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HomeMy WebLinkAboutJanuary 15, 2013 Complete Agenda PacketTrophy Club Municipal Utility District No. 1 Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom7:00 PMTuesday, January 15, 2013 CALL TO ORDER AND ANNOUNCE A QUORUM REGULAR SESSION 1.2013-01-M1 Consider and take appropriate action to approve Resolution 2013-0115 Recognition of Trophy Club Municipal Utility District No. 1 website committee volunteers. (Carr) Resolution 2013-0115 Recognizing Website Committee.pdfAttachments: 2.2013-02-M1 Consider and take appropriate action to approve the Fiscal Year 2012 annual audit performed by LaFollett & Company, PLLC. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3.2013-03-M1 Consider and take appropriate action to approve the Consent Agenda. a.December 17, 2012 Regular Session Meeting Minutes b.December check register c.Amended Order No. 2013-0115, District Purchasing Policy December 17, 2012 Regular Meeting Minutes.pdf Check register December 2012.pdf Purchasing Order 2013-0115 Amended.pdf Attachments: CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Board has authority. January 15, 2013Trophy Club Municipal Utility District No. 1 Meeting Agenda REPORTS & UPDATES 4.2013-04-M1 Receive District Manager's Report (McKnight) a.Water System Report b.Wastewater Treatment Plant Operations Report c.Finance Report d.Sewer Line Repair at roundabout e.Update on water well pumping levels Pumped vs. Billed.pdf WW Monthly Log December 2012.pdf WW Percentage Removal Dec 2012.pdf UB Monthly report-Dec 2012.pdf PID Connections December 2012.pdf Fund Balances @ 12-31-12.pdf Attachments: 5.2013-05-M1 Receive Fire Update (Thomas) a.December activity Fire Dept monthly report..pdfAttachments: 6.2013-15-M1 Receive update from District PID Committee (Thomas) REGULAR SESSION 7.2013-06-M1 Consider and take appropriate action to approve the December 2012 Financials. (Gonzales) Financials combined for packet Dec 2012.pdfAttachments: 8.2013-07-M1 Consider and take appropriate action to adopt Trophy Club Municipal Utility District No. 1, Personnel Policy Manual. (Sisk) Personal Policy Draft Final.pdfAttachments: 9.2013-08-M1 Consider and take appropriate action regarding payment of retainage for the construction of the Fire Station. (McKnight/West) Fire Department Construction Retainage.pdf DMS-#88792-v1-Response_to_Parties_Claim_for_Retainage.pdf Attachments: 10.2013-09-M1 Consider and take appropriate action on an Unimproved Property Contract to purchase approximately 4 acres of real property located adjacent to the District’s wastewater treatment plant from BDMR Development, LLC, for a negotiated price of $400,000. (McKnight/West) DMS-#89315-v1-Contract_executed_by_Seller.pdfAttachments: CONVENE INTO CLOSED SESSION January 15, 2013Trophy Club Municipal Utility District No. 1 Meeting Agenda 11.2013-11-M1 Deliberation regarding the purchase and value of real property on matter where deliberation in an open meeting would have a detrimental effect on the position of the District in negotiations with a third party, pursuant to Section 551.072 of the Texas Open Meetings Act: a.Purchase and value of approximately 4 acres of real property located adjacent to the District’s wastewater treatment plant . 12.2013-10-M1 Consultation with the District's Attorney on a matter in which the duty of the Attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act, pursuant to Section 551.071 (2) of the Texas Open Meetings Act: a.Issues related to District Service Territory and CCN matters . RECONVENE INTO REGULAR SESSION 13.2013-12-M1 Consider and take appropriate action regarding Closed Session items. 14.2013-13-M1 Future agenda item(s): Future Agenda Items.pdfAttachments: 15.2013-14-M1 Set next meeting date: February 19, 2013 @ 7:00 P.M. February Meeting Calendar.pdfAttachments: ADJOURN * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. January 15, 2013Trophy Club Municipal Utility District No. 1 Meeting Agenda CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON FRIDAY, JANUARY 11, 2013 BY 4:00 P.M., A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO BE HELD ON JANUARY 15, 2013 AT 7:00 P.M., WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. _______________________________________________ LAURIE SLAGHT, DISTRICT SECRETARY THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT LAURIE SLAGHT AT 682-831-4685 OR FAX YOUR REQUEST TO 817- 491-9312. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2013. ________________________________, Title: ___________________________ 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-01-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Consider and take appropriate action to approve Resolution 2013-0115 Recognition of Trophy Club Municipal Utility District No. 1 website committee volunteers. (Carr) Attachments:Resolution 2013-0115 Recognizing Website Committee.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action to approve Resolution 2013-0115 Recognition of Trophy Club Municipal Utility District No. 1 website committee volunteers. (Carr) TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 RESOLUTION 2013-0115 A RESOLUTION OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, TROPHY CLUB, TEXAS, ACKNOWLEDGING THOSE INDIVIDUALS THAT PARTICIPATED ON THE WEBSITE COMMITTEE. WHEREAS, a number of individuals gave their time and commitment to the Trophy Club Municipal Utility District No. 1 Website Committee. WHEREAS, Trophy Club Municipal Utility District No. 1 is fortunate to have residents and friends that go out of their way to support the District. WHEREAS, Trophy Club Municipal Utility District No. 1 Board of Directors recognizes those individuals for their participation and dedication to the District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1: That the Trophy Club Municipal Utility District No. 1 expresses appreciation and gratitude to the following individuals: Philip Shoffner Aaron Brown Loralea Seale Steve Durman PASSED AND APPROVED BY THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS ON THIS 15TH DAY OF JANUARY, 2013. ______________________________ Nick Sanders, President Trophy Club Municipal Utility District No. 1 (Seal) ______________________________ Kevin R. Carr, Secretary/Treasurer Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-02-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Consider and take appropriate action to approve the Fiscal Year 2012 annual audit performed by LaFollett & Company, PLLC. Attachments: Action ByDate Action ResultVer. Title Consider and take appropriate action to approve the Fiscal Year 2012 annual audit performed by LaFollett & Company, PLLC. 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-03-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Consider and take appropriate action to approve the Consent Agenda. a.December 17, 2012 Regular Session Meeting Minutes b.December check register c.Amended Order No. 2013-0115, District Purchasing Policy Attachments:December 17, 2012 Regular Meeting Minutes.pdf Check register December 2012.pdf Purchasing Order 2013-0115 Amended.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action to approve the Consent Agenda. a.December 17, 2012 Regular Session Meeting Minutes b.December check register c.Amended Order No. 2013-0115, District Purchasing Policy REGULAR SESSION MINUTES FROM TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS December 17, 2012 at 6 P.M. Svore Municipal Building Boardroom The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Regular Session on Monday, December 17, 2012 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § MUD 1 BOARD DIRECTORS PRESENT Nick Sanders President Jim Thomas Vice President Kevin Carr Secretary/Treasurer Bill Armstrong Director MUD 1 BOARD DIRECTORS ABSENT Jim Moss Director STAFF PRESENT: Jennifer McKnight District Manager Laurie Slaght MUD Secretary Renae Gonzales Finance Manager Adrian Womack Utility Superintendent Karl Schlielig Wastewater Superintendent Danny Thomas Fire Chief Pam Liston MUD Attorney Bob West MUD Attorney GUESTS PRESENT: Mike Slye Town Manager Patricia Adams Town Attorney Danny Mayer Council Member Bill Rose Council Member President Sanders announced the date of December 17, 2012, called the meeting to order and announced a quorum present at 6:00 p.m. Convene into Closed Session at 6:02 P.M. CLOSED SESSION 1. Consultation with the District's Attorney on a matter in which the duty of the Attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act, Pursuant to Section 551.071 (2): of the Texas Open Meetings Act: a.Issues related to District service Territory and CCN matters. b.Purchase of property. c.Interlocal Agreement with the Town of Trophy Club for Contractual Personnel Services Trophy Club Municipal Utility District No. 1 December 17, 2012 Regular Session Minutes 1 of 6 d.Interlocal Agreement with the Town of Trophy Club for Fire Service Employee Contractual Services RECONVENE INTO REGULAR SESSION AT 8:55 P.M. 2. Consider and take appropriate action regarding Closed Session item(s). Item (b) Purchase of property. Motion is made by Secretary/Treasurer Carr, seconded by Vice President Thomas to authorize the District Manager to negotiate and to make an offer to the developer for the purchase of the lots to expand the Wastewater Treatment Plant. Motion Carried Unanimously With no objections, President Sanders moves item No. 11 and No. 12 to be considered by the Board. 11. Consider and take appropriate action regarding the Interlocal Agreement with the Town of Trophy Club for Contractual Personnel Services. (McKnight) President Sanders refers to Attorney Liston to state the requested changes to be made to the current employee services contract. Attorney Liston stated the following: Contractual Services 2.01 (C) - If currently there is limited access to software or hardware due to licensing, then by February 1, 2013, joint access shall be provided to authorized users as designated by the Town Manager (for Town personnel) and the MUD1 Manager (for MUD1 personnel). A provision needs to be added stating, “MUD 1 will receive fifty percent of any licenses, hardware and/or software access” Contractual Services 2.01 (C) - Annual maintenance costs, upgrade costs, and other computer and information technology related costs shall be paid by Town with a monthly invoice submitted to MUD1 for reimbursement of expenses incurred for MUD1’s portion of such costs. A provision needs to be inserted stating, “Such cost shall not exceed amounts in the approved MUD1 and Town budgets without approval of the MUD1 and Town governing bodies. Attachment EXHIBIT “A” - COST DETAILS FY 2013 – Costs paid by MUD1 to Town HR and Payroll: $ 7,698 The cost for Human Resources and Payroll must be removed. Attachment EXHIBIT “A” - COST DETAILS FY 2013 – Credit(s) allowed by Town to MUD1 Fire/EMS Utilities $ (5,675) The credit for Fire/EMS utilities must be removed. Attorney Liston clarifies that the MUD will pay the utility bills for Fire/EMS and that the Town must pay their portion of those bills within 30 days of receiving invoice. Town Manager Slye will take these changes back to the Town Council for approval. Trophy Club Municipal Utility District No. 1 December 17, 2012 Regular Session Minutes 2 of 6 Motion is made by Vice President Thomas and seconded by Director Armstrong to approve the Interlocal Agreement as amended with the Town of Trophy Club for Contractual Personnel Services Motion carried unanimously 12. Consider and take appropriate action regarding the Interlocal Agreement with the Town of Trophy Club for Fire Services Employee Contractual Services. President Sanders refers to Attorney Liston to state the requested changes to be made to the current employee services contract. Attorney Liston stated the following: 5.01 Compensation A sentence needs to be added to section 5.01 Compensation which states: “MUD 1 will reimburse the Town for payroll expenses within three business days of receiving an invoice for MUD 1 portion of payroll.” 6.01 Term. “After the end of the Initial Term, this Agreement shall automatically renew for a term of five (5) years commencing on October 1, 2013. , and shall automatically …” The period and the comma after October 1, 2013 need to be removed. 6.01 Term. The last sentence of this section states the following: and shall automatically renew in five (5) year increments for two (2) additional terms if action is not taken to terminate the Agreement in accordance with the requirements of Section VI “Term and Termination”. The following changes need to be made: VI “Term and Termination” need to be removed and it shall read: and shall automatically renew in five (5) year increments for two (2) additional terms if action is not taken to terminate the Agreement in accordance with the requirements of Section 6.02 Termination. 6.02 Termination. The extra period at the end of the paragraph needs to be removed. 6.02 Termination. This Agreement may be terminated by either party hereto… The sentence should add the words without cause: This Agreement may be terminated without cause by either party hereto… EXHIBIT “A”, Compensation Structure for Fire/EMS Personnel - For FY 2013, Trophy Club Municipal Utility District No. 1 will pay 51% of actual cost for salary and benefits for Fire/EMS personnel. The Town of Trophy Club will pay 49% of actual cost for salary and benefits for Fire/EMS personnel. The following changes need to be made to Exhibit “A”, and the final agreement shall state: Trophy Club Municipal Utility District No. 1 December 17, 2012 Regular Session Minutes 3 of 6 EXHIBIT “A”, Compensation Structure for Fire/EMS Personnel - “For FY 2013, Trophy Club Municipal Utility District No. 1 will contribute 51% of actual cost for salary and benefits for Fire/EMS personnel. The Town of Trophy Club will contribute 49% of actual cost for salary and benefits for Fire/EMS personnel. The Town of Trophy Club will pay 100% of actual cost for salary and benefits to Fire/EMS personnel.” Motion is made by Vice President Thomas and seconded by, Director Armstrong to approve the amended Interlocal Agreement with the Town of Trophy Club for Fire Services Employee Contractual Services as amended. President Sanders stated that the details between the Town and MUD have been worked out in the Fire Department ILA to the satisfaction of Texas Municipal Retirement System and would like to know if the Board would consider adding the MUD personnel to a similar ILA. Secretary/Treasurer Carr reads a letter from TMRS stating they will not provide a guarantee in writing for the Fire Department Personnel benefits. Carr further stated that he is not comfortable not having anything in writing for MUD employees. Vice President Thomas stated that the Town Human Resources has made many errors and that the MUD is now going to offer its employees a much better benefits package. Thomas stated that there are many reasons why the MUD is separating from the Town and he is not willing to back down. District Manager McKnight stated that the Fire/EMS would be considered Town Employees because they are technically Town employees by providing EMS services. Motion to approve the amended Interlocal Agreement with the Town of Trophy Club for Fire Services Employee Contractual Services is called for vote. For: President Sanders, Vice President Thomas, and Director Armstrong Against: Secretary/Treasurer Carr Motion carries 3-1. CITIZEN PRESENTATIONS – No citizen presentations CONSENT AGENDA 3. Consider and take appropriate action to approve the Consent Agenda. a.November 5, 2012 Special Meeting minutes b.November 20, 2012 Regular Session Meeting Minutes c.November check register d.Declare surplus property and authorize District Manager to dispose. Motion to approve the consent agenda is made by Vice President Thomas and seconded by Secretary/Treasurer Carr Motion Carried Unanimously REPORTS & UPDATES 4. Receive District Manager's Report (McKnight) a.Water System Operation b.Wastewater Treatment Plant c.Finance update d.Roundabout Relocation Project e.Update on Trinity Well No. 1 repairs f.Drought status and possible implementation of water restrictions g.Update on Fort Worth impact fees h.Update on Personnel Policy District Manager McKnight stated that the sewer line replacement at the roundabout was started today Trophy Club Municipal Utility District No. 1 December 17, 2012 Regular Session Minutes 4 of 6 and should be finished within a few weeks. Repairs have been completed to Trinity Well No. 1. The well is being flushed out by staff. McKnight told the Board that the City of Fort Worth will be having a meeting on December 19th and the Board should expect that the District will be implementing Stage I water restrictions soon. McKnight stated that the Fort Worth impact fees have dropped considerably. The impact fee for a 1 inch meter has been $2,167.00 since 2009 and has been reduced to $1,173.00. President Sanders stated that the Personnel Policy committee has met and expects to bring it to the Board in January of 2013 for adoption. 5. Receive Fire Update a. November activity Chief Thomas stated that the Department has hired a new employee, Cy Conditt. 6. Review of Proposed Timetable and Preliminary Debt Service Refunding Calculations provided by Southwest Securities. - $1,910,000 Unlimited Tax Refunding Bonds, Series 2013 District Manager McKnight reviewed the timeline of actions needed to be taken for calling the bonds. If the Board would like to proceed, this item will be back on the agenda in September. REGULAR SESSION 7. Consider and take appropriate action to approve the November 2012 Financials. Motion is made by Secretary/Treasurer Carr and seconded by Director Armstrong to approve the November 2012 financials and variance report. Motion carried unanimously 8. Consider and take appropriate action to appoint a committee to review the Public Improvement District agreement and present the Board with recommended changes. Motion is made by Secretary/ Treasurer Carr and seconded by Vice President Thomas to appoint Secretary/Treasurer Carr and Vice President Thomas with Director Armstrong being the alternate the committee to review the Public Improvement District Agreement contract with the Town of Trophy Club. Motion carried unanimously 9. Consider and take appropriate action to approve repairs to the skid loader in the amount of $6,830.11. District Manager McKnight informed the Board that there are funds in the budget for the repairs to the skid loader. Motion is made by Secretary/Treasurer Carr and seconded by Vice President Thomas to approve $6830.11 of repairs to the skid loader. Motion carried unanimously 10. Consider and take appropriate action to award bid for Short Term Certificate of Obligation to Trophy Club Municipal Utility District No. 1 December 17, 2012 Regular Session Minutes 5 of 6 bank. No discussion held Motion is made by Vice President Thomas and seconded by Secretary/Treasurer Carr to award bid for Short Term Certificate of Obligation to First National Bank. Motion carried unanimously 13. Consider and take appropriate action to approve Resolution No. 2012-1217A authorizing District Participation in the Texas County and District Retirement System (TCDRS) effective January 1, 2013 and authorizing the District Manager to execute all related and necessary documents. (McKnight) Item is removed from consideration. No action taken 14. Consider and take appropriate action to transition all or part of MUD 1 personnel to MUD 1 supervision, payroll and benefits. (McKnight) Item is removed from consideration. No action taken 15. Set next meeting date: Regular Session - January 15, 2013 16. Recommendations for future agenda item(s): Update from the PID Contract Review Committee. (Thomas) ADJOURN Meeting adjourned at 10:14 p.m. ___________________________ Nick Sanders, MUD 1 President ____________________________ (SEAL) Kevin R. Carr, MUD 1 Secretary/Treasurer ____________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 December 17, 2012 Regular Session Minutes 6 of 6 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No.1 ORDER NO. 2013-0115 AMENDING ORDER NO. 2012-0815 AUTHORIZING THE DISTRICT MANAGER TO APPROVE CERTAIN EXPENDITURES, PROVIDEING FOR THE DISBURSEMENT OF THE DISTRICT FUNDS, AND CONTAINING OTHER MATTERS RELATING TO THE SAFEKEEPING OF THE DISTRICT FUNDS THE STATE OF TEXAS § COUNTY OF TARRANT § COUNTY OF DENTON § WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is duly created and existing municipal utility district created and operating under Chapters 49 and 54 of the Texas Water Code, as amended; WHEREAS, the Board of Directors is responsible for the management of District assets and funds; WHEREAS, the Board of Directors desires to institute adequate controls for the safekeeping of District funds yet allow for the timely payment of bills and conduct of District business by the District Manager. WHEREAS, Section 49.151 of the Texas Water Code provides that by resolution, the board of directors of a water district may allow the District Manager, or other employee of the water district to sign disbursements; WHEREAS, Section 49.056 of the Texas Water Code provides that the board of directors of a water district may delegate to the District Manager, full authority to manage and operate the affairs of the district subject only to the orders of the board; WHEREAS, in accordance with the Texas Water Code, the Board of Directors desires to authorize its District Manager to sign certain disbursements, desires to authorize the District Manager to approve certain expenditures of District funds subject to certain controls for the safekeeping and protection of public funds, and WHEREAS, the Board previously adopted Order No. 2012-0815 and now desires to amend the Order to include additional employee authorization for credit cards. NOW THEREFORE, BE IT ORDERED BY THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1, BOARD OF DIRECTORS THAT: 1. The facts and recitations found in the preamble of this Order are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made part hereof, as if copied verbatim. 2. The District Manager shall establish, maintain and enforce internal control structure designed to ensure all District assets are protected from loss, theft, or misuse. The internal controls shall address, without limitation, the following concerns: i. control of collusion; ii. separation of transaction authority from accounting and record keeping; iii. compliance with the District’s Investment Policy; iv. written confirmation of telephone transaction for investment and wire transfers; v. compliance with the District’s Purchasing Procedures, a copy of which is attached; and vi. performance of an independent annual compliance audit of management controls and adherence to this Order 3. Fore purposes of this Order, a “disbursement” is the discharging by making payment of a liability, debt, accounts payable, transfer, or other obligation previously approved by the Board of Directors or District Manager. An “expenditure” represents the prior approval of the liability, debt or other obligation to be discharged by disbursement. 4. Banking and Investment Authority: a. In accordance with Section 49.456 of the Texas Water Code, the Board of Directors of the District shall designate one or more banks or savings associations within the State of Texas to serve as the depository for the funds of the District. The designation of the depositories shall be evidenced by written resolution adopted by the Board of Directors and a duly authorized meeting. b. The District Manager is hereby directed to ensure that signature cards for all district depository accounts contain current information and only the names of those individuals authorized to conduct business on behalf of the District. c. In accordance with Section 49.157 of the Texas Water Code, the Board of Directors of the District has authorized its Investment Officers to invest and reinvest the funds of the District, and to withdraw money from the District’s accounts for such investments, in authorized investments of the District, as identified in the District’s Investment Policy. The withdrawal and transfer of funds by the Investment Officers for investment officers for investment purposes may be accomplished only in accordance with the terms and conditions of the Order relating to the transfer of funds for investment purposes. 5. Disbursement Authority: a. Except as otherwise provided by this Order, all disbursements of District funds shall require the signature of either (i) two directors, or (ii) the District Manager and one Director. If a vacancy exists in one of the positions that are authorized to sign disbursements, the Board may designate an alternate staff member to have temporary check signing authority until such time as the vacancy is filled. b. Credit card transactions and payroll disbursements made through direct deposit are subject to terms of this Order and the District’s Purchasing Procedures. c. Non-payroll checks made payable to any employee of the District may not be signed by the employee receiving the check. d. Checks made payable to any Director of the District for director’s fees or reimbursement of expenses may not be signed by the Director receiving the check. e. Directors may participate in the District’s payroll direct deposit program. 6. Electronic Transfers: Except as authorized below, the electronic transfer of District funds is prohibited: a. District funds may be transferred between District accounts only upon prior authorization of the District Manager or as directed by the Board of Directors. b. District funds may be transferred for authorized investments, as identified in the District’s Investment Policy, only upon prior approval of an Investment Officer of the District. All Investment Officers of the District shall be given prior notice of the proposed transfer of the District funds for investment purposes and the transfer of such funds shall require the written authorization of the District Manager. c. Principal and interest payments for debt service on District bonds may be made by electronic funds transfer from the District’s debt service fund directly to the paying agent’s account upon prior approval of the District Manager. d. Payroll taxes and other payments to government entities that are required to be transmitted electronically are permitted. e. A report identifying all electronic fund transfers shall be prepared and furnished to the Board of Directors not less than monthly. f. Payroll direct deposit for staff and Board members may be made electronically only upon prior authorization of the District Manager. 7. Expenditure Authority: Except in accordance with the terms and conditions set forth below, all expenditures of the District funds shall require the prior approval of the Board of Directors of the District. a. Except for those expenditures identified in Section 7(e) below, the District Manager may approve expenditures of the Districts funds in the amount not to exceed $25,000 provided the proposed expenditure is included within the District’s then current fiscal year budget. It is the intent of the Board of Directors that this authorization shall be exercised only for transactions and obligations that do not exceed $25,000 in their entirety, regardless of the amount of individual components thereof. b. The District Manager may approve expenditures of the District funds in accordance with any specific authorization granted by the Board of Directors of the District during the Board meeting. c. The District Manager may approve expenditures of the District funds in any amount as may be necessary to respond to emergency conditions that potentially threaten the health, safety or welfare of the District Customers, resident, or employees for which immediate corrective action is necessary. Notification of such action shall be presented to the Board and subsequently placed on the agenda for the Board of Directors next regularly scheduled meeting. d. The District Manager may approve expenditures of the District funds regardless of amount for payment of routine operational expenses such as payment of electrical bills, purchased water payments to the City of Fort Worth, solid waste services, and bond payments provided the proposed expenditure is within Districts then current fiscal year budget. e. The District Manager shall exercise his or her expenditure authority in prudent and fiscally responsible manner, and consistent with all applicable policies and orders adopted by the Board of Directors of the District. f. The District Manager may not approve any expenditure that would exceed the total budgeted expense for each budget category in each “Cost Center” of the District, as identified in the District’s then current fiscal year budget. Any such expenditure must be approved by the Board of Directors of the District and may require the amendment of the Districts then current fiscal year budget. g. The District Manager may not break down any proposed expenditure into components for the purpose of avoiding limitations on his or her expenditure authority. h. All disbursements, transfers, and expenditures approved by the District Manager shall be identified in the disbursement or other financial reports presented to the Board of Directors. i. The District Manager shall not exercise his or her expenditure authority so as to avoid or circumvent public, committee or Board participation in expenditures or projects that may be particular interest. 8. Credit Accounts: The District Manager is authorized to open credit accounts and establish credit relationships on behalf of the District in accordance with the following terms and limitations: a. All purchases with District credit cards shall be made in accordance with the terms of this Order and the District’s Purchasing Policies. b. District accounts may not be used for personal or non-District purposes. c. The following employees may be issued District credit cards with credit limits that do not exceed the referenced amounts: TITLE AMOUNT District Manager $45,000 Fire Chief $15,000 Fire Lt. $6,000 Fire Lt. $6,000 Fire Lt. $6,000 Utility Superintendent $30,000 Wastewater Superintendent $15,000 Finance Manager $2,500 MUD Secretary $5,000 Water Field Supervisor $5,000 Crew Leader - Wastewater $2,000 Crew Leader- Collections $2,000 Administrative Assistant $2,000 Financial Analyst/HR Manager $5,000 d. Credit limits for the District Manager may only be increased upon prior authorization of the Board of Directors. Credit limits for staff may only be increased upon prior authorization of the District Manager. e. Use of credit cards and credit accounts are subject to the same limitations as other expenditures, including that they be exercised only for proper purposes of the District and for expenses identified within, and in amounts not in excess of , the expense line item for the employee’s department for the then current fiscal year budget. f. Credit card and credit account transactions should be limited to purchases with vendors that will not direct bill the District, and for which it is not practicable to provide payment by check. The original receipts shall be furnished to the District as evidence of the purpose of each payment made by credit card. 9. Delegation of Expenditure Authority: The District Manager may delegate expenditure authority granted under this Order to staff. Further, in the event of an absence, the District Manager may delegate temporary expenditure authorization to other personnel. The Authorized Personnel shall not have the authority to approve or make any expenditure that would exceed the individual budgeted line item amount for the relevant expense category, as identified in the District’s then current fiscal year budget, without obtaining the prior approval of the District Manager. Further, the District Manager shall not have the authority to approve any expenditure by Authorized Personnel that would exceed the District Manager’s expenditure authority. In all cases, the District Manager shall remain responsible for overseeing and ensuring that Authorized Personnel exercise any delegated expenditure authority properly, prudently, and in accordance with the terms and limitations of this Order. 10. Contract Authority: The District Manager is hereby authorized to enter into contracts for a total contract sum (including all goods or services contemplated under the contract) not to exceed the budgeted line item amount for the budgeted expense category to which the contract relates; a. All contracts must relate to an expenditure included within the District’s then current fiscal year budget, and the total amount of payment authorized under the contract must not exceed the budgeted line item amount for the budgeted expense category to which the contract relates; b. All contracts must be reviewed in advance by District Legal Counsel. c. Contracts for personal services (excluding temporary contract labor) or professional services shall be approved in advance by the Board of Directors. Professional Services includes those services rendered for or on behalf of the District defined in the Texas Government Code (architecture, accounting, surveying, engineering, appraisal, and legal services, etc.) Temporary contract labor is excluded from this provision and specifically addressed below. d. Contracts for temporary labor may be approved by the District Manager provided they are for $5,000 or less. e. All goods and services contemplated under a contract, regardless of the date of performance or schedule for payment under the contract, shall be considered for purposes of calculating the amount of a contract and whether it falls within the authorization granted by this Order. A transaction or project shall not be broken down into component contracts for purposes of avoiding the limitations established by this Order. 11. Finance Manager Review and Reporting: The District’s Finance Manager and/or Senior Accountant shall monitor the exercise of purchasing and expenditure authority, contracting authority, and use of District credit cards, authorized by this Order. All irregularities, exceedances of authority, failure to provide receipts and similar matters that are not promptly corrected shall be reported by the Finance Manager and/or Senior Accountant to the Board of Directors not less than quarterly. 12. This Order supersedes and replaces all previous resolutions and policies relating to the subject matter hereof. 13. The staff of the District is hereby directed to take any and all actions that may be required by the District’s banking institutions(s) to implement this Order. PASSED AND APPROVED AS AMENDED THIS 15TH DAY OF JANUARY, 2013. ______________________________ Nick Sanders, President Board of Directors (SEAL) ______________________________ Kevin R. Carr, Secretary/ Treasurer Board of Directors 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-04-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Receive District Manager's Report (McKnight) a.Water System Report b.Wastewater Treatment Plant Operations Report c.Finance Report d.Sewer Line Repair at roundabout e.Update on water well pumping levels Attachments:Pumped vs. Billed.pdf WW Monthly Log December 2012.pdf WW Percentage Removal Dec 2012.pdf UB Monthly report-Dec 2012.pdf PID Connections December 2012.pdf Fund Balances @ 12-31-12.pdf Action ByDate Action ResultVer. Title Receive District Manager's Report (McKnight) a.Water System Report b.Wastewater Treatment Plant Operations Report c.Finance Report d.Sewer Line Repair at roundabout e.Update on water well pumping levels Oct. Nov. Dec. Jan Feb. March April May June July August Sept.Total for year FYI- Physical Year 2005-2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,1782006-2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674 2007-2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568 2008-2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298 2009-2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750 2010-2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397 2011-2012 85,869 53,571 40,815 30,616 31,665 35,263 47,194 84,905 114,104 137,174 144,573 108,622 914,371 2012-2013 85,488 75,251 48,527 October November December January February March April May June July August 79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539 84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007 90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476 95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878 350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022 Oct. Nov. Dec. Jan Feb. March April May June July August Sept.Total for year FYI- Physical Year 2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233 2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589 2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662 2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612 2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742 2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 MillionGallonsMonths Water Billed 2010 2011 2012 2013 2012 83,750 54,245 41,650 34,740 31,581 46,519 62,649 100,402 110,324 153,813 139,005 123,045 981,723 2013 85,966 77,758 55,110 . Active Connections 2012 2013 January 3640 February 3667 March 3701 April 3725 May 3735 June 3759 July 3796 August 3815 September 3863 October 3879 November 3887 December 3880 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 Million GallonsMonths Water Pumped 2010 2011 2012 2013 Max mg/L 1.3 Aver mg/L 0.496 hod Max mg/L 5.9 Aver mg/L 4.7 Ammonia Nitrogen Carbonaceous Biochemical Demand (CBOD5) 0.8 0.160 0.420 0.790 0.270 0.180 0.230 0.350 0.3 0.3 0.21 0.97 0.76 0.398 1.3 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit 1.0 April-Sept 3.0 Oct -March Average NH3-N 5.700 5.400 5.900 3.800 4.600 3.500 5.200 4.500 3.800 4.10 5.00 4.40 5.10 5.30 0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit 5 CBOD5 Average Max mg/L 34 Aver mg/L 5.7 Max mg/L 23.0 Aver mg/L 16.2 Max mg/L 68.0 Aver mg/L 12.7 Nitrate - Nitrogen E. Coli Total Suspended Solids (TSS) 1.5 10.4 10.4 34.0 0.6 2.6 5.1 2.3 2.0 2.6 2.0 2.0 2.1 2.1 0.00 10.00 20.00 30.00 40.00 50.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit 12.0 Average TSS 22.5 23.0 14.7 21.4 19.6 19.0 20.0 19.5 8.0 14.8 10.9 11.9 11.4 9.5 0.00 5.00 10.00 15.00 20.00 25.00 30.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit 24 N-N Average 1.0 49.0 35.0 68.0 1.0 2.0 10 3.0 1.1 1.7 1.1 1.0 1.3 1.9 0.00 20.00 40.00 60.00 80.00 100.00 120.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Permit Limit 126 E. coli Average Max mg/L 8.1 Min mg/L 5.8 Aver mg/L 7.7 Max mg/L 7.9 Aver mg/L 6.4 Potential for Hydrogen (pH) Dissolved Oxygen (DO) 7.3 6.9 5.8 6.9 6.9 6.9 6.7 6.9 7.3 7.4 7.8 7.6 7.8 7.7 0.00 2.00 4.00 6.00 8.00 10.00 12.00 14.