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HomeMy WebLinkAboutDecember 17, 2013 Regular Meeting Agenda BOARD OF DIRECTORS Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 December 17, 2013 7:00 P.M. Svore Municipal Boardroom CALL TO ORDER AND ANNOUNCE A QUORUM SPECIAL PRESENTATION 1. Byron Nelson High School Future Farmers of America (FFA) presentation regarding water conservation. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and take appropriate action to approve the Consent Agenda. (McKnight) a. November 19, 2013 Regular Meeting Minutes b. Consider and take appropriate action to adopt Resolution No. 2013-1217, amending the employee Cafeteria Plan including a Health Flexible Spending Account effective January 1, 2014. c. November 2013 Check Register Attachment a.- November 19, 2013 Regular Meeting Minutes Attachment b.- Resolution 2013-1217 Amending Employee Cafeteria Plan Attachment c - November 2013 Check Register REGULAR SESSION 3. Consider and take appropriate action to approve the November 2013 financials. (Gonzales) a. Variance Report b. Combined Financials c. Fund Balance Attachment a.- Variance Report November 2013 Attachment b.- Combined Financials November 2013 Attachment c.- Fund Balances November 2013 4. Consider and take appropriate action to approve Northeast Fire Department Association (NEFDA) Interlocal Agreement and authorize the District Manager to execute necessary documents. (D. Thomas) Attachment - NEFDA Equipment Replacement Agreement 5. Consider and take appropriate action to approve the Interlocal Cooperation Agreement for Fire Protection Services with Denton County and authorize the District Manager to execute the necessary documents. (D. Thomas) Attachment - ILA - Denton County Fire Protection Services Agreement 6. Consider and take appropriate action to approve contract for annual auditing services with Lafollet & Co and to allow the District Manager to execute the necessary documents. (McKnight) Attachment - Lafollet & Co. Contract for annual auditing services 7. Consider and take appropriate action regarding draft contracts with Town of Trophy Club for wholesale water and wastewater supply and system operations. (Sanders) 8. Consider and take appropriate action to approve Order No. 2013-1217, terminating further evaluation of proposal from the Town of Westlake and all negotiations related thereto. (McKnight) Attachment - Order No. 2013-1217 Terminating further evaluation of Westlake offer Attachment -2013-11 Westlake opposition to District Bond issuance TCEQ Attachment - 2013-12-02 District response to TCEQ re Westlake opposition of bonds REPORTS & UPDATES 9. District Manager Report (McKnight) a. Water System Operation b. Wastewater Operation c. Website Analytics d. Finance Update i. UB Reports ii. Permits e. Project Updates i. Rate of Flow Control Project ii. Wastewater Treatment Plant Updates iii. Lift Station No. 1 Access Road iv. TCEQ Bond Application Status Attachment a.- Water Report - November 2013 Attachment b.- Wastewater Report - November 2013 Attachment c.- Website Analytics - November 2013 Attachment d.- PID Connections November 2013 Attachment d i. - UB Report November 2013 Attachment d ii. - Permits November 2013 10. Fire Department Report (D. Thomas) a. November Report Attachment - Fire Report - November 2013 11. Texas Rural Water Association USDA/FSA Source Water Protection Plan Completion & Steering Committee meeting November 21, 2013. (McKnight) 12. Receive update on Citizen Advisory Committee. (Carr & Armstrong) CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 13. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: a. Town of Westlake proposal to purchase Solana area from District boundaries b. Potential litigation with the Town of Westlake in conjunction with administrative body Texas Commission on Environmental Quality review of bond application. c. Water and wastewater services for PID; terms of inter-local agreement for provision of water and wastewater services; Trophy Club Municipal Utility District No. 1 assets and related matters; and representation. d. District representation to the public. RECONVENE INTO REGULAR SESSION 13. Consider and take appropriate action regarding Closed Session. 14. Items for future agendas. 15. Set next meeting date. Attachment- January 2014 meeting calendar *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS CERTIFIES THAT ON DECEMBER 13, 2013 BY 4:00 P.M., A COPY OF THE ABOVE NOTICE OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS MEETING TO BE HELD ON DECEMBER 17, 2013 AT 7:00 P.M. WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENCT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SETION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE. _______________________________ LAURIE SLAGHT, DISTRICT SECRETARY