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October 21, 2014 Complete Agenda Packet
BOARD OF DIRECTORS Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 October 21, 2014 6:00 P.M. Svore Municipal Boardroom REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 1. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: Pending litigation in Cause No. 14-03540-158 in the District Court of Denton County, relating to access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in January 2013. RECONVENE INTO REGULAR SESSION REGULAR SESSION CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and take appropriate action to approve the Consent Agenda. a. September check register b. September 16, 2014 Regular Meeting Minutes c. Quarterly Investment Report - 4th Quarter FY 2014 Trophy Club Municipal Utility District No. 1 1 of 195 October 21, 2014 Regular Meeting Agenda Packet Attachments: September check register September 16, 2014 Regular Meeting Minutes Quarterly Investment Report - 4th Quarter FY 2014 REGULAR SESSION 3. Consider and take appropriate action to approve Third Amendment to Lease Agreement with New Cingular Wireless PCS, LLC (AT&T) for continued use of elevated storage tank on TW King for addition of new antennas on tank site and authorize the General Manager to execute the necessary documents. Attachment: Third Amendment to Lease Agreement with AT&T 4. Consider and take appropriate action to approve a contract with SC Tracking Solutions LLC for management of backflow prevention program for the annual cost of $595, to approve the firm to perform a one-time District-wide backflow inventory at a cost of $3,950, and to authorize the General Manager to execute the necessary documents. Attachment: SC Tracking Solutions Contract 5. Consider and take appropriate action regarding the September 2014 financials. Attachments: Combined Financials Variance Report Cash Status Report 6. Consider and take appropriate action to approve Order No. 2014-1021 adopting Board Agenda Policy. (J. Thomas/Twomey) Attachments: Board Agenda Policy Board Agenda Policy - Jim Thomas revisions Board Agenda Policy - Neil Twomey revisions 7. Consider and take appropriate action to approve engineering proposal from The Wallace Group for engineering services related to relocation of a force main at Lift Station No. 2 and allowing the General Manager to execute the necessary documents. Attachment: Lift Station No. 2 Drainage Proposal 8. Consider and take appropriate action to appoint Board Committee to discuss division of Information Technology assets shared with the Town of Trophy Club prior to Joint Meeting with the Town of Trophy Club Town Council. 9. Consider and take appropriate action to approve lease purchase of 105 foot ladder truck for fire department: a. Approve bid from Siddons-Martin Emergency Group in the amount of $1,096,608.45. b. Approve lease purchase agreement with Oshkosh Capital for a seven year term at 2.5% interest. c. Approve down payment of $250,000 payable to Oshkosh Capital. Trophy Club Municipal Utility District No. 1 2 of 195 October 21, 2014 Regular Meeting Agenda Packet d. Approve Resolution No. 2014-1021, authorizing the General Manager to execute necessary documents and contracts for order of a ladder truck from Siddons-Martin and financing by lease purchase agreement with Oshkosh Capital. Attachments: Resolution No. 2014-1021 Ladder Truck Committee Final Report REPORTS & UPDATES 10. General Manager Report a. Water System Operation b. Wastewater System Operation c. Website Analytics d. Information Technology Migration Status e. Finance Update • Utility Billing Reports • PID Connections • FY 2014 Annual Audit f. Fuel Cards g. Fort Worth Raw Water settle-up charge h. Estimated project timeline for FY 2015 Capital Projects i. Water Superintendent Position Attachments: Water Reports Wastewater Reports Website Analytics IT Reports UB Reports PID Connections Fort Worth Settle-up charge Capital Projects 11. Fire Department Reports a. September Report b. Open House held on October 11, 2014 Attachments: September Report CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 12. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement; and Section 551.074: Trophy Club Municipal Utility District No. 1 3 of 195 October 21, 2014 Regular Meeting Agenda Packet a. Pending litigation in Cause No. D-1-GN-14-0001983 in the District Court of Travis County, for expedited declaratory judgment relating to Issuance of Bonds by District to Finance Wastewater Treatment Plant Improvements. b. Waterline relocation including security and protection of line. c. Temporary Restraining Order and Temporary and Permanent Injunction Proceedings in Tarrant County District Court. d. Pending or contemplated litigation, settlement offers include but are not limited to the following: Town of Westlake. RECONVENE INTO REGULAR SESSION 13. Consider and take appropriate action regarding Closed Session items. 14. Items for future agendas: 15. Set next meeting date: November 18, 2014 at 6:00 p.m. Attachment: Meeting calendar ADJOURN *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS CERTIFIES THAT ON OCTOBER 17, 2014 BY 4 P.M. A COPY OF THE ABOVE NOTICE OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS MEETING TO BE HELD ON TUESDAY, OCTOBER 21, 2014 AT 6 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE. LAURIE SLAGHT, DISTRICT SECRETARY Trophy Club Municipal Utility District No. 1 4 of 195 October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 1AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3040 ATMOS ENERGY08191408/19/14 P 45 122-60020-045-000 Electricity/Gas78.96 34107 09/09/14Totals for Check: 3410778.961013 CASCO INDUSTRIES INC14576108/15/14 P 45 122-65015-045-000 Protective Clothing1,869.00 34111 09/09/14Totals for Check: 341111,869.003199 CW NIELSEN MANUFACTURING, INC 387908/29/14 P 45 122-60245-045-000 Miscellaneous Expense59.93 34116 09/09/14Totals for Check: 3411659.932943 JPMORGAN CHASE BANK NA08261408/26/14 P 122-20060-000-000 Procurement Clearing4,157.54 34130 09/09/142943 JPMORGAN CHASE BANK NA08261408/26/14 P 135-20060-000-000 Procurement Clearing15,979.35 34130 09/09/14Totals for Check: 3413020,136.891300 NORTH EAST FIRE DEPT ASSOC 11-03808/20/14 P 45 122-60070-045-000 Dues & Memberships7,585.00 34139 09/09/14Totals for Check: 341397,585.003094 SIDDONS-MARTIN EMERGENCY GROUP 301006508/28/14 P 45 122-55090-045-000 Vehicle Maintenance3,359.71 34149 09/09/14Totals for Check: 341493,359.711001 TOWN OF TROPHY CLUB08212014 08/21/14 P 45 122-55080-045-000 Maintenance & Repairs140.00 34158 09/09/141001 TOWN OF TROPHY CLUB08212014 08/21/14 P 30 135-60020-030-000 Electricity/Gas916.40 34158 09/09/141001 TOWN OF TROPHY CLUB08212014 08/21/14 P 30 135-65090-030-000 Printer Supplies & Maintenance295.44 34158 09/09/141001 TOWN OF TROPHY CLUB08212014 08/21/14 P 30 135-69170-030-000 Copier Lease Installments38.81 34158 09/09/141001 TOWN OF TROPHY CLUB08212014 08/21/14 P 30 135-69170-030-000 Copier Lease Installments278.33 34158 09/09/14Totals for Check: 341581,668.981083 TX COMM ON FIRE PROTECTION 082714JOHNSON 08/27/14 P 45 122-60080-045-000 Schools & Training85.00 34162 09/09/14Totals for Check: 3416285.001013 CASCO INDUSTRIES INC53571209/15/14 P 45 122-65015-045-000 Protective Clothing291.00 34167 09/19/141013 CASCO INDUSTRIES INC53571309/15/14 P 45 122-65035-045-000 Small Tools2,330.00 34167 09/19/14Totals for Check: 341672,621.001026 FEDERAL EXPRESS CORP2-777-30605 08/28/14 P 45 122-60035-045-000 Postage06.00 34171 09/19/14Totals for Check: 3417106.001139 G & K SERVICES1159489884 09/01/14 P 45 122-55080-045-000 Maintenance & Repairs24.51 34173 09/19/141139 G & K SERVICES1159502924 09/15/14 P 45 122-55080-045-000 Maintenance & Repairs24.51 34173 09/19/14Totals for Check: 3417349.021786 GST PUBLIC SAFETY SUPPLY 04809409/10/14 P 45 122-65010-045-000 Uniforms172.63 34174 09/19/14Totals for Check: 34174172.632775 HUDSON ENERGY SERVICES, LLC 838471809/15/14 P 45 122-60020-045-000 Electricity/Gas1,242.76 34178 09/19/14Totals for Check: 341781,242.763210 Kussmaul Electronics Co., Inc. 0000037113 09/05/14 P 45 122-55080-045-000 Maintenance & Repairs314.30 34183 09/19/14Trophy Club Municipal Utility District No. 15 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 2AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number DateTotals for Check: 34183314.303185 TEXAS HEALTH HUGULEY INC 173109/30/14 P 45 122-60110-045-000 Physicals/Testing1,535.00 34196 09/19/14Totals for Check: 341961,535.00Totals for Fund: 122 Trophy Club MUD Fire Dept.40,784.18Trophy Club Municipal Utility District No. 16 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 3AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1525 ALLIANCE REGIONAL NEWSPAPERS 67470586 08/27/14 P 30 135-60125-030-000 Advertising1,039.50 34104 09/09/14Totals for Check: 341041,039.503127 ALLIED WELDING SUPPLY, INC R81400131 08/12/14 P 10 135-60105-010-000 Rent/Lease Equipment36.00 34105 09/09/14Totals for Check: 3410536.001005 ATLAS UTILITY SUPPLY CO. 17840208/22/14 P 10 135-55080-010-000 Maintenance & Repairs875.77 34106 09/09/141005 ATLAS UTILITY SUPPLY CO. 17842108/22/14 P 10 135-65050-010-000 Meter Expense8,925.00 34106 09/09/14Totals for Check: 341069,800.773197 BenefitMall9021623-IN 08/21/14 P 10 135-50029-010-000 Life Insurance & Other15.28 34108 09/09/143197 BenefitMall9021623-IN 08/21/14 P 20 135-50029-020-000 Life Insurance & Other30.56 34108 09/09/143197 BenefitMall9021623-IN 08/21/14 P 30 135-50029-030-000 Life Insurance & Other38.16 34108 09/09/14Totals for Check: 3410884.001010 BLAGG TIRE & SERVICE025465408/27/14 P 21 135-55090-021-000 Vehicle Maintenance307.70 34109 09/09/14Totals for Check: 34109307.702847 BLUE CROSS BLUE SHIELD OF TX 09011409/01/14 P 135-21307-000-000 Medical16,593.42 34110 09/09/14Totals for Check: 3411016,593.42998 CEMAN, GARYU0030111384202A 08/31/14 P 135-20050-000-000 A/P Vendors117.42 34112 09/09/14Totals for Check: 34112117.421030 CITY OF FORT WORTH07311407/31/14 P 10 135-60150-010-000 Wholesale Water197,239.53 34113 09/09/14Totals for Check: 34113197,239.533193 COMPUPAY, INC.PR0052109/12/14 P 135-21313-000-000 Cafe 125-Medical Reimb632.13 34114 09/09/14Totals for Check: 34114632.131609 COSTCO WHOLESALE08261408/26/14 P 30 135-65095-030-000 Maintenance Supplies34.99 34115 09/09/141609 COSTCO WHOLESALE08261408/26/14 P 26 135-60075-026-000 Meetings16.97 34115 09/09/14Totals for Check: 3411551.961018 DENTON CENTRAL APPRAISAL DISTR 671409/30/14 P 39 135-55060-039-000 Appraisal1,914.46 34117 09/09/14Totals for Check: 341171,914.461737 DPC INDUSTRIES, INC767004156-14 08/19/14 P 10 135-65030-010-000 Chemicals624.53 34118 09/09/14Totals for Check: 34118624.53998 DRISCOLL, CHRISU0010020132108A 08/31/14 P 135-20050-000-000 A/P Vendors25.79 34119 09/09/14Totals for Check: 3411925.793129 FREEMAN & CORBETT08311408/31/14 P 39 135-55045-039-000 Legal2,640.00 34120 09/09/14Totals for Check: 341202,640.003204 Fulbright & Jaworski LLP 07311407/31/14 P 39 135-55045-039-000 Legal130,902.33 34121 09/09/14Trophy Club Municipal Utility District No. 17 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 4AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number DateTotals for Check: 34121130,902.33998 HERRERA, CYNTHIAU0020460029212A 08/31/14 P 135-20050-000-000 A/P Vendors20.59 34122 09/09/14Totals for Check: 3412220.59998 HOVLAND, JESSICAU0020000922207A 08/31/14 P 135-20050-000-000 A/P Vendors116.47 34123 09/09/14Totals for Check: 34123116.472775 HUDSON ENERGY SERVICES, LLC 6226508/13/14 P 10 135-60020-010-000 Electricity15,302.69 34124 09/09/14Totals for Check: 3412415,302.693124 IRS Tax PaymentPR0052109/12/14 P 135-21302-000-000 FWH Taxes3,685.53 34125 09/09/143124 IRS Tax PaymentPR0052109/12/14 P 135-21303-000-000 Social Security Taxes4,767.56 34125 09/09/143124 IRS Tax PaymentPR0052109/12/14 P 135-21304-000-000 Medicare