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit Mimimum 6.0 Average pH minimum 6.8 7.9 5.3 5.5 5.5 6.1 6.0 6.0 6.0 6.0 6.9 7.0 7.1 6.9 0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Permit Limit (ABOVE) 6.0 Average DO December 2012 Results% Removal % Removal % RemovalDate Influent Effluent Influent Effluent Influent Effluent6‐Dec 47.7 1.3 97% 244 6.26 97% 352 2.0 99%7‐Dec 52.2 0.273 99% 223 5.25 98% 307 2.7 99%11‐Dec 43.2 0.308 99% 203 4.7 98% 192 2.0 99%12‐Dec 42.5 0.293 99% 154 5.64 96% 268 2.0 99%18‐Dec 45.4 0.279 99% 259 3.71 99% 236 2.0 99%19‐Dec 41.4 0.253 99% 177 2.0 99% 196 2.0 99%27‐Dec 50.6 1.1 98% 261 9.7 96% 288 2.0 99%28‐Dec 44.2 0.36 99% 236 5.39 98% 220 2.0 99%Report99% 98% 99%Ammonia‐N CBOD5 TSS0.52075 5.33125 2.08Ammonia‐N CBOD5 TSS October November December January February March April May June July August September ebills 276 280 314 Bills Mailed 3603 3596 3567 Bank Draft 539 535 547 Credit Card Draft 261 280 298 Online Payments 717 571 677 Late Notices 389 547 422 Disconnects 32 32 44 Active Connections 3880 October November December January February March April May June July August September ebills 0 3 4 4 14 150 195 214 223 239 237 255 bills mailed 3542 3539 3579 3630 3547 3561 3558 3549 3565 3582 3578 3608 Bank Draft 489 486 489 492 506 499 529 528 535 527 528 537 Credit Card Draft 0 0 1 4 87 151 172 196 210 212 246 248 Online Payments 0 0 3 10 651 565 577 591 650 715 766 742 Late Notices 533 424 472 483 360 338 293 313 369 458 378 406 Disconnects 53 43 47 69 27 16 26 21 20 17 25 39 Trophy Club MUD #1 Utility Billing Report Fiscal Year 2012 Fiscal Year 2013 PID CONNECTION FEE SUMMARY (Dec 12) DEPOSIT DATE QTY (5/8") $ 2,300 QTY (1") $ 2,300 QTY (1.5") $ 7,590 QTY (2") $ 15,410 TOTAL QTY TOTAL AMOUNT TEXPOOL TRANSFER QTY CUM RUNNING BALANCE $ 3,261,400 Begin 941 1,097,100 1 - -$ - -$ - -$ - -$ - - 941 1,097,100 2 - -$ - -$ - -$ - -$ - - 941 1,097,100 3 - -$ - -$ - -$ - -$ - - 941 1,097,100 4 - -$ - -$ - -$ - -$ - - 941 1,097,100 5 - -$ 1 2,300$ - -$ - -$ 1 2,300 942 1,094,800 6 - -$ - -$ - -$ - -$ - - 942 1,094,800 7 - -$ - -$ - -$ - -$ - - 942 1,094,800 8 - -$ - -$ - -$ - -$ - - 942 1,094,800 9 - -$ - -$ - -$ - -$ - - 942 1,094,800 10 - -$ - -$ - -$ - -$ - - 942 1,094,800 11 - -$ - -$ - -$ - -$ - - 942 1,094,800 12 - -$ 1 2,300$ - -$ - -$ 1 2,300 943 1,092,500 13 - -$ 3 6,900$ - -$ - -$ 3 6,900 946 1,085,600 14 - -$ - -$ - -$ - -$ - - 946 1,085,600 15 - -$ - -$ - -$ - -$ - - 946 1,085,600 16 - -$ - -$ - -$ - -$ - - 946 1,085,600 17 - -$ 1 2,300$ - -$ - -$ 1 2,300 947 1,083,300 18 - -$ 1 2,300$ - -$ - -$ 1 2,300 948 1,081,000 19 - -$ - -$ - -$ - -$ - - 948 1,081,000 20 - -$ - -$ - -$ - -$ - - 948 1,081,000 21 - -$ 4 9,200$ - -$ - -$ 4 9,200 952 1,071,800 22 - -$ - -$ - -$ - -$ - - 952 1,071,800 23 - -$ - -$ - -$ - -$ - - 952 1,071,800 24 - -$ - -$ - -$ - -$ - - 952 1,071,800 25 - -$ -$ - -$ - -$ - - 952 1,071,800 26 - -$ - -$ - -$ - -$ - - 952 1,071,800 27 - -$ - -$ - -$ - -$ - - 952 1,071,800 28 - -$ - -$ - -$ - -$ - - 952 1,071,800 29 - -$ - -$ - -$ - -$ - - 952 1,071,800 30 - -$ - -$ - -$ - -$ - - 952 1,071,800 31 - -$ - -$ - -$ - -$ - - 952 1,071,800 TOTAL - -$ 11 25,300$ - -$ - -$ 11 25,300 - Approximate Total # of homes in PID at build out 1,418 Total Amount to be collected at $2,300 each $3,261,400 Total number of homes collected to date 952 Total amount collected to date 2,189,600$ Total number of homes remaining to be collected 466 Total amount remaining to be collected 1,071,800$ Upon collection of one or more Utility Fees by Town,such Utility Fees shall,within ten (10)working days,be deposited by Town into an account designated by MUDs (hereinafter "MUDs Account").Town shall continue to collect and to deposit such Utility Fees into MUDs Account in accordance with the existing agreement between the MUDs until such time as the total amount paid into that account equals $3,260,000.Town shall collect and deposit a minimum of one hundred fifty (150)Utility Fees each year,for a total of five (5)successive years commencing on May 7,2008 (hereinafter "Collection Period").In the event that more than 150 Utility Fees are collected by Town in anyone or more years of the Collection Period,such Utility Fees in excess of the 150 Utility Fees required under this Section shall be carried over to the following year or years and shall be a credit toward the total Utility Fees due for such subsequent year or years. In the event that fewer than 150 Utility Fees are collected by Town during anyone or more year(s)of the Collection Period,including those Utility Fees carried over from any given year in which more than 150 Utility Fees were collected by Town,Town shall within ten (10)working days of collection of such Utility Fees from Developer, pay into MUDs Account the difference between the amount that would have been paid had 150 Access Fees been paid at $2,300 each and the amount of Utility Fees actually collected by Town.On or about May 7,2013,Town shall calculate the total amount of Utility Fees paid to MUDs.Town shall provide MUDs written notice of any amount paid less than $3,260,000 (the "Utility Fee Remainder"). Fund Fund # Unassigned (Available for any purpose) Assigned (Intended to be used for specific purposes) Non-Spendable (Amounts not in spendable form & required to be maintained intact) Total Fund Balances 2013 Adopted Expense Budget % Unassigned Fund Balance to Adopted Expenses 2013 Amended Expense Budget % Unassigned Fund Balance to Amended Expenses General Fund 135 $2,812,686 $555,072 $2,463 $3,370,221 $6,509,259 43.2105%$6,509,259 43.2105% Fire Department 122 $852,889 $0 $852,889 $1,335,883 63.8446%$1,335,883 63.8446% Capital Projects 507 $38,101 $38,101 GASB 137 $214,249 $214,249 Interest & Sinking 533 $235,833 $235,833 $3,703,676 $1,005,154 $2,463 $4,711,293 $7,845,142 $7,845,142 Our GASB #54 Policy states that our goal is to achieve and maintain our General Fund Unassigned Fund Balance equal to 35% of expenditures and not to go below 25%, barring unusual or deliberate circumstances. Fund Fund # Unassigned (Available for any purpose) Assigned (Intended to be used for specific purposes) Non-Spendable (Amounts not in spendable form & required to be maintained intact) Total Fund Balances 2013 Adopted Expense Budget % Unassigned Fund Balance to Adopted Expenses 2013 Amended Expense Budget % Unassigned Fund Balance to Amended Expenses General Fund 135 $2,812,686 $555,072 $2,463 $3,370,221 $6,509,259 $6,509,259 Fire Department 122 $852,889 $852,889 $1,335,883 $1,335,883 Capital Projects 507 $38,101 $38,101 0 0 GASB 137 $214,249 $214,249 0 0 Interest & Sinking 533 $235,833 $235,833 0 0 $3,703,676 $1,005,154 $2,463 $4,711,293 $7,845,142 47.2098%$7,845,142 47.2098% * Our Auditors class General Fund, Fire Department, Capital Projects and GASB Funds together as Total General Fund. This sheet calculates the % accordingly. Trophy Club MUD #1 Fund Balances @ 12/31/12 - by Separate Funds Trophy Club MUD #1 Fund Balances @ 12/31/12 - by All Funds Together * Unassigned Fund Balance Percentages based on GASB 54 Policy adopted September 2012 Unassigned Fund Balance Percentages based on GASB 54 Policy adopted September 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-05-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action: Title:Receive Fire Update (Thomas) a.December activity Attachments:Fire Dept monthly report..pdf Action ByDate Action ResultVer. Title Receive Fire Update (Thomas) a.December activity Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13Monthly AverageTotal FY 2013Calls by TypeFire 3 1 53.0 9Service 31 22 2124.7 74Good Intent 3 5 64.7 14False Alarm 4 8 76.3 19EMS 39 30 2832.3 97Total Calls 80 66 6700000000021.3213Mutual AidGiven 5 5 96.3 19Received 1 3 63.3 10Hospital TransportsTCFD 21 20 2120.7 62Mutual Aid 1 1 00.7 2Air 0 0 00.0 0Response Time (Calls In Town)%  At or Under 6 Minutes 79.2 71.7 88.579.8Average Time 05:13 05:46 04:40OtherCiiEd iH123 5100 55392 3277Trophy Club Fire DepartmentMonthly Activity ReportFY 2013 MTDPage 1Continuing Education Hours 123.5 100.5 5392.3 277Public Education Events 13 1 25.3 16Service calls include inspections, lock‐outs, water problems, smoke or odor removal, public service and assistance, and public education.Fire4%Service35%Good Intent7%False Alarm9%EMS45%YTD 2013 Calls by Type020406080100120Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep4 Year Comparison ‐Number of CallsFY 2013FY 2012FY 2011FY 2010 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2013 80 66 67 FY 2012 69 55 72 59 71 75 70 85 47 101 83 61 FY 2011 58 57 42 65 76 50 55 63 75 53 67 77 FY 2010 69 49 67 52 70 42 63 59 54 62 58 71 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2013 3 1 5 FY 2012 4762302841034 FY 2011 1461124647545 FY 2010 433480432242 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2013 31 22 21 FY 2012 28 13 17 29 25 34 21 35 15 36 32 12 FY 2011 28 17 13 20 16 14 15 15 16 13 21 20 FY 2010 32 20 21 19 10 12 19 13 11 23 17 25 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2013 3 5 6 FY 2012 314373523678 FY 2011 2421101479363 FY 2010 5241102236334 Trophy Club Fire Department 4 Year Comparison of Calls Total Number of Calls Fire Calls Service Calls Good Intent Calls Page 2 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2013 4 8 7 FY 2012 5 5 52446510948 FY 2011 3 2 0 9 13 3 7 9 6 6 4 10 FY 2010 4 4 10 882456646 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2013 39 30 28 FY 2012 24 29 40 23 32 34 36 35 15 40 37 29 FY 2011 24 30 21 34 25 27 23 28 37 26 32 39 FY 2010 24 20 29 20 34 26 34 35 29 28 30 34 FY 2013 97 FY 2013 213 FY 2012 93 FY 2012 196 FY 2011 75 FY 2011 157 FY 2010 73 FY 2010 185 FY 2013 116 FY 2012 103 FY 2011 82 FY 2010 112 YTD Number of Calls vs Prior Year Same Period EMS Calls Fire & Related Calls Total Calls False Alarms EMS Calls Roanoke (10  calls) Southlake (2  calls) Westlake (6  calls) Haslet (1 call) 8 2 4 0 2 0 2 1 YTD Mutual Aid Fire/EMS Calls EMS Fire Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13Monthly AverageTotal FY 2013District 1# of calls21 23 2322.3 67avg. response time04:52 05:26 04:5105:03District 2# of calls43 20 2429.0 87avg. response time05:10 05:05 03:5404:48District 4 (PID)# of calls61198.7 26avg. response time06:22 07:14 06:0406:37District 5 (TCP)# of calls1100.7 2avg. response time07:28 09:1008:19District 6 (BNHS)# of calls4624.0 12avg. response time05:16 06:07 05:2605:47Trophy Club Fire DepartmentCalls by DistrictYTD FY 2013Page 3Outside (Mutual Aid)# of calls5596.3 19avg. response time10:53 04:54 05:2206:4231%41%12%1%6%9%% Calls by District FY 13 YTDDistrict 1District 2District 4 (PID)District 5 (TCP)District 6 (BNHS)Outside (Mutual Aid)53%10%32%5%% Mutual Aid Calls by DepartmentRoanoke (10 calls)Southlake (2 calls)Westlake (6 calls)Haslet (1 call) 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-15-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/11/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Receive update from District PID Committee (Thomas) Attachments: Action ByDate Action ResultVer. Title Receive update from District PID Committee (Thomas) 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-06-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Consider and take appropriate action to approve the December 2012 Financials. (Gonzales) Attachments:Financials combined for packet Dec 2012.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action to approve the December 2012 Financials. (Gonzales) Municipal Utility District No 1 Fire Department O & M Interim Balance Sheet Balance @ 12/31/2012 ASSETS ASSETS CASH IN BANK -$ INVESTMENTS 858,616 ACCOUNTS RECEIVABLE - ADVALOREM TAXES 563,980 ACCOUNTS RECEIVABLE - PID EMER SERVICES 73,597 OTHER RECEIVABLES 24,351 TOTAL ASSETS 1,520,544$ LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE 637,577$ ACCOUNTS PAYABLE 30,078 TOTAL LIABILITIES 667,655$ FUND BALANCE UNASSIGNED FUND BALANCE 852,889 TOTAL LIABILITIES AND FUND BALANCE 1,520,544$ December 31, 2012 3/12 Months (25% of Fiscal Year) . glbase_tbam rgonzale Trophy Club MUD #1 Page 1 14:37 01/10/13 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-40001-000-000 Assessment - Emerg Svcs 252,084.00- 252,084.00- 162,194.35- 179,263.15- 71.112 72,820.85- 122-40003-000-000 Emer Svcs Assessmen/Delinquent 4,700.00- 4,700.00- 5.36- .114 4,694.64- 122-40010-000-000 Property Taxes/MUD Fire 1,050,349.00- 1,050,349.00- 428,488.43- 511,136.40- 48.663 539,212.60- 122-40011-000-000 Property Taxes/Fire-Delinquent 5,800.00- 5,800.00- 509.78- 4,105.64- 70.787 1,694.36- 122-40015-000-000 Property Taxes/Assessments P&I 750.00- 750.00- 1.08- .144 748.92- 122-40020-000-000 Property Taxes/Fire P&I 4,500.00- 4,500.00- 129.40- 1,572.10- 34.936 2,927.90- Subtotal: 1,318,183.00- 1,318,183.00- 591,321.96- 696,083.73- 52.806 622,099.27- 122-42014-000-000 Fire Plan Review>6,000 sq ft 6,000.00- 6,000.00- 400.00- 800.00- 13.333 5,200.00- Subtotal: 6,000.00- 6,000.00- 400.00- 800.00- 13.333 5,200.00- 122-43400-000-000 Fire Inspections 500.00- 500.00- 75.00- 150.00- 30.000 350.00- 122-43415-000-000 Denton/Tarrant Cty Pledge-Fire 10,000.00- 10,000.00- 10,000.00- Subtotal: 10,500.00- 10,500.00- 75.00- 150.00- 1.429 10,350.00- 122-49900-000-000 Miscellaneous Income 1,200.00- 1,200.00- 939.26- 1,464.26- 122.022 264.26 Subtotal: 1,200.00- 1,200.00- 939.26- 1,464.26- 122.022 264.26 Program number: 1,335,883.00- 1,335,883.00- 592,736.22- 698,497.99- 52.287 637,385.01- Department number: Fire Revenues 1,335,883.00- 1,335,883.00- 592,736.22- 698,497.99- 52.287 637,385.01- Revenues Subtotal ----------- 1,335,883.00- 1,335,883.00- 592,736.22- 698,497.99- 52.287 637,385.01- . glbase_tbam rgonzale Trophy Club MUD #1 Page 2 14:37 01/10/13 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-50005-045-000 Salaries & Wages 444,717.00 444,717.00 31,094.52 92,395.68 20.776 352,321.32 122-50010-045-000 Overtime 31,375.00 31,375.00 2,526.63 10,436.92 33.265 20,938.08 122-50011-045-000 DPS Holiday Pay 13,083.00 13,083.00 12,080.51 12,080.51 92.337 1,002.49 122-50016-045-000 Longevity 4,266.00 4,266.00 4,266.11 4,266.11 100.003 .11- 122-50017-045-000 Certification 4,896.00 4,896.00 575.00 1,725.00 35.233 3,171.00 122-50020-045-000 Retirement 69,242.00 69,242.00 6,918.35 17,948.34 25.921 51,293.66 122-50026-045-000 Medical Insurance 48,327.00 48,327.00 3,336.47 10,009.39 20.712 38,317.61 122-50027-045-000 Dental Insurance 3,635.00 3,635.00 311.98 935.87 25.746 2,699.13 122-50028-045-000 Vision Insurance 824.00 824.00 64.09 192.31 23.339 631.69 122-50029-045-000 Life Insurance & Other 4,250.00 4,250.00 585.14 1,170.28 27.536 3,079.72 122-50030-045-000 Social Security Taxes 30,897.00 30,897.00 2,942.86 7,653.17 24.770 23,243.83 122-50035-045-000 Medicare Taxes 7,226.00 7,226.00 688.24 1,789.84 24.769 5,436.16 122-50040-045-000 Unemployment Taxes 1,481.00 1,481.00 38.42 2.594 1,442.58 122-50045-045-000 Workman's Compensation 10,000.00 10,000.00 10,000.00 100.000 122-50060-045-000 Pre-employment Physicals/Test 675.00 675.00 150.45 150.45 22.289 524.55 122-50075-045-000 Tuition Reimbursement 1,500.00 1,500.00 1,500.00 Subtotal: 676,394.00 676,394.00 65,540.35 170,792.29 25.250 505,601.71 122-55080-045-000 Maintenance & Repairs 9,562.00 9,562.00 680.14 1,134.40 11.864 8,427.60 122-55090-045-000 Vehicle Maintenance 14,850.00 14,850.00 2,306.28 1,855.43 12.494 12,994.57 122-55095-045-000 Equipment Maintenance 9,808.00 9,808.00 9,808.00 122-55100-045-000 Building Maintenance 6,500.00 6,500.00 331.57 692.50 10.654 5,807.50 122-55110-045-000 Maintenance-Radios 1,103.00 1,103.00 1,103.00 122-55160-045-000 Professional Outside Services 2,500.00 2,500.00 2,500.00 Subtotal: 44,323.00 44,323.00 3,317.99 3,682.33 8.308 40,640.67 122-60005-045-000 Telephone 106.00 106.00 13.01 12.274 92.99 122-60010-045-000 Communications/Pagers/Mobiles 2,500.00 2,500.00 216.64 1,824.52 72.981 675.48 122-60020-045-000 Electricity/Gas 6,167.00 6,167.00 1,341.21 2,199.82 35.671 3,967.18 122-60025-045-000 Water 1,400.00 1,400.00 164.26 459.04 32.789 940.96 122-60030-045-000 Rent And/Or Usage 308,000.00 308,000.00 308,000.00 122-60035-045-000 Postage 100.00 100.00 27.35 54.60 54.600 45.40 122-60055-045-000 Insurance 10,000.00 10,000.00 50.00 .500 9,950.00 122-60066-045-000 Publications/Books/Subscrips 410.00 410.00 410.00 122-60070-045-000 Dues & Memberships 7,500.00 7,500.00 400.00 7,405.91 98.745 94.09 122-60075-045-000 Meetings 75.00 75.00 75.00 122-60080-045-000 Schools & Training 5,000.00 5,000.00 325.00 855.00 17.100 4,145.00 122-60096-045-000 Emergency Management 1,000.00 1,000.00 1,000.00 100.000 122-60100-045-000 Travel & per diem 4,800.00 4,800.00 237.60 812.19 16.921 3,987.81 122-60110-045-000 Physicals/Testing 2,000.00 2,000.00 2,000.00 122-60125-045-000 Advertising 150.00 150.00 122.35 81.567 27.65 122-60160-045-000 Programs & Special Projects 4,200.00 4,200.00 2,198.94 52.356 2,001.06 . glbase_tbam rgonzale Trophy Club MUD #1 Page 3 14:37 01/10/13 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-60180-045-000 Fire Inspection/Enforcement 1,900.00 1,900.00 360.00 513.73 27.038 1,386.27 122-60195-045-000 Flags & Repair 2,543.00 2,543.00 75.00 224.75 8.838 2,318.25 122-60245-045-000 Miscellaneous Expense 1,237.00 1,237.00 408.78 451.98 36.538 785.02 Subtotal: 359,088.00 359,088.00 3,555.84 18,185.84 5.064 340,902.16 122-65005-045-000 Fuel & Lube 10,000.00 10,000.00 718.50 2,600.52 26.005 7,399.48 122-65010-045-000 Uniforms 4,357.00 4,357.00 8.50 291.75 6.696 4,065.25 122-65015-045-000 Protective Clothing 7,600.00 7,600.00 7,600.00 122-65030-045-000 Chemicals 1,000.00 1,000.00 1,000.00 122-65035-045-000 Small Tools 5,000.00 5,000.00 230.88 230.88 4.618 4,769.12 122-65085-045-000 Office Supplies 1,200.00 1,200.00 20.71 1.726 1,179.29 122-65095-045-000 Maintenance Supplies 2,785.00 2,785.00 94.32 300.94 10.806 2,484.06 122-65105-045-000 Printing 106.00 106.00 106.00 Subtotal: 32,048.00 32,048.00 1,052.20 3,444.80 10.749 28,603.20 122-69006-045-000 Grant Match 3,000.00 3,000.00 3,000.00 122-69008-045-000 Short Term Debt-Principal 72,932.00 72,932.00 72,932.00 122-69050-045-000 Radios 2,500.00 2,500.00 2,500.00 122-69195-045-000 GASB34/Reserve for Replacement 145,598.00 145,598.00 145,598.00 Subtotal: 224,030.00 224,030.00 224,030.00 Program number: 1,335,883.00 1,335,883.00 73,466.38 196,105.26 14.680 1,139,777.74 Department number: Fire 1,335,883.00 1,335,883.00 73,466.38 196,105.26 14.680 1,139,777.74 Expenditures Subtotal ----------- 1,335,883.00 1,335,883.00 73,466.38 196,105.26 14.680 1,139,777.74 Fund number: 122 Trophy Club MUD Fire Dept. 519,269.84- 502,392.73- 502,392.73 . glpdatb2 rgonzale Trophy Club MUD #1 Page 1 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-40001-000-000 Assessment - Emerg Svcs 559 12/03/2012 Property Taxes & Assessments (17,068.80) (2,287.40) (19,356.20) GL 560 12/04/2012 Property Taxes & Assessments (1,051.01) (20,407.21) GL 561 12/05/2012 Property Taxes & Assessments (1,831.10) (22,238.31) GL 562 12/06/2012 Property Taxes & Assessments (937.61) (23,175.92) GL 563 12/07/2012 Property Taxes & Assessments (1,823.70) (24,999.62) GL 564 12/10/2012 Property Taxes & Assessments (1,482.87) (26,482.49) GL 565 12/11/2012 Property Taxes & Assessments (1,232.92) (27,715.41) GL 566 12/12/2012 Property Taxes & Assessments (467.06) (28,182.47) GL 567 12/13/2012 Property Taxes & Assessments (125.29) (28,307.76) GL 568 12/14/2012 Property Taxes/Assessments (1,214.42) (29,522.18) GL 569 12/17/2012 Property Taxes/Assessments (453.81) (29,975.99) GL 570 12/18/2012 Property Taxes/Assessments (2,826.39) (32,802.38) GL 571 12/19/2012 Property Taxes/Assessments (15,440.85) (48,243.23) GL 572 12/20/2012 Property Taxes/Assessments (929.57) (49,172.80) GL 573 12/21/2012 Property Taxes/Assessments (3,967.31) (53,140.11) GL 574 12/27/2012 Property Taxes/Assessments (62,576.01) (115,716.12) GL 575 12/29/2012 Property Taxes/Assessments (4,599.89) (120,316.01) GL 576 12/31/2012 Property Taxes/Assessments (58,947.14) (179,263.15) GL _______________ Account: 122-40001-000-000 Assessment - Emerg Svcs Totals: (162,194.35) (179,263.15) ** (252,084.00) Budgeted (72,820.85) Remaining 71 % Used Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent (5.36) .00 (5.36) _______________ Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent Totals: .00 (5.36) ** (4,700.00) Budgeted (4,694.64) Remaining 0 % Used Account: 122-40010-000-000 Property Taxes/MUD Fire 559 12/03/2012 Property Taxes & Assessments (82,647.97) (4,982.27) (87,630.24) GL 560 12/04/2012 Property Taxes & Assessments (3,688.92) (91,319.16) GL 561 12/05/2012 Property Taxes & Assessments (3,638.49) (94,957.65) GL 562 12/06/2012 Property Taxes & Assessments (2,993.39) (97,951.04) GL 563 12/07/2012 Property Taxes & Assessments (5,124.43) (103,075.47) GL 564 12/10/2012 Property Taxes & Assessments (4,966.61) (108,042.08) GL 565 12/11/2012 Property Taxes & Assessments (3,381.68) (111,423.76) GL 566 12/12/2012 Property Taxes & Assessments (2,016.90) (113,440.66) GL 567 12/13/2012 Property Taxes & Assessments (4,626.19) (118,066.85) GL 568 12/14/2012 Property Taxes/Assessments (2,743.80) (120,810.65) GL 569 12/17/2012 Property Taxes/Assessments (5,997.96) (126,808.61) GL . glpdatb2 rgonzale Trophy Club MUD #1 Page 2 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 570 12/18/2012 Property Taxes/Assessments (82,647.97) (10,204.56) (137,013.17) GL 571 12/19/2012 Property Taxes/Assessments (66,103.88) (203,117.05) GL 572 12/20/2012 Property Taxes/Assessments (5,088.66) (208,205.71) GL 573 12/21/2012 Property Taxes/Assessments (9,686.95) (217,892.66) GL 574 12/27/2012 Property Taxes/Assessments (117,998.59) (335,891.25) GL 575 12/29/2012 Property Taxes/Assessments (28,907.98) (364,799.23) GL 576 12/31/2012 Property Taxes/Assessments (146,337.17) (511,136.40) GL _______________ Account: 122-40010-000-000 Property Taxes/MUD Fire Totals: (428,488.43) (511,136.40) ** (1,050,349.00) Budgeted (539,212.60) Remaining 49 % Used Account: 122-40011-000-000 Property Taxes/Fire-Delinquent 561 12/05/2012 Property Taxes & Assessments (3,595.86) (88.49) (3,684.35) GL 572 12/20/2012 Property Taxes/Assessments (426.76) (4,111.11) GL 576 12/31/2012 Property Taxes/Assessments 5.47 (4,105.64) GL _______________ Account: 122-40011-000-000 Property Taxes/Fire-Delinquent Totals: (509.78) (4,105.64) ** (5,800.00) Budgeted (1,694.36) Remaining 71 % Used Account: 122-40015-000-000 Property Taxes/Assessments P&I (1.08) .00 (1.08) _______________ Account: 122-40015-000-000 Property Taxes/Assessments P&I Totals: .00 (1.08) ** (750.00) Budgeted (748.92) Remaining 0 % Used Account: 122-40020-000-000 Property Taxes/Fire P&I 561 12/05/2012 Property Taxes & Assessments (1,442.70) (31.25) (1,473.95) GL 572 12/20/2012 Property Taxes/Assessments (98.15) (1,572.10) GL _______________ Account: 122-40020-000-000 Property Taxes/Fire P&I Totals: (129.40) (1,572.10) ** (4,500.00) Budgeted (2,927.90) Remaining 35 % Used Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft 592 12/12/2012 Permits 12/12/12 (400.00) (400.00) (800.00) GL _______________ Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft Totals: (400.00) (800.00) ** (6,000.00) Budgeted (5,200.00) Remaining 13 % Used Account: 122-43400-000-000 Fire Inspections . glpdatb2 rgonzale Trophy Club MUD #1 Page 3 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 592 12/12/2012 Permits 12/12/12 (75.00) (75.00) (150.00) GL _______________ Account: 122-43400-000-000 Fire Inspections Totals: (75.00) (150.00) ** (500.00) Budgeted (350.00) Remaining 30 % Used Account: 122-43415-000-000 Denton/Tarrant Cty Pledge-Fire .00 .00 _______________ Account: 122-43415-000-000 Denton/Tarrant Cty Pledge-Fire Totals: .00 .00 ** (10,000.00) Budgeted (10,000.00) Remaining 0 % Used Account: 122-49900-000-000 Miscellaneous Income 592 12/12/2012 Permits 12/12/12 (525.00) (525.00) (1,050.00) GL 589 12/31/2012 Clear 2010 P/R Liabilities (414.26) (1,464.26) GL _______________ Account: 122-49900-000-000 Miscellaneous Income Totals: (939.26) (1,464.26) ** (1,200.00) Budgeted 264.26 Remaining 122 % Used Department Totals: ------------------------------------------------------------------------------------------------ (698,497.99) ** (1,335,883.00) Budgeted (637,385.01) Remaining 52 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 4 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50005-045-000 Salaries & Wages 609 12/07/2012 12/7/12 Payroll 61,301.16 15,512.11 76,813.27 GL 615 12/21/2012 12/21/12 Payroll 15,582.41 92,395.68 GL _______________ Account: 122-50005-045-000 Salaries & Wages Totals: 31,094.52 92,395.68 ** 444,717.00 Budgeted 352,321.32 Remaining 21 % Used Account: 122-50010-045-000 Overtime 615 12/21/2012 12/21/12 Payroll 7,910.29 2,526.63 10,436.92 GL _______________ Account: 122-50010-045-000 Overtime Totals: 2,526.63 10,436.92 ** 31,375.00 Budgeted 20,938.08 Remaining 33 % Used Account: 122-50011-045-000 DPS Holiday Pay 607 12/07/2012 Fire Holiday Pay 12,080.51 12,080.51 GL _______________ Account: 122-50011-045-000 DPS Holiday Pay Totals: 12,080.51 12,080.51 ** 13,083.00 Budgeted 1,002.49 Remaining 92 % Used Account: 122-50016-045-000 Longevity 610 12/13/2012 12/13/12 Fire Longevity 4,187.06 4,187.06 GL 614 12/19/2012 Fire Longevity Supplemental PR 79.05 4,266.11 GL _______________ Account: 122-50016-045-000 Longevity Totals: 4,266.11 4,266.11 ** 4,266.00 Budgeted (.11) Remaining 100 % Used Account: 122-50017-045-000 Certification 609 12/07/2012 12/7/12 Payroll 1,150.00 575.00 1,725.00 GL _______________ Account: 122-50017-045-000 Certification Totals: 575.00 1,725.00 ** 4,896.00 Budgeted 3,171.00 Remaining 35 % Used Account: 122-50020-045-000 Retirement 607 12/07/2012 Fire Holiday Pay 11,029.99 1,669.52 12,699.51 GL 609 12/07/2012 12/7/12 Payroll 2,178.82 14,878.33 GL 610 12/13/2012 12/13/12 Fire Longevity 578.65 15,456.98 GL 614 12/19/2012 Fire Longevity Supplemental PR 10.92 15,467.90 GL 615 12/21/2012 12/21/12 Payroll 2,480.44 17,948.34 GL . glpdatb2 rgonzale Trophy Club MUD #1 Page 5 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-50020-045-000 Retirement Totals: 6,918.35 17,948.34 ** 69,242.00 Budgeted 51,293.66 Remaining 26 % Used Account: 122-50026-045-000 Medical Insurance 609 12/07/2012 12/7/12 Payroll 6,672.92 1,668.23 8,341.15 GL 615 12/21/2012 12/21/12 Payroll 1,668.24 10,009.39 GL _______________ Account: 122-50026-045-000 Medical Insurance Totals: 3,336.47 10,009.39 ** 48,327.00 Budgeted 38,317.61 Remaining 21 % Used Account: 122-50027-045-000 Dental Insurance 609 12/07/2012 12/7/12 Payroll 623.89 155.98 779.87 GL 615 12/21/2012 12/21/12 Payroll 156.00 935.87 GL _______________ Account: 122-50027-045-000 Dental Insurance Totals: 311.98 935.87 ** 3,635.00 Budgeted 2,699.13 Remaining 26 % Used Account: 122-50028-045-000 Vision Insurance 609 12/07/2012 12/7/12 Payroll 128.22 32.05 160.27 GL 615 12/21/2012 12/21/12 Payroll 32.04 192.31 GL _______________ Account: 122-50028-045-000 Vision Insurance Totals: 64.09 192.31 ** 824.00 Budgeted 631.69 Remaining 23 % Used Account: 122-50029-045-000 Life Insurance & Other 609 12/07/2012 12/7/12 Payroll 585.14 292.58 877.72 GL 615 12/21/2012 12/21/12 Payroll 292.56 1,170.28 GL _______________ Account: 122-50029-045-000 Life Insurance & Other Totals: 585.14 1,170.28 ** 4,250.00 Budgeted 3,079.72 Remaining 28 % Used Account: 122-50030-045-000 Social Security Taxes 607 12/07/2012 Fire Holiday Pay 4,710.31 748.98 5,459.29 GL 609 12/07/2012 12/7/12 Payroll 902.00 6,361.29 GL 610 12/13/2012 12/13/12 Fire Longevity 259.60 6,620.89 GL 614 12/19/2012 Fire Longevity Supplemental PR 4.90 6,625.79 GL 615 12/21/2012 12/21/12 Payroll 1,027.38 7,653.17 GL . glpdatb2 rgonzale Trophy Club MUD #1 Page 6 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-50030-045-000 Social Security Taxes Totals: 2,942.86 7,653.17 ** 30,897.00 Budgeted 23,243.83 Remaining 25 % Used Account: 122-50035-045-000 Medicare Taxes 607 12/07/2012 Fire Holiday Pay 1,101.60 175.16 1,276.76 GL 609 12/07/2012 12/7/12 Payroll 210.95 1,487.71 GL 610 12/13/2012 12/13/12 Fire Longevity 60.71 1,548.42 GL 614 12/19/2012 Fire Longevity Supplemental PR 1.15 1,549.57 GL 615 12/21/2012 12/21/12 Payroll 240.27 1,789.84 GL _______________ Account: 122-50035-045-000 Medicare Taxes Totals: 688.24 1,789.84 ** 7,226.00 Budgeted 5,436.16 Remaining 25 % Used Account: 122-50040-045-000 Unemployment Taxes 38.42 .00 38.42 _______________ Account: 122-50040-045-000 Unemployment Taxes Totals: .00 38.42 ** 1,481.00 Budgeted 1,442.58 Remaining 3 % Used Account: 122-50045-045-000 Workman's Compensation 10,000.00 .00 10,000.00 _______________ Account: 122-50045-045-000 Workman's Compensation Totals: .00 10,000.00 ** 10,000.00 Budgeted .00 Remaining 100 % Used Account: 122-50060-045-000 Pre-employment Physicals/Test 479 12/18/2012 Dec A/P C Conditt 114.75 114.75 MARY A CONNELL, ED.D., ABPP 32009 AP 479 12/18/2012 Dec A/P C Conditt 35.70 150.45 CARENOW CORPORATE 32000 AP _______________ Account: 122-50060-045-000 Pre-employment Physicals/Test Totals: 150.45 150.45 ** 675.00 Budgeted 524.55 Remaining 22 % Used Account: 122-50075-045-000 Tuition Reimbursement .00 .00 _______________ Account: 122-50075-045-000 Tuition Reimbursement Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 7 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-55080-045-000 Maintenance & Repairs 550 12/05/2012 Dec A/P 10/6-11/5 PCards Hurd 454.26 34.63 488.89 JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P Annual Maint for Cascade Syste 599.15 1,088.04 AUGUST INDUSTRIES, INC 32036 AP 555 12/31/2012 Dec A/P Rug Service 23.18 1,111.22 G & K SERVICES 32057 AP 555 12/31/2012 Dec A/P Rug service 23.18 1,134.40 G & K SERVICES 32057 AP _______________ Account: 122-55080-045-000 Maintenance & Repairs Totals: 680.14 1,134.40 ** 9,562.00 Budgeted 8,427.60 Remaining 12 % Used Account: 122-55090-045-000 Vehicle Maintenance 550 12/05/2012 Dec A/P 11/6-12/5 PCards Beck (450.85) 5.68 (445.17) JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 10/6-11/5 PCards Hurd 35.80 (409.37) JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 10/6-11/5 PCards Hurd 84.80 (324.57) JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P Alternator and regulator 2,180.00 1,855.43 Alternator Service, Inc. 32031 AP _______________ Account: 122-55090-045-000 Vehicle Maintenance Totals: 2,306.28 1,855.43 ** 14,850.00 Budgeted 12,994.57 Remaining 12 % Used Account: 122-55095-045-000 Equipment Maintenance .00 .00 _______________ Account: 122-55095-045-000 Equipment Maintenance Totals: .00 .00 ** 9,808.00 Budgeted 9,808.00 Remaining 0 % Used Account: 122-55100-045-000 Building Maintenance 550 12/05/2012 Dec A/P 10/6-11/5 PCards Thomas 360.93 26.06 386.99 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 10/6-11/5 PCards Thomas 157.83 544.82 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 10/6-11/5 PCards Thomas 267.68 812.50 JPMORGAN CHASE BANK NA 32029 AP 499 12/06/2012 Firefighters Cable/Dec (120.00) 692.50 GL _______________ Account: 122-55100-045-000 Building Maintenance Totals: 331.57 692.50 ** 6,500.00 Budgeted 5,807.50 Remaining 11 % Used Account: 122-55110-045-000 Maintenance-Radios .00 .00 _______________ Account: 122-55110-045-000 Maintenance-Radios Totals: .00 .00 ** 1,103.00 Budgeted 1,103.00 Remaining 0 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 8 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-55160-045-000 Professional Outside Services .00 .00 _______________ Account: 122-55160-045-000 Professional Outside Services Totals: .00 .00 ** 2,500.00 Budgeted 2,500.00 Remaining 0 % Used Account: 122-60005-045-000 Telephone 13.01 .00 13.01 _______________ Account: 122-60005-045-000 Telephone Totals: .00 13.01 ** 106.00 Budgeted 92.99 Remaining 12 % Used Account: 122-60010-045-000 Communications/Pagers/Mobiles 609 12/07/2012 12/7/12 Payroll 1,607.88 76.50 1,684.38 GL 555 12/31/2012 Dec A/P Cell phones 140.14 1,824.52 VERIZON WIRELESS 32110 AP _______________ Account: 122-60010-045-000 Communications/Pagers/Mobiles Totals: 216.64 1,824.52 ** 2,500.00 Budgeted 675.48 Remaining 73 % Used Account: 122-60020-045-000 Electricity/Gas 472 12/18/2012 Dec A/P Balance due/Fire Station elect 858.61 430.14 1,288.75 HUDSON ENERGY 31996 AP 555 12/31/2012 Dec A/P Gas/Fire Station 100.62 1,389.37 ATMOS ENERGY 32035 AP 555 12/31/2012 Dec A/P Electricity 11/12-12/13/12 1,228.06 2,617.43 HUDSON ENERGY 32064 AP 577 12/31/2012 Town permits,gas,water,elec Fire Sta Electricity Oct-Nov (417.61) 2,199.82 GL _______________ Account: 122-60020-045-000 Electricity/Gas Totals: 1,341.21 2,199.82 ** 6,167.00 Budgeted 3,967.18 Remaining 36 % Used Account: 122-60025-045-000 Water 479 12/18/2012 Dec A/P Nov Water 294.78 105.79 400.57 TROPHY CLUB MUD (WATER BILLS) 32025 AP 555 12/31/2012 Dec A/P Dec Water 6.36 406.93 TROPHY CLUB MUD (WATER BILLS) 32108 AP 555 12/31/2012 Dec A/P Dec Water 52.11 459.04 TROPHY CLUB MUD (WATER BILLS) 32108 AP _______________ Account: 122-60025-045-000 Water Totals: 164.26 459.04 ** 1,400.00 Budgeted 940.96 Remaining 33 % Used Account: 122-60030-045-000 Rent And/Or Usage .00 .00 . glpdatb2 rgonzale Trophy Club MUD #1 Page 9 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-60030-045-000 Rent And/Or Usage Totals: .00 .00 ** 308,000.00 Budgeted 308,000.00 Remaining 0 % Used Account: 122-60035-045-000 Postage 479 12/18/2012 Dec A/P Overnight shipments 27.25 27.35 54.60 FEDERAL EXPRESS CORP 32006 AP _______________ Account: 122-60035-045-000 Postage Totals: 27.35 54.60 ** 100.00 Budgeted 45.40 Remaining 55 % Used Account: 122-60055-045-000 Insurance 50.00 .00 50.00 _______________ Account: 122-60055-045-000 Insurance Totals: .00 50.00 ** 10,000.00 Budgeted 9,950.00 Remaining 1 % Used Account: 122-60066-045-000 Publications/Books/Subscrips .00 .00 _______________ Account: 122-60066-045-000 Publications/Books/Subscrips Totals: .00 .00 ** 410.00 Budgeted 410.00 Remaining 0 % Used Account: 122-60070-045-000 Dues & Memberships 550 12/05/2012 Dec A/P 10/6-11/5 PCards Thomas 7,005.91 165.00 7,170.91 JPMORGAN CHASE BANK NA 32029 AP 479 12/18/2012 Dec A/P Incident Safety Officer Cert/H 85.00 7,255.91 TX COMM ON FIRE PROTECTION 32026 AP 555 12/31/2012 Dec A/P Dues & Memberships/2013 150.00 7,405.91 TX FIRE CHIEFS ASSOCIATION 32109 AP _______________ Account: 122-60070-045-000 Dues & Memberships Totals: 400.00 7,405.91 ** 7,500.00 Budgeted 94.09 Remaining 99 % Used Account: 122-60075-045-000 Meetings .00 .00 _______________ Account: 122-60075-045-000 Meetings Totals: .00 .00 ** 75.00 Budgeted 75.00 Remaining 0 % Used Account: 122-60080-045-000 Schools & Training . glpdatb2 rgonzale Trophy Club MUD #1 Page 10 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 550 12/05/2012 Dec A/P 10/6-11/5 PCards Thomas 530.00 325.00 855.00 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 122-60080-045-000 Schools & Training Totals: 325.00 855.00 ** 5,000.00 Budgeted 4,145.00 Remaining 17 % Used Account: 122-60096-045-000 Emergency Management 1,000.00 .00 1,000.00 _______________ Account: 122-60096-045-000 Emergency Management Totals: .00 1,000.00 ** 1,000.00 Budgeted .00 Remaining 100 % Used Account: 122-60100-045-000 Travel & per diem 550 12/05/2012 Dec A/P 11/6-12/5 PCards Sipes 574.59 237.60 812.19 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 122-60100-045-000 Travel & per diem Totals: 237.60 812.19 ** 4,800.00 Budgeted 3,987.81 Remaining 17 % Used Account: 122-60110-045-000 Physicals/Testing .00 .00 _______________ Account: 122-60110-045-000 Physicals/Testing Totals: .00 .00 ** 2,000.00 Budgeted 2,000.00 Remaining 0 % Used Account: 122-60125-045-000 Advertising 122.35 .00 122.35 _______________ Account: 122-60125-045-000 Advertising Totals: .00 122.35 ** 150.00 Budgeted 27.65 Remaining 82 % Used Account: 122-60160-045-000 Programs & Special Projects 2,198.94 .00 2,198.94 _______________ Account: 122-60160-045-000 Programs & Special Projects Totals: .00 2,198.94 ** 4,200.00 Budgeted 2,001.06 Remaining 52 % Used Account: 122-60180-045-000 Fire Inspection/Enforcement 479 12/18/2012 Dec A/P Fire Marshal Enforcement 153.73 180.00 333.73 THE PRODUCTIVITY CENTER 32021 AP . glpdatb2 rgonzale Trophy Club MUD #1 Page 11 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 555 12/31/2012 Dec A/P TCLEDDS Subscription renewal 153.73 180.00 513.73 THE PRODUCTIVITY CENTER 32106 AP _______________ Account: 122-60180-045-000 Fire Inspection/Enforcement Totals: 360.00 513.73 ** 1,900.00 Budgeted 1,386.27 Remaining 27 % Used Account: 122-60195-045-000 Flags & Repair 479 12/18/2012 Dec A/P Flag Repair/Nextel Tower 149.75 75.00 224.75 SYMONDS FLAGS & POLES 32016 AP _______________ Account: 122-60195-045-000 Flags & Repair Totals: 75.00 224.75 ** 2,543.00 Budgeted 2,318.25 Remaining 9 % Used Account: 122-60245-045-000 Miscellaneous Expense 550 12/05/2012 Dec A/P 10/6-11/5 PCards Hurd 43.20 58.78 101.98 JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P Cowboy Catering/Fire station B 350.00 451.98 ROBERT C CLOUD 32096 AP _______________ Account: 122-60245-045-000 Miscellaneous Expense Totals: 408.78 451.98 ** 1,237.00 Budgeted 785.02 Remaining 37 % Used Account: 122-65005-045-000 Fuel & Lube 620 12/31/2012 December Gas Log 1,882.02 718.50 2,600.52 GL _______________ Account: 122-65005-045-000 Fuel & Lube Totals: 718.50 2,600.52 ** 10,000.00 Budgeted 7,399.48 Remaining 26 % Used Account: 122-65010-045-000 Uniforms 479 12/18/2012 Dec A/P New hire uniform 283.25 8.50 291.75 GST PUBLIC SAFETY SUPPLY 32007 AP _______________ Account: 122-65010-045-000 Uniforms Totals: 8.50 291.75 ** 4,357.00 Budgeted 4,065.25 Remaining 7 % Used Account: 122-65015-045-000 Protective Clothing .00 .00 _______________ Account: 122-65015-045-000 Protective Clothing Totals: .00 .00 ** 7,600.00 Budgeted 7,600.00 Remaining 0 % Used Account: 122-65030-045-000 Chemicals . glpdatb2 rgonzale Trophy Club MUD #1 Page 12 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 122-65030-045-000 Chemicals Totals: .00 .00 ** 1,000.00 Budgeted 1,000.00 Remaining 0 % Used Account: 122-65035-045-000 Small Tools 555 12/31/2012 Dec A/P SCBA mask for E Sampson 230.88 230.88 MUNICIPAL EMERGENCY SERVICES 32084 AP _______________ Account: 122-65035-045-000 Small Tools Totals: 230.88 230.88 ** 5,000.00 Budgeted 4,769.12 Remaining 5 % Used Account: 122-65085-045-000 Office Supplies 20.71 .00 20.71 _______________ Account: 122-65085-045-000 Office Supplies Totals: .00 20.71 ** 1,200.00 Budgeted 1,179.29 Remaining 2 % Used Account: 122-65095-045-000 Maintenance Supplies 555 12/31/2012 Dec A/P 11/6-12/5 PCards-Schultz 206.62 81.36 287.98 JPMORGAN CHASE BANK NA 32065 AP 555 12/31/2012 Dec A/P 11/6-12/5 PCards-Schultz 12.96 300.94 JPMORGAN CHASE BANK NA 32065 AP _______________ Account: 122-65095-045-000 Maintenance Supplies Totals: 94.32 300.94 ** 2,785.00 Budgeted 2,484.06 Remaining 11 % Used Account: 122-65105-045-000 Printing .00 .00 _______________ Account: 122-65105-045-000 Printing Totals: .00 .00 ** 106.00 Budgeted 106.00 Remaining 0 % Used Account: 122-69006-045-000 Grant Match .00 .00 _______________ Account: 122-69006-045-000 Grant Match Totals: .00 .00 ** 3,000.00 Budgeted 3,000.00 Remaining 0 % Used Account: 122-69008-045-000 Short Term Debt-Principal . glpdatb2 rgonzale Trophy Club MUD #1 Page 13 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 122-69008-045-000 Short Term Debt-Principal Totals: .00 .00 ** 72,932.00 Budgeted 72,932.00 Remaining 0 % Used Account: 122-69050-045-000 Radios .00 .00 _______________ Account: 122-69050-045-000 Radios Totals: .00 .00 ** 2,500.00 Budgeted 2,500.00 Remaining 0 % Used Account: 122-69195-045-000 GASB34/Reserve for Replacement .00 .00 _______________ Account: 122-69195-045-000 GASB34/Reserve for Replacement Totals: .00 .00 ** 145,598.00 Budgeted 145,598.00 Remaining 0 % Used Department 45 Totals: ------------------------------------------------------------------------------------------------ 196,105.26 ** 1,335,883.00 Budgeted 1,139,777.74 Remaining 15 % Used Fund 122 Totals: ------------------------------------------------------------------------------------------------------ (502,392.73) .00 Budgeted 502,392.73 Remaining 0 % Used Municipal Utility District No 1 - O & M Interim Balance Sheet Balance @ 12/31/2012 ASSETS ASSETS CASH ON HAND 400 CASH IN BANK 531,662 INVESTMENTS 2,897,114 RESTRICTED ASSETS: INVESTMENTS 428,116 PREPAID EXPENSES - ADVALOREM PROPERTY TAXES RECEIVABLE 54,150 UTILITY AND OTHER ACCOUNTS RECEIVABLE 537,834 TOTAL ASSETS 4,449,276$ LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 54,150$ ACCOUNTS PAYABLE 558,688 CUSTOMER DEPOSITS 213,867 TOTAL LIABILITIES 826,705 FUND BALANCE NON-SPENDABLE FUND BALANCE 2,463 ASSIGNED/WATER REPLACEMENT 90,000 ASSIGNED/TECHNOLOGY REPLACEMENT 82,359 ASSIGNED/FIRE DEPT REPLACEMENT 41,890 ASSIGNED FUND BALANCE 555,072 UNASSIGNED FUND BALANCE 2,850,787 TOTAL FUND BALANCE 3,622,571 TOTAL LIABILITIES AND FUND BALANCE 4,449,276$ December 31, 2012 3/12 Months (25% of Fiscal Year) . glbase_tbam rgonzale Trophy Club MUD #1 Page 4 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-40000-000-000 Property Taxes 99,884.00- 99,884.00- 40,747.59- 48,607.07- 48.664 51,276.93- 135-40002-000-000 Property Taxes/Delinquent 500.00- 500.00- 52.90- 712.43- 142.486 212.43 135-40015-000-000 Property Taxes/P & I 1,200.00- 1,200.00- 43.11- 493.20- 41.100 706.80- Subtotal: 101,584.00- 101,584.00- 40,843.60- 49,812.70- 49.036 51,771.30- 135-47000-000-000 Water 3,545,609.00- 3,545,609.00- 200,100.49- 753,170.45- 21.242 2,792,438.55- 135-47005-000-000 Sewer 1,653,747.00- 1,653,747.00- 132,583.22- 415,365.61- 25.117 1,238,381.39- 135-47020-000-000 Standby 576.00- 576.00- 48.00- 149.90- 26.024 426.10- 135-47025-000-000 Penalties 64,580.00- 64,580.00- 4,789.46- 15,999.95- 24.775 48,580.05- 135-47030-000-000 Service Charges 11,625.00- 11,625.00- 1,303.00- 3,084.00- 26.529 8,541.00- 135-47035-000-000 Plumbing Inspections 1,800.00- 1,800.00- 100.00- 100.00- 5.556 1,700.00- 135-47045-000-000 Sewer Inspections 5,200.00- 5,200.00- 300.00- 750.00- 14.423 4,450.00- 135-47070-000-000 TCCC Effluent Charges 77,575.00- 77,575.00- 5,785.00- 10,667.15- 13.751 66,907.85- 135-47400-000-000 Water-Out of Dist/Port Meters 12.71- 12.71- 12.71 Subtotal: 5,360,712.00- 5,360,712.00- 345,021.88- 1,199,299.77- 22.372 4,161,412.23- 135-48005-000-000 Utility Fees 644,000.00- 644,000.00- 28,000.00- 99,300.00- 15.419 544,700.00- Subtotal: 644,000.00- 644,000.00- 28,000.00- 99,300.00- 15.419 544,700.00- 135-49010-000-000 Interest Income 5,500.00- 5,500.00- 534.07- 1,655.35- 30.097 3,844.65- 135-49016-000-000 Cell Tower Revenue 10,164.00- 10,164.00- 910.53- 2,668.06- 26.250 7,495.94- 135-49018-000-000 Building Rent Income 7,000.00- 7,000.00- 583.33- 1,749.99- 25.000 5,250.01- 135-49030-000-000 Vending Revenue 350.00- 350.00- 14.08- 32.84- 9.383 317.16- 135-49035-000-000 Prior Year Reserves 305,748.00- 305,748.00- 305,748.00- 135-49075-000-000 Oversize Meter Reimbursement 73,000.00- 73,000.00- 4,238.00- 14,458.00- 19.805 58,542.00- 135-49900-000-000 Miscellaneous Income 1,000.00- 1,000.00- 1,086.03- 2,792.09- 279.209 1,792.09 135-49901-000-000 Records Management Revenue 109.00- 109.00- 109.00 135-49905-000-000 Gas Well Revenue 200.00- 200.00- 153.97- 153.97- 76.985 46.03- Subtotal: 402,962.00- 402,962.00- 7,629.01- 23,619.30- 5.861 379,342.70- Program number: 6,509,258.00- 6,509,258.00- 421,494.49- 1,372,031.77- 21.078 5,137,226.23- Department number: Revenues 6,509,258.00- 6,509,258.00- 421,494.49- 1,372,031.77- 21.078 5,137,226.23- Revenues Subtotal ----------- 6,509,258.00- 6,509,258.00- 421,494.49- 1,372,031.77- 21.078 5,137,226.23- . glbase_tbam rgonzale Trophy Club MUD #1 Page 5 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-010-000 Salaries & Wages 213,321.00 213,321.00 12,879.11 35,169.12 16.486 178,151.88 135-50010-010-000 Overtime 13,250.00 13,250.00 969.28 4,393.87 33.161 8,856.13 135-50016-010-000 Longevity 3,080.00 3,080.00 3,080.00 100.000 135-50017-010-000 Certification 5,100.00 5,100.00 300.00 900.00 17.647 4,200.00 135-50020-010-000 Retirement 32,725.00 32,725.00 1,955.31 31,641.11 96.688 1,083.89 135-50026-010-000 Medical Insurance 28,920.00 28,920.00 1,683.92 5,051.76 17.468 23,868.24 135-50027-010-000 Dental Insurance 2,091.00 2,091.00 132.78 398.34 19.050 1,692.66 135-50028-010-000 Vision Insurance 519.00 519.00 31.76 95.28 18.358 423.72 135-50029-010-000 Life Insurance & Other 1,204.00 1,204.00 286.80 573.60 47.641 630.40 135-50030-010-000 Social Security Taxes 14,555.00 14,555.00 853.85 2,898.77 19.916 11,656.23 135-50035-010-000 Medicare Taxes 3,404.00 3,404.00 199.69 677.94 19.916 2,726.06 135-50040-010-000 Unemployment Taxes 945.00 945.00 945.00 135-50045-010-000 Workman's Compensation 6,109.00 6,109.00 6,109.00 100.000 135-50060-010-000 Pre-emp Physicals/Testing 200.00 200.00 200.00 135-50070-010-000 Employee Relations 350.00 350.00 350.00 Subtotal: 325,773.00 325,773.00 19,292.50 90,988.79 27.930 234,784.21 135-55005-010-000 Engineering 3,000.00 3,000.00 3,000.00 135-55080-010-000 Maintenance & Repairs 50,000.00 50,000.00 10,009.23 20.018 39,990.77 135-55090-010-000 Vehicle Maintenance 3,700.00 3,700.00 107.22 566.61 15.314 3,133.39 135-55105-010-000 Maintenance-Backhoe/SkidLoader 2,900.00 2,900.00 220.24 1,767.04 60.932 1,132.96 135-55135-010-000 Lab Analysis 4,500.00 4,500.00 510.00 1,635.15 36.337 2,864.85 Subtotal: 64,100.00 64,100.00 837.46 13,978.03 21.807 50,121.97 135-60010-010-000 Communications/Pagers/Mobiles 2,000.00 2,000.00 176.42 352.21 17.611 1,647.79 135-60020-010-000 Electricity 162,410.00 162,410.00 8,832.04 24,047.10 14.806 138,362.90 135-60066-010-000 Publications/Books/Subscripts 500.00 500.00 500.00 135-60070-010-000 Dues & Memberships 150.00 150.00 150.00 135-60080-010-000 Schools & Training 1,672.00 1,672.00 111.00 351.00 20.993 1,321.00 135-60090-010-000 Safety Program 500.00 500.00 500.00 135-60100-010-000 Travel & per diem 700.00 700.00 70.49 459.00 65.571 241.00 135-60105-010-000 Rent/Lease Equipment 500.00 500.00 500.00 135-60135-010-000 TCEQ Fees & Permits 35,800.00 35,800.00 8,173.45 22.831 27,626.55 135-60150-010-000 Wholesale Water 2,028,447.00 2,028,447.00 141,040.87 303,957.46 14.985 1,724,489.54 135-60245-010-000 Miscellaneous