30pmPrimary Run-Off Voting (Council 1:00pm 4:30pm Incode Training (PS Conference Room)6:00pm 8:00pm Public Safety Advisory Com9:00am 10:00am Neighbor Helping Neighbor (Fire Dept 1:00pm 4:30pm Incode Training (PS Confere7:30am 7:00pm CHL Class (Fire Dept Training Room)Jul 29 - Aug 4293031Aug 12346:30am 8:00pm Republican Party Ru9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status SundayMondayTuesdayWednesdayThursdayFridaySaturdayTCMUD No. 1Page 307 of 308Meeting Date: July 17, 2012 27/5/2012 3:09 PMLaurie SlaghtSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31August 2012Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930September 2012August 2012Jul 29 - Aug 4Jul 293031Aug 12347:00pm 10:00pm P&Z Commission (CouncilChambers)7:00pm 9:00pm TCWC (Fire Dept Training Room)Aug 5 - 115678910116:00pm 11:00pm Council (MUD Bd Rm)9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 4:00pm 5:00pm Police Chaplain Meeting (inAug 12 - 18121314151617186:30pm 10:00pm EDC B(Svore Municipal Building Boardroom)7:00pm 9:00pm CharterReview Commission (Fire Dept Training R9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 9:00pm Parks & Recreation Board 10:00am 11:00am EAC (Fire Dept Internal Conference Room)12:00pm 8:00pm COURT (Svore Municipal Building B10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (CouncilChambers)Aug 19 - 25192021222324256:00pm 11:00pm Council (MUD Bd Rm)7:00pm 9:00pm Northwest Optimist Meeting (Fire Dept T9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 12:00am TCMUD No.1 Meetin6:00pm 8:00pm Public Safety Advisory Committee (Internal)(Police Dept. Training Room)9:00am 10:00am Neighbor Helping Neighbor (Fire Dept Training Room)Aug 26 - Sep 1262728293031Sep 112:00pm 12:30pm Fire Department Training(Fire Dept Training R7:00pm 9:00pm CharterReview Commission (Fire Dept Training R8:00am 12:00pm Fire D9:00am 10:00am Routin3:00pm 4:00pm Round4:00pm 5:00pm TBD - Z7:00pm 9:30pm Trophy7:00pm 9:00pm Citizen8:00am 12:00pm Fire Department Training(Fire Dept Training Room)SundayMondayTuesdayWednesdayThursdayFridaySaturdayTCMUD No. 1Page 308 of 308Meeting Date: July 17, 2012