Taxes1,114.94 34125 09/09/14Totals for Check: 341259,568.032764 JAMIE LYNN MCMAHONPR0052109/12/14 P 135-21410-000-000 Child Support184.62 34126 09/09/14Totals for Check: 34126184.623081 JENNIFER MCKNIGHT09081409/08/14 P 26 135-60245-026-000 Miscellaneous Expenses75.00 34127 09/09/14Totals for Check: 3412775.00998 JOHNSON, JOHNU9043250049901A 08/31/14 P 135-20050-000-000 A/P Vendors07.89 34128 09/09/14Totals for Check: 3412807.89998 JONES, ROBERT D.U0020001104200A 08/31/14 P 135-20050-000-000 A/P Vendors85.69 34129 09/09/14Totals for Check: 3412985.69998 KILGORE, TONYU0020620008207A 08/31/14 P 135-20050-000-000 A/P Vendors96.05 34131 09/09/14Totals for Check: 3413196.051468 L.H. CHANEY MATERIALS, INC. 9528608/02/14 P 20 135-55125-020-000 Dumpster Services878.13 34132 09/09/141468 L.H. CHANEY MATERIALS, INC. 9558008/09/14 P 20 135-55125-020-000 Dumpster Services762.56 34132 09/09/14Totals for Check: 341321,640.693053 LAFOLLETT & ABBOTT PLLC 09011409/01/14 P 39 135-55055-039-000 Auditing5,000.00 34133 09/09/14Totals for Check: 341335,000.002754 LOWER COLORADO RIVER AUTHORITY 12890908/21/14 P 10 135-55135-010-001 Lab Analysis for PID97.63 34134 09/09/14Totals for Check: 3413497.63998 LUA, JEREMEYU0020001079207A 08/31/14 P 135-20050-000-000 A/P Vendors62.81 34135 09/09/14Totals for Check: 3413562.81998 MARSHI, ALECU0020001159206A 08/31/14 P 135-20050-000-000 A/P Vendors56.19 34136 09/09/14Totals for Check: 3413656.19Trophy Club Municipal Utility District No. 18 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 5AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3115 METLIFE09011409/01/14 P 135-21308-000-000 Dental1,517.85 34137 09/09/143115 METLIFE09011409/01/14 P 135-21311-000-000 Voluntary Life411.32 34137 09/09/143115 METLIFE09011409/01/14 P 135-21315-000-000 Short Term Disability70.80 34137 09/09/143115 METLIFE09011409/01/14 P 135-21309-000-000 Vision298.94 34137 09/09/143115 METLIFE09011409/01/14 P 10 135-50029-010-000 Life Insurance & Other223.17 34137 09/09/143115 METLIFE09011409/01/14 P 20 135-50029-020-000 Life Insurance & Other158.73 34137 09/09/143115 METLIFE09011409/01/14 P 21 135-50029-021-000 Life Insurance & Other72.75 34137 09/09/143115 METLIFE09011409/01/14 P 30 135-50029-030-000 Life Insurance & Other284.59 34137 09/09/14Totals for Check: 341373,038.15998 MURTAUGH, HOLLYU0020001197203A 08/31/14 P 135-20050-000-000 A/P Vendors11.55 34138 09/09/14Totals for Check: 3413811.552983 NTTA785130881 07/09/14 P 20 135-60100-020-000 Travel & per diem04.82 34140 09/09/14Totals for Check: 3414004.821056 OFFICE DEPOT, INC706063699001 08/18/14 P 30 135-65085-030-000 Office Supplies63.74 34141 09/09/141056 OFFICE DEPOT, INC725157290001 08/19/14 P 30 135-65085-030-000 Office Supplies281.30 34141 09/09/14Totals for Check: 34141345.04998 ORMOND, ANDREAU0020550003203A 08/31/14 P 135-20050-000-000 A/P Vendors02.68 34142 09/09/14Totals for Check: 3414202.683156 OXIDOR LABORATORIES LLC 14080317 08/13/14 P 20 135-55135-020-000 Lab Analysis246.00 34143 09/09/143156 OXIDOR LABORATORIES LLC 14080434 08/18/14 P 20 135-55135-020-000 Lab Analysis176.00 34143 09/09/143156 OXIDOR LABORATORIES LLC 14080438 08/12/14 P 20 135-55135-020-000 Lab Analysis246.00 34143 09/09/143156 OXIDOR LABORATORIES LLC 14080498 08/20/14 P 20 135-55135-020-000 Lab Analysis176.00 34143 09/09/143156 OXIDOR LABORATORIES LLC 14080627 08/25/14 P 20 135-55135-020-000 Lab Analysis246.00 34143 09/09/143156 OXIDOR LABORATORIES LLC 14080633 08/25/14 P 20 135-55135-020-000 Lab Analysis176.00 34143 09/09/14Totals for Check: 341431,266.001059 PANDA EMBROIDERY9092508/12/14 P 21 135-65010-021-000 Uniforms172.50 34144 09/09/141059 PANDA EMBROIDERY9092708/12/14 P 20 135-65010-020-000 Uniforms230.50 34144 09/09/14Totals for Check: 34144403.00998 QUORUMU0110777001201A 08/31/14 P 135-20050-000-000 A/P Vendors1,957.92 34145 09/09/14Totals for Check: 341451,957.92998 REED, JAMESU9035110011901A 08/31/14 P 135-20050-000-000 A/P Vendors23.83 34146 09/09/14Totals for Check: 3414623.832821 RICOCHET FUEL DISTRIBUTORS,INC 15502709/03/14 P 135-11210-000-000 Prepaid Fuel/Unleaded5,868.44 34147 09/09/142821 RICOCHET FUEL DISTRIBUTORS,INC 15502709/03/14 P 135-11220-000-000 Prepaid Diesel1,686.83 34147 09/09/14Totals for Check: 341477,555.27998 ROLLER, ANNEU0015030008106A 08/31/14 P 135-20050-000-000 A/P Vendors71.20 34148 09/09/14Totals for Check: 3414871.20Trophy Club Municipal Utility District No. 19 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 6AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1267 STATE COMPTROLLERD207708/29/14 P 30 135-60070-030-000 Dues & Memberships100.00 34150 09/09/14Totals for Check: 34150100.00998 STONE, ANDREAU0020001088208A 08/31/14 P 135-20050-000-000 A/P Vendors04.13 34151 09/09/14Totals for Check: 3415104.131756 SYN-TECH SYSTEMS, INC9946008/21/14 P 10 135-55080-010-000 Maintenance & Repairs75.75 34152 09/09/14Totals for Check: 3415275.75998 TARBERT, LLCU0020000802208A 08/31/14 P 135-20050-000-000 A/P Vendors41.96 34153 09/09/14Totals for Check: 3415341.963113 TCDRSPR0052109/12/14 P 135-21317-000-000 TCDRS6,453.81 34154 09/09/14Totals for Check: 341546,453.811908 THE LISTON LAW FIRM, P.C. 08311408/31/14 P 39 135-55045-039-000 Legal7,039.46 34155 09/09/14Totals for Check: 341557,039.463080 THE WALLACE GROUP, INC. 4339208/31/14 P 20 135-55070-020-000 Independent Labor51,388.81 34156 09/09/14Totals for Check: 3415651,388.81998 THILTGEN, SHERRYU9029010011901A 08/31/14 P 135-20050-000-000 A/P Vendors42.45 34157 09/09/14Totals for Check: 3415742.451001 TOWN OF TROPHY CLUB08192014 08/19/14 P 30 135-65055-030-000 Hardware101.75 34158 09/09/141001 TOWN OF TROPHY CLUB08192014 08/19/14 P 30 135-55030-030-000 Software & Support645.50 34158 09/09/141001 TOWN OF TROPHY CLUB08192014 08/19/14 P 45 122-55030-045-000 Software & Support462.50 34158 09/09/141001 TOWN OF TROPHY CLUB08192014 08/19/14 P 10 135-60010-010-000 Communications/Pagers/Mobiles380.08 34158 09/09/141001 TOWN OF TROPHY CLUB08192014 08/19/14 P 20 135-60010-020-000 Communications/Pagers/Mobiles304.08 34158 09/09/141001 TOWN OF TROPHY CLUB08192014 08/19/14 P 21 135-60010-021-000 Communications/Pagers/Mobiles101.36 34158 09/09/141001 TOWN OF TROPHY CLUB08192014 08/19/14 P 30 135-60010-030-000 Communications/Pagers/Mobiles37.99 34158 09/09/141001 TOWN OF TROPHY CLUB08192014 08/19/14 P 45 122-60010-045-000 Communications/Pagers/Mobiles146.40 34158 09/09/141001 TOWN OF TROPHY CLUB09082014 09/03/14 P 30 135-55070-030-000 Independent Labor62.50 34158 09/09/141001 TOWN OF TROPHY CLUB09082014 09/03/14 P 30 135-65055-030-000 Hardware04.10 34158 09/09/141001 TOWN OF TROPHY CLUB09082014 09/03/14 P 45 122-60195-045-000 Flags & Repair85.00 34158 09/09/141001 TOWN OF TROPHY CLUBAUGUST REFUSE 08/31/14 P 135-25040-000-000 Town-Storm Drainage33,313.28 34158 09/09/141001 TOWN OF TROPHY CLUBAUGUST REFUSE 08/31/14 P 135-25000-000-000 Refuse53,968.86 34158 09/09/141001 TOWN OF TROPHY CLUBAUGUST REFUSE 08/31/14 P 135-25010-000-000 Refuse Tax4,464.41 34158 09/09/14Totals for Check: 3415894,077.813207 TRINITY EMPLOYMENT SOLUTIONS 00395608/17/14 P 30 135-50005-030-000 Salaries & Wages640.00 34159 09/09/143207 TRINITY EMPLOYMENT SOLUTIONS 00396108/24/14 P 30 135-50005-030-000 Salaries & Wages640.00 34159 09/09/143207 TRINITY EMPLOYMENT SOLUTIONS 00396708/31/14 P 30 135-50005-030-000 Salaries & Wages640.00 34159 09/09/14Totals for Check: 341591,920.001000 TROPHY CLUB MUD (WATER BILLS) 08311408/31/14 P 30 135-60025-030-000 Water236.55 34160 09/09/141000 TROPHY CLUB MUD (WATER BILLS) 08311408/31/14 P 45 122-60025-045-000 Water152.78 34160 09/09/14Trophy Club Municipal Utility District No. 110 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 7AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1000 TROPHY CLUB MUD (WATER BILLS) 08311408/31/14 P 45 122-60025-045-000 Water82.93 34160 09/09/14Totals for Check: 34160472.261120 TROPHY CLUB MUD PETTY CASH 083114KM 08/31/14 P 30 135-60245-030-000 Miscellaneous Expenses02.25 34161 09/09/14Totals for Check: 3416102.25998 URRUCHUA GALINDO, JUAN PABLO U0016010008106A 08/31/14 P 135-20050-000-000 A/P Vendors76.38 34163 09/09/14Totals for Check: 3416376.38998 WESOLAK, RONU0020460029211A 08/31/14 P 135-20050-000-000 A/P Vendors61.56 34164 09/09/14Totals for Check: 3416461.563091 XYLEM WATER SOLUTIONS USA INC 3556800571 08/14/14 P 20 135-55080-020-000 Maintenance & Repairs381.00 34165 09/09/14Totals for Check: 34165381.001010 BLAGG TIRE & SERVICE025606709/17/14 P 21 135-55090-021-000 Vehicle Maintenance124.52 34166 09/19/14Totals for Check: 34166124.523184 DATAPROSE LLCDP1402445 08/31/14 P 30 135-60035-030-000 Postage237.60 34168 09/19/143184 DATAPROSE LLCDP1402445 08/31/14 P 30 135-55205-030-000 Utility Billing Contract200.30 34168 09/19/14Totals for Check: 34168437.902497 DHS AUTOMATION, INC06-126909/15/14 P 20 135-55080-020-000 Maintenance & Repairs681.40 34169 09/19/14Totals for Check: 34169681.403130 ENTECH SALES AND SERVICE INC SRVCE00178996 09/10/14 P 30 135-55080-030-000 Maintenance & Repairs495.00 34170 09/19/14Totals for Check: 34170495.001026 FEDERAL EXPRESS CORP2-733-89898 07/17/14 P 30 135-60035-030-000 Postage04.43 34171 09/19/14Totals for Check: 3417104.433204 Fulbright & Jaworski LLP 08311408/31/14 P 39 135-55045-039-003 Legal/WWTP Bonds125,518.38 34172 09/19/14Totals for Check: 34172125,518.381139 G & K SERVICES1159438205 07/07/14 P 30 135-55080-030-000 Maintenance & Repairs94.42 34173 09/19/141139 G & K SERVICES1159444689 07/14/14 P 30 135-55080-030-000 Maintenance & Repairs95.42 34173 09/19/141139 G & K SERVICES1159451139 07/21/14 P 30 135-55080-030-000 Maintenance & Repairs95.42 34173 09/19/141139 G & K SERVICES1159457552 07/28/14 P 30 135-55080-030-000 Maintenance & Repairs95.42 34173 09/19/141139 G & K SERVICES1159464023 08/04/14 P 30 135-55080-030-000 Maintenance & Repairs95.42 34173 09/19/141139 G & K SERVICES1159470527 08/11/14 P 30 135-55080-030-000 Maintenance & Repairs95.42 34173 09/19/141139 G & K SERVICES1159476983 08/18/14 P 30 135-55080-030-000 Maintenance & Repairs95.42 34173 09/19/141139 G & K SERVICES1159483402 08/25/14 P 30 135-55080-030-000 Maintenance & Repairs95.42 34173 09/19/14Totals for Check: 34173762.361372 HACH COMPANY901754909/09/14 P 10 135-65030-010-000 Chemicals467.05 34175 09/19/141372 HACH COMPANY902238909/11/14 P 10 135-65030-010-000 Chemicals31.85 34175 09/19/14Totals for Check: 34175498.90Trophy Club Municipal Utility District No. 111 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 8AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3136 HD SUPPLY WATERWORKS, LTD. C90680909/08/14 P 10 135-60280-010-000 Property Maintenance986.38 34176 09/19/14Totals for Check: 34176986.382667 HOLT CATGP2997309/15/14 P 10 135-55105-010-000 Maintenance-Backhoe/SkidLoader 2,251.65 34177 09/19/142667 HOLT CATGP2997309/15/14 P 10 135-60280-010-000 Property Maintenance838.07 34177 09/19/14Totals for Check: 341773,089.722775 HUDSON ENERGY SERVICES, LLC 6420709/12/14 P 20 135-60020-020-000 Electricity10,427.76 34178 09/19/142775 HUDSON ENERGY SERVICES, LLC 6420709/12/14 P 21 135-60020-021-000 Electricity269.83 34178 09/19/142775 HUDSON ENERGY SERVICES, LLC 6420809/12/14 P 10 135-60020-010-000 Electricity16,661.82 34178 09/19/142775 HUDSON ENERGY SERVICES, LLC 6420909/12/14 P 21 135-60020-021-000 Electricity556.67 34178 09/19/142775 HUDSON ENERGY SERVICES, LLC 837508709/12/14 P 21 135-60020-021-000 Electricity63.62 34178 09/19/142775 HUDSON ENERGY SERVICES, LLC 837509709/12/14 P 10 135-60020-010-000 Electricity73.82 34178 09/19/142775 HUDSON ENERGY SERVICES, LLC 837516309/12/14 P 21 135-60020-021-000 Electricity30.25 34178 09/19/142775 HUDSON ENERGY SERVICES, LLC 838099409/15/14 P 21 135-60020-021-000 Electricity85.48 34178 09/19/14Totals for Check: 3417828,169.251604 INTERNAL REVENUE SERVICE CP16109/01/14 P 30 135-60040-030-000 Service Charges & Fees702.97 34179 09/19/14Totals for Check: 34179702.973124 IRS Tax PaymentPR0052209/11/14 