Expenses 500.00 500.00 500.00 135-60280-010-000 Property Maintenance 4,200.00 4,200.00 135.50 348.70 8.302 3,851.30 135-60285-010-000 Lawn Equipment & Maintenance 250.00 250.00 250.00 135-60360-010-000 Furniture/Equipment < $5000 1,500.00 1,500.00 38.99 38.99 2.599 1,461.01 Subtotal: 2,239,129.00 2,239,129.00 150,405.31 337,727.91 15.083 1,901,401.09 135-65005-010-000 Fuel & Lube 17,661.00 17,661.00 1,006.95 2,925.49 16.565 14,735.51 . glbase_tbam rgonzale Trophy Club MUD #1 Page 6 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65010-010-000 Uniforms 2,680.00 2,680.00 379.96 1,100.08 41.048 1,579.92 135-65030-010-000 Chemicals 6,200.00 6,200.00 251.98 971.61 15.671 5,228.39 135-65035-010-000 Small Tools 1,500.00 1,500.00 267.19 17.813 1,232.81 135-65040-010-000 Safety Equipment 2,000.00 2,000.00 2,000.00 135-65050-010-000 Meter Expense 143,550.00 143,550.00 93,750.00 65.308 49,800.00 Subtotal: 173,591.00 173,591.00 1,638.89 99,014.37 57.039 74,576.63 135-69005-010-000 Capital Expenses 181,800.00 181,800.00 181,800.00 135-69008-010-000 Short Term Debt-Principal 387,037.00 387,037.00 387,037.00 135-69195-010-000 Gasb34/Reserve for Replacement 30,000.00 30,000.00 30,000.00 135-69280-010-000 Capital Repairs 270,000.00 270,000.00 59,869.00 22.174 210,131.00 135-69281-010-000 Capital Repair-Ground Storage 150,000.00 150,000.00 69,788.02 46.525 80,211.98 Subtotal: 1,018,837.00 1,018,837.00 129,657.02 12.726 889,179.98 Program number: 3,821,430.00 3,821,430.00 172,174.16 671,366.12 17.568 3,150,063.88 Department number: Water 3,821,430.00 3,821,430.00 172,174.16 671,366.12 17.568 3,150,063.88 . glbase_tbam rgonzale Trophy Club MUD #1 Page 7 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-020-000 Salaries & Wages 196,781.00 196,781.00 14,354.19 38,658.10 19.645 158,122.90 135-50010-020-000 Overtime 10,166.00 10,166.00 1,162.80 3,316.78 32.626 6,849.22 135-50016-020-000 Longevity 2,858.00 2,858.00 2,857.50 99.983 .50 135-50017-020-000 Certification 4,200.00 4,200.00 350.00 1,050.00 25.000 3,150.00 135-50020-020-000 Retirement 29,821.00 29,821.00 2,192.82 31,947.05 107.129 2,126.05- 135-50026-020-000 Medical Insurance 29,034.00 29,034.00 2,327.30 6,981.90 24.047 22,052.10 135-50027-020-000 Dental Insurance 2,112.00 2,112.00 175.34 526.02 24.906 1,585.98 135-50028-020-000 Vision Insurance 552.00 552.00 45.92 137.76 24.957 414.24 135-50029-020-000 Life Insurance & Other 920.00 920.00 311.58 623.16 67.735 296.84 135-50030-020-000 Social Security Taxes 13,268.00 13,268.00 823.37 2,624.96 19.784 10,643.04 135-50035-020-000 Medicare Taxes 3,103.00 3,103.00 192.55 613.89 19.784 2,489.11 135-50040-020-000 Unemployment Taxes 756.00 756.00 756.00 135-50045-020-000 Workman's Compensation 2,939.00 2,939.00 2,939.00 100.000 135-50060-020-000 Pre-emp Physicals/Testing 150.00 150.00 150.00 135-50070-020-000 Employee Relations 350.00 350.00 350.00 Subtotal: 297,010.00 297,010.00 21,935.87 92,276.12 31.068 204,733.88 135-55070-020-000 Independent Labor 1,000.00 1,000.00 1,000.00 135-55080-020-000 Maintenance & Repairs 40,000.00 40,000.00 7,132.59 24,471.07 61.178 15,528.93 135-55090-020-000 Vehicle Maintenance 2,000.00 2,000.00 857.12 857.12 42.856 1,142.88 135-55105-020-000 Maintenance-Backhoe/SkidLoader 1,500.00 1,500.00 1,080.96 72.064 419.04 135-55125-020-000 Dumpster Services 15,000.00 15,000.00 6,574.75 10,432.41 69.549 4,567.59 135-55135-020-000 Lab Analysis 30,000.00 30,000.00 1,981.75 5,560.25 18.534 24,439.75 Subtotal: 89,500.00 89,500.00 16,546.21 42,401.81 47.376 47,098.19 135-60010-020-000 Communications/Pagers/Mobiles 2,700.00 2,700.00 279.42 513.11 19.004 2,186.89 135-60020-020-000 Electricity 153,045.00 153,045.00 11,290.39 27,510.16 17.975 125,534.84 135-60066-020-000 Publications/Books/Subscripts 500.00 500.00 161.45 32.290 338.55 135-60080-020-000 Schools & Training 3,272.00 3,272.00 104.66 3.199 3,167.34 135-60090-020-000 Safety Program 250.00 250.00 250.00 135-60100-020-000 Travel & per diem 1,400.00 1,400.00 256.41 606.06 43.290 793.94 135-60105-020-000 Rent/Lease Equipment 1,500.00 1,500.00 1,020.00 68.000 480.00 135-60125-020-000 Advertising 2,000.00 2,000.00 2,000.00 135-60135-020-000 TCEQ Fees & Permits 56,000.00 56,000.00 7,729.80 13.803 48,270.20 135-60245-020-000 Miscellaneous Expenses 200.00 200.00 148.10 74.050 51.90 135-60285-020-000 Lawn Equipment & Maintenance 500.00 500.00 345.15 345.15 69.030 154.85 Subtotal: 221,367.00 221,367.00 12,171.37 38,138.49 17.229 183,228.51 135-65005-020-000 Fuel & Lube 8,527.00 8,527.00 893.10 2,801.84 32.858 5,725.16 135-65010-020-000 Uniforms 2,574.00 2,574.00 283.47 773.70 30.058 1,800.30 135-65030-020-000 Chemicals 10,000.00 10,000.00 4,400.00 12,868.30 128.683 2,868.30- . glbase_tbam rgonzale Trophy Club MUD #1 Page 8 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65035-020-000 Small Tools 1,000.00 1,000.00 135.09 13.509 864.91 135-65040-020-000 Safety Equipment 250.00 250.00 30.37 30.37 12.148 219.63 135-65045-020-000 Lab Supplies 10,000.00 10,000.00 1,548.94 5,452.11 54.521 4,547.89 Subtotal: 32,351.00 32,351.00 7,155.88 22,061.41 68.194 10,289.59 135-69005-020-000 Capital Expenses 241,200.00 241,200.00 241,200.00 135-69280-020-000 Capital Repairs 158,000.00 158,000.00 158,000.00 Subtotal: 399,200.00 399,200.00 399,200.00 Program number: 1,039,428.00 1,039,428.00 57,809.33 194,877.83 18.749 844,550.17 Department number: Wastewater 1,039,428.00 1,039,428.00 57,809.33 194,877.83 18.749 844,550.17 . glbase_tbam rgonzale Trophy Club MUD #1 Page 9 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-021-000 Salaries & Wages 156,475.00 156,475.00 11,314.48 30,940.31 19.773 125,534.69 135-50010-021-000 Overtime 7,297.00 7,297.00 1,506.18 2,689.72 36.861 4,607.28 135-50016-021-000 Longevity 3,818.00 3,818.00 3,817.50 99.987 .50 135-50017-021-000 Certification 1,800.00 1,800.00 150.00 450.00 25.000 1,350.00 135-50020-021-000 Retirement 23,574.00 23,574.00 1,792.55 25,037.95 106.210 1,463.95- 135-50026-021-000 Medical Insurance 20,198.00 20,198.00 1,683.08 5,049.24 24.999 15,148.76 135-50027-021-000 Dental Insurance 1,409.00 1,409.00 124.48 373.44 26.504 1,035.56 135-50028-021-000 Vision Insurance 357.00 357.00 29.72 89.16 24.975 267.84 135-50029-021-000 Life Insurance & Other 1,008.00 1,008.00 238.68 477.36 47.357 530.64 135-50030-021-000 Social Security Taxes 10,502.00 10,502.00 749.63 2,394.21 22.798 8,107.79 135-50035-021-000 Medicare Taxes 2,456.00 2,456.00 175.31 559.92 22.798 1,896.08 135-50040-021-000 Unemployment Taxes 567.00 567.00 567.00 135-50045-021-000 Workman's Compensation 3,348.00 3,348.00 3,348.00 100.000 135-50070-021-000 Employee Relations 250.00 250.00 16.78 6.712 233.22 Subtotal: 233,059.00 233,059.00 17,764.11 75,243.59 32.285 157,815.41 135-55005-021-000 Engineering 1,500.00 1,500.00 2,450.00- 1,500.00 135-55080-021-000 Maintenance & Repairs 35,000.00 35,000.00 168.50 .481 34,831.50 135-55090-021-000 Vehicle Maintenance 1,900.00 1,900.00 268.38 268.38 14.125 1,631.62 Subtotal: 38,400.00 38,400.00 2,181.62- 436.88 1.138 37,963.12 135-60010-021-000 Communications/Pagers/Mobiles 3,500.00 3,500.00 217.70 435.20 12.434 3,064.80 135-60020-021-000 Electricity 18,705.00 18,705.00 1,254.92 2,943.57 15.737 15,761.43 135-60070-021-000 Dues & Memberships 250.00 250.00 111.00 44.400 139.00 135-60080-021-000 Schools & Training 826.00 826.00 55.00 385.00 46.610 441.00 135-60090-021-000 Safety Program 500.00 500.00 500.00 135-60100-021-000 Travel & per diem 450.00 450.00 109.90 197.04 43.787 252.96 135-60105-021-000 Rent/Lease Equipment 10,000.00 10,000.00 10,000.00 135-60245-021-000 Miscellaneous Expenses 100.00 100.00 100.00 Subtotal: 34,331.00 34,331.00 1,637.52 4,071.81 11.860 30,259.19 135-65005-021-000 Fuel & Lube 12,117.00 12,117.00 807.06 2,641.87 21.803 9,475.13 135-65010-021-000 Uniforms 2,220.00 2,220.00 119.05 934.13 42.078 1,285.87 135-65030-021-000 Chemicals 7,500.00 7,500.00 7,500.00 135-65035-021-000 Small Tools 1,500.00 1,500.00 70.00 4.667 1,430.00 135-65040-021-000 Safety Equipment 500.00 500.00 500.00 Subtotal: 23,837.00 23,837.00 926.11 3,646.00 15.296 20,191.00 135-69005-021-000 Capital Expenses 90,000.00 90,000.00 90,000.00 135-69008-021-000 Short Term Debt-Principal 40,260.00 40,260.00 40,260.00 . glbase_tbam rgonzale Trophy Club MUD #1 Page 10 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget Subtotal: 130,260.00 130,260.00 130,260.00 Program number: 459,887.00 459,887.00 18,146.12 83,398.28 18.135 376,488.72 Department number: Collection 459,887.00 459,887.00 18,146.12 83,398.28 18.135 376,488.72 . glbase_tbam rgonzale Trophy Club MUD #1 Page 11 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-026-000 Salaries & Wages 10,000.00 10,000.00 700.00 2,100.00 21.000 7,900.00 135-50030-026-000 Social Security Taxes 620.00 620.00 43.40 130.20 21.000 489.80 135-50035-026-000 Medicare Taxes 145.00 145.00 10.15 30.45 21.000 114.55 135-50040-026-000 Unemployment Taxes 210.00 210.00 20.30 60.90 29.000 149.10 135-50045-026-000 Workman's Compensation 150.00 150.00 150.00 Subtotal: 11,125.00 11,125.00 773.85 2,321.55 20.868 8,803.45 135-60066-026-000 Publications/Books/Subscripts 150.00 150.00 150.00 135-60070-026-000 Dues & Memberships 2,100.00 2,100.00 2,100.00 135-60075-026-000 Meetings 1,200.00 1,200.00 156.97 222.97 18.581 977.03 135-60080-026-000 Schools & Training 4,000.00 4,000.00 580.00 14.500 3,420.00 135-60100-026-000 Travel & per diem 5,000.00 5,000.00 5,000.00 135-60245-026-000 Miscellaneous Expenses 3,000.00 3,000.00 3,000.00 Subtotal: 15,450.00 15,450.00 156.97 802.97 5.197 14,647.03 Program number: 26,575.00 26,575.00 930.82 3,124.52 11.757 23,450.48 Department number: Board of Directors 26,575.00 26,575.00 930.82 3,124.52 11.757 23,450.48 . glbase_tbam rgonzale Trophy Club MUD #1 Page 12 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-030-000 Salaries & Wages 444,730.00 444,730.00 33,539.68 93,272.97 20.973 351,457.03 135-50010-030-000 Overtime 1,500.00 1,500.00 32.58 81.89 5.459 1,418.11 135-50016-030-000 Longevity 2,193.00 2,193.00 2,317.50 105.677 124.50- 135-50020-030-000 Retirement 60,441.00 60,441.00 4,506.36 58,236.82 96.353 2,204.18 135-50026-030-000 Medical Insurance 44,066.00 44,066.00 3,185.30 9,555.90 21.685 34,510.10 135-50027-030-000 Dental Insurance 3,379.00 3,379.00 288.72 866.16 25.634 2,512.84 135-50028-030-000 Vision Insurance 795.00 795.00 66.20 198.60 24.981 596.40 135-50029-030-000 Life Insurance & Other 2,500.00 2,500.00 584.92 1,169.84 46.794 1,330.16 135-50030-030-000 Social Security Taxes 27,802.00 27,802.00 1,912.01 5,927.02 21.319 21,874.98 135-50035-030-000 Medicare Taxes 6,502.00 6,502.00 447.17 1,386.16 21.319 5,115.84 135-50040-030-000 Unemployment Taxes 1,537.00 1,537.00 27.98 357.90 23.286 1,179.10 135-50045-030-000 Workman's Compensation 831.00 831.00 831.00 100.000 135-50060-030-000 Pre-emp Physicals/Testing 250.00 250.00 39.00 15.600 211.00 135-50070-030-000 Employee Relations 5,000.00 5,000.00 922.10 922.10 18.442 4,077.90 Subtotal: 601,526.00 601,526.00 45,513.02 175,162.86 29.120 426,363.14 135-55030-030-000 Software & Support 63,555.00 63,555.00 1,183.50 9,675.52 15.224 53,879.48 135-55070-030-000 Independent Labor 2,700.00 2,700.00 56.25 56.25 2.083 2,643.75 135-55075-030-000 Records Management 500.00 500.00 500.00 135-55100-030-000 Building Maint & Supplies 5,000.00 5,000.00 993.58 2,501.86 50.037 2,498.14 135-55120-030-000 Cleaning Services 20,200.00 20,200.00 1,852.23 5,342.91 26.450 14,857.09 135-55160-030-000 Professional Outside Services 15,000.00 15,000.00 6,825.00 45.500 8,175.00 135-55161-030-000 Outside Services-Town Semo 85,465.00 85,465.00 85,465.00 135-55165-030-000 Collection Fees 159.77 159.77- 135-55205-030-000 Utility Billing Contract 11,000.00 11,000.00 496.74 2,064.02 18.764 8,935.98 Subtotal: 203,420.00 203,420.00 4,582.30 26,625.33 13.089 176,794.67 135-60005-030-000 Telephone 9,000.00 9,000.00 1,717.10 19.079 7,282.90 135-60010-030-000 Communications/Pagers/Mobiles 3,575.00 3,575.00 327.04 804.08 22.492 2,770.92 135-60020-030-000 Electricity/Gas 13,019.00 13,019.00 989.59 1,932.58 14.844 11,086.42 135-60025-030-000 Water 3,100.00 3,100.00 195.82 320.88 10.351 2,779.12 135-60030-030-000 Rent And/Or Usage 13,182.00 13,182.00 1,098.51 3,295.53 25.000 9,886.47 135-60035-030-000 Postage 23,000.00 23,000.00 1,908.71 6,318.97 27.474 16,681.03 135-60040-030-000 Service Charges & Fees 18,000.00 18,000.00 2,255.25 7,636.71 42.426 10,363.29 135-60050-030-000 Bad Debt Expense 8,500.00 8,500.00 1,056.53- -12.430 9,556.53 135-60055-030-000 Insurance 35,000.00 35,000.00 8.15- 60,593.77 173.125 25,593.77- 135-60066-030-000 Publications/Books/Subscripts 750.00 750.00 558.22 74.429 191.78 135-60070-030-000 Dues & Memberships 2,400.00 2,400.00 250.00 900.00 37.500 1,500.00 135-60075-030-000 Meetings 250.00 250.00 30.00 118.00 47.200 132.00 135-60080-030-000 Schools & Training 5,500.00 5,500.00 120.00 570.00 10.364 4,930.00 135-60100-030-000 Travel & per diem 3,950.00 3,950.00 644.59 694.19 17.574 3,255.81 135-60110-030-000 Physicals/Testing 500.00 500.00 500.00 . glbase_tbam rgonzale Trophy Club MUD #1 Page 13 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-60125-030-000 Advertising 4,000.00 4,000.00 4,000.00 135-60235-030-000 Security 1,350.00 1,350.00 1,350.00 135-60245-030-000 Miscellaneous Expenses 15,000.00 15,000.00 122.13 .814 14,877.87 135-60270-030-000 4th of July Celebration 10,500.00 10,500.00 10,500.00 135-60360-030-000 Furniture/Equipment < $5000 2,500.00 2,500.00 2,060.00 2,325.00 93.000 175.00 Subtotal: 173,076.00 173,076.00 9,871.36 86,850.63 50.181 86,225.37 135-65010-030-000 Uniforms 1,635.00 1,635.00 624.12 38.172 1,010.88 135-65055-030-000 Hardware 20,188.00 20,188.00 6,288.27 31.149 13,899.73 135-65085-030-000 Office Supplies 8,200.00 8,200.00 1,852.62 22.593 6,347.38 135-65090-030-000 Printer Supplies & Maintenance 5,732.00 5,732.00 389.00 900.00 15.701 4,832.00 135-65095-030-000 Maintenance Supplies 2,000.00 2,000.00 171.81 269.21 13.461 1,730.79 135-65097-030-000 Vending Machine Supplies 500.00 500.00 500.00 135-65105-030-000 Printing 5,200.00 5,200.00 395.00 7.596 4,805.00 Subtotal: 43,455.00 43,455.00 560.81 10,329.22 23.770 33,125.78 135-69170-030-000 Copier Lease Installments 3,450.00 3,450.00 513.70 1,027.40 29.780 2,422.60 135-69195-030-000 Gasb34/Reserve for Replacement 26,911.00 26,911.00 26,911.00 Subtotal: 30,361.00 30,361.00 513.70 1,027.40 3.384 29,333.60 Program number: 1,051,838.00 1,051,838.00 61,041.19 299,995.44 28.521 751,842.56 Department number: Administration 1,051,838.00 1,051,838.00 61,041.19 299,995.44 28.521 751,842.56 . glbase_tbam rgonzale Trophy Club MUD #1 Page 14 14:37 01/10/13 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-000 Legal 70,000.00 70,000.00 15,959.69 21,728.44 31.041 48,271.56 135-55055-039-000 Auditing 21,200.00 21,200.00 5,175.00 24.410 16,025.00 135-55060-039-000 Appraisal 15,100.00 15,100.00 1,943.16 4,265.90 28.251 10,834.10 135-55065-039-000 Tax Admin Fees 3,800.00 3,800.00 3,800.00 Subtotal: 110,100.00 110,100.00 17,902.85 31,169.34 28.310 78,930.66 Program number: 110,100.00 110,100.00 17,902.85 31,169.34 28.310 78,930.66 Department number: Non Departmental 110,100.00 110,100.00 17,902.85 31,169.34 28.310 78,930.66 Expenditures Subtotal ----------- 6,509,258.00 6,509,258.00 328,004.47 1,283,931.53 19.725 5,225,326.47 Fund number: 135 MUD 1 General Fund 93,490.02- 88,100.24- 88,100.24 . glpdatb2 rgonzale Trophy Club MUD #1 Page 14 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-40000-000-000 Property Taxes 559 12/03/2012 Property Taxes & Assessments (7,859.48) (473.79) (8,333.27) GL 560 12/04/2012 Property Taxes & Assessments (350.80) (8,684.07) GL 561 12/05/2012 Property Taxes & Assessments (346.01) (9,030.08) GL 562 12/06/2012 Property Taxes & Assessments (284.66) (9,314.74) GL 563 12/07/2012 Property Taxes & Assessments (487.31) (9,802.05) GL 564 12/10/2012 Property Taxes & Assessments (472.31) (10,274.36) GL 565 12/11/2012 Property Taxes & Assessments (321.58) (10,595.94) GL 566 12/12/2012 Property Taxes & Assessments (191.80) (10,787.74) GL 567 12/13/2012 Property Taxes & Assessments (439.93) (11,227.67) GL 568 12/14/2012 Property Taxes/Assessments (260.93) (11,488.60) GL 569 12/17/2012 Property Taxes/Assessments (570.38) (12,058.98) GL 570 12/18/2012 Property Taxes/Assessments (970.41) (13,029.39) GL 571 12/19/2012 Property Taxes/Assessments (6,286.23) (19,315.62) GL 572 12/20/2012 Property Taxes/Assessments (483.91) (19,799.53) GL 573 12/21/2012 Property Taxes/Assessments (921.19) (20,720.72) GL 574 12/27/2012 Property Taxes/Assessments (11,221.21) (31,941.93) GL 575 12/29/2012 Property Taxes/Assessments (2,749.04) (34,690.97) GL 576 12/31/2012 Property Taxes/Assessments (13,916.10) (48,607.07) GL _______________ Account: 135-40000-000-000 Property Taxes Totals: (40,747.59) (48,607.07) ** (99,884.00) Budgeted (51,276.93) Remaining 49 % Used Account: 135-40002-000-000 Property Taxes/Delinquent 561 12/05/2012 Property Taxes & Assessments (659.53) (14.76) (674.29) GL 572 12/20/2012 Property Taxes/Assessments (38.63) (712.92) GL 576 12/31/2012 Property Taxes/Assessments .49 (712.43) GL _______________ Account: 135-40002-000-000 Property Taxes/Delinquent Totals: (52.90) (712.43) ** (500.00) Budgeted 212.43 Remaining 142 % Used Account: 135-40015-000-000 Property Taxes/P & I 559 12/03/2012 Property Taxes & Assessments (450.09) (11.96) (462.05) GL 561 12/05/2012 Property Taxes & Assessments (6.10) (468.15) GL 563 12/07/2012 Property Taxes & Assessments (5.50) (473.65) GL 566 12/12/2012 Property Taxes & Assessments (7.40) (481.05) GL 570 12/18/2012 Property Taxes/Assessments (3.26) (484.31) GL 572 12/20/2012 Property Taxes/Assessments (8.89) (493.20) GL _______________ Account: 135-40015-000-000 Property Taxes/P & I Totals: (43.11) (493.20) ** (1,200.00) Budgeted (706.80) Remaining 41 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 15 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-47000-000-000 Water 482 12/18/2012 UB 12/18/12 Adjustments UB20121218-20121218 User: (553,069.96) 12.71 (553,057.25) UB 546 12/31/2012 UB 12/31/12 billing UB20121231-20121231 User: (200,113.20) (753,170.45) UB _______________ Account: 135-47000-000-000 Water Totals: (200,100.49) (753,170.45) ** (3,545,609.00) Budgeted (2,792,438.55) Remaining 21 % Used Account: 135-47005-000-000 Sewer 482 12/18/2012 UB 12/18/12 Adjustments UB20121218-20121218 User: (282,782.39) 12.71 (282,769.68) UB 546 12/31/2012 UB 12/31/12 billing UB20121231-20121231 User: (129,935.88) (412,705.56) UB 636 12/31/2012 Recode Comm Sewer to Sewer (2,660.05) (415,365.61) GL _______________ Account: 135-47005-000-000 Sewer Totals: (132,583.22) (415,365.61) ** (1,653,747.00) Budgeted (1,238,381.39) Remaining 25 % Used Account: 135-47015-000-000 Commercial Sewer 546 12/31/2012 UB 12/31/12 billing UB20121231-20121231 User: (2,660.05) (2,660.05) UB 636 12/31/2012 Recode Comm Sewer to Sewer 2,660.05 .00 GL _______________ Account: 135-47015-000-000 Commercial Sewer Totals: .00 .00 ** .00 Budgeted .00 Remaining 0 % Used Account: 135-47020-000-000 Standby 605 12/05/2012 UB 12/05/2012 Adjustment UB20121205-20121205 User: (101.90) 6.00 (95.90) UB 546 12/31/2012 UB 12/31/12 billing UB20121231-20121231 User: (54.00) (149.90) UB _______________ Account: 135-47020-000-000 Standby Totals: (48.00) (149.90) ** (576.00) Budgeted (426.10) Remaining 26 % Used Account: 135-47025-000-000 Penalties 504 12/21/2012 UB 12/21/2012 Penalties UB20121221-20121221 User: (11,210.49) (4,712.65) (15,923.14) UB 532 12/28/2012 UB 12/28/2012 Adjustments UB20121228-20121228 User: 165.67 (15,757.47) UB 540 12/31/2012 UB 12/31/12 Adjustments UB20121231-20121231 User: 142.73 (15,614.74) UB 546 12/31/2012 UB 12/31/12 billing UB20121231-20121231 User: (385.21) (15,999.95) UB _______________ Account: 135-47025-000-000 Penalties Totals: (4,789.46) (15,999.95) ** (64,580.00) Budgeted (48,580.05) Remaining 25 % Used Account: 135-47030-000-000 Service Charges . glpdatb2 rgonzale Trophy Club MUD #1 Page 16 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 606 12/01/2012 UB 11/02/2012 Adjustment UB20121102-20121102 User: (1,781.00) 25.00 (1,756.00) UB 384 12/01/2012 UB 12/1/12 Adjustment UB20121201-20121201 User: (25.00) (1,781.00) UB 439 12/03/2012 UB 12/3/12 Adjustments UB20121203-20121203 User: (25.00) (1,806.00) UB 369 12/06/2012 UB 12/6/12 Cut Off Fee UB20121206-20121206 User: (1,075.00) (2,881.00) UB 383 12/06/2012 UB 12/6/12 After Hours Fee UB20121206-20121206 User: (200.00) (3,081.00) UB 546 12/31/2012 UB 12/31/12 billing UB20121231-20121231 User: (3.00) (3,084.00) UB _______________ Account: 135-47030-000-000 Service Charges Totals: (1,303.00) (3,084.00) ** (11,625.00) Budgeted (8,541.00) Remaining 27 % Used Account: 135-47035-000-000 Plumbing Inspections 591 12/11/2012 Permits 12/11/12 (50.00) (50.00) GL 596 12/21/2012 Permits 12/21/12 (50.00) (100.00) GL _______________ Account: 135-47035-000-000 Plumbing Inspections Totals: (100.00) (100.00) ** (1,800.00) Budgeted (1,700.00) Remaining 6 % Used Account: 135-47045-000-000 Sewer Inspections 591 12/11/2012 Permits 12/11/12 (450.00) (150.00) (600.00) GL 596 12/21/2012 Permits 12/21/12 (150.00) (750.00) GL _______________ Account: 135-47045-000-000 Sewer Inspections Totals: (300.00) (750.00) ** (5,200.00) Budgeted (4,450.00) Remaining 14 % Used Account: 135-47070-000-000 TCCC Effluent Charges 579 12/31/2012 TCCC/Nov Effluent (4,882.15) (5,785.00) (10,667.15) GL _______________ Account: 135-47070-000-000 TCCC Effluent Charges Totals: (5,785.00) (10,667.15) ** (77,575.00) Budgeted (66,907.85) Remaining 14 % Used Account: 135-47400-000-000 Water-Out of Dist/Port Meters 546 12/31/2012 UB 12/31/12 billing UB20121231-20121231 User: (12.71) (12.71) UB _______________ Account: 135-47400-000-000 Water-Out of Dist/Port Meters Totals: (12.71) (12.71) ** .00 Budgeted 12.71 Remaining 0 % Used Account: 135-48005-000-000 Utility Fees 590 12/05/2012 Permits 12/5/12 (71,300.00) (2,300.00) (73,600.00) GL . glpdatb2 rgonzale Trophy Club MUD #1 Page 17 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 619 12/06/2012 Correct JE 485/Deposit Reverse, incorrect amount (71,300.00) 323,204.94 249,604.94 GL 619 12/06/2012 Correct JE 485/Deposit Correct (323,604.94) (74,000.00) GL 633 12/10/2012 Permits 12/10/12 (2,300.00) (76,300.00) GL 592 12/12/2012 Permits 12/12/12 (2,300.00) (78,600.00) GL 593 12/13/2012 Permits 12/13/12 (6,900.00) (85,500.00) GL 594 12/17/2012 Permits 12/17/12 (2,300.00) (87,800.00) GL 595 12/18/2012 Permits 12/18/12 (2,300.00) (90,100.00) GL 596 12/21/2012 Permits 12/21/12 (9,200.00) (99,300.00) GL _______________ Account: 135-48005-000-000 Utility Fees Totals: (28,000.00) (99,300.00) ** (644,000.00) Budgeted (544,700.00) Remaining 15 % Used Account: 135-49010-000-000 Interest Income 597 12/31/2012 Dec Bank Interest (1,121.28) (71.65) (1,192.93) GL 597 12/31/2012 Dec Bank Interest (462.42) (1,655.35) GL _______________ Account: 135-49010-000-000 Interest Income Totals: (534.07) (1,655.35) ** (5,500.00) Budgeted (3,844.65) Remaining 30 % Used Account: 135-49016-000-000 Cell Tower Revenue 486 12/06/2012 ATT cell tower lease (1,757.53) (910.53) (2,668.06) GL _______________ Account: 135-49016-000-000 Cell Tower Revenue Totals: (910.53) (2,668.06) ** (10,164.00) Budgeted (7,495.94) Remaining 26 % Used Account: 135-49018-000-000 Building Rent Income 500 12/06/2012 Town Oct postage, rent, gaslog (1,166.66) (583.33) (1,749.99) GL _______________ Account: 135-49018-000-000 Building Rent Income Totals: (583.33) (1,749.99) ** (7,000.00) Budgeted (5,250.01) Remaining 25 % Used Account: 135-49030-000-000 Vending Revenue 581 12/31/2012 Coffee $ (18.76) (14.08) (32.84) GL _______________ Account: 135-49030-000-000 Vending Revenue Totals: (14.08) (32.84) ** (350.00) Budgeted (317.16) Remaining 9 % Used Account: 135-49035-000-000 Prior Year Reserves . glpdatb2 rgonzale Trophy Club MUD #1 Page 18 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-49035-000-000 Prior Year Reserves Totals: .00 .00 ** (305,748.00) Budgeted (305,748.00) Remaining 0 % Used Account: 135-49075-000-000 Oversize Meter Reimbursement 590 12/05/2012 Permits 12/5/12 (10,220.00) (292.00) (10,512.00) GL 633 12/10/2012 Permits 12/10/12 (292.00) (10,804.00) GL 591 12/11/2012 Permits 12/11/12 (292.00) (11,096.00) GL 592 12/12/2012 Permits 12/12/12 (292.00) (11,388.00) GL 593 12/13/2012 Permits 12/13/12 (951.00) (12,339.00) GL 594 12/17/2012 Permits 12/17/12 (292.00) (12,631.00) GL 595 12/18/2012 Permits 12/18/12 (292.00) (12,923.00) GL 596 12/21/2012 Permits 12/21/12 (1,535.00) (14,458.00) GL _______________ Account: 135-49075-000-000 Oversize Meter Reimbursement Totals: (4,238.00) (14,458.00) ** (73,000.00) Budgeted (58,542.00) Remaining 20 % Used Account: 135-49900-000-000 Miscellaneous Income 544 12/01/2012 UB 12/1/12 Adjustments UB20121201-20121201 User: (1,706.06) (1,261.29) (2,967.35) UB 369 12/06/2012 UB 12/6/12 Cut Off Fee UB20121206-20121206 User: (25.00) (2,992.35) UB 501 12/06/2012 Tri Cty Elec/Patronage refund (230.50) (3,222.85) GL 595 12/18/2012 Permits 12/18/12 (75.00) (3,297.85) GL 546 12/31/2012 UB 12/31/12 billing UB20121231-20121231 User: 646.62 (2,651.23) UB 589 12/31/2012 Clear 2010 P/R Liabilities (140.86) (2,792.09) GL _______________ Account: 135-49900-000-000 Miscellaneous Income Totals: (1,086.03) (2,792.09) ** (1,000.00) Budgeted 1,792.09 Remaining 279 % Used Account: 135-49901-000-000 Records Management Revenue 498 12/06/2012 ORR/Rose (109.00) (109.00) GL _______________ Account: 135-49901-000-000 Records Management Revenue Totals: (109.00) (109.00) ** .00 Budgeted 109.00 Remaining 0 % Used Account: 135-49905-000-000 Gas Well Revenue 580 12/31/2012 Vantage Energy/Gaswells (153.97) (153.97) GL _______________ Account: 135-49905-000-000 Gas Well Revenue Totals: (153.97) (153.97) ** (200.00) Budgeted (46.03) Remaining 77 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 19 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Department Totals: ------------------------------------------------------------------------------------------------ (1,372,031.77) ** (6,509,258.00) Budgeted (5,137,226.23) Remaining 21 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 20 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-010-000 Salaries & Wages 609 12/07/2012 12/7/12 Payroll 22,290.01 6,435.52 28,725.53 GL 615 12/21/2012 12/21/12 Payroll 6,443.59 35,169.12 GL _______________ Account: 135-50005-010-000 Salaries & Wages Totals: 12,879.11 35,169.12 ** 213,321.00 Budgeted 178,151.88 Remaining 16 % Used Account: 135-50010-010-000 Overtime 609 12/07/2012 12/7/12 Payroll 3,424.59 209.30 3,633.89 GL 609 12/07/2012 12/7/12 Payroll 80.00 3,713.89 GL 615 12/21/2012 12/21/12 Payroll 599.98 4,313.87 GL 615 12/21/2012 12/21/12 Payroll 80.00 4,393.87 GL _______________ Account: 135-50010-010-000 Overtime Totals: 969.28 4,393.87 ** 13,250.00 Budgeted 8,856.13 Remaining 33 % Used Account: 135-50016-010-000 Longevity 3,080.00 .00 3,080.00 _______________ Account: 135-50016-010-000 Longevity Totals: .00 3,080.00 ** 3,080.00 Budgeted .00 Remaining 100 % Used Account: 135-50017-010-000 Certification 609 12/07/2012 12/7/12 Payroll 600.00 300.00 900.00 GL _______________ Account: 135-50017-010-000 Certification Totals: 300.00 900.00 ** 5,100.00 Budgeted 4,200.00 Remaining 18 % Used Account: 135-50020-010-000 Retirement 609 12/07/2012 12/7/12 Payroll 29,685.80 970.82 30,656.62 GL 615 12/21/2012 12/21/12 Payroll 984.49 31,641.11 GL _______________ Account: 135-50020-010-000 Retirement Totals: 1,955.31 31,641.11 ** 32,725.00 Budgeted 1,083.89 Remaining 97 % Used Account: 135-50026-010-000 Medical Insurance 609 12/07/2012 12/7/12 Payroll 3,367.84 841.96 4,209.80 GL 615 12/21/2012 12/21/12 Payroll 841.96 5,051.76 GL . glpdatb2 rgonzale Trophy Club MUD #1 Page 21 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50026-010-000 Medical Insurance Totals: 1,683.92 5,051.76 ** 28,920.00 Budgeted 23,868.24 Remaining 17 % Used Account: 135-50027-010-000 Dental Insurance 609 12/07/2012 12/7/12 Payroll 265.56 66.39 331.95 GL 615 12/21/2012 12/21/12 Payroll 66.39 398.34 GL _______________ Account: 135-50027-010-000 Dental Insurance Totals: 132.78 398.34 ** 2,091.00 Budgeted 1,692.66 Remaining 19 % Used Account: 135-50028-010-000 Vision Insurance 609 12/07/2012 12/7/12 Payroll 63.52 15.88 79.40 GL 615 12/21/2012 12/21/12 Payroll 15.88 95.28 GL _______________ Account: 135-50028-010-000 Vision Insurance Totals: 31.76 95.28 ** 519.00 Budgeted 423.72 Remaining 18 % Used Account: 135-50029-010-000 Life Insurance & Other 609 12/07/2012 12/7/12 Payroll 286.80 143.40 430.20 GL 615 12/21/2012 12/21/12 Payroll 143.40 573.60 GL _______________ Account: 135-50029-010-000 Life Insurance & Other Totals: 286.80 573.60 ** 1,204.00 Budgeted 630.40 Remaining 48 % Used Account: 135-50030-010-000 Social Security Taxes 609 12/07/2012 12/7/12 Payroll 2,044.92 423.86 2,468.78 GL 615 12/21/2012 12/21/12 Payroll 429.99 2,898.77 GL _______________ Account: 135-50030-010-000 Social Security Taxes Totals: 853.85 2,898.77 ** 14,555.00 Budgeted 11,656.23 Remaining 20 % Used Account: 135-50035-010-000 Medicare Taxes 609 12/07/2012 12/7/12 Payroll 478.25 99.13 577.38 GL 615 12/21/2012 12/21/12 Payroll 100.56 677.94 GL _______________ Account: 135-50035-010-000 Medicare Taxes Totals: 199.69 677.94 ** 3,404.00 Budgeted 2,726.06 Remaining 20 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 22 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50040-010-000 Unemployment Taxes .00 .00 _______________ Account: 135-50040-010-000 Unemployment Taxes Totals: .00 .00 ** 945.00 Budgeted 945.00 Remaining 0 % Used Account: 135-50045-010-000 Workman's Compensation 6,109.00 .00 6,109.00 _______________ Account: 135-50045-010-000 Workman's Compensation Totals: .00 6,109.00 ** 6,109.00 Budgeted .00 Remaining 100 % Used Account: 135-50060-010-000 Pre-emp Physicals/Testing .00 .00 _______________ Account: 135-50060-010-000 Pre-emp Physicals/Testing Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-50070-010-000 Employee Relations .00 .00 _______________ Account: 135-50070-010-000 Employee Relations Totals: .00 .00 ** 350.00 Budgeted 350.00 Remaining 0 % Used Account: 135-55005-010-000 Engineering .00 .00 _______________ Account: 135-55005-010-000 Engineering Totals: .00 .00 ** 3,000.00 Budgeted 3,000.00 Remaining 0 % Used Account: 135-55080-010-000 Maintenance & Repairs 10,009.23 .00 10,009.23 _______________ Account: 135-55080-010-000 Maintenance & Repairs Totals: .00 10,009.23 ** 50,000.00 Budgeted 39,990.77 Remaining 20 % Used Account: 135-55090-010-000 Vehicle Maintenance . glpdatb2 rgonzale Trophy Club MUD #1 Page 23 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 550 12/05/2012 Dec A/P 10/6-11/5 PCards McMahon 459.39 4.23 463.62 JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P Batteries/Backhoe and vac trai 102.99 566.61 ROANOKE AUTO SUPPLY 32095 AP _______________ Account: 135-55090-010-000 Vehicle Maintenance Totals: 107.22 566.61 ** 3,700.00 Budgeted 3,133.39 Remaining 15 % Used Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader 555 12/31/2012 Dec A/P Batteries/Backhoe and vac trai 1,546.80 220.24 1,767.04 ROANOKE AUTO SUPPLY 32095 AP _______________ Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader Totals: 220.24 1,767.04 ** 2,900.00 Budgeted 1,132.96 Remaining 61 % Used Account: 135-55135-010-000 Lab Analysis 479 12/18/2012 Dec A/P Bac-T samples November 1,125.15 510.00 1,635.15 TARRANT CTY PUBLIC HEALTH LAB 32018 AP _______________ Account: 135-55135-010-000 Lab Analysis Totals: 510.00 1,635.15 ** 4,500.00 Budgeted 2,864.85 Remaining 36 % Used Account: 135-60010-010-000 Communications/Pagers/Mobiles 555 12/31/2012 Dec A/P Cell phones 175.79 176.42 352.21 VERIZON WIRELESS 32110 AP _______________ Account: 135-60010-010-000 Communications/Pagers/Mobiles Totals: 176.42 352.21 ** 2,000.00 Budgeted 1,647.79 Remaining 18 % Used Account: 135-60020-010-000 Electricity 479 12/18/2012 Dec A/P Electricity 11/9-12/12 15,215.06 89.77 15,304.83 HUDSON ENERGY 32008 AP 555 12/31/2012 Dec A/P Electricity 11/12-12/13 5,469.39 20,774.22 HUDSON ENERGY 32064 AP 555 12/31/2012 Dec A/P Electricity 11/12-12/13 3,272.88 24,047.10 HUDSON ENERGY 32064 AP _______________ Account: 135-60020-010-000 Electricity Totals: 8,832.04 24,047.10 ** 162,410.00 Budgeted 138,362.90 Remaining 15 % Used Account: 135-60066-010-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-010-000 Publications/Books/Subscripts Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 24 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60070-010-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-010-000 Dues & Memberships Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used Account: 135-60080-010-000 Schools & Training 550 12/05/2012 Dec A/P 11/6-12/5 PCards Slaght 240.00 111.00 351.00 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 135-60080-010-000 Schools & Training Totals: 111.00 351.00 ** 1,672.00 Budgeted 1,321.00 Remaining 21 % Used Account: 135-60090-010-000 Safety Program .00 .00 _______________ Account: 135-60090-010-000 Safety Program Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60100-010-000 Travel & per diem 609 12/07/2012 12/7/12 Payroll 388.51 24.42 412.93 GL 615 12/21/2012 12/21/12 Payroll 46.07 459.00 GL _______________ Account: 135-60100-010-000 Travel & per diem Totals: 70.49 459.00 ** 700.00 Budgeted 241.00 Remaining 66 % Used Account: 135-60105-010-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-010-000 Rent/Lease Equipment Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60135-010-000 TCEQ Fees & Permits 8,173.45 .00 8,173.45 _______________ Account: 135-60135-010-000 TCEQ Fees & Permits Totals: .00 8,173.45 ** 35,800.00 Budgeted 27,626.55 Remaining 23 % Used Account: 135-60150-010-000 Wholesale Water . glpdatb2 rgonzale Trophy Club MUD #1 Page 25 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 555 12/31/2012 Dec A/P November Wholesale water 162,916.59 141,040.87 303,957.46 CITY OF FORT WORTH 32040 AP _______________ Account: 135-60150-010-000 Wholesale Water Totals: 141,040.87 303,957.46 ** 2,028,447.00 Budgeted 1,724,489.54 Remaining 15 % Used Account: 135-60245-010-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-010-000 Miscellaneous Expenses Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60280-010-000 Property Maintenance 550 12/05/2012 Dec A/P 10/6-11/5 PCards McMahon 213.20 27.50 240.70 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 11/6-12/5 PCard-Womack 108.00 348.70 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 135-60280-010-000 Property Maintenance Totals: 135.50 348.70 ** 4,200.00 Budgeted 3,851.30 Remaining 8 % Used Account: 135-60285-010-000 Lawn Equipment & Maintenance .00 .00 _______________ Account: 135-60285-010-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60360-010-000 Furniture/Equipment < $5000 550 12/05/2012 Dec A/P 11/6-12/5 PCard-Womack 38.99 38.99 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 135-60360-010-000 Furniture/Equipment < $5000 Totals: 38.99 38.99 ** 1,500.00 Budgeted 1,461.01 Remaining 3 % Used Account: 135-65005-010-000 Fuel & Lube 550 12/05/2012 Dec A/P 10/6-11/5 PCards McKnight 1,918.54 58.10 1,976.64 JPMORGAN CHASE BANK NA 32029 AP 620 12/31/2012 December Gas Log 948.85 2,925.49 GL _______________ Account: 135-65005-010-000 Fuel & Lube Totals: 1,006.95 2,925.49 ** 17,661.00 Budgeted 14,735.51 Remaining 17 % Used Account: 135-65010-010-000 Uniforms . glpdatb2 rgonzale Trophy Club MUD #1 Page 26 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 550 12/05/2012 Dec A/P 10/6-11/5 PCards McMahon 720.12 379.96 1,100.08 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 135-65010-010-000 Uniforms Totals: 379.96 1,100.08 ** 2,680.00 Budgeted 1,579.92 Remaining 41 % Used Account: 135-65030-010-000 Chemicals 550 12/05/2012 Dec A/P 11/6-12/5 PCard-Womack 719.63 208.18 927.81 JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P nitrite standard 43.80 971.61 HACH COMPANY 32060 AP _______________ Account: 135-65030-010-000 Chemicals Totals: 251.98 971.61 ** 6,200.00 Budgeted 5,228.39 Remaining 16 % Used Account: 135-65035-010-000 Small Tools 267.19 .00 267.19 _______________ Account: 135-65035-010-000 Small Tools Totals: .00 267.19 ** 1,500.00 Budgeted 1,232.81 Remaining 18 % Used Account: 135-65040-010-000 Safety Equipment .00 .00 _______________ Account: 135-65040-010-000 Safety Equipment Totals: .00 .00 ** 2,000.00 Budgeted 2,000.00 Remaining 0 % Used Account: 135-65050-010-000 Meter Expense 93,750.00 .00 93,750.00 _______________ Account: 135-65050-010-000 Meter Expense Totals: .00 93,750.00 ** 143,550.00 Budgeted 49,800.00 Remaining 65 % Used Account: 135-69005-010-000 Capital Expenses .00 .00 _______________ Account: 135-69005-010-000 Capital Expenses Totals: .00 .00 ** 181,800.00 Budgeted 181,800.00 Remaining 0 % Used Account: 135-69008-010-000 Short Term Debt-Principal . glpdatb2 rgonzale Trophy Club MUD #1 Page 27 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-69008-010-000 Short Term Debt-Principal Totals: .00 .00 ** 387,037.00 Budgeted 387,037.00 Remaining 0 % Used Account: 135-69195-010-000 Gasb34/Reserve for Replacement .00 .00 _______________ Account: 135-69195-010-000 Gasb34/Reserve for Replacement Totals: .00 .00 ** 30,000.00 Budgeted 30,000.00 Remaining 0 % Used Account: 135-69280-010-000 Capital Repairs 59,869.00 .00 59,869.00 _______________ Account: 135-69280-010-000 Capital Repairs Totals: .00 59,869.00 ** 270,000.00 Budgeted 210,131.00 Remaining 22 % Used Account: 135-69281-010-000 Capital Repair-Ground Storage 69,788.02 .00 69,788.02 _______________ Account: 135-69281-010-000 Capital Repair-Ground Storage Totals: .00 69,788.02 ** 150,000.00 Budgeted 80,211.98 Remaining 47 % Used Department 10 Totals: ------------------------------------------------------------------------------------------------ 671,366.12 ** 3,821,430.00 Budgeted 3,150,063.88 Remaining 18 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 28 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-020-000 Salaries & Wages 609 12/07/2012 12/7/12 Payroll 24,303.91 7,081.22 31,385.13 GL 615 12/21/2012 12/21/12 Payroll 7,272.97 38,658.10 GL _______________ Account: 135-50005-020-000 Salaries & Wages Totals: 14,354.19 38,658.10 ** 196,781.00 Budgeted 158,122.90 Remaining 20 % Used Account: 135-50010-020-000 Overtime 609 12/07/2012 12/7/12 Payroll 2,153.98 488.11 2,642.09 GL 609 12/07/2012 12/7/12 Payroll 80.00 2,722.09 GL 615 12/21/2012 12/21/12 Payroll 594.69 3,316.78 GL _______________ Account: 135-50010-020-000 Overtime Totals: 1,162.80 3,316.78 ** 10,166.00 Budgeted 6,849.22 Remaining 33 % Used Account: 135-50016-020-000 Longevity 2,857.50 .00 2,857.50 _______________ Account: 135-50016-020-000 Longevity Totals: .00 2,857.50 ** 2,858.00 Budgeted .50 Remaining 100 % Used Account: 135-50017-020-000 Certification 609 12/07/2012 12/7/12 Payroll 700.00 350.00 1,050.00 GL _______________ Account: 135-50017-020-000 Certification Totals: 350.00 1,050.00 ** 4,200.00 Budgeted 3,150.00 Remaining 25 % Used Account: 135-50020-020-000 Retirement 609 12/07/2012 12/7/12 Payroll 29,754.23 1,105.51 30,859.74 GL 615 12/21/2012 12/21/12 Payroll 1,087.31 31,947.05 GL _______________ Account: 135-50020-020-000 Retirement Totals: 2,192.82 31,947.05 ** 29,821.00 Budgeted (2,126.05) Remaining 107 % Used Account: 135-50026-020-000 Medical Insurance 609 12/07/2012 12/7/12 Payroll 4,654.60 1,163.65 5,818.25 GL 615 12/21/2012 12/21/12 Payroll 1,163.65 6,981.90 GL . glpdatb2 rgonzale Trophy Club MUD #1 Page 29 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50026-020-000 Medical Insurance Totals: 2,327.30 6,981.90 ** 29,034.00 Budgeted 22,052.10 Remaining 24 % Used Account: 135-50027-020-000 Dental Insurance 609 12/07/2012 12/7/12 Payroll 350.68 87.67 438.35 GL 615 12/21/2012 12/21/12 Payroll 87.67 526.02 GL _______________ Account: 135-50027-020-000 Dental Insurance Totals: 175.34 526.02 ** 2,112.00 Budgeted 1,585.98 Remaining 25 % Used Account: 135-50028-020-000 Vision Insurance 609 12/07/2012 12/7/12 Payroll 91.84 22.96 114.80 GL 615 12/21/2012 12/21/12 Payroll 22.96 137.76 GL _______________ Account: 135-50028-020-000 Vision Insurance Totals: 45.92 137.76 ** 552.00 Budgeted 414.24 Remaining 25 % Used Account: 135-50029-020-000 Life Insurance & Other 609 12/07/2012 12/7/12 Payroll 311.58 155.79 467.37 GL 615 12/21/2012 12/21/12 Payroll 155.79 623.16 GL _______________ Account: 135-50029-020-000 Life Insurance & Other Totals: 311.58 623.16 ** 920.00 Budgeted 296.84 Remaining 68 % Used Account: 135-50030-020-000 Social Security Taxes 609 12/07/2012 12/7/12 Payroll 1,801.59 415.77 2,217.36 GL 615 12/21/2012 12/21/12 Payroll 407.60 2,624.96 GL _______________ Account: 135-50030-020-000 Social Security Taxes Totals: 823.37 2,624.96 ** 13,268.00 Budgeted 10,643.04 Remaining 20 % Used Account: 135-50035-020-000 Medicare Taxes 609 12/07/2012 12/7/12 Payroll 421.34 97.23 518.57 GL 615 12/21/2012 12/21/12 Payroll 95.32 613.89 GL _______________ Account: 135-50035-020-000 Medicare Taxes Totals: 192.55 613.89 ** 3,103.00 Budgeted 2,489.11 Remaining 20 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 30 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50040-020-000 Unemployment Taxes .00 .00 _______________ Account: 135-50040-020-000 Unemployment Taxes Totals: .00 .00 ** 756.00 Budgeted 756.00 Remaining 0 % Used Account: 135-50045-020-000 Workman's Compensation 2,939.00 .00 2,939.00 _______________ Account: 135-50045-020-000 Workman's Compensation Totals: .00 2,939.00 ** 2,939.00 Budgeted .00 Remaining 100 % Used Account: 135-50060-020-000 Pre-emp Physicals/Testing .00 .00 _______________ Account: 135-50060-020-000 Pre-emp Physicals/Testing Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used Account: 135-50070-020-000 Employee Relations .00 .00 _______________ Account: 135-50070-020-000 Employee Relations Totals: .00 .00 ** 350.00 Budgeted 350.00 Remaining 0 % Used Account: 135-55070-020-000 Independent Labor .00 .00 _______________ Account: 135-55070-020-000 Independent Labor Totals: .00 .00 ** 1,000.00 Budgeted 1,000.00 Remaining 0 % Used Account: 135-55080-020-000 Maintenance & Repairs 550 12/05/2012 Dec A/P 10/6-11/5 PCards Richey 17,338.48 16.69 17,355.17 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 11/6-12/5 PCards Schlielig 900.00 18,255.17 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 11/6-12/5 PCards Schlielig 2,287.00 20,542.17 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 11/6-12/5 PCards Schlielig 26.31 20,568.48 JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P