HomeMy WebLinkAboutJuly 17, 2012 Regular Meeting Agenda PacketTrophy Club Municipal Utility District No. 1
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Svore Municipal Building Boardroom7:00 PMTuesday, July 17, 2012
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Board on any matter whether or not it
is posted on the agenda. The Board is not permitted to take action on or discuss any
presentations made to the Board at this time concerning an item not listed on the
agenda. The Board will hear presentations on specific agenda items prior to the Board
addressing those items. You may speak up to three (3) minutes or the time limit
determined by the President or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your statement. Topics of
presentation should be limited to matters over which the Board has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Trophy Club
Municipal Utility District No. 1 Board of Directors and will be enacted by one motion.
There will not be a separate discussion of these items. If discussion is desired, that item
will be removed from the consent agenda and will be considered separately.
1.2012-144-M1 Consider and take appropriate action to approve the consent agenda
a. June 26, 2012 Regular Meeting Minutes
b. June 2012 Check Register
c. Quarterly Investment Report for third quarter FY 2012
d. Consider and take appropriate action to approve the Interlocal Agreement with
Denton County for Tax Collection
June 26 2012 Minutes.pdf
June 2012 check register.pdf
Q3 FY2012 Investment Report.pdf
2012 ILA Denton County Tax Collection.pdf
Attachments:
REPORTS & UPDATES
2.2012-140-M1 Receive District Manager's Report (McKnight)
a. Water pumped vs. billed
b. Update - Water Plant & Storage Tanks
c. Update - Wastewater Treatment Plant
d. Update - July 4th Festival booth
Pumped vs. Billed.pdf
Wastewater charts.pdf
Attachments:
TCMUD No. 1 Page 1 of 308 Meeting Date: July 17, 2012
July 17, 2012Trophy Club Municipal Utility
District No. 1
Meeting Agenda
3.2012-141-M1 Receive Finance Update (Gonzales)
a. Update - PID Connections
b. Update - Utility Billing
MUD Fire Variance Report Jun 2012.pdf
PID Connection Summary June 2012.pdf
Utility Billing Monthly Report.pdf
Attachments:
4.2012-162-M1 Disclosure by Investment officer of personal business with First Financial Bank
(McKnight)
5.2012-142-M1 Receive Fire Update (Thomas)
a. Update - June activity
June 2012 Monthly Activity Report.pdf
Fire District map-30x42 (2).pdf
Attachments:
6.2012-143-M1 Receive Town Council Update (Rose)
a.Councilmember Rose to provide the Board with an update of Council meetings,
notices and relevant business.
7.2012-156-M1 Receive Update on MUD Website (Sanders)
8.2012-146-M1 Review of 2011 Consumer Confidence Report (CCR) (McKnight)
2011 CCR.pdfAttachments:
REGULAR SESSION
9.2012-148-M1 Consider and take appropriate action regarding the Compensation Study
presented by Joe McFadin, LHIC, Wellspring Insurance Agency, Inc.
Salary Compensation Study.pdfAttachments:
10.2012-151-M1 Consider and take appropriate action to award the bid for the Marshall Creek
Crossing (McKnight)
Final Bid Tab.pdf
Bid Recommendation.pdf
Reference Verification.pdf
Attachments:
11.2012-161-M1 Consider and take appropriate action to approve the June 2012 Financials
(Gonzales)
June 2012 Financials.pdfAttachments:
12.2012-147-M1 Consider and take appropriate action to approve the Fraud Reporting &
Investigation Policy (McKnight)
Fraud Policy.pdfAttachments:
TCMUD No. 1 Page 2 of 308 Meeting Date: July 17, 2012
July 17, 2012Trophy Club Municipal Utility
District No. 1
Meeting Agenda
13.2012-158-M1 Consider and take appropriate action to repeal Order No. 2010-1214 and adopt
amended Code of Ethics Order No. 2012-0717, A Fees and Expense Policy,
Policies and Procedures for Selection and Review of Consultants, Policies
Concerning the Use of Management Information including the formation of an
Audit Committee, Code of Conduct, Rules and Procedure and certain other
matters. (McKnight)
2010-1214-Code Of Conduct-REDLINE.pdf
Ethics Policy Final 071712.pdf
Attachments:
14.2012-159-M1 Set date and time for budget workshop: July 31, 2012 at 10 a.m.
Workshop Calendar.pdfAttachments:
15.2012-160-M1 Set next meeting date: August 21, 2012
August Meeting Calendar.pdfAttachments:
ADJOURN
* THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT
ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF
ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE
MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
TCMUD No. 1 Page 3 of 308 Meeting Date: July 17, 2012
July 17, 2012Trophy Club Municipal Utility
District No. 1
Meeting Agenda
CERTIFICATION)
THE STATE OF TEXAS)
COUNTY OF DENTON)
COUNTY OF TARRANT)
THIS CERTIFIES THAT ON JULY 13, 2012 BY 5 P.M., A COPY OF THE ABOVE NOTICE
OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT
NO. 1 TO BE HELD ON JULY 17, 2012 AT 7 P.M. WAS POSTED ON THE FRONT
WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100
MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO
THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO
PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE
POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A PLACE
CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO
SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN
MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE.
______________________________________________
LAURIE SLAGHT,
MUD SECRETARY
THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES
ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE
SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT
LAURIE SLAGHT AT 682-831-4685 OR FAX YOUR REQUEST TO 817- 491-9312.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2012.
________________________________, Title: ___________________________
TCMUD No. 1 Page 4 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-144-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Consider and take appropriate action to approve the consent agenda
a. June 26, 2012 Regular Meeting Minutes
b. June 2012 Check Register
c. Quarterly Investment Report for third quarter FY 2012
d. Consider and take appropriate action to approve the Interlocal Agreement with Denton County for
Tax Collection
Attachments:June 26 2012 Minutes.pdf
June 2012 check register.pdf
Q3 FY2012 Investment Report.pdf
2012 ILA Denton County Tax Collection.pdf
Action ByDate Action ResultVer.
Title
Consider and take appropriate action to approve the consent agenda
a. June 26, 2012 Regular Meeting Minutes
b. June 2012 Check Register
c. Quarterly Investment Report for third quarter FY 2012
d. Consider and take appropriate action to approve the Interlocal Agreement with Denton County for Tax Collection
TCMUD No. 1 Page 5 of 308 Meeting Date: July 17, 2012
REGULAR SESSION MINUTES FROM
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, June 26, 2012 at 3 P.M.
Svore Municipal Building Boardroom
The Board of Directors of the Trophy Club Municipal Utility District No. 1, of Denton and Tarrant Counties,
met in Regular session on Tuesday, June 26, 2012 at 3 P.M., in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of
the District, and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
COUNTY OF TARRANT §
MUD 1 BOARD MEMBERS PRESENT
Nick Sanders President
Jim Thomas Vice President
Kevin Carr Secretary/Treasurer
Jim Moss Director
MUD 1 BOARD ABSENT:
Bill Armstrong Director
STAFF PRESENT:
Jennifer McKnight District Manager
Renae Gonzales Senior Accountant
Danny Thomas Fire Chief
Laurie Slaght MUD Secretary
Pam Liston MUD Attorney
Bill Rose Town Council Liaison
Karl Schlielig Wastewater Superintendent
GUEST PRESENT:
Jim Budarf 547 Indian Creek Road
Greg Lamont 15 Avalon Drive
Suzie Moss 979 Trophy Club Drive
President Sanders announced the date of June 26, 2012, called the meeting to order and announced a
quorum at 3:00 p.m.
CITIZEN PRESENTATIONS
No Citizen Presentations
CONSENT AGENDA
1. Consider and take appropriate action to approve Director Attendance at the AWBD Conference
(McKnight)
2. Consider and take appropriate action to approve the check register and monthly financials for
May 2012. (Gonzales)
Trophy Club Municipal Utility District No. 1
June 26, 2012 Regular Meeting Minutes
1 of 5TCMUD No. 1 Page 6 of 308 Meeting Date: July 17, 2012
4. Consider and take appropriate action to approve Order No. 2012-0626 "Submit Application, take
Part and Qualify to be a 2013 AWBD Water Smart District" (J. Thomas)
Motion to approve items on the consent agenda made by Director Carr, seconded by Director Moss to
approve items included in the consent agenda.
Motion is withdrawn
Motion is made by Director Moss and seconded by Secretary/Treasurer Carr to approve items 1,2
& 4 on the consent agenda
Aye - Secretary/Treasurer Carr, Director Moss and President Sanders.
Nay – Vice President Thomas
3. Consider and take appropriate action to approve Minutes:
a. April 24, 2012 - Regular Session minutes
b. May 15, 2012 - Special Session minutes
Director Thomas will send his requested changes for the minutes to District Manager McKnight.
Director Thomas makes a Motion to approve the minutes with the stated corrections, seconded by
Director Moss to accept the minutes.
Motion carried unanimously.
President Sanders presented an award to Adrian Womack and acknowledged his 20 years of
employment with Trophy Club.
REPORTS & UPDATES
5. District Manager Update: (McKnight)
a. Pumped vs. Billed
b. Update the Board on status of the Roundabout
c. Update the Board on the Marshall Creek Aerial Sewer Line.
d. Introduction of New Wastewater Superintendent, Karl Schlielig
District Manager McKnight stated that the progress on the Roundabout is ahead of schedule. The Board
will review and award the bids for the Marshall Creek Crossing at the July Board meeting. Bids for this
project will be received on July 11, 2012. District Manager McKnight introduced Karl Schlielig as the
Wastewater Superintendent. Director Thomas inquired about the increase in Customer demand for the
month of May. District Manager McKnight explained that the increased usage was result of lifting the
restrictions.
6. Receive Finance Update (Gonzales)
a.Update - PID Connections
b.Update - Utility Billing - Deposit Refunds
c.Update - RFP for Bank Depository & Collateralization Agreement
Senior Accountant Gonzales reviewed all checks on the check register that were over $5,000. There have
been 21 PID connections for the month of May. Utility Billing received 591 online payments for the month
of May. Bank Depository RFP was mailed out to 6 different banks and this was also published in last
week’s paper.
Trophy Club Municipal Utility District No. 1
June 26, 2012 Regular Meeting Minutes
2 of 5TCMUD No. 1 Page 7 of 308 Meeting Date: July 17, 2012
7. Receive Fire Update (Thomas)
a. Update - May activity
b. Update - Ladder Truck
Fire Chief Danny Thomas stated they took 85 calls and had one major incident for a structure fire on May
31, 2012. The following day while cleaning up the ladder truck at the station a mechanical fire occurred
under the ladder truck. The truck is in for repairs. To date, the repair cost is $11,973. A claim was filed
with TML and we were issued a check for $9,739.43 for the repairs.
Chief Thomas stated that personnel will be having an Aging Citizen presentation in the middle of July for
residents.
8. Receive Town Council Update (Rose)
a. Council member Rose to provide the Board with an update of Council meetings, notices and
relevant business.
Council Member Rose gave a review of the Town Council Meetings held on May 21st, June 4th and June
18th. The Town Council approved Change Order No. 1 for the roundabout project.
9. Receive Update on MUD Website (Carr)
Secretary/Treasurer Carr stated that Staff and Volunteers attended the first Website Committee meeting
approximately 3 weeks ago. Those present reviewed other District websites and discussed what they
would like to see in the webpage. The next meeting is scheduled for July 2nd at 5:30 p.m. and Volunteer
Aaron Brown will have a developer present.
10. Review revenue projections for Fiscal Year 2013 and determine growth rate for projections
(McKnight)
District Manager McKnight stated for the last year the growth rate was at 7.8%. District Manager then
explained her formula for projecting the growth rate. The average monthly water use per customer is
18,000 gallons. President Sanders asked District manager McKnight what percentage she would suggest
using to forecast revenues, she stated 6.5%. Secretary/Treasurer Carr would like to be conservative with
the number because the permit rate has slowed.
Director Moss asked for information regarding the Wallace report item #3 with regards to add another
aeration basin. District Manager McKnight would like to allow some time for results with good operations
will do before major structure changes or purchases are made.
Motion is made by Secretary/Treasurer Carr to use a growth rate of 5.5% seconded by Director
Thomas.
Motion carried unanimously.
11. Receive an update on the status of the Wastewater Treatment Plant and TCEQ inspection.
(McKnight/Schlielig)
Wastewater Superintendent Karl Schlielig reviewed improvements implemented to the wastewater plant
and answered all relevant questions.
District Manager McKnight stated that the TCEQ investigation reviewed the wastewater record keeping
and also meter calibrations and copper sampling. Self reporting that is required by TCEQ had not been
done. All incomplete DMR’s were completed and turned in. District Manager McKnight and Wastewater
Superintendent Karl Schlielig will keep the Board updated on the progress of the investigation and any
such actions resulting from it.
Trophy Club Municipal Utility District No. 1
June 26, 2012 Regular Meeting Minutes
3 of 5TCMUD No. 1 Page 8 of 308 Meeting Date: July 17, 2012
REGULAR SESSION
12. Consider and take appropriate action to award the fence bid award (McKnight)
District Manager McKnight stated that she would like to go with bid Alternate #2. A variance is being
requested from the Zoning Board of Adjustments and will be presented by District Manager McKnight and
will be addressed on July 10, 2012.
Motion was made by Director Moss, seconded by Director Thomas, to award the fence bid of
Alternate #2 to ACME Fence Co. with the understanding that a variance must be received from the
P & Z board and an amount not to exceed $38,475.00.
Motion carried unanimously.
13. Consider and take appropriate action for the MUD to have a display booth at the Trophy Club
4th of July festivities (J. Thomas)
Vice President Thomas reviewed the plan in place for the 4th of July parade and booth.
Discussion ensued and the Board would like to have a booth and not participate in the parade.
Motion was made by Director Moss, seconded by Vice President Thomas, to approve funds for a
booth at the Fourth of July celebration not to exceed $500.00.
Motion carried unanimously
14. Consider and take appropriate action to adopt Order No. 2012-0626A Unclaimed Property
Policy. (McKnight)
District Manger McKnight Stated that we are required to submit funds not claimed to the state every year
to the state comptroller. This past legislature the due date changed and the due date will be March.
District manager McKnight stated that this year the cut off was June 30 and
Motion to adopt order No. 2012-0626A, Unclaimed Property Policy is made by Secretary/Treasurer
Carr and seconded by Director Moss.
Motion carried unanimously
Vice President Thomas will preside over items #15 & #16
15. Hearing regarding the April 9, 2012 complaint filed by Jim Budarf against Nick Sanders
alleging violations of the Ethics Order.
Resident Mr. Jim Budarf gave a brief overview of his complaint and Mr. Sanders responded.
Secretary/Treasurer Carr stated that he would like to have the Board convene into Closed Session to
obtain advice from District Attorney Pam Liston.
CONVENE INTO CLOSED SESSION AT 6:09 P.M.
CLOSED SESSION
Trophy Club Municipal Utility District No. 1
June 26, 2012 Regular Meeting Minutes
4 of 5TCMUD No. 1 Page 9 of 308 Meeting Date: July 17, 2012
PURSUANT TO SECTION 551.071 (1) OF THE TEXAS GOVERNMENT CODE REGARDING
CONSULTATIONS WITH ATTORNEY, TO CONDUCT A PRIVATE CONSULTATION WITH THE
DISTRICT'S ATTORNEY ON A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE
GOVERNMENTAL BODY UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL
CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH THE OPEN MEETINGS
ACT: a. Consider and take appropriate action regarding the April 9, 2012 complaint filed by Jim Budarf
against Nick Sanders alleging violations of the Ethics Order.
THE BOARD RECONVENED INTO REGULAR SESSION AT 6:27 P.M.
16. Consider and take appropriate action regarding the April 9, 2012 complaint filed by Jim Budarf
against Nick Sanders alleging violations of the Ethics Order.
The Board finds that an ethics violation has occurred and a conflict of interest existed.
Secretary/Treasurer Carr moves that the Board sanctions Director Sanders and include the
requirement that he, from here forward must file the appropriate affidavits as required by Chapters
171 and 176 of the Local Government Code and the MUD 1 Code of Ethics, seconded by Director
Moss.
Motion carries unanimously
17. Set next meeting date: July 17, 2012 at 7 p.m.
18. Future agenda item(s):
Website Update(Secretary/Treasurer Carr)
Lab Results CBOD and Copper (McKnight & Schlielig)
Service Policy Draft (McKnight)
TCEQ enforcement actions update (McKnight)
SEMO committee update
Deposit Refund Update
Meeting is adjourned at 6:33 P.M.
_______________________________________
Nick Sanders, President
_______________________________________
Jim Thomas, Vice President
(SEAL)
_______________________________________
Kevin R. Carr, Secretary/Treasurer
_______________________________________
Laurie Slaght, MUD Secretary
Trophy Club Municipal Utility District No. 1
June 26, 2012 Regular Meeting Minutes
5 of 5TCMUD No. 1 Page 10 of 308 Meeting Date: July 17, 2012
TCMUD No. 1Page 11 of 308Meeting Date: July 17, 2012
TCMUD No. 1Page 12 of 308Meeting Date: July 17, 2012
TCMUD No. 1Page 13 of 308Meeting Date: July 17, 2012
AD VALOREM DEPARTMENT 1505 E. MCKINNEY STREET DENTON, TEXAS 76209 MOTOR VEHICLE DEPARTMENT
PHONE 940-349-3500 METRO 972-434-8835 FAX 940-349-3501 PHONE 940-349-3510
To: Administrators of Denton County Taxing Entities
From: Steve Mossman
Date: May 25, 2012
Re: Annual Interlocal Agreement for Property Tax Collection, 2012
The Tax Office staff and I look forward to assisting you with property tax rate calculation and
tax collection for the 2012 tax year.
The 2012 Interlocal Agreement of Property Tax Collection services is attached. The only
significant changes are in the cost per property statement and in the intended date for mailing
tax statements.
The collection rate being charged per property account has been reduced from Seventy-one
Cents ($.71) per property statement to Sixty-seven Cents ($.67) per property statement for the
2012 tax year.
Tax statement mailing target date is October 10th. This can only be accomplished if the Tax
Office receives all tax rates by September 25th.
The attached Interlocal Agreement;
MUST be printed in TRIPLICATE,
each of the three copies MUST have original authorizing signatures and
ALL THREE copies MUST be RETURNED to THIS OFFICE.
Please return the completed Interlocal Agreement by July 15, 2012.
In the next few weeks you will be receiving the annual tax rate survey in preparation for Tax
Rate Calculation.
If you have questions regarding the Interlocal Agreement or tax rate calculation please contact
the Office.
OFFICE OF
STEVE MOSSMAN
STATE AND COUNTY ASSESSOR-COLLECTOR OF TEXAS
MICHELLE FRENCH, CHIEF DEPUTY
DENTON COUNTY TAX OFFICE
P.O. BOX 90223
DENTON, TEXAS 76202
E-MAIL: steve.mossman@dentoncounty.com
TCMUD No. 1 Page 14 of 308 Meeting Date: July 17, 2012
Page 1 of 13
INTERLOCAL COOPERATION AGREEMENT - TAX COLLECTION
THIS AGREEMENT is made and entered into this _____________________
day of ____________________ 2012, by and between DENTON COUNTY, a political
subdivision of the State of Texas, hereinafter referred to as "COUNTY," and Trophy
Club Municipal Utility District, 1, Denton County, Texas, also a political subdivision of
the State of Texas, hereinafter referred to as "DISTRICT."
WHEREAS, COUNTY and DISTRICT mutually desire to be subject to the
provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act,
and V.T.C.A., Tax Code, Section 6.24 and 25.17 and;
WHEREAS, DISTRICT has the authority to contract with the COUNTY for the
COUNTY to act as tax assessor and collector for DISTRICT and COUNTY has the
authority to so act;
NOW THEREFORE, COUNTY and DISTRICT, for and in consideration of
the mutual promises, covenants, and agreements herein contained, do agree as follows:
I.
The effective date of this Agreement shall be the 1st day of October, 2012. The
term of this Agreement shall be for a period of one year, from October 1, 2012, to and
through September 30, 2013. This Agreement shall be automatically renewed for an
additional one (1) year term at the discretion of the COUNTY and DISTRICT, unless
written notice of termination is provided by the terminating party to the other party prior
to one hundred-fifty (150) days of the expiration date of the current term of the
Agreement.
TCMUD No. 1 Page 15 of 308 Meeting Date: July 17, 2012
Page 2 of 13
II.
For the purposes and consideration herein stated and contemplated, COUNTY
shall provide the following necessary and appropriate services for DISTRICT to the
maximum extent authorized by this Agreement, without regard to race, sex, religion,
color, age, disability, or national origin:
1. COUNTY, by and through its duly qualified tax assessor-collector, shall
serve as tax assessor-collector for DISTRICT for ad valorem tax collection for tax year
2012, and each tax year for the duration of this Agreement. COUNTY agrees to perform
all necessary ad valorem assessing and collecting duties for DISTRICT and DISTRICT
does hereby expressly authorize COUNTY to do and perform all acts necessary and
proper to assess and collect taxes for DISTRICT. COUNTY agrees to collect base
taxes, penalties, interest, and attorney's fees.
2. COUNTY agrees to prepare and mail all tax statements; provide monthly
collection reports to DISTRICT; prepare tax certificates; develop and maintain both
current and delinquent tax rolls; meet the requirements of Section 26.04 of the Texas Tax
Code; and to develop and maintain such other records and forms as are necessary or
required by State law, rules, or regulations.
3. COUNTY further agrees that it will calculate the effective and rollback tax
rates for DISTRICT, however all calculations will be performed using only the Texas
State Comptroller’s “Truth In Taxation” formulas, and that such calculations will be
provided at no additional cost to DISTRICT. The information concerning the effective
and rollback tax rates will be published in the form prescribed by the Comptroller of
Public Accounts of the State of Texas, and as required by Section 26.04 of V.T.C.A. Tax
TCMUD No. 1 Page 16 of 308 Meeting Date: July 17, 2012
Page 3 of 13
Code. DISTRICT shall notify tax assessor-collector at least 7 days before DISTRICT
wishes publication of forms specified in this section. It is understood and agreed by the
parties that the expense of publication shall be borne by DISTRICT and that COUNTY
shall provide DISTRICT’s billing address to the newspaper publishing the effective and
rollback tax rates.
4. COUNTY agrees, upon request, to offer guidance and the necessary forms
for posting notices of required hearing and quarter-page notices as required by Sections
26.05 and 26.06 of V.T.C.A. Tax Code, if DISTRICT requests such 7 days in advance of
the intended publication date. DISTRICT must approve all calculations and notices
before publication may proceed. The accuracy and timeliness of all required notices are
the responsibility of DISTRICT.
5. Should DISTRICT vote to increase its tax rate above the rollback tax rate
the required publication of notices shall be the responsibility of DISTRICT.
6. COUNTY agrees to develop and maintain written policies and procedures
of its operation. COUNTY further agrees to make available full information about the
operation of the County Tax Office to DISTRICT, and to promptly furnish written
reports to keep DISTRICT informed of all financial information affecting it.
7. DISTRICT agrees to promptly deliver to COUNTY all records that it has
accumulated and developed in the assessment and collection of taxes, and to cooperate in
furnishing or locating any other information and records needed by COUNTY to perform
its duties under the terms and conditions of this Agreement.
8. COUNTY agrees to allow an audit of the tax records of DISTRICT in
COUNTY’S possession during normal working hours with at least 48 hours advance,
TCMUD No. 1 Page 17 of 308 Meeting Date: July 17, 2012
Page 4 of 13
written notice to COUNTY. The expense of any and all such audits shall be paid by
DISTRICT. A copy of any and all such audits shall be furnished to COUNTY.
9. If required by DISTRICT, COUNTY agrees to obtain a surety bond for
the County Tax Assessor/Collector. Such bond will be conditioned upon the faithful
performance of the Tax Assessor/Collector’s lawful duties, will be made payable to
DISTRICT and in an amount determined by the governing body of DISTRICT. The
premium for any such bond shall be borne solely by DISTRICT.
10. COUNTY agrees that it will place at least quarter-page advertisements in
newspapers serving Denton County in January, 2013, as a reminder that delinquent tax
penalties will apply to all assessed taxes which are not paid by January 31, 2013. The
advertisements will be printed in each paper between January 5th and January 25th.
11. COUNTY agrees that it will post to a secure website collection reports for
DISTRICT listing current taxes, delinquent taxes, penalties and interest on a daily basis
through September 30, 2013. COUNTY will provide monthly Maintenance and
Operation (hereinafter referred to as “MO”), and Interest and Sinking (hereinafter
referred to as “IS”) collection reports; provide monthly recap reports; and provide
monthly attorney fee collection reports.
12. DISTRICT retains its right to select its own delinquent tax collection
attorney and COUNTY agrees to reasonably cooperate with the attorney selected by
DISTRICT in the collection of delinquent taxes and related activities.
13. DISTRICT will provide COUNTY with a copy of their current tax
collection attorney contract on or before each February 1st. DISTRICT will provide
TCMUD No. 1 Page 18 of 308 Meeting Date: July 17, 2012
Page 5 of 13
COUNTY with notice of any change in collection attorney on or before the effective date
of the new collection attorney contract.
III.
COUNTY hereby designates the Denton County Tax Assessor/ Collector to act
on behalf of the County Tax Office and to serve as Liaison for COUNTY with
DISTRICT. The County Tax Assessor/Collector, and/or his/her designated substitute,
shall ensure the performance of all duties and obligations of COUNTY; shall devote
sufficient time and attention to the execution of said duties on behalf of COUNTY in full
compliance with the terms and conditions of this Agreement; and shall provide
immediate and direct supervision of the County Tax Office employees, agents,
contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes,
terms and conditions of this Agreement for the mutual benefit of COUNTY and
DISTRICT.
IV.
COUNTY accepts responsibility for the acts, negligence, and/or omissions
related to property tax service of all COUNTY employees and agents, sub-contractors
and /or contract laborers, and for those actions of other persons doing work under a
contract or agreement with COUNTY to the extent allowed by law.
V.
DISTRICT accepts responsibility for the acts, negligence, and/or omissions of all
DISTRICT employees and agents, sub-contractors and/or contract laborers, and for those
of all other persons doing work under a contract or agreement with DISTRICT to the
extent allowed by law.
TCMUD No. 1 Page 19 of 308 Meeting Date: July 17, 2012
Page 6 of 13
VI.
DISTRICT understands and agrees that DISTRICT, its employees, servants,
agents, and representatives shall at no time represent themselves to be employees,
servants, agents, and/or representatives of COUNTY. COUNTY understands and agrees
that COUNTY, its employees, servants, agents, and representatives shall at no time
represent themselves to be employees, servants, agents, and/or representatives of
DISTRICT.
VII.
For the services rendered during the 2012 tax year, DISTRICT agrees to pay
COUNTY for the receipting, bookkeeping, issuing, and mailing of tax statements as
follows:
1. The current tax statements will be mailed by October 10th or as soon
thereafter as practical. The fee for this service will be a rate not to exceed Sixty-seven
Cents ($.67) per statement. In order to expedite mailing of tax statements the
DISTRICT must adopt their 2012 tax rate by September 25, 2012. Failure of the
DISTRICT to adopt a tax rate by September 25, 2012 will cause delay in timely mailing
of tax statements. Pursuant to Texas Property Tax Code §26.05 if the DISTRICT does
not adopt a tax rate by September 30th the tax rate will be set at the lower of the effective
tax rate calculated for that year or the tax rate adopted by the DISTRICT for the
preceding tax year. Notwithstanding the provisions of the Tax Code, if DISTRICT fails
to deliver the adopted tax rates (M&O and I&S) to the Tax Assessor Collector by
September 25, 2012, it may cause a delay in the publication and release of tax statements.
TCMUD No. 1 Page 20 of 308 Meeting Date: July 17, 2012
Page 7 of 13
2. COUNTY will mail an additional notice during the month of March
following the initial mailing provided that DISTRICT has requested such a notice on or
before February 28th. The fee for this service will be a rate not to exceed Sixty-seven
Cents ($.67) per statement.
3. At least 30 days, but no more than 60 days, prior to April 1st, and
following the initial mailing, COUNTY shall mail a delinquent tax statement meeting the
requirements of Section 33.11 of the Texas Property Tax Code to the owner of each
parcel having delinquent taxes. The fee for this service will be a rate not to exceed Sixty-
seven Cents ($.67) per statement.
4. At least 30 days, but no more than 60 days, prior to July 1st, and following
the initial mailing, COUNTY will mail a delinquent tax statement meeting the
requirements of Section 33.07 of the Texas Property Tax Code will be mailed to the
owner of each parcel having delinquent taxes. The fee for this service will be a rate not
to exceed Sixty-seven Cents ($.67) per statement.
5. For accounts which become delinquent on or after June 1st, COUNTY
shall mail a delinquent tax statement meeting the requirements of Section 33.08 of th e
Texas Property Tax Code to the owner of each parcel having delinquent taxes.
6. In event of a successful rollback election which takes place after tax bills
for DISTRICT have been mailed, DISTRICT agrees to pay COUNTY a programming
charge of $5,000.00. COUNTY will mail corrected statements to the owner of each
parcel. COUNTY will charge a fee for this service will be a rate not to exceed Sixty-
seven Cents ($.67) per statement. When a refund is required per Property Tax Code
Section 26.07 (g), COUNTY will charge a $.25 processing fee per check, in addition to
TCMUD No. 1 Page 21 of 308 Meeting Date: July 17, 2012
Page 8 of 13
the corrected statement mailing costs. Issuance of refunds, in the event of a successful
rollback election, will be the responsibility of the COUNTY. DISTRICT will be billed
for the refunds, postage and processing fees.
7. DISTRICT understands and agrees that COUNTY will bill DISTRICT
following each mailing for which charges are permitted. Payment is due upon receipt of
the statement. If DISTRICT fails to pay COUNTY for mailing fees by the 61st day after
billing, COUNTY will withhold the billed amount from collections to satisfy the debt by
authority of Section 6.27 of the Texas Property Tax Code.
8. DISTRICT further understands and agrees that COUNTY (at its sole
discretion) may increase or decrease the amounts charged to DISTRICT for any renewal
year of this Agreement, provided that COUNTY gives written notice to DISTRICT sixty
(60) days prior to the expiration date of the initial term of the Agreement. Collection
rates are established annually by surveys of costs conducted by the County Auditor and
the County Treasurer. The collection rate for each year is approved by County
Commissioners’ Court. All entities are assessed the same per parcel collection rate.
VIII.
COUNTY agrees to remit all taxes, penalties, and interest collected on
DISTRICT's behalf and to deposit such funds into DISTRICT’s depositories as
designated:
1. For deposits of tax, penalties, and interest, payment shall be by wire
transfer or by check sent by mail to DISTRICT's depository accounts only, and
segregated into the appropriate MO and IS accounts.
TCMUD No. 1 Page 22 of 308 Meeting Date: July 17, 2012
Page 9 of 13
2. If DISTRICT uses the same depository as COUNTY, the deposits of tax,
penalty and interest shall be by deposit transfer.
3. In anticipation of renewal of this Agreement, COUNTY further agrees
that deposits will be made daily through September 30, 2013. It is expressly understood,
however, that this obligation of COUNTY shall not survive termination of this
Agreement, whether by termination by either party or by failure of the parties to renew
this Agreement.
IX.
As provided by Sections 49.107(g) and 49.108(f) of the Texas Water Code,
Sections 26.04, 26.05, and 26.07 of the Texas Property Tax Code do not apply to taxes
levied by DISTRICT, except as provided in Water Code Section 49.236. Therefore,
references in the Agreement to Sections 26.04, 26.05, 26.07 of the Property Tax Code or
to the requirements of those sections shall not apply to DISTRICT, except to the extent
provided in Water Code Section 49.236. DISTRICT shall comply with Water Code
Section 49.236.
X.
In the event of termination, the withdrawing party shall be obligated to make such
payments as are required by this Agreement through the balance of the tax year in which
notice is given. COUNTY shall be obligated to provide services pursuant to this
Agreement, during such period.
XI.
This Agreement represents the entire agreement between DISTRICT and
COUNTY and supersedes all prior negotiations, representations, and/or agreements,
TCMUD No. 1 Page 23 of 308 Meeting Date: July 17, 2012
Page 10 of 13
either written or oral. This Agreement may be amended only by written instrument
signed by the governing bodies of both DISTRICT and COUNTY or those authorized to
sign on behalf of those governing bodies.
XII.
Any and all written notices required to be given under this Agreement shall be delivered
or mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
DISTRICT:
Trophy Club Municipal Utility District, 1
100 Municipal
The Trophy Club, Texas 76262
682-831-4600
Robert Scott
XIII.
DISTRICT hereby designates _____________________ to act on behalf of
DISTRICT, and to serve as Liaison for DISTRICT to ensure the performance of all
duties and obligations of DISTRICT as stated in this Agreement. DISTRICT’s
designee shall devote sufficient time and attention to the execution of said duties on
behalf of DISTRICT in full compliance with the terms and conditions of this
Agreement; shall provide immediate and direct supervision of the DISTRICT
employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance
of the purposes, terms and conditions of this Agreement for the mutual benefit of
TCMUD No. 1 Page 24 of 308 Meeting Date: July 17, 2012
Page 11 of 13
DISTRICT and COUNTY. Attached Exhibit A lists current members of the Board of
Directors with contact information, and the time and location of regular board meetings.
XIV.
In the event that any portion of this Agreement shall be found to be contrary to
law, it is the intent of the parties that the remaining portions shall remain valid and in full
force and effect to the extent possible.
TCMUD No. 1 Page 25 of 308 Meeting Date: July 17, 2012
Page 12 of 13
XV.
The undersigned officers and/or agents of the parties are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the
parties. Each party hereby certifies to the other that any resolutions necessary for this
Agreement have been duly passed and are now in full force and effect.
Executed in duplicate originals this, ___________day of ____________________
2012.
COUNTY DISTRICT
Denton County Texas Trophy Club Municipal Utility District, 1
110 West Hickory 100 Municipal
Denton, Texas 76201 The Trophy Club, Texas 76262
BY:___________________________ BY:__________________________
Honorable Mary Horn Name:________________________
Denton County Judge Title:_________________________
ATTEST: ATTEST:
BY:____________________________ BY:__________________________
Cynthia Mitchell Name_________________________
Denton County Clerk Title__________________________
APPROVED FORM AND CONTENT: APPROVED AS TO FORM:
_______________________________ ______________________________
Steve Mossman John Feldt
Denton County Denton County
Tax Assessor/Collector Assistant District Attorney
TCMUD No. 1 Page 26 of 308 Meeting Date: July 17, 2012
Page 13 of 13
Exhibit A:
Board of Directors for Trophy Club Municipal Utility District, 1
Office Name Phone Number
President
Vice President
Secretary
Treasurer
Member
Member
Member
Member
Member
Member
Member
Member
Member
TCMUD No. 1 Page 27 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:22012-140-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/25/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Receive District Manager's Report (McKnight)
a. Water pumped vs. billed
b. Update - Water Plant & Storage Tanks
c. Update - Wastewater Treatment Plant
d. Update - July 4th Festival booth
Attachments:Pumped vs. Billed.pdf
Wastewater charts.pdf
Action ByDate Action ResultVer.
Title
Receive District Manager's Report (McKnight)
a. Water pumped vs. billed
b. Update - Water Plant & Storage Tanks
c. Update - Wastewater Treatment Plant
d. Update - July 4th Festival booth
TCMUD No. 1 Page 28 of 308 Meeting Date: July 17, 2012
C:\Users\LSLAGHT\AppData\Roaming\L5\Temp\05b8c1ff-ddeb-4fa7-a1ac-a3b2c84607a3.xls
Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year
FYI- Physical Year
2005-2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178
2006-2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674
2007-2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568
2008-2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298
2009-2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750
2010-2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397
2011-2012 85,869 53,571 40,815 30,616 31,665 35,263 47,194 84,905 114,104
October November December January February March April May June July August
79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539
84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007
90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476
95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878
350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022
Oct.Nov.Dec.Jan Feb.March April May June July August Sept.Total for year
FYI- Physical Year
2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233
2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589
2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662
2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612
2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742
2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301
2012 83,750 54,245 41,650 34,740 31,581 46,519 62,649 100,402 110,324
.
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000 Million Gallons Months
Water Billed
2009
2010
2011
2012
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000 Million Gallons Months
Water Pumped
2009
2010
2011
2012
TCMUD No. 1 Page 29 of 308 Meeting Date: July 17, 2012
Analytical Precision Control Chart
Page 11
Max mg/L 0.8 Aver mg/L 0.389
hHhoood
Max mg/L 5.9 Aver mg/L 4.8
Ammonia Nitrogen
Carbonaceous Biochemical Demand (CBOD5)
0.8
0.160
0.420
0.790
0.270 0.180 0.230
0.350 0.3
0.00
0.50
1.00
1.50
2.00
2.50
3.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit
Limit 1.0
Average
5.700 5.400
5.900
3.800
4.600
3.500
5.200
4.500
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
10.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit
Limit 5
CBOD5
Average
TCMUD No. 1 Page 30 of 308 Meeting Date: July 17, 2012
Analytical Precision Control Chart
Page 11
Max mg/L 34 Aver mg/L 8.4
Max mg/L 23.0 Aver mg/L 20.0
Max mg/L 68.0 Aver mg/L 21.1
Total Suspended Solids (TSS)
Nitrate - Nitrogen
E. Coli
1.5
10.4 10.4
0.6
2.6
5.1
2.3
0.00
2.00
4.00
6.00
8.00
10.00
12.00
14.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit
Limit 12.0
Average
TSS
22.5 23.0
14.7
21.4 19.6 19.0 20.0 19.5
0.00
5.00
10.00
15.00
20.00
25.00
30.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit
Limit 24
N-N
Average
1.0
49.0
35.0
68.0
1.0 2.0
10
3 0.00
20.00
40.00
60.00
80.00
100.00
120.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Permit
Limit 126
E. coli
Average
TCMUD No. 1 Page 31 of 308 Meeting Date: July 17, 2012
Analytical Precision Control Chart
Page 11
p
Max mg/L 7.8 Min mg/L 5.8 Aver mg/L 7.5
Potential for Hydrogen (pH)
7.3
6.9
5.8
6.9 6.9 6.9 6.7 6.9
0.00
2.00
4.00
6.00
8.00
10.00
12.00
14.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit
Limit
Mimimum
6.0
Average
pH
minimum
Permit
Limit Max
9.0
pH max
TCMUD No. 1 Page 32 of 308 Meeting Date: July 17, 2012
Analytical Precision Control Chart
Page 11
D
Max mg/L 7.9 Aver mg/L 6.1
Dissolved Oxygen (DO)
6.8
7.9
5.3 5.5 5.5
6.1 6.0 6.0
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit
Limit
Above
6.0 Average
DO
TCMUD No. 1 Page 33 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-141-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Receive Finance Update (Gonzales)
a. Update - PID Connections
b. Update - Utility Billing
Attachments:MUD Fire Variance Report Jun 2012.pdf
PID Connection Summary June 2012.pdf
Utility Billing Monthly Report.pdf
Action ByDate Action ResultVer.
Title
Receive Finance Update (Gonzales)
a. Update - PID Connections
b. Update - Utility Billing
TCMUD No. 1 Page 34 of 308 Meeting Date: July 17, 2012
BUDGET VARIANCE REPORT
FUND:135 - MUD 1 O&M
FINANCIALS MONTH:June 2012
REVENUE VARIANCE:67%
EXPENSE VARIANCE:85%
NOTE:
ACCOUNT DESCRIPTION TOTAL
BUDGET
CURRENT
MONTH
YTD
TOTAL
YTD %VARIANCE EXPLANATION
REVENUE
135-40000 Property Taxes (97,495) (318) (96,459)99%Majority of Taxes collected by January
31st
135-40002 Property Taxes/Delinquent (451)$ 3$ 675$ -150%Prior year tax refunds caused a debit
balance.
135-40015 Property Taxes/P&I (1,334)$ (63)$ (108)$ 8%Prior year tax refunds caused a debit
balance.
135-47035 Plumbing Inspections (1,200)$ (100)$ (1,400)$ 117%Inspections on new construction
135-47045 Sewer Inspections (4,500)$ (300)$ (4,200)$ 93%Inspections on new construction
135-48005 Utility Fees 161,000$ (32,200)$ (502,180)$ -312%PID Connections,%will go down once
budget is reversed.
135-49025 Auction Sales -$ (4,305)$ (4,305)$ Sold 96 and 99 Ford F150 pickups
135-49075 Oversize Meter Reimbursement (64,000)$ (4,672)$ (77,745)$ 121%Charged for all meters 1" and above
WATER
135-50005-010 Overtime 13,250$ 1,185$ 12,410$ 94%On Call overtime
135-55090-010 Vehicle Maintenance 3,380$ 591$ 3,676$ 109%Dashboard on 2004 Pickup went out
135-69005-010 Capital Expenses 1,455,600$ (124,613)$ 1,400,399$ 96%Town Round About refund, Round About
payment,Final payment for water plant
VFD
WASTEWATER
135-50010-020 Overtime 10,166$ 945$ 9,185$ 90%On call overtime
135-65085-020 Office Supplies 400$ 263$ 363$ 91%Supplies for WW plant/lab
COLLECTIONS
135-50010-021 Overtime 7,297$ 1,018$ 6,928$ 95%On Call overtime
MANAGER'S OFFICE
135-50005-027 Salaries & Wages 236,831$ 13,850$ 201,837$ 85%Robert Scott Contract
135-50010-027 Overtime 1,028$ 34$ 1,111$ 108%Front desk overtime
135-50020-027 Retirement 33,471$ 1,890$ 28,812$ 86%Robert Scott Contract
135-60270-027 4th of July 10,000$ 105$ 10,105$ 101%MUD booth at 4th of July
135-65085-027 Office Supplies 2,450$ 35$ 2,381$ 97%Misc office supplies
INFORMATION SYSTEMS
135-55030-033 Software & Support 64,149$ 13,974$ 56,532$ 88%STW renewal software leases,Remit
Plus
FACILITIES MAINTENANCE
UTILITY BILLING
135-65085-038 Office Supplies 700$ 4$ 670$ 96%Office supplies
NON-DEPARTMENTAL
135-55045-039 Legal 70,000$ 10,320$ 67,155$ 96%Legal
Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or equal
to the Expense Variance.The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%),less
8.3% for revenues and plus 10% for expenses.
TCMUD No. 1 Page 35 of 308 Meeting Date: July 17, 2012
BUDGET VARIANCE REPORT
FUND:122 - Fire O&M
FINANCIALS MONTH:June 2012
REVENUE VARIANCE:67%
EXPENSE VARIANCE:85%
NOTE:
ACCOUNT DESCRIPTION TOTAL
BUDGET
CURRENT
MONTH
YTD
TOTAL
YTD %VARIANCE EXPLANATION
FIRE REVENUE
122-40001 Assessment- Emergency Svcs (193,233)$ (431)$ (191,098)$ 99%Majority of Taxes collected by January
31
122-40010 Property Taxes/MUD Fire (1,076,976)$ (3,507)$ (1,065,533)$ 99%Majority of Taxes collected by January
31
122-40011 Property Taxes/Fire-Delinquent (5,603)$ 35$ 5,496$ -98%Prior years tax refunds caused a debit
balance.
122-40015 Property Taxes Assessments P&I (725)$ (65)$ (2,246)$ 310%P&I for delinquent assessments
122-40020 Property Taxes/Fire P&I (7,500)$ (547)$ (3,790)$ 51%P&I for delinquent taxes
122-40970 Insurance Settlements -$ (9,739)$ (9,739)$ Insurance payment for ladder truck
122-42014 Fire Plan Review > 6,000 sq. ft.(6,000)$ (400)$ (7,200)$ 120%Plan review for homes >6,000 sq.ft.@
$400 each
122-43400 Fire Inspections (500)$ (75)$ (1,350)$ 270%Fire Inspection for homes >6,000 sq,ft.
@ $75 each
122-43599 Misc. Fire Revenue -$ -$ -$ Combined with Misc. Revenue
122-49900 Miscellaneous Income (9,122)$ (625)$ (11,197)$ 123%Miscellaneous permits &Meter, meter
box for homes <8,000 sq.ft.@ $525
each
122-49901 Records Management -$ (5)$ (5)$ Open Records request
FIRE EXPENSES
122-50045-045 Workman's Compensation 9,209$ (430)$ 8,779$ 95%Town reimb EMS share of Additional
W/C premium
Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or
equal to the Expense Variance. The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x
8.3%), less 8.3% for revenues and plus 10% for expenses.