P 135-21302-000-000 FWH Taxes1,314.09 34180 09/19/143124 IRS Tax PaymentPR0052209/11/14 P 135-21303-000-000 Social Security Taxes901.66 34180 09/19/143124 IRS Tax PaymentPR0052209/11/14 P 135-21304-000-000 Medicare Taxes210.88 34180 09/19/14Totals for Check: 341802,426.632021 JOHN CHARLES HALL08281408/28/14 P 30 135-55070-030-000 Independent Labor37.50 34181 09/19/14Totals for Check: 3418137.503167 KEYSTONE PARK SECRETARIAL 12133109/10/14 P 30 135-60005-030-000 Telephone180.00 34182 09/19/14Totals for Check: 34182180.003186 MEMBERS BUILDING MAINTENANCE TC1408TCMUD 08/31/14 P 30 135-55120-030-000 Cleaning Services1,594.97 34184 09/19/14Totals for Check: 341841,594.971050 MICHAELS KEYS40781009/11/14 P 30 135-55100-030-000 Building Maint & Supplies325.00 34185 09/19/14Totals for Check: 34185325.002665 MIGUEL CRUZ09161409/16/14 P 30 135-55070-030-000 Independent Labor48.75 34186 09/19/14Totals for Check: 3418648.751056 OFFICE DEPOT, INC725157395001 08/22/14 P 30 135-60245-030-000 Miscellaneous Expenses1,757.56 34187 09/19/141056 OFFICE DEPOT, INC726805862001 08/27/14 P 30 135-65085-030-000 Office Supplies125.48 34187 09/19/141056 OFFICE DEPOT, INC726805931001 08/26/14 P 30 135-65085-030-000 Office Supplies05.89 34187 09/19/141056 OFFICE DEPOT, INC729180918001 09/11/14 P 30 135-65085-030-000 Office Supplies90.75 34187 09/19/14Totals for Check: 341871,979.683156 OXIDOR LABORATORIES LLC 04090248 09/10/14 P 20 135-55135-020-000 Lab Analysis176.00 34188 09/19/14Trophy Club Municipal Utility District No. 112 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 9AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3156 OXIDOR LABORATORIES LLC 14090032 09/02/14 P 20 135-55135-020-000 Lab Analysis246.00 34188 09/19/143156 OXIDOR LABORATORIES LLC 14090106 09/05/14 P 20 135-55135-020-000 Lab Analysis176.00 34188 09/19/143156 OXIDOR LABORATORIES LLC 14090166 09/08/14 P 20 135-55135-020-000 Lab Analysis246.00 34188 09/19/14Totals for Check: 34188844.001059 PANDA EMBROIDERY9103409/04/14 P 20 135-65010-020-000 Uniforms60.00 34189 09/19/14Totals for Check: 3418960.001063 ROANOKE AUTO SUPPLY783335409/18/14 P 10 135-55090-010-000 Vehicle Maintenance242.85 34190 09/19/14Totals for Check: 34190242.853212 Standard & Poors10342403 03/11/14 P 30 135-55160-030-000 Professional Outside Services7,490.00 34191 09/19/14Totals for Check: 341917,490.001163 STW INC2261609/16/14 P 30 135-55030-030-000 Software & Support659.38 34192 09/19/14Totals for Check: 34192659.382440 TARRANT CTY PUBLIC HEALTH LAB 2515008/31/14 P 10 135-55135-010-001 Lab Analysis for PID80.00 34193 09/19/14Totals for Check: 3419380.003113 TCDRSPR0052209/11/14 P 135-21317-000-000 TCDRS1,144.70 34194 09/19/14Totals for Check: 341941,144.703211 TesTank, Inc.20140869 09/09/14 P 30 135-55080-030-000 Maintenance & Repairs225.00 34195 09/19/14Totals for Check: 34195225.001001 TOWN OF TROPHY CLUB09112014 09/11/14 P 30 135-55030-030-000 Software & Support645.50 34197 09/19/141001 TOWN OF TROPHY CLUB09112014 09/11/14 P 45 122-55030-045-000 Software & Support462.50 34197 09/19/141001 TOWN OF TROPHY CLUB09112014 09/11/14 P 30 135-60020-030-000 Electricity/Gas877.36 34197 09/19/141001 TOWN OF TROPHY CLUB09112014 09/11/14 P 10 135-60010-010-000 Communications/Pagers/Mobiles324.00 34197 09/19/141001 TOWN OF TROPHY CLUB09112014 09/11/14 P 20 135-60010-020-000 Communications/Pagers/Mobiles304.08 34197 09/19/141001 TOWN OF TROPHY CLUB09112014 09/11/14 P 21 135-60010-021-000 Communications/Pagers/Mobiles101.36 34197 09/19/141001 TOWN OF TROPHY CLUB09112014 09/11/14 P 30 135-60010-030-000 Communications/Pagers/Mobiles37.99 34197 09/19/141001 TOWN OF TROPHY CLUB09112014 09/11/14 P 45 122-60010-045-000 Communications/Pagers/Mobiles237.65 34197 09/19/14Totals for Check: 341972,990.441081 TRI COUNTY ELECTRIC20098880010828 08/28/14 P 21 135-60020-021-000 Electricity364.15 34198 09/19/141081 TRI COUNTY ELECTRIC22098880010828 08/28/14 P 21 135-60020-021-000 Electricity203.56 34198 09/19/141081 TRI COUNTY ELECTRIC23098880010828 08/28/14 P 21 135-60020-021-000 Electricity28.15 34198 09/19/14Totals for Check: 34198595.863207 TRINITY EMPLOYMENT SOLUTIONS 00397409/08/14 P 30 135-50005-030-000 Salaries & Wages512.00 34199 09/19/143207 TRINITY EMPLOYMENT SOLUTIONS 00398209/15/14 P 30 135-50005-030-000 Salaries & Wages640.00 34199 09/19/14Totals for Check: 341991,152.001087 WHITAKER CHALK SWINDLE18630508/31/14 P 39 135-55045-039-001 Legal/General103.10 34200 09/19/141087 WHITAKER CHALK SWINDLE18630608/31/14 P 39 135-55045-039-003 Legal/WWTP Bonds67.20 34200 09/19/14Trophy Club Municipal Utility District No. 113 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 10AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1087 WHITAKER CHALK SWINDLE18630708/31/14 P 39 135-55045-039-004 Legal/Land Access WWTP994.00 34200 09/19/14Totals for Check: 342001,164.303091 XYLEM WATER SOLUTIONS USA INC 3556803686 09/04/14 P 21 135-55080-021-000 Maintenance & Repairs381.00 34201 09/19/14Totals for Check: 34201381.003215 Sterling & Sons109/12/14 P 20 135-55080-020-000 Maintenance & Repairs1,435.00 34203 09/30/14Totals for Check: 342031,435.00Totals for Fund: 135 MUD 1 General Fund757,669.25Trophy Club Municipal Utility District No. 114 of 195October 21, 2014 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD #110/03/14 10:24Page 11AP Checks For Date/Amount RangeBegin Date: 09/01/2014 End Date: 09/30/2014From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3208 The Fain Group, IncAPP 308/31/14 P 10 507-69280-010-003 Capital Rep/Ind Crk Waterline 86,259.05 34202 09/19/14Totals for Check: 3420286,259.05Totals for Fund: 507 MUD 1 Capital Projects86,259.05Trophy Club Municipal Utility District No. 115 of 195October 21, 2014 Regular Meeting Agenda Packet Grand Totals:884,712.48****** End of Report *********Trophy Club Municipal Utility District No. 116 of 195October 21, 2014 Regular Meeting Agenda Packet REGULAR SESSION MINUTES FROM TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS September 16, 2014 at 6 P.M. Svore Municipal Building Boardroom The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Regular Session on Tuesday, September 16, 2014 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss President Jim Hase Vice President Kevin Carr Secretary/Treasurer Neil Twomey Director ABSENT: Jim Thomas Director STAFF PRESENT: Jennifer McKnight General Manager Laurie Slaght District Secretary Renae Gonzales Finance Manager Terri Sisk Human Resources Manager Karl Schlielig Wastewater Superintendent Danny Thomas Fire Chief Pam Liston District Legal Counsel President Moss announced the date of September 16, 2014, called the meeting to order and announced a quorum present at 6:00 p.m. The Board chose not to convene into CLOSED SESSION until the end of the meeting. CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 1.Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement; and Section 551.074: Contribution to another Governmental Entity Trophy Club Municipal Utility District No. 1 17 of 195 October 21, 2014 Regular Meeting Agenda Packet President Moss called the Public Hearing to order at 6:02 p.m. PUBLIC HEARING 2. Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding: Adoption of the District Tax Rate for Fiscal Year 2015 beginning on October 1, 2014 and ending on September 30, 2015. President Moss Closed the Public Hearing at 6:04 p.m. The Board reconvened into Regular Session at 6:04 p.m. REGULAR SESSION CITIZEN PRESENTATIONS Bill Rose 219 Inverness Drive CONSENT AGENDA 3. Consider and take appropriate action to approve the Consent Agenda. a. August 6, 2014 Special Meeting Minutes b. August 19, 2014 Regular Meeting Minutes c. August 28, 2014 Special Meeting Minutes d. August check register e. 2014-15 Interlocal Agreement for Shared Governance Communications & Dispatch Services Systems with Denton County and allow the General Manager to execute the necessary documents. Motion made by Director Twomey and seconded by Director Carr to approve the Consent Agenda. Motion carried unanimously REGULAR SESSION President Moss asked the Board to consider item No. 11 prior to the scheduled agenda items. With no dissention, the item is moved. 4. Consider and take appropriate action regarding contribution to Town of Trophy Club for 2014 July 4th activities. With no objections, Item No. 4 is moved for discussion in the Closed Session. 5. Consider and take appropriate action regarding the August 2014 financials. Motion made by Director Carr and seconded by Director Twomey to approve the August 2014 financials. Motion carried unanimously Trophy Club Municipal Utility District No. 1 18 of 195 October 21, 2014 Regular Meeting Agenda Packet 6. Consider and take appropriate action regarding Resolution 2014-0916A, adopting the budget for Trophy Club Municipal Utility District No. 1 for the fiscal year beginning October 1, 2014 and ending, September 30, 2015. Finance Manager Renae Gonzales stated “Exhibit B” which is a list of capital projects that will roll forward to next year. Indian Creek $148,404 is now $47,996. This will be included in Resolution No. 2014-0916A. Motion made by Director Carr and seconded by Director Twomey to approve Resolution 2014-0916A adopting the budget for Trophy Club Municipal Utility District No. 1 for the fiscal year beginning October 1, 2014 and ending, September 30, 2015. Motion carried unanimously 7. Consider and take appropriate action regarding Resolution 2014-0916B, fixing and levying the Trophy Club Municipal Utility District No. 1 tax rate for debt service for the fiscal year beginning October 1, 2014 and ending, September 30, 2015. Motion made by Director Hase and seconded by Director Carr to adopt Resolution 2014-0916B, Pursuant to Section 26.05 of the Texas Tax Code, and Sections 49.211(a), 49.212(a), 54.601 and 54.602 of the Texas Water Code, the Board of Directors of Trophy Club Municipal Utility District No. 1 hereby finds that a tax rate of $0.04126 per $100 of taxable value, if applied to the total taxable value of property on the District's appraisal roll for the 2014 tax year, will impose the total amount of taxes needed to pay the District’s debt obligations during the next year, and that such tax rate is reasonable and necessary to service the District's debt obligations during the next year, including payments of lawfully incurred contractual obligations providing security for the payment of the principal of and interest on bonds and other evidences of indebtedness issued on behalf of the District for debt service for the fiscal year beginning October 1, 2014 and ending, September 30, 2015. Motion carried unanimously 8. Consider and take appropriate action regarding Resolution 2014-0916C, fixing and levying the Trophy Club Municipal Utility District No. 1 tax rate for Operation and Maintenance, including the portion of such tax rate to support the Fire Department for the fiscal year beginning October 1, 2014 and ending, September 30, 2015. Motion made by Director Hase and seconded by Director Carr to adopt Resolution 2014-0916C, Pursuant to Section 26.05 of the Texas Tax Code and Sections 49.107 and 49.351 of the Texas Water Code, the Board of Directors of Trophy Club Municipal Utility District No. 1 hereby finds that a tax rate of $0.09213 per $100 of taxable value, if applied to the total taxable value of property on the District's appraisal roll for the 2014 tax year, will impose the amount of taxes needed to fund Operation and Maintenance Expenditures of the District for the next year, including the Fire Department Operations. The Board further finds that of this tax rate for Operation and Maintenance Expenditures, $0.07727 per $100 of taxable value is reasonable and necessary to support the Fire Department under the plan previously approved by the District's electors, and that the remainder of $0.01486 per $100 taxable value is reasonable and