HomeMy WebLinkAboutJuly 15, 2014 Joint Meeting Agenda Packet
JOINT MEETING OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
AND THE TOWN OF TROPHY CLUB
TOWN COUNCIL
AGENDA
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
July 15, 2014 7:00 P.M. Svore Municipal Boardroom
JOINT MEETING
CALL TO ORDER AND ANNOUNCE A QUORUM
JOINT SESSION
1. Consider and take appropriate action regarding the following potential amendments to the
Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services
and Water and Wastewater Operational Services between the Town and the District:
A. An amendment to Section 7.4 (Utility Fees) of the Contract to strike the definition of utility fee;
B. An amendment to various Sections of the Contract to provide that District personnel will
perform all administrative functions related to management and operation of the Town’s Public
Water System, or alternatively, an amendment to the Interlocal Agreement for Contractual
Personnel Services between the Town and the District to designate additional administrative
responsibilities to District personnel.
2. Consider and take appropriate action regarding a potential 99-year lease of District property on land
used by the Town of Trophy Club for its annex building at 100 Municipal Drive.
3. Consider and take appropriate action regarding the continuation of joint District/Town Information
Technology Services, various system upgrades, and associated costs for FY 2014-2015.
attachments: Town staff report to Council - Item No. 3
District Presentation
IT ROI
4. Set future joint meeting dates.
attachment: Aug - Jan Meeting Calendar
ADJOURN
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE
MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE
AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
CERTIFICATION
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS CERTIFIES THAT ON JULY 11, 2014 BY 4:00 P.M., A COPY OF THE ABOVE NOTICE OF THE TROPHY
CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS JOINT MEETING WITH THE TOWN OF
TROPHY CLUB TOWN COUNCIL TO BE HELD ON JULY 15, 2014 AT 7:00 P.M. WAS POSTED ON THE FRONT
WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING LOCATED
AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC
WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS
OF DENTON AND TARRANT COUNTIES TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT
TO THE PUBLIC PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE
OPEN MEETINGS ACT, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.
_______________________________
LAURIE SLAGHT, DISTRICT SECRETARY
To: Mayor and Town Council
From: Mike Slye, Town Manager
CC: Tammy Ard, Town Secretary
Re: Agenda Item No. 3
Agenda Item:
Consider and take appropriate action regarding the continuation of joint MUD/Town Information
Technology Services, various system upgrades, and associated costs for FY 2014-2015.
Explanation:
Jennifer and I met 4-5 weeks ago at which time I commented to her that for budgeting
purposes, I was going to try and apply resources to IT to study and improve our backup process
to eliminate the problems that we had in early summer. I suggested to her that we should
share in that expense, but didn’t know at that point, how much that might be. In that
discussion, I commented that I didn’t know what the MUD would want to do, i.e., participate in
an improved backup system or contract their own IT services.
I have asked Mike Pastor to provide a Resource Impact Statement related to the possibility of
separate IT systems and support for both organizations. I’m not suggesting that there may
come a day when separating our IT services makes sense; but unless the MUD is dissatisfied
with the IT support that we provide, it will be an expensive proposition to separate at this
point.
Recommendation:
Maintain the current ILA for Personnel Services that provide for IT services for the MUD.
All Bases Covered
•Support Your entire Organization Remotely
•State-Of-The-Art Trouble-Ticketing System
•24x7 Help Desk Phone Support
•Remote Desktop Sharing Assistance
•Onsite Support As Needed
•Parts Replacement
•iPhone, Blackberry, or Smartphone Support
•Complete Network Administration
Taking Initiative With Your Network
•24x7x365 Network Monitoring
•Server Monitoring and Crucial Services Alerting
•Automated Application Updates
•Automated Disk Clean Ups
•Automated Restart of Services
•Automated Ticket Generation and Escalation
Insures Maximum Uptime for Critical Equipment
Hassle Free Vendor Management
Our Most Popular $$$-Saving Service
Manage Vendor Relationships
•Line of Business Applications
•Telecom and Internet Service Providers
•Website Maintenance Company
•Copiers
•Phone Systems
Allows You to Focus on Your Business –Not Your VendorsAllows You to Focus on Your Business –Not Your Vendors
Professional Services
•Technology Consulting
•Technology Solution Engineering
•Project Management & Onsite Implementation
•Proof of Concept Lab Testing
•Quarterly Technology Business Reviews
•Annual Telco Audit
•Rental Equipment
We Create a Technology Plan that Serves Your MissionWe Create a Technology Plan that Serves Your Mission
Security Management
•Gateway & Desktop Anti-Virus Automatic Updates
•Spam Control
•Content Filtering & Reporting
•Email Archiving & Email Continuity
•Address on the Fly
•Intrusion Prevention
•Spyware, Botnets, and Phishing Protection
•VPN –Secure access for remote users
Insures Maximum Uptime for Critical EquipmentInsures Maximum Uptime for Critical Equipment
Statistics
•31% of PC users have lost all of their files due to events beyond their control.