TCMUD No. 1 Page 36 of 308 Meeting Date: July 17, 2012
PID CONNECTION FEE SUMMARY
(June 12)
DEPOSIT
DATE
QTY
(5/8")
$ 2,300 QTY
(1")
$ 2,300 QTY
(1.5")
$ 7,590 QTY
(2")
$ 15,410 TOTAL
QTY
TOTAL
AMOUNT
TEXPOOL
TRANSFER
QTY
CUM
RUNNING
BALANCE
($3.26M)
Begin 832 1,346,400
1 - -$ - -$ - -$ - -$ - - 832 1,346,400
2 - -$ - -$ - -$ - -$ - - 832 1,346,400
3 - -$ - -$ - -$ - -$ - - 832 1,346,400
4 - -$ - -$ - -$ - -$ - - 832 1,346,400
5 - -$ - -$ - -$ - -$ - - 832 1,346,400
6 - -$ 5 11,500$ - -$ - -$ 5 11,500 837 1,334,900
7 - -$ - -$ - -$ - -$ - - 837 1,334,900
8 - -$ - -$ - -$ - -$ - - 837 1,334,900
9 - -$ - -$ - -$ - -$ - - 837 1,334,900
10 - -$ - -$ - -$ - -$ - - 837 1,334,900
11 - -$ - -$ - -$ - -$ - - 837 1,334,900
12 - -$ - -$ - -$ - -$ - - 837 1,334,900
13 - -$ 3 6,900$ - -$ - -$ 3 6,900 840 1,328,000
14 - -$ 2 4,600$ - -$ - -$ 2 4,600 842 1,323,400
15 - -$ 1 2,300$ - -$ - -$ 1 2,300 843 1,321,100
16 - -$ - -$ - -$ - -$ - - 843 1,321,100
17 - -$ - -$ - -$ - -$ - - 843 1,321,100
18 - -$ - -$ - -$ - -$ - - 843 1,321,100
19 - -$ - -$ - -$ - -$ - - 843 1,321,100
20 - -$ - -$ - -$ - -$ - - 843 1,321,100
21 - -$ - -$ - -$ - -$ - - 843 1,321,100
22 - -$ 1 2,300$ - -$ - -$ 1 2,300 844 1,318,800
23 - -$ - -$ - -$ - -$ - - 844 1,318,800
24 - -$ - -$ - -$ - -$ - - 844 1,318,800
25 - -$ -$ - -$ - -$ - - 844 1,318,800
26 - -$ 1 2,300$ - -$ - -$ 1 2,300 845 1,316,500
27 - -$ 1 2,300$ - -$ - -$ 1 2,300 846 1,314,200
28 - -$ - -$ - -$ - -$ - - 846 1,314,200
29 - -$ - -$ - -$ - -$ - - 846 1,314,200
30 - -$ - -$ - -$ - -$ - - 846 1,314,200
31 - -$ - -$ - -$ - -$ - - 846 1,314,200
TOTAL - -$ 14 32,200$ - -$ - -$ 14 32,200 -
Upon collection of one or more Utility Fees by Town,such Utility Fees shall,within ten (10) working days, be deposited by Town into an account designated
by MUDs (hereinafter "MUDs Account").Town shall continue to collect and to deposit such Utility Fees into MUDs Account in accordance with the existing
agreement between the MUDs until such time as the total amount paid into that account equals $3,260,000.Town shall collect and deposit a minimum of one
hundred fifty (150)Utility Fees each year, for a total of five (5)successive years commencing on May 7, 2008 (hereinafter "Collection Period").In the event
that more than 150 Utility Fees are collected by Town in anyone or more years of the Collection Period,such Utility Fees in excess of the 150 Utility Fees
required under this Section shall be carried over to the following year or years and shall be a credit toward the total Utility Fees due for such subsequent year
or years.
In the event that fewer than 150 Utility Fees are collected by Town during anyone or more year(s) of the Collection Period, including those Utility Fees carried
over from any given year in which more than 150 Utility Fees were collected by Town,Town shall within ten (10) working days of collection of such Utility
Fees from Developer, pay into MUDs Account the difference between the amount that would have been paid had 150 Access Fees been paid at $2,300 each
and the amount of Utility Fees actually collected by Town.On or about May 7, 2013,Town shall calculate the total amount of Utility Fees paid to MUDs.Town
shall provide MUDs written notice of any amount paid less than $3,260,000 (the "Utility Fee Remainder").
TCMUD No. 1 Page 37 of 308 Meeting Date: July 17, 2012
January February March April May June July August September
ebills 14 150 195 214 223
Credit Card Draft 87 151 172 196 210
Online Payments 651 565 577 591 650
Late Notices 483 360 338 293 313 369
Disconnects 69 27 16 26 21 20
Trophy Club MUD #1
Utility Billing Report
Fiscal Year 2012
TCMUD No. 1 Page 38 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-162-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:7/12/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Disclosure by Investment officer of personal business with First Financial Bank (McKnight)
Attachments:
Action ByDate Action ResultVer.
Title
Disclosure by Investment officer of personal business with First Financial Bank (McKnight)
TCMUD No. 1 Page 39 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-142-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Receive Fire Update (Thomas)
a. Update - June activity
Attachments:June 2012 Monthly Activity Report.pdf
Fire District map-30x42 (2).pdf
Action ByDate Action ResultVer.
Title
Receive Fire Update (Thomas)
a. Update - June activity
TCMUD No. 1 Page 40 of 308 Meeting Date: July 17, 2012
Oct 11 Nov 11 Dec 11 Jan 12 Feb 12 Mar 12 Apr 12 May 12 Jun 12 Jul 12 Aug 12 Sep 12
Monthly
Average
Total FY
2012
Calls by Type
Fire 4 7 6 2 3 0 2 8 4 4.0 36
Service 29 13 17 29 25 34 21 35 15 24.2 218
Good Intent 3 1 4 3 7 3 5 2 3 3.4 31
False Alarm 6 5 5 2 4 4 6 5 10 5.2 47
EMS 27 29 40 23 32 34 36 35 15 30.1 271
Total Calls 69 55 72 59 71 75 70 85 47 0 0 0 67.0 603
Mutual Aid
Given 3 8 7 7 11 3 9 8 5 6.8 61
Received 1 4 1 2 1 3 0 5 0 1.9 17
Hospital Transports
TCFD 17 24 26 15 25 16 25 24 10 20.2 182
Mutual Aid 1 4 0 2 0 3 0 0 0 1.1 10
Air 0 0 1 0 1 2 0 0 0 0.4 4
Response Time
% At or Under 6 Minutes 81.3 88.9 83.1 81.1 81.1 78.3 68.6 78.2 75 79.5
Average Time 4.84 4.33 4.61 4.41 5.17 4.63 5.43 5.44 5.88 5.0
Other
Continuing Education Hours 0 71.5 40.5 206 51 215.5 121.5 92 62 95.6 860
Public Education Events 8 0 0 0 2 6 0 8 3 3.0 27
Service calls includelock-outs, water problems, smoke or odor removal, public service and assistance, and public education.
Trophy Club Fire Department
Monthly Activity Report
FY 2012 Year to Date
Fire
6%
Service
36%
Good Intent
5%
False Alarm
8%
EMS
45%
YTD 2012 Calls by Type
0
10
20
30
40
50
60
70
80
90
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
4 Year Comparison - Number of Calls
FY 2012
FY 2011
FY 2010
FY 2009
TCMUD No. 1 Page 41 of 308 Meeting Date: July 17, 2012
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2012 69 55 72 59 71 75 70 85 47
FY 2011 58 57 42 65 76 50 55 63 75 53 67 77
FY 2010 69 49 67 52 70 42 63 59 54 62 58 71
FY 2009 60 53 51 54 46 45 50 61 78 60 54 56
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2012 4 7 6 2 3 0 2 8 4
FY 2011 1 4 6 1 12 4 6 4 7 5 4 5
FY 2010 4 3 3 4 8 0 4 3 2 2 4 2
FY 2009 2 4 4 3 2 3 3 4 8 7 8 8
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2012 28 13 17 29 25 34 21 35 15
FY 2011 28 17 13 20 16 14 15 15 16 13 21 20
FY 2010 32 20 21 19 10 12 19 13 11 23 17 25
FY 2009 20 14 11 9 17 6 10 20 24 13 16 15
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2012 3 1 4 3 7 3 5 2 3
FY 2011 2 4 2 1 10 1 4 7 9 3 6 3
FY 2010 5 2 4 1 10 2 2 3 6 3 3 4
FY 2009 3 3 1 10 2 6 5 6 1 7 4 4
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2012 5 5 5 2 4 4 6 5 10
FY 2011 3 2 0 9 13 3 7 9 6 6 4 10
FY 2010 4 4 10 8 8 2 4 5 6 6 4 6
FY 2009 7 8 6 5 3 5 5 5 9 7 2 4
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
FY 2012 24 29 40 23 32 34 36 35 15
FY 2011 24 30 21 34 25 27 23 28 37 26 32 39
FY 2010 24 20 29 20 34 26 34 35 29 28 30 34
FY 2009 27 24 29 27 22 25 27 26 36 26 24 25
FY 2012 603
FY 2011 541
FY 2010 525
FY 2009 498
Trophy Club Fire Department
4 Year Comparison of Calls
Total Number of Calls
Fire Calls
Total Calls YTD @ 6/26
Service Calls
Good Intent Calls
False Alarms
EMS Calls
0
100
200
300
400
500
600
700
FY 2012 FY 2011 FY 2010 FY 2009
Total Calls YTD
TCMUD No. 1 Page 42 of 308 Meeting Date: July 17, 2012
Oct 12 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Monthly
Average
Total FY
2012
District 1
# of calls 16 11 26 17 21 28 17 28 10 19.3 174
avg. response time 05:32 05:39 04:30 04:38 04:55 04:39 04:50 05:39 04:46 04:59
District 2
# of calls 41 22 32 28 28 30 32 37 21 30.1 271
avg. response time 04:53 03:54 04:13 04:39 05:06 05:13 05:48 04:24 05:47 04:52
District 4
# of calls 3 6 5 5 9 11 8 10 8 7.2 65
avg. response time 06:25 04:13 04:27 04:46 05:22 05:31 07:12 07:29 07:38 06:03
District 5
# of calls 0 1 0 0 0 0 1 0 0 0.2 2
avg. response time 05:44 * service call 05:44
District 6
# of calls 3 6 2 2 2 2 3 2 0 2.4 22
avg. response time 05:14 04:07 04:09 05:07 06:46 04:46 08:57 06:06 05:30
Outside
# of calls 2 8 7 7 11 3 9 8 5 6.7 60
avg. response time 10:02 06:28 10:53 04:59 08:19 08:39 07:03 06:25 08:57 07:40
* Service calls are not
included in response time
averages.
*Good intent calls
are not included in
# of calls
Trophy Club Fire Department
Calls by District
FY 2012 Year to Date
29%
46%
11%
0%
4%
10%
% Calls by District
YTD FY 12
District 1
District 2
District 4
District 5
District 6
Outside
TCMUD No. 1 Page 43 of 308 Meeting Date: July 17, 2012
TCMUD No. 1Page 44 of 308Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-143-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Receive Town Council Update (Rose)
a.Councilmember Rose to provide the Board with an update of Council meetings, notices and relevant
business.
Attachments:
Action ByDate Action ResultVer.
Title
Receive Town Council Update (Rose)
a.Councilmember Rose to provide the Board with an update of Council meetings, notices and relevant business.
TCMUD No. 1 Page 45 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-156-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/28/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Receive Update on MUD Website (Sanders)
Attachments:
Action ByDate Action ResultVer.
Title
Receive Update on MUD Website (Sanders)
TCMUD No. 1 Page 46 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-146-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Review of 2011 Consumer Confidence Report (CCR) (McKnight)
Attachments:2011 CCR.pdf
Action ByDate Action ResultVer.
Title
Review of 2011 Consumer Confidence Report (CCR) (McKnight)
TCMUD No. 1 Page 47 of 308 Meeting Date: July 17, 2012
Trophy Club Municipal Utility District No. 1
Public Water System ID No. TX0610018
2011 Annual Drinking Water Quality Report
Consumer Confidence Report June 2012
This information is provided to you by: Trophy Club Municipal Utility District No. 1
100 Municipal Drive, Trophy Club, Texas 7 6262, Tel. (682) 831-4600
District Contact: Jennifer McKnight, District Manager
Special Population Advisory
You may be more vulnerable than the general
population to certain microbial contaminants, such as
Cryptosporidium, in drinking water. Infants, some
elderly, or immunocompromised persons such as those
undergoing chemotherapy for cancer; those who have
undergone organ transplants; those who are
undergoing treatment with steroids; and people with
HIV/AIDS or other immune system disorders can be
particularly at risk from infections. You should seek
advice about drinking water from your physician or
health care provider. Additional guidelines on
appropriate means to lessen the risk of infection by
Cryptosporidium are available from the Safe Drinking
Water Hotline at (800) 426-4791.
Our Drinking Water Meets or Exceeds All
Federal (EPA) Drinking Water Requirements
This report is a summary of the quality of the water we
provide our customers. The analysis was made by using
the data from the most recent U.S. Environmental
Protection Agency (EPA) required tests and is presented in
the following pages. We hope this information helps you
become more knowledgeable about what is in your drinking
water. Should you have questions or need additional
copies of this report, please call the District office at (682)
831-4600. The report is also available on our website at
www.trophyclub.org.
Water Sources:
The sources of drinking water (both tap water and
bottled water) include rivers, lakes, streams, ponds,
reservoirs, springs, and wells. As water travels over the
surface of the land or through the ground, it dissolves
naturally-occurring minerals, and in some cases,
radioactive material, and can pick up substances
resulting from the presence of animals or from human
activity. Contaminants that may be present in source
water before treatment include:
• Microbial contaminants, such as viruses and
bacteria, which may come from sewage
treatment plants, septic systems, and
agricultural livestock operations.
• Inorganic contaminants, such as salts and
metals, which can be naturally-occurring or
result from urban storm water runoff, industrial
or domestic wastewater discharges, oil and gas
production, mining, or farming.
• Pesticides and herbicides, which may come
from a variety of sources such as agriculture
and urban storm water runoff.
• Organic chemical contaminants, including
synthetic and volatile organic chemicals, which
are by-products of industrial processes and
petroleum production, and can also come from
gas stations, urban storm water runoff, and
septic systems.
• Radioactive contaminants, which can be
naturally-occurring or be the result of and gas
production and mining activities.
Este informe incluye información importante
sobre el agua potable. Si tiene preguntas o
comentarios sobre éste informe en español, favor de
llamar al tel. (682) 831-4600 para hablar con una
persona bilingüe en español.
Public Participation Opportunities
Date: 3rd Tuesday of each month
Time: 7:00 p.m.
Location: Svore Administration Building
100 Municipal Drive
Trophy Club, TX 76262 En Español
Where Do We Get Our Drinking Water?
Our drinking water is obtained from both surface and
groundwater sources. Surface water is purchased from the
City of Fort Worth and their sources are Lake Worth, Eagle
Mountain Lake, Lake Bridgeport, Richland Chambers
Reservoir, Cedar Creek Reservoir, and the Clear Fork
Trinity River (from Lake Benbrook). Groundwater sources
are from four (4) wells including three from the Paluxy
Aquifer and one from the Trinity Aquifer. A Source Water
Susceptibility Assessment for your drinking water source(s)
is currently being updated by the Texas Commission on
Environmental Quality. The report will describe the
susceptibility and types of constituents that may come into
contact with your drinking water source based on human
activities and natural conditions. The information contained
in the assessment will allow us to focus our source water
protection strategies. Some of this source water
assessment information is available on Texas Drinking
Water Watch at http://dww.tceq.state.tx.us/DWW/ and for
information regarding our source water protection efforts
please contact the District office.
TCMUD No. 1 Page 48 of 308 Meeting Date: July 17, 2012
All Drinking Water May Contain Contaminants
When drinking water meets federal standards there may not be any health based benefits to purchasing bottled water
or point-of-use devices. Drinking water, including bottled water, may reasonably be expected to contain at least small
amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a
health risk. More information about contaminants and potential health effects can be obtained by calling the EPA's
Safe Drinking Water Hotline at (800) 426-4791.
Water Quality Data
The table in this report lists all the drinking water contaminants we detected during tests conducted from the previous
calendar year, unless otherwise noted. The state requires us to monitor for certain contaminants less than once per
year because the concentrations of these contaminants are not expected to vary significantly from year to year.
Therefore, some of the data, though representative of the water quality, is more than one year old.
Secondary Constituents
Many constituents (such as calcium, sodium or iron) which are often found in drinking water, can cause taste, color
and odor problems. The taste and odor constituents are called secondary constituents and are regulated by the State
of Texas, not the EPA. These constituents are not causes for health concerns. Therefore secondary constituents are
not required to be reported in this document but they may greatly affect the appearance and taste of your water.
About The Following Pages
The pages that follow list all of the federally regulated or monitored contaminants which have been found in your
drinking water. The United States Environmental Protection Agency (EPA) requires water systems to test up to 97
constituents.
Definitions
Action Level (AL): The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water
system must follow.
Action Level Goal (ALG): The level of a contaminant in drinking water below which there is no known or expected risk to health.
ALGs allow for a margin of safety.
Maximum Contaminant Level (MCL): The highest permissible level of a contaminant in drinking water. MCL’s are set as close to
the MCLG’s as feasible using the best available treatment technology.
Maximum Contaminant Level Goal (MCLG): The level of a contaminant in drinking water below which there is no known or
expected health risk. MCLG’s allow for a margin of safety.
Maximum Residual Disinfectant Level (MRDL): The highest level of disinfectant allowed in drinking water. There is convincing
evidence that addition of a disinfectant is necessary for control of microbial contaminants.
Maximum Residual Disinfectant Level Goal (MRDLG): The level of a drinking water disinfectant below which there is no known
or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contamination.
Treatment Technique (TT): A required process intended to reduce the level of a contaminant in drinking water.
Abbreviations
MFL - million fibers per liter (a measure of asbestos) pCi/L - picocuries per liter (a measure of radioactivity)
N/A - not applicable ppm - parts per million, or milligrams per liter (mg/l)
NTU - Nephelometric Turbidity Units ppb - parts per billion, or micrograms per liter (ug/l)
ppq - parts per quadrillion, or picograms per liter mrem/yr – millirems per year
ppt - parts per trillion, or nanograms per liter ND – (not-detectable) lab analysis indicates not present
Maximum Residual Disinfectant Level
Year Disinfectant Average
Level
Minimum
Level
Maximum
Level MRDL MRDLG Unit of
Measure
Violation
(Y or N) Source of Disinfectant
2011 Chloramine Residual
(Total Chlorine) 2.84 1.2 3.6 4.0 <4.0 ppm
N Disinfectant used to control
microbes.
Disinfection By-Products
Year Contaminant
Range
of
Levels
Detected
Minimum
Level
Highest
Level
Detected
MCL Unit of
Measure
Violation
(Y or N) Source of Contaminant
2011 HAA5 Total
Haloacetic Acids 4.4 – 4.4 ND 4.4 60 ppb N Byproduct of drinking water disinfection.
2011 Total
Trihalomethanes 7.5 – 7.5 ND 7.5 80 ppb N Byproduct of drinking water disinfection.
Radioactive Contaminants
Year Contaminant Highest Level
Detected
Range of
Levels Detected MCLG MCL Unit of
Measure
Violation
(Y or N) Source of Contaminant
2010 Beta/photon
emitters 4.9 4.9 – 4.9 0 4 mrem/yr N Decay of natural and man-made deposits.
2010
Gross Alpha
excluding radon
and uranium
ND 0 - 0 0 15 pCi/L N Erosion of natural deposits.
TCMUD No. 1 Page 49 of 308 Meeting Date: July 17, 2012
Organic Contaminants TESTING WAIVED, NOT REPORTED, OR NONE DETECTED
Inorganic Contaminants
Year Contaminant
Highest
Level
Detected
Range of
Levels
Detected
MCLG MCL Unit of
Measure
Violation
(Y or N) Source of Contaminant
2011 Antimony ND 0 - 0 6 6 ppb N
Discharge from petroleum refineries; fire
retardants; ceramics; electronics; solder;
test addition.
2011 Arsenic 3.51 3.51 – 3.51 0 10 ppb N
Erosion of natural deposits; runoff from
orchards; runoff from glass and electronics
production wastes.
2011 Barium 0.0615 0.0615 –
0.0615 2 2 ppm
N
Discharge of drilling wastes; discharge
from metal refineries; erosion of natural
deposits.
2011 Beryllium ND 0 - 0 4 4 ppb N
Discharge from metal refineries and coal
burning factories; discharge from
electrical, aerospace, and defense.
2011 Cadmium ND 0 - 0 5 5 ppb N
Corrosion of galvanized pipes; erosion of
natural deposits; discharge from metal
refineries; runoff from waste batteries.
2011 Chromium 2.63 2.63 – 2.63 100 100 ppb N Discharge from steel and pulp mills;
erosion of natural deposits.
2011 Fluoride 0.57 0.57 – 0.57 4 4 ppm N
Erosion of natural deposits; water additive
which promotes strong teeth; discharge
from fertilizer and aluminum factories.
2011 Mercury ND 0 – 0 2 2 ppb N
Erosion of natural deposits; discharge
from refineries and factories; runoff from
landfills; runoff from cropland.
2011
Nitrate *
(measured as
nitrogen)
0.39 0.39 – 0.39 10 10 ppm N
Runoff from fertilizer use; leaching from
septic tanks, sewage; erosion of natural
deposits.
2006
Nitrite
(measured as
nitrogen)
ND 0 - 0 1 4 ppm N
Runoff from fertilizer use; leaching from
septic tanks, sewage; erosion of natural
deposits.
2011 Selenium 7.56 7.56 – 7.56 50 50 ppb N
Discharge from petroleum and metal
refineries; erosion of natural deposits;
discharge from mines.
2011 Thallium ND 0 - 0 0.5 2 ppb N
Discharge from electronics, glass, and
leaching from ore-processing sites; drug
factories.
*Nitrate Advisory: Nitrate in drinking water at levels above 10 ppm is a health risk for infants of less than six months of age. High nitrate levels in drinking
water can cause blue baby syndrome. Nitrate levels may rise quickly for short periods of time because of rainfall or agricultural activity. If you are caring
for an infant you should ask advice from your health care provider.
Radioactive Contaminants
Year Contaminant
Highest
Level
Detected
Range of
Levels
Detected
MCLG MCL Unit of
Measure
Violation
(Y or N) Source of Contaminant
2010 Beta/photon
emitters 4.9 4.9 – 4.9 0 4 mrem/yr N Decay of natural and man-made deposits.
2010
Gross Alpha
excluding radon
and uranium
ND 0 - 0 0 15 pCi/L N Erosion of natural deposits.
Lead and Copper
Year Contaminant The 90th
Percentile
No. of Sites
Exceeding
Action Level
Action
Level MCLG Unit of
Measure
Violation
(Y or N) Source of Contaminant
2010 Lead 2.24 0 15 0 ppb N Corrosion of household plumbing systems;
erosion of natural deposits.
2010 Copper 0.437 0 1.3 1.3 ppm N
Corrosion of household plumbing systems;
erosion of natural deposits; leaching from
wood preservatives.
If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is
primarily from materials and components associated with service lines and home plumbing. Trophy Club Municipal Utility District No. 1 is responsible for
providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for
several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or
cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods,
and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.
Turbidity (Source Water: City of Fort Worth)
Year Contaminant MCL MCLG
Highest
Single
Measurement
Lowest Monthly %
of Samples
Meeting Limits
Turbidity
Limits
Unit of
Measure
Violation
(Y or N)
Source of
Contaminant
2011 Turbidity TT 0.3 0.37 99.4% 0.3 NTU N Soil runoff.
Turbidity is a measure of the cloudiness of water and has no health effects. It is monitored because it is a good indicator of the effectiveness of the
filtration system.
TCMUD No. 1 Page 50 of 308 Meeting Date: July 17, 2012
Microbiological Contaminants
Year Contaminant MCL Highest Single
Measurement
Lowest Monthly %
of Samples
Meeting Limits
Violation
(Y or N) Source of Contaminant
2011 Fecal Coliform & E. Coli N/A N/A N/A N Human and animal fecal waste.
2011 Total Coliform Bacteria One positive
monthly sample. 0 100% N Naturally present in the environment.
Total Coliform Bacteria are used as indicators of microbial contamination of drinking water because testing for them is easy. While not disease-causing
organisms themselves, they are often found in association with other microbes that are capable of causing disease. Coliform are more hardy than many
disease-causing organisms; therefore, their absence from water is a good indication that the water is microbiologically safe for human consumption.
Total Organic Carbon (Source Water: City of Fort Worth)
Year Contaminant MCL MCLG Highest
Measurement
Lowest
Measurement Average Violation
(Y or N) Source of Contaminant
2011 Total Organic Carbon TT =
% removal N/A 1.0 1.0 1.0 N Naturally occurring.
Total Organic Carbon is used to determine disinfection by-product precursors. The City of Fort Worth was compliant with all monitoring and treatment
technique requirements for disinfection by-product precursors.
Secondary and Other Constituents Not Regulated (No associated adverse health effects.)
Year Constituent Average
Level
Minimum
Level
Maximum
Level
Secondary
Limit
Unit of
Measure
Violation
(Y or N) Source of Constituent
2011 Bicarbonate 144 144 144 N/A ppm N Corrosion of carbonate rocks such as
limestone.
2011 Chloride 94.7 94.7 94.7 300 ppm N
Abundant naturally occurring element;
used in water purification; byproduct of
oil field activity.
2011 pH 8.4 8.4 8.4 8.2 units N Measure of corrosivity of water.
2011 Sulfate 33.8 33.8 33.8 300 ppm N Naturally occurring; common industrial
byproduct; byproduct of oil field activity.
2011 Total Alkalinity as
CaCO3 144 144 144 N/A ppm N Naturally occurring soluble mineral salts.
2010 Total Hardness as
CaCO3 96 103 194 N/A ppm N Naturally occurring soluble mineral salts.
2011 Total Dissolved
Solids 366 366 366 1000 ppm N Total dissolved mineralsin water.
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, TX 76262
PRESORTED STANDARD
US POSTAGE PAID
TROPHY CLUB, TX
PERMIT NO. 3
POSTAL CUSTOMER
TROPHY CLUB, TX
Please read this important information regarding your drinking water.
TCMUD No. 1 Page 51 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-148-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Consider and take appropriate action regarding the Compensation Study presented by Joe McFadin,
LHIC, Wellspring Insurance Agency, Inc.
Attachments:Salary Compensation Study.pdf
Action ByDate Action ResultVer.
Title
Consider and take appropriate action regarding the Compensation Study presented by Joe McFadin, LHIC,
Wellspring Insurance Agency, Inc.
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100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-151-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Consider and take appropriate action to award the bid for the Marshall Creek Crossing (McKnight)
Attachments:Final Bid Tab.pdf
Bid Recommendation.pdf
Reference Verification.pdf
Action ByDate Action ResultVer.
Title
Consider and take appropriate action to award the bid for the Marshall Creek Crossing (McKnight)
TCMUD No. 1 Page 151 of 308 Meeting Date: July 17, 2012
Bid Opening Date:
#Qty Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price
1 1 LS $4,628.00 $4,628.00 $5,700.00 $5,700.00 $5,045.00 $5,045.00 $5,000.00 $5,000.00
2 1 LS $20,000.00 $20,000.00 $10,800.00 $10,800.00 $2,145.00 $2,145.00 $7,500.00 $7,500.00
3 425 LF $27.78 $11,806.50 $33.00 $14,025.00 $57.00 $24,225.00 $170.00 $72,250.00
4 10 LF $32.28 $322.80 $42.00 $420.00 $36.00 $360.00 $47.00 $470.00
5
1 EA $5,300.00 $5,300.00 $6,600.00 $6,600.00 $9,605.00 $9,605.00 $5,000.00 $5,000.00
6
2 EA $3,956.00 $7,912.00 $4,400.00 $8,800.00 $10,351.00 $20,702.00 $3,800.00 $7,600.00
7 60 CY $195.00 $11,700.00 $180.00 $10,800.00 $197.00 $11,820.00 $78.00 $4,680.00
8
1 LS $548.00 $548.00 $2,200.00 $2,200.00 $669.00 $669.00 $3,900.00 $3,900.00
9
1 LS $1,058.00 $1,058.00 $4,400.00 $4,400.00 $4,912.00 $4,912.00 $7,800.00 $7,800.00
10
4 EA $260.00 $1,040.00 $600.00 $2,400.00 $630.00 $2,520.00 $2,000.00 $8,000.00
11
1 LS $2,413.00 $2,413.00 $3,300.00 $3,300.00 $5,380.00 $5,380.00 $4,300.00 $4,300.00
12 1 LS $1,720.00 $1,720.00 $500.00 $500.00 $315.00 $315.00 $3,500.00 $3,500.00
13
1 LS $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00
$78,448.30 $79,945.00 $97,698.00 $140,000.00
Bid Bond Included
PC Contractors LLC.Low Bid Vendor:
Addendum 1 Acknowledged Addendum 1 Acknowledged
Bid Bond Included
Email
Contact
8” SDR-35 PVC Sewer Pipe.
Addendum 1 Acknowledged
TOTAL ALL ITEMS:
4’ diameter Siphon Manhole per detail on
sheet 3 of 4.
4’ diameter Standard Manholes per detail on
sheet 3 of 4.
Trench Embedment
Connection of new siphon sewer to existing
sanitary sewer system.
Demolition of existing 8” DI pipeline and
existing manhole. Includes haul off and
disposal.
Demolition of existing piers. Includes haul
off and disposal.
Notes:
Installing and maintaining Erosion Control
measures.
Trench Safety.
Construction Contingency to be used only
with written permission of the Owner and
the Engineer.
Forth Worth, TX 76111
817-927-4388 / 817-927-4389
City, State, Zip
josh.combs@smb-jobs.com
Josh Combs
BID SCHEDULE
6” HDPE Sewer Pipe.
Larry Frazier
Bid Bond Included
Addendum 1 Acknowledged
SMB Construction, LLC
3201 Carmel St.
Denton, Texas 76205
940-383-2370/940-367-2333
Bid Bond Included
Fain Group Inc.
Item
Bonds & Insurance.
July 5, 2012
Bids Issued:6
Mobilization.
Bids Rec'd:4
1st Addendum:
Name of Bidder
BID 4
Kart Construction & Equip. Co., Inc.
124 S Norwood Dr.
Hurst, TX 76053
817-282-8000 / 817-282-8005
Bid/Project Name: Trophy Club Municipal Utility
District No. 1 Marshall Creek Branch Sewer Crossing
1616 N. Sylvania Ave.
1frazier@faingp.com
Address
jmorgan@kartcoinc.com
Jerry Morgan
Telephone / Fax
Tuesday, July 10, 2012
BID 1 BID 2 BID 3
PC Contractors LLC.
P.O. Box 470930
Fort Worth, TX 76147
817-343-4792 / 817-887-2225
chase@pccontractorsllc.com
Chase Patterson
DELTATEK ENGINEERING
Firm Registration No. F-4419
14114 DALLAS PARKWAY, SUITE 480
DALLAS, TEXAS 75254
469-374-9800
bn@deltatekeng.com 1TCMUD No. 1 Page 152 of 308 Meeting Date: July 17, 2012
14114 Dallas Parkway, Suite 480 Dallas, Texas 75254
Firm Registration No. F-4419
469-374-9800 Fax 469-374-9801
Email: bn@deltatekeng.com
July 11, 2012
Ms. Jennifer McKnight
District Manager
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, Texas 76262
Reference: Trophy Club Municipal Utility District No. 1
Marshall Creek Branch Sanitary Sewer Crossing
Bid Review and Recommendation
Dear Ms. McKnight:
On July 10, 2012 the Trophy Club MUD No. 1 received four (4) sealed bids for the referenced
construction contract. These bids have been tabulated and attached to this correspondence for your use.
Deltatek Engineering has reviewed these bid documents and submits the following opinion and
recommendation.
Based on review of the bid submitted by P.C. Contractors, LLC and review of references provided by
this contractor, it is our opinion that the low bidder is qualified to perform this task in accordance with
construction documents. Therefore, we have no objection to awarding this project to P.C. Contractors,
LLC for lump sum of $78,448.30.
Should you have any questions, please call me at 469-374-9800.
Sincerely,
DELTATEK ENGINEERING
Bahram Niknam, P.E.
Attachments: Bid Tabulation
Original Bid Documents Reference Verification Forms (4)
TCMUD No. 1 Page 153 of 308 Meeting Date: July 17, 2012
Date: 07/11/12
Time: 12:57 pm
Owner/Company: McClendon Construction
Name: Larry Broines
Address: _______________
Address: Westworth Village, TX
Phone: 817-583-1246
1. Did P.C. Contractors LLC perform work for the Owner? Yes.
2. What size and type of project? Water, sewer & storm drains.
3. Did P.C. Contractors LLC comply with the Plans/Specs? Yes.
4. Did P.C. Contractors LLC complete the project on time? Yes.
5. How was the office organization in handling the project? Acceptable.
6. Did P.C. Contractors LLC pay all subs and suppliers? Did not know.
7. Would you use P.C. Contractors LLC in the future? Yes.
TCMUD No. 1 Page 154 of 308 Meeting Date: July 17, 2012
Date: 7/11/12
Time: 11:10 am
Owner/Company: McClendon Construction
Name: Robert Mitchell
Address: _______________
Address: Mansfield, TX
Phone: 817-475-2384
1. Did P.C. Contractors LLC perform work for the Owner? Yes.
2. What size and type of project? Block of Industrial street, perform utilities,
concrete, storm drains, & sewer replacement.
3. Did P.C. Contractors LLC comply with the Plans/Specs? Yes.
4. Did P.C. Contractors LLC complete the project on time? Yes.
5. How was the office organization in handling the project? They do their work
appropriately.
6. Did P.C. Contractors LLC pay all subs and suppliers? Did not know.
7. Would you use P.C. Contractors LLC in the future? Not permitted to say.
TCMUD No. 1 Page 155 of 308 Meeting Date: July 17, 2012
Date: 7/11/12
Time: 11:00 am
Owner/Company: XIT Paving
Name: Lynn James
Address: _______________
Address: Carrollton, TX
Phone: 214-878-5280
1. Did P.C. Contractors LLC perform work for the Owner? Yes.
2. What size and type of project? Waterline for Carrollton & Rowlett.
3. Did P.C. Contractors LLC comply with the Plans/Specs? Yes.
4. Did P.C. Contractors LLC complete the project on time? Yes.
5. How was the office organization in handling the project? Good job.
6. Did P.C. Contractors LLC pay all subs and suppliers? Yes.
7. Would you use P.C. Contractors LLC in the future? Yes.
TCMUD No. 1 Page 156 of 308 Meeting Date: July 17, 2012
Date: 7/11/12
Time: 10: 45 am
Owner/Company: Tarrant County Community Dev.
Name: Brad Hearne
Address: _______________
Address: Lake Worth, TX
Phone: 817-850-7947
1. Did P.C. Contractors LLC perform work for the Owner? Yes.
2. What size and type of project? Pipe bursting project ($90,000).
3. Did P.C. Contractors LLC comply with the Plans/Specs? Yes.
4. Did P.C. Contractors LLC complete the project on time? Yes.
5. How was the office organization in handling the project? Good.
6. Did P.C. Contractors LLC pay all subs and suppliers? Yes.
7. Would you use P.C. Contractors LLC in the future? Yes.
TCMUD No. 1 Page 157 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-161-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:7/6/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Consider and take appropriate action to approve the June 2012 Financials (Gonzales)
Attachments:June 2012 Financials.pdf
Action ByDate Action ResultVer.
Title
Consider and take appropriate action to approve the June 2012 Financials (Gonzales)
TCMUD No. 1 Page 158 of 308 Meeting Date: July 17, 2012
Municipal Utility District No 1 - O & M
Interim Balance Sheet
Balance @
6/30/2012
ASSETS
ASSETS
CASH ON HAND 400
CASH IN BANK 721,318
INVESTMENTS 2,229,173
RESTRICTED ASSETS:
INVESTMENTS 416,896
PREPAID EXPENSES 14,979
ADVALOREM PROPERTY TAXES RECEIVABLE 3,611
UTILITY AND OTHER ACCOUNTS RECEIVABLE 857,937
TOTAL ASSETS 4,244,314$
LIABILITIES AND FUND BALANCE
LIABILITIES
DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 3,611$
ACCOUNTS PAYABLE 475,515
CUSTOMER DEPOSITS 197,482
TOTAL LIABILITIES 676,608
FUND BALANCE
NON-SPENDABLE FUND BALANCE 7,755
ASSIGNED/WATER REPLACEMENT 60,000
ASSIGNED/TECHNOLOGY REPLACEMENT 159,414
ASSIGNED FUND BALANCE 578,742
UNASSIGNED FUND BALANCE 2,761,796
TOTAL FUND BALANCE 3,567,707
TOTAL LIABILITIES AND FUND BALANCE 4,244,314$
June 30, 2012
9/12 Months (75% of Fiscal Year)
TCMUD No. 1 Page 159 of 308 Meeting Date: July 17, 2012
.
glbase_tbam rgonzale Trophy Club Entities Page 4
11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: Revenues Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-40000-000-000 Property Taxes 97,495.00- 97,495.00- 317.51- 96,458.76- 98.937 1,036.24-
135-40002-000-000 Property Taxes/Delinquent 451.00- 14.09- 657.55 -145.798 1,108.55-
135-40015-000-000 Property Taxes/P & I 1,334.00- 1,334.00- 68.45- 113.53- 8.510 1,220.47-
Subtotal: 98,829.00- 99,280.00- 400.05- 95,914.74- 96.610 3,365.26-
135-43215-000-000 Insurance Settlement 3,999.00- 3,999.00
Subtotal: 3,999.00- 3,999.00
135-47000-000-000 Water 1,990,800.00- 1,990,800.00- 224,634.92- 1,094,329.59- 54.969 896,470.41-
135-47005-000-000 Sewer 1,325,000.00- 1,325,000.00- 106,080.55- 729,114.46- 55.028 595,885.54-
135-47010-000-000 Commercial Water 825,000.00- 825,000.00- 109,218.82- 480,984.45- 58.301 344,015.55-
135-47015-000-000 Commercial Sewer 360,000.00- 360,000.00- 30,542.53- 207,252.29- 57.570 152,747.71-
135-47020-000-000 Standby 775.00- 775.00- 56.35- 517.35- 66.755 257.65-
135-47025-000-000 Penalties 50,500.00- 50,500.00- 4,531.39- 36,146.19- 71.577 14,353.81-
135-47030-000-000 Service Charges 17,500.00- 17,500.00- 597.10- 9,029.48- 51.597 8,470.52-
135-47035-000-000 Plumbing Inspections 1,200.00- 1,200.00- 100.00- 1,400.00- 116.667 200.00
135-47045-000-000 Sewer Inspections 4,500.00- 4,500.00- 300.00- 4,200.00- 93.333 300.00-
135-47070-000-000 TCCC Effluent Charges 57,500.00- 57,500.00- 21,888.37- 30,100.99- 52.350 27,399.01-
135-47270-000-000 Fire Line 5,000.00- 5,000.00- 5,000.00-
135-47400-000-000 Water-Out of Dist/Port Meters 41,595.00- 41,595.00- 3,750.22- 27,834.53- 66.918 13,760.47-
135-47405-000-000 Out of District Sewer 11,807.00- 11,807.00- 1,084.15- 8,367.59- 70.870 3,439.41-
135-47410-000-000 Out of Dist/Portable Penalties 300.00- 300.00- 139.21- 34.03- 11.343 265.97-
135-47600-000-000 PID #1 Water 425,000.00- 425,000.00- 74,733.64- 350,539.67- 82.480 74,460.33-
135-47605-000-000 PID #1 Sewer 185,000.00- 185,000.00- 27,824.42- 179,477.50- 97.015 5,522.50-
Subtotal: 5,301,477.00- 5,301,477.00- 605,481.67- 3,159,328.12- 59.593 2,142,148.88-
135-48005-000-000 Utility Fees 338,880.00- 161,000.00- 32,200.00- 502,180.00- 311.913 341,180.00
Subtotal: 338,880.00- 161,000.00- 32,200.00- 502,180.00- 311.913 341,180.00
135-49005-000-000 Loan Proceeds 1,100,000.00- 1,100,000.00- 100.000
135-49010-000-000 Interest Income 4,500.00- 4,500.00- 569.47- 3,953.66- 87.859 546.34-
135-49015-000-000 Lease/Rental Income 308,000.00- 308,000.00-
135-49016-000-000 Cell Tower Revenue 10,164.00- 847.00- 7,623.00- 75.000 2,541.00-
135-49018-000-000 Building Rent Income 7,000.00- 7,000.00- 583.33- 5,249.97- 75.000 1,750.03-
135-49025-000-000 Auction Sales 4,305.00- 4,305.00
135-49030-000-000 Vending Revenue 600.00- 600.00- 406.74- 439.24- 73.207 160.76-
135-49035-000-000 Prior Year Reserves 241,981.00- 265,707.00- 265,707.00-
135-49036-000-000 GASB Reserves 26,911.00- 26,911.00- 26,911.00-
135-49075-000-000 Oversize Meter Reimbursement 64,000.00- 64,000.00- 4,672.00- 77,744.80- 121.476 13,744.80
135-49900-000-000 Miscellaneous Income 10,000.00- 10,000.00- 175.00- 5,418.82- 54.188 4,581.18-
TCMUD No. 1 Page 160 of 308 Meeting Date: July 17, 2012
.
glbase_tbam rgonzale Trophy Club Entities Page 5
11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: Revenues Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-49905-000-000 Gas Well Revenue 800.00- 800.00- 123.00- 15.375 677.00-
Subtotal: 355,792.00- 1,797,682.00- 7,253.54- 1,204,857.49- 67.023 592,824.51-
Program number: 6,094,978.00- 7,359,439.00- 645,335.26- 4,966,279.35- 67.482 2,393,159.65-
Department number: Revenues 6,094,978.00- 7,359,439.00- 645,335.26- 4,966,279.35- 67.482 2,393,159.65-
Revenues Subtotal ----------- 6,094,978.00- 7,359,439.00- 645,335.26- 4,966,279.35- 67.482 2,393,159.65-
TCMUD No. 1 Page 161 of 308 Meeting Date: July 17, 2012
.
glbase_tbam rgonzale Trophy Club Entities Page 6
11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-50005-010-000 Salaries & Wages 199,759.00 160,600.00 12,853.74 113,206.12 70.489 47,393.88
135-50010-010-000 Overtime 13,250.00 13,250.00 1,184.65 12,410.46 93.664 839.54
135-50016-010-000 Longevity 2,620.00 2,620.00 2,620.00 100.000
135-50017-010-000 Certification 1,800.00 1,800.00 150.00 1,050.00 58.333 750.00
135-50020-010-000 Retirement 25,508.00 25,508.00 1,946.96 18,449.39 72.328 7,058.61
135-50026-010-000 Medical Insurance 22,607.00 22,607.00 1,642.80 15,443.69 68.314 7,163.31
135-50027-010-000 Dental Insurance 2,169.00 2,169.00 125.20 1,134.34 52.298 1,034.66
135-50028-010-000 Vision Insurance 576.00 576.00 31.76 276.85 48.064 299.15
135-50029-010-000 Life Insurance & Other 1,161.00 1,161.00 1,161.00
135-50030-010-000 Social Security Taxes 13,481.00 12,000.00 849.01 7,845.57 65.380 4,154.43
135-50035-010-000 Medicare Taxes 3,153.00 2,700.00 198.56 1,834.84 67.957 865.16
135-50040-010-000 Unemployment Taxes 945.00 945.00 288.00 30.476 657.00
135-50045-010-000 Workman's Compensation 5,581.00 5,581.00 5,581.00 100.000
135-50060-010-000 Pre-emp Physicals/Testing 200.00 200.00 200.00
135-50070-010-000 Employee Relations 350.00 350.00 118.64 33.897 231.36
Subtotal: 293,160.00 252,067.00 18,982.68 180,258.90 71.512 71,808.10
135-55005-010-000 Engineering 1,500.00 1,500.00 1,500.00
135-55070-010-000 Independent Labor 500.00 500.00 500.00
135-55080-010-000 Maintenance & Repairs 29,500.00 29,500.00 14,563.71 49.369 14,936.29
135-55090-010-000 Vehicle Maintenance 3,380.00 3,380.00 590.60 3,676.33 108.767 296.33-
135-55100-010-000 Building Maint & Supplies 750.00 750.00 471.85 62.913 278.15
135-55105-010-000 Maintenance-Backhoe/SkidLoader 2,900.00 2,900.00 464.49 16.017 2,435.51
135-55135-010-000 Lab Analysis 4,500.00 4,500.00 1,725.00 38.333 2,775.00
Subtotal: 43,030.00 43,030.00 590.60 20,901.38 48.574 22,128.62
135-60010-010-000 Communications/Pagers/Mobiles 1,599.00 1,599.00 1,362.36 85.201 236.64
135-60020-010-000 Electricity 162,000.00 127,500.00 14,115.20 47,976.30 37.628 79,523.70
135-60035-010-000 Postage 500.00 500.00 658.35 687.40 137.480 187.40-
135-60050-010-000 Bad Debt Expense 4,200.00 4,200.00 4,200.00
135-60066-010-000 Publications/Books/Subscripts 50.00 50.00 85.00 170.000 35.00-
135-60070-010-000 Dues & Memberships 150.00 150.00 111.00 74.000 39.00
135-60080-010-000 Schools & Training 2,800.00 2,800.00 1,082.00 38.643 1,718.00
135-60090-010-000 Safety Program 500.00 500.00 500.00
135-60100-010-000 Travel & per diem 3,200.00 3,200.00 24.43 1,035.14 32.348 2,164.86
135-60105-010-000 Rent/Lease Equipment 500.00 500.00 500.00
135-60135-010-000 Annual Permit Fee 6,600.00 6,600.00 7,965.75 120.693 1,365.75-
135-60150-010-000 Wholesale Water 1,720,000.00 1,720,000.00 187,569.78 978,469.06 56.888 741,530.94
135-60245-010-000 Miscellaneous Expenses 1,000.00 1,000.00 1,000.00
135-60280-010-000 Property Maintenance 4,200.00 4,200.00 380.38 9.057 3,819.62
135-60285-010-000 Lawn Equipment & Maintenance 2,000.00 2,000.00 2,000.00
135-60360-010-000 Furniture/Equipment < $5000 1,500.00 1,500.00 299.99 19.999 1,200.01
TCMUD No. 1 Page 162 of 308 Meeting Date: July 17, 2012
.
