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December 16 2014 Regular Meeting Agenda Packet
BOARD OF DIRECTORS Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 December 16, 2014 6:00 P.M. Svore Municipal Boardroom REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Board has authority. Presentation materials to be provided to the Board or displayed in the meeting using District audio-visual equipment must be submitted in advance in accordance with District Order No. 2014-1204B. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. November 2014 check register b. November 11, 2014 Special Meeting Minutes c. November 13, 2014 Joint Meeting Minutes d. November 18, 2014 Regular Meeting Minutes e. Declare surplus property and authorize disposal by General Manager f. Interlocal Agreement with Denton County to provide Fire Protection Services in unincorporated areas of the county and to authorize General Manager to execute agreement. attachments: November 2014 check register November 11, 2014 Special Meeting Minutes November 13, 2014 Joint Meeting Minutes November 18, 2014 Regular Meeting Minutes Surplus Property - 1 Equipment Surplus Property - 2 Technology Denton County ILA Staff report Interlocal Agreement with Denton County Trophy Club Municipal Utility District No. 1 1 of 295 December 16, 2014 Regular Meeting Agenda Packet REGULAR SESSION 2. Consider and take appropriate action regarding District 40th Anniversary Events and Town of Trophy Club 30th Anniversary Events including: a. Approve modified District logo for co-event publications. b. Appoint Director(s) to Town committee for co-event planning and historical information. c. Declare public purpose and approve expenditure of up to $1500 for District participation in Town of Trophy Club Founders Day dinner event. attachment: Modified District logo 3. Consider and take appropriate action on matters related to wastewater treatment plant upgrade project including: a. Approve proposal for Membrane Bioreactor System for inclusion in design. b. Authorize General Manager to execute contract and necessary paperwork with vendor for selected Membrane Bioreactor System. c. Authorize engineers to finalize design and advertise for construction bids for wastewater treatment plant upgrade project. attachments: District Engineers/Staff Recommendation Kubota Presentation 4. Consider and take appropriate action to provide staff direction regarding reimbursement of project expenses from bond proceeds. 5. Consider and take appropriate action to approve proposal from Teague Nall and Perkins Engineering for design of waterline upgrades on Pin Oak Court, Pebble Beach Drive, and Timberline Court. attachments: Teague Nall and Perkins Engineering proposal Teague Nall and Perkins project schedule 6. Consider and take appropriate action to approve Interlocal Agreement Providing for Participation in the Water Supply Feasibility and Route Study with the Town of Westlake for study performed by the City of Fort Worth. attachments: ILA Fort Worth Water Line Route Study- FINAL 7. Consider and take appropriate action on matters related to the sale of District property to Town of Trophy Club including: a. Ownership of annex building located on District property. b. Terms of potential sale or lease of property where annex building is located. c. Sale of additional land for road to connect to future Town Hall. attachments: Ownership of Annex Bldg. Master District Agenda item Trophy Club Municipal Utility District No. 1 2 of 295 December 16, 2014 Regular Meeting Agenda Packet Annex Bldg ILA 8. Consider and take appropriate action regarding recommendation from the Information Technology Committee regarding disposition of software jointly owned by the District and the Town of Trophy Club. attachment: Buyout offer from Town of Trophy Club 9. Consider and take appropriate action to approve Resolution No. 2014-1216 to amend Fiscal Year 2015 Budget. attachments: FY 2015 Budget Amendment Detail Resolution No. 2014-1216 10. Consider and take appropriate action regarding the November 2014 financials. a. Combined Financials b. Variance Report attachments: Combined November 2014 Financials Variance Report REPORTS & UPDATES 11. General Manager Monthly Report for November 2014 a. Water System Operation b. Wastewater System Operation c. Website Analytics d. Information Technology Migration Status e. Finance Update • Utility Billing Reports • PID Connections • FY 2014 Annual Audit f. Online Utility Bill Pay System Error Reported by Customer g. Drought Update and Status of Potential Stage 2 Restrictions attachments: Water System report Wastewater System report Website Analytics UB reports PID Connections Fund Balance Permits - November 2014 Online Utility Bill Pay System Error Reported by Customer Drought Update 12. Fire Department Report for November 2014 attachments: November 2014 Fire report Trophy Club Municipal Utility District No. 1 3 of 295 December 16, 2014 Regular Meeting Agenda Packet Fire Department Volunteer update CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 13. Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Agreement regarding Relocation of Utility Infrastructure Improvements (Solana) with Maguire Partners – Solana Land, L.P. b. Temporary Restraining Order, Temporary Injunction, and Permanent Injunction proceedings pending in the 48th District Court of Tarrant County, Texas. c. Pending litigation in Cause No. 14-03540-158 in the District Court of Denton County relating to access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in January of 2013. d. Alleged wrongful termination claim by Trevor Dendish. RECONVENE INTO REGULAR SESSION 14. Consider and take appropriate action regarding Closed Session items. 15. Items for future agendas: 16. Set next regular meeting date for January 20, 2015. ADJOURN *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS CERTIFIES THAT ON DECEMBER 12, 2014 BY 4 P.M. A COPY OF THE ABOVE NOTICE OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS MEETING TO BE HELD ON TUESDAY, Trophy Club Municipal Utility District No. 1 4 of 295 December 16, 2014 Regular Meeting Agenda Packet DECEMBER 16, 2014 AT 6 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE. LAURIE SLAGHT, DISTRICT SECRETARY Trophy Club Municipal Utility District No. 1 5 of 295 December 16, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #112/08/14 13:24Page 1AP Checks For Date/Amount RangeBegin Date: 11/01/2014 End Date: 11/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3040 ATMOS ENERGY09301409/30/14 P 45 122-60020-045-000 Electricity/Gas27.56 34310 11/03/143040 ATMOS ENERGY102014OCT 10/20/14 P 45 122-60020-045-000 Electricity/Gas50.13 34310 11/03/14Totals for Check: 3431077.693209 AutoZone4206233975 10/10/14 P 45 122-55090-045-000 Vehicle Maintenance193.52 34311 11/03/14Totals for Check: 34311193.521139 G & K SERVICES1159529336 10/13/14 P 45 122-55080-045-000 Maintenance & Repairs24.51 34316 11/03/141139 G & K SERVICES1159542552 10/27/14 P 45 122-55080-045-000 Maintenance & Repairs32.29 34316 11/03/14Totals for Check: 3431656.803226 Cascade Subscription Svc, Inc 128016711/04/14 P 45 122-60066-045-000 Publications/Books/Subscrips179.00 34340 11/10/14Totals for Check: 34340179.002943 JPMORGAN CHASE BANK NA09301409/30/14 P 122-20060-000-000 Procurement Clearing104.04 34351 11/10/142943 JPMORGAN CHASE BANK NA09291409/30/14 P 122-20060-000-000 Procurement Clearing255.39 34351 11/10/142943 JPMORGAN CHASE BANK NA09291409/30/14 P 135-20060-000-000 Procurement Clearing777.42 34351 11/10/142943 JPMORGAN CHASE BANK NA10271410/27/14 P 122-20060-000-000 Procurement Clearing2,628.04 34351 11/10/142943 JPMORGAN CHASE BANK NA10271410/27/14 P 135-20060-000-000 Procurement Clearing16,167.98 34351 11/10/14Totals for Check: 3435119,932.871300 NORTH EAST FIRE DEPT ASSOC 11-03910/30/14 P 45 122-60070-045-000 Dues & Memberships5,209.02 34357 11/10/14Totals for Check: 343575,209.021083 TX COMM ON FIRE PROTECTION 102914RUSK 10/29/14 P 45 122-60080-045-000 Schools & Training85.00 34367 11/10/14Totals for Check: 3436785.003040 ATMOS ENERGY11151411/15/14 P 45 122-60020-045-000 Electricity/Gas181.59 34376 11/21/14Totals for Check: 34376181.592775 HUDSON ENERGY SERVICES, LLC 883921311/11/14 P 45 122-60020-045-000 Electricity/Gas822.41 34385 11/21/14Totals for Check: 34385822.411457 STATE FIREMENS FIRE MARSHALS 201511/14/14 P 45 122-60070-045-000 Dues & Memberships335.00 34402 11/21/14Totals for Check: 34402335.00Totals for Fund: 122 Trophy Club MUD Fire Dept.27,072.90Trophy Club Municipal Utility District No. 16 of 295December 16, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #112/08/14 13:24Page 2AP Checks For Date/Amount RangeBegin Date: 11/01/2014 End Date: 11/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1926 BADGER METER, INC16474610/24/14 P 30 135-55030-030-000 Software & Support450.00 34312 11/03/14Totals for Check: 34312450.002847 BLUE CROSS BLUE SHIELD OF TX 11011411/01/14 P 135-21307-000-000 Medical17,186.75 34313 11/03/14Totals for Check: 3431317,186.752920 CARENOW CORPORATE93432510/15/14 P 10 135-50060-010-000 Pre-emp Physicals/Testing63.00 34314 11/03/14Totals for Check: 3431463.001737 DPC INDUSTRIES, INC767005588-14 10/20/14 P 10 135-65030-010-000 Chemicals832.70 34315 11/03/14Totals for Check: 34315832.701139 G & K SERVICES1159522679 10/06/14 P 30 135-55100-030-000 Building Maint & Supplies95.42 34316 11/03/141139 G & K SERVICES1159529337 10/13/14 P 30 135-55100-030-000 Building Maint & Supplies95.42 34316 11/03/141139 G & K SERVICES1159535921 10/20/14 P 30 135-55100-030-000 Building Maint & Supplies95.42 34316 11/03/141139 G & K SERVICES1159542553 10/27/14 P 30 135-55100-030-000 Building Maint & Supplies95.42 34316 11/03/14Totals for Check: 34316381.681372 HACH COMPANY907986710/20/14 P 10 135-65030-010-000 Chemicals743.60 34317 11/03/14Totals for Check: 34317743.603076 HD SUPPLY FACILITIES MAINT LTD 47492610/14/14 P 10 135-65040-010-000 Safety Equipment141.75 34318 11/03/14Totals for Check: 34318141.753136 HD SUPPLY WATERWORKS, LTD. D14178010/23/14 P 10 135-55080-010-000 Maintenance & Repairs530.00 34319 11/03/14Totals for Check: 34319530.002775 HUDSON ENERGY SERVICES, LLC 65976SEPT 09/30/14 P 20 135-60020-020-000 Electricity6,481.29 34320 11/03/142775 HUDSON ENERGY SERVICES, LLC 65976SEPT 09/30/14 P 21 135-60020-021-000 Electricity143.96 34320 11/03/142775 HUDSON ENERGY SERVICES, LLC 65976OCT 10/13/14 P 20 135-60020-020-000 Electricity4,533.09 34320 11/03/14Totals for Check: 3432011,158.343124 IRS Tax PaymentPR0052610/29/14 P 135-21303-000-000 Social Security Taxes187.24 34321 11/03/143124 IRS Tax PaymentPR0052610/29/14 P 135-21304-000-000 Medicare Taxes43.80 34321 11/03/143124 IRS Tax PaymentPR0052710/30/14 P 135-21302-000-000 FWH Taxes486.25 34321 11/03/143124 IRS Tax PaymentPR0052710/30/14 P 135-21303-000-000 Social Security Taxes355.68 34321 11/03/143124 IRS Tax PaymentPR0052710/30/14 P 135-21304-000-000 Medicare Taxes83.18 34321 11/03/14Totals for Check: 343211,156.151599 LATTIMORE MATERIALS CO705251976 10/16/14 P 10 135-55080-010-000 Maintenance & Repairs265.00 34322 11/03/14Totals for Check: 34322265.003132 Legal ShieldPR0052410/10/14 P 135-21310-000-000 Legal Plan66.30 34323 11/03/143132 Legal ShieldPR0052510/24/14 P 135-21310-000-000 Legal Plan66.30 34323 11/03/143132 Legal Shield10251410/25/14 P 30 135-50029-030-000 Life Insurance & Other(00.05) 34323 11/03/14Totals for Check: 34323132.55Trophy Club Municipal Utility District No. 17 of 295December 16, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #112/08/14 13:24Page 3AP Checks For Date/Amount RangeBegin Date: 11/01/2014 End Date: 11/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date2754 LOWER COLORADO RIVER AUTHORITY 13255510/23/14 P 10 135-55135-010-001 Lab Analysis for PID1,600.00 34324 11/03/14Totals for Check: 343241,600.003223 MAGIC SHRED1246710/24/14 P 30 135-55160-030-000 Professional Outside Services102.95 34325 11/03/14Totals for Check: 34325102.952665 MIGUEL CRUZ10211410/21/14 P 30 135-55070-030-000 Independent Labor60.00 34326 11/03/14Totals for Check: 3432660.001056 OFFICE DEPOT, INC735276233001 10/15/14 P 30 135-65085-030-000 Office Supplies60.88 34327 11/03/141056 OFFICE DEPOT, INC735498559001 10/16/14 P 30 135-65085-030-000 Office Supplies40.46 34327 11/03/141056 OFFICE DEPOT, INC735498639001 10/16/14 P 30 135-65085-030-000 Office Supplies10.92 34327 11/03/14Totals for Check: 34327112.261920 RESERVE ACCOUNT11031411/03/14 P 135-11203-000-000 Prepaid Postage-Meter1,500.00 34328 11/03/14Totals for Check: 343281,500.002821 RICOCHET FUEL DISTRIBUTORS,INC 15840710/24/14 P 20 135-65005-020-000 Fuel & Lube1,327.41 34329 11/03/14Totals for Check: 343291,327.413224 Southwest Securities09301409/30/14 P 39 135-55045-039-003 Legal/WWTP Bonds29,332.68 34330 11/03/143224 Southwest Securities10311410/31/14 P 39 135-55045-039-003 Legal/WWTP Bonds10,279.77 34330 11/03/14Totals for Check: 3433039,612.451163 STW INC2276109/30/14 P 30 135-55030-030-000 Software & Support140.63 34331 11/03/14Totals for Check: 34331140.632440 TARRANT CTY PUBLIC HEALTH LAB 2527609/30/14 P 10 135-55135-010-001 Lab Analysis for PID80.00 34332 11/03/142440 TARRANT CTY PUBLIC HEALTH LAB 2527509/30/14 P 10 135-55135-010-000 Lab Analysis340.00 34332 11/03/14Totals for Check: 34332420.003113 TCDRSPR0052610/29/14 P 135-21317-000-000 TCDRS241.30 34333 11/03/143113 TCDRSPR0052710/30/14 P 135-21317-000-000 TCDRS455.02 34333 11/03/14Totals for Check: 34333696.321973 TX COMMISSION ENVIRONMENTAL QU CWQ0043844 10/31/14 P 20 135-60135-020-000 TCEQ Fees & Permits8,919.00 34334 11/03/14Totals for Check: 343348,919.001085 U.S. POSTAL SERVICE10201410/20/14 P 30 135-60035-030-000 Postage220.00 34335 11/03/14Totals for Check: 34335220.003225 US Bank Voyager Fleet Systems 869338111443 10/24/14 P 10 135-65005-010-000 Fuel & Lube637.80 34336 11/03/143225 US Bank Voyager Fleet Systems 869338111443 10/24/14 P 20 135-65005-020-000 Fuel & Lube265.40 34336 11/03/14Totals for Check: 34336903.203220 380 TRAILER SALES & RENTAL 124011/06/14 P 30 135-60245-030-000 Miscellaneous Expenses3,219.65 34337 11/06/14Totals for Check: 343373,219.65Trophy Club Municipal Utility District No. 18 of 295December 16, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #112/08/14 13:24Page 4AP Checks For Date/Amount RangeBegin Date: 11/01/2014 End Date: 11/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date998 ADKINS, DOUG & JULIEU0020001075215A 10/31/14 P 135-20050-000-000 A/P Vendors55.24 34338 11/10/14Totals for Check: 3433855.24998 BAIN, RYDELL OR NADINU0020460021203A 10/31/14 P 135-20050-000-000 A/P Vendors103.65 34339 11/10/14Totals for Check: 34339103.651030 CITY OF FORT WORTH093014WHOLESALE 09/30/14 P 10 135-60150-010-000 Wholesale Water300,326.93 34341 11/10/14Totals for Check: 34341300,326.93998 CLAYTON HARP CONSTRUCTION U0511000117509A 10/31/14 P 135-20050-000-000 A/P Vendors389.65 34342 11/10/14Totals for Check: 34342389.653193 COMPUPAY, INC.PR0052811/07/14 P 135-21313-000-000 Cafe 125-Medical Reimb599.83 34343 11/10/14Totals for Check: 34343599.831609 COSTCO WHOLESALE10261410/26/14 P 30 135-50070-030-000 Employee Relations32.98 34344 11/10/141609 COSTCO WHOLESALE10261410/26/14 P 30 135-65095-030-000 Maintenance Supplies210.29 34344 11/10/141609 COSTCO WHOLESALE10261410/26/14 P 45 122-60160-045-000 Programs & Special Projects10.79 34344 11/10/14Totals for Check: 34344254.06998 DALE, STACEY & DONU0020600026205A 10/31/14 P 135-20050-000-000 A/P Vendors82.77 34345 11/10/14Totals for Check: 3434582.773184 DATAPROSE LLCDP1403080 10/31/14 P 30 135-55205-030-000 Utility Billing Contract584.60 34346 11/10/143184 DATAPROSE LLCDP1403080 10/31/14 P 30 135-60035-030-000 Postage1,744.53 34346 11/10/143184 DATAPROSE LLCDP1403080 10/31/14 P 45 122-65105-045-000 Printing38.17 34346 11/10/14Totals for Check: 343462,367.303136 HD SUPPLY WATERWORKS, LTD. D17021410/31/14 P 10 135-55080-010-000 Maintenance & Repairs599.65 34347 11/10/143136 HD SUPPLY WATERWORKS, LTD. D10336910/31/14 P 10 135-55080-010-000 Maintenance & Repairs3,410.19 34347 11/10/143136 HD SUPPLY WATERWORKS, LTD. D19487710/31/14 P 10 135-55080-010-000 Maintenance & Repairs219.66 34347 11/10/14Totals for Check: 343474,229.50998 HULING ENTERPRISESU0511000098504A 10/31/14 P 135-20050-000-000 A/P Vendors1,051.05 34348 11/10/14Totals for Check: 343481,051.053124 IRS Tax PaymentPR0052811/07/14 P 135-21302-000-000 FWH Taxes3,514.35 34349 11/10/143124 IRS Tax PaymentPR0052811/07/14 P 135-21303-000-000 Social Security Taxes4,380.92 34349 11/10/143124 IRS Tax PaymentPR0052811/07/14 P 135-21304-000-000 Medicare Taxes1,024.50 34349 11/10/14Totals for Check: 343498,919.772764 JAMIE LYNN MCMAHONPR0052811/07/14 P 135-21410-000-000 Child Support184.62 34350 11/10/14Totals for Check: 34350184.623167 KEYSTONE PARK SECRETARIAL 12241011/05/14 P 30 135-60005-030-000 Telephone195.00 34352 11/10/14Totals for Check: 34352195.00Trophy Club Municipal Utility District No. 19 of 295December 16, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #112/08/14 13:24Page 5AP Checks For Date/Amount RangeBegin Date: 11/01/2014 End Date: 11/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date998 LEE, KATHRYN JU0050060556100A 10/31/14 P 135-20050-000-000 A/P Vendors25.47 34353 11/10/14Totals for Check: 3435325.472754 LOWER COLORADO RIVER AUTHORITY 13274710/29/14 P 10 135-55135-010-000 Lab Analysis195.26 34354 11/10/142754 LOWER COLORADO RIVER AUTHORITY 13276110/29/14 P 10 135-55135-010-001 Lab Analysis for PID97.63 34354 11/10/14Totals for Check: 34354292.89998 MANNO, COLLEENU0023160007202A 10/31/14 P 135-20050-000-000 A/P Vendors27.39 34355 11/10/14Totals for Check: 3435527.39998 MYERS, KEITHU0020470006205A 10/31/14 P 135-20050-000-000 A/P Vendors09.34 34356 11/10/14Totals for Check: 3435609.341056 OFFICE DEPOT, INC737811769001 10/29/14 P 30 135-65085-030-000 Office Supplies108.65 34358 11/10/14Totals for Check: 34358108.65998 REYES, HECTORU0020001075214A 10/31/14 P 135-20050-000-000 A/P Vendors104.12 34359 11/10/14Totals for Check: 34359104.12998 RODRIGUEZ, ANTONIOU9023250021901A 10/31/14 P 135-20050-000-000 A/P Vendors04.04 34360 11/10/14Totals for Check: 3436004.04998 SCHELLER, TAMMYU0020000870210A 10/31/14 P 135-20050-000-000 A/P Vendors97.01 34361 11/10/14Totals for Check: 3436197.012440 TARRANT CTY PUBLIC HEALTH LAB 2514908/31/14 P 10 135-55135-010-000 Lab Analysis420.00 34362 11/10/142440 TARRANT CTY PUBLIC HEALTH LAB 2540310/31/14 P 10 135-55135-010-000 Lab Analysis225.00 34362 11/10/142440 TARRANT CTY PUBLIC HEALTH LAB 2540410/31/14 P 10 135-55135-010-001 Lab Analysis for PID80.00 34362 11/10/14Totals for Check: 34362725.003113 TCDRSPR0052811/07/14 P 135-21317-000-000 TCDRS5,940.37 34363 11/10/14Totals for Check: 343635,940.371001 TOWN OF TROPHY CLUB11062014/SEPT 09/30/14 P 10 135-55080-010-000 Maintenance & Repairs632.35 34364 11/10/141001 TOWN OF TROPHY CLUB09302014C 09/30/14 P 30 135-60005-030-000 Telephone844.80 34364 11/10/141001 TOWN OF TROPHY CLUB09302014C 09/30/14 P 30 135-55030-030-000 Software & Support332.60 34364 11/10/141001 TOWN OF TROPHY CLUB09302014C 09/30/14 P 30 135-65055-030-000 Hardware442.74 34364 11/10/141001 TOWN OF TROPHY CLUB09302014C 09/30/14 P 30 135-65090-030-000 Printer Supplies & Maintenance916.99 34364 11/10/141001 TOWN OF TROPHY CLUB09302014C 09/30/14 P 30 135-60235-030-000 Security635.37 34364 11/10/141001 TOWN OF TROPHY CLUB09302014C 09/30/14 P 45 122-60005-045-000 Telephone05.71 34364 11/10/141001 TOWN OF TROPHY CLUB11052014 10/31/14 P 30 135-69170-030-000 Copier Lease Installments40.79 34364 11/10/141001 TOWN OF TROPHY CLUB11052014 10/31/14 P 45 122-60195-045-000 Flags & Repair137.10 34364 11/10/141001 TOWN OF TROPHY CLUB11052014 10/31/14 P 30 135-65090-030-000 Printer Supplies & Maintenance52.10 34364 11/10/141001 TOWN OF TROPHY CLUB103114REFUSE 10/31/14 P 135-25040-000-000 Town-Storm Drainage34,144.17 34364 11/10/141001 TOWN OF TROPHY CLUB103114REFUSE 10/31/14 P 135-25000-000-000 Refuse56,049.80 34364 11/10/141001 TOWN OF TROPHY CLUB103114REFUSE 10/31/14 P 135-25010-000-000 Refuse Tax4,641.77 34364 11/10/14Totals for Check: 3436498,876.29Trophy Club Municipal Utility District No. 110 of 295December 16, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #112/08/14 13:24Page 6AP Checks For Date/Amount RangeBegin Date: 11/01/2014 End Date: 11/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date998 TREES, JAYU0030111364204A 10/31/14 P 135-20050-000-000 A/P Vendors80.61 34365 11/10/14Totals for Check: 3436580.611000 TROPHY CLUB MUD (WATER BILLS) 103114UB 10/31/14 P 30 135-60025-030-000 Water183.63 34366 11/10/141000 TROPHY CLUB MUD (WATER BILLS) 103114UB 10/31/14 P 45 122-60025-045-000 Water82.93 34366 11/10/141000 TROPHY CLUB MUD (WATER BILLS) 103114UB 10/31/14 P 45 122-60025-045-000 Water146.61 34366 11/10/14Totals for Check: 34366413.17998 WELCH, JAMESU0020001189204A 10/31/14 P 135-20050-000-000 A/P Vendors41.29 34368 11/10/14Totals for Check: 3436841.29998 WILLIAMS, KEITHU0020000901209A 10/31/14 P 135-20050-000-000 A/P Vendors44.69 34369 11/10/14Totals for Check: 3436944.693216 M3 Networks29700721 11/01/14 P 30 135-55030-030-000 Software & Support4,100.00 34370 11/10/14Totals for Check: 343704,100.003111 North Texas Groundwater 6509/30/14 P 10 135-60135-010-000 TCEQ Fees & Permits7,042.30 34371 11/11/14Totals for Check: 343717,042.303176 REY-MAR CONSTRUCTION11101411/10/14 P 20 135-55080-020-000 Maintenance & Repairs15,712.39 34372 11/11/14Totals for Check: 3437215,712.391163 STW INC11121411/12/14 P 30 135-55030-030-000 Software & Support2,500.00 34373 11/18/141163 STW INC11121411/12/14 P 30 135-55070-030-000 Independent Labor5,520.00 34373 11/18/14Totals for Check: 343738,020.002222 AFLACPR0052811/07/14 P 135-21312-000-000 Aflac89.78 34374 11/21/142222 AFLACPR0052911/21/14 P 135-21312-000-000 Aflac89.78 34374 11/21/14Totals for Check: 34374179.561005 ATLAS UTILITY SUPPLY CO. 17930211/14/14 P 10 135-65050-010-000 Meter Expense11,305.00 34375 11/21/14Totals for Check: 3437511,305.001512 AWBD14897511/13/14 P 30 135-60070-030-000 Dues & Memberships565.00 34377 11/21/14Totals for Check: 34377565.003197 BenefitMall9022412-IN 11/11/14 P 10 135-50029-010-000 Life Insurance & Other07.28 34378 11/21/143197 BenefitMall9022412-IN 11/11/14 P 20 135-50029-020-000 Life Insurance & Other36.36 34378 11/21/143197 BenefitMall9022412-IN 11/11/14 P 30 135-50029-030-000 Life Insurance & Other36.36 34378 11/21/14Totals for Check: 3437880.002104 CNA SURETY71357982/2014 11/14/14 P 30 135-60055-030-000 Insurance33.25 34379 11/21/14Totals for Check: 3437933.253193 COMPUPAY, INC.PR0052911/21/14 P 135-21313-000-000 Cafe 125-Medical Reimb599.83 34380 11/21/14Totals for Check: 34380599.83Trophy Club Municipal Utility District No. 111 of 295December 16, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #112/08/14 13:24Page 7AP Checks For Date/Amount RangeBegin Date: 11/01/2014 End Date: 11/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date2497 DHS AUTOMATION, INC06-128110/18/14 P 20 135-55080-020-000 Maintenance & Repairs355.00 34381 11/21/14Totals for Check: 34381355.003129 FREEMAN & CORBETT10311410/31/14 P 39 135-55045-039-002 Legal/Contracts & ILAs3,905.00 34382 11/21/143129 FREEMAN & CORBETT10311410/31/14 P 39 135-55045-039-003 Legal/WWTP Bonds2,453.05 34382 11/21/14Totals for Check: 343826,358.053204 Fulbright & Jaworski LLP 11490163 10/31/14 P 39 135-55045-039-003 Legal/WWTP Bonds143,906.33 34383 11/21/14Totals for Check: 34383143,906.333136 HD SUPPLY WATERWORKS, LTD. D19759611/12/14 P 10 135-55080-010-000 Maintenance & Repairs439.32 34384 11/21/143136 HD SUPPLY WATERWORKS, LTD. D23556911/13/14 P 10 135-55080-010-000 Maintenance & Repairs447.27 34384 11/21/14Totals for Check: 34384886.592775 HUDSON ENERGY SERVICES, LLC 6768511/11/14 P 20 135-60020-020-000 Electricity639.70 34385 11/21/142775 HUDSON ENERGY SERVICES, LLC 6773910/13/14 P 20 135-60020-020-000 Electricity10,774.34 34385 11/21/142775 HUDSON ENERGY SERVICES, LLC 6774011/11/14 P 10 135-60020-010-000 Electricity9,250.20 34385 11/21/142775 HUDSON ENERGY SERVICES, LLC 882252911/10/14 P 20 135-60020-020-000 Electricity66.66 34385 11/21/142775 HUDSON ENERGY SERVICES, LLC 882253911/10/14 P 10 135-60020-010-000 Electricity76.61 34385 11/21/142775 HUDSON ENERGY SERVICES, LLC 882263511/10/14 P 20 135-60020-020-000 Electricity40.26 34385 11/21/142775 HUDSON ENERGY SERVICES, LLC 883789211/11/14 P 10 135-60020-010-000 Electricity87.83 34385 11/21/142775 HUDSON ENERGY SERVICES, LLC 883798211/11/14 P 20 135-60020-020-000 Electricity80.42 34385 11/21/14Totals for Check: 3438521,016.021249 HUTHER AND ASSOCIATES,INC 205411/12/14 P 20 135-55135-020-000 Lab Analysis590.00 34386 11/21/14Totals for Check: 34386590.003124 IRS Tax PaymentPR0052911/21/14 P 135-21302-000-000 FWH Taxes3,473.62 34387 11/21/143124 IRS Tax PaymentPR0052911/21/14 P 135-21303-000-000 Social Security Taxes4,351.04 34387 11/21/143124 IRS Tax PaymentPR0052911/21/14 P 135-21304-000-000 Medicare Taxes1,017.62 34387 11/21/143124 IRS Tax PaymentPR0053011/19/14 P 135-21302-000-000 FWH Taxes589.61 34387 11/21/143124 IRS Tax PaymentPR0053011/19/14 P 135-21303-000-000 Social Security Taxes1,438.68 34387 11/21/143124 IRS Tax PaymentPR0053011/19/14 P 135-21304-000-000 Medicare Taxes336.48 34387 11/21/14Totals for Check: 3438711,207.052764 JAMIE LYNN MCMAHONPR0052911/21/14 P 135-21410-000-000 Child Support184.62 34388 11/21/14Totals for Check: 34388184.621468 L.H. CHANEY MATERIALS, INC. 9872510/11/14 P 20 135-55125-020-000 Dumpster Services3,898.63 34389 11/21/141468 L.H. CHANEY MATERIALS, INC. 9952610/25/14 P 20 135-55125-020-000 Dumpster Services1,932.50 34389 11/21/14Totals for Check: 343895,831.133132 Legal ShieldPR0052811/07/14 P 135-21310-000-000 Legal Plan66.30 34390 11/21/143132 Legal ShieldPR0052911/21/14 P 135-21310-000-000 Legal Plan66.30 34390 11/21/143132 Legal Shield11251411/21/14 P 135-21312-000-000 Aflac(00.05) 34390 11/21/14Totals for Check: 34390132.55Trophy Club Municipal Utility District No. 112 of 295December 16, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #112/08/14 13:24Page 8AP Checks For Date/Amount RangeBegin Date: 11/01/2014 End Date: 11/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3195 LOUS GLOVES INCORPORATED 00724610/22/14 P 20 135-65045-020-000 Lab Supplies162.00 34391 11/21/14Totals for Check: 34391162.003216 M3 Networks216810/22/14 P 30 135-55100-030-000 Building Maint & Supplies835.69 34392 11/21/14Totals for Check: 34392835.693186 MEMBERS BUILDING MAINTENANCE TC1410TCMUD 10/31/14 P 30 135-55120-030-000 Cleaning Services627.53 34393 11/21/14Totals for Check: 34393627.532665 MIGUEL CRUZ11111411/11/14 P 30 135-55070-030-000 Independent Labor30.00 34394 11/21/142665 MIGUEL CRUZ11181411/18/14 P 30 135-55070-030-000 Independent Labor33.75 34394 11/21/14Totals for Check: 3439463.751053 N CENTRAL TX COGINV-10897 10/31/14 P 30 135-60070-030-000 Dues & Memberships100.00 34395 11/21/14Totals for Check: 34395100.002729 NORTH TX HEATING & AIR, INC 05033210/29/14 P 20 135-55080-020-000 Maintenance & Repairs112.00 34396 11/21/14Totals for Check: 34396112.001056 OFFICE DEPOT, INC740270331001 11/12/14 P 30 135-65085-030-000 Office Supplies144.78 34397 11/21/141056 OFFICE DEPOT, INC740270531001 11/12/14 P 30 135-65085-030-000 Office Supplies35.09 34397 11/21/14Totals for Check: 34397179.873156 OXIDOR LABORATORIES LLC 14100370 10/16/14 P 20 135-55135-020-000 Lab Analysis176.00 34398 11/21/143156 OXIDOR LABORATORIES LLC 14100429 10/20/14 P 20 135-55135-020-000 Lab Analysis55.00 34398 11/21/143156 OXIDOR LABORATORIES LLC 14100450 10/20/14 P 20 135-55135-020-000 Lab Analysis246.00 34398 11/21/143156 OXIDOR LABORATORIES LLC 14100462 10/21/14 P 20 135-55135-020-000 Lab Analysis176.00 34398 11/21/143156 OXIDOR LABORATORIES LLC 14100656 10/28/14 P 20 135-55135-020-000 Lab Analysis246.00 34398 11/21/143156 OXIDOR LABORATORIES LLC 14100696 10/30/14 P 20 135-55135-020-000 Lab Analysis176.00 34398 11/21/143156 OXIDOR LABORATORIES LLC 14110049 11/04/14 P 20 135-55135-020-000 Lab Analysis246.00 34398 11/21/143156 OXIDOR LABORATORIES LLC 14110112 11/05/14 P 20 135-55135-020-000 Lab Analysis176.00 34398 11/21/14Totals for Check: 343981,497.001059 PANDA EMBROIDERY9220410/13/14 P 20 135-65010-020-000 Uniforms783.50 34399 11/21/14Totals for Check: 34399783.503181 PREMIER AUDIO & VIDEO LLC 1326BALANCE 11/21/14 P 30 135-60360-030-000 Furniture/Equipment < $50001,325.60 34400 11/21/14Totals for Check: 344001,325.603176 REY-MAR CONSTRUCTION11201411/20/14 P 10 135-69005-010-000 Capital Outlays21,505.44 34401 11/21/14Totals for Check: 3440121,505.442659 TARRANT APPRAISAL DISTRICT 11131411/13/14 P 39 135-55060-039-000 Appraisal2,276.56 34403 11/21/14Totals for Check: 344032,276.563113 TCDRSPR0052911/21/14 P 135-21317-000-000 TCDRS5,906.31 34404 11/21/143113 TCDRSPR0053011/19/14 P 135-21317-000-000 TCDRS1,854.10 34404 11/21/14Trophy Club Municipal Utility District No. 113 of 295December 16, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #112/08/14 13:24Page 9AP Checks For Date/Amount RangeBegin Date: 11/01/2014 End Date: 11/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number DateTotals for Check: 344047,760.411908 THE LISTON LAW FIRM, P.C. 10311410/31/14 P 39 135-55045-039-001 Legal/General8,582.53 34405 11/21/141908 THE LISTON LAW FIRM, P.C. 103114B10/31/14 P 39 135-55045-039-001 Legal/General9,104.66 34405 11/21/14Totals for Check: 3440517,687.191001 TOWN OF TROPHY CLUB09301409/30/14 P 30 135-60020-030-000 Electricity/Gas499.04 34406 11/21/141001 TOWN OF TROPHY CLUB10131410/13/14 P 30 135-60020-030-000 Electricity/Gas341.45 34406 11/21/141001 TOWN OF TROPHY CLUB11192014C 11/19/14 P 10 135-60010-010-000 Communications/Pagers/Mobiles314.22 34406 11/21/141001 TOWN OF TROPHY CLUB11192014C 11/19/14 P 20 135-60010-020-000 Communications/Pagers/Mobiles405.52 34406 11/21/141001 TOWN OF TROPHY CLUB11192014C 11/19/14 P 30 135-60010-030-000 Communications/Pagers/Mobiles37.99 34406 11/21/141001 TOWN OF TROPHY CLUB11192014C 11/19/14 P 45 122-60010-045-000 Communications/Pagers/Mobiles138.87 34406 11/21/141001 TOWN OF TROPHY CLUB11192014C 11/19/14 P 45 122-60195-045-000 Flags & Repair47.50 34406 11/21/141001 TOWN OF TROPHY CLUB11192014C 11/19/14 P 45 122-55080-045-000 Maintenance & Repairs70.00 34406 11/21/141001 TOWN OF TROPHY CLUB11192014C 11/19/14 P 45 122-65010-045-000 Uniforms94.03 34406 11/21/141001 TOWN OF TROPHY CLUB11192014 C 11/20/14 P 30 135-55161-030-000 Town Personnel Contract20,000.00 34406 11/21/14Totals for Check: 3440621,948.621081 TRI COUNTY ELECTRIC20098880011014 10/28/14 P 20 135-60020-020-000 Electricity294.22 34407 11/21/141081 TRI COUNTY ELECTRIC22098880011014 10/28/14 P 20 135-60020-020-000 Electricity157.10 34407 11/21/141081 TRI COUNTY ELECTRIC23098880011014 10/28/14 P 20 135-60020-020-000 Electricity27.94 34407 11/21/14Totals for Check: 34407479.261973 TX COMMISSION ENVIRONMENTAL QU PHS0151540 11/30/14 P 10 135-60135-010-000 TCEQ Fees & Permits6,480.10 34408 11/21/14Totals for Check: 344086,480.102240 TX SOCIAL SECURITY PROGRAM 11071411/07/14 P 26 135-60070-026-000 Dues & Memberships35.00 34409 11/21/14Totals for Check: 3440935.003104 United Laboratories10098910/31/14 P 20 135-65030-020-000 Chemicals777.44 34410 11/21/14Totals for Check: 34410777.442858 UTILITY SERVICE CO, INC. 3543111/01/14 P 10 135-69281-010-000 Water Tank Inspection Contract 45,775.00 34411 11/21/142858 UTILITY SERVICE CO, INC. 35423211/01/14 P 10 135-69281-010-000 Water Tank Inspection Contract 35,211.69 34411 11/21/14Totals for Check: 3441180,986.691087 WHITAKER CHALK SWINDLE18816110/31/14 P 39 135-55045-039-001 Legal/General1,191.40 34412 11/21/141087 WHITAKER CHALK SWINDLE18816210/31/14 P 39 135-55045-039-004 Legal/Land Access WWTP2,865.70 34412 11/21/14Totals for Check: 344124,057.103014 LAURIE SLAGHT11261411/26/14 P 30 135-60100-030-000 Travel & per diem39.07 34413 11/26/14Totals for Check: 3441339.07Totals for Fund: 135 MUD 1 General Fund925,249.58Trophy Club Municipal Utility District No. 114 of 295December 16, 2014 Regular Meeting Agenda Packet Grand Totals:952,322.48****** End of Report *********Trophy Club Municipal Utility District No. 115 of 295December 16, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS NOVEMBER 11, 2014 AT 6:00 P.M. SPECIAL MEETING MINUTES The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Special Session on November 11, 2014 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT: Jim Moss President Jim Hase Vice President Kevin Carr Secretary/Treasurer Jim Thomas Director Neil Twomey Director STAFF PRESENT: Jennifer McKnight General Manager Laurie Slaght District Secretary Renae Gonzales Finance Manager Karl Schlielig Wastewater Superintendent Mike McMahon Water Superintendent Pamela Liston Legal Counsel OTHERS PRESENT: Dan Almon, District Financial Advisor, Southwest Securities Bob Dransfield, District Bond Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of November 11, 2014, called the meeting to order and announced a quorum present at 6:00 p.m. SPECIAL SESSION The Board convened into Closed Session at 6:02 p.m. CLOSED SESSION 1. The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for Consultation with Attorney, Section 551.071(2), on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on Trophy Club Municipal Utility District No. 1 16 of 295 December 16, 2014 Regular Meeting Agenda Packet legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement; and Section 551.074: a. Cause No. D-1-GN-14-0001983 in the District Court of Travis County, for expedited declaratory judgment relating to Issuance of Bonds by District to Finance Wastewater Treatment Plant Improvements. The Board reconvened into Regular Session at 6:21 p.m. REGULAR SESSION 2. Consider and take appropriate action to adopt Resolution No. 2014-1111 related to the sale of Trophy Club Municipal Utility District No. 1 Unlimited Tax Bonds, Series 2014 and authorizing the sale of such bonds and the publication of a notice of sale. Motion made by Director Thomas and seconded by Director Twomey to adopt Resolution No. 2014- 1111 related to the sale of Trophy Club Municipal Utility District No. 1 Unlimited Tax Bonds, Series 2014 and authorizing the sale of such bonds and the publication of a notice of sale. Motion carried unanimously 3. Consider and take appropriate action to approve bid for repair of 12” water line for filling and draining the 400,000 gallon elevated storage tank at TW King, authorizing the General Manager to execute necessary contract, and authorizing funding from valve replacement capital improvement item in Water Department budget. Motion made by Director Carr and seconded by Director Thomas to approve bid for repair of 12” water line for filling and draining the 400,000 gallon elevated storage tank at TW King, accepting the bid from Rey-Mar Construction in an amount not to exceed $26,000. Motion is amended by the First and Second to include: “authorizing the General Manager to execute necessary contract, and authorizing funding from valve replacement capital improvement item in Water Department budget.” Original and amended motion carried unanimously CLOSED SESSION 4. The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for Consultation with Attorney, Section 551.071(2), on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement; and Section 551.074: a.District Communications and Management Policy related thereto. Trophy Club Municipal Utility District No. 1 17 of 295 December 16, 2014 Regular Meeting Agenda Packet Item 4(a) was tabled and a closed session was not conducted regarding the item. 5. Consider and take appropriate action regarding Closed Session items. No action taken ADJOURN ___________________________ Jim Moss, President ____________________________ (SEAL) Kevin R. Carr, Secretary ____________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 18 of 295 December 16, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS AND TOWN OF TROPHY CLUB TOWN COUNCIL JOINT MEETING MINUTES November 13, 2014 at 6:30 P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Joint Meeting with the Town of Trophy Club Town Council on November 13, 2014 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss President Jim Hase Vice President Kevin Carr Secretary/Treasurer Jim Thomas Director Neil Twomey Director STAFF PRESENT: Jennifer McKnight General Manager Laurie Slaght District Secretary Pam Liston General Legal Counsel Michael Moore Information Technology CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of November 13, 2014, called the meeting to order and announced a quorum of the Board of Directors present at 6:37 p.m. JOINT SESSION 1. Consider and take appropriate action regarding future planning for water and wastewater infrastructure and services including Trophy Club Municipal Utility District No. 1 and Town owned buildings and facilities located within the District boundaries, including discussion of the terms of an Interlocal Agreement. Mayor Nick Sanders explained he asked for this item as the Town is planning for a new Town Hall facility and they plan to issue bonds to fund the project. He stated they may use funds from the Town’s TIRZ as well and that neither of these funding mechanisms will allow the Town to convey water and wastewater infrastructure to the District until all bonds are paid in full. Discussion ensued and General Manager McKnight asked if they had received a legal opinion on this as she was not aware of a prohibition as described. She stated she had participated in numerous projects with other governmental entities funding projects with bond proceeds and the infrastructure was conveyed to the District prior to service commencement. Town Attorney, Patricia Adams, stated Trophy Club Municipal Utility District No. 1 19 of 295 December 16, 2014 Regular Meeting Agenda Packet that was what they were told by their bond counsel and that she will request a written legal opinion regarding why the Town could not release infrastructure to the District once it is built if bond proceeds and/or TIRZ funding is utilized No action taken 2. Consider and take appropriate action regarding disposition of all shared information technology assets jointly owned by Town and Trophy Club Municipal Utility District No. 1. Motion made by Director Thomas and seconded by Director Twomey to agree to a payment from the Town of $19,606 for buyout of shared hardware. Motion carried unanimously Motion made by Director Thomas and seconded by President Moss to establish a price for the software of $8,710.00. For: Thomas Against: Moss, Carr, Hase and Twomey Motion failed Motion made by Director Carr seconded by Director Twomey to request the IT subcommittee to discuss and jointly reach an acceptable buyout offer for the shared software and bring that agreed upon amount back to their respective Board and Council. Motion carried unanimously ADJOURN President Moss adjourned the Meeting at 8:02 p.m. ___________________________ Jim Moss, President ____________________________ (SEAL) Kevin R. Carr, Secretary ____________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 20 of 295 December 16, 2014 Regular Meeting Agenda Packet REGULAR MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS November 18, 2014 at 6:00 P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1, Board of Directors, of Denton and Tarrant Counties, met in a Regular Session November 18, 2014 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss President Jim Hase Vice President Kevin Carr Secretary/Treasurer Jim Thomas Director Neil Twomey Director STAFF PRESENT: Jennifer McKnight General Manager Laurie Slaght District Secretary Renae Gonzales Finance Manager Terri Sisk Administration Manager Karl Schlielig Wastewater Superintendent Mike McMahon Water Superintendent Danny Thomas Fire Chief Pam Liston General Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of November 18, 2014, called the meeting to order and announced a quorum present at 6:00 p.m. REGULAR SESSION CITIZEN PRESENTATIONS Bill Rose 219 Inverness Drive CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. a. October check register b. October 21, 2014 Regular Meeting Minutes Trophy Club Municipal Utility District No. 1 21 of 295 December 16, 2014 Regular Meeting Agenda Packet Motion made by Director Twomey and seconded by Director Thomas to approve the Consent Agenda. Motion carried unanimously REGULAR SESSION 2. Consider and take appropriate action regarding the October 2014 financials. Motion made by Director Carr and seconded by Director Twomey to approve the October 2014 financials. Motion carried unanimously 3. Consider and take appropriate action to approve Amendment to the Agreement for Water Service Between the City of Fort Worth and the Trophy Club Municipal Utility District No. 1 for the Construction of a Northside II 48-inch Water Main and Allocated Capacity. Motion made by Director Carr and seconded by Director Twomey to approve Amendment to the Agreement for Water Service Between the City of Fort Worth and the Trophy Club Municipal Utility District No. 1 for the Construction of a Northside II 48-inch Water Main and Allocated Capacity, to approve amended exhibit “A” depicting the District’s service area, and with the corrections in Item No. 2 to reflect the new estimated amount representing 4 percent. Motion carried unanimously 4. Consider and take appropriate action to approve District Emergency Fuel Plan. Motion made by Director Carr and seconded by Director Twomey to approve District Emergency Fuel Plan dated November 18, 2014, and then amended by the first and second to remove employee names from the policy and only state titles. Motion as amended, carried unanimously 5. Consider and take appropriate action to approve Texas Rural Water Emergency Assistance Cooperative Agreement for emergency assistance through Texas Rural Water Association. Motion made by Director Carr and seconded by Director Thomas to approve Texas Rural Water Emergency Assistance Cooperative Agreement for emergency assistance through Texas Rural Water Association after spelling and grammar corrections are made to the agreement. Motion carried unanimously 6. Consider and take appropriate action regarding GASB 54 designations for Fiscal Year 2015. Motion made by Director Hase and seconded by Director Twomey to approve the presented GASB 54 designations for Fiscal Year 2015 for presentation to the auditor. Motion carried unanimously Trophy Club Municipal Utility District No. 1 22 of 295 December 16, 2014 Regular Meeting Agenda Packet 7. Consider and take appropriate action regarding Annexation Matters: a. Approve petition for annexation of approximately 4.5161 acres of land situated in the J. Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted by SAVI Management Company. b. Consider adoption of Order No. 2014-1118 to approve annexation of approximately 4.5161 acres of land situated in the J. Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted by SAVI Management Company. Motion made by Director Thomas and seconded by Director Carr to approve the petition for annexation of approximately 4.5161 acres of land situated in the J. Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted by SAVI Management Company. Motion carried unanimously Motion made by Director Thomas and seconded by Director Carr to adopt Order No. 2014-1118, approving annexation of approximately 4.5161 acres of land situated in the J. Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted by SAVI Management Company. Amendment made by the first and the second to adopt Order with correction on page 131 of packet to add “No. 1” after “Trophy Club Municipal Utility District.” Motion carried unanimously REPORTS & UPDATES 8. General Manager Report a. Water System Operation b. Wastewater System Operation c. Website Analytics d. Information Technology Migration Status e. Finance Update • Utility Billing Reports • PID Connections • FY 2014 Annual Audit f. Emergency Fuel g. Half Day Office Closure on December 19th General Manager McKnight presented her monthly update to the Board and answered questions related thereto. 9. Fire Department Reports Chief Thomas presented his October report to the Board and answered questions related thereto. Trophy Club Municipal Utility District No. 1 23 of 295 December 16, 2014 Regular Meeting Agenda Packet The Board convened into Closed Session at 7:00 p.m. CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 10. Pursuant to section 551.074 of the Texas Government Code regarding Personnel Matters: to deliberate a complaint against General Manager Jennifer McKnight submitted by Charles Perry 11. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: a. Waterline relocation including security and protection of line. b. Agreement Regarding Relocation of Utility Infrastructure Improvements (Solana) with Maguire Partners-Solana Land, L.P. c. Temporary Restraining Order and Temporary and Permanent Injunction Proceedings in Tarrant County District Court. The Board Reconvened into Regular Session at 7:56 p.m. REGULAR SESSION 12. Consider and take appropriate action regarding Closed Session items. Motion made by Director Twomey and seconded by Director Carr regarding Closed Session agenda item number 10 to deny the allegations by Charles Perry submitted in his correspondence and take no action regarding his complaint. Motion carried unanimously Motion made by Director Twomey and seconded by Director Thomas regarding Closed Session agenda item number 11 to direct legal counsel to submit the proposed agreement to the Maguire Partners - Solana Land LLP. Motion carried unanimously 13. Items for future agendas: Director Carr would like the District Manager to develop a policy regarding Citizen Presentations including a means to screen any electronic thumb drive or device to assure that District technology remains virus free and allowing presentations to be set up prior to meetings and present the policy for board approval. Trophy Club Municipal Utility District No. 1 24 of 295 December 16, 2014 Regular Meeting Agenda Packet Director Carr would like to have an agenda item at the next meeting to designate the Audit Committee. 14. Set next meeting dates: a. Special Session - December 4, 2014 at 4:00 p.m. b. Regular Meeting - December 16, 2014 at 6:00 p.m. President Moss adjourned the Meeting at 7:58 p.m. ___________________________ Jim Moss, President ____________________________ (SEAL) Kevin R. Carr, Secretary ____________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 25 of 295 December 16, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 SURPLUS PROPERTY LIST 2014 All items will be listed for sale through a public auction. Items not sold through auction will be disposed in accordance with State surplus laws. 1. Hippo Hopper 105 CF Tilting Dumpster, estimated value $50.00 2. Hippo Hopper 105 CF Tilting Dumpster, estimated value $50.00 3. Hippo Hopper 24 CF Tilting Dumpster, estimated value $100.00 Trophy Club Municipal Utility District No. 1 26 of 295 December 16, 2014 Regular Meeting Agenda Packet 4. 1989 GMC 2500 Flat Bed Chevy VIN 1GDJC34J8WF000085 with Liftmoore Crane, estimated value $8,000.00; welder will be removed prior to sell and maintained by the District. Trophy Club Municipal Utility District No. 1 27 of 295 December 16, 2014 Regular Meeting Agenda Packet 5. 2006 Dodge Half-Ton Truck; estimated value $7,000 Trophy Club Municipal Utility District No. 1 28 of 295 December 16, 2014 Regular Meeting Agenda Packet 6. 2003 Chevrolet, estimated value $3,000 7. 1986 AMC Dump Truck; estimated value $9,000 Trophy Club Municipal Utility District No. 1 29 of 295 December 16, 2014 Regular Meeting Agenda Packet 8. 1997 UTILITY TRAILER 16' Vin 4XHFU1621VE101242, estimated value $300.00 9. Miscellaneous brass; estimated value $500 Trophy Club Municipal Utility District No. 1 30 of 295 December 16, 2014 Regular Meeting Agenda Packet 10. Scrap iron; estimated value $300 11. Chairs from Boardroom (87); estimated value for all $50 (50% ownership with Town and proceeds to be shared) Trophy Club Municipal Utility District No. 1 31 of 295 December 16, 2014 Regular Meeting Agenda Packet 12. Fuel Tank and pumps; estimated value$3,000 (50% ownership with Town and proceeds to be shared) Trophy Club Municipal Utility District No. 1 32 of 295 December 16, 2014 Regular Meeting Agenda Packet SHARED IT EQUIPMENT FOR AUCTION (TO BE SET BY TOWN) Make MODEL Description Town MUD Auction WSTRN DGTL WD2500B011 EXTERNAL HARD DRIVE N N Y WSTRN DGTL WD380GB011 EXTERNAL HARD DRIVE N N Y HP-2000 Adm - Handscanner N N Y SONY EXT DVD EXTERNAL CD/DVD WRITER N N Y HP-2000 Fire - Handscanner N N Y HP 530 LAPTOP COMPUTER N N Y HP 530 LAPTOP COMPUTER N N Y HP-2000 Maintenance Barn - Handscanner N N Y HP-2000 MUD Barn- Handscanner N N Y WATCHGUARD FIREBOX X750e CORE NETWORK FIREWALL N N Y WATCHGUARD FIREBOX SSL NETWORK FIREWALL N N Y BUFFALO TS-RH1-0TGLR5 NETWORK STORAGE DEVICE N N Y BARRACUDA 310 NETWORK WEB FILTER N N Y HP COLOR LASERJET 8550TN PRINTER COLOR LASERJET N N Y HP-2000 PW - Handscanner N N Y DELL POWEREDGE 2650 SERVER N N Y DELL POWERVAULT 124T TAPE DRIVE (BACKUP)N N Y PANASONIC PV-VS4821 VCR PLAYER/RECORDER N N Y PANASONIC DMR-EZ47V VCR-DVD COMBO PLAYER/RECORDER N N Y AVERKEY KOC3 VIDEO SWITCH N N Y HP-2000 WWTP - Handscanner N N Y Trophy Club Municipal Utility District No. 1 33 of 295 December 16, 2014 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 134 of 295December 16, 2014 Regular Meeting Agenda Packet 2014–2015 Interlocal Cooperation Agreement – Fire Protection Services/Trophy Club MUD #1- Page 1 of 7 THE COUNTY OF DENTON § § TROPHY CLUB MUNICIPAL § UTILITY DISTRICT NO. 1 STATE OF TEXAS § INTERLOCAL COOPERATION AGREEMENT FIRE PROTECTION SERVICES THIS AGREEMENT, which has an effective date of October 1, 2014, is made and entered into by and between Denton County, a political subdivision of the State of Texas, hereinafter referred to as "the COUNTY," and the Trophy Club Municipal Utility District No. 1, located in Denton County, Texas, hereinafter referred to as "the AGENCY”. WHEREAS, the COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of county government and related services for the benefit of the citizens of Denton County; and WHEREAS, the AGENCY is a Municipal Utility District, duly organized and operating under the laws of the State of Texas and engaged in the provision of fire protection services and related services for the benefit of the citizens of the District; and WHEREAS, the AGENCY is the owner and operator of certain fire protection vehicles and other equipment designed for the extinguishing of fire and prevention of damage to property and injury to persons from fire and has in its employ trained personnel whose duties are related to the use of such vehicles and equipment; and WHEREAS, the COUNTY and the AGENCY mutually desire to be subject to and contract pursuant to provisions of the Texas Government Code, Chapter 791 and the Texas Local Government Code, Chapter 352, and NOW, THEREFORE, the COUNTY and the AGENCY, for the mutual promises, covenants, Agreements and consideration stated herein, agree as follows: I. TERM The term of this Agreement shall be for the period beginning of October 1, 2014, and ending September 30, 2015. II. SERVICES The services to be rendered in accordance with this Agreement by the AGENCY are the fire protection services normally rendered by the AGENCY to citizens of the District in circumstances of emergency, but which services will now be extended to all citizens of the Trophy Club Municipal Utility District No. 1 35 of 295 December 16, 2014 Regular Meeting Agenda Packet 2014–2015 Interlocal Cooperation Agreement – Fire Protection Services/Trophy Club MUD #1- Page 2 of 7 COUNTY residing in the unincorporated areas of the COUNTY within the operating territory or jurisdiction of the AGENCY, as agreed to by the AGENCY and the COUNTY in this Agreement and as set forth in “Exhibit A,” attached hereto and incorporated herein by reference. These services are rendered in consideration of the basic funding and the separate per call fee set forth in this Agreement for the common good and benefit and to serve the public convenience and necessity of the citizens of the COUNTY who are not otherwise protected with respect to fire prevention, extinguishment, safety and rescue services. The services to be rendered are as follows: A. The AGENCY shall make available and provide emergency fire prevention, extinguishment, safety and rescue services within the agreed or specified territory or jurisdiction of the AGENCY. B. The AGENCY shall respond to requests for fire protection services made within the portion of the COUNTY designated as “Trophy Club” as set out in Exhibit "A". C. The COUNTY agrees that, in the event a fire in the AGENCY's unincorporated designated area which the AGENCY considers to be of an incendiary nature and upon request by the AGENCY, the County Fire Marshal will dispatch investigation personnel to the fire scene within a response time sufficient to legally maintain and protect all evidence of said fire and will conduct all appropriate investigation and assist in the prosecution of any case of arson. The AGENCY shall not be responsible for investigations of suspected incendiary fires in the unincorporated areas, but shall cooperate with the County Fire Marshal in immediately relating all pertinent information possible to the investigator(s). D. The COUNTY agrees that the County Fire Marshal may assist in the conduct of appropriate investigations of a fire which the AGENCY considers to be of incendiary nature in the AGENCY's incorporated area upon request of the AGENCY. E. The AGENCY shall submit monthly statements on the Texas Fire Incident Reporting System's standardized forms to the Denton County Fire Marshal, 9060 Teasley Lane, Denton, Texas 76210-4010. This form will serve as the billing statement to the COUNTY for reimbursement of calls made in the unincorporated area. The Denton County Fire Marshal shall provide the forms upon request from the AGENCY. F. The AGENCY, in the performance of its duties and responsibilities under this Agreement, shall have the responsibility, within the sole discretion of the officers and employees of the AGENCY, except as otherwise determined by the Denton County Fire Marshal, to determine priorities in the dispatching and use of the AGENCY’s equipment and personnel, and the judgment of any such officer or employee as to such matters shall be the final determination. Trophy Club Municipal Utility District No. 1 36 of 295 December 16, 2014 Regular Meeting Agenda Packet 2014–2015 Interlocal Cooperation Agreement – Fire Protection Services/Trophy Club MUD #1- Page 3 of 7 The COUNTY shall designate the County Judge to act on behalf of the COUNTY and to serve as "Liaison Officer" between the COUNTY and the AGENCY. The County Judge, or her designated substitute, shall devote sufficient time and attention to insure the performance of all duties and obligations of the COUNTY under this Agreement and shall provide immediate and direct supervision of employees, agents, contractors, sub-contractors and/or laborers of the COUNTY engaged in the performance of this Agreement for the mutual benefit of the COUNTY and the AGENCY. III. PERFORMANCE OF SERVICE The AGENCY shall devote sufficient time and attention to insure the performance of all duties and obligations of the AGENCY under this Agreement and shall provide immediate and direct supervision of the AGENCY’s employees, agents, contractors, sub-contractors and/or laborers engaged in the performance of this Agreement for the mutual benefit of the AGENCY and the COUNTY. IV. COMPENSATION The COUNTY agrees to pay to the AGENCY for the full performance of services as provided in this Agreement the sum of $10,000.00, payable upon execution of this Agreement, and further agrees to pay the sum of $500.00 per fire call in the designated unincorporated areas of the COUNTY from October 1, 2014, to September 30, 2015. The COUNTY anticipates the AGENCY to run approximately 1 fire call for a total funding of $500.00 for fire calls. The total payments by the COUNTY to the AGENCY pursuant to this Agreement are estimated to be $10,500.00. The COUNTY will make no payment to the AGENCY for service provided outside the agreed service district whether by Mutual Aid Agreement or otherwise. The AGENCY understands and agrees that payment by the COUNTY to the AGENCY shall be made in accordance with the normal and customary processes and business procedures of the COUNTY and in conformance with applicable state law. V. FINANCIAL RECORDS The AGENCY agrees to make its financial records available for audit and/or review by the COUNTY, upon request by the COUNTY. Trophy Club Municipal Utility District No. 1 37 of 295 December 16, 2014 Regular Meeting Agenda Packet 2014–2015 Interlocal Cooperation Agreement – Fire Protection Services/Trophy Club MUD #1- Page 4 of 7 VI. RESPONSIBILITY OF THE COUNTY The COUNTY, to the extent permitted by law, shall be responsible for the acts, negligence and omissions of all officers, employees and agents of the COUNTY who are engaged in the performance of this Agreement. VII. RESPONSIBILITY OF THE AGENCY The AGENCY, to the extent permitted by law, shall be responsible for the acts, negligence and omissions of all officers, employees and agents of the AGENCY who are engaged in the performance of this Agreement. VIII. APPLICABLE LAW The COUNTY and the AGENCY understand and agree that liability under this contract is governed by the Texas Government Code, Chapter 791 and the Texas Local Government Code, Chapter 352. This Agreement is made in contemplation of the applicability of these laws to the Agreement. Insofar as legally possible the COUNTY and the AGENCY agree to be bound by the above mentioned statutes as they exist as of the date of this Agreement. IX. DEFAULT In the event of default of any of the covenants herein contained, this Agreement may be terminated at the discretion of the non-defaulting party if such default continues for a period of ten (10) days after notice to the other party in writing of such default and the intent to terminate this Agreement due to the default. Unless the default is cured, this Agreement shall terminate. X. TERMINATION This Agreement may be terminated any time, by either the COUNTY or the AGENCY by giving sixty (60) days advance written notice to the other party. In the event of termination by either party, the AGENCY shall be compensated pro rata for all services performed to the termination date together with reimbursable expenses then due as authorized by this Agreement. In the event of such termination, should the AGENCY be overcompensated on a pro rata basis for all services performed to the termination date and/or be overcompensated reimbursable expenses, the COUNTY shall be reimbursed pro rata for all such overcompensation. Trophy Club Municipal Utility District No. 1 38 of 295 December 16, 2014 Regular Meeting Agenda Packet 2014–2015 Interlocal Cooperation Agreement – Fire Protection Services/Trophy Club MUD #1- Page 5 of 7 Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this Agreement. XI. GOVERNMENTAL IMMUNITY The fact that the COUNTY and the AGENCY accept certain responsibilities relating to the rendition of fire protection services under this Agreement as part of their responsibility for providing protection for the public health makes it imperative that the performance of these vital services be recognized as a governmental function and that the doctrine of governmental immunity shall be, and it is hereby, invoked to the extent permitted by law. Neither the AGENCY, nor the COUNTY waive, nor shall be deemed to have hereby waived, any immunity or defense that would otherwise be available to it against claims arising from the exercise of government powers and functions. XII. ENTIRE AGREEMENT This Agreement represents the entire Agreement between the COUNTY and the AGENCY and supersedes all prior negotiations representations and Agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. XIII. LAW OF CONTRACT This Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. The venue for any dispute, or matter, arising under this Agreement shall lie in Denton County, Texas. XIV. SEVERABILITY In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the fullest extent possible. XV. AUTHORITY The undersigned officer or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties. Trophy Club Municipal Utility District No. 1 39 of 295 December 16, 2014 Regular Meeting Agenda Packet 2014–2015 Interlocal Cooperation Agreement – Fire Protection Services/Trophy Club MUD #1- Page 6 of 7 XVI. SERVICE AREA Acceptance of this Agreement constitutes approval of the service area set out in attached Exhibit "A". EXECUTED in triplicate originals on the dates set forth below. COUNTY AGENCY Denton County, Texas Trophy Club Municipal Utility District No. 1 110 West Hickory Street, 2nd Floor 100 Municipal Dr. Denton, Texas 76201 Trophy Club, Texas 76262 By By ______________________________ Mary Horn Name ______________________________ Denton County Judge General Manager - District Acting on behalf of and by the authority Acting on behalf of and by the of Denton County Commissioners Court authority of the Trophy Club Municipal of Denton County, Texas Utility District No. 1 DATED: ______________________ DATED: ________________________ ATTEST: ATTEST: BY:_________________________ BY: _____________________________ Denton County Clerk District Secretary APPROVED AS TO CONSENT: BY: _________________________ Denton County Fire Marshall APPROVED AS TO FORM: APPROVED AS TO FORM: BY: BY: Assistant District Attorney Legal Counsel Trophy Club Municipal Utility District No. 1 40 of 295 December 16, 2014 Regular Meeting Agenda Packet 2014–2015 Interlocal Cooperation Agreement – Fire Protection Services/Trophy Club MUD #1- Page 7 of 7 AUDITOR’S CERTIFICATE I hereby certify that funds are available in the amount of $ to accomplish and pay the obligation of Denton County under this Contract/Agreement. James Wells, Denton County Auditor Trophy Club Municipal Utility District No. 1 41 of 295 December 16, 2014 Regular Meeting Agenda Packet Tarrant County Trophy Club Roanoke Flower Mound Southlake Westlake £¤377 ¬«114 ¬«170 ¬«114B DENTON COUNTY Overview Map Mary Horn- County JudgeHugh Coleman- Commissioner Precinct 1Ron Marchant- Commissioner Precinct 2Bobbie J. Mitchell- Commissioner Precinct 3Andy Eads- Commissioner Precinct 4 Trophy Club Fire District RAILROADS STATE HIGHWAY¬«121 FARM TO MARKETÄÄ1171 MAJOR THOROUGHFARESMINOR ROADS AIRPORTS INTERSTATE¨§¦35 U.S. HIGHWAY¡¢377 CEMETERYï STREAMS LAKES & PONDS City PopulationDenton > 100,000Lewisville 40,000- 100,000Corinth10,000- 39,999Sanger 2,000- 9,999Ponder < 2,000 CONTACT INFORMATIONLANDMARKMAP GIS: gis.dentoncounty.comE-MAIL: gis@dentoncounty.com This product is for informational purposesand may not have been prepared for or besuitable for legal, engineering, or surveyingpurposes. It does not represent an on-the-groundsurvey and represents only the approximaterelative location of property boundaries. Denton County does not guarantee the correctnessor accuracy of any features on this product andassumes no responsibility in connection therewith.This product may be revised at any time withoutnotification to any user. October 24, 20141 inch = 0.5 milesTrophy Club Municipal Utility District No. 142 of 295December 16, 2014 Regular Meeting Agenda Packet 40 th TROPHY CLUB MUNICIPAL UTILITY DISTRICT ANNIVERSARY Trophy Club Municipal Utility District No. 143 of 295December 16, 2014 Regular Meeting Agenda Packet THE WALLACE GROUP engineers architects su rveyors A CP &Y COMPANY December 11 , 2014 Trophy Club Municipal Utility District No. 1 100 Municipal Drive Roanoke, Texas 76262 Attn : Jennifer McKnight Re : TCMUD NO. 1, WWTP Improvements, MBR Supplier TWG Project #23000 Dear Jenn ifer; Requests for proposals for the Membrane Bioreactor (MBR) system supplier were sent to three previously identified acceptable suppliers on October 31 , 2014. Submittals from all three suppliers were received at the District office on November 21 , 2014. Interviews were scheduled and conducted with all three suppliers on December 9, 2014 at the District offices . The interviews were conducted by Jennifer McKnight and Karl Schlielig with the District and Bob Wallace , Scott Wetzel and Kevin Glovier with the Wallace Group , Inc. The five interviewers scored each supplier individually after the interviews. Although all the suppliers were impressive, the Kubota proposal was rated the highest score . The committee's recommendation is to approve the proposal from Kubota Membrane USA Corporation as the supplier of the MBR system for the wastewater treatment plant upgrade project. Kubota's price proposal for the system is $2,400,000 and includes a 100% bid bond for the system and a 10 year warranty on the membranes. The MBR system will be included as an allowance in the project construction bid specifications. If you have any questions or concerns, please contact me at your convenience. Sincerely, T~d~ Kevin R. Glovier, P.E. Senior Project Manager cc: File -Proje ct # 23000 www.wallace-group.com WACO KILLEE N DALLAS ROUND ROC K 1825 Market Center Blvd., SUite 440, Dallas, Texas 75207 TBPE F 54 TBPLS 10051 702 214.747.3733 Trophy Club Municipal Utility District No. 1 44 of 295 December 16, 2014 Regular Meeting Agenda Packet 1 Trophy Club WWTP Pre-selection Dec. 9, 2014 KUBOTA Membrane USA Trophy Club Municipal Utility District No. 1 45 of 295 December 16, 2014 Regular Meeting Agenda Packet 2 Overview 1.1 KMU & Kubota Corporation 1.2 Your Project Team 2.1 Introduction of MBR 2.2 Sample Installations 2.3 James Creek Photos 3.1 “Fish Bone” Approach 3.2 Our plan for Trophy Club 1. People 3. Service 2. Experience Trophy Club Municipal Utility District No. 1 46 of 295 December 16, 2014 Regular Meeting Agenda Packet 3 Who is Kubota? I know a Kubota tractor…… 1.1 KUBOTA Corporation Trophy Club Municipal Utility District No. 1 47 of 295 December 16, 2014 Regular Meeting Agenda Packet 4 KUBOTA Corporation •Established : February 1890 •Employees： 31,436 (March, 2013) •Revenue: US $15 billion 2013 FY •Largest wastewater treatment engineering contractor in Japan •Design, Build, Operate, Maintain wastewater treatment plants (Municipal & Industrial) •Manufactures multiple products/systems including membranes •KUBOTA Membrane USA located in Bothell WA 1.1 KUBOTA Corporation Trophy Club Municipal Utility District No. 1 48 of 295 December 16, 2014 Regular Meeting Agenda Packet 5 Product / Design / Build / Operation Water & Wastewater Engineering Johkasou Sludge Treatment Plant Pumps MBR Anaerobic MBR 1.1 KUBOTA Corporation Trophy Club Municipal Utility District No. 1 49 of 295 December 16, 2014 Regular Meeting Agenda Packet 6 Our Recent Commitments Canton OH, 42MGD MBR plant, Largest MBR Plant in North America, under construction In 2015, KUBOTA will develop Canton R&D Center Canton Service Center Texas Service Center 1.1 KUBOTA Corporation Trophy Club Municipal Utility District No. 1 50 of 295 December 16, 2014 Regular Meeting Agenda Packet 7 Your Project Team •Hiroyuki Takatori, President •Hiro Kuge, Technology Manager •Jeramy Hadley, Project Manager •Shingo Kubo, Technology Coordinator •Brian Mast, Senior Control System Engineer •Taz Uejima, Technical Specialist (Service) 1.2 Project Team Trophy Club Municipal Utility District No. 1 51 of 295 December 16, 2014 Regular Meeting Agenda Packet 8 Trophy Club Municipal Utility District No. 1 52 of 295 December 16, 2014 Regular Meeting Agenda Packet 9 Investment In The Future •In Addition to the Partners, 25 Employees Dedicated to Sales and Service •Factory Certifications / Continuing Education •Team Building Activities Trophy Club Municipal Utility District No. 1 53 of 295 December 16, 2014 Regular Meeting Agenda Packet 10 Dallas/Oklahoma City Office Eric Fields – Vice President / Sales Fred Willms – Vice President / Sales Joey Brown – Sales Brian Mullins – Service Tech Michael Carpenter – Sales Jeff Adams – Sales John Horvath – Inside Sales Maryline Smith – Contracts Administrator Jaimie Alemond – Office Manager Jason Pittsinger – Service Manager Kevin Dane – Service Tech Trophy Club Municipal Utility District No. 1 54 of 295 December 16, 2014 Regular Meeting Agenda Packet 11 Dallas/Oklahoma City Office Service •Full start-up services •Controls troubleshooting and start-up •Shop capable of rebuilds and skid fabrication •Install services •Field Instrument calibration services •On site repair and service capabilities •Valve and actuator start-up and service •Start-up of integrated chemical feed systems Trophy Club Municipal Utility District No. 1 55 of 295 December 16, 2014 Regular Meeting Agenda Packet 12 Overview 1.1 KMU & Kubota Corporation 1.2 Your Project Team 2.1 Introduction of MBR 2.2 Sample Installations 2.3 James Creek Photos 3.1 “Fish Bone” Approach 3.2 Our plan for Trophy Club 1. People 3. Service 2. Experience Trophy Club Municipal Utility District No. 1 56 of 295 December 16, 2014 Regular Meeting Agenda Packet 13 1985- 1989 1990 - 1996 1997 - 2000 2001 - 2005 2005 - 2009 •Development since the 1980’s, began with external tubular type MBR •Pioneer in developing Flat Sheet MBR technology •First Flat Sheet MBR installed in 1991 •Flat Sheet concept was developed with simplicity in mind; SIMPLE structure, SIMPLE system, SIMPLE operation Membrane Development Trophy Club Municipal Utility District No. 1 57 of 295 December 16, 2014 Regular Meeting Agenda Packet 14 Simple Structure of Kubota Membrane Trophy Club Municipal Utility District No. 1 58 of 295 December 16, 2014 Regular Meeting Agenda Packet 15 Conventional Activated Sludge (CAS) Kubota MBR Simple Process 1 Trophy Club Municipal Utility District No. 1 59 of 295 December 16, 2014 Regular Meeting Agenda Packet 16 Kubota MBR Simple Process 2 CAS + Tertiary Trophy Club Municipal Utility District No. 1 60 of 295 December 16, 2014 Regular Meeting Agenda Packet 17 Kubota Flat Sheet Other Hollow Fiber (HF) Blower Permeate tank Membrane Blower Permeate Tank P P NaClO Tank Inlet Inlet P M M P NaClO Tank (6months) (weekly) M Independent Chemical Cleaning Tank Permeate Pump Backwash Pump M Excess Sludge (MLSS～20,000mg/L) Excess Sludge (MLSS～12,000mg/L) Screen(1mm) Screen(0.5mm） •Simple System •Less Equipment •Complicated System •Many Motor Valves •Independent Tank Simple Maintenance 1 Trophy Club Municipal Utility District No. 1 61 of 295 December 16, 2014 Regular Meeting Agenda Packet 18 KUBOTA Company A Company B Chemical Cleaning (Maintenance) Chemical Cleaning (In-Situ / In-line) Chemical Cleaning (Recovery) Not required Not required Not required Once every 6 months 1 days for 13 units 4 days for 10MLD(52units) 4 days X 2 times/yr =8 days/yr Every week 1 day X 52 days/yr =52 days/yr Once every 3 months 1 day for 12 units 3 days for 10MLD(36units) 3 days X 4 times/yr =12 days/yr Once every month 1 day for 12units 4 days for 10MLD(48units) 4 days X 12 times/yr =48 days/yr Once every year 1 unit / day 36 days for 10MLD 36 days X 1 times/yr =36 days/yr Once every year 1 unit / day (8hrs / unit) 48 days for10MLD 48 days X 1 time/yr =48 days/yr Total 8 days/yr 100 days/yr 96 days/yr Simple Maintenance 2 Trophy Club Municipal Utility District No. 1 62 of 295 December 16, 2014 Regular Meeting Agenda Packet 19 Small Footprint Kubota vs CAS Example of Similar Size Project Trophy Club Municipal Utility District No. 1 63 of 295 December 16, 2014 Regular Meeting Agenda Packet 20 HIGH QUALITY Treated Effluent - BOD < 3mg/L - TSS < 1mg/L - TN < 3 to 10 mg/L * - TP < 0.1 to 1 mg/L * Reused for: - Irrigation - Cooling tower makeup - RO feed water - Other non-potable usage Title 22 certified (Reuse certificate, State of CA) Excellent Effluent Quality Trophy Club Municipal Utility District No. 1 64 of 295 December 16, 2014 Regular Meeting Agenda Packet 21 Cost Effective Evaluation published by JSWA 0 20 40 60 80 100 120 140 160 MBR Conventiona + Sand Filtration Conventional + Coagulation + Sand Filtration Conventional + Cogaulation + Micro-Filtration(MBR 100%)Life Cycle Cost Comparison Trophy Club Municipal Utility District No. 1 65 of 295 December 16, 2014 Regular Meeting Agenda Packet 22 Reference Plants More than 4,500 plants in operation and under construction all over the world This makes us No. 1 in references worldwide Trophy Club Municipal Utility District No. 1 66 of 295 December 16, 2014 Regular Meeting Agenda Packet 23 •Commissioned ~1998 (First full-scale MBR plant for sewage treatment in Europe ; Introduced in many scientific papers ） •Flow 0.5 MGD •Operating Successfully for 15 years Membrane tank Plant appearance - Porlock WWTP (Sewage, UK) - Trophy Club Municipal Utility District No. 1 67 of 295 December 16, 2014 Regular Meeting Agenda Packet 24 •Commissioned 2000～ •Flow 3.4MGD (12,700m3/d) •Why MBR? ⇒ Strict Regulation Bathing Water Directive (Near the beach) - Swanage WWTW (Sewage, UK) - Plant appearance Membrane tank Trophy Club Municipal Utility District No. 1 68 of 295 December 16, 2014 Regular Meeting Agenda Packet 25 •Commissioned ~2003 (First full-scale MBR plant in North America） •Flow 1.2 MGD, Peak of 2.4MGD •Operating Successfully for 12 years, •Not much maintenance work Membrane tank Gravity Filtration - Tulalip Casino WA - Trophy Club Municipal Utility District No. 1 69 of 295 December 16, 2014 Regular Meeting Agenda Packet 26 •Commissioned 2007 •Flow 4.8MGD (18,000m3/d) •Effluent Reused（Sprinkler, Landscaping） Appearance Membrane tank - Palm Jumeirah (Sewage, UAE) - Trophy Club Municipal Utility District No. 1 70 of 295 December 16, 2014 Regular Meeting Agenda Packet 27 •Operational since 2005 •Forsyth County operates HF and Kubota MBR plants •Flow = 1MGD •Gravity system - James Creek (GA, USA) - Trophy Club Municipal Utility District No. 1 71 of 295 December 16, 2014 Regular Meeting Agenda Packet 28 - Food Waste (Industrial, Japan) •Operational since 2005 •Anaerobic Digester + MBR •Replacement from Hollow Fiber to Kubota Flat Sheet Trophy Club Municipal Utility District No. 1 72 of 295 December 16, 2014 Regular Meeting Agenda Packet 29 - Leachate TP (Industrial) •Operational since 2001 •Flow 530,000gpd (2,000m3/d) •MBR after Coagulation process Plant appearance Membrane tank Trophy Club Municipal Utility District No. 1 73 of 295 December 16, 2014 Regular Meeting Agenda Packet 30 - WAPATO, WA •Flow 1.2 MGD •Retrofit of existing RBC/SBC Trophy Club Municipal Utility District No. 1 74 of 295 December 16, 2014 Regular Meeting Agenda Packet 31 Moriyama STP MBR demonstration area Chemical cleaning equipment Coagulation equipment to support biological P removal Raw water pump Raw water pump (Primary effuluent) Effluent pump MBR control panel Aeration tank Final sedimentation tank (Two flour configuration) Primary sedimentation tank Pump room for return sludge Disinfection tank Pump room for transportation of sludge 3.2 Moriyama Trophy Club Municipal Utility District No. 1 75 of 295 December 16, 2014 Regular Meeting Agenda Packet 32 Moriyama STP •Design ADF 1.3MGD(Summer), 1MGD(Winter) •Peak factor 1.5 •Retrofit existing CAS process with A2O-MBR process for biological N, P removal (also called as UCT-MBR) •Design HRT 6hr(Summer), 7.5hr(Winter) •MLSS 8,000～10,000mg/L •12 x RW400 •Design flux 17.7gfd(Summer), 14.2gfd(Winter) •Design (Required) Water Quality BOD 120⇒3mg/L, T-N 31.5⇒7mg/l, T-P 4.25⇒0.66mg/L •Operation started in Feb 2010 3.2 Moriyama Trophy Club Municipal Utility District No. 1 76 of 295 December 16, 2014 Regular Meeting Agenda Packet 33 Flow diagram •Retrofit existing aeration tank with A2O tanks for biological N, P removal •Change existing final sedimentation tank to permeate tank and emergency reservoir tank •RO equipment for 0.1MGD, reused for industrial water Fine bar screen Raw wastewater Primary clarifier Denitrified liquid circulation pump (1Q circulation) pump (4Q circulation) Excess sludge permeate Permeate flow control valve RO membrane unit Membrane unit Membrane unit Anaerobic tank HRT = 1 hr Anoxic tank HRT = 2 hr Aerobic tank HRT = 3 hr Membrane cleaning blower Permeate tank Auxiliary aeration blower Discharge Fine bar screen Raw wastewater Primary sedimentation tank Denitrified liquid recirculation pump (1Q recirculation) Nitrified liquid recirculation pump (3Q recirculation) Process air diffuser Excess sludge permeate Permeate flow control valve RO membrane unit Membrane unit Membrane unit Anaerobic tank HRT = 1 hr Anoxic tank HRT = 2 hr Aerobic tank HRT = 3 hr Membrane air scour blower Permeate tank Process air blower Discharge 3.2 Moriyama Trophy Club Municipal Utility District No. 1 77 of 295 December 16, 2014 Regular Meeting Agenda Packet 34 MBR Tank RW400 in MBR Tank 3.2 Moriyama Trophy Club Municipal Utility District No. 1 78 of 295 December 16, 2014 Regular Meeting Agenda Packet 35 Design of the plant Anaerobic Anoxic MBR (Aeration) 3.2 Moriyama Trophy Club Municipal Utility District No. 1 79 of 295 December 16, 2014 Regular Meeting Agenda Packet 36 TMP and Chemical cleaning •Stable operation with constant flow of 17.7gfd, 0.72m/d was achieved in summer •Stable operation with diurnal flow of 14.1-17.7gfd, peak factor 2 was achieved in autumn 0.0 0.2 0.4 0.6 0.8 1.0 6/1 6/22 7/13 8/3 8/24 9/14 10/5 10/26 11/16 12/7Average Daily Flux [m/d]0 10 20 30 40 50 TMP [kPa]Flux, m/d TMP, kPa Chemical Chemical Chemical Chemical Constant Flow Test Diurnal Flow test Trouble 3.2 Moriyama Trophy Club Municipal Utility District No. 1 80 of 295 December 16, 2014 Regular Meeting Agenda Packet 37 Water quality of MBR, BOD5 and CODMn 0 25 50 75 100 125 150 175 6/1 7/1 8/1 9/1 10/1 11/1 12/1流入水BOD（mg/L）0 2 4 6 8 10 12 14 処理水BOD（mg/L）流入水 処理水 Design influent 120mg/L Design effluent 3mg/L influent effluent Influent BOD, mg/L Effluent BOD, mg/L BOD5 CODMｎ(CODCr=2 or 2.5 times CODMn, generally ) 0 20 40 60 80 100 6/1 7/1 8/1 9/1 10/1 11/1 12/1流入水COD（mg/L）0 10 20 30 40 50 処理水COD（mg/L）流入水 処理水Design influent 66mg/L Design effluent 8.1mg/L influent effluent Influent CODMn, mg/L effluent CODMn, mg/L 3.2 Moriyama Trophy Club Municipal Utility District No. 1 81 of 295 December 16, 2014 Regular Meeting Agenda Packet 38 Water quality of MBR, T-N and NH4-N 0 10 20 30 40 6/1 7/1 8/1 9/1 10/1 11/1 12/1T-N（mg/L）流入水 処理水 Design influent 31.5mg/L Design effluent 7mg/L influen t effluent T-N NH4-N 0 5 10 15 20 6/1 7/1 8/1 9/1 10/1 11/1 12/1NH4-N（mg/L）流入水 処理水 influen t effluent 3.2 Moriyama Trophy Club Municipal Utility District No. 1 82 of 295 December 16, 2014 Regular Meeting Agenda Packet 39 Water quality of MBR, T-P T-P 0 1 2 3 4 5 6/1 7/1 8/1 9/1 10/1 11/1 12/1T-P（mg/L）流入水 処理水 Design influent 4.25mg/L Design effluent 0.66mg/L influent effluent 0 50 100 150 200 6/1 7/1 8/1 9/1 10/1 11/1 12/1PAC添加量（L/d）Design chemical dosing amount without biological T-P removal Chemical dosing 0 25 50 75 100 6/1 7/1 8/1 9/1 10/1 11/1 12/1降水量（mm/d）Rain precipitation Rain, mm/d Chemical dosing, L/d Chemical dosing, PAC 3.2 Moriyama Trophy Club Municipal Utility District No. 1 83 of 295 December 16, 2014 Regular Meeting Agenda Packet 40 MLSS recirculation Membrane unit Aerobic tank Permeate quality of each part of Aerobic tank There is no difference of permeate water quality between the upper and lower membrane unit. BOD NH4-N PO4-P （ mg/L ） （ mg/L ） （ mg/L ） upper middle lower upper middle lower upper middle lower 1.1 1.4 1.5 0.22 0.20 0.23 0.19 0.25 0.08 3.2 Moriyama Trophy Club Municipal Utility District No. 1 84 of 295 December 16, 2014 Regular Meeting Agenda Packet 41 Result of the demonstration project •Accumulated know-how for retrofitting medium-scale and large-scale municipal plants •Reduced 47% of energy consumption by utilizing energy saving MBR system •Achieved good effluent quality 1) of T-N and T-P 2) for industrial reuse by MBR + RO •Co-authorized paper published (Aug,2011) Japanese government and Kubota 3.2 Moriyama Trophy Club Municipal Utility District No. 1 85 of 295 December 16, 2014 Regular Meeting Agenda Packet 42 James Creek, GA - 1MGD Trophy Club Municipal Utility District No. 1 86 of 295 December 16, 2014 Regular Meeting Agenda Packet 43 Fine screen Trophy Club Municipal Utility District No. 1 87 of 295 December 16, 2014 Regular Meeting Agenda Packet 44 Crane over MBR Tanks Trophy Club Municipal Utility District No. 1 88 of 295 December 16, 2014 Regular Meeting Agenda Packet 45 Crane over MBR Tanks Trophy Club Municipal Utility District No. 1 89 of 295 December 16, 2014 Regular Meeting Agenda Packet 46 MBR Tank Trophy Club Municipal Utility District No. 1 90 of 295 December 16, 2014 Regular Meeting Agenda Packet 47 Layout Trophy Club Municipal Utility District No. 1 91 of 295 December 16, 2014 Regular Meeting Agenda Packet 48 Pipe Gallery Trophy Club Municipal Utility District No. 1 92 of 295 December 16, 2014 Regular Meeting Agenda Packet 49 Pipe Gallery to Flowmeter Trophy Club Municipal Utility District No. 1 93 of 295 December 16, 2014 Regular Meeting Agenda Packet 50 Baseplate Placement Trophy Club Municipal Utility District No. 1 94 of 295 December 16, 2014 Regular Meeting Agenda Packet 51 Membrane Unit Installation Trophy Club Municipal Utility District No. 1 95 of 295 December 16, 2014 Regular Meeting Agenda Packet 52 Clean Water Test Trophy Club Municipal Utility District No. 1 96 of 295 December 16, 2014 Regular Meeting Agenda Packet 53 CIP Test during Startup Trophy Club Municipal Utility District No. 1 97 of 295 December 16, 2014 Regular Meeting Agenda Packet 54 Sample sludge for analysis Trophy Club Municipal Utility District No. 1 98 of 295 December 16, 2014 Regular Meeting Agenda Packet 55 We go into tanks Trophy Club Municipal Utility District No. 1 99 of 295 December 16, 2014 Regular Meeting Agenda Packet 56 Overview 1.1 KMU & Kubota Corporation 1.2 Your Project Team 2.1 Introduction of MBR 2.2 Sample Installations 2.3 James Creek Photos 3.1 “Fish Bone” Approach 3.2 Our plan for Trophy Club 1. People 3. Service 2. Experience Trophy Club Municipal Utility District No. 1 100 of 295 December 16, 2014 Regular Meeting Agenda Packet 57 Fish Bone Approach Trophy Club Municipal Utility District No. 1 101 of 295 December 16, 2014 Regular Meeting Agenda Packet 58 Fish Bone Approach Low Permeability Membrane Cartridge Permeate Pathway Shear Force Foulants Membrane Sheet Plate Tube Manifold Filterability Scour Air Flow Rate Diffuser Plugging Debris SMP Inorganic/Scale Spacer Particle Size Viscosity MLSS Conc. Bulk ML Quality Temperature Other Control Instrumentation Piping/Header Trophy Club Municipal Utility District No. 1 102 of 295 December 16, 2014 Regular Meeting Agenda Packet 59 Fish Bone Approach 1. Bulk Mixed Liquor Quality Sub-Components Concern Test Method Criteria MLSS Concentration Too high/low MLSS concentration Standard method to measure TSS 5,000 – 15,000 mg/L (8,000 – 12,000 mg/L is preferred) Temperature Low temperature Check with thermometer 5 – 40 degC Filterability Low filterability KUBOTA filterability test method 10 mL/5 min or more Viscosity High viscosity Check with viscosity meter 100 mPa.s or less Trophy Club Municipal Utility District No. 1 103 of 295 December 16, 2014 Regular Meeting Agenda Packet 60 Fish Bone Approach 1. Bulk Mixed Liquor Quality Filterability test (left, 30mL/5min, above:5mL/5min Trophy Club Municipal Utility District No. 1 104 of 295 December 16, 2014 Regular Meeting Agenda Packet 61 Fish Bone Approach 2. Foulants Sub-Components Concern Test Method Criteria SMP High SMP concentration Soluble CODCr 30 mg/L or less Inorganic/Scaling Calcium scaling Langelier Index < 0 Particle Size Too much tiny particles Ship to NALCO No criterion Trophy Club Municipal Utility District No. 1 105 of 295 December 16, 2014 Regular Meeting Agenda Packet 62 Fish Bone Approach 2. Foulants (Filtrate turbudity check) Filtrate of run 1 (no MPE50) Turbidity: 23 NTU Filtrate of run 3 (300 ppm of MPE50) Turbidity: 3 NTU Filtrate Turbidity check Trophy Club Municipal Utility District No. 1 106 of 295 December 16, 2014 Regular Meeting Agenda Packet 63 Fish Bone Approach Sub-Components Concern Test Method Criteria Entire Cartridge Low Permeability Clean water flux test 60 gfd/psi or more at 20 degC Membrane Sheet Insufficient Recovery Destructive flow rate test 298 gfd/psi or more at 20 degC Hydrophobization Soaking into wetting agent No improvement in flow rate Spacer Low Permeability Destructive flow rate test 298 gfd/psi or more at 20 degC Plate Nozzle Plugging Visual inspection No Plugging 3. Membrane Cartridge Trophy Club Municipal Utility District No. 1 107 of 295 December 16, 2014 Regular Meeting Agenda Packet 64 Fish Bone Approach 3. Membrane Cartridge Membrane Cartridge clean water test Trophy Club Municipal Utility District No. 1 108 of 295 December 16, 2014 Regular Meeting Agenda Packet 65 Fish Bone Approach 3. Membrane Cartridge Membrane sheet destruction test Trophy Club Municipal Utility District No. 1 109 of 295 December 16, 2014 Regular Meeting Agenda Packet 66 Fish Bone Approach 3. Membrane Cartridge 0 2 4 6 8 10 12 NaClO (2hr)→（COOH)2 (2hr)→NaClO (2hr)→NaOH (2hr)NaClO (2hr)→HCl (2hr)→NaClO (2hr)→NaOH (2hr)(COOH)2 (2hr)→NaClO (2hr)→(COOH)2 (2hr)NaClO (2hr)→NaClO (22hr)→(COOH)2 (2hr)(COOH)2 (2hr)→(COOH)2 (22hr)→NaClO (2hr)HCl (2hr)→HCl (22hr)→NaClO (2hr)NaClO (2hr)→NaClO (22hr)A B C D E F G 洗浄条件FR (mL/min/cm2@507kPa)洗浄前 1液目 2液目 3液目 4液目 規格値：6.21 Various Chemicals / Chemical cleaning orders tested with destructive test Trophy Club Municipal Utility District No. 1 110 of 295 December 16, 2014 Regular Meeting Agenda Packet 67 Fish Bone Approach 3. Membrane Cartridge After Oxalic Acid 22hr After Oxalic 22hr, then Bleach 2hr SEM Inspection Trophy Club Municipal Utility District No. 1 111 of 295 December 16, 2014 Regular Meeting Agenda Packet 68 Fish Bone Approach 4. Permeate Pathway Sub-Components Concern Test Method Criteria Tube Breaking Give same bending radius as cassette installation and 3 psi of suction pressure No breaking Plugging Visual inspection No plugging Manifold Out of level Check with leveler Leveled Trophy Club Municipal Utility District No. 1 112 of 295 December 16, 2014 Regular Meeting Agenda Packet 69 Fish Bone Approach 4. Permeate Pathway Tube inspection (Nothing attached inside the tube) Trophy Club Municipal Utility District No. 1 113 of 295 December 16, 2014 Regular Meeting Agenda Packet 70 Fish Bone Approach 4. Permeate Pathway Tube inspection (Heavy scale attached inside the tube) Trophy Club Municipal Utility District No. 1 114 of 295 December 16, 2014 Regular Meeting Agenda Packet 71 Fish Bone Approach 5. Shear Force Sub-Components Concern Test Method Criteria Scour Air Flow Rate Insufficient scour air flow rate Read air flow meter 7 – 10 NL/min/cartridge Diffuser Plugging Visual inspection No plugging Debris Debris Accumulation on the bottom of membrane cassette Visual inspection No debris Trophy Club Municipal Utility District No. 1 115 of 295 December 16, 2014 Regular Meeting Agenda Packet 72 Fish Bone Approach 5. Shear Force Air pattern inspection (bad pattern on above) Trophy Club Municipal Utility District No. 1 116 of 295 December 16, 2014 Regular Meeting Agenda Packet 73 Fish Bone Approach 5. Shear Force Diffuser block inspection Trophy Club Municipal Utility District No. 1 117 of 295 December 16, 2014 Regular Meeting Agenda Packet 74 Fish Bone Approach 5. Shear Force Debris collection through sludge re-screening Trophy Club Municipal Utility District No. 1 118 of 295 December 16, 2014 Regular Meeting Agenda Packet 75 Fish Bone Approach 5. Shear Force Debris collection under the SMU Trophy Club Municipal Utility District No. 1 119 of 295 December 16, 2014 Regular Meeting Agenda Packet 76 Fish Bone Approach 6. Other (1) Sub-Components Concern Test Method Criteria Piping/Header Airlock Sound inspection or visual inspection by installing clear permeate branch piping No bubble or No bubble sound Flush the piping with higher flux Flush with 0.8 ～ 1.0m/d Install Solenoid Valve (vent) on Header Feel air degassing at discharge point Uneven distribution of permeation / CIP injection Check each piping flow rate with handy flow rate meter Even flow •Check chemical overflow from the vent during chemical injection Trophy Club Municipal Utility District No. 1 120 of 295 December 16, 2014 Regular Meeting Agenda Packet 77 Fish Bone Approach 6. Other (1) Air vent solenoid valve Trophy Club Municipal Utility District No. 1 121 of 295 December 16, 2014 Regular Meeting Agenda Packet 78 Fish Bone Approach 6. Other (2) Major Components Sub- Components Concern Test Method Criteria Others Instrumentatio n Airlock Degassing No Airlock Equipment Failure Replacement No failure Out of range Calibration In range Control Issues on permeability calc. Fix the calculation Correct permeability Optimized relax time Check timer setting and TMP TMP recovery in 1min OFF is Interlock on blower & Permeate pump Check interlock Proper interlock Trophy Club Municipal Utility District No. 1 122 of 295 December 16, 2014 Regular Meeting Agenda Packet 79 Conclusion When permeability is low, each item listed here should be checked one by one. We will do our best to overcome the issue, Together with you! Trophy Club Municipal Utility District No. 1 123 of 295 December 16, 2014 Regular Meeting Agenda Packet 80 Operation Block Diagram for Kubota MBR plant Equipment name This is not necessary. Remarks 1 All 12 Permeate Pumps have same block diagram. 2 Short circuit breaker and thermal relay shall be equipped. 3 The standby Permeate Pump is operated in emergency. Changing the operation to standby pump is done manually by opening and closing the related valves. 