Rubber seals for belt press 604.59 21,173.07 ASHBROOK SIMON-HARTLEY 32032 AP 555 12/31/2012 Dec A/P Service on SC1000 Equipment 3,298.00 24,471.07 HACH COMPANY 32060 AP . glpdatb2 rgonzale Trophy Club MUD #1 Page 31 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-55080-020-000 Maintenance & Repairs Totals: 7,132.59 24,471.07 ** 40,000.00 Budgeted 15,528.93 Remaining 61 % Used Account: 135-55090-020-000 Vehicle Maintenance 550 12/05/2012 Dec A/P 11/6-12/5 PCard-Womack 39.75 39.75 JPMORGAN CHASE BANK NA 32029 AP 479 12/18/2012 Dec A/P State inspection/2 front tires 338.23 377.98 BLAGG TIRE & SERVICE 31998 AP 479 12/18/2012 Dec A/P Back right tire for Ford F350 126.85 504.83 BLAGG TIRE & SERVICE 31998 AP 555 12/31/2012 Dec A/P F350 maintenance 352.29 857.12 GRAPEVINE FORD LINCOLN 32058 AP _______________ Account: 135-55090-020-000 Vehicle Maintenance Totals: 857.12 857.12 ** 2,000.00 Budgeted 1,142.88 Remaining 43 % Used Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader 1,080.96 .00 1,080.96 _______________ Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader Totals: .00 1,080.96 ** 1,500.00 Budgeted 419.04 Remaining 72 % Used Account: 135-55125-020-000 Dumpster Services 479 12/18/2012 Dec A/P Sludge haul off 3,857.66 1,454.01 5,311.67 CHANEY ENVIRONMENTAL 32001 AP 555 12/31/2012 Dec A/P Sludge haul off 1,675.09 6,986.76 CHANEY ENVIRONMENTAL 32038 AP 555 12/31/2012 Dec A/P Sludge haul off 3,445.65 10,432.41 CHANEY ENVIRONMENTAL 32038 AP _______________ Account: 135-55125-020-000 Dumpster Services Totals: 6,574.75 10,432.41 ** 15,000.00 Budgeted 4,567.59 Remaining 70 % Used Account: 135-55135-020-000 Lab Analysis 479 12/18/2012 Dec A/P Wet chem analysis 3,578.50 1,981.75 5,560.25 TALEM, INC 32017 AP _______________ Account: 135-55135-020-000 Lab Analysis Totals: 1,981.75 5,560.25 ** 30,000.00 Budgeted 24,439.75 Remaining 19 % Used Account: 135-60010-020-000 Communications/Pagers/Mobiles 555 12/31/2012 Dec A/P Cell phones 233.69 279.42 513.11 VERIZON WIRELESS 32110 AP _______________ Account: 135-60010-020-000 Communications/Pagers/Mobiles Totals: 279.42 513.11 ** 2,700.00 Budgeted 2,186.89 Remaining 19 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 32 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60020-020-000 Electricity 555 12/31/2012 Dec A/P Electricity 11/12-12/13 16,219.77 11,290.39 27,510.16 HUDSON ENERGY 32064 AP _______________ Account: 135-60020-020-000 Electricity Totals: 11,290.39 27,510.16 ** 153,045.00 Budgeted 125,534.84 Remaining 18 % Used Account: 135-60066-020-000 Publications/Books/Subscripts 161.45 .00 161.45 _______________ Account: 135-60066-020-000 Publications/Books/Subscripts Totals: .00 161.45 ** 500.00 Budgeted 338.55 Remaining 32 % Used Account: 135-60080-020-000 Schools & Training 104.66 .00 104.66 _______________ Account: 135-60080-020-000 Schools & Training Totals: .00 104.66 ** 3,272.00 Budgeted 3,167.34 Remaining 3 % Used Account: 135-60090-020-000 Safety Program .00 .00 _______________ Account: 135-60090-020-000 Safety Program Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60100-020-000 Travel & per diem 609 12/07/2012 12/7/12 Payroll 349.65 93.24 442.89 GL 615 12/21/2012 12/21/12 Payroll 163.17 606.06 GL _______________ Account: 135-60100-020-000 Travel & per diem Totals: 256.41 606.06 ** 1,400.00 Budgeted 793.94 Remaining 43 % Used Account: 135-60105-020-000 Rent/Lease Equipment 1,020.00 .00 1,020.00 _______________ Account: 135-60105-020-000 Rent/Lease Equipment Totals: .00 1,020.00 ** 1,500.00 Budgeted 480.00 Remaining 68 % Used Account: 135-60125-020-000 Advertising . glpdatb2 rgonzale Trophy Club MUD #1 Page 33 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60125-020-000 Advertising Totals: .00 .00 ** 2,000.00 Budgeted 2,000.00 Remaining 0 % Used Account: 135-60135-020-000 TCEQ Fees & Permits 7,729.80 .00 7,729.80 _______________ Account: 135-60135-020-000 TCEQ Fees & Permits Totals: .00 7,729.80 ** 56,000.00 Budgeted 48,270.20 Remaining 14 % Used Account: 135-60245-020-000 Miscellaneous Expenses 148.10 .00 148.10 _______________ Account: 135-60245-020-000 Miscellaneous Expenses Totals: .00 148.10 ** 200.00 Budgeted 51.90 Remaining 74 % Used Account: 135-60285-020-000 Lawn Equipment & Maintenance 550 12/05/2012 Dec A/P 11/6-12/5 PCards Schlielig 345.15 345.15 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 135-60285-020-000 Lawn Equipment & Maintenance Totals: 345.15 345.15 ** 500.00 Budgeted 154.85 Remaining 69 % Used Account: 135-65005-020-000 Fuel & Lube 550 12/05/2012 Dec A/P 10/6-11/5 PCards Richey 1,908.74 47.52 1,956.26 JPMORGAN CHASE BANK NA 32029 AP 620 12/31/2012 December Gas Log 845.58 2,801.84 GL _______________ Account: 135-65005-020-000 Fuel & Lube Totals: 893.10 2,801.84 ** 8,527.00 Budgeted 5,725.16 Remaining 33 % Used Account: 135-65010-020-000 Uniforms 550 12/05/2012 Dec A/P 11/6-12/5 PCards Schlielig 490.23 283.47 773.70 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 135-65010-020-000 Uniforms Totals: 283.47 773.70 ** 2,574.00 Budgeted 1,800.30 Remaining 30 % Used Account: 135-65030-020-000 Chemicals . glpdatb2 rgonzale Trophy Club MUD #1 Page 34 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 479 12/18/2012 Dec A/P 450 lb drum Clarifloc 8,468.30 540.00 9,008.30 POLYDYNE, INC 32014 AP 479 12/18/2012 Dec A/P 450 lb drum Clarifloc 540.00 9,548.30 POLYDYNE, INC 32014 AP 555 12/31/2012 Dec A/P Granular Hypochlorite 2,240.00 11,788.30 HARCROS CHEMICALS INC 32062 AP 555 12/31/2012 Dec A/P Clarifloc 1,080.00 12,868.30 POLYDYNE, INC 32094 AP _______________ Account: 135-65030-020-000 Chemicals Totals: 4,400.00 12,868.30 ** 10,000.00 Budgeted (2,868.30) Remaining 129 % Used Account: 135-65035-020-000 Small Tools 135.09 .00 135.09 _______________ Account: 135-65035-020-000 Small Tools Totals: .00 135.09 ** 1,000.00 Budgeted 864.91 Remaining 14 % Used Account: 135-65040-020-000 Safety Equipment 555 12/31/2012 Dec A/P Supplies for safety cabinet 30.37 30.37 CINTAS FAS LOCKBOX 636525 32039 AP _______________ Account: 135-65040-020-000 Safety Equipment Totals: 30.37 30.37 ** 250.00 Budgeted 219.63 Remaining 12 % Used Account: 135-65045-020-000 Lab Supplies 550 12/05/2012 Dec A/P 11/6-12/5 PCards Schlielig 3,903.17 528.63 4,431.80 JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P BOD Bottle rack, sensor cap, t 924.20 5,356.00 HACH COMPANY 32060 AP 555 12/31/2012 Dec A/P Water 96.11 5,452.11 OZARKA DIRECT 32090 AP _______________ Account: 135-65045-020-000 Lab Supplies Totals: 1,548.94 5,452.11 ** 10,000.00 Budgeted 4,547.89 Remaining 55 % Used Account: 135-69005-020-000 Capital Expenses .00 .00 _______________ Account: 135-69005-020-000 Capital Expenses Totals: .00 .00 ** 241,200.00 Budgeted 241,200.00 Remaining 0 % Used Account: 135-69280-020-000 Capital Repairs .00 .00 _______________ Account: 135-69280-020-000 Capital Repairs Totals: .00 .00 ** 158,000.00 Budgeted 158,000.00 Remaining 0 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 35 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Department 20 Totals: ------------------------------------------------------------------------------------------------ 194,877.83 ** 1,039,428.00 Budgeted 844,550.17 Remaining 19 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 36 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-021-000 Salaries & Wages 609 12/07/2012 12/7/12 Payroll 19,625.83 5,605.90 25,231.73 GL 615 12/21/2012 12/21/12 Payroll 5,708.58 30,940.31 GL _______________ Account: 135-50005-021-000 Salaries & Wages Totals: 11,314.48 30,940.31 ** 156,475.00 Budgeted 125,534.69 Remaining 20 % Used Account: 135-50010-021-000 Overtime 609 12/07/2012 12/7/12 Payroll 1,183.54 1,002.26 2,185.80 GL 609 12/07/2012 12/7/12 Payroll 160.00 2,345.80 GL 615 12/21/2012 12/21/12 Payroll 263.92 2,609.72 GL 615 12/21/2012 12/21/12 Payroll 80.00 2,689.72 GL _______________ Account: 135-50010-021-000 Overtime Totals: 1,506.18 2,689.72 ** 7,297.00 Budgeted 4,607.28 Remaining 37 % Used Account: 135-50016-021-000 Longevity 3,817.50 .00 3,817.50 _______________ Account: 135-50016-021-000 Longevity Totals: .00 3,817.50 ** 3,818.00 Budgeted .50 Remaining 100 % Used Account: 135-50017-021-000 Certification 609 12/07/2012 12/7/12 Payroll 300.00 150.00 450.00 GL _______________ Account: 135-50017-021-000 Certification Totals: 150.00 450.00 ** 1,800.00 Budgeted 1,350.00 Remaining 25 % Used Account: 135-50020-021-000 Retirement 609 12/07/2012 12/7/12 Payroll 23,245.40 956.09 24,201.49 GL 615 12/21/2012 12/21/12 Payroll 836.46 25,037.95 GL _______________ Account: 135-50020-021-000 Retirement Totals: 1,792.55 25,037.95 ** 23,574.00 Budgeted (1,463.95) Remaining 106 % Used Account: 135-50026-021-000 Medical Insurance 609 12/07/2012 12/7/12 Payroll 3,366.16 841.54 4,207.70 GL 615 12/21/2012 12/21/12 Payroll 841.54 5,049.24 GL . glpdatb2 rgonzale Trophy Club MUD #1 Page 37 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50026-021-000 Medical Insurance Totals: 1,683.08 5,049.24 ** 20,198.00 Budgeted 15,148.76 Remaining 25 % Used Account: 135-50027-021-000 Dental Insurance 609 12/07/2012 12/7/12 Payroll 248.96 62.24 311.20 GL 615 12/21/2012 12/21/12 Payroll 62.24 373.44 GL _______________ Account: 135-50027-021-000 Dental Insurance Totals: 124.48 373.44 ** 1,409.00 Budgeted 1,035.56 Remaining 27 % Used Account: 135-50028-021-000 Vision Insurance 609 12/07/2012 12/7/12 Payroll 59.44 14.86 74.30 GL 615 12/21/2012 12/21/12 Payroll 14.86 89.16 GL _______________ Account: 135-50028-021-000 Vision Insurance Totals: 29.72 89.16 ** 357.00 Budgeted 267.84 Remaining 25 % Used Account: 135-50029-021-000 Life Insurance & Other 609 12/07/2012 12/7/12 Payroll 238.68 119.34 358.02 GL 615 12/21/2012 12/21/12 Payroll 119.34 477.36 GL _______________ Account: 135-50029-021-000 Life Insurance & Other Totals: 238.68 477.36 ** 1,008.00 Budgeted 530.64 Remaining 47 % Used Account: 135-50030-021-000 Social Security Taxes 609 12/07/2012 12/7/12 Payroll 1,644.58 401.65 2,046.23 GL 615 12/21/2012 12/21/12 Payroll 347.98 2,394.21 GL _______________ Account: 135-50030-021-000 Social Security Taxes Totals: 749.63 2,394.21 ** 10,502.00 Budgeted 8,107.79 Remaining 23 % Used Account: 135-50035-021-000 Medicare Taxes 609 12/07/2012 12/7/12 Payroll 384.61 93.93 478.54 GL 615 12/21/2012 12/21/12 Payroll 81.38 559.92 GL _______________ Account: 135-50035-021-000 Medicare Taxes Totals: 175.31 559.92 ** 2,456.00 Budgeted 1,896.08 Remaining 23 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 38 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50040-021-000 Unemployment Taxes .00 .00 _______________ Account: 135-50040-021-000 Unemployment Taxes Totals: .00 .00 ** 567.00 Budgeted 567.00 Remaining 0 % Used Account: 135-50045-021-000 Workman's Compensation 3,348.00 .00 3,348.00 _______________ Account: 135-50045-021-000 Workman's Compensation Totals: .00 3,348.00 ** 3,348.00 Budgeted .00 Remaining 100 % Used Account: 135-50070-021-000 Employee Relations 16.78 .00 16.78 _______________ Account: 135-50070-021-000 Employee Relations Totals: .00 16.78 ** 250.00 Budgeted 233.22 Remaining 7 % Used Account: 135-55005-021-000 Engineering 471 12/01/2012 Recode Deltatek to Assigned FB 2,450.00 (2,450.00) .00 GL _______________ Account: 135-55005-021-000 Engineering Totals: (2,450.00) .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 135-55080-021-000 Maintenance & Repairs 168.50 .00 168.50 _______________ Account: 135-55080-021-000 Maintenance & Repairs Totals: .00 168.50 ** 35,000.00 Budgeted 34,831.50 Remaining 0 % Used Account: 135-55090-021-000 Vehicle Maintenance 479 12/18/2012 Dec A/P oil, filter, wiper blades 105.19 105.19 ROANOKE AUTO SUPPLY 32015 AP 479 12/18/2012 Dec A/P Starter 2002 Ford F350 163.19 268.38 ROANOKE AUTO SUPPLY 32015 AP _______________ Account: 135-55090-021-000 Vehicle Maintenance Totals: 268.38 268.38 ** 1,900.00 Budgeted 1,631.62 Remaining 14 % Used Account: 135-60010-021-000 Communications/Pagers/Mobiles . glpdatb2 rgonzale Trophy Club MUD #1 Page 39 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 555 12/31/2012 Dec A/P Cell phones 217.50 217.70 435.20 VERIZON WIRELESS 32110 AP _______________ Account: 135-60010-021-000 Communications/Pagers/Mobiles Totals: 217.70 435.20 ** 3,500.00 Budgeted 3,064.80 Remaining 12 % Used Account: 135-60020-021-000 Electricity 479 12/18/2012 Dec A/P Electricity 10/29-11/29 1,688.65 258.33 1,946.98 TRI COUNTY ELECTRIC 32024 AP 479 12/18/2012 Dec A/P Electricity 10/29-11/29 144.94 2,091.92 TRI COUNTY ELECTRIC 32024 AP 479 12/18/2012 Dec A/P Electricity 10/29-11/29 27.82 2,119.74 TRI COUNTY ELECTRIC 32024 AP 479 12/18/2012 Dec A/P Electricity 11/9-12/12 53.63 2,173.37 HUDSON ENERGY 32008 AP 555 12/31/2012 Dec A/P Electricity 11/12-12/13 615.78 2,789.15 HUDSON ENERGY 32064 AP 555 12/31/2012 Dec A/P Electricity 11/12-12/13 154.42 2,943.57 HUDSON ENERGY 32064 AP _______________ Account: 135-60020-021-000 Electricity Totals: 1,254.92 2,943.57 ** 18,705.00 Budgeted 15,761.43 Remaining 16 % Used Account: 135-60070-021-000 Dues & Memberships 111.00 .00 111.00 _______________ Account: 135-60070-021-000 Dues & Memberships Totals: .00 111.00 ** 250.00 Budgeted 139.00 Remaining 44 % Used Account: 135-60080-021-000 Schools & Training 550 12/05/2012 Dec A/P 11/6-12/5 PCard-Womack 330.00 55.00 385.00 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 135-60080-021-000 Schools & Training Totals: 55.00 385.00 ** 826.00 Budgeted 441.00 Remaining 47 % Used Account: 135-60090-021-000 Safety Program .00 .00 _______________ Account: 135-60090-021-000 Safety Program Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60100-021-000 Travel & per diem 609 12/07/2012 12/7/12 Payroll 87.14 93.80 180.94 GL 615 12/21/2012 12/21/12 Payroll 16.10 197.04 GL . glpdatb2 rgonzale Trophy Club MUD #1 Page 40 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60100-021-000 Travel & per diem Totals: 109.90 197.04 ** 450.00 Budgeted 252.96 Remaining 44 % Used Account: 135-60105-021-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-021-000 Rent/Lease Equipment Totals: .00 .00 ** 10,000.00 Budgeted 10,000.00 Remaining 0 % Used Account: 135-60245-021-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-021-000 Miscellaneous Expenses Totals: .00 .00 ** 100.00 Budgeted 100.00 Remaining 0 % Used Account: 135-65005-021-000 Fuel & Lube 620 12/31/2012 December Gas Log 1,834.81 807.06 2,641.87 GL _______________ Account: 135-65005-021-000 Fuel & Lube Totals: 807.06 2,641.87 ** 12,117.00 Budgeted 9,475.13 Remaining 22 % Used Account: 135-65010-021-000 Uniforms 550 12/05/2012 Dec A/P 11/6-12/5 PCard-Womack 815.08 119.05 934.13 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 135-65010-021-000 Uniforms Totals: 119.05 934.13 ** 2,220.00 Budgeted 1,285.87 Remaining 42 % Used Account: 135-65030-021-000 Chemicals .00 .00 _______________ Account: 135-65030-021-000 Chemicals Totals: .00 .00 ** 7,500.00 Budgeted 7,500.00 Remaining 0 % Used Account: 135-65035-021-000 Small Tools 70.00 .00 70.00 . glpdatb2 rgonzale Trophy Club MUD #1 Page 41 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65035-021-000 Small Tools Totals: .00 70.00 ** 1,500.00 Budgeted 1,430.00 Remaining 5 % Used Account: 135-65040-021-000 Safety Equipment .00 .00 _______________ Account: 135-65040-021-000 Safety Equipment Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-69005-021-000 Capital Expenses .00 .00 _______________ Account: 135-69005-021-000 Capital Expenses Totals: .00 .00 ** 90,000.00 Budgeted 90,000.00 Remaining 0 % Used Account: 135-69008-021-000 Short Term Debt-Principal .00 .00 _______________ Account: 135-69008-021-000 Short Term Debt-Principal Totals: .00 .00 ** 40,260.00 Budgeted 40,260.00 Remaining 0 % Used Department 21 Totals: ------------------------------------------------------------------------------------------------ 83,398.28 ** 459,887.00 Budgeted 376,488.72 Remaining 18 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 42 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-026-000 Salaries & Wages 609 12/07/2012 12/7/12 Payroll 1,400.00 400.00 1,800.00 GL 615 12/21/2012 12/21/12 Payroll 300.00 2,100.00 GL _______________ Account: 135-50005-026-000 Salaries & Wages Totals: 700.00 2,100.00 ** 10,000.00 Budgeted 7,900.00 Remaining 21 % Used Account: 135-50030-026-000 Social Security Taxes 609 12/07/2012 12/7/12 Payroll 86.80 24.80 111.60 GL 615 12/21/2012 12/21/12 Payroll 18.60 130.20 GL _______________ Account: 135-50030-026-000 Social Security Taxes Totals: 43.40 130.20 ** 620.00 Budgeted 489.80 Remaining 21 % Used Account: 135-50035-026-000 Medicare Taxes 609 12/07/2012 12/7/12 Payroll 20.30 5.80 26.10 GL 615 12/21/2012 12/21/12 Payroll 4.35 30.45 GL _______________ Account: 135-50035-026-000 Medicare Taxes Totals: 10.15 30.45 ** 145.00 Budgeted 114.55 Remaining 21 % Used Account: 135-50040-026-000 Unemployment Taxes 609 12/07/2012 12/7/12 Payroll 40.60 11.60 52.20 GL 615 12/21/2012 12/21/12 Payroll 8.70 60.90 GL _______________ Account: 135-50040-026-000 Unemployment Taxes Totals: 20.30 60.90 ** 210.00 Budgeted 149.10 Remaining 29 % Used Account: 135-50045-026-000 Workman's Compensation .00 .00 _______________ Account: 135-50045-026-000 Workman's Compensation Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used Account: 135-60066-026-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-026-000 Publications/Books/Subscripts Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 43 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60070-026-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-026-000 Dues & Memberships Totals: .00 .00 ** 2,100.00 Budgeted 2,100.00 Remaining 0 % Used Account: 135-60075-026-000 Meetings 550 12/05/2012 Dec A/P 10/6-11/5 PCards Gonzales 66.00 22.00 88.00 JPMORGAN CHASE BANK NA 32029 AP 479 12/18/2012 Dec A/P Legislative breakfast/McKnight 30.00 118.00 NORTHWEST METROPORT CHAMBER 32013 AP 555 12/31/2012 Dec A/P 11/6-12/5 PCards-Schultz 104.97 222.97 JPMORGAN CHASE BANK NA 32065 AP _______________ Account: 135-60075-026-000 Meetings Totals: 156.97 222.97 ** 1,200.00 Budgeted 977.03 Remaining 19 % Used Account: 135-60080-026-000 Schools & Training 580.00 .00 580.00 _______________ Account: 135-60080-026-000 Schools & Training Totals: .00 580.00 ** 4,000.00 Budgeted 3,420.00 Remaining 15 % Used Account: 135-60100-026-000 Travel & per diem .00 .00 _______________ Account: 135-60100-026-000 Travel & per diem Totals: .00 .00 ** 5,000.00 Budgeted 5,000.00 Remaining 0 % Used Account: 135-60245-026-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-026-000 Miscellaneous Expenses Totals: .00 .00 ** 3,000.00 Budgeted 3,000.00 Remaining 0 % Used Department 26 Totals: ------------------------------------------------------------------------------------------------ 3,124.52 ** 26,575.00 Budgeted 23,450.48 Remaining 12 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 44 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-030-000 Salaries & Wages 609 12/07/2012 12/7/12 Payroll 59,733.29 16,717.85 76,451.14 GL 615 12/21/2012 12/21/12 Payroll 16,821.83 93,272.97 GL _______________ Account: 135-50005-030-000 Salaries & Wages Totals: 33,539.68 93,272.97 ** 444,730.00 Budgeted 351,457.03 Remaining 21 % Used Account: 135-50010-030-000 Overtime 609 12/07/2012 12/7/12 Payroll 49.31 19.38 68.69 GL 615 12/21/2012 12/21/12 Payroll 13.20 81.89 GL _______________ Account: 135-50010-030-000 Overtime Totals: 32.58 81.89 ** 1,500.00 Budgeted 1,418.11 Remaining 5 % Used Account: 135-50016-030-000 Longevity 2,317.50 .00 2,317.50 _______________ Account: 135-50016-030-000 Longevity Totals: .00 2,317.50 ** 2,193.00 Budgeted (124.50) Remaining 106 % Used Account: 135-50020-030-000 Retirement 609 12/07/2012 12/7/12 Payroll 53,730.46 2,253.79 55,984.25 GL 615 12/21/2012 12/21/12 Payroll 2,252.57 58,236.82 GL _______________ Account: 135-50020-030-000 Retirement Totals: 4,506.36 58,236.82 ** 60,441.00 Budgeted 2,204.18 Remaining 96 % Used Account: 135-50026-030-000 Medical Insurance 609 12/07/2012 12/7/12 Payroll 6,370.60 1,592.65 7,963.25 GL 615 12/21/2012 12/21/12 Payroll 1,592.65 9,555.90 GL _______________ Account: 135-50026-030-000 Medical Insurance Totals: 3,185.30 9,555.90 ** 44,066.00 Budgeted 34,510.10 Remaining 22 % Used Account: 135-50027-030-000 Dental Insurance 609 12/07/2012 12/7/12 Payroll 577.44 144.36 721.80 GL 615 12/21/2012 12/21/12 Payroll 144.36 866.16 GL . glpdatb2 rgonzale Trophy Club MUD #1 Page 45 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50027-030-000 Dental Insurance Totals: 288.72 866.16 ** 3,379.00 Budgeted 2,512.84 Remaining 26 % Used Account: 135-50028-030-000 Vision Insurance 609 12/07/2012 12/7/12 Payroll 132.40 33.10 165.50 GL 615 12/21/2012 12/21/12 Payroll 33.10 198.60 GL _______________ Account: 135-50028-030-000 Vision Insurance Totals: 66.20 198.60 ** 795.00 Budgeted 596.40 Remaining 25 % Used Account: 135-50029-030-000 Life Insurance & Other 609 12/07/2012 12/7/12 Payroll 584.92 292.46 877.38 GL 615 12/21/2012 12/21/12 Payroll 292.46 1,169.84 GL _______________ Account: 135-50029-030-000 Life Insurance & Other Totals: 584.92 1,169.84 ** 2,500.00 Budgeted 1,330.16 Remaining 47 % Used Account: 135-50030-030-000 Social Security Taxes 609 12/07/2012 12/7/12 Payroll 4,015.01 953.66 4,968.67 GL 615 12/21/2012 12/21/12 Payroll 958.35 5,927.02 GL _______________ Account: 135-50030-030-000 Social Security Taxes Totals: 1,912.01 5,927.02 ** 27,802.00 Budgeted 21,874.98 Remaining 21 % Used Account: 135-50035-030-000 Medicare Taxes 609 12/07/2012 12/7/12 Payroll 938.99 223.03 1,162.02 GL 615 12/21/2012 12/21/12 Payroll 224.14 1,386.16 GL _______________ Account: 135-50035-030-000 Medicare Taxes Totals: 447.17 1,386.16 ** 6,502.00 Budgeted 5,115.84 Remaining 21 % Used Account: 135-50040-030-000 Unemployment Taxes 609 12/07/2012 12/7/12 Payroll 329.92 12.44 342.36 GL 615 12/21/2012 12/21/12 Payroll 15.54 357.90 GL _______________ Account: 135-50040-030-000 Unemployment Taxes Totals: 27.98 357.90 ** 1,537.00 Budgeted 1,179.10 Remaining 23 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 46 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50045-030-000 Workman's Compensation 831.00 .00 831.00 _______________ Account: 135-50045-030-000 Workman's Compensation Totals: .00 831.00 ** 831.00 Budgeted .00 Remaining 100 % Used Account: 135-50060-030-000 Pre-emp Physicals/Testing 39.00 .00 39.00 _______________ Account: 135-50060-030-000 Pre-emp Physicals/Testing Totals: .00 39.00 ** 250.00 Budgeted 211.00 Remaining 16 % Used Account: 135-50070-030-000 Employee Relations 550 12/05/2012 Dec A/P 11/6-12/5 PCards Ard 6.80 6.80 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 10/6-11/5 PCards McKnight 18.25 25.05 JPMORGAN CHASE BANK NA 32029 AP 479 12/18/2012 Dec A/P Christmas hams 897.05 922.10 TOWN OF TROPHY CLUB 32023 AP _______________ Account: 135-50070-030-000 Employee Relations Totals: 922.10 922.10 ** 5,000.00 Budgeted 4,077.90 Remaining 18 % Used Account: 135-55030-030-000 Software & Support 479 12/18/2012 Dec A/P Check Scanner annual maintenan 8,492.02 577.50 9,069.52 TECHNIQUE DATA SYSTEMS INC 32019 AP 555 12/31/2012 Dec A/P STW UB support 606.00 9,675.52 STW INC 32101 AP _______________ Account: 135-55030-030-000 Software & Support Totals: 1,183.50 9,675.52 ** 63,555.00 Budgeted 53,879.48 Remaining 15 % Used Account: 135-55070-030-000 Independent Labor 479 12/18/2012 Dec A/P Record MUD meeting 56.25 56.25 MIGUEL CRUZ 32010 AP _______________ Account: 135-55070-030-000 Independent Labor Totals: 56.25 56.25 ** 2,700.00 Budgeted 2,643.75 Remaining 2 % Used Account: 135-55075-030-000 Records Management .00 .00 _______________ Account: 135-55075-030-000 Records Management Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 47 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55100-030-000 Building Maint & Supplies 550 12/05/2012 Dec A/P 10/6-11/5 PCards McMahon 1,508.28 49.54 1,557.82 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 10/6-11/5 PCards Richey 133.46 1,691.28 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 10/6-11/5 PCards Richey 21.43 1,712.71 JPMORGAN CHASE BANK NA 32029 AP 479 12/18/2012 Dec A/P Pest Control 175.00 1,887.71 Exclusive Pest Control 32005 AP 555 12/31/2012 Dec A/P 11/6-12/5 PCards-Schultz 51.94 1,939.65 JPMORGAN CHASE BANK NA 32065 AP 555 12/31/2012 Dec A/P 11/6-12/5 PCards-Schultz 248.00 2,187.65 JPMORGAN CHASE BANK NA 32065 AP 555 12/31/2012 Dec A/P Dec Service 280.60 2,468.25 G & K SERVICES 32057 AP 555 12/31/2012 Dec A/P Building maint 33.61 2,501.86 HOME DEPOT 32063 AP _______________ Account: 135-55100-030-000 Building Maint & Supplies Totals: 993.58 2,501.86 ** 5,000.00 Budgeted 2,498.14 Remaining 50 % Used Account: 135-55120-030-000 Cleaning Services 550 12/05/2012 Dec A/P 11/6-12/5 PCards Slaght 3,490.68 173.72 3,664.40 JPMORGAN CHASE BANK NA 32029 AP 479 12/18/2012 Dec A/P Dec Cleaning Services 1,678.51 5,342.91 ABM JANITORIAL SERVICES, INC 31997 AP _______________ Account: 135-55120-030-000 Cleaning Services Totals: 1,852.23 5,342.91 ** 20,200.00 Budgeted 14,857.09 Remaining 26 % Used Account: 135-55160-030-000 Professional Outside Services 6,825.00 .00 6,825.00 _______________ Account: 135-55160-030-000 Professional Outside Services Totals: .00 6,825.00 ** 15,000.00 Budgeted 8,175.00 Remaining 46 % Used Account: 135-55161-030-000 Outside Services-Town Semo .00 .00 _______________ Account: 135-55161-030-000 Outside Services-Town Semo Totals: .00 .00 ** 85,465.00 Budgeted 85,465.00 Remaining 0 % Used Account: 135-55165-030-000 Collection Fees 159.77 .00 159.77 _______________ Account: 135-55165-030-000 Collection Fees Totals: .00 159.77 ** .00 Budgeted (159.77) Remaining 0 % Used Account: 135-55205-030-000 Utility Billing Contract . glpdatb2 rgonzale Trophy Club MUD #1 Page 48 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 479 12/18/2012 Dec A/P Nov Utility bill printing & ma 1,567.28 496.74 2,064.02 DP2 BILLING SOLUTIONS, LLC 32004 AP _______________ Account: 135-55205-030-000 Utility Billing Contract Totals: 496.74 2,064.02 ** 11,000.00 Budgeted 8,935.98 Remaining 19 % Used Account: 135-60005-030-000 Telephone 1,717.10 .00 1,717.10 _______________ Account: 135-60005-030-000 Telephone Totals: .00 1,717.10 ** 9,000.00 Budgeted 7,282.90 Remaining 19 % Used Account: 135-60010-030-000 Communications/Pagers/Mobiles 609 12/07/2012 12/7/12 Payroll 477.04 150.00 627.04 GL 555 12/31/2012 Dec A/P Cell phones 177.04 804.08 VERIZON WIRELESS 32110 AP _______________ Account: 135-60010-030-000 Communications/Pagers/Mobiles Totals: 327.04 804.08 ** 3,575.00 Budgeted 2,770.92 Remaining 22 % Used Account: 135-60020-030-000 Electricity/Gas 479 12/18/2012 Dec A/P Electricity 10/12-11/12 942.99 989.59 1,932.58 DIRECT ENERGY BUSINESS SVCS 32003 AP _______________ Account: 135-60020-030-000 Electricity/Gas Totals: 989.59 1,932.58 ** 13,019.00 Budgeted 11,086.42 Remaining 15 % Used Account: 135-60025-030-000 Water 479 12/18/2012 Dec A/P Nov Water 125.06 111.46 236.52 TROPHY CLUB MUD (WATER BILLS) 32025 AP 555 12/31/2012 Dec A/P Dec Water 84.36 320.88 TROPHY CLUB MUD (WATER BILLS) 32108 AP _______________ Account: 135-60025-030-000 Water Totals: 195.82 320.88 ** 3,100.00 Budgeted 2,779.12 Remaining 10 % Used Account: 135-60030-030-000 Rent And/Or Usage 479 12/18/2012 Dec A/P Dec Public Services buidling r 2,197.02 1,098.51 3,295.53 TOWN OF TROPHY CLUB 32022 AP _______________ Account: 135-60030-030-000 Rent And/Or Usage Totals: 1,098.51 3,295.53 ** 13,182.00 Budgeted 9,886.47 Remaining 25 % Used Account: 135-60035-030-000 Postage . glpdatb2 rgonzale Trophy Club MUD #1 Page 49 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 479 12/18/2012 Dec A/P Overnight shipments 4,410.26 22.42 4,432.68 FEDERAL EXPRESS CORP 32006 AP 479 12/18/2012 Dec A/P Nov Utility bill printing & ma 1,720.90 6,153.58 DP2 BILLING SOLUTIONS, LLC 32004 AP 555 12/31/2012 Dec A/P Overnight paperwork to Commerc 31.89 6,185.47 FEDERAL EXPRESS CORP 32052 AP 555 12/31/2012 Dec A/P Postage meter lease 133.50 6,318.97 PITNEY BOWES INC 32093 AP _______________ Account: 135-60035-030-000 Postage Totals: 1,908.71 6,318.97 ** 23,000.00 Budgeted 16,681.03 Remaining 27 % Used Account: 135-60040-030-000 Service Charges & Fees 598 12/04/2012 Credit card charges 5,381.46 2,005.25 7,386.71 GL 599 12/31/2012 Dec Bank Analysis Charge 250.00 7,636.71 GL _______________ Account: 135-60040-030-000 Service Charges & Fees Totals: 2,255.25 7,636.71 ** 18,000.00 Budgeted 10,363.29 Remaining 42 % Used Account: 135-60050-030-000 Bad Debt Expense (1,056.53) .00 (1,056.53) _______________ Account: 135-60050-030-000 Bad Debt Expense Totals: .00 (1,056.53) ** 8,500.00 Budgeted 9,556.53 Remaining -12 % Used Account: 135-60055-030-000 Insurance 550 12/05/2012 Dec A/P 10/6-11/5 PCards Gonzales 60,601.92 3.58 60,605.50 JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P Blanket notary 23.27 60,628.77 CNA SURETY 32041 AP 578 12/31/2012 V Schinerer/Refund overpmt (35.00) 60,593.77 GL _______________ Account: 135-60055-030-000 Insurance Totals: (8.15) 60,593.77 ** 35,000.00 Budgeted (25,593.77) Remaining 173 % Used Account: 135-60066-030-000 Publications/Books/Subscripts 558.22 .00 558.22 _______________ Account: 135-60066-030-000 Publications/Books/Subscripts Totals: .00 558.22 ** 750.00 Budgeted 191.78 Remaining 74 % Used Account: 135-60070-030-000 Dues & Memberships 479 12/18/2012 Dec A/P Membership 650.00 250.00 900.00 NORTHWEST METROPORT CHAMBER 32013 AP . glpdatb2 rgonzale Trophy Club MUD #1 Page 50 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60070-030-000 Dues & Memberships Totals: 250.00 900.00 ** 2,400.00 Budgeted 1,500.00 Remaining 38 % Used Account: 135-60075-030-000 Meetings 479 12/18/2012 Dec A/P Legislative breakfast/McKnight 88.00 30.00 118.00 NORTHWEST METROPORT CHAMBER 32013 AP _______________ Account: 135-60075-030-000 Meetings Totals: 30.00 118.00 ** 250.00 Budgeted 132.00 Remaining 47 % Used Account: 135-60080-030-000 Schools & Training 479 12/18/2012 Dec A/P Symposium Registration/McKnigh 450.00 120.00 570.00 NCT CHAPTER OF TEXAS AWWA 32011 AP _______________ Account: 135-60080-030-000 Schools & Training Totals: 120.00 570.00 ** 5,500.00 Budgeted 4,930.00 Remaining 10 % Used Account: 135-60100-030-000 Travel & per diem 550 12/05/2012 Dec A/P 10/6-11/5 PCards McKnight 49.60 333.06 382.66 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 11/6-12/5 PCards Slaght 32.18 414.84 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 11/6-12/5 PCards Slaght 2.71 417.55 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 11/6-12/5 PCards Slaght 5.62 423.17 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 11/6-12/5 PCards Slaght 19.67 442.84 JPMORGAN CHASE BANK NA 32029 AP 550 12/05/2012 Dec A/P 11/6-12/5 PCards Slaght 248.40 691.24 JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P Austin Tolls 2.95 694.19 Texas Tollways 32105 AP _______________ Account: 135-60100-030-000 Travel & per diem Totals: 644.59 694.19 ** 3,950.00 Budgeted 3,255.81 Remaining 18 % Used Account: 135-60110-030-000 Physicals/Testing .00 .00 _______________ Account: 135-60110-030-000 Physicals/Testing Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60125-030-000 Advertising .00 .00 _______________ Account: 135-60125-030-000 Advertising Totals: .00 .00 ** 4,000.00 Budgeted 4,000.00 Remaining 0 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 51 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60235-030-000 Security .00 .00 _______________ Account: 135-60235-030-000 Security Totals: .00 .00 ** 1,350.00 Budgeted 1,350.00 Remaining 0 % Used Account: 135-60245-030-000 Miscellaneous Expenses 122.13 .00 122.13 _______________ Account: 135-60245-030-000 Miscellaneous Expenses Totals: .00 122.13 ** 15,000.00 Budgeted 14,877.87 Remaining 1 % Used Account: 135-60270-030-000 4th of July Celebration .00 .00 _______________ Account: 135-60270-030-000 4th of July Celebration Totals: .00 .00 ** 10,500.00 Budgeted 10,500.00 Remaining 0 % Used Account: 135-60360-030-000 Furniture/Equipment < $5000 550 12/05/2012 Dec A/P 10/6-11/5 PCards McKnight 265.00 2,060.00 2,325.00 JPMORGAN CHASE BANK NA 32029 AP _______________ Account: 135-60360-030-000 Furniture/Equipment < $5000 Totals: 2,060.00 2,325.00 ** 2,500.00 Budgeted 175.00 Remaining 93 % Used Account: 135-65010-030-000 Uniforms 624.12 .00 624.12 _______________ Account: 135-65010-030-000 Uniforms Totals: .00 624.12 ** 1,635.00 Budgeted 1,010.88 Remaining 38 % Used Account: 135-65055-030-000 Hardware 6,288.27 .00 6,288.27 _______________ Account: 135-65055-030-000 Hardware Totals: .00 6,288.27 ** 20,188.00 Budgeted 13,899.73 Remaining 31 % Used Account: 135-65085-030-000 Office Supplies . glpdatb2 rgonzale Trophy Club MUD #1 Page 52 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1,852.62 .00 1,852.62 _______________ Account: 135-65085-030-000 Office Supplies Totals: .00 1,852.62 ** 8,200.00 Budgeted 6,347.38 Remaining 23 % Used Account: 135-65090-030-000 Printer Supplies & Maintenance 555 12/31/2012 Dec A/P Printer supplies 511.00 91.00 602.00 SHI GOVERNMENT SOLUTIONS,INC 32097 AP 555 12/31/2012 Dec A/P Print & Toner cartridges 155.50 757.50 SHI GOVERNMENT SOLUTIONS,INC 32097 AP 555 12/31/2012 Dec A/P Toner cartridge 142.50 900.00 SHI GOVERNMENT SOLUTIONS,INC 32097 AP _______________ Account: 135-65090-030-000 Printer Supplies & Maintenance Totals: 389.00 900.00 ** 5,732.00 Budgeted 4,832.00 Remaining 16 % Used Account: 135-65095-030-000 Maintenance Supplies 550 12/05/2012 Dec A/P 11/6-12/5 PCards Huggins 97.40 40.23 137.63 JPMORGAN CHASE BANK NA 32029 AP 555 12/31/2012 Dec A/P 11/6-12/5 PCards-Schultz 131.58 269.21 JPMORGAN CHASE BANK NA 32065 AP _______________ Account: 135-65095-030-000 Maintenance Supplies Totals: 171.81 269.21 ** 2,000.00 Budgeted 1,730.79 Remaining 13 % Used Account: 135-65097-030-000 Vending Machine Supplies .00 .00 _______________ Account: 135-65097-030-000 Vending Machine Supplies Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-65105-030-000 Printing 395.00 .00 395.00 _______________ Account: 135-65105-030-000 Printing Totals: .00 395.00 ** 5,200.00 Budgeted 4,805.00 Remaining 8 % Used Account: 135-69170-030-000 Copier Lease Installments 555 12/31/2012 Dec A/P Copier lease 513.70 513.70 1,027.40 KYOCERA MITA AMERICA, INC. 32070 AP _______________ Account: 135-69170-030-000 Copier Lease Installments Totals: 513.70 1,027.40 ** 3,450.00 Budgeted 2,422.60 Remaining 30 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 53 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-69195-030-000 Gasb34/Reserve for Replacement .00 .00 _______________ Account: 135-69195-030-000 Gasb34/Reserve for Replacement Totals: .00 .00 ** 26,911.00 Budgeted 26,911.00 Remaining 0 % Used Department 30 Totals: ------------------------------------------------------------------------------------------------ 299,995.44 ** 1,051,838.00 Budgeted 751,842.56 Remaining 29 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 54 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55045-039-000 Legal 479 12/18/2012 Dec A/P Nov legal 5,768.75 4,826.05 10,594.80 WHITAKER CHALK SWINDLE 32027 AP 479 12/18/2012 Dec A/P Legal/CCN 7,308.39 17,903.19 BOOTH, AHRENS & WERKENTHIN PC 31999 AP 479 12/18/2012 Dec A/P Nov Legal 3,217.50 21,120.69 THE LISTON LAW FIRM, P.C. 32020 AP 555 12/31/2012 Dec A/P Nov legal 607.75 21,728.44 BOOTH, AHRENS & WERKENTHIN PC 32037 AP _______________ Account: 135-55045-039-000 Legal Totals: 15,959.69 21,728.44 ** 70,000.00 Budgeted 48,271.56 Remaining 31 % Used Account: 135-55055-039-000 Auditing 5,175.00 .00 5,175.00 _______________ Account: 135-55055-039-000 Auditing Totals: .00 5,175.00 ** 21,200.00 Budgeted 16,025.00 Remaining 24 % Used Account: 135-55060-039-000 Appraisal 479 12/18/2012 Dec A/P 1st Qtr DCAD 2013 budget 2,322.74 1,943.16 4,265.90 DENTON CENTRAL APPRAISAL DISTR 32002 AP _______________ Account: 135-55060-039-000 Appraisal Totals: 1,943.16 4,265.90 ** 15,100.00 Budgeted 10,834.10 Remaining 28 % Used Account: 135-55065-039-000 Tax Admin Fees .00 .00 _______________ Account: 135-55065-039-000 Tax Admin Fees Totals: .00 .00 ** 3,800.00 Budgeted 3,800.00 Remaining 0 % Used Department 39 Totals: ------------------------------------------------------------------------------------------------ 31,169.34 ** 110,100.00 Budgeted 78,930.66 Remaining 28 % Used Fund 135 Totals: ------------------------------------------------------------------------------------------------------ (88,100.24) .00 Budgeted 88,100.24 Remaining 0 % Used Municipal Utility District No 1 - I & S Interim Balance Sheet Balance @ 12/31/2012 ASSETS ASSETS CASH AND CASH IN BANK 6,120$ INVESTMENTS 229,713 ACCOUNTS RECEIVABLE - ADVALOREM TAXES 115,461 TOTAL ASSETS 351,294$ LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS PAYABLE -$ DEFERRED REVENUE 115,461$ TOTAL LIABILITIES 115,461 FUND BALANCE ASSIGNED FUND BALANCE 235,833 TOTAL LIABILITIES AND FUND BALANCE 351,294$ December 31, 2012 3/12 Months (25% of Fiscal Year) . glbase_tbam rgonzale Trophy Club MUD #1 Page 15 14:37 01/10/13 Budget Summary with Amendment Fund: 533 MUD 1 I&S CONSOLIDATED Department: Revenues Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-40000-000-000 Property Taxes 196,940.00- 196,940.00- 80,341.63- 95,838.02- 48.664 101,101.98- 533-40002-000-000 Property Taxes/Delinquent 3,900.00- 3,900.00- 265.83- 2,550.65- 65.401 1,349.35- 533-40015-000-000 Property Taxes/P & I 5,017.00- 5,017.00- 68.64- 970.69- 19.348 4,046.31- Subtotal: 205,857.00- 205,857.00- 80,676.10- 99,359.36- 48.266 106,497.64- 533-48005-000-000 Reserve Funds/PID Utility Fees 345,000.00- 345,000.00- 345,000.00- Subtotal: 345,000.00- 345,000.00- 345,000.00- 533-49010-000-000 Interest Income 1,700.00- 1,700.00- 20.07- 56.77- 3.339 1,643.23- 533-49015-000-000 Lease/Rental Income 308,000.00- 308,000.00- 308,000.00- Subtotal: 309,700.00- 309,700.00- 20.07- 56.77- .018 309,643.23- Program number: 860,557.00- 860,557.00- 80,696.17- 99,416.13- 11.553 761,140.87- Department number: Revenues 860,557.00- 860,557.00- 80,696.17- 99,416.13- 11.553 761,140.87- Revenues Subtotal ----------- 860,557.00- 860,557.00- 80,696.17- 99,416.13- 11.553 761,140.87- . glbase_tbam rgonzale Trophy Club MUD #1 Page 16 14:37 01/10/13 Budget Summary with Amendment Fund: 533 MUD 1 I&S CONSOLIDATED Department: 51 Administration Program: Period Ending: 12/2012 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-70005-051-000 Paying Agent Fee 4,000.00 4,000.00 4,000.00 533-70025-051-000 Bond Interest Expense 229,033.00 229,033.00 229,033.00 533-70035-051-000 Bond Principal Payment 605,000.00 605,000.00 605,000.00 Subtotal: 838,033.00 838,033.00 838,033.00 Program number: 838,033.00 838,033.00 838,033.00 Department number: Administration 838,033.00 838,033.00 838,033.00 Expenditures Subtotal ----------- 838,033.00 838,033.00 838,033.00 Fund number: 533 MUD 1 I&S CONSOLIDATED 22,524.00- 22,524.00- 80,696.17- 99,416.13- 441.379 76,892.13 ******* End of Report ********* . glpdatb2 rgonzale Trophy Club MUD #1 Page 55 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S CONSOLIDATED Department: Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-40000-000-000 Property Taxes 559 12/03/2012 Property Taxes & Assessments (15,496.39) (934.18) (16,430.57) GL 560 12/04/2012 Property Taxes & Assessments (691.67) (17,122.24) GL 561 12/05/2012 Property Taxes & Assessments (682.23) (17,804.47) GL 562 12/06/2012 Property Taxes & Assessments (561.27) (18,365.74) GL 563 12/07/2012 Property Taxes & Assessments (960.82) (19,326.56) GL 564 12/10/2012 Property Taxes & Assessments (931.23) (20,257.79) GL 565 12/11/2012 Property Taxes & Assessments (634.08) (20,891.87) GL 566 12/12/2012 Property Taxes & Assessments (378.16) (21,270.03) GL 567 12/13/2012 Property Taxes & Assessments (867.41) (22,137.44) GL 568 12/14/2012 Property Taxes/Assessments (514.46) (22,651.90) GL 569 12/17/2012 Property Taxes/Assessments (1,124.58) (23,776.48) GL 570 12/18/2012 Property Taxes/Assessments (1,913.34) (25,689.82) GL 571 12/19/2012 Property Taxes/Assessments (12,394.48) (38,084.30) GL 572 12/20/2012 Property Taxes/Assessments (954.10) (39,038.40) GL 573 12/21/2012 Property Taxes/Assessments (1,816.32) (40,854.72) GL 574 12/27/2012 Property Taxes/Assessments (22,124.67) (62,979.39) GL 575 12/29/2012 Property Taxes/Assessments (5,420.32) (68,399.71) GL 576 12/31/2012 Property Taxes/Assessments (27,438.31) (95,838.02) GL _______________ Account: 533-40000-000-000 Property Taxes Totals: (80,341.63) (95,838.02) ** (196,940.00) Budgeted (101,101.98) Remaining 49 % Used Account: 533-40002-000-000 Property Taxes/Delinquent 561 12/05/2012 Property Taxes & Assessments (2,284.82) (50.42) (2,335.24) GL 572 12/20/2012 Property Taxes/Assessments (218.20) (2,553.44) GL 576 12/31/2012 Property Taxes/Assessments 2.79 (2,550.65) GL _______________ Account: 533-40002-000-000 Property Taxes/Delinquent Totals: (265.83) (2,550.65) ** (3,900.00) Budgeted (1,349.35) Remaining 65 % Used Account: 533-40015-000-000 Property Taxes/P & I 561 12/05/2012 Property Taxes & Assessments (902.05) (18.46) (920.51) GL 572 12/20/2012 Property Taxes/Assessments (50.18) (970.69) GL _______________ Account: 533-40015-000-000 Property Taxes/P & I Totals: (68.64) (970.69) ** (5,017.00) Budgeted (4,046.31) Remaining 19 % Used Account: 533-48005-000-000 Reserve Funds/PID Utility Fees .00 .00 . glpdatb2 rgonzale Trophy Club MUD #1 Page 56 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S CONSOLIDATED Department: Revenues Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 533-48005-000-000 Reserve Funds/PID Utility Fees Totals: .00 .00 ** (345,000.00) Budgeted (345,000.00) Remaining 0 % Used Account: 533-49010-000-000 Interest Income 597 12/31/2012 Dec Bank Interest (36.70) (20.07) (56.77) GL _______________ Account: 533-49010-000-000 Interest Income Totals: (20.07) (56.77) ** (1,700.00) Budgeted (1,643.23) Remaining 3 % Used Account: 533-49015-000-000 Lease/Rental Income .00 .00 _______________ Account: 533-49015-000-000 Lease/Rental Income Totals: .00 .00 ** (308,000.00) Budgeted (308,000.00) Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (99,416.13) ** (860,557.00) Budgeted (761,140.87) Remaining 12 % Used . glpdatb2 rgonzale Trophy Club MUD #1 Page 57 14:38 01/10/13 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S CONSOLIDATED Department: 51 Administration Program: Period Ending: 12/2012 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-70005-051-000 Paying Agent Fee .00 .00 _______________ Account: 533-70005-051-000 Paying Agent Fee Totals: .00 .00 ** 4,000.00 Budgeted 4,000.00 Remaining 0 % Used Account: 533-70025-051-000 Bond Interest Expense .00 .00 _______________ Account: 533-70025-051-000 Bond Interest Expense Totals: .00 .00 ** 229,033.00 Budgeted 229,033.00 Remaining 0 % Used Account: 533-70035-051-000 Bond Principal Payment .00 .00 _______________ Account: 533-70035-051-000 Bond Principal Payment Totals: .00 .00 ** 605,000.00 Budgeted 605,000.00 Remaining 0 % Used Department 51 Totals: ------------------------------------------------------------------------------------------------ .00 ** 838,033.00 Budgeted 838,033.00 Remaining 0 % Used Fund 533 Totals: ------------------------------------------------------------------------------------------------------ (99,416.13) (22,524.00) Budgeted 76,892.13 Remaining 441 % Used Grand Totals: --------------------------------------------------------------------------------------------------------- (689,909.10) **** (22,524.00) Budgeted 667,385.10 Remaining ########## ******* End of Report ********* 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-07-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Consider and take appropriate action to adopt Trophy Club Municipal Utility District No. 1, Personnel Policy Manual. (Sisk) Attachments:Personal Policy Draft Final.