glbase_tbam rgonzale Trophy Club Entities Page 7
11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
Subtotal: 1,910,799.00 1,876,299.00 202,367.76 1,039,454.38 55.399 836,844.62
135-65005-010-000 Fuel & Lube 15,216.00 15,216.00 50.54 9,698.62 63.740 5,517.38
135-65010-010-000 Uniforms 3,690.00 3,690.00 1,400.99 37.967 2,289.01
135-65030-010-000 Chemicals 6,200.00 6,200.00 2,858.11 46.099 3,341.89
135-65035-010-000 Small Tools 2,500.00 2,500.00 203.00 8.120 2,297.00
135-65040-010-000 Safety Equipment 2,500.00 2,500.00 347.00 13.880 2,153.00
135-65050-010-000 Meter Expense 85,000.00 94,000.00 92,842.07 98.768 1,157.93
135-65055-010-000 Hardware 1,000.00 1,000.00 1,000.00
135-65085-010-000 Office Supplies 30.00 30.00-
135-65095-010-000 Maintenance Supplies 32,000.00 32,000.00 11,678.22 36.494 20,321.78
135-65100-010-000 Copies 50.00 50.00 50.00
135-65105-010-000 Printing 150.00 150.00 58.50 39.000 91.50
Subtotal: 148,306.00 157,306.00 50.54 119,116.51 75.723 38,189.49
135-69005-010-000 Capital Expenses 888,432.00 1,455,600.00 124,612.59- 1,275,786.10 87.647 179,813.90
135-69008-010-000 Short Term Debt Payments 421,050.00 421,050.00
135-69035-010-000 Vehicles 27,000.00 27,000.00 49.72- 30,213.69 111.903 3,213.69-
135-69195-010-000 Gasb34/Reserve for Replacement 30,000.00 30,000.00 30,000.00
135-69280-010-000 Capital Repairs 24,000.00 24,000.00 24,000.00
135-69281-010-000 Capital Repair-Ground Storage 124,771.00 108,817.00 100,816.54 92.648 8,000.46
135-69295-010-000 Unexpected Maintenance 250.00 250.00 250.00
135-69305-010-000 Capital Leases 11,490.00 11,490.00 10,145.26 88.296 1,344.74
Subtotal: 1,105,943.00 2,078,207.00 124,662.31- 1,416,961.59 68.182 661,245.41
Program number: 3,501,238.00 4,406,909.00 97,329.27 2,776,692.76 63.008 1,630,216.24
Department number: Water 3,501,238.00 4,406,909.00 97,329.27 2,776,692.76 63.008 1,630,216.24
TCMUD No. 1 Page 163 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-50005-020-000 Salaries & Wages 182,147.00 182,147.00 11,854.10 141,598.30 77.738 40,548.70
135-50010-020-000 Overtime 10,166.00 10,166.00 944.89 9,184.84 90.349 981.16
135-50016-020-000 Longevity 3,976.00 3,976.00 3,975.00 99.975 1.00
135-50017-020-000 Certification 2,400.00 2,400.00 125.00 950.00 39.583 1,450.00
135-50020-020-000 Retirement 27,816.00 27,816.00 1,773.21 22,179.58 79.737 5,636.42
135-50026-020-000 Medical Insurance 30,805.00 30,805.00 1,734.69 19,396.49 62.965 11,408.51
135-50027-020-000 Dental Insurance 1,981.00 1,981.00 136.94 1,488.72 75.150 492.28
135-50028-020-000 Vision Insurance 552.00 552.00 34.44 370.58 67.134 181.42
135-50029-020-000 Life Insurance & Other 884.00 884.00 884.00
135-50030-020-000 Social Security Taxes 8,597.00 11,293.00 702.39 8,928.45 79.062 2,364.55
135-50035-020-000 Medicare Taxes 2,011.00 2,645.00 164.26 2,088.05 78.943 556.95
135-50040-020-000 Unemployment Taxes 567.00 567.00 17.37 333.21 58.767 233.79
135-50045-020-000 Workman's Compensation 2,685.00 2,685.00 2,685.00 100.000
135-50060-020-000 Pre-emp Physicals/Testing 200.00 85.00 115.45 57.725 84.55
135-50070-020-000 Employee Relations 350.00 350.00 64.45 18.414 285.55
Subtotal: 274,937.00 278,467.00 17,572.29 213,358.12 76.619 65,108.88
135-55070-020-000 Independent Labor 750.00 15,000.00 13,090.67 87.271 1,909.33
135-55080-020-000 Maintenance & Repairs 17,750.00 40,000.00 37,019.23 92.548 2,980.77
135-55090-020-000 Vehicle Maintenance 4,998.00 4,998.00 234.70 4.696 4,763.30
135-55100-020-000 Building Maint & Supplies 1,400.00 1,400.00 116.00 8.286 1,284.00
135-55105-020-000 Maintenance-Backhoe/SkidLoader 2,950.00 2,950.00 316.73 10.737 2,633.27
135-55125-020-000 Dumpster Services 35,000.00 35,000.00 28,487.50 81.393 6,512.50
135-55135-020-000 Lab Analysis 22,760.00 35,000.00 1,351.25 14,534.62 41.527 20,465.38
Subtotal: 85,608.00 134,348.00 1,351.25 93,799.45 69.818 40,548.55
135-60005-020-000 Telephone 100.00 18.72 18.720 81.28
135-60010-020-000 Communications/Pagers/Mobiles 3,000.00 3,000.00 1,727.60 57.587 1,272.40
135-60020-020-000 Electricity 205,000.00 161,160.00 10,204.61 54,414.62 33.764 106,745.38
135-60025-020-000 Water 1,900.00 1,900.00 1,647.06 86.687 252.94
135-60035-020-000 Postage 120.00 120.00 120.00
135-60066-020-000 Publications/Books/Subscripts 500.00 500.00 438.17 87.634 61.83
135-60080-020-000 Schools & Training 1,320.00 1,320.00 111.00 8.409 1,209.00
135-60090-020-000 Safety Program 200.00 200.00 116.45 58.225 83.55
135-60100-020-000 Travel & per diem 1,750.00 1,750.00 46.62 1,339.22 76.527 410.78
135-60105-020-000 Rent/Lease Equipment 200.00 200.00 901.30 450.650 701.30-
135-60125-020-000 Advertising 1,500.00 987.36 65.824 512.64
135-60135-020-000 Annual Permit Fee 7,500.00 7,500.00 7,432.50 99.100 67.50
135-60245-020-000 Miscellaneous Expenses 525.00 525.00 76.02 14.480 448.98
135-60285-020-000 Lawn Equipment & Maintenance 525.00 525.00 525.00
Subtotal: 222,540.00 180,300.00 10,251.23 69,210.02 38.386 111,089.98
TCMUD No. 1 Page 164 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-65005-020-000 Fuel & Lube 6,875.00 6,875.00 133.82 3,190.01 46.400 3,684.99
135-65010-020-000 Uniforms 3,140.00 3,140.00 1,118.93 35.635 2,021.07
135-65030-020-000 Chemicals 13,180.00 13,180.00 6,586.47 49.973 6,593.53
135-65035-020-000 Small Tools 1,260.00 1,260.00 5.94 .471 1,254.06
135-65040-020-000 Safety Equipment 925.00 925.00 22.75 2.459 902.25
135-65045-020-000 Lab Supplies 19,160.00 12,000.00 4,249.03 35.409 7,750.97
135-65055-020-000 Hardware 525.00 525.00 525.00
135-65085-020-000 Office Supplies 400.00 400.00 262.99 362.53 90.633 37.47
135-65095-020-000 Maintenance Supplies 8,860.00 8,860.00 2,250.67 25.403 6,609.33
135-65115-020-000 Other Consumables 110.00 110.00 110.00
Subtotal: 54,435.00 47,275.00 396.81 17,786.33 37.623 29,488.67
135-69005-020-000 Capital Expenses 161,189.00 111,021.00 6,050.00 73,462.56 66.170 37,558.44
135-69008-020-000 Short Term Debt Payments 118,689.00 118,689.00
135-69280-020-000 Capital Repairs 56,000.00 56,000.00 56,000.00
Subtotal: 217,189.00 285,710.00 6,050.00 73,462.56 25.712 212,247.44
Program number: 854,709.00 926,100.00 35,621.58 467,616.48 50.493 458,483.52
Department number: Wastewater 854,709.00 926,100.00 35,621.58 467,616.48 50.493 458,483.52
TCMUD No. 1 Page 165 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 21 Collection Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-50005-021-000 Salaries & Wages 145,481.00 145,481.00 11,171.45 101,135.01 69.518 44,345.99
135-50010-021-000 Overtime 7,297.00 7,297.00 1,018.06 6,927.89 94.942 369.11
135-50016-021-000 Longevity 3,548.00 3,548.00 3,547.50 99.986 .50
135-50017-021-000 Certification 1,500.00 1,500.00 100.00 850.00 56.667 650.00
135-50020-021-000 Retirement 21,074.00 21,074.00 1,695.71 16,076.72 76.287 4,997.28
135-50026-021-000 Medical Insurance 22,983.00 22,983.00 1,702.68 14,687.40 63.905 8,295.60
135-50027-021-000 Dental Insurance 1,533.00 1,533.00 117.38 1,014.93 66.205 518.07
135-50028-021-000 Vision Insurance 357.00 357.00 29.72 257.75 72.199 99.25
135-50029-021-000 Life Insurance & Other 978.00 978.00 978.00
135-50030-021-000 Social Security Taxes 9,785.00 9,785.00 701.78 6,656.93 68.032 3,128.07
135-50035-021-000 Medicare Taxes 2,288.00 2,288.00 164.13 1,556.87 68.045 731.13
135-50040-021-000 Unemployment Taxes 567.00 567.00 216.00 38.095 351.00
135-50045-021-000 Workman's Compensation 3,056.00 3,056.00 3,056.00 100.000
135-50070-021-000 Employee Relations 250.00 250.00 64.43 25.772 185.57
Subtotal: 220,697.00 220,697.00 16,700.91 156,047.43 70.707 64,649.57
135-55005-021-000 Engineering 1,500.00 1,500.00 1,500.00
135-55070-021-000 Independent Labor 200.00 200.00 200.00
135-55080-021-000 Maintenance & Repairs 23,700.00 23,700.00 4,157.53 17.542 19,542.47
135-55090-021-000 Vehicle Maintenance 1,943.00 1,943.00 49.72 259.22 13.341 1,683.78
135-55100-021-000 Building Maint & Supplies 750.00 750.00 750.00
Subtotal: 28,093.00 28,093.00 49.72 4,416.75 15.722 23,676.25
135-60005-021-000 Telephone 50.00 22.37 44.740 27.63
135-60010-021-000 Communications/Pagers/Mobiles 2,796.00 2,796.00 2,160.42 77.268 635.58
135-60020-021-000 Electricity 23,625.00 21,550.00 971.51 8,191.03 38.009 13,358.97
135-60025-021-000 Water 750.00 750.00 750.00
135-60035-021-000 Postage 150.00 150.00 150.00
135-60070-021-000 Dues & Memberships 255.00 255.00 255.00
135-60080-021-000 Schools & Training 2,818.00 2,818.00 111.00 3.939 2,707.00
135-60090-021-000 Safety Program 750.00 750.00 750.00
135-60100-021-000 Travel & per diem 1,500.00 1,500.00 35.52 500.09 33.339 999.91
135-60105-021-000 Rent/Lease Equipment 44,107.00 76,098.00 76,098.00
135-60245-021-000 Miscellaneous Expenses 100.00 100.00 100.00
135-60280-021-000 Property Maintenance 1,000.00 1,000.00 1,000.00
Subtotal: 77,851.00 107,817.00 1,007.03 10,984.91 10.188 96,832.09
135-65005-021-000 Fuel & Lube 11,700.00 11,700.00 6,417.27 54.848 5,282.73
135-65010-021-000 Uniforms 2,505.00 2,505.00 832.88 33.249 1,672.12
135-65030-021-000 Chemicals 12,500.00 12,500.00 2,616.00 2,616.00 20.928 9,884.00
135-65035-021-000 Small Tools 1,500.00 1,500.00 1,500.00
TCMUD No. 1 Page 166 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 21 Collection Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-65040-021-000 Safety Equipment 1,150.00 1,150.00 22.74 1.977 1,127.26
135-65055-021-000 Hardware 750.00 750.00 44.95 5.993 705.05
135-65095-021-000 Maintenance Supplies 16,050.00 16,050.00 352.64 2.197 15,697.36
Subtotal: 46,155.00 46,155.00 2,616.00 10,286.48 22.287 35,868.52
135-69005-021-000 Capital Expenses 15,000.00 15,000.00 31,991.00 213.273 16,991.00-
135-69035-021-000 Vehicles 1,001.25 1,001.25-
135-69280-021-000 Capital Repairs 20,000.00 80,000.00 80,000.00
Subtotal: 35,000.00 95,000.00 32,992.25 34.729 62,007.75
Program number: 407,796.00 497,762.00 20,373.66 214,727.82 43.139 283,034.18
Department number: Collection 407,796.00 497,762.00 20,373.66 214,727.82 43.139 283,034.18
TCMUD No. 1 Page 167 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-50005-026-000 Salaries & Wages 10,000.00 10,000.00 6,400.00 64.000 3,600.00
135-50030-026-000 Social Security Taxes 620.00 620.00 396.80 64.000 223.20
135-50035-026-000 Medicare Taxes 145.00 145.00 92.80 64.000 52.20
135-50040-026-000 Unemployment Taxes 210.00 210.00 51.20 24.381 158.80
135-50045-026-000 Workman's Compensation 120.00 120.00 120.00 100.000
Subtotal: 11,095.00 11,095.00 7,060.80 63.639 4,034.20
135-60035-026-000 Postage 50.00 26.11 52.220 23.89
135-60066-026-000 Publications/Books/Subscripts 50.00
135-60070-026-000 Dues & Memberships 2,100.00 2,100.00 685.00 32.619 1,415.00
135-60075-026-000 Meetings 1,278.00 1,278.00 636.56 49.809 641.44
135-60080-026-000 Schools & Training 4,150.00 4,150.00 1,099.87 26.503 3,050.13
135-60100-026-000 Travel & per diem 6,199.00 6,199.00 32.19 .519 6,166.81
135-60245-026-000 Miscellaneous Expenses 3,200.00 3,200.00 1,117.69 34.928 2,082.31
Subtotal: 16,977.00 16,977.00 3,597.42 21.190 13,379.58
135-65085-026-000 Office Supplies 50.00 50.00 23.90 47.800 26.10
Subtotal: 50.00 50.00 23.90 47.800 26.10
Program number: 28,122.00 28,122.00 10,682.12 37.985 17,439.88
Department number: Board of Directors 28,122.00 28,122.00 10,682.12 37.985 17,439.88
TCMUD No. 1 Page 168 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-50005-027-000 Salaries & Wages 236,831.00 236,831.00 13,849.99 201,836.96 85.224 34,994.04
135-50010-027-000 Overtime 1,000.00 1,028.00 33.80 1,110.94 108.068 82.94-
135-50016-027-000 Longevity 1,845.00 1,845.00 3,705.00 200.813 1,860.00-
135-50020-027-000 Retirement 33,471.00 33,471.00 1,890.46 28,812.23 86.081 4,658.77
135-50026-027-000 Medical Insurance 18,798.00 18,798.00 1,358.34 12,796.92 68.076 6,001.08
135-50027-027-000 Dental Insurance 1,242.00 1,242.00 112.25 1,003.13 80.767 238.87
135-50028-027-000 Vision Insurance 341.00 341.00 26.34 245.49 71.991 95.51
135-50029-027-000 Life Insurance & Other 1,337.00 1,337.00 1,337.00
135-50030-027-000 Social Security Taxes 14,860.00 14,860.00 770.86 12,253.88 82.462 2,606.12
135-50035-027-000 Medicare Taxes 3,475.00 3,475.00 180.28 2,903.71 83.560 571.29
135-50040-027-000 Unemployment Taxes 756.00 756.00 1.64 321.94 42.585 434.06
135-50045-027-000 Workman's Compensation 580.00 580.00 580.00 100.000
135-50060-027-000 Pre-emp Physicals/Testing 17.50 52.50 52.50-
135-50070-027-000 Employee Relations 5,000.00 5,000.00 3,622.88 72.458 1,377.12
Subtotal: 319,536.00 319,564.00 18,241.46 269,245.58 84.254 50,318.42
135-55070-027-000 Independent Labor 840.00 840.00 251.25 29.911 588.75
135-55075-027-000 Records Management 500.00 500.00 500.00
135-55160-027-000 Professional Outside Services 176,870.00 190,979.00 191,092.23 100.059 113.23-
Subtotal: 178,210.00 192,319.00 191,343.48 99.493 975.52
135-60005-027-000 Telephone 300.00 300.00 199.11 66.370 100.89
135-60010-027-000 Communications/Pagers/Mobiles 2,420.00 2,420.00 75.00 1,289.79 53.297 1,130.21
135-60035-027-000 Postage 1,800.00 851.79 1,847.74 102.652 47.74-
135-60066-027-000 Publications/Books/Subscripts 450.00 450.00 354.15 78.700 95.85
135-60070-027-000 Dues & Memberships 1,742.00 1,742.00 300.00 827.05 47.477 914.95
135-60075-027-000 Meetings 312.00 312.00 42.44 13.603 269.56
135-60080-027-000 Schools & Training 2,555.00 2,555.00 1,405.00 54.990 1,150.00
135-60100-027-000 Travel & per diem 3,851.00 3,851.00 1,074.02 27.889 2,776.98
135-60115-027-000 Elections 2,500.00 2,500.00 612.49 24.500 1,887.51
135-60125-027-000 Advertising 4,700.00 4,700.00 4,700.00
135-60245-027-000 Miscellaneous Expenses 100.00 100.00 100.00
135-60270-027-000 4th of July Celebration 10,000.00 10,000.00 105.00 10,105.00 101.050 105.00-
135-60360-027-000 Furniture/Equipment < $5000 2,225.00 2,225.00 1,616.99 72.674 608.01
Subtotal: 31,155.00 32,955.00 1,331.79 19,373.78 58.789 13,581.22
135-65085-027-000 Office Supplies 2,450.00 2,450.00 35.15 2,381.28 97.195 68.72
135-65105-027-000 Printing 515.00 750.00 589.45 78.593 160.55
Subtotal: 2,965.00 3,200.00 35.15 2,970.73 92.835 229.27
TCMUD No. 1 Page 169 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
Program number: 531,866.00 548,038.00 19,608.40 482,933.57 88.120 65,104.43
Department number: Manager's Office 531,866.00 548,038.00 19,608.40 482,933.57 88.120 65,104.43
TCMUD No. 1 Page 170 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 28 Human Resources Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-50070-028-000 Employee Relations 1,967.00 1,967.00 1,478.72 75.176 488.28
135-50075-028-000 Tuition Reimbursement 1,561.00 1,561.00 219.42 14.056 1,341.58
Subtotal: 3,528.00 3,528.00 1,698.14 48.133 1,829.86
135-60005-028-000 Telephone 28.00 28.00 28.00
135-60035-028-000 Postage 106.00 106.00 22.23 20.972 83.77
135-60066-028-000 Publications/Books/Subscripts 485.00 485.00 485.00
135-60070-028-000 Dues & Memberships 555.00 555.00 555.00
135-60075-028-000 Meetings 138.00 138.00 138.00
135-60080-028-000 Schools & Training 594.00 594.00 594.00
135-60100-028-000 Travel & per diem 8.00
135-60110-028-000 Physicals/Testing 1,560.00 1,560.00 165.00 10.577 1,395.00
Subtotal: 3,474.00 3,466.00 187.23 5.402 3,278.77
135-65085-028-000 Office Supplies 437.00 437.00 437.00
135-65105-028-000 Printing 116.00 116.00 116.00
Subtotal: 553.00 553.00 553.00
Program number: 7,555.00 7,547.00 1,885.37 24.982 5,661.63
Department number: Human Resources 7,555.00 7,547.00 1,885.37 24.982 5,661.63
TCMUD No. 1 Page 171 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 29 Finance Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-50005-029-000 Salaries & Wages 94,404.00 94,404.00 6,002.40 60,049.02 63.609 34,354.98
135-50010-029-000 Overtime 1,000.00 1,000.00 946.28 94.628 53.72
135-50016-029-000 Longevity 1,823.00 1,823.00 1,822.50 99.973 .50
135-50020-029-000 Retirement 13,612.00 13,612.00 829.54 9,027.68 66.321 4,584.32
135-50026-029-000 Medical Insurance 11,060.00 11,060.00 410.70 5,363.88 48.498 5,696.12
135-50027-029-000 Dental Insurance 773.00 773.00 49.02 526.93 68.167 246.07
135-50028-029-000 Vision Insurance 207.00 207.00 6.76 80.91 39.087 126.09
135-50029-029-000 Life Insurance & Other 567.00 567.00 567.00
135-50030-029-000 Social Security Taxes 5,386.00 5,386.00 345.84 3,642.05 67.621 1,743.95
135-50035-029-000 Medicare Taxes 1,260.00 1,260.00 80.88 851.77 67.601 408.23
135-50040-029-000 Unemployment Taxes 284.00 284.00 79.54 28.007 204.46
135-50045-029-000 Workman's Compensation 235.00 235.00 211.00 89.787 24.00
Subtotal: 130,611.00 130,611.00 7,725.14 82,601.56 63.242 48,009.44
135-55160-029-000 Professional Outside Services 5,000.00 5,000.00 1,105.50 22.110 3,894.50
Subtotal: 5,000.00 5,000.00 1,105.50 22.110 3,894.50
135-60005-029-000 Telephone 103.00 103.00 56.03 54.398 46.97
135-60010-029-000 Communications/Pagers/Mobiles 683.00 683.00 409.34 59.933 273.66
135-60035-029-000 Postage 700.00 700.00 27.20 230.89 32.984 469.11
135-60040-029-000 Service Charges & Fees 79.00 79.00 32.50 41.139 46.50
135-60066-029-000 Publications/Books/Subscripts 500.00 500.00 500.00
135-60070-029-000 Dues & Memberships 660.00 660.00 660.00
135-60075-029-000 Meetings 300.00 300.00 22.00 7.333 278.00
135-60080-029-000 Schools & Training 2,000.00 2,000.00 225.00 11.250 1,775.00
135-60100-029-000 Travel & per diem 1,500.00 27.81 27.81-
135-60125-029-000 Advertising 1,210.00 1,210.00 1,210.00
135-60245-029-000 Miscellaneous Expenses 200.00 200.00 200.00
Subtotal: 7,935.00 6,435.00 27.20 1,003.57 15.595 5,431.43
135-65085-029-000 Office Supplies 849.00 849.00 148.52 17.494 700.48
135-65105-029-000 Printing 515.00 515.00 515.00
Subtotal: 1,364.00 1,364.00 148.52 10.889 1,215.48
Program number: 144,910.00 143,410.00 7,752.34 84,859.15 59.172 58,550.85
Department number: Finance 144,910.00 143,410.00 7,752.34 84,859.15 59.172 58,550.85
TCMUD No. 1 Page 172 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 33 Information Systems Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-55030-033-000 Software & Support 64,149.00 64,149.00 417.70 56,949.78 88.777 7,199.22
135-55070-033-000 Independent Labor 1,650.00 1,650.00 375.00 22.727 1,275.00
Subtotal: 65,799.00 65,799.00 417.70 57,324.78 87.121 8,474.22
135-60005-033-000 Telephone 6,540.00 6,540.00 6,061.10 92.677 478.90
135-60235-033-000 Security 1,350.00 1,350.00 406.60 30.119 943.40
Subtotal: 7,890.00 7,890.00 6,467.70 81.973 1,422.30
135-65055-033-000 Hardware 83,238.00 83,238.00 70,584.05 84.798 12,653.95
135-65085-033-000 Office Supplies 371.00 371.00 104.00 334.90 90.270 36.10
135-65090-033-000 Printer Supplies & Maintenance 5,732.00 5,732.00 3,572.88 62.332 2,159.12
Subtotal: 89,341.00 89,341.00 104.00 74,491.83 83.379 14,849.17
135-69170-033-000 Copier Lease Installments 3,450.00 3,450.00 256.85 2,054.80 59.559 1,395.20
135-69195-033-000 Gasb34/Reserve for Replacement 26,911.00 26,911.00 26,911.00
Subtotal: 30,361.00 30,361.00 256.85 2,054.80 6.768 28,306.20
Program number: 193,391.00 193,391.00 778.55 140,339.11 72.568 53,051.89
Department number: Information Systems 193,391.00 193,391.00 778.55 140,339.11 72.568 53,051.89
TCMUD No. 1 Page 173 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 37 Facilities Maintenance Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-50005-037-000 Salaries & Wages 31,512.00
135-50020-037-000 Retirement 4,412.00
135-50026-037-000 Medical Insurance 9,027.00
135-50027-037-000 Dental Insurance 549.00
135-50028-037-000 Vision Insurance 138.00
135-50029-037-000 Life Insurance & Other 228.00
135-50030-037-000 Social Security Taxes 1,954.00
135-50035-037-000 Medicare Taxes 457.00 46.85 46.85 46.85-
135-50040-037-000 Unemployment Taxes 189.00
135-50045-037-000 Workman's Compensation 861.00 861.00 861.00-
135-50060-037-000 Pre-emp Physicals/Testing 250.00
Subtotal: 49,577.00 46.85 907.85 907.85-
135-55100-037-000 Building Maint & Supplies 5,000.00 20,478.00 1,379.48 6.736 19,098.52
135-55120-037-000 Cleaning Services 25,000.00 1,678.51 13,088.80 52.355 11,911.20
Subtotal: 5,000.00 45,478.00 1,678.51 14,468.28 31.814 31,009.72
135-60020-037-000 Electricity 21,940.00 21,940.00 8,234.74 37.533 13,705.26
135-60025-037-000 Water 1,093.00 1,093.00 381.24 34.880 711.76
135-60030-037-000 Rent And/Or Usage 13,182.00 13,182.00 1,098.51 9,886.59 75.001 3,295.41
135-60055-037-000 Insurance 32,635.00 32,635.00 30,386.73 93.111 2,248.27
135-60360-037-000 Furniture/Equipment < $5000 2,500.00 4,750.00 4,750.00
Subtotal: 71,350.00 73,600.00 1,098.51 48,889.30 66.426 24,710.70
135-65095-037-000 Maintenance Supplies 2,205.00 2,205.00 876.65 39.757 1,328.35
135-65097-037-000 Vending Machine Supplies 1,000.00 1,000.00 80.03 8.003 919.97
Subtotal: 3,205.00 3,205.00 956.68 29.850 2,248.32
Program number: 129,132.00 122,283.00 2,823.87 65,222.11 53.337 57,060.89
Department number: Facilities Maintenance 129,132.00 122,283.00 2,823.87 65,222.11 53.337 57,060.89
TCMUD No. 1 Page 174 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-50005-038-000 Salaries & Wages 84,946.00 84,946.00 6,241.39 58,742.75 69.153 26,203.25
135-50010-038-000 Overtime 2,000.00 2,000.00 14.02 275.09 13.755 1,724.91
135-50016-038-000 Longevity 220.00 220.00 220.00 100.000
135-50020-038-000 Retirement 12,203.00 12,203.00 843.83 8,461.80 69.342 3,741.20
135-50026-038-000 Medical Insurance 12,321.00 12,321.00 851.13 8,025.47 65.137 4,295.53
135-50027-038-000 Dental Insurance 1,026.00 1,026.00 84.56 796.42 77.624 229.58
135-50028-038-000 Vision Insurance 260.00 260.00 19.93 187.84 72.246 72.16
135-50029-038-000 Life Insurance & Other 604.00 604.00 604.00
135-50030-038-000 Social Security Taxes 5,404.00 5,404.00 357.54 3,474.87 64.302 1,929.13
135-50035-038-000 Medicare Taxes 1,264.00 1,264.00 36.77 765.84 60.589 498.16
135-50040-038-000 Unemployment Taxes 473.00 473.00 1.19 191.18 40.419 281.82
135-50045-038-000 Workman's Compensation 211.00 211.00 235.00 111.374 24.00-
135-50060-038-000 Pre-emp Physicals/Testing 17.50 17.50 17.50-
Subtotal: 120,932.00 120,932.00 8,467.86 81,393.76 67.305 39,538.24
135-55070-038-000 Independent Labor 800.00 800.00 800.00
135-55205-038-000 Utility Billing Contract 11,000.00 11,000.00 7,771.63 70.651 3,228.37
Subtotal: 11,800.00 11,800.00 7,771.63 65.861 4,028.37
135-60005-038-000 Telephone 100.00 100.00 55.02 55.020 44.98
135-60010-038-000 Communications/Pagers/Mobiles 472.00 472.00 289.68 61.373 182.32
135-60035-038-000 Postage 18,000.00 18,000.00 11,189.04 62.161 6,810.96
135-60040-038-000 Service Charges & Fees 18,000.00 29,340.00 1,306.76 18,168.30 61.923 11,171.70
135-60070-038-000 Dues & Memberships 71.00 71.00 71.00
135-60080-038-000 Schools & Training 800.00 800.00 225.00 28.125 575.00
135-60100-038-000 Travel & per diem 605.00 605.00 605.00
135-60130-038-000 Reg Assessment Fee (5%) 22,500.00 22,500.00 25,071.20 111.428 2,571.20-
135-60245-038-000 Miscellaneous Expenses 200.00 200.00 .01 .01 .005 199.99
Subtotal: 60,748.00 72,088.00 1,306.77 54,998.25 76.293 17,089.75
135-65085-038-000 Office Supplies 700.00 700.00 4.09 670.19 95.741 29.81
135-65105-038-000 Printing 3,250.00 3,250.00 3,250.00
Subtotal: 3,950.00 3,950.00 4.09 670.19 16.967 3,279.81
Program number: 197,430.00 208,770.00 9,778.72 144,833.83 69.375 63,936.17
Department number: Utility Billing 197,430.00 208,770.00 9,778.72 144,833.83 69.375 63,936.17
TCMUD No. 1 Page 175 of 308 Meeting Date: July 17, 2012
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11:37 07/06/12 Budget Summary with Amendment
Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
135-55045-039-000 Legal 55,000.00 70,000.00 10,319.50 67,155.04 95.936 2,844.96
135-55055-039-000 Auditing 20,200.00 20,200.00 20,200.00 100.000
135-55060-039-000 Appraisal 20,000.00 20,000.00 2,540.89 13,615.43 68.077 6,384.57
135-55065-039-000 Tax Admin Fees 3,629.00 3,629.00 2,470.09 68.065 1,158.91
Subtotal: 98,829.00 113,829.00 12,860.39 103,440.56 90.874 10,388.44
135-60344-039-000 Intergov Trans Out (Fire CIP) 2,278.00 2,277.85 99.993 .15
Subtotal: 2,278.00 2,277.85 99.993 .15
Program number: 98,829.00 116,107.00 12,860.39 105,718.41 91.053 10,388.59
Department number: Non Departmental 98,829.00 116,107.00 12,860.39 105,718.41 91.053 10,388.59
Expenditures Subtotal ----------- 6,094,978.00 7,198,439.00 206,926.78 4,495,510.73 62.451 2,702,928.27
Fund number: 135 MUD 1 General Fund 161,000.00- 438,408.48- 470,768.62- 292.403 309,768.62
TCMUD No. 1 Page 176 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-40000-000-000 Property Taxes
1246 06/01/2012 Property Taxes/Assessments (96,141.25) (36.41) (96,177.66) GL
1247 06/04/2012 Property Taxes/Assessments (64.77) (96,242.43) GL
1248 06/05/2012 Property Taxes/Assessments (68.80) (96,311.23) GL
1249 06/06/2012 Property Taxes/Assessments (32.84) (96,344.07) GL
1252 06/07/2012 Property Taxes/Assessments (20.40) (96,364.47) GL
1279 06/11/2012 Property Taxes/Assessments (1.35) (96,365.82) GL
1280 06/13/2012 Property Taxes/Assessments (.36) (96,366.18) GL
1281 06/14/2012 Property Taxes/Assessments (1.67) (96,367.85) GL
1282 06/15/2012 Property Taxes/Assessments (4.60) (96,372.45) GL
1283 06/18/2012 Property Taxes/Assessments (14.94) (96,387.39) GL
1284 06/19/2012 Property Taxes/Assessments (6.38) (96,393.77) GL
1285 06/20/2012 Property Taxes/Assessments (42.24) (96,436.01) GL
1286 06/22/2012 Property Taxes/Assessments (20.59) (96,456.60) GL
1287 06/25/2012 Property Taxes/Assessments (2.16) (96,458.76) GL
_______________
Account: 135-40000-000-000 Property Taxes Totals: (317.51) (96,458.76) **
(97,495.00) Budgeted (1,036.24) Remaining 99 % Used
Account: 135-40002-000-000 Property Taxes/Delinquent
1249 06/06/2012 Property Taxes/Assessments 671.64 (.01) 671.63 GL
1251 06/06/2012 Property Taxes/Assessments (11.46) 660.17 GL
1172 06/14/2012 June A/P Refund Credit Balance FKA2 14.68 674.85 DENTON COUNTY TAX OFFICE 31537 AP
1310 06/28/2012 Property Taxes/Assessments (17.30) 657.55 GL
_______________
Account: 135-40002-000-000 Property Taxes/Delinquent Totals: (14.09) 657.55 **
(451.00) Budgeted (1,108.55) Remaining ##########
Account: 135-40015-000-000 Property Taxes/P & I
1246 06/01/2012 Property Taxes/Assessments (45.08) (3.05) (48.13) GL
1247 06/04/2012 Property Taxes/Assessments (7.85) (55.98) GL
1248 06/05/2012 Property Taxes/Assessments (10.41) (66.39) GL
1249 06/06/2012 Property Taxes/Assessments (4.94) (71.33) GL
1251 06/06/2012 Property Taxes/Assessments (8.82) (80.15) GL
1252 06/07/2012 Property Taxes/Assessments (3.06) (83.21) GL
1279 06/11/2012 Property Taxes/Assessments (.20) (83.41) GL
1280 06/13/2012 Property Taxes/Assessments (.06) (83.47) GL
1172 06/14/2012 June A/P Refund Credit Balance FKA2 (13.90) (97.37) DENTON COUNTY TAX OFFICE 31537 AP
1281 06/14/2012 Property Taxes/Assessments (.25) (97.62) GL
1283 06/18/2012 Property Taxes/Assessments (2.24) (99.86) GL
1285 06/20/2012 Property Taxes/Assessments (5.07) (104.93) GL
TCMUD No. 1 Page 177 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1286 06/22/2012 Property Taxes/Assessments (45.08) (3.09) (108.02) GL
1287 06/25/2012 Property Taxes/Assessments (.32) (108.34) GL
1310 06/28/2012 Property Taxes/Assessments (5.19) (113.53) GL
_______________
Account: 135-40015-000-000 Property Taxes/P & I Totals: (68.45) (113.53) **
(1,334.00) Budgeted (1,220.47) Remaining 9 % Used
Account: 135-43215-000-000 Insurance Settlement
(3,999.00) .00 (3,999.00)
_______________
Account: 135-43215-000-000 Insurance Settlement Totals: .00 (3,999.00) **
.00 Budgeted 3,999.00 Remaining 0 % Used
Account: 135-47000-000-000 Water
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (869,694.67) (224,634.92) (1,094,329.59) UB
_______________
Account: 135-47000-000-000 Water Totals: (224,634.92) (1,094,329.59) **
(1,990,800.00) Budgeted (896,470.41) Remaining 55 % Used
Account: 135-47005-000-000 Sewer
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (623,033.91) (106,080.55) (729,114.46) UB
_______________
Account: 135-47005-000-000 Sewer Totals: (106,080.55) (729,114.46) **
(1,325,000.00) Budgeted (595,885.54) Remaining 55 % Used
Account: 135-47010-000-000 Commercial Water
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (371,765.63) (109,218.82) (480,984.45) UB
_______________
Account: 135-47010-000-000 Commercial Water Totals: (109,218.82) (480,984.45) **
(825,000.00) Budgeted (344,015.55) Remaining 58 % Used
Account: 135-47015-000-000 Commercial Sewer
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (176,709.76) (30,542.53) (207,252.29) UB
_______________
Account: 135-47015-000-000 Commercial Sewer Totals: (30,542.53) (207,252.29) **
(360,000.00) Budgeted (152,747.71) Remaining 58 % Used
Account: 135-47020-000-000 Standby
TCMUD No. 1 Page 178 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (461.00) (56.35) (517.35) UB
_______________
Account: 135-47020-000-000 Standby Totals: (56.35) (517.35) **
(775.00) Budgeted (257.65) Remaining 67 % Used
Account: 135-47025-000-000 Penalties
1208 06/21/2012 UB 6/21/12 Penalties UB20120621-20120621 User: (31,614.80) (4,531.39) (36,146.19) UB
1261 06/29/2012 UB 6/29/12 Adjustments UB20120629-20120629 User: 150.48 (35,995.71) UB
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (150.48) (36,146.19) UB
_______________
Account: 135-47025-000-000 Penalties Totals: (4,531.39) (36,146.19) **
(50,500.00) Budgeted (14,353.81) Remaining 72 % Used
Account: 135-47030-000-000 Service Charges
1128 06/06/2012 UB 06/06/2012 Adjustments UB20120606-20120606 User: (8,432.38) (500.00) (8,932.38) UB
1170 06/12/2012 UB 6/12/12 Adjustment-NSF Fee UB20120612-20120612 User: (25.00) (8,957.38) UB
1223 06/13/2012 UB 6/13/12 Adjustment UB20120613-20120613 User: (25.00) (8,982.38) UB
1227 06/21/2012 UB 6/21/12 Adjustments UB20120621-20120621 User: (25.00) (9,007.38) UB
1230 06/21/2012 UB 6/21/12 Adjustments UB20120621-20120621 User: (50.00) (9,057.38) UB
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: 27.90 (9,029.48) UB
_______________
Account: 135-47030-000-000 Service Charges Totals: (597.10) (9,029.48) **
(17,500.00) Budgeted (8,470.52) Remaining 52 % Used
Account: 135-47035-000-000 Plumbing Inspections
1274 06/22/2012 Permits 6/22/12 (1,300.00) (50.00) (1,350.00) GL
1275 06/26/2012 Permits 6/26/12 (50.00) (1,400.00) GL
_______________
Account: 135-47035-000-000 Plumbing Inspections Totals: (100.00) (1,400.00) **
(1,200.00) Budgeted 200.00 Remaining 117 % Used
Account: 135-47045-000-000 Sewer Inspections
1274 06/22/2012 Permits 6/22/12 (3,900.00) (150.00) (4,050.00) GL
1275 06/26/2012 Permits 6/26/12 (150.00) (4,200.00) GL
_______________
Account: 135-47045-000-000 Sewer Inspections Totals: (300.00) (4,200.00) **
(4,500.00) Budgeted (300.00) Remaining 93 % Used
Account: 135-47070-000-000 TCCC Effluent Charges
TCMUD No. 1 Page 179 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1294 06/25/2012 Club Corp/April Effluent (8,212.62) (4,417.21) (12,629.83) GL
1297 06/27/2012 Club Corp/May Effluent (17,471.16) (30,100.99) GL
_______________
Account: 135-47070-000-000 TCCC Effluent Charges Totals: (21,888.37) (30,100.99) **
(57,500.00) Budgeted (27,399.01) Remaining 52 % Used
Account: 135-47270-000-000 Fire Line
.00 .00
_______________
Account: 135-47270-000-000 Fire Line Totals: .00 .00 **
(5,000.00) Budgeted (5,000.00) Remaining 0 % Used
Account: 135-47400-000-000 Water-Out of Dist/Port Meters
1122 06/01/2012 UB 06/01/2012 Adjustments UB20120601-20120601 User: (24,084.31) (300.00) (24,384.31) UB
1175 06/14/2012 UB 06/14/2012 Credit Adj UB20120614-20120614 User: 125.87 (24,258.44) UB
1224 06/22/2012 UB 06/22/2012 Adjustments UB20120622-20120622 User: (100.00) (24,358.44) UB
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (3,476.09) (27,834.53) UB
_______________
Account: 135-47400-000-000 Water-Out of Dist/Port Meters Totals: (3,750.22) (27,834.53) **
(41,595.00) Budgeted (13,760.47) Remaining 67 % Used
Account: 135-47405-000-000 Out of District Sewer
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (7,283.44) (1,084.15) (8,367.59) UB
_______________
Account: 135-47405-000-000 Out of District Sewer Totals: (1,084.15) (8,367.59) **
(11,807.00) Budgeted (3,439.41) Remaining 71 % Used
Account: 135-47410-000-000 Out of Dist/Portable Penalties
1175 06/14/2012 UB 06/14/2012 Credit Adj UB20120614-20120614 User: 105.18 (125.87) (20.69) UB
1208 06/21/2012 UB 6/21/12 Penalties UB20120621-20120621 User: (13.34) (34.03) UB
_______________
Account: 135-47410-000-000 Out of Dist/Portable Penalties Totals: (139.21) (34.03) **
(300.00) Budgeted (265.97) Remaining 11 % Used
Account: 135-47600-000-000 PID #1 Water
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (275,806.03) (74,733.64) (350,539.67) UB
_______________
Account: 135-47600-000-000 PID #1 Water Totals: (74,733.64) (350,539.67) **
(425,000.00) Budgeted (74,460.33) Remaining 82 % Used
TCMUD No. 1 Page 180 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-47605-000-000 PID #1 Sewer
1262 06/30/2012 UB 6/30/12 Billing UB20120630-20120630 User: (151,653.08) (27,824.42) (179,477.50) UB
_______________
Account: 135-47605-000-000 PID #1 Sewer Totals: (27,824.42) (179,477.50) **
(185,000.00) Budgeted (5,522.50) Remaining 97 % Used
Account: 135-48005-000-000 Utility Fees
1269 06/06/2012 Permits 6/6/12 (469,980.00) (11,500.00) (481,480.00) GL
1270 06/13/2012 Permits 6/13/12 (6,900.00) (488,380.00) GL
1271 06/14/2012 Permits 6/14/12 (4,600.00) (492,980.00) GL
1272 06/15/2012 Permits 6/15/12 (2,300.00) (495,280.00) GL
1273 06/21/2012 Permits 6/21/12 (2,300.00) (497,580.00) GL
1275 06/26/2012 Permits 6/26/12 (2,300.00) (499,880.00) GL
1276 06/27/2012 Permits 6/27/12 (2,300.00) (502,180.00) GL
_______________
Account: 135-48005-000-000 Utility Fees Totals: (32,200.00) (502,180.00) **
(161,000.00) Budgeted 341,180.00 Remaining 312 % Used
Account: 135-49005-000-000 Loan Proceeds
(1,100,000.00) .00 (1,100,000.00)
_______________
Account: 135-49005-000-000 Loan Proceeds Totals: .00 (1,100,000.00) **
(1,100,000.00) Budgeted .00 Remaining 100 % Used
Account: 135-49010-000-000 Interest Income
1302 06/30/2012 June Bank Interest (3,384.19) (169.80) (3,553.99) GL
1302 06/30/2012 June Bank Interest (399.67) (3,953.66) GL
_______________
Account: 135-49010-000-000 Interest Income Totals: (569.47) (3,953.66) **
(4,500.00) Budgeted (546.34) Remaining 88 % Used
Account: 135-49015-000-000 Lease/Rental Income
.00 .00
_______________
Account: 135-49015-000-000 Lease/Rental Income Totals: .00 .00 **
(308,000.00) Budgeted (308,000.00) Remaining 0 % Used
Account: 135-49016-000-000 Cell Tower Revenue
TCMUD No. 1 Page 181 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1289 06/05/2012 ATT Cell Tower Lease (6,776.00) (847.00) (7,623.00) GL
_______________
Account: 135-49016-000-000 Cell Tower Revenue Totals: (847.00) (7,623.00) **
(10,164.00) Budgeted (2,541.00) Remaining 75 % Used
Account: 135-49018-000-000 Building Rent Income
1288 06/05/2012 Town Payment Maint Barn rent/June (4,666.64) (583.33) (5,249.97) GL
_______________
Account: 135-49018-000-000 Building Rent Income Totals: (583.33) (5,249.97) **
(7,000.00) Budgeted (1,750.03) Remaining 75 % Used
Account: 135-49025-000-000 Auction Sales
(4,305.00) .00 (4,305.00)
_______________
Account: 135-49025-000-000 Auction Sales Totals: .00 (4,305.00) **
.00 Budgeted 4,305.00 Remaining 0 % Used
Account: 135-49030-000-000 Vending Revenue
