HomeMy WebLinkAboutOctober 21, 2014 AgendaTrophy Club Municipal Utility District No. 1 1 of 4 October 21, 2014 Regular Meeting Agenda
**Numbering Correction**
BOARD OF DIRECTORS
Regular Meeting Agenda
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
October 21, 2014 6:00 P.M. Svore Municipal Boardroom
REGULAR MEETING
CALL TO ORDER AND ANNOUNCE A QUORUM
CLOSED SESSION
The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551,
Subchapter D for the following:
1. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the
duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of
the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or legal matters not
related directly to litigation or settlement: Pending litigation in Cause No. 14-03540-158 in the
District Court of Denton County, relating to access to the 3.996 acres of land purchased by the
District from BDMR Development, LLC, in January 2013.
RECONVENE INTO REGULAR SESSION
REGULAR SESSION
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the
agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at
this time concerning an item not listed on the agenda. The Board will hear presentations on specific
agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the
time limit determined by the President or presiding officer. To speak during this item you must complete
the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited
to matters over which the Board has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
2. Consider and take appropriate action to approve the Consent Agenda.
a. September check register
b. September 16, 2014 Regular Meeting Minutes
c. Quarterly Investment Report - 4th Quarter FY 2014
Trophy Club Municipal Utility District No. 1 2 of 4 October 21, 2014 Regular Meeting Agenda
REGULAR SESSION
3. Consider and take appropriate action to approve Third Amendment to Lease Agreement with New
Cingular Wireless PCS, LLC (AT&T) for continued use of elevated storage tank on TW King for
addition of new antennas on tank site and authorize the General Manager to execute the necessary
documents.
4. Consider and take appropriate action to approve a contract with SC Tracking Solutions LLC for
management of backflow prevention program for the annual cost of $595, to approve the firm to
perform a one-time District-wide backflow inventory at a cost of $3,950, and to authorize the
General Manager to execute the necessary documents.
5. Consider and take appropriate action regarding the September 2014 financials.
6. Consider and take appropriate action to approve Order No. 2014-1021 adopting Board Agenda
Policy. (J. Thomas/Twomey)
7. Consider and take appropriate action to approve engineering proposal from The Wallace Group for
engineering services related to relocation of a force main at Lift Station No. 2 and allowing the
General Manager to execute the necessary documents.
8. Consider and take appropriate action to appoint Board Committee to discuss division of Information
Technology assets shared with the Town of Trophy Club prior to Joint Meeting with the Town of
Trophy Club Town Council.
9. Consider and take appropriate action to approve lease purchase of 105 foot ladder truck for fire
department:
a. Approve bid from Siddons-Martin Emergency Group in the amount of $1,096,608.45.
b. Approve lease purchase agreement with Oshkosh Capital for a seven year term at 2.5% interest.
c. Approve down payment of $250,000 payable to Oshkosh Capital.
d. Approve Resolution No. 2014-1021, authorizing the General Manager to execute necessary
documents and contracts for order of a ladder truck from Siddons-Martin and financing by lease
purchase agreement with Oshkosh Capital.
REPORTS & UPDATES
10. General Manager Report
a. Water System Operation
b. Wastewater System Operation
c. Website Analytics
d. Information Technology Migration Status
e. Finance Update
• Utility Billing Reports
• PID Connections
• FY 2014 Annual Audit
f. Fuel Cards
g. Fort Worth Raw Water settle-up charge
h. Estimated project timeline for FY 2015 Capital Projects
i. Water Superintendent Position
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11. Fire Department Reports
a. September Report
b. Open House held on October 11, 2014
CLOSED SESSION
The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551,
Subchapter D for the following:
12. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which
the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of
counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal
matters not related directly to litigation or settlement; and Section 551.074:
a. Pending litigation i n Cause No. D-1-GN-14-0001983 in the District Court of Travis County, for
expedited declaratory judgment relating to Issuance of Bonds by District to Finance
Wastewater Treatment Plant Improvements.
b. Waterline relocation including security and protection of line.
c. Temporary Restraining Order and Temporary and Permanent Injunction
Proceedings in Tarrant County District Court.
d. Pending or contemplated litigation, settlement offers include but are not limited to the
following: Town of Westlake.
RECONVENE INTO REGULAR SESSION
13. Consider and take appropriate action regarding Closed Session items.
14. Items for future agendas:
15. Set next meeting date: November 18, 2014 at 6:00 p.m.
ADJOURN
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE
MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE
AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
CERTIFICATION
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS CERTIFIES THAT ON OCTOBER 17, 2014 BY 4 P.M. A COPY OF THE ABOVE NOTICE OF THE TROPHY
CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS MEETING TO BE HELD ON TUESDAY,
Trophy Club Municipal Utility District No. 1 4 of 4 October 21, 2014 Regular Meeting Agenda
OCTOBER 21, 2014 AT 6 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB,
TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT,
AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES
TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO
SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551
OF THE TEXAS GOVERNMENT CODE.
LAURIE SLAGHT, DISTRICT SECRETARY