necessary to fund other Operation and Maintenance Expenditures of the District for the fiscal year beginning October 1, 2014 and ending, September 30, 2015. Trophy Club Municipal Utility District No. 1 19 of 195 October 21, 2014 Regular Meeting Agenda Packet Motion carried unanimously 9. Consider and take appropriate action to approve Resolution 2014-0916D to approve FY 2014-2015 Tax Roll for Trophy Club Municipal Utility District No. 1. Motion made by Director Hase and seconded by Director Carr to approve Resolution 2014-0916D Pursuant to Section 26.09 (e) of the Texas Tax Code, the Board of Directors of Trophy Club Municipal Utility District No. 1 hereby approves the 2014 certified appraisal roll dated July 19, 2014 from Denton County Central Appraisal District and September 1, 2014 from Tarrant Appraisal District, in which the net taxable appraised value was listed as $835,270,435 and $294,312,465 respectively for a total of $1,129,582,900. The current 2014 tax rate (A total of $0.13339/$100 assessed value) approved by the Board of Directors of Trophy Club Municipal Utility District No. 1, which has been imposed on each property included on the certified appraisal roll for the District for 2014, totals $1,506,751 actual levy. The Board hereby declares that such appraisal roll with amounts of tax entered shall constitute the District's tax roll for the 2014 tax year. Motion carried unanimously 10.Consider and take appropriate action regarding Resolution 2014-0916E adopting a Fund Balance Policy for the District in accordance with Government Accounting Standards Board Statement No. 54 as set forth in Exhibit “A”; and providing an effective date. Motion made by Director Hase and seconded by Director Twomey to approve Resolution 2014-0916E adopting a Fund Balance Policy for the District in accordance with Government Accounting Standards Board Statement No. 54 as set forth in Exhibit “A”; and providing an effective date of October 1, 2014 and ending on September 30, 2015. Motion carried unanimously 11.Consider and take appropriate action regarding Information Technology, including: a.Assessment performed by the Town of Trophy Club and continued shared services b.Proposals received for outsourced IT services General Manager McKnight gave the Directors copies of the bids for information Technology Services being considered. McKnight stated that the staff recommends the M3 Network. Motion made by Director Carr and seconded by Director Twomey to contract with M3 networks to manage information technology services for the District for a term of 3 years and authorize the General Manager to execute the necessary documents. Motion is amended by the First and the Second to include a not to exceed amount of $114,111.91 Motion as amended carried unanimously Trophy Club Municipal Utility District No. 1 20 of 195 October 21, 2014 Regular Meeting Agenda Packet 12.Consider and take appropriate action to approve revised First Amendment to Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services between the District and the Town of Trophy Club now updated to include updates to Section 5.2 (Operations Services) and Section 7.4 (Utility Fees). Motion made by Director Carr and seconded by Director Twomey to approve revised First Amendment to Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services between the District and the Town of Trophy Club now updated to include updates to Section 5.2 (Operations Services) and Section 7.4 (Utility Fees). Motion carried unanimously 13. Consider and take appropriate action regarding appointment of Trustees to serve on the Texas Municipal League Intergovernmental Risk Pool Board of Trustees Election. Motion made by Director Carr and seconded by Director Twomey to select Mr. Peter Vargus for Place 4 to serve as a Trustee on the Texas Municipal League Intergovernmental Risk Pool Board of Trustees. Director Carr Certified the ballot on behalf of the Board and the ballot was sent to TMLIRP. Motion carried unanimously 14. Consider and take appropriate action to approve Resolution No. 2014-0916F, accepting grant funds for Fire Department from Atmos Energy in the amount of $1300. Motion made by Director Carr and seconded by Director Twomey to approve Resolution No. 2014- 0916F, accepting grant funds for Fire Department from Atmos Energy in the amount of $1300. Motion carried unanimously 15.Consider and take appropriate action to approve District Vehicle Replacement Policy. Motion made by Director Hase and seconded by Director Carr to approve the District Vehicle Replacement Policy. Director Hase would like to have the Board start setting aside funds for the Brush and Pumper truck. Motion carried unanimously REPORTS & UPDATES 16. Report regarding PID Contract Committee meeting held on September 8, 2014. Directors Carr and Hase updated the Board on the meeting held with the appointed Town Council members and staff. This item will be considered at the next joint meeting. 17. General Manager Report a. Water System Operation Trophy Club Municipal Utility District No. 1 21 of 195 October 21, 2014 Regular Meeting Agenda Packet b. Wastewater System Operation c. Website Analytics d. Information System Reports e. Finance Update •Utility Billing Reports •PID Connections f. Indian Creek Water Line Rehabilitation Project General Manager McKnight presented her monthly update to the Board and answered related questions. 18. Fire Department Reports a. August Report b. Update on Fire Truck committee Chief Thomas presented the Board with his monthly update and answered related questions. The Board convened into Closed Session at 7:15 p.m. CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 19. Pursuant to Section 551.074(a)(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: annual evaluation of the General Manager. 20. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement; and Section 551.074: a. Pending litigation in Cause No. D-1-GN-14-0001983 in the District Court of Travis County, for expedited declaratory judgment relating to Issuance of Bonds by District to Finance Wastewater Treatment Plant Improvements. b. Pending litigation in Cause No. 14-03540-158 in the District Court of Denton County, relating to access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in January 2013 c. Water Line Relocation Agreement with Maguire Partners – Solana Land, L.P. d. Pending or contemplated litigation, settlement offers include but are not limited to the following: Town of Westlake. e. Contract terms for effluent sales to Trophy Club Country Club for golf course irrigation. Preliminary audit findings regarding fuel inventory and management. Trophy Club Municipal Utility District No. 1 22 of 195 October 21, 2014 Regular Meeting Agenda Packet RECONVENE INTO REGULAR SESSION The Board reconvened into Regular Session at 8:52 p.m. REGULAR SESSION 21. Consider and take appropriate action regarding Closed Session item(s). Motion made by Director Carr and seconded by Director Hase giving direction to the General Manager to notify the Town Manager that the District will not participate retroactively in 2014 July 4th events. Motion carried unanimously Motion made by Director Carr and seconded by Director Hase that the District does wish to participate in the 2015 July 4th celebration with the Town of Trophy Club through an Interlocal Agreement as recommended by District legal counsel in addition, direction is given to the General Manager to inform the Town Manager to create an Interlocal Agreement for Trophy Club Municipal Utility District No. 1 to contribute $10,000 to the Town’s 2015 July 4th celebration. Motion carried unanimously Motion made by Director Carr and seconded by Director Twomey to direct the General Manager to transition to the Fleet Card System for all fuel and diesel for vehicles and equipment and also bring an emergency fuel and diesel procedure back to the Board for review and action. Motion carried unanimously 22. Items for future agendas: 23. Set next meeting date: October 21, 2014 at 6:00 p.m. ADJOURN Meeting adjourned at 8:55 p.m. ___________________________ Jim Moss, President ____________________________ (SEAL) Kevin R. Carr, Secretary/Treasurer ____________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 23 of 195 October 21, 2014 Regular Meeting Agenda Packet Rstricted/ Unrestricted Unrestricted Unrestricted Unrestricted Restricted Restricted Trophy Club Municipal Utility District No. 1 QUARTERLY INVESTMENT REPORT For Ending Period 09/30/14 (Jul., Aug., Sept. 2014) Account or Sec CUSIP T e Checking & Monev Market Accounts · XXXXXXX2534 First Financial Consolidated Cash XXX6372 Bank of the West Money Market Account Pools & Funds XXXXX0002 TexPool Municipal Fund XXXXX0003 TexPool Debt Service XXXXX0010 TexPool Capital Projects Savings Accounts NONE CO's NONE US Treasuries NONE US Agencies NONE EARNINGS SUMMARY Restricted/ Settle Date SecT e Unrestricted Checking & Money Market Accounts Unrestricted First Financial Consolidated Cash Unrestricted Bank of the West Money Market Account Pools & Funds Unrestricted TexPool Municipal Fund Restricted TexPool Debt Service Restricted TexPool Capital Projects Savings Accounts NONE CO's NONE US Treasuries NONE US Agencies NONE PAR for til is report is tile statement bala11ce 011 tile last day of tile quarter Par $ 573,446 $ 1,504,702 $ 1,171,464 $ 10,401 $ 152,090 3,412,101 Account Number XXXXXXX2534 $ XXX6372 $ XXXXX0002 $ XXXXX0003 $ XXXXX0010 $ hat this Investment Report complies with requirements of TCMUD's Investment Policy and the Public Funds Act. Beginning Book Gain/Loss Yield% 711/2014 End MY-End BV 0.000% N/A N/A 100.000 0.150% $ 421,298 $ 421,298 $ 573,446 $ 573,446 0.00 0.000% N/A N/A 100.000 0.320% $ 1,503,489 $ 1,503,489 $ 1,504,702 $ 1,504,702 0.00 0.000% N/A N/A 100.000 0.033% $ 2,052,030 $ 2,052,030 $ 1,171,464 $ 1,171,464 0.00 0.000% N/A N/A 100.000 0.033% $ 510,619 $ 510,619 $ 10,401 $ 10,401 0.00 0.000% N/A N/A 100.000 0.033% $ 279,467 $ 279,467 $ 152,090 $ 152,090 0.00 $ 4,766,902 $ 4,766,902 $ 3,412,101 $ 3,412,101 Par Qtr Accrued Qtr Amort. Total Qtr Eamin s 573,446 N/A N/A $ 185 N/A * $ 185 1,504,702 NIA N/A $ 1,213 N/A * $ 1,213 1,171,464 N/A N/A $ 143 NIA * $ 143 10,401 N/A N/A $ 27 N/A * $ 27 152,090 N/A N/A $ 19 N/A * $ 19 $ 1,587 $ $ 1,587 TS 10/8/2014 Trophy Club Municipal Utility District No. 1 24 of 195 October 21, 2014 Regular Meeting Agenda Packet Market: Central Region I North Texas Cell Site Number: DX2054 Cell Site Name: Trophy Club Fixed Ass et Number: I 0003375 THIRD AMENDMENT TO LEASE AGREEMENT THIS THIRD AMENDMENT TO LEASE AGREEMENT ("Amendment"), dated as of the latter of the signature dates below, is by and between Trophy Club Mtmicipal Utility District No. 1, a Texas conservation and reclamation district, having a mailing address of 100 Municipal Drive, Trophy Club, TX 76262, ("Lessor") and New Cingular Wireless PCS, LLC, a Delaware limited liability company, having a mailing address of 575 Morosgo Drive NE, Suite 13-F West Tower, Atlanta, GA 30324 ("Lessee"). WHEREAS, Lessor and Lessee (or their respective predecessors-in-interest) entered into a Water Tower/Ground Lease Agreement dated August 22, 1995, that certain First Amendment To Lease Agreement dated July 7, 2006, and that certain Second Amendment To Lease Agreement dated November 6, 2007 whereby Lessor leased to Lessee certain Premises, therein described, that are a portion of the Property located at Hwy 114 & TW King Road, Trophy Club, TX 76262 (the Water Tower/Ground Lease Agreement, as amended, being referred to hereinafter as the "Agreement"); and WHEREAS, Lessor and Lessee desire to amend the Agreement in order to provide for the removal by Lessee of unused antennas and other electrical and communications equipment located within the Premises and for Lessee to repair damage from prior installations of electric, cellular or other communications equipment and related appurtenances; and WHEREAS, Lessor and Lessee further desire to amend the Agreement to provide for the conveyance by Lessee to Lessor of an unused building located on the Property; and WHEREAS, Lessor and Lessee also desire to amend the Agreement to allow for the installation of additional antennas and equipment by Lessee and to modify the notice provisions of the Agreement. NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Lessor and Lessee agree as follows: 1. Removal of Antennas & Equipment. Lessee agrees to remove any and all unused antennas , ancillary wiring and equipment, and all unused appurtenance thereto from Lessor's elevated water storage facility (the "Tank") at no cost to the Lessor. Trophy Club Municipal Utility District No. 1 25 of 195 October 21, 2014 Regular Meeting Agenda Packet Without limitation, Lessee shall remove all unused equipment installed by Lessee, its predecessor(s) in interest, and World Com, Inc. (Metrocom). 