1291 06/20/2012 Vending/Collection Barn & WWTP (32.50) (378.00) (410.50) GL
1298 06/28/2012 Vending/Admin bldg (28.75) (439.25) GL
1312 06/30/2012 Bank Rec adjustments .01 (439.24) GL
_______________
Account: 135-49030-000-000 Vending Revenue Totals: (406.74) (439.24) **
(600.00) Budgeted (160.76) Remaining 73 % Used
Account: 135-49035-000-000 Prior Year Reserves
.00 .00
_______________
Account: 135-49035-000-000 Prior Year Reserves Totals: .00 .00 **
(265,707.00) Budgeted (265,707.00) Remaining 0 % Used
Account: 135-49036-000-000 GASB Reserves
.00 .00
_______________
Account: 135-49036-000-000 GASB Reserves Totals: .00 .00 **
(26,911.00) Budgeted (26,911.00) Remaining 0 % Used
Account: 135-49075-000-000 Oversize Meter Reimbursement
TCMUD No. 1 Page 182 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1269 06/06/2012 Permits 6/6/12 (73,072.80) (1,460.00) (74,532.80) GL
1270 06/13/2012 Permits 6/13/12 (876.00) (75,408.80) GL
1271 06/14/2012 Permits 6/14/12 (584.00) (75,992.80) GL
1272 06/15/2012 Permits 6/15/12 (292.00) (76,284.80) GL
1273 06/21/2012 Permits 6/21/12 (292.00) (76,576.80) GL
1274 06/22/2012 Permits 6/22/12 (292.00) (76,868.80) GL
1275 06/26/2012 Permits 6/26/12 (584.00) (77,452.80) GL
1276 06/27/2012 Permits 6/27/12 (292.00) (77,744.80) GL
_______________
Account: 135-49075-000-000 Oversize Meter Reimbursement Totals: (4,672.00) (77,744.80) **
(64,000.00) Budgeted 13,744.80 Remaining 121 % Used
Account: 135-49900-000-000 Miscellaneous Income
1190 06/15/2012 UB 06/15/2012 Adjustment UB20120615-20120615 User: (5,243.82) (100.00) (5,343.82) UB
1272 06/15/2012 Permits 6/15/12 (75.00) (5,418.82) GL
_______________
Account: 135-49900-000-000 Miscellaneous Income Totals: (175.00) (5,418.82) **
(10,000.00) Budgeted (4,581.18) Remaining 54 % Used
Account: 135-49905-000-000 Gas Well Revenue
(123.00) .00 (123.00)
_______________
Account: 135-49905-000-000 Gas Well Revenue Totals: .00 (123.00) **
(800.00) Budgeted (677.00) Remaining 15 % Used
Department Totals: ------------------------------------------------------------------------------------------------ (4,966,279.35) **
(7,359,439.00) Budgeted (2,393,159.65) Remaining 67 % Used
TCMUD No. 1 Page 183 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50005-010-000 Salaries & Wages
1303 06/08/2012 6/8/12 Payroll 100,352.38 6,517.10 106,869.48 GL
1304 06/22/2012 6/22/12 Payroll 6,336.64 113,206.12 GL
_______________
Account: 135-50005-010-000 Salaries & Wages Totals: 12,853.74 113,206.12 **
160,600.00 Budgeted 47,393.88 Remaining 70 % Used
Account: 135-50010-010-000 Overtime
1303 06/08/2012 6/8/12 Payroll 11,225.81 695.94 11,921.75 GL
1304 06/22/2012 6/22/12 Payroll 408.71 12,330.46 GL
1304 06/22/2012 6/22/12 Payroll 80.00 12,410.46 GL
_______________
Account: 135-50010-010-000 Overtime Totals: 1,184.65 12,410.46 **
13,250.00 Budgeted 839.54 Remaining 94 % Used
Account: 135-50016-010-000 Longevity
2,620.00 .00 2,620.00
_______________
Account: 135-50016-010-000 Longevity Totals: .00 2,620.00 **
2,620.00 Budgeted .00 Remaining 100 % Used
Account: 135-50017-010-000 Certification
1304 06/22/2012 6/22/12 Payroll 900.00 150.00 1,050.00 GL
_______________
Account: 135-50017-010-000 Certification Totals: 150.00 1,050.00 **
1,800.00 Budgeted 750.00 Remaining 58 % Used
Account: 135-50020-010-000 Retirement
1303 06/08/2012 6/8/12 Payroll 16,502.43 982.96 17,485.39 GL
1304 06/22/2012 6/22/12 Payroll 964.00 18,449.39 GL
_______________
Account: 135-50020-010-000 Retirement Totals: 1,946.96 18,449.39 **
25,508.00 Budgeted 7,058.61 Remaining 72 % Used
Account: 135-50026-010-000 Medical Insurance
1303 06/08/2012 6/8/12 Payroll 13,800.89 821.40 14,622.29 GL
1304 06/22/2012 6/22/12 Payroll 821.40 15,443.69 GL
TCMUD No. 1 Page 184 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-50026-010-000 Medical Insurance Totals: 1,642.80 15,443.69 **
22,607.00 Budgeted 7,163.31 Remaining 68 % Used
Account: 135-50027-010-000 Dental Insurance
1303 06/08/2012 6/8/12 Payroll 1,009.14 62.60 1,071.74 GL
1304 06/22/2012 6/22/12 Payroll 62.60 1,134.34 GL
_______________
Account: 135-50027-010-000 Dental Insurance Totals: 125.20 1,134.34 **
2,169.00 Budgeted 1,034.66 Remaining 52 % Used
Account: 135-50028-010-000 Vision Insurance
1303 06/08/2012 6/8/12 Payroll 245.09 15.88 260.97 GL
1304 06/22/2012 6/22/12 Payroll 15.88 276.85 GL
_______________
Account: 135-50028-010-000 Vision Insurance Totals: 31.76 276.85 **
576.00 Budgeted 299.15 Remaining 48 % Used
Account: 135-50029-010-000 Life Insurance & Other
.00 .00
_______________
Account: 135-50029-010-000 Life Insurance & Other Totals: .00 .00 **
1,161.00 Budgeted 1,161.00 Remaining 0 % Used
Account: 135-50030-010-000 Social Security Taxes
1303 06/08/2012 6/8/12 Payroll 6,996.56 428.76 7,425.32 GL
1304 06/22/2012 6/22/12 Payroll 420.25 7,845.57 GL
_______________
Account: 135-50030-010-000 Social Security Taxes Totals: 849.01 7,845.57 **
12,000.00 Budgeted 4,154.43 Remaining 65 % Used
Account: 135-50035-010-000 Medicare Taxes
1303 06/08/2012 6/8/12 Payroll 1,636.28 100.27 1,736.55 GL
1304 06/22/2012 6/22/12 Payroll 98.29 1,834.84 GL
_______________
Account: 135-50035-010-000 Medicare Taxes Totals: 198.56 1,834.84 **
2,700.00 Budgeted 865.16 Remaining 68 % Used
TCMUD No. 1 Page 185 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50040-010-000 Unemployment Taxes
288.00 .00 288.00
_______________
Account: 135-50040-010-000 Unemployment Taxes Totals: .00 288.00 **
945.00 Budgeted 657.00 Remaining 30 % Used
Account: 135-50045-010-000 Workman's Compensation
5,581.00 .00 5,581.00
_______________
Account: 135-50045-010-000 Workman's Compensation Totals: .00 5,581.00 **
5,581.00 Budgeted .00 Remaining 100 % Used
Account: 135-50060-010-000 Pre-emp Physicals/Testing
.00 .00
_______________
Account: 135-50060-010-000 Pre-emp Physicals/Testing Totals: .00 .00 **
200.00 Budgeted 200.00 Remaining 0 % Used
Account: 135-50070-010-000 Employee Relations
118.64 .00 118.64
_______________
Account: 135-50070-010-000 Employee Relations Totals: .00 118.64 **
350.00 Budgeted 231.36 Remaining 34 % Used
Account: 135-55005-010-000 Engineering
.00 .00
_______________
Account: 135-55005-010-000 Engineering Totals: .00 .00 **
1,500.00 Budgeted 1,500.00 Remaining 0 % Used
Account: 135-55070-010-000 Independent Labor
.00 .00
_______________
Account: 135-55070-010-000 Independent Labor Totals: .00 .00 **
500.00 Budgeted 500.00 Remaining 0 % Used
Account: 135-55080-010-000 Maintenance & Repairs
TCMUD No. 1 Page 186 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
14,563.71 .00 14,563.71
_______________
Account: 135-55080-010-000 Maintenance & Repairs Totals: .00 14,563.71 **
29,500.00 Budgeted 14,936.29 Remaining 49 % Used
Account: 135-55090-010-000 Vehicle Maintenance
1140 06/08/2012 June A/P Fuel Gauge Sender, Fuel Sendin 3,085.73 590.60 3,676.33 WATSONS AUTOMOTIVE 31532 AP
_______________
Account: 135-55090-010-000 Vehicle Maintenance Totals: 590.60 3,676.33 **
3,380.00 Budgeted (296.33) Remaining 109 % Used
Account: 135-55100-010-000 Building Maint & Supplies
471.85 .00 471.85
_______________
Account: 135-55100-010-000 Building Maint & Supplies Totals: .00 471.85 **
750.00 Budgeted 278.15 Remaining 63 % Used
Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader
464.49 .00 464.49
_______________
Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader Totals: .00 464.49 **
2,900.00 Budgeted 2,435.51 Remaining 16 % Used
Account: 135-55135-010-000 Lab Analysis
1,725.00 .00 1,725.00
_______________
Account: 135-55135-010-000 Lab Analysis Totals: .00 1,725.00 **
4,500.00 Budgeted 2,775.00 Remaining 38 % Used
Account: 135-60010-010-000 Communications/Pagers/Mobiles
1,362.36 .00 1,362.36
_______________
Account: 135-60010-010-000 Communications/Pagers/Mobiles Totals: .00 1,362.36 **
1,599.00 Budgeted 236.64 Remaining 85 % Used
Account: 135-60020-010-000 Electricity
1235 06/27/2012 June A/P Electricity 5/15-6/14 33,861.10 12,465.61 46,326.71 HUDSON ENERGY 31573 AP
TCMUD No. 1 Page 187 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1235 06/27/2012 June A/P Electricity 5/15-6/13 BNHS Ele 33,861.10 148.11 46,474.82 HUDSON ENERGY 31573 AP
1235 06/27/2012 June A/P Electricity 5/15-6/14 1,501.48 47,976.30 HUDSON ENERGY 31573 AP
_______________
Account: 135-60020-010-000 Electricity Totals: 14,115.20 47,976.30 **
127,500.00 Budgeted 79,523.70 Remaining 38 % Used
Account: 135-60035-010-000 Postage
1196 06/19/2012 June A/P Mailing Water Quality Report 29.05 658.35 687.40 U.S. POSTAL SERVICE 31568 AP
_______________
Account: 135-60035-010-000 Postage Totals: 658.35 687.40 **
500.00 Budgeted (187.40) Remaining 137 % Used
Account: 135-60050-010-000 Bad Debt Expense
.00 .00
_______________
Account: 135-60050-010-000 Bad Debt Expense Totals: .00 .00 **
4,200.00 Budgeted 4,200.00 Remaining 0 % Used
Account: 135-60066-010-000 Publications/Books/Subscripts
85.00 .00 85.00
_______________
Account: 135-60066-010-000 Publications/Books/Subscripts Totals: .00 85.00 **
50.00 Budgeted (35.00) Remaining 170 % Used
Account: 135-60070-010-000 Dues & Memberships
111.00 .00 111.00
_______________
Account: 135-60070-010-000 Dues & Memberships Totals: .00 111.00 **
150.00 Budgeted 39.00 Remaining 74 % Used
Account: 135-60080-010-000 Schools & Training
1,082.00 .00 1,082.00
_______________
Account: 135-60080-010-000 Schools & Training Totals: .00 1,082.00 **
2,800.00 Budgeted 1,718.00 Remaining 39 % Used
Account: 135-60090-010-000 Safety Program
TCMUD No. 1 Page 188 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
.00 .00
_______________
Account: 135-60090-010-000 Safety Program Totals: .00 .00 **
500.00 Budgeted 500.00 Remaining 0 % Used
Account: 135-60100-010-000 Travel & per diem
1304 06/22/2012 6/22/12 Payroll 1,010.71 24.43 1,035.14 GL
_______________
Account: 135-60100-010-000 Travel & per diem Totals: 24.43 1,035.14 **
3,200.00 Budgeted 2,164.86 Remaining 32 % Used
Account: 135-60105-010-000 Rent/Lease Equipment
.00 .00
_______________
Account: 135-60105-010-000 Rent/Lease Equipment Totals: .00 .00 **
500.00 Budgeted 500.00 Remaining 0 % Used
Account: 135-60135-010-000 Annual Permit Fee
7,965.75 .00 7,965.75
_______________
Account: 135-60135-010-000 Annual Permit Fee Totals: .00 7,965.75 **
6,600.00 Budgeted (1,365.75) Remaining 121 % Used
Account: 135-60150-010-000 Wholesale Water
1235 06/27/2012 June A/P 790,899.28 187,569.78 978,469.06 CITY OF FORT WORTH 31572 AP
_______________
Account: 135-60150-010-000 Wholesale Water Totals: 187,569.78 978,469.06 **
1,720,000.00 Budgeted 741,530.94 Remaining 57 % Used
Account: 135-60245-010-000 Miscellaneous Expenses
.00 .00
_______________
Account: 135-60245-010-000 Miscellaneous Expenses Totals: .00 .00 **
1,000.00 Budgeted 1,000.00 Remaining 0 % Used
Account: 135-60280-010-000 Property Maintenance
380.38 .00 380.38
TCMUD No. 1 Page 189 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-60280-010-000 Property Maintenance Totals: .00 380.38 **
4,200.00 Budgeted 3,819.62 Remaining 9 % Used
Account: 135-60285-010-000 Lawn Equipment & Maintenance
.00 .00
_______________
Account: 135-60285-010-000 Lawn Equipment & Maintenance Totals: .00 .00 **
2,000.00 Budgeted 2,000.00 Remaining 0 % Used
Account: 135-60360-010-000 Furniture/Equipment < $5000
299.99 .00 299.99
_______________
Account: 135-60360-010-000 Furniture/Equipment < $5000 Totals: .00 299.99 **
1,500.00 Budgeted 1,200.01 Remaining 20 % Used
Account: 135-65005-010-000 Fuel & Lube
1240 06/27/2012 June A/P Fuel purchases 9,648.08 50.54 9,698.62 VALERO MARKETING & SUPPLY 31582 AP
_______________
Account: 135-65005-010-000 Fuel & Lube Totals: 50.54 9,698.62 **
15,216.00 Budgeted 5,517.38 Remaining 64 % Used
Account: 135-65010-010-000 Uniforms
1,400.99 .00 1,400.99
_______________
Account: 135-65010-010-000 Uniforms Totals: .00 1,400.99 **
3,690.00 Budgeted 2,289.01 Remaining 38 % Used
Account: 135-65030-010-000 Chemicals
2,858.11 .00 2,858.11
_______________
Account: 135-65030-010-000 Chemicals Totals: .00 2,858.11 **
6,200.00 Budgeted 3,341.89 Remaining 46 % Used
Account: 135-65035-010-000 Small Tools
203.00 .00 203.00
TCMUD No. 1 Page 190 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-65035-010-000 Small Tools Totals: .00 203.00 **
2,500.00 Budgeted 2,297.00 Remaining 8 % Used
Account: 135-65040-010-000 Safety Equipment
347.00 .00 347.00
_______________
Account: 135-65040-010-000 Safety Equipment Totals: .00 347.00 **
2,500.00 Budgeted 2,153.00 Remaining 14 % Used
Account: 135-65050-010-000 Meter Expense
92,842.07 .00 92,842.07
_______________
Account: 135-65050-010-000 Meter Expense Totals: .00 92,842.07 **
94,000.00 Budgeted 1,157.93 Remaining 99 % Used
Account: 135-65055-010-000 Hardware
.00 .00
_______________
Account: 135-65055-010-000 Hardware Totals: .00 .00 **
1,000.00 Budgeted 1,000.00 Remaining 0 % Used
Account: 135-65085-010-000 Office Supplies
30.00 .00 30.00
_______________
Account: 135-65085-010-000 Office Supplies Totals: .00 30.00 **
.00 Budgeted (30.00) Remaining 0 % Used
Account: 135-65095-010-000 Maintenance Supplies
11,678.22 .00 11,678.22
_______________
Account: 135-65095-010-000 Maintenance Supplies Totals: .00 11,678.22 **
32,000.00 Budgeted 20,321.78 Remaining 36 % Used
Account: 135-65100-010-000 Copies
.00 .00
TCMUD No. 1 Page 191 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 29
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-65100-010-000 Copies Totals: .00 .00 **
50.00 Budgeted 50.00 Remaining 0 % Used
Account: 135-65105-010-000 Printing
58.50 .00 58.50
_______________
Account: 135-65105-010-000 Printing Totals: .00 58.50 **
150.00 Budgeted 91.50 Remaining 39 % Used
Account: 135-69005-010-000 Capital Expenses
1268 06/01/2012 May Retainage/Round About App 1 1,400,398.69 3,419.90 1,403,818.59 GL
1268 06/01/2012 May Retainage/Round About App 2 2,406.08 1,406,224.67 GL
1288 06/05/2012 Town Payment Roundabout reimb (187,254.00) 1,218,970.67 GL
1140 06/08/2012 June A/P Balance due/VFD for new water 11,100.00 1,230,070.67 DHS AUTOMATION, INC 31509 AP
1266 06/30/2012 June A/P Round About App 2 45,715.43 1,275,786.10 CPS CIVIL, LLC 31586 AP
_______________
Account: 135-69005-010-000 Capital Expenses Totals: (124,612.59) 1,275,786.10 **
1,455,600.00 Budgeted 179,813.90 Remaining 88 % Used
Account: 135-69008-010-000 Short Term Debt Payments
.00 .00
_______________
Account: 135-69008-010-000 Short Term Debt Payments Totals: .00 .00 **
421,050.00 Budgeted 421,050.00 Remaining 0 % Used
Account: 135-69035-010-000 Vehicles
1238 06/27/2012 Recode JE1169 on May financial P/M, Oil change 30,263.41 (49.72) 30,213.69 GL
_______________
Account: 135-69035-010-000 Vehicles Totals: (49.72) 30,213.69 **
27,000.00 Budgeted (3,213.69) Remaining 112 % Used
Account: 135-69195-010-000 Gasb34/Reserve for Replacement
.00 .00
_______________
Account: 135-69195-010-000 Gasb34/Reserve for Replacement Totals: .00 .00 **
30,000.00 Budgeted 30,000.00 Remaining 0 % Used
TCMUD No. 1 Page 192 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 30
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 10 Water Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-69280-010-000 Capital Repairs
.00 .00
_______________
Account: 135-69280-010-000 Capital Repairs Totals: .00 .00 **
24,000.00 Budgeted 24,000.00 Remaining 0 % Used
Account: 135-69281-010-000 Capital Repair-Ground Storage
100,816.54 .00 100,816.54
_______________
Account: 135-69281-010-000 Capital Repair-Ground Storage Totals: .00 100,816.54 **
108,817.00 Budgeted 8,000.46 Remaining 93 % Used
Account: 135-69295-010-000 Unexpected Maintenance
.00 .00
_______________
Account: 135-69295-010-000 Unexpected Maintenance Totals: .00 .00 **
250.00 Budgeted 250.00 Remaining 0 % Used
Account: 135-69305-010-000 Capital Leases
10,145.26 .00 10,145.26
_______________
Account: 135-69305-010-000 Capital Leases Totals: .00 10,145.26 **
11,490.00 Budgeted 1,344.74 Remaining 88 % Used
Department 10 Totals: ------------------------------------------------------------------------------------------------ 2,776,692.76 **
4,406,909.00 Budgeted 1,630,216.24 Remaining 63 % Used
TCMUD No. 1 Page 193 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 31
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50005-020-000 Salaries & Wages
1303 06/08/2012 6/8/12 Payroll 129,744.20 4,925.32 134,669.52 GL
1304 06/22/2012 6/22/12 Payroll 6,928.78 141,598.30 GL
_______________
Account: 135-50005-020-000 Salaries & Wages Totals: 11,854.10 141,598.30 **
182,147.00 Budgeted 40,548.70 Remaining 78 % Used
Account: 135-50010-020-000 Overtime
1303 06/08/2012 6/8/12 Payroll 8,239.95 543.71 8,783.66 GL
1304 06/22/2012 6/22/12 Payroll 321.18 9,104.84 GL
1304 06/22/2012 6/22/12 Payroll 80.00 9,184.84 GL
_______________
Account: 135-50010-020-000 Overtime Totals: 944.89 9,184.84 **
10,166.00 Budgeted 981.16 Remaining 90 % Used
Account: 135-50016-020-000 Longevity
3,975.00 .00 3,975.00
_______________
Account: 135-50016-020-000 Longevity Totals: .00 3,975.00 **
3,976.00 Budgeted 1.00 Remaining 100 % Used
Account: 135-50017-020-000 Certification
1304 06/22/2012 6/22/12 Payroll 825.00 125.00 950.00 GL
_______________
Account: 135-50017-020-000 Certification Totals: 125.00 950.00 **
2,400.00 Budgeted 1,450.00 Remaining 40 % Used
Account: 135-50020-020-000 Retirement
1303 06/08/2012 6/8/12 Payroll 20,406.37 742.94 21,149.31 GL
1304 06/22/2012 6/22/12 Payroll 1,030.27 22,179.58 GL
_______________
Account: 135-50020-020-000 Retirement Totals: 1,773.21 22,179.58 **
27,816.00 Budgeted 5,636.42 Remaining 80 % Used
Account: 135-50026-020-000 Medical Insurance
1303 06/08/2012 6/8/12 Payroll 17,661.80 867.35 18,529.15 GL
1304 06/22/2012 6/22/12 Payroll 867.34 19,396.49 GL
TCMUD No. 1 Page 194 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-50026-020-000 Medical Insurance Totals: 1,734.69 19,396.49 **
30,805.00 Budgeted 11,408.51 Remaining 63 % Used
Account: 135-50027-020-000 Dental Insurance
1303 06/08/2012 6/8/12 Payroll 1,351.78 68.47 1,420.25 GL
1304 06/22/2012 6/22/12 Payroll 68.47 1,488.72 GL
_______________
Account: 135-50027-020-000 Dental Insurance Totals: 136.94 1,488.72 **
1,981.00 Budgeted 492.28 Remaining 75 % Used
Account: 135-50028-020-000 Vision Insurance
1303 06/08/2012 6/8/12 Payroll 336.14 17.22 353.36 GL
1304 06/22/2012 6/22/12 Payroll 17.22 370.58 GL
_______________
Account: 135-50028-020-000 Vision Insurance Totals: 34.44 370.58 **
552.00 Budgeted 181.42 Remaining 67 % Used
Account: 135-50029-020-000 Life Insurance & Other
.00 .00
_______________
Account: 135-50029-020-000 Life Insurance & Other Totals: .00 .00 **
884.00 Budgeted 884.00 Remaining 0 % Used
Account: 135-50030-020-000 Social Security Taxes
1303 06/08/2012 6/8/12 Payroll 8,226.06 286.80 8,512.86 GL
1304 06/22/2012 6/22/12 Payroll 415.59 8,928.45 GL
_______________
Account: 135-50030-020-000 Social Security Taxes Totals: 702.39 8,928.45 **
11,293.00 Budgeted 2,364.55 Remaining 79 % Used
Account: 135-50035-020-000 Medicare Taxes
1303 06/08/2012 6/8/12 Payroll 1,923.79 67.07 1,990.86 GL
1304 06/22/2012 6/22/12 Payroll 97.19 2,088.05 GL
_______________
Account: 135-50035-020-000 Medicare Taxes Totals: 164.26 2,088.05 **
2,645.00 Budgeted 556.95 Remaining 79 % Used
TCMUD No. 1 Page 195 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50040-020-000 Unemployment Taxes
1304 06/22/2012 6/22/12 Payroll 315.84 17.37 333.21 GL
_______________
Account: 135-50040-020-000 Unemployment Taxes Totals: 17.37 333.21 **
567.00 Budgeted 233.79 Remaining 59 % Used
Account: 135-50045-020-000 Workman's Compensation
2,685.00 .00 2,685.00
_______________
Account: 135-50045-020-000 Workman's Compensation Totals: .00 2,685.00 **
2,685.00 Budgeted .00 Remaining 100 % Used
Account: 135-50060-020-000 Pre-emp Physicals/Testing
1235 06/27/2012 June A/P Pre-employment testing/Schliel 30.45 85.00 115.45 CARENOW CORPORATE 31571 AP
_______________
Account: 135-50060-020-000 Pre-emp Physicals/Testing Totals: 85.00 115.45 **
200.00 Budgeted 84.55 Remaining 58 % Used
Account: 135-50070-020-000 Employee Relations
64.45 .00 64.45
_______________
Account: 135-50070-020-000 Employee Relations Totals: .00 64.45 **
350.00 Budgeted 285.55 Remaining 18 % Used
Account: 135-55070-020-000 Independent Labor
13,090.67 .00 13,090.67
_______________
Account: 135-55070-020-000 Independent Labor Totals: .00 13,090.67 **
15,000.00 Budgeted 1,909.33 Remaining 87 % Used
Account: 135-55080-020-000 Maintenance & Repairs
37,019.23 .00 37,019.23
_______________
Account: 135-55080-020-000 Maintenance & Repairs Totals: .00 37,019.23 **
40,000.00 Budgeted 2,980.77 Remaining 93 % Used
Account: 135-55090-020-000 Vehicle Maintenance
TCMUD No. 1 Page 196 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
234.70 .00 234.70
_______________
Account: 135-55090-020-000 Vehicle Maintenance Totals: .00 234.70 **
4,998.00 Budgeted 4,763.30 Remaining 5 % Used
Account: 135-55100-020-000 Building Maint & Supplies
116.00 .00 116.00
_______________
Account: 135-55100-020-000 Building Maint & Supplies Totals: .00 116.00 **
1,400.00 Budgeted 1,284.00 Remaining 8 % Used
Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader
316.73 .00 316.73
_______________
Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader Totals: .00 316.73 **
2,950.00 Budgeted 2,633.27 Remaining 11 % Used
Account: 135-55125-020-000 Dumpster Services
28,487.50 .00 28,487.50
_______________
Account: 135-55125-020-000 Dumpster Services Totals: .00 28,487.50 **
35,000.00 Budgeted 6,512.50 Remaining 81 % Used
Account: 135-55135-020-000 Lab Analysis
1140 06/08/2012 June A/P Weekly Monitoring 13,183.37 1,351.25 14,534.62 TALEM, INC 31523 AP
_______________
Account: 135-55135-020-000 Lab Analysis Totals: 1,351.25 14,534.62 **
35,000.00 Budgeted 20,465.38 Remaining 42 % Used
Account: 135-60005-020-000 Telephone
18.72 .00 18.72
_______________
Account: 135-60005-020-000 Telephone Totals: .00 18.72 **
100.00 Budgeted 81.28 Remaining 19 % Used
Account: 135-60010-020-000 Communications/Pagers/Mobiles
1,727.60 .00 1,727.60
TCMUD No. 1 Page 197 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-60010-020-000 Communications/Pagers/Mobiles Totals: .00 1,727.60 **
3,000.00 Budgeted 1,272.40 Remaining 58 % Used
Account: 135-60020-020-000 Electricity
1235 06/27/2012 June A/P Electricity 5/15-6/14 44,210.01 10,204.61 54,414.62 HUDSON ENERGY 31573 AP
_______________
Account: 135-60020-020-000 Electricity Totals: 10,204.61 54,414.62 **
161,160.00 Budgeted 106,745.38 Remaining 34 % Used
Account: 135-60025-020-000 Water
1,647.06 .00 1,647.06
_______________
Account: 135-60025-020-000 Water Totals: .00 1,647.06 **
1,900.00 Budgeted 252.94 Remaining 87 % Used
Account: 135-60035-020-000 Postage
.00 .00
_______________
Account: 135-60035-020-000 Postage Totals: .00 .00 **
120.00 Budgeted 120.00 Remaining 0 % Used
Account: 135-60066-020-000 Publications/Books/Subscripts
438.17 .00 438.17
_______________
Account: 135-60066-020-000 Publications/Books/Subscripts Totals: .00 438.17 **
500.00 Budgeted 61.83 Remaining 88 % Used
Account: 135-60080-020-000 Schools & Training
111.00 .00 111.00
_______________
Account: 135-60080-020-000 Schools & Training Totals: .00 111.00 **
1,320.00 Budgeted 1,209.00 Remaining 8 % Used
Account: 135-60090-020-000 Safety Program
116.45 .00 116.45
TCMUD No. 1 Page 198 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 36
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-60090-020-000 Safety Program Totals: .00 116.45 **
200.00 Budgeted 83.55 Remaining 58 % Used
Account: 135-60100-020-000 Travel & per diem
1304 06/22/2012 6/22/12 Payroll 1,292.60 46.62 1,339.22 GL
_______________
Account: 135-60100-020-000 Travel & per diem Totals: 46.62 1,339.22 **
1,750.00 Budgeted 410.78 Remaining 77 % Used
Account: 135-60105-020-000 Rent/Lease Equipment
901.30 .00 901.30
_______________
Account: 135-60105-020-000 Rent/Lease Equipment Totals: .00 901.30 **
200.00 Budgeted (701.30) Remaining 451 % Used
Account: 135-60125-020-000 Advertising
987.36 .00 987.36
_______________
Account: 135-60125-020-000 Advertising Totals: .00 987.36 **
1,500.00 Budgeted 512.64 Remaining 66 % Used
Account: 135-60135-020-000 Annual Permit Fee
7,432.50 .00 7,432.50
_______________
Account: 135-60135-020-000 Annual Permit Fee Totals: .00 7,432.50 **
7,500.00 Budgeted 67.50 Remaining 99 % Used
Account: 135-60245-020-000 Miscellaneous Expenses
76.02 .00 76.02
_______________
Account: 135-60245-020-000 Miscellaneous Expenses Totals: .00 76.02 **
525.00 Budgeted 448.98 Remaining 14 % Used
Account: 135-60285-020-000 Lawn Equipment & Maintenance
.00 .00
TCMUD No. 1 Page 199 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-60285-020-000 Lawn Equipment & Maintenance Totals: .00 .00 **
525.00 Budgeted 525.00 Remaining 0 % Used
Account: 135-65005-020-000 Fuel & Lube
1240 06/27/2012 June A/P Fuel purchases 3,056.19 133.82 3,190.01 VALERO MARKETING & SUPPLY 31582 AP
_______________
Account: 135-65005-020-000 Fuel & Lube Totals: 133.82 3,190.01 **
6,875.00 Budgeted 3,684.99 Remaining 46 % Used
Account: 135-65010-020-000 Uniforms
1,118.93 .00 1,118.93
_______________
Account: 135-65010-020-000 Uniforms Totals: .00 1,118.93 **
3,140.00 Budgeted 2,021.07 Remaining 36 % Used
Account: 135-65030-020-000 Chemicals
6,586.47 .00 6,586.47
_______________
Account: 135-65030-020-000 Chemicals Totals: .00 6,586.47 **
13,180.00 Budgeted 6,593.53 Remaining 50 % Used
Account: 135-65035-020-000 Small Tools
5.94 .00 5.94
_______________
Account: 135-65035-020-000 Small Tools Totals: .00 5.94 **
1,260.00 Budgeted 1,254.06 Remaining 0 % Used
Account: 135-65040-020-000 Safety Equipment
22.75 .00 22.75
_______________
Account: 135-65040-020-000 Safety Equipment Totals: .00 22.75 **
925.00 Budgeted 902.25 Remaining 2 % Used
Account: 135-65045-020-000 Lab Supplies
4,249.03 .00 4,249.03
TCMUD No. 1 Page 200 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-65045-020-000 Lab Supplies Totals: .00 4,249.03 **
12,000.00 Budgeted 7,750.97 Remaining 35 % Used
Account: 135-65055-020-000 Hardware
.00 .00
_______________
Account: 135-65055-020-000 Hardware Totals: .00 .00 **
525.00 Budgeted 525.00 Remaining 0 % Used
Account: 135-65085-020-000 Office Supplies
1235 06/27/2012 June A/P Office supplies 99.54 165.15 264.69 OFFICE DEPOT, INC 31575 AP
1242 06/27/2012 June A/P Office Supplies 97.84 362.53 OFFICE DEPOT, INC 31585 AP
_______________
Account: 135-65085-020-000 Office Supplies Totals: 262.99 362.53 **
400.00 Budgeted 37.47 Remaining 91 % Used
Account: 135-65095-020-000 Maintenance Supplies
2,250.67 .00 2,250.67
_______________
Account: 135-65095-020-000 Maintenance Supplies Totals: .00 2,250.67 **
8,860.00 Budgeted 6,609.33 Remaining 25 % Used
Account: 135-65115-020-000 Other Consumables
.00 .00
_______________
Account: 135-65115-020-000 Other Consumables Totals: .00 .00 **
110.00 Budgeted 110.00 Remaining 0 % Used
Account: 135-69005-020-000 Capital Expenses
1140 06/08/2012 June A/P Sanitary Sewer Crossing 67,412.56 6,050.00 73,462.56 DELTATEK ENGINEERING 31507 AP
_______________
Account: 135-69005-020-000 Capital Expenses Totals: 6,050.00 73,462.56 **
111,021.00 Budgeted 37,558.44 Remaining 66 % Used
Account: 135-69008-020-000 Short Term Debt Payments
.00 .00
TCMUD No. 1 Page 201 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-69008-020-000 Short Term Debt Payments Totals: .00 .00 **
118,689.00 Budgeted 118,689.00 Remaining 0 % Used
Account: 135-69280-020-000 Capital Repairs
.00 .00
_______________
Account: 135-69280-020-000 Capital Repairs Totals: .00 .00 **
56,000.00 Budgeted 56,000.00 Remaining 0 % Used
Department 20 Totals: ------------------------------------------------------------------------------------------------ 467,616.48 **
926,100.00 Budgeted 458,483.52 Remaining 50 % Used
TCMUD No. 1 Page 202 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 21 Collection Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50005-021-000 Salaries & Wages
1303 06/08/2012 6/8/12 Payroll 89,963.56 5,679.53 95,643.09 GL
1304 06/22/2012 6/22/12 Payroll 5,491.92 101,135.01 GL
_______________
Account: 135-50005-021-000 Salaries & Wages Totals: 11,171.45 101,135.01 **
145,481.00 Budgeted 44,345.99 Remaining 70 % Used
Account: 135-50010-021-000 Overtime
1303 06/08/2012 6/8/12 Payroll 5,909.83 369.47 6,279.30 GL
1304 06/22/2012 6/22/12 Payroll 488.59 6,767.89 GL
1304 06/22/2012 6/22/12 Payroll 160.00 6,927.89 GL
_______________
Account: 135-50010-021-000 Overtime Totals: 1,018.06 6,927.89 **
7,297.00 Budgeted 369.11 Remaining 95 % Used
Account: 135-50016-021-000 Longevity
3,547.50 .00 3,547.50
_______________
Account: 135-50016-021-000 Longevity Totals: .00 3,547.50 **
3,548.00 Budgeted .50 Remaining 100 % Used
Account: 135-50017-021-000 Certification
1304 06/22/2012 6/22/12 Payroll 750.00 100.00 850.00 GL
_______________
Account: 135-50017-021-000 Certification Totals: 100.00 850.00 **
1,500.00 Budgeted 650.00 Remaining 57 % Used
Account: 135-50020-021-000 Retirement
1303 06/08/2012 6/8/12 Payroll 14,381.01 833.28 15,214.29 GL
1304 06/22/2012 6/22/12 Payroll 862.43 16,076.72 GL
_______________
Account: 135-50020-021-000 Retirement Totals: 1,695.71 16,076.72 **
21,074.00 Budgeted 4,997.28 Remaining 76 % Used
Account: 135-50026-021-000 Medical Insurance
1303 06/08/2012 6/8/12 Payroll 12,984.72 851.34 13,836.06 GL
1304 06/22/2012 6/22/12 Payroll 851.34 14,687.40 GL
TCMUD No. 1 Page 203 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 41
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 21 Collection Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-50026-021-000 Medical Insurance Totals: 1,702.68 14,687.40 **
22,983.00 Budgeted 8,295.60 Remaining 64 % Used
Account: 135-50027-021-000 Dental Insurance
1303 06/08/2012 6/8/12 Payroll 897.55 58.69 956.24 GL
1304 06/22/2012 6/22/12 Payroll 58.69 1,014.93 GL
_______________
Account: 135-50027-021-000 Dental Insurance Totals: 117.38 1,014.93 **
1,533.00 Budgeted 518.07 Remaining 66 % Used
Account: 135-50028-021-000 Vision Insurance
1303 06/08/2012 6/8/12 Payroll 228.03 14.86 242.89 GL
1304 06/22/2012 6/22/12 Payroll 14.86 257.75 GL
_______________
Account: 135-50028-021-000 Vision Insurance Totals: 29.72 257.75 **
357.00 Budgeted 99.25 Remaining 72 % Used
Account: 135-50029-021-000 Life Insurance & Other
.00 .00
_______________
Account: 135-50029-021-000 Life Insurance & Other Totals: .00 .00 **
978.00 Budgeted 978.00 Remaining 0 % Used
Account: 135-50030-021-000 Social Security Taxes
1303 06/08/2012 6/8/12 Payroll 5,955.15 344.35 6,299.50 GL
1304 06/22/2012 6/22/12 Payroll 357.43 6,656.93 GL
_______________
Account: 135-50030-021-000 Social Security Taxes Totals: 701.78 6,656.93 **
9,785.00 Budgeted 3,128.07 Remaining 68 % Used
Account: 135-50035-021-000 Medicare Taxes
1303 06/08/2012 6/8/12 Payroll 1,392.74 80.53 1,473.27 GL
1304 06/22/2012 6/22/12 Payroll 83.60 1,556.87 GL
_______________
Account: 135-50035-021-000 Medicare Taxes Totals: 164.13 1,556.87 **
2,288.00 Budgeted 731.13 Remaining 68 % Used
TCMUD No. 1 Page 204 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 21 Collection Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50040-021-000 Unemployment Taxes
216.00 .00 216.00
_______________
Account: 135-50040-021-000 Unemployment Taxes Totals: .00 216.00 **
567.00 Budgeted 351.00 Remaining 38 % Used
Account: 135-50045-021-000 Workman's Compensation
3,056.00 .00 3,056.00
_______________
Account: 135-50045-021-000 Workman's Compensation Totals: .00 3,056.00 **
3,056.00 Budgeted .00 Remaining 100 % Used
Account: 135-50070-021-000 Employee Relations
64.43 .00 64.43
_______________
Account: 135-50070-021-000 Employee Relations Totals: .00 64.43 **
250.00 Budgeted 185.57 Remaining 26 % Used
Account: 135-55005-021-000 Engineering
.00 .00
_______________
Account: 135-55005-021-000 Engineering Totals: .00 .00 **
1,500.00 Budgeted 1,500.00 Remaining 0 % Used
Account: 135-55070-021-000 Independent Labor
.00 .00
_______________
Account: 135-55070-021-000 Independent Labor Totals: .00 .00 **
200.00 Budgeted 200.00 Remaining 0 % Used
Account: 135-55080-021-000 Maintenance & Repairs
4,157.53 .00 4,157.53
_______________
Account: 135-55080-021-000 Maintenance & Repairs Totals: .00 4,157.53 **
23,700.00 Budgeted 19,542.47 Remaining 18 % Used
Account: 135-55090-021-000 Vehicle Maintenance
TCMUD No. 1 Page 205 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 21 Collection Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1238 06/27/2012 Recode JE1169 on May financial P/M, Oil change 209.50 49.72 259.22 GL
_______________
Account: 135-55090-021-000 Vehicle Maintenance Totals: 49.72 259.22 **
1,943.00 Budgeted 1,683.78 Remaining 13 % Used
Account: 135-55100-021-000 Building Maint & Supplies
.00 .00
_______________
Account: 135-55100-021-000 Building Maint & Supplies Totals: .00 .00 **
750.00 Budgeted 750.00 Remaining 0 % Used
Account: 135-60005-021-000 Telephone
22.37 .00 22.37
_______________
Account: 135-60005-021-000 Telephone Totals: .00 22.37 **
50.00 Budgeted 27.63 Remaining 45 % Used
Account: 135-60010-021-000 Communications/Pagers/Mobiles
2,160.42 .00 2,160.42
_______________
Account: 135-60010-021-000 Communications/Pagers/Mobiles Totals: .00 2,160.42 **
2,796.00 Budgeted 635.58 Remaining 77 % Used
Account: 135-60020-021-000 Electricity
1235 06/27/2012 June A/P Electricity 5/15-6/14 7,219.52 687.49 7,907.01 HUDSON ENERGY 31573 AP
1235 06/27/2012 June A/P Electricity 5/15-6/14 230.56 8,137.57 HUDSON ENERGY 31573 AP
1235 06/27/2012 June A/P Electricity 5/11-6/13 53.46 8,191.03 HUDSON ENERGY 31573 AP
_______________
Account: 135-60020-021-000 Electricity Totals: 971.51 8,191.03 **
21,550.00 Budgeted 13,358.97 Remaining 38 % Used
Account: 135-60025-021-000 Water
.00 .00
_______________
Account: 135-60025-021-000 Water Totals: .00 .00 **
750.00 Budgeted 750.00 Remaining 0 % Used
Account: 135-60035-021-000 Postage
TCMUD No. 1 Page 206 of 308 Meeting Date: July 17, 2012
.
glpdatb2 rgonzale Trophy Club Entities Page 44
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 21 Collection Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
.00 .00
_______________
Account: 135-60035-021-000 Postage Totals: .00 .00 **
150.00 Budgeted 150.00 Remaining 0 % Used
Account: 135-60070-021-000 Dues & Memberships
.00 .00
_______________
Account: 135-60070-021-000 Dues & Memberships Totals: .00 .00 **
255.00 Budgeted 255.00 Remaining 0 % Used
Account: 135-60080-021-000 Schools & Training
111.00 .00 111.00
_______________
Account: 135-60080-021-000 Schools & Training Totals: .00 111.00 **
2,818.00 Budgeted 2,707.00 Remaining 4 % Used
Account: 135-60090-021-000 Safety Program
.00 .00
_______________
Account: 135-60090-021-000 Safety Program Totals: .00 .00 **
750.00 Budgeted 750.00 Remaining 0 % Used
Account: 135-60100-021-000 Travel & per diem
1304 06/22/2012 6/22/12 Payroll 464.57 35.52 500.09 GL
_______________
Account: 135-60100-021-000 Travel & per diem Totals: 35.52 500.09 **
1,500.00 Budgeted 999.91 Remaining 33 % Used
Account: 135-60105-021-000 Rent/Lease Equipment
.00 .00
_______________
Account: 135-60105-021-000 Rent/Lease Equipment Totals: .00 .00 **
76,098.00 Budgeted 76,098.00 Remaining 0 % Used
Account: 135-60245-021-000 Miscellaneous Expenses
.00 .00
TCMUD No. 1 Page 207 of 308 Meeting Date: July 17, 2012
.
