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Home My WebLink AboutMarch 5. 2013 Joint Meeting Agenda PacketTrophy Club Municipal Utility District No. 1 Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Svore Municipal Building Boardroom7:00 PMTuesday, March 5, 2013 JOINT MEETING WITH TOWN OF TROPHY CLUB, TOWN COUNCIL CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Board has authority. JOINT SESSION 1.2013-44-M1 Consider and take appropriate action regarding the minutes of the last joint meeting - February 21, 2012 2012 February 21 Joint Session Minutes.pdfAttachments: 2.2013-40-M1 Consider and take appropriate action regarding the removal of the marquee signs at the Town entryways (Slye) 3.2013-41-M1 Consider and take appropriate action regarding District participation with Harmony Park maintenance/effluent line (Slye) 2013-02-20-Trophy Club Effluent Line.pdf Cost Opinion-4inch Effluent Line.pdf Attachments: 4.2013-42-M1 Consider and take appropriate action regarding the implementation of permanent watering restrictions (McKnight) 5.2013-43-M1 Consider and take appropriate action regarding existing Police Department and relocation options (Slye) 6.2013-39-M1 Discussion of 5 Year Capital Improvement Plan for the Town of Trophy Club and Trophy Club Municipal Utility District No. 1 (McKnight/Slye) 3-5-13 Joint Mtg - 5 Year CIP.pdfAttachments: Trophy Club Municipal Utility District No. 1 1 of 17 March 5, 2013 March 5, 2013Trophy Club Municipal Utility District No. 1 Meeting Agenda ADJOURN * THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION) THE STATE OF TEXAS) COUNTY OF DENTON) COUNTY OF TARRANT) THIS CERTIFIES THAT ON THURSDAY, FEBRUARY 28, 2013 BY 4 P.M., A COPY OF THE ABOVE NOTICE OF A MEETING OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO BE HELD ON TUESDAY, MARCH 5, 2013, WAS POSTED ON THE FRONT WINDOW OF THE TROPHY CLUB M.U.D. ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES, TO BE POSTED ON THEIR WEBSITE AND/OR A BULLETIN BOARD AT A PLACE CONVENIENT TO THE PUBLIC IN SUCH COUNTY COURT HOUSES, PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 TEXAS GOVERNMENT CODE. __________________________________________ LAURIE SLAGHT, DISTRICT SECRETARY THIS FACILITY IS WHEELCHAIR ACCESSIBLE AND ACCESSIBLE PARKING SPACES ARE AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETATIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT LAURIE SLAGHT AT 682-831-4685 OR FAX YOUR REQUEST TO 817- 491-9312. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2013. ________________________________, Title: ___________________________ Trophy Club Municipal Utility District No. 1 2 of 17 March 5, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-44-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:2/27/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/5/2013 Title:Consider and take appropriate action regarding the minutes of the last joint meeting - February 21, 2012 Attachments:2012 February 21 Joint Session Minutes.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action regarding the minutes of the last joint meeting - February 21, 2012 Trophy Club Municipal Utility District No. 1 3 of 17 March 5, 2013 JOINT SESSION MEETING OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 AND THE TOWN COUNCIL OF TROPHY CLUB 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 MONDAY, FEBRUARY 21, 2012 AT 5:30 PM SVORE MUNICIPAL BUILDING BOARDROOM STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § The Trophy Club Municipal Utility District No. 1, Board of Directors met in a Special Joint Session with the Town Council of the Town of Trophy Club, Texas, Tuesday, February 21, 2012. The meeting was held within the boundaries of the Town and District and was open to the public. TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS PRESENT: Jim Moss President Nick Sanders Vice President Kevin Carr Secretary / Treasurer Bill Armstrong Director Jim Thomas Director TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Bill Rose Mayor Pro Tem Larry Hoover Council Member Glenn Strother Council Member Jeanette Tiffany Council Member TOWN COUNCIL MEMBERS ABSENT: Margi Cantrell Council Member STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Robert Scott District Manager Stephen Seidel Assistant Town Manager Laurie Slaght District Secretary Patricia Adams Town Attorney Danny Thomas Fire Chief Scott Kniffen Police Chief President Moss announced the