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action to adopt Trophy Club Municipal Utility District No. 1, Personnel Policy Manual. (Sisk) 1 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 PERSONNEL POLICY MANUAL Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, TX 76262 January 15, 2013 NOTICE TO EMPLOYEES The policies set forth in this manual do not constitute a contract between the employer and any of its employees, but rather, are intended as guidelines for personnel administration. 2 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 TABLE OF CONTENTS 2 SECTION I: ADMINISTRATION 1.1 POLICY MANUAL 5 1.2 AT WILL EMPLOYMENT 5 1.3 ORGANIZATIONAL CHART 6 1.4 SCOPE 6 1.5 ADMINISTRATION OF THESE RULES 6 1.6 SEVERABILITY 6 SECTION II: EMPLOYMENT & STANDARDS OF CONDUCT 2.1 EQUAL EMPLOYMENT 6-7 2.2 CATEGORIES OF EMPLOYMENT 7 2.3 EMP LOYMENT 7 2.4 QUALIFICATIONS 7 2.5 APPLICATION FOR EMPLOYMENT 7 2.6 METHODS OF RECRUITMENT AND SELECTION 7-8 2.7 APPLICANT'S BAS IS OF EMPLOYMENT 8 2.8 PERSONS W ITH DISABILITIES 8 2.9 SELECTION 8 2.10 ORIENTATION PERIOD 8 2.11 PERFORMANCE EVALUATIONS 8 2.12 COMPENSATION ADJUSTMENTS 8-10 2.13 APPEARANCE 10 2.14 NEPOTISM 10 2.15 POLITICAL ACTIVITY 10-11 2.16 STANDARDS OF CONDUCT 11 2.17 FRAUD POLICY 11-13 2.18 OUTSIDE ACTIVITIES 13 2.19 GIFTS AND GRATUITIES 13-14 2.20 DISTRICT VEHICLE USE 14 2.21 EDUCATION POLICY 14-15 2.22 HEALTH AND SAFETY 15-16 2.23 TRAVEL AND REIMBURSEMENT POLICY 16-17 2.24 COMMUNICATIONS 17 2.25 DISCIPLINE- GENERAL 17-18 2.26 PROGRESSIVE DISCIPLINE 18-19 2.27 GRIEVANCE PROCESS POLICY 19 2.28 GRIEVANCE PROCEDURES 19-21 SECTION III: SEPARATIONS FROM EMPLOYMENT 3.1 TYPES OF SEPARATIONS 22 3.2 RESIGNATION 22 3 3.3 RETIREMENT 22 3.4 REDUCTION IN FORCE 22 3.5 DISMISSAL 22 3.6 DISABILITY 22 3.7 DEATH 22 3.8 EXIT INTERVIEW 22 3.9 RETURN OF DISTRICT PROPERTY AT TERMINATION 22 3.10 TERMINATION PAY 23 SECTION IV: SUBSTANCE ABUSE POLICY 4.1 PURPOSE 23 4.2 POLICY 23 4.3 DEFINITIONS 24 4.4 SEARCHES 24 4.5 POST ACCIDENT DRUG TESTING 24 SECTION V: ON THE JOB INJURIES 5.1 INSURANCE 24 5.2 COMPENSATION 24-25 5.3 MEDICAL ATTENTION 25 5.4 REPORTING 25 5.5 RETURN TO SERVICE 25 5.6 BENEFITS 25 SECTION VI: PAY, OVERTIME, ABSENCES, LEAVE AND HOLIDAYS 6.1 HOURS OF WORK 25 6.2 PAYDAY 25 6.3 OVERTIME WORK AND PAY 25-26 6.4 ABSENCES WITH PAY 26 6.5 SICK LEAVE WITH PAY 26-27 6.6 VACATION 27 6.7 COMPENSATORY TIME OFF 27 6.8 HOLIDAYS 28 6.9 CIVIL LEAVE 28 6.10 MILITARY LEAVE 28 6.11 SPECIAL LEAVE OF ABSENCE 29 6.12 FAMILY AND MEDICAL LEAVE 29-32 6.13 EMPLOYEE ON CALL 32-33 6.14 BAD WEATHER 33 SECTION VII: EMPLOYEE BENEFITS 7.1 GENERAL 33 7.2 SOCIAL SECURITY 34 7.3 WORKERS’ COMPENSATION 34 7.4 LIFE, MEDICAL AND DENTAL INSURANCE 34 4 7.5 LONG TERM DISABILITY 34 7.6 UNEMPLOYMENT INSURANCE 34 7.7 RETIREMENT BENEFITS 34 7.8 SERVICE AWARDS 34 7.9 PERFORMANCE AWARDS 34 7.10 EMPLOYEE FUND 34 7.11 LONGEVITY PAY 34-35 7.12 UNIFORMS 35 SECTION VIII: HARASSMENT 8.1 POLICY STATEMENT 35 8.2 EXAMPLES OF PROHIBITED UNLAWFUL HARASSMENT 36 8.3 SEXUAL HARASSMENT 36 8.4 PROCEDURE FOR REPORTING HARASSMENT 36-37 8.5 INVESTIGATING ALLEGED HARASSMENT 37 8.6 RETALIATION 37-38 SECTION IX: WORKPLACE VIOLENCE 9.1 GENERAL INFORMATION 38 9.2 DEFINITIONS 38 9.3 APPLICABILITY 38 9.4 RESPONSIBILITIES OF EMPLOYEES 38 9.5 RESPONSIBILITIES OF SUPERVISORS AND MANAGEMENT 38-39 9.6 RESPONSE TO INCIDENTS 39 9.7 DISCIPLINE 39 SECTION X: WEAPONS POLICY 10.1 GENERAL POLICY 39 SECTION XI: EMPLOYEE RESPONSIBILITIES 11.1 CARE OF EQUIPMENT 40 11.2 HANDLING COMPLAINTS 40 11.3 PUBLIC RELATIONS 40 11.4 THE ADMINISTRATION AND ENFORCEMENT 40 11.5 PERSONAL TELEPHONE CALLS 40 11.6 CELL PHONE USAGE 40-41 11.7 INTERNET, EMAIL AND COMPUTER USE 41-44 APPENDICES A EFFECTIVE DATE 45 B EMPLOYEE CERTIFICATION 46 C DRUG AND ALCOHOL POLICY FOR CERTAIN DRIVERS OF COMMERCIAL VEHICLES 47 5 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 PERSONNEL POLICY SECTION I: ADMINISTRATION 1.1 POLICY MANUAL - This policy manual is designed to be the expression of the Trophy Club Municipal Utility District No. 1 (District) policies with respect to personnel. As such it is a changing document. The Board of Directors may revise, amend or delete portions of these policies as the y see fit and as times change. Each amendment is dated showing the date the Board of Directors approved that particular change. When a new polic y is put into effect, or an old one is revised, the pertinent page is removed from the man ual and the revised page takes its place. Old revised pages will be retained in a master file in the human resource department. New emplo yees will go through an orientation of the policies and be asked to read the manual and return the receipt of policies Appendix B attesting to the fact that he or she has read it. When the Board of Directors makes a change in policy, new pages will be distributed to the employees of the District. This policy manual is just one of the investments made in human resources . The intent of the manual is to provide rules, guidance, and structure governing employment. It is intended to be flexible enough to allow for change and to allow for individual management choices but also rigid enough to remove uncertaint y from the major personnel issues facing the District. These policies appl y to all emplo yees, including the District Manager, who has an employment contract with the Board of Directors to the extent that the policies do not conflict with the contract. The Board of Directors must approve an y empl oyment contract. 1.2 AT WILL EMPLOYMENT - Trophy Club Municipal Utilit y District No. 1 is an at-will employer. That means that once hired, an emplo yee serves at the pleasure of the District Manager. Among other things, this means that just as any employee ma y leave employment at an y time for any or no reason, with or without notice, so may the District terminate an y employee at any time for an y reason or no reason, with or without notice, except as limited by state and federal law. This also means that the following policies and procedures:  are suggested guidelines;  are subject to change with or without advance notice to employees;  do not in any manner constitute the terms of an employment agreement, expressed or implied. In summar y, these policies do not in an y way establish or imply any contractual rights as a part of any emplo yee’s status with the District. 6 1.3 ORGANIZATIONAL CHART 1.4 SCOPE - This personnel policy is adopted b y the Board of Directors and shall conform to, and not conflict with "Vernon's Texas Civil Statutes," Water Code, Title 128, Chapter 54; and/or such other State or Federal Statutes, Board of Director's Orders or Resolutions that fall within the scope of this policy. 1.5 ADMINISTRATION OF THESE RULES - The Human Resource Manager shall act for and on behalf of the Board of Directors in all personnel matters except as otherwise provided herein. The Human Resource Manager ma y submit recommendations to the District Manager for action or approval where deemed appropriate. The District Manager or such other designee shall be responsible for the proper and effective administration of this policy. 1.6 SEVERABILITY - The provisions of these policies are severable, and i f an y provision or part of a provision is held invalid, illegal, or unenforceable, this shall not affect the validit y of the remaining provisions or parts of provisions, which shall remain in force and effect. SECTION II: EMPLOYMENT & STANDARDS OF CONDUCT 2.1 EQUAL EMPLOYMENT OPPORTUNITY - It is the policy of the District to prohibit discrimination against an y person in job structuring, recruitment, examination, selection, appointment, placement, training, upward mobility, discipline, or an y oth er aspect of human resources administration based on race, age, religion, color, disability, national origin, or sex. Human resources decisions will be made onl y on the basis of occupational qualifications and job- related factors such as skill, knowledge, education, experience, and abilit y to perform a specific job. 7 The District prohibits retaliation or discrimination against an y emplo yee for opposing an unlawful or discriminatory emplo yment practice, or for alleging or participating in an investigation of an allegation of discrimination. 2.2 CATEGORIES OF EMPLOYMENT - There are three categories of employment with the District. A. REGULAR FULL TIME - A regular full-time employee is a position that involves, on the average, 40 work hours per week and that is expected to last at least six (6) months. Regular full-time employees may be either hourly or salaried and are eligible for all District benefits after benefit requirements are met. B. REGULAR PART TIME - A regular part-time emplo yee is a position that involves, on the average, 20 or less work hours per week and that is expected to last at least six (6) months. Part-time employees are paid on an hourl y basis and are not eligible for benefits except for participation in the District retirement plan (TCDRS). C. TEMPORARY - A temporary emplo yee is an employee hired to work for a period expected to last less than six months. Temporary employees ma y be part-time or full-time and are not eligible for District benefits. 2.3 EMPLOYMENT - Proposed additions or deletions to the currentl y approved Organizational Chart, along with justification shall be submitted to the Human Resource Manager. The HR Manager will submit recommendation on the proposed changes to the District Manager for approval. The District Manager or HR Manager, with designation by the District Manager, shall be responsible for filling vacancies. The Board of Directors shall be responsible for filling the position of District Manager. 2.4 QUALIFICATIONS - The District establishes the minimum required knowledge, skills, and abilities for each staff position and the acceptable levels of experience and training for each position. 2.5 APPLICATION FOR EMPLOYMENT - All persons seeking employment will be required to fill out an official District application in addition to other required documents. The intentional presentation of false information in the application may result in the application being rejected or employment termination. The District accepts applications for open positions only and will retain these applications in accordance with the District’s Records Retention Policy. 2.6 METHODS OF RECRUITMENT AND SELECTION - The District has four methods of filling vacancies: • Promotion from within; • Lateral transfer from within; • Announcement and competitive consideration of external and internal applications for employment; or • Selection from a current applicant pool. 8 The District Manager determines the method to be used in filling each vacancy. 2.7 APPLICANT’S BASIS OF EMPLOYMENT - To be considered for regular employment b y the District an applicant must be at least 18 years of age and, if required for job performance, possess a valid Texas driver’s license and insurable driving record. An applicant’s ability to perform satisfactoril y in an y given position may be based on: • Information provided in the official district application form as well as information obtained from the references provided by the applicant. • Information obtained from a post-emplo yment-offer ph ysical examination and drug screening conducted b y a qualified physician and paid for b y the District. • Information obtained from a background check conducted and paid for b y the District. 2.8 PERSONS WITH DISABILITIES - It is the policy of the District to make its employment application process, employee activities, working environment, employee benefits, employee training, and employee advancement process accessible to persons with disabilities and to make reasonable accommodations in compliance with the Americans with Disabilities Act (ADA) to a qualifi ed individual with a disabilit y who is an applicant or emplo yee unless that accommodation will place an undue hardship on District finances or operations. 2.9 SELECTION - Vacancies on the District staff will be filled b y promotion, transfer or initial appointment consistent with the District’s goal of hiring the most qualified individuals. 2.10 ORIENTATION PERIOD - Ever y person appointed or transferred to a regular position in the employment of the District shall be required to successfull y complete an orientation period of three months. At the end of the orientation period a performance evaluation will be performed and presented to the employee. A minimum score of “satisfactory” is required for continued employment with the District. 2.11 PERFORMANCE EVALUATIONS - Each emplo yee will receive at least one performance evaluation each fiscal year. Supervisors will evaluate their employees and review the evaluations with the District Manager prior to presentation to the employee. Management staff will be reviewed by the District Manager. The District Manager will be reviewed b y the Board of Directors. As part of the evaluation, self-appraisal is encouraged. 2.12 COMPENSATION ADJUSTMENTS - The compensation of employees ma y be adjusted by Salary/Hourly Wage Adjustments, Cost of Living Adjustments (COLAS) and/or Merit Increases. After considering the financial condition of the District, as well as probabl e changes in the operating budget for the coming fiscal year, the Human Resource Manager will make a recommendation for the COLA and Merit budget. The recommendation will be presented to the Board for approval annually during the budgeting process. 9 A. COLAS - If adopted by the Board, such adjustments will be awarded to all District employees. The adjustments will become effective as of the first full pay period of the next fiscal year. Employees shall not be eligible for COLA increases until having successfully completed at least six months of employment by the District. B. MERIT INCREASES - All merit increases will become effective as set by the District Manager with the exception of the merit increase for the District Manager which will be set by the Board of Directors. 1. Supervisors may recommend merit increases for individual employees under their supervision to the District Manager. The District Manager has approval authority. 2. The District Manager may recommend merit increases for management staff. 3. The Board may consider a merit increase for the District Manager and set the effective date. 4. Employees are not eligible for a merit increase unless their latest overall performance evaluation is satisfactory or better. 5. Additionally, all merit increases are at the discretion of the District Manager. C. PROMOTIONS - Promotions may be recommended by managers to the District Manager. The District Manager has approval authority for such promotions. Any promotions made to a Supervisor or Management position will be made by the District Manager. D. NEW HIRES - Salary increases may be given after a satisfactory performance evaluation with approval from the District Manager. E. EMPLOYEE CERTIFICATION ADVANCEMENT INCENTIVE - As part of its Education Policy, the District provides tuition, expenses, and paid leave to attend certain approved educational classes. These classes should improve individual competence and performance as they apply in routine job activity which will increase the employees’ value to the District. 1. Water/Wastewater - If classes, experience, and testing are required by the Texas Commission on Environmental Quality and the end result is certification or advancement in certification, staff are eligible for incentive pay with the approval of the District Manager. The incentive pay applies only to water, wastewater, collection, or distribution certification levels as set forth below. Certification Level: TCEQ Class D Water or Distribution $25 Monthly Class C Water or Distribution $50 Monthly Class B Water or Distribution $75 Monthly Class A Water or Distribution $100 Monthly Class D Wastewater I or Class I Collection $25 Monthly Class C Wastewater or Class II Collection $50 Monthly Class B Wastewater or Class III Collection $75 Monthly 10 Class A Wastewater or Class IV Collection $100 Monthly CSI $25 Monthly BPAT $25 Monthly Other Plumbing Inspector $50 Monthly 2. Customer Service – The Texas Water Utilities Association has developed training that can result in qualifying for a customer service certification. Staff who qualify for this certification are eligible for consideration of a pay increase as set by the District Manager. 3. To receive incentive pay, an employee must utilize the license in their routine work activities. 4. Employees that receive incentive pay are required to maintain a current and valid license to continue to receive incentive pay. It is the employee’s responsibility to ensure that all licenses are current and renewed when required. If a license for which an employee is receiving a pay incentive expires the employee shall inform the District Manager before the end of the pay period in which the license expired. The employee will lose any incentive pay associated with the license that expired. 5. Failure by an employee to notify the District Manager of the expiration of a license for which the employee is receiving incentive pay will result in disciplinary action. If the license is a requirement of the employee’s job description, failure to maintain the license will result in termination. 2.13 APPEARANCE - All employees are expected to maintain a neat and clean personal appearance. Standards of dress shall be according to the District’s needs and policies. Employees that are provided uniforms by the District are required to wear the uniform during working hours unless prior permission is granted by the District Manager. Employees are not to wear uniforms when not at work. Uniforms shall be supplied to employees in accordance with Section 7.12 of this policy handbook. 2.14 NEPOTISM (Employment of Relative) - No person related within the third degree by Consanguinity (blood) or within the second degree of Affinity (marriage) to any of the following persons will be appointed to or employed by the District: • Any employee of the District • Any employee of the Town of Trophy Club • The District Manager • Member of the Board of Directors, • Member of the Trophy Club Town Council. 2.15 POLITICAL ACTIVITY - District employees are encouraged to vote and to exercise other prerogatives of citizenship consistent with state and federal law and these policies. 11 A District employee's political activity, not in violation of this section, shall not be considered in determining his or her compensation, eligibility for promotion or demotion, work assignment, leave request, or in applying any other employment practices to the employee. Employees are prohibited from engaging in political activities while on duty and/or while in District uniform. Additionally, employees are prohibited from using District resources for political activities. 2.16 STANDARDS OF CONDUCT - Employees must adhere to high standards of public service that emphasize professionalism, courtesy, and avoidance of even the appearance of illegal or unethical conduct. Employees are required to carry out efficiently the tasks assigned as their responsibility, to maintain good moral conduct, and to do their part in maintaining good relationships with their supervisors and fellow employees, the public, contractors, and officials. Failure to maintain a professional attitude with supervisors, co-workers, contractors, officials, and/or the public is grounds for termination. 2.17 FRAUD POLICY - The District’s fraud policy was established to facilitate the development of controls which will aid in the detection and prevention of fraud for Trophy Club Municipal Utility District No. 1 (the “District”). It is the intent of the District to promote consistent organizational behavior by providing guidelines and assigning responsibility for the development of controls and conduct of investigations. A. SCOPE - This policy applies to any fraud, or suspected fraud, involving employees, Directors, consultants, vendors, contractors, outside agencies doing business with employees of such agencies, and/or any other parties with a business relationship with the District. Any investigative activity required will be conducted without regard to the suspected wrongdoer’s length of service, position/title, or relationship to the District. B. GENERAL - Management is responsible for the detection and prevention of fraud, misappropriations, and other inappropriate conduct. No employee is to comment to or speak with the media regarding suspected fraud unless expressly authorized to do so by the District Manager or the Board of Directors. Fraud is defined as the intentional, false representation or concealment of a material fact for the purpose of inducing another to act upon it to his or her deceit. 1. Each member of the management team will be familiar with the types of improprieties that might occur within his or her area of responsibility, and be alert for any indication of irregularity. 2. Any fraud that is detected or suspected must be reported immediately to the District Manager, who coordinates all investigations with the Board of Directors and Legal Counsel and other affected areas, both internal and external. 3. In cases of suspected fraud by the District Manager, a complaint should be given directly to the President of the Board. 4. In cases of suspected fraud by a member of the Board of Directors, a complaint should be given to the District Manager who will report directly to District’s legal counsel. C. ACTIONS CONSTITUTING FRAUD - The terms defalcation, misappropriation, and other fiscal wrongdoings refer to, but are not limited to: 12 • Any dishonest or fraudulent act • Forgery or alteration of any document or account belonging to or representing the District • Forgery or alteration of a check, bank draft, or any other financial document • Misappropriation of funds, securities, supplies, or other assets • Impropriety in the handling or reporting of money or financial transactions • Profiteering as a result of insider knowledge of District activities • Disclosing confidential and proprietary information to outside parties • Disclosing to other persons securities activities engaged in or contemplated by the District • Accepting or seeking anything of material value from contractors, vendors, or persons providing services and/or materials to the District. Exception: Gifts less than $25 in value. • Destruction, removal or inappropriate use of records, furniture, fixtures, and equipment; and/or • Any similar or related inappropriate conduct D. INVESTIGATION RESPONSIBILITIES - The District Manager has the primary responsibility for the investigation of all suspected fraudulent acts as defined in the policy unless he/she is suspected of fraud. In such case, the Board of Directors shall have the primary responsibility for investigation. If there is an investigation of suspected fraudulent activities, the District Manager will issue a report to the Board of Directors. Decisions to prosecute or refer the examination results to the appropriate law enforcement and/or regulatory agencies for independent investigation will be made by the Board of Directors as will final decisions on disposition of the case. Every employee of the District is required to report any suspicion of fraud to their immediate supervisor or any member of District management including the District Manager. Failure to report may result in disciplinary action up to and including termination. E. CONFIDENTIALITY- The District treats all information received confidentially to the extent allowed by law. Investigation results will not be disclosed or discussed with anyone other than those who have a legitimate need to know. This is important in order to avoid damaging the reputations of persons suspected but subsequently found innocent of wrongful conduct. F. AUTHORIZATION FOR INVESTIGATING SUSPECTED FRAUD - Members of the Investigation Unit will have: 1. Free and unrestricted access to all District records and premises, whether owned or rented; 2. The authority to examine, copy, and/or remove all or any portion of the contents of files, desks, cabinets, and other storage facilities on District premises without prior knowledge or consent of any individual who may use or have custody of any such items or facilities when it is within the scope of their investigation. 13 G. REPORTING PROCEDURES - Great care must be taken in the investigation of suspected improprieties or wrongdoings so as to avoid mistaken accusations or alerting suspected individuals that an investigation is under way. 1. An employee who discovers or suspects fraudulent activity will contact the District Manager immediately, unless the suspected fraud involves the District Manager, in which case the President of the Board should be contacted. 2. Any employee who suspects dishonest or fraudulent activity will notify the District Manager immediately, and should not attempt to personally conduct investigations or interviews/interrogations related to any suspected fraudulent act. 3. All inquiries concerning the activity under investigation from the suspected individual, his or her attorney or representative, or any other inquirer should be directed to Legal Counsel through the District Manager. 4. No information concerning the status of an investigation will be provided without expressed authorization. 5. The proper response to any inquiries is: “I am not at liberty to discuss this matter.” Under no circumstances should any reference be made to “the allegation,” “the crime,” “the fraud,” “the forgery,” “the misappropriation,” or any other specific reference. 6. The reporting individual should be informed of the following: a) Do not contact the suspected individual in an effort to determine facts or demand restitution. b) Do not discuss the case, facts, suspicions, or allegations with anyone unless specifically asked to do so by the Board of Directors, District Manager, or Legal Counsel. 2.18 OUTSIDE ACTIVITIES - Employees may not engage in any outside employment, including self-employment, determined by the District Manager (1) to be inconsistent or incompatible with employment with the District; or (2) to affect the employee’s job performance adversely. An employee must have the advance approval of the District Manager to engage in any outside employment, including self-employment. The District Manager must have the approval of the Board of Directors for any such outside employment, including self-employment. If a District employee is injured on the job in the course of employment outside of his or her employment with the District, the employee cannot file a workers’ compensation claim against the District for benefits related to the injury, regardless of the fact that the District Manager may have authorized the outside employment. 2.19 GIFTS AND GRATUITIES A. District employees shall not accept any form of a gift where it is evident that the purpose of the gift is to influence the outcome of District affairs. B. District employees shall not accept any gift valued at more than $25.00 from any person who falls in the following categories: 14 • Persons or entities subject to inspection, license or permit issued by the District. • Persons or entities that are seeking or who hold contracts, purchase orders or other business interests with the District. • Persons or entities that have claims or litigation pending against the District, including legal counsel who represent the claimants or litigants. • Persons or entities that stand to profit or receive an advantage from any District action. C. “Gift” is defined as any benefit received by an employee, including but not limited to goods, services, money, lodging, transportation, discount, rebate, or any form of compensation that can be considered an economic gain. D. Exceptions to this policy include gifts received solely from relatives and exceptions approved by the District’s Board of Directors where it is determined that the District stands to benefit by having an employee attend an event sponsored by an agency conducting business with the District. 2.20 DISTRICT VEHICLE USE - District vehicles will not be used for other than District business except with the express permission of the District Manager. A. On-call employees may be allowed to take home a District vehicle so they may respond to a call as rapidly and safely as possible. The designated employee must be the only driver of the District vehicle. B. If an on-call employee calls in sick, the on-call vehicle must be returned as soon as practical to the District, or other arrangements must be made at the discretion of the supervisor. C. If the employee is involved in an accident while operating a District vehicle, the employee must: • Take pictures of incident and all vehicles involved. • Notify the proper law enforcement authorities immediately. • Remain at the scene of the accident until law enforcement officers investigate. • Within one hour of an incident, the employee must report the accident, no matter how small, to their immediate supervisor. • Submit to alcohol and/or drug testing if requested. D. Vehicle accidents can subject the employee to disciplinary measures at the discretion of the District Manager. E. Any employee who operates a privately-owned vehicle while conducting official District business must maintain personal liability insurance in accordance with state law. 2.21 EDUCATION POLICY - Trophy Club Municipal Utility District No.1 management encourages all employees to improve their value to the District and their self worth by continuing education. To this end the District supports employee training. 15 A. Employees may, upon written approval from the District Manager, obtain special leave with pay, for short-term job related education. 1. Tuition for this education may, at the discretion of the District Manager, be paid for by the District. 2. Employees will not be compensated (overtime) for classes taken after normal working hours. 3. Expenses related to approved attendance will be paid by the District when properly documented. 4. Reimbursable expenses include auto mileage at the IRS allowed rate, meals at actual cost and overnight lodging when required. 5. Reservations will be made by office staff or the supervisor. Advances may be made for these expenses. B. All certificates of completion must be submitted to the District Office immediately following the training to be placed in the employee’s personnel file. 2.22 HEALTH AND SAFETY - It is the policy of the District to make every effort to provide healthful and safe working conditions for all of its employees. A. EMPLOYEE RESPONSIBILITIES AND REPORTS 1. Employees are responsible for conducting their work activities in a manner that is protective of their own health and safety, as well as those of other employees. 2. An employee must report every job-related accident, no matter how minor, to his or her supervisor within one hour of the incident. This includes vehicle accidents and any other type of accident that results in damage to a vehicle, equipment, property or personal injury. The employee is responsible for filing a written accident report within one hour of the incident with the Human Resource Manager. This report is then reviewed by the supervisor and District Manager. If the employee is physically unable to file the report, the supervisor must file the report on behalf of the employee. 3. Failure to report a job-related injury, no matter how minor, is grounds for disciplinary action. 4. Employees must report any unsafe conditions or equipment to their supervisor. Do not let any employee do a job they do not know how to do safely. Obey all instructions and warning signs. Never disable safety devices/guards. A clean work area makes for a safer and more pleasant place to work. Employees are expected to help keep their surroundings as neat and orderly as possible. Safety equipment is made available. Employees are expected to make use of such equipment at all times when doing work for which the equipment is furnished. 5. All field and plant employees will wear their uniform shirts and foot wear provided by the District when on duty. Uniform trousers will be provided and worn during working hours. 6. An employee shall report to his or her immediate supervisor any conditions that, in the employee’s judgment, threaten the health and safety of employees or visitors. 7. Employees are encouraged to make suggestions to their supervisors for improvements that would make the District a safer or more healthful place to work. 16 B. SMOKING - Smoking and the use of tobacco products is prohibited except in designated areas. 2.23 TRAVEL & REIMBURSEMENT POLICY AND PROCEDURE A. GENERAL - The policy of the District is that employees are to be fully reimbursed for necessary and reasonable job-related expenses incurred in the authorized conduct of District business. All requests for reimbursement of expenses are subject to requirements of documentation and reasonableness, and will be honored in conformance with adopted policies and procedures. B. REIMBURSABLE EXPENSES 1. All District paid employee travel must be on necessary District business, the details of which shall be approved in advance by the District Manager. 2. Expenses reimbursed to employees shall be only for necessary and reasonable actual costs as verified by expense receipts which indicate the date, vendor, explanation and itemization of expenses, and a list of all persons covered. 3. When receipts are not available, a written statement will be provided containing the information in B.2 above, as well as the reason why a receipt was not submitted. 4. The following expenditures are not reimbursable expenses: • Personal employee or family expenses • Sports and entertainment fees • Donations, contributions and memberships • Any other expenditure not reasonably related to and necessary for the efficient conduct of District business. 5. When approved in advance by the District Manager, employees shall be paid mileage for personal vehicles at current IRS rate. Employees must provide evidence of liability and property damage insurance prior to such use. 6. During emergency situations, when time cannot be taken for breaks, the District Manager may authorize meal reimbursements for affected employees. 7. The District Manager and other members of management are encouraged to attend annual conventions, seminars and other meetings concerning the operation of Water Districts. 8. The District Manager may authorize attendance at a training session, seminar, or other schooling to benefit work performance and/or add to certification for higher licensing grade. If this schooling requires overnight housing and travel expense, the following expenses will be paid by the District: • Registration fees • Mileage if personal vehicle is used. • Employee's lodging expenses • Per Diem for meals • Airfare if applicable 17 9. All expenses may be paid in advance; however, all expenses must be verified with receipts or invoices which indicate the date, vendor, and explanation of expenses after return to work. 10. Employees are required to return the same day the meeting is over unless distance or meeting time is too extensive. 11. All employee reimbursements must be approved and signed by the immediate supervisor before payment can be made 2.24 COMMUNICATIONS - All Communications should follow the lines of organization as outlined in the following organization chart. Matters that involve the District's policy, operations and organization are brought before the Board of Directors by the District Manager or by a person designated to do so by the District Manager. Communication with the public about the District's business or problems is the responsibility of the District Manager. Employees are to refer the public to the District Manager if a question is non- routine, controversial, or outside to the scope of the employee's normal duties. Employees may, from time to time, be given directions from persons other than their immediate supervisor. (i.e. Finance Manager, Utility Superintendent, Wastewater Superintendent, District Manager.) In such cases, the employee must immediately notify his or her immediate supervisor about the direction, its purpose and the relevant facts of the situation. 2.25 DISCIPLINE-GENERAL - Employees of the District serve at will and can be dismissed at anytime, with or without notice, for any reason or no reason. Some of the actions that may result in disciplinary steps include, but are not limited to, the following: 18 • Continued refusal to comply with the proper order of an authorized supervisor. • Misappropriation of District property. • Unauthorized destruction of District property. • Unwillingness or inability to perform adequate quantity and/or quality of work. • Absence without leave including absence without authorization, tardiness or early departure, and/or absences. • Endangering the safety of the employee and/or other persons through negligent or willful conduct. • Failure to follow District’s Drug & Alcohol Policy while on duty, in a District vehicle, or using District equipment in a manner, which may affect the performance or safety of the employee or other persons. • Unauthorized use of District funds or property. • Conviction of a felony, official misconduct, oppression, or perjury • Falsification of documents or records. • Unauthorized use of official information or unauthorized disclosure of confidential information. • Failure to maintain the confidentiality of the District or its customers. • Unauthorized or abusive use of authority. • Violation of the harassment policy. • Incompetence or neglect of duty. • Disruptive behavior. • Failure to Observe the District’s Policies Regarding Communications with the Public • Other violations of any of the requirements of this personnel policy manual. 2.26 PROGRESSIVE DISCIPLINE - The District Manager or his/her designee may take disciplinary action, including termination, against an employee at any time. The District may, but not necessarily will, use a progressive discipline system. While the disciplinary steps may not occur in this order or occur at all, progressive discipline includes, but is not limited to, any or all of the following: • Warnings, with records of each warning maintained in the employee’s personnel file; • Conference with Supervisor and District Manager, and Employee, with a written summary of the conference, prepared by the supervisor, one copy of which is given to the employee, and another copy of which is placed in the employee's personnel file; • Written Reprimands, with records of each reprimand maintained in the employee’s personnel file and a copy provided to the District Manager; • Probation (not to exceed 90 calendar days), during which time the employee's performance and behavior will be monitored very closely by the supervisor; • Reduction in Pay without demotion; • Suspension from duty, with or without pay, for up to 30 days and renewable after informal review of the circumstances; • Demotion; and/or • Separation by involuntary dismissal. 19 Disciplinary actions other than oral or written warnings require the advance approval of the District Manager unless an emergency situation exists. Disciplinary action will be documented and included in the employee's personnel file. 2.27 GRIEVANCE PROCESS POLICY - The District recognizes that every employee has the right to be treated fairly in matters arising from employment; that each employee should have the opportunity to be heard fully any time his or her right to fair treatment has been violated; and that a carefully designed grievance process can help to reduce personnel dissatisfaction, increase morale, identify problems in the organization and increase the positive perception employees have of their employment. Therefore, whenever any employee believes that he/she has been treated unfairly with regard to the terms and conditions of his/her employment, he/she may initiate proceedings as specified in this policy in order to resolve those matters. It is the policy of the District, insofar as possible, to prevent the occurrence of grievances and deal promptly with those which occur. A grievance may be filed by an employee on one or more of the following grounds: • Improper application of rules, regulations, and procedures (but not the rules, regulations, and procedures themselves); • Unfair treatment; • Illegal discrimination based on race, religion, color, sex (including sexual harassment), age, disability, or national origin; • Improper application of fringe benefits; • Improper working conditions. A temporary employee may express a grievance orally or in writing to his or her supervisor who will hear the grievance and attempt to resolve it. The supervisor's decision is final unless the matter relates to alleged harassment or discrimination, which is governed by Section 2.28 D below. 2.28 GRIEVANCE PROCEDURES A. CONDITIONS AND LIMITATIONS 1. The grievance procedures set forth in this policy are applicable only to regular employees. 