glpdatb2 rgonzale Trophy Club Entities Page 45
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 21 Collection Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-60245-021-000 Miscellaneous Expenses Totals: .00 .00 **
100.00 Budgeted 100.00 Remaining 0 % Used
Account: 135-60280-021-000 Property Maintenance
.00 .00
_______________
Account: 135-60280-021-000 Property Maintenance Totals: .00 .00 **
1,000.00 Budgeted 1,000.00 Remaining 0 % Used
Account: 135-65005-021-000 Fuel & Lube
6,417.27 .00 6,417.27
_______________
Account: 135-65005-021-000 Fuel & Lube Totals: .00 6,417.27 **
11,700.00 Budgeted 5,282.73 Remaining 55 % Used
Account: 135-65010-021-000 Uniforms
832.88 .00 832.88
_______________
Account: 135-65010-021-000 Uniforms Totals: .00 832.88 **
2,505.00 Budgeted 1,672.12 Remaining 33 % Used
Account: 135-65030-021-000 Chemicals
1242 06/27/2012 June A/P Degreaser, Red Hot Sewer Solve 2,616.00 2,616.00 MICKEY D CARSON DBA/NUSCO 31584 AP
_______________
Account: 135-65030-021-000 Chemicals Totals: 2,616.00 2,616.00 **
12,500.00 Budgeted 9,884.00 Remaining 21 % Used
Account: 135-65035-021-000 Small Tools
.00 .00
_______________
Account: 135-65035-021-000 Small Tools Totals: .00 .00 **
1,500.00 Budgeted 1,500.00 Remaining 0 % Used
Account: 135-65040-021-000 Safety Equipment
22.74 .00 22.74
TCMUD No. 1 Page 208 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 21 Collection Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-65040-021-000 Safety Equipment Totals: .00 22.74 **
1,150.00 Budgeted 1,127.26 Remaining 2 % Used
Account: 135-65055-021-000 Hardware
44.95 .00 44.95
_______________
Account: 135-65055-021-000 Hardware Totals: .00 44.95 **
750.00 Budgeted 705.05 Remaining 6 % Used
Account: 135-65095-021-000 Maintenance Supplies
352.64 .00 352.64
_______________
Account: 135-65095-021-000 Maintenance Supplies Totals: .00 352.64 **
16,050.00 Budgeted 15,697.36 Remaining 2 % Used
Account: 135-69005-021-000 Capital Expenses
31,991.00 .00 31,991.00
_______________
Account: 135-69005-021-000 Capital Expenses Totals: .00 31,991.00 **
15,000.00 Budgeted (16,991.00) Remaining 213 % Used
Account: 135-69035-021-000 Vehicles
1,001.25 .00 1,001.25
_______________
Account: 135-69035-021-000 Vehicles Totals: .00 1,001.25 **
.00 Budgeted (1,001.25) Remaining 0 % Used
Account: 135-69280-021-000 Capital Repairs
.00 .00
_______________
Account: 135-69280-021-000 Capital Repairs Totals: .00 .00 **
80,000.00 Budgeted 80,000.00 Remaining 0 % Used
Department 21 Totals: ------------------------------------------------------------------------------------------------ 214,727.82 **
497,762.00 Budgeted 283,034.18 Remaining 43 % Used
TCMUD No. 1 Page 209 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50005-026-000 Salaries & Wages
6,400.00 .00 6,400.00
_______________
Account: 135-50005-026-000 Salaries & Wages Totals: .00 6,400.00 **
10,000.00 Budgeted 3,600.00 Remaining 64 % Used
Account: 135-50030-026-000 Social Security Taxes
396.80 .00 396.80
_______________
Account: 135-50030-026-000 Social Security Taxes Totals: .00 396.80 **
620.00 Budgeted 223.20 Remaining 64 % Used
Account: 135-50035-026-000 Medicare Taxes
92.80 .00 92.80
_______________
Account: 135-50035-026-000 Medicare Taxes Totals: .00 92.80 **
145.00 Budgeted 52.20 Remaining 64 % Used
Account: 135-50040-026-000 Unemployment Taxes
51.20 .00 51.20
_______________
Account: 135-50040-026-000 Unemployment Taxes Totals: .00 51.20 **
210.00 Budgeted 158.80 Remaining 24 % Used
Account: 135-50045-026-000 Workman's Compensation
120.00 .00 120.00
_______________
Account: 135-50045-026-000 Workman's Compensation Totals: .00 120.00 **
120.00 Budgeted .00 Remaining 100 % Used
Account: 135-60035-026-000 Postage
26.11 .00 26.11
_______________
Account: 135-60035-026-000 Postage Totals: .00 26.11 **
50.00 Budgeted 23.89 Remaining 52 % Used
Account: 135-60070-026-000 Dues & Memberships
TCMUD No. 1 Page 210 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
685.00 .00 685.00
_______________
Account: 135-60070-026-000 Dues & Memberships Totals: .00 685.00 **
2,100.00 Budgeted 1,415.00 Remaining 33 % Used
Account: 135-60075-026-000 Meetings
636.56 .00 636.56
_______________
Account: 135-60075-026-000 Meetings Totals: .00 636.56 **
1,278.00 Budgeted 641.44 Remaining 50 % Used
Account: 135-60080-026-000 Schools & Training
1,099.87 .00 1,099.87
_______________
Account: 135-60080-026-000 Schools & Training Totals: .00 1,099.87 **
4,150.00 Budgeted 3,050.13 Remaining 27 % Used
Account: 135-60100-026-000 Travel & per diem
32.19 .00 32.19
_______________
Account: 135-60100-026-000 Travel & per diem Totals: .00 32.19 **
6,199.00 Budgeted 6,166.81 Remaining 1 % Used
Account: 135-60245-026-000 Miscellaneous Expenses
1,117.69 .00 1,117.69
_______________
Account: 135-60245-026-000 Miscellaneous Expenses Totals: .00 1,117.69 **
3,200.00 Budgeted 2,082.31 Remaining 35 % Used
Account: 135-65085-026-000 Office Supplies
23.90 .00 23.90
_______________
Account: 135-65085-026-000 Office Supplies Totals: .00 23.90 **
50.00 Budgeted 26.10 Remaining 48 % Used
Department 26 Totals: ------------------------------------------------------------------------------------------------ 10,682.12 **
28,122.00 Budgeted 17,439.88 Remaining 38 % Used
TCMUD No. 1 Page 211 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50005-027-000 Salaries & Wages
1303 06/08/2012 6/8/12 Payroll 187,986.97 7,453.03 195,440.00 GL
1304 06/22/2012 6/22/12 Payroll 6,396.96 201,836.96 GL
_______________
Account: 135-50005-027-000 Salaries & Wages Totals: 13,849.99 201,836.96 **
236,831.00 Budgeted 34,994.04 Remaining 85 % Used
Account: 135-50010-027-000 Overtime
1303 06/08/2012 6/8/12 Payroll 1,077.14 33.80 1,110.94 GL
_______________
Account: 135-50010-027-000 Overtime Totals: 33.80 1,110.94 **
1,028.00 Budgeted (82.94) Remaining 108 % Used
Account: 135-50016-027-000 Longevity
3,705.00 .00 3,705.00
_______________
Account: 135-50016-027-000 Longevity Totals: .00 3,705.00 **
1,845.00 Budgeted (1,860.00) Remaining 201 % Used
Account: 135-50020-027-000 Retirement
1303 06/08/2012 6/8/12 Payroll 26,921.77 1,034.68 27,956.45 GL
1304 06/22/2012 6/22/12 Payroll 855.78 28,812.23 GL
_______________
Account: 135-50020-027-000 Retirement Totals: 1,890.46 28,812.23 **
33,471.00 Budgeted 4,658.77 Remaining 86 % Used
Account: 135-50026-027-000 Medical Insurance
1303 06/08/2012 6/8/12 Payroll 11,438.58 752.41 12,190.99 GL
1304 06/22/2012 6/22/12 Payroll 605.93 12,796.92 GL
_______________
Account: 135-50026-027-000 Medical Insurance Totals: 1,358.34 12,796.92 **
18,798.00 Budgeted 6,001.08 Remaining 68 % Used
Account: 135-50027-027-000 Dental Insurance
1303 06/08/2012 6/8/12 Payroll 890.88 63.23 954.11 GL
1304 06/22/2012 6/22/12 Payroll 49.02 1,003.13 GL
_______________
Account: 135-50027-027-000 Dental Insurance Totals: 112.25 1,003.13 **
1,242.00 Budgeted 238.87 Remaining 81 % Used
TCMUD No. 1 Page 212 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50028-027-000 Vision Insurance
1303 06/08/2012 6/8/12 Payroll 219.15 14.86 234.01 GL
1304 06/22/2012 6/22/12 Payroll 11.48 245.49 GL
_______________
Account: 135-50028-027-000 Vision Insurance Totals: 26.34 245.49 **
341.00 Budgeted 95.51 Remaining 72 % Used
Account: 135-50029-027-000 Life Insurance & Other
.00 .00
_______________
Account: 135-50029-027-000 Life Insurance & Other Totals: .00 .00 **
1,337.00 Budgeted 1,337.00 Remaining 0 % Used
Account: 135-50030-027-000 Social Security Taxes
1303 06/08/2012 6/8/12 Payroll 11,483.02 413.75 11,896.77 GL
1304 06/22/2012 6/22/12 Payroll 357.11 12,253.88 GL
_______________
Account: 135-50030-027-000 Social Security Taxes Totals: 770.86 12,253.88 **
14,860.00 Budgeted 2,606.12 Remaining 82 % Used
Account: 135-50035-027-000 Medicare Taxes
1303 06/08/2012 6/8/12 Payroll 2,723.43 96.76 2,820.19 GL
1304 06/22/2012 6/22/12 Payroll 83.52 2,903.71 GL
_______________
Account: 135-50035-027-000 Medicare Taxes Totals: 180.28 2,903.71 **
3,475.00 Budgeted 571.29 Remaining 84 % Used
Account: 135-50040-027-000 Unemployment Taxes
1304 06/22/2012 6/22/12 Payroll 320.30 1.64 321.94 GL
_______________
Account: 135-50040-027-000 Unemployment Taxes Totals: 1.64 321.94 **
756.00 Budgeted 434.06 Remaining 43 % Used
Account: 135-50045-027-000 Workman's Compensation
580.00 .00 580.00
_______________
Account: 135-50045-027-000 Workman's Compensation Totals: .00 580.00 **
580.00 Budgeted .00 Remaining 100 % Used
TCMUD No. 1 Page 213 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50060-027-000 Pre-emp Physicals/Testing
1235 06/27/2012 June A/P Pre-employment testing/Cook 35.00 17.50 52.50 CARENOW CORPORATE 31571 AP
_______________
Account: 135-50060-027-000 Pre-emp Physicals/Testing Totals: 17.50 52.50 **
.00 Budgeted (52.50) Remaining 0 % Used
Account: 135-50070-027-000 Employee Relations
3,622.88 .00 3,622.88
_______________
Account: 135-50070-027-000 Employee Relations Totals: .00 3,622.88 **
5,000.00 Budgeted 1,377.12 Remaining 72 % Used
Account: 135-55070-027-000 Independent Labor
251.25 .00 251.25
_______________
Account: 135-55070-027-000 Independent Labor Totals: .00 251.25 **
840.00 Budgeted 588.75 Remaining 30 % Used
Account: 135-55075-027-000 Records Management
.00 .00
_______________
Account: 135-55075-027-000 Records Management Totals: .00 .00 **
500.00 Budgeted 500.00 Remaining 0 % Used
Account: 135-55160-027-000 Professional Outside Services
191,092.23 .00 191,092.23
_______________
Account: 135-55160-027-000 Professional Outside Services Totals: .00 191,092.23 **
190,979.00 Budgeted (113.23) Remaining 100 % Used
Account: 135-60005-027-000 Telephone
199.11 .00 199.11
_______________
Account: 135-60005-027-000 Telephone Totals: .00 199.11 **
300.00 Budgeted 100.89 Remaining 66 % Used
Account: 135-60010-027-000 Communications/Pagers/Mobiles
TCMUD No. 1 Page 214 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1304 06/22/2012 6/22/12 Payroll 1,214.79 75.00 1,289.79 GL
_______________
Account: 135-60010-027-000 Communications/Pagers/Mobiles Totals: 75.00 1,289.79 **
2,420.00 Budgeted 1,130.21 Remaining 53 % Used
Account: 135-60035-027-000 Postage
1209 06/21/2012 June A/P Postage to mail Water restrict 995.95 658.35 1,654.30 U.S. POSTAL SERVICE 31569 AP
1235 06/27/2012 June A/P Postage meter Rental 157.50 1,811.80 PITNEY BOWES INC 31577 AP
1308 06/30/2012 June Postage Meter usage 35.94 1,847.74 GL
_______________
Account: 135-60035-027-000 Postage Totals: 851.79 1,847.74 **
1,800.00 Budgeted (47.74) Remaining 103 % Used
Account: 135-60066-027-000 Publications/Books/Subscripts
354.15 .00 354.15
_______________
Account: 135-60066-027-000 Publications/Books/Subscripts Totals: .00 354.15 **
450.00 Budgeted 95.85 Remaining 79 % Used
Account: 135-60070-027-000 Dues & Memberships
1235 06/27/2012 June A/P Assoc Membership/McKnight 527.05 300.00 827.05 TX MUNICIPAL LEAGUE 31581 AP
_______________
Account: 135-60070-027-000 Dues & Memberships Totals: 300.00 827.05 **
1,742.00 Budgeted 914.95 Remaining 47 % Used
Account: 135-60075-027-000 Meetings
42.44 .00 42.44
_______________
Account: 135-60075-027-000 Meetings Totals: .00 42.44 **
312.00 Budgeted 269.56 Remaining 14 % Used
Account: 135-60080-027-000 Schools & Training
1,405.00 .00 1,405.00
_______________
Account: 135-60080-027-000 Schools & Training Totals: .00 1,405.00 **
2,555.00 Budgeted 1,150.00 Remaining 55 % Used
Account: 135-60100-027-000 Travel & per diem
TCMUD No. 1 Page 215 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1,074.02 .00 1,074.02
_______________
Account: 135-60100-027-000 Travel & per diem Totals: .00 1,074.02 **
3,851.00 Budgeted 2,776.98 Remaining 28 % Used
Account: 135-60115-027-000 Elections
612.49 .00 612.49
_______________
Account: 135-60115-027-000 Elections Totals: .00 612.49 **
2,500.00 Budgeted 1,887.51 Remaining 24 % Used
Account: 135-60125-027-000 Advertising
.00 .00
_______________
Account: 135-60125-027-000 Advertising Totals: .00 .00 **
4,700.00 Budgeted 4,700.00 Remaining 0 % Used
Account: 135-60245-027-000 Miscellaneous Expenses
.00 .00
_______________
Account: 135-60245-027-000 Miscellaneous Expenses Totals: .00 .00 **
100.00 Budgeted 100.00 Remaining 0 % Used
Account: 135-60270-027-000 4th of July Celebration
1266 06/30/2012 June A/P July 4th MUD booth games 10,000.00 105.00 10,105.00 JENNIFER MCKNIGHT 31587 AP
_______________
Account: 135-60270-027-000 4th of July Celebration Totals: 105.00 10,105.00 **
10,000.00 Budgeted (105.00) Remaining 101 % Used
Account: 135-60360-027-000 Furniture/Equipment < $5000
1,616.99 .00 1,616.99
_______________
Account: 135-60360-027-000 Furniture/Equipment < $5000 Totals: .00 1,616.99 **
2,225.00 Budgeted 608.01 Remaining 73 % Used
Account: 135-65085-027-000 Office Supplies
1235 06/27/2012 June A/P Office supplies 2,346.13 35.15 2,381.28 OFFICE DEPOT, INC 31575 AP
TCMUD No. 1 Page 216 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 27 Manager's Office Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-65085-027-000 Office Supplies Totals: 35.15 2,381.28 **
2,450.00 Budgeted 68.72 Remaining 97 % Used
Account: 135-65105-027-000 Printing
589.45 .00 589.45
_______________
Account: 135-65105-027-000 Printing Totals: .00 589.45 **
750.00 Budgeted 160.55 Remaining 79 % Used
Department 27 Totals: ------------------------------------------------------------------------------------------------ 482,933.57 **
548,038.00 Budgeted 65,104.43 Remaining 88 % Used
TCMUD No. 1 Page 217 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 28 Human Resources Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50070-028-000 Employee Relations
1,478.72 .00 1,478.72
_______________
Account: 135-50070-028-000 Employee Relations Totals: .00 1,478.72 **
1,967.00 Budgeted 488.28 Remaining 75 % Used
Account: 135-50075-028-000 Tuition Reimbursement
219.42 .00 219.42
_______________
Account: 135-50075-028-000 Tuition Reimbursement Totals: .00 219.42 **
1,561.00 Budgeted 1,341.58 Remaining 14 % Used
Account: 135-60005-028-000 Telephone
.00 .00
_______________
Account: 135-60005-028-000 Telephone Totals: .00 .00 **
28.00 Budgeted 28.00 Remaining 0 % Used
Account: 135-60035-028-000 Postage
22.23 .00 22.23
_______________
Account: 135-60035-028-000 Postage Totals: .00 22.23 **
106.00 Budgeted 83.77 Remaining 21 % Used
Account: 135-60066-028-000 Publications/Books/Subscripts
.00 .00
_______________
Account: 135-60066-028-000 Publications/Books/Subscripts Totals: .00 .00 **
485.00 Budgeted 485.00 Remaining 0 % Used
Account: 135-60070-028-000 Dues & Memberships
.00 .00
_______________
Account: 135-60070-028-000 Dues & Memberships Totals: .00 .00 **
555.00 Budgeted 555.00 Remaining 0 % Used
Account: 135-60075-028-000 Meetings
TCMUD No. 1 Page 218 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 28 Human Resources Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
.00 .00
_______________
Account: 135-60075-028-000 Meetings Totals: .00 .00 **
138.00 Budgeted 138.00 Remaining 0 % Used
Account: 135-60080-028-000 Schools & Training
.00 .00
_______________
Account: 135-60080-028-000 Schools & Training Totals: .00 .00 **
594.00 Budgeted 594.00 Remaining 0 % Used
Account: 135-60110-028-000 Physicals/Testing
165.00 .00 165.00
_______________
Account: 135-60110-028-000 Physicals/Testing Totals: .00 165.00 **
1,560.00 Budgeted 1,395.00 Remaining 11 % Used
Account: 135-65085-028-000 Office Supplies
.00 .00
_______________
Account: 135-65085-028-000 Office Supplies Totals: .00 .00 **
437.00 Budgeted 437.00 Remaining 0 % Used
Account: 135-65105-028-000 Printing
.00 .00
_______________
Account: 135-65105-028-000 Printing Totals: .00 .00 **
116.00 Budgeted 116.00 Remaining 0 % Used
Department 28 Totals: ------------------------------------------------------------------------------------------------ 1,885.37 **
7,547.00 Budgeted 5,661.63 Remaining 25 % Used
TCMUD No. 1 Page 219 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 57
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 29 Finance Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50005-029-000 Salaries & Wages
1303 06/08/2012 6/8/12 Payroll 54,046.62 3,001.20 57,047.82 GL
1304 06/22/2012 6/22/12 Payroll 3,001.20 60,049.02 GL
_______________
Account: 135-50005-029-000 Salaries & Wages Totals: 6,002.40 60,049.02 **
94,404.00 Budgeted 34,354.98 Remaining 64 % Used
Account: 135-50010-029-000 Overtime
946.28 .00 946.28
_______________
Account: 135-50010-029-000 Overtime Totals: .00 946.28 **
1,000.00 Budgeted 53.72 Remaining 95 % Used
Account: 135-50016-029-000 Longevity
1,822.50 .00 1,822.50
_______________
Account: 135-50016-029-000 Longevity Totals: .00 1,822.50 **
1,823.00 Budgeted .50 Remaining 100 % Used
Account: 135-50020-029-000 Retirement
1303 06/08/2012 6/8/12 Payroll 8,198.14 414.77 8,612.91 GL
1304 06/22/2012 6/22/12 Payroll 414.77 9,027.68 GL
_______________
Account: 135-50020-029-000 Retirement Totals: 829.54 9,027.68 **
13,612.00 Budgeted 4,584.32 Remaining 66 % Used
Account: 135-50026-029-000 Medical Insurance
1303 06/08/2012 6/8/12 Payroll 4,953.18 205.35 5,158.53 GL
1304 06/22/2012 6/22/12 Payroll 205.35 5,363.88 GL
_______________
Account: 135-50026-029-000 Medical Insurance Totals: 410.70 5,363.88 **
11,060.00 Budgeted 5,696.12 Remaining 48 % Used
Account: 135-50027-029-000 Dental Insurance
1303 06/08/2012 6/8/12 Payroll 477.91 24.51 502.42 GL
1304 06/22/2012 6/22/12 Payroll 24.51 526.93 GL
_______________
Account: 135-50027-029-000 Dental Insurance Totals: 49.02 526.93 **
773.00 Budgeted 246.07 Remaining 68 % Used
TCMUD No. 1 Page 220 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 58
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 29 Finance Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50028-029-000 Vision Insurance
1303 06/08/2012 6/8/12 Payroll 74.15 3.38 77.53 GL
1304 06/22/2012 6/22/12 Payroll 3.38 80.91 GL
_______________
Account: 135-50028-029-000 Vision Insurance Totals: 6.76 80.91 **
207.00 Budgeted 126.09 Remaining 39 % Used
Account: 135-50029-029-000 Life Insurance & Other
.00 .00
_______________
Account: 135-50029-029-000 Life Insurance & Other Totals: .00 .00 **
567.00 Budgeted 567.00 Remaining 0 % Used
Account: 135-50030-029-000 Social Security Taxes
1303 06/08/2012 6/8/12 Payroll 3,296.21 172.92 3,469.13 GL
1304 06/22/2012 6/22/12 Payroll 172.92 3,642.05 GL
_______________
Account: 135-50030-029-000 Social Security Taxes Totals: 345.84 3,642.05 **
5,386.00 Budgeted 1,743.95 Remaining 68 % Used
Account: 135-50035-029-000 Medicare Taxes
1303 06/08/2012 6/8/12 Payroll 770.89 40.44 811.33 GL
1304 06/22/2012 6/22/12 Payroll 40.44 851.77 GL
_______________
Account: 135-50035-029-000 Medicare Taxes Totals: 80.88 851.77 **
1,260.00 Budgeted 408.23 Remaining 68 % Used
Account: 135-50040-029-000 Unemployment Taxes
79.54 .00 79.54
_______________
Account: 135-50040-029-000 Unemployment Taxes Totals: .00 79.54 **
284.00 Budgeted 204.46 Remaining 28 % Used
Account: 135-50045-029-000 Workman's Compensation
211.00 .00 211.00
_______________
Account: 135-50045-029-000 Workman's Compensation Totals: .00 211.00 **
235.00 Budgeted 24.00 Remaining 90 % Used
TCMUD No. 1 Page 221 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 59
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 29 Finance Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-55160-029-000 Professional Outside Services
1,105.50 .00 1,105.50
_______________
Account: 135-55160-029-000 Professional Outside Services Totals: .00 1,105.50 **
5,000.00 Budgeted 3,894.50 Remaining 22 % Used
Account: 135-60005-029-000 Telephone
56.03 .00 56.03
_______________
Account: 135-60005-029-000 Telephone Totals: .00 56.03 **
103.00 Budgeted 46.97 Remaining 54 % Used
Account: 135-60010-029-000 Communications/Pagers/Mobiles
409.34 .00 409.34
_______________
Account: 135-60010-029-000 Communications/Pagers/Mobiles Totals: .00 409.34 **
683.00 Budgeted 273.66 Remaining 60 % Used
Account: 135-60035-029-000 Postage
1308 06/30/2012 June Postage Meter usage 203.69 27.20 230.89 GL
_______________
Account: 135-60035-029-000 Postage Totals: 27.20 230.89 **
700.00 Budgeted 469.11 Remaining 33 % Used
Account: 135-60040-029-000 Service Charges & Fees
32.50 .00 32.50
_______________
Account: 135-60040-029-000 Service Charges & Fees Totals: .00 32.50 **
79.00 Budgeted 46.50 Remaining 41 % Used
Account: 135-60066-029-000 Publications/Books/Subscripts
.00 .00
_______________
Account: 135-60066-029-000 Publications/Books/Subscripts Totals: .00 .00 **
500.00 Budgeted 500.00 Remaining 0 % Used
Account: 135-60070-029-000 Dues & Memberships
TCMUD No. 1 Page 222 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 60
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 29 Finance Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
.00 .00
_______________
Account: 135-60070-029-000 Dues & Memberships Totals: .00 .00 **
660.00 Budgeted 660.00 Remaining 0 % Used
Account: 135-60075-029-000 Meetings
22.00 .00 22.00
_______________
Account: 135-60075-029-000 Meetings Totals: .00 22.00 **
300.00 Budgeted 278.00 Remaining 7 % Used
Account: 135-60080-029-000 Schools & Training
225.00 .00 225.00
_______________
Account: 135-60080-029-000 Schools & Training Totals: .00 225.00 **
2,000.00 Budgeted 1,775.00 Remaining 11 % Used
Account: 135-60100-029-000 Travel & per diem
27.81 .00 27.81
_______________
Account: 135-60100-029-000 Travel & per diem Totals: .00 27.81 **
.00 Budgeted (27.81) Remaining 0 % Used
Account: 135-60125-029-000 Advertising
.00 .00
_______________
Account: 135-60125-029-000 Advertising Totals: .00 .00 **
1,210.00 Budgeted 1,210.00 Remaining 0 % Used
Account: 135-60245-029-000 Miscellaneous Expenses
.00 .00
_______________
Account: 135-60245-029-000 Miscellaneous Expenses Totals: .00 .00 **
200.00 Budgeted 200.00 Remaining 0 % Used
Account: 135-65085-029-000 Office Supplies
148.52 .00 148.52
TCMUD No. 1 Page 223 of 308 Meeting Date: July 17, 2012
.
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 29 Finance Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-65085-029-000 Office Supplies Totals: .00 148.52 **
849.00 Budgeted 700.48 Remaining 17 % Used
Account: 135-65105-029-000 Printing
.00 .00
_______________
Account: 135-65105-029-000 Printing Totals: .00 .00 **
515.00 Budgeted 515.00 Remaining 0 % Used
Department 29 Totals: ------------------------------------------------------------------------------------------------ 84,859.15 **
143,410.00 Budgeted 58,550.85 Remaining 59 % Used
TCMUD No. 1 Page 224 of 308 Meeting Date: July 17, 2012
.
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 33 Information Systems Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-55030-033-000 Software & Support
1172 06/14/2012 June A/P Annual support/Ghost 56,532.08 125.00 56,657.08 SHI GOVERNMENT SOLUTIONS,INC 31540 AP
1235 06/27/2012 June A/P Adobe for L Slaght 196.70 56,853.78 SHI GOVERNMENT SOLUTIONS,INC 31578 AP
1266 06/30/2012 June A/P SPOT Spam filtering service 96.00 56,949.78 THE FULCRUM GROUP, INC. 31588 AP
_______________
Account: 135-55030-033-000 Software & Support Totals: 417.70 56,949.78 **
64,149.00 Budgeted 7,199.22 Remaining 89 % Used
Account: 135-55070-033-000 Independent Labor
375.00 .00 375.00
_______________
Account: 135-55070-033-000 Independent Labor Totals: .00 375.00 **
1,650.00 Budgeted 1,275.00 Remaining 23 % Used
Account: 135-60005-033-000 Telephone
6,061.10 .00 6,061.10
_______________
Account: 135-60005-033-000 Telephone Totals: .00 6,061.10 **
6,540.00 Budgeted 478.90 Remaining 93 % Used
Account: 135-60235-033-000 Security
406.60 .00 406.60
_______________
Account: 135-60235-033-000 Security Totals: .00 406.60 **
1,350.00 Budgeted 943.40 Remaining 30 % Used
Account: 135-65055-033-000 Hardware
70,584.05 .00 70,584.05
_______________
Account: 135-65055-033-000 Hardware Totals: .00 70,584.05 **
83,238.00 Budgeted 12,653.95 Remaining 85 % Used
Account: 135-65085-033-000 Office Supplies
1235 06/27/2012 June A/P DVDR, Toner 230.90 104.00 334.90 SHI GOVERNMENT SOLUTIONS,INC 31578 AP
_______________
Account: 135-65085-033-000 Office Supplies Totals: 104.00 334.90 **
371.00 Budgeted 36.10 Remaining 90 % Used
TCMUD No. 1 Page 225 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 33 Information Systems Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-65090-033-000 Printer Supplies & Maintenance
3,572.88 .00 3,572.88
_______________
Account: 135-65090-033-000 Printer Supplies & Maintenance Totals: .00 3,572.88 **
5,732.00 Budgeted 2,159.12 Remaining 62 % Used
Account: 135-69170-033-000 Copier Lease Installments
1235 06/27/2012 June A/P Copier Lease 1,797.95 256.85 2,054.80 KYOCERA MITA AMERICA, INC. 31574 AP
_______________
Account: 135-69170-033-000 Copier Lease Installments Totals: 256.85 2,054.80 **
3,450.00 Budgeted 1,395.20 Remaining 60 % Used
Account: 135-69195-033-000 Gasb34/Reserve for Replacement
.00 .00
_______________
Account: 135-69195-033-000 Gasb34/Reserve for Replacement Totals: .00 .00 **
26,911.00 Budgeted 26,911.00 Remaining 0 % Used
Department 33 Totals: ------------------------------------------------------------------------------------------------ 140,339.11 **
193,391.00 Budgeted 53,051.89 Remaining 73 % Used
TCMUD No. 1 Page 226 of 308 Meeting Date: July 17, 2012
.
glpdatb2 rgonzale Trophy Club Entities Page 64
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 37 Facilities Maintenance Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50035-037-000 Medicare Taxes
1304 06/22/2012 6/22/12 Payroll 46.85 46.85 GL
_______________
Account: 135-50035-037-000 Medicare Taxes Totals: 46.85 46.85 **
.00 Budgeted (46.85) Remaining 0 % Used
Account: 135-50045-037-000 Workman's Compensation
861.00 .00 861.00
_______________
Account: 135-50045-037-000 Workman's Compensation Totals: .00 861.00 **
.00 Budgeted (861.00) Remaining 0 % Used
Account: 135-55100-037-000 Building Maint & Supplies
1,379.48 .00 1,379.48
_______________
Account: 135-55100-037-000 Building Maint & Supplies Totals: .00 1,379.48 **
20,478.00 Budgeted 19,098.52 Remaining 7 % Used
Account: 135-55120-037-000 Cleaning Services
1172 06/14/2012 June A/P June Janitorial Service 11,410.29 1,678.51 13,088.80 ABM JANITORIAL SERVICES, INC 31534 AP
_______________
Account: 135-55120-037-000 Cleaning Services Totals: 1,678.51 13,088.80 **
25,000.00 Budgeted 11,911.20 Remaining 52 % Used
Account: 135-60020-037-000 Electricity
8,234.74 .00 8,234.74
_______________
Account: 135-60020-037-000 Electricity Totals: .00 8,234.74 **
21,940.00 Budgeted 13,705.26 Remaining 38 % Used
Account: 135-60025-037-000 Water
381.24 .00 381.24
_______________
Account: 135-60025-037-000 Water Totals: .00 381.24 **
1,093.00 Budgeted 711.76 Remaining 35 % Used
Account: 135-60030-037-000 Rent And/Or Usage
TCMUD No. 1 Page 227 of 308 Meeting Date: July 17, 2012
.
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 37 Facilities Maintenance Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1140 06/08/2012 June A/P June Public Svcs Rent 8,788.08 1,098.51 9,886.59 TOWN OF TROPHY CLUB 31529 AP
_______________
Account: 135-60030-037-000 Rent And/Or Usage Totals: 1,098.51 9,886.59 **
13,182.00 Budgeted 3,295.41 Remaining 75 % Used
Account: 135-60055-037-000 Insurance
30,386.73 .00 30,386.73
_______________
Account: 135-60055-037-000 Insurance Totals: .00 30,386.73 **
32,635.00 Budgeted 2,248.27 Remaining 93 % Used
Account: 135-60360-037-000 Furniture/Equipment < $5000
.00 .00
_______________
Account: 135-60360-037-000 Furniture/Equipment < $5000 Totals: .00 .00 **
4,750.00 Budgeted 4,750.00 Remaining 0 % Used
Account: 135-65095-037-000 Maintenance Supplies
876.65 .00 876.65
_______________
Account: 135-65095-037-000 Maintenance Supplies Totals: .00 876.65 **
2,205.00 Budgeted 1,328.35 Remaining 40 % Used
Account: 135-65097-037-000 Vending Machine Supplies
80.03 .00 80.03
_______________
Account: 135-65097-037-000 Vending Machine Supplies Totals: .00 80.03 **
1,000.00 Budgeted 919.97 Remaining 8 % Used
Department 37 Totals: ------------------------------------------------------------------------------------------------ 65,222.11 **
122,283.00 Budgeted 57,060.89 Remaining 53 % Used
TCMUD No. 1 Page 228 of 308 Meeting Date: July 17, 2012
.
glpdatb2 rgonzale Trophy Club Entities Page 66
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-50005-038-000 Salaries & Wages
1303 06/08/2012 6/8/12 Payroll 52,501.36 2,728.31 55,229.67 GL
1304 06/22/2012 6/22/12 Payroll 3,513.08 58,742.75 GL
_______________
Account: 135-50005-038-000 Salaries & Wages Totals: 6,241.39 58,742.75 **
84,946.00 Budgeted 26,203.25 Remaining 69 % Used
Account: 135-50010-038-000 Overtime
1303 06/08/2012 6/8/12 Payroll 261.07 8.11 269.18 GL
1304 06/22/2012 6/22/12 Payroll 5.91 275.09 GL
_______________
Account: 135-50010-038-000 Overtime Totals: 14.02 275.09 **
2,000.00 Budgeted 1,724.91 Remaining 14 % Used
Account: 135-50016-038-000 Longevity
220.00 .00 220.00
_______________
Account: 135-50016-038-000 Longevity Totals: .00 220.00 **
220.00 Budgeted .00 Remaining 100 % Used
Account: 135-50020-038-000 Retirement
1303 06/08/2012 6/8/12 Payroll 7,617.97 378.18 7,996.15 GL
1304 06/22/2012 6/22/12 Payroll 465.65 8,461.80 GL
_______________
Account: 135-50020-038-000 Retirement Totals: 843.83 8,461.80 **
12,203.00 Budgeted 3,741.20 Remaining 69 % Used
Account: 135-50026-038-000 Medical Insurance
1303 06/08/2012 6/8/12 Payroll 7,174.34 388.94 7,563.28 GL
1304 06/22/2012 6/22/12 Payroll 462.19 8,025.47 GL
_______________
Account: 135-50026-038-000 Medical Insurance Totals: 851.13 8,025.47 **
12,321.00 Budgeted 4,295.53 Remaining 65 % Used
Account: 135-50027-038-000 Dental Insurance
1303 06/08/2012 6/8/12 Payroll 711.86 38.72 750.58 GL
1304 06/22/2012 6/22/12 Payroll 45.84 796.42 GL
TCMUD No. 1 Page 229 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 67
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-50027-038-000 Dental Insurance Totals: 84.56 796.42 **
1,026.00 Budgeted 229.58 Remaining 78 % Used
Account: 135-50028-038-000 Vision Insurance
1303 06/08/2012 6/8/12 Payroll 167.91 9.12 177.03 GL
1304 06/22/2012 6/22/12 Payroll 10.81 187.84 GL
_______________
Account: 135-50028-038-000 Vision Insurance Totals: 19.93 187.84 **
260.00 Budgeted 72.16 Remaining 72 % Used
Account: 135-50029-038-000 Life Insurance & Other
.00 .00
_______________
Account: 135-50029-038-000 Life Insurance & Other Totals: .00 .00 **
604.00 Budgeted 604.00 Remaining 0 % Used
Account: 135-50030-038-000 Social Security Taxes
1303 06/08/2012 6/8/12 Payroll 3,117.33 157.24 3,274.57 GL
1304 06/22/2012 6/22/12 Payroll 200.30 3,474.87 GL
_______________
Account: 135-50030-038-000 Social Security Taxes Totals: 357.54 3,474.87 **
5,404.00 Budgeted 1,929.13 Remaining 64 % Used
Account: 135-50035-038-000 Medicare Taxes
1303 06/08/2012 6/8/12 Payroll 729.07 36.77 765.84 GL
_______________
Account: 135-50035-038-000 Medicare Taxes Totals: 36.77 765.84 **
1,264.00 Budgeted 498.16 Remaining 61 % Used
Account: 135-50040-038-000 Unemployment Taxes
1304 06/22/2012 6/22/12 Payroll 189.99 1.19 191.18 GL
_______________
Account: 135-50040-038-000 Unemployment Taxes Totals: 1.19 191.18 **
473.00 Budgeted 281.82 Remaining 40 % Used
Account: 135-50045-038-000 Workman's Compensation
TCMUD No. 1 Page 230 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 68
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
235.00 .00 235.00
_______________
Account: 135-50045-038-000 Workman's Compensation Totals: .00 235.00 **
211.00 Budgeted (24.00) Remaining 111 % Used
Account: 135-50060-038-000 Pre-emp Physicals/Testing
1235 06/27/2012 June A/P Pre-employment testing/Cook 17.50 17.50 CARENOW CORPORATE 31571 AP
_______________
Account: 135-50060-038-000 Pre-emp Physicals/Testing Totals: 17.50 17.50 **
.00 Budgeted (17.50) Remaining 0 % Used
Account: 135-55070-038-000 Independent Labor
.00 .00
_______________
Account: 135-55070-038-000 Independent Labor Totals: .00 .00 **
800.00 Budgeted 800.00 Remaining 0 % Used
Account: 135-55205-038-000 Utility Billing Contract
7,771.63 .00 7,771.63
_______________
Account: 135-55205-038-000 Utility Billing Contract Totals: .00 7,771.63 **
11,000.00 Budgeted 3,228.37 Remaining 71 % Used
Account: 135-60005-038-000 Telephone
55.02 .00 55.02
_______________
Account: 135-60005-038-000 Telephone Totals: .00 55.02 **
100.00 Budgeted 44.98 Remaining 55 % Used
Account: 135-60010-038-000 Communications/Pagers/Mobiles
289.68 .00 289.68
_______________
Account: 135-60010-038-000 Communications/Pagers/Mobiles Totals: .00 289.68 **
472.00 Budgeted 182.32 Remaining 61 % Used
Account: 135-60035-038-000 Postage
11,189.04 .00 11,189.04
TCMUD No. 1 Page 231 of 308 Meeting Date: July 17, 2012
.