date of February 21, 2012; called the meeting to order and announced a quorum of the Board of Directors Trophy Club Municipal Utility District No. 1 at 5:30 P.M. Mayor White announced the date of date of February 21, 2012; called the meeting to order and announced a quorum of Town Council at 5:30 P.M CITIZEN PRESENTATIONS There were no citizen presentations Joint Meeting Minutes 1 of 4 February 21, 2012Trophy Club Municipal Utility District No. 1 4 of 17 March 5, 2013 REGULAR SESSION 1. Consider and take appropriate action regarding Joint Session Minutes for July 19, 2011. Motion to approve the Joint Session Minutes for July 19, 2011 made by Vice President Sanders and seconded by Secretary Carr. Motion carried unanimously 2. Consider and take appropriate action regarding a Joint Election Agreement between the Town of Trophy Club and Trophy Club Municipal Utility District No. 1. Town Manager Slye explained to the Board that Denton County has contracted with Tarrant County for the upcoming election and staff will be contacting residents that live in Tarrant County letting them know where they can vote. The Town and the District will split the cost for the election through the agreement. Motion to approve the Joint Election Agreement between the Town of Trophy Club and Trophy Club Municipal Utility District No. 1 was made by Councilmember Rose and seconded by Vice President Sanders. Motion carried unanimously 3. Consider and take appropriate action regarding a Joint Resolution of Gratitude for District Manager Robert Scott. Mayor White read the Joint Resolution of Gratitude for District Manager Robert Scott. The Resolution was presented to Mr. Scott. Board and Council Members expressed appreciation for Mr. Scott’s service to Trophy Club. Mr. Scott thanked the Board and Council for their acknowledgement. Motion to adopt Joint Resolution of Gratitude for District Manager Robert Scott made by Director Sanders and seconded by Director Carr. No vote was taken on this motion 4. Consider and take appropriate action regarding relocation of utilities for the proposed Roundabout at Trophy Club Drive and Trophy Lake Drive. Discussion was held regarding what is being covered in the bond from Denton County. Motion to increase the District’s allocation for utility relocation as related to the roundabout from approximately $60,000 to $93,627 made by Vice President Sanders and seconded by Director Armstrong. Director Sanders moves the previous question, seconded by Director Carr. Yes – Director Sanders, Director Carr, Director Thomas, Director Armstrong No – Director Moss Motion called for consideration by the Board. Yes – Director Sanders No – Director Carr, Director Thomas, Director Armstrong Dr. Moss Motion fails Joint Meeting Minutes 2 of 4 February 21, 2012Trophy Club Municipal Utility District No. 1 5 of 17 March 5, 2013 5. Discussion of electronic message boards at all Town entryways. Town Manager Slye stated that the Council had asked to have a new message board be placed at Marshall Creek Road coming into Trophy Club from Roanoke. The message boards that are currently in place throughout Trophy Club are in disrepair and the Council would like to have the District participation in an electronic message board replacement program to include a new board at Marshall Creek Road and Bobcat Blvd. and the replacement of three current message boards in place. Each message board is $25,000 which does not include the enclosure around the message boards. The MUD Board expressed interest in participating and would like Council to look into ways to offset the cost. 6. Discussion of MUD support of potential Splash Pad at Harmony Park. Town Manager Slye stated that there is approximately $457,000 left in the Park Bond for future park improvements and one of those improvements that the council will be considering is a small splash pad (approximately 600 sq. ft.) for Harmony Park. Slye would like to know if the MUD Board still wants to participate as it stated in 2010. The Board would still like to participate in water and wastewater service for the splash pad at Harmony Park. Director Sanders reminds the Council that the Board cannot commit at this time because the funds were not included in the budget and two of the Board seats are up in May. 7. Review the Interlocal Agreement for Employee and Contractual Services for Fiscal Year 2011-2012; discussion of same. President Moss stated that he would like to