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HomeMy WebLinkAboutJanuary 21 2014 Regular Meeting Agenda BOARD OF DIRECTORS Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 January 21, 2014 7:00 P.M. Svore Municipal Boardroom REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. (McKnight) a. December 17, 2013 Regular Meeting Minutes b. Quarterly Investment Report: 1st Quarter FY 2014 c. Check Register - December 2013 Attachments: December 17, 2013 Regular Meeting Minutes Quarterly Investment Report: 1st Quarter FY 2014 Check Register - December 2013 REGULAR SESSION 2. Consider and take appropriate action to approve the Fiscal Year 2013 annual audit performed by LaFollett & Company, PLLC. 3. Consider and take appropriate action to approve the December 2013 Financials. (Gonzales) a. Combined Financials b. Variance Report Attachments: Combined Financials Variance Report 4. Consider and take appropriate action to review a Waiver Agreement regarding a conflict of interest submitted by the District’s Bond Counsel, McCall, Parkhurst & Horton L.L.P. (West) Attachments: Notice of Conflict of Interest 5. Consider and take appropriate action to set date and guidelines for professional consultant evaluations. (McKnight) Attachments: Water Code and Policy 6. Consider and take appropriate action regarding platting of Canterbury Hills Phase 3 and restriction to access of District property. (McKnight) Attachments: Platting of Canterbury Hills, Phase 3 7. Consider and take appropriate action regarding increased capacity for water supply from the City of Fort Worth and participation in City’s 48-inch transmission line project. (McKnight) Attachments: Northside II Overall Layout 8. Consider and take appropriate action to set date for Spring Open House. (McKnight) Attachments: Spring 2014 Open House REPORTS & UPDATES 9. Receive update from Citizen Advisory Committee (Carr/Armstrong) 10. District Manager Report (McKnight) a. Water System Operation: Including amended water billed report for FY 2014 to date b. Wastewater Operation c. Website Analytics d. Finance Update • Utility Billing Reports • PID Connections • Cash Status Report • Fund Balance • Permits as of December 31, 2013 e. Update on Lift Station No. 1 Access Road f. Update on Indian Creek Water Line Replacement Project g. Election Matters: Need for contract with Denton County and Tarrant County to conduct May election. Attachments: Water Reports - December 2013 Wastewater Reports - December 2013 Website Analytics - December 2013 Utility Billing Reports PID Connections Cash Status Report Fund Balance Permits - December 31, 2013 11. Fire Department Report (D. Thomas) a. December 2013 b. Status on Fire protection to out of District properties. Attachments: Fire Reports - December 2013 CLOSED SESSION 12. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: a. Town of Westlake proposal to purchase Solana area from District boundaries b. Water and wastewater services for PID; terms of inter-local agreement for provision of water and wastewater services; Trophy Club Municipal Utility District No. 1 assets and related matters; and representation c. Potential claim of adverse possession of District property d. Texas Workman's Compensation Claim RECONVENE INTO REGULAR SESSION 13. Consider and take appropriate action regarding Closed Session items. 14. Items for future agendas 15. Set next meeting date - February 18, 2014 at 7:00 p.m. ADJOURN *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA OR THAT ARISES AT THE MEETING, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS CERTIFIES THAT ON JANUARY 16, 2014 BY 4:00 P.M., A COPY OF THE ABOVE NOTICE OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS MEETING TO BE HELD ON JANUARY 21, 2014 AT 7:00 P.M. WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SETION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE. _______________________________ LAURIE SLAGHT, DISTRICT SECRETARY