4 A chattering prevention timer shall be equipped. 5 A pressure gauge of PG-1 is a pressure gauge with 2 electric contacts. Sludge Circulation Tank Aeration tank Operation Stop Item 8-1 Permeate Pump Permeate Pump Operation SW T9 Automatic ManualOff On: 9min Off: 1min Yes No LS-2 Yes No PG-1 Yes No LS 2 HWL LWL LS 3 LWL LS-3 Yes No Diffuser Cleaning Valve Close Open Twin timer Start from off PG-1 Yes No Alarm Signal Membrane Cleaning Mode Membrane Blower Operation PG-1 Yes No Trophy Club WWTP Service Plan •Support during design –Control Philosophy –Detail Design Trophy Club Municipal Utility District No. 1 124 of 295 December 16, 2014 Regular Meeting Agenda Packet 81 •Training during Commissioning –Covers all aspects of daily operation –Hands-on Trophy Club WWTP Service Plan Trophy Club Municipal Utility District No. 1 125 of 295 December 16, 2014 Regular Meeting Agenda Packet 82 Trophy Club WWTP Service Plan •Training : On Site : At Kubota Tractor Factory in GA : At Kubota MBR plant in GA / TX Trophy Club Municipal Utility District No. 1 126 of 295 December 16, 2014 Regular Meeting Agenda Packet 83 Trophy Club WWTP Service Plan •Monthly Visits to the Trophy Club WWTP –Help to optimize the plant operation –Advise on any issues that may arise Trophy Club Municipal Utility District No. 1 127 of 295 December 16, 2014 Regular Meeting Agenda Packet 84 Trophy Club Municipal Utility District No. 1 128 of 295 December 16, 2014 Regular Meeting Agenda Packet 85 Thank you… We are excited to work with you! Trophy Club Municipal Utility District No. 1 129 of 295 December 16, 2014 Regular Meeting Agenda Packet AUTHORIZATION FOR PROFESSIONAL SERVICES PROJECT NAME: Waterline Replacements for Pin Oak Ct Pebble Beach Drive Timberline Ct. Engineering and Surveying Services Town of Trophy Club, Texas TNP PROJECT NUMBER: CLIENT: Trophy Club Municipal Utility District 100 Municipal Drive Trophy Club, Texas 76262 Trophy Club M.U.D. (CLIENT) hereby requests and authorizes Teague Nail and Perkins Inc., (CONSULTANT) to perform the following services: SCOPE: Article I Provide Surveying and Engineering to replace existing water line facilities within Pin Oak Ct ; Pebble Beach Drive and Timberline Ct. Rights of way located within the Town of Trophy Club , Texas . A detailed scope of services is included as Attachment 'A' and is made a part hereto. Article II COMPENSATION: Compensation is broken down for each task & will be based on the following: 1. BASIC SERVICES : The CLIENT agrees to pay the CONSULTANT based on the following fee : Topographic Design Survey: Four Thousand Dollars {4,000); Civil Engineering: Sixteen Thousand Dollars {$16,000); Construction Administration: Four Thousand Dollars {$4,000) Hourly Budget 2. Reimbursable expenses as outlined in Attachment 'D ' will consist of printing , reproduction, CAD plotting costs, publications for bidding notifications, delivery charges. Budget: One Thousand Dollars {$1 ,000) 3 . SPECIAL SERVICES: SPECIAL SERVICES shall be any service provided by the ENGINEER which is not specifically included in BASIC SERVICES as defined above or delineated in Attachment 'A '. SPECIAL SERVICES shall include, but shall not be limited to : 1 Trophy Club Municipal Utility District No. 1 130 of 295 December 16, 2014 Regular Meeting Agenda Packet a.) Subcontract charges not described in BASIC SERVICES or Attachment 'A'; b.) Environmental Assessments ; c.) S.U.E. (Supplemental Underground Engineering); d.) Water Models ; e.) Easements SPECIAL SERVICES shall be considered additional work and shall be reimbursed per Attachment D at standard TNP hourly rates . Article Ill SCHEDULE: The proposed services shall begin within 3 working days of authorization to proceed . Please execute and return a signed copy for our files . Approved by CLIENT: Accepted by CONSULTANT: Teague Nail and Perkins nc. By : By : Title: Title: Principal Date: Date : December 2. 2014 2 Trophy Club Municipal Utility District No. 1 131 of 295 December 16, 2014 Regular Meeting Agenda Packet ATTACHMENT 'A' ITEMIZED SCOPE OF SERVICES PROJECT DESCRIPTION Replace existing water lines in the following street sections: Pebble Beach Drive from intersection with Indian Creek Drive to the north end at the cul-de-sac; Pin Oak Ct from Trophy Wood Drive to end of cul-de-sac; Timberline Ct from Indian Creek Drive to end of cul-de-sac. SCOPE OF SERVICES The new lines will be designed using PVC pipe and fittings per MUC standards and will be set the grade and elevation for the entire length of the project and assure adequate cover Stand along plan sheets and details will be developed for this project that will be incorporated into the overall construction documents for the same streets. The plans will represent that work which will be funded by the Trophy Club MUD. A separate bid section will be provided to allow the bidder/contractor to identify the specific costs for these improvements. The CO 's will be package up and let for bidding on behalf of the MUD. Consultant will facilitate the publication for the Notice to Bidders on behalf of the project in the local paper as paid for by the MUD. CO's will be distributed to prospective bidders ; the Consultant will facilitate the receipt of the bids and prepare bid tabulation . Bids will be reviewed and recommendation made to the MUD for award . The Consultant will be available to attend the MUD Board meeting to address the contract award. Contract documents will be prepared that will include the contracts , bonds and insurance by the Contractor necessary to begin construction. A separate budget fee has been provided for Construction Administration. The fee will be billed as hourly for only that effort associated with the waterline improvements which will include job site meetings, shop drawing review, and other contractor coordination that may include RFI's or other project questions . 3 Trophy Club Municipal Utility District No. 1 132 of 295 December 16, 2014 Regular Meeting Agenda Packet Project Schedule: ATTACHMENT 'B' PROJECT PHASE/SCHEDULE TNP shall endeavor to accomplish the work in accordance with the schedule requested by the CLIENT. However, prior to beginning work on this assignment, TNP shall be advised of the anticipated schedule for the project, including specific dates for various submittals and reviews by the CLIENT and/or others. TNP shall inform CLIENT of any conflicts with the proposed schedule within three (3) days of receipt of this information. It is understood and agreed that the objective of all involved in this project is produce and provide quality and complete information and deliverables, which requires a considerable amount of coordination and cooperation, as well as adequate time for research, analysis and development. It is also understood that TNP 's ability to perform our scope of services is dependent upon information being provided and reviewed by others in a timely manner, and that adjustments in schedule may be required should information or reviews be delayed. 4 Trophy Club Municipal Utility District No. 1 133 of 295 December 16, 2014 Regular Meeting Agenda Packet ATTACHMENT 'C' PROVISIONS 1. AUTHORIZATION TO PROCEED 2. 3. 4. Signing this form shall be construed as authorization by CLIENT for TNP , Inc . to proceed with the work , unless otherwise provided for in a separate written authorization . LABOR COSTS TNP , Inc.'s Labor Costs shall be the amount of salaries paid TNP, Inc.'s employees for work performed on CLIENTS Project plus a stipulated percentage of such salaries to cover all payroll-related taxes , payments, premiums, and benefits . DIRECT EXPENSES TNP , Inc.'s Direct Expenses shall be those costs incurred on or directly for the CLIENT's Project , including but not limited to necessary transportation costs including mileage at TNP, Inc.'s current rate when its, or its employee 's , automobiles are used, meals and lodging , laboratory tests and analyses , computer services, word processing services , telephone, printing and binding charges. Reimbursement for these EXPENSES shall be on the basis of actual charges when furnished by commercial sources and on the basis of usual commercial charges when furnished by TNP , Inc. OUTSIDE SERVICES When technical or professional services are furnished by an outside source, when approved by CLIENT, an additional amount shall be added to the cost of these services for TNP , Inc.'s administrative costs , as provided herein. 5. ENGINEER'S OPINION OF PROBABLE COST Any cost estimates provided by TNP , Inc. will be on a basis of experience and judgment, but since it has no control over market conditions or bidding procedures TNP, Inc. cannot warrant that bids or ultimate construction costs will not vary from these cost estimates . 6. PROFESSIONAL STANDARDS 7. 8. TNP , Inc. shall be responsible , to the level of competency presently maintained by other practicing professional engineers in the same type of work in CLIENT's community , fo r the professional and technical soundness, accuracy , and adequacy of all design , drawings , specifications , and other work and materials furnished under this Authorization . TNP , Inc. makes no other warranty, expressed or implied . TERMINATION Either CLIENT or TNP , Inc. may term inate this authorization by giving 30 days written notice to the other party . In such event CLIENT shall forthwith pay TNP, Inc . in full for all work previously authorized and performed prior to effective date of termination . If no notice of termination is given , relationships and obligations created by this Authorization shall be terminated upon completion of all applicable requirements of this Authorization . ARBITRATION All claims, disputes , and other matters in question arising out of, or relating to , this Authorization or the breach thereof may be decided by arbitration in accordance with the rules of the American Arbitration Association then obtaining . Either CLIENT or TNP , Inc. may initiate a request for such arbitration , but consent of the other party to such procedure shall be mandatory . No arbitration arising out of, or relating to this Authorization shall include , by consolidation , joinder, or in any other manner, any additional party not a party to this Authorization . 9. 10 . 11. 12. 13. 14. 15. 16. 17. 2 LEGAL EXPENSES In the event legal action is brought by CLIENT or TNP , Inc. against the other to enforce any of the obl igations hereunder or arising out of any dispute concerning the terms and conditions hereby created , the losing party shall pay the prevailing party such reasonable amounts for fees , costs and expenses as may be set by the court. PAYMENT TO TNP, INC. Monthly invoices will be issued by TNP , Inc . for all work performed under the terms of this agreement. Invoices are due and payable on receipt. LIMITATION OF LIABILITY TNP, Inc.'s liability to the CLIENT for any cause or combination of causes is in the aggregate , limited to the amount covered under TNP 's professional liability for errors and omissions . ADDITIONAL SERVICES Services in addition to those specified in Scope will be provided by TNP , Inc. if authorized in writing by CLIENT . CLIENT will pay for additional services as indicated in attached Basis of Compensation or as negotiated. SALES TAX Not applicable SURVEYING SERVICES In accordance with the Professional Land Surveying Practices Act of 1989 , the CLIENT is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Land Surveying , 7701 N. Lamar, Suite 400 , Austin , Texas 78752 , (512) 452-9427 . INVALIDITY CLAUSE In case any one or more of the provisions contained in this Agreement shall be held illegal, the enforceability of the remaining provisions contained herein shall not be impaired thereby . PROJECT SITE SAFETY TNP , Inc. has no duty or responsibility for project site safety during construction. DRAINAGE CLAUSE TNP , Inc. In the performance of its services may be required to assess the impact of the Project on neighboring property owners . The parties to this Agreement recognize that the development of real property has the potential to increase water runoff on downstream properties , and that such increase in runoff increases the possibility of water damage to downstream properties. The CLIENT agrees to indemnify and hold the ENGINEER harmless from any and all claims and damages arising , directly or indirectly , from water or drainage damage to downstream properties resulting from the development and construction of the Project. CLIENT shall not be required to reimburse ENGINEER for any claims or expenses arising out of the Project if it is determined by a court of competent jurisdiction that ENGINEER was negligent in the performance of its duties and obligations , and that ENGINEER 's negligence was the direct cause of damage to a property downstream of the Project. Trophy Club Municipal Utility District No. 1 134 of 295 December 16, 2014 Regular Meeting Agenda Packet ATTACHMENT 'D' TEAGUE NALL AND PERKINS, INC. Standard Rate Schedule for Time and Expense Contracts Effective January 1, 2014 to December 31, 2014* Consulting /Landscape Architecture/ROW From To Principal $190 $240 Team Leader $155 $220 Senior Project Manager $160 $225 Project Manager $110 $175 Senior CONSULTANT $180 $225 Project CONSULTANT $95 $160 CONSULTANT III/IV $105 $125 CONSULTANT 1/11 $85 $105 Landscape Architect / Planner $110 $190 Landscape Designer $70 $100 Senior Designer $105 $130 Designer $100 $120 Senior CAD Technician $85 $110 CAD Technician $60 $100 IT CONSULTANT $95 $155 Clerical $50 $80 Resident Project Representative $75 $120 ROW Manager $95 $130 Senior ROW Agent $90 $125 ROW Agent $75 $100 Senior Utility Coordinator $85 $115 Utility Coordinator $70 $95 Intern $40 $60 Surve in Survey Manager $150 $200 Registered Professional Land Surveyor (RPLS) $130 $160 Field Coordinator $90 $110 S.I.T. or Senior Survey Technician $65 $110 Survey Technician $65 $100 1 -Person Field Crew w /Equipment** $120 2-Person Field Crew w /Equipment** $145 3-Person Field Crew w /Equipment** . $165 4-Person Field Crew w /Equipment** $190 Flogger $40 Abstractor (Property Deed Research) $85 Subsurface Utility: Consulting (SUE) Hourly: Rate SUE Project Manager $185 SUE CONSULTANT $160 Sr. Utility Location Specialist $95 Utility Location Specialist $75 1-Person Designator Crew w /Equipment $115 2-Person Designator Crew w /Equipment $135 2-Person Vacuum Excavator Crew w /Equipment $220 SUE QL-A Test Hole (0 S 4ft)*** $900 SUE QL-A Test Hole (>4 S 6ft)*** $1,100 SUE QL-A Test Hole (>6 S 8 ft)*** $1,310 SUE QL-A Test Hole (>8 S 1Oft)*** $1,530 SUE QL-A Test Hole (> 1 0 S 1 2ft)*** $1,770 SUE QL-A Test Hole (>12 S 14ft)*** $2,000 7 Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Pe r Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour Per Hour (Travel and Stand -by) per hole per hole per hole per hole per hole per hole Trophy Club Municipal Utility District No. 1 135 of 295 December 16, 2014 Regular Meeting Agenda Packet All subcontracted and ou tsourced services shall be billed at rates comparable to TNP' s billing rates above or cost times a multiplier of 1.1 0. * Rates shown are for calendar year 20 14 and are subiect to change in subsequent years. **Equ ipment may include Truck , ATV, Robotic Total Station , GPS Units and Digital Level. *** Pricing includes 2-Person crew, designating fo r excavation, vehicle costs, and field supplies. Direct Cost Reimbursables Photocopies: Prints: Plots: Mileage Plans on CD ATTACHMENT 'D' TEAGUE NALL AND PERKINS, INC. Standard Rate Schedule for Time and Expense Contracts Reimbursed Direct Cost Items Effective January 1, 2014 to December 31, 2014* $0.154/sf $0.7701 /sf $0.154/sf $0.1 54/sf $0.50/sf $1.00/sf $0.56/mile $20/each letter, legal and 11" x 17" size bond paper, B& W letter, legal and 1 1" x 1 7 " bond paper, color letter, legal and 11" x 1 7" bond paper, B& W & color 1 1" x 17" size bond paper, B& W & color 22" x 34" and larger bond paper or vellum, B&W & color 22" x 34" and larger mylar or acetate, B&W 8 Trophy Club Municipal Utility District No. 1 136 of 295 December 16, 2014 Regular Meeting Agenda Packet ATTACHMENTS 9 Trophy Club Municipal Utility District No. 1 137 of 295 December 16, 2014 Regular Meeting Agenda Packet PIN OAK (T. 10 Trophy Club Municipal Utility District No. 1 138 of 295 December 16, 2014 Regular Meeting Agenda Packet PEBBLE BEA[H DRIVE 11 Trophy Club Municipal Utility District No. 1 139 of 295 December 16, 2014 Regular Meeting Agenda Packet TIMBERLINE [T. 12 Trophy Club Municipal Utility District No. 1 140 of 295 December 16, 2014 Regular Meeting Agenda Packet From: Tom Rutledge [mailto:TRutledge@TNPINC.com] Sent: Monday, December 08, 2014 11:23 AM To: Jennifer McKnight Cc: Laurie Slaght Subject: RE: Proposal Jennifer Here are tentative dates at this time and may adjust as we move forward: April 27, 2015: Let for Bid May 21, 2015: Open Bids May 25, 2015: Memorial Day Weekend (work around this for bid opening) June 2015: Take bids to MUD Board for approval End June 2015: Start Construction Thanks! Tom Rutledge Principal 1100 Macon Street Fort Worth, Texas 76102 817.336.5773 Main 817.665.7131 Direct 817.371.1668 Mobile 817.336.2813 Fax trutledge@tnpinc.com Trophy Club Municipal Utility District No. 1 141 of 295 December 16, 2014 Regular Meeting Agenda Packet INTERLOCAL AGREEMENT PROVIDING FOR PARTICIPATION IN THE WATER SUPPLY FEASIBILITY AND ROUTE STUDY THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS INTERLOCAL AGREEMENT REGARDING PARTICIPATION IN THE WATER SUPPLY FEASIBILITY AND ROUTE STUDY (“Agreement”) is entered into between Trophy Club Municipal Utility District No. 1, a conservation and reclamation district of the State of Texas (the “District”) and the Town of Westlake, a political subdivision of the State of Texas (the “Town”). In this Agreement, the District and the Town are sometimes individually referred to as a “Party” and collectively referred to as the “Parties.” RECITALS WHEREAS, the City of Fort Worth (the “City”) is the wholesale water supplier for both the District and the Town and has agreed to engage engineering services on behalf of the Parties to perform a study related to waterline routing; and WHEREAS, the District, is a legal entity that is physically located in the area to be served from the waterline included in the study and which would benefit from the study to determine the most economically feasible route for a waterline to distribute water to the District from the City of Fort Worth’s regional waterline; and WHEREAS, the Town, is a legal entity that is physically located in the area to be served from the waterline included in the study and which would benefit from the study to determine the most economically feasible route for a waterline to distribute water to the Town from the City of Fort Worth’s regional waterline; and WHEREAS, the Parties desire to use this study to best provide water system redundancy and reliability as well as the efficient sharing of resources, and WHEREAS, the Parties desire to pay their pro-rata share of the study. The parties to this Agreement hereby agree as follows: I. STATEMENT OF SERVICES TO BE PERFORMED BY THE CITY OF FORT WORTH 1) The study shall develop Options of Probable Construction Costs for up to three possible routes utilizing up to three alternate diameter pipes in the geographical area located as designated in EXHIBIT A. 2) The study shall produce maps for each potential route. Trophy Club Municipal Utility District No. 1 142 of 295 December 16, 2014 Regular Meeting Agenda Packet 3) The City will obtain the services of a professional engineering consultant (“Engineer”) to perform the planning study which will include the preparation of presentation materials, draft of the report, and the preparation and presentation of final reports. 4) The study will be performed by the City of Fort Worth in accordance with the City’s Task order which is hereto attached as EXHIBIT B. 5) The study will begin upon the engineer’s receipt of a Notice to Proceed from the City and will be performed as shown in the project schedule attached hereto as EXHIBIT C. II. RESPONSIBILITIES OF THE PARTIES 1) The parties agree to fund the study budgeted in equal pro rata shares. 2) The parties agree that if additional participants desire to participate in the study, they shall be responsible for their pro-rata share and will be required to enter into this agreement with the parties. Each additional participant shall be required to pay half of their pro-rata share to each of the parties hereto. 3) The parties agree to cooperate in good faith with the City and with each other in the preparation of the study. The City shall provide copies of the final report on the study to each Party upon completion of the study. 3) The parties agree that the parameters of this study shall follow the Task Order provided by the City, attached as EXHIBIT B. 4) The parties agree that any amendment to the Task Order and/or this Agreement must be in writing and signed by the authorized representative for each party to this Agreement. 5) No party to this Agreement may assign its rights and obligations under this Contract except by written amendment signed by the authorized representative for each party to this Agreement. 6) This Agreement shall be construed under and in accordance with the laws of the State of Texas. 7) The parties shall each provide a formal, direct, and continuous liaison for this study to assist the City in coordinating the scope of work and in obtaining available data for the development of the study. Trophy Club Municipal Utility District No. 1 143 of 295 December 16, 2014 Regular Meeting Agenda Packet III. CONTRACT AMOUNT AND PAYMENT OF SERVICES 1) The parties agree to fund the study budgeted at $65,186 as follows: Entity Percent Share Amount Trophy Club M.U.D. No. 1 50% $32,593 Town of Westlake 50% $32,593 2) At the date of execution of this Agreement, the contracting parties shall provide their respective cash contributions to the City. The failure of either party to fund their obligations under this Agreement by December 31, 2014, shall be a default. 3) The City shall be permitted to use contributed funds for work performed by it or its contractors as each payment becomes due. IV. TERM OF AGREEMENT The term of this agreement is to begin when fully executed, and shall terminate on completion of the study. IN WITNESS WHEREOF, the governing bodies of both the District and the Town have approved and adopted this Agreement and have caused this Agreement to be executed. It shall become effective upon the date that both parties have signed this Agreement. AGREED to and ADOPTED by Trophy Club Municipal Utility District No. 1 on this ___ day of ________________ 2014. ATTEST _____________________________ ____________________________ Jim Moss Kevin R. Carr President, Board of Directors Secretary, Board of Directors _____________________________ (Seal) Laurie Slaght District Secretary Trophy Club Municipal Utility District No. 1 144 of 295 December 16, 2014 Regular Meeting Agenda Packet AGREED to and ADOPTED by the Town of Westlake on this ___ day of ________________ 2014. ATTEST _____________________________ ____________________________ Thomas E. Brymer Stan Lowry Town Manager Town Attorney _____________________________ (Seal) Kelly Edwards Town Secretary Trophy Club Municipal Utility District No. 1 145 of 295 December 16, 2014 Regular Meeting Agenda Packet EXHIBIT A Geographical Area of Study Trophy Club Municipal Utility District No. 1 146 of 295 December 16, 2014 Regular Meeting Agenda Packet "C` Westlake #110" Turbine Meter UT §¨¦35 £¤377 ¬«170 ¬«114 Caylor Rd 5.0 MGGround Storage Tank 37735WNORTHWEST PK WY DOVE RD PEARSON LNNORTH FWYALTA VISTA RDKELLER HICKS RD HIGHWAY 1709 A LLIANCEG ATEW AYFW Y114 PEYTONVILLE AVEGOLDEN TRIANGLE BLVD KATY RDHARMON RDHIGHWA Y 1 1 4 FLORENCE RD DAVIS BLVDSOUTHLAKEBLVDJOHNSON RD CONTINENTAL BLVD CAYLOR RD BEACH STMOUNT GILEAD RD VINE STTIMBERLANDBLVD BANCROFT RDALLENTRL KNOX RD ROANOKE RDFM 156FAWKES LNOAK STRAY WHITE RD RUFE SNOW DRKELLER HASLET RD HENRIETTA CREEK RD MAIN ST ELM STPATE ORR RDOLD DENTON RDPEARL ST WALNUT STVICTORY WHITLEY RDPARKVISTABLVDPOSTO A K P LTROPHYCLUBDR NORMAL N EAGLEPKWY RANDALL MILL RDCH HILL CTCORRAL DRRANCHO DRDANA LNMELODY HILLS DR WALL PRICE KELLER RD ANITA AVEPENNY LNELAINE STWOOD B R O O K L N LAKEVIEW D R HASLET R OANOKE RD ROY LNJTOT T I NGER RDRIDGETOP RDOAK TRL MORGAN RDRO BIN D R CABEL A D R MELISSA DR KELASPENLNOAK DRCHAPARRAL LNSU MMER LN FALCON DR GRAYHAWK LNPRESTIGE RD CHANDLER RDSIMMONS DR CREEK RD T W KING RDI N D IA N CREEKDRJOSH RD PECAN ST BENSON LN TALBOT ST EAGLE TRLKENNY DRNORTHRIDGE DR KIRKW O OD B L V D VOSSAVESPORTPKWYBLEV IN S D ROTTINGER RDWINTER DR PRECINCT LINE RDHARRELL DRFOREST BEND LN VI S T A TRLB A R B A R A LN P ECOSDRM IS T YSR U NL A K E POIN T DRLEDARA LNBRENTWOOD TRL LIBERTY WAY BLUE MOUND RD WESTPORT PKWY BELINDADROAK LNBLUEBON NET DR PARISH LN C HE SAP E A K E L NHILLCREST DRPA D REAVESUNSET CIR R A IS IN T R E E D R FIR DRALDERSYDE DR DALLAS DR LAMARSTAUSTIN WATER LILY DR PARK PLCEDARELMTERSPRINGDRJELLICOCIRTREEHOUSECIR BEAR CRE EKTRLCHISOLM TRLBEAR CR EEKPKWY PRESTONLNBERRY WOODTRL CARNOUSTI E DREVERGREEN DRB A R T S T CHARLES STA STORDRWATERCREST D R CIMAR RO N DR BELLAIRE D R GLEN VISTA DR KINGSBRIDG E L N PENINSULA LNHERITAGE PKWYT R O O N D R D A Y R D SCENIC DRCASTL E MANCTMONICA LN FAIROAKS D R BOLEN ST BEAR RUNPONDEROSA RANCH RDMANOR WAYOAKWOOD DRKER R C TSUNSET DRROYAL LNBROCK DRLOST TRLLEESBURG DRINDIA STMEA D OW BROOKLND A R TM O U THDRREYCT LAMBERT LN MARLI N L N RIVER TRLSTAGE COACH RD PINELLAS AVE SUMAC DRSE-HA-PAYA K RD FRIO DREMORY TRLB R O K E N B END DRBODEGA BAY DRVERMILION CTENGLISH OAK DR T.W. KING RDMARANTHA WAYCANYON RANCH RDBOBBI CTTWENTYDEER HOLLOW BLVDSA B I N E C T FAIR GREEN DR WILD ROSE W A Y CAMPUS CIRWATERFORD DR DIAR LN ALLIANCE BLVD AMADOR DR RAVEN TRCE KEITH DR BETTY LNLAUREN WAYHIGHLAND CTSTEVE CT NORTHERN TRCE LEGACY XI N G RICHMOND L N ASPEN CT CANARY LNOAKWOOD TRLSAGEBRUSH ST FURLONG WAY RED WING CT VALLE VISTA CTHERITAGE PKWYWESTPORT PKWYNORTH FWYTROPHYCLUB D R NORTH FWYJOSH RD 35WNORTHWEST PKWYOLD DENTON RDNORTH FWYKELLER HASLET RD POSTOAK P LHARMON RDHIGHWAY114 ALLIANCEGATE W A Y FW Y P E YTONVILLEAVEJOHNSON RDJ T OTTINGER RDOTTINGER RD Colleyville Keller Roanoke Southlake Trophy Club Westlake Fort Worth CITY OF FORT WORTHEXHIBIT A STUDY AREA LEGEND UT Existing Ground Storage Tank "C`Wholesale Meter Street Fort Worth City Limit County Boundary Created By Freese and Nichols, Inc.Job No.: FTW13135Location: H:\W_WW_PLANNING\DELIVERABLES\00-WORKING\(Figure_X)_Caylor_Rd_GST_Westlake_Meter.mxdUpdated: Friday, December 05, 2014December 05, 2014 0 3,000 SCALE IN FEET !I Trophy Club Municipal Utility District No. 1 147 of 295 December 16, 2014 Regular Meeting Agenda Packet EXHIBIT B City of Fort Worth Task Order Trophy Club Municipal Utility District No. 1 148 of 295 December 16, 2014 Regular Meeting Agenda Packet 1 Task Order to an Agreement by and between the City of Fort Worth, Texas (City) and Freese and Nichols, Inc. (Consultant) to perform On‐Call Professional Civil Engineering Services Water and Wastewater Modeling (Project) TASK ORDER NUMBER 2014‐003 Water Supply Feasibility and Route Study for Northeast Wholesale Customers THIS TASK ORDER is made pursuant to the terms and conditions of the Professional Services Agreement (the "Agreement"), City Secretary Contract No. 45164, dated September 17, 2013, entered into by and between the City of Fort Worth, Texas (City) and Freese and Nichols, Inc. (Consultant). I. ARTICLE 1. Consultant will perform the on‐call professional civil engineering services in accordance with the Agreement and the Scope of Services / Compensation Schedule / Budget Summary attached hereto as Exhibit "A" and incorporated herein by reference for all purposes. II. ARTICLE 2. Compensation for this Task Order shall be on a not to exceed basis, not to exceed sixty‐five thousand one hundred eighty‐six and 00/100 Dollars ($65,186.00), and shall be paid in accordance with Article 3 of the Agreement and the WScope of Services / Compensation Schedule / Budget Summary as set forth in Exhibit "A" of the Task Order. Consultant shall not exceed the amount specified in this Task Order without the issuance of a supplemental Task Order issued by City in writing to Consultant. III. ARTICLE 3. This Task Order shall become effective on the latest date as reflected by the signatures below and shall terminate on December 31, 2014 unless extended by a supplemental Task Order issued by City in writing to Consultant. IV. ARTICLE 4. The City Project number and the Project Account Code are the following: City CIP Number: N/A City Project Account Code: N/A V. ARTICLE 5. Upon execution of this Task Order, the funds available under the Agreement are revised to the following: Current Project Budget (As Revised by Approved Task Orders): $ 120,349.00 Approved Work by this Task Order: $ 65,186.00 Revised Project Budget: $ 55,163.00 Trophy Club Municipal Utility District No. 1 149 of 295 December 16, 2014 Regular Meeting Agenda Packet 2 ARTICLE 6. The following exhibits are attached below and made a part of this Task Order: A. Exhibit "A," Scope of Services / Compensation Schedule / Budget Summary. VI. ARTICLE 7. This Task Order does not waive the parties' responsibilities and obligations provided under the Agreement. IN WITNESS WHEREOF, the parties have executed this Task Order and caused this Task Order to be effective on the latest day as reflected by the signatures below. CITY CONSULTANT The City of Fort Worth, Texas Freese and Nichols, Inc. By: _____________________ By: _____________________ Name: Nowzar Dinyarian, P.E ____________ Name: _Jessica Brown, P.E.____ Title: Project Manager Title: _Principal_____________ Date: _____________________ Date: _____________________ Trophy Club Municipal Utility District No. 1 150 of 295 December 16, 2014 Regular Meeting Agenda Packet Exhibit A‐1 EXHIBIT "A" SCOPE OF SERVICES / COMPENSATION SCHEDULE Task Order to an Agreement by and between the City of Fort Worth, Texas (City) and Freese and Nichols, Inc. (Consultant) to perform On‐Call Professional Civil Engineering Services Water and Wastewater Modeling (Project) I. Scope of Services Water Supply Feasibility and Route Study for Northeast Wholesale Customers Task A: Project Management and General Services FNI shall ensure efficient and effective use of Engineer’s and City’s time and resources. Engineer shall manage change and, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the City’s Project Manager and others as necessary to make progress on the work. I. Managing the Team Lead, manage and direct route study team activities Ensure quality control is practiced in performance of the work Communicate internally among team members Task and allocate team resources II. Communications and Reporting Attend a project kickoff/chartering meeting with City’s staff to confirm and clarify scope, understand City’s objectives. Prepare invoices and submit monthly in the format acceptable to the City. Prepare and submit monthly progress reports Coordinate with other agencies and entities as necessary for the study of the proposed infrastructure. Trophy Club Municipal Utility District No. 1 151 of 295 December 16, 2014 Regular Meeting Agenda Packet Exhibit A‐2 Task B: Route Analysis for Northeast Wholesale Customers I. Project Kick‐off Meeting: Freese and Nichols, Inc. (FNI) will meet with the City to review scope, project team and schedule of the project. The meeting will also serve as time to determine criteria for pipeline route selection including: Construction Costs Properties affected Potential conflicts Hydraulics II. Meeting with Customer Cities: FNI will conduct three (3) meetings with Customer cities to gather information and discuss preferences. III. Data Collection: in addition to data obtained from the City, FNI will coordinate with sub consultant to compile and create maps with pertinent geographical information which may include : Utilities from GIS Storm drainage facilities USGS digital contour maps Mapping of land owners Utilities observed from field visit Data from other agencies (TxDOT and Railroads) IV. Review Pipeline Route: After obtaining data and mapping information. FNI will review the route originally proposed on the Northside Water System Recommended Improvements figure, as well as review two additional routes. FNI will perform reconnaissance level viewing of the proposed routes where access permits. FNI will suggest modifications as needed/necessary and meet with the City of Forth Worth to determine preferred route and possible modifications. FNI will evaluate the proposed routes by performing the following tasks: a. Develop Options of Probable Construction Costs (OPCC’s) for each route. The OPCC’s will take into consideration preliminary pipeline diameter analysis, pipe pressure class, road crossings (if any), creek crossings (if any), typical appurtenances, and general construction requirements. A total of nine (9) Cost estimates will be developed with three (3) alternate diameters for each route. b. FNI will coordinate with sub consultant to produce maps for three routes. The maps will present data used to evaluate each route. Trophy Club Municipal Utility District No. 1 152 of 295 December 16, 2014 Regular Meeting Agenda Packet Exhibit A‐3 V. Hydraulic evaluation: FNI will utilize the Northside Water Model to evaluate the effects on the pressure plane for each of the three propose alignments. FNI will conduct hydraulic analysis to confirm the sizing of the pipeline, capacity, and pipeline pressure requirements. VI. Technical Memorandum: FNI will prepare a technical memorandum summarizing the findings for the route study and recommend a preferred route. The technical memorandum will include discussion on the following topics: a. Description of Alternates b. Maps of pipeline routes 11x17 map book at 1”=100’ scale for one route Large map for two routes at large scale c. Results of Hydraulic Analysis d. Engineers Opinion of Probable Construction Costs (OPCC’s) e. Recommendation VII. Assumptions: a. FNI will attend four (4) meetings: One (1) with the City and three (3) with customer cities. b. Eight (8) copies of the memorandum and associated maps will be delivered to the City Trophy Club Municipal Utility District No. 1 153 of 295 December 16, 2014 Regular Meeting Agenda Packet Exhibit A‐4 II. Compensation Schedule The City shall pay Consultant an amount not to exceed $65,186 in accordance with the provisions of this Agreement and the Payment Schedule attached as Exhibit “B,” which is incorporated for all purposes herein. Consultant shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City first approves such expenses in writing. III. Schedule Freese and Nichols is authorized to commence work on the Project upon execution of this Agreement and agrees to complete the services in accordance with the following schedule: Complete evaluation and technical memorandum three months from Notice to Proceed. If Freese and Nichols’ services are delayed through no fault of Freese and Nichols, Freese and Nichols shall be entitled to equitable adjustment of compensation and Freese and Nichols shall be entitled to adjust contract schedule consistent with the number of days of delay. Trophy Club Municipal Utility District No. 1 154 of 295 December 16, 2014 Regular Meeting Agenda Packet Exhibit B‐1 EXHIBIT "B" On‐Call Professional Services for Water and Wastewater Modeling COMPENSATION A. Not to Exceed: The total fee for Basic Services in Exhibit “A” shall be computed on the basis of the Schedule of Charges but shall not exceed $65,186. If FNI sees the Scope of Services changing so that Additional Services are needed, FNI will notify OWNER for OWNER’s approval before proceeding. Additional services shall be computed based on the Schedule of Charges. B. Schedule of Charges: Position Min Max PRINICIPAL 174.83 267.00 GROUP MANAGER 198.93 261.80 ENGINEER VIII 211.44 272.38 ENGINEER VII 180.53 233.63 ENGINEER VI 159.10 224.39 ENGINEER V 134.11 173.56 ENGINEER IV 116.59 153.51 ENGINEER III 103.94 148.67 ENGINEER II 89.91 116.35 ENGINEER I 85.72 110.93 CADD DESIGNER 115.84 149.90 TECHNICIAN IV 90.58 117.22 TECHNICIAN III 75.01 100.93 TECHNICIAN II 68.50 91.88 TECHNICIAN I 51.58 69.21 GIS COORDINATOR 106.79 138.20 GIS ANALYST IV 99.43 128.68 GIS ANALYST III 72.56 101.64 GIS ANALYST II 61.65 79.79 GIS ANALYST I 51.44 66.57 WORD PROCESSING/SECRETARIAL 53.90 81.49 OPERATIONS ANALYST 100.24 140.51 CONTRACT ADMINISTRATOR 68.05 88.07 INFORMATION SERVICES SUPERVISOR 64.97 84.08 INFORMATION SERVICES CLERK III 48.26 62.46 INFORMATION SERVICES CLERK II 36.25 46.91 INFORMATION SERVICES CLERK I 38.09 42.88 CO-OP 39.16 71.20 The ranges and individual salaries will be adjusted annually. RATES FOR IN‐HOUSE SERVICES Plotter Printing Bond $2.50 per plot Black and White Color Other $5.00 per plot $0.10 per single side copy $0.50 per single side copy Color $5.75 per plot $0.20 per double side copy $1.00 per double side copy Binding $5.75 per book OTHER DIRECT EXPENSES Other direct expenses are reimbursed at actual cost times a multiplier of 1.10. They include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from Fort Worth and other miscellaneous expenses directly related to the work, including costs of laboratory analysis and tests. Other work required to be done by independent persons other than staff members are reimbursed at actual cost times a multiplier of 1.05. Trophy Club Municipal Utility District No. 1 155 of 295 December 16, 2014 Regular Meeting Agenda Packet EXHIBIT C Project Schedule Trophy Club Municipal Utility District No. 1 156 of 295 December 16, 2014 Regular Meeting Agenda Packet ID Task NameDuration Start Finish1Route Study9 days?Mon 12/1/14Thu 12/11/142Notice to Proceed1 day?Mon 12/1/14Mon 12/1/143Kick‐off Meeting1 dayTue 12/2/14Tue 12/2/144Prepare for Member City Meeting3 daysWed 12/3/14Fri 12/5/145Meet with Member Cities4 daysMon 12/8/14Thu 12/11/146GIS Work (Pacheco Koch)38 days?Fri 12/12/14Tue 2/3/1520Engineering/Techincal Memorandum24 daysWed 1/7/15Mon 2/9/1531Submit Draft Memo1 day?Tue 2/10/15Tue 2/10/1532City Review Draft Memo4 daysWed 2/11/15Mon 2/16/1533FNI Address Comments4 daysTue 2/17/15Fri 2/20/1534Submit Technical Memo1 day?Mon 2/23/15Mon 2/23/1512/12/102/23SMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFSSMTWTFNov 30, '14Dec 7, '14Dec 14, '14Dec 21, '14Dec 28, '14Jan 4, '15Jan 11, '15Jan 18, '15Jan 25, '15Feb 1, '15Feb 8, '15Feb 15, '15Feb 22, '15TaskSplitMilestoneSummaryProject SummaryExternal TasksExternal MilestoneInactive TaskInactive MilestoneInactive SummaryManual TaskDuration‐onlyManual Summary RollupManual SummaryStart‐onlyFinish‐onlyDeadlineProgressWater Supply And Route Study for NE Wholesale CustPage 1Project: Route Study ScheduleDate: Tue 11/4/14Trophy Club Municipal Utility District No. 1157 of 295December 16, 2014 Regular Meeting Agenda Packet Robert G. West Direct 817.878.0511 File Number 14621-000 WHITAKER CHALK ATTORNEYS & COUNSELORS December 12, 2014 Jennifer McKnight, General Manager Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, TX 76262 Via email to jmcknight@tcmud.org Re: Ownership of Annex to Svore Building Dear Jennifer: rwest@wbitakercbalk.com www.whitakerchalk.com As you requested, this letter is to summarize information regarding the legal ownership of the "Annex" building constructed in 2006 on the west side of Trophy Club MUD 1 's Svore Municipal Utility District Administration Building. Trophy Club Municipal Utility District No. 1 (the "District") acquired a 2.23 acre tract of land by a GENERAL WARRANTY DEED dated June 9, 1983, from Gibraltar Savings Association (which was the primary developer of the Trophy Club real estate development at that time) for the specific purpose of constructing an administration building for the District, which was in fact later constructed and named the Svore Municipal Utility District Administration Building. That DEED was filed June 12, 1983, and is recorded in Volume 1228, Page 105, of the Deed Records of Denton County, Texas. The Svore Building, the Annex building, and the police station, are all located on a 1.287 acre portion of the land at the southwest end of the 2.23 acre tract acquired in 1983. The 1.287 acre tract was formally platted in 2010 as Lot 2, Block 1, MUNICIPAL UTILITY DISTRICT NO. 1 COMPLEX, an addition to the Town of Trophy Club, Denton County, Texas, by a plat filed February 12, 2010, and recorded as Instrument Number 2010-22, of the Plat Records of Denton County, Texas. Although not directly related to the ownership of the Annex building, the same plat in 2010 also covered the land where the Trophy Club Fire Station is located (0.936 acres), which was platted as Lot 1, Block 1, and the land where the two large ground storage tanks, the water mixing facilities, and a water well are located (3.044 acres), which was platted as Lot 3, Block 1, of the MUNICIPAL UTILITY DISTRICT NO.1 COMPLEX. WHITAKER CHALK SWINDLE & SCHWARTZ PLLC 301 Commerce Street •Suite 3500 •Fort Worth, Texas 76102-4135 817.878.0500 • Metro 817.429.6288 • FAX 817.878.0501 Trophy Club Municipal Utility District No. 1 158 of 295 December 16, 2014 Regular Meeting Agenda Packet Page2 I am personally aware that in 2006 there was discussion between the Trophy Club Master District and the Town of Trophy Club regarding plans for construction of the Annex, and at least two draft written agreements were prepared and discussed, but to the best of my personal knowledge no written agreement was ever finally approved or signed by the parties regarding the ownership of the Annex building. It is my general understanding that the Town of Trophy Club has occupied portions of the Svore Building and the Annex Building as a tenant over the years, under agreements by which the Town would pay certain agreed amounts for portions of the costs for occupancy and operation of the buildings, but I do not have copies of those cost sharing agreements. In the absence of a written agreement providing otherwise, and since the Annex building is a permanent improvement on the land upon which it is located (rather than a movable portable building like the police station), the legal ownership of the Annex building is the same as the land upon which it is located. That owner has been and is Trophy Club Municipal Utility District No. 1 since 1983. To help confirm the title ownership and that that no other documents have been filed of record relating to the subject property, I obtained this week and am enclosing with this letter an Abstractor's Information Letter Title Search, by REIS, Inc. (Real Estate Information Services) of Fort Worth, which has a title plant that includes Denton County records. If you need further information regarding this matter, please contact me. Robert G. West, As Attorney for Trophy Club Municipal Utility District No. 1 Enclosure: Abstractor's Information Letter Title Search 158896.1 Trophy Club Municipal Utility District No. 1 159 of 295 December 16, 2014 Regular Meeting Agenda Packet REIS File No. 2014-12400 Client File No. 295 Trophy Club Dr./1 00 Municipal Dr. REIS HEAL ESTATE lNFOHMATION SEH\'ICES 9675 Camp Bowie West Fort Worth, Texas 76116 817-335-5082 Bob West www.reisresearch.com ABSTRACTOR'S INFORMATION LETTER TITLE SEARCH Whitaker, Chalk, Swindle & Schwartz, PLLC 301 Commerce St. Suite 3500 Fort Worth Texas, 76102-4135 December 11,2014 817-334-9687 fax In compliance with your request for information with reference to the following described property, our search from June 21, 1983 (commencement date) to December 5, 2014 (certification date) reflects: LEGAL DESCRIPTION: Being a 2.23 acre tract of land situated in the CHARLES MEDLIN SURVEY, Abstract No. 823, Denton County, Texas, and being a portion of that certain tract (Tract V) of land as described by deed to Gibraltar Savings Association and filed of record in Volume 837, Page 16, Denton County Deed Records, said 2.23 acre tract being more particularly described by metes and bounds found in Volume 1228, Page 105, Denton County Deed Records, Texas. Said 2.23 acres was platted into Lots 1 & 2, Block 1, MUNICIPAL UTILITY DISTRICT NO 1 COMPLEX, an Addition to the Town of Trophy Club, Denton County, Texas, according to the plat thereof recorded in Document No. 2010-22 of the Plat Records of Denton County, Texas. NAME(S) SEARCHED: Trophy Club Municipal Utility District No. 1 LAST DEED(S) IN CHAIN OF TITLE: GENERAL WARRANTY DEED Grantor: Grantee: Filed: Recorded in: GIBRALTAR SAVINGS ASSOCIATION TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO 1 6/21/1983 Volume: 1228 Page: 105 Instrument Number: 00024021 Notes: 2.23 Acres Trophy Club Municipal Utility District No. 1 160 of 295 December 16, 2014 Regular Meeting Agenda Packet LIENS FOR WHICH WE FIND NO RELEASE OR ATTEMPTED RELEASE OF RECORD: WE FIND NONE. ABSTRACT OF JUDGMENTS, CHILD SUPPORT LIENS, STATE TAX LIENS AND FEDERAL TAX LIENS FOR WHICH WE FIND NO RELEASE OR ATTEMPTED RELEASE OF RECORD: WE FIND NONE. EXCEPTIONS AND REMARKS: PLAT-MUNICIPAL UTILITY DISTRICT NO 1 COMPLEX Grantor: Grantee: Filed: TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO 1 THE PUBLIC 2/12/2010 Instrument Number: 2010-22 Notes: Lot(s) 1-3, Block 1. ITEMS SHOWN ON LETTER ARE BASED UPON INFORMATION PROVIDED BY CLIENT, AND ARE SHOWN AS THE RESULT OF A PROPERTY/NAME SEARCH AND MAY OR MAY NOT BE ONE IN THE SAME PERSON(S) AND MAY OR MAY NOT AFFECT THE PROPERTY. This Abstractor's Information Letter does not include any of the following matters: (1) Bankruptcies which, from date of adjudication of the most recent bankruptcy, antedate this letter by more than fourteen (14) months. (2) Suits and judgments, which from date of entry, antedate this letter by more than ten (1 0) years or until the governing statutes of limitation has expired, whichever is the longer period. (3) Unpaid State and Federal Tax Liens (other than ad valorem tax liens) which, from date of filing, antedate this letter by more than ten (1 0) years. (4) Any unpaid ad valorem property taxes, real or personal, affecting the above described real property. (5) Easements and Restrictions have not been searched. (6) No Oil, Gas or Mineral interests or rights were searched. It is understood by Whitaker, Chalk, Swindle & Schwartz, PLLC (Benefited Party) that the above information was secured by REIS, Inc. through the use of the real estate title records of the county where the property is located and/or from various title evidence providers. REIS, Inc. does not and will not assume any liability, financially or otherwise, to Benefited Party, or any other party, in a total amount in excess of the amount paid for the information contained herein. This report was prepared from the results of a search of name(s) supplied by the Benefited Party. This report may not reveal holders of outstanding interest such as assignees of mortgages, liens, leases or other matters not indexed under the names searched. No variations of names have been searched unless otherwise indicated. The above Abstractor's Information Letter is issued for the use of, and shall inure to the benefit of the Benefited Party, and is issued in consideration of $175.00 paid by the Benefited Party, and to whom said sum shall be returned as liquidated damages in the event the Information Letter contains an error or errors that cause Benefited Party loss or damage due to such errors. Such sum shall constitute the full measure of damages against REIS, Inc., its officers, employees and staff, as well as any other title evidence provider used in the research process. Trophy Club Municipal Utility District No. 1 161 of 295 December 16, 2014 Regular Meeting Agenda Packet The information set out in this Information Letter is not an opinion of title, guarantee of title, or a title insurance product of any kind, and any use or reliance on the information reported herein, for any purpose whatsoever, is taken at the sole risk and responsibility of the Benefited Party. Trophy Club Municipal Utility District No. 1 162 of 295 December 16, 2014 Regular Meeting Agenda Packet MASTER DISTRICT From: The Office of the Municipal Utility District Date: 3-9-2006 Subject: Agenda Item No.B.l Discuss and take appropriate action to approve the agreement between the Town and the M~ter District for the contribution by the Master District to the payment of the cost of constructing the new addition to the Svore building. EXPLANATION: . . . This agenda item refers to the proposed agreement between the Town and the Master District with regard to the new main building. The .Town Attorney advised that while the terms are _understood and agreed, the agreement must also contain certai~· formal boilerplate provisions to comply with the law concerning lnterlocal Contracts. We seek your approval on the terms provided and authority for your Chairman _ to execute the finished agreements once the boilerplate language is in place. . . These financing arrangements have already been agreed upon . We are asking the Board to approve the contrc=tct in its final form , which we hope to have available at time of meeting. (wrf) Attachments: · 1. New Building Payment Contribution Agreement (NOT final form.) P.l Trophy Club Municipal Utility District No. 1 163 of 295 December 16, 2014 Regular Meeting Agenda Packet NEW BUILDING PAYMENT CONTRIBUTION AGREEMENT This agreement entered into by and between the Town of Trophy Club and Trophy Club Master District, a joint venture ofTrophy Club Municipal Utility Districts No. 1 and No.2 (hereinafter, the "Master District''). WHEREAS at the present time certain of the Town and Master District functions and facilities are housed in temporary buildings to the rental of which both parties now contribute, with the Master District contributing the sum of $13,182.12 per annum, payable in monthly installments of$1,098.51; and, WHEREAS the Town is in the process· of erecting, on property belonging to Trophy. Club Municipal District No. 1, a permanent building with the intent by both parties that their functions and facilities above referred to will be transferred to and thereafter be housed in said permanent building; and, WHEREAS to fmance the construction of said permanent building the Town has borrowed from First Financial Bank the sum of Six Hundred Fifty Thousand Dollars ($650,000.00) represented by a Certificate of Obligation dated September 1, 2004, yielding an interest rate of .04134, and having a final payment date o~Sep~ember 1, 2024. Now therefore it is agreed by and between the parties: 1. Until the above-referred-to note has been paid in full, the Master District will pay to the Town the sum of $13,182.12 per annum payable in monthly instaJlments of $1,098.51, which the Town will in tum apply to the payment ofsaid·note. 2. The Town and the Master District will share equally the operating costs of the building. 