have the IT portion of the ILA reviewed. Town Manager Slye stated that the Town/MUD have the opportunity to be included in a regional compensation study. The Town Manager and District Manager would like to have the Town and MUD participate in this study. The total cost for the study is $10,000 total, $5,000 each. Council Member Hoover would like the Board to consider having the Town hire a Public Works Director to replace District Manager Scott. Scott stated that this item is not up for discussion at this time. Town Attorney Adams states that this topic does fall within the ILA for Employee and Contractual Services and can be discussed if the Council and Board choose to do so. Director Carr would like to have the Town appoint committee members to the SEMO as the budget season is starting at which time the SEMO ILA can be discussed. Council Member Strother would like to have the Board consider appointing a Public Works Director that will report to the Council and Board. 8. Discussion regarding future Joint Sessions and agenda items. ILA for Contractual Services for Fiscal Year 2012-2013 Adjourn Motion made by Council Member Strother, seconded by Council Member Rose to adjourn. Council adjourned at 6:58 p.m. President Moss adjourned Trophy Club Municipal Utility District No. 1 at 6:58 p.m. Joint Meeting Minutes 3 of 4 February 21, 2012Trophy Club Municipal Utility District No. 1 6 of 17 March 5, 2013 ____________________________________ Connie White, Mayor Town of Trophy Club, Texas (SEAL) ____________________________________ Jim Moss, Board President Trophy Club Municipal Utility District No.1 ____________________________________ Kevin R. Carr, Board Secretary Trophy Club Municipal Utility District No.1 (SEAL) ____________________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No.1 Joint Meeting Minutes 4 of 4 February 21, 2012Trophy Club Municipal Utility District No. 1 7 of 17 March 5, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-40-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:2/27/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/5/2013 Title:Consider and take appropriate action regarding the removal of the marquee signs at the Town entryways (Slye) Attachments: Action ByDate Action ResultVer. Title Consider and take appropriate action regarding the removal of the marquee signs at the Town entryways (Slye) Trophy Club Municipal Utility District No. 1 8 of 17 March 5, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-41-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:2/27/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/5/2013 Title:Consider and take appropriate action regarding District participation with Harmony Park maintenance/effluent line (Slye) Attachments:2013-02-20-Trophy Club Effluent Line.pdf Cost Opinion-4inch Effluent Line.pdf Action ByDate Action ResultVer. Title Consider and take appropriate action regarding District participation with Harmony Park maintenance/effluent line (Slye) Trophy Club Municipal Utility District No. 1 9 of 17 March 5, 2013 Trophy Club Municipal Utility District No. 110 of 17March 5, 2013 PROJECT:DATE: 2/20/2013 TNP JOB # TRO13006 ITEM DESCRIPTION TOTAL I 4" EFFLUENT LINE $107,600.00 II IRRIGATION BOOSTER PUMPS (2)*$75,000.00 TOTAL CONSTRUCTION COST $182,600.00 * Cost of pumps is a function of the electric service and final size will be designed based on demand. OPINION OF PROBABLE CONSTRUCTION COST 4" EFFLUENT LINE FOR HARMONY PARK Trophy Club Municipal Utility District No. 1 11 of 17 March 5, 2013 DATE: 2/20/2013 TNP JOB # TRO13006 ITEM DESCRIPTION QTY. UNIT UNIT COST TOTAL I IRRIGATION IMPROVEMENTS 1 4" Effluent Line 3,400 LF $15.00 $51,000.00 2 Connect to Existing Wastewater Treatment Plant 1 LS $5,000.00 $5,000.00 3 Connect to Existing Irrigation System at Harmony Park 1 LS $2,500.00 $2,500.00 4 Retrofit Existing Irrigation Heads at Harmony Park 1 LS $30,000.00 $30,000.00 5 Restoration of Landscape/Irrigation (If Necessary) 1 LS $5,000.00 $5,000.00 Subtotal $93,500.00 15% Contingency $14,100.00 Total $107,600.00 CONCEPTUAL OPINION OF PROBABLE CONSTRUCTION COST 4" EFFLUENT LINE FOR HARMONY PARKPROJECT: Trophy Club Municipal Utility District No. 1 12 of 17 March 5, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-42-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:2/27/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/5/2013 Title:Consider and take appropriate action regarding the implementation