•34% of companies fail to test their tape backups, and of those that do,77% have found
tape back-up failures.
•60% of companies that lose their data in a disaster will shut down within 6 months of that
disaster.
•Every week 140,000 hard drives crash in the United States.(Mozy Online Backup)
•Simple drive recovery can cost upwards of $7,500 and success is not guaranteed.
Backup and Disaster Recovery
•Hourly Backups Performed Automatically
•Same Day Virtualization
•Data Secure in Three Places
•Automatic Nightly Offsite Transfer
•Backup Verification and Reporting
•24x7 Monitoring for Backup Failures
Never Doubt Your Backup Again!Never Doubt Your Backup Again!
Cyber Liability Insurance
Keeping Your Client’s Virtual Assets Secure
•Data Breaches
•Intellectual Property Rights
•Damages to a Third-Party System
•System Failure
•Cyber Extortion
•Business Interruption
Keeping Your Client’s Virtual Assets Secure
Flat Rate IT Services
All Bases
Covered
Taking Initiative
With Your Network
Hassle Free Vendor
Management
Professional
Services
Security
Management
Website
Revenue
Generation
Backup and
Disaster
Recovery
•Hourly Backups Performed Automatically
•Same Day Virtualization
•Data is Secure in Three Places
•Automatic Nightly Offsite Transfer
•Backup Verification and Reporting
•24x7 Monitoring for Backup Failure
•Website Caller ID
•Visitor Reporting & Identification
•Visitor Location Mapping
•Website Page-Down Monitoring
•Activity & Page Tracking
•Content Filtering & Reporting
•Intrusion Prevention
•Spyware, Botnets, and Phishing Protection
•VPN –Secure access for remote users
•Technology Consulting
•Technology Solution Engineering
•Quarterly Technology Business Review
•Annual Telco Services Audit
•Proof of Concept Lab Testing
•Training Facilities and Rental Equipment
•Manage Technology Relationships
•Single Point-Of-Contact for Vendor Issues
•Remote Assistance
•Onsite Services As Needed
•Replacement Parts
•24x7 Help Desk
•iPhone, Blackberry, or Smartphone Support
•Patch and AV Updates
•SPAM Control
•Email Archiving & Email Continuity
•Critical Monitoring 24x7x365
IT SERVICES PROJECTIONS
July 11, 2014
Town Contract
Actual Projected
FY 13 FY 14 FY 15 FY 16 FY 17
Account Description Amount Amount Amount Amount Amount
135-55161-030 IT Contract Personnel Services 85,465 79,632 82,817 86,130 89,575
135-55030-030 Software & Support 65,362 59,698 61,238 63,000 65,000
135-55070-030 Independent Labor 0 0 3,000 3,300 3,600
122-55030-045 Software & Support - Fire Dept.0 6,834 6,498 6,498 6,498
135-65055-030 Hardware 16,542 13,562 21,822 22,000 22,000
135-65090-030 Printer Supplies 3,635 5,732 5,103 5,500 6,000
135-69170-030 Copier Rental/Lease 3,082 3,450 4,236 4,236 4,236
Subtotal:174,086 168,908 184,714 190,664 196,909
Estimated Cost to Upgrade Backup:18,500
Estimated Recurring Cost for Backup Upgrade:6,000 6,000
Total: $174,086 $168,908 $203,214 $196,664 $202,909
Private Contract
Actual Projected
FY 13 FY 14 FY 15 FY 16 FY 17
Account Description Amount Amount Amount Amount Amount
135-55161-030 IT Contract Personnel Services 85,465 79,632 48,000 49,920 51,917
135-55030-030 Software & Support 65,362 59,698 75,010 46,650 48,000
135-55070-030 Independent Labor 0 0 3,000 0 0
122-55030-045 Software & Support - Fire Dept.0 6,834 6,498 6,498 6,498
135-65055-030 Hardware 16,542 13,562 81,113 22,000 22,000
135-65090-030 Printer Supplies 3,635 5,732 5,103 5,500 6,000
135-69170-030 Copier Rental/Lease 3,082 3,450 4,236 4,236 4,236
Total:174,086 168,908 222,960 134,804 138,651
Estimated Private Contract Savings:$0 $0 ‐$19,746 $61,860 $64,258
Notes:
