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HomeMy WebLinkAboutNovember 19, 2013 Regular Session Agenda BOARD OF DIRECTORS Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 November 19, 2013 7:00 P.M. Svore Municipal Boardroom CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN PRESENTATIONS All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. (McKnight) a. October 15, 2013 - Regular Meeting Minutes b. October 23, 2013 - Joint Meeting Minutes c. October 2013 Check Register d. Second modification to the Contract for Water and Wastewater Operational Services between the Town of Trophy Club and Trophy Club Municipal Utility District No. 1 REGULAR SESSION 2. Consider and take appropriate action to approve the October 2013 financials. (Gonzales) a. Variance Report b. Combined Financials c. Fund Balance 3. Consider and take appropriate action regarding the proposed settlement of the interpleader suit filed by the District against Prime Construction and its bonding company relating to the remaining retainage from the construction of the new fire station. (West) 4. Consider and take appropriate action regarding Director attendance at Blue Ribbon Panel and Citizen Advisory Committee meetings. (Thomas) 5. Consider and take appropriate action regarding Citizen’s Advisory Committee request to reprioritize task timeline. 6. Consider and take appropriate action to authorize District Manager to close District office at noon on December 13, 2013, for employee Christmas party. (McKnight) Trophy Club Municipal Utility District No. 1 1 of 3 November 19, 2013 Agenda REPORTS & UPDATES 7. District Manager Report (McKnight) a. Water System Operation b. Wastewater Operation c. Website Analytics d. Finance Update • UB Reports • PID Connections e. Project Updates • Rate of Flow Control Project • Wastewater Treatment Plant Upgrades • Lift Station No. 1 access road 8. Fire Department Report (D. Thomas) a. October Reports 9. Receive update on Citizen Advisory Committee. (Carr & Armstrong) 10. Receive update from Public Improvement District (PID) committee regarding meeting with Town of Trophy Club on November 12, 2013 for contract discussions related to wholesale water and wastewater supply to the PID. (Moss & Carr) 11. Receive update from legislative committee regarding meeting with legislators, Town of Trophy Club, and Town of Westlake on November 5, 2013. (Sanders & Carr) 12. Receive updated presentation of the 2013 Rate Study from J. Stowe & Co. CONVENE INTO CLOSED SESSION 13. The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Section 551.071(2) Consultation with Attorney - Consultation with Attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Town of Westlake proposal to buy-out Solana area from District boundaries. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Water and wastewater services for PID; terms of inter-local agreement for provision of water and wastewater services; Trophy Club Municipal Utility District No. 1 assets and related matters; and representation. Section 551.071(2) Consultation with Attorney - on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict Trophy Club Municipal Utility District No. 1 2 of 3 November 19, 2013 Agenda with the Open Meetings Act and potential litigation with the Town of Westlake in conjunction with administrative body Texas Commission on Environmental Quality review: bond application. Section 551.071(2) Consultation with Attorney - on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and potential litigation with the Town of Trophy Club in conjunction with administrative body Texas Commission on Environmental Quality review: CCN Matters. Section 551.071(2) Consultation with Attorney - on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act: Town of Westlake Council Members violations of Texas Open Meetings Act. RECONVENE INTO REGULAR SESSION 14. Consider and take appropriate action regarding Closed Session items. 15. Items for future agendas 16. Set next meeting date - Tuesday, December 17, 2013 at 7:00 p.m. ADJOURN *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS CERTIFIES THAT ON NOVEMBER 15, 2013 BY 4:00 P.M., A COPY OF THE ABOVE NOTICE OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS MEETING TO BE HELD ON NOVEMBER 19, 2013 AT 7:00 P.M. WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENCT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SETION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE. _______________________________ LAURIE SLAGHT, DISTRICT SECRETARY Trophy Club Municipal Utility District No. 1 3 of 3 November 19, 2013 Agenda