glpdatb2 rgonzale Trophy Club Entities Page 69
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 135-60035-038-000 Postage Totals: .00 11,189.04 **
18,000.00 Budgeted 6,810.96 Remaining 62 % Used
Account: 135-60040-038-000 Service Charges & Fees
1305 06/30/2012 Credit Card/Online fees 16,861.54 59.35 16,920.89 GL
1305 06/30/2012 Credit Card/Online fees 65.65 16,986.54 GL
1305 06/30/2012 Credit Card/Online fees 1,167.47 18,154.01 GL
1305 06/30/2012 Credit Card/Online fees 14.29 18,168.30 GL
_______________
Account: 135-60040-038-000 Service Charges & Fees Totals: 1,306.76 18,168.30 **
29,340.00 Budgeted 11,171.70 Remaining 62 % Used
Account: 135-60070-038-000 Dues & Memberships
.00 .00
_______________
Account: 135-60070-038-000 Dues & Memberships Totals: .00 .00 **
71.00 Budgeted 71.00 Remaining 0 % Used
Account: 135-60080-038-000 Schools & Training
225.00 .00 225.00
_______________
Account: 135-60080-038-000 Schools & Training Totals: .00 225.00 **
800.00 Budgeted 575.00 Remaining 28 % Used
Account: 135-60100-038-000 Travel & per diem
.00 .00
_______________
Account: 135-60100-038-000 Travel & per diem Totals: .00 .00 **
605.00 Budgeted 605.00 Remaining 0 % Used
Account: 135-60130-038-000 Reg Assessment Fee (5%)
25,071.20 .00 25,071.20
_______________
Account: 135-60130-038-000 Reg Assessment Fee (5%) Totals: .00 25,071.20 **
22,500.00 Budgeted (2,571.20) Remaining 111 % Used
Account: 135-60245-038-000 Miscellaneous Expenses
TCMUD No. 1 Page 232 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 70
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 38 Utility Billing Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1312 06/30/2012 Bank Rec adjustments .01 .01 GL
_______________
Account: 135-60245-038-000 Miscellaneous Expenses Totals: .01 .01 **
200.00 Budgeted 199.99 Remaining 0 % Used
Account: 135-65085-038-000 Office Supplies
1235 06/27/2012 June A/P Office supplies 666.10 4.09 670.19 OFFICE DEPOT, INC 31575 AP
_______________
Account: 135-65085-038-000 Office Supplies Totals: 4.09 670.19 **
700.00 Budgeted 29.81 Remaining 96 % Used
Account: 135-65105-038-000 Printing
.00 .00
_______________
Account: 135-65105-038-000 Printing Totals: .00 .00 **
3,250.00 Budgeted 3,250.00 Remaining 0 % Used
Department 38 Totals: ------------------------------------------------------------------------------------------------ 144,833.83 **
208,770.00 Budgeted 63,936.17 Remaining 69 % Used
TCMUD No. 1 Page 233 of 308 Meeting Date: July 17, 2012
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11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 135-55045-039-000 Legal
1235 06/27/2012 June A/P May legal 56,835.54 7,308.50 64,144.04 WHITAKER CHALK SWINDLE 31583 AP
1235 06/27/2012 June A/P May legal 263.50 64,407.54 WHITAKER CHALK SWINDLE 31583 AP
1235 06/27/2012 June A/P May legal 2,747.50 67,155.04 THE LISTON LAW FIRM, P.C. 31580 AP
_______________
Account: 135-55045-039-000 Legal Totals: 10,319.50 67,155.04 **
70,000.00 Budgeted 2,844.96 Remaining 96 % Used
Account: 135-55055-039-000 Auditing
20,200.00 .00 20,200.00
_______________
Account: 135-55055-039-000 Auditing Totals: .00 20,200.00 **
20,200.00 Budgeted .00 Remaining 100 % Used
Account: 135-55060-039-000 Appraisal
1140 06/08/2012 June A/P Third Qtr DCAD Budget 11,074.54 2,540.89 13,615.43 DENTON CENTRAL APPRAISAL DISTR 31508 AP
_______________
Account: 135-55060-039-000 Appraisal Totals: 2,540.89 13,615.43 **
20,000.00 Budgeted 6,384.57 Remaining 68 % Used
Account: 135-55065-039-000 Tax Admin Fees
2,470.09 .00 2,470.09
_______________
Account: 135-55065-039-000 Tax Admin Fees Totals: .00 2,470.09 **
3,629.00 Budgeted 1,158.91 Remaining 68 % Used
Account: 135-60344-039-000 Intergov Trans Out (Fire CIP)
2,277.85 .00 2,277.85
_______________
Account: 135-60344-039-000 Intergov Trans Out (Fire CIP) Totals: .00 2,277.85 **
2,278.00 Budgeted .15 Remaining 100 % Used
Department 39 Totals: ------------------------------------------------------------------------------------------------ 105,718.41 **
116,107.00 Budgeted 10,388.59 Remaining 91 % Used
Fund 135 Totals: ------------------------------------------------------------------------------------------------------ (470,768.62)
(161,000.00) Budgeted 309,768.62 Remaining 292 % Used
TCMUD No. 1 Page 234 of 308 Meeting Date: July 17, 2012
Municipal Utility District No 1
Fire Department O & M
Interim Balance Sheet
Balance @
6/30/2012
ASSETS
ASSETS
CASH IN BANK -$
INVESTMENTS 842,838
ACCOUNTS RECEIVABLE - ADVALOREM TAXES 29,743
ACCOUNTS RECEIVABLE - PID EMER SERVICES 535
OTHER RECEIVABLES 45,239
TOTAL ASSETS 918,354$
LIABILITIES AND FUND BALANCE
LIABILITIES
DEFERRED REVENUE 30,277$
ACCOUNTS PAYABLE 199,013
TOTAL LIABILITIES 229,291$
FUND BALANCE
ASSIGNED FUND BALANCE 23,101
UNASSIGNED FUND BALANCE 665,963
TOTAL LIABILITIES AND FUND BALANCE 918,354$
June 30, 2012
9/12 Months (75% of Fiscal Year)
TCMUD No. 1 Page 235 of 308 Meeting Date: July 17, 2012
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glbase_tbam rgonzale Trophy Club Entities Page 1
11:37 07/06/12 Budget Summary with Amendment
Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
122-40001-000-000 Assessment - Emerg Svcs 193,233.00- 193,233.00- 431.09- 191,098.20- 98.895 2,134.80-
122-40003-000-000 Emer Svcs Assessmen/Delinquent 4,900.00- 6,878.01- 140.368 1,978.01
122-40010-000-000 Property Taxes/MUD Fire 1,076,976.00- 1,076,976.00- 3,507.43- 1,065,533.23- 98.938 11,442.77-
122-40011-000-000 Property Taxes/Fire-Delinquent 5,603.00- 34.10- 5,426.28 -96.846 11,029.28-
122-40015-000-000 Property Taxes/Assessments P&I 725.00- 64.66- 2,245.63- 309.742 1,520.63
122-40020-000-000 Property Taxes/Fire P&I 7,500.00- 7,500.00- 567.53- 3,810.75- 50.810 3,689.25-
122-40970-000-000 Insurance Settlements 9,739.43- 9,739.43- 9,739.43
Subtotal: 1,277,709.00- 1,288,937.00- 14,344.24- 1,273,878.97- 98.832 15,058.03-
122-42014-000-000 Fire Plan Review>6,000 sq ft 6,000.00- 400.00- 7,200.00- 120.000 1,200.00
Subtotal: 6,000.00- 400.00- 7,200.00- 120.000 1,200.00
122-43400-000-000 Fire Inspections 500.00- 75.00- 1,350.00- 270.000 850.00
122-43415-000-000 Denton/Tarrant Cty Pledge-Fire 10,000.00- 10,000.00- 10,000.00- 100.000
122-43599-000-000 Misc Fire Revenue 1,124.00-
Subtotal: 11,124.00- 10,500.00- 75.00- 11,350.00- 108.095 850.00
122-49025-000-000 Auction Sales 1,902.50- 1,902.50
122-49035-000-000 Prior Year Reserves 23,101.00-
122-49900-000-000 Miscellaneous Income 9,122.00- 625.00- 11,196.95- 122.747 2,074.95
122-49901-000-000 Records Management 5.00- 5.00- 5.00
Subtotal: 23,101.00- 9,122.00- 630.00- 13,104.45- 143.658 3,982.45
Program number: 1,311,934.00- 1,314,559.00- 15,449.24- 1,305,533.42- 99.313 9,025.58-
Department number: Fire Revenues 1,311,934.00- 1,314,559.00- 15,449.24- 1,305,533.42- 99.313 9,025.58-
Revenues Subtotal ----------- 1,311,934.00- 1,314,559.00- 15,449.24- 1,305,533.42- 99.313 9,025.58-
TCMUD No. 1 Page 236 of 308 Meeting Date: July 17, 2012
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glbase_tbam rgonzale Trophy Club Entities Page 2
11:37 07/06/12 Budget Summary with Amendment
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
122-50005-045-000 Salaries & Wages 425,748.00 425,748.00 36,317.96 311,158.31 73.085 114,589.69
122-50010-045-000 Overtime 42,000.00 42,000.00 25,295.31 60.227 16,704.69
122-50011-045-000 DPS Holiday Pay 12,133.00 13,773.00 13,773.02 100.000 .02-
122-50016-045-000 Longevity 3,647.00 3,647.00 3,714.46 101.850 67.46-
122-50017-045-000 Certification 4,073.00 4,073.00 200.00 3,253.20 79.872 819.80
122-50020-045-000 Retirement 68,264.00 68,264.00 4,777.09 48,476.34 71.013 19,787.66
122-50026-045-000 Medical Insurance 53,184.00 53,184.00 3,400.33 30,097.19 56.591 23,086.81
122-50027-045-000 Dental Insurance 3,288.00 3,288.00 297.59 2,630.26 79.996 657.74
122-50028-045-000 Vision Insurance 857.00 857.00 67.33 594.24 69.340 262.76
122-50029-045-000 Life Insurance & Other 2,740.00 2,740.00 2,740.00
122-50030-045-000 Social Security Taxes 30,231.00 30,231.00 2,075.29 20,954.73 69.315 9,276.27
122-50035-045-000 Medicare Taxes 7,070.00 7,070.00 485.35 4,900.73 69.317 2,169.27
122-50040-045-000 Unemployment Taxes 1,476.00 1,476.00 15.90 646.89 43.827 829.11
122-50045-045-000 Workman's Compensation 8,793.00 9,209.00 429.67- 8,779.02 95.331 429.98
122-50060-045-000 Pre-employment Physicals/Test 675.00 675.00 89.00 13.185 586.00
Subtotal: 664,179.00 666,235.00 47,207.17 474,362.70 71.201 191,872.30
122-55080-045-000 Maintenance & Repairs 9,562.00 9,562.00 1,168.50 5,364.89 56.106 4,197.11
122-55090-045-000 Vehicle Maintenance 14,850.00 14,850.00 5,583.67 37.600 9,266.33
122-55095-045-000 Equipment Maintenance 9,808.00 9,808.00 6,778.10 69.108 3,029.90
122-55100-045-000 Building Maintenance 11,000.00 11,000.00 120.00- 5,975.09 54.319 5,024.91
122-55110-045-000 Maintenance-Radios 1,103.00 1,103.00 786.00 71.260 317.00
122-55160-045-000 Professional Outside Services 20,000.00 19,623.00 142.69 .727 19,480.31
Subtotal: 66,323.00 65,946.00 1,048.50 24,630.44 37.349 41,315.56
122-60005-045-000 Telephone 106.00 106.00 34.31 32.368 71.69
122-60010-045-000 Communications/Pagers/Mobiles 4,411.00 4,411.00 75.00 1,564.61 35.471 2,846.39
122-60020-045-000 Electricity/Gas 18,270.00 18,270.00 1,091.71 8,743.61 47.858 9,526.39
122-60025-045-000 Water 3,289.00 3,289.00 1,993.97 60.625 1,295.03
122-60030-045-000 Rent And/Or Usage 308,000.00 308,000.00 308,000.00 100.000
122-60035-045-000 Postage 97.00 97.00 8.55 38.55 39.742 58.45
122-60055-045-000 Insurance 20,974.00 20,974.00 8,078.00 38.514 12,896.00
122-60066-045-000 Publications/Books/Subscrips 401.00 401.00 401.00
122-60070-045-000 Dues & Memberships 8,560.00 8,560.00 85.00 6,650.34 77.691 1,909.66
122-60075-045-000 Meetings 75.00 22.00 29.333 53.00
122-60080-045-000 Schools & Training 6,946.00 6,946.00 1,894.17 27.270 5,051.83
122-60096-045-000 Emergency Management 1,000.00 1,000.00 1,000.00 100.000
122-60100-045-000 Travel & per diem 6,788.00 6,788.00 2,918.34 42.993 3,869.66
122-60110-045-000 Physicals/Testing 1,918.00 1,918.00 1,918.00
122-60125-045-000 Advertising 156.00 156.00 156.00
122-60160-045-000 Programs & Special Projects 4,162.00 4,162.00 2,017.79 48.481 2,144.21
122-60180-045-000 Fire Inspection/Enforcement 1,900.00 1,900.00 568.26 29.908 1,331.74
TCMUD No. 1 Page 237 of 308 Meeting Date: July 17, 2012
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glbase_tbam rgonzale Trophy Club Entities Page 3
11:37 07/06/12 Budget Summary with Amendment
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
122-60195-045-000 Flags & Repair 2,543.00 2,543.00 522.60 1,684.85 66.254 858.15
122-60245-045-000 Miscellaneous Expense 1,237.00 1,237.00 821.34 66.398 415.66
Subtotal: 390,758.00 390,833.00 1,782.86 346,030.14 88.537 44,802.86
122-65005-045-000 Fuel & Lube 17,414.00 17,414.00 5,084.81 29.200 12,329.19
122-65010-045-000 Uniforms 4,357.00 4,357.00 34.75 2,911.10 66.814 1,445.90
122-65015-045-000 Protective Clothing 7,600.00 7,600.00 6,473.50 85.178 1,126.50
122-65030-045-000 Chemicals 1,545.00 1,545.00 340.00 22.006 1,205.00
122-65035-045-000 Small Tools 8,371.00 8,371.00 1,696.19 20.263 6,674.81
122-65085-045-000 Office Supplies 329.00 1,200.00 632.64 52.720 567.36
122-65095-045-000 Maintenance Supplies 2,785.00 2,785.00 1,429.75 51.338 1,355.25
122-65105-045-000 Printing 106.00 106.00 24.77 23.368 81.23
Subtotal: 42,507.00 43,378.00 34.75 18,592.76 42.862 24,785.24
122-69006-045-000 Grant Match 3,000.00 3,000.00 3,000.00
122-69035-045-000 Vehicles 13,709.00 13,709.00 13,333.09 97.258 375.91
122-69050-045-000 Radios 2,500.00 2,500.00 248.69 9.948 2,251.31
122-69195-045-000 GASB34/Reserve for Replacement 41,890.00 41,890.00 41,890.00
122-69251-045-000 Engine 681 Payment 73,203.00 73,203.00 4,351.65 5.945 68,851.35
122-69255-045-000 Airpacks 13,865.00 13,865.00 14,526.00 104.767 661.00-
Subtotal: 148,167.00 148,167.00 32,459.43 21.907 115,707.57
Program number: 1,311,934.00 1,314,559.00 50,073.28 896,075.47 68.165 418,483.53
Department number: Fire 1,311,934.00 1,314,559.00 50,073.28 896,075.47 68.165 418,483.53
Expenditures Subtotal ----------- 1,311,934.00 1,314,559.00 50,073.28 896,075.47 68.165 418,483.53
Fund number: 122 Trophy Club MUD Fire Dept. 34,624.04 409,457.95- 409,457.95
TCMUD No. 1 Page 238 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 1
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 122-40001-000-000 Assessment - Emerg Svcs
1284 06/19/2012 Property Taxes/Assessments (190,667.11) (431.09) (191,098.20) GL
_______________
Account: 122-40001-000-000 Assessment - Emerg Svcs Totals: (431.09) (191,098.20) **
(193,233.00) Budgeted (2,134.80) Remaining 99 % Used
Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent
(6,878.01) .00 (6,878.01)
_______________
Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent Totals: .00 (6,878.01) **
(4,900.00) Budgeted 1,978.01 Remaining 140 % Used
Account: 122-40010-000-000 Property Taxes/MUD Fire
1246 06/01/2012 Property Taxes/Assessments (1,062,025.80) (402.26) (1,062,428.06) GL
1247 06/04/2012 Property Taxes/Assessments (715.50) (1,063,143.56) GL
1248 06/05/2012 Property Taxes/Assessments (760.00) (1,063,903.56) GL
1249 06/06/2012 Property Taxes/Assessments (362.82) (1,064,266.38) GL
1252 06/07/2012 Property Taxes/Assessments (225.36) (1,064,491.74) GL
1279 06/11/2012 Property Taxes/Assessments (14.91) (1,064,506.65) GL
1280 06/13/2012 Property Taxes/Assessments (3.99) (1,064,510.64) GL
1281 06/14/2012 Property Taxes/Assessments (18.43) (1,064,529.07) GL
1282 06/15/2012 Property Taxes/Assessments (50.82) (1,064,579.89) GL
1283 06/18/2012 Property Taxes/Assessments (164.99) (1,064,744.88) GL
1284 06/19/2012 Property Taxes/Assessments (70.52) (1,064,815.40) GL
1285 06/20/2012 Property Taxes/Assessments (466.56) (1,065,281.96) GL
1286 06/22/2012 Property Taxes/Assessments (227.45) (1,065,509.41) GL
1287 06/25/2012 Property Taxes/Assessments (23.82) (1,065,533.23) GL
_______________
Account: 122-40010-000-000 Property Taxes/MUD Fire Totals: (3,507.43) (1,065,533.23) **
(1,076,976.00) Budgeted (11,442.77) Remaining 99 % Used
Account: 122-40011-000-000 Property Taxes/Fire-Delinquent
1249 06/06/2012 Property Taxes/Assessments 5,460.38 (.16) 5,460.22 GL
1251 06/06/2012 Property Taxes/Assessments (51.00) 5,409.22 GL
1172 06/14/2012 June A/P Refund Credit Balance FKA2 86.64 5,495.86 DENTON COUNTY TAX OFFICE 31537 AP
1310 06/28/2012 Property Taxes/Assessments (69.58) 5,426.28 GL
_______________
Account: 122-40011-000-000 Property Taxes/Fire-Delinquent Totals: (34.10) 5,426.28 **
(5,603.00) Budgeted (11,029.28) Remaining -97 % Used
TCMUD No. 1 Page 239 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 2
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 122-40015-000-000 Property Taxes/Assessments P&I
1284 06/19/2012 Property Taxes/Assessments (2,180.97) (64.66) (2,245.63) GL
_______________
Account: 122-40015-000-000 Property Taxes/Assessments P&I Totals: (64.66) (2,245.63) **
(725.00) Budgeted 1,520.63 Remaining 310 % Used
Account: 122-40020-000-000 Property Taxes/Fire P&I
1246 06/01/2012 Property Taxes/Assessments (3,243.22) (33.65) (3,276.87) GL
1247 06/04/2012 Property Taxes/Assessments (86.71) (3,363.58) GL
1248 06/05/2012 Property Taxes/Assessments (114.99) (3,478.57) GL
1249 06/06/2012 Property Taxes/Assessments (54.46) (3,533.03) GL
1251 06/06/2012 Property Taxes/Assessments (39.27) (3,572.30) GL
1252 06/07/2012 Property Taxes/Assessments (33.81) (3,606.11) GL
1279 06/11/2012 Property Taxes/Assessments (2.19) (3,608.30) GL
1280 06/13/2012 Property Taxes/Assessments (.60) (3,608.90) GL
1172 06/14/2012 June A/P Refund Credit Balance FKA2 (59.68) (3,668.58) DENTON COUNTY TAX OFFICE 31537 AP
1281 06/14/2012 Property Taxes/Assessments (2.77) (3,671.35) GL
1283 06/18/2012 Property Taxes/Assessments (24.75) (3,696.10) GL
1285 06/20/2012 Property Taxes/Assessments (56.08) (3,752.18) GL
1286 06/22/2012 Property Taxes/Assessments (34.11) (3,786.29) GL
1287 06/25/2012 Property Taxes/Assessments (3.58) (3,789.87) GL
1310 06/28/2012 Property Taxes/Assessments (20.88) (3,810.75) GL
_______________
Account: 122-40020-000-000 Property Taxes/Fire P&I Totals: (567.53) (3,810.75) **
(7,500.00) Budgeted (3,689.25) Remaining 51 % Used
Account: 122-40970-000-000 Insurance Settlements
1295 06/25/2012 TML Fire Truck Claim (9,739.43) (9,739.43) GL
_______________
Account: 122-40970-000-000 Insurance Settlements Totals: (9,739.43) (9,739.43) **
.00 Budgeted 9,739.43 Remaining 0 % Used
Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft
1274 06/22/2012 Permits 6/22/12 (6,800.00) (400.00) (7,200.00) GL
_______________
Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft Totals: (400.00) (7,200.00) **
(6,000.00) Budgeted 1,200.00 Remaining 120 % Used
Account: 122-43400-000-000 Fire Inspections
TCMUD No. 1 Page 240 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 3
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1274 06/22/2012 Permits 6/22/12 (1,275.00) (75.00) (1,350.00) GL
_______________
Account: 122-43400-000-000 Fire Inspections Totals: (75.00) (1,350.00) **
(500.00) Budgeted 850.00 Remaining 270 % Used
Account: 122-43415-000-000 Denton/Tarrant Cty Pledge-Fire
(10,000.00) .00 (10,000.00)
_______________
Account: 122-43415-000-000 Denton/Tarrant Cty Pledge-Fire Totals: .00 (10,000.00) **
(10,000.00) Budgeted .00 Remaining 100 % Used
Account: 122-49025-000-000 Auction Sales
(1,902.50) .00 (1,902.50)
_______________
Account: 122-49025-000-000 Auction Sales Totals: .00 (1,902.50) **
.00 Budgeted 1,902.50 Remaining 0 % Used
Account: 122-49900-000-000 Miscellaneous Income
1274 06/22/2012 Permits 6/22/12 (10,571.95) (625.00) (11,196.95) GL
_______________
Account: 122-49900-000-000 Miscellaneous Income Totals: (625.00) (11,196.95) **
(9,122.00) Budgeted 2,074.95 Remaining 123 % Used
Account: 122-49901-000-000 Records Management
1292 06/25/2012 Lexis Nexis/ORR Fire (5.00) (5.00) GL
_______________
Account: 122-49901-000-000 Records Management Totals: (5.00) (5.00) **
.00 Budgeted 5.00 Remaining 0 % Used
Department Totals: ------------------------------------------------------------------------------------------------ (1,305,533.42) **
(1,314,559.00) Budgeted (9,025.58) Remaining 99 % Used
TCMUD No. 1 Page 241 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 4
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 122-50005-045-000 Salaries & Wages
1303 06/08/2012 6/8/12 Payroll 274,840.35 19,039.33 293,879.68 GL
1304 06/22/2012 6/22/12 Payroll 17,278.63 311,158.31 GL
_______________
Account: 122-50005-045-000 Salaries & Wages Totals: 36,317.96 311,158.31 **
425,748.00 Budgeted 114,589.69 Remaining 73 % Used
Account: 122-50010-045-000 Overtime
25,295.31 .00 25,295.31
_______________
Account: 122-50010-045-000 Overtime Totals: .00 25,295.31 **
42,000.00 Budgeted 16,704.69 Remaining 60 % Used
Account: 122-50011-045-000 DPS Holiday Pay
13,773.02 .00 13,773.02
_______________
Account: 122-50011-045-000 DPS Holiday Pay Totals: .00 13,773.02 **
13,773.00 Budgeted (.02) Remaining 100 % Used
Account: 122-50016-045-000 Longevity
3,714.46 .00 3,714.46
_______________
Account: 122-50016-045-000 Longevity Totals: .00 3,714.46 **
3,647.00 Budgeted (67.46) Remaining 102 % Used
Account: 122-50017-045-000 Certification
1304 06/22/2012 6/22/12 Payroll 3,053.20 200.00 3,253.20 GL
_______________
Account: 122-50017-045-000 Certification Totals: 200.00 3,253.20 **
4,073.00 Budgeted 819.80 Remaining 80 % Used
Account: 122-50020-045-000 Retirement
1303 06/08/2012 6/8/12 Payroll 43,699.25 2,528.26 46,227.51 GL
1304 06/22/2012 6/22/12 Payroll 2,248.83 48,476.34 GL
_______________
Account: 122-50020-045-000 Retirement Totals: 4,777.09 48,476.34 **
68,264.00 Budgeted 19,787.66 Remaining 71 % Used
TCMUD No. 1 Page 242 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 5
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 122-50026-045-000 Medical Insurance
1303 06/08/2012 6/8/12 Payroll 26,696.86 1,663.55 28,360.41 GL
1304 06/22/2012 6/22/12 Payroll 1,736.78 30,097.19 GL
_______________
Account: 122-50026-045-000 Medical Insurance Totals: 3,400.33 30,097.19 **
53,184.00 Budgeted 23,086.81 Remaining 57 % Used
Account: 122-50027-045-000 Dental Insurance
1303 06/08/2012 6/8/12 Payroll 2,332.67 145.24 2,477.91 GL
1304 06/22/2012 6/22/12 Payroll 152.35 2,630.26 GL
_______________
Account: 122-50027-045-000 Dental Insurance Totals: 297.59 2,630.26 **
3,288.00 Budgeted 657.74 Remaining 80 % Used
Account: 122-50028-045-000 Vision Insurance
1303 06/08/2012 6/8/12 Payroll 526.91 32.81 559.72 GL
1304 06/22/2012 6/22/12 Payroll 34.52 594.24 GL
_______________
Account: 122-50028-045-000 Vision Insurance Totals: 67.33 594.24 **
857.00 Budgeted 262.76 Remaining 69 % Used
Account: 122-50029-045-000 Life Insurance & Other
.00 .00
_______________
Account: 122-50029-045-000 Life Insurance & Other Totals: .00 .00 **
2,740.00 Budgeted 2,740.00 Remaining 0 % Used
Account: 122-50030-045-000 Social Security Taxes
1303 06/08/2012 6/8/12 Payroll 18,879.44 1,087.65 19,967.09 GL
1304 06/22/2012 6/22/12 Payroll 987.64 20,954.73 GL
_______________
Account: 122-50030-045-000 Social Security Taxes Totals: 2,075.29 20,954.73 **
30,231.00 Budgeted 9,276.27 Remaining 69 % Used
Account: 122-50035-045-000 Medicare Taxes
1303 06/08/2012 6/8/12 Payroll 4,415.38 254.38 4,669.76 GL
1304 06/22/2012 6/22/12 Payroll 230.97 4,900.73 GL
TCMUD No. 1 Page 243 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 6
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 122-50035-045-000 Medicare Taxes Totals: 485.35 4,900.73 **
7,070.00 Budgeted 2,169.27 Remaining 69 % Used
Account: 122-50040-045-000 Unemployment Taxes
1303 06/08/2012 6/8/12 Payroll 630.99 5.97 636.96 GL
1304 06/22/2012 6/22/12 Payroll 9.93 646.89 GL
_______________
Account: 122-50040-045-000 Unemployment Taxes Totals: 15.90 646.89 **
1,476.00 Budgeted 829.11 Remaining 44 % Used
Account: 122-50045-045-000 Workman's Compensation
1288 06/05/2012 Town Payment EMS W/C reimb 9,208.69 (429.67) 8,779.02 GL
_______________
Account: 122-50045-045-000 Workman's Compensation Totals: (429.67) 8,779.02 **
9,209.00 Budgeted 429.98 Remaining 95 % Used
Account: 122-50060-045-000 Pre-employment Physicals/Test
89.00 .00 89.00
_______________
Account: 122-50060-045-000 Pre-employment Physicals/Test Totals: .00 89.00 **
675.00 Budgeted 586.00 Remaining 13 % Used
Account: 122-55080-045-000 Maintenance & Repairs
1172 06/14/2012 June A/P Hose testing 4,196.39 1,168.50 5,364.89 WATERWAY NORTH TEXAS INC 31543 AP
_______________
Account: 122-55080-045-000 Maintenance & Repairs Totals: 1,168.50 5,364.89 **
9,562.00 Budgeted 4,197.11 Remaining 56 % Used
Account: 122-55090-045-000 Vehicle Maintenance
5,583.67 .00 5,583.67
_______________
Account: 122-55090-045-000 Vehicle Maintenance Totals: .00 5,583.67 **
14,850.00 Budgeted 9,266.33 Remaining 38 % Used
Account: 122-55095-045-000 Equipment Maintenance
6,778.10 .00 6,778.10
TCMUD No. 1 Page 244 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 7
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 122-55095-045-000 Equipment Maintenance Totals: .00 6,778.10 **
9,808.00 Budgeted 3,029.90 Remaining 69 % Used
Account: 122-55100-045-000 Building Maintenance
1290 06/05/2012 Firefighters/June Cable 6,095.09 (120.00) 5,975.09 GL
_______________
Account: 122-55100-045-000 Building Maintenance Totals: (120.00) 5,975.09 **
11,000.00 Budgeted 5,024.91 Remaining 54 % Used
Account: 122-55110-045-000 Maintenance-Radios
786.00 .00 786.00
_______________
Account: 122-55110-045-000 Maintenance-Radios Totals: .00 786.00 **
1,103.00 Budgeted 317.00 Remaining 71 % Used
Account: 122-55160-045-000 Professional Outside Services
142.69 .00 142.69
_______________
Account: 122-55160-045-000 Professional Outside Services Totals: .00 142.69 **
19,623.00 Budgeted 19,480.31 Remaining 1 % Used
Account: 122-60005-045-000 Telephone
34.31 .00 34.31
_______________
Account: 122-60005-045-000 Telephone Totals: .00 34.31 **
106.00 Budgeted 71.69 Remaining 32 % Used
Account: 122-60010-045-000 Communications/Pagers/Mobiles
1304 06/22/2012 6/22/12 Payroll 1,489.61 75.00 1,564.61 GL
_______________
Account: 122-60010-045-000 Communications/Pagers/Mobiles Totals: 75.00 1,564.61 **
4,411.00 Budgeted 2,846.39 Remaining 35 % Used
Account: 122-60020-045-000 Electricity/Gas
1235 06/27/2012 June A/P Electricity/Fire Station 5/15- 7,651.90 1,059.37 8,711.27 HUDSON ENERGY 31573 AP
1235 06/27/2012 June A/P Gas/Fire Station 32.34 8,743.61 ATMOS ENERGY 31570 AP
TCMUD No. 1 Page 245 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 8
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 122-60020-045-000 Electricity/Gas Totals: 1,091.71 8,743.61 **
18,270.00 Budgeted 9,526.39 Remaining 48 % Used
Account: 122-60025-045-000 Water
1,993.97 .00 1,993.97
_______________
Account: 122-60025-045-000 Water Totals: .00 1,993.97 **
3,289.00 Budgeted 1,295.03 Remaining 61 % Used
Account: 122-60030-045-000 Rent And/Or Usage
308,000.00 .00 308,000.00
_______________
Account: 122-60030-045-000 Rent And/Or Usage Totals: .00 308,000.00 **
308,000.00 Budgeted .00 Remaining 100 % Used
Account: 122-60035-045-000 Postage
1308 06/30/2012 June Postage Meter usage 30.00 8.55 38.55 GL
_______________
Account: 122-60035-045-000 Postage Totals: 8.55 38.55 **
97.00 Budgeted 58.45 Remaining 40 % Used
Account: 122-60055-045-000 Insurance
8,078.00 .00 8,078.00
_______________
Account: 122-60055-045-000 Insurance Totals: .00 8,078.00 **
20,974.00 Budgeted 12,896.00 Remaining 39 % Used
Account: 122-60066-045-000 Publications/Books/Subscrips
.00 .00
_______________
Account: 122-60066-045-000 Publications/Books/Subscrips Totals: .00 .00 **
401.00 Budgeted 401.00 Remaining 0 % Used
Account: 122-60070-045-000 Dues & Memberships
1172 06/14/2012 June A/P Higher Cert fee 6,565.34 85.00 6,650.34 GREGORY BOOS 31538 AP
TCMUD No. 1 Page 246 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 9
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 122-60070-045-000 Dues & Memberships Totals: 85.00 6,650.34 **
8,560.00 Budgeted 1,909.66 Remaining 78 % Used
Account: 122-60075-045-000 Meetings
22.00 .00 22.00
_______________
Account: 122-60075-045-000 Meetings Totals: .00 22.00 **
75.00 Budgeted 53.00 Remaining 29 % Used
Account: 122-60080-045-000 Schools & Training
1,894.17 .00 1,894.17
_______________
Account: 122-60080-045-000 Schools & Training Totals: .00 1,894.17 **
6,946.00 Budgeted 5,051.83 Remaining 27 % Used
Account: 122-60096-045-000 Emergency Management
1,000.00 .00 1,000.00
_______________
Account: 122-60096-045-000 Emergency Management Totals: .00 1,000.00 **
1,000.00 Budgeted .00 Remaining 100 % Used
Account: 122-60100-045-000 Travel & per diem
2,918.34 .00 2,918.34
_______________
Account: 122-60100-045-000 Travel & per diem Totals: .00 2,918.34 **
6,788.00 Budgeted 3,869.66 Remaining 43 % Used
Account: 122-60110-045-000 Physicals/Testing
.00 .00
_______________
Account: 122-60110-045-000 Physicals/Testing Totals: .00 .00 **
1,918.00 Budgeted 1,918.00 Remaining 0 % Used
Account: 122-60125-045-000 Advertising
.00 .00
TCMUD No. 1 Page 247 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 10
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 122-60125-045-000 Advertising Totals: .00 .00 **
156.00 Budgeted 156.00 Remaining 0 % Used
Account: 122-60160-045-000 Programs & Special Projects
2,017.79 .00 2,017.79
_______________
Account: 122-60160-045-000 Programs & Special Projects Totals: .00 2,017.79 **
4,162.00 Budgeted 2,144.21 Remaining 48 % Used
Account: 122-60180-045-000 Fire Inspection/Enforcement
568.26 .00 568.26
_______________
Account: 122-60180-045-000 Fire Inspection/Enforcement Totals: .00 568.26 **
1,900.00 Budgeted 1,331.74 Remaining 30 % Used
Account: 122-60195-045-000 Flags & Repair
1235 06/27/2012 June A/P Flag repair, Wire Core, Stainl 1,162.25 522.60 1,684.85 SYMONDS FLAGS & POLES 31579 AP
_______________
Account: 122-60195-045-000 Flags & Repair Totals: 522.60 1,684.85 **
2,543.00 Budgeted 858.15 Remaining 66 % Used
Account: 122-60245-045-000 Miscellaneous Expense
821.34 .00 821.34
_______________
Account: 122-60245-045-000 Miscellaneous Expense Totals: .00 821.34 **
1,237.00 Budgeted 415.66 Remaining 66 % Used
Account: 122-65005-045-000 Fuel & Lube
5,084.81 .00 5,084.81
_______________
Account: 122-65005-045-000 Fuel & Lube Totals: .00 5,084.81 **
17,414.00 Budgeted 12,329.19 Remaining 29 % Used
Account: 122-65010-045-000 Uniforms
1235 06/27/2012 June A/P Uniforms 2,876.35 34.75 2,911.10 PANDA EMBROIDERY 31576 AP
TCMUD No. 1 Page 248 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 11
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 122-65010-045-000 Uniforms Totals: 34.75 2,911.10 **
4,357.00 Budgeted 1,445.90 Remaining 67 % Used
Account: 122-65015-045-000 Protective Clothing
6,473.50 .00 6,473.50
_______________
Account: 122-65015-045-000 Protective Clothing Totals: .00 6,473.50 **
7,600.00 Budgeted 1,126.50 Remaining 85 % Used
Account: 122-65030-045-000 Chemicals
340.00 .00 340.00
_______________
Account: 122-65030-045-000 Chemicals Totals: .00 340.00 **
1,545.00 Budgeted 1,205.00 Remaining 22 % Used
Account: 122-65035-045-000 Small Tools
1,696.19 .00 1,696.19
_______________
Account: 122-65035-045-000 Small Tools Totals: .00 1,696.19 **
8,371.00 Budgeted 6,674.81 Remaining 20 % Used
Account: 122-65085-045-000 Office Supplies
632.64 .00 632.64
_______________
Account: 122-65085-045-000 Office Supplies Totals: .00 632.64 **
1,200.00 Budgeted 567.36 Remaining 53 % Used
Account: 122-65095-045-000 Maintenance Supplies
1,429.75 .00 1,429.75
_______________
Account: 122-65095-045-000 Maintenance Supplies Totals: .00 1,429.75 **
2,785.00 Budgeted 1,355.25 Remaining 51 % Used
Account: 122-65105-045-000 Printing
24.77 .00 24.77
TCMUD No. 1 Page 249 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 12
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 122-65105-045-000 Printing Totals: .00 24.77 **
106.00 Budgeted 81.23 Remaining 23 % Used
Account: 122-69006-045-000 Grant Match
.00 .00
_______________
Account: 122-69006-045-000 Grant Match Totals: .00 .00 **
3,000.00 Budgeted 3,000.00 Remaining 0 % Used
Account: 122-69035-045-000 Vehicles
13,333.09 .00 13,333.09
_______________
Account: 122-69035-045-000 Vehicles Totals: .00 13,333.09 **
13,709.00 Budgeted 375.91 Remaining 97 % Used
Account: 122-69050-045-000 Radios
248.69 .00 248.69
_______________
Account: 122-69050-045-000 Radios Totals: .00 248.69 **
2,500.00 Budgeted 2,251.31 Remaining 10 % Used
Account: 122-69195-045-000 GASB34/Reserve for Replacement
.00 .00
_______________
Account: 122-69195-045-000 GASB34/Reserve for Replacement Totals: .00 .00 **
41,890.00 Budgeted 41,890.00 Remaining 0 % Used
Account: 122-69251-045-000 Engine 681 Payment
4,351.65 .00 4,351.65
_______________
Account: 122-69251-045-000 Engine 681 Payment Totals: .00 4,351.65 **
73,203.00 Budgeted 68,851.35 Remaining 6 % Used
Account: 122-69255-045-000 Airpacks
14,526.00 .00 14,526.00
TCMUD No. 1 Page 250 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 13
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
_______________
Account: 122-69255-045-000 Airpacks Totals: .00 14,526.00 **
13,865.00 Budgeted (661.00) Remaining 105 % Used
Department 45 Totals: ------------------------------------------------------------------------------------------------ 896,075.47 **
1,314,559.00 Budgeted 418,483.53 Remaining 68 % Used
Fund 122 Totals: ------------------------------------------------------------------------------------------------------ (409,457.95)
.00 Budgeted 409,457.95 Remaining 0 % Used
TCMUD No. 1 Page 251 of 308 Meeting Date: July 17, 2012
Municipal Utility District No 1 - I & S
Interim Balance Sheet
Balance @
6/30/2012
ASSETS
ASSETS
CASH AND CASH IN BANK 6,120$
INVESTMENTS 814,489
ACCOUNTS RECEIVABLE - ADVALOREM TAXES 21,987
TOTAL ASSETS 842,596$
LIABILITIES AND FUND BALANCE
LIABILITIES
ACCOUNTS PAYABLE -$
DEFERRED REVENUE 21,987$
TOTAL LIABILITIES 21,987
FUND BALANCE
ASSIGNED FUND BALANCE 820,609
TOTAL LIABILITIES AND FUND BALANCE 842,596$
June 30, 2012
9/12 Months (75% of Fiscal Year)
TCMUD No. 1 Page 252 of 308 Meeting Date: July 17, 2012
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glbase_tbam rgonzale Trophy Club Entities Page 21
11:37 07/06/12 Budget Summary with Amendment
Fund: 533 MUD 1 I&S CONSOLIDATED Department: Revenues Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
533-40000-000-000 Property Taxes 550,663.00- 546,716.00- 1,793.38- 544,812.28- 99.652 1,903.72-
533-40002-000-000 Property Taxes/Delinquent 3,947.00- 149.82- 3,136.11 -79.456 7,083.11-
533-40015-000-000 Property Taxes/P & I 5,017.00- 5,017.00- 303.62- 2,346.13- 46.764 2,670.87-
Subtotal: 555,680.00- 555,680.00- 2,246.82- 544,022.30- 97.902 11,657.70-
533-48005-000-000 Utility Fees 6,120.00- 345,000.00- 6,120.00- 1.774 338,880.00-
Subtotal: 6,120.00- 345,000.00- 6,120.00- 1.774 338,880.00-
533-49010-000-000 Interest Income 500.00- 1,700.00- 93.24- 1,107.26- 65.133 592.74-
533-49015-000-000 Lease/Rental Income 308,000.00- 308,000.00- 308,000.00
533-49110-000-000 Premium on Bonds Sold 4,661.84- 4,661.84
Subtotal: 308,500.00- 1,700.00- 93.24- 313,769.10- ############### 312,069.10
Program number: 870,300.00- 902,380.00- 2,340.06- 863,911.40- 95.737 38,468.60-
Department number: Revenues 870,300.00- 902,380.00- 2,340.06- 863,911.40- 95.737 38,468.60-
Revenues Subtotal ----------- 870,300.00- 902,380.00- 2,340.06- 863,911.40- 95.737 38,468.60-
TCMUD No. 1 Page 253 of 308 Meeting Date: July 17, 2012
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glbase_tbam rgonzale Trophy Club Entities Page 22
11:37 07/06/12 Budget Summary with Amendment
Fund: 533 MUD 1 I&S CONSOLIDATED Department: 51 Administration Program:
Period Ending: 6/2012
Account Description Adopted Amended Total Current YTD % of Remaining
Budget Budget Encumb. Month Total Budget Budget
533-70005-051-000 Paying Agent Fee 4,000.00 4,000.00 500.00 12.500 3,500.00
533-70025-051-000 Bond Interest Expense 301,300.00 301,300.00 150,650.00 50.000 150,650.00
533-70035-051-000 Bond Principal Payment 565,000.00 565,000.00 565,000.00
Subtotal: 870,300.00 870,300.00 151,150.00 17.368 719,150.00
Program number: 870,300.00 870,300.00 151,150.00 17.368 719,150.00
Department number: Administration 870,300.00 870,300.00 151,150.00 17.368 719,150.00
Expenditures Subtotal ----------- 870,300.00 870,300.00 151,150.00 17.368 719,150.00
Fund number: 533 MUD 1 I&S CONSOLIDATED 32,080.00- 2,340.06- 712,761.40- 2,221.825 680,681.40
******* End of Report *********
TCMUD No. 1 Page 254 of 308 Meeting Date: July 17, 2012
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glpdatb2 rgonzale Trophy Club Entities Page 72
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 533 MUD 1 I&S CONSOLIDATED Department: Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 533-40000-000-000 Property Taxes
1246 06/01/2012 Property Taxes/Assessments (543,018.90) (205.67) (543,224.57) GL
1247 06/04/2012 Property Taxes/Assessments (365.84) (543,590.41) GL
1248 06/05/2012 Property Taxes/Assessments (388.58) (543,978.99) GL
1249 06/06/2012 Property Taxes/Assessments (185.51) (544,164.50) GL
1252 06/07/2012 Property Taxes/Assessments (115.23) (544,279.73) GL
1279 06/11/2012 Property Taxes/Assessments (7.63) (544,287.36) GL
1280 06/13/2012 Property Taxes/Assessments (2.04) (544,289.40) GL
1281 06/14/2012 Property Taxes/Assessments (9.43) (544,298.83) GL
1282 06/15/2012 Property Taxes/Assessments (25.99) (544,324.82) GL
1283 06/18/2012 Property Taxes/Assessments (84.37) (544,409.19) GL
1284 06/19/2012 Property Taxes/Assessments (36.06) (544,445.25) GL
1285 06/20/2012 Property Taxes/Assessments (238.55) (544,683.80) GL
1286 06/22/2012 Property Taxes/Assessments (116.30) (544,800.10) GL
1287 06/25/2012 Property Taxes/Assessments (12.18) (544,812.28) GL
_______________
Account: 533-40000-000-000 Property Taxes Totals: (1,793.38) (544,812.28) **
(546,716.00) Budgeted (1,903.72) Remaining 100 % Used
Account: 533-40002-000-000 Property Taxes/Delinquent
1249 06/06/2012 Property Taxes/Assessments 3,285.93 (.11) 3,285.82 GL
1251 06/06/2012 Property Taxes/Assessments (105.90) 3,179.92 GL
1310 06/28/2012 Property Taxes/Assessments (43.81) 3,136.11 GL
_______________
Account: 533-40002-000-000 Property Taxes/Delinquent Totals: (149.82) 3,136.11 **
(3,947.00) Budgeted (7,083.11) Remaining -79 % Used
Account: 533-40015-000-000 Property Taxes/P & I
1246 06/01/2012 Property Taxes/Assessments (2,042.51) (17.21) (2,059.72) GL
1247 06/04/2012 Property Taxes/Assessments (44.32) (2,104.04) GL
1248 06/05/2012 Property Taxes/Assessments (38.84) (2,142.88) GL
1249 06/06/2012 Property Taxes/Assessments (27.86) (2,170.74) GL
1251 06/06/2012 Property Taxes/Assessments (81.54) (2,252.28) GL
1252 06/07/2012 Property Taxes/Assessments (17.28) (2,269.56) GL
1279 06/11/2012 Property Taxes/Assessments (1.10) (2,270.66) GL
1280 06/13/2012 Property Taxes/Assessments (.30) (2,270.96) GL
1281 06/14/2012 Property Taxes/Assessments (1.41) (2,272.37) GL
1283 06/18/2012 Property Taxes/Assessments (12.66) (2,285.03) GL
1285 06/20/2012 Property Taxes/Assessments (28.68) (2,313.71) GL
1286 06/22/2012 Property Taxes/Assessments (17.45) (2,331.16) GL
1287 06/25/2012 Property Taxes/Assessments (1.83) (2,332.99) GL
TCMUD No. 1 Page 255 of 308 Meeting Date: July 17, 2012
.
glpdatb2 rgonzale Trophy Club Entities Page 73
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 533 MUD 1 I&S CONSOLIDATED Department: Revenues Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
1310 06/28/2012 Property Taxes/Assessments (2,042.51) (13.14) (2,346.13) GL
_______________
Account: 533-40015-000-000 Property Taxes/P & I Totals: (303.62) (2,346.13) **
(5,017.00) Budgeted (2,670.87) Remaining 47 % Used
Account: 533-48005-000-000 Utility Fees
(6,120.00) .00 (6,120.00)
_______________
Account: 533-48005-000-000 Utility Fees Totals: .00 (6,120.00) **
(345,000.00) Budgeted (338,880.00) Remaining 2 % Used
Account: 533-49010-000-000 Interest Income
1302 06/30/2012 June Bank Interest (1,014.02) (93.24) (1,107.26) GL
_______________
Account: 533-49010-000-000 Interest Income Totals: (93.24) (1,107.26) **
(1,700.00) Budgeted (592.74) Remaining 65 % Used
Account: 533-49015-000-000 Lease/Rental Income
(308,000.00) .00 (308,000.00)
_______________
Account: 533-49015-000-000 Lease/Rental Income Totals: .00 (308,000.00) **
.00 Budgeted 308,000.00 Remaining 0 % Used
Account: 533-49110-000-000 Premium on Bonds Sold
(4,661.84) .00 (4,661.84)
_______________
Account: 533-49110-000-000 Premium on Bonds Sold Totals: .00 (4,661.84) **
.00 Budgeted 4,661.84 Remaining 0 % Used
Department Totals: ------------------------------------------------------------------------------------------------ (863,911.40) **
(902,380.00) Budgeted (38,468.60) Remaining 96 % Used
TCMUD No. 1 Page 256 of 308 Meeting Date: July 17, 2012
.
glpdatb2 rgonzale Trophy Club Entities Page 74
11:38 07/06/12 Detailed Accounting Trial Balance
Fund: 533 MUD 1 I&S CONSOLIDATED Department: 51 Administration Program:
Period Ending: 6/2012
JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source
Number Date Description Description/Comment Balance Detail Detail Number
(SUBTOTAL)
Account: 533-70005-051-000 Paying Agent Fee
500.00 .00 500.00
_______________
Account: 533-70005-051-000 Paying Agent Fee Totals: .00 500.00 **
4,000.00 Budgeted 3,500.00 Remaining 13 % Used
Account: 533-70025-051-000 Bond Interest Expense
150,650.00 .00 150,650.00
_______________
Account: 533-70025-051-000 Bond Interest Expense Totals: .00 150,650.00 **
301,300.00 Budgeted 150,650.00 Remaining 50 % Used
Account: 533-70035-051-000 Bond Principal Payment
.00 .00
_______________
Account: 533-70035-051-000 Bond Principal Payment Totals: .00 .00 **
565,000.00 Budgeted 565,000.00 Remaining 0 % Used
Department 51 Totals: ------------------------------------------------------------------------------------------------ 151,150.00 **
870,300.00 Budgeted 719,150.00 Remaining 17 % Used
Fund 533 Totals: ------------------------------------------------------------------------------------------------------ (712,761.40)
(32,080.00) Budgeted 680,681.40 Remaining ##########
Grand Totals: --------------------------------------------------------------------------------------------------------- (1,592,987.97) ****
(193,080.00) Budgeted 1,399,907.97 Remaining 825 % Used
******* End of Report *********
TCMUD No. 1 Page 257 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-147-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:6/26/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Consider and take appropriate action to approve the Fraud Reporting & Investigation Policy
(McKnight)
Attachments:Fraud Policy.pdf
Action ByDate Action ResultVer.
Title
Consider and take appropriate action to approve the Fraud Reporting & Investigation Policy (McKnight)
TCMUD No. 1 Page 258 of 308 Meeting Date: July 17, 2012
100 Municipal Drive, Trophy Club, Texas 76262
682.831.4685 / Fax: 817.491.9312
TROPHY CLUB
MUNICIPAL DISTRICT No. 1
PURPOSE
The District’s fraud policy is established to facilitate the development of controls which will aid in the
detection and prevention of fraud against Trophy Club Municipal Utility District No. 1 (the “District”). It
is the intent of the District to promote consistent organizational behavior by providing guidelines and
assigning responsibility for the development of controls and conduct of investigations.
SCOPE
This policy applies to any fraud, or suspected fraud, involving employees, Directors, consultants, vendors,
contractors, outside agencies doing business with employees of such agencies, and/or any other parties
with a business relationship with the District. Any investigative activity required will be conducted
without regard to the suspected wrongdoer’s length of service, position/title, or relationship to the
District.
POLICY
General: Management is responsible for the detection and prevention of fraud, misappropriations, and
other inappropriate conduct. Fraud is defined as the intentional, false representation or concealment of a
material fact for the purpose of inducing another to act upon it to his or her deceit. Each member of the
management team will be familiar with the types of improprieties that might occur within his or her area
of responsibility, and be alert for any indication of irregularity. Any fraud that is detected or suspected
must be reported immediately to the District Manager, who coordinates all investigations with the Board
of Directors and Legal Counsel and other affected areas, both internal and external. In cases of suspected
fraud by the District Manager, a complaint should be given directly to the President of the Board. In
cases of suspected fraud by a member of the Board of Directors, a complaint should be given to the
District Manager who will report directly to District’s legal counsel.
Actions Constituting Fraud: The terms defalcation, misappropriation, and other fiscal wrongdoings
refer to, but are not limited to:
• Any dishonest or fraudulent act
• Forgery or alteration of any document or account belonging to or representing the District
• Forgery or alteration of a check, bank draft, or any other financial document
• Misappropriation of funds, securities, supplies, or other assets
• Impropriety in the handling or reporting of money or financial transactions
TCMUD No. 1 Page 259 of 308 Meeting Date: July 17, 2012
100 Municipal Drive, Trophy Club, Texas 76262 682.831.4685 / Fax: 817.491.9312
• Profiteering as a result of insider knowledge of District activities
• Disclosing confidential and proprietary information to outside parties
• Disclosing to other persons securities activities engaged in or contemplated by the District
• Accepting or seeking anything of material value from contractors, vendors, or persons providing
services and/or materials to the District. Exception: Gifts less than $50 in value.
• Destruction, removal or inappropriate use of records, furniture, fixtures, and equipment; and/or
• Any similar or related inappropriate conduct
Other Inappropriate Conduct: Suspected improprieties concerning an employee’s moral, ethical, or
behavioral conduct, should be resolved by the District Manager. If there is any question as to whether an
action constitutes fraud, contact the District Manager for guidance.
Investigation Responsibilities: The District Manager has the primary responsibility for the investigation
of all suspected fraudulent acts as defined in the policy unless he/she is suspected of fraud. In such case,
the President of the Board of Directors shall have the primary responsibility for investigation. If there is
an investigation of suspected fraudulent activities, the District Manager will issue a report to the Board of
Directors. Decisions to prosecute or refer the examination results to the appropriate law enforcement
and/or regulatory agencies for independent investigation will be made by the Board of Directors as will
final decisions on disposition of the case.
Confidentiality: The District treats all information received confidentially to the extent allowed by law.
Any employee who suspects dishonest or fraudulent activity will notify the District Manager
immediately, and should not attempt to personally conduct investigations or interviews/interrogations
related to any suspected fraudulent act (see Reporting Procedure section below). Investigation results
will not be disclosed or discussed with anyone other than those who have a legitimate need to know. This
is important in order to avoid damaging the reputations of persons suspected but subsequently found
innocent of wrongful conduct.
Authorization For Investigating Suspected Fraud: Members of the Investigation Unit will have:
• Free and unrestricted access to all District records and premises, whether owned or rented; and
• The authority to examine, copy, and/or remove all or any portion of the contents of files, desks,
cabinets, and other storage facilities on District premises without prior knowledge or consent of
any individual who may use or have custody of any such items or facilities when it is within the
scope of their investigation.
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100 Municipal Drive, Trophy Club, Texas 76262 682.831.4685 / Fax: 817.491.9312
Reporting Procedures: Great care must be taken in the investigation of suspected improprieties or
wrongdoings so as to avoid mistaken accusations or alerting suspected individuals that an investigation is
under way. An employee who discovers or suspects fraudulent activity will contact the District Manager
immediately, unless the suspected fraud involves the District Manager, in which case the President of the
Board should be contacted. All inquiries concerning the activity under investigation from the suspected
individual, his or her attorney or representative, or any other inquirer should be directed to Legal Counsel
through the District Manager. No information concerning the status of an investigation will be provided
without expressed authorization. The proper response to any inquiries is: “I am not at liberty to discuss
this matter.” Under no circumstances should any reference be made to “the allegation,” “the crime,” “the
fraud,” “the forgery,” “the misappropriation,” or any other specific reference. The reporting individual
should be informed of the following:
• Do not contact the suspected individual in an effort to determine facts or demand restitution.
• Do not discuss the case, facts, suspicions, or allegations with anyone unless specifically asked to
do so by the Board of Directors, District Manager, or Legal Counsel.
Administration: The District Manager is responsible for the administration, interpretation, and
application of this policy. The policy will be reviewed annually and amended as needed by the Board of
Directors.
COMPLIANCE
Adherence to the above is mandatory for all Trophy Club Municipal Utility District No. 1 employees and
Directors.
TCMUD No. 1 Page 261 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-158-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:7/5/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Consider and take appropriate action to repeal Order No. 2010-1214 and adopt amended Code of
Ethics Order No. 2012-0717, A Fees and Expense Policy, Policies and Procedures for Selection and
Review of Consultants, Policies Concerning the Use of Management Information including the
formation of an Audit Committee, Code of Conduct, Rules and Procedure and certain other matters.
(McKnight)
Attachments:2010-1214-Code Of Conduct-REDLINE.pdf
Ethics Policy Final 071712.pdf
Action ByDate Action ResultVer.
Title
Consider and take appropriate action to repeal Order No. 2010-1214 and adopt amended Code of Ethics Order
No. 2012-0717, A Fees and Expense Policy, Policies and Procedures for Selection and Review of Consultants,
Policies Concerning the Use of Management Information including the formation of an Audit Committee, Code of
Conduct, Rules and Procedure and certain other matters. (McKnight)
TCMUD No. 1 Page 262 of 308 Meeting Date: July 17, 2012
TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1
ORDER NO. 2010-12142012-0717
AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No.