2. The District retains the right under applicable laws and regulations to direct employees in the performance of their duties; to take the necessary means to achieve the proper ends under emergency situations; and to hire, promote, transfer and assign employees as well as to suspend, demote, discharge or take disciplinary action against such employees. 3. The scope of the employee grievance must: a) Clearly define the situation in questions through a written allegation of the specific wrongful act or situation, the harm done and the facts upon which it is based; 20 b) Arise out of an act or failure to act that directly relates to the working conditions of the eligible employee or to the employee's employment relationship; c) Define a matter within the control of the District; and d) State such relief sought that is within the power of the District to grant. B. GRIEVANCE PROCEDURE - The grievance procedure consists of three steps for appeal, each of which must be utilized in turn. 1. Step One - Immediate supervisor. An employee who believes that elements of his/her working environment are unsatisfactory and can be made more effective shall take the following measures: a) Discuss the specific problem with his/her immediate supervisor. A problem that results from a specific event or action must be presented within seven business days. The supervisor must meet with the employee within ten business days of employee’s request. The supervisor's decision regarding the matter shall be rendered in writing to the employee within seven business days following the conference. b) If the problem cannot be resolved through the conference and/or the employee wishes to document the grievance for further action, he/she may submit a formal written grievance to the Human Resource Manager within seven business days after receipt of supervisor’s response. 2. Step Two – Human Resource Manager. Grievances submitted to the Human Resource Manager shall be in writing. The grievance must: a) be submitted within seven business days following receipt of the response; b) include a copy of the immediate supervisor's decision and justification; c) specify the employee's grievance and the specific remedy requested; d) provide a reason that the response received by the employee is unacceptable. e) The Human Resource Manager shall review the documentation and determine if the supervisor’s decision shall stand. The Human Resource Manager’s decision shall be provided in writing to the employee by the tenth business day after receipt. 3. Step Three - District Manager. If the matter is not satisfactorily resolved in step two, the problem may be presented in writing to the District Manager, together with a copy of all the preceding responses, within seven business days following the Human Resource Manager’s response. The District Manager shall meet with the affected employee. The District Manager will provide a written response to the grievance by the tenth (10th) business day after meeting with the employee. The District Manager’s decision is final. 4. Written Responses to Grievances - Written responses to grievances shall include the following: 21 a) Notation of the time, date and person who received the grievance. b) Analysis of the facts or allegations in the grievance. c) Affirmation or denial of the allegations. d) Identification of the remedies or adjustments, if any, to be made. 5. Time Limits - If a grievance is not processed by the aggrieved employee within the specified time limits provided in this policy, the grievance shall be considered void. If the District fails to process a grievance within the time limits specified, the employee may initiate action by proceeding to the next step. However, employees are encouraged to make a reasonable attempt to determine the reason for the delay. 6. Time Extensions - All times specified in this procedure are subject to scheduled vacations, sick leave or other authorized leave necessary for the proper conduct of the District's business. Additionally, involved parties may request one extension not to exceed seven days by providing written notice to the other parties prior to the expiration of the time limit established for that step. 7. Withdrawal of Grievance - At any time during the grievance process, the employee may withdraw the grievance by making written notification of the withdrawal available to all parties involved in the grievance process. 8. Coordination of Grievance Procedures - The District's Human Resource Manager shall coordinate grievance procedures as established within these guidelines. He/she shall also be responsible for maintaining and controlling all records relating to grievances in a manner that will ensure their confidentiality; and submitting a summary report to the District Manager. 9. The District Manager’s decision is final unless the allegation is against the District Manager; in which case the employee may appeal to the Human Resource Manager who will refer the grievance to the Board of Directors. C. GRIEVANCE INVOLVING DISTRICT MANAGER – If the grievance involves an allegation against the District Manager, the employee may file the initial grievance directly with the Human Resource Manager. D. GRIEVANCE RELATING TO HARASSMENT OR DISCRIMINATION - If the employee’s grievance is related to alleged sexual harassment or discrimination on the basis of race, religion, color, sex, national origin, age, or disability, then the initial written grievance may, at the employee’s option, be submitted directly to the District Manager, or to the Human Resource Manager if the District Manager is the subject of the grievance. In such an instance, to allow adequate time for investigation of the allegations, the District Manager or Human Resource Manager will respond in writing to the formal grievance by no later than the close of the 30th working day following the day on which the formal grievance was received. 22 SECTION III: SEPARATIONS FROM EMPLOYMENT 3.1 TYPES OF SEPARATIONS - All separations of employees are designated as one of the following types: • Resignation • Retirement • Reduction in Force • Dismissal • Disability • Death All separations will be documented in the employees personnel file. 3.2 RESIGNATION - The District requires that an employee who intends to resign provide his or her supervisor with a minimum of two weeks advance notice of the resignation. Failure to provide the required notice will result in the loss of accrued vacation benefits. The supervisor shall immediately notify the Human Resource Manager. 3.3 RETIREMENT - A 30 day notice is requested for retirements. 3.4 REDUCTION IN FORCE - An employee may be separated when his or her position is eliminated. 3.5 DISMISSAL - All employees are employed at-will and may, at any time during their employment, be terminated with or without cause, for any reason or no reason. 3.6 DISABILITY - In cases of long-term disability where an employee is unable to return to work for a period of time, which would cause an undue hardship to the District to hold the position open, and if no position is available which the employee could perform with a reasonable accommodation by the District, the employee will be separated from employment with the District. 3.7 DEATH - If a District employee dies, his or her estate receives all pay due and any earned and payable benefits as of the date of death. 3.8 EXIT INTERVIEW - Upon separation from employment, an exit interview may be conducted by the Human Resources Manager. The exit interview will document any comments the employee may have regarding employment with the District. 3.9 RETURN OF DISTRICT PROPERTY AT TERMINATION - If a District employee’s employment terminates for any reason, the employee is required to return all District property within five (5) business days. District property includes credit cards issued by the District, door cards, keys, identification cards issued by the District, uniforms, pagers, cellular telephones, and any other District property. The employee’s final paycheck will not be issued until all property is returned or until the employees signs to have the replacement cost of any item deducted from the final paycheck. 23 3.10 TERMINATION PAY - Any employee whose employment is involuntarily terminated will be paid within six (6) days after termination. SECTION IV: SUBSTANCE ABUSE POLICY 4.1 PURPOSE - The purpose of this section is to protect the health and safety of the District's employees, the public and District property. Use and misuse of alcohol or drugs can and does impair the ability of an employee to perform his or her duties and may endanger the employee, coworkers, and the public, as well as property. The District seeks to prevent the use, abuse, or misuse of drugs and alcohol by employees in any way, which impairs their ability to perform their duties. For positions that require a commercial driver’s license, see Appendix C. 4.2 POLICY - The following policy has been adopted to implement the District’s desire to establish itself as a Drug-Free Workplace. In all instances where reference is made to alcohol, drugs, or other controlled substances, the references include inhalants. A. All employees of the District are notified that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace of the District. In addition, the District prohibits employees from being under the influence of alcohol, drugs, or inhalants in the workplace or while on duty for the District. Employees who violate this policy are subject to immediate dismissal. Trophy Club Municipal Utility District No. 1 has a zero tolerance policy regarding drug and alcohol use at work. B. Pre-employment drug testing is a requirement for persons offered employment with the District. C. Drug and Alcohol testing for reasonable suspicion may be used by the District as well as post- accident testing in cases where there is property damage or physical injury. D. Random drug testing and post-accident testing are required for all positions that require a commercial driver’s license. E. Each employee of the District will abide by the terms of this policy and will notify the District of any drug statute conviction for a violation no later than five days after such conviction. An employee so convicted is subject to disciplinary action up to and including immediate discharge. F. Any employee who has reasonable suspicion that another person is at work under the influence of drugs or alcohol must report to their supervisor, Human Resource Manager or District Manager immediately. Failure to do so may lead to disciplinary action. G. The District will make a good faith effort to continue to maintain a drug-free and alcohol-free workplace through the implementation of this policy. 24 4.3 DEFINITIONS A. WORKPLACE - All District property and premises including buildings, facilities, land, vehicles, equipment, desks, closets, lockers, and parking lots owned or leased by the District as well as any place where an employee goes while on duty for the District. B. CONTROLLED SUBSTANCE - Any substance categorized as Marijuana (THC Metabolite), Cocaine, Amphetamine, Opiate (including Heroin), and Phencyclidine (PCP). C. DRUG - A drug is any chemical substance that produces a physical, mental, emotional or behavioral change in the user, including inhalants. D. UNDER THE INFLUENCE - The state of not having the normal use of mental or physical faculties resulting from the voluntary introduction of alcohol, controlled substances, or other drugs, including prescription drugs and inhalants. 4.4 SEARCHES - The District reserves the right to make general or random searches of District property, such as lockers, closets, and desks for alcohol, prohibited drugs, or drug paraphernalia without the consent of the employee. The use of privately owned padlocks or other locking mechanisms for District property is prohibited. Any materials brought into the workplace, such as personal effects, briefcases, vehicles, and so on, may be subject to search at any time if a reasonable suspicion exists that alcohol, prohibited drugs, or drug paraphernalia may be found. Any search will be conducted as privately as possible, involving only persons with a need to know, and only with the authorization of the District Manager, or his or her designee. 4.5 POST ACCIDENT DRUG TESTING- Any employee involved in an on-the-job accident or injury must immediately submit to a drug and/or alcohol test. “Involved in an on-the-job accident or injury” means not only the individual who was injured, but also any employee who potentially contributed to the accident or injury in any way. “Immediately” means within two (2) hours of the incident occurring. An accident subject to drug testing includes any accident that causes an injury, or damage to property. SECTION V: ON THE JOB INJURIES 5.1 INSURANCE - The District provides workmen's compensation insurance for all of its employees. This insurance provides medical expenses and a weekly payment if an employee is absent from work because of a legitimate, on-the-job, work-related injury for more than seven days. 5.2 COMPENSATION - If an employee sustains a legitimate, on-the-job, work-related injury which renders him or her unfit for performing the duties of the job, the employee will receive pay as follows. For up to seven days the employee receives his or her regular pay for that period. Beginning on the eighth day and for any day thereafter that the employee is unfit for duty the employee receives 25 payments from the Workmen's Compensation Insurance Carrier in accordance with law. The employee must use accrued sick leave or vacation time to provide additional compensation above the insurance payment in an amount not to exceed his or her normal weekly base pay. 5.3 MEDICAL ATTENTION - An employee who sustains a legitimate, on-the-job work-related injury may seek medical attention from the medical facility or professional of his or her choice. In the event of an emergency the employee will be taken to the nearest facility known by the supervisor that is capable of taking care of the situation. The District requires statements of medical condition and of release to return to work from the attending physician. An employee may be required to submit to examination by an independent physician as determined by the District Manager at the District’s expense. 5.4 REPORTING - While on leave because of a legitimate, on-the-job, work-related injury, an employee must submit written documentation to the District Manager on his or her condition on a weekly basis. Failure to provide the required medical status may result in revocation of the leave and/or immediate dismissal and loss of all accrued benefits. 5.5 RETURN TO SERVICE - All employees must return to work after the approval of the attending physician. Failure to return to work when directed may result in immediate dismissal and loss of all accrued benefits. An employee who is able to return to work in light duty status may be required to work in a different status and perform duties not contained within his or her current classification. At the time of final release or settlement of a Worker's Compensation Claim, if no vacancy exists and if a reasonable effort has been unsuccessful to place the employee, the employee will be separated and paid accrued benefits. 5.6 BENEFITS - An employee does not accrue benefits while receiving Workmen's Compensation payments. SECTION VI: PAY, OVERTIME, ABSENCES, LEAVE, AND HOLIDAYS 6.1 HOURS OF WORK - The hours during which District Offices and Departments are open for business shall be determined by the Board of Directors. Anyone misrepresenting his/her number of hours worked is subject to disciplinary action or dismissal, in accordance with SECTION II of this policy. 6.2 PAYDAY - The payroll period begins on a Sunday and ends on a Saturday for a fourteen day period. All employees are paid every other Friday for the preceding two week payroll period. Paychecks are deposited by direct deposit in the employee's bank account on Friday by the District, or distributed to the employee by 5:00 P.M. If Friday is a holiday, employees will be paid the last working day immediately preceding the holiday. 6.3 OVERTIME WORK AND PAY - This section applies only to workers covered by the Fair Labor Standards Act (FLSA). 26 A. A pay period for the District begins at 12:00 a.m. on Sunday and continues for two (2) calendar weeks; the FLSA work week and hours worked begins at 12:00 a.m. on a Sunday, and ends at 11:59 p.m. the following Saturday. B. To qualify for overtime pay an employee must first work forty (40) hours during a week of the pay period. Sick leave and comp time do not count as hours worked. C. Overtime pay shall be at a rate of 1.5 times the hourly pay of the employee. D. Employees required to work on District designated holidays shall receive eight (8) hours pay plus time and a half (1.5) for time actually worked. 6.4 ABSENCES WITH PAY A. Death of an immediate member of the employee's family means spouse, child, mother, father, sibling, mother-in-law, father-in-law, or grandparents of employee or spouse, or another family member as approved by the District Manager. In such cases the employee may, upon request, be granted up to five (5) days leave with pay without loss of benefits. B. Employees are required to obtain approval from their supervisor or the District Manager for any absence from work. Even in the case of an emergency, the supervisor or District Manager must be notified as soon as possible for approval to be absent. The District Manager's or immediate supervisor’s approval must be obtained before an employee leaves the job for any purpose other than the performance of assigned duties or lunch. C. Paid leave is discretionary depending upon the needs of the District. D. All other absences with pay, not otherwise specified in these policies, shall be at the discretion of the District Manager. 6.5 SICK LEAVE WITH PAY - Employees in regular full-time positions will be eligible for sick leave with full pay subject to the following conditions: A. Sick leave is accrued over twenty six (26) pay periods for a possible total annual accrual of eighty (80) hours. B. With supervisor approval, employees may use sick leave due to illness of immediate member of employee's family which includes spouse, child, mother, father, or another family member as approved by the District Manager. C. Employees who are absent for periods of three consecutive days or more must submit a confirmation of illness and provide a release to work from a physician prior to returning to work. D. Employees absent for job related injuries, and receiving Workers’ Compensation benefits, may use accrued sick leave benefits, but in no case shall the workers’ compensation plus the sick leave pay exceed the normal pay rate of the employee. 27 E. Employees must exhaust all paid leave prior to requesting leave without pay. 6.6 VACATION A. Upon hire, an employee is eligible to begin accruing vacation for a possible total annual accrual of eighty (80) hours of paid vacation B. Vacation will begin accruing upon hire but an employee is not eligible to take vacation until completion of six (6) months of employment. In an emergency, or under special circumstances, the District Manager may award advance vacation to an employee. C. Upon completion of five years of employment, an employee is eligible for one hundred twenty (120) hours of paid vacation per year. D. Upon completion of ten years of employment, an employee is eligible for one hundred sixty (160) hours of paid vacation per year. E. Vacation days must have prior approval of supervisors or the District Manager. F. Employees may rollover 50% of the vacation hours earned during the fiscal year. Hours accrued over 50% and unused shall be forfeited. G. An employee who leaves the employ of the District with the required notice, shall be compensated for accrued vacation time. 6.7 COMPENSATORY TIME OFF - This section applies only to non-exempt workers covered by the Fair Labor Standards Act (FLSA). A. To qualify for Compensatory time off an employee must first work forty (40) hours during a week of the pay period. Sick leave and comp time do not count as hours worked. B. Compensatory time off shall be earned at the rate 1.5 times the number of hours worked over 40 hours during a pay week for non-exempt employees. C. Compensatory time off must have prior approval of the District Manager and must be submitted on time recorded. D. If an employee requests time off for any reason other than illness, and that employee has Compensatory time off earned, the Compensatory time must be used before any other leave may be used. Any Compensatory time still to be used at the end of the fiscal year will be allowed to be carried over with the District Manager’s approval or will be paid to the employee. E. An employee, who leaves the employ of the District, shall be compensated for Compensatory time off earned and not taken. 28 6.8 HOLIDAYS A. The following list of holidays will be observed by the District with pay for full time employees. 1. New Years Day - January 1 2. Good Friday 3. Memorial Day 4. Independence Day - July 4th 5. Labor Day 6. Close at noon on Wednesday before Thanksgiving Day 7. Thanksgiving Day 8. Day after Thanksgiving 9. Christmas Eve December 24th 10. Christmas Day - December 25th 11. Personal Holiday of choice by employee B. Should any holiday fall on a Saturday, the previous Friday will be observed; any holiday falling on a Sunday, the following Monday will be observed. C. The Board of Directors may authorize special holidays other than those stated above. D. An employee who has an unscheduled absence from work either the day before or day after the holiday will not be paid for the holiday unless adequate documentation is submitted to the District Manager. 6.9 CIVIL LEAVE - Employees are entitled to civil leave with pay for jury duty, for serving as a subpoenaed witness in an official proceeding, and for the purpose of voting. When an employee has fulfilled the reason for the civil leave, he or she must report to the District for duty for the remainder of the workday. No deduction will be made from the salary or leave balances of an employee called for jury duty, nor will an employee be required to reimburse the District for any fee or compensation received for jury services. A copy of the jury summons must be submitted with a leave request form. 6.10 MILITARY LEAVE - Regular employees who are members of the State Military Forces or members of any of the Reserve Components of the Armed Forces of the United States are entitled to leave of absence from their duties, without loss of time or efficiency rating or vacation time or salary, on all days during which they are engaged in authorized training or duty ordered by proper authority, for not more than fifteen days in any one calendar year. Requests for approval of military leave must have copies of the relevant military orders attached. Military leave in excess of fifteen days will be charged to vacation leave or leave without pay. Regular employees who are ordered to extend active duty with the state or federal military forces are entitled to all of the re-employment rights and benefits provided by law upon their release from active duty. 29 6.11 SPECIAL LEAVE OF ABSENCE A. UNDER ONE MONTH - A leave of absence may be granted by the District Manager. A written request specifying the leave period and circumstance must be submitted by the employee. The leave period shall normally not exceed one month and shall be without pay. All paid leave benefits must be exhausted prior to granting leave without pay. B. OVER ONE MONTH - A leave of absence up to one year may be granted by the District Manager. Service credit for vacation, sick leave and retirement shall continue for 90 days and then cease until active employment is resumed; provided that with respect to employees on Workers Compensation leave, service credit shall be governed by the law. Employee health/dental/vision insurance, AD&D and Life Insurance will continue for 90 days as if the employee were still working, providing the employee pays their share of the cost of employee and dependent coverage. After 90 days, employee health/dental/vision insurance and dependent insurance will be offered at the employee’s expense. 6.12 FAMILY AND MEDICAL LEAVE A. It is the policy of the District to grant up to 12 weeks of Family and Medical Leave (FML) during any 12 month rolling period to eligible employees in accordance with the Family Medical Leave Act of 1993 (FMLA). The leave may be paid, unpaid, or a combination of both depending on the circumstances. Employees who meet the conditions listed below are eligible for Family Medical Leave: 1. The employee must have worked for the District at least 12 months (52 weeks) that need not have been consecutive. If an employee was in a paid status for any part of a week, they would be considered to have been employed for an entire week. 2. The employee must have actually worked at least 1250 hours during the 12 month period immediately before the date the leave would begin. Unpaid and paid leave is not counted as work days for this purpose. 3. The employee must certify that the leave is for 1) birth and care of child; 2) placement of child for adoption or foster care in the employee’s home; 3) care for a spouse, child, or parent with a serious health condition; 4) serious health condition of the employee that makes the employee unable to perform the functions of their job. B. A serious health condition is one that requires inpatient care at a hospital, hospice, or residential medical care facility, or requires continuing care by a licensed health care provider. The relevant federal regulations provide specific examples of serious health conditions that include, but are not limited to pregnancy and pre-natal care. The regulations exclude common ailments such as colds, flu, earaches, or stomaches. An injury sustained on the job that results in inability to work, and that is covered under workers’ compensation, generally automatically meets the criteria for Family Medical Leave since most of these injuries render an employee unable to perform the functions of his/her job for some period of time. Therefore, if the employee is eligible for FML, the first twelve weeks of a workers’ compensation injury will be counted toward an employee’s annual FML allotment. 30 C. The District requires certification of the serious health condition. The employee must respond to such a request within 15 days of the request, or provide a reasonable explanation for a delay. Failure to provide certification in a timely manner may result in denial of leave. Medical certification of the serious health condition must include: 1. Date when the condition began. 2. Its expected duration. 3. Medical facts which support the certification. 4. Brief statement of treatment. 5. Statement that the employee is unable to perform the essential functions of the employee’s position (if leave is due to employee’s serious health condition), or a statement that the family member requires assistance and/or that the employee’s presence would be beneficial or assist in the family member’s recovery (if leave if due to family member’s serious health condition). 6. Dates and the duration of treatment and a statement of medical necessity for taking intermittent leave or working a reduced schedule (if intermittent leave or a reduced work schedule is desired). D. The District may require a second opinion if it has reason to doubt the medical certification. The second opinion will be from a physician of the District’s choice and at the District’s expense. If necessary to resolve a conflict between the original medical certification and the second opinion, the District and the employee will jointly select a third physician. The District will pay for a third opinion. This third opinion will be considered final. E. Medical re-certification may be required if: 1. The duration of the serious health condition, as stated in the original certification, has expired and the employee is still unable to return to work. 2. There are facts that cast doubt on the employee’s stated reason for the absence. 3. The annual certification has expired for intermittent use and the employee continues to need intermittent time away from work for the condition. 4. There is a change in circumstances. F. FML PROCEDURES 1. Any eligible employee can take up to 12 weeks of leave during any 12 month period. a) The District uses the “rolling 12 month period” that counts backward from the date an employee uses any FMLA-qualifying leave. b) Each time an employee takes leave, the amount is subtracted from the 12 weeks of available leave, and the balance is the amount the employee is eligible to take at that time. c) Leave for the birth, adoption or foster care of a child must be taken within 1 year of the birth or placement. 2. The employee must use all accrued paid leave before being eligible for unpaid leave as follows: 31 a) A serious health condition of the employee or a family member requires use of all accrued sick leave first, then accrued vacation leave before taking any unpaid leave. b) The birth of a child requires the use of accrued vacation leave before unpaid leave. If a serious health condition of the mother or baby is involved, the leave priorities of F.2.a above apply. c) Adoption or foster care of a child requires the use of accrued vacation leave before unpaid leave. Unless a serious health condition is involved, leave for adoption or foster care does not qualify for the use of accrued sick leave. If a serious health condition of the child is involved, the leave priorities of F.2.a above apply. 3. The employee may take FML intermittently, taking a day periodically when needed, or may use the leave to reduce the work week or work day. In all cases, the leave may not exceed the equivalent of a total of 12 weeks over a 12 month period. a) If the District and the employee cannot agree to a satisfactory intermittent leave schedule or reduced work schedule for a serious health condition of the employee or a family member, the District may temporarily transfer the employee to an available alternative position with equivalent pay and benefits to better accommodate the intermittent or reduced schedule. b) The District does not offer the option of a temporary re-assignment for post- birth (without documented restrictions from a physician), adoption, or foster care of a child. 4. Except in cases of emergency, all employees requesting FML must submit their request in writing to their immediate supervisor with a copy to the Human Resources Department, as far in advance of the leave as is practical. All original documents should be forwarded to and maintained in Human Resources. In the case of an emergency, the employee’s supervisor will coordinate with the employee or if the employee is unable to provide information, with the employee’s next of kin to obtain information about the circumstances requiring leave. The supervisor will then contact the Human Resources Department, which will coordinate the leave. 5. While on FML for more than one pay period, employees are required to report weekly to their supervisor regarding the status of the medical condition and their intent to return to work. 6. An employee on paid leave for FML purposes will continue to accrue paid leave and deductions from pay and the District’s contributions to any benefit plan will continue to be made as if the employee had continued to work. An employee who is on unpaid leave for FML purposes continues health coverage only if the employee pays the employee’s share of the cost of the employee and dependent coverage. If the employee chooses not to return to work for reasons other than a continued serious health condition, the District will require the employee to reimburse the District the amount it paid for the employee’s health insurance premium, if the employee used any unpaid leave. 32 7. An employee returning to work following a paid or unpaid leave for a serious health condition must provide a written release from the treating physician indicating the employee’s fitness to return to duty, stipulating any type of restrictions, and the date of the employee’s release from medical care. If no restrictions are specified, the supervisor is to send a copy of the release to Human Resources. If restrictions are specified, the employee must report to Human Resources Department before reporting to work. If an employee fails to return to work or request an unpaid leave of absence at the expiration of an approved Family and Medical Leave, the employee forfeits employment. 6.13 EMPLOYEE ON-CALL The District desires to provide “On-Call” compensation to an employee who remains available during off-duty hours to come back to work to respond to an emergency or planned situation. A. On-Call employees are paid a set amount above and beyond their normal pay for each week that they serve on call. Each week two employees will be designated as On-Call. One employee is designated as primary (1st Call) and one employee is designated as secondary (2nd Call). These on-call employees are each required to wear and maintain a cell phone while on call and to respond timely to a call. Timely response to a call means that the employee returns a call to a customer or other caller within fifteen minutes (15) of receiving the call and, if required, appears on-scene to take care of a problem within forty-five minutes (45) after receiving the call. B. On-Call employees are expected to be unimpaired by alcohol or other substances when they respond to a call, so that they can safely and accurately handle the emergency or planned duty. The employee must be in a physical condition that allows him/her to resume their duties, free of drugs and/or alcohol. An employee designated as On-Call and who fails to respond as required will forfeit on-call pay and is subject to disciplinary action. An employee who responds and is under the influence of drugs and/or alcohol is subject to drug and alcohol testing and is subject to disciplinary action up to and including termination. C. On-Call status will be scheduled monthly and will usually be for one week at a time. Performance will be considered unsatisfactory for On-Call employees who do not respond timely to calls, respond inappropriately, or are impaired and therefore unable to perform their duties. Failure to comply with the duties and responsibilities of on-call duty may be grounds for loss of On-Call pay and disciplinary action, up to and including termination. D. The following additional rules apply: 1. The District Manager will define the job titles eligible for On-Call pay, based on operational needs. 2. The District Manager or his/her designee will decide specifically which employee(s) in each job title will be assigned to take On-Call and receive the additional compensation. These decisions shall be made fairly and equitably using work- and skill-related factors. 3. On-Call is mandatory for positions designated as such by the District Manager. 33 4. Any job title that the District classifies as exempt (under the Fair Labor Standards Act) will not be eligible to receive On-Call pay. 5. On-Call status begins at 5 p.m. on Tuesday and continues until 5 p.m. the following Tuesday, excluding the employee’s scheduled hours of work. 6. In addition to On-Call pay, an employee will be compensated for work time once an employee is called back to work. Employees called back to work will be paid a minimum of two hours work time when called back. 7. Work time will be paid at the employee's regular rate of pay or at his/her overtime rate, as applicable. When call-out work runs into the scheduled work day, the employee should only report time spent on the work until the beginning of the scheduled work day as time worked on call. 8. On-Call employees may be provided a District vehicle to use for responding to calls. District vehicles are to be used for official business only and in accordance with the policies set forth in this manual. If provided a District vehicle for On-Call, the employee must use the vehicle for all call backs and routine system checks. 9. On-Call pay cannot be earned when an employee is unable or unavailable to work, including when the employee is taking paid or unpaid leave of any sort. In those circumstances, the employee’s supervisor should reassign On-Call status and that person will receive On-Call pay. 10. The District reserves the right to validate the availability of an employee receiving On- Call pay. Two attempts will be made to contact the employee On-Call, and if there is no timely response, the employee will forfeit On-Call pay. 11. On weekends and holidays On-Call employees will be required to perform equipment checks. 12. Each employee will be responsible for documenting each time he/she is On-Call and forwarding the documentation to his/her supervisor to approve the call time. The documentation must be submitted to the supervisor by the next business day. 13. Any exceptions to this policy must be expressly approved by the District Manager. 6.14 BAD WEATHER - District offices will remain open and in operation during working hours unless the District Manager declares the offices officially closed due to bad weather. Some employees shall be designated as emergency responders and will be required to report to work during inclement weather. Employees required to respond during inclement weather will be designated by the District Manager. SECTION VII: EMPLOYEE BENEFITS 7.1 GENERAL - Immediately upon employment, employees of the District begin to participate in the District’s coverage under Social Security and Unemployment Insurance. Regular full-time employees must participate in the District’s retirement system, which includes payments by the employee and the District to the plan. Employees may not use vacation leave until completion of six (6) months of employment. 34 7.2 SOCIAL SECURITY - All employees of the District are covered by the Federal Insurance Compensation Act. The cost of this insurance is deducted from each paycheck at the required rate as set forth by the Federal Government and the District pays an equal amount for each employee. 7.3 WORKERS’ COMPENSATION - All legitimate, work-related, job-incurred injuries are covered by Workers’ Compensation insurance. All accidents and resulting injuries shall be reported to the immediate supervisor immediately and a report filed on the appropriate form within twenty- four (24) hours. 7.4 LIFE, MEDICAL AND DENTAL INSURANCE - The District provides a life insurance, a group medical, dental, and vision plan. The District will pay the base premium cost for all employees. The District will also pay a percentage of the base premium cost of medical, dental, and vision for employee dependents through the payroll system. The percentage paid by the District shall be set by the Board of Directors annually during the budgeting cycle. 7.5 LONG TERM DISABILITY - Long term disability insurance is provided by the District for all employees. This benefit takes effect after 90 consecutive days of disability. Sick leave must be used in the interim. 7.6 UNEMPLOYMENT INSURANCE - Unemployment insurance for each employee is paid by the District to the State of Texas on earnings as determined by the State and Federal agencies. 7.7 RETIREMENT BENEFITS - All District employees are covered by the Texas County and District Retirement System. Seven percent (7%) of any employee's gross wage is deducted each pay period and this amount is matched by the District 2:1. Seven percent (7%) is the maximum participation under the plan. Participation in this program begins immediately upon employment and is mandatory. 7.8 SERVICE AWARDS - Service Awards may be given at 5 year intervals starting with the employee's 5 year anniversary as budgeted annually. 7.9 PERFORMANCE AWARDS - The District has authorized the District Manager, to distribute performance awards to some or all District employees, provided that funds are available in any budgeted line item from which salaries are paid. Any such performance awards are discretionary and may vary by employee, as determined by the District Manager, and are considered a part of the employee's regular compensation. Amounts of performance awards are based on an employee's contributions to the overall performance of the District. Performance awards are one-time compensation and do not increase the employee's base pay. 7.10 EMPLOYEE FUND - A Fund will be established and budgeted each year to maintain employee morale. This Fund may be used to fund employee gifts, gatherings, events, or celebrations. 7.11 LONGEVITY PAY - Longevity pay may be paid to regular full-time employees to recognize an employee’s contribution to the District for each completed year of service. A. Part-time non-exempt employees and temporary employees are not eligible for longevity pay. 35 B. Longevity pay will be paid annually every December by a separate check. Employees must be employed the day longevity checks are issued. C. Longevity pay will be subject to regular tax and TCDRS deductions. D. Paid leave is counted as active service in calculating longevity pay. E. Based on funding available, longevity pay is equivalent to $5.00 per completed month of service up to 60 months, and $7.50 per completed month from 61 or more months, up to $2,000 maximum. F. A partial month in which an employee begins work between the first and fifteenth day of the month shall be considered a full month; a month in which an employee begins work on the sixteenth or later shall not be counted for longevity pay. G. Longevity pay is based on the number of years of continuous service with the District. If a break in service occurs, longevity will accumulate from the new hire or reinstatement date and will not include prior service. After one (1) full year of service, an employee will qualify for “bridging of service” at which time the prior years of service shall be included with the calculation of longevity pay the following year. 7.12 UNIFORMS - Employees required to wear uniforms will be provided uniforms upon employment. Replacement uniforms will be furnished by the District on an “as needed” basis as determined by the District Manager as funding is available. If an employee believes he/she needs new uniforms during a fiscal year, he/she should request them through their supervisor who will obtain approval from the District Manager. Stained, worn, and/or torn uniforms should be repaired or replaced. Employees who terminate employment with the District must return all uniforms issued by the District. Employees will be responsible for keeping the uniforms clean and neat. SECTION VIII: HARASSMENT 8.1 HARASSMENT POLICY STATEMENT - Trophy Club Municipal Utility District No. 1 is committed to providing a work environment which is free of unlawful harassment and intimidation. District policy prohibits harassment because of sex (including sexual harassment, harassment due to pregnancy, childbirth or related medical conditions and gender harassment) and harassment because of race, religion, color, national origin, medical condition, physical or mental disability, age or any other basis protected by federal, state, or local law, regulation, or ordinance. ALL SUCH HARASSMENT IS ILLEGAL AND WILL NOT BE TOLERATED. Trophy Club Municipal Utility District No. 1’s anti-harassment policy applies to all individuals involved in the operation of the District, and prohibits unlawful harassment by an employee, including officers, supervisors and co-workers, or by any vendors and/or independent contractors and their employees. Non-employee violators of this policy are subject to expulsion from the District’s facilities when harassment occurs on company premises. The District may discontinue service to violators of this policy. Furthermore, the District may report violators to the appropriate authority for civil or criminal action. The District prohibits retaliation of any kind against employees, who, in good faith, bring harassment complaints or assist in investigating such complaints. 