3. The rights ofthe Town in said building will include right of use but will not include ownership. Date:------ Trophy Club Master District By: Chairman P.2 Date: ------- Town of Trophy Club By: Mayor I Trophy Club Municipal Utility District No. 1 164 of 295 December 16, 2014 Regular Meeting Agenda Packet ____ /_/ 1 _,! \\D·,. ~FT-NEVE_~--=E-"'XECUTED BY EITHER PARTY I '! ~ '?-( .... of?_ I \ 7Z-NU. 't>f I?>~ · ' INTERLOCAL COOPERATION AGREEMENT ,A J.v"-v;. I --------------·' PAYMENT CONTRIBUTION AGREEMENT l'<fi".MU41Pft- / .--· MUNICIPALBillLDINGANNEX TillS AGREEMENT is made and entered into this __ day of 2006, by and between the Town of Trophy Club, Texas, a home rule II).unicipal corporation (hereinafter referred to . as "Town") and Trophy Club Master District, a jomt venture · of Trophy Club Municipal "Utility Districts No. 1 and No.2 (hereinafter, the ''Master District''). · I . WITNESSETH: I . WHEREAS, the Interlocal Cooperation Act, Texas Government Code, Chapter 791, et seq., as amended (the "Act") provides authority for governmental entities of the State ofTexas to enter into interlocal agreements with each other regarding governmental functions and services as set forth in the Act; WHEREAS, formerly certain Town and Master District functions and. facilities were housed in temporary buildings that were rented from a third party, the rental fee for which was shared equally between the Town and the Master District with the Master District contributing the sum of $13,182.12 per annum, payable in monthly installments of$1,098.51; and, . . . WHEREAS, both the Town and .the Master District are governmental entities entrusted · with the ~xp~ditUre 'of public funds and' both are interested in efficiently ·and effectively · ·· managing public ~sets; and · · WHEREAS, the Town has erected a 4,630 square foot building as an ~ex to the existing Svore building (hereinatler "Improvements"} on · property located at · I 00 Municipal Drive and belonging to Trophy Club MUnicipal District No. 1, (''MUD 1") a District .created pursuant to Section 59, Article XVI, Texas Consti~tion ·and the Texas. Water Code, Chapter 54 (hereinafter ''Property'') ill an effort to , reduce the long term costs associated with the continued· · payment of rent8.I fees on the temporary structures; and wHEREAS, it ·is the intent of both . the Town and Master District to house their respective governmental functions in the Annex; and WHEREAS, to finance the construction of the Annex, the Town has borrowed from First Financial Bank the sum of Six Hundred Fifty Thousand Dollars ($650,000.00) represented by a Certificate of Obligation da~ed Septerriber 1, 2004, yielding an interest rate of :04134, and having a final payment date of September 1, 2024. NOW, THEREFORE, Town and Master District for and in consideration of the recitals set forth above and terms and concijtions below, agree as follows: I. Incorporation I Term P.19 Trophy Club Municipal Utility District No. 1 165 of 295 December 16, 2014 Regular Meeting Agenda Packet 1.01 Incorporation of Recitals. The foregoing recitals are agreed upon and incorporated herein as a part of this Agreement. 1.02 Term. This Agreement shall become effective upon approval by each of the respective governing bodies of Town and Master District and upon execution by their respective authorized representatives, provided that the identical. version of this Agreement between the Town and Master District is approved by each of the respective governing bodies of those entities and executed by their respective authorized representatives. This Agreement shall remain in effect for a term of one hundred and ninety five (I95) days, and thereafter, shall automatically renew annually on October I of each successive year for a total of eighteen (I8) additional terms of one (I) year each, unless terminated by either party as provided herein. II. Obligations and Rights of the Parties 2.01· Town Obligations and Rights: A. In order to finance the construction of the Annex, the Town has borrowed from First Financial Bank the sum of Six Hundred Fifty Thousand Dollars ($650,000.00) · represented by a Certificate of Obligation dated September 1, 2004, yielding an interest rate of .04134, and having a final payment date of September 1, 2024 (hereinafter "I_<'inancial Obligation"). B. The Town will have unlimited use of the Annex to house its equipment and operations but shall not have any ownership interest in the Property. C. The Town has constructed Improvements on the Property at a total cost of $650,000.00. The Town shall retain ownership of the Improvements as specified herein. D. The Town shall pay fifty percent (50%) of the anmial cost of maintenance, repair and operation of the Property and Improvements for the entire term of this Agreement. E. The Town shall pay the portion of the Financial Obligation over and· above the amount paid by the Master District, as further specified in this Agreement, until the Financial Obligation is paid in full. 2.02 Master District Obligations and Rights: A. Payments by the Master District shall begin accruing on March IS, 2006. Master District shall pay the amount of $7,140.32 for the period beginning March 15, 2006 and ending September 30, 2006. Such payment shall be made in equal monthly installments. P.20 Trophy Club Municipal Utility District No. 1 166 of 295 December 16, 2014 Regular Meeting Agenda Packet Thereafter and until the above-referenced Financial Obligation has been paid in full, the Master District shall for the term of this Agreement, annually pay to the Town the sum of $13,182.12 with such sum being paid in monthly installments of $1,098.51. The Town shall apply such payment to the Financial Obligation . . B. The Master District shall have unlimited use of the Improvements to house its equipment and operations but shall not have any ownership interest in· the Improvements. C. MUD 1 shall retain ownership of the Property as specified herein. D. The Master District shall pay fifty percent (50%) of the annual cost of maintenance, repair and operation of the Property and Improvements for the entire term of this Agreement. Til. Consideration The parties agree that sufficient consideration for this Agreement exists and is found in the · cross promises set forth above and other good and valuable consideration as specified herein. Master District's agreement to pay Town as specified in Paragraph 2.02 above is provided in exchange for Town's agreement to comply with the terms specified in Paragraph 2.01 above. All payments made hereunder shall be made from current revenues legally available to the paying party. Each party further agrees that it is fairly compensated for the services or functions performed by it under the terms of this Agreement. IV. Assets 4.01 Ownership. ·The Property, currently owned by MUD 1 shall remain under the exclusive ownership of MUD 1 and no term or provision of this Agreement shall affect MUD 1 's right, title or interest to such Property. Additionally, all property and assets purchased with Master District funds shall remain the property of Master District. The Improvements currently owned by Town shall remain under the exclusive ownership ofTown.and no term or provision of this Agreement shall affect Town's right, title or interest to such Improvements. Additionally, in the event that Town funds additional improvements to Master District Property, all right; title and interest to such additional improvements shall be fully vested in the Town. This Agreement shall not be construed as creating any right, title or interest to Property or Improvements owned by either party hereto where such asset was prirchased with funds solely provided by such party. In the event of joint purchases of assets, each party shall own a percentage of such assets based upon the ratio of the amount of money contributed toward the purchase relative to the total cost of the item. 4.02 Ownership Upon Termination I Acceleration. Upon termination of this Agreement, each party shall retain ownership of assets purchased with its respective funds P.21 Trophy Club Municipal Utility District No. 1 167 of 295 December 16, 2014 Regular Meeting Agenda Packet and of its respective interest in the Property and Improvements as specified in this Agreement. Upon such termination, one party may, upon the written consent of the other party, purchase such other party's interest in the Property or Improvements. As consideration for the joint us~ of the Property and Improvements, the parties hereto have entered into this Agreement in reliance upon the continued performance by the other party of its obligations hereunder; therefore, if either party terminates this Agreement prior to the full payment of the Financial Obligation, such terminating party shall pay its pro rata share of the Financial Obligation in a lump sum amount to the other party. v. Insurance Town shall obtain and maintain insurance sufficient to cover the loss.ofthe Improvements due to fire, wind, storms and all other casualty losses. The Master District shall pay fifty percent (50%) ofthe cost of such insurance and the Town shall pay fifty percent (50%) of the cost of such insurance. VI. Immunity The fact that Town and Master District accept certain responsibilities relating to the Property and_ Improvements which are the subject of this Agreement as part of their responsibility for · providing governmental services for the public health and welfare makes it imperative that the performance of their respective obligations be recognized as a governmental function and that the doctrine of governmental immunity shall be, and it is hereby, invoked to the extent possible under the law. Neither Town nor Master District waives any immunity or defense that would otherwise be. available to it against claims arising from the exercise of governmental powers and functions. VII. Default I Termination 7.01 In the event that either party hereto breaches any term or condition of this Agreement, this Agreement may be terminated by the aggrieved party if such default is not cured within a period of ten (1 0) days after receipt of written notice of default by the party allegedly in breach of its obligations hereunder. At the option of the aggrieved party, if such default is not cured within the ten (10} day period, this Agreement shall immediately terminate without further notice and the breaching party shall be liable for payment of all costs as specified in Paragraph IV and the costs of collection, including attorneys fees. 7.02 Notwithstanding the foregoing, this Agreement may be terminated at any time without cause by either party giving sixty (60) days advance written notice to the other party. P.22 Trophy Club Municipal Utility District No. 1 168 of 295 December 16, 2014 Regular Meeting Agenda Packet The terminating party shall be liable for payment of all costs as specified in Paragraph IV and the costs of collection, including attorneys' fees. VIII. Entire Agreement This Agreement represents the entire and integrated agreement between Town and Master District and supersedes all prior negotiations, representations and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. IX. Venue The laws of the State of Texas shall govern this Agreement and each of its terms and provisions, including but not limited to the rights and duties of the parties hereto, and exclusive venue shall be in Denton County, Texas. X. Severability In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. XI. Non-Waiver All rights, remedies and privileges permitted or available to either party under this Agreement or at law or equity shall be cumulative and not alternative, and election of any such right, remedy or privilege shall not constitute a waiver or exclusive election of rights, remedies or privileges with respect to any other permitted or available right, remedy or privilege. Additionally, one instance of forbearance by the either party in the enforcement of any such right, remedy or privilege against the other party shall not constitute a waiver of such right, remedy or privilege by the forbearing party. A default by either party under this Agreement shall not result in a forfeiture of any rights, remedies, or privileges under this Agreement by such defaulting party. XII. Signature Authority The undersigned officer and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties P.23 Trophy Club Municipal Utility District No. 1 169 of 295 December 16, 2014 Regular Meeting Agenda Packet hereto and each party hereby certifies to the other that any necessary resolutions extending such authority have been duly passed and are now in full force and effect. EXECUTED in duplicate originals this the __ day of _____ -,--_, 2006. TOWN OF TROPHY CLUB, TEXAS TROPHY CLUB MASTER DISTRICT By _____________ _ By __________________ __ Nick Sanders, Mayor Kevin Carr, Chairman· ATTEST: ATTEST: Town Secretary Master District Secretary . APPROVED AS TO FORM: APPROVED AS TO FORM: Town Attorney Master District Attorney P.24 Trophy Club Municipal Utility District No. 1 170 of 295 December 16, 2014 Regular Meeting Agenda Packet STATE OF TEXAS § § COUNTY OF DENTON § ACKNOWLEDGMENTS .. This instrument was acknowledged before me on the _ day of ______ _ 2006 by Nick Sanders, Mayor, Town of Trophy Club, Texas, on behalf of such entity. STATE OF TEXAS § § COUNTYOFDENTON § Notary Public in and for the State ofTexas This instrument was acknowledged before me on the _ day of _______ _, 2006 by Kevin Carr, Chairman of the TROPHY CLUB MASTER DISTRICT, on behalf of such district. Notary Public in and for the State ofTexas P.25 Trophy Club Municipal Utility District No. 1 171 of 295 December 16, 2014 Regular Meeting Agenda Packet INTERLOCAL COOPERATION AGREEMENT PAYMENT CONTRIBUTION AGREEMENT JOINT STORAGE AND MAINTENANCE BUILDING THIS AGREEMENT is made and entered into this day of-----' 2006, by and between the Town of Trophy Club, a home rule municipal corporation (hereinafter referred to as "Town") and Trophy Club Master District, a joint venture of Trophy Club Municipal Utility Districts No. 1 and No. 2 (hereinafter, the "Master District''). WITNESSETH: WHEREAS, the Interlocal Cooperation Act, Texas Government Code, Chapter 791, et seq., as amended (the "Act") provides authority for governmental entities of the State ofTexas to enter into interlocal agreements with each other regarding governmental functions and services as set forth in the Act; . · WHEREAS, both the Town and the Master District are govermnental entities entrusted with the expenditure of public funds and both are interested in efficiently and effectively managing public assets; and WHEREAS, Pursuant to the terms of a contract with Satterwhite Construction, LLC and an· amendment thereto, the Master District has erected a storage and maintenance building adjacent to the existing Wastewater Treatment Plant at a total cost of $158,200 (hereinafter "Building"); and, WHEREAS, the Building is being constructed on property belonging to Trophy Club Municipal Utility District No. 1, (hereinafter "MUD 1"), a District created pursuant to Section 59, Article XVI, Texas Constitution and the Texas ·water Code, Chapter 54 (hereinafter "Property"); and, WHEREAS, it is the intent of both the Town and Master· District tq house their respective equipment utilized in the performance of governmental functions in the Building; and, WHEREAS, in order to finance the construction of the Building, the Master District proposes to pay in advance the entire cost of the Building; and, WHEREAS, the Town and the Master District have agreed to share equally the cost of the Building; and, WHEREAS, the parties recognize the efficiencies and cost savings realized by each of them respectively through this collaborative effort; and, P.26 Trophy Club Municipal Utility District No. 1 172 of 295 December 16, 2014 Regular Meeting Agenda Packet NOW THEREFORE, Town and Master District for and in consideration of the recitals set forth above and terms and conditions below, agree as follows: I. Incorporation I Term 1.03 Incorporation of Recitals. The foregoing recitals are agreed upon and incorporated herein as a part of this Agreement. 1.02 Term. This Agreement shall become effective upon the occurrence of both of the following events: (1) approval by each of the respective governing bodies of Town and Master District and upon execution by their respective authorized representatives, provided that the identical version of this Agreement between the Town and Master District is approved by each of the respective governing bodies of those entities and execut~d by their respective authorized representatives and (2) upon completion of the Building and payment by the Master District of the entire cost of construction as specified herein. This Agreement shall remain in effect for a term of one (1) year, and such one (1) year initial term shall· automatically renew annually for a total of thirteen (13) terms of one (1) year each, unless terminated by either party as provided herein. II. Obligations and Rights of the Parties 2.01 Master District Obligations and Rights: A. In order to finance the Building, the Master District shall pay in advance the entire cost of the Building at an amount not to exceed $158,200.00. · · B. The Master District shall have unlimited use of the Building to house its equipment and shall own one hundred percent ( 1 00%) of the Property. C. The Master District shall'own a fifty percent (50%) interest in the Builqing. D. The Master District shall pay fifty percent (50%) of the annual cost of maintenance, repair and operation of the Building for the entire term of this Agreement and all renewals thereof. 2.02 Town Obligations and Rights: A. The Town shall pay to the Master District the sum of $79,100 on the following terms: On the date of the completion of the building, $7,000 cash, and the execution by the Town in favor of the Master District of a promissory note in the principal sum of $72,100, bearing that date, payable over a 13-year period in equal annual installments of principal, plus interest, calculated and adjusted annually, based first on the rate of interest P.27 Trophy Club Municipal Utility District No. 1 173 of 295 December 16, 2014 Regular Meeting Agenda Packet which Texpool is paying upon its deposits on the date of the said note and subsequently on the rate being paid by Texpool on the anniversaries thereof. B. The Town shall have unlimited use of the Building to house its equipment. C. The Town shall own a fifty percent (50%) interest in the Building. D. The Town shall pay fifty percent (50%) of the annual cost of maintenance, repair and operation of the Building for the entire term of this Agreement and all renewals thereof. m. Consideration The parties agree that sufficient consideration for this Agreement exists and is found in the cross promises set forth above and other good and valuable consideration as specified herein. Town's agreement to pay Master District as specified in Paragraph 2.02 above is provided in exchange for Master District's agreement to comply with the terms specified in Paragraph 2.01 above. All payments made hereunder shall be made from current revenues legally available to the paying party. Each party further agrees that it is fairly compensated for the services or functions perforined by it under the terms of this Agreement. · IV. Assets 4.02 Ownership. The Property currently owned by MUD 1 shall remai.n under the exclusive ownership of MUD 1 and no term or provision of this Agreement shall affect MUD 1 's right, title or interest to such Property. Each party shall own its undivided one-half interest in the Building. Additionally, in the event that either party funds additional improvements to the Building, all right, title and interest to such additional improvements shall be fully vested in the party providing such funds. This Agreement shall not be construed as creating any right, title or interest to any asset owned individually by either party hereto where such asset was purchased with funds. solely provided· by such PartY· This Agreement shall not be deemed to convey to either party any interest in any equipment or other contents of the Building owned by the other party hereto. In the event of joint purchases of assets, each party shall own a percentage of such assets based upon the ratio of the amount of money contributed toward the purchase relative to the total cost of the item. 4.02 Ownership Upon Termination I Acceleration. Upon termination of this Agreement, each party shall retain ownership of assets purchased with its respective funds and of its respective interest in the Property and Building as specified in this Agreement. Upon such termination, one party may, upon the written consent of the other party, purchase such other party's interest in the Property or Building. As consideration for the joint use P.28 Trophy Club Municipal Utility District No. 1 174 of 295 December 16, 2014 Regular Meeting Agenda Packet of the Property and Building, the parties hereto have entered into this Agreement in reliance upon the continued performance by the other party of its obligations hereunder; therefore, if the Town terminates this Agreement prior to the full payment of its obligation as specified herein, the Town shall pay its pro rata share of the amount due hereunder in a lump sum amount to the other party. v. Insurance Town shall obtain. and maintain insurance sufficient to cover the loss of the Building and its contents due to fire, wind, storms and all other casualty losses. The Master District shall pay fifty percent (50%) of the cost of such insurance and the Town shall pay fifty percent (50%) of the cost of such insurance. · VI. Immunity The fact that Town and Master District accept certain responsibilities relating to the Building which is the subject of this Agreement as part of their responsibility for providing governmental services for the public health and welfare makes it imperative that the performance of their respective obligations be recognized as a governmental function and that the doctrine of governmental immunity shall be, and it is hereby, invoked to the extent possible under the law. Neither Town nor Master District waives any immunity or defense that would otherwise be available to · it against claims arising from the exercise of governmental powers and functions. VII. Default I Termination 1.01· In the event that either party hereto breaches any term or condition of this Agreement, this Agreement may be terminated by the aggrieved party if such default is not cured within. a period often (10) days after receipt of written notice of default by the party allegedly in breach of its obligations hereunder. At the option of the aggrieved party, if such default is not cured within the ten (1 0) day period, this Agreement shall immediately terminate without further notice and the breaching party shall be liable for payment of all costs as specified in Paragraph IV and the costs of collection, including attorneys' fees. 7.02 Notwithstanding the foregoing, this Agreement may be terminated at any time without cause by either party giving sixty (60) days advance written notice to the other party. The tehninating party shall be liable for payment of all costs as specified in Paragraph IV and the costs of collection, including attorneys' fees. VIII. P.29 Trophy Club Municipal Utility District No. 1 175 of 295 December 16, 2014 Regular Meeting Agenda Packet Entire Agreement This Agreement represents the entire and integrated agreement between Town and Master District and supersedes all prior negotiations, representations and/or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. IX. Venue The laws of the State of Tex;as shall govern this Agreement and each of its terms and provisions, including but not limited to the rights and duties of the parties hereto, and exclusive venue shall be in Denton County, Texas. X. Severability In the event that any portion of this Agreement shall be found to be contrary to law, it is the. intent of the par.ties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. XI. Non-Waiver All rights, remedies and privileges permitted or available to either party under this Agreement or at law or equity shall be cumulative and not alternative, and election of any such right, remedy or privilege shall not constitute a waiver or exclusive election of rights, remedies or privileges with respect to any other permitted or available right, remedy or privilege. Additionally, one instance of forbearance by the either party in the enforcement of any such right, remedy or privilege against the other party shall not constitute a waiver of such right, remedy or privilege by the forbearing party. A default by either party under this Agreement shall not result in a forfeiture of any rights, remedies, or privileges under this Agreement by such defaulting party. XII. Signature Authority The undersigned officer and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary resolutions extending such authority have been duly passed and are now in full force and effect. EXECUTED in duplicate originals this the __ day of 2006. P.30 Trophy Club Municipal Utility District No. 1 176 of 295 December 16, 2014 Regular Meeting Agenda Packet TOWN OF TROPHY CLUB, TEXAS TROPHY CLUB MASTER DISTRICT By ____________________ __ By __________________ __ Nick Sanders, Mayor Kevin Carr, Chairman ATTEST: ATTEST: Town Secretary Master District Secretary APPROVED AS TO FORM: APPROVED AS TO FORM: Town Attorney Master District Attorney P.31 Trophy Club Municipal Utility District No. 1 177 of 295 December 16, 2014 Regular Meeting Agenda Packet STATEOFTEXAS § § COUNTY OF DENTON § ACKNOWLEDGMENTS This instrument was acknowledged before me on the _ day of ______ ,_7 2006 by Nick Sanders, Mayor, Town of Trophy Club, Texas, on behalf of such entity. STATE OF TEXAS § § COUNTY OF DENTON § Notary Public in and for the State of Texas This instrument was acknowledged before me on the_ day of ----------J 2006 by Kevin Carr, Chairman of the TROPHY CLUB MASTER DISTRICT, on behalf of such district. Notary Public in and for the State ofTexa8 P.32 ' Trophy Club Municipal Utility District No. 1 178 of 295 December 16, 2014 Regular Meeting Agenda Packet 1 Laurie Slaght From:Jennifer McKnight Sent:Wednesday, December 10, 2014 2:09 PM To:Laurie Slaght Subject:Fwd: Software Buyout Please include this as attachment to IT item on agenda. Thanks. Sent from my iPhone Begin forwarded message: From: Mike Slye <mslye@trophyclub.org> Date: December 10, 2014 at 2:05:39 PM CST To: Jennifer McKnight <jmcknight@tcmud.org> Cc: Nick Sanders <nsanders@trophyclub.org> Subject: Software Buyout Jennifer – Council voted to approve the IT Committee recommendation to pay $15,000 to MUD1 for their interest in existing software. If you’ll submit an invoice, once your Board has considered and approved, I’ll process both the hardware and software together. Mike Trophy Club Municipal Utility District No. 1 179 of 295 December 16, 2014 Regular Meeting Agenda Packet General Fund Fire Fund Debt Service Fund Revenue 8,102,372 Revenue 27,950 Revenue 512,237 FY 2015 Tax Collections 167,857 FY 2015 Tax Collections 872,859 FY 2015 Tax Collections 466,019 FY 2015 PID Surcharges 133,997 FY 2015 PID Assessment 357,462 Reserve (PID Fees/Other)100,000 Reserve Funds 74,706 Reserve Funds 125,670 Total Revenue 8,478,933 Total Revenue 1,383,940 Total Revenue 1,078,256 Water Expense 5,474,585 Fire Expense 1,383,940 Debt Service Expense 1,076,331 Wastewater Expense 1,400,512 Board of Directors Expense 22,881 Administration Expense 1,244,663 Non-Departmental Expense 336,291 Total Expense 8,478,933 Total Expense 1,383,940 Total Expense 1,076,331 Net Budget Surplus/Deficit 0 Net Budget Surplus/Deficit 0 Net Budget Surplus/Deficit 1,925 2015 Property Value Summary Tax Rate Summary MUD Tarrant Co.294,312,465 2014 2015 MUD Denton Co.835,270,435 O&M (General Fund) Tax 0.00935 0.01486 PID 462,597,909 I & S (Debt Service) Tax 0.03666 0.04126 Total Value:1,592,180,809 Fire Tax 0.08738 0.07727 Total Tax Rate:0.13339 0.13339 Increase/Decrease:0.00000 PID Fire Assessment Rate 0.08738 0.07727 Reduction:-0.01011 Budget Summary TROPHY CLUB M.U.D. NO. 1 FY 2015 BUDGET AMENDMENT #1 DECEMBER 16, 2014 Trophy Club Municipal Utility District No. 1 180 of 295 December 16, 2014 Regular Meeting Agenda Packet GENERAL FUND Account Description Original FY 2015 Proposed Proposed YTD Total Budget Amend #1 Amend #1 thru 6/30/14 Comments General Fund Revenues 135-40000-000-000 Property Taxes 167,857 99,250 167,857 98,185 SEE SCHEDULE TAX_ASSESS 135-40002-000-000 Property Taxes/Delinquent 0 0 0 130 135-40015-000-000 Property Taxes/P & I 900 900 900 514 135-40025-000-000 PID Surcharges 133,997 0 133,997 SEE SCHEDULE TAX_ASSESS 135-43215-000-000 Insurance Settlement 0 0 0 82 135-47000-000-000 Water 5,286,045 3,749,310 5,286,045 2,055,705 SEE SCHEDULE GF-D 135-47005-000-000 Sewer 2,270,982 1,708,321 2,270,982 1,393,288 SEE SCHEDULE GF-E 135-47025-000-000 Penalties 63,416 64,522 63,416 35,858 SEE SCHEDULE GF-D 135-47030-000-000 Service Charges (Disconnect Fees)8,000 9,075 8,000 6,827 SEE SCHEDULE GF-D 135-47035-000-000 Plumbing Inspections 2,000 2,000 2,000 1,950 135-47045-000-000 Sewer Inspections 5,000 5,000 5,000 6,150 135-47070-000-000 TCCC Effluent Charges 86,815 79,586 86,815 38,402 SEE SCHEDULE GF-E 135-48005-000-000 Utility Fees 184,000 582,109 184,000 259,900 SEE SCHEDULE GF-D 135-49010-000-000 Interest Income 5,000 4,800 5,000 4,531 135-49016-000-000 Cell Tower Revenue 10,164 10,164 10,164 8,195 NEW CONTRACT UNDER NEGOTIATION; INCREASE NOT REQUESTED BUT REMOVAL OF UNUSED EQUIPMENT. 135-49018-000-000 Building Rent Income 7,000 7,000 7,000 5,250 $583.33 PER MONTH: COLLECTION BARN RENT FROM TOWN 135-49030-000-000 Vending Revenue 350 350 350 227 WWTP AND COLLECTION BARN 135-49035-000-000 Prior Year Reserves 0 880,000 0 0 135-49036-000-000 GASB Reserves 74,706 8,964 74,706 0 SEE SCHEDULE GF-L; GASB RESERVES FOR SCHEDULED COMPUTER REPLACEMENTS 135-49075-000-000 Oversize Meter Reimbursement 84,000 84,000 84,000 64,346 135-49900-000-000 Miscellaneous Income 54,000 3,000 88,600 71,976 ADDED $34,600 FROM TOWN FOR IT BUY OUT ($19,600 HARDWARE AND $15,000 SOFTWARE) 135-49901-000-000 Records Management Revenue 100 100 100 36 135-49903-000-000 Recovery of Prior Year Expense 0 4,087 0 4,087 135-49905-000-000 Gas Well Revenue 0 885 0 0 Total 8,444,333 7,303,424 8,478,933 4,055,639 General Fund Expenses Water & Distribution 135-50005-010-000 Salaries & Wages 301,101 287,709 301,101 196,217 SEE SCHEDULE GF-H 135-50010-010-000 Overtime 19,500 16,391 19,500 14,208 SEE SCHEDULE GF-H 135-50016-010-000 Longevity 5,343 4,905 5,343 4,905 SEE SCHEDULE GF-H 135-50017-010-000 Certification 4,800 5,100 4,800 3,150 SEE SCHEDULE GF-H 135-50020-010-000 Retirement 29,349 27,847 29,349 19,974 SEE SCHEDULE GF-J 135-50026-010-000 Medical Insurance 44,988 48,334 44,988 29,821 SEE SCHEDULE GF-I (Updated with Board approved plan rates) 135-50027-010-000 Dental Insurance 3,288 3,932 3,288 2,175 SEE SCHEDULE GF-I 135-50028-010-000 Vision Insurance 834 873 834 533 SEE SCHEDULE GF-I 135-50029-010-000 Life Insurance & Other 3,074 3,306 3,074 1,898 SEE SCHEDULE GF-I 135-50030-010-000 Social Security Taxes 21,135 19,289 21,135 13,809 SEE SCHEDULE GF-H 135-50035-010-000 Medicare Taxes 4,943 4,511 4,943 3,230 SEE SCHEDULE GF-H 135-50040-010-000 Unemployment Taxes 1,242 1,244 1,242 1,244 SEE SCHEDULE GF-H 135-50045-010-000 Workman's Compensation 16,020 9,829 16,020 7,222 TML INVOICE AMOUNT 135-50060-010-000 Pre-emp Physicals/Testing 1,000 350 1,000 297 NEW $75 DOT PHYSICAL FEE 135-50070-010-000 Employee Relations 300 300 300 181 135-55005-010-000 Engineering 10,000 6,000 10,000 0 135-55080-010-000 Maintenance & Repairs 71,242 61,000 71,242 50,677 ADDITIONAL MAINTENANCE FY 15 (REDUCED BY $3758 TO HELP FUND CAPITAL PROJECTS) 135-55090-010-000 Vehicle Maintenance 8,000 5,000 8,000 3,013 ADDITIONAL VEHICLE MAINTENANCE FY 15 135-55105-010-000 Maintenance-Heavy Equipment 3,500 2,500 3,500 248 ADDITIONAL MAINTENANCE-HEAVY EQUIPMENT FY 15 135-55135-010-000 Lab Analysis - MUD 5,500 5,500 5,500 3,281 TCEQ ESTIMATE + MONTHLY BAC T & REDUCED FOR PID PORTION 135-60010-010-000 Communications/Pagers/Mobiles 4,913 4,913 4,913 3,448 135-60020-010-000 Electricity 170,765 155,160 170,765 87,658 SEE SCHEDULE GF-K 135-60066-010-000 Publications/Books/Subscripts 500 2,538 500 2,716 135-60070-010-000 Dues & Memberships 500 300 500 289 135-60080-010-000 Schools & Training 4,138 1,500 4,138 1,671 SEE SCHEDULE GF-G 135-60090-010-000 Safety Program 400 0 400 0 135-60100-010-000 Travel & per diem 1,500 279 1,500 173 SEE SCHEDULE GF-G 135-60105-010-000 Rent/Lease Equipment 1,500 500 1,500 60 EMERGENCY EQUIPMENT RENTAL IF NEEDED 135-60135-010-000 TCEQ Fees & Permits - MUD 49,275 47,400 49,275 32,464 REG. ASSESSMENT ($22,500), WATER SYSTEM FEES ($6,775) & NTGW WELL FEES ($20,000) Trophy Club Municipal Utility District No. 1 181 of 295 December 16, 2014 Regular Meeting Agenda Packet Account Description Original FY 2015 Proposed Proposed YTD Total Budget Amend #1 Amend #1 thru 6/30/14 Comments 135-60150-010-000 Wholesale Water 2,928,308 2,338,473 2,928,308 1,145,633 SEE SCHEDULE GF-C 135-60245-010-000 Miscellaneous Expenses 200 200 200 0 135-60280-010-000 Property Maintenance 3,500 3,500 3,500 1,290 135-60285-010-000 Lawn Equipment & Maintenance 250 250 250 0 135-60360-010-000 Furniture/Equipment < $5000 3,500 2,000 3,500 1,664 135-65005-010-000 Fuel & Lube 29,173 22,181 29,173 9,628 SEE SCHEDULE GF-M 135-65010-010-000 Uniforms 3,620 2,500 3,620 1,939 SEE SCHEDULE GF-F 135-65030-010-000 Chemicals 7,000 5,000 7,000 4,491 ADDITIONAL CHEMICALS USE 135-65035-010-000 Small Tools 1,200 1,200 1,200 491 135-65040-010-000 Safety Equipment 1,000 1,000 1,000 345 135-65050-010-000 Meter Expense 161,500 143,550 161,500 76,145 ADDED $18,000 SOLANA CHANGE OUT -COMPLETE METER CHANGEOUTS AND NEW METERS 135-69005-010-000 Capital Outlays 1,089,006 35,681 1,177,566 35,680 SEE SCHEDULE GF-A 135-69006-010-000 Long Term Debt Payment from Water Sales 0 0 0 SEE SCHEDULE GF-B: FUNDS TO TRANSER TO DEBT SERVICE BUDGET TO COVER REVENUE BONDS 135-69008-010-000 Short Term Debt-Principal 129,000 489,980 129,000 122,980 SEE SCHEDULE GF-B 135-69009-010-000 Short Term Debt-Interest 3,612 19,268 3,612 11,621 SEE SCHEDULE GF-B 135-69195-010-000 Gasb34/Reserve for Replacement 75,000 0 75,000 0 1/10 MAJOR MAINTENANCE COST TOWN'S ELEVATED STORAGE TANK $45,000 135-69281-010-000 Tank Inspection Contract 151,507 100,848 151,507 100,817 ANNUAL CONTRACT: GST's INCREASED AMOUNT DUE TO INCREASED SIZE; PAX MIXERS AND INSTALLATION 135-55135-010-001 Lab Analysis - PID 5,000 2,000 5,000 2,742 PID PORTION 135-60135-010-001 TCEQ Fees & Permits- PID 5,000 5,000 5,000 2,496 WATER SYSTEM FEES ($2.15/CONNECTION) AND OTHER Subtotal Water 5,386,025 3,899,140 5,474,585 2,002,522 135-50005-020-000 Salaries & Wages 305,744 293,193 305,744 194,386 SEE SCHEDULE GF-H 135-50010-020-000 Overtime 19,500 21,993 19,500 14,456 SEE SCHEDULE GF-H 135-50016-020-000 Longevity 5,617 5,106 5,617 5,105 SEE SCHEDULE GF-H 135-50017-020-000 Certification 6,600 6,600 6,600 4,950 SEE SCHEDULE GF-H 135-50020-020-000 Retirement 29,948 28,930 29,948 20,480 SEE SCHEDULE GF-J 135-50026-020-000 Medical Insurance 61,001 67,139 61,001 44,483 SEE SCHEDULE GF-I (Updated with Board approved plan rates) 135-50027-020-000 Dental Insurance 4,146 4,692 4,146 2,966 SEE SCHEDULE GF-I 135-50028-020-000 Vision Insurance 990 972 990 675 SEE SCHEDULE GF-I 135-50029-020-000 Life Insurance & Other 3,194 3,369 3,194 2,369 SEE SCHEDULE GF-I 135-50030-020-000 Social Security Taxes 21,680 21,247 21,680 12,564 SEE SCHEDULE GF-H 135-50035-020-000 Medicare Taxes 5,070 4,970 5,070 2,938 SEE SCHEDULE GF-H 135-50040-020-000 Unemployment Taxes 1,242 1,242 1,242 1,242 SEE SCHEDULE GF-H 135-50045-020-000 Workman's Compensation 16,020 9,828 16,020 7,224 TML INVOICE AMOUNT 135-50060-020-000 Pre-emp Physicals/Testing 150 150 150 63 135-50070-020-000 Employee Relations 550 550 550 296 135-55070-020-000 Independent Labor 0 880,000 0 606,302 135-55080-020-000 Maintenance & Repairs 58,000 50,571 58,000 42,164 135-55090-020-000 Vehicle Maintenance 3,000 4,000 3,000 2,665 135-55105-020-000 Maintenance-Heavy Equipment 500 0 500 0 135-55125-020-000 Dumpster Services 55,000 47,000 55,000 41,296 INCREASED COSTS 135-55135-020-000 Lab Analysis 25,000 30,000 25,000 18,786 135-60010-020-000 Communications/Pagers/Mobiles 4,662 4,662 4,662 3,547 135-60020-020-000 Electricity 149,292 159,407 149,292 93,964 SEE SCHEDULE GF-K 135-60066-020-000 Publications/Books/Subscripts 400 400 400 351 135-60070-020-000 Dues & Memberships 250 250 250 0 135-60080-020-000 Schools & Training 4,065 2,547 4,065 1,458 SEE SCHEDULE GF-G 135-60090-020-000 Safety Program 550 800 550 509 135-60100-020-000 Travel & per diem 1,600 1,300 1,600 1,124 SEE SCHEDULE GF-G 135-60105-020-000 Rent/Lease Equipment 9,000 6,500 9,000 300 EMERGENCY EQUIPMENT RENTAL IF NEEDED 135-60135-020-000 TCEQ Fees & Permits 17,150 17,150 17,150 8,919 REG. ASSESSMENT($8,550), ANNUAL FEE ($8,600) 135-60243-020-000 Prior Year Expense 0 3,554 0 3,554 135-60245-020-000 Miscellaneous Expenses 300 300 300 0 135-60285-020-000 Lawn Equipment & Maintenance 500 250 500 0 135-60360-020-000 Furniture/Equipment < $5000 0 1,079 0 1,079 135-65005-020-000 Fuel & Lube 36,328 35,347 36,328 17,194 SEE SCHEDULE GF-M 135-65010-020-000 Uniforms 2,778 2,792 2,778 2,252 SEE SCHEDULE GF-F 135-65030-020-000 Chemicals 30,000 33,000 30,000 21,193 135-65035-020-000 Small Tools 2,000 600 2,000 221 Wastewater & Collections Trophy Club Municipal Utility District No. 1 182 of 295 December 16, 2014 Regular Meeting Agenda Packet Account Description Original FY 2015 Proposed Proposed YTD Total Budget Amend #1 Amend #1 thru 6/30/14 Comments 135-65040-020-000 Safety Equipment 750 1,250 750 865 135-65045-020-000 Lab Supplies 13,000 15,000 13,000 10,004 135-69005-020-000 Capital Outlays 150,000 114,000 150,000 68,300 SEE SCHEDULE GF-A 135-69007-020-000 Long Term Debt Payment from WW Sales 357,538 0 295,933 0 SEE SCHEDULE GF-B: FUNDS TO TRANSFER TO DEBT SERVICE BUDGET TO COVER REVENUE BONDS 135-69008-020-000 Short Term Debt-Principal 56,991 56,011 56,991 20,020 SEE SCHEDULE GF-B 135-69009-020-000 Short Term Debt-Interest 2,011 4,268 2,011 1,044 SEE SCHEDULE GF-B Subtotal Wastewater 1,462,115 1,942,017 1,400,512 1,281,308 Board of Directors 135-50005-026-000 Salaries & Wages 10,000 10,000 10,000 6,500 135-50030-026-000 Social Security Taxes 620 620 620 403 135-50035-026-000 Medicare Taxes 145 145 145 94 135-50040-026-000 Unemployment Taxes 230 230 230 95 135-50045-026-000 Workman's Compensation 36 36 36 27 135-60066-026-000 Publications/Books/Subscripts 150 150 150 0 135-60070-026-000 Dues & Memberships 500 500 500 35 135-60075-026-000 Meetings 1,200 1,200 1,200 133 135-60080-026-000 Schools & Training 4,000 4,000 4,000 632 135-60100-026-000 Travel & per diem 5,000 5,000 5,000 42 135-60245-026-000 Miscellaneous Expenses 1,000 1,000 1,000 179 Subtotal Board of Directors 22,881 22,881 22,881 8,139 Administration 135-50005-030-000 Salaries & Wages 477,578 458,721 477,578 318,804 SEE SCHEDULE GF-H 135-50010-030-000 Overtime 1,000 750 1,000 746 SEE SCHEDULE GF-H 135-50016-030-000 Longevity 3,283 3,018 3,283 3,078 SEE SCHEDULE GF-H 135-50020-030-000 Retirement 42,840 41,419 42,840 29,945 SEE SCHEDULE GF-H 135-50026-030-000 Medical Insurance 65,015 57,923 65,015 42,160 SEE SCHEDULE GF-I (Updated with Board approved plan rates) 135-50027-030-000 Dental Insurance 4,944 5,100 4,944 3,107 SEE SCHEDULE GF-I 135-50028-030-000 Vision Insurance 1,158 1,087 1,158 737 SEE SCHEDULE GF-I 135-50029-030-000 Life Insurance & Other 4,333 5,500 4,333 3,564 SEE SCHEDULE GF-I 135-50030-030-000 Social Security Taxes 30,079 28,659 30,079 19,543 SEE SCHEDULE GF-I 135-50035-030-000 Medicare Taxes 7,422 6,702 7,422 4,571 SEE SCHEDULE GF-H 135-50040-030-000 Unemployment Taxes 1,449 1,449 1,449 1,449 SEE SCHEDULE GF-H 135-50045-030-000 Workman's Compensation 1,636 1,575 1,636 1,158 TML INVOICE AMOUNT 135-50060-030-000 Pre-emp Physicals/Testing 500 200 500 0 135-50070-030-000 Employee Relations 5,000 5,000 5,000 2,733 135-55030-030-000 Software & Support 75,588 59,698 87,423 42,387 SEE SCHEDULE GF-L 135-55070-030-000 Independent Labor 8,000 7,000 32,550 8,400 Amount orignally budgeted but did not get brought over from SCHEDULE GF-L (calculation error) plus $5000 135-55080-030-000 Maintenance & Repairs 4,500 4,500 4,500 428 $3000 ADDED FOR NEW LIGHT FIXTURES THAT ARE BROKEN AND REPAIR OF AV ROOM 135-55100-030-000 Building Maint & Supplies 6,500 6,500 6,500 2,587 135-55120-030-000 Cleaning Services 8,100 19,140 8,100 12,760 CLEANING FOR TCMUD BUILDING ONLY 135-55160-030-000 Professional Outside Services 58,000 10,000 58,000 0 M3 IT SERVICES $48,000 -SEE SCHEDULE GF-L 135-55161-030-000 Town Personnel Contract 6,170 77,048 26,170 77,048 SEE SCHEDULE GF-L 135-55165-030-000 Collection Fees 200 200 200 0 135-55205-030-000 Utility Billing Contract 8,200 6,808 8,200 5,825 COST FOR PRINTING MONTHLY STATEMENTS 135-60005-030-000 Telephone 13,360 11,250 13,360 9,607 INCLUDES $10,860 FOR IT ( WWTP WAS NOT ADDED IN PRIOR YR) AND $2,500 AFTER HOURS ANSWERING SERVICE 135-60010-030-000 Communications/Mobiles 4,057 4,057 4,057 2,665 135-60020-030-000 Electricity 14,978 15,171 14,978 11,834 SEE SCHEDULE GF-K 135-60025-030-000 Water 1,500 1,500 1,500 710 135-60035-030-000 Postage 28,500 28,500 28,500 18,721 135-60040-030-000 Bank Service Charges & Fees 32,000 28,330 32,000 23,394 BANK FEES INCREASING DUE TO MORE ONLINE PAYMENTS 135-60050-030-000 Bad Debt Expense 6,200 6,200 6,200 4,352 135-60055-030-000 Insurance 48,751 53,561 48,751 38,756 TML INVOICE AMOUNT 135-60066-030-000 Publications/Books/Subscripts 1,000 1,000 1,000 401 135-60070-030-000 Dues & Memberships 5,000 4,500 5,000 4,312 135-60075-030-000 Meetings 400 400 400 27 135-60079-030-000 Public Education 5,000 5,000 5,000 275 135-60080-030-000 Schools & Training 10,235 6,800 10,235 2,849 SEE SCHEDULE GF-G 135-60100-030-000 Travel & per diem 5,400 5,000 5,400 2,409 SEE SCHEDULE GF-G 135-60110-030-000 Physicals/Testing 200 200 200 0 Trophy Club Municipal Utility District No. 1 183 of 295 December 16, 2014 Regular Meeting Agenda Packet Account Description Original FY 2015 Proposed Proposed YTD Total Budget Amend #1 Amend #1 thru 6/30/14 Comments 135-60115-030-000 Elections 0 2,500 0 3,709 NO ELECTION TO BE HELD IN FY 15 135-60125-030-000 Advertising 2,500 2,500 2,500 589 135-60235-030-000 Security 1,350 1,350 1,350 124 $1350 FOR IT 135-60245-030-000 Miscellaneous Expenses & DM Discretionary 17,500 17,870 17,500 1,956 REDUCED TO FUND CAPITAL IMPROVEMENTS 135-60270-030-000 4th of July Celebration 10,000 10,500 10,000 0 135-60336-030-000 Intergov Trans Out (MUD I&S)0 0 0 0 135-60344-030-000 Intergov Trans Out (Fire Dept.)0 0 0 0 135-60360-030-000 Furniture/Equipment < $5000 10,475 2,500 10,475 2,564 1/2 SCREEN $1800, BOARDROOM CHAIRS $ 4375 ( COST SPLIT WITH TOWN); BINDING MACHINE $1800 135-65010-030-000 Uniforms 1,855 1,390 1,855 999 SEE SCHEDULE GF-F 135-65055-030-000 Hardware IT 75,966 13,562 35,226 7,366 SEE SCHEDULE GF-L 135-65085-030-000 Office Supplies 9,000 9,100 9,000 3,560 ALL DEPARTMENTS COMBINED. INCLUDES $371 FOR IT 135-65090-030-000 Printer Supplies & Maintenance 4,732 5,732 4,732 3,652 SEE SCHEDULE GF-L 135-65095-030-000 Maintenance Supplies 5,000 2,500 5,000 2,241 NEW VACUUM AND SMALL CLEANING EQUIPMENT 135-65097-030-000 Vending Machine Supplies 200 200 200 77 VENDING AT WWTP AND COLLECTIONS BARN 135-65105-030-000 Printing 4,800 4,000 4,800 3,424 ADDITIONAL PRINTING FOR CUSTOMER PUBLICATIONS 135-69005-030-000 Capital Outlays 125,000 0 67,000 0 SEE SCHEDULE GF-A 135-69170-030-000 Copier Lease Installments 4,236 3,450 4,236 1,926 SEE SCHEDULE GF-L 135-69195-030-000 Gasb34/Reserve for Replacement IT 16,329 0 16,329 0 SEE SCHEDULE GF-L Subtotal Administration 1,287,018 1,056,619 1,244,663 733,529 Non Departmental 135-55045-039-000 Legal 250,000 347,126 300,000 264,211 Additional for bond litigation related legal expenses 135-55055-039-000 Auditing 22,491 21,840 22,491 21,200 135-55060-039-000 Appraisal 10,000 10,000 10,000 8,158 135-55065-039-000 Tax Admin Fees 3,800 3,800 3,800 2,451 Subtotal Non Departmental 286,291 382,767 336,291 296,021 Total General Fund Revenues 8,444,333 0 8,478,933 Total General Fund Expenses 8,444,333 0 8,478,933 Net Budget Surplus (Deficit)0 0 0 Trophy Club Municipal Utility District No. 1 184 of 295 December 16, 2014 Regular Meeting Agenda Packet FIRE DEPARTMENT Account Description Original FY 2015 Proposed PROPOSED YTD Total Budget Amend #1 Amend #1 thru 6/30/14 Revenues 122-40001-000-000 Assessment - Emerg Svcs 357,462 305,445 357,462 309,220 SEE SCHEDULE TAX_ASSESS 122-40003-000-000 Emer Svcs Assessmen/Delinquent 0 0 0 1,581 122-40010-000-000 Property Taxes/MUD Fire 872,859 927,555 872,859 917,179 SEE SCHEDULE TAX_ASSESS 122-40011-000-000 Property Taxes/Fire-Delinquent 0 0 0 1,345 122-40015-000-000 Property Taxes/Assessments P&I 750 750 750 730 122-40020-000-000 Property Taxes/Fire P&I 4,500 4,500 4,500 4,891 122-42014-000-000 Fire Permits/Sprinkler 6,000 6,000 6,000 4,000 122-43400-000-000 Fire Inspections 700 700 700 750 122-43415-000-000 Denton/Tarrant Cty Pledge-Fire 10,000 10,000 10,000 0 122-49035-000-000 Prior Year Reserves 125,670 0 125,670 0 FROM GASB 137-32112-000-000 122-49900-000-000 Miscellaneous Income 6,000 6,000 6,000 6,050 Total 1,383,940 1,260,950 1,383,940 1,245,746 Expenses 122-50005-045-000 Salaries & Wages 469,067 455,916 469,067 327,223 SEE SCHEDULE GF-H 122-50010-045-000 Overtime 46,745 44,225 46,745 25,588 SEE SCHEDULE GF-H 122-50011-045-000 Holiday Pay 14,930 13,529 14,930 13,290 SEE SCHEDULE GF-H 122-50016-045-000 Longevity 5,505 4,768 5,505 4,655 SEE SCHEDULE GF-H 122-50017-045-000 Certification 4,800 4,350 4,800 3,339 SEE SCHEDULE GF-J 122-50020-045-000 Retirement 91,396 70,991 91,396 53,095 SEE SCHEDULE GF-I 122-50026-045-000 Medical Insurance 59,169 56,968 59,169 37,458 SEE SCHEDULE GF-I 122-50027-045-000 Dental Insurance 4,390 4,230 4,390 3,056 SEE SCHEDULE GF-I 122-50028-045-000 Vision Insurance 811 892 811 624 SEE SCHEDULE GF-I 122-50029-045-000 Life Insurance & Other 4,030 4,250 4,030 2,849 SEE SCHEDULE GF-I 122-50030-045-000 Social Security Taxes 33,421 32,980 33,421 21,398 SEE SCHEDULE GF-H 122-50035-045-000 Medicare Taxes 7,292 7,713 7,292 5,003 SEE SCHEDULE GF-H 122-50040-045-000 Unemployment Taxes 1,657 2,259 1,657 1,601 SEE SCHEDULE GF-H 122-50045-045-000 Workman's Compensation 8,692 8,708 8,692 5,965 122-50060-045-000 Pre-employment Physicals/Test 250 500 250 206 122-50075-045-000 Tuition Reimbursement 300 600 300 0 MUD FY 2015 SHARE 122-55030-045-000 Software & Support 7,378 6,834 7,378 0 SEE SCHEDULE GF-L 122-55045-045-000 Legal 1,500 3,391 1,500 -2,506 (YTD amount includes refund from Interpleador filed regarding building) 122-55080-045-000 Maintenance & Repairs 18,552 20,472 18,552 14,710 MOVED CABLE TO ITS OWN ACCOUNT 122-55090-045-000 Vehicle Maintenance 12,000 14,850 12,000 7,024 122-60005-045-000 Telephone 50 100 50 20 122-60010-045-000 Communications/Mobiles 5,000 4,237 5,000 3,430 INCLUDES $1400 DENTON DISPATCH 122-60020-045-000 Electricity/Gas 9,026 9,268 9,026 5,141 SEE SCHEDULE GF-K: 50% PAID BY TOWN 122-60025-045-000 Water 1,200 1,500 1,200 769 50% PAID BY TOWN 122-60026-045-000 Cable 1,920 0 1,920 0 MOVED CABLE FROM MAINTENANCE & REPAIRS 122-60030-045-000 Rent And/Or Usage 211,829 214,279 211,829 214,279 SEE SCHEDULE FD-B 122-60035-045-000 Postage 100 100 100 37 122-60055-045-000 Insurance 12,179 12,111 12,179 9,125 122-60066-045-000 Publications/Books/Subscrips 200 400 200 113 122-60070-045-000 Dues & Memberships 15,180 15,180 15,180 8,412 SEE SCHEDULE FD-A 122-60080-045-000 Schools & Training 4,280 4,280 4,280 4,482 SEE SCHEDULE FD-A 122-60096-045-000 Emergency Management 1,400 2,000 1,400 1,609 122-60100-045-000 Travel & per diem 13,577 4,577 13,577 2,490 SEE SCHEDULE FD-A 122-60110-045-000 Physicals/Testing 2,000 2,000 2,000 0 122-60125-045-000 Advertising 5,100 0 5,100 200 Volunteer recruitment program advertisements and billing inserts 122-60160-045-000 Programs & Special Projects 4,500 4,500 4,500 1,435 122-60180-045-000 Fire Inspection/Enforcement 1,000 1,500 1,000 249 122-60195-045-000 Flags & Repair 2,000 2,000 2,000 1,540 Trophy Club Municipal Utility District No. 1 185 of 295 December 16, 2014 Regular Meeting Agenda Packet Account Description Original FY 2015 Proposed PROPOSED YTD Total Budget Amend #1 Amend #1 thru 6/30/14 122-60243-045-000 Prior Year Expense 0 3,457 0 3,457 122-60245-045-000 Miscellaneous Expense 1,000 1,000 1,000 160 122-65005-045-000 Fuel & Lube 10,454 10,198 10,454 6,294 SEE SCHEDULE GF-M 122-65010-045-000 Uniforms 2,000 3,360 2,000 2,785 122-65015-045-000 Protective Clothing 5,200 7,600 15,200 5,954 4 new volunteers require protective gear 122-65030-045-000 Chemicals 200 500 200 420 122-65035-045-000 Small Tools 2,500 2,500 2,500 694 122-65055-045-000 Hardware 9,000 0 9,000 0 SEE SCHEDULE GF-L REPLACEMENT LAPTOPS FOR FIRE-COST SPLIT 50% WITH TOWN 122-65085-045-000 Office Supplies 500 500 500 233 122-65105-045-000 Printing 548 100 548 0 SEE SCHEDULE GF-L /INCLUDES IT PRINTING COSTS AND OUTSIDE PRINTING 122-69008-045-000 Short Term Debt -Principal 158,262 70,000 158,262 0 SEE SCHEDULE GF-B 122-69009-045-000 Short Term Debt -Interest 50,000 3,031 50,000 1,516 SEE SCHEDULE GF-B 122-69050-045-000 Radios 23,500 34,200 23,500 32,693 CONTINUATION OF RADIO REPLACEMENTS 122-69195-045-000 GASB34/Reserve for Replacement 17,950 67,647 17,950 0 122-69255-045-000 Airpacks 20,400 20,400 10,400 982 4 included with new truck; 2 additional needed to finalize replacement program Total 1,383,940 1,260,950 1,383,940 833,096 Total Fire Revenues 1,383,940 1,260,950 1,383,940 Total Fire Expenses 1,383,940 1,260,950 1,383,940 Net Budget Surplus (Deficit)0 0 0 Trophy Club Municipal Utility District No. 1 186 of 295 December 16, 2014 Regular Meeting Agenda Packet SCHEDULE GF - A FY 15 CAPITAL OUTLAYS WATER - PURCHASES WATER - MAINTENANCE & REPAIRS ADMINISTRATION - PURCHASES DESCRIPTION AMOUNT DESCRIPTION AMOUNT DESCRIPTION AMOUNT GPS System 10,100 10 Valves $6500 each 65,000 SUV 25,000 Backhoe 0 Ft. Worth Water Line 680,000 1 ton Truck 45,000 12 inch valve @ water plant 10,000 1/2 ton Truck 0 Pin Oak (Streets Project)80,156 Timber Line Ct. (Streets Project)31,250 Pebble Beach ( Streets Project)197,500 TW King EST Drain Line and Valve 25,960 Water Supply Feasibility & Route Study with Westlake 32,600 Total:55,100 Total:1,122,466 Total:25,000 WASTEWATER - PURCHASES WASTEWATER - MAINTENANCE & REPAIRS ADMINISTRATION - MAINTENANCE & REPAIRS DESCRIPTION AMOUNT DESCRIPTION AMOUNT DESCRIPTION AMOUNT Crane Truck Bed 30,000 Force Main Upgrade at Lift #2 120,000 Front Office Remodel (UB Booths)0 Oakhill Sewer Line Rehab 0 Hardware (see Schedule GF-L)*42,000 Total:30,000 Total:120,000 Total:42,000 *Hardware was budgeted but auditor requested 4 items over $5000 be moved to Capital Outlay. Trophy Club Municipal Utility District No. 1 187 of 295 December 16, 2014 Regular Meeting Agenda Packet LONG TERM DEBT MUD/PID Paid Par Principle FY 15 Interest 3/01 Interest 9/01 Subtotal Interest Total Maturity Date First Callable Date Project/Reason Series 2010 (Tax)MUD $2,000,000 $70,000 $36,867 $36,867 $73,733 $143,733 9/1/2031 9/1/2020 Trophy Club Fire Station and costs related to the issuance of the Bonds. Series 2012 (Tax)MUD $2,355,000 $195,000 $26,625 $26,625 $53,250 $248,250 9/1/2023 9/1/2020 Refund MUD #2 Unlimited Tax Bonds, 2002 and costs related to the issuance of the Bonds. Series 2013 (Tax)MUD $1,905,000 $175,000 $25,763 $25,763 $51,525 $226,525 9/1/2023 9/1/2023 Refund MUD #2 Unlimited Tax Bonds Series 2003 and MUD #2 Unlimited Tax Refunding Bonds Series 2005 and costs related to the issuance of the Bonds. SUBTOTAL MUD-ONLY TAX BONDS:$6,260,000 $440,000 $89,254 $89,254 $178,508 $618,508 Series 2015 (Tax) MUD/PID $5,765,000 $0 $0 $224,595 $224,595 $224,595 9/1/2035 9/1/2024 Tax Bonds for Wastewater Plant Expansion Issued 10/1/2014 SUBTOTAL ALL MUD/PID TAX BONDS:$5,765,000 $0 $0 $224,595 $224,595 $224,595 SUBTOTAL ALL TAX BONDS:$12,025,000 $440,000 $89,254 $313,849 $403,103 $843,103 Series 2015 (Revenue)$9,230,000 $0 $0 $230,678 $230,678 $230,678 9/1/2035 9/1/2024 Revenue Bonds for WWTP Expansion; expect lower interest rate & any additional towards reserve funding* SUBTOTAL REVENUE BONDS:$9,230,000 $0 $0 $230,678 $230,678 $230,678 TOTAL ALL BONDS:$21,255,000 $440,000 $89,254 $544,527 $633,781 $1,073,781 *Revenue bond covenants require 1 year debt service in reserves; usually allow 5 years from issuance date to accumulate the reserve. SHORT TERM DEBT Original PAR Outstanding Debt Principle FY 15 Interest 3/01 Interest 9/01 Subtotal Interest Total Payoff Date Project/Reason Department Notes Payable $179,955 $35,991 $35,991 $1,423 $0 $1,423 $37,414 8/4/2015 2009 Gap Vax WW 2013 Revenue Note $445,000 $302,000 $150,000 $2,794 $1,406 $4,200 $154,200 9/1/2016 2013 Capital Projects 86% WATER & 14% WW 2015 Fire Truck Lease $1,250,000 $1,250,000 $158,262 $50,000 $0 $50,000 $208,262 1/1/2022 2015 Fire Truck Fire Total:$1,874,955 $1,587,991 $344,253 $54,217 $1,406 $55,623 $399,876 SCHEDULE GF - B DEBT PAYMENTS Trophy Club Municipal Utility District No. 1 188 of 295 December 16, 2014 Regular Meeting Agenda Packet SCHEDULE GF-L CONTRACTUAL SERVICES WITH TOWN OF TROPHY CLUB AND IT SERVICES Department Amount FY 2015 Comment Amount FY 2014 135-55161-030-000 Information Technology- 70% Town 30% MUD IT Budget 20,000 Information Technology- 60% Town 40% MUD IT Budget 79,632 Grounds Maintenance 9025 Includes all site except WWTP; 17 per year 9025 Town Portion of cleaning for TCMUD Building -2,855 Facility Maintenance -11,609 TOTAL:26,170 77,048 Account Description Amount 135-55160-030 Professional Outside Services $48,000 Totals:48,000$ 135-55030-030 Software & Support Used R For Recurring, NR For Non-Recurring. R-STW - GL Support & Upgrades 4,250$ R-STW Payroll Support & Upgrades 1,000$ R-STW - UB Support & Upgrades 2,625$ R-STW-AR Support & Upgrades 1,000$ NR-STW-Upgrade for New Server 8,100$ STW increased quote for upgrade to new server R-STW- Base Financials Lease and Mainteneance 5,860$ R-STW- UB and CR Lease and Maintenance 2,385$ R-STW-Misc, A/R Pcard, Report Dist 3,620$ R-STW-- STW Tools Maintenance 1,500$ R-STW Vision Reporting Annual Maintenance 973$ R-STW eFormz Annual Maintenance 250$ R-Clear Rec Annual Maintenance 600$ R-STW PowerHouse (Part of core apps) Lease & Maint 1,650$ R-Internet Connectivity 16,000$ Backup internet provider added. R-Web Hosting 300$ R-Web Streaming Provider -$ R-Web Maintenance (Domains, SSL Cert, etc)85$ R-Symantec Image Maintenance, Shared.-$ R-TotalInfo for PEG Channel, 50% shared.500$ R-Firewall Security Updates & Suppt, 50% Shared.-$ R-Network Security Software, 50% Shared.-$ R-Miscellaneous Software and Licensing 20,570$ R-Connect-CTY Maintenance, 50% Shared.3,650$ R-Electronic Timeclock/Payroll Main, 50% Shared.1,230$ R-Helpdesk Software Maintenance, 50% Shared.-$ R-Barracuda Mail Screening, Shared.-$ R-ListServ, 50% Shared.450$ R-Fuel Master Maintenance, 50% Shared.-$ No longer use this so canceled before renewal Contract expires 2015 R-Annual Support for Website 3,000$ R-Automatic Meter Reading Maintenance 3,590$ R-Pipelogix Maintenance 1,900$ R-AudioTel Remit Plus Annual Support 1,750$ R-AudioTel Annual Scanner Support 585$ Totals:87,423$ 135-55070-030 Trophy Club Municipal Utility District No. 1 189 of 295 December 16, 2014 Regular Meeting Agenda Packet Independent Labor R-Consulting and Support Fees 27,550 (one-time setup fees for M3)Totals:27,550$ Budgeted but did not get carried into budget worksheet 135-60005-030 Telephone Main Phone Numbers/Local Service, 50% Shared 5,080$ WWTP Phone Service 5,780$ Phone System Maintenance, 50% Shared.-$ Repairs (Non-Maintenance), 50% Shared.-$ IS Dept Long Distance, 50% Shared.-$ Totals:10,860$ 135-60235-030 Security R-access Control System, 50% Shared 1350 Totals:1,350$ 122-55030-045 Description Amount Software & Support - Fire Dept.R-Firehouse Support and Maintenance 570$ R-Fire- OSSI Support ( 3 units)228$ R-Denton County RMS Bandwidth, 50% shared 5,700$ R-Web Maintenance (Domains, SSL Cert, etc) 50% shared 10$ R-Symantec Image Maintenance, 50% shared 42$ R-Barracuda Mail Screening, 50% shared.41$ R-Anti-Virus Maintenance and Support, 50% shared.38$ R-Malware-Bytes Maintenance and Support, 50% shared.48$ R-Hosted Exchange, 50% shared 510$ NR-Adobe Upgrade, 50% shared 131$ R-Web Hosting, 50% shared 60$ Totals:7,378$ 122-65055-045 Description Amount Hardware R-Repair and Maintenance 750$ NR-Replacement Computers -$ NR-Replacement Copiers & Printers -$ NR-Replacement First Responders MDT, 50% shared 8,250$ Totals:9,000$ 135-65055-030 Description Amount Hardware R-Backup Tape Replacement, 50% Shared.-$ R-Accessories, mice, keyboards, etc, 50% Shared.-$ R-Repair and Maintenance -$ R-Network Hardware -$ R-A/V Miscellaneous Equipment, 50% Shared.1,200$ R-Fire Extinguishers Maintenance 60$ Totals:1,260$ ************************************************** GASB 34 Expenditures (Offsetting Revenue) ************************************************** LAPTOPS FOR WATER ONLY: FIRE MOVED TO 122 ACCOUNT NR - Replacement Computers 6,337$ NR - Replacement Servers -$ NR - Replacement Copiers & Printers -$ Trophy Club Municipal Utility District No. 1 190 of 295 December 16, 2014 Regular Meeting Agenda Packet NR - Replacement Infrastructure 68,369$ $42,000 IS CAPITALIZED SO MOVED TO CAPITAL OUTLAY NR - Replacement Phones -$ NR - Replacement Audio Video -$ NR - Replacement Security -$ NR - Replacement Software -$ NR - Replacement First Responders MDT -$ NR - Replacement Other -$ 74,706$ GASB REVENUE IN BUDGET Used R For Recurring, NR For Non-Recurring. Totals:75,966$ 13565085-030 Office Supplies CD/DVD Media ( All depts receive media from IS)371 Totals:371$ 122-65105-045 Printing We use the following formula to determine the annual costs. We take the average toner yield and divide it by the page counts to determine the amount of toner needed per device. We have also included a few maintenance kits for the older printers. It does include all the plotter supplies.498$ Totals:498$ 135-65090-030 Printer Supplies We use the following formula to determine the annual costs. We take the average toner yield and divide it by the page counts to determine the amount of toner needed per device. We have also included a few maintenance kits for the older printers. It does include all the plotter supplies.4,732$ Totals:4,732$ 135-69170-030 Copier Rental/Lease Description Amount Monthly lease for the following copiers. Administration Copier BW (7667) Color (2000) Month 4,236$ Public Works Copier -$ Totals:4,236$ Account Description Amount 135-69195-030 Transfer to Future Replacment Reserve Description Amount Information Systems Replacement Fund 16,329$ ($134,555 Total Assets) Totals:16,329$ Trophy Club Municipal Utility District No. 1 191 of 295 December 16, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 RESOLUTION NO. 2014-1216 A RESOLUTION AMENDING 2015 FISCAL YEAR BUDGET Trophy Club Municipal Utility District No. 1 (the “District”) is a conservation and reclamation district, and a political subdivision of the State of Texas, created under Article XVI, Sec. 59 of the Texas Constitution by order of the Texas Water Commission, now the Texas Commission on Environmental Quality (“TCEQ"), and the District operates under Chapters 49 and 54 of the Texas Water Code, as amended; WHEREAS, Title 30, Texas Administrative Code, Section 293.97(b), provides that prior to the start of a fiscal year, the governing board of each active district shall adopt an operating budget for the upcoming fiscal year. The rule further provides that the adopted budget and any subsequent amendments thereto shall be passed and approved b y a resolution of the governing board and shall be made a part of the governing board minutes; WHEREAS, the Board of Directors of the District previously approved a resolution adopting the 2015 fiscal year budget for the District; and WHEREAS, the Board of Directors now desires to amend its fiscal year budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: Section 1. The Board of Directors hereby amends the fiscal year budget for the 2014 - 2015 Fiscal Year. A copy of the budget amendment is attached to this Resolution. The budget amendment is hereby approved for all purposes. Section 2. A copy of this resolution amending the fiscal year budget shall be attached to the meeting minutes of December 16, 2014. Section 3. The President and Secretary of the Board are hereby authorized and directed to execute this Resolution. After this Resolution is executed, an original Resolution shall be filed in the permanent records of the District. PASSED AND APPROVED this 16th day of December, 2014. Jim Moss, President Board of Directors ATTEST: (SEAL) Kevin Carr, Secretary Board of Directors Trophy Club Municipal Utility District No. 1 192 of 295 December 16, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - FIRE DEPARTMENT BALANCE SHEET NOVEMBER 2014 122 ASSETS FIRE DEPT. INVESTMENTS 328,755 PREPAID EXPENSES 15,991 ADVALOREM PROPERTY TAXES RECEIVABLE 827,162 EMERGENCY SERVICES ASSESSMENTS RECEIVABLE 345,138 UTILITY AND OTHER ACCOUNTS RECEIVABLE 2,473 TOTAL ASSETS 1,519,519 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - PROPERTY TAXES/ASSESSMENTS 1,172,300 ACCOUNTS AND OTHER PAYABLES 1,253 TOTAL LIABILITIES 1,173,553 FUND BALANCE DESIGNATED FOR FUTURE ASSET REPLACEMENT - NON-SPENDABLE FUND BALANCE - UNASSIGNED FUND BALANCE 528,911 RESERVE FOR ENCUMBRANCES - NET REVENUES / EXPENDITURES (182,945) TOTAL FUND BALANCE 345,966 TOTAL LIABILITIES AND FUND BALANCE 1,519,519 Trophy Club Municipal Utility District No. 1 193 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 1 16:41 12/08/14 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-40001-000-000 Assessment - Emerg Svcs 357,462.00- 357,462.00- 15,994.87- 20,514.39- 5.739 336,947.61- 122-40003-000-000 Emer Svcs Assessmen/Delinquent 108.28- 108.28 122-40010-000-000 Property Taxes/MUD Fire 872,859.00- 872,859.00- 43,848.43- 55,913.06- 6.406 816,945.94- 122-40011-000-000 Property Taxes/Fire-Delinquent 39.10- 2,914.37- 2,914.37 122-40015-000-000 Property Taxes/Assessments P&I 750.00- 750.00- 17.33- 2.311 732.67- 122-40020-000-000 Property Taxes/Fire P&I 4,500.00- 4,500.00- 137.12- 824.85- 18.330 3,675.15- Subtotal: 1,235,571.00- 1,235,571.00- 60,019.52- 80,292.28- 6.498 1,155,278.72- 122-42014-000-000 Fire Plan Review>6,000 sq ft 6,000.00- 6,000.00- 400.00- 6.667 5,600.00- Subtotal: 6,000.00- 6,000.00- 400.00- 6.667 5,600.00- 122-43400-000-000 Fire Inspections 700.00- 700.00- 75.00- 10.714 625.00- 122-43415-000-000 Denton County Pledge-Fire 10,000.00- 10,000.00- 10,000.00- Subtotal: 10,700.00- 10,700.00- 75.00- .701 10,625.00- 122-49035-000-000 Prior Year Reserves 125,669.00- 125,669.00- 125,670.00- 100.001 1.00 122-49900-000-000 Miscellaneous Income 6,000.00- 6,000.00- 800.00- 13.333 5,200.00- Subtotal: 131,669.00- 131,669.00- 126,470.00- 96.051 5,199.00- Program number: 1,383,940.00- 1,383,940.00- 60,019.52- 207,237.28- 14.974 1,176,702.72- Department number: Fire Revenues 1,383,940.00- 1,383,940.00- 60,019.52- 207,237.28- 14.974 1,176,702.72- Revenues Subtotal ----------- 1,383,940.00- 1,383,940.00- 60,019.52- 207,237.28- 14.974 1,176,702.72- Trophy Club Municipal Utility District No. 1 194 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 2 16:41 12/08/14 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-50005-045-000 Salaries & Wages 469,067.00 469,067.00 35,360.88 57,935.75 12.351 411,131.25 122-50010-045-000 Overtime 46,745.00 46,745.00 2,417.48 5,784.92 12.375 40,960.08 122-50011-045-000 DPS Holiday Pay 14,930.00 14,930.00 14,457.01 14,457.01 96.832 472.99 122-50016-045-000 Longevity 5,505.00 5,505.00 5,505.00 122-50017-045-000 Certification 4,800.00 4,800.00 462.50 581.50 12.115 4,218.50 122-50020-045-000 Retirement 91,396.00 91,396.00 7,677.28 11,456.64 12.535 79,939.36 122-50026-045-000 Medical Insurance 59,169.00 59,169.00 4,945.10 7,878.64 13.315 51,290.36 122-50027-045-000 Dental Insurance 4,390.00 4,390.00 378.07 619.94 14.122 3,770.06 122-50028-045-000 Vision Insurance 811.00 811.00 66.31 108.72 13.406 702.28 122-50029-045-000 Life Insurance & Other 4,030.00 4,030.00 330.60 542.05 13.450 3,487.95 122-50030-045-000 Social Security Taxes 33,421.00 33,421.00 3,036.47 4,503.42 13.475 28,917.58 122-50035-045-000 Medicare Taxes 7,292.00 7,292.00 709.96 1,052.84 14.438 6,239.16 122-50040-045-000 Unemployment Taxes 1,657.00 1,657.00 1,657.00 122-50045-045-000 Workman's Compensation 8,692.00 8,692.00 659.00 1,318.00 15.163 7,374.00 122-50060-045-000 Pre-employment Physicals/Test 250.00 250.00 250.00 122-50075-045-000 Tuition Reimbursement 300.00 300.00 300.00 Subtotal: 752,455.00 752,455.00 70,500.66 106,239.43 14.119 646,215.57 122-55030-045-000 Software & Support 7,378.00 7,378.00 462.50 6.269 6,915.50 122-55045-045-000 Legal 1,500.00 1,500.00 1,500.00 122-55080-045-000 Maintenance & Repairs 18,552.00 18,552.00 250.62 279.02 1.504 18,272.98 122-55090-045-000 Vehicle Maintenance 12,000.00 12,000.00 161.60 355.12 2.959 11,644.88 Subtotal: 39,430.00 39,430.00 412.22 1,096.64 2.781 38,333.36 122-60005-045-000 Telephone 50.00 50.00 50.00 122-60010-045-000 Communications/Pagers/Mobiles 5,000.00 5,000.00 176.37 2,412.87 48.257 2,587.13 122-60020-045-000 Electricity/Gas 9,026.00 9,026.00 502.00 202.22 2.240 8,823.78 122-60025-045-000 Water 1,200.00 1,200.00 101.21 215.99 17.999 984.01 122-60026-045-000 Cable 1,920.00 1,920.00 153.76 307.52 16.017 1,612.48 122-60030-045-000 Rent And/Or Usage 211,829.00 211,829.00 211,829.00 122-60035-045-000 Postage 100.00 100.00 .48 .480 99.52 122-60055-045-000 Insurance 12,179.00 12,179.00 940.09 1,880.18 15.438 10,298.82 122-60066-045-000 Publications/Books/Subscrips 200.00 200.00 179.00 179.00 89.500 21.00 122-60070-045-000 Dues & Memberships 15,180.00 15,180.00 335.00 7,394.85 48.714 7,785.15 122-60080-045-000 Schools & Training 4,280.00 4,280.00 146.00 231.00 5.397 4,049.00 122-60096-045-000 Emergency Management 1,400.00 1,400.00 1,400.00 122-60100-045-000 Travel & per diem 13,577.00 13,577.00 13,577.00 122-60110-045-000 Physicals/Testing 2,000.00 2,000.00 2,000.00 122-60125-045-000 Advertising 5,100.00 5,100.00 5,100.00 122-60160-045-000 Programs & Special Projects 4,500.00 4,500.00 500.42 11.120 3,999.58 122-60180-045-000 Fire Inspection/Enforcement 1,000.00 1,000.00 1,000.00 122-60195-045-000 Flags & Repair 2,000.00 2,000.00 47.50 184.60 9.230 1,815.40 Trophy Club Municipal Utility District No. 1 195 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 3 16:41 12/08/14 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-60245-045-000 Miscellaneous Expense 1,000.00 1,000.00 1,000.00 Subtotal: 291,541.00 291,541.00 2,580.93 13,509.13 4.634 278,031.87 122-65005-045-000 Fuel & Lube 10,454.00 10,454.00 199.31 1,211.25 11.586 9,242.75 122-65010-045-000 Uniforms 2,000.00 2,000.00 137.31 137.31 6.866 1,862.69 122-65015-045-000 Protective Clothing 5,200.00 5,200.00 5,200.00 122-65030-045-000 Chemicals 200.00 200.00 200.00 122-65035-045-000 Small Tools 2,500.00 2,500.00 2,500.00 122-65055-045-000 Hardware 9,000.00 9,000.00 9,000.00 122-65085-045-000 Office Supplies 500.00 500.00 500.00 122-65105-045-000 Printing 548.00 548.00 38.17 6.965 509.83 Subtotal: 30,402.00 30,402.00 336.62 1,386.73 4.561 29,015.27 122-69005-045-000 Capital Outlays 250,000.00 250,000.00- 122-69008-045-000 Short Term Debt-Principal 158,262.00 158,262.00 158,262.00 122-69009-045-000 Short Term Debt-Interest 50,000.00 50,000.00 50,000.00 122-69050-045-000 Radios 23,500.00 23,500.00 23,500.00 122-69195-045-000 GASB34/Reserve for Replacement 17,950.00 17,950.00 17,950.00 100.000 122-69255-045-000 Airpacks 20,400.00 20,400.00 20,400.00 Subtotal: 270,112.00 270,112.00 267,950.00 99.200 2,162.00 Program number: 1,383,940.00 1,383,940.00 73,830.43 390,181.93 28.194 993,758.07 Department number: Fire 1,383,940.00 1,383,940.00 73,830.43 390,181.93 28.194 993,758.07 Expenditures Subtotal ----------- 1,383,940.00 1,383,940.00 73,830.43 390,181.93 28.194 993,758.07 Fund number: 122 Trophy Club MUD Fire Dept. 13,810.91 182,944.65 182,944.65- Trophy Club Municipal Utility District No. 1 196 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 1 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-40001-000-000 Assessment - Emerg Svcs 398 11/03/2014 Rev Property Taxes/Assessments (4,519.52) 1,044.73 (3,474.79) GL 399 11/03/2014 Property Taxes/Assessments (1,044.73) (4,519.52) GL 371 11/03/2014 Property Taxes/Assessments (1,044.73) (5,564.25) GL 372 11/04/2014 Property Taxes/Assessments (2,216.13) (7,780.38) GL 373 11/05/2014 Property Taxes/Assessments (1,424.41) (9,204.79) GL 374 11/06/2014 Property Taxes/Assessments (673.29) (9,878.08) GL 375 11/07/2014 Property Taxes/Assessments (167.42) (10,045.50) GL 376 11/10/2014 Property Taxes/Assessments (1,479.60) (11,525.10) GL 377 11/12/2014 Property Taxes/Assessments (144.58) (11,669.68) GL 378 11/13/2014 Property Taxes/Assessments (1,261.60) (12,931.28) GL 379 11/14/2014 Property Taxes/Assessments (671.04) (13,602.32) GL 380 11/17/2014 Property Taxes/Assessments (626.70) (14,229.02) GL 386 11/18/2014 Property Taxes/Assessments (281.37) (14,510.39) GL 387 11/19/2014 Property Taxes/Assessments (363.17) (14,873.56) GL 388 11/20/2014 Property Taxes/Assessments (624.78) (15,498.34) GL 389 11/21/2014 Property Taxes/Assessments (906.39) (16,404.73) GL 392 11/24/2014 Property Taxes/Assessments (1,534.26) (17,938.99) GL 393 11/25/2014 Property Taxes/Assessments (1,490.83) (19,429.82) GL 394 11/26/2014 Property Taxes/Assessments (1,084.57) (20,514.39) GL _______________ Account: 122-40001-000-000 Assessment - Emerg Svcs Totals: (15,994.87) (20,514.39) ** (357,462.00) Budgeted (336,947.61) Remaining 6 % Used Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent (108.28) .00 (108.28) _______________ Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent Totals: .00 (108.28) ** .00 Budgeted 108.28 Remaining 0 % Used Account: 122-40010-000-000 Property Taxes/MUD Fire 398 11/03/2014 Rev Property Taxes/Assessments (12,064.63) 20,518.52 8,453.89 GL 399 11/03/2014 Property Taxes/Assessments (2,066.98) 6,386.91 GL 371 11/03/2014 Property Taxes/Assessments (20,518.52) (14,131.61) GL 372 11/04/2014 Property Taxes/Assessments (746.62) (14,878.23) GL 373 11/05/2014 Property Taxes/Assessments (1,681.97) (16,560.20) GL 374 11/06/2014 Property Taxes/Assessments (1,200.83) (17,761.03) GL 375 11/07/2014 Property Taxes/Assessments (1,450.17) (19,211.20) GL 376 11/10/2014 Property Taxes/Assessments (18,626.26) (37,837.46) GL 377 11/12/2014 Property Taxes/Assessments (814.36) (38,651.82) GL 378 11/13/2014 Property Taxes/Assessments (1,156.25) (39,808.07) GL Trophy Club Municipal Utility District No. 1 197 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 2 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 379 11/14/2014 Property Taxes/Assessments (12,064.63) (2,078.10) (41,886.17) GL 380 11/17/2014 Property Taxes/Assessments (2,243.51) (44,129.68) GL 386 11/18/2014 Property Taxes/Assessments (5,176.86) (49,306.54) GL 387 11/19/2014 Property Taxes/Assessments (537.54) (49,844.08) GL 388 11/20/2014 Property Taxes/Assessments (162.83) (50,006.91) GL 389 11/21/2014 Property Taxes/Assessments (1,445.78) (51,452.69) GL 392 11/24/2014 Property Taxes/Assessments (1,539.86) (52,992.55) GL 393 11/25/2014 Property Taxes/Assessments (778.97) (53,771.52) GL 394 11/26/2014 Property Taxes/Assessments (2,141.54) (55,913.06) GL _______________ Account: 122-40010-000-000 Property Taxes/MUD Fire Totals: (43,848.43) (55,913.06) ** (872,859.00) Budgeted (816,945.94) Remaining 6 % Used Account: 122-40011-000-000 Property Taxes/Fire-Delinquent 378 11/13/2014 Property Taxes/Assessments (2,875.27) (5.68) (2,880.95) GL 380 11/17/2014 Property Taxes/Assessments (6.57) (2,887.52) GL 386 11/18/2014 Property Taxes/Assessments (26.85) (2,914.37) GL _______________ Account: 122-40011-000-000 Property Taxes/Fire-Delinquent Totals: (39.10) (2,914.37) ** .00 Budgeted 2,914.37 Remaining 0 % Used Account: 122-40015-000-000 Property Taxes/Assessments P&I (17.33) .00 (17.33) _______________ Account: 122-40015-000-000 Property Taxes/Assessments P&I Totals: .00 (17.33) ** (750.00) Budgeted (732.67) Remaining 2 % Used Account: 122-40020-000-000 Property Taxes/Fire P&I 378 11/13/2014 Property Taxes/Assessments (687.73) (1.14) (688.87) GL 380 11/17/2014 Property Taxes/Assessments (130.07) (818.94) GL 386 11/18/2014 Property Taxes/Assessments (5.91) (824.85) GL _______________ Account: 122-40020-000-000 Property Taxes/Fire P&I Totals: (137.12) (824.85) ** (4,500.00) Budgeted (3,675.15) Remaining 18 % Used Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft (400.00) .00 (400.00) _______________ Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft Totals: .00 (400.00) ** (6,000.00) Budgeted (5,600.00) Remaining 7 % Used Trophy Club Municipal Utility District No. 1 198 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 3 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-43400-000-000 Fire Inspections (75.00) .00 (75.00) _______________ Account: 122-43400-000-000 Fire Inspections Totals: .00 (75.00) ** (700.00) Budgeted (625.00) Remaining 11 % Used Account: 122-43415-000-000 Denton County Pledge-Fire .00 .00 _______________ Account: 122-43415-000-000 Denton County Pledge-Fire Totals: .00 .00 ** (10,000.00) Budgeted (10,000.00) Remaining 0 % Used Account: 122-49035-000-000 Prior Year Reserves (125,670.00) .00 (125,670.00) _______________ Account: 122-49035-000-000 Prior Year Reserves Totals: .00 (125,670.00) ** (125,669.00) Budgeted 1.00 Remaining 100 % Used Account: 122-49900-000-000 Miscellaneous Income (800.00) .00 (800.00) _______________ Account: 122-49900-000-000 Miscellaneous Income Totals: .00 (800.00) ** (6,000.00) Budgeted (5,200.00) Remaining 13 % Used Department Totals: ------------------------------------------------------------------------------------------------ (207,237.28) ** (1,383,940.00) Budgeted (1,176,702.72) Remaining 15 % Used Trophy Club Municipal Utility District No. 1 199 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 4 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50005-045-000 Salaries & Wages 275 11/07/2014 Fire Dept Payroll 11/7/14 22,574.87 17,661.56 40,236.43 GL 314 11/21/2014 FD Payroll 11/21/14 17,699.32 57,935.75 GL _______________ Account: 122-50005-045-000 Salaries & Wages Totals: 35,360.88 57,935.75 ** 469,067.00 Budgeted 411,131.25 Remaining 12 % Used Account: 122-50010-045-000 Overtime 314 11/21/2014 FD Payroll 11/21/14 3,367.44 2,417.48 5,784.92 GL _______________ Account: 122-50010-045-000 Overtime Totals: 2,417.48 5,784.92 ** 46,745.00 Budgeted 40,960.08 Remaining 12 % Used Account: 122-50011-045-000 DPS Holiday Pay 311 11/21/2014 FD Holiday Pay 11/21/14 14,457.01 14,457.01 GL _______________ Account: 122-50011-045-000 DPS Holiday Pay Totals: 14,457.01 14,457.01 ** 14,930.00 Budgeted 472.99 Remaining 97 % Used Account: 122-50016-045-000 Longevity .00 .00 _______________ Account: 122-50016-045-000 Longevity Totals: .00 .00 ** 5,505.00 Budgeted 5,505.00 Remaining 0 % Used Account: 122-50017-045-000 Certification 275 11/07/2014 Fire Dept Payroll 11/7/14 119.00 462.50 581.50 GL _______________ Account: 122-50017-045-000 Certification Totals: 462.50 581.50 ** 4,800.00 Budgeted 4,218.50 Remaining 12 % Used Account: 122-50020-045-000 Retirement 275 11/07/2014 Fire Dept Payroll 11/7/14 3,779.36 2,614.50 6,393.86 GL 311 11/21/2014 FD Holiday Pay 11/21/14 2,126.61 8,520.47 GL 314 11/21/2014 FD Payroll 11/21/14 2,936.17 11,456.64 GL _______________ Account: 122-50020-045-000 Retirement Totals: 7,677.28 11,456.64 ** 91,396.00 Budgeted 79,939.36 Remaining 13 % Used Trophy Club Municipal Utility District No. 1 200 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 5 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50026-045-000 Medical Insurance 275 11/07/2014 Fire Dept Payroll 11/7/14 2,933.54 2,146.70 5,080.24 GL 314 11/21/2014 FD Payroll 11/21/14 2,798.40 7,878.64 GL _______________ Account: 122-50026-045-000 Medical Insurance Totals: 4,945.10 7,878.64 ** 59,169.00 Budgeted 51,290.36 Remaining 13 % Used Account: 122-50027-045-000 Dental Insurance 275 11/07/2014 Fire Dept Payroll 11/7/14 241.87 189.05 430.92 GL 314 11/21/2014 FD Payroll 11/21/14 189.02 619.94 GL _______________ Account: 122-50027-045-000 Dental Insurance Totals: 378.07 619.94 ** 4,390.00 Budgeted 3,770.06 Remaining 14 % Used Account: 122-50028-045-000 Vision Insurance 275 11/07/2014 Fire Dept Payroll 11/7/14 42.41 33.15 75.56 GL 314 11/21/2014 FD Payroll 11/21/14 33.16 108.72 GL _______________ Account: 122-50028-045-000 Vision Insurance Totals: 66.31 108.72 ** 811.00 Budgeted 702.28 Remaining 13 % Used Account: 122-50029-045-000 Life Insurance & Other 275 11/07/2014 Fire Dept Payroll 11/7/14 211.45 165.28 376.73 GL 314 11/21/2014 FD Payroll 11/21/14 165.32 542.05 GL _______________ Account: 122-50029-045-000 Life Insurance & Other Totals: 330.60 542.05 ** 4,030.00 Budgeted 3,487.95 Remaining 13 % Used Account: 122-50030-045-000 Social Security Taxes 275 11/07/2014 Fire Dept Payroll 11/7/14 1,466.95 1,007.11 2,474.06 GL 311 11/21/2014 FD Holiday Pay 11/21/14 896.31 3,370.37 GL 314 11/21/2014 FD Payroll 11/21/14 1,133.05 4,503.42 GL _______________ Account: 122-50030-045-000 Social Security Taxes Totals: 3,036.47 4,503.42 ** 33,421.00 Budgeted 28,917.58 Remaining 13 % Used Account: 122-50035-045-000 Medicare Taxes 275 11/07/2014 Fire Dept Payroll 11/7/14 342.88 235.46 578.34 GL Trophy Club Municipal Utility District No. 1 201 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 6 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 311 11/21/2014 FD Holiday Pay 11/21/14 342.88 209.59 787.93 GL 314 11/21/2014 FD Payroll 11/21/14 264.91 1,052.84 GL _______________ Account: 122-50035-045-000 Medicare Taxes Totals: 709.96 1,052.84 ** 7,292.00 Budgeted 6,239.16 Remaining 14 % Used Account: 122-50040-045-000 Unemployment Taxes .00 .00 _______________ Account: 122-50040-045-000 Unemployment Taxes Totals: .00 .00 ** 1,657.00 Budgeted 1,657.00 Remaining 0 % Used Account: 122-50045-045-000 Workman's Compensation 192 11/01/2014 Nov TML Ins & Workers Comp 659.00 659.00 1,318.00 GL _______________ Account: 122-50045-045-000 Workman's Compensation Totals: 659.00 1,318.00 ** 8,692.00 Budgeted 7,374.00 Remaining 15 % Used Account: 122-50060-045-000 Pre-employment Physicals/Test .00 .00 _______________ Account: 122-50060-045-000 Pre-employment Physicals/Test Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 122-50075-045-000 Tuition Reimbursement .00 .00 _______________ Account: 122-50075-045-000 Tuition Reimbursement Totals: .00 .00 ** 300.00 Budgeted 300.00 Remaining 0 % Used Account: 122-55030-045-000 Software & Support 462.50 .00 462.50 _______________ Account: 122-55030-045-000 Software & Support Totals: .00 462.50 ** 7,378.00 Budgeted 6,915.50 Remaining 6 % Used Account: 122-55045-045-000 Legal Trophy Club Municipal Utility District No. 1 202 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 7 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 122-55045-045-000 Legal Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 122-55080-045-000 Maintenance & Repairs 309 11/21/2014 Nov A/P Verizon,GST, Symonds,Ganns 28.40 70.00 98.40 TOWN OF TROPHY CLUB 34406 AP 362 11/27/2014 10/28-11/26/14 PCards LOCKE SUPPLY WE DENTON 106.88 205.28 LOCKE SUPPLY WE DENTON PC 362 11/27/2014 10/28-11/26/14 PCards SAMSCLUB #4795 41.45 246.73 SAMSCLUB #4795 PC 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (32.29) 214.44 AR 416 11/30/2014 Nov A/P Rug Service 32.29 246.73 G & K SERVICES 34426 AP 416 11/30/2014 Nov A/P Rug Service 32.29 279.02 G & K SERVICES 34426 AP _______________ Account: 122-55080-045-000 Maintenance & Repairs Totals: 250.62 279.02 ** 18,552.00 Budgeted 18,272.98 Remaining 2 % Used Account: 122-55090-045-000 Vehicle Maintenance 362 11/27/2014 10/28-11/26/14 PCards WM SUPERCENTER #5247 193.52 25.58 219.10 WM SUPERCENTER #5247 PC 362 11/27/2014 10/28-11/26/14 PCards TRACTOR SUPPLY COMPANY 5.29 224.39 TRACTOR SUPPLY COMPANY PC 362 11/27/2014 10/28-11/26/14 PCards TRACTOR SUPPLY COMPANY 54.45 278.84 TRACTOR SUPPLY COMPANY PC 362 11/27/2014 10/28-11/26/14 PCards AUTOZONE #4206 76.28 355.12 AUTOZONE #4206 PC _______________ Account: 122-55090-045-000 Vehicle Maintenance Totals: 161.60 355.12 ** 12,000.00 Budgeted 11,644.88 Remaining 3 % Used Account: 122-60005-045-000 Telephone .00 .00 _______________ Account: 122-60005-045-000 Telephone Totals: .00 .00 ** 50.00 Budgeted 50.00 Remaining 0 % Used Account: 122-60010-045-000 Communications/Pagers/Mobiles 275 11/07/2014 Fire Dept Payroll 11/7/14 2,236.50 37.50 2,274.00 GL 309 11/21/2014 Nov A/P Verizon,GST, Symonds,Ganns 138.87 2,412.87 TOWN OF TROPHY CLUB 34406 AP _______________ Account: 122-60010-045-000 Communications/Pagers/Mobiles Totals: 176.37 2,412.87 ** 5,000.00 Budgeted 2,587.13 Remaining 48 % Used Account: 122-60020-045-000 Electricity/Gas Trophy Club Municipal Utility District No. 1 203 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 8 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 309 11/21/2014 Nov A/P Electricity 10/13/14-11/11/14 (299.78) 822.41 522.63 HUDSON ENERGY SERVICES, LLC 34385 AP 309 11/21/2014 Nov A/P FD Gas 10/21/14-11/15/14 181.59 704.22 ATMOS ENERGY 34376 AP 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (502.00) 202.22 AR _______________ Account: 122-60020-045-000 Electricity/Gas Totals: 502.00 202.22 ** 9,026.00 Budgeted 8,823.78 Remaining 2 % Used Account: 122-60025-045-000 Water 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: 114.78 (101.21) 13.57 AR 416 11/30/2014 Nov A/P Nov Water 202.42 215.99 TROPHY CLUB MUD (WATER BILLS) 34450 AP _______________ Account: 122-60025-045-000 Water Totals: 101.21 215.99 ** 1,200.00 Budgeted 984.01 Remaining 18 % Used Account: 122-60026-045-000 Cable 367 11/14/2014 Firefighter Cable 153.76 (133.82) 19.94 GL 362 11/27/2014 10/28-11/26/14 PCards ATT*BILL PAYMENT 158.76 178.70 ATT*BILL PAYMENT PC 362 11/27/2014 10/28-11/26/14 PCards ATT*BILL PAYMENT 128.82 307.52 ATT*BILL PAYMENT PC _______________ Account: 122-60026-045-000 Cable Totals: 153.76 307.52 ** 1,920.00 Budgeted 1,612.48 Remaining 16 % Used Account: 122-60030-045-000 Rent And/Or Usage .00 .00 _______________ Account: 122-60030-045-000 Rent And/Or Usage Totals: .00 .00 ** 211,829.00 Budgeted 211,829.00 Remaining 0 % Used Account: 122-60035-045-000 Postage .48 .00 .48 _______________ Account: 122-60035-045-000 Postage Totals: .00 .48 ** 100.00 Budgeted 99.52 Remaining 0 % Used Account: 122-60055-045-000 Insurance 192 11/01/2014 Nov TML Ins & Workers Comp 940.09 940.09 1,880.18 GL _______________ Account: 122-60055-045-000 Insurance Totals: 940.09 1,880.18 ** 12,179.00 Budgeted 10,298.82 Remaining 15 % Used Trophy Club Municipal Utility District No. 1 204 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 9 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-60066-045-000 