HomeMy WebLinkAboutApril 22 2014 Regular Meeting Agenda
BOARD OF DIRECTORS
Meeting Agenda
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
April 22, 2014 7:00 P.M. Svore Municipal Boardroom
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the
agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at
this time concerning an item not listed on the agenda. The Board will hear presentations on specific
agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the
time limit determined by the President or presiding officer. To speak during this item you must complete
the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited
to matters over which the Board has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
1. Consider and take appropriate action to approve the Consent Agenda.
a. March 18, 2014 Regular Meeting Minutes
b. March 19, 2014 Joint Meeting Minutes
c. Quarterly Investment Report - 2nd Quarter FY 2014
d. Cash Needs Report
e. Check Register – March 2014
REGULAR SESSION
2. Consider and take appropriate action regarding District participation in Reinvestment Zone
Number Two, Town of Trophy Club, Texas, an approximate 45 acres area, comprised of
several property parcels which include the large 26 acre parcel (PD-30), approximately 1.5
acres located between 7-11 and First Financial Bank (PD-13), 300 Trophy Club Drive (office
building), municipal facilities property, and portions of Indian Creek, Trophy Club Drive, and
Municipal Drive.
Trophy Club Municipal Utility District No. 1 1 of 4 April 22, 2014 Regular Meeting Agenda
3. Consider and take appropriate action to approve Resolution 2014-0422A adopting Water
Conservation Plan.
4. Consider and take appropriate action to approve Resolution 2014-0422B adopting amended
Drought Contingency and Emergency Water Management Plan.
5. Consider and take appropriate action to approve a Communications System Agreement with
the City of Fort Worth. (D. Thomas)
6. Consider and take appropriate action to approve Resolution No. 2014-0422C to amend Fiscal
Year 2014 Budget.
7. Consider and take appropriate action regarding amended Rate Order and setting public hearing
prior to adoption.
8. Consider and take appropriate action regarding Annexation Matters:
a. Approve petition for annexation of approximately 2.532 acres of land situated in the J.
Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as
submitted by Trophy Club Village Centre, LLC.
b. Consider adoption of Order No. 2014-0422A to approve annexation of approximately
2.532 acres of land situated in the J. Henry Survey, Abstract No. 529, Town of Trophy
Club, Denton County, Texas as submitted by Trophy Club Village Centre, LLC.
9. Consider and take appropriate action to approve Amended And Restated Contract For
Wholesale Water Supply And Wastewater Treatment Services And Water And Wastewater
Operational Services between Trophy Club Municipal Utility District No. 1 and the Town of
Trophy Club.
10. Consider and take appropriate action to approve bid and award contract for Indian Creek
Water Line Rehabilitation Project and authorize District Manager to execute related
documents.
11. Consider and take appropriate action regarding review of recent water system upgrades and
evaluation of future water storage tank requirements, potential alternative location(s), and
estimated timeline.
12. Consider and take appropriate action regarding Information Technology security of District
data.
13. Consider and take appropriate action to approve the February 2014 Financials. (Gonzales)
a. Combined Financials
b. Variance Report
REPORTS & UPDATES
14. Update on Planning & Zoning Meeting and Town Council Meeting regarding plat approval for
Canterbury Hills, Phase 3. (Armstrong & Sanders)
Trophy Club Municipal Utility District No. 1 2 of 4 April 22, 2014 Regular Meeting Agenda
15. District Manager Report
a. Water System Operation
b. Wastewater Operation
c. Website Analytics
d. Information System Reports/Security
e. Texas Counties & Districts Retirement System (TCDRS) Plan Update
f. Finance Update
• Utility Billing Reports
• PID Connections
16. Fire Department Report (D. Thomas)
• March Fire Report
CLOSED SESSION
The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551,
Subchapter D for the following:
15. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which
the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek
advice of counsel on legal matters involving pending or contemplated litigation, settlement
offers, or legal matters not related directly to litigation or settlement:
a. Appeal(s) of Texas Commission on Environmental Quality Order Authorizing the
Issuance of Bonds by the District to Finance Wastewater System Improvements
b. Potential Litigation Relating to Issuance of Bonds by District to Finance Wastewater
Treatment Plant Improvements
c. Potential legal issues related to renovation of District office building by the Town of
Trophy Club and other property ownership matters related thereto
d. Potential condemnation or other legal proceedings available to obtain access to
wastewater treatment plant property from Sheldon Road
e. Agreement(s) with property owners for access to lift station number one on Fresh
Meadow
RECONVENE INTO REGULAR SESSION
16. Consider and take appropriate action regarding Closed Session items.
17. Items for future agendas
18. Set next meeting date
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ADJOURN
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE
MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE
AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
CERTIFICATION
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS CERTIFIES THAT ON BY 4:00 P.M. ON APRIL 17, 2014, A COPY OF THE ABOVE NOTICE OF THE
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS MEETING TO BE HELD ON
TUESDAY, APRIL 22, 2014 AT 7:00 P.M. WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE,
TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF
THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT
COUNTIES TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT
TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER
551 OF THE TEXAS GOVERNMENT CODE.
_______________________________
LAURIE SLAGHT, DISTRICT SECRETARY
Trophy Club Municipal Utility District No. 1 4 of 4 April 22, 2014 Regular Meeting Agenda