36 8.2 EXAMPLES OF PROHIBITED UNLAWFUL HARASSMENT - Prohibited unlawful harassment because of sex, race, religion, color, nation origin, medical condition, physical or mental disability, age, marital status or any other protected basis includes, but is not limited to, the following behavior: • Verbal actions such as slurs, derogatory comments or jokes, epithets or unwanted sexual invitations, advances or comments; • Visual conduct such as sexually-oriented and/or derogatory photographs, posters, drawings, cartoons, gestures, e-mails, web sites, cellular texting, or photographs on cellular telephones; • Physical actions such as unwanted touching, assault, blocking another’s way or interference with work because of sex, race, or any other protected category; • Threats or demands to submit to sexual advances or requests as a condition of continued employment, offers of employment benefits in return for sexual favors, or to avoid some other negative employment action; and • Retaliation against any employee for making an allegation of harassment or for participating in such an investigation. 8.3 SEXUAL HARASSMENT - Trophy Club Municipal Utility District No. 1 seeks to assure that it maintains a workplace free of all types of unlawful harassment, including sexual harassment and intimidation. Sexual harassment is defined as “unwelcome” sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature when: • Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; or • Submission to or rejection of such conduct by an individual is used as a basis for employment decisions affecting such individuals; or • Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment. Trophy Club Municipal Utility District No. 1 has a zero tolerance policy for vulgar, abusive, humiliating or threatening language, practical jokes, or other inappropriate behavior in the workplace. The District will not tolerate the harassment of any employee or non-employee by another employee or non-employee, supervisor, manager or director for any reason. Harassment of a sexual nature is a violation of various state and federal laws which may subject the individual harasser to liability for any such unlawful conduct. 8.4 PROCEDURE FOR REPORTING HARASSMENT - Any employee who believes that he or she is the victim of any type of harassment, including sexual harassment, should immediately report such actions to their Supervisor, or District Manager. If an employee’s immediate Supervisor or the District Manager is involved in the alleged harassment, it is unnecessary to make a report to that individual. The report should be made to another member of management or to a member of the Board of Directors of the District. Employees are encouraged to promptly report the alleged harassment within three calendar days of the offense. It is not necessary to file an informal complaint 37 or a formal grievance to complain of sexual harassment. The District will take all complaints seriously and handle complaints as promptly, thoroughly and confidentially as possible. The District will clearly inform the employee of his or her rights to assistance and how to preserve and protect those rights. 8.5 INVESTIGATING ALLEGED HARASSMENT - Trophy Club Municipal Utility District No. 1 will fully and effectively investigate any report of alleged harassment and will take appropriate corrective action depending on the severity of the conduct. This can include disciplining or discharging any individual who is found to have violated this prohibition against harassment. The complaining employee will be informed of the action taken. An employee who engages in acts of harassment contrary to this policy may be personally liable in any legal action brought against them. A. Interviews, allegations, statements and identities will be kept confidential to the extent possible and allowed by law. However, the District will not allow the goal of confidentiality to be a deterrent to an effective investigation, and it may be necessary to reveal certain information to various state or federal agencies or courts. B. Employees should also be aware that as an employer, the District has a duty to prevent and correct harassment even when the complaining employee asks that no action be taken and that the complaint be kept confidential. C. No information related to the complaint or any investigation will be filed in the personnel files of the employees involved. Rather, these reports will be kept separately in a confidential file held by the District Manager or a member of the Board of Directors. At the end of each inquiry, the District Manager or a member of the Board of Directors will prepare a report that sets forth the dates that various witnesses and parties were interviewed, summarizes witnesses’ statements, describes factual issues on which the parties disagree, offers his or her conclusions, and outlines the actions taken by the District. D. If the investigation reveals that the harassment occurred, the parties will be informed that immediate and appropriate corrective action, up to and including termination, will be taken. The discipline will be proportional to the severity of the conduct. The alleged harasser’s employment history and any similar complaints of prior unlawful harassment will be taken into consideration. Disciplinary measures may include counseling, sexual harassment or diversity training, suspension, transfer, demotion or discharge. These remedial measures are intended to place the complaining employee in the position in which he or she would have been had the harassment not occurred. E. Exercising rights under this policy does not in any way affect an employee’s right to seek relief through the Texas Commission on Human Rights, the Equal Employment Opportunity Commission, or a court of proper jurisdiction for any complaint for which a remedy is provided under state or federal law. 8.6 RETALIATION - Trophy Club Municipal Utility District No. 1 will not tolerate retaliation against any employee for making an allegation of harassment or for participating in such an investigation. Retaliation in any form is prohibited. Any employee who violates this policy is subject to disciplinary action up to and including dismissal. 38 It is the responsibility of each employee to be aware of the details of the foregoing policy. SECTION IX: WORKPLACE VIOLENCE 9.1 GENERAL INFORMATION - It is the District’s goal to provide a work environment that is free from violent behavior and threats of violence. Violent behavior and threats of violence are unacceptable conduct and are prohibited. Intimidating, coercing, threatening, discriminating against, or taking reprisal against an employee for assisting with an investigation of a complaint or for reporting violent behavior or threats of violence is prohibited. 9.2 DEFINITIONS A. THREAT – Consists of a verbal or written expression of intent to inflict something harmful. An indication of impending danger or harm; to give signs or warnings of impending danger or harm. Threats can be verbal and/or non-verbal gestures. (Threats of violence against another person are a violation of the law. It is the District's policy to report all threats of violence to law enforcement officials.) B. WORKPLACE VIOLENCE – Consists of physical actions such as hitting, shoving, pushing, kicking and sexual assaults; this also includes verbal outbursts and can happen in the form of threats, harassment, abuse and intimidation. Behavior that is hostile or aggressive physical contact with another person, a statement or body gesture that threatens harm to another person, or a course of conduct that would cause a reasonable person to believe that he or she is under threat of harm. 9.3 APPLICABILITY-This policy covers all full-time, part-time and temporary employees. The policy also applies to any vendor, contractor or other individual performing work or services for the District and any other person that is on District property. 9.4 RESPONSIBILITIES OF EMPLOYEES - Employees have the following responsibilities: • Know and abide by the policy on workplace violence; • Immediately notify your supervisor or the District Manager when he or she is a target of workplace violence or threats of violence, or if you are aware of violent behavior or threats directed at others. An employee who believes that immediate action is required to respond to a threat to life or to a situation that could result in serious bodily harm should call 911 and notify his/her supervisor or the District Manager immediately thereafter. • Cooperate with those investigating workplace violence incidents. 9.5 RESPONSIBILITIES OF SUPERVISORS AND MANAGEMENT - Supervisors and Managers have the following responsibilities: • Know and abide by the policy on workplace violence; • Be alert to potential instances of violent behavior or threats of violence; 39 • Take immediate action, including calling 911 if appropriate; • Immediately notify the District Manager or the President of the Board upon receipt of an allegation of workplace violence or upon observation of behavior, verbal exchanges, etc. that indicate workplace violence may occur or may have occurred; • Document all allegations and incidents; • Cooperate with those investigating workplace violence complaints; • Take prompt disciplinary action, as appropriate; • After a complaint of workplace violence has been substantiated, monitor the situation if necessary to ensure that the behavior has stopped; • Take reasonable action to prevent or stop retaliation. 9.6 RESPONSE TO INCIDENTS - Supervisors and Managers must take action when a non- employee, such as a vendor, contractor, or customer exhibits violent behavior or threatens an employee or other non-employee, or when an employee exhibits violent behavior or threatens a non- employee. Such action may include removal of the individual from the workplace and/or calling law enforcement. In cases that involve a non-employee, the supervisor shall report the incident to the District Manager who then notifies the non-employee’s employer if appropriate. 9.7 DISCIPLINE - Failure to comply with the provisions of this policy may result in discipline, up to and including termination from employment. Non-employees are subject to prosecution allowed by law. NOTE: An internal investigation and/or disciplinary action does not preclude an independent police investigation or criminal prosecution where such is warranted. SECTION X: WEAPONS POLICY 10.1 WEAPONS GENERAL POLICY - Trophy Club Municipal Utility District No. 1 does not allow any job applicant, employee, contractor, subcontractor, vendor, agent or representative, or customer to possess, use, conceal, carry or maintain a weapon on District premises unless authorized by and in accordance with State law. No unlawful or unauthorized weapons will be carried or stored in any District property, including buildings, structures, or vehicles, unless in the authorized performance of duty. Weapon is defined as firearms, clubs, sharp and/or pointed objects, explosive or incendiary devices, and noxious, caustic, or toxic chemicals or any other object or substance that could be used by someone to inflict harm upon another. If the District has a reasonable suspicion at any time that a concealed handgun or weapon has been maintained, carried or stored in violation of this policy, Trophy Club Municipal Utility District No. 1 reserves the right to conduct a reasonable search of the person, work area, personal items or any District vehicle in the possession or subject to the control of such person to investigate whether or not a prohibited weapon is present. Any employee who witnesses the concealment or possession of a weapon or who witnesses a physical or verbal assault involving another person should report it to their supervisor or the District Manager immediately. Violating this policy or refusing to consent to a reasonable search conducted pursuant to this policy may lead to discipline up to and including termination. Compliance with this policy is also a term and condition of continued employment with the District. 40 SECTION XI: EMPLOYEE RESPONSIBILITIES 11.1 CARE OF EQUIPMENT - All District equipment is the property of the District and should be used for District purposes by District employees unless an exception is made by the District Manager or their designee. In case of accidents involving District equipment the following should be adhered to: • Assist any injured person. • Take names and addresses of any witness. • Notify the proper authorities. • Take pictures when possible. • Notify supervisor immediately. 11.2 HANDLING COMPLAINTS - Complaints from the general public are inevitable. Some are justified, others are not. "The customer may not always be right, but he is the customer". A soft voice and brief explanations will go a long way in helping satisfy a complaint. Employees are required to act in a professional manner and poor behavior may result in disciplinary action. 11.3 PUBLIC RELATIONS - All employees of the District are, in a sense, "Public Relation Representatives". What the employee does and how they do it, helps to formulate public opinion for all District personnel. The District Manager acts as the District’s Public Relations Officer. Employees are not allowed to represent the District to the media or public without express authorization from the District Manager. 11.4 THE ADMINISTRATION AND ENFORCEMENT of this policy shall be the responsibility of the District Manager. 11.5 PERSONAL TELEPHONE CALLS - Personal calls, both incoming and outgoing, shall be held to a minimum, and must not interfere with the employee's work. Emergency calls will always be permitted. Personal phone calls should be placed/received during lunch periods or before/after hours if possible. 11.6 CELL PHONE USAGE - Usage of a cell phone is a safety problem when using it while driving. State law may decide other illegal uses. In the meantime, employees must follow the following policy on cell phone use in District vehicles. • Do not make a call while driving. Pull over to dial the number and remain stopped while having your conversation. • If your phone rings while driving, pull over and answer the phone to have your conversation. If the phone rings while you must keep your eyes on the road, such as when you are approaching a traffic signal or a busy intersection, let it ring. In most cases Caller ID will list the missed call and you may return the call when it is safe to pull over. • Never try to write down information given over the phone while driving. • Do not text while driving. Pull over to text or only text while not moving. 41 • The District encourages the use of Bluetooth technology for cell phones. While these improve the safety of phone use while driving, it is still recommended to pull over as soon as possible for received calls. Do not dial a call, even from a hands free unit, while driving. Violations of any of the above cell phone policy may result in disciplinary action. 11.7 INTERNET, E-MAIL AND COMPUTER USE -The use of District automation systems, including computers, fax machines and all forms of Internet/intranet access, is for District business and for authorized purposes only. Brief and occasional personal use of the electronic mail system or the Internet is acceptable as long as it is not excessive or inappropriate, occurs during personal time (lunch or other breaks), and does not result in expense or harm to the District or otherwise violate this policy. Use is defined as "excessive" if it interferes with normal job functions, responsiveness, or the ability to perform daily job activities. Electronic communication should not be used to solicit or sell products or services that are unrelated to the District's business; distract, intimidate, or harass coworkers or third parties; or disrupt the workplace. Use of District computers, networks, and Internet access is a privilege granted by management and may be revoked at any time for inappropriate conduct carried out on such systems, including, but not limited to: • Sending chain letters or participating in any way in the creation or transmission of unsolicited commercial e-mail ("spam") that is unrelated to legitimate District purposes; • Engaging in private or personal business activities, including excessive use of instant messaging and chat rooms (see below); • Accessing networks, servers, drives, folders, or files to which the employee has not been granted access or authorization from someone with the right to make such a grant; Making unauthorized copies of District files or other District data; • Destroying, deleting, erasing, or concealing District files or other District data, or otherwise making such files or data unavailable or inaccessible to the District or to other authorized users of District systems; • Misrepresenting oneself or the District; • Violating the laws and regulations of the United States or any other nation or any state, city, province, or other local jurisdiction in any way; • Engaging in unlawful or malicious activities; • Deliberately propagating any virus, worm, Trojan horse, trap-door program code, or other code or file designed to disrupt, disable, impair, or otherwise harm either the District's networks or systems or those of any other individual or entity; • Using abusive, profane, threatening, racist, sexist, or otherwise objectionable language in either public or private messages; • Sending, receiving, or accessing pornographic materials; • Becoming involved in partisan politics; • Causing congestion, disruption, disablement, alteration, or impairment of District networks or systems; • Maintaining, organizing, or participating in non-work-related Web logs ("blogs"), Web journals, "chat rooms", or private/personal/instant messaging; 42 • Failing to log off any secure, controlled-access computer or other form of electronic data system to which you are assigned, if you leave such computer or system unattended; • Using recreational games; and/or • Defeating or attempting to defeat security restrictions on District systems and applications. Using District automation systems to access, create, view, transmit, or receive racist, sexist, threatening, or otherwise objectionable or illegal material, defined as any visual, textual, or auditory entity, file, or data, is strictly prohibited. Such material violates the District anti-harassment policies and is subject to disciplinary action. The District's electronic mail system, Internet access, and computer systems must not be used to harm others or to violate the laws and regulations of the United States or any other nation or any state, city, province, or other local jurisdiction in any way. Use of District resources for illegal activity can lead to disciplinary action, up to and including dismissal and criminal prosecution. The District will comply with reasonable requests from law enforcement and regulatory agencies for logs, diaries, archives, or files on individual Internet activities, e-mail use, and/or computer use. Unless specifically granted in this policy, any non-business use of the District's automation systems is expressly forbidden. If you violate these policies, you could be subject to disciplinary action, up to and including dismissal. A. OWNERSHIP AND ACCESS OF ELECTRONIC MAIL, INTERNET ACCESS, AND COMPUTER FILES; NO EXPECTATION OF PRIVACY - The District owns the rights to all data and files in any computer, network, or other information system used in the District and to all data and files sent or received using any District system or using the District's access to any District network, to the extent that such rights are not superseded by applicable laws relating to intellectual property. 1. The District also reserves the right to monitor electronic mail messages (including personal/private/instant messaging systems) and their content, as well as any and all use by employees of the Internet and of computer equipment used to create, view, or access e-mail and Internet content. Employees must be aware that the electronic mail messages sent and received using District equipment or District provided Internet access, including web-based messaging systems used with such systems or access, are not private and are subject to viewing, downloading, inspection, release, and archiving by District officials at all times. 2. The District has the right to inspect any and all files stored in private areas of the network or on individual computers or storage media in order to assure compliance with District policies and state and federal laws. 43 3. No employee may access another employee's computer, computer files, or electronic mail messages without prior authorization from either the employee or the District Manager. 4. The District uses software in its electronic information systems that allows monitoring by authorized personnel and that creates and stores copies of any messages, files, or other information that is entered into, received by, sent, or viewed on such systems. Accordingly, employees should assume that whatever they do, type, enter, send, receive, and view on District electronic information systems is electronically stored and subject to inspection, monitoring, evaluation, and District use at any time. Further, employees who use District systems and Internet access to send or receive files or other data that would otherwise be subject to any kind of confidentiality or disclosure privilege thereby waive whatever right they may have to assert such confidentiality or privilege from disclosure. 5. Employees who wish to maintain their right to confidentiality or a disclosure privilege must send or receive such information using some means other than District systems or District provided Internet access. 6. The District has licensed the use of certain commercial software application programs for business purposes. Third parties retain the ownership and distribution rights to such software. No employee may create, use, or distribute copies of such software that are not in compliance with the license agreements for the software. Violation of this policy can lead to disciplinary action, up to and including dismissal. B. CONFIDENTIALITY OF ELECTRONIC MAIL - As noted above, electronic mail is subject at all times to monitoring, and the release of specific information is subject to applicable state and federal laws and District rules, policies, and procedures on confidentiality. Existing rules, policies, and procedures governing the sharing of confidential information also apply to the sharing of information via commercial software. Since there is the possibility that any message could be shared with or without your permission or knowledge, the best rule to follow in the use of electronic mail for non-work-related information is to decide if you would post the information on the office bulletin board with your signature. It is a violation of District policy for any employee, including system administrators and supervisors, to access electronic mail and computer systems files to satisfy curiosity about the affairs of others, unless such access is directly related to that employee's job duties. Employees found to have engaged in such activities will be subject to disciplinary action. C. ELECTRONIC MAIL TAMPERING - Electronic mail messages received should not be altered without the sender's permission; nor should electronic mail be altered and forwarded to another user and/or unauthorized attachments be placed on another's electronic mail message. D. POLICY STATEMENT FOR INTERNET/INTRANET BROWSER(S) -The Internet is to be used to further the District's mission, to provide effective service of the highest quality to the District's customers and staff, and to support other direct job-related purposes. Supervisors should work with employees to determine the appropriateness of using the Internet for professional activities and career development. The various modes of Internet/Intranet access are District resources and are provided as business tools to employees who may use them for 44 research, professional development, and work-related communications. Limited personal use of Internet resources is a special exception to the general prohibition against the personal use of District equipment and software. Employees are individually liable for any and all damages incurred as a result of violating District security policy, copyright, and licensing agreements. All District policies and procedures apply to employees' conduct on the Internet, especially, but not exclusively, relating to: intellectual property, confidentiality, company information dissemination, standards of conduct, misuse of company resources, anti-harassment, and information and data security. E. PERSONAL ELECTRONIC EQUIPMENT - The District prohibits the use or possession in the workplace of any type of camera phone, cell phone camera, digital camera, video camera, or other form of image- or voice-recording device without the express permission of the District and of each person whose image and/or voice is/are recorded. 1. Employees with such devices should leave them at home unless expressly permitted by the District to do otherwise. This provision does not apply to designated District personnel who must use such devices in connection with their positions of employment. 2. Employees should not bring personal computers or data storage devices (such as floppy disks, CDs/DVDs, external hard drives, flash drives, "smart" phones, iPods/iPads/iTouch or similar devices, mobile computing devices, or other data storage media) to the workplace or connect them to District electronic systems unless expressly permitted to do so by the District. 3. Any employee bringing a personal computing device, data storage device, or image- recording device onto District premises thereby gives permission to the District to inspect the personal computer, data storage device, or image-recording device at any time with personnel of the District's choosing and to analyze any files, other data, or data storage devices or media that may be within or connectable to the personal computer or image-recording device in question. Employees who do not wish such inspections to be done on their personal computers, data storage devices, or imaging devices should not bring such items to work at all. 4. Violation of this policy, or failure to permit an inspection of any device covered by this policy, shall result in disciplinary action, up to and possibly including immediate termination of employment, depending upon the severity and repeat nature of the offense. In addition, the employee may face both civil and criminal liability from the District, from law enforcement officials, or from individuals whose rights are harmed by the violation. 45 APPENDIX A EFFECTIVE DATE - All provisions contained in the policy shall take effect upon approval for adoption by the Board of Directors, and all previous policies relating to personnel, which are in conflict, are herewith repealed. This policy does not constitute or imply a contract between the District and its employees. This policy creates no District obligation nor any individual obligation, right, privilege, term or condition of employment not otherwise established by law. The District has voluntarily adopted this policy for its sole and exclusive use and may amend or withdraw it at anytime without prior notice. APPROVED AND ADOPTED by the Board of Directors of Trophy Club Municipal Utility District No. 1, 100 Municipal Drive, Trophy Club, Texas 76262 on this the ______ day of _____, __________. ATTEST: Nick Sanders Kevin R. Carr President Secretary/Treasurer [SEAL] 46 APPENDIX B Employee Certification Receipt of Policies I, ____________________________________, acknowledge receiving the Trophy Club Municipal Utility District No. 1 Personnel Policy Handbook. I CLEARLY UNDERSTAND THAT THIS POLICY HANDBOOK DOES NOT CREATE A CONTRACT FOR EMPLOYMENT WITH THE DISTRICT, AND THAT THE DISTRICT MAY CHANGE OR MODIFY THE POLICIES AND PROCEDURES IN THIS HANDBOOK AT ANY TIME, WITH OR WITHOUT PRIOR NOTICE. I HAVE READ AND UNDERSTAND THE POLICIES OUTLINED IN THE DISTRICT PERSONNEL POLICY MANUAL, AND AGREE TO BE BOUND BY THE DISTRICT’S RULES AND REGULATIONS DURING MY EMPLOYMENT WITH THE DISTRICT. I UNDERSTAND THAT VIOLATING THE POLICIES AND RULES SET OUT IN THIS HANDBOOK MAY LEAD TO DISCIPLINARY ACTION, UP TO AND INCLUDING TERMINATION. ____________________________________ ____________________________ Employee Signature Date 47 APPENDIX C DRUG AND ALCOHOL POLICY FOR CERTAIN DRIVERS OF COMMERCIAL VEHICLES Policy of Trophy Club Municipal Utility District No. 1 Regarding Certain Drivers with Commercial Drivers Licenses Policy - Trophy Club Municipal Utility District No. 1 will comply with the Omnibus Transportation Employee Testing Act of 1991 as it applies to certain employees of the District who (1) must hold commercial drivers’ licenses, and (2) drive large vehicles or equipment covered by the U.S. Department of Transportation rules implementing the Act. Information - The following information will be provided to each driver covered by the Act: 1. This policy; 2. The summary of the U.S. Department of Transportation regulations attached to this policy; and 3. The District’s Personnel Policy Manual, which includes provisions on a Drug- Free Workplace, and on discipline. Additional information may be obtained from the Human Resource Manager. 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:22013-08-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Consider and take appropriate action regarding payment of retainage for the construction of the Fire Station. (McKnight/West) Attachments:Fire Department Construction Retainage.pdf DMS-#88792-v1-Response_to_Parties_Claim_for_Retainage.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action regarding payment of retainage for the construction of the Fire Station. (McKnight/West) THE MAIN STREET AMERICA GROUP NGM Insurance Company Old Dominion Insurance Company Main Street America Assurance Company MSA Insurance Company Information Systems and Services Corporation February 9, 2012 Trophy Club Municipal Utility District 1 100 Municipal D1ive Trophy Club, TX 76262 Re: Principal: Bond No.: ]Jime::GQ.l4SJr~ Company S-779918 . ·. Project: Trophy Club Municipal Utility District 1 Dear Gentlemen: Please be advised NGM Insurance Company has received claims on payment bond issued in conjunction with this project. Additionally, NGM [nsurance Company received payment bond claims on other bonds issued on behalf of Prime Construction Company. As a consequence, NGM Insurance Company may be exposed to liability as a result of having executed the above referenced bonds. Pursuant to an Agreement of Indemnity executed on or about February 2, 2010 by Prime Construction Company as well as the rights the surety may have directly with obligee under the Payment Bond, we hereby demand that you do not release any fmther funds under the project referenced above to our principal. Once we are able to asses the total liability of the surety, I will be contacting you. If you have any fmther questions feel fl·ee to direct cotTespondence to my attention to avoid any delays in response. My direct line is 603-354-5278; my fax number is 603-358-1349. Thank you for your attention to this matter. Nothing in this letter should be construed as a waiver of any ofthe rights that NGM Insurance Company may have regarding this matter. Sincerely, Eli Cinq-Mars Bond Claims Attorney Cc: Laird Lawrence, Esquire ECM/amb Keene Office 55 West Street, Keene, NH 03431-3374 • (800) 258-5310 iman lawrence Baskind Fitzgerald llP Attorneys and Counselors 214-265-7400 phone /214-265-7411 fax 8350 N. Central Expressway, Suite 650 Dallas, TX 75206 December 6, 2012 Trophy Club Municipal Utility District 1 100 Municipal Drive Trophy Club, Texas 76262 Re: Principal: Bond No.: Project: Surety: Dear Sir or Madam: Prime Construction Company S-779918 Trophy Club Municipal Utility District 1 NGM Insurance Company Please be advised that I represent NGM Insurance Company ("NGM"), surety for Prime Construction Company ("Prime"). In my client's letter dated February 9, 2012 (copy enclosed), you were advised that NGM had received claims on payment bonds issued in conjunction with this and other bonded projects. NGM now has paid some of those claims. Pursuant to the agreement of indemnity executed on or about February 2, 2010, by Prime (copy enclosed), NGM hereby demands that you immediately pay to NGM all contract balances and retainage currently being held in 95mnection with th~ project. It is my understanding that you are holding $~o. tt> I (?J.f3. t/ t) Should you have any questions, please do not hesitate to contact me. Nothing in this letter should be construed as a waiver of any of the rights that NGM Insurance Company may have regarding this matter, which rights are specifically reserved. cc: Wes Maness 1000 Ballpark Way Suite 300 Arlington, Texas 76011 Sincerely, ;t ;u;Ac ;;( t{U(/fit;?<~ ~~= Laird E. Lawrence i /'7 0~ !lJIQ~/Oept ~ead: _ 1 , ( ~~ 0 Finance D1r: rr:-- Town/MUD Mgr-:' -Cot~ Description: Line Item #: _..::.;:;,..-_ ....... SHANNONGRACEY SHANNON, GRACEY, RATLIFF & MILLER, LLP Wesly C. Maness Direct Dial: 817-299-2843 December 21, 2012 Email: yvmaness(aJshannone.racev.com Direct Fax: 817-877-8176 VIA CMRRR#7011 1570 0000 3040 0920 Trophy Club Municipal Utility District 1 100 Municipal Drive Trophy Club, Texas 76202 Re: Principal: Bond No.: Project: Surety: Dear Sir or Madam: Prime Construction Company S-779918 Trophy Club Municipal Utility District 1 NGM Insurance Company Please be advised that the undersigned represents Prime Construction Company with regard to the referenced matter. If you have any questions please do not hesitate to contact me. We are in receipt of a letter dated December 6, 2012, from Laird Lawrence, counsel for NGM Insurance Company ("NGM"), surety for Prime Construction Company ("Prime") for the referenced project. In that correspondence, NGM has demanded that you pay to it all contract balances and retainage currently be held by you in connection with the referenced project. You should he aware that NGM is taking this action, based upon losses it believes it may suffer in connection with a project unrelated to Trophy Club Municipal Utility District 1. The contract balance and retainage held by you on this project are intended for payment of subcontractors and suppliers to Prime. They are not intended by Prime, or calculated in any way by Prime to be used to pay for any other projects. However, NGM's freeze in your payment of any such contract balance and retainages has delayed payment to the subcontractors and suppliers on the referenced project. Prime is disputing the amounts NGM claims to be its perceived losses, and has been attempting to resolve those issues with NGM. However, NGM has seen fit to demand payment from you for all those amounts before those issues are resolved. We believe the subcontractors and suppliers deserve to be paid out of the funds for this project, for their work on this project. 1000 Ballpark Way, Suite 300 I Arlington, Texas 76011-5169 I P (817) 795-4866 1 F (817) 795-4864 1 www.shannongracey.com Arlington I Austin I Dallas Fort Worth I Houston December 21, 2012 Page 2 Once you have a chance to review the forgoing, should you have any questions, please do not hesitate to contact me. Very truly yours, Wesly C. Maness WCM/rrh cc: Laird Lawrence (via CMRRR # 7011 1570 0000 3040 0951) Prime Construction Company Y :\J -R\Prime Construction\NGM Gcnerai\Trophy Club Municipal Utility District l 12-2l-·12.doc APPLICATION AND CERTIFICATION FOR PAYMENT OWNER; PROJECT: Trophy Club Municipal Utility Dist. No. 1 100 Municipal Drive Trophv Club Fire Station No.1 Trophy Club, Texas 76262 CONTRACTOR: ARCHITECT: Prime Construction Company 8101 Valeasi Drive, Suite 101 Arlington, Texas 76001 817-572-5550 BRW Architects, Inc. 2700 Earl Rudder Freeway South, Suite 4000 College Station, Texas 77845 CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract Continuation Sheet attached. I. ORIGINAL CONTRACT SUM 2. Net change by Change Orders 3. CONTRACTSUMTODATE(Line I ±2) 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) 5. RET AINAGE: a. _5_% of Completed Work & Stored Materials Total Retainage{ColumnJ ofG703} 6. TOTAL EARNED LESS RETAINAGE (Line 4 Less Line 5 Total) s 2,486,500.00 s (203,428.01) s 2,283.071. 99 $ 2.283,071. 99 $ $ 0.00 $ 2,283,071.99 APPLICATION NO: Final Retainage PERIOD TO: l\larch 20, 2012 PROJECT NO: 27069.00 CONTRACT DATE: May 3, 2010 DISTRIBUTE TO: [K)OWNER (KJARCHITECT The undersigned Contractor certifies that to the best of the Contrnctor's knowledge. information and belieftbe Work cov~red by this Application for Payment has been completed in accordance with the Contract Documents. that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, nnd that current payment shown herein is now due. CONTRACTOR: PRIME CONSTRUCTION COM1'AN\' By:~ Date: .3-2~ -/ "L Jerry, . Moody, Presid t State ofTe.xas County ofTarmnt Subscribed and..swom to before me this~ day of fuo.Y"Ch 2012. i?P~......,-Carol Fyda JfS JQf. r '1AI~ t~~ CAROL JEAN FYDM IKITARY PUBtiC STATEOflEXAS ~ ,_,..,.,_. EXl'lltE8: ~ In IICCOrdance with the Contrnct Documents, based on on-site observations and the data compromising this application. the Architect certifies to the Owner that to the best of the 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Certificate) $ 2,170,938.09 I} . Architect's !..11owledge, infonnation and belief the Work has progressed as indicated. the $ 112,133.90 tJ.iaLt.o;J,.JI!Uality of the Work is in accordance with the Contract Documents, and the Contrnctor S. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RET AINAGE (Line 3 less Line 6) CHANGEORDERSUM~iARY Total changes approved in previous months by Owner Toll!l approved this Month TOTALS ~ET CHANGES by Change()rder $ 0.00 0 is entitled to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED .......................................... 5 ll z. I J ~ '3.. *" ADDITIONS DEDUCTIONS $0.00 $0.00 $0.00 ($203,428.01) $0.00 ($203.428.0 1) ($203,428.01) II (Anach ex-planation if amount certified differs from the amount applied for. Initial all ligures on this Application and on.JIIA~Conrinuation Sheet that are changed to conform to the amount erf ted ARCHITECT: By: Date: 03.,.zk-rJZ--s. This Certificate s not negot' ble. 11te AMOUNT CERTIFIED is'payabl~ (;nt)-'io ihet'o'i\: trnctor named herein. Issuance, payment and accepmnce of pa)'l'l1el\t,~,~yitho~ i r· ----; prejudice to any rights of the Owner or Contractor under this co\-.t!nc.l' '""' ~ · -I ---~·~~-·---~-----·--·-"'~ PRIME CONSTRUCTION COMPANY 8101 VALCASI DRIVE, SUITE 101 ARUNGTON, TEXAS 76001 817-li72·5S50 CONTINUATION SHEET CONTRACTOR'S AFfiDAVIT OF PAYMENT OF DEBTS ANJ> Cl..f\Ilv1S AlA /Jocunwnl G706 OWNU< 0 ARCHrn:cr [I CONTRt\crOR [] SURETY [I OTIIER ;• ~-------------.. -----·-···-· .. ··-·--.. --... -~----.. -·--------·--~-·---·-~ TO (Ovvner) ARCHITJ:C1"5 PROJECT NO: 27069 ,-- Trophy Club .tvlunicipnl Ulilily Dist. No 1 .t,Q,O Municipul Drive I CONTRACT FOR: Trophy Club Fire Station ill Trophy Club, Texas 76262 L, · .. · _I C:OI-ITRACT DATE: Muy 3, 2010 PROJECT: Trophy Club rirc Station #I (nmnc, address) 295 Trophy Club Drive, Trophy Club, Tcxm: 76262 Stale of: 'l'EXAS County o(: 'l'ARR¥f"I' The underr.Jnned; pursuant lo Article 9 of the General Conditions n( lhe Conlrat:l (or Comlrut:liun, Aft\ Oot:umr.nl A20'1 1 hereby certifies thai, exccpl as li~red below, he has paid In full or has orherwisc saU:.Oed all obllsalions for all matcrinls and equipment furnished, (or all work, labor, and services performed, and for all known lndcblcdncss and claims agninst the Contractor (or damar;es arlsine in ilny manner in conneclion with the performance of the Contract re(err.nced ul.love (or which the Owner or his properly mi[lhl In any w<~y be held responsible. EXCEPTIONS: (If none, write "None". If required by the Owner, lhe Contractor shall furnish bond salisfnctory lo the Owner for each exception.) Excluding Rctainugc SUPPORTING DOCUMENTS ATTt\CI-IE/J HERETO: 1. Consent of Surely to Final Payment. Whenever Suruty is involved, Consent of Surely Is· required, AlA DOCUMf:NT G707, CONSENT OF SUHETY, may be used for this purpose. Indicate alt<Jchmenl: {yes ) {no ). The following supporting documents should be nt· ta-ched .~ere to if required by the Owner: .' ' ··1: Cbntra·i:tor's Release or Waive;· of liens, 'concli- .. tiona! upon receipt of final payment. · 2. Separate Releases-~~ Waivers 'of Ui:ms from Sub- contractors and ~1aterlal and· equipment sup- pliers, to the exlent required by the Owner, ac· companied ~y .!1 list thereof. . · 3. Conlrar.lur'.s ., Affidavit of Release . of lie~s· (All\ DOCUMENT C706Ai: . .. ·· ·'\ . . . . ., CONTRt\CTOI~: Prime Construction Company 81Ul Valcasi Dri¥e, suite 101 Address: , ~rl1ngton, Texas 76001 -. ...::....