Publications/Books/Subscrips 255 11/10/2014 Nov A/P Fire Engineering Magazine (48 179.00 179.00 Cascade Subscription Svc, Inc 34340 AP _______________ Account: 122-60066-045-000 Publications/Books/Subscrips Totals: 179.00 179.00 ** 200.00 Budgeted 21.00 Remaining 90 % Used Account: 122-60070-045-000 Dues & Memberships 309 11/21/2014 Nov A/P Dept and Member renewal 7,059.85 335.00 7,394.85 STATE FIREMEN'S FIRE MARSHALS 34402 AP _______________ Account: 122-60070-045-000 Dues & Memberships Totals: 335.00 7,394.85 ** 15,180.00 Budgeted 7,785.15 Remaining 49 % Used Account: 122-60080-045-000 Schools & Training 362 11/27/2014 10/28-11/26/14 PCards FIRE PROTECTION PUB-WE 85.00 121.00 206.00 FIRE PROTECTION PUB-WE PC 362 11/27/2014 10/28-11/26/14 PCards COOK CHILDRENS HLTH CR 25.00 231.00 COOK CHILDRENS HLTH CR PC _______________ Account: 122-60080-045-000 Schools & Training Totals: 146.00 231.00 ** 4,280.00 Budgeted 4,049.00 Remaining 5 % Used Account: 122-60096-045-000 Emergency Management .00 .00 _______________ Account: 122-60096-045-000 Emergency Management Totals: .00 .00 ** 1,400.00 Budgeted 1,400.00 Remaining 0 % Used Account: 122-60100-045-000 Travel & per diem .00 .00 _______________ Account: 122-60100-045-000 Travel & per diem Totals: .00 .00 ** 13,577.00 Budgeted 13,577.00 Remaining 0 % Used Account: 122-60110-045-000 Physicals/Testing .00 .00 _______________ Account: 122-60110-045-000 Physicals/Testing Totals: .00 .00 ** 2,000.00 Budgeted 2,000.00 Remaining 0 % Used Account: 122-60125-045-000 Advertising Trophy Club Municipal Utility District No. 1 205 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 10 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 122-60125-045-000 Advertising Totals: .00 .00 ** 5,100.00 Budgeted 5,100.00 Remaining 0 % Used Account: 122-60160-045-000 Programs & Special Projects 500.42 .00 500.42 _______________ Account: 122-60160-045-000 Programs & Special Projects Totals: .00 500.42 ** 4,500.00 Budgeted 3,999.58 Remaining 11 % Used Account: 122-60180-045-000 Fire Inspection/Enforcement .00 .00 _______________ Account: 122-60180-045-000 Fire Inspection/Enforcement Totals: .00 .00 ** 1,000.00 Budgeted 1,000.00 Remaining 0 % Used Account: 122-60195-045-000 Flags & Repair 309 11/21/2014 Nov A/P Verizon,GST, Symonds,Ganns 137.10 47.50 184.60 TOWN OF TROPHY CLUB 34406 AP _______________ Account: 122-60195-045-000 Flags & Repair Totals: 47.50 184.60 ** 2,000.00 Budgeted 1,815.40 Remaining 9 % Used Account: 122-60245-045-000 Miscellaneous Expense .00 .00 _______________ Account: 122-60245-045-000 Miscellaneous Expense Totals: .00 .00 ** 1,000.00 Budgeted 1,000.00 Remaining 0 % Used Account: 122-65005-045-000 Fuel & Lube 385 11/30/2014 Nov MUD Gas Log 1,011.94 .34 1,012.28 GL 416 11/30/2014 Nov A/P November fuel 198.97 1,211.25 US Bank Voyager Fleet Systems 34452 AP _______________ Account: 122-65005-045-000 Fuel & Lube Totals: 199.31 1,211.25 ** 10,454.00 Budgeted 9,242.75 Remaining 12 % Used Account: 122-65010-045-000 Uniforms Trophy Club Municipal Utility District No. 1 206 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 11 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 309 11/21/2014 Nov A/P Verizon,GST, Symonds,Ganns 94.03 94.03 TOWN OF TROPHY CLUB 34406 AP 362 11/27/2014 10/28-11/26/14 PCards GOT YOU COVERED WORKWE 43.28 137.31 GOT YOU COVERED WORKWE PC _______________ Account: 122-65010-045-000 Uniforms Totals: 137.31 137.31 ** 2,000.00 Budgeted 1,862.69 Remaining 7 % Used Account: 122-65015-045-000 Protective Clothing .00 .00 _______________ Account: 122-65015-045-000 Protective Clothing Totals: .00 .00 ** 5,200.00 Budgeted 5,200.00 Remaining 0 % Used Account: 122-65030-045-000 Chemicals .00 .00 _______________ Account: 122-65030-045-000 Chemicals Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 122-65035-045-000 Small Tools .00 .00 _______________ Account: 122-65035-045-000 Small Tools Totals: .00 .00 ** 2,500.00 Budgeted 2,500.00 Remaining 0 % Used Account: 122-65055-045-000 Hardware .00 .00 _______________ Account: 122-65055-045-000 Hardware Totals: .00 .00 ** 9,000.00 Budgeted 9,000.00 Remaining 0 % Used Account: 122-65085-045-000 Office Supplies .00 .00 _______________ Account: 122-65085-045-000 Office Supplies Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 122-65105-045-000 Printing Trophy Club Municipal Utility District No. 1 207 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 12 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 38.17 .00 38.17 _______________ Account: 122-65105-045-000 Printing Totals: .00 38.17 ** 548.00 Budgeted 509.83 Remaining 7 % Used Account: 122-69005-045-000 Capital Outlays 250,000.00 .00 250,000.00 _______________ Account: 122-69005-045-000 Capital Outlays Totals: .00 250,000.00 ** .00 Budgeted (250,000.00) Remaining 0 % Used Account: 122-69008-045-000 Short Term Debt-Principal .00 .00 _______________ Account: 122-69008-045-000 Short Term Debt-Principal Totals: .00 .00 ** 158,262.00 Budgeted 158,262.00 Remaining 0 % Used Account: 122-69009-045-000 Short Term Debt-Interest .00 .00 _______________ Account: 122-69009-045-000 Short Term Debt-Interest Totals: .00 .00 ** 50,000.00 Budgeted 50,000.00 Remaining 0 % Used Account: 122-69050-045-000 Radios .00 .00 _______________ Account: 122-69050-045-000 Radios Totals: .00 .00 ** 23,500.00 Budgeted 23,500.00 Remaining 0 % Used Account: 122-69195-045-000 GASB34/Reserve for Replacement 17,950.00 .00 17,950.00 _______________ Account: 122-69195-045-000 GASB34/Reserve for Replacement Totals: .00 17,950.00 ** 17,950.00 Budgeted .00 Remaining 100 % Used Account: 122-69255-045-000 Airpacks .00 .00 Trophy Club Municipal Utility District No. 1 208 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 13 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-69255-045-000 Airpacks Totals: .00 .00 ** 20,400.00 Budgeted 20,400.00 Remaining 0 % Used Department 45 Totals: ------------------------------------------------------------------------------------------------ 390,181.93 ** 1,383,940.00 Budgeted 993,758.07 Remaining 28 % Used Fund 122 Totals: ------------------------------------------------------------------------------------------------------ 182,944.65 .00 Budgeted (182,944.65) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 209 of 295 December 16, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - O&M BALANCE SHEET NOVEMBER 2014 GENERAL FUND GASB CAPITAL PROJECTS COMBINED BALANCE @ 11/30/14 ASSETS CASH ON HAND 600 - - 600 CASH IN BANK 122,636 - - 122,636 INVESTMENTS-MONEY MARKET-BANK OF THE WEST 1,505,440 - - 1,505,440 INVESTMENTS-TEXPOOL 575,924 169,600 23,702 769,226 PREPAID EXPENSES 65,693 - - 65,693 ADVALOREM PROPERTY TAXES RECEIVABLE 158,157 - - 158,157 UTILITY AND OTHER ACCOUNTS RECEIVABLE 635,850 - - 635,850 - TOTAL ASSETS 3,064,300 169,600 23,702 3,257,602 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 158,157 - - 158,157 ACCOUNTS AND OTHER PAYABLES 496,127 - 15,531 511,658 CUSTOMER DEPOSITS 301,267 - - 301,267 - TOTAL LIABILITIES 955,551 - 15,531 971,082 FUND BALANCE DESIGNATED FOR FUTURE ASSET REPLACEMENT - 260,697 260,697 NON-SPENDABLE FUND BALANCE 13,980 13,980 ASSIGNED FUND BALANCE 1,409,006 10,268 1,419,274 UNASSIGNED FUND BALANCE 725,069 - - 725,069 RESERVE FOR ENCUMBRANCES - - - - NET REVENUES / EXPENDITURES (39,305) (91,097) (2,097) (132,499) - TOTAL FUND BALANCE 2,108,750 169,600 8,171 2,286,520 - TOTAL LIABILITIES AND FUND BALANCE 3,064,300 169,600 23,702 3,257,602 Trophy Club Municipal Utility District No. 1 210 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 4 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-40000-000-000 Property Taxes 167,857.00- 167,857.00- 8,432.63- 10,752.82- 6.406 157,104.18- 135-40002-000-000 Property Taxes/Delinquent 4.14- 311.72- 311.72 135-40015-000-000 Property Taxes/P & I 900.00- 900.00- 25.55- 106.00- 11.778 794.00- 135-40025-000-000 PID Surcharges 133,997.00- 133,997.00- 22,757.30- 22,757.30- 16.983 111,239.70- Subtotal: 302,754.00- 302,754.00- 31,219.62- 33,927.84- 11.206 268,826.16- 135-47000-000-000 Water 5,286,045.00- 5,286,045.00- 266,861.85- 587,336.57- 11.111 4,698,708.43- 135-47005-000-000 Sewer 2,270,982.00- 2,270,982.00- 173,642.74- 345,098.73- 15.196 1,925,883.27- 135-47025-000-000 Penalties 63,416.00- 63,416.00- 11,438.62- 20,919.57- 32.988 42,496.43- 135-47030-000-000 Service Charges 8,000.00- 8,000.00- 978.00- 2,181.00- 27.263 5,819.00- 135-47031-000-000 PID Surcharge Revenue 11,347.50 135-47035-000-000 Plumbing Inspections 2,000.00- 2,000.00- 150.00- 450.00- 22.500 1,550.00- 135-47045-000-000 Sewer Inspections 5,000.00- 5,000.00- 450.00- 1,350.00- 27.000 3,650.00- 135-47070-000-000 TCCC Effluent Charges 86,815.00- 86,815.00- 5,047.70- 12,205.20- 14.059 74,609.80- Subtotal: 7,722,258.00- 7,722,258.00- 447,221.41- 969,541.07- 12.555 6,752,716.93- 135-48005-000-000 Utility Fees 184,000.00- 184,000.00- 13,800.00- 34,500.00- 18.750 149,500.00- Subtotal: 184,000.00- 184,000.00- 13,800.00- 34,500.00- 18.750 149,500.00- 135-49010-000-000 Interest Income 5,000.00- 5,000.00- 464.70- 987.12- 19.742 4,012.88- 135-49016-000-000 Cell Tower Revenue 10,164.00- 10,164.00- 910.53- 1,821.06- 17.917 8,342.94- 135-49018-000-000 Building Rent Income 7,000.00- 7,000.00- 583.33- 1,166.66- 16.667 5,833.34- 135-49030-000-000 Vending Revenue 351.00- 351.00- 351.00- 135-49036-000-000 GASB Reserves 74,706.00- 74,706.00- 74,706.00- 100.000 135-49075-000-000 Oversize Meter Reimbursement 84,000.00- 84,000.00- 3,087.00- 8,102.57- 9.646 75,897.43- 135-49900-000-000 Miscellaneous Income 54,000.00- 54,000.00- 19,621.78- 19,645.94- 36.381 34,354.06- 135-49901-000-000 Records Management Revenue 100.00- 100.00- 10.20- 12.20- 12.200 87.80- Subtotal: 235,321.00- 235,321.00- 24,677.54- 106,441.55- 45.232 128,879.45- Program number: 8,444,333.00- 8,444,333.00- 516,918.57- 1,144,410.46- 13.552 7,299,922.54- Department number: Revenues 8,444,333.00- 8,444,333.00- 516,918.57- 1,144,410.46- 13.552 7,299,922.54- Revenues Subtotal ----------- 8,444,333.00- 8,444,333.00- 516,918.57- 1,144,410.46- 13.552 7,299,922.54- Trophy Club Municipal Utility District No. 1 211 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 5 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-010-000 Salaries & Wages 301,101.00 301,101.00 11,529.16 26,807.09 8.903 274,293.91 135-50010-010-000 Overtime 19,500.00 19,500.00 571.80 2,091.88 10.728 17,408.12 135-50016-010-000 Longevity 5,343.00 5,343.00 2,705.00 2,705.00 50.627 2,638.00 135-50017-010-000 Certification 4,800.00 4,800.00 150.00 550.00 11.458 4,250.00 135-50020-010-000 Retirement 29,349.00 29,349.00 1,343.04 2,887.43 9.838 26,461.57 135-50026-010-000 Medical Insurance 44,988.00 44,988.00 1,483.33 3,730.31 8.292 41,257.69 135-50027-010-000 Dental Insurance 3,288.00 3,288.00 134.49 292.95 8.910 2,995.05 135-50028-010-000 Vision Insurance 834.00 834.00 31.35 71.37 8.558 762.63 135-50029-010-000 Life Insurance & Other 3,074.00 3,074.00 186.33 375.64 12.220 2,698.36 135-50030-010-000 Social Security Taxes 21,135.00 21,135.00 919.77 1,975.12 9.345 19,159.88 135-50035-010-000 Medicare Taxes 4,943.00 4,943.00 215.11 461.93 9.345 4,481.07 135-50040-010-000 Unemployment Taxes 1,242.00 1,242.00 1,242.00 135-50045-010-000 Workman's Compensation 16,020.00 16,020.00 857.91 1,715.82 10.710 14,304.18 135-50060-010-000 Pre-emp Physicals/Testing 1,000.00 1,000.00 63.00 6.300 937.00 135-50070-010-000 Employee Relations 300.00 300.00 300.00 Subtotal: 456,917.00 456,917.00 20,127.29 43,727.54 9.570 413,189.46 135-55005-010-000 Engineering 10,000.00 10,000.00 10,000.00 135-55080-010-000 Maintenance & Repairs 71,242.00 71,242.00 2,892.13 9,040.77 12.690 62,201.23 135-55090-010-000 Vehicle Maintenance 8,000.00 8,000.00 378.75 2,150.68 26.884 5,849.32 135-55105-010-000 Maintenance-Backhoe/SkidLoader 3,500.00 3,500.00 243.00 6.943 3,257.00 135-55135-010-000 Lab Analysis 5,500.00 5,500.00 420.26 7.641 5,079.74 Subtotal: 98,242.00 98,242.00 3,270.88 11,854.71 12.067 86,387.29 135-60010-010-000 Communications/Pagers/Mobiles 4,913.00 4,913.00 314.22 314.22 6.396 4,598.78 135-60020-010-000 Electricity 170,765.00 170,765.00 9,414.64 18,712.38 10.958 152,052.62 135-60066-010-000 Publications/Books/Subscripts 500.00 500.00 500.00 135-60070-010-000 Dues & Memberships 500.00 500.00 500.00 135-60080-010-000 Schools & Training 4,138.00 4,138.00 4,138.00 135-60090-010-000 Safety Program 400.00 400.00 400.00 135-60100-010-000 Travel & per diem 1,500.00 1,500.00 1,500.00 135-60105-010-000 Rent/Lease Equipment 1,500.00 1,500.00 1,500.00 135-60135-010-000 TCEQ Fees & Permits 49,275.00 49,275.00 8,898.85 8,898.85 18.060 40,376.15 135-60150-010-000 Wholesale Water 2,928,308.00 2,928,308.00 196,537.78 196,537.78 6.712 2,731,770.22 135-60245-010-000 Miscellaneous Expenses 200.00 200.00 200.00 135-60280-010-000 Property Maintenance 3,500.00 3,500.00 39.75 363.75 10.393 3,136.25 135-60285-010-000 Lawn Equipment & Maintenance 250.00 250.00 250.00 135-60360-010-000 Furniture/Equipment < $5000 3,500.00 3,500.00 3,500.00 Subtotal: 3,169,249.00 3,169,249.00 215,205.24 224,826.98 7.094 2,944,422.02 135-65005-010-000 Fuel & Lube 29,172.00 29,172.00 1,360.91 2,886.98 9.896 26,285.02 Trophy Club Municipal Utility District No. 1 212 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 6 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65010-010-000 Uniforms 3,620.00 3,620.00 99.99 99.99 2.762 3,520.01 135-65030-010-000 Chemicals 7,000.00 7,000.00 624.53 2,200.83 31.440 4,799.17 135-65035-010-000 Small Tools 1,200.00 1,200.00 1,200.00 135-65040-010-000 Safety Equipment 1,000.00 1,000.00 141.75 14.175 858.25 135-65050-010-000 Meter Expense 161,500.00 161,500.00 11,305.00 11,305.00 7.000 150,195.00 Subtotal: 203,492.00 203,492.00 13,390.43 16,634.55 8.175 186,857.45 135-69005-010-000 Capital Outlays 1,089,006.00 1,089,006.00 26,007.06 26,007.06 2.388 1,062,998.94 135-69008-010-000 Short Term Debt-Principal 129,000.00 129,000.00 129,000.00 135-69009-010-000 Short Term Debt-Interest 3,612.00 3,612.00 3,612.00 135-69195-010-000 Gasb34/Reserve for Replacement 75,000.00 75,000.00 75,000.00 100.000 135-69281-010-000 Water Tank Inspection Contract 151,507.00 151,507.00 80,986.69 80,986.69 53.454 70,520.31 Subtotal: 1,448,125.00 1,448,125.00 106,993.75 181,993.75 12.568 1,266,131.25 Program number: 5,376,025.00 5,376,025.00 358,987.59 479,037.53 8.911 4,896,987.47 Trophy Club Municipal Utility District No. 1 213 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 7 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: 1 Lab Analysis for PID Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55135-010-001 Lab Analysis for PID 5,000.00 5,000.00 1,777.63 35.553 3,222.37 Subtotal: 5,000.00 5,000.00 1,777.63 35.553 3,222.37 135-60135-010-001 TCEQ Fees & Permits for PID 5,000.00 5,000.00 5,000.00 Subtotal: 5,000.00 5,000.00 5,000.00 Program number: 1 Lab Analysis for PID 10,000.00 10,000.00 1,777.63 17.776 8,222.37 Department number: Water 5,386,025.00 5,386,025.00 358,987.59 480,815.16 8.927 4,905,209.84 Trophy Club Municipal Utility District No. 1 214 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 8 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-020-000 Salaries & Wages 305,744.00 305,744.00 23,097.03 37,888.77 12.392 267,855.23 135-50010-020-000 Overtime 19,500.00 19,500.00 2,974.54 3,981.22 20.417 15,518.78 135-50016-020-000 Longevity 5,617.00 5,617.00 5,615.00 5,615.00 99.964 2.00 135-50017-020-000 Certification 6,600.00 6,600.00 550.00 1,100.00 16.667 5,500.00 135-50020-020-000 Retirement 29,948.00 29,948.00 2,894.85 4,362.92 14.568 25,585.08 135-50026-020-000 Medical Insurance 61,001.00 61,001.00 4,900.46 8,077.95 13.242 52,923.05 135-50027-020-000 Dental Insurance 4,146.00 4,146.00 313.98 517.50 12.482 3,628.50 135-50028-020-000 Vision Insurance 990.00 990.00 74.94 123.51 12.476 866.49 135-50029-020-000 Life Insurance & Other 3,194.00 3,194.00 272.96 535.00 16.750 2,659.00 135-50030-020-000 Social Security Taxes 21,680.00 21,680.00 1,804.18 2,682.21 12.372 18,997.79 135-50035-020-000 Medicare Taxes 5,070.00 5,070.00 421.93 627.28 12.372 4,442.72 135-50040-020-000 Unemployment Taxes 1,242.00 1,242.00 1,242.00 135-50045-020-000 Workman's Compensation 16,020.00 16,020.00 857.91 1,715.82 10.710 14,304.18 135-50060-020-000 Pre-emp Physicals/Testing 150.00 150.00 150.00 135-50070-020-000 Employee Relations 550.00 550.00 141.97 141.97 25.813 408.03 Subtotal: 481,452.00 481,452.00 43,919.75 67,369.15 13.993 414,082.85 135-55080-020-000 Maintenance & Repairs 58,000.00 58,000.00 27,933.71 29,702.71 51.212 28,297.29 135-55090-020-000 Vehicle Maintenance 3,000.00 3,000.00 3,000.00 135-55105-020-000 Maintenance-Backhoe/SkidLoader 500.00 500.00 7.29 1.458 492.71 135-55125-020-000 Dumpster Services 55,000.00 55,000.00 5,831.13 7,670.10 13.946 47,329.90 135-55135-020-000 Lab Analysis 25,000.00 25,000.00 2,087.00 2,755.00 11.020 22,245.00 Subtotal: 141,500.00 141,500.00 35,851.84 40,135.10 28.364 101,364.90 135-60010-020-000 Communications/Pagers/Mobiles 4,662.00 4,662.00 410.92 410.92 8.814 4,251.08 135-60020-020-000 Electricity 149,292.00 149,292.00 11,956.28 16,692.63 11.181 132,599.37 135-60066-020-000 Publications/Books/Subscripts 400.00 400.00 54.95 13.738 345.05 135-60070-020-000 Dues & Memberships 250.00 250.00 250.00 135-60080-020-000 Schools & Training 4,065.00 4,065.00 240.00 351.00 8.635 3,714.00 135-60090-020-000 Safety Program 550.00 550.00 550.00 135-60100-020-000 Travel & per diem 1,600.00 1,600.00 92.30 92.30 5.769 1,507.70 135-60105-020-000 Rent/Lease Equipment 9,000.00 9,000.00 9,000.00 135-60135-020-000 TCEQ Fees & Permits 17,150.00 17,150.00 8,919.00 52.006 8,231.00 135-60245-020-000 Miscellaneous Expenses 300.00 300.00 300.00 135-60285-020-000 Lawn Equipment & Maintenance 500.00 500.00 500.00 Subtotal: 187,769.00 187,769.00 12,699.50 26,520.80 14.124 161,248.20 135-65005-020-000 Fuel & Lube 36,328.00 36,328.00 1,472.73 4,321.80 11.897 32,006.20 135-65010-020-000 Uniforms 2,778.00 2,778.00 971.30 2,365.97 85.168 412.03 135-65030-020-000 Chemicals 30,000.00 30,000.00 1,468.52 1,468.52 4.895 28,531.48 135-65035-020-000 Small Tools 2,000.00 2,000.00 158.82 458.33 22.917 1,541.67 Trophy Club Municipal Utility District No. 1 215 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 9 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65040-020-000 Safety Equipment 750.00 750.00 162.00 162.00 21.600 588.00 135-65045-020-000 Lab Supplies 13,000.00 13,000.00 5,102.81 39.252 7,897.19 Subtotal: 84,856.00 84,856.00 4,233.37 13,879.43 16.356 70,976.57 135-69005-020-000 Capital Outlays 150,000.00 150,000.00 73,640.00 73,640.00 49.093 76,360.00 135-69007-020-000 LTD Payment from WW Sales 357,538.00 357,538.00 357,538.00 135-69008-020-000 Short Term Debt-Principal 56,991.00 56,991.00 56,991.00 135-69009-020-000 Short Term Debt-Interest 2,011.00 2,011.00 2,011.00 Subtotal: 566,540.00 566,540.00 73,640.00 73,640.00 12.998 492,900.00 Program number: 1,462,117.00 1,462,117.00 170,344.46 221,544.48 15.152 1,240,572.52 Department number: Wastewater 1,462,117.00 1,462,117.00 170,344.46 221,544.48 15.152 1,240,572.52 Trophy Club Municipal Utility District No. 1 216 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 10 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-026-000 Salaries & Wages 10,000.00 10,000.00 1,500.00 1,500.00 15.000 8,500.00 135-50030-026-000 Social Security Taxes 620.00 620.00 93.00 93.00 15.000 527.00 135-50035-026-000 Medicare Taxes 145.00 145.00 21.75 21.75 15.000 123.25 135-50040-026-000 Unemployment Taxes 230.00 230.00 34.50 34.50 15.000 195.50 135-50045-026-000 Workman's Compensation 36.00 36.00 2.94 5.88 16.333 30.12 Subtotal: 11,031.00 11,031.00 1,652.19 1,655.13 15.004 9,375.87 135-60066-026-000 Publications/Books/Subscripts 150.00 150.00 150.00 135-60070-026-000 Dues & Memberships 500.00 500.00 35.00 35.00 7.000 465.00 135-60075-026-000 Meetings 1,200.00 1,200.00 27.96 27.96 2.330 1,172.04 135-60080-026-000 Schools & Training 4,000.00 4,000.00 975.00 975.00 24.375 3,025.00 135-60100-026-000 Travel & per diem 5,000.00 5,000.00 5,000.00 135-60245-026-000 Miscellaneous Expenses 1,000.00 1,000.00 50.00 50.00 5.000 950.00 Subtotal: 11,850.00 11,850.00 1,087.96 1,087.96 9.181 10,762.04 Program number: 22,881.00 22,881.00 2,740.15 2,743.09 11.989 20,137.91 Department number: Board of Directors 22,881.00 22,881.00 2,740.15 2,743.09 11.989 20,137.91 Trophy Club Municipal Utility District No. 1 217 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 11 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-030-000 Salaries & Wages 477,578.00 477,578.00 35,233.81 58,141.12 12.174 419,436.88 135-50010-030-000 Overtime 1,000.00 1,000.00 28.13 35.11 3.511 964.89 135-50016-030-000 Longevity 3,283.00 3,283.00 3,282.50 3,282.50 99.985 .50 135-50020-030-000 Retirement 42,840.00 42,840.00 3,461.30 5,519.01 12.883 37,320.99 135-50026-030-000 Medical Insurance 65,015.00 65,015.00 4,804.81 8,133.69 12.510 56,881.31 135-50027-030-000 Dental Insurance 4,944.00 4,944.00 340.42 573.14 11.593 4,370.86 135-50028-030-000 Vision Insurance 1,158.00 1,158.00 81.62 137.83 11.902 1,020.17 135-50029-030-000 Life Insurance & Other 4,333.00 4,333.00 374.49 699.19 16.136 3,633.81 135-50030-030-000 Social Security Taxes 30,079.00 30,079.00 2,268.37 3,606.17 11.989 26,472.83 135-50035-030-000 Medicare Taxes 7,422.00 7,422.00 530.51 843.38 11.363 6,578.62 135-50040-030-000 Unemployment Taxes 1,449.00 1,449.00 48.00 79.15 5.462 1,369.85 135-50045-030-000 Workman's Compensation 1,636.00 1,636.00 87.30 174.60 10.672 1,461.40 135-50060-030-000 Pre-emp Physicals/Testing 500.00 500.00 38.00 7.600 462.00 135-50070-030-000 Employee Relations 5,000.00 5,000.00 30.28- 605.70 12.114 4,394.30 Subtotal: 646,237.00 646,237.00 50,510.98 81,868.59 12.669 564,368.41 135-55030-030-000 Software & Support 75,588.00 75,588.00 7,692.97 27,025.60 35.754 48,562.40 135-55070-030-000 Independent Labor 8,000.00 8,000.00 5,583.75 5,643.75 70.547 2,356.25 135-55080-030-000 Maintenance & Repairs 4,500.00 4,500.00 4,500.00 135-55100-030-000 Building Maint & Supplies 6,500.00 6,500.00 1,026.53 1,800.26 27.696 4,699.74 135-55120-030-000 Cleaning Services 8,100.00 8,100.00 627.53 627.53 7.747 7,472.47 135-55160-030-000 Professional Outside Services 58,000.00 58,000.00 12,400.00 37,077.95 63.928 20,922.05 135-55161-030-000 Town Personnel Contract 6,170.00 6,170.00 20,000.00 20,000.00 324.149 13,830.00- 135-55165-030-000 Collection Fees 200.00 200.00 200.00 135-55205-030-000 Utility Billing Contract 8,200.00 8,200.00 584.60 7.129 7,615.40 Subtotal: 175,258.00 175,258.00 47,330.78 92,759.69 52.928 82,498.31 135-60005-030-000 Telephone 13,361.00 13,361.00 195.00 390.00 2.919 12,971.00 135-60010-030-000 Communications/Pagers/Mobiles 4,056.00 4,056.00 337.99 637.99 15.730 3,418.01 135-60020-030-000 Electricity/Gas 14,978.00 14,978.00 341.45 341.45 2.280 14,636.55 135-60025-030-000 Water 1,500.00 1,500.00 85.65 177.46 11.831 1,322.54 135-60035-030-000 Postage 28,500.00 28,500.00 178.61 2,617.92 9.186 25,882.08 135-60040-030-000 Service Charges & Fees 32,000.00 32,000.00 5,066.84 5,106.84 15.959 26,893.16 135-60050-030-000 Bad Debt Expense 6,200.00 6,200.00 6,200.00 135-60055-030-000 Insurance 48,751.00 48,751.00 4,096.26 8,159.27 16.737 40,591.73 135-60066-030-000 Publications/Books/Subscripts 1,000.00 1,000.00 1,000.00 135-60070-030-000 Dues & Memberships 5,000.00 5,000.00 775.00 775.00 15.500 4,225.00 135-60075-030-000 Meetings 400.00 400.00 25.11 6.278 374.89 135-60079-030-000 Public Education 5,000.00 5,000.00 5,000.00 135-60080-030-000 Schools & Training 10,235.00 10,235.00 70.00 .684 10,165.00 135-60100-030-000 Travel & per diem 5,400.00 5,400.00 133.54 223.65 4.142 5,176.35 135-60110-030-000 Physicals/Testing 200.00 200.00 200.00 Trophy Club Municipal Utility District No. 1 218 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 12 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-60125-030-000 Advertising 2,500.00 2,500.00 2,500.00 135-60235-030-000 Security 1,350.00 1,350.00 1,350.00 135-60245-030-000 Miscellaneous Expenses 17,500.00 17,500.00 3,219.65 3,219.65 18.398 14,280.35 135-60270-030-000 4th of July Celebration 10,000.00 10,000.00 10,000.00 135-60360-030-000 Furniture/Equipment < $5000 10,475.00 10,475.00 662.80 5,035.96 48.076 5,439.04 Subtotal: 218,406.00 218,406.00 15,092.79 26,780.30 12.262 191,625.70 135-65010-030-000 Uniforms 1,855.00 1,855.00 943.00 943.00 50.836 912.00 135-65055-030-000 Hardware 75,966.00 75,966.00 9,322.16- 73,329.41 96.529 2,636.59 135-65085-030-000 Office Supplies 9,000.00 9,000.00 443.83 1,017.02 11.300 7,982.98 135-65090-030-000 Printer Supplies & Maintenance 4,732.00 4,732.00 52.10 1.101 4,679.90 135-65095-030-000 Maintenance Supplies 5,000.00 5,000.00 657.81 927.74 18.555 4,072.26 135-65097-030-000 Vending Machine Supplies 200.00 200.00 200.00 135-65105-030-000 Printing 4,800.00 4,800.00 4,800.00 Subtotal: 101,553.00 101,553.00 7,277.52- 76,269.27 75.103 25,283.73 135-69005-030-000 Capital Outlays 125,000.00 125,000.00 125,000.00 135-69170-030-000 Copier Lease Installments 4,236.00 4,236.00 40.79 .963 4,195.21 135-69195-030-000 Gasb34/Reserve for Replacement 16,329.00 16,329.00 16,329.00 100.000 Subtotal: 145,565.00 145,565.00 16,369.79 11.246 129,195.21 Program number: 1,287,019.00 1,287,019.00 105,657.03 294,047.64 22.847 992,971.36 Department number: Administration 1,287,019.00 1,287,019.00 105,657.03 294,047.64 22.847 992,971.36 Trophy Club Municipal Utility District No. 1 219 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 13 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-000 Legal 250,000.00 250,000.00 182,288.44 182,288.44 72.915 67,711.56 135-55055-039-000 Auditing 22,491.00 22,491.00 22,491.00 135-55060-039-000 Appraisal 10,000.00 10,000.00 2,276.56 2,276.56 22.766 7,723.44 135-55065-039-000 Tax Admin Fees 3,800.00 3,800.00 3,800.00 Subtotal: 286,291.00 286,291.00 184,565.00 184,565.00 64.468 101,726.00 Program number: 286,291.00 286,291.00 184,565.00 184,565.00 64.468 101,726.00 Trophy Club Municipal Utility District No. 1 220 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 14 16:41 12/08/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 3 WWTP Bonds Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-003 Legal/WWTP Bonds 10,279.77- Subtotal: 10,279.77- Program number: 3 WWTP Bonds 10,279.77- Department number: Non Departmental 286,291.00 286,291.00 174,285.23 184,565.00 64.468 101,726.00 Expenditures Subtotal ----------- 8,444,333.00 8,444,333.00 812,014.46 1,183,715.37 14.018 7,260,617.63 Fund number: 135 MUD 1 General Fund 295,095.89 39,304.91 39,304.91- Trophy Club Municipal Utility District No. 1 221 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 15 16:41 12/08/14 Budget Summary with Amendment Fund: 137 MUD 1 Consolidated GASB Department: Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 137-49145-000-000 Intergov Transfer-General Fund 91,329.00- 91,329.00 137-49146-000-000 Intergov Transfer-Fire Dept 17,950.00- 17,950.00 Subtotal: 109,279.00- 109,279.00 Program number: 109,279.00- 109,279.00 Department number: 109,279.00- 109,279.00 Revenues Subtotal ----------- 109,279.00- 109,279.00 Trophy Club Municipal Utility District No. 1 222 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 16 16:41 12/08/14 Budget Summary with Amendment Fund: 137 MUD 1 Consolidated GASB Department: 30 Administration Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 137-69195-030-000 GASB Replacement 74,706.00 74,706.00- Subtotal: 74,706.00 74,706.00- Program number: 74,706.00 74,706.00- Department number: Administration 74,706.00 74,706.00- Trophy Club Municipal Utility District No. 1 223 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 17 16:41 12/08/14 Budget Summary with Amendment Fund: 137 MUD 1 Consolidated GASB Department: 45 Fire Department Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 137-69195-045-000 GASB Replacement 125,670.00 125,670.00- Subtotal: 125,670.00 125,670.00- Program number: 125,670.00 125,670.00- Department number: Fire Department 125,670.00 125,670.00- Expenditures Subtotal ----------- 200,376.00 200,376.00- Fund number: 137 MUD 1 Consolidated GASB 91,097.00 91,097.00- Trophy Club Municipal Utility District No. 1 224 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 18 16:41 12/08/14 Budget Summary with Amendment Fund: 507 MUD 1 Capital Projects Department: Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 507-49010-000-000 Interest Income .60- 3.13- 3.13 Subtotal: .60- 3.13- 3.13 Program number: .60- 3.13- 3.13 Department number: .60- 3.13- 3.13 Revenues Subtotal ----------- .60- 3.13- 3.13 Trophy Club Municipal Utility District No. 1 225 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 19 16:41 12/08/14 Budget Summary with Amendment Fund: 507 MUD 1 Capital Projects Department: 10 Water Program: 3 Indian Creek Waterline Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 507-69280-010-003 Capital Rep/Ind Crk Waterline 3,348.00 3,348.00 2,100.00 2,100.00 62.724 1,248.00 Subtotal: 3,348.00 3,348.00 2,100.00 2,100.00 62.724 1,248.00 Program number: 3 Indian Creek Waterline 3,348.00 3,348.00 2,100.00 2,100.00 62.724 1,248.00 Department number: Water 3,348.00 3,348.00 2,100.00 2,100.00 62.724 1,248.00 Expenditures Subtotal ----------- 3,348.00 3,348.00 2,100.00 2,100.00 62.724 1,248.00 Fund number: 507 MUD 1 Capital Projects 3,348.00 3,348.00 2,099.40 2,096.87 62.631 1,251.13 Trophy Club Municipal Utility District No. 1 226 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 14 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-40000-000-000 Property Taxes 398 11/03/2014 Rev Property Taxes/Assessments (2,320.19) 3,945.97 1,625.78 GL 399 11/03/2014 Property Taxes/Assessments (397.51) 1,228.27 GL 371 11/03/2014 Property Taxes/Assessments (3,945.97) (2,717.70) GL 372 11/04/2014 Property Taxes/Assessments (143.59) (2,861.29) GL 373 11/05/2014 Property Taxes/Assessments (323.46) (3,184.75) GL 374 11/06/2014 Property Taxes/Assessments (230.94) (3,415.69) GL 375 11/07/2014 Property Taxes/Assessments (278.89) (3,694.58) GL 376 11/10/2014 Property Taxes/Assessments (3,582.06) (7,276.64) GL 377 11/12/2014 Property Taxes/Assessments (156.61) (7,433.25) GL 378 11/13/2014 Property Taxes/Assessments (222.36) (7,655.61) GL 379 11/14/2014 Property Taxes/Assessments (399.65) (8,055.26) GL 380 11/17/2014 Property Taxes/Assessments (431.45) (8,486.71) GL 386 11/18/2014 Property Taxes/Assessments (995.58) (9,482.29) GL 387 11/19/2014 Property Taxes/Assessments (103.38) (9,585.67) GL 388 11/20/2014 Property Taxes/Assessments (31.31) (9,616.98) GL 389 11/21/2014 Property Taxes/Assessments (278.04) (9,895.02) GL 392 11/24/2014 Property Taxes/Assessments (296.14) (10,191.16) GL 393 11/25/2014 Property Taxes/Assessments (149.81) (10,340.97) GL 394 11/26/2014 Property Taxes/Assessments (411.85) (10,752.82) GL _______________ Account: 135-40000-000-000 Property Taxes Totals: (8,432.63) (10,752.82) ** (167,857.00) Budgeted (157,104.18) Remaining 6 % Used Account: 135-40002-000-000 Property Taxes/Delinquent 378 11/13/2014 Property Taxes/Assessments (307.58) (.61) (308.19) GL 380 11/17/2014 Property Taxes/Assessments (.66) (308.85) GL 386 11/18/2014 Property Taxes/Assessments (2.87) (311.72) GL _______________ Account: 135-40002-000-000 Property Taxes/Delinquent Totals: (4.14) (311.72) ** .00 Budgeted 311.72 Remaining 0 % Used Account: 135-40015-000-000 Property Taxes/P & I 378 11/13/2014 Property Taxes/Assessments (80.45) (.12) (80.57) GL 380 11/17/2014 Property Taxes/Assessments (24.80) (105.37) GL 386 11/18/2014 Property Taxes/Assessments (.63) (106.00) GL _______________ Account: 135-40015-000-000 Property Taxes/P & I Totals: (25.55) (106.00) ** (900.00) Budgeted (794.00) Remaining 12 % Used Account: 135-40025-000-000 PID Surcharges Trophy Club Municipal Utility District No. 1 227 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 15 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 297 11/01/2014 Recode PID Surcharges to 40025 (11,347.50) (11,347.50) GL 330 11/30/2014 UB 11/30/14 Billing UB20141130-20141130 User: (11,409.80) (22,757.30) UB _______________ Account: 135-40025-000-000 PID Surcharges Totals: (22,757.30) (22,757.30) ** (133,997.00) Budgeted (111,239.70) Remaining 17 % Used Account: 135-47000-000-000 Water 341 11/20/2014 UB 11/20/2014 Billing Adj UB20141120-20141120 User: (320,474.72) 130.17 (320,344.55) UB 330 11/30/2014 UB 11/30/14 Billing UB20141130-20141130 User: (266,992.02) (587,336.57) UB _______________ Account: 135-47000-000-000 Water Totals: (266,861.85) (587,336.57) ** (5,286,045.00) Budgeted (4,698,708.43) Remaining 11 % Used Account: 135-47005-000-000 Sewer 330 11/30/2014 UB 11/30/14 Billing UB20141130-20141130 User: (171,455.99) (173,642.74) (345,098.73) UB _______________ Account: 135-47005-000-000 Sewer Totals: (173,642.74) (345,098.73) ** (2,270,982.00) Budgeted (1,925,883.27) Remaining 15 % Used Account: 135-47025-000-000 Penalties 339 11/19/2014 UB 11/19/14 NSF Check Fee UB20141119-20141119 User: (9,480.95) 25.00 (9,455.95) UB 308 11/21/2014 UB 11/21/14 Penalties UB20141121-20141121 User: (11,735.65) (21,191.60) UB 345 11/25/2014 UB 11/25/14 Penalty removals UB20141125-20141125 User: 272.03 (20,919.57) UB _______________ Account: 135-47025-000-000 Penalties Totals: (11,438.62) (20,919.57) ** (63,416.00) Budgeted (42,496.43) Remaining 33 % Used Account: 135-47030-000-000 Service Charges 208 11/06/2014 UB 11/6/14 Cut Off list UB20141106-20141106 User: (1,203.00) (825.00) (2,028.00) UB 336 11/14/2014 UB 11/14/14 NSF Check Fee UB20141114-20141114 User: (50.00) (2,078.00) UB 339 11/19/2014 UB 11/19/14 NSF Check Fee UB20141119-20141119 User: (25.00) (2,103.00) UB 342 11/21/2014 UB 11/21/14 NSF Check Fee UB20141121-20141121 User: (50.00) (2,153.00) UB 349 11/25/2014 UB 11/25/2014 NSF Check UB20141125-20141125 User: (25.00) (2,178.00) UB 330 11/30/2014 UB 11/30/14 Billing UB20141130-20141130 User: (3.00) (2,181.00) UB _______________ Account: 135-47030-000-000 Service Charges Totals: (978.00) (2,181.00) ** (8,000.00) Budgeted (5,819.00) Remaining 27 % Used Account: 135-47031-000-000 PID Surcharge Revenue Trophy Club Municipal Utility District No. 1 228 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 16 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 297 11/01/2014 Recode PID Surcharges to 40025 (11,347.50) 11,347.50 .00 GL _______________ Account: 135-47031-000-000 PID Surcharge Revenue Totals: 11,347.50 .00 ** .00 Budgeted .00 Remaining 0 % Used Account: 135-47035-000-000 Plumbing Inspections 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (300.00) (150.00) (450.00) AR _______________ Account: 135-47035-000-000 Plumbing Inspections Totals: (150.00) (450.00) ** (2,000.00) Budgeted (1,550.00) Remaining 23 % Used Account: 135-47045-000-000 Sewer Inspections 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (900.00) (450.00) (1,350.00) AR _______________ Account: 135-47045-000-000 Sewer Inspections Totals: (450.00) (1,350.00) ** (5,000.00) Budgeted (3,650.00) Remaining 27 % Used Account: 135-47070-000-000 TCCC Effluent Charges 330 11/30/2014 UB 11/30/14 Billing UB20141130-20141130 User: (7,157.50) (5,047.70) (12,205.20) UB _______________ Account: 135-47070-000-000 TCCC Effluent Charges Totals: (5,047.70) (12,205.20) ** (86,815.00) Budgeted (74,609.80) Remaining 14 % Used Account: 135-48005-000-000 Utility Fees 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (20,700.00) (13,800.00) (34,500.00) AR _______________ Account: 135-48005-000-000 Utility Fees Totals: (13,800.00) (34,500.00) ** (184,000.00) Budgeted (149,500.00) Remaining 19 % Used Account: 135-49010-000-000 Interest Income 396 11/30/2014 Bank Interest/November (522.42) (87.97) (610.39) GL 396 11/30/2014 Bank Interest/November (25.51) (635.90) GL 396 11/30/2014 Bank Interest/November (408.94) (1,044.84) GL 400 11/30/2014 Reverse Bank Interest/November 87.97 (956.87) GL 400 11/30/2014 Reverse Bank Interest/November 25.51 (931.36) GL 400 11/30/2014 Reverse Bank Interest/November 408.94 (522.42) GL 401 11/30/2014 Bank Interest/November (70.50) (592.92) GL 401 11/30/2014 Bank Interest/November (24.74) (617.66) GL Trophy Club Municipal Utility District No. 1 229 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 17 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 401 11/30/2014 Bank Interest/November (522.42) (369.46) (987.12) GL _______________ Account: 135-49010-000-000 Interest Income Totals: (464.70) (987.12) ** (5,000.00) Budgeted (4,012.88) Remaining 20 % Used Account: 135-49016-000-000 Cell Tower Revenue 365 11/14/2014 AT&T Antenna Lease (910.53) (910.53) (1,821.06) GL _______________ Account: 135-49016-000-000 Cell Tower Revenue Totals: (910.53) (1,821.06) ** (10,164.00) Budgeted (8,342.94) Remaining 18 % Used Account: 135-49018-000-000 Building Rent Income 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (583.33) (583.33) (1,166.66) AR _______________ Account: 135-49018-000-000 Building Rent Income Totals: (583.33) (1,166.66) ** (7,000.00) Budgeted (5,833.34) Remaining 17 % Used Account: 135-49030-000-000 Vending Revenue .00 .00 _______________ Account: 135-49030-000-000 Vending Revenue Totals: .00 .00 ** (351.00) Budgeted (351.00) Remaining 0 % Used Account: 135-49036-000-000 GASB Reserves (74,706.00) .00 (74,706.00) _______________ Account: 135-49036-000-000 GASB Reserves Totals: .00 (74,706.00) ** (74,706.00) Budgeted .00 Remaining 100 % Used Account: 135-49075-000-000 Oversize Meter Reimbursement 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (5,015.57) (3,087.00) (8,102.57) AR _______________ Account: 135-49075-000-000 Oversize Meter Reimbursement Totals: (3,087.00) (8,102.57) ** (84,000.00) Budgeted (75,897.43) Remaining 10 % Used Account: 135-49900-000-000 Miscellaneous Income 301 11/20/2014 Bill Town Invoice 1232 AR 20141120-20141120 User: (24.16) (19,606.50) (19,630.66) AR Trophy Club Municipal Utility District No. 1 230 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 18 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 330 11/30/2014 UB 11/30/14 Billing UB20141130-20141130 User: (24.16) (15.28) (19,645.94) UB _______________ Account: 135-49900-000-000 Miscellaneous Income Totals: (19,621.78) (19,645.94) ** (54,000.00) Budgeted (34,354.06) Remaining 36 % Used Account: 135-49901-000-000 Records Management Revenue 366 11/14/2014 Open Records/Rose (2.00) (10.20) (12.20) GL _______________ Account: 135-49901-000-000 Records Management Revenue Totals: (10.20) (12.20) ** (100.00) Budgeted (87.80) Remaining 12 % Used Department Totals: ------------------------------------------------------------------------------------------------ (1,144,410.46) ** (8,444,333.00) Budgeted (7,299,922.54) Remaining 14 % Used Trophy Club Municipal Utility District No. 1 231 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 19 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-010-000 Salaries & Wages 177 11/07/2014 MUD Payroll 11/7/14 Salaries & Wages 15,277.93 5,615.63 20,893.56 PR 283 11/21/2014 MUD Payroll 11/21/14 Salaries & Wages 5,913.53 26,807.09 PR _______________ Account: 135-50005-010-000 Salaries & Wages Totals: 11,529.16 26,807.09 ** 301,101.00 Budgeted 274,293.91 Remaining 9 % Used Account: 135-50010-010-000 Overtime 177 11/07/2014 MUD Payroll 11/7/14 Overtime 1,520.08 571.80 2,091.88 PR _______________ Account: 135-50010-010-000 Overtime Totals: 571.80 2,091.88 ** 19,500.00 Budgeted 17,408.12 Remaining 11 % Used Account: 135-50016-010-000 Longevity 299 11/26/2014 Longevity Check run Longevity 2,705.00 2,705.00 PR _______________ Account: 135-50016-010-000 Longevity Totals: 2,705.00 2,705.00 ** 5,343.00 Budgeted 2,638.00 Remaining 51 % Used Account: 135-50017-010-000 Certification 283 11/21/2014 MUD Payroll 11/21/14 Certification 400.00 150.00 550.00 PR _______________ Account: 135-50017-010-000 Certification Totals: 150.00 550.00 ** 4,800.00 Budgeted 4,250.00 Remaining 11 % Used Account: 135-50020-010-000 Retirement 177 11/07/2014 MUD Payroll 11/7/14 Retirement 1,544.39 555.63 2,100.02 PR 283 11/21/2014 MUD Payroll 11/21/14 Retirement 544.50 2,644.52 PR 299 11/26/2014 Longevity Check run Retirement 242.91 2,887.43 PR _______________ Account: 135-50020-010-000 Retirement Totals: 1,343.04 2,887.43 ** 29,349.00 Budgeted 26,461.57 Remaining 10 % Used Account: 135-50026-010-000 Medical Insurance 177 11/07/2014 MUD Payroll 11/7/14 Medical Insurance 2,246.98 890.01 3,136.99 PR 283 11/21/2014 MUD Payroll 11/21/14 Medical Insurance 889.98 4,026.97 PR 406 11/30/2014 T Dendish/adj Ins for last pay (296.66) 3,730.31 GL Trophy Club Municipal Utility District No. 1 232 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 20 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50026-010-000 Medical Insurance Totals: 1,483.33 3,730.31 ** 44,988.00 Budgeted 41,257.69 Remaining 8 % Used Account: 135-50027-010-000 Dental Insurance 177 11/07/2014 MUD Payroll 11/7/14 Dental Insurance 158.46 75.43 233.89 PR 283 11/21/2014 MUD Payroll 11/21/14 Dental Insurance 75.44 309.33 PR 406 11/30/2014 T Dendish/adj Ins for last pay (16.38) 292.95 GL _______________ Account: 135-50027-010-000 Dental Insurance Totals: 134.49 292.95 ** 3,288.00 Budgeted 2,995.05 Remaining 9 % Used Account: 135-50028-010-000 Vision Insurance 177 11/07/2014 MUD Payroll 11/7/14 Vision Insurance 40.02 17.93 57.95 PR 283 11/21/2014 MUD Payroll 11/21/14 Vision Insurance 17.95 75.90 PR 406 11/30/2014 T Dendish/adj Ins for last pay (4.53) 71.37 GL _______________ Account: 135-50028-010-000 Vision Insurance Totals: 31.35 71.37 ** 834.00 Budgeted 762.63 Remaining 9 % Used Account: 135-50029-010-000 Life Insurance & Other 96 11/01/2014 Nov A/P Nov Dental, Life, AD&D, Vol li 189.31 179.05 368.36 METLIFE GROUP BENEFITS 34296 AP 309 11/21/2014 Nov A/P Adm fees/CAFE 125 7.28 375.64 BenefitMall 34378 AP _______________ Account: 135-50029-010-000 Life Insurance & Other Totals: 186.33 375.64 ** 3,074.00 Budgeted 2,698.36 Remaining 12 % Used Account: 135-50030-010-000 Social Security Taxes 177 11/07/2014 MUD Payroll 11/7/14 Social Security Taxes 1,055.35 384.88 1,440.23 PR 283 11/21/2014 MUD Payroll 11/21/14 Social Security Taxes 367.19 1,807.42 PR 299 11/26/2014 Longevity Check run Social Security Taxes 167.70 1,975.12 PR _______________ Account: 135-50030-010-000 Social Security Taxes Totals: 919.77 1,975.12 ** 21,135.00 Budgeted 19,159.88 Remaining 9 % Used Account: 135-50035-010-000 Medicare Taxes 177 11/07/2014 MUD Payroll 11/7/14 Medicare Taxes 246.82 90.01 336.83 PR 283 11/21/2014 MUD Payroll 11/21/14 Medicare Taxes 85.88 422.71 PR Trophy Club Municipal Utility District No. 1 233 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 21 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 299 11/26/2014 Longevity Check run Medicare Taxes 246.82 39.22 461.93 PR _______________ Account: 135-50035-010-000 Medicare Taxes Totals: 215.11 461.93 ** 4,943.00 Budgeted 4,481.07 Remaining 9 % Used Account: 135-50040-010-000 Unemployment Taxes .00 .00 _______________ Account: 135-50040-010-000 Unemployment Taxes Totals: .00 .00 ** 1,242.00 Budgeted 1,242.00 Remaining 0 % Used Account: 135-50045-010-000 Workman's Compensation 192 11/01/2014 Nov TML Ins & Workers Comp 857.91 857.91 1,715.82 GL _______________ Account: 135-50045-010-000 Workman's Compensation Totals: 857.91 1,715.82 ** 16,020.00 Budgeted 14,304.18 Remaining 11 % Used Account: 135-50060-010-000 Pre-emp Physicals/Testing 63.00 .00 63.00 _______________ Account: 135-50060-010-000 Pre-emp Physicals/Testing Totals: .00 63.00 ** 1,000.00 Budgeted 937.00 Remaining 6 % Used Account: 135-50070-010-000 Employee Relations .00 .00 _______________ Account: 135-50070-010-000 Employee Relations Totals: .00 .00 ** 300.00 Budgeted 300.00 Remaining 0 % Used Account: 135-55005-010-000 Engineering .00 .00 _______________ Account: 135-55005-010-000 Engineering Totals: .00 .00 ** 10,000.00 Budgeted 10,000.00 Remaining 0 % Used Account: 135-55080-010-000 Maintenance & Repairs 309 11/21/2014 Nov A/P Transition Couplings 6,148.64 439.32 6,587.96 HD SUPPLY WATERWORKS, LTD. 34384 AP Trophy Club Municipal Utility District No. 1 234 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 22 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 309 11/21/2014 Nov A/P Fire Hydrant parts 6,148.64 447.27 7,035.23 HD SUPPLY WATERWORKS, LTD. 34384 AP 362 11/27/2014 10/28-11/26/14 PCards FERGUSON ENTERPRISES 1 200.12 7,235.35 FERGUSON ENTERPRISES 1 PC 362 11/27/2014 10/28-11/26/14 PCards FERGUSON ENTERPRISES 1 509.40 7,744.75 FERGUSON ENTERPRISES 1 PC 362 11/27/2014 10/28-11/26/14 PCards THE HOME DEPOT 6581 70.26 7,815.01 THE HOME DEPOT 6581 PC 362 11/27/2014 10/28-11/26/14 PCards THE HOME DEPOT 6581 31.99 7,847.00 THE HOME DEPOT 6581 PC 362 11/27/2014 10/28-11/26/14 PCards THE HOME DEPOT 6581 19.97 7,866.97 THE HOME DEPOT 6581 PC 416 11/30/2014 Nov A/P Swivels for Port Meters 170.00 