2. Repair of Damage. At its sole cost and expense, Lessee will repair any and all damage to the Tank caused by previously installed electrical, telephone or other cmmnunications equipment (including equipment removed by Lessee) by sealing open penetrations to Lessor's reasonable satisfaction. 3. Additional Equipment. After removing all unused equipment and repairing the Tank in accordance with Sections 1 and 2 above, Lessee may install and operate up to (12) antennas, (12) TMAs, (12) 7/8" coax, (15) Remote Radio Units (''RRU")-12, (9) RRUs-A2 Module, (6) DC%" cables, (6) SSBs, (2) Fiber Yz" cable, (1) Fiber Bundle, (3) RET cables 3/8" and equipment or equipment modifications as described in more detail in Exhibit "A", attached hereto. 4. Conveyance of Unused Building. Simultaneously with execution of this Amendment, Lessee agrees to execute that certain Bill of Sale in the form attached hereto as Exhibit "B" in order to convey ownership of the existing unused building located on the Premises to Lessor. 5. Noninterference. Lessee hereby agrees that in connection with exercising any and all rights under the Agreement, including this Amendment, Lessee: (i) shall not damage, alter, or modify the Tank or any other water system improvements of Lessor except as specifically authorized by Lessor; (ii) Lessee shall not interfere with Lessor's use or operation of its water system, or the provision of retail water service by Lessor to its customers; and (iii) Lessee shall not interfere with the use of the Property by Lessor or any other persons with existing rights to the Property. 6. Notices. Section 7 of the Second Amendment To Lease Agreement is hereby deleted in its entirety and replaced with the following: "NOTICES. All notices, requests, demands and communications hereunder will be given by first class certified or registered mail, return receipt requested, or by a nationally recognized ovemight comier, postage prepaid, to be effective when properly sent and received, refused or returned undelivered. Notices will be addressed to the parties as follows. Ifto Lessee: New Cingular Wireless PCS, LLC Attn: AT&T Network Real Estate Administration Re: Cell Site#: DX2054; Cell Site Name: Trophy Club (TX) Fixed Asset No: 10003375 575 Morosgo Drive NE Suite 13-F West Tower Atlanta, GA 30324 Trophy Club Municipal Utility District No. 1 26 of 195 October 21, 2014 Regular Meeting Agenda Packet With the required copy of legal notice sent to Lessee at the address above, a copy to the Legal Department: New Cingular Wireless PCS, LLC Attn: AT&T Legal Department Re: Cell Site # DX2054; Cell Site Name: Trophy Club (TX) Fixed Asset No.: 10003375 208 S. Akard Street Dallas, Texas, 75202-4206 A copy sent to the Legal Department is an administrative step which alone does not constitute legal notice. If to Lessor: Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, TX 76262 Either party hereto may change the place for the giving of notice to it by thirty (30) days prior written notice to the other as provided herein. 7. Other Terms and Conditions Remain. In the event of any conflict between the Agreement and this Amendment, the terms of this Amendment shall control. Except as expressly set forth in this Amendment, the Agreement otherwise is unmodified and remains in full force and effect. Each reference in the Agreement to itself shall be deemed also to refer to this Amendment. 8. Capitalized Terms. All capitalized terms used but not defined herein shall have the same meanings as defined in the Agreement. [SIGNATURES APPEAR ON THE NEXT PAGE] Trophy Club Municipal Utility District No. 1 27 of 195 October 21, 2014 Regular Meeting Agenda Packet IN WITNESS WHEREOF, the parties have caused their properly authorized representatives to execute and seal this Amendment on the dates set forth below. "LESSOR" Trophy Club Municipal Utility District No. 1 By: ---------------------- Jennifer McKnight, General Manager Date: "LESSEE" New Cingular Wireless PCS , LLC, a Delaware limited liability company By: AT&T Mobility Corporation Its: Manager By: Print Name: PaulS. Baumgardner, III Its:Area Manager-RE&C NTX Network Ops Date: Trophy Club Municipal Utility District No. 1 28 of 195 October 21, 2014 Regular Meeting Agenda Packet LESSEE ACKNOWLEDGEMENT STATE OF TEXAS COUNTY OF DALLAS BEFORE ME, the undersigned authority, on this day personally appeared Paul S. Baumgardner, III, Area Manager-RE&C, NTX Network Ops of New Cingular Wireless PCS, LLC, a Delaware limited liability company , known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the said New Cingular Wireless PCS, LLC, and that he executed the same as the act of such Limited Liability Company for the purposes and consideration therein expressed, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this ____ day of ____ ...J2014. Notary Public My Commission Expires: _______ _ LESSOR ACKNOWLEDGEMENT STATE OF TEXAS § COUNTY OF DENTON § On this __ day of 2014 before me, personally appeared Jennifer McKnight, General Manager of Trophy Club Munic ipal Utility District No . 1, who acknowledged under oath , that he/she is the person/officer named in the within instrument, and that he/she executed the same in his/her stated capacity as the voluntary act and deed of the Landlord for the purposes therein contained . Notary Public My Commission Expires : ________ _ Trophy Club Municipal Utility District No. 1 29 of 195 October 21, 2014 Regular Meeting Agenda Packet EXHIBIT A Additional Equipment Trophy Club Municipal Utility District No. 1 30 of 195 October 21, 2014 Regular Meeting Agenda Packet PROJECT INFORMATION APPliCANT /1 EASSE E· WE; AT&T MOBILITY ~ CITY STATE ZIP: 180 I VALLEY VIEW LANE FARMERS BRANCH, TX 75234 ~ PHONE: TOWER OWNER: WE; ~ CITY STATE ZIP: CONTACT: PHONE: SCOPE OF WORK: UPCRAOE TO EXISTING UNMANNED TELECOMMUNICATION FACI LITY LATITUDE: 32 .98706 (NAD83) LONGITUDE: -97.16761 (NA083) AMSL: UNKNOWN JURISDICTION: CITY OF TROPHY CLUB TELEPHONE CO.: UN KNOWN POWER CO.: UNKNOWN DRIVING DIRECTIONS FROM DOWNTOWN DALLAS; TAKE 1-35 NORTH AND MERGE ONTO SR-183. CONTINUNE ON SR-183 TO SR-114 NORTH. CONTINUE ON SR-114 TO THE KIRKWOOD EXIT. MAKE A RIGHT ONTO KIRKWOOD FOLLOWED BY A LEFT ONTO I T.W. KING ROAD. TRAVEL APPROX. 3/10 OF A MILE. SITE IS LOCATED NEXT TO THE WATER TOWER ON THE LEFT SIDE OF THE ROAD. N T 0 N "··>>~ -Ji1r. %: R<r..::;·. TARRA NT e \~-"' ... -:-1 1801 VA LLE Y VIEW LANE FARMER S BRANCH, TX 75234 SITE NAME TROPHY CLUB WATER TOWER L TE 2C UPGRADE SITE NUMBER DX2054 SITE ADDRESS TROPHY WOOD DR. & T. W. KING RD. TROPHY CLUB, TX 76262 eDENTON COUNTY) ~ NAME: ADDRESS: DESIGN TEAM THE CE LE RIS GROUP, INC . CITY, STATE, ZIP: 2000 E. LAMAR BLVO .• SUITE 550 ARLINGTON. TX 76006 CONTACT: MARK STAPLETON PHONE: 817-446-1700 'tc3 Gu'O'c::;l'~ ............. /"~ ., ' '1!"4667 /$, ,~.. ~ ... ltt:i(: ... ( ICENSf.?.··\ .;' ''t-~'.SiOiJA'L"~~--7/3/2.. 01~ ,,,,,,, ..... AT&T CONSTRUCTION MCR. AT&T RF" ENCIN((R lAND USE PlANNER NETWORK OPERATION PROPERTY OWNER CONTRACTOR SHEET INDEX ~ DESCRIPTION TOI COl C02 C03 C04 TITLE SHEET SITE PLAN TOWER ELEVATION ANTENNA MOUNT DETAIL ANTENNA SC HEDULE BUILDING CODES Bf:L..JL All WORK AND MATERIALS SHAll BE PERFORMED AND INS TALLED IN ACCORDANCE WI TH THE CURRENT EDtnDNS OF THE FOLLOWING CODES AS ADOPTED BY THE LOCAL AUTH ORITIES HAVING JURISDICTION . 1. INTERNATIONAL BUILDING CODE 2. UNIFORM BUILDING CODE 3. NATIONAL ELECTRIC CODE 4. ANSI/TIA/EIA-222 5. CITY /COUNTY ORDINANCES * IF YOU DIG IN ANY STATE DIAL 811 FOR THE LOCAL 'ONE CALL CENTER' IT'S THE LAW Ttl; unUTlS SHO'III'N HEREIN ME f~ THE CONTRACTORS COI-.'V[NIENC£ ONLY'. TliER£ UAY B( OTHER UTU11£S NOT SHOWN ON THES£ PW4S. THE EHCINEEA/SUfMYOR ASSUII(S NO RESPONSBUJY roo M lOCAT~ SHOWN AND rr SHAll B'E THE CONTRACTOR'S R£SPONSIBIUTY TO VERIFY AU THE unuTIES WITHIN THE UI.IOS OF THE 'lltlRK. AU. autACE W.OE 10 THE EXISnNC ununES 8'1' THE CONTRACTOR SHo\ll BE THE SOlE RESPONSI9UTY or lH( CONTRACTOR. l I ~ REVISIONS DATE !&ISSU£orORClJHS'TRVCOOH Ot/"6/U !.&15SU{I)ftlR~ 07/'J1/U CElEFUS PROJECT NO.: 14-5757 ..-, Ctlt~IS la C~OUP (0B11lli~C ti"1Drft1 2COO E. Lomor Elvd .. SuiTe 550 Ar11nglon. TX 7«1J6 Office: 817.446.1700 Fox: 817.46(10677 TX Firm Reg .# F-13992 +-! ~ w;3 +J s~ ,... ~~ 'V >:J: ~\\'"\\ ~~ (lJJP ;i SITE NAM E TROPHY CLUB W.T. SIT(NUI.IB[R DX2054 oou•~ "" KOR H(Cl ~ l"l"o ZG 07 02114 1'\.~T KAl.l 1;2 IIIU•OOGOOAIO( TITLE SHEET -"-TOl I Trophy Club Municipal Utility District No. 1 31 of 195 October 21, 2014 Regular Meeting Agenda Packet g a ~ ~ 1 I ~ i I l N "N 4'19' E '--._____.../~ \ ~ '( ~ ) '-~~ r· -· -· -· -· -· -· -· -· -·;-· -· -· --· -· -· -· -· -· -· ----· -· I . -·-·-·-·-·-·, . I I . ~ r· ==l ~ . I ~ i fl KEEP Atl (E) TJ.!AS AND colx ON TOWER L l ~ ~-fwRN:c~e uooEL/ ocs-.'a-60-IB-Bf l (,/ ......... '\ ! ,..,~v . , I <--.J • I "'-9 -_c.. " " (N) ANTENNAS uOOn/ / / •• •, ! ! F'""·ID6SB ON (E) ~PE •ouNTs I / '-I I TYP Of '· I PER SECTOR) " " • ~/ \ ~\ (E)WATERTAM< 1 l,;(,;';'<TEHNA ,, BE ""D'IEO ,,., 1 r , -1 I ~oon# seNHH-r 0658 oN (E) ~PE I I . • nvuoCEO Willi (N) A.\flENNAS " OUNTS (TYP Of '· I PER SECTOR) ( I I I ! ! ~~~008XNH-65658-R2" ~"' /!J ! I ~TO REUAJN (TYPOF Y • 6. ' PER SECTOR) I ' l o.....____j__ ---· ---_j ~\, !{) / Atl (E) RRU'S 10 BE RE•D'IED loN . \Ej----------------------.\~· -~~ :~Pr,;rn..;.TH~N)(;:u-lts NEX~ ~ \ -"" ';' /0 PER SECTOR) REF OET o;/~2• S i I '--..--/• I " (2) (N) DC POWER C<l!lfS 10 BE ', --· -(N) RRU IV. UOOULES I ;~~ IN (E) CON()..ITS PER '-/ UOUN!EO BEHINO (N) RRU'S I " (TYP Of '· ' P£R SECTOR) • (E) UNOCRGROUNO CONDUITS ~ _..--! I (LOCAIION ~ APPRoxrvArE iru -------I ~ VERIFY ACTUAL LOCATION) ' " ~ ! [:l_ j (E) AT&T EOUII>MEN! SHnTER ! I ! ! I I l ' ~·-·-'·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-~ L -·-'"""' ,, z___ ·~ CA!E ' ., 1 \ ,' ~(E)-~ · ... J \..., (i)S~~~~~-L. S~TE PLAN 0 i CEltRlS PROJECr NO.: 14-~767 C§ : .. Ctlt~IS cr.-: i 8 G~OUP i' <OnJUTIH [DCIUft S ; '} 200JE .Lomor Bvd .• SUife 550 ::::::::. ~ Allington. TX 7«1J6 L i Offico:817.M6.1700 'YJ' I TX~~~~~F~;~ -g ~ ::5: I~ 6 ~ li ~ ~ ~ +J ~12! ""' 15~ ''-' >::i a)])~~ Trophy Club Municipal Utility District No. 1 32 of 195 October 21, 2014 Regular Meeting Agenda Packet ~ a ~ I j i ! I i j PRIOR TO INSTAWNG IN( EOUIPJ.IOO ON TOWER, CON TRACTOR SHAU. REF'[R TO THE CURR ENT STRUC TU RAL EV.~tUAn ON PERFORMED, 1-------)E) WATER TANK ~ --RUrR TO DETAILS I ANO 2/CIJJ FOR Nm:NNA DETAILS v--~B~~}B~ND~~O~~~~TH f.S EXISn NG {rYP EACH SECTOR) I!I.-----~~~D ~~".i.J'/,)[ric ~ ~~ .~~ 'I [m-1 EQUI PMENT :=%~~ !n-'-~r n /~~uu ,fd.:f ·,:£:~.~7.nq•~<•7.'-"~(E) UNDERCRD~",".o"x':~ITSn ELD ~~~~~T ~AL LOCATION} (i')TOWER ELEVATIO N SCALE: 1/8.·1'-o· ~··-··~ ~.~.~~ ... ,J ., •• 7 /!!;" ,~ w~ 11 ~··~'CENS~'?.··~.,:' '' Q'sj"········~~.:" '''~,!: ...... --7/3/z.O i~ ~~--------------------------------------------------------------------------------------------------------------~ ~ 3 f I REVISIONS DATE ~ISSIJE D FDRro!ISTR'JtOON ~/rJ/U ~I$WED I1llfaJoiS1l!IJCTCIN 07/rJJ/U CE LERIS PROJ!:CT NO.: 14 -57157 _, CtltRIS Ia GROUP <o n 1 u l t 1r. c t n c 1 11 u t s 2COO E. l omor Elvd .