1, REPEALING ORDER 2009-09152010-1214, AND ADOPTING AN
AMENDED CODE OF ETHICS, A FEES AND EXPENSE POLICY,
POLICIES AND PROCEDURES FOR SELECTION AND REVIEW OF
CONSULTANTS, POLICIES CONCERNING THE USE OF
MANAGEMENT INFORMATION INCLUDING THE FORMATION OF
AN AUDIT COMMITTEE, CODE OF CONDUCT, RULES OF
PROCEDURE AND CERTAIN OTHER MATTERS; AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is a Water
District operating pursuant to Chapter 54 of the Texas Water Code; and
WHEREAS, on September 15, 2009July 17, 2012, the District adopted Order 2012-
07172009-0915 per the Texas Water Code Ann. §49.199, requiring the Board of Directors of the
District to adopt certain policies and procedures in writing; including a code of ethics, an expense
policy, policies and procedures for the selection and review of consultants, policies concerning
the use of management information and the formation of an audit committee and Rules of
Procedure; and
WHEREAS, the Board of Directors of the District now finds it prudent and wise to
amend Attachment B, Fees and Expense and Attachment F, Rules of Procedure for its Board of
Directors; and
WHEREAS, the Board determines that in order to have a fair, ethical and
accountable District, it is in their best interest to repeal Order 2010-12142009-0915 and
adopt Order
2012-0717
2010-1214, adopting an amendment to Attachment B, Fees & Expense Policy and an
amendment to Attachment F, Rules of Procedure.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
I.
The Board of Directors hereby adopts in addition to the Code of Ethics (Attachment A); a Fees
and Expense Policy (Attachment B); a Policy Concerning Selection, Monitoring, Review and
Evaluation of Professional Consultants (Attachment C); , Policies Relating to Use of
Management Information and Formation of an Audit Committee (Exhibit D); a Code of Conduct
(Attachment E); and Rules of Procedure (Attachment F) hereof as its written policies and
procedures required by Tex. Water Code Ann. §49.199.
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II.
The President and Secretary of the Board of Directors are authorized to evidence adoption of this
Order on behalf of the Board of Directors and to do all other things proper and necessary to carry
out the intent hereof. This Order supersedes all previous Orders adopting any of the following: a
Code of Ethics, a Fees and Expense Policy, a Travel Expense Policy, Policies and Procedures for
Selection and Review of Consultants, Policies Concerning the Use of Management Information
Including the Formation of an Audit Committee or Rules of Procedure.
ATTACHMENT A
CODE OF ETHICS
SECTION 1. Purpose. The purpose of this Code of Ethics is to set forth the standards
of conduct and behavior for the members of the Board of Directors of Trophy Club Municipal
Utility District No. 1 (the “District”), and its officers, and employees of the District (collectively
with the Directors, the “District Officials”).
SECTION 2. Policy. It is the policy of the District that District Officials shall conduct
themselves in a manner consistent with sound business and ethical practices; that the public
interest shall always be considered in conducting District business; that the appearance of
impropriety shall be avoided to ensure and maintain public confidence in the District; and that the
Board shall control and manage the affairs of the District fairly, impartially, and without
discrimination.
Section 2.01 Qualification of Directors.
A. A person shall not serve as a Director if he is disqualified by law from doing so.
As of the date of adoption of this Code of Ethics, Section 49.052, Texas Water
Code, disqualifies certain person from serving as directors of the District.
B. Within sixty (60) days after the Board determines that any Director is
disqualified from serving on the Board, it shall replace such Director with a
person who is not disqualified.
C. Any Director who is disqualified from serving on the Board under Section
2.01(a) who willfully occupies an office and exercises the duties and powers of
that office may be subject to penalties under Section 49.052, Texas Water Code,
including possible conviction of a misdemeanor and imposition of a fine.
D. A Director is not qualified to serve on the Board if the Director simultaneously
serves in another civil office, either elective or appointive, entitling the Director
to compensation. ( Article XVI, Section 40, of the Texas Constitution, Appendix
“B.”)
Section 2.02 Removal of Directors
The Board by unanimous vote of the remaining Directors may remove a Director from
the Board if that Director has missed one-half (1/2) or more of the regular meetings of the Board
scheduled during the prior twelve (12) months. See Section 49.052, Texas Water Code.
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SECTION 3. Conflicts of Interest.
A. The District adopts Chapter 171, Government Code, as its Conflict of Interest
Policy, the principal provisions of which are as follows: Except where a majority of the Board of
Directors is required to abstain from participation in a vote because of conflict of interest, a
Director will abstain from participating in a decision of the Board of Directors which either (1)
confers an economic benefit on a business in which the Director or a close relative has a
substantial interest, or (2) affects the value of property in which the Director or a close relative
has a substantial interest differently from how it affects other real property in the District. For
these purposes, a person is considered to have a “substantial interest” in a business if (1) he owns
ten percent (10%) or more of the voting stock or shares of the business entity or owns either ten
percent (10%) or more or $5,000 or more of the fair market value of the business entity; or (2)
funds received from the business exceed ten percent (10%) of his gross income for the previous
year. A Person has a substantial interest in real property if the interest is an equitable or legal
interest with a market value of $2,500 or more. A “close relative” of a Director for these purposes
is a person related to the Director within the first degree of affinity or consanguinity.
B. A Director who has a substantial interest in any matter involving the business
entity or real property shall disclose that fact to the other Directors by Affidavit. The Affidavit
must be filed with the Secretary of the Board. An interested Director shall abstain from further
participation in the matter as set forth in Section 3(A).
C. The Board shall take a separate vote on any budget item specifically dedicated to
a contract with a business entity in which a Director has a substantial interest. In the event of a
separate vote, the Director may not participate in that separate vote, but may vote on a final
budget if the Director has complied with Section 3.
D. As of the date of adoption of this Code of Ethics, Chapter 176, Local
Government Code, requires the disclosure of certain relationships by Directors, vendors, and
certain prospective vendors to the District. A Director, vendor, or prospective vendor who has a
relationship that requires disclosure under Chapter 176 shall disclose that relationship by
completing the form prescribed by the Texas Ethics Commission and timely filing such form with
the Records Administrator. A Director or vendor violating this Section may be subject to
prosecution as a Class C misdemeanor under Sections 176.003 and 176.006(f), Local
Government Code, respectively.
SECTION 4. Conduct of District Business. Each District Official will conduct all
business of the District in a manner consistent with the requirements of applicable law and the
Texas Open Meetings Act.
SECTION 5. Acceptance of Gifts. No District Official shall accept any benefit as
consideration for any decision, opinion, recommendation, vote, or other exercise of discretion in
carrying out his official acts for the District. No District Official shall solicit, accept, or agree to
accept any benefit from a person known to be interested in or likely to become interested in any
contract, purchase, payment, claim, or transaction involving the exercise of the District’s
Official’s discretion. As used herein, “benefit” shall not include:
(1) A fee prescribed by law to be received by a public servant or any other benefit to
which the District Official is lawfully entitled or for which he gives legitimate
consideration in a capacity other than as a District Official;
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(2) A gift or other benefit conferred on account of kinship or a personal,
professional, or business relationship independent of the status of the recipient as a
District Official;
(3) A political contribution, as defined by the Election Code;
(4) A benefit consisting of food, lodging, transportation, or entertainment accepted
as a guest; or
(5) A benefit to a District Official required to file a financial statement under the
Texas Election Code that is derived from a function in honor or appreciation of the
recipient if:
(A) The benefit and the source of any benefit in excess of $50.00 is reported
in the required financial statement;
(B) The benefit is used solely to defray the expenses that accrue in the
performance of duties or activities in connection with its official duties for the
District which are non-reimbursable by the District; or
(C) An item with value of less than $50.00, excluding cash or negotiable
instrument; or
(D) An item issued by a governmental entity that allows the use of property
or facilities owned, leased, or operated by the governmental entity.
SECTION 6. Bribery
A District Official shall not intentionally or knowingly offer, confer, or agree to
confer on another, or solicit, accept, or agree to accept from another, any benefit as
consideration when to do so is prohibited by law. As of the date of adoption of this Code
of Ethics, Section 36.02, Texas Penal Code, lists the offenses that are considered bribery
when committed by District Officials. Violations of penal laws may subject a District
Official to criminal prosecution.
SECTION 7. Acceptance of Honoraria.
A Director shall not solicit, accept or agree to accept an honorarium as prohibited
by law. As of the date of the adoption of this Code of Ethics, Section 36.07, Texas Penal
Code, provides the circumstances in which a Director may not accept an honorarium.
Violations of penal laws may subject a District Official to criminal prosecution.
SECTION 8. Lobbying.
Should the Texas Ethics Commission by rule require any District Officials
directly communicating with legislative or executive branch officials to register as
lobbyists, District Officials shall comply with such rule. See Government Code, Section
305.0051.
The District shall not reimburse from District funds the expenses of any person in
excess of $50.00 for direct communications with a member of the legislative or executive
branch unless the person being compensated resides in the district of the member with
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whom the person communicates or files a written statement which includes the person’s
name, the amount of compensation or reimbursement, and the name of the affected
political subdivision with the Secretary of State. This provision does not apply to
registered lobbyists, a full-time employee of the District or an elected or appointed
District Official.
ATTACHMENT B
FEES AND EXPENSE POLICY
SECTION 1. Purpose. The purpose of this Expense Policy is to set forth the policies of
Trophy Club Municipal Utility District No. 1 (the “District”) concerning per diem and travel
expenses for members of the Board of Directors of the District.
SECTION 2. Per Diem for Directors. Pursuant to Section 49.060 of the Texas Water
Code, as amended, Directors are entitled to receive as fees of office up to $150.00 a day for each
day the Director actually spends performing the duties of a director, provided the fees shall not
exceed a sum of $7,200 per annum. Fees of office are set by an Order adopted by the Board of
Directors. “Performing the duties of a director” means substantive performance of the
management or business of the District, including participation in board and committee meetings
and other activities involving the substantive deliberation of District Business and in pertinent
educational programs. The phrase does not include routine or ministerial activities such as the
execution of documents, self-preparation for meetings, or other activities requiring a minimal
amount of time. Directors may attend other meetings relating to the management or business of
the District and receive fees of office and expenses at the discretion of each director.
At every monthly MUD Board meeting, Directors will receive a FEE PAYMENT
REQUEST. Each Director in attendance at said meeting will be required to complete a FEE
PAYMENT REQUEST. Directors will have two options: 1) Request payment or 2) Decline
payment. Any Director who fails to complete/submit a FEE PAYMENT REQUEST will be
emailed or if no email address, mailed a FEE PAYMENT REQUEST by the MUD Secretary,
requesting the Director complete and sign the FEE PAYMENT REQUEST. If the Director
wishes to DECLINE payment, the Director may indicate such via an electronic transmission, via
regular mail or submit the Request in person to the MUD Secretary.
Directors attending “outside” meetings on District business who wish to receive payment
for attendance at such meeting shall have sixty (60) days from the date of said meeting in which
to submit a FEE PAYMENT REQUEST for payment. Any FEE PAYMENT REQUEST
received after sixty (60) days shall come before the MUD Board for approval. All Directors
requesting and receiving reimbursement for attending District business outside of the monthly
Board meetings shall be required to provide an update/report to the Board either in person at the
very next meeting or provide an update/report via an electronic transmission to the MUD Board
and the District Manager.
SECTION 3. Attendance at Meetings and Conduct of Other District Business. Board
members may attend conferences and meetings of the Association of Water Board Directors, at
the District’s expense, whether within or outside the Town of Trophy Club. Attendance at other
conferences, hearings, or other meetings outside of Trophy Club by the members of the Board of
Directors must be sanctioned by the Board of Directors; attendance at local meetings or conduct
of other local District business will be at each Director’s discretion. Directors attending any
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meeting or conducting any District business shall report to the Board concerning the meeting or
activity.
SECTION 4. Expenses Outside of Trophy Club. The District will pay a reasonable
room rate for a director’s hotel room, if District business requires that the director be out of
Trophy Club, reasonable tips incurred in making the trip, roundtrip mileage at the current IRS
mileage rate and parking, if any, for travel by car or roundtrip airfare at current commercial rates
for standard (not first class) air fare and reasonable rental car or taxi charges. The District will
pay for meals actually eaten and paid for by the Director on a sanctioned trip outside of Trophy
Club; provided, however, reimbursement for meals will be limited to $75.00 per day per person.
Appropriate documentation listing the person in attendance and a description of the business
discussed at the meeting or activity is required. No reimbursement shall be made for the purchase
of alcoholic beverages for a director, spouse, employee or guest. No reimbursement shall be
made for the meals of a spouse of a director or employee.
SECTION 5. Expenses for Local Meetings and Activities. The District will pay for
roundtrip mileage at the current IRS rate for travel by car, parking, and will pay meals directly
related to the meeting or activity. Reimbursement for meals will be limited to $75.00 per day per
person. Appropriate documentation listing the person in attendance and a description of the
business discussed at the meeting or activity is required. No reimbursement shall be made for the
purchase of alcoholic beverages for a director, spouse, employee or guest. No reimbursement
shall be made for the meals of a spouse of a director or employee.
SECTION 6. Reimbursement. Directors attending meetings or other activities and
wishing to receive a per diem and/or expenses must submit a verified statement showing the
number of days actually spent in service to the District and a general description of the duties
performed for each day of service. To receive reimbursement for expenses, a Director must also
submit an itemized expense report to the Senior Accountant before reimbursement is approved by
the Board’s District Manager. Items on the expense report shall include lodging, meals, tips,
parking and transportation. Directors sharing expense items may split reported expenses in any
matter they deem equitable, but the Board will pay no more than 100% of the actual total cost of
reimbursable items.
SECTION 7. Extraordinary Expenses. Any extraordinary expenses for a Director
attending a sanctioned activity of the District must be approved by the Board prior to incurring
the expense.
ATTACHMENT C
POLICY CONCERNING SELECTION, MONITORING,
REVIEW AND EVALUATION OF PROFESSIONAL CONSULTANTS
SECTION 1. Purpose. The purpose of this Policy Concerning Selection, Monitoring,
Review, and Evaluation of Professional Consultants is to set guidelines for the Board of Directors
for Trophy Club Municipal Utility District No. 1 (the “District”) concerning its Professional
Consultants.
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SECTION 2. Definition of Professional Consultant. “Professional Consultant” shall
include the District’s attorney, auditor, bookkeeper, financial advisor, and tax assessor/collector,
and such other consultants other than employees that the District may hereafter engage.
SECTION 3. Selection of Consultants. Whenever the Board of Directors of the District
decides to terminate the services of one or more of its Professional Consultants, the Board shall
request one or more proposals as required by the Professional Services Procurement Act, Section
2254.001 et seq., Government Code, except where selection of professional consultants is to be
conducted by the Board in an open meeting, shall appoint a committee of one or two Directors to
review any proposals received by the Board, to interview applicants, and to make a
recommendation to the entire Board of Directors concerning the selection.
SECTION 4. Monitoring of Professional Consultants. For those Professional
Consultants with annual contracts, the Board of Directors of the District will review the
performance of the Professional Consultants for the prior year at the time the contract is renewed.
The Board of Directors shall review the performance of its other Professional Consultants, upon
the request of one or more Directors.
ATTACHMENT D
POLICIES RELATING TO USE OF MANAGEMENT
INFORMATION AND FORMATION OF AN AUDIT COMMITTEE
SECTION 1. Purpose. The purpose of this Policy Relating to the Use of Management
Information and Formation of an Audit Committee for Trophy Club Municipal Utility District
No. 1 (the “District”) is to provide written policies concerning the use of management
information.
SECTION 2. Annual Budget. Prior to each fiscal year, the Board of Directors of the
District shall adopt an annual budget for the next fiscal year for use in planning and controlling of
costs.
SECTION 3. Audit Committee. The District hereby appoints its Board of Directors as
an audit committee to review the annual audit prepared by the District Auditor. The Board may
designate a lesser number than the entire Board, but not less than two (2) Directors to serve as its
audit committee.
SECTION 4. Accounting Standards. The District hereby directs its auditor to adopt
uniform auditing reporting requirements that use “Audits of State and Local Governmental Units”
as a guide on audit working papers and that uses “Governmental Accounting and Financial
Reporting Standards” for final audit reports (subject to the standards for audits prescribed by
applicable Texas Commission on Environmental Quality Rules).
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ATTACHMENT “E”
TROPY CLUB MUD NO. 1
CODE OF CONDUCT
Statement of Purpose
The citizens and the businesses that Trophy Club MUD No. 1 (MUD 1) serves are entitled to
have a fair, ethical and accountable District, which earns the public’s full confidence for integrity.
It is the strong desire of the MUD District to fulfill this expectation; and, therefore requires that
the MUD Directors:
• Comply with both the letter and sprit of the laws and policies affecting the operations of
the District;
• Be independent, impartial and fair in their judgment and actions; and
• Use their respective office or position for the public good and not for personal gain.
To this end, the MUD Directors have adopted this Code of Conduct in order to assure public
confidence in the integrity of its government and its effective and fair operation.
Definitions
The following words, terms and phrases, when used in this section, shall have the following
meanings subscribed to them:
Business. A corporation, partnership, sole proprietorship, firm, holding company, joint stock
company, receivership, trust or any other for profit or non-profit entity.
MUD Board. The legislative and governing body of the District consisting of five (5) members;
MUD President, Vice-President, Secretary/Treasurer, and two Directors.
Employee. Any person employed by the District, including those individuals on a part-time basis,
including independent contractors hired by the District for repetitive performance of services, but
not independent contractors engaged for occasional services.
Nepotism. Showing favoritism toward a relative (needs further definitions see State Law). The
practice of hiring personnel or awarding contracts which favor a relative is prohibited by the
District.
Exclusions to this prohibition are:
a. Employees who have been continuously employed by the District for more than two (2)
years prior to the election or appointment of the Director.
b. Individuals who are employees of the District as of the effective date of this policy.
1. Act in the Public Interest
Recognizing that stewardship of the public interest must be their primary concern, MUD
Directors shall work for the common good of the people the District serves and not for any
private or personal concern. The Directors shall assure fair and equal treatment of all persons,
claims and transactions coming before the District.
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2. Comply with the Law
MUD Directors shall comply with the laws of the nation and the State of Texas in the
performance of their public duties. These laws include, but are not limited to: the United States
and Texas Constitutions; laws pertaining to conflicts of interest, election campaigns, financial
disclosures, employer responsibilities, and open processes of government; and MUD Orders,
resolutions and policies; the Texas Water Code; and the Texas Commission on Environmental
Quality (TCEQ) rules and regulations.
3. Conduct of MUD Directors
The professional and personal conduct of MUD Directors must be above reproach and avoid even
the appearance of impropriety. MUD Directors shall refrain from abusive conduct, personal
charges or verbal attacks upon the character or motives of other MUD Director(s), employees,
and the public. Discussions held in confidence and or in Executive and/or Closed Session shall be
kept strictly confidential. Directors shall not violate and or divulge confidential discussions held
during Executive and / or Closed Sessions. and or private conversations
4. Respect for Process
MUD Directors shall perform their duties in accordance with the processes and Rules oOf Order
established by the MUD Board.
5. Conduct of Public Meetings
MUD Directors have an obligation to attend meetings and to be prepared for public issues; to
listen courteously and attentively to all public discussions before the body; and to focus on the
business at hand. They shall refrain from interrupting other speakers, making personal comments
not germane to the business of the body, or otherwise interfering with the orderly conduct of
meetings.
6. Decisions Based on Merit
It is expected and required that MUD Directors review material, participate in discussions and
base their decisions on the merits and substance of the matter at hand.
7. Communication
Prior to permitting final action on a matter under consideration, MUD Directors shall publicly
share substantive information, which they may have received from sources outside the public
decision-making process that is relevant to such action by the MUD Board.
8. Conflicts of Interest and Disclosure
MUD Directors shall familiarize themselves with and abide by the following conflicts of interest
and disclosure statutes and principles:
a. Chapter 171 of the Local Government Code which requires an officer, whether elected,
appointed, paid, or unpaid, of a district exercising responsibilities beyond those that are
advisory in nature, to file an affidavit disclosing a substantial interest in a business entity
or property that would be beneficially affected by a decision of the governing body or of
any other board or commission upon which the member serves and thereafter to abstain
from participation in discussion and voting on the matter. Once the disclosure is made,
the MUD Director is to remove himself from the meeting area to ensure his presence
does not hinder the discussion of the item or influence the vote.
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b. Section 176 of the Local Government Code which requires MUD Directors and the
District Manager to file a conflicts disclosure statement disclosing any business
relationship with a person or business doing business with the District or being
considered by the District for a business relationship.
c. Section 176.003(a)(2)(B) of the Local Government Code which requires the disclosure of
gifts of an aggregate value of more than $250.00 in the twelve (12) month period
preceding the date that a Director becomes aware of a transaction described in Section
176, other than gifts of food, lodging, transportation, or entertainment accepted as a
guest.
d. Sections 553.001-553.003 of the Government Code which requires the filing of an
affidavit before the date the District will acquire a property in which public servants has a
legal or equitable interest.
e. In order to assure their independence and impartiality on behalf of the public good, MUD
Directors are prohibited from using their positions to influence government decisions in
which they have a personal interest.
9. Corruption
MUD Directors shall familiarize themselves with and abide by the Texas Penal Code mandates
concerning corruption, including without limitation, Section 36.02 prohibiting receipt of
prohibited gifts, Section 39.02 concerning abuse of official capacity and Section 39.06(a)
concerning misuse of official information and all other applicable state laws regulating or related
to public service.
10. Political Advocacy
MUD Directors shall not utilize the District’s name, logo, employees, or their position for
purposes of endorsing any political candidate, political position or business.
11. Confidential Information
MUD Directors shall respect the confidentiality of information concerning District property,
personnel or proceedings of the District. They shall neither disclose confidential information
without proper legal authorization, nor use such information to advance their personal interests.
12. Use of Public Resources
Directors shall not use public resources generally unavailable to the public, such as District staff
time, equipment, supplies or facilities, for private gain or personal purposes.
13. Representation of Private Interests
In keeping with their role as stewards of the public interest, Directors shall not appear on behalf
of private interests of third parties before the MUD Board or any board, commission, committee,
or proceeding of the District.
14. Advocacy
Directors shall represent the official policies or positions of the MUD Board to the best of their
ability when designated as delegates for this purpose. When presenting their individual opinions
and positions, MUD Directors shall explicitly state that they do not represent their body or the
MUD District, nor will they allow the inference that they do.
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15. Policy Role of Directors
MUD Directors shall respect and adhere to the District’s structure as outlined in the Texas Water
Code and the District’s policies and procedures. In this structure, the MUD Directors determine
the policies of the District with the advice, information and analysis provided by the public, and
District staff. Except as provided by District Order, MUD Directors therefore shall not interfere
with the administrative and/or day to day functions of the District or the professional duties of the
District staff; nor shall they impair the ability of sStaff to implement MUD Board policy
decisions.
16. Independence of Boards, Commissions, and Committees
Because of the value of the independent advice of boards, commissions, committees and advisory
groups to the public decision-making process, MUD Directors shall refrain from using their
position to influence unduly the deliberations or outcomes of any board, commission, committee,
and advisory group proceedings.
17. Positive Workplace Environment
MUD Directors shall support the maintenance of a positive and constructive workplace
environment for District employees and for citizens and businesses dealing with the District.
MUD Directors shall recognize their special role in dealing with District employees and refrain
from creating the perception of inappropriate direction to Staff.
18. Implementation
As an expression of the standards of conduct for MUD Directors expected by the District, this
Code of Conduct is intended to be self-enforcing. It therefore becomes most effective when MUD
Directors are thoroughly familiar with it and embrace its provisions. Ethical standards shall be
included in the regular orientations for candidates for the MUD Board, and newly elected and
appointed MUD Directors. MUD Directors entering office, shall sign a statement affirming they
have read and understood the Trophy Club MUD No. 1 Code of Conduct and agree to be bound
by its terms. In addition, the Code of Conduct shall be reviewed periodically by the MUD
Directors, and the MUD Board shall consider recommendations for revision as it becomes
necessary.
19. Compliance and Enforcement
The Trophy Club MUD No. 1 Code of Conduct expresses standards of ethical conduct expected
for Trophy Club No. 1 MUD No. 1 Directors.
MUD Directors themselves have the primary responsibility to assure that ethical standards are
understood and met, and that the public can continue to have full confidence in the integrity of
government. The President(s) of the MUD Board has the additional responsibility to intervene
when a MUD Director’s’ actions appear to be in violation of the Code of Conduct and are
brought to their attention. The MUD Board may impose sanctions, such as reprimand, formal
censure on a MUD Director whose conduct does not comply with the District’s ethical standards.
The MUD Board also may act to censure or reprimand a MUD Director in accordance with MUD
1 procedures and subject to the limitations set forth in Section 20 of this policy. The MUD Board
finds and determines that these ethics and standards of conduct are necessary and appropriate in
order to serve the legitimate goal of orderly governance, integrity and public confidence in
government.
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20. Procedure for Enforcement
Upon good faith and belief that a MUD Director has violated any term or provision of this Code
of Conduct, a party having such good faith and belief that a violation has occurred and wishing to
initiate a formal review of the alleged violation shall file a written complaint with the MUD
Secretary. The written complaint shall contain 1) the name of the complaining party (hereinafter
“Complainant”); 2) the name of the party against whom the complaint is being filed (hereinafter
“Respondent”); 3) the specific sections allegedly violated; 4) Specific dates, approximate time of
day, locations and other facts evidencing the alleged violations; and 5) any documentation
evidencing that a violation of the Code of Conduct occurred. Trophy Club MUD No. 1 will not
accept a request related to alleged violation(s) of ethics policies within sixty (60) days of a called
director’s election.
Alternatively, iIf the complaint does not meet all of the requirements set forth in the preceding
paragraph, the MUD Secretary shall notify the Complainant in writing of the nature of the
deficiency and no further action by the MUD Secretary or MUD Board shall be necessary, until
such time the MUD Secretary can determine that the complaint meets the requirements of this
section.
Within thirty (30) days of the MUD Secretary's receipt of a written complaint meeting all of the
requirements set forth in the preceding paragraphabove, a notice will be sent to the parties
(Complainant and Respondent) to determine if they may agree to have the Complaint mediated by
a mutually agreed upon mediator. If the parties do not so agree to mediate the Complaint, the
MUD Secretary shall place forward the complaint on the next available regular District meeting
agenda for which posting requirements may legally and procedurally be metto the MUD’s legal
counsel.
Alternatively, if the complaint does not meet all of the requirements set forth in the preceding
paragraph, the MUD Secretary shall notify the Complainant in writing of the nature of the
deficiency and no further action by the MUD Secretary or MUD Board shall be necessary, until
such time the MUD Secretary can determine that the complaint meets the requirements of this
section.
Once placed upon the District agendaforwarded to District legal counsel, the comlpaintcomplaint
scope of the MUD Board shall be reviewed by legal couselcounsel shall be limited to a
determineation of whether the complaint on its face presents a violation of this Code of Conduct
for which sanctions, such as reprimand, or formal censure would be appropriate in order to serve
the legitimate goal of orderly governance, integrity, and public confidence in government. Upon
presentation of legal counsel’s findings at the next regular meeting and a majority vote of the
MUD Board that the complaint merits further review and investigation, an item shall be placed on
the next available regular District meeting agenda for which posting requirements may be legally
and procedurally met. Additionally, upon majority vote, the MUD Board may specify any and all
individual items of grievance from the Complaint that merit such review and investigation and
that will be considered by the MUD Board at a subsequent hearing on the matter. At least seven
(7) days prior to the hearing date, the MUD Secretary shall notify the respondent parties
(Complainant and Respondent) in writing of the date, time and place at which the MUD Board
will conduct a hearing on the merits of the alleged complaint, and if MUD Board has by majority
vote specified individual items for review and investigation at the hearing., sSuch notice shall
advise the Respondentparties of the scope of the hearing.
Alternatively, if upon review of the complaint on its face by legal counsel and a majority vote of
MUD Board determines that further review and investigation is not warranted, then the
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Complainant shall be notified in writing of such vote, the written complaint shall be returned to
the Complainant, and no further action shall be required by the MUD Secretary or MUD Board.
At the subsequent MUD Board hearing, the Complainant and Respondent may present
testimonial and or documentary evidence regarding the allegations contained within the
Complaint. If the MUD Board determines that substantial evidence has been presented to support
the allegation that a violation of the Code of Conduct has occurred and that the violation is
detrimental to orderly governance, integrity, and public confidence in the District government,
then the MUD Board may by majority vote impose sanctions, such as reprimand, or formal
censure, as determined appropriate to serve the legitimate goals of this policy.
All procedural rules of the MUD Board shall apply to proceedings conducted pursuant to this
Section. The complaint procedure specified in this Section shall only be applicable to those MUD
Directors who are appointed and/or elected and for the conduct of such official that occurs during
the official’s term of office on a MUD board.
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STATEMENT OF COMMITMENT
As a member of the Trophy Club MUD No. 1 Board, I agree to uphold the Code of Conduct by
adhering to the following model of behavior.
I will:
• Recognize the worth of individual MUD Directors and appreciate their individual talents,
perspectives and contributions;
• Help create an atmosphere of respect and civility where individual MUD Directors, MUD
staff and the public are free to express their ideas and work to their full potential;
• Conduct my personal and public affairs with honesty, integrity, fairness and respect for
others;
• Respect the dignity and privacy of individuals and organizations;
• Respect and recognize my position as governing and not intervene in day-to-day
operations of the District.
• Keep the common good as my highest purpose and focus on achieving constructive
solutions for public benefit;
• Avoid and discourage conduct which is divisive or harmful to the best interests of Trophy
Club MUD No. 1;
• Treat all people with whom I come in contact in a manner I wish to be treated;
• Before I speak or act I will ask myself the following questions:
1. Is it the truth?
2. Is it fair to all concerned?
3. Will it build goodwill and better relationships?
4. Will it be beneficial to all concerned?
I affirm that I have read and that I understand, accept and support the Trophy Club MUD
No. 1 Code of Conduct.
_____________________________________________
Print Name
_____________________________________________
Position/Title
_________________________________ __________________________
Signature Date
Formatted: Bulleted + Level: 1 + Aligned at:
0.5" + Indent at: 0.75"
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ATTACHMENT F
TROPHY CLUB MUD NO. 1
RULES OF PROCEDURE
ARTICLE I
ORGANIZATION, POWERS AND OFFICE
Section 1.01. Organization. Trophy Club Municipal Utility District No. 1 (“MUD 1”) is
a governmental agency and body politic and corporate of the State of Texas pursuant to Chapters
49 and 54 of the Texas Water Code and Section 59, Article XVI of the Texas Constitution.
Section 1.02. Powers. MUD 1 has all of the rights, powers, privileges, authority,
functions and duties necessary and convenient to accomplish the purposes established for a
municipal utility district as provided by Chapters 49 and 54 of the Texas Water Code (“Code”).
Section 1.03. Office. The chief administrative office of MUD 1 shall be located within
the boundaries of MUD 1.
ARTICLE II
BOARD OF DIRECTORS
Section 2.01. General Powers and Number. The business and affairs of the Authority
shall be conducted under the authority and direction of the MUD 1 Board. Effective pursuant to
the May 2010 election, the number of directors of the Board shall be five (5). In the event of a
vacancy in the office of director, within sixty days following the vacancy the Board shall appoint
a qualified person to the office until the next election for directors.
Section 2.02. Qualifications of Directors. Each director, whether elected or appointed,
shall be required to qualify by the execution of a Constitutional Oath of Office and Statement of
Elected Officer. A person shall not serve as a director if he or she is not qualified to do so under
the provisions of the Code. Within sixty (60) days after the Board determines that any director is
not qualified to serve on the Board, it shall replace such director with a person who is qualified.
Any director not qualified to serve on the Board, who willfully occupies an office and exercises
the duties and powers of that office, may be subject to penalties under the Code, as amended,
including possible conviction of a misdemeanor and imposition of a fine.
Section 2.03. Tenure. Except as provided by the Code, each director shall serve for a
period of four (4) years and until his or her successor is elected and qualified. Any director
appointed to the Board shall serve for the remainder of the term of office to which such director is
appointed.
Section 2.04. Meetings. The Board shall establish a regular meeting time and place or
places. The Board shall meet monthly except upon the occasion when it is determined that no
meeting is necessary in a particular month. In any event, the Board shall meet no less than four
(4) times each year. Special meetings of the Board may be called by or at the request of the
President, or any two (2) directors, and/or the District Manager.
Section 2.05. Agendas. The President, and/or tThe District Manager shall confer with
the District’s attorneys prior to each meeting to determine the agenda items. Directors wishing to
place an item on the agenda should contact the President or District Manager. The Directors shall
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request only one subject per agenda item.
Section 2.06. Posting Agendas and Notice to Directors. After approval of the agenda by
the President, the District Secretary shall post the agenda as required by the Texas Open Meetings
Act and the Code. Notice to the directors of any meeting of the Board shall be given at least
seventy-two (72) hours prior to the meeting. Such notice shall be given by electronic
transmission, facsimile, or telephone if notice is given less than five (5) days prior to a meeting.
Copies of the agenda will be placed on the MUD 1 webpage and will be available for the public
at the meeting.
Section 2.07. Quorum. A majority of the Board shall constitute a quorum for the
transaction of business at any meeting of the Board. Following the May 2010 election, the act of
three (3) directors at a meeting for which a quorum is present shall be the act of the Board.
Section 2.08. Conduct of Meetings. The President shall preside at Board meetings. In
the absence of the President, the Vice President shall preside. The meetings shall be conducted in
accordance with Robert’s Rules of Order, as the same may be modified from time-to-time, with
the concurrence of all directors. The Board may provide a portion of each meeting for public
comments in accordance with the policies established for receipt of public comment. Board shall
agree that no Director can speak twice to the same issue until everyone else wishing to speak has
spoken to it once. A request to suspend those “Rules of Procedure” that may be
suspended,suspended may be proposed upon in a motion. Such motion may be adopted with a
two-thirds vote of Directors. The Board agrees that before any subject is open to debate it is first
necessary that a motion be made by a Director who has the floor; second, that it be seconded
(with certain exceptions); and third, that the President shall state the question so that the Board
may know what is before it for consideration and action. Debate can not begin until the President
has stated the motion or resolution and opened the agenda item for consideration.
ARTICLE III
OFFICERS
Section 3.01. Officers. The officers of the District shall be a President, a Vice
President, a Secretary/Treasurer, and such other officers as may be elected in accordance with the
provisions of this Article, including but not limited to, an Investment Officer. The Board may
elect or appoint such officers including an Assistant Secretary/Treasurer as it may deem desirable,
such officers to have the authority to perform the duties prescribed from time-to-time by the
President.
Section 3.02. Election and Term of Office. The officers of the District shall be elected
annually by the Board at the regular meeting of the Board in June. New offices may be created
and filled at any meeting of the Board. Each officer shall hold office until his successor shall
have been duly elected.
Section 3.03. Removal. Any officer elected or appointed by the Board may be removed
by the Board whenever the best interests of the District would be served thereby, but such
removal shall not constitute a removal from the Board.
Section 3.04. Vacancies. A vacancy in any office because of death, resignation,
removal, disqualification, or otherwise must be filled by the Board for the unexpired portion of
the term in accordance with the Code provisions regarding the filling of vacancies.
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Section 3.05. President. Effective pursuant to the May 2010 election, MUD 1 shall
have one (1) President. The President shall be a member of the Board with all the rights and
privileges thereof, including the right to introduce motions before the Board and to vote on all
matters. The President shall preside at all meetings of the Board. The President may sign any
deeds, mortgages, bonds, contracts, or other instruments which the Board has authorized to be
executed, except in cases where the signing and execution thereof shall be expressly delegated by
the Board to the generalDistrict manager or other employee of the District; and in general, the
President shall perform all duties as may be prescribed by the Board from time-to-time.
Section 3.06. Vice President. The Vice President shall be a member of the Board and in
the absence of or upon the death of the President and in the event of the inability or refusal of the
President to perform; the Vice President shall perform the duties, succeed to the authority and
assume the responsibilities of the powers of the office of President. A Vice President shall
perform such other duties as a prescribed by the Board or assigned by the President.
Section 3.07. Secretary/Treasurer. In his or her role as Secretary, the
Secretary/Treasurer is responsible for seeing that all records and books of the District are properly
kept and that all notices are duly given in accordance with the provisions of these rules or as
required by law. In general, the Secretary/Treasurer shall perform all duties incident to the office
of Secretary and such other duties as from time-to-time may be assigned by the President or by
the Board. The Secretary/Treasurer may attest the President’s signature on documents. The
Secretary/Treasurer may delegate such duties as may be prudent to staff and consultants but shall
not be relieved of any responsibility to perform legally required duties.
In his or her role as Treasurer, the Secretary/Treasurer, with the assistance of the District
Manager, shall be responsible for all funds and securities of the District, shall review the receipts
of all money due and payable to the District from any source, and shall assure the deposit of all
such moneys in the name of the District in such banks as shall be selected by the Board. The
Secretary/Treasurer shall also review the disbursements of the District, and in general, shall
perform all duties incident to the office of the Treasurer and such other duties as from time-to-
time may be assigned to him or her by the President or the Board. The Investment Officer, if not
the same person as the Treasurer, shall be responsible for the investment of the District’s funds,
as provided in Section 3.09 hereof.
Section 3.08. Investment Officer. Any officer or staff designee of the Board may be
appointed as the Investment Officer of the District (the “Investment Officer”). The Investment
Officer, so appointed by the Board, along with the Finance Director District Manager, shall be the
Investment Officers of the District and, in such capacity, shall fulfill the responsibilities of such
office regarding the investment of the District’s funds, pursuant to the Public Funds Investment
Act, as amended, and the Investment Policy of the District, as such policy may be amended by the
Board from time to time.
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PASSED AND APPROVED by the Board of Directors of the Trophy Club Municipal
Utility District No. 1, Trophy Club, Texas, this, the 14th 17th day of January, 2011.uly, 2012
_________________________________
James C. ThomasNick Sanders, President
(SEAL)
____________________________________
Kevin R. Carr, Secretary/Treasurer
____________________________
Laurie SlaghtMary Moore, MUD Secretary
TCMUD No. 1 Page 280 of 308 Meeting Date: July 17, 2012
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CERTIFICATE OF ORDER (201012-12140717)
THE STATE OF TEXAS }
COUNTY OF DENTON }
COUNTY OF TARRANT}
I, the undersigned member of the Board of Directors of the Trophy Club Municipal
Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify as
follows:
1. That I am the duly qualified and acting Secretary of the Board of Directors of the
District, and that as such, I have custody of the minutes and records of the District.
2. That the Board of Directors of the District convened in Open Session at a Regular
Meeting on January 18, 2011, at the regular meeting place thereof, and the roll was called of the
duly constituted officers and members of the Board of Directors, to wit:
James C. ThomasNick Sanders President
Jim MossJames C. Thomas Vice President
Kevin Carr Secretary/Treasurer
Bill Armstrong Director
Nick SandersJim Moss Director
and Directors Thomas, Moss, Carr, Armstrong and Sanders _________________were present,
thus constituting a quorum, whereupon, among other business, the following was transacted at
such meeting: a written
AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No.
1, REPEALING ORDER 2009-09152010-1214, AND ADOPTING AN
AMENDED CODE OF ETHICS, A FEES AND EXPENSE POLICY,
POLICIES AND PROCEDURES FOR SELECTION AND REVIEW OF
CONSULTANTS, POLICIES CONCERNING THE USE OF
MANAGEMENT INFORMATION INCLUDING THE FORMATION OF
AN AUDIT COMMITTEE, CODE OF CONDUCT, RULES OF
PROCEDURE AND CERTAIN OTHER MATTERS; AND PROVIDING
AN EFFECTIVE DATE
was duly introduced for the consideration of the Board of Directors. It was then duly moved and
seconded that such Order be adopted and, after due discussion, such motion, carrying with it the
adoption of such Order prevailed and carried by the following vote:
AYES: 5_____
NOES: 0_____
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Order (201012-12140717) Certificate
Trophy Club Municipal Utility District No. 1
3. That a true, full and correct copy of such Order adopted at such meeting is attached to
and follows this certificate; that such Order has been duly recorded in the minutes of the Board of
Directors for such meeting; that the persons named in the above and foregoing Paragraph 2 were
the duly chosen, qualified and acting officers and members of the Board of Directors as indicated
therein, that each was duly and sufficiently notified officially and personally, in advance, of the
time, place and purpose of such meeting, and that such Order would be introduced and considered
for adoption at such meeting, and that each consented, in advance, to the holding of such meeting
for such purpose; that the canvassing of the officers and members of the Board of Directors
present at and absent from such meeting and of the votes of each on such motion, as set forth in
the above and foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of
the hour, date, place and subject of such meeting was given and posted as required by Chapter
551, Texas Gov. Code.
SIGNED AND SEALED the 17th 18TH day of Januaryuly 20112.
Secretary, Board of Directors
(SEAL)
Formatted: Superscript
TCMUD No. 1 Page 282 of 308 Meeting Date: July 17, 2012
TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1
ORDER NO. 2012-0717
AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No.
1, REPEALING ORDER 2010-1214, AND ADOPTING AN AMENDED
CODE OF ETHICS, A FEES AND EXPENSE POLICY, POLICIES AND
PROCEDURES FOR SELECTION AND REVIEW OF CONSULTANTS,
POLICIES CONCERNING THE USE OF MANAGEMENT
INFORMATION INCLUDING THE FORMATION OF AN AUDIT
COMMITTEE, CODE OF CONDUCT, RULES OF PROCEDURE AND
CERTAIN OTHER MATTERS; AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is a Water
District operating pursuant to Chapter 54 of the Texas Water Code; and
WHEREAS, on July 17, 2012, the District adopted Order No. 2012-0717 per the Texas
Water Code Ann. §49.199, requiring the Board of Directors of the District to adopt certain
policies and procedures in writing; including a code of ethics, an expense policy, policies and
procedures for the selection and review of consultants, policies concerning the use of
management information and the formation of an audit committee and Rules of Procedure; and
WHEREAS, the Board of Directors of the District now finds it prudent and wise to
amend Attachment B, Fees and Expense and Attachment F, Rules of Procedure for its Board of
Directors; and
WHEREAS, the Board determines that in order to have a fair, ethical and
accountable District, it is in their best interest to repeal Order 2010-1214 and adopt
Order No. 2012-0717, adopting an amendment to Attachment B, Fees & Expense Policy
and an amendment to Attachment F, Rules of Procedure.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
I.
The Board of Directors hereby adopts in addition to the Code of Ethics (Attachment A); a Fees
and Expense Policy (Attachment B); a Policy Concerning Selection, Monitoring, Review and
Evaluation of Professional Consultants (Attachment C); Policies Relating to Use of Management
Information and Formation of an Audit Committee (Exhibit D); a Code of Conduct (Attachment
E); and Rules of Procedure (Attachment F) hereof as its written policies and procedures required
by Tex. Water Code Ann. §49.199.
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II.
The President and Secretary of the Board of Directors are authorized to evidence adoption of this
Order on behalf of the Board of Directors and to do all other things proper and necessary to carry
out the intent hereof. This Order supersedes all previous Orders adopting any of the following: a
Code of Ethics, a Fees and Expense Policy, a Travel Expense Policy, Policies and Procedures for
Selection and Review of Consultants, Policies Concerning the Use of Management Information
Including the Formation of an Audit Committee or Rules of Procedure.
ATTACHMENT A
CODE OF ETHICS
SECTION 1. Purpose. The purpose of this Code of Ethics is to set forth the standards
of conduct and behavior for the members of the Board of Directors of Trophy Club Municipal
Utility District No. 1 (the “District”), and its officers, and employees of the District (collectively
with the Directors, the “District Officials”).
SECTION 2. Policy. It is the policy of the District that District Officials shall conduct
themselves in a manner consistent with sound business and ethical practices; that the public
interest shall always be considered in conducting District business; that the appearance of
impropriety shall be avoided to ensure and maintain public confidence in the District; and that the
Board shall control and manage the affairs of the District fairly, impartially, and without
discrimination.
Section 2.01 Qualification of Directors.
A. A person shall not serve as a Director if he is disqualified by law from doing so.
As of the date of adoption of this Code of Ethics, Section 49.052, Texas Water
Code, disqualifies certain person from serving as directors of the District.
B. Within sixty (60) days after the Board determines that any Director is
disqualified from serving on the Board, it shall replace such Director with a
person who is not disqualified.
C. Any Director who is disqualified from serving on the Board under Section
2.01(a) who willfully occupies an office and exercises the duties and powers of
that office may be subject to penalties under Section 49.052, Texas Water Code,
including possible conviction of a misdemeanor and imposition of a fine.
D. A Director is not qualified to serve on the Board if the Director simultaneously
serves in another civil office, either elective or appointive, entitling the Director
to compensation(Article XVI, Section 40, of the Texas Constitution, Appendix
“B.”)
Section 2.02 Removal of Directors
The Board by unanimous vote of the remaining Directors may remove a Director from
the Board if that Director has missed one-half (1/2) or more of the regular meetings of the Board
scheduled during the prior twelve (12) months. See Section 49.052, Texas Water Code.
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SECTION 3. Conflicts of Interest.
A. The District adopts Chapter 171, Government Code, as its Conflict of Interest
Policy, the principal provisions of which are as follows: Except where a majority of the Board of
Directors is required to abstain from participation in a vote because of conflict of interest, a
Director will abstain from participating in a decision of the Board of Directors which either (1)
confers an economic benefit on a business in which the Director or a close relative has a
substantial interest, or (2) affects the value of property in which the Director or a close relative
has a substantial interest differently from how it affects other real property in the District. For
these purposes, a person is considered to have a “substantial interest” in a business if (1) he owns
ten percent (10%) or more of the voting stock or shares of the business entity or owns either ten
percent (10%) or more or $5,000 or more of the fair market value of the business entity; or (2)
funds received from the business exceed ten percent (10%) of his gross income for the previous
year. A Person has a substantial interest in real property if the interest is an equitable or legal
interest with a market value of $2,500 or more. A “close relative” of a Director for these purposes
is a person related to the Director within the first degree of affinity or consanguinity.