8,036.97 HD SUPPLY WATERWORKS, LTD. 34428 AP 416 11/30/2014 Nov A/P Iron Pipe 1,003.80 9,040.77 HD SUPPLY WATERWORKS, LTD. 34428 AP _______________ Account: 135-55080-010-000 Maintenance & Repairs Totals: 2,892.13 9,040.77 ** 71,242.00 Budgeted 62,201.23 Remaining 13 % Used Account: 135-55090-010-000 Vehicle Maintenance 362 11/27/2014 10/28-11/26/14 PCards KWIK KAR LUBE & TUNE O 1,771.93 39.75 1,811.68 KWIK KAR LUBE & TUNE O PC 362 11/27/2014 10/28-11/26/14 PCards DISCOUNT TIRE TXD 75 339.00 2,150.68 DISCOUNT TIRE TXD 75 PC _______________ Account: 135-55090-010-000 Vehicle Maintenance Totals: 378.75 2,150.68 ** 8,000.00 Budgeted 5,849.32 Remaining 27 % Used Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader 243.00 .00 243.00 _______________ Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader Totals: .00 243.00 ** 3,500.00 Budgeted 3,257.00 Remaining 7 % Used Account: 135-55135-010-000 Lab Analysis 420.26 .00 420.26 _______________ Account: 135-55135-010-000 Lab Analysis Totals: .00 420.26 ** 5,500.00 Budgeted 5,079.74 Remaining 8 % Used Account: 135-60010-010-000 Communications/Pagers/Mobiles 309 11/21/2014 Nov A/P Verizon,GST, Symonds,Ganns 314.22 314.22 TOWN OF TROPHY CLUB 34406 AP _______________ Account: 135-60010-010-000 Communications/Pagers/Mobiles Totals: 314.22 314.22 ** 4,913.00 Budgeted 4,598.78 Remaining 6 % Used Account: 135-60020-010-000 Electricity Trophy Club Municipal Utility District No. 1 235 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 23 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 309 11/21/2014 Nov A/P Electricity 10/13-11/11/14 9,297.74 9,250.20 18,547.94 HUDSON ENERGY SERVICES, LLC 34385 AP 309 11/21/2014 Nov A/P Electricity 10/10-11/10/14 76.61 18,624.55 HUDSON ENERGY SERVICES, LLC 34385 AP 309 11/21/2014 Nov A/P Electricity 10/13-11/11/14 87.83 18,712.38 HUDSON ENERGY SERVICES, LLC 34385 AP _______________ Account: 135-60020-010-000 Electricity Totals: 9,414.64 18,712.38 ** 170,765.00 Budgeted 152,052.62 Remaining 11 % Used Account: 135-60066-010-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-010-000 Publications/Books/Subscripts Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60070-010-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-010-000 Dues & Memberships Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60080-010-000 Schools & Training .00 .00 _______________ Account: 135-60080-010-000 Schools & Training Totals: .00 .00 ** 4,138.00 Budgeted 4,138.00 Remaining 0 % Used Account: 135-60090-010-000 Safety Program .00 .00 _______________ Account: 135-60090-010-000 Safety Program Totals: .00 .00 ** 400.00 Budgeted 400.00 Remaining 0 % Used Account: 135-60100-010-000 Travel & per diem .00 .00 _______________ Account: 135-60100-010-000 Travel & per diem Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 135-60105-010-000 Rent/Lease Equipment Trophy Club Municipal Utility District No. 1 236 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 24 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60105-010-000 Rent/Lease Equipment Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 135-60135-010-000 TCEQ Fees & Permits 309 11/21/2014 Nov A/P Water System Fee 6,480.10 6,480.10 TX COMMISSION ENVIRONMENTAL QU 34408 AP 416 11/30/2014 Nov A/P Water System Fee 2,418.75 8,898.85 TX COMMISSION ENVIRONMENTAL QU 34451 AP _______________ Account: 135-60135-010-000 TCEQ Fees & Permits Totals: 8,898.85 8,898.85 ** 49,275.00 Budgeted 40,376.15 Remaining 18 % Used Account: 135-60150-010-000 Wholesale Water 416 11/30/2014 Nov A/P Wholesale Water 196,537.78 196,537.78 CITY OF FORT WORTH AP _______________ Account: 135-60150-010-000 Wholesale Water Totals: 196,537.78 196,537.78 ** 2,928,308.00 Budgeted 2,731,770.22 Remaining 7 % Used Account: 135-60245-010-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-010-000 Miscellaneous Expenses Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-60280-010-000 Property Maintenance 362 11/27/2014 10/28-11/26/14 PCards OK SOD INC 324.00 39.75 363.75 OK SOD INC PC _______________ Account: 135-60280-010-000 Property Maintenance Totals: 39.75 363.75 ** 3,500.00 Budgeted 3,136.25 Remaining 10 % Used Account: 135-60285-010-000 Lawn Equipment & Maintenance .00 .00 _______________ Account: 135-60285-010-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60360-010-000 Furniture/Equipment < $5000 Trophy Club Municipal Utility District No. 1 237 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 25 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60360-010-000 Furniture/Equipment < $5000 Totals: .00 .00 ** 3,500.00 Budgeted 3,500.00 Remaining 0 % Used Account: 135-65005-010-000 Fuel & Lube 383 11/30/2014 Reverse Nov Gas Log JE364 1,526.07 (263.30) 1,262.77 GL 385 11/30/2014 Nov MUD Gas Log 560.63 1,823.40 GL 409 11/30/2014 MUD PPD Fuel write off/in tank 109.48 1,932.88 GL 409 11/30/2014 MUD PPD Fuel write off/in tank 205.71 2,138.59 GL 416 11/30/2014 Nov A/P November fuel 485.09 2,623.68 US Bank Voyager Fleet Systems 34452 AP 364 11/30/2014 Nov Gas Log 263.30 2,886.98 GL _______________ Account: 135-65005-010-000 Fuel & Lube Totals: 1,360.91 2,886.98 ** 29,172.00 Budgeted 26,285.02 Remaining 10 % Used Account: 135-65010-010-000 Uniforms 362 11/27/2014 10/28-11/26/14 PCards TRACTOR SUPPLY COMPANY 99.99 99.99 TRACTOR SUPPLY COMPANY PC _______________ Account: 135-65010-010-000 Uniforms Totals: 99.99 99.99 ** 3,620.00 Budgeted 3,520.01 Remaining 3 % Used Account: 135-65030-010-000 Chemicals 416 11/30/2014 Nov A/P Chlorine 1,576.30 624.53 2,200.83 DPC INDUSTRIES, INC 34425 AP _______________ Account: 135-65030-010-000 Chemicals Totals: 624.53 2,200.83 ** 7,000.00 Budgeted 4,799.17 Remaining 31 % Used Account: 135-65035-010-000 Small Tools .00 .00 _______________ Account: 135-65035-010-000 Small Tools Totals: .00 .00 ** 1,200.00 Budgeted 1,200.00 Remaining 0 % Used Account: 135-65040-010-000 Safety Equipment 141.75 .00 141.75 _______________ Account: 135-65040-010-000 Safety Equipment Totals: .00 141.75 ** 1,000.00 Budgeted 858.25 Remaining 14 % Used Trophy Club Municipal Utility District No. 1 238 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 26 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-65050-010-000 Meter Expense 309 11/21/2014 Nov A/P Meters & Meter heads 11,305.00 11,305.00 ATLAS UTILITY SUPPLY CO. 34375 AP _______________ Account: 135-65050-010-000 Meter Expense Totals: 11,305.00 11,305.00 ** 161,500.00 Budgeted 150,195.00 Remaining 7 % Used Account: 135-69005-010-000 Capital Outlays 309 11/21/2014 Nov A/P Elevated tank valve repair 21,505.44 21,505.44 REY-MAR CONSTRUCTION 34401 AP 416 11/30/2014 Nov A/P Elev Tank/Valve Repair 1,874.03 23,379.47 HD SUPPLY WATERWORKS, LTD. 34428 AP 416 11/30/2014 Nov A/P Elev Tank/Valve repair 2,627.59 26,007.06 HD SUPPLY WATERWORKS, LTD. 34428 AP _______________ Account: 135-69005-010-000 Capital Outlays Totals: 26,007.06 26,007.06 ** 1,089,006.00 Budgeted 1,062,998.94 Remaining 2 % Used Account: 135-69008-010-000 Short Term Debt-Principal .00 .00 _______________ Account: 135-69008-010-000 Short Term Debt-Principal Totals: .00 .00 ** 129,000.00 Budgeted 129,000.00 Remaining 0 % Used Account: 135-69009-010-000 Short Term Debt-Interest .00 .00 _______________ Account: 135-69009-010-000 Short Term Debt-Interest Totals: .00 .00 ** 3,612.00 Budgeted 3,612.00 Remaining 0 % Used Account: 135-69195-010-000 Gasb34/Reserve for Replacement 75,000.00 .00 75,000.00 _______________ Account: 135-69195-010-000 Gasb34/Reserve for Replacement Totals: .00 75,000.00 ** 75,000.00 Budgeted .00 Remaining 100 % Used Account: 135-69281-010-000 Water Tank Inspection Contract 309 11/21/2014 Nov A/P 400,000 TWKing Tank-Annual 35,211.69 35,211.69 UTILITY SERVICE CO, INC. 34411 AP 309 11/21/2014 Nov A/P Water Plant Tank#2 West - Annu 45,775.00 80,986.69 UTILITY SERVICE CO, INC. 34411 AP _______________ Account: 135-69281-010-000 Water Tank Inspection Contract Totals: 80,986.69 80,986.69 ** 151,507.00 Budgeted 70,520.31 Remaining 53 % Used Trophy Club Municipal Utility District No. 1 239 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 27 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: 1 Lab Analysis for PID Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55135-010-001 Lab Analysis for PID 1,777.63 .00 1,777.63 _______________ Account: 135-55135-010-001 Lab Analysis for PID Totals: .00 1,777.63 ** 5,000.00 Budgeted 3,222.37 Remaining 36 % Used Account: 135-60135-010-001 TCEQ Fees & Permits for PID .00 .00 _______________ Account: 135-60135-010-001 TCEQ Fees & Permits for PID Totals: .00 .00 ** 5,000.00 Budgeted 5,000.00 Remaining 0 % Used Department 10 Totals: ------------------------------------------------------------------------------------------------ 480,815.16 ** 5,386,025.00 Budgeted 4,905,209.84 Remaining 9 % Used Trophy Club Municipal Utility District No. 1 240 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 28 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-020-000 Salaries & Wages 177 11/07/2014 MUD Payroll 11/7/14 Salaries & Wages 14,791.74 11,403.43 26,195.17 PR 283 11/21/2014 MUD Payroll 11/21/14 Salaries & Wages 11,693.60 37,888.77 PR _______________ Account: 135-50005-020-000 Salaries & Wages Totals: 23,097.03 37,888.77 ** 305,744.00 Budgeted 267,855.23 Remaining 12 % Used Account: 135-50010-020-000 Overtime 177 11/07/2014 MUD Payroll 11/7/14 Overtime 1,006.68 1,938.92 2,945.60 PR 283 11/21/2014 MUD Payroll 11/21/14 Overtime 1,035.62 3,981.22 PR _______________ Account: 135-50010-020-000 Overtime Totals: 2,974.54 3,981.22 ** 19,500.00 Budgeted 15,518.78 Remaining 20 % Used Account: 135-50016-020-000 Longevity 299 11/26/2014 Longevity Check run Longevity 5,615.00 5,615.00 PR _______________ Account: 135-50016-020-000 Longevity Totals: 5,615.00 5,615.00 ** 5,617.00 Budgeted 2.00 Remaining 100 % Used Account: 135-50017-020-000 Certification 283 11/21/2014 MUD Payroll 11/21/14 Certification 550.00 550.00 1,100.00 PR _______________ Account: 135-50017-020-000 Certification Totals: 550.00 1,100.00 ** 6,600.00 Budgeted 5,500.00 Remaining 17 % Used Account: 135-50020-020-000 Retirement 177 11/07/2014 MUD Payroll 11/7/14 Retirement 1,468.07 1,198.14 2,666.21 PR 283 11/21/2014 MUD Payroll 11/21/14 Retirement 1,192.47 3,858.68 PR 299 11/26/2014 Longevity Check run Retirement 504.24 4,362.92 PR _______________ Account: 135-50020-020-000 Retirement Totals: 2,894.85 4,362.92 ** 29,948.00 Budgeted 25,585.08 Remaining 15 % Used Account: 135-50026-020-000 Medical Insurance 177 11/07/2014 MUD Payroll 11/7/14 Medical Insurance 3,177.49 2,450.25 5,627.74 PR 283 11/21/2014 MUD Payroll 11/21/14 Medical Insurance 2,450.21 8,077.95 PR Trophy Club Municipal Utility District No. 1 241 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 29 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50026-020-000 Medical Insurance Totals: 4,900.46 8,077.95 ** 61,001.00 Budgeted 52,923.05 Remaining 13 % Used Account: 135-50027-020-000 Dental Insurance 177 11/07/2014 MUD Payroll 11/7/14 Dental Insurance 203.52 156.98 360.50 PR 283 11/21/2014 MUD Payroll 11/21/14 Dental Insurance 157.00 517.50 PR _______________ Account: 135-50027-020-000 Dental Insurance Totals: 313.98 517.50 ** 4,146.00 Budgeted 3,628.50 Remaining 12 % Used Account: 135-50028-020-000 Vision Insurance 177 11/07/2014 MUD Payroll 11/7/14 Vision Insurance 48.57 37.45 86.02 PR 283 11/21/2014 MUD Payroll 11/21/14 Vision Insurance 37.49 123.51 PR _______________ Account: 135-50028-020-000 Vision Insurance Totals: 74.94 123.51 ** 990.00 Budgeted 866.49 Remaining 12 % Used Account: 135-50029-020-000 Life Insurance & Other 96 11/01/2014 Nov A/P Nov Dental, Life, AD&D, Vol li 262.04 236.60 498.64 METLIFE GROUP BENEFITS 34296 AP 309 11/21/2014 Nov A/P Adm fees/CAFE 125 36.36 535.00 BenefitMall 34378 AP _______________ Account: 135-50029-020-000 Life Insurance & Other Totals: 272.96 535.00 ** 3,194.00 Budgeted 2,659.00 Remaining 17 % Used Account: 135-50030-020-000 Social Security Taxes 177 11/07/2014 MUD Payroll 11/7/14 Social Security Taxes 878.03 735.96 1,613.99 PR 283 11/21/2014 MUD Payroll 11/21/14 Social Security Taxes 720.09 2,334.08 PR 299 11/26/2014 Longevity Check run Social Security Taxes 348.13 2,682.21 PR _______________ Account: 135-50030-020-000 Social Security Taxes Totals: 1,804.18 2,682.21 ** 21,680.00 Budgeted 18,997.79 Remaining 12 % Used Account: 135-50035-020-000 Medicare Taxes 177 11/07/2014 MUD Payroll 11/7/14 Medicare Taxes 205.35 172.10 377.45 PR 283 11/21/2014 MUD Payroll 11/21/14 Medicare Taxes 168.41 545.86 PR 299 11/26/2014 Longevity Check run Medicare Taxes 81.42 627.28 PR Trophy Club Municipal Utility District No. 1 242 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 30 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50035-020-000 Medicare Taxes Totals: 421.93 627.28 ** 5,070.00 Budgeted 4,442.72 Remaining 12 % Used Account: 135-50040-020-000 Unemployment Taxes .00 .00 _______________ Account: 135-50040-020-000 Unemployment Taxes Totals: .00 .00 ** 1,242.00 Budgeted 1,242.00 Remaining 0 % Used Account: 135-50045-020-000 Workman's Compensation 192 11/01/2014 Nov TML Ins & Workers Comp 857.91 857.91 1,715.82 GL _______________ Account: 135-50045-020-000 Workman's Compensation Totals: 857.91 1,715.82 ** 16,020.00 Budgeted 14,304.18 Remaining 11 % Used Account: 135-50060-020-000 Pre-emp Physicals/Testing .00 .00 _______________ Account: 135-50060-020-000 Pre-emp Physicals/Testing Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used Account: 135-50070-020-000 Employee Relations 362 11/27/2014 10/28-11/26/14 PCards WHATABURGER 754 Q26 48.87 48.87 WHATABURGER 754 Q26 PC 362 11/27/2014 10/28-11/26/14 PCards SALAD BOWL 10 54.00 102.87 SALAD BOWL 10 PC 362 11/27/2014 10/28-11/26/14 PCards WHATABURGER 754 Q26 39.10 141.97 WHATABURGER 754 Q26 PC _______________ Account: 135-50070-020-000 Employee Relations Totals: 141.97 141.97 ** 550.00 Budgeted 408.03 Remaining 26 % Used Account: 135-55080-020-000 Maintenance & Repairs 260 11/11/2014 Nov A/P Sewer Force Main repair 1,769.00 15,712.39 17,481.39 REY-MAR CONSTRUCTION 34372 AP 309 11/21/2014 Nov A/P Put Lift Sta 7 into Scada syst 355.00 17,836.39 DHS AUTOMATION, INC 34381 AP 309 11/21/2014 Nov A/P troubleshoot Heating/AC unit 112.00 17,948.39 NORTH TX HEATING & AIR, INC 34396 AP 362 11/27/2014 10/28-11/26/14 PCards THE HOME DEPOT 6581 280.17 18,228.56 THE HOME DEPOT 6581 PC 362 11/27/2014 10/28-11/26/14 PCards USA BLUE BOOK 42.47 18,271.03 USA BLUE BOOK PC 362 11/27/2014 10/28-11/26/14 PCards THE HOME DEPOT 6581 6.38 18,277.41 THE HOME DEPOT 6581 PC 362 11/27/2014 10/28-11/26/14 PCards FASTENAL COMPANY01 209.95 18,487.36 FASTENAL COMPANY01 PC Trophy Club Municipal Utility District No. 1 243 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 31 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 416 11/30/2014 Nov A/P Install French pit for the con 1,769.00 612.35 19,099.71 NORTH TX HEATING & AIR, INC 34439 AP 416 11/30/2014 Nov A/P Install new A/C unit with air 10,355.00 29,454.71 NORTH TX HEATING & AIR, INC 34439 AP 416 11/30/2014 Nov A/P Auto Gate repair 248.00 29,702.71 CRITICAL ELECTRIC SYSTEMS 34423 AP _______________ Account: 135-55080-020-000 Maintenance & Repairs Totals: 27,933.71 29,702.71 ** 58,000.00 Budgeted 28,297.29 Remaining 51 % Used Account: 135-55090-020-000 Vehicle Maintenance .00 .00 _______________ Account: 135-55090-020-000 Vehicle Maintenance Totals: .00 .00 ** 3,000.00 Budgeted 3,000.00 Remaining 0 % Used Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader 7.29 .00 7.29 _______________ Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader Totals: .00 7.29 ** 500.00 Budgeted 492.71 Remaining 1 % Used Account: 135-55125-020-000 Dumpster Services 309 11/21/2014 Nov A/P Sludge Haul off 1,838.97 3,898.63 5,737.60 L.H. CHANEY MATERIALS, INC. 34389 AP 309 11/21/2014 Nov A/P Sludge Haul off 1,932.50 7,670.10 L.H. CHANEY MATERIALS, INC. 34389 AP _______________ Account: 135-55125-020-000 Dumpster Services Totals: 5,831.13 7,670.10 ** 55,000.00 Budgeted 47,329.90 Remaining 14 % Used Account: 135-55135-020-000 Lab Analysis 309 11/21/2014 Nov A/P Testing 668.00 590.00 1,258.00 HUTHER AND ASSOCIATES,INC 34386 AP 309 11/21/2014 Nov A/P Testing 176.00 1,434.00 OXIDOR LABORATORIES LLC 34398 AP 309 11/21/2014 Nov A/P Testing 55.00 1,489.00 OXIDOR LABORATORIES LLC 34398 AP 309 11/21/2014 Nov A/P Testing 246.00 1,735.00 OXIDOR LABORATORIES LLC 34398 AP 309 11/21/2014 Nov A/P Testing 176.00 1,911.00 OXIDOR LABORATORIES LLC 34398 AP 309 11/21/2014 Nov A/P Testing 246.00 2,157.00 OXIDOR LABORATORIES LLC 34398 AP 309 11/21/2014 Nov A/P Testing 176.00 2,333.00 OXIDOR LABORATORIES LLC 34398 AP 309 11/21/2014 Nov A/P Testing 246.00 2,579.00 OXIDOR LABORATORIES LLC 34398 AP 309 11/21/2014 Nov A/P Testing 176.00 2,755.00 OXIDOR LABORATORIES LLC 34398 AP _______________ Account: 135-55135-020-000 Lab Analysis Totals: 2,087.00 2,755.00 ** 25,000.00 Budgeted 22,245.00 Remaining 11 % Used Trophy Club Municipal Utility District No. 1 244 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 32 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60010-020-000 Communications/Pagers/Mobiles 309 11/21/2014 Nov A/P Verizon,GST, Symonds,Ganns 405.52 405.52 TOWN OF TROPHY CLUB 34406 AP 362 11/27/2014 10/28-11/26/14 PCards AMAZON DIGITAL SERVICE 5.40 410.92 AMAZON DIGITAL SERVICE PC _______________ Account: 135-60010-020-000 Communications/Pagers/Mobiles Totals: 410.92 410.92 ** 4,662.00 Budgeted 4,251.08 Remaining 9 % Used Account: 135-60020-020-000 Electricity 309 11/21/2014 Nov A/P Electricity 9/30-10/28/14 4,736.35 294.22 5,030.57 TRI COUNTY ELECTRIC 34407 AP 309 11/21/2014 Nov A/P Electricity 9/30-10/28/14 157.10 5,187.67 TRI COUNTY ELECTRIC 34407 AP 309 11/21/2014 Nov A/P Electricity 9/30-/10/28/14 27.94 5,215.61 TRI COUNTY ELECTRIC 34407 AP 309 11/21/2014 Nov A/P Electricity 10/13-11/11/14 639.70 5,855.31 HUDSON ENERGY SERVICES, LLC 34385 AP 309 11/21/2014 Nov A/P Electricity 10/13-11/11/14 10,774.34 16,629.65 HUDSON ENERGY SERVICES, LLC 34385 AP 309 11/21/2014 Nov A/P Electricity 10/11-11/11 66.66 16,696.31 HUDSON ENERGY SERVICES, LLC 34385 AP 309 11/21/2014 Nov A/P Electricity 10/10-11/10/14 40.26 16,736.57 HUDSON ENERGY SERVICES, LLC 34385 AP 309 11/21/2014 Nov A/P Electricity 10/13/14-11/11/14 80.42 16,816.99 HUDSON ENERGY SERVICES, LLC 34385 AP 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (124.36) 16,692.63 AR _______________ Account: 135-60020-020-000 Electricity Totals: 11,956.28 16,692.63 ** 149,292.00 Budgeted 132,599.37 Remaining 11 % Used Account: 135-60066-020-000 Publications/Books/Subscripts 54.95 .00 54.95 _______________ Account: 135-60066-020-000 Publications/Books/Subscripts Totals: .00 54.95 ** 400.00 Budgeted 345.05 Remaining 14 % Used Account: 135-60070-020-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-020-000 Dues & Memberships Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60080-020-000 Schools & Training 362 11/27/2014 10/28-11/26/14 PCards NCTCOG RTC TRAINING 111.00 240.00 351.00 NCTCOG RTC TRAINING PC _______________ Account: 135-60080-020-000 Schools & Training Totals: 240.00 351.00 ** 4,065.00 Budgeted 3,714.00 Remaining 9 % Used Trophy Club Municipal Utility District No. 1 245 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 33 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60090-020-000 Safety Program .00 .00 _______________ Account: 135-60090-020-000 Safety Program Totals: .00 .00 ** 550.00 Budgeted 550.00 Remaining 0 % Used Account: 135-60100-020-000 Travel & per diem 177 11/07/2014 MUD Payroll 11/7/14 Travel & per diem 87.36 87.36 PR 416 11/30/2014 Nov A/P Toll to pick up Fuel tank/trai 4.94 92.30 NTTA 34440 AP _______________ Account: 135-60100-020-000 Travel & per diem Totals: 92.30 92.30 ** 1,600.00 Budgeted 1,507.70 Remaining 6 % Used Account: 135-60105-020-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-020-000 Rent/Lease Equipment Totals: .00 .00 ** 9,000.00 Budgeted 9,000.00 Remaining 0 % Used Account: 135-60135-020-000 TCEQ Fees & Permits 8,919.00 .00 8,919.00 _______________ Account: 135-60135-020-000 TCEQ Fees & Permits Totals: .00 8,919.00 ** 17,150.00 Budgeted 8,231.00 Remaining 52 % Used Account: 135-60245-020-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-020-000 Miscellaneous Expenses Totals: .00 .00 ** 300.00 Budgeted 300.00 Remaining 0 % Used Account: 135-60285-020-000 Lawn Equipment & Maintenance .00 .00 _______________ Account: 135-60285-020-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-65005-020-000 Fuel & Lube Trophy Club Municipal Utility District No. 1 246 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 34 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 362 11/27/2014 10/28-11/26/14 PCards TRACTOR SUPPLY COMPANY 2,849.07 85.97 2,935.04 TRACTOR SUPPLY COMPANY PC 362 11/27/2014 10/28-11/26/14 PCards TRACTOR SUPPLY COMPANY (11.00) 2,924.04 TRACTOR SUPPLY COMPANY PC 383 11/30/2014 Reverse Nov Gas Log JE364 (117.73) 2,806.31 GL 385 11/30/2014 Nov MUD Gas Log 447.05 3,253.36 GL 409 11/30/2014 MUD PPD Fuel write off/in tank 109.48 3,362.84 GL 409 11/30/2014 MUD PPD Fuel write off/in tank 205.70 3,568.54 GL 416 11/30/2014 Nov A/P November fuel 635.53 4,204.07 US Bank Voyager Fleet Systems 34452 AP 364 11/30/2014 Nov Gas Log 117.73 4,321.80 GL _______________ Account: 135-65005-020-000 Fuel & Lube Totals: 1,472.73 4,321.80 ** 36,328.00 Budgeted 32,006.20 Remaining 12 % Used Account: 135-65010-020-000 Uniforms 309 11/21/2014 Nov A/P Uniform shirts 1,394.67 783.50 2,178.17 PANDA EMBROIDERY 34399 AP 362 11/27/2014 10/28-11/26/14 PCards JUSTIN DISCOUNT BOOTS 73.80 2,251.97 JUSTIN DISCOUNT BOOTS PC 362 11/27/2014 10/28-11/26/14 PCards ROANOKE QUICK STOP 114.00 2,365.97 ROANOKE QUICK STOP PC _______________ Account: 135-65010-020-000 Uniforms Totals: 971.30 2,365.97 ** 2,778.00 Budgeted 412.03 Remaining 85 % Used Account: 135-65030-020-000 Chemicals 309 11/21/2014 Nov A/P Chemicals 777.44 777.44 United Laboratories 34410 AP 362 11/27/2014 10/28-11/26/14 PCards AQUAFIX INC. 691.08 1,468.52 AQUAFIX INC. PC _______________ Account: 135-65030-020-000 Chemicals Totals: 1,468.52 1,468.52 ** 30,000.00 Budgeted 28,531.48 Remaining 5 % Used Account: 135-65035-020-000 Small Tools 362 11/27/2014 10/28-11/26/14 PCards BLACK & DECKER SRV #11 299.51 34.85 334.36 BLACK & DECKER SRV #11 PC 362 11/27/2014 10/28-11/26/14 PCards THE HOME DEPOT 6581 123.97 458.33 THE HOME DEPOT 6581 PC _______________ Account: 135-65035-020-000 Small Tools Totals: 158.82 458.33 ** 2,000.00 Budgeted 1,541.67 Remaining 23 % Used Account: 135-65040-020-000 Safety Equipment 323 11/25/2014 Recode Lou's Gloves per Jennif 162.00 162.00 GL _______________ Account: 135-65040-020-000 Safety Equipment Totals: 162.00 162.00 ** 750.00 Budgeted 588.00 Remaining 22 % Used Trophy Club Municipal Utility District No. 1 247 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 35 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-65045-020-000 Lab Supplies 309 11/21/2014 Nov A/P Gloves 5,102.81 162.00 5,264.81 LOU'S GLOVES INCORPORATED 34391 AP 323 11/25/2014 Recode Lou's Gloves per Jennif (162.00) 5,102.81 GL _______________ Account: 135-65045-020-000 Lab Supplies Totals: .00 5,102.81 ** 13,000.00 Budgeted 7,897.19 Remaining 39 % Used Account: 135-69005-020-000 Capital Outlays 416 11/30/2014 Nov A/P Crane Truck 73,640.00 73,640.00 RELIABLE CHEVROLET 34441 AP _______________ Account: 135-69005-020-000 Capital Outlays Totals: 73,640.00 73,640.00 ** 150,000.00 Budgeted 76,360.00 Remaining 49 % Used Account: 135-69007-020-000 LTD Payment from WW Sales .00 .00 _______________ Account: 135-69007-020-000 LTD Payment from WW Sales Totals: .00 .00 ** 357,538.00 Budgeted 357,538.00 Remaining 0 % Used Account: 135-69008-020-000 Short Term Debt-Principal .00 .00 _______________ Account: 135-69008-020-000 Short Term Debt-Principal Totals: .00 .00 ** 56,991.00 Budgeted 56,991.00 Remaining 0 % Used Account: 135-69009-020-000 Short Term Debt-Interest .00 .00 _______________ Account: 135-69009-020-000 Short Term Debt-Interest Totals: .00 .00 ** 2,011.00 Budgeted 2,011.00 Remaining 0 % Used Department 20 Totals: ------------------------------------------------------------------------------------------------ 221,544.48 ** 1,462,117.00 Budgeted 1,240,572.52 Remaining 15 % Used Trophy Club Municipal Utility District No. 1 248 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 36 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-026-000 Salaries & Wages 177 11/07/2014 MUD Payroll 11/7/14 Salaries & Wages 500.00 500.00 PR 283 11/21/2014 MUD Payroll 11/21/14 Salaries & Wages 1,000.00 1,500.00 PR _______________ Account: 135-50005-026-000 Salaries & Wages Totals: 1,500.00 1,500.00 ** 10,000.00 Budgeted 8,500.00 Remaining 15 % Used Account: 135-50030-026-000 Social Security Taxes 177 11/07/2014 MUD Payroll 11/7/14 Social Security Taxes 31.00 31.00 PR 283 11/21/2014 MUD Payroll 11/21/14 Social Security Taxes 62.00 93.00 PR _______________ Account: 135-50030-026-000 Social Security Taxes Totals: 93.00 93.00 ** 620.00 Budgeted 527.00 Remaining 15 % Used Account: 135-50035-026-000 Medicare Taxes 177 11/07/2014 MUD Payroll 11/7/14 Medicare Taxes 7.25 7.25 PR 283 11/21/2014 MUD Payroll 11/21/14 Medicare Taxes 14.50 21.75 PR _______________ Account: 135-50035-026-000 Medicare Taxes Totals: 21.75 21.75 ** 145.00 Budgeted 123.25 Remaining 15 % Used Account: 135-50040-026-000 Unemployment Taxes 177 11/07/2014 MUD Payroll 11/7/14 Unemployment Taxes 11.50 11.50 PR 283 11/21/2014 MUD Payroll 11/21/14 Unemployment Taxes 23.00 34.50 PR _______________ Account: 135-50040-026-000 Unemployment Taxes Totals: 34.50 34.50 ** 230.00 Budgeted 195.50 Remaining 15 % Used Account: 135-50045-026-000 Workman's Compensation 192 11/01/2014 Nov TML Ins & Workers Comp 2.94 2.94 5.88 GL _______________ Account: 135-50045-026-000 Workman's Compensation Totals: 2.94 5.88 ** 36.00 Budgeted 30.12 Remaining 16 % Used Account: 135-60066-026-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-026-000 Publications/Books/Subscripts Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 249 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 37 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60070-026-000 Dues & Memberships 309 11/21/2014 Nov A/P Annual Adm fee/Tx SS Program 35.00 35.00 TX SOCIAL SECURITY PROGRAM 34409 AP _______________ Account: 135-60070-026-000 Dues & Memberships Totals: 35.00 35.00 ** 500.00 Budgeted 465.00 Remaining 7 % Used Account: 135-60075-026-000 Meetings 416 11/30/2014 Nov A/P Costco Membership, purchases 27.96 27.96 COSTCO WHOLESALE 34421 AP _______________ Account: 135-60075-026-000 Meetings Totals: 27.96 27.96 ** 1,200.00 Budgeted 1,172.04 Remaining 2 % Used Account: 135-60080-026-000 Schools & Training 416 11/30/2014 Nov A/P Mid Winter Conf/Carr 325.00 325.00 AWBD 34415 AP 416 11/30/2014 Nov A/P Mid Winter Conf/Hase 325.00 650.00 AWBD 34415 AP 416 11/30/2014 Nov A/P Mid Winter Conf/Twomey 325.00 975.00 AWBD 34415 AP _______________ Account: 135-60080-026-000 Schools & Training Totals: 975.00 975.00 ** 4,000.00 Budgeted 3,025.00 Remaining 24 % Used Account: 135-60100-026-000 Travel & per diem .00 .00 _______________ Account: 135-60100-026-000 Travel & per diem Totals: .00 .00 ** 5,000.00 Budgeted 5,000.00 Remaining 0 % Used Account: 135-60245-026-000 Miscellaneous Expenses 362 11/27/2014 10/28-11/26/14 PCards KELLER TROPHY AND AWAR 50.00 50.00 KELLER TROPHY AND AWAR PC _______________ Account: 135-60245-026-000 Miscellaneous Expenses Totals: 50.00 50.00 ** 1,000.00 Budgeted 950.00 Remaining 5 % Used Department 26 Totals: ------------------------------------------------------------------------------------------------ 2,743.09 ** 22,881.00 Budgeted 20,137.91 Remaining 12 % Used Trophy Club Municipal Utility District No. 1 250 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 38 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-030-000 Salaries & Wages 177 11/07/2014 MUD Payroll 11/7/14 Salaries & Wages 22,907.31 17,618.08 40,525.39 PR 283 11/21/2014 MUD Payroll 11/21/14 Salaries & Wages 17,615.73 58,141.12 PR _______________ Account: 135-50005-030-000 Salaries & Wages Totals: 35,233.81 58,141.12 ** 477,578.00 Budgeted 419,436.88 Remaining 12 % Used Account: 135-50010-030-000 Overtime 177 11/07/2014 MUD Payroll 11/7/14 Overtime 6.98 26.06 33.04 PR 283 11/21/2014 MUD Payroll 11/21/14 Overtime 2.07 35.11 PR _______________ Account: 135-50010-030-000 Overtime Totals: 28.13 35.11 ** 1,000.00 Budgeted 964.89 Remaining 4 % Used Account: 135-50016-030-000 Longevity 299 11/26/2014 Longevity Check run Longevity 3,282.50 3,282.50 PR _______________ Account: 135-50016-030-000 Longevity Totals: 3,282.50 3,282.50 ** 3,283.00 Budgeted .50 Remaining 100 % Used Account: 135-50020-030-000 Retirement 177 11/07/2014 MUD Payroll 11/7/14 Retirement 2,057.71 1,584.45 3,642.16 PR 283 11/21/2014 MUD Payroll 11/21/14 Retirement 1,582.08 5,224.24 PR 299 11/26/2014 Longevity Check run Retirement 294.77 5,519.01 PR _______________ Account: 135-50020-030-000 Retirement Totals: 3,461.30 5,519.01 ** 42,840.00 Budgeted 37,320.99 Remaining 13 % Used Account: 135-50026-030-000 Medical Insurance 177 11/07/2014 MUD Payroll 11/7/14 Medical Insurance 3,328.88 2,402.43 5,731.31 PR 283 11/21/2014 MUD Payroll 11/21/14 Medical Insurance 2,402.38 8,133.69 PR _______________ Account: 135-50026-030-000 Medical Insurance Totals: 4,804.81 8,133.69 ** 65,015.00 Budgeted 56,881.31 Remaining 13 % Used Account: 135-50027-030-000 Dental Insurance 177 11/07/2014 MUD Payroll 11/7/14 Dental Insurance 232.72 170.19 402.91 PR 283 11/21/2014 MUD Payroll 11/21/14 Dental Insurance 170.23 573.14 PR Trophy Club Municipal Utility District No. 1 251 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 39 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50027-030-000 Dental Insurance Totals: 340.42 573.14 ** 4,944.00 Budgeted 4,370.86 Remaining 12 % Used Account: 135-50028-030-000 Vision Insurance 177 11/07/2014 MUD Payroll 11/7/14 Vision Insurance 56.21 40.78 96.99 PR 283 11/21/2014 MUD Payroll 11/21/14 Vision Insurance 40.84 137.83 PR _______________ Account: 135-50028-030-000 Vision Insurance Totals: 81.62 137.83 ** 1,158.00 Budgeted 1,020.17 Remaining 12 % Used Account: 135-50029-030-000 Life Insurance & Other 96 11/01/2014 Nov A/P Nov Dental, Life, AD&D, Vol li 324.70 338.13 662.83 METLIFE GROUP BENEFITS 34296 AP 309 11/21/2014 Nov A/P Adm fees/CAFE 125 36.36 699.19 BenefitMall 34378 AP _______________ Account: 135-50029-030-000 Life Insurance & Other Totals: 374.49 699.19 ** 4,333.00 Budgeted 3,633.81 Remaining 16 % Used Account: 135-50030-030-000 Social Security Taxes 177 11/07/2014 MUD Payroll 11/7/14 Social Security Taxes 1,337.80 1,038.62 2,376.42 PR 283 11/21/2014 MUD Payroll 11/21/14 Social Security Taxes 1,026.24 3,402.66 PR 299 11/26/2014 Longevity Check run Social Security Taxes 203.51 3,606.17 PR _______________ Account: 135-50030-030-000 Social Security Taxes Totals: 2,268.37 3,606.17 ** 30,079.00 Budgeted 26,472.83 Remaining 12 % Used Account: 135-50035-030-000 Medicare Taxes 177 11/07/2014 MUD Payroll 11/7/14 Medicare Taxes 312.87 242.89 555.76 PR 283 11/21/2014 MUD Payroll 11/21/14 Medicare Taxes 240.02 795.78 PR 299 11/26/2014 Longevity Check run Medicare Taxes 47.60 843.38 PR _______________ Account: 135-50035-030-000 Medicare Taxes Totals: 530.51 843.38 ** 7,422.00 Budgeted 6,578.62 Remaining 11 % Used Account: 135-50040-030-000 Unemployment Taxes 177 11/07/2014 MUD Payroll 11/7/14 Unemployment Taxes 31.15 24.08 55.23 PR 283 11/21/2014 MUD Payroll 11/21/14 Unemployment Taxes 23.92 79.15 PR Trophy Club Municipal Utility District No. 1 252 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 40 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50040-030-000 Unemployment Taxes Totals: 48.00 79.15 ** 1,449.00 Budgeted 1,369.85 Remaining 5 % Used Account: 135-50045-030-000 Workman's Compensation 192 11/01/2014 Nov TML Ins & Workers Comp 87.30 87.30 174.60 GL _______________ Account: 135-50045-030-000 Workman's Compensation Totals: 87.30 174.60 ** 1,636.00 Budgeted 1,461.40 Remaining 11 % Used Account: 135-50060-030-000 Pre-emp Physicals/Testing 38.00 .00 38.00 _______________ Account: 135-50060-030-000 Pre-emp Physicals/Testing Totals: .00 38.00 ** 500.00 Budgeted 462.00 Remaining 8 % Used Account: 135-50070-030-000 Employee Relations 362 11/27/2014 10/28-11/26/14 PCards ROANOKE FLORIST 635.98 76.32 712.30 ROANOKE FLORIST PC 362 11/27/2014 10/28-11/26/14 PCards RANDALLS STORE00017897 26.72 739.02 RANDALLS STORE00017897 PC 362 11/27/2014 10/28-11/26/14 PCards WM SUPERCENTER #5247 6.68 745.70 WM SUPERCENTER #5247 PC 368 11/30/2014 Flu Shots Sold (140.00) 605.70 GL _______________ Account: 135-50070-030-000 Employee Relations Totals: (30.28) 605.70 ** 5,000.00 Budgeted 4,394.30 Remaining 12 % Used Account: 135-55030-030-000 Software & Support 258 11/10/2014 Nov A/P Nov Vital Care 19,332.63 4,100.00 23,432.63 M3 Networks 34370 AP 289 11/18/2014 Nov A/P Server Upgrade 2,500.00 25,932.63 STW INC 34373 AP 293 11/18/2014 Correct Coding M3 Oct Invoices (3,077.84) 22,854.79 GL 362 11/27/2014 10/28-11/26/14 PCards ATT*BILL PAYMENT 70.81 22,925.60 ATT*BILL PAYMENT PC 416 11/30/2014 Nov A/P Vital Care/IT Services 4,100.00 27,025.60 M3 Networks 34437 AP _______________ Account: 135-55030-030-000 Software & Support Totals: 7,692.97 27,025.60 ** 75,588.00 Budgeted 48,562.40 Remaining 36 % Used Account: 135-55070-030-000 Independent Labor 289 11/18/2014 Nov A/P Server Upgrade 60.00 5,520.00 5,580.00 STW INC 34373 AP 309 11/21/2014 Nov A/P Record MUD meeting 30.00 5,610.00 MIGUEL CRUZ 34394 AP Trophy Club Municipal Utility District No. 1 253 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 41 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 309 11/21/2014 Nov A/P Record MUD Meeting 60.00 33.75 5,643.75 MIGUEL CRUZ 34394 AP _______________ Account: 135-55070-030-000 Independent Labor Totals: 5,583.75 5,643.75 ** 8,000.00 Budgeted 2,356.25 Remaining 71 % Used Account: 135-55080-030-000 Maintenance & Repairs .00 .00 _______________ Account: 135-55080-030-000 Maintenance & Repairs Totals: .00 .00 ** 4,500.00 Budgeted 4,500.00 Remaining 0 % Used Account: 135-55100-030-000 Building Maint & Supplies 309 11/21/2014 Nov A/P Electrical work in server room 773.73 835.69 1,609.42 M3 Networks 34392 AP 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (190.84) 1,418.58 AR 416 11/30/2014 Nov A/P Rug Service 95.42 1,514.00 G & K SERVICES 34426 AP 416 11/30/2014 Nov A/P Rug Service 95.42 1,609.42 G & K SERVICES 34426 AP 416 11/30/2014 Nov A/P Rug Service 95.42 1,704.84 G & K SERVICES 34426 AP 416 11/30/2014 Nov A/P Rug Service 95.42 1,800.26 G & K SERVICES 34426 AP _______________ Account: 135-55100-030-000 Building Maint & Supplies Totals: 1,026.53 1,800.26 ** 6,500.00 Budgeted 4,699.74 Remaining 28 % Used Account: 135-55120-030-000 Cleaning Services 309 11/21/2014 Nov A/P October Janitorial service 627.53 627.53 MEMBER'S BUILDING MAINTENANCE 34393 AP _______________ Account: 135-55120-030-000 Cleaning Services Totals: 627.53 627.53 ** 8,100.00 Budgeted 7,472.47 Remaining 8 % Used Account: 135-55160-030-000 Professional Outside Services 293 11/18/2014 Correct Coding M3 Oct Invoices 24,677.95 12,400.00 37,077.95 GL _______________ Account: 135-55160-030-000 Professional Outside Services Totals: 12,400.00 37,077.95 ** 58,000.00 Budgeted 20,922.05 Remaining 64 % Used Account: 135-55161-030-000 Town Personnel Contract 309 11/21/2014 Nov A/P Oct 2014-Jan 2015, IT 20,000.00 20,000.00 TOWN OF TROPHY CLUB 34406 AP _______________ Account: 135-55161-030-000 Town Personnel Contract Totals: 20,000.00 20,000.00 ** 6,170.00 Budgeted (13,830.00) Remaining 324 % Used Trophy Club Municipal Utility District No. 1 254 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 42 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55165-030-000 Collection Fees .00 .00 _______________ Account: 135-55165-030-000 Collection Fees Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-55205-030-000 Utility Billing Contract 584.60 .00 584.60 _______________ Account: 135-55205-030-000 Utility Billing Contract Totals: .00 584.60 ** 8,200.00 Budgeted 7,615.40 Remaining 7 % Used Account: 135-60005-030-000 Telephone 255 11/10/2014 Nov A/P Nov Answering Service 195.00 195.00 390.00 KEYSTONE PARK SECRETARIAL 34352 AP _______________ Account: 135-60005-030-000 Telephone Totals: 195.00 390.00 ** 13,361.00 Budgeted 12,971.00 Remaining 3 % Used Account: 135-60010-030-000 Communications/Pagers/Mobiles 283 11/21/2014 MUD Payroll 11/21/14 Communications/Pagers/Mobiles 300.00 300.00 600.00 PR 309 11/21/2014 Nov A/P Verizon,GST, Symonds,Ganns 37.99 637.99 TOWN OF TROPHY CLUB 34406 AP _______________ Account: 135-60010-030-000 Communications/Pagers/Mobiles Totals: 337.99 637.99 ** 4,056.00 Budgeted 3,418.01 Remaining 16 % Used Account: 135-60020-030-000 Electricity/Gas 292 11/18/2014 Nov A/P Electricity 10/1-10/13/14 MUD 341.45 341.45 TOWN OF TROPHY CLUB 34406 AP _______________ Account: 135-60020-030-000 Electricity/Gas Totals: 341.45 341.45 ** 14,978.00 Budgeted 14,636.55 Remaining 2 % Used Account: 135-60025-030-000 Water 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: 91.81 (85.64) 6.17 AR 416 11/30/2014 Nov A/P Nov Water 171.29 177.46 TROPHY CLUB MUD (WATER BILLS) 34450 AP _______________ Account: 135-60025-030-000 Water Totals: 85.65 177.46 ** 1,500.00 Budgeted 1,322.54 Remaining 12 % Used Trophy Club Municipal Utility District No. 1 255 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 43 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60035-030-000 Postage 362 11/27/2014 10/28-11/26/14 PCards USPS 48764506630613152 2,439.31 6.49 2,445.80 USPS 48764506630613152 PC 362 11/27/2014 10/28-11/26/14 PCards USPS 48764506630613152 12.65 2,458.45 USPS 48764506630613152 PC 357 11/30/2014 Nov MUD Postage meter usage 159.47 2,617.92 GL _______________ Account: 135-60035-030-000 Postage Totals: 178.61 2,617.92 ** 28,500.00 Budgeted 25,882.08 Remaining 9 % Used Account: 135-60040-030-000 Service Charges & Fees 412 11/04/2014 Credit Card fees/Oct 40.00 109.75 149.75 GL 412 11/04/2014 Credit Card fees/Oct 141.82 291.57 GL 412 11/04/2014 Credit Card fees/Oct 4,565.27 4,856.84 GL 397 11/12/2014 Bank Analysis Fee- Oct 250.00 5,106.84 GL _______________ Account: 135-60040-030-000 Service Charges & Fees Totals: 5,066.84 5,106.84 ** 32,000.00 Budgeted 26,893.16 Remaining 16 % Used Account: 135-60050-030-000 Bad Debt Expense .00 .00 _______________ Account: 135-60050-030-000 Bad Debt Expense Totals: .00 .00 ** 6,200.00 Budgeted 6,200.00 Remaining 0 % Used Account: 135-60055-030-000 Insurance 192 11/01/2014 Nov TML Ins & Workers Comp 4,063.01 4,063.01 8,126.02 GL 309 11/21/2014 Nov A/P Blanket Notary Errors and Omis 33.25 8,159.27 CNA SURETY 34379 AP _______________ Account: 135-60055-030-000 Insurance Totals: 4,096.26 8,159.27 ** 48,751.00 Budgeted 40,591.73 Remaining 17 % Used Account: 135-60066-030-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-030-000 Publications/Books/Subscripts Totals: .00 .00 ** 1,000.00 Budgeted 1,000.00 Remaining 0 % Used Account: 135-60070-030-000 Dues & Memberships 309 11/21/2014 Nov A/P Membership dues 100.00 100.00 N CENTRAL TX COG 34395 AP Trophy Club Municipal Utility District No. 1 256 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 44 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 309 11/21/2014 Nov A/P Annual Membership dues 565.00 665.00 AWBD 34377 AP 416 11/30/2014 Nov A/P Costco Membership, purchases 110.00 775.00 COSTCO WHOLESALE 34421 AP _______________ Account: 135-60070-030-000 Dues & Memberships Totals: 775.00 775.00 ** 5,000.00 Budgeted 4,225.00 Remaining 16 % Used Account: 135-60075-030-000 Meetings 25.11 .00 25.11 _______________ Account: 135-60075-030-000 Meetings Totals: .00 25.11 ** 400.00 Budgeted 374.89 Remaining 6 % Used Account: 135-60079-030-000 Public Education .00 .00 _______________ Account: 135-60079-030-000 Public Education Totals: .00 .00 ** 5,000.00 Budgeted 5,000.00 Remaining 0 % Used Account: 135-60080-030-000 Schools & Training 70.00 .00 70.00 _______________ Account: 135-60080-030-000 Schools & Training Totals: .00 70.00 ** 10,235.00 Budgeted 10,165.00 Remaining 1 % Used Account: 135-60100-030-000 Travel & per diem 177 11/07/2014 MUD Payroll 11/7/14 Travel & per diem 90.11 37.52 127.63 PR 283 11/21/2014 MUD Payroll 11/21/14 Travel & per diem 35.17 162.80 PR 328 11/26/2014 Nov A/P Mileage reimbursement 39.07 201.87 LAURIE SLAGHT 34413 AP 362 11/27/2014 10/28-11/26/14 PCards ABM PARKING 700 LAVACA 18.00 219.87 ABM PARKING 700 LAVACA PC 362 11/27/2014 10/28-11/26/14 PCards STARBUCKS #02832 HILLS 1.89 221.76 STARBUCKS #02832 HILLS PC 362 11/27/2014 10/28-11/26/14 PCards STARBUCKS #14860 GEORG 1.89 223.65 STARBUCKS #14860 GEORG PC _______________ Account: 135-60100-030-000 Travel & per diem Totals: 133.54 223.65 ** 5,400.00 Budgeted 5,176.35 Remaining 4 % Used Account: 135-60110-030-000 Physicals/Testing .00 .00 Trophy Club Municipal Utility District No. 1 257 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 45 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60110-030-000 Physicals/Testing Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-60125-030-000 Advertising .00 .00 _______________ Account: 135-60125-030-000 Advertising Totals: .00 .00 ** 2,500.00 Budgeted 2,500.00 Remaining 0 % Used Account: 135-60235-030-000 Security .00 .00 _______________ Account: 135-60235-030-000 Security Totals: .00 .00 ** 1,350.00 Budgeted 1,350.00 Remaining 0 % Used Account: 135-60245-030-000 Miscellaneous Expenses 209 11/06/2014 Nov A/P 250 Gal Fuel trailer with fuel 3,219.65 3,219.65 380 TRAILER SALES & RENTAL 34337 AP _______________ Account: 135-60245-030-000 Miscellaneous Expenses Totals: 3,219.65 3,219.65 ** 17,500.00 Budgeted 14,280.35 Remaining 18 % Used Account: 135-60270-030-000 4th of July Celebration .00 .00 _______________ Account: 135-60270-030-000 4th of July Celebration Totals: .00 .00 ** 10,000.00 Budgeted 10,000.00 Remaining 0 % Used Account: 135-60360-030-000 Furniture/Equipment < $5000 309 11/21/2014 Nov A/P TV for boardroom 4,373.16 1,325.60 5,698.76 PREMIER AUDIO & VIDEO LLC 34400 AP 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (662.80) 5,035.96 AR _______________ Account: 135-60360-030-000 Furniture/Equipment < $5000 Totals: 662.80 5,035.96 ** 10,475.00 Budgeted 5,439.04 Remaining 48 % Used Account: 135-65010-030-000 Uniforms 362 11/27/2014 10/28-11/26/14 PCards PANDA EMBROIDERY 943.00 943.00 PANDA EMBROIDERY PC Trophy Club Municipal Utility District No. 1 258 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 46 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65010-030-000 Uniforms Totals: 943.00 943.00 ** 1,855.00 Budgeted 912.00 Remaining 51 % Used Account: 135-65055-030-000 Hardware 293 11/18/2014 Correct Coding M3 Oct Invoices 82,651.57 (9,322.16) 73,329.41 GL _______________ Account: 135-65055-030-000 Hardware Totals: (9,322.16) 73,329.41 ** 75,966.00 Budgeted 2,636.59 Remaining 97 % Used Account: 135-65085-030-000 Office Supplies 309 11/21/2014 Nov A/P Office supplies 573.19 144.78 717.97 OFFICE DEPOT, INC 34397 AP 309 11/21/2014 Nov A/P Office Supplies 35.09 753.06 OFFICE DEPOT, INC 34397 AP 362 11/27/2014 10/28-11/26/14 PCards KELLER TROPHY AND AWAR 7.50 760.56 KELLER TROPHY AND AWAR PC 362 11/27/2014 10/28-11/26/14 PCards I BUY OFFICE SUPPY.COM 226.90 987.46 I BUY OFFICE SUPPY.COM PC 405 11/30/2014 Bill Town Inv 1233-1241 AR 20141130-20141130 User: (30.44) 957.02 AR 416 11/30/2014 Nov A/P Business Cards/McMahon 60.00 1,017.02 SIGMA SIGNS & PRINTING 34444 AP _______________ Account: 135-65085-030-000 Office Supplies Totals: 443.83 1,017.02 ** 9,000.00 Budgeted 7,982.98 Remaining 11 % Used Account: 135-65090-030-000 Printer Supplies & Maintenance 52.10 .00 52.10 _______________ Account: 135-65090-030-000 Printer Supplies & Maintenance Totals: .00 52.10 ** 4,732.00 Budgeted 4,679.90 Remaining 1 % Used Account: 135-65095-030-000 Maintenance Supplies 362 11/27/2014 10/28-11/26/14 PCards SAMSCLUB #4795 269.93 118.05 387.98 SAMSCLUB #4795 PC 362 11/27/2014 10/28-11/26/14 PCards THE HOME DEPOT #6840 143.76 531.74 THE HOME DEPOT #6840 PC 362 11/27/2014 10/28-11/26/14 PCards THE HOME DEPOT 6581 169.67 701.41 THE HOME DEPOT 6581 PC 362 11/27/2014 10/28-11/26/14 PCards SAMSCLUB #4795 153.37 854.78 SAMSCLUB #4795 PC 416 11/30/2014 Nov A/P Costco Membership, purchases 59.97 914.75 COSTCO WHOLESALE 34421 AP 416 11/30/2014 Nov A/P Costco Membership, purchases 12.99 927.74 COSTCO WHOLESALE 34421 AP _______________ Account: 135-65095-030-000 Maintenance Supplies Totals: 657.81 927.74 ** 5,000.00 Budgeted 4,072.26 Remaining 19 % Used Account: 135-65097-030-000 Vending Machine Supplies Trophy Club Municipal Utility District No. 1 259 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 47 