• Suite 550 Arlington. TX 7tDl6 Office: 817.446.1700 Fax: 817.460.0677 1X Firm Reg . # F-13W2 ~ ~ "'~ ......, s:Q ""' ~~ '"' >:r Q))))U SIT E NAM E TROPHY CLUB W.T . SITE N U ~BER DX2054 oou.••r'fl KOR ci~n, ~" 0 7 02 14 ~·~ 1:2 pU.>niOQ~ ELEVATION -a- C02 Trophy Club Municipal Utility District No. 1 33 of 195 October 21, 2014 Regular Meeting Agenda Packet ~ ! I ~ I I ~ ! ~ I NOTE: All EQUIP. ON OUf'SJOE Of TOWER SHAll f£ PAM'ED TO W.TCH COLOR or EXISTINC TOW(R , r;P-1 ~II"" ~ ~I n_z .. ~· 1 0 1b 1 0 1~u 'l I I Ill 1 II L-Ex~nNc ~TEN~ To RE~N l J I I 1 i · ! •. --1-lb-· il __ , I I l-d ~....._____ -~3.\5' q;j \_ ~\___ li:@'i< OJJO 0 ~EXISTING ANTENNAS TO BE EXISTING N'll'ENNJ. TO BE ROIOVED (NP OF' J PER RE\IOVEO SECTOR) EXISnNC N-lT[NNA AND TIV.'S TO BE t.lOVEO TO POSITION #2 MOUNT DETAIL EXISTING (EACH SECTOR) (2)ANTENNA 2 .""· .... ~lPl 1 u-KEEP All (E) TJU.'S ~0 COO ON TOllER ou ' II J~ EX~ru.~ ANTE NNA TO RE~N I. L {E) PIPE '-fOUNTS TO REIMIN (T'IP Of 6 PER SECTOR) (N) ANTENNA 0Jt~J.~~~A MOUNT DETAIL PROPOSED (EACH SECTOR) :I:',P: RELOCATED Ut.lTS mTENNA ~"""""e::J'I ~ .. ~.~·~··:rJ ., •. 667 /47_; ,~... Q.·~.;' ljt>..o· •• < teeNs~> •• • ' ., ,,~.siow.·r·i;_~"S /3/ 2.. 01~ ,,,,,,, .. • b I i ~ I I REVISIONS ~ISSIJ[OJ'OIIW!STRUCOON IA\15W!:Drtlll~ DATE 01om1u OJ/rll/14 ~ CELERIS PROJECT NO.: I A -~767 §'--., CI;U~RIS B GROUP 1 ~ COMJULIIMC tnCIUCRJ ~ • 2CCO E. Lamar Elvd., Sutte 550 Ariii"IQ!on. TX7tJ:IJ6 Offlce:817.M6.1700 Fax: 817.46().0677 I lXFirrnl<eg.ltF-13992 ~ b ~ ~ I !~ ~ ....., : co !Ol))) . t SITE NAME ~ ,.., ~~ 15~ >~ ~~ ""' ~!Q ow "'"' -~ : TROPHY CLUB W.T. ~ ST£ NU.BE R a '--___;D_.X2;;.;0_.54 _ ___. ~ """""' i -~!~~ ... ~ O%~k4 § 1:2 ANTENNA MOUNT DETAIL C03 Trophy Club Municipal Utility District No. 1 34 of 195 October 21, 2014 Regular Meeting Agenda Packet ~ a ~ ~ 1 ~ I ! i l i 800 1900 AHTENNA ANTENnA INFO. COO INFO. COAX COLOR AZJ•UTH 1!.11) [LEC. W[CH. ELEC. I.IECH. NUI.lBER A-1 N/A N/A A-2 N/A N/A A-3 N/A N/A ·-· N/A N/A B-1 N/A N/A B-2 N/A N/A B-3 N/A N/A ·-· N/A N/A C-1 N/A N/A C-2 N/A N/A C-3 N/A N/A c-• N/A N/A CABl£ NClr NOTE 1 NOTE 2 NOTE J COOE "''" UOO(l CENTER DOWNTILT OOWNTlT OOWNTlLT DOWNTILT SIZE LENGTH (1) 7/8' 19~'± ANDREW OSXNH -ID65658-R2M a N/A' r ,. a a (1) 7/8' 195'± (1) 7/8' 195'± ANDREW DBXN H-10 65658 -R21.4 a N/A' 2' ,. a a (1) 7/8' 19~ft ANDREW SBNHH-1 0658-HEX a N/A' r ,. a a SEE CABLE NOT[ I . 2 ANDR(W SBNHH-10658-H (X a N/A' l ,. a a SEE CASt.£ NOTE 1 • 2 (1) 7/6' 190'± ANDREW 08XNH -106555B-R2t.l 12a N/A' l ,. a a (1) 7/8' 190'± ANDREW DBXNH -1065SSB-R2M 12a N/A' 2' (1) 7/8' 190'± ,. a a (1) 7/8' 190'± ANDREW SBNHH-10658-HEX 12U N/A' 2' • a a SEE CABLE NOT[ 1. 2 ANDREW SSNHH-10658-HEX 12a N/A' 2' ,. a a SEE CABLE NOTE 1 • 2 (1) 7/8' 160'± ANDREW DBXNH -1 05565B -R21.4 24a N/A' 2' ,. a a (1) 7/8' 160'± ANDREW DBXNH -1 D6565B-R2t.l 24a N/A' 2' (1) 7/8' 160'± ,. " " (1 ) 7/8' 160'± ANDREW SBNHH-10658-H(X "" N/A' 2' ,. " a SE E CABLE NOTE 1 .2 ANDREW SBNHH-10658-HEX "" N/A' 2' ,. a a SE E CABLE NOTE 1 . 2 TYPE or CASLE CASU: INFO. OTY LENGlH riSER RSER BUNDLE (1) E. (2) N AlPHA 195'±. BETA 190'±. CAUUA 160'± DC POWER P..'£W WR-VC86ST-VRO (2) E. (4) N AI..PHA 19S 'i, 8[TA 190't, CMHIA 160'± RET ~'EW RET O.SLE (J) EXISTING ALPHA 195'i , B£TA 190't, CA/.IMA 160't NOTES: 1. LENGTHS POSED ON THIS CHART ARE ESTI,.ATEO fROM AVAILABLE INF'OR,.AnON 2. TYPES AND SIZES or TH E AN TENNA CABLES ARE BASED ON THE ESTIMATED LENGTH or THE CABLES. CONTRACTOR TO Vt:RIF"Y All AC TU AL LE NGTHS IN TH E F'lELD PRIOR TO INS TALLATION AN D NOTI FY TH E AT&T F'IELD ENGINEER FOR V£RIF1CATION OF' SIZES OF" CABLES. J. CONTRACTOR TO PRO'v'lDE AS-BUILTS FOR THE LENGTH OF CABLES UPON COMPLETION OF' INSTALLATION. {3)ANTE NNA CO NFI GU RATIO N SCAL£, N1S ~ .. _. .. ~, ~.~.~.~"'i"j ., •• 4667 /$." t"l:•. ~"' lj't>,<:., < ICENS~·< .;' ''t~.SiiitJAt''~_-7/312.. Oi'f ,,,,,, .... - ·~--------------------------------------------------------------------------------------------------------------------------~ i ~ i I I I ~ ~ i ~ ~ ~ ~ I CELER!S PROJ ECT NO.: 14-5767 _, CU~RIS IBI GROUP con~Ut ii i\C r nc 1arns 200J e. Lomor Bvd .• Suite s.so Attlngton. TX 71:DJ6 Office: 8 17.446.1700 Fox: 817.460.0677 TX Firm Reg. If F-13992 .IJ. ~ wi:i +J s!Q ,.... ~/_ 'U >:1: ())])II SIT E NAME TROPHY CLUB W.T. SI TENUI.IB[R DX205 4 -··"-KOR 04tC•O o ZG 07!'02!14 'I.QT JUU 1:2 ~llltNGIIIoW( ANTENNA SCHEDUlE -"~ C04 Trophy Club Municipal Utility District No. 1 35 of 195 October 21, 2014 Regular Meeting Agenda Packet BILL OF SALE AND ASSIGNMENT Date: _____ ,2014 Grantor: New Cingulm· Wireless PCS, LLC, a Delaware limited liability company Grantor's Mailing Address (including county): Grantee: 575 Morosgo Drive NE, Suite 13-F West Tower Atlanta, Georgia, 30324 Trophy Club Municipal Utility District No. 1, a Texas Conservation and Reclamation District Grantee's Mailing Address (including county): 100 Municipal Drive Trophy Club, Texas 76262 Consideration: Ten Dollars ($10.00) and other good and valuable consideration in hand paid by Grantee. Property: See Exhibit "1" attached hereto. Conveyance: Grm1tor, for the consideration herein expressed, sells, assigns, and transfers to Grantee the Property, generally consisting of that certain building and related improvements and any personal property located therein, as more particularly described in Exhibit "1" attached hereto. GRANTOR REPRESENTS AND WARRANTS THAT IT IS THE OWNER OF THE PROPERTY AND AUTHORIZED TO MAKE THIS CONVEYANCE. EXCEPT FOR THE FOREGOING WARRANTY, GRANTOR HEREBY SPECIFICALLY DISCLAIMS ANY WARRANTY, GUARANTY, OR REPRESENTATION, ORAL OR WRITTEN, PAST PRESENT OR FUTURE, OF, AS TO, OR CONCERNING THE NATURE AND CONDITION OF THE PROPERTY, INCLUDING, WITHOUT LIMITATION, THE SUITABILITY THEREOF FOR ANY AND ALL ACTIVITIES AND USES. GRANTEE ACKNOWLEDGES THAT IT HAS INSPECTED THE PROPERTY AND GRANTEE IS RELYING SOLELY ON ITS OWN INVESTIGATION OF THE FACILITIES AND NOT ON ANY INFORMATION PROVIDED BY GRANTOR. THE CONVEYANCE OF THE PROPERTY IS MADE ON AN "AS IS" BASIS, AND GRANTEE EXPRESSLY ACKNOWLEDGES THAT, IN CONSIDERATION OF THE AGREEMENTS OF GRANTOR HEREIN, EXCEPT AS OTHERWISE SPECIFIED HEREIN, GRANTOR MAKES NO WARRANTY OR Trophy Club Municipal Utility District No. 1 36 of 195 October 21, 2014 Regular Meeting Agenda Packet REPRESENTATION, EXPRESS OR IMPLIED, OR ARISING BY OPERATION OF LAW, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTY OF CONDITION, MERCHANTIBILITY, OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE FACILITIES ACCEPTED: GRANTOR: NEW CINGULAR WIRELESS PCS, LLC, a Delaware limited liability company By: AT&T Mobility Corporation, its Manager By: Name: PaulS. Bamngardner. III Title: Area Manager-RE&C NTX Network Ops Date: _____________ _ GRANTEE: TROPHY CLUB MUNICIPAL UTILITY DISTRICT N0.1 By: Name: --------------- Title : Trophy Club Municipal Utility District No. 1 37 of 195 October 21, 2014 Regular Meeting Agenda Packet Exhibit "1" Description of Building 1 TX --Fonn Amendment Ver. 1.7.10 Trophy Club Municipal Utility District No. 1 38 of 195 October 21, 2014 Regular Meeting Agenda Packet Exhibit "1" Description of Building 1 TX --Fonn Amendment Ver. 1.7.10 Trophy Club Municipal Utility District No. 1 39 of 195 October 21, 2014 Regular Meeting Agenda Packet J "·.::':.,, E : l . t · I, ~;l ~, '· / '\ ·, ,' EXHIBIT 1 .• \ Building to be Con~Y~. -· _. _. _. _. -· _. -r· _. _. _, _, _. -· _ to TCMUD No .. I . -·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·[ l ! ! .} :E E::· ·,l :~h·.E · •.:t ·L C:v 'HW£- L .-,1[,1 . .:., ·.•. B.• K-· .• ~: •· :t ·IE ~·-.r~ ·r ~-· :t • ~ET 'i. .£ ··Tt .. T. ·£ ·£·.-.. £ ···- ·E 'l.:..E .mt , . .;,,l[··.:. •J;,::o, • !'HH-' :. .. :·· ", ,E 'IE ·r : 'T r··· 'F :. 'E· 'ET:.-:; .... ~:~.::~i:~~·~[.:.;:~y;/~F ·--~ *. =t -" :ET.··: -----.-. ...,... .,_ \~ ---,,\r -:~~-:::-:.~-;-: ___ ::c: ,,:, __ \ J \ El •. E• ,;.,k t :·,~~rr.:. 1 L·l .::n t: .:. -~•h l t~TE FB.'! . ·t-F · -T .•L LT•U ''" -i ! 1 1 E: •N t :.I··E·T •lfi.TE' 7 ~c ~ 1:;11.-a ·. ... ,. I I I 10:0 -U. ,E T· ... ·: -~ 1 r,_ ... ~·. J; .•.[. I !' 'E"> • I l'"' EL• .:t-1 ~-t '-lr-·f .r.-•r··T .. .. ·· .t :c.._ .c.._ E •-4'E [ T·· I .u.:r ,..,·,.r. ,£.£· t -.: ,[·L,..:£1 :.IH ·-,,: .-·.·~ •E•T T: .,. • 1"£',,,; T•' :r '•.: 'E· :tT ~: a= ''ET !.· :~ I -··:, :·.: .:.• l····r 1.£ ,,:_·,TE ; ·&t ·~ '•, ··:."' T•·· F' 1 ' E · ETf' I_ L ._._. __ ._l._._._,_,_,_, ___ , ___ , ___ ,_,_,_._,_._,_._._,_,_,_,_,j ·" Ei ····t ' •'•TE . r ·-'~- 1- Trophy Club Municipal Utility District No. 1 40 of 195 October 21, 2014 Regular Meeting Agenda Packet THIS AGREEMENT is effective November 15th 2014, between the Municipal Utility District No. 1 of Trophy Club, Texas and SC Tracking Solutions, LLC (“SC Tracking Solutions”) for the “District” (Trophy Club Municipal Utility District No. 1) to access SC Tracking Solutions.com and all services of the SC Tracking Solutions (the “Services”). Terms of Service for SC Tracking Solutions By using the Services, you are agreeing to be bound by the following terms and conditions (“Terms of Service”). Account Terms 1. District representatives are permitted access to the Services. Each representative will be required to set up a unique user name and password. 2. You are responsible for maintaining the security of your account password. SC Tracking Solutions cannot and will not be liable for any loss or damage from your failure to comply with this security obligation. 3. You agree to forward all testers, technicians, owners, landlords, property managers and any related inspections, including new construction and existing commercial occupancies, to www.sctrackingsolutions.com. 4. You agree that SC Tracking Solutions is not an enforcement agency and at no time will be asked to enforce local or state laws or codes. 5. Designated District enforcement personal will make every attempt to follow up on inspections that are over due within a reasonable amount of time. 6. You may not use the Service for any illegal or unauthorized purpose. You must not, in the use of the Service, violate any laws in your jurisdiction (including but not limited to copyright laws). 7. SC Tracking Solutions will store all information and data at a secure location at the address 7475 Skillman Street#102 C Dallas, TX. The IT Department for the District may review the data security policies for SC Tracking Solutions to insure that they meet applicable standards for data security. 8. SC Tracking Solutions acknowledges that the District is a governmental entity subject to public information laws of the State of Texas as codified in chapter 552 of the Texas Governmental Code. SC Tracking Solutions understands that, by maintaining District data, SC Tracking Solutions may be subject to the public information laws of Texas. SC Tracking Solutions agrees to fully cooperate with the District in regards to the District fulfilling its obligations under the public information laws of the state. 9. If you choose for SC Tracking Solutions to complete an inventory, you agree to hold harmless SC Tracking Solutions for any and all devices not found and cataloged. 10. For purposes of this contract, contract services include cataloging/recording residential and commercial backflow devices. See Scope of Work, Appendix A and Backflow Template. Term of Service Payment, Refunds, Upgrading and Downgrading Terms 1. Payment Term of Service- The District will be charged $595 on an annual basis, excluding the first year. There will be no refunds or credit in regards for partial months of service, upgrade/downgrades. 2. The annual partnership fee of $595 due prior to the end of the previous term will not change for the life of the partnership as long as the contract is renewed annually without interruption and the District is not in breach of contract terms. 