of permanent watering restrictions (McKnight) Attachments: Action ByDate Action ResultVer. Title Consider and take appropriate action regarding the implementation of permanent watering restrictions (McKnight) Trophy Club Municipal Utility District No. 1 13 of 17 March 5, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-43-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:2/27/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/5/2013 Title:Consider and take appropriate action regarding existing Police Department and relocation options (Slye) Attachments: Action ByDate Action ResultVer. Title Consider and take appropriate action regarding existing Police Department and relocation options (Slye) Trophy Club Municipal Utility District No. 1 14 of 17 March 5, 2013 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12013-39-M1 Name: Status:Type:M1 Agenda Item Draft File created:In control:2/27/2013 Trophy Club Municipal Utility District No. 1 On agenda:Final action:3/5/2013 Title:Discussion of 5 Year Capital Improvement Plan for the Town of Trophy Club and Trophy Club Municipal Utility District No. 1 (McKnight/Slye) Attachments:3-5-13 Joint Mtg - 5 Year CIP.pdf Action ByDate Action ResultVer. Title Discussion of 5 Year Capital Improvement Plan for the Town of Trophy Club and Trophy Club Municipal Utility District No. 1 (McKnight/Slye) Trophy Club Municipal Utility District No. 1 15 of 17 March 5, 2013 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services FIVE YEAR CAPITAL IMPROVEMENT PROGRAM 2013-2017 2012-13 2013-14 2014-15 2015-16 2016-17 TOTAL GENERAL FUND ROLLING STOCK (VEHICLE & EQUIP REPLACEMENT) Police 34,006 35,026 36,077 37,159 38,274 180,542 EMS 72,013 74,173 76,399 78,691 81,051 382,327 Streets 22,308 34,006 35,026 36,077 37,159 164,576 Community Development 1,624 4,002 4,122 4,246 4,373 18,367 Parks 61,481 57,690 30,560 31,477 32,421 213,629 IS Annual Replacement 44,707 6,834 6,834 44,707 44,707 147,789 Total Vehicle & Equipment Replacement 236,139$ 211,732$ 189,018$ 232,356$ 237,986$ 1,107,231 STREET IMPROVEMENTS Indian Creek (Creekmere to Skyline; Storm Drain Portion Funded by Drainage Fund) Denton County ICA 300,000 - - - - 300,000 Trophy Club 659,903 - - - - 659,903 Phoenix (Pebble Beach to Shields)- 257,324 - - - 257,324 Pin Oak Court - 228,150 - - - 228,150 Pebble Beach (North Side)- - 252,473 - - 252,473 Timberline Court - - 47,628 - - 47,628 Indian Creek (Skyline to Harmony Park) Skyline to Greenhill - - 538,223 - - 538,223 Greenhill to Harmony Park - - 765,092 - - 765,092 Southbound Trophy Club (Bobcat to Durango)- - - 752,737 - 752,737 Troon Court/ Drive - - - - 322,321 322,321 Murfield Court - - - - 136,877 136,877 Woodlands Court - - - - 91,170 91,170 Portland Drive - - - - 124,964 124,964 Wilshire Drive - - - - 79,500 79,500 Lee Court - - - - 116,698 116,698 Glendale Court - - - - 76,326 76,326 Ross Court - - - - 59,223 59,223 Llano Drive - - - - 216,377 216,377 Municipal Drive - 30,000 - - - 30,000 T.W. King Parking Area/Emergency Exit - - - - 80,000 80,000 Total Street Improvements 959,903$ 515,474$ 1,603,416$ 752,737$ 1,303,456$ 5,134,986$ TROPHY CLUB PARK FUND Trophy Club Park Improvements - - - - 1,500,000 1,500,000 Total Parks and Recreation -$ -$ -$ -$ 1,500,000$ 1,500,000$ FACILITIES Land & Facility Planning 477,950 - - - - 477,950 Municipal & Police Services Facility - - 8,000,000 - - 8,000,000 Total Facilities 477,950$ -$ 8,000,000$ -$ -$ 8,477,950$ TOTAL GENERAL FUND AND TROPHY CLUB PARK 1,673,992$ 727,206$ 9,792,434$ 985,093$ 16,220,167$ STORM DRAINAGE FUND DRAINAGE SYSTEM IMPROVEMENTS Timber Ridge 266,600 - - - - 266,600 Fresh Meadow 575,541 - - - - 575,541 Trophy Club Dr Bridge over Marshall Creek - - - 4,968,000 - 4,968,000 Skyline/Indian Creek (3 Phases)350,000 - - - 6,070,000 6,420,000 Cypress Court - - - - 1,380,000 1,380,000 Bobcat Blvd. Drainage - - - - 575,000 575,000 Total Drainage System Improvements 1,192,141$ -$ -$ 4,968,000$ 8,025,000$ 14,185,141$ TOTAL STORM DRAINAGE FUND 1,192,141$ -$ -$ 4,968,000$ 8,025,000$ 14,185,141$ Trophy Club Municipal Utility District No. 1 16 of 17 March 5, 2013 Capital Projects to be integrated into Five Year Capital Improvement Program - PD Building – expedited - Entry Ways - Re-prioritized Street improvements - Civic/Senior Center - Street Department maintenance yard - Southern TCP trailhead at Canterbury Hills Trophy Club Municipal Utility District No. 1 17 of 17 March 5, 2013