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-65097-030-000 Vending Machine Supplies Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-65105-030-000 Printing .00 .00 _______________ Account: 135-65105-030-000 Printing Totals: .00 .00 ** 4,800.00 Budgeted 4,800.00 Remaining 0 % Used Account: 135-69005-030-000 Capital Outlays .00 .00 _______________ Account: 135-69005-030-000 Capital Outlays Totals: .00 .00 ** 125,000.00 Budgeted 125,000.00 Remaining 0 % Used Account: 135-69170-030-000 Copier Lease Installments 40.79 .00 40.79 _______________ Account: 135-69170-030-000 Copier Lease Installments Totals: .00 40.79 ** 4,236.00 Budgeted 4,195.21 Remaining 1 % Used Account: 135-69195-030-000 Gasb34/Reserve for Replacement 16,329.00 .00 16,329.00 _______________ Account: 135-69195-030-000 Gasb34/Reserve for Replacement Totals: .00 16,329.00 ** 16,329.00 Budgeted .00 Remaining 100 % Used Department 30 Totals: ------------------------------------------------------------------------------------------------ 294,047.64 ** 1,287,019.00 Budgeted 992,971.36 Remaining 23 % Used Trophy Club Municipal Utility District No. 1 260 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 48 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55045-039-000 Legal 404 11/30/2014 Reclassify Legal Reclassify Legal 182,288.44 182,288.44 GL _______________ Account: 135-55045-039-000 Legal Totals: 182,288.44 182,288.44 ** 250,000.00 Budgeted 67,711.56 Remaining 73 % Used Account: 135-55055-039-000 Auditing .00 .00 _______________ Account: 135-55055-039-000 Auditing Totals: .00 .00 ** 22,491.00 Budgeted 22,491.00 Remaining 0 % Used Account: 135-55060-039-000 Appraisal 309 11/21/2014 Nov A/P TAD Budget allocations FY2015 2,276.56 2,276.56 TARRANT APPRAISAL DISTRICT 34403 AP _______________ Account: 135-55060-039-000 Appraisal Totals: 2,276.56 2,276.56 ** 10,000.00 Budgeted 7,723.44 Remaining 23 % Used Account: 135-55065-039-000 Tax Admin Fees .00 .00 _______________ Account: 135-55065-039-000 Tax Admin Fees Totals: .00 .00 ** 3,800.00 Budgeted 3,800.00 Remaining 0 % Used Account: 135-55045-039-001 Legal/General 309 11/21/2014 Nov A/P Legal/General 1,191.40 1,191.40 WHITAKER CHALK SWINDLE 34412 AP 309 11/21/2014 Nov A/P Oct Legal 8,582.53 9,773.93 THE LISTON LAW FIRM, P.C. 34405 AP 309 11/21/2014 Nov A/P Legal/Waterline relocation 9,104.66 18,878.59 THE LISTON LAW FIRM, P.C. 34405 AP 404 11/30/2014 Reclassify Legal Reclassify Legal (18,878.59) .00 GL _______________ Account: 135-55045-039-001 Legal/General Totals: .00 .00 ** .00 Budgeted .00 Remaining 0 % Used Account: 135-55045-039-002 Legal/Contracts & ILAs 309 11/21/2014 Nov A/P Legal 3,905.00 3,905.00 FREEMAN & CORBETT 34382 AP 404 11/30/2014 Reclassify Legal Reclassify Legal (3,905.00) .00 GL _______________ Account: 135-55045-039-002 Legal/Contracts & ILAs Totals: .00 .00 ** .00 Budgeted .00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 261 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 49 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 3 WWTP Bonds Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55045-039-003 Legal/WWTP Bonds 309 11/21/2014 Nov A/P Legal 10,279.77 2,453.05 12,732.82 FREEMAN & CORBETT 34382 AP 309 11/21/2014 Nov A/P Oct Legal 143,906.33 156,639.15 Fulbright & Jaworski LLP 34383 AP 404 11/30/2014 Reclassify Legal Reclassify Legal (156,639.15) .00 GL _______________ Account: 135-55045-039-003 Legal/WWTP Bonds Totals: (10,279.77) .00 ** .00 Budgeted .00 Remaining 0 % Used Account: 135-55045-039-004 Legal/Land Access WWTP 309 11/21/2014 Nov A/P Legal/Land Access 2,865.70 2,865.70 WHITAKER CHALK SWINDLE 34412 AP 404 11/30/2014 Reclassify Legal Reclassify Legal (2,865.70) .00 GL _______________ Account: 135-55045-039-004 Legal/Land Access WWTP Totals: .00 .00 ** .00 Budgeted .00 Remaining 0 % Used Department 39 Totals: ------------------------------------------------------------------------------------------------ 184,565.00 ** 286,291.00 Budgeted 101,726.00 Remaining 64 % Used Fund 135 Totals: ------------------------------------------------------------------------------------------------------ 39,304.91 .00 Budgeted (39,304.91) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 262 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 50 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 137 MUD 1 Consolidated GASB Department: Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 137-49145-000-000 Intergov Transfer-General Fund (91,329.00) .00 (91,329.00) _______________ Account: 137-49145-000-000 Intergov Transfer-General Fund Totals: .00 (91,329.00) ** .00 Budgeted 91,329.00 Remaining 0 % Used Account: 137-49146-000-000 Intergov Transfer-Fire Dept (17,950.00) .00 (17,950.00) _______________ Account: 137-49146-000-000 Intergov Transfer-Fire Dept Totals: .00 (17,950.00) ** .00 Budgeted 17,950.00 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (109,279.00) ** .00 Budgeted 109,279.00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 263 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 51 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 137 MUD 1 Consolidated GASB Department: 30 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 137-69195-030-000 GASB Replacement 74,706.00 .00 74,706.00 _______________ Account: 137-69195-030-000 GASB Replacement Totals: .00 74,706.00 ** .00 Budgeted (74,706.00) Remaining 0 % Used Department 30 Totals: ------------------------------------------------------------------------------------------------ 74,706.00 ** .00 Budgeted (74,706.00) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 264 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 52 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 137 MUD 1 Consolidated GASB Department: 45 Fire Department Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 137-69195-045-000 GASB Replacement 125,670.00 .00 125,670.00 _______________ Account: 137-69195-045-000 GASB Replacement Totals: .00 125,670.00 ** .00 Budgeted (125,670.00) Remaining 0 % Used Department 45 Totals: ------------------------------------------------------------------------------------------------ 125,670.00 ** .00 Budgeted (125,670.00) Remaining 0 % Used Fund 137 Totals: ------------------------------------------------------------------------------------------------------ 91,097.00 .00 Budgeted (91,097.00) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 265 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 53 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 507 MUD 1 Capital Projects Department: Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 507-49010-000-000 Interest Income 396 11/30/2014 Bank Interest/November (2.53) (2.53) (5.06) GL 400 11/30/2014 Reverse Bank Interest/November 2.53 (2.53) GL 401 11/30/2014 Bank Interest/November (.60) (3.13) GL _______________ Account: 507-49010-000-000 Interest Income Totals: (.60) (3.13) ** .00 Budgeted 3.13 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (3.13) ** .00 Budgeted 3.13 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 266 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 54 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 507 MUD 1 Capital Projects Department: 10 Water Program: 3 Indian Creek Waterline Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 507-69280-010-003 Capital Rep/Ind Crk Waterline 416 11/30/2014 Nov A/P Indian Creek Waterline Replace 2,100.00 2,100.00 TEAGUE, NALL & PERKINS,INC 34449 AP _______________ Account: 507-69280-010-003 Capital Rep/Ind Crk Waterline Totals: 2,100.00 2,100.00 ** 3,348.00 Budgeted 1,248.00 Remaining 63 % Used Department 10 Totals: ------------------------------------------------------------------------------------------------ 2,100.00 ** 3,348.00 Budgeted 1,248.00 Remaining 63 % Used Fund 507 Totals: ------------------------------------------------------------------------------------------------------ 2,096.87 3,348.00 Budgeted 1,251.13 Remaining 63 % Used Trophy Club Municipal Utility District No. 1 267 of 295 December 16, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - I&S BALANCE SHEET NOVEMBER 2014 INTEREST & SINKING ASSETS CASH IN BANK 4,846 INVESTMENTS 41,240 PREPAID EXPENSES - ADVALOREM PROPERTY TAXES RECEIVABLE 442,690 ACCOUNTS RECEIVABLE-OTHER - TOTAL ASSETS 488,776 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 442,690 ACCOUNTS AND OTHER PAYABLES - TOTAL LIABILITIES 442,690 FUND BALANCE ASSIGNED FUND BALANCE 14,753 NET REVENUES / EXPENDITURES 31,333 TOTAL FUND BALANCE 46,086 TOTAL LIABILITIES AND FUND BALANCE 488,776 Trophy Club Municipal Utility District No. 1 268 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 20 16:41 12/08/14 Budget Summary with Amendment Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-40000-000-000 Property Taxes 466,019.00- 466,019.00- 23,413.88- 29,856.08- 6.407 436,162.92- 533-40002-000-000 Property Taxes/Delinquent 2,500.00- 2,500.00- 15.58- 1,220.26- 48.810 1,279.74- 533-40015-000-000 Property Taxes/P & I 1,600.00- 1,600.00- 3.47- 255.97- 15.998 1,344.03- Subtotal: 470,119.00- 470,119.00- 23,432.93- 31,332.31- 6.665 438,786.69- 533-48005-000-000 Reserve Funds/PID Utility Fees 100,000.00- 100,000.00- 100,000.00- 533-48015-000-000 WW Sales Rev Trnsf for Debt 357,538.00- 357,538.00- 357,538.00- Subtotal: 457,538.00- 457,538.00- 457,538.00- 533-49010-000-000 Interest Income 375.00- 375.00- .63- .94- .251 374.06- 533-49015-000-000 Lease/Rental Income 211,829.00- 211,829.00- 211,829.00- Subtotal: 212,204.00- 212,204.00- .63- .94- 212,203.06- Program number: 1,139,861.00- 1,139,861.00- 23,433.56- 31,333.25- 2.749 1,108,527.75- Department number: Revenues 1,139,861.00- 1,139,861.00- 23,433.56- 31,333.25- 2.749 1,108,527.75- Revenues Subtotal ----------- 1,139,861.00- 1,139,861.00- 23,433.56- 31,333.25- 2.749 1,108,527.75- Trophy Club Municipal Utility District No. 1 269 of 295 December 16, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 21 16:41 12/08/14 Budget Summary with Amendment Fund: 533 MUD 1 I&S Consolidated Department: 51 Administration Program: Period Ending: 11/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-70005-051-000 Paying Agent Fee/Bond Issuance 2,550.00 2,550.00 2,550.00 533-70025-051-000 Bond Interest Expense-Tax 403,103.00 403,103.00 403,103.00 533-70035-051-000 Bond Principal Payment-Tax 440,000.00 440,000.00 440,000.00 533-70040-051-000 Bond Interest Expense-Revenue 292,283.00 292,283.00 292,283.00 Subtotal: 1,137,936.00 1,137,936.00 1,137,936.00 Program number: 1,137,936.00 1,137,936.00 1,137,936.00 Department number: Administration 1,137,936.00 1,137,936.00 1,137,936.00 Expenditures Subtotal ----------- 1,137,936.00 1,137,936.00 1,137,936.00 Fund number: 533 MUD 1 I&S Consolidated 1,925.00- 1,925.00- 23,433.56- 31,333.25- 1,627.701 29,408.25 ******* End of Report ********* Trophy Club Municipal Utility District No. 1 270 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 55 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-40000-000-000 Property Taxes 398 11/03/2014 Rev Property Taxes/Assessments (6,442.20) 1,103.72 (5,338.48) GL 399 11/03/2014 Property Taxes/Assessments (1,103.72) (6,442.20) GL 371 11/03/2014 Property Taxes/Assessments (1,103.72) (7,545.92) GL 372 11/04/2014 Property Taxes/Assessments (398.69) (7,944.61) GL 373 11/05/2014 Property Taxes/Assessments (898.10) (8,842.71) GL 374 11/06/2014 Property Taxes/Assessments (641.22) (9,483.93) GL 375 11/07/2014 Property Taxes/Assessments (774.35) (10,258.28) GL 376 11/10/2014 Property Taxes/Assessments (9,945.90) (20,204.18) GL 377 11/12/2014 Property Taxes/Assessments (434.84) (20,639.02) GL 378 11/13/2014 Property Taxes/Assessments (617.39) (21,256.41) GL 379 11/14/2014 Property Taxes/Assessments (1,109.68) (22,366.09) GL 380 11/17/2014 Property Taxes/Assessments (1,197.99) (23,564.08) GL 386 11/18/2014 Property Taxes/Assessments (2,764.28) (26,328.36) GL 387 11/19/2014 Property Taxes/Assessments (287.04) (26,615.40) GL 388 11/20/2014 Property Taxes/Assessments (86.95) (26,702.35) GL 389 11/21/2014 Property Taxes/Assessments (772.02) (27,474.37) GL 392 11/24/2014 Property Taxes/Assessments (822.24) (28,296.61) GL 393 11/25/2014 Property Taxes/Assessments (415.95) (28,712.56) GL 394 11/26/2014 Property Taxes/Assessments (1,143.52) (29,856.08) GL _______________ Account: 533-40000-000-000 Property Taxes Totals: (23,413.88) (29,856.08) ** (466,019.00) Budgeted (436,162.92) Remaining 6 % Used Account: 533-40002-000-000 Property Taxes/Delinquent 378 11/13/2014 Property Taxes/Assessments (1,204.68) (2.38) (1,207.06) GL 380 11/17/2014 Property Taxes/Assessments (1.93) (1,208.99) GL 386 11/18/2014 Property Taxes/Assessments (11.27) (1,220.26) GL _______________ Account: 533-40002-000-000 Property Taxes/Delinquent Totals: (15.58) (1,220.26) ** (2,500.00) Budgeted (1,279.74) Remaining 49 % Used Account: 533-40015-000-000 Property Taxes/P & I 378 11/13/2014 Property Taxes/Assessments (252.50) (.48) (252.98) GL 380 11/17/2014 Property Taxes/Assessments (.51) (253.49) GL 386 11/18/2014 Property Taxes/Assessments (2.48) (255.97) GL _______________ Account: 533-40015-000-000 Property Taxes/P & I Totals: (3.47) (255.97) ** (1,600.00) Budgeted (1,344.03) Remaining 16 % Used Account: 533-48005-000-000 Reserve Funds/PID Utility Fees Trophy Club Municipal Utility District No. 1 271 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 56 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 533-48005-000-000 Reserve Funds/PID Utility Fees Totals: .00 .00 ** (100,000.00) Budgeted (100,000.00) Remaining 0 % Used Account: 533-48015-000-000 WW Sales Rev Trnsf for Debt .00 .00 _______________ Account: 533-48015-000-000 WW Sales Rev Trnsf for Debt Totals: .00 .00 ** (357,538.00) Budgeted (357,538.00) Remaining 0 % Used Account: 533-49010-000-000 Interest Income 396 11/30/2014 Bank Interest/November (.31) (.31) (.62) GL 400 11/30/2014 Reverse Bank Interest/November .31 (.31) GL 401 11/30/2014 Bank Interest/November (.63) (.94) GL _______________ Account: 533-49010-000-000 Interest Income Totals: (.63) (.94) ** (375.00) Budgeted (374.06) Remaining 0 % Used Account: 533-49015-000-000 Lease/Rental Income .00 .00 _______________ Account: 533-49015-000-000 Lease/Rental Income Totals: .00 .00 ** (211,829.00) Budgeted (211,829.00) Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (31,333.25) ** (1,139,861.00) Budgeted (1,108,527.75) Remaining 3 % Used Trophy Club Municipal Utility District No. 1 272 of 295 December 16, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 57 16:41 12/08/14 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: 51 Administration Program: Period Ending: 11/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-70005-051-000 Paying Agent Fee/Bond Issuance .00 .00 _______________ Account: 533-70005-051-000 Paying Agent Fee/Bond Issuance Totals: .00 .00 ** 2,550.00 Budgeted 2,550.00 Remaining 0 % Used Account: 533-70025-051-000 Bond Interest Expense-Tax .00 .00 _______________ Account: 533-70025-051-000 Bond Interest Expense-Tax Totals: .00 .00 ** 403,103.00 Budgeted 403,103.00 Remaining 0 % Used Account: 533-70035-051-000 Bond Principal Payment-Tax .00 .00 _______________ Account: 533-70035-051-000 Bond Principal Payment-Tax Totals: .00 .00 ** 440,000.00 Budgeted 440,000.00 Remaining 0 % Used Account: 533-70040-051-000 Bond Interest Expense-Revenue .00 .00 _______________ Account: 533-70040-051-000 Bond Interest Expense-Revenue Totals: .00 .00 ** 292,283.00 Budgeted 292,283.00 Remaining 0 % Used Department 51 Totals: ------------------------------------------------------------------------------------------------ .00 ** 1,137,936.00 Budgeted 1,137,936.00 Remaining 0 % Used Fund 533 Totals: ------------------------------------------------------------------------------------------------------ (31,333.25) (1,925.00) Budgeted 29,408.25 Remaining ########## Grand Totals: --------------------------------------------------------------------------------------------------------- 284,110.18 **** 1,423.00 Budgeted (282,687.18) Remaining ########## ******* End of Report ********* Trophy Club Municipal Utility District No. 1 273 of 295 December 16, 2014 Regular Meeting Agenda Packet BUDGET VARIANCE REPORT FUND:122 - Fire O&M FINANCIALS MONTH:November 2014 REVENUE VARIANCE 8% EXPENSE VARIANCE:27% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT YTD TOTAL YTD %VARIANCE EXPLANATION FIRE REVENUES 122-40001 Assessments-Emerg Svcs 357,462 15,995 20,514 6%Assessments do not start coming in until December/January 122-40010 Property Taxes/MUD Fire 872,859 43,848 55,913 6%Taxes do not start coming in until December/January 122-40011 Property Taxes/MUD Fire- Delinquent - 39 2,914 0%Taxes do not start coming in until December/January 122-40020 Prop Taxes/Assessments P&I 4,500 137 825 18%Assessments do not start coming in until December/January FIRE EXPENSES 122-50011-045 Holiday Pay 14,930$ 14,457$ 14,457$ 97%Fire Fighter Holiday pay 122-60066-045 Publications/Books/Subscriptions 200$ 179$ 179$ 90%Cascade Subscription 122-60070-045 Dues & Memberships 15,180$ 335$ 7,395$ 49%State Firemen's &Fire Marshals Assoc. of TX Dues Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or equal to the Expense Variance. The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%),less 8.3%for revenues and plus 10%for expenses.Only accounts with current month activity will be listed Trophy Club Municipal Utility District No. 1 274 of 295 December 16, 2014 Regular Meeting Agenda Packet BUDGET VARIANCE REPORT FUND:135 - MUD 1 O&M FINANCIALS MONTH:November 2014 REVENUE VARIANCE:8% EXPENSE VARIANCE:27% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT MONTH YTD TOTAL YTD %VARIANCE EXPLANATION REVENUE 135-40000 Property Taxes 167,857 8,433 10,753 6%Taxes do not start coming in until December/January 135-40002 Property Taxes/Delinquent - 4 312 Taxes do not start coming in until December/January 135-40015 Property Taxes/P&I 900 26 106 12%Taxes do not start coming in until December/January 135-40025 PID Surcharges 133,997 22,757 22,757 17%Billed first time at end of October 135-47025 Penalties 63,416 11,439 20,920 33%Penalties 135-47030 Service Charges 8,000 978 2,181 27%Misc fees charged on Utility billing. Example: disconnect fee 135-49036-000 GASB Reserves 74,706 74,706 74,706 100%All GASB Transfers has been completed 135-49900 Miscellaneous Income 54,000 19,622 19,646 36%Hardware buy out per joint meeting WATER 135-50016-010 Longevity 5,343$ 2,705$ 2,705$ 51%Annual Longevity 135-65030-010 Chemicals 7,000$ 625$ 2,201$ 31%Tie up Free Ammonia from FW water. Per TCEQ,keep Free ammonia # down. WASTEWATER 135-50016-020 Longevity 5,617$ 5,615$ 5,615$ 100%Annual Longevity payment 135-65010-020 Uniforms 2,778$ 971$ 2,366$ 85%Uniforms for new year 135-69005-020 Capital Outlays 150,000$ 73,640$ 73,640$ 49%Crane Truck BOARD OF DIRECTORS ADMINISTRATION 135-50016-030 Longevity 3,283$ 3,283$ 3,283$ 100%Annual Longevity payment 135-55030-030 Software & Support 75,588$ 7,693$ 27,026$ 36%M3 Installation 135-55070-030 Independent Labor 8,000$ 5,584$ 5,644$ 71%Server Upgrade 135-55160-030 Professional Outside Services 58,000$ 12,400$ 37,078$ 64%M3 Installation 135-55161-030 Town Personnel Contract 6,170$ 20,000$ 20,000$ 324%IT payment 135-60360-030 Furniture & Fixtures <$5,000 10,475$ 663$ 5,036$ 48%TV for Boardroom 135-65010-030 Uniforms 1,855$ 943$ 943$ 51%Uniform shirts for Office Personnel NON-DEPARTMENTAL 135-55045-039 Legal 250,000$ 182,288$ 182,288$ 73%Legal from Bond Validation Suit 135-65055-030 Hardware 75,966$ (9,322)$ 73,329$ 97%Correct coding on M3 Oct invoice Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or equal to the Expense Variance.The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%), less 8.3% for revenues and plus 10% for expenses. Only accounts with current month activity will be listed Trophy Club Municipal Utility District No. 1 275 of 295 December 16, 2014 Regular Meeting Agenda Packet FY October November December January February March April May June July August September Total Year 2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178 2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674 2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568 2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298 2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750 2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397 2012 85,869 53,571 40,815 30,616 31,665 35,263 47,194 84,905 114,104 137,174 144,573 108,622 914,371 2013 85,488 75,251 48,527 39,601 34,450 43,137 56,947 76,542 85,312 110,072 130,945 114,497 900,769 2014 82,660 48,813 34,482 39,767 37,085 54,794 66,337 84,384 99,240 92,913 113,135 110,873 864,483 2015 90,994 58,986 149,980 FY October November December January February March April May June July August September Total Year 2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233 2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589 2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662 2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612 2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742 2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301 2012 83,750 54,245 41,650 34,740 31,581 46,519 62,649 100,402 110,324 153,813 139,005 123,045 981,723 2013 85,966 77,758 55,110 39,283 37,867 56,743 60,969 87,168 96,602 119,414 145,988 120,342 983,210 2014 81,909 51,769 39,769 48,758 42,395 61,100 71,283 96,481 95,206 110,173 123,369 115,607 937,819 2015 106,251 67,825 174,076 FY October November December January February March April May June July August September 2007 2815 2815 2817 2817 2825 2825 2825 2825 2869 2008 2869 2857 2867 2853 2865 2865 2855 2897 2897 2914 2927 2929 2009 2946 2952 2956 2976 2977 3013 3014 3004 3056 3064 3083 3105 2010 3113 3127 3146 3151 3168 3201 3210 3229 3251 3260 3282 3298 2011 3318 3334 3351 3358 3366 3392 3409 3465 3433 3471 3559 3573 2012 3542 3540 3582 3640 3667 3701 3725 3735 3759 3796 3815 3863 2013 Total 3879 3887 3880 3915 3932 3950 3978 4028 4062 4084 4095 4119 2013 MUD 3031 2013 PID 1088 2014 Total 4139 4157 4173 4206 4209 4219 4240 4268 4280 4308 4333 4339 2014 MUD 3014 3015 3014 3028 3026 3031 3037 3052 3058 3072 3078 3080 2014 PID 1125 1142 1159 1178 1183 1188 1203 1216 1222 1236 1255 1259 2015 Total 4353 4363 0 0 0 0 0 0 0 0 0 0 2015 MUD 3083 3087 2015 PID 1270 1276 Monthly Water Report FY 2015 Active Connections Water Pumped Water Billed 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 October November December January February March April May June July August September Water Billed in Millions of Gallons 2012 2013 2014 2015 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 October November December January February March April May June July August September Water Pumped in Millions of Gallons 2012 2013 2014 2015 Trophy Club Municipal Utility District No. 1 276 of 295 December 16, 2014 Regular Meeting Agenda Packet Influent EffluentInfluent EffluentInfluent Effluent4‐Nov27 0.2 99.3% 95 2.0 97.9% 226 2.2 99.0%6‐Nov30 0.2 99.3% 135 2.0 98.5% 110 2.9 97.4% 11‐Nov46 0.2 99.6% 199 2.0 99.0% 166 32.0 80.7%12‐Nov35 0.2 99.4% 162 2.0 98.8% 184 25.2 86.3% 17‐Nov39 0.2 99.5% 186 2.0 98.9% 348 2.2 99.4%18‐Nov38 0.2 99.5% 208 2.0 99.0% 194 3.2 98.4%19‐Nov38 0.29 99.2% 147 2.0 98.6% 216 3.2 98.5%20‐Nov 244 2.0 99.2% 25‐Nov39 0.2 99.5% 165 2.0 98.8% 226 4.2 98.1%26‐Nov34 0.23 99.3% 165 2.0 98.8% 256 14.0 94.5% 99.4%98.7%94.8%Date% Removal% Removal% RemovalReportNovember 2014 ResultsAmmonia‐NCBOD5TSS0.212.09.11Ammonia‐NCBOD5TSSTrophy Club Municipal Utility District No. 1277 of 295December 16, 2014 Regular Meeting Agenda Packet Max mg/L1.78Aver mg/L0.859hAverMax mg/L3.7Aver mg/L2.5Ammonia NitrogenCarbonaceous Biochemical Demand (CBOD5)1.671.7801.3200.7901.7800.2700.2100.3200.830.2670.2100.511.522.533.5Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14NH‐3 mg/LAveragePermit Limit3.63.32.72.02.23.72.02.02.02.02.00.0001.0002.0003.0004.0005.0006.000Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14CBOD5AveragePermit LimitTrophy Club Municipal Utility District No. 1278 of 295December 16, 2014 Regular Meeting Agenda Packet SAverMax mg/L9.1Aver mg/L3.1Max mg/L22.4Aver mg/L17.0Ci AverNitrate - NitrogenTotal Suspended Solids (TSS)2.72.52.72.52.72.21.72.62.82.99.10.02.04.06.08.010.012.014.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14TSSAveragePermit Limit12.614.019.217.016.417.018.216.119.522.415.10.05.010.015.020.025.030.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14Nitrate‐NAveragePermit LimitTrophy Club Municipal Utility District No. 1279 of 295December 16, 2014 Regular Meeting Agenda Packet Max mg/L2.5Aver mg/L1.3LimitMax mg/L8.2Min mg/L7.1Aver mg/L7.3E. ColiPotential for Hydrogen (pH)1.31.11.01.71.11.41.01.11.31.12.50.020.040.060.080.0100.0120.0140.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14E. ColiAveragePermit Limit7.27.27.17.27.27.27.27.27.17.37.27.37.37.67.47.37.37.37.37.77.88.20.01.02.03.04.05.06.07.08.09.010.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14pH MinAveragePermit Limit MinPermit Limit MaxpH MaxTrophy Club Municipal Utility District No. 1280 of 295December 16, 2014 Regular Meeting Agenda Packet Max mg/L7.4Aver mg/L6.9 Dissolved Oxygen (DO)7.47.46.77.06.36.96.56.86.76.77.00.01.02.03.04.05.06.07.08.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14DOAveragePermit LimitTrophy Club Municipal Utility District No. 1281 of 295December 16, 2014 Regular Meeting Agenda Packet Go to this reportTrophy Club MUD http://www.tcmud.… All Web Site Data Nov 1, 2014 Nov 30, 2014Audience Overview Language Sessions % Sessions 1.enus 1,994 93.22% 2.ptbr 81 3.79% 3.itit 10 0.47% 4.eses 8 0.37% 5.ptpt 8 0.37% 6.engb 4 0.19% 7.elgr 3 0.14% 8.esmx 3 0.14% 9.enph 2 0.09% 10.ensg 2 0.09% Overview + Add Segment Sessions ...Nov 8 Nov 15 Nov 22 Nov 29 100100100 200200200 Sessions 2,139 Users 1,674 Pageviews 3,931 Pages / Session 1.84 Avg. Session Duration 00:01:20 Bounce Rate 64.14% % New Sessions 48.39% Returning Visitor New Visitor 48.4%51.6% © 2014 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 282 of 295 December 16, 2014 Regular Meeting Agenda Packet Go to this reportTrophy Club MUD http://www.tcmud.… All Web Site Data Nov 1, 2014 Nov 30, 2014Pages Page Rows 1 10 of 58 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value 3,931 % of Total: 100.00% (3,931) 3,344 % of Total: 100.00% (3,344) 00:01:36 Site Avg: 00:01:36 (0.00%) 2,139 % of Total: 100.00% (2,139) 64.14% Site Avg: 64.14% (0.00%) 54.41% Site Avg: 54.41% (0.00%) $0.00 % of Total: 0.00% ($0.00) 1.2,035 (51.77%)1,786 (53.41%)00:01:20 1,747 (81.67%)63.31% 60.25% $0.00 (0.00%) 2.247 (6.28%)206 (6.16%)00:03:57 26 (1.22%)65.38% 71.26% $0.00 (0.00%) 3.231 (5.88%)182 (5.44%)00:03:39 86 (4.02%)75.58% 69.26% $0.00 (0.00%) 4.155 (3.94%)135 (4.04%)00:01:00 24 (1.12%)50.00% 41.94% $0.00 (0.00%) 5.131 (3.33%)116 (3.47%)00:01:48 38 (1.78%)86.84% 71.76% $0.00 (0.00%) 6.122 (3.10%)94 (2.81%)00:01:08 5 (0.23%)40.00% 20.49% $0.00 (0.00%) 7.91 (2.31%)73 (2.18%)00:02:21 13 (0.61%)53.85% 47.25% $0.00 (0.00%) 8.84 (2.14%)67 (2.00%)00:00:37 6 (0.28%)16.67% 19.05% $0.00 (0.00%) 9.82 (2.09%)59 (1.76%)00:01:56 30 (1.40%)53.33% 36.59% $0.00 (0.00%) 10.79 (2.01%)69 (2.06%)00:04:05 25 (1.17%)80.00% 63.29% $0.00 (0.00%) + Add Segment Pageviews ...Nov 8 Nov 15 Nov 22 Nov 29 150150150 300300300 / /customerservice/emailbillsand onlinepayments/ /publicinformatio/agendasmeetin gsonline/ /myaccount/ /administratio/employment/current jobopportunities/ /myaccount/aboutyourbill/ /customerservice/contactus2/ /administratio/employment/ /services/water/ /customerservice/establishservic e/ © 2014 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 283 of 295 December 16, 2014 Regular Meeting Agenda Packet Go to this reportTrophy Club FIRE http://www.trophyc… All Web Site Data Nov 1, 2014 Nov 30, 2014Audience Overview Language Sessions % Sessions 1.enus 264 79.52% 2.ptbr 37 11.14% 3.itit 8 2.41% 4.eses 5 1.51% 5.engb 4 1.20% 6.ptpt 4 1.20% 7.en 2 0.60% 8.esmx 2 0.60% 9.frfr 2 0.60% 10.escl 1 0.30% Overview + Add Segment Sessions ...Nov 8 Nov 15 Nov 22 Nov 29 151515 303030 Sessions 332 Users 272 Pageviews 764 Pages / Session 2.30 Avg. Session Duration 00:02:00 Bounce Rate 59.64% % New Sessions 74.40% New Visitor Returning Visitor 25.6% 74.4% © 2014 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 284 of 295 December 16, 2014 Regular Meeting Agenda Packet Go to this reportTrophy Club FIRE http://www.trophyc… All Web Site Data Nov 1, 2014 Nov 30, 2014Pages Page Rows 1 10 of 46 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value 764 % of Total: 100.00% (764) 636 % of Total: 100.00% (636) 00:01:32 Site Avg: 00:01:32 (0.00%) 332 % of Total: 100.00% (332) 59.64% Site Avg: 59.64% (0.00%) 43.46% Site Avg: 43.46% (0.00%) $0.00 % of Total: 0.00% ($0.00) 1.268 (35.08%)219 (34.43%)00:01:16 214 (64.46%)52.80%48.51% $0.00 (0.00%) 2.50 (6.54%)40 (6.29%)00:02:09 14 (4.22%)71.43%62.00% $0.00 (0.00%) 3.35 (4.58%)28 (4.40%)00:00:55 9 (2.71%)66.67%34.29% $0.00 (0.00%) 4.31 (4.06%)27 (4.25%)00:02:14 19 (5.72%)68.42%51.61% $0.00 (0.00%) 5.30 (3.93%)29 (4.56%)00:01:35 3 (0.90%)33.33%36.67% $0.00 (0.00%) 6.27 (3.53%)22 (3.46%)00:00:51 5 (1.51%)80.00%37.04% $0.00 (0.00%) 7.23 (3.01%)22 (3.46%)00:03:13 16 (4.82%)87.50%65.22% $0.00 (0.00%) 8.19 (2.49%)19 (2.99%)00:01:03 4 (1.20%)100.00%68.42% $0.00 (0.00%) 9.18 (2.36%)15 (2.36%)00:00:46 2 (0.60%)50.00%16.67% $0.00 (0.00%) 10.17 (2.23%)13 (2.04%)00:02:06 4 (1.20%)50.00%29.41% $0.00 (0.00%) + Add Segment Pageviews ...Nov 8 Nov 15 Nov 22 Nov 29 505050 100100100 / /contactus2/ /operation/firestatio n/ /emergencymanage ment/ /administration/staff/ /administration/ /cprclasses/ /administration/empl oyment/ /faqs/ /operation/ambulanc e/ © 2014 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 285 of 295 December 16, 2014 Regular Meeting Agenda Packet October November December January February March April May June July August September ebills 617 632 Bills Mailed 3741 3735 Bank Draft 565 561 Credit Card Draft 598 595 Online Payments 932 923 Late Notices 440 577 Disconnects 37 33 M 3085 3087 Connections P 1270 1276 October November December January February March April May June July August September ebills 467 499 524 532 565 560 566 592 607 609 613 595 Bills Mailed 3720 3724 3677 3666 3670 3660 3668 3698 3684 3703 3721 3746 Bank Draft 565 561 559 561 560 564 574 566 569 563 558 549 Credit Card Draft 457 474 478 494 512 513 540 561 571 574 608 609 Online Payments 795 793 792 861 818 867 826 838 829 887 891 897 Late Notices 431 526 466 382 420 463 375 403 388 381 513 389 Disconnects 26 33 17 28 11 14 35 31 28 33 27 36 3009 3010 3014 3024 3026 3031 3037 3052 3058 3069 3078 3080 Active Connections 1125 1142 1147 1170 1183 1188 1203 1216 1222 1248 1255 1259 Trophy Club MUD #1 Utility Billing Report Fiscal Year 2015 Fiscal Year 2014 Trophy Club Municipal Utility District No. 1 286 of 295 December 16, 2014 Regular Meeting Agenda Packet DEPOSIT DATE QTY (5/8") $ 2,300 QTY (1") $ 2,300 QTY (1.5") $ 7,590 QTY (2") $ 15,410 TOTAL QTY TOTAL AMOUNT TEXPOOL TRANSFER QTY CUM RUNNING BALANCE $ 3,236,100 Begin 1,288 273,700 1 - -$ - -$ - -$ - -$ - - 1,288 273,700 2 - -$ - -$ - -$ - -$ - - 1,288 273,700 3 - -$ - -$ - -$ - -$ - - 1,288 273,700 4 - -$ - -$ - -$ - -$ - - 1,288 273,700 5 - -$ - -$ - -$ - -$ - - 1,288 273,700 6 - -$ - -$ - -$ - -$ - - 1,288 273,700 7 - -$ - -$ - -$ - -$ - - 1,288 273,700 8 - -$ - -$ - -$ - -$ - - 1,288 273,700 9 - -$ - -$ - -$ - -$ - - 1,288 273,700 10 - -$ -$ - -$ - -$ - - 1,288 273,700 11 - -$ - -$ - -$ - -$ - - 1,288 273,700 12 - -$ 4 9,200$ - -$ - -$ 4 9,200 1,292 264,500 13 - -$ - -$ - -$ - -$ - - 1,292 264,500 14 - -$ - -$ - -$ - -$ - - 1,292 264,500 15 - -$ - -$ - -$ - -$ - - 1,292 264,500 16 - -$ - -$ - -$ - -$ - - 1,292 264,500 17 - -$ - -$ - -$ - -$ - - 1,292 264,500 18 - -$ - -$ - -$ - -$ - - 1,292 264,500 19 - -$ 2 4,600$ - -$ - -$ 2 4,600 1,294 259,900 20 - -$ -$ - -$ - -$ - - 1,294 259,900 21 - -$ - -$ - -$ - -$ - - 1,294 259,900 22 - -$ - -$ - -$ - -$ - - 1,294 259,900 23 - -$ - -$ - -$ - -$ - - 1,294 259,900 24 - -$ - -$ - -$ - -$ - - 1,294 259,900 25 - -$ - -$ - -$ - -$ - - 1,294 259,900 26 - -$ - -$ - -$ - -$ - - 1,294 259,900 27 - -$ - -$ - -$ - -$ - - 1,294 259,900 28 - -$ - -$ - -$ - -$ - - 1,294 259,900 29 - -$ - -$ - -$ - -$ - - 1,294 259,900 30 - -$ -$ - -$ - -$ - - 1,294 259,900 31 - -$ - -$ - -$ - -$ - - 1,294 259,900 TOTAL - -$ 6 13,800$ - -$ - -$ 6 13,800 - Approximate Total # of homes in PID at build out 1,407 Total Amount to be collected at $2,300 each $3,236,100 Total number of homes collected to date 1,294 Total amount collected to date 2,976,200$ Total number of homes remaining to be collected 113 Total amount remaining to be collected 259,900$ Upon collection of one or more Utility Fees by Town,such Utility Fees shall,within ten (10) working days,be deposited by Town into an account designated by MUDs (hereinafter "MUDs Account").Town shall continue to collect and to deposit such Utility Fees into MUDs Account in accordance with the existing agreement between the MUDs until such time as the total amount paid into that account equals $3,260,000.Town shall collect and deposit a minimum of one hundred fifty (150)Utility Fees each year,for a total of five (5) successive years commencing on May 7, 2008 (hereinafter "Collection Period").In the event that more than 150 Utility Fees are collected by Town in anyone or more years of the Collection Period,such Utility Fees in excess of the 150 Utility Fees required under this Section shall be carried over to the following year or years and shall be a credit toward the total Utility Fees due for such subsequent year or years. In the event that fewer than 150 Utility Fees are collected by Town during anyone or more year(s)of the Collection Period, including those Utility Fees carried over from any given year in which more than 150 Utility Fees were collected by Town,Town shall within ten (10) working days of collection of such Utility Fees from Developer, pay into MUDs Account the difference between the amount that would have been paid had 150 Access Fees been paid at $2,300 each and the amount of Utility Fees actually collected by Town. On or about May 7, 2013,Town shall calculate the total amount of Utility Fees paid to MUDs.Town shall provide MUDs written notice of any amount paid less than $3,260,000 (the "Utility Fee Remainder"). Trophy Club Municipal Utility District No. 1 287 of 295 December 16, 2014 Regular Meeting Agenda Packet Fund Fund # Unassigned (Available for any purpose) Assigned (Intended to be used for specific purposes) Non-Spendable (Amounts not in spendable form & required to be maintained intact) Total Fund Balances FY 2015 Adopted Expense Budget % Unassigned Fund Balance to Adopted Expenses FY 2015 Amended Expense Budget % Unassigned Fund Balance to Amended Expenses General Fund 135 $1,760,101 $1,409,006 $13,980 $3,183,087 $8,444,333 20.84%$8,444,333 20.84%*** Fire Department 122 $345,966 $0 $0 $345,966 $1,383,940 25.00%$1,383,940 25.00% Capital Projects 507 $0 $8,171 $8,171 GASB 137 $0 $169,600 $169,600 Interest & Sinking 533 $0 $46,086 $46,086 $2,106,067 $1,632,863 $13,980 $3,752,910 $9,828,273 $9,828,273 Our GASB #54 Policy states that our goal is to achieve and maintain our General Fund Unassigned Fund Balance equal to 35% of expenditures and not to go below 25%, barring unusual or deliberate circumstances. *** $1,074,337 has been paid to The Wallace Group for the WWTP Expansion that will be reimbursed from the Bond sale in December, 2014. This will increase our Unassigned Fund balance percentage for General Fund to 21%. Fund Fund # Unassigned (Available for any purpose) Assigned (Intended to be used for specific purposes) Non-Spendable (Amounts not in spendable form & required to be maintained intact) Total Fund Balances FY 2015 Adopted Expense Budget % Unassigned Fund Balance to Adopted Expenses FY 2015 Amended Expense Budget % Unassigned Fund Balance to Amended Expenses General Fund 135 $1,760,101 $1,409,006 $13,980 $3,183,087 $8,444,333 $8,444,333 Fire Department 122 $345,966 $0 $0 $345,966 $1,383,940 $1,383,940 Capital Projects 507 $0 $8,171 $8,171 0 0 GASB 137 $0 $169,600 $169,600 0 0 Interest & Sinking 533 $0 $46,086 $46,086 0 0 $2,106,067 $1,632,863 $13,980 $3,752,910 $9,828,273 21.4287%$9,828,273 21.4287% * Our Auditors class General Fund, Fire Department, Capital Projects and GASB Funds together as Total General Fund. This sheet calculates the % accordingly. Trophy Club MUD #1 Fund Balances @ 11/30/14 - by Separate Funds Trophy Club MUD #1 Fund Balances @ 11/30/14 - by All Funds Together * Unassigned Fund Balance Percentages based on GASB 54 Policy adopted September 2014 Unassigned Fund Balance Percentages based on GASB 54 Policy adopted September 2014 Trophy Club Municipal Utility District No. 1 288 of 295 December 16, 2014 Regular Meeting Agenda Packet MUD Permits Collected by Town (Incode) Month: November 2014 MUD Date of Permit # New home starts Customer Deposit 135-25030 Due to FW Water 135- 20500 Oversize Meter 135-49075 Plumbing Inspections 135- 47035 Sewer Inspections 135- 47045 PID Connections 135-48005 Misc Income 135-49900 Total 11/10/2014 2 150.00$ 2,346.00$ 686.00$ 100.00$ 300.00$ 3,582.00$ 11/12/2014 4 300.00$ 4,692.00$ 1,372.00$ -$ -$ 9,200.00$ -$ 15,564.00$ 11/19/2014 2 150.00$ 2,346.00$ 686.00$ -$ -$ 4,600.00$ 7,782.00$ 11/26/2014 1 75.00$ 1,173.00$ 343.00$ 50.00$ 150.00$ -$ 1,791.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total 9 675.00$ 10,557.00$ 3,087.00$ 150.00$ 450.00$ 13,800.00$ -$ 28,719.00$ Fire Date of Permit Fire Line 122-49900 Fire Inspections 122-43400 Fire Plan Review > 6,000 sq ft. 122-42014 Misc Income 122-49900 Total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total -$ -$ -$ -$ -$ Total Due 28,719.00$ Trophy Club Municipal Utility District No. 1 289 of 295 December 16, 2014 Regular Meeting Agenda Packet 1 Laurie Slaght From:Jennifer McKnight Sent:Friday, December 12, 2014 3:48 PM To:Laurie Slaght Subject:FW: Error message(s) received From: Jennifer McKnight Sent: Thursday, December 11, 2014 3:00 PM To: Laurie Slaght Subject: FW: Error message(s) received Manager’s Report attachment From: Chris Barber [mailto:cbarber@stwinc.net] Sent: Friday, December 05, 2014 10:00 AM To: Terri Sisk Subject: RE: Error message(s) received Terri, Here is what we found. When the customer is receiving the invalid merchant login, it’s more than likely caused by the user trying to access the Authorize.net page without going through the internet payments site. For example, if you go straight to https://secure.authorize.net/gateway/transact.dll (the payment site), you will get this error. When the customer is receiving the “The transaction cannot be accepted” error, it’s usually caused by a double payment. The double payment can be caused by refreshing the payment page before it processes back to the city’s internet payments software, or if the customer’s internet connection goes down during the payment and they refresh the page. These are the usual causes for these errors. Chris Barber STW Inc. cbarber@stwinc.net/817-329-1711 ext. 201 CompTIA A+, Network+, Security+, Server+, FEMA PDS IBM Certified Solution Advisor (Cloud Computing) Microsoft Certified Technology Specialist From: Terri Sisk [mailto:tsisk@tcmud.org] Sent: Thursday, December 04, 2014 2:50 PM To: cbarber@stwinc.net Subject: FW: Error message(s) received FYI Trophy Club Municipal Utility District No. 1 290 of 295 December 16, 2014 Regular Meeting Agenda Packet Option 1 Option 2 Water Customer Watering Day Water Customer Watering Day No Watering Monday No Watering Monday Commercial Tuesday Government & Schools Tuesday Schools Wednesday Even Address Residential Wednesday Government Thursday Odd Address Residential Thursday No Watering Friday Commercial Friday Even Address Residential Saturday Odd Address Residential Sunday Even Address Residential Saturday Odd Address Residential Sunday * Highlighted Schedule received most votes from member entities. Stage 2 Drought Watering Schedule: 1x/Week if Needed All Customers Stage 2 Drought Watering Schedule: 1x/Week if Needed All Customers with Automatic In-Ground Sprinkler Systems Once Per Week Watering Options Residential Customers With Hose-End Sprinkers Only Trophy Club Municipal Utility District No. 1 291 of 295 December 16, 2014 Regular Meeting Agenda Packet Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul 15 Aug 15 Sep 15 Monthly Average Total FY 2015 YTD Calls by Type Fire 5 6 5.5 11 Service 29 28 28.5 57 Good Intent 3 1 2.0 4 False Alarm 5 8 6.5 13 EMS 33 31 32.0 64 Total Calls 75 74 0 0 0 0 0 0 0 0 0 0 24.8 149 Mutual Aid Given 5 6 5.5 11 Received - Events 1 0 0.5 1 Received - Departments 2 0 1.0 2 Hospital Transports TCFD 18 16 17.0 34 Mutual Aid 0 0 0.0 0 Air 1 0 0.5 1 Response Time (Calls In Town) % At or Under 6 Minutes 66.66 69.57 68.1 Average Time 05:22 05:37 Other Continuing Education Hours 132.5 124 128.3 256.5 Public Education Events 9 0 4.5 9 Service calls include inspections, lock-outs, water problems, smoke or odor removal, public service and assistance, and public education. Trophy Club Fire Department Monthly Activity Report FY 2015 November Gave Roanoke 2 EMS & 3 Fire, Southlake 1 Fire / Received 0 Fire 7% Service 38% Good Intent 3% False Alarm 9% EMS 43% FY 2015 YTD Calls by Type 0 20 40 60 80 100 120 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 4 Year Comparison YTD Number of Calls FY 2015 FY 2014 FY 2013 FY 2012 Page 1 Trophy Club Municipal Utility District No. 1 292 of 295 December 16, 2014 Regular Meeting Agenda Packet Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 75 74 0 0 0 0 0 0 0 0 0 0 FY 2014 83 66 58 71 63 115 86 79 73 63 76 74 FY 2013 80 66 67 61 85 89 76 79 91 97 87 67 FY 2012 69 55 72 59 71 75 70 85 47 101 83 61 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 5 6 0 0 0 0 0 0 0 0 0 0 FY 2014 5 6 5 6 6 12 3 7 7 6 8 5 FY 2013 3 1 5 4 1 2 2 3 5 1 7 5 FY 2012 4 7 6 2 3 0 2 8 4 10 3 4 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 29 28 0 0 0 0 0 0 0 0 0 0 FY 2014 27 17 17 22 18 58 32 24 19 14 21 14 FY 2013 31 22 21 19 54 52 30 19 26 36 28 17 FY 2012 28 13 17 29 25 34 21 35 15 36 32 12 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 3 1 0 0 0 0 0 0 0 0 0 0 FY 2014 8 1 3 3 4 7 4 7 0 2 1 7 FY 2013 3 5 6 3 2 3 4 12 8 8 10 6 FY 2012 3 1 4 3 7 3 5 2 3 6 7 8 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 5 8 0 0 0 0 0 0 0 0 0 0 FY 2014 8 11 5 15 4 7 11 9 12 8 9 7 FY 2013 4 8 7 4 2 9 4 9 10 12 9 8 FY 2012 5 5 5 2 4 4 6 5 10 9 4 8 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 33 31 0 0 0 0 0 0 0 0 0 0 FY 2014 35 31 28 25 31 31 36 32 35 33 37 41 FY 2013 39 30 28 31 26 23 36 36 42 40 33 31 FY 2012 24 29 40 23 32 34 36 35 15 40 37 29 FY 2015 64 FY 2015 149 FY 2014 66 FY 2014 149 FY 2013 69 FY 2013 146 FY 2012 53 FY 2012 124 FY 2015 85 FY 2014 83 FY 2013 77 FY 2012 71 Number of Calls vs Prior Year EMS Calls Fire & Related Calls Total Calls Trophy Club Fire Department 4 Year Comparison of Calls Total Number of Calls Fire Calls Service Calls Good Intent Calls False Alarms EMS Calls Roanoke ( 9 calls) Westlake ( 1 calls) South Lake (1 Calls) 5 1 0 4 0 1 FY 2015 YTD Mutual Aid Given Fire/EMS Calls EMS Fire Page 2 Trophy Club Municipal Utility District No. 1 293 of 295 December 16, 2014 Regular Meeting Agenda Packet Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul 15 Aug 15 Sep 15 Monthly Average Total FY 2015 District 1 # of calls 18 24 21.0 42 avg. response time 05:57 05:48 05:52 District 2 # of calls 37 34 35.5 71 avg. response time 04:34 05:23 04:58 District 4 (PID) # of calls 12 7 9.5 19 avg. response time 07:02 07:36 07:14 District 5 (TCP) # of calls 0 2 1.0 2 avg. response time 00:00 08:06 04:03 District 6 (BNHS) # of calls 2 1 1.5 3 avg. response time 07:39 00:00 05:06 Outside (Mutual Aid) # of calls 6 6 6.0 12 avg. response time 06:59 06:51 06:55 *service call Calls by District FY 2015 28% 48% 13% 1% 2% 8% % Calls by District FY 15 YTD District 1 District 2 District 4 (PID) District 5 (TCP) District 6 (BNHS) Outside (Mutual Aid) 82% 9% 9% % Mutual Aid Given Calls by Department Roanoke ( 9 calls) Westlake ( 1 calls) South Lake (1 Calls) Page 3 50% 50% % Mutual Aid Received Calls by Department Roanoke ( 1 calls) Westlake ( 1 calls) Trophy Club Municipal Utility District No. 1 294 of 295 December 16, 2014 Regular Meeting Agenda Packet Volunteer Recruitment Monthly Report Month: October-November Year: 2014-2015 Recruitment Efforts Cost Staff Time {Hours) 1. Website 0 2. Past CFA program 0 3. Training 0 16 hours 4. 5. City of Residence for Application Received In Process Approved Rejected* 1. Trophy Club X 2. Roanoke X 3. Westlake X 4. 5. If an applicant was rejected, please give a brief description for reason(s): Trophy Club Municipal Utility District No. 1 295 of 295 December 16, 2014 Regular Meeting Agenda Packet