3. All fees are exclusive of all taxes, levies, or duties imposed by taxing authorities, and you shall be responsible for payment of all such taxes, levies, or duties, excluding only United States (federal or state) taxes. 4. SC Tracking Solutions has the right to collect all taxes, levies, or duties imposed by taxing authorities as a data processor. 5. You will be given a 60 days notice prior to the final term date of the contract; the contract will automatically renew unless the District gives notice that it does not wish to renew. 6. An informal inventory to find missing and confirm existing commercial backflows is optional. There is a one-time fee for this service. The price for this is on a per District basis; refer to Amendment A document. Price for this service is good for 180 days from the date of the amendment. 7. Any additional submission District fees collected by SCTS are reimbursed to the District on a quarterly basis. (January- December) Cancellation and Termination Trophy Club Municipal Utility District No. 1 41 of 195 October 21, 2014 Regular Meeting Agenda Packet 1. If you elect to discontinue the use of SC Tracking Solutions service, written notice must be provided to SC Tracking Solutions at least 30 days prior to cancellation. Additionally and upon termination of your account all of your content will be immediately returned to you from the SC Tracking Solutions Service. 2. Upon termination of the contract, SC Tracking Solutions will submit all data collected resulting from any services will be submitted in a retrievable format such as a CSV file. Modifications to the Service and Prices Prices of all Services, except for the annual subscription plan fees to the Service with any fees directly bill to the District, are subject to change upon 30 days notice from SC Tracking Solutions. Copyright and Content Ownership 1. SC Tracking Solutions claims no intellectual property rights over the material the District or any users provide to the Service. District retains access rights to any information provided to Consultant by third parties who are using the Service to comply with any state or local requirement. Consultant will allow District access to site to view any data submitted. Such data shall be made available to District in easily accessible format. 2. SC Tracking Solutions will retain information submitted to them until the District Secretary, in implementing the District records retention policy, determines that such information can be disposed. 3. The District authorizes SC Tracking Solutions use of the District logo. All forms, documents, computer portals or reports subject to the use of the District logo by SC Tracking Solutions must be authorized by designated District personnel prior to publication. General Conditions 1. SC Tracking Solutions agrees that the Services shall be fully functional at least ninety-eight percent (98%) of the time in any given calendar month. SC Tracking Solutions further agrees, to the extent practicable, to schedule any site maintenance between the hours of 1:00am and 5:00 am. 2. Technical support is provided to paying account holders and is available via email or phone. 3. You agree not to reproduce, duplicate, copy, sell, resell, or exploit any portion of the Service, use the Service, or access to the Service without the express written permission by SC Tracking Solutions, LLC. 4. We may, but have no obligation to, remove Content and Accounts containing Content that we determine in our sole discretion are unlawful, offensive, threatening, libelous, defamatory, pornographic, obscene or otherwise objectionable or violates any parties intellectual property of these Terms of Service. The municipality will be notified of the content in a reasonable amount of time so that it may take appropriate action. 5. SC Tracking Solutions does not warrant that (i) the service will meet your specific requirements, (ii) the results that may be obtained from the use of the service will be accurate or reliable, and (iii) the quality of any products, services, information, or other material purchased or obtained by you through the service will meet your expectations. 6. The failure of either parties to exercise or enforce any right or provision of the Terms of Service shall not continue a waiver of such right or provision. The Terms of Service constitutes the entire agreement between you and SC Tracking Solutions, and govern your use of the Service, superseding any prior agreements between you and SC Tracking Solutions (including, but not limited to, any prior versions of the Terms of Service). 7. Either party shall be excused from and not be liable for its failure to perform the Agreement to the extent due to causes beyond a party’s control and without that party’s fault or negligence, including but not limited to acts of God, war, terrorist attack, epidemic, government order or regulation, disaster, strike, civil disorder, or commercially impracticable to provide the facilities, travel to the Event, or hold the event. The Agreement may be terminated without liability for any one or more of such reasons by written notice from one party to another. 8. Questions about the Terms of Service should be sent to CS@SCTrackingSolutions.com. Assignment Neither party may delegate duties or assign interest in this Agreement without obtaining the prior written consent of the other party, which consent will not be unreasonably withheld. Trophy Club Municipal Utility District No. 1 42 of 195 October 21, 2014 Regular Meeting Agenda Packet Miscellaneous 1. The section headings of this Agreement are included for purposes of convenience only and will not affect the construction of interpretation of any provision. 2. The parties acknowledge that this Agreement supersedes all written and oral agreements, if any, between the parties, and that this Agreement constitutes the entire and only agreement pertaining to the Work. 3. This agreement will be binding upon and will inure to the benefits of the parties and their successors and assigns. 4. This agreement will be construed, the rights and obligations created hereby will be governed, and the remedies available will be provided in accordance with the laws of the State of Texas, regardless of the conflict of law principles customarily applied by the courts of any jurisdiction. Venue and adjudication will be in the courts having jurisdiction in Rockwall County, Texas. Notice Any notice required or given pursuant of this agreement shall be made to the following: SC Tracking Solutions SC Tracking Solutions, LLC Attn: Tony Santoro P.O. Box 323 Rockwall, Texas 75087 WHEREUPON, the parties caused this Agreement to be duly executed and to be effective on the date first above written. _______________________________________ TonyS@SCTrackingSolutions.com_ Authorized SC Tracking Solutions.com Representative Signature Date E – Mail Address Tony Santoro Authorized SC Tracking Solutions Representative (PRINT) SC Tracking Solutions P. 866.232.0174 Name of Municipality _______________________________________ _______________________________ Authorized Representative Signature Date E – Mail Address _______________________________________ ____________________________ __________________________ Authorized Representative Title Phone (PLEASE PRINT) Municipality Contact Information Primary Contact Person _______________________________________ E – Mail _______________________________________ Phone _______________________________________ Address ___________________________________ ______________________ ____________ _________ Street City State Zip Trophy Club Municipal Utility District No. 1 43 of 195 October 21, 2014 Regular Meeting Agenda Packet Appendix A: SC Tracking Solutions, LLC – Scope of Work *Included in this document is: A. The process to which the city will follow to confirm inspection scores B. Location and storage of inspection reports; primary and secondary data C. The process to which the city will follow to document and validate testers D. Examples of the Existing Report and New Report A. All backflow devices on city file are entered into the software, as well as the entire description of the device, serial number, location, type, model, service and size. Contact Information on the person or persons responsible to have the device/s tested annually is also entered into the software. 35 days prior to the annual due date of a device SC Tracking Solutions will notify by email or mail the responsible party with instructions to have their chosen tester register a profile at sctrackingsoltutions.com. Notices will also go out 15 days and 5 days prior to the expiration date on the notification. Their notification (letter or e mail) will have a Catalog number on it. After providing all documents necessary to complete the inspection, the tester will be allowed to create their own log in and password. Once logged on the tester will enter the catalog number. This will bring up the device and info to be tested, as well as the format specific to the device matrix, as outlined on the state standard form. Questions outlined on the state form are required to be answered as well. They will enter the results of the test pass or fail and check out. Should the device fail, they will be asked to enter the repairs completed, then the retest results. Once a device has passed it will be removed from that month’s non-compliance report. If a device fails it will go to the non-compliance report for the city to follow up on. This will happen concurrently throughout the year until all devices are completed. The City has full access to all documents at all time day or night. Citizens have free access to the history of the test, through open records on the site, day or night. B. Data Storage of Inspection Reports is only of a secondary nature. Once a device passes using the software tool, SC Tracking Solutions emails a copy of the inspection report directly to the cities designee for storage on the city protected server. The city is the primary storage holder of every test and can pull any test or non compliance report at anytime. SC Tracking Solutions catalogs monthly non-compliance reports for city use and tester documents (calibration sheet, drivers license, BPAT license, fire sprinkler license, confined space certification, etc.) Features of the storage area are listed below: Location: 7475 Skillman Street # 102C Dallas, TX • Storage Capability: 2 TB or Terabyte • Security: Rotating 24 hr back up with 2 Separate Fire Walls • Climate Controlled area 24 hours a day Trophy Club Municipal Utility District No. 1 44 of 195 October 21, 2014 Regular Meeting Agenda Packet • 3 Separate Battery Backup Systems for server • Data is not of a sensitive nature • Secure Location • Each server is backed up nightly to an external hard drive Site Restrictions: • All Testers/Technicians will have password protected logins • The site uses SSL protection through the host of the site (the padlock at the top) C. Tester/Technicians will be required to set up a password protected account at www.sctrackingsolutions.com. At which time they will also turn in by fax or email or upload all required documentation/credentials as determined by state law and city ordinance. SC Tracking Solutions will cross check BPAT license with TCEQ database as well as verify all credentials prior to issuing the technicians temporary password. Once a temporary password is issued the technicians will log in to the site and change the temporary password to a permanent password of their choosing. The SCTS software has lock out mechanisms that keep the technicians from entering data unless all credentials remain current. They will be notified via there profile page to forward any expiring documentation to SCTS for verification and reactivation. All technicians have access