-. . .....:...· ------------ AlA DbCUMENT G706 • CONTilACTOR'S AFFIDAVIT OF I'AYMfNT Of OEOTS Ar~O ct,\IMS .. J.AI.'.!Ul 1970 EDITION .••.• ,\If\~·· <11'1970 • 11-IE'AMEil:ICAN INSTITUTE Of: i\1\CI·IITECT~, 17J5 N~'W YORK AVE., NW, WA~H!,tiGTON, O.C.1Jl006 · . • . . . ·•. •·r:,,.,. !', , ONE PAGE CONTRACTOR'S AFFIDAVIT OF RELEASE OF UENS t\IA DOCUMENT G706t\ TO (Owner) OWHEI~ I] AI1CHITECT IJ CONTRACTOR 1.1 sur~ETY [J O"lliER ·-------------·------- AI~CHI"I'I:Cl'S l'IH:ljECT I·K>: 27069 r:i·rophy Club Municipal Utility Dist. No I 100 MunicirmiDI'ivc .. -, COI..JTRACT FOR: Tmplty Club Fire Stn!ion #I Tmphy Club, TcxuH 76262 _ _I C:OI-.JTRACT DATE: PROJECT: Trophy Club Fire Station #I (11i.11111'!, adclte!i!i) 295 Trophy Club Drive, Trophy Club Tcxns 76262 -·----------------.. --.. ·-----------· St<J!e of: TEXAS Count)' of: TARRANT The under:.igned, pursuant lo Arlide 9 of the General Conditions of the Contrilcl for Construction, AlA Document t\201, hereby certifies that lo the best of his knowledue, infnnmtion and belief, e):cc~pt ns lir.tecl below, the Releasm; or Waivers of lien <~llached hereto include the Conlrnclor, nil Subcontractors, all supfllitm of materials nnr.l equip- ment, and <~II perfonnerfi of Vlori<, labor or services who have or may h;1ve lien:; Hf.lilinst 1111~, propert\' of the Ownt!r arising in any manner out of the performance of the Contr~ct referenced above. liXCCPTIONS: (If none, write "None". If required by the Owner, rhe Conlractm ~hall furnish bond salisfactoq' to the Owner (or each e>:ceplion.} Contingent upon receipt of payment for Pay Application # Final Reluinnge $ I 12,133.90 , in the amount o·f SUPI'ORTII\fG DOCUMEHTS ATTACHED HEI~ETO: ·1. Contraclor's Release or \•Vaiver of Liens, condi- lionill upon receipt of final pi!~•ment. 2. Separate Releases or Waivers o( liens frqm Sub- contractors and material and equirm1ent sup- pliers, to the eKient required b)' the Owner, ac- companied b)' a list thereof. · : ,{ . ...... , ... COi'ITRACTOI~: PRIME CONSTRUCTION COMPANY Address: B'IO'l'VALCASI DRIVE, SUITE 101 · ARLINGTON, TEXAS 76001 nv: 1Jrt!cn~~ Subscribed and sworn to before me Lhi~ ~ lo day of Uo.\1"(..0 2012 NOTI\RYPIIBI.ICSTATEOFTJ:XAS CQMMIRtn.aH IU\PJftCit r'lotarv.".~~e ~· '·'W'f.~"7ARoDEA'N'F~vo~ /VI)• Commissior~ :xplres: · "'ffl1f'~'" 02-'16-2014 :·· •• ~.,.l:t~"':r.r'J'".I'-'TJ~J~#. QAUTION: ·Yoti slloulcl us·e ~111 original AlA documenl .. whleh has this caution· printed ln. reel. · .An original as·sures that changes will not be obscured as ma·SI OccLII"When documents are reproclucecl. ~...;......~· ~ ,,...... • ... .. __ .:.._.~ •• ~-------_.:.._ •• ,_~_.:.;..._ .J .. • ----·- Alii DOCVMf:NT G1U6A • COI'ITiiACTOR'S AFFIDAVIT 01' RElf.A5E Of l.lr:NS • AI'Ril '1970 EOrrtON '· t\IA® <0 19'/0' THE AMERICAN tNSTil'UTE OF ARCHITECTS, 't7JS NI:W YORK .AVE., NW, WASHINGTON, D.C. 2000U tUI'\U\111.1,..• I t ... u .... .,. .... ..t -'"-•'-••-••1--,,t ... t..t .... .,.. II C' ,....,...,.AA.,..h* 1-..... "u..t 1 ... ''"'tf,!,., .. t I"._ .. , ..,..,.....,,,"""IIJrt .... ONE 111\GE ·; 181 ~NGM INSURANCE COMPANY AmemberoiTheMalnSireeiAined<:aGroup Hereinafter called The Company.· AGREEMENT OF INDEMNITY . . ~OlD DOMINION · D~INSURANCECOMPANY A mambllrotTho Mlln S!r&etAmerlca Gloup Hereinafter Clllled The Company THIS Agreement of Indemnity (hereinafter c;:illed Agreement) made a~d ·entere~ into this 2nd day of February , · ... ' ..... · ... -- 2010 by and between Prime Consfritcnon qornpariy. 6101Valcasi bt .. Suite 1il1. Ar1iooton. TX 76001 as CONTRACTOR and "'-"".!..):....!'-'-"="""-..,.,.,......,==:..='"'"""=~==-:-__.,..;..,..:,....,..-'~...,.--'"'· _· _.· as lNDB.i1NITORS, and The Company(s} (indicated· abo\re), as. /··.>·_.; .... WHEREAS, the CONTRACTOR, jq tn.~P.~ffortn~~of®htracts and th£dulfiflment of obligations generally, whether soleryinlts .· own name or as co-venturer with oihers.~t~$i;ir~; oi: be required,,tci·gfve or.procure certain BONDS, and; ·. · · · •. · WHEREAS, at the reque$t of the ·C()NTRACJOR and the INDEMNITORS and upon the express understanding that this Agreement should be given, the SURETY has exe~ed or procured to be ~ed, and may from tlme to time hereaftereXec:ute ar pr:oci:iie to be executed, said boni:ls on behalr of the CONTRACTOR, and; · . . WHEREAS, the INDEMNITOR$ h.a~e a ~ubStantiaf, material or beneficial Interest fn the obtaining, renewing, continuing~ or substituting oflhe bonds, and; · : , .· . . · · · . . . · WHEREAS, SURElY has relied upon and will continue to refy upon the representalions of CONTRACTOR and INOEMNITORS as to their character, identity, control, beneficfalownership, financial condilion and existence In executing or procuring bonds; NOW THEREFORE, in consideration of the above stated premises, the CONTRACTOR and INOEMNITORS.forthemselves, their heirs,. executors, administrators, successors and assfgns,jointly and severally, hereby covenant and agree with the SURETY, its successors and assfgns, as follows: OEFlNITIONS FIRST: Where they appear in this Agreement, the following terms are defined as set forth in this section: BOND means an undertaking, a contract of suretyship, guaranty or indemnity, an agreement, consent or letter fo provide such an undertaking or contract, and the continuation, eldeRsion, alteration, renewal or substitution of such an undertaking, contract, agreement, consent or letter. whether with the same or dlfferent penalties and conditions, executed or procured by the SURETY. CONTRACT means an agreement between CONTRACTOR and a third party, together with all associated documents Qnduding but not limited to general and special conditiohs, specifications and drawings) for which SURETY executes or procures the execution of a bond·. EVENT OF DEFAULT means any one or more of the foll'owing: (A) Any declarations of default by an obligee on any BOND, abandonment, forfeiture, or beach of, or failure, refusal or inability to perform, any contract or oblfgation contained in a bond, whether actual or alleged; (S} Any failure, delay, refusal or inability of the CONTRACTOR to pay claims, bills or other Indebtedness Incurred in, or In connection with the performance of any contract, to the extent due In whole or in part; (C) The failure to perform, or comply with any of the terms, covenants or obligalions in this Agreement: (D) The failure to pay or discharge, when due, any indebtedness of the CONTRACTOR to the SURETY; (E) An assignment by the CONTRACTOR for the benefit or creditors. or the appointment, or an application by the CONTRACTOR for the appointment, of a receiver or trustee for the CONTRACTOR or its property, whether insolvent or not, or an application by the CONTRACTOR for reorganization or arrangement under any bankruptcy laws of the United States or of any Stale, possession or territory of the United States, or if proceedings for the appointment of a receiver or trustee, for fiquidatlcin or for the reorganization or arrangement of the CONTRACtOR shall be initiated by other persons; · (F) If the CONTRACTOR or INDEMNITOR Js. an individual, the CONTRACTOR'S or INDEMNITOR'S death, absconding, disappearing, incompetency, being convicted of a felony or imprisoned, or if the CONTRACTOR or INDEMNITOR is any other type of entity, any change or threat of change In the character, identity, control, arrangement, beneficial ownership or eKistence of the CONTRACTOR or INDEMNITOR; (G) Any proceeding or the exercise of any rights by any Individual or entity which deprives or Impairs CONTRACTOR'S. use ofits ptant, machinery, equipment, plans, drawings, tools, supplies or materials; (H) The happening of any event other than those specified in (A) through (G) which,ln the SURETY'S sole opinion, may expose SURETY to loss, cost or expense. -1 - 68-1121 (0512006} CONTRACTOR means any one, combination of, or alt ofthe named Individuals, firms or corporations set forth Including any of their present or future subsidicuy corporations which they may noW or hereafter control or be affiliated with, or their successms in lnter~st. whether alone or In joint venture with others not named herein, lncltJdlng any such entity for which SURETY executes bonds. SURElY means The Company(s) (indicated on Page 1), and its successors, assigns, affirrates, associates aAd subsldial)' companies. · CHANGE 1:~~~:~ g~~~:;~cg;t::tr:MNITORS . SECOND: Written notice must be given by CO~CTOR oriNOEMNtfOR$ t6 SURElY at its Keena, New Hampshire bond offlce,located at 55 West Street, Keene; NH 034$1, attlie earlieSt pracii~l,tim~ 9fany anticipated change or negoUaiions entered Into by CONTRACTOR or INDEMNITOR$ for any anticfpated charige in .the char;iciter,ldentity, control. affimgement, beneficial ownership (including, if a c:orpora!fon, ownership of more than 5% of~ stock of CONTRACTOR or INDEMNITOR). or existence: of the CONTRACTOR or INDEMNITQRS. . . . . . .· .· .. ·... . .. . . . . . . . . · . iNI:>I;MNITYANO Hdi,.o HARMLESS . . THIRD: The CONTRACTOR and 11-JDEMNITORSshail~te, hoid h~leSS; inr,teJrini(y and ~p indemnified 1he SURETY from and agafnstany arid au claims, demands and nabiiity ~r ~ses, co~ts,?nd ex~nses ofWI!atsoever .kind or nature, including court costs, counsel fees, investigative costs, and from and against any and all other Such losses anct expenses which the SURETY may sustain orincui: · · · · ·· . (A) By reason of having executed or procured the e>t~Uliorrof BOnds; (B} By r-eason of the failure of the CONTRACTOR o; JNDEMNJTORS to perform or comply with any of the covenants or condilions of this agreement; (C) In enforcing any of the covenants or conditiofl:S of this Agreement; (D) In making any investigation, obtalnfng or attempting to obtain a release, or recovering or attempting, to recover loss or unpaid bond premium In connection with any Bond; · (E) In prosecuting or defending any action or claim In connection with-any Bond, whether SURETY at its sole option elects. to employ its own counsel, or permits or requires CONTRACTOR and !NDEMNITORS to make arrangements for the SURETY'S legal representation. Payment shall be made to the SURElY by the CONTRACTOR and INDEMNITORS as soon as liability exists or Is a·sserted against the SURETY, whether or not the SURETY shall nave made any payment thereof. Such payment shall be either equal to the amount of any reseNe set by the SURETY, or equal to such amount as the SURETY, In its sole judgment, shall deem sufficient to preted it from loss. The SURETY shall have the right to use the deposit, or any part thereof, in payment or settlement of any liability, foss. or expense for which the INDEMNITORS would be obligated to indemnify the SUREfY under lhe terms of this Agreement · In the event of any payment by the SURETY, the CONTRACTOR and JNDEMNITORS further agree thai in any accounting between the SURETY and the CONTRACTOR, or between the SURElY and the INDEMNITORS, or either or both of them, the SURElY shall be entitled to reimbursement for any and all disbursements made by It in good faith in and about the matters contemplated by this Agreement under the belief that it is or was liable for the-sums and amounts sa disbursed, or that is was necessal)' or expedient to make such disbursements, whether or not such liability, necessity, ot expediency existed; and that the vouchers or other evidence· of any such payments made by the SURETY shall be prima facie evidence of the fact and amount of the liability to the SURElY. In addition to the payments fo be made to SURETY as set forth above, CONTRACTOR and· INDEMNJTOR agree to pay to SURETY Interest on all disbursements made by SURETY at the maximum rate permitted by law calculated from the date of each disbursement. ASSIGNMENT FOURTH: The CONTRACTOR, anct the INDEMNITORS as their interests may appear hereby assign, transfer and set over to SURETY the rights and property described hereafter, as collateral, to secure any and aM obligations in this Agreement and any other indebtedness or liabilities or the CONTRACTOR to the SURETY, whether heretofore or hereafter Incurred: (A} Alf the rights of the CONTRACTOR in, and arising In any manner out of any CONTRACT; (B) Alf the rights, title and rnterest of the CONTRACTORS or INDEMNITORS in and to all machinery, equipmen~ plant, tools, inventory and materials which are now, or may hereafter be, utilized in connection with any contract, regardless ofwhelherthey are located at a t::onstruction sHe, In storage elsewhere, or in transit anywhere; (C) All the rights, title and interest of the CONTRACTOR in and to all subcontracts· and purchase orders let or about to be let in connection with any CONTRACT and in and to all SURElY bonds supporllng such subcontracts or purchase orders; (D) All the rights, title and interest of the CONTRACTOR In and to any actions, causes of pelion. claims or demands whatsoever which the CONTRACTOR may have or acquire against any party to the CON1RACT, or actions, causes of action, claims or demands. arising out of or In connection with any CONTRACT Including but not limited to those against obligees on bonds, design professionals, subcontractors, laborers or materialmen or any person furnishing or agreeing to furnish or supply labor, material, suppUes, machlnel)', tools, fnventol)' or other equipment in connection with or on account of any CONTRACT and against any SURETY or sureties of any obligee, subcontractor, laborer, or materialmen; (E) All monies retained and any and all monies that may be due or hereafter become due to amount of any CONTRACT whether bonded or unbonded; (F) Any and all rights, title, interest in. or use of any patent, copyright or trade secret Which is or may be necessary for the -2- 68-1121 (05/2006} completion of any bonded< work; and (G) All monies due or to become due to CONTRACTOR on any policy of insurance relating to any clafms arising out of the performance of any CONTRACT, including, but not limited to, clarms under builders risk; ti~. employee dishonesty or workers compensation insurance policies, including premium refunds. The assignments shall become effective as of !he effective date of each bond executed by SURETY. The SURElY agrees to forebear exercising the rfghts granted to it under this Fourth section until-the occurrence of an _EVENT OF Ogf"A~LT. · . _-·--. _ St:nU:MENTS _ .... _ .. · ___ -__ ,-, _ _ _ F!FTH_: SIJRElY shall have the exclusive rlghtin Its name or in the name ofthe CQrirmACTO~ t9'adjt.is~; $ettle" ~ crimpromlse • any claim, Cciunterr;;lalm, demand, suit or judgment invo.!ving any bond or to take whatever olherE!ctioniiroay:deero 1)~~. expedient or · · approprjate •. SURElY'S de.termination as to wh.etherariy such claim, cotl!\tercfaim, demand, ~it6rjUd9m(:lntshauk:fbeselt~dordefended _ $hall be binding S:nd_cc:mcluslve upon theCONffi.ACTOR and INOEM.NITORS. · _ · · · · · · ·· · _ .-_. _ _ _ . ._ . -. . . PROSECUTION OF CLAIMS _ ._ _ • . . . _ . ; .. , . . _ _ . > _ _ _ SlXTf-!:. StJRElY shall have the full an~ exclusive right, in its name orin the name of~J~ONJRACTOR, bl.!t not the obligation, to · prosecu~; ~rnPt'othlse. release or otherwise re~olve any oftlle claims, causes of action oroiher rights ass!gh!Ji:J. {Q~l,JRETY I'll the fourth · paragraph above-, entitled assignment, upon such terms as SURETY, in its sole dlseration shaH d~ approPriate; · · . . . . . . . . . ' . ' . . . . . . . . . . _ . __ .. _ . PREMIUMS · .--· -• . . . - .SEVENTH: The CONTRACTOR and INDEMNITORS will pay to the SURETY all premi!Jrn$ afld (:harges of lhe SURETY for the b()nds. TRUS-T FUND . . - _ . EIGHTH: The CONTRACTOR and !NOEMNITORS covenant and agree that alt payments received for or on account of any CONTRACT shall be held In trust as a trust fund for the payment of obllgatlons Incurred or to be lnct~rred in the performance of any CONTRACT and· for labor, materials and seFVfces furnished in the prosecution of the-work in any CONTRACT or any extension of modification thereof. It is expressly understood and declared that all monies due and to become due under any CON:ffiACT are also trust funds, whether In the possession of the CONTRACTOR or INDEMNITORS or otherwise. The trust funds shall be for the benefit and payment of all obligations for which the SURETY may be liable under any bonds. The trust shall incur to the benefit of the SURElY for any liability or toss it may have or s_ustain any bond, and thfs agreement and declaration constitute notice of such trust PERFECTlON OF SECURITY INTEREST NINTH: This agreement shall constitute a security agreementforthe benefit ofthe SURETY and also a financing statement, both in accordance With the provisions of the Uniform Commercial Code or similar statute a:nd may be so used by the SURETY Without in any way abrogating. restricting or limiting the rights of the SURETY under this Agreement or under law or in equity. SURETY may add such schedules to this Agreement describing specific Items of security covered hereunder as shall be necessary. _ TAKEOVER TEN=TH: Upon the occurrence of an EVENT OF DEFAULT, the SURETY shall have-the right, but at its option and In its sole discretion and is hereby authorized, with or without exercising any other right or opllon conferred upon it by raw or by the terms of this Agreement, to take pOS$esslon of any part or all of the work under any CONTRACT, and at the expense of the CONTRACTOR and INDEMNITORS to complete or arrange for lhe completion of the same.. CHANGES ELEVENTH: The SURElY, at Its sole option, is aUthorized and empowered, without notice to or knowledge of the INDEMNITORS. to agree or refuse to agree to any change whatsoever in any bond, or any CONTRACT, including, ~t not limited to, any change in the time-for the completion of any CONTRACT and to payments or advances thereunder before. the same may be due, and to assent to-or take any assignment or assignments, to execute or consent to the execution of any continuations, extensions or renewals of any bond and to execute any substitule or substitutes therefore, with the same or different conditions, provisions and obligees and with the same or larger or smaller penalties. It is expressly understood and agreed that the !NOEMNITORS shalt remain bound under the terms of this Agreement even though any such assent by the SURETY does or might substantially increase the liability of said INDEMNITORS. ADVANCES lWELFTH: The SURElY, at Hs sole option, is authorize<l and empowered. to guarantee loans, to-advance or lend to, or for the account of, the CONTRACTOR any money, which the SURETY In its sole discretion may see fit to do, reserving to Itself, however, the- absolute right to cancel any such guarantee and to cease advancing or lentfmg.money to the CONTRACTOR or for the account of the CONTRACTOR with or without cause and with or wlthout notice to the CONTRACTOR. All money expended by the SURElY, or lent or advanced from time to, or for the account of, the-CONTRACTOR or guaranteed by the SURETY, and all related costs ana expenses incurred by the SURETY, shall be loss to the SURETY for which the CONTRACTOR and the JNDEMNITORS shall be responsible, notwithstanding that said money or any part thereof should not be so used by the CONTRACTOR. BOOKS AND RECOA.DS THIRTEEN>TH: At any time, and uotlf such lime as the liabftity of the SURETY under all bonds is terminated or SURE1Y is fully reimbursed all amount& due to it under the Agreement, lhe-SURElY slmll have the right of access to the books, records, accounts, and documents of the CONTRACTOR and INOEMNITORS, wherever located, for the purpose of lnsp~ioA, copying or reproduction. Any fmancfat lnstltutlon, depository .materialman, supply house, or other person, firm, or corporation, when requested by the SURElY, Is hereby authorized to furnish the SURI:?TY any information req~:~ested, including. but not limltect to, the status of the work under any CONTRACT -3- 68-1121 (0512006) I beirtg performed by the CONTRACTOR, the condition of the performance of any CONTRACT and payments-of accounts. Upon the occurrence of an EVENT OF DEFAULT, CONTRACTOR and INDEMNITORS, upon SURETY'S request, shall immedlatelytum ()Verto SURETY, or its designee, at a place and in a· manner designated by SURElY such books, records, accounts, diK::uments andCONTf:=tACTS In whatever form, as reqoesled by SUREfY. · · . . . . .. . DECUNE EXECU1'10N . : •·· ... FOUR~: ·• CON'T'RACTOR and lNDE;MNITO~S are ootobllgated to request the SURETY to exe::ute, prolfi4e or procure any · bond required of them i!J the J)etfortnanpe..and fulfillment of obligations; furthermore the SURETY has the right to decline to ~Cute., ·. • . provide or procure afiy boJl!l re~sted by CONTRACTOR. If SURETY does execute, provide or procure the eXet::utfon qf:a ,bid}JPTI,O;'?f· · . ·· prop0 sal bond, or ~grees .9irtsnpen~ t()pr()Vide. such .CONTRACT of suretyship, SURE;TY retains the right 19 d(dne to ~eq~m, t.tJ~ ll~l · bond (incloding. bUt nQtfH.'Oileq t(;); p~l:f9rmance, payq,ent or maintenance bond(s))that may be required in connectionwilh aflY'~war(:l ~J may be made under tti~•bkFPf£!pQ$aJ;or tender •c> wl)ich the bid proposal bond or agreement or consent to pro:i/itfe suqh ·coN"fRAtrr:q( suretyship is give~;· <~ o:'.· · . : · ·.. ·.. · . . · .. ·. · · . . _:_ ·.>_;::· )·. .· .. . ' . ·.' :·. . ) .·.-'· . · ... · .: :>: , •· :::;. , , .··. . WAIVER OF NOTICE . . . . . ·,·. ; ';.)::{,) .:·i' . FIFTt;ENTf:{:{ .. flh~.l~.~NrrOR~ ~~PY W!live· notice. of the execution of any bond and of tile acceptance of:lf:l{s !l$Jree_~flt ; <: · •> CONTRACTOR~artd IIIJDEMNtTQR~ h~e~ywaive .i!ll nob~ce of any de!Sult, payment or any Qther act l:!r acts. giving ris~ to anYAialiTJ O~~r . • > · anyborici, as~ as'ni:itlce9f~yandE!ll»a.l:>llitY of the SURETY under any bond, and any and alllfabiUty on' their part fter~nder, t9~13'Eit)d .. and effeCt that, the C.ONWACTOR ~nd:the !NDEMNITORS shalt be and continue fmble hereunder. . · · .. ·. ·· . · . . · .. .o'·· SUITS. ·::: .... . . . . . ..·, .. ·. SIXTE!,:NTH: Sepa~te suitS may be b,rooght by SURETY to enforce the terms of this agreement as causes oh:iCtion a~e: 8rtd' · the bringing· of suit or th~ recov'Eity of judgment upon any cause of action shall not prejudice or bar the bringing of other suits upon other causes of acti()n, whether' pr$iioti$1y c:ir subsequ~nUy arisfng. · ··. The CONTRACTOR and each INDEMNITOR Is the agent for the CONTRACTOR and all INDEMN1TORS for~ purpose of. accepting service of any process in the jurisdiction on which the CONTRACTOR or INDEMNITORS accepting the process resfdeS, is domiciled, fs doing busineSs ~r is found. · In the event SURETY shall file suit at law or in equity to enforce the terms of this agreement. SURETY shall be enlitled to recover its own attorneys' fees and expenses In connection with such suit. SETOFF SEVENTEENTH: SURETY may reduce the amount of CONTRACTOR'S and INDEMNITOR'S(S') liability to SURETY hereunder by applying to such liability any money payable to CONTRACTOR and/or INDEMNITORS by SURETY. The money payable to CONTRACTOR or JNDEMNITORS may be, but Is not limited to, any money payable by SURElY as an insurer of CONTRACTOR or INDEMNITORS or as an Insurer of any other lndlvidual or lega~ entity, or any money payable to CONTRACTOR or INDEMNITORS as a return of unearned or other premiums, or money payable to settle a· claim of CONTRACTOR or INOEMNITORS against SURETY or any Individual or other legal entity insured or bonded by SURElY. OTHER SURETIES EIGI-ITEENTH: If the SURETY procures the execution of any band by other sureties, or executes the bonds with co-suretfes or reinsures any portion of said bonds with reinsuring sureties, then all the terms and conditions of.lhfs agreement shall inure to the benefit of such other sureties, co-sureties. and reiAsurlng sureties. as their Interests may appear. TERMINATION NINETEENTH: If CONTRACTOR or INDEMNITORS previously executed an agreement in favor of SURETY, SURETY'S accepting this agreement neither terminates such. previous agreement nor relieves CONTRACTOR or INDEMNITORS from Nablllty to SURElY. This agreement may be terminated as to CONTRACTOR or any INDEMNITORs· upon written notice to SURElY by CONTRACTOR or INDEMNITOR$, or by CONTRACTOR'S or INDEMNITOR'S legal representatives or successors, by registered or certified mail addressed to SURETY at Its home ofice at The Bond Department, 55 West Street, Keene, New Hampshire 03431. Termination of this agr:eement shall not be effective untii thirty (30) days after receipt of said written notice by SURElY. Termfnatlon of this agreement shall not relieve the CONTRACTOR or INDEMNITOR$ from liability to SURElY arising out ofboncfs executed, provided or procured by SURETY on behalf of CONTRACTOR prior to the effective date of such terminatiOn and for which thls agreement is part of the con$ideration on which SURETY relied in executing, providing or procuring such ~ands. It is understood and agreed that oral notice· to or constructive nolice to any agent or employee of SURETY shall not consUtute effective notice of termination under lhis agreement. NOTIFICATION· TO INDEMNITORS TWENTIETH: The INDEMNITORS agree among themserves and hereby acknowledge· to SURETYthatnotilication by SURETY to any one INDEMNITOR shall constitute notification to aU fNDf;MNJTORS. SUBORDINATION OF INDEMNITORS TWENTY-FIRST: The CONTRACTOR and INDEMNITOR$ waive and subordinate all rights of indemnity, subrogation and conbibulion each against the other unlil all obligations to the SURETY under this agreement, at law orin equity, have been satisfied in tun. -4- 68-1121 (051200S} HOMESTEAD TWEI\ITY-8ECOND: The CONTRACTOR and .the INDEMNITORS herebywalw!, to the extent permitted by law, so far as their respective obligations under ~is agreement are concerned, all rights to claim any oftheirproperty lnclucfmg their respecllve homesteads, as exempt from levy. execution, sale or other regal process under the-laws: of any State, Territory or Possession. ·. POWER OF ATTORNEY . TWENTY -THIRD: The CONrRACTOR and JND,;:fl@lrr().~S heilt)by Irrevocably nominate, constitute, appoint and designate the SURETY, through lis authorized representatlve(s), as theit t~~omey41,14'actWith the right but not the obligation, to e,;cerci$e all of the rights of f.he CONTRACTOR ~;tnd INDEMNITORS assigned. ~cmsrerrE!~:aiidsefbver to SURETY in this agr.eemerit. and in the name of !tie CONTRACTOR and INDEMNITORS to make, el<~te,:$nd deliver any !o!ttd. all additional or other assignments, documents, or papers. checks-, drafts, wartan~ or. ofher fnsti'Uments rri.'ld~ cir l~ueoJ11 payin~nt'of any oblfgatfon to which .SURElY has the rfght to reCeiPt of. payment pursuant to this agreement deemed n~~~~ry, ?fli:f p_r~pt:il" by the SURETY in order to give full-effect not ~:mly to. the lntentand · meaning of the within j:isslgnments, but also.to .~ fulfprot~tiOil intende(J to. be herein given to the SURETY under all (!!her ptQvis!ons of this Agreement. The CONTRACTORS and INDI;MNITOR$ ijereoy·ratily aid confirm all acts and actions taken and done. by SURETY as .· such attorney-In-fact. · · · · · · ~ .. : · • . . ·· ' · · · · · ·. $E'ieRABnzy ANP PArUiN. EXECUTION" . . TWENTY-FOURTH: If any provision oi"):1ro\,iistnn$, orpoftiori thereof. of this agreement shall be void or unenforceable under !he laws of any jurisdiction governing its construction, thfs.a9re~men~shall nOt be void or vitiated thereby, but shall be construed and enforced within the same effect as though such provfsi6n Or prOIIisloris,.or perticin thereof. were omitted. . . ·_ ..... · .... :···.; ··... . ......, In case any of the parties mentioned iri this ~greement fall to execute the same, or in case the execution hereof by any of lhe parties shall be defective or invalid for any reason, such tanun~. d~fect or Invalidity shall not In any manner affect the validity of th!~ · agreement of the llablll!y hereunder or any of lhe parties execufin!i lhe same, but each and evesy party so executing shalf be and remain felly bound and liable hereunder to lhe same extent as if such failure, defect or invafldity had not existed. NOTICE TO· SURETY TWENTY -FIFTH: The CONTRACTOR and INOMENITORS shaD prompHy provide written notice to the SURETY at the· Bond Department, 55 West Street. Keene. New Hampshire 03431, of either of the following events: (1) Notice by any obligee on any bond· to the CONTRACTOR that the CONTRACTOR is in default or has failed or refused to perform any CONTRACT obflgation; (2) Notice by any obligee on any bond to the CONTRACTOR that the CONTRACTOR cure its performance or show cause as to why the CONTRACTOR should not be terminated for default. GENERAl PROVfSIONS TWEN1Y-SIXTH: SURETY'S rights hereunder shall be deemed to be cumulative with, and in addition to, alt other fights of SURETY ,ltowever derived. SURETY is not required to exhaust its remedies or rfghts against CONTRACTOR or to await receipt of any.final dividends from the CONTRACTOR before ~ertlng its lights against any one· or more INDEMNlTORS. This agreement is to be liberally construed so as to protect, exonerate and indemtlify SURETY. The paragraph titfes as contained in this agreement are descriptive only and do not restrict or modify the terms of this agreement In the event of any Inconsistency between the paragraph titles and the terms of this Agreement, the terms of this Agreement shall control. WAIVER AND NIODIFtCATJON 1WENTY -sEVENTH: The. rights and remedies afforded to the SURETY by the terms·of lhls agreement may not be waived or modified orally and no written change or ~odificaUon shall be effective untO signed by an employee of the SURETY. -5- 68-1121 (0512006} ., MERGER AND CONSOUDATfON TWENTY-EIGHTH::· THE CONTRACTOR AND INDEMNITOR& HAVE READ AND UNDERSTAND THIS AGREEMENT. ExCEPT FOR ANY PREVIOUS INDEMNITY AGREEMENT EXECUTED BY CONTRACTORORINDEMNITORS THIS AGREEMENT OF INDEMNITY CONStiTUTES THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO OllJER SEPARATE AGREEMENTS OR UNDERSTANDING, PAST, PRESENT OR FUTURE WHETHER ORAL OR WRITTEN CK.ANGE THE TERMS OF THIS AGREEMENT. I I i .•• · Addre;;s:_ . 8101 Vafcasi Dr., Suite 101 Contractor: (FuitNailJ~ of9~tractor) Prime Com~Jf:uPfion Company · .. •. .{ } f I I ( ArllhQton, TX 76001 .. . ·. ·. . ss #or io #:75-2600385 > Adqress: SS#oriD#: Address: SS#oriD#: Address: SS#: Address: Arriarillo TX 79119 SS#: Address: 3408 Edgewater Ct. Arlington, TX 76105 Address: 3408 Edgewater Ct. Arlington, TX 76106 Con!r.i~tidr:: (Full Nafua pf Cclntrarito'r) . . . ' . ' .' . :· .·.-_ ... · · . . . 8 :· (Signature and Title) Contractor. (Full Name ofContractor) B: (Signature and Title) Indemnitor: (Full name of Indemnitor) B . (Signature and Title) Date of Birth: Indemnitor: (FuU name of Indemnitor} 8 : (Signat1,1re and Title) Date of Birth: Indemnitor. (Full Name of Indemnitor) Jerry F. Moody By:~ {Signature of Indemnitor) Date of Birth: May 27, 1965· (Signature of I mnitor) ( Date of Blfth: June 3, 1967 . ~en;()~Gi'Erllfand. partnership acknowledgements and addltfonal signature pages if necessary will be-added to this Agreement as adaenaums. -6- 68-1121 (05/2006) ( I I • Attention Notaries * Please type or print your name below your signature and include yow: addres~. INDIVIDUAL. NOTARJZATION(SJ Stale of Texas )ss: Co1,1nty ofTarr.mt ) , ·. · . . ' . . . · ....•.. · · · Onthfs · 9 dayof. · Pk"B~d , 2PIO beforemepersonallycarne JenyF.Mood~ tornekl1Q~.·and'~rJownto:fuefu: . ~e therih~widual(s) Wht;~ !'lxeeutect "'e foregoing instrument, and that (she) (he) (they) execiJted. the s~ur.te. ·· · · · · · No1!Jry'S Address:> · &of .iJ)lce.AJI Di. ST, 1o I ~No.:.:ta~ry:l.:..---j~t.L.l!:"4"-. ·40~rx· .. ·~·.:...,....~~~~~.._:...:,;;;...,.-.~~-'-',--' · )yi.i.lr/t;?-'pe: .. ··triG . 74col My cornm~: ·.. . · . . . : ··... ,· ·: "1'. . =_;;_;.;.;,;,;c;."-'-''-'='-="=,;;.;;;,;;,,---"""-.,..:-:;c,.<+-.....,.~.:...,..-~~,_;....,.._.;~'-:- . . State of Texas . County ofT arrant · ) ) ss: m~.Q-.~.•~-~n·.········· . ~ 04~27:··2013 ... ·~#HtlffJf:''-· On this 9 · day of f:G 8 . 2.0 to , before me-personally came Usabelh D. Hooan,.Moody _to me known, and knoWn to me Jo be the indlvidual(s) who executed the foregoing instrument, and that (she) (he) (they} executed.the same. Notary's Address: St?. lot Notary;~ .,~ My Commlssl n Expires: ~2?.-IS .:::S:::::ta:.::le::_o~f:...li.!.:~=::xa=s-------------~> ) ss: fil,l#.~l#•fY,~I~#H#f#.#l,#/-11'il~l#l,,,.,,, .,~v~ MYRON 0. FREUND liOTARYPIIflt!C'STiilcOFTEXAS c~tl.IPSAIIO: County of 04-27-20'13 On this day of , , before me personally came_to me known, and known to me to be the indMduaf(s} who executed the foregoing instrument, and that (she) {he) {they) exett~ted the same. Notary's Address: Notary:~ d,~ ;S=m~te~o~f:...T~e~x~as=---------------------------~> } ss: County of Onthls dayof , , beforemepersonallycame tomeknown,andknowntometobe the individual(s) who executed the foregoing instrument, and that (she) (he) (they) executed the same. Notary's Address: Notary: My Commission Expires; -7- 68-1121 (05/2006) J I i I f I f I ~ J 1 I ~· I ~ • Attention Notaries • Please type or print your nQme below your signature and include your address. CORPORATION NOTARIZATION(S} State of Texas ) ss: County ofT arrant ) · ·. ·. · ·. · On this iff day of ·/(sf& · ·. · .. 2f?io.· beli;>re me personally came Jerrv F. Moody tom~ known, who, l:>eirigbyme.!411y ., sworn, did depose and ~aY.ib#t~~ht1l tesld~ in Arlington. Texas that he/she Is the President oftne Pnme Construc_ti<m Cofu~: _ < .··. _. corporation whicl) ex~~~~ the'fc!~inglnstlllmeqt that hetsoo rmows the sealot tne said corporation: that !he ~e~i affix~~ib:tll~ --' . . . '< ~ :::· -.. , : .·,', ( .... ~ : .. . :. > ••••• :._ •• • • ••••• • • • • .. • • • • • •• • :-. '-· ·-. ·"';"", ._ said lnstrumenfls such eon>grate ~~I;. that it was Si:l a:fi!xed by tirder of the Board of Difectors of the saki corpOrafiori, :and that he/she . signed his/her name to ttl~ ~~:~ld ifi(lthi~erit by like ¢rd~r ~ . :. . ' . . . '', . .. ' Notary's Address: .Sr, lot· 7~0:0/ . ~S~ta~te~ru~~~~~s~--~--------------------~> )ss; ~C~o~un~o/~m~----------------------------~> Notary:~ MyComm:::: On this ____ day of _____ _, ____ before me personally came __ to me known, who, being by me duly sworn, did depose and. say that he/she resides In------------------------that he/she is the of the-corporation which executed the foregoing insrrument: !hat he/she knows-the seal of the said corporation; that the seal affixed to the said instrument is such corporate seal: that it was so affiXed by order of the Board of Directors of the said corporation: and that hefshe signed his/her name to the said instrument by like order. Notary's Address: Notary: My Commission Expires: -8- 68-1121 (0512006} Response to NGM and Prime Page 1 #88792 Whitaker Chalk Swindle & Schwartz, PLLC Attorneys at Law 301 Commerce Street Suite 3500 Fort Worth, Texas 76102-4186 (817) 878-0500 Metro (817) 429-6268 www.whitakerchalk.com Brent Shellhorse Fax (817) 878-0501 Direct Dial (817) 878-0523 bshellhorse@whitakerchalk.com January 2, 2013 Via CMRRR & Facsimile Via CMRRR & Facsimile Mr. Wesley C. Maness Mr. Laird E. Lawrence SHANNON, GRACEY, RATLIFF & MILLER KLEIMAN LAWRENCE BASKIND FITZGERALD 1000 Ballpark Way, Suite 300 8350 N. Central Expressway, Suite 650 Arlington, Texas 76011-5169 Dallas, Texas 75206 Re: Trophy Club Municipal Utility District No. 1 Contractor: Prime Construction Company Bond No.: S-779918 Surety: NGM Insurance Company Gentlemen: This law firm and I represent Trophy Club Municipal Utility District No. 1 (the “District”) in connection with the claims that your respective clients have made to monies in my client’s possession regarding the above-referenced project. Please direct all future communications regarding this matter to my attention. The District is in receipt of NGM Insurance Company’s (“NGM”) December 6, 2012 letter requesting that the District “pay to NGM all contract balances and retainage currently being held in connection with the project.” The District is also in receipt of Prime Construction Company’s (“Prime”) December 21, 2012 letter contesting NGM’s right to receive of payment of all contract balance and retainage and request that the District not disburse funds to NGM. NGM’s and Prime’s competing claims to the above-mentioned funds expose the District to liability from each claimant. The District is not in a position to adjudicate the merits of the parties’ respective claims nor does it wish to do so. For that reason, the District proposes the following options to NGM and Prime. NGM and Prime have until Friday, February 8, 2013 to notify the District, in writing, of their mutual agreement to the payment of said funds. If an agreement is Response to NGM and Prime Page 2 #88792 reached, the District will disburse said funds in accordance with the NGM-Prime agreement; provided that, both NGM and Prime absolutely and unconditionally release the District for payment in accordance with NGM-Prime agreement. If NGM and Prime cannot reach an agreement by February 8, 2013, the District will file an interpleader action and deposit the monies into the registry of the court, seek discharge, and then leave it to the court to determine to which claimant the property belongs. The District will also seek to recover its attorney’s fees and costs in connection with any interpleader action. If you have any questions, please do not hesitate to contact me. I look forward to hearing from each of you. Sincerely, Brent Shellhorse WBS/cmt #88792 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-09-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Consider and take appropriate action on an Unimproved Property Contract to purchase approximately 4 acres of real property located adjacent to the District’s wastewater treatment plant from BDMR Development, LLC, for a negotiated price of $400,000. (McKnight/West) Attachments:DMS-#89315-v1-Contract_executed_by_Seller.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action on an Unimproved Property Contract to purchase approximately 4 acres of real property located adjacent to the District’s wastewater treatment plant from BDMR Development, LLC, for a negotiated price of $400,000. (McKnight/West) 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-11-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Deliberation regarding the purchase and value of real property on matter where deliberation in an open meeting would have a detrimental effect on the position of the District in negotiations with a third party, pursuant to Section 551.072 of the Texas Open Meetings Act: a.Purchase and value of approximately 4 acres of real property located adjacent to the District’s wastewater treatment plant. Attachments: Action ByDate Action ResultVer. Title Deliberation regarding the purchase and value of real property on matter where deliberation in an open meeting would have a detrimental effect on the position of the District in negotiations with a third party,pursuant to Section 551.072 of the Texas Open Meetings Act: a.Purchase and value of approximately 4 acres of real property located adjacent to the District’s wastewater treatment plant. 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-10-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Consultation with the District's Attorney on a matter in which the duty of the Attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act, pursuant to Section 551.071 (2) of the Texas Open Meetings Act: a.Issues related to District Service Territory and CCN matters. Attachments: Action ByDate Action ResultVer. Title Consultation with the District's Attorney on a matter in which the duty of the Attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act, pursuant to Section 551.071 (2) of the Texas Open Meetings Act: a.Issues related to District Service Territory and CCN matters. 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-12-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Consider and take appropriate action regarding Closed Session items. Attachments: Action ByDate Action ResultVer. Title Consider and take appropriate action regarding Closed Session items. 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-13-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Future agenda item(s): Attachments:Future Agenda Items.pdf Action ByDate Action ResultVer. Title Future agenda item(s): Requestor Staff Code of Ethics Staff Service Policy Thomas Future water well Staff Water rates Thomas Additional ground storage Thomas PID Committee report Carr Itemized list of due to and froms Future Agenda Items Item 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-14-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:1/8/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:1/15/2013 Title:Set next meeting date: February 19, 2013 @ 7:00 P.M. Attachments:February Meeting Calendar.pdf Action ByDate Action ResultVer. Title Set next meeting date: February 19, 2013 @ 7:00 P.M. 11/8/2013 1:57 PMLaurie SlaghtSu Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28February 2013Su Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031March 2013February 2013Jan 27 - Feb 2Jan 2728293031Feb 12Feb 3 - 934567896:00pm 11:00pm Council (MUD Bd Rm)6:00pm 9:00pm TCWC Grants Committee (Fire Dept Training R9:00am 10:00am Routine Staff Meeting (PS Confere4:00pm 5:00pm Police Chaplain Meeting (internal) (Police Trai6:30pm 9:30pm Citizens Fire Academ7:00pm 10:00pm P&Z Commission (Council7:00pm 9:00pm TCWC (Fire Dept Training RFeb 10 - 16101112131415166:30pm 10:00pm EDC B(Svore Municipal Building Boardroom)7:00pm 9:00pm CharterReview Commission (Fire Dept Training R9:00am 10:00am Routine Staff Meeting (PS Confere7:00pm 9:00pm Parks & Recreation Board (Svore Municipal Buil6:30pm 9:30pm Citizens Fire Academy (Fire Dept Training Room)Feb 17 - 23171819202122236:00pm 11:00pm Council (MUD Bd Rm)7:00pm 9:00pm Northwest Optimist Meeting (Fire Dept T9:00am 10:00am Routine Staff Meeting (PS Confere7:00pm 12:00am TCMUD No.1 Meeting (Svore Muni10:00am 11:00am EAC (Fire Dept Internal C12:00pm 8:00pm COURT (Svore Munic6:00pm 9:00pm TCWC 7:00pm 10:00pm CCPD 10:00am 11:30am Special Events Com6:30pm 9:30pm Citizens Fire Academ7:00pm 10:00pm P&Z Commission (CouncilFeb 24 - Mar 22425262728Mar 127:00pm 9:00pm CharterReview Commission (Fire Dept Training Room )9:00am 10:00am Routine Staff Meetin4:00pm 5:00pm TBD - ZBA (Svore Municipa7:00pm 9:30pm Trophy7:00pm 9:00pm Citizen6:00pm 8:00pm Public Safety Advisory Committee (Internal)6:30pm 9:30pm Citizens Fire Academy (Fire Dept SundayMondayTuesdayWednesdayThursdayFridaySaturday