B. A Director who has a substantial interest in any matter involving the business
entity or real property shall disclose that fact to the other Directors by Affidavit. The Affidavit
must be filed with the Secretary of the Board. An interested Director shall abstain from further
participation in the matter as set forth in Section 3(A).
C. The Board shall take a separate vote on any budget item specifically dedicated to
a contract with a business entity in which a Director has a substantial interest. In the event of a
separate vote, the Director may not participate in that separate vote, but may vote on a final
budget if the Director has complied with Section 3.
D. As of the date of adoption of this Code of Ethics, Chapter 176, Local
Government Code, requires the disclosure of certain relationships by Directors, vendors, and
certain prospective vendors to the District. A Director, vendor, or prospective vendor who has a
relationship that requires disclosure under Chapter 176 shall disclose that relationship by
completing the form prescribed by the Texas Ethics Commission and timely filing such form with
the Records Administrator. A Director or vendor violating this Section may be subject to
prosecution as a Class C misdemeanor under Sections 176.003 and 176.006(f), Local
Government Code, respectively.
SECTION 4. Conduct of District Business. Each District Official will conduct all
business of the District in a manner consistent with the requirements of applicable law and the
Texas Open Meetings Act.
SECTION 5. Acceptance of Gifts. No District Official shall accept any benefit as
consideration for any decision, opinion, recommendation, vote, or other exercise of discretion in
carrying out his official acts for the District. No District Official shall solicit, accept, or agree to
accept any benefit from a person known to be interested in or likely to become interested in any
contract, purchase, payment, claim, or transaction involving the exercise of the District’s
Official’s discretion. As used herein, “benefit” shall not include:
(1) A fee prescribed by law to be received by a public servant or any other benefit to
which the District Official is lawfully entitled or for which he gives legitimate
consideration in a capacity other than as a District Official;
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(2) A gift or other benefit conferred on account of kinship or a personal,
professional, or business relationship independent of the status of the recipient as a
District Official;
(3) A political contribution, as defined by the Election Code;
(4) A benefit consisting of food, lodging, transportation, or entertainment accepted
as a guest; or
(5) A benefit to a District Official required to file a financial statement under the
Texas Election Code that is derived from a function in honor or appreciation of the
recipient if:
(A) The benefit and the source of any benefit in excess of $50.00 is reported
in the required financial statement;
(B) The benefit is used solely to defray the expenses that accrue in the
performance of duties or activities in connection with its official duties for the
District which are non-reimbursable by the District; or
(C) An item with value of less than $50.00, excluding cash or negotiable
instrument; or
(D) An item issued by a governmental entity that allows the use of property
or facilities owned, leased, or operated by the governmental entity.
SECTION 6. Bribery
A District Official shall not intentionally or knowingly offer, confer, or agree to
confer on another, or solicit, accept, or agree to accept from another, any benefit as
consideration when to do so is prohibited by law. As of the date of adoption of this Code
of Ethics, Section 36.02, Texas Penal Code, lists the offenses that are considered bribery
when committed by District Officials. Violations of penal laws may subject a District
Official to criminal prosecution.
SECTION 7. Acceptance of Honoraria.
A Director shall not solicit, accept or agree to accept an honorarium as prohibited
by law. As of the date of the adoption of this Code of Ethics, Section 36.07, Texas Penal
Code, provides the circumstances in which a Director may not accept an honorarium.
Violations of penal laws may subject a District Official to criminal prosecution.
SECTION 8. Lobbying.
Should the Texas Ethics Commission by rule require any District Officials
directly communicating with legislative or executive branch officials to register as
lobbyists, District Officials shall comply with such rule. See Government Code, Section
305.0051.
The District shall not reimburse from District funds the expenses of any person in
excess of $50.00 for direct communications with a member of the legislative or executive
branch unless the person being compensated resides in the district of the member with
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whom the person communicates or files a written statement which includes the person’s
name, the amount of compensation or reimbursement, and the name of the affected
political subdivision with the Secretary of State. This provision does not apply to
registered lobbyists, a full-time employee of the District or an elected or appointed
District Official.
ATTACHMENT B
FEES AND EXPENSE POLICY
SECTION 1. Purpose. The purpose of this Expense Policy is to set forth the policies of
Trophy Club Municipal Utility District No. 1 (the “District”) concerning per diem and travel
expenses for members of the Board of Directors of the District.
SECTION 2. Per Diem for Directors. Pursuant to Section 49.060 of the Texas Water
Code, as amended, Directors are entitled to receive as fees of office up to $150.00 a day for each
day the Director actually spends performing the duties of a director, provided the fees shall not
exceed a sum of $7,200 per annum. Fees of office are set by an Order adopted by the Board of
Directors. “Performing the duties of a director” means substantive performance of the
management or business of the District, including participation in board and committee meetings
and other activities involving the substantive deliberation of District Business and in pertinent
educational programs. The phrase does not include routine or ministerial activities such as the
execution of documents, self-preparation for meetings, or other activities requiring a minimal
amount of time. Directors may attend other meetings relating to the management or business of
the District and receive fees of office and expenses at the discretion of each director.
At every monthly MUD Board meeting, Directors will receive a FEE PAYMENT
REQUEST. Each Director in attendance at said meeting will be required to complete a FEE
PAYMENT REQUEST. Directors will have two options: 1) Request payment or 2) Decline
payment. Any Director who fails to complete/submit a FEE PAYMENT REQUEST will be
emailed or if no email address, mailed a FEE PAYMENT REQUEST by the MUD Secretary,
requesting the Director complete and sign the FEE PAYMENT REQUEST. If the Director
wishes to DECLINE payment, the Director may indicate such via an electronic transmission, via
regular mail or submit the Request in person to the MUD Secretary.
Directors attending “outside” meetings on District business who wish to receive payment
for attendance at such meeting shall have sixty (60) days from the date of said meeting in which
to submit a FEE PAYMENT REQUEST for payment. Any FEE PAYMENT REQUEST
received after sixty (60) days shall come before the MUD Board for approval. All Directors
requesting and receiving reimbursement for attending District business outside of the monthly
Board meetings shall be required to provide an update/report to the Board either in person at the
very next meeting or provide an update/report via an electronic transmission to the MUD Board
and the District Manager.
SECTION 3. Attendance at Meetings and Conduct of Other District Business. Board
members may attend conferences and meetings of the Association of Water Board Directors, at
the District’s expense, whether within or outside the Town of Trophy Club. Attendance at other
conferences, hearings, or other meetings outside of Trophy Club by the members of the Board of
Directors must be sanctioned by the Board of Directors; attendance at local meetings or conduct
of other local District business will be at each Director’s discretion. Directors attending any
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meeting or conducting any District business shall report to the Board concerning the meeting or
activity.
SECTION 4. Expenses Outside of Trophy Club. The District will pay a reasonable
room rate for a director’s hotel room, if District business requires that the director be out of
Trophy Club, reasonable tips incurred in making the trip, roundtrip mileage at the current IRS
mileage rate and parking, if any, for travel by car or roundtrip airfare at current commercial rates
for standard (not first class) air fare and reasonable rental car or taxi charges. The District will
pay for meals actually eaten and paid for by the Director on a sanctioned trip outside of Trophy
Club; provided, however, reimbursement for meals will be limited to $75.00 per day per person.
Appropriate documentation listing the person in attendance and a description of the business
discussed at the meeting or activity is required. No reimbursement shall be made for the purchase
of alcoholic beverages for a director, spouse, employee or guest. No reimbursement shall be
made for the meals of a spouse of a director or employee.
SECTION 5. Expenses for Local Meetings and Activities. The District will pay for
roundtrip mileage at the current IRS rate for travel by car, parking, and will pay meals directly
related to the meeting or activity. Reimbursement for meals will be limited to $75.00 per day per
person. Appropriate documentation listing the person in attendance and a description of the
business discussed at the meeting or activity is required. No reimbursement shall be made for the
purchase of alcoholic beverages for a director, spouse, employee or guest. No reimbursement
shall be made for the meals of a spouse of a director or employee.
SECTION 6. Reimbursement. Directors attending meetings or other activities and
wishing to receive a per diem and/or expenses must submit a verified statement showing the
number of days actually spent in service to the District and a general description of the duties
performed for each day of service. To receive reimbursement for expenses, a Director must also
submit an itemized expense report to the Senior Accountant before reimbursement is approved by
the Board’s District Manager. Items on the expense report shall include lodging, meals, tips,
parking and transportation. Directors sharing expense items may split reported expenses in any
matter they deem equitable, but the Board will pay no more than 100% of the actual total cost of
reimbursable items.
SECTION 7. Extraordinary Expenses. Any extraordinary expenses for a Director
attending a sanctioned activity of the District must be approved by the Board prior to incurring
the expense.
ATTACHMENT C
POLICY CONCERNING SELECTION, MONITORING,
REVIEW AND EVALUATION OF PROFESSIONAL CONSULTANTS
SECTION 1. Purpose. The purpose of this Policy Concerning Selection, Monitoring,
Review, and Evaluation of Professional Consultants is to set guidelines for the Board of Directors
for Trophy Club Municipal Utility District No. 1 (the “District”) concerning its Professional
Consultants.
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SECTION 2. Definition of Professional Consultant. “Professional Consultant” shall
include the District’s attorney, auditor, bookkeeper, financial advisor, and tax assessor/collector,
and such other consultants other than employees that the District may hereafter engage.
SECTION 3. Selection of Consultants. Whenever the Board of Directors of the District
decides to terminate the services of one or more of its Professional Consultants, the Board shall
request one or more proposals as required by the Professional Services Procurement Act, Section
2254.001 et seq., Government Code, except where selection of professional consultants is to be
conducted by the Board in an open meeting, shall appoint a committee of one or two Directors to
review any proposals received by the Board, to interview applicants, and to make a
recommendation to the entire Board of Directors concerning the selection.
SECTION 4. Monitoring of Professional Consultants. For those Professional
Consultants with annual contracts, the Board of Directors of the District will review the
performance of the Professional Consultants for the prior year at the time the contract is renewed.
The Board of Directors shall review the performance of its other Professional Consultants, upon
the request of one or more Directors.
ATTACHMENT D
POLICIES RELATING TO USE OF MANAGEMENT
INFORMATION AND FORMATION OF AN AUDIT COMMITTEE
SECTION 1. Purpose. The purpose of this Policy Relating to the Use of Management
Information and Formation of an Audit Committee for Trophy Club Municipal Utility District
No. 1 (the “District”) is to provide written policies concerning the use of management
information.
SECTION 2. Annual Budget. Prior to each fiscal year, the Board of Directors of the
District shall adopt an annual budget for the next fiscal year for use in planning and controlling of
costs.
SECTION 3. Audit Committee. The District hereby appoints its Board of Directors as
an audit committee to review the annual audit prepared by the District Auditor. The Board may
designate a lesser number than the entire Board, but not less than two (2) Directors to serve as its
audit committee.
SECTION 4. Accounting Standards. The District hereby directs its auditor to adopt
uniform auditing reporting requirements that use “Audits of State and Local Governmental Units”
as a guide on audit working papers and that uses “Governmental Accounting and Financial
Reporting Standards” for final audit reports (subject to the standards for audits prescribed by
applicable Texas Commission on Environmental Quality Rules).
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ATTACHMENT “E”
TROPY CLUB MUD NO. 1
CODE OF CONDUCT
Statement of Purpose
The citizens and the businesses that Trophy Club MUD No. 1 (MUD 1) serves are entitled to
have a fair, ethical and accountable District, which earns the public’s full confidence for integrity.
It is the strong desire of the MUD District to fulfill this expectation; and, therefore requires that
the MUD Directors:
• Comply with both the letter and sprit of the laws and policies affecting the operations of
the District;
• Be independent, impartial and fair in their judgment and actions; and
• Use their respective office or position for the public good and not for personal gain.
To this end, the MUD Directors have adopted this Code of Conduct in order to assure public
confidence in the integrity of its government and its effective and fair operation.
Definitions
The following words, terms and phrases, when used in this section, shall have the following
meanings subscribed to them:
Business. A corporation, partnership, sole proprietorship, firm, holding company, joint stock
company, receivership, trust or any other for profit or non-profit entity.
MUD Board. The legislative and governing body of the District consisting of five (5) members;
MUD President, Vice-President, Secretary/Treasurer, and two Directors.
Employee. Any person employed by the District, including those individuals on a part-time basis,
including independent contractors hired by the District for repetitive performance of services, but
not independent contractors engaged for occasional services.
Nepotism. Showing favoritism toward a relative (needs further definitions see State Law). The
practice of hiring personnel or awarding contracts which favor a relative is prohibited by the
District.
Exclusions to this prohibition are:
a. Employees who have been continuously employed by the District for more than two (2)
years prior to the election or appointment of the Director.
b. Individuals who are employees of the District as of the effective date of this policy.
1. Act in the Public Interest
Recognizing that stewardship of the public interest must be their primary concern, MUD
Directors shall work for the common good of the people the District serves and not for any
private or personal concern. The Directors shall assure fair and equal treatment of all persons,
claims and transactions coming before the District.
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2. Comply with the Law
MUD Directors shall comply with the laws of the nation and the State of Texas in the
performance of their public duties. These laws include, but are not limited to: the United States
and Texas Constitutions; laws pertaining to conflicts of interest, election campaigns, financial
disclosures, employer responsibilities, and open processes of government; and MUD Orders,
resolutions and policies; the Texas Water Code; and the Texas Commission on Environmental
Quality (TCEQ) rules and regulations.
3. Conduct of MUD Directors
The professional and personal conduct of MUD Directors must be above reproach and avoid even
the appearance of impropriety. MUD Directors shall refrain from abusive conduct, personal
charges or verbal attacks upon the character or motives of other MUD Director(s), employees,
and the public. Discussions held in confidence and or in Executive and/or Closed Session shall be
kept strictly confidential. Directors shall not violate and or divulge confidential discussions held
during Executive and / or Closed Sessions.
4. Respect for Process
MUD Directors shall perform their duties in accordance with the processes and Rules of Order
established by the MUD Board.
5. Conduct of Public Meetings
MUD Directors have an obligation to attend meetings and to be prepared for public issues; to
listen courteously and attentively to all public discussions before the body; and to focus on the
business at hand. They shall refrain from interrupting other speakers, making personal comments
not germane to the business of the body, or otherwise interfering with the orderly conduct of
meetings.
6. Decisions Based on Merit
It is expected and required that MUD Directors review material, participate in discussions and
base their decisions on the merits and substance of the matter at hand.
7. Communication
Prior to permitting final action on a matter under consideration, MUD Directors shall publicly
share substantive information, which they may have received from sources outside the public
decision-making process that is relevant to such action by the MUD Board.
8. Conflicts of Interest and Disclosure
MUD Directors shall familiarize themselves with and abide by the following conflicts of interest
and disclosure statutes and principles:
a. Chapter 171 of the Local Government Code which requires an officer, whether elected,
appointed, paid, or unpaid, of a district exercising responsibilities beyond those that are
advisory in nature, to file an affidavit disclosing a substantial interest in a business entity
or property that would be beneficially affected by a decision of the governing body or of
any other board or commission upon which the member serves and thereafter to abstain
from participation in discussion and voting on the matter. Once the disclosure is made,
the MUD Director is to remove himself from the meeting area to ensure his presence
does not hinder the discussion of the item or influence the vote.
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b. Section 176 of the Local Government Code which requires MUD Directors and the
District Manager to file a conflicts disclosure statement disclosing any business
relationship with a person or business doing business with the District or being
considered by the District for a business relationship.
c. Section 176.003(a)(2)(B) of the Local Government Code which requires the disclosure of
gifts of an aggregate value of more than $250.00 in the twelve (12) month period
preceding the date that a Director becomes aware of a transaction described in Section
176, other than gifts of food, lodging, transportation, or entertainment accepted as a
guest.
d. Sections 553.001-553.003 of the Government Code which requires the filing of an
affidavit before the date the District will acquire a property in which public servants has a
legal or equitable interest.
e. In order to assure their independence and impartiality on behalf of the public good, MUD
Directors are prohibited from using their positions to influence government decisions in
which they have a personal interest.
9. Corruption
MUD Directors shall familiarize themselves with and abide by the Texas Penal Code mandates
concerning corruption, including without limitation, Section 36.02 prohibiting receipt of
prohibited gifts, Section 39.02 concerning abuse of official capacity and Section 39.06(a)
concerning misuse of official information and all other applicable state laws regulating or related
to public service.
10. Political Advocacy
MUD Directors shall not utilize the District’s name, logo, employees, or their position for
purposes of endorsing any political candidate, political position or business.
11. Confidential Information
MUD Directors shall respect the confidentiality of information concerning District property,
personnel or proceedings of the District. They shall neither disclose confidential information
without proper legal authorization, nor use such information to advance their personal interests.
12. Use of Public Resources
Directors shall not use public resources generally unavailable to the public, such as District staff
time, equipment, supplies or facilities, for private gain or personal purposes.
13. Representation of Private Interests
In keeping with their role as stewards of the public interest, Directors shall not appear on behalf
of private interests of third parties before the MUD Board or any board, commission, committee,
or proceeding of the District.
14. Advocacy
Directors shall represent the official policies or positions of the MUD Board to the best of their
ability when designated as delegates for this purpose. When presenting their individual opinions
and positions, MUD Directors shall explicitly state that they do not represent their body or the
MUD District, nor will they allow the inference that they do.
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15. Policy Role of Directors
MUD Directors shall respect and adhere to the District’s structure as outlined in the Texas Water
Code and the District’s policies and procedures. In this structure, the MUD Directors determine
the policies of the District with the advice, information and analysis provided by the public, and
District staff. Except as provided by District Order, MUD Directors therefore shall not interfere
with the administrative and/or day to day functions of the District or the professional duties of the
District staff; nor shall they impair the ability of staff to implement MUD Board policy decisions.
16. Independence of Boards, Commissions, and Committees
Because of the value of the independent advice of boards, commissions, committees and advisory
groups to the public decision-making process, MUD Directors shall refrain from using their
position to influence unduly the deliberations or outcomes of any board, commission, committee,
and advisory group proceedings.
17. Positive Workplace Environment
MUD Directors shall support the maintenance of a positive and constructive workplace
environment for District employees and for citizens and businesses dealing with the District.
MUD Directors shall recognize their special role in dealing with District employees and refrain
from creating the perception of inappropriate direction to Staff.
18. Implementation
As an expression of the standards of conduct for MUD Directors expected by the District, this
Code of Conduct is intended to be self-enforcing. It therefore becomes most effective when MUD
Directors are thoroughly familiar with it and embrace its provisions. Ethical standards shall be
included in the regular orientations for candidates for the MUD Board, and newly elected and
appointed MUD Directors. MUD Directors entering office, shall sign a statement affirming they
have read and understood the Trophy Club MUD No. 1 Code of Conduct and agree to be bound
by its terms. In addition, the Code of Conduct shall be reviewed periodically by the MUD
Directors, and the MUD Board shall consider recommendations for revision as it becomes
necessary.
19. Compliance and Enforcement
The Trophy Club MUD No. 1 Code of Conduct expresses standards of ethical conduct expected
for Trophy Club MUD No. 1 Directors.
MUD Directors themselves have the primary responsibility to assure that ethical standards are
understood and met, and that the public can continue to have full confidence in the integrity of
government. The President of the MUD Board has the additional responsibility to intervene when
a MUD Director’s’ actions appear to be in violation of the Code of Conduct and are brought to
their attention. The MUD Board may impose sanctions, such as reprimand, formal censure on a
MUD Director whose conduct does not comply with the District’s ethical standards. The MUD
Board also may act to censure or reprimand a MUD Director in accordance with MUD
procedures and subject to the limitations set forth in Section 20 of this policy. The MUD Board
finds and determines that these ethics and standards of conduct are necessary and appropriate in
order to serve the legitimate goal of orderly governance, integrity and public confidence in
government.
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20. Procedure for Enforcement
Upon good faith and belief that a MUD Director has violated any term or provision of this Code
of Conduct, a party having such good faith and belief that a violation has occurred and wishing to
initiate a formal review of the alleged violation shall file a written complaint with the MUD
Secretary. The written complaint shall contain 1) the name of the complaining party (hereinafter
“Complainant”); 2) the name of the party against whom the complaint is being filed (hereinafter
“Respondent”); 3) the specific sections allegedly violated; 4) Specific dates, approximate time of
day, locations and other facts evidencing the alleged violations; and 5) any documentation
evidencing that a violation of the Code of Conduct occurred. Trophy Club MUD No. 1 will not
accept a request related to alleged violation(s) of ethics policies within sixty (60) days of a called
director’s election.
If the complaint does not meet all of the requirements set forth in the preceding paragraph, the
MUD Secretary shall notify the Complainant in writing of the nature of the deficiency and no
further action by the MUD Secretary or MUD Board shall be necessary, until such time the MUD
Secretary can determine that the complaint meets the requirements of this section.
Within thirty (30) days of the MUD Secretary's receipt of a written complaint meeting all of the
requirements set forth above, a notice will be sent to the parties (Complainant and Respondent) to
determine if they agree to have the Complaint mediated by a mutually agreed upon mediator. If
the parties do not so agree to mediate the Complaint, the MUD Secretary shall forward the
complaint to the MUD’s legal counsel.
Once forwarded to District legal counsel, the complaint shall be reviewed by legal counsel to a
determine whether the complaint on its face presents a violation of this Code of Conduct for
which sanctions, such as reprimand, or formal censure would be appropriate in order to serve the
legitimate goal of orderly governance, integrity, and public confidence in government. Upon
presentation of legal counsel’s findings at the next regular meeting and a majority vote of the
MUD Board that the complaint merits further review and investigation, an item shall be placed on
the next available regular District meeting agenda for which posting requirements may be legally
and procedurally met. Additionally, upon majority vote, the MUD Board may specify any and all
individual items of grievance from the Complaint that merit such review and investigation and
that will be considered by the MUD Board at a subsequent hearing on the matter. At least seven
(7) days prior to the hearing date, the MUD Secretary shall notify the parties (Complainant and
Respondent) in writing of the date, time and place at which the MUD Board will conduct a
hearing on the merits of the alleged complaint, and if MUD Board has by majority vote specified
individual items for review and investigation at the hearing. Such notice shall advise the parties of
the scope of the hearing.
Alternatively, if upon review of the complaint on its face by legal counsel and a majority vote of
MUD Board determines that further review and investigation is not warranted, then the
Complainant shall be notified in writing of such vote, the written complaint shall be returned to
the Complainant, and no further action shall be required by the MUD Secretary or MUD Board.
At the subsequent MUD Board hearing, the Complainant and Respondent may present
testimonial and or documentary evidence regarding the allegations contained within the
Complaint. If the MUD Board determines that substantial evidence has been presented to support
the allegation that a violation of the Code of Conduct has occurred and that the violation is
detrimental to orderly governance, integrity, and public confidence in the District government,
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then the MUD Board may by majority vote impose sanctions, such as reprimand, or formal
censure, as determined appropriate to serve the legitimate goals of this policy.
All procedural rules of the MUD Board shall apply to proceedings conducted pursuant to this
Section. The complaint procedure specified in this Section shall only be applicable to those MUD
Directors who are appointed and/or elected and for the conduct of such official that occurs during
the official’s term of office on a MUD board.
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STATEMENT OF COMMITMENT
As a member of the Trophy Club MUD No. 1 Board, I agree to uphold the Code of Conduct by
adhering to the following model of behavior.
I will:
• Recognize the worth of individual MUD Directors and appreciate their individual talents,
perspectives and contributions;
• Help create an atmosphere of respect and civility where individual MUD Directors, MUD
staff and the public are free to express their ideas and work to their full potential;
• Conduct my personal and public affairs with honesty, integrity, fairness and respect for
others;
• Respect the dignity and privacy of individuals and organizations;
• Respect and recognize my position as governing and not intervene in day-to-day
operations of the District.
• Keep the common good as my highest purpose and focus on achieving constructive
solutions for public benefit;
• Avoid and discourage conduct which is divisive or harmful to the best interests of Trophy
Club MUD No. 1;
• Treat all people with whom I come in contact in a manner I wish to be treated;
• Before I speak or act I will ask myself the following questions:
1. Is it the truth?
2. Is it fair to all concerned?
3. Will it build goodwill and better relationships?
4. Will it be beneficial to all concerned?
I affirm that I have read and that I understand, accept and support the Trophy Club MUD
No. 1 Code of Conduct.
_____________________________________________
Print Name
_____________________________________________
Position/Title
_________________________________ __________________________
Signature Date
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ATTACHMENT F
TROPHY CLUB MUD NO. 1
RULES OF PROCEDURE
ARTICLE I
ORGANIZATION, POWERS AND OFFICE
Section 1.01. Organization. Trophy Club Municipal Utility District No. 1 (“MUD 1”) is
a governmental agency and body politic and corporate of the State of Texas pursuant to Chapters
49 and 54 of the Texas Water Code and Section 59, Article XVI of the Texas Constitution.
Section 1.02. Powers. MUD 1 has all of the rights, powers, privileges, authority,
functions and duties necessary and convenient to accomplish the purposes established for a
municipal utility district as provided by Chapters 49 and 54 of the Texas Water Code (“Code”).
Section 1.03. Office. The chief administrative office of MUD 1 shall be located within
the boundaries of MUD 1.
ARTICLE II
BOARD OF DIRECTORS
Section 2.01. General Powers and Number. The business and affairs of the Authority
shall be conducted under the authority and direction of the MUD 1 Board. Effective pursuant to
the May 2010 election, the number of directors of the Board shall be five (5). In the event of a
vacancy in the office of director, within sixty days following the vacancy the Board shall appoint
a qualified person to the office until the next election for directors.
Section 2.02. Qualifications of Directors. Each director, whether elected or appointed,
shall be required to qualify by the execution of a Constitutional Oath of Office and Statement of
Elected Officer. A person shall not serve as a director if he or she is not qualified to do so under
the provisions of the Code. Within sixty (60) days after the Board determines that any director is
not qualified to serve on the Board, it shall replace such director with a person who is qualified.
Any director not qualified to serve on the Board, who willfully occupies an office and exercises
the duties and powers of that office, may be subject to penalties under the Code, as amended,
including possible conviction of a misdemeanor and imposition of a fine.
Section 2.03. Tenure. Except as provided by the Code, each director shall serve for a
period of four (4) years and until his or her successor is elected and qualified. Any director
appointed to the Board shall serve for the remainder of the term of office to which such director is
appointed.
Section 2.04. Meetings. The Board shall establish a regular meeting time and place or
places. The Board shall meet monthly except upon the occasion when it is determined that no
meeting is necessary in a particular month. In any event, the Board shall meet no less than four
(4) times each year. Special meetings of the Board may be called by or at the request of the
President, any two (2) directors, and/or the District Manager.
Section 2.05. Agendas. The District Manager shall confer with the District’s attorneys
prior to each meeting to determine the agenda items. Directors wishing to place an item on the
agenda should contact the President or District Manager. The Directors shall request only one
subject per agenda item.
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Section 2.06. Posting Agendas and Notice to Directors. After approval of the agenda by
the President, the District Secretary shall post the agenda as required by the Texas Open Meetings
Act and the Code. Notice to the directors of any meeting of the Board shall be given at least
seventy-two (72) hours prior to the meeting. Such notice shall be given by electronic
transmission, facsimile, or telephone if notice is given less than five (5) days prior to a meeting.
Copies of the agenda will be placed on the MUD 1 webpage and will be available for the public
at the meeting.
Section 2.07. Quorum. A majority of the Board shall constitute a quorum for the
transaction of business at any meeting of the Board. Following the May 2010 election, the act of
three (3) directors at a meeting for which a quorum is present shall be the act of the Board.
Section 2.08. Conduct of Meetings. The President shall preside at Board meetings. In
the absence of the President, the Vice President shall preside. The meetings shall be conducted in
accordance with Robert’s Rules of Order, as the same may be modified from time-to-time, with
the concurrence of all directors. The Board may provide a portion of each meeting for public
comments in accordance with the policies established for receipt of public comment. Board shall
agree that no Director can speak twice to the same issue until everyone else wishing to speak has
spoken to it once. A request to suspend those “Rules of Procedure” that may be suspended may
be proposed upon in a motion. Such motion may be adopted with a two-thirds vote of Directors.
The Board agrees that before any subject is open to debate it is first necessary that a motion be
made by a Director who has the floor; second, that it be seconded (with certain exceptions); and
third, that the President shall state the question so that the Board may know what is before it for
consideration and action. Debate can not begin until the President has stated the motion or
resolution and opened the agenda item for consideration.
ARTICLE III
OFFICERS
Section 3.01. Officers. The officers of the District shall be a President, a Vice
President, a Secretary/Treasurer, and such other officers as may be elected in accordance with the
provisions of this Article, including but not limited to, an Investment Officer. The Board may
elect or appoint such officers including an Assistant Secretary/Treasurer as it may deem desirable,
such officers to have the authority to perform the duties prescribed from time-to-time by the
President.
Section 3.02. Election and Term of Office. The officers of the District shall be elected
annually by the Board at the regular meeting of the Board in June. New offices may be created
and filled at any meeting of the Board. Each officer shall hold office until his successor shall
have been duly elected.
Section 3.03. Removal. Any officer elected or appointed by the Board may be removed
by the Board whenever the best interests of the District would be served thereby, but such
removal shall not constitute a removal from the Board.
Section 3.04. Vacancies. A vacancy in any office because of death, resignation,
removal, disqualification, or otherwise must be filled by the Board for the unexpired portion of
the term in accordance with the Code provisions regarding the filling of vacancies.
TCMUD No. 1 Page 298 of 308 Meeting Date: July 17, 2012
TCMUD 1 – ORDER No. 2012-0717
Page 17 of 20
Section 3.05. President. Effective pursuant to the May 2010 election, MUD 1 shall
have one (1) President. The President shall be a member of the Board with all the rights and
privileges thereof, including the right to introduce motions before the Board and to vote on all
matters. The President shall preside at all meetings of the Board. The President may sign any
deeds, mortgages, bonds, contracts, or other instruments which the Board has authorized to be
executed, except in cases where the signing and execution thereof shall be expressly delegated by
the Board to the District manager or other employee of the District; and in general, the President
shall perform all duties as may be prescribed by the Board from time-to-time.
Section 3.06. Vice President. The Vice President shall be a member of the Board and in
the absence of or upon the death of the President and in the event of the inability or refusal of the
President to perform; the Vice President shall perform the duties, succeed to the authority and
assume the responsibilities of the powers of the office of President. A Vice President shall
perform such other duties as a prescribed by the Board or assigned by the President.
Section 3.07. Secretary/Treasurer. In his or her role as Secretary, the
Secretary/Treasurer is responsible for seeing that all records and books of the District are properly
kept and that all notices are duly given in accordance with the provisions of these rules or as
required by law. In general, the Secretary/Treasurer shall perform all duties incident to the office
of Secretary and such other duties as from time-to-time may be assigned by the President or by
the Board. The Secretary/Treasurer may attest the President’s signature on documents. The
Secretary/Treasurer may delegate such duties as may be prudent to staff and consultants but shall
not be relieved of any responsibility to perform legally required duties.
In his or her role as Treasurer, the Secretary/Treasurer, with the assistance of the District
Manager, shall be responsible for all funds and securities of the District, shall review the receipts
of all money due and payable to the District from any source, and shall assure the deposit of all
such moneys in the name of the District in such banks as shall be selected by the Board. The
Secretary/Treasurer shall also review the disbursements of the District, and in general, shall
perform all duties incident to the office of the Treasurer and such other duties as from time-to-
time may be assigned to him or her by the President or the Board. The Investment Officer, if not
the same person as the Treasurer, shall be responsible for the investment of the District’s funds,
as provided in Section 3.09 hereof.
Section 3.08. Investment Officer. Any officer or staff designee of the Board may be
appointed as the Investment Officer of the District (the “Investment Officer”). The Investment
Officer, so appointed by the Board, along with the District Manager, shall be the Investment
Officers of the District and, in such capacity, shall fulfill the responsibilities of such office
regarding the investment of the District’s funds, pursuant to the Public Funds Investment Act, as
amended, and the Investment Policy of the District, as such policy may be amended by the Board
from time to time.
TCMUD No. 1 Page 299 of 308 Meeting Date: July 17, 2012
TCMUD 1 – ORDER No. 2012-0717
Page 18 of 20
PASSED AND APPROVED by the Board of Directors of the Trophy Club Municipal
Utility District No. 1, Trophy Club, Texas, this, the 17th day of July, 2012
_________________________________
Nick Sanders, President
(SEAL)
____________________________________
Kevin R. Carr, Secretary/Treasurer
____________________________
Laurie Slaght, MUD Secretary
TCMUD No. 1 Page 300 of 308 Meeting Date: July 17, 2012
Page 19 of 20
CERTIFICATE OF ORDER (2012-0717)
THE STATE OF TEXAS }
COUNTY OF DENTON }
COUNTY OF TARRANT}
I, the undersigned member of the Board of Directors of the Trophy Club Municipal
Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify as
follows:
1. That I am the duly qualified and acting Secretary of the Board of Directors of the
District, and that as such, I have custody of the minutes and records of the District.
2. That the Board of Directors of the District convened in Open Session at a Regular
Meeting on July 17, 2012, at the regular meeting place thereof, and the roll was called of the duly
constituted officers and members of the Board of Directors, to wit:
Nick Sanders President
James C. Thomas Vice President
Kevin Carr Secretary/Treasurer
Bill Armstrong Director
Jim Moss Director
and Directors _________________were present, thus constituting a quorum, whereupon, among
other business, the following was transacted at such meeting: a written
AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No.
1, REPEALING ORDER 2010-1214, AND ADOPTING AN AMENDED
CODE OF ETHICS, A FEES AND EXPENSE POLICY, POLICIES AND
PROCEDURES FOR SELECTION AND REVIEW OF CONSULTANTS,
POLICIES CONCERNING THE USE OF MANAGEMENT
INFORMATION INCLUDING THE FORMATION OF AN AUDIT
COMMITTEE, CODE OF CONDUCT, RULES OF PROCEDURE AND
CERTAIN OTHER MATTERS; AND PROVIDING AN EFFECTIVE
DATE
was duly introduced for the consideration of the Board of Directors. It was then duly moved and
seconded that such Order be adopted and, after due discussion, such motion, carrying with it the
adoption of such Order prevailed and carried by the following vote:
AYES: _____
NOES: _____
TCMUD No. 1 Page 301 of 308 Meeting Date: July 17, 2012
Page 20 of 20
Order (2012-0717) Certificate
Trophy Club Municipal Utility District No. 1
3. That a true, full and correct copy of such Order adopted at such meeting is attached to
and follows this certificate; that such Order has been duly recorded in the minutes of the Board of
Directors for such meeting; that the persons named in the above and foregoing Paragraph 2 were
the duly chosen, qualified and acting officers and members of the Board of Directors as indicated
therein, that each was duly and sufficiently notified officially and personally, in advance, of the
time, place and purpose of such meeting, and that such Order would be introduced and considered
for adoption at such meeting, and that each consented, in advance, to the holding of such meeting
for such purpose; that the canvassing of the officers and members of the Board of Directors
present at and absent from such meeting and of the votes of each on such motion, as set forth in
the above and foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of
the hour, date, place and subject of such meeting was given and posted as required by Chapter
551, Texas Gov. Code.
SIGNED AND SEALED the 17th day of July 2012.
Secretary, Board of Directors
(SEAL)
TCMUD No. 1 Page 302 of 308 Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:22012-159-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:7/5/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Set date and time for budget workshop: July 31, 2012 at 10 a.m.
Attachments:Workshop Calendar.pdf
Action ByDate Action ResultVer.
Title
Set date and time for budget workshop: July 31, 2012 at 10 a.m.
TCMUD No. 1 Page 303 of 308 Meeting Date: July 17, 2012
17/5/2012 3:09 PMLaurie SlaghtSu Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31July 2012Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31August 2012July 2012Jul 1 - 7Jul 12345671:00pm 2:30pm Trail Budget Meeting (PS5:30pm 7:00pm Website Committee6:00pm 11:00pm CANCELLED - Counci9:00am 10:00am Routine Staff Meetin2:00pm 3:30pm TrophyClub Map Meeting (3:00pm 4:00pm Round4:00pm 5:00pm Police 7:00pm 10:00pm P&Z Commission (CouncilChambers)Jul 8 - 148910111213146:30pm 10:00pm EDC B(Svore Municipal Building Boardroom)9:00am 10:00am Routine Staff Meetin2:00pm 3:00pm EAC Meeting (Fire Dept I3:00pm 4:00pm Round4:00pm 5:30pm ZBA M3:30pm 5:30pm Finance Committee TCWC Garden Club (Fire Dept Training Room)3:00pm 4:00pm Training and Ice Cream Social (SvoreBoard Room )Jul 15 - 21151617181920215:30pm 10:30pm Council (MUD Bd Rm)7:00pm 9:00pm Northwest Optimist Meeting (Fire Dept T9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 12:00am TCMUD No.1 Meetin10:00am 11:00am EAC (Fire Dept Internal C12:00pm 8:00pm COURT (Svore Munic6:30pm 9:00pm TCWC Garden Club - Busin10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (CouncilChambers)Set up for Fire & Life Safety Event (Fire Dept Training8:30am 12:00pm Fire &Life Safety Class (FireDept Training Room )9:00am 12:00pm Fire &Life Safety for Older Adults (Fire Dept Training Room)Jul 22 - 28222324252627288:00am 12:00pm Fire Dept Training (Fire D1:00pm 4:30pm Incode Training (PS Confere7:00pm 9:00pm CharterReview Commission 8:00am 12:00pm Fire D9:00am 10:00am Routin1:00pm 4:30pm Incode 4:00pm 5:00pm TBD - Z7:00pm 9:30pm Trophy7:00pm 9:00pm Citizen8:00am 12:00pm Fire Dept Training (Fire Dept Training Room)1:00pm 4:30pm Incode Training (PS Conference Room)6:30am7:30pmPrimary Run-Off Voting (Council 1:00pm 4:30pm Incode Training (PS Conference Room)6:00pm 8:00pm Public Safety Advisory Com9:00am 10:00am Neighbor Helping Neighbor (Fire Dept 1:00pm 4:30pm Incode Training (PS Confere7:30am 7:00pm CHL Class (Fire Dept Training Room)Jul 29 - Aug 4293031Aug 12346:30am 8:00pm Republican Party Ru9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status SundayMondayTuesdayWednesdayThursdayFridaySaturdayTCMUD No. 1Page 304 of 308Meeting Date: July 17, 2012
27/5/2012 3:09 PMLaurie SlaghtSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31August 2012Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930September 2012August 2012Jul 29 - Aug 4Jul 293031Aug 12347:00pm 10:00pm P&Z Commission (CouncilChambers)7:00pm 9:00pm TCWC (Fire Dept Training Room)Aug 5 - 115678910116:00pm 11:00pm Council (MUD Bd Rm)9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 4:00pm 5:00pm Police Chaplain Meeting (inAug 12 - 18121314151617186:30pm 10:00pm EDC B(Svore Municipal Building Boardroom)7:00pm 9:00pm CharterReview Commission (Fire Dept Training R9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 9:00pm Parks & Recreation Board 10:00am 11:00am EAC (Fire Dept Internal Conference Room)12:00pm 8:00pm COURT (Svore Municipal Building B10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (CouncilChambers)Aug 19 - 25192021222324256:00pm 11:00pm Council (MUD Bd Rm)7:00pm 9:00pm Northwest Optimist Meeting (Fire Dept T9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 12:00am TCMUD No.1 Meetin6:00pm 8:00pm Public Safety Advisory Committee (Internal)(Police Dept. Training Room)9:00am 10:00am Neighbor Helping Neighbor (Fire Dept Training Room)Aug 26 - Sep 1262728293031Sep 112:00pm 12:30pm Fire Department Training(Fire Dept Training R7:00pm 9:00pm CharterReview Commission (Fire Dept Training R8:00am 12:00pm Fire D9:00am 10:00am Routin3:00pm 4:00pm Round4:00pm 5:00pm TBD - Z7:00pm 9:30pm Trophy7:00pm 9:00pm Citizen8:00am 12:00pm Fire Department Training(Fire Dept Training Room)SundayMondayTuesdayWednesdayThursdayFridaySaturdayTCMUD No. 1Page 305 of 308Meeting Date: July 17, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-160-M1 Name:
Status:Type:M1 Agenda Item Draft
File created:In control:7/5/2012 Trophy Club Municipal Utility District No. 1
On agenda:Final action:7/17/2012
Title:Set next meeting date: August 21, 2012
Attachments:August Meeting Calendar.pdf
Action ByDate Action ResultVer.
Title
Set next meeting date: August 21, 2012
TCMUD No. 1 Page 306 of 308 Meeting Date: July 17, 2012
17/5/2012 3:09 PMLaurie SlaghtSu Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31July 2012Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31August 2012July 2012Jul 1 - 7Jul 12345671:00pm 2:30pm Trail Budget Meeting (PS5:30pm 7:00pm Website Committee6:00pm 11:00pm CANCELLED - Counci9:00am 10:00am Routine Staff Meetin2:00pm 3:30pm TrophyClub Map Meeting (3:00pm 4:00pm Round4:00pm 5:00pm Police 7:00pm 10:00pm P&Z Commission (CouncilChambers)Jul 8 - 148910111213146:30pm 10:00pm EDC B(Svore Municipal Building Boardroom)9:00am 10:00am Routine Staff Meetin2:00pm 3:00pm EAC Meeting (Fire Dept I3:00pm 4:00pm Round4:00pm 5:30pm ZBA M3:30pm 5:30pm Finance Committee TCWC Garden Club (Fire Dept Training Room)3:00pm 4:00pm Training and Ice Cream Social (SvoreBoard Room )Jul 15 - 21151617181920215:30pm 10:30pm Council (MUD Bd Rm)7:00pm 9:00pm Northwest Optimist Meeting (Fire Dept T9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 12:00am TCMUD No.1 Meetin10:00am 11:00am EAC (Fire Dept Internal C12:00pm 8:00pm COURT (Svore Munic6:30pm 9:00pm TCWC Garden Club - Busin10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (CouncilChambers)Set up for Fire & Life Safety Event (Fire Dept Training8:30am 12:00pm Fire &Life Safety Class (FireDept Training Room )9:00am 12:00pm Fire &Life Safety for Older Adults (Fire Dept Training Room)Jul 22 - 28222324252627288:00am 12:00pm Fire Dept Training (Fire D1:00pm 4:30pm Incode Training (PS Confere7:00pm 9:00pm CharterReview Commission 8:00am 12:00pm Fire D9:00am 10:00am Routin1:00pm 4:30pm Incode 4:00pm 5:00pm TBD - Z7:00pm 9:30pm Trophy7:00pm 9:00pm Citizen8:00am 12:00pm Fire Dept Training (Fire Dept Training Room)1:00pm 4:30pm Incode Training (PS Conference Room)6:30am7:30pmPrimary Run-Off Voting (Council 1:00pm 4:30pm Incode Training (PS Conference Room)6:00pm 8:00pm Public Safety Advisory Com9:00am 10:00am Neighbor Helping Neighbor (Fire Dept 1:00pm 4:30pm Incode Training (PS Confere7:30am 7:00pm CHL Class (Fire Dept Training Room)Jul 29 - Aug 4293031Aug 12346:30am 8:00pm Republican Party Ru9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status SundayMondayTuesdayWednesdayThursdayFridaySaturdayTCMUD No. 1Page 307 of 308Meeting Date: July 17, 2012
27/5/2012 3:09 PMLaurie SlaghtSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31August 2012Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930September 2012August 2012Jul 29 - Aug 4Jul 293031Aug 12347:00pm 10:00pm P&Z Commission (CouncilChambers)7:00pm 9:00pm TCWC (Fire Dept Training Room)Aug 5 - 115678910116:00pm 11:00pm Council (MUD Bd Rm)9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 4:00pm 5:00pm Police Chaplain Meeting (inAug 12 - 18121314151617186:30pm 10:00pm EDC B(Svore Municipal Building Boardroom)7:00pm 9:00pm CharterReview Commission (Fire Dept Training R9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 9:00pm Parks & Recreation Board 10:00am 11:00am EAC (Fire Dept Internal Conference Room)12:00pm 8:00pm COURT (Svore Municipal Building B10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (CouncilChambers)Aug 19 - 25192021222324256:00pm 11:00pm Council (MUD Bd Rm)7:00pm 9:00pm Northwest Optimist Meeting (Fire Dept T9:00am 10:00am Routine Staff Meetin3:00pm 4:00pm Roundabout Status 7:00pm 12:00am TCMUD No.1 Meetin6:00pm 8:00pm Public Safety Advisory Committee (Internal)(Police Dept. Training Room)9:00am 10:00am Neighbor Helping Neighbor (Fire Dept Training Room)Aug 26 - Sep 1262728293031Sep 112:00pm 12:30pm Fire Department Training(Fire Dept Training R7:00pm 9:00pm CharterReview Commission (Fire Dept Training R8:00am 12:00pm Fire D9:00am 10:00am Routin3:00pm 4:00pm Round4:00pm 5:00pm TBD - Z7:00pm 9:30pm Trophy7:00pm 9:00pm Citizen8:00am 12:00pm Fire Department Training(Fire Dept Training Room)SundayMondayTuesdayWednesdayThursdayFridaySaturdayTCMUD No. 1Page 308 of 308Meeting Date: July 17, 2012