1. Projected Town IT Contract Personnel Services to increase 4% per year.
2. In projecting costs for private Contract, FY 13 and FY14 reflect Town Contract amounts.
3. Independent Labor under Private Contract reflects costs for videography of Board meetings.
4. Estimated costs for backup upgrade provided by M3 without knowledge of Town's plan; reflects their
estimate of what they believed could fix the backup issue.
5. FY 15 does not include a "buy‐out" amount for District's 50% of existing IT infrastructure.
6. Current GASB fund available for IT replacement is $109,270. 4 laptops are up for replacement in FY 2015.
17/11/2014 11:05 AMLaurie SlaghtSu Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031August 2014Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30September 2014August 20147/27 - 8/1Jul 2728293031Aug 128/3 - 834567897:00pm 10:00pm EDC 4B (SVORE Municipal Building Boardroom)9:00am 10:00am Routine Staff Meetin4:00pm 5:00pm Police Chaplain Meeting (in6:30pm 8:30pm Parks B10:00am 12:00pm MUDBudget Workshop (Svore Municipal Boadroom)7:00pm 10:00pm P&Z Commission (CouncilChambers)7:00pm 8:30pm TCWC Board Meeting (Fire 8/10 - 15101112131415169:00am 10:00am Routine Staff Meetin6:00pm 11:00pm Town 6:00pm 9:00pm Hearts7:00pm 9:00pm Parks 9:00am 12:00pm Heartsaver CPR Class(Fire Dept Training Room)8/17 - 22171819202122237:00pm 9:00pm Northwest Optimist Meeting (Fire Dept Training Room)9:00am 10:00am Routine Staff Meeting (PS Confere6:00pm 12:00am TCMUD No.1 Meetin12:00pm 8:00pm COURT (Svore Municipal Building Boardroom)10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (Council8/24 - 29242526272829309:00am 10:00am Routine Staff Meetin6:00pm 11:00pm Town Council Meeting (Sv7:00pm 9:30pm Trophy6:00pm 8:00pm Public Safety Advisory Committee (Internal)(Police Dept. Training Room)8/31 - 9/531Sep 123456SundayMondayTuesdayWednesdayThursdayFridaySaturday
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67/11/2014 11:05 AMLaurie SlaghtSu Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31January 2015Su Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 28February 2015January 2015Dec 28 - Jan 3Dec 28293031Jan 1, 15237:00pm 10:00pm P&Z Commission (CouncilChambers)Jan 4 - 10456789107:00pm 10:00pm EDC 4B (SVORE Municipal Building Boardroom)9:00am 10:00am Routine Staff Meetin4:00pm 5:00pm Police Chaplain Meeting (in6:30pm 8:30pm Parks Beautification Sub CJan 11 - 17111213141516179:00am 10:00am Routine Staff Meetin6:00pm 11:00pm Town Council Meeting (Sv7:00pm 9:00pm Parks & Recreation Board 10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (CouncilChambers)Jan 18 - 24181920212223247:00pm 9:00pm Northwest Optimist Meeting (Fire Dept Training Room)9:00am 10:00am Routine Staff Meeting (PS Confere6:00pm 12:00am TCMUD No.1 Meeting (Svore Muni12:00pm 8:00pm COURT (Svore Municipal Building Boardroom)6:00pm 8:00pm Public Safety Advisory Committee (Internal)(Police Dept. Training Room)Jan 25 - 31252627282930319:00am 10:00am Routine Staff Meetin6:00pm 11:00pm Town Council Meeting (Sv7:00pm 9:30pm TrophyClub Emergency SerSundayMondayTuesdayWednesdayThursdayFridaySaturday