to their personnel profile for updating and uploading any new data that may have changed. D. See additional documents, part D. Trophy Club Municipal Utility District No. 1 45 of 195 October 21, 2014 Regular Meeting Agenda Packet From:tonys@sctrackingsolutions.com To:Mike McMahon Subject:SC Tracking Solutions Backflow Tracking Tool Date:Wednesday, October 08, 2014 4:16:23 PM Attachments:TCEQ Approval Document.pdf 2400Ranchview_75068_1517.pdf Backflow Scope of Work.docx Backflow Scope of Work.docx Trophy Club MUD Contract.doc Mr. McMahon, Samples I showed you yesterday are attached. Here is some of theinformation you requested concerning the backflow tracking tool and service. Per your request see attached and below. Thanks very much I will follow upin a few days. Program Benefit Includes: Our system is proven and approved, TCEQ has audited our cities and approved the use of our program. ****NO Learning Curve - this is real time software that moveswith you. The lawchanges we changethe tool, no upgradesto buy. There is notraining involved! You will get a fulltime AccountManager, ITCoordinator andCustomer ServiceAgent for your technicians and city enforcement officer for a Goal of 100%compliance allthe timeUp in 30 days, compliant in 90 days! ZERO Cost, firstyear, $595 eachyear after lockedin!Data processingof existing documents included at no Trophy Club Municipal Utility District No. 1 46 of 195 October 21, 2014 Regular Meeting Agenda Packet fee, let us input your existingreports andtesters into thetool!Postage, Paperand Handling of up to 3 Notice to each Commercial account is includedReport Trackingand Delivery ofevery report, aPDF directly toany number of city email accounts real time Techniciantracking based onyour customizedrequirements Customized to your approval Due Notices, up to 3 mailed perwater accountper yearFull authority ofyour program Non Compliance report that allows you to follow up on Past dueaccountsReal TimeReports, whenthe technicianturns it in, you and up to 10 other city employees get a PDF of the stateapproved reportas well as thetechnician Audit Report - Allows you to see all your devices at a glanceYou Own all yourdata, should you Trophy Club Municipal Utility District No. 1 47 of 195 October 21, 2014 Regular Meeting Agenda Packet ever have a need to cancel you getit back noquestions askedState Submittaldocumentsno more phone calls and time used to register and file documentsStart up PackagedocumentsPrepared by us,you approve andsign off No frills contact, you can cancel with a 30 daynotice.$10.95submission fee tothe technicians Thanks very much. Respectfully, Tony Santoro Operations Specialist "Accomplish More, Work Smarter" P.O. Box 323 Rockwall, Texas 75087 Customer Service 1-866-232-0174 Email: cs@sctrackingsolutions.com Fax: 972-217-8387 Trophy Club Municipal Utility District No. 1 48 of 195 October 21, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - FIRE DEPARTMENT BALANCE SHEET SEPTEMBER 2014 122 ASSETS FIRE DEPT. INVESTMENTS 578,250 PREPAID EXPENSES - ADVALOREM PROPERTY TAXES RECEIVABLE 17,458 EMERGENCY SERVICES ASSESSMENTS RECEIVABLE 8,402 UTILITY AND OTHER ACCOUNTS RECEIVABLE 2,108 TOTAL ASSETS 606,219 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - PROPERTY TAXES/ASSESSMENTS 25,861 ACCOUNTS AND OTHER PAYABLES 50,425 TOTAL LIABILITIES 76,286 FUND BALANCE DESIGNATED FOR FUTURE ASSET REPLACEMENT - NON-SPENDABLE FUND BALANCE - UNASSIGNED FUND BALANCE 495,688 RESERVE FOR ENCUMBRANCES - NET REVENUES / EXPENDITURES 34,246 TOTAL FUND BALANCE 529,934 TOTAL LIABILITIES AND FUND BALANCE 606,219 Trophy Club Municipal Utility District No. 1 49 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 1 09:30 10/15/14 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-40001-000-000 Assessment - Emerg Svcs 305,445.00- 305,445.00- 47.80- 309,800.59- 101.426 4,355.59 122-40003-000-000 Emer Svcs Assessmen/Delinquent 1,581.21- 1,581.21 122-40010-000-000 Property Taxes/MUD Fire 927,555.00- 927,555.00- 601.60- 921,999.74- 99.401 5,555.26- 122-40011-000-000 Property Taxes/Fire-Delinquent 1,346.42- 1,346.42 122-40015-000-000 Property Taxes/Assessments P&I 750.00- 750.00- 7.20- 745.78- 99.437 4.22- 122-40020-000-000 Property Taxes/Fire P&I 4,500.00- 4,500.00- 198.63- 5,606.06- 124.579 1,106.06 Subtotal: 1,238,250.00- 1,238,250.00- 855.23- 1,241,079.80- 100.229 2,829.80 122-42014-000-000 Fire Plan Review>6,000 sq ft 6,000.00- 6,000.00- 400.00- 5,600.00- 93.333 400.00- Subtotal: 6,000.00- 6,000.00- 400.00- 5,600.00- 93.333 400.00- 122-43400-000-000 Fire Inspections 700.00- 700.00- 75.00- 975.00- 139.286 275.00 122-43415-000-000 Denton County Pledge-Fire 10,000.00- 10,000.00- 10,000.00- 100.000 Subtotal: 10,700.00- 10,700.00- 75.00- 10,975.00- 102.570 275.00 122-49900-000-000 Miscellaneous Income 6,000.00- 6,000.00- 2,100.00- 10,355.00- 172.583 4,355.00 Subtotal: 6,000.00- 6,000.00- 2,100.00- 10,355.00- 172.583 4,355.00 Program number: 1,260,950.00- 1,260,950.00- 3,430.23- 1,268,009.80- 100.560 7,059.80 Department number: Fire Revenues 1,260,950.00- 1,260,950.00- 3,430.23- 1,268,009.80- 100.560 7,059.80 Revenues Subtotal -------- 1,260,950.00- 1,260,950.00- 3,430.23- 1,268,009.80- 100.560 7,059.80 Trophy Club Municipal Utility District No. 1 50 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 2 09:30 10/15/14 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-50005-045-000 Salaries & Wages 455,916.00 455,916.00 48,256.88 464,087.26 101.792 8,171.26- 122-50010-045-000 Overtime 44,225.00 44,225.00 2,794.17 40,195.48 90.889 4,029.52 122-50011-045-000 DPS Holiday Pay 13,529.00 13,529.00 13,289.86 98.232 239.14 122-50016-045-000 Longevity 4,768.00 4,768.00 4,655.00 97.630 113.00 122-50017-045-000 Certification 4,350.00 4,350.00 731.00 4,895.39 112.538 545.39- 122-50020-045-000 Retirement 70,991.00 70,991.00 7,464.83 75,238.86 105.984 4,247.86- 122-50026-045-000 Medical Insurance 56,968.00 56,968.00 6,339.92 52,431.00 92.036 4,537.00 122-50027-045-000 Dental Insurance 4,230.00 4,230.00 488.85 4,250.58 100.487 20.58- 122-50028-045-000 Vision Insurance 892.00 892.00 93.29 856.60 96.031 35.40 122-50029-045-000 Life Insurance & Other 4,250.00 4,250.00 445.38 3,947.40 92.880 302.60 122-50030-045-000 Social Security Taxes 32,980.00 32,980.00 2,915.76 30,166.83 91.470 2,813.17 122-50035-045-000 Medicare Taxes 7,713.00 7,713.00 681.68 7,053.22 91.446 659.78 122-50040-045-000 Unemployment Taxes 2,259.00 2,259.00 14.91 1,648.88 72.992 610.12 122-50045-045-000 Workman's Compensation 8,708.00 8,708.00 662.78 7,953.42 91.335 754.58 122-50060-045-000 Pre-employment Physicals/Test 500.00 500.00 205.72 41.144 294.28 122-50075-045-000 Tuition Reimbursement 600.00 600.00 600.00 Subtotal: 712,879.00 712,879.00 70,889.45 710,875.50 99.719 2,003.50 122-55030-045-000 Software & Support 8,682.00 6,834.00 462.50 925.00 13.535 5,909.00 122-55045-045-000 Legal 5,000.00 3,391.00 2,505.51- -73.887 5,896.51 122-55080-045-000 Maintenance & Repairs 20,472.00 20,472.00 940.83 17,426.26 85.122 3,045.74 122-55090-045-000 Vehicle Maintenance 14,850.00 14,850.00 1,936.01 13,644.05 91.879 1,205.95 Subtotal: 49,004.00 45,547.00 3,339.34 29,489.80 64.746 16,057.20 122-60005-045-000 Telephone 100.00 100.00 11.47 43.44 43.440 56.56 122-60010-045-000 Communications/Pagers/Mobiles 4,237.00 4,237.00 329.15 4,201.97 99.173 35.03 122-60020-045-000 Electricity/Gas 6,568.00 9,268.00 658.10 7,084.55 76.441 2,183.45 122-60025-045-000 Water 1,500.00 1,500.00 138.22 1,148.59 76.573 351.41 122-60030-045-000 Rent And/Or Usage 214,279.00 214,279.00 214,279.00 100.000 122-60035-045-000 Postage 100.00 100.00 15.38 68.89 68.890 31.11 122-60055-045-000 Insurance 12,110.00 12,110.00 1,009.25 12,153.00 100.355 43.00- 122-60066-045-000 Publications/Books/Subscrips 400.00 400.00 112.75 28.188 287.25 122-60070-045-000 Dues & Memberships 15,180.00 15,180.00 16,086.64 105.973 906.64- 122-60080-045-000 Schools & Training 4,280.00 4,280.00 100.00 4,752.01 111.028 472.01- 122-60096-045-000 Emergency Management 2,000.00 2,000.00 188.85 1,797.55 89.878 202.45 122-60100-045-000 Travel & per diem 4,577.00 4,577.00 2,990.18 65.331 1,586.82 122-60110-045-000 Physicals/Testing 2,000.00 2,000.00 1,535.00 1,535.00 76.750 465.00 122-60125-045-000 Advertising 200.00 200.00 200.00- 122-60160-045-000 Programs & Special Projects 4,500.00 4,500.00 2,686.53 59.701 1,813.47 122-60180-045-000 Fire Inspection/Enforcement 1,500.00 1,500.00 632.45 42.163 867.55 122-60195-045-000 Flags & Repair 2,000.00 2,000.00 85.00 1,672.12 83.606 327.88 122-60243-045-000 Prior Year Expense 3,457.00 3,456.54 99.987 .46 Trophy Club Municipal Utility District No. 1 51 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 3 09:30 10/15/14 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-60245-045-000 Miscellaneous Expense 1,000.00 1,000.00 8.99 866.89 86.689 133.11 Subtotal: 276,531.00 282,488.00 4,079.41 275,768.10 97.621 6,719.90 122-65005-045-000 Fuel & Lube 11,698.00 10,198.00 572.91 8,386.19 82.234 1,811.81 122-65010-045-000 Uniforms 3,360.00 3,360.00 172.63 3,274.37 97.451 85.63 122-65015-045-000 Protective Clothing 7,600.00 7,600.00 706.50 8,529.27 112.227 929.27- 122-65030-045-000 Chemicals 1,000.00 500.00 420.00 84.000 80.00 122-65035-045-000 Small Tools 2,500.00 2,500.00 2,330.00 3,035.21 121.408 535.21- 122-65085-045-000 Office Supplies 1,000.00 500.00 233.22 46.644 266.78 122-65105-045-000 Printing 100.00 100.00 100.00 Subtotal: 27,258.00 24,758.00 3,782.04 23,878.26 96.447 879.74 122-69008-045-000 Short Term Debt-Principal 70,000.00 70,000.00 70,000.00 100.000 122-69009-045-000 Short Term Debt-Interest 3,031.00 3,031.00 3,031.00 100.000 122-69050-045-000 Radios 34,200.00 34,200.00 32,693.40 95.595 1,506.60 122-69195-045-000 GASB34/Reserve for Replacement 67,647.00 67,647.00 25,757.00 67,647.00 100.000 122-69255-045-000 Airpacks 20,400.00 20,400.00 415.25 20,380.84 99.906 19.16 Subtotal: 195,278.00 195,278.00 26,172.25 193,752.24 99.219 1,525.76 Program number: 1,260,950.00 1,260,950.00 108,262.49 1,233,763.90 97.844 27,186.10 Department number: Fire 1,260,950.00 1,260,950.00 108,262.49 1,233,763.90 97.844 27,186.10 Expenditures Subtotal -------- 1,260,950.00 1,260,950.00 108,262.49 1,233,763.90 97.844 27,186.10 Fund number: 122 Trophy Club MUD Fire Dept. 104,832.26 34,245.90- 34,245.90 Trophy Club Municipal Utility District No. 1 52 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 1 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-40001-000-000 Assessment - Emerg Svcs 2185 09/09/2014 Property Taxes/Assessments (309,752.79) (23.49) (309,776.28) GL 2188 09/26/2014 Property Taxes/Assessments (.82) (309,777.10) GL 2190 09/30/2014 Property Taxes/Assessments (23.49) (309,800.59) GL _______________ Account: 122-40001-000-000 Assessment - Emerg Svcs Totals: (47.80) (309,800.59) ** (305,445.00) Budgeted 4,355.59 Remaining 101 % Used Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent (1,581.21) .00 (1,581.21) _______________ Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent Totals: .00 (1,581.21) ** .00 Budgeted 1,581.21 Remaining 0 % Used Account: 122-40010-000-000 Property Taxes/MUD Fire 2181 09/02/2014 Property Taxes/Assessments (921,398.14) (27.52) (921,425.66) GL 2182 09/04/2014 Property Taxes/Assessments (35.63) (921,461.29) GL 2184 09/08/2014 Property Taxes/Assessments (93.21) (921,554.50) GL 2186 09/12/2014 Property Taxes/Assessments (98.97) (921,653.47) GL 2187 09/16/2014 Property Taxes/Assessments (335.01) (921,988.48) GL 2188 09/26/2014 Property Taxes/Assessments (.78) (921,989.26) GL 2189 09/29/2014 Property Taxes/Assessments (10.48) (921,999.74) GL _______________ Account: 122-40010-000-000 Property Taxes/MUD Fire Totals: (601.60) (921,999.74) ** (927,555.00) Budgeted (5,555.26) Remaining 99 % Used Account: 122-40011-000-000 Property Taxes/Fire-Delinquent (1,346.42) .00 (1,346.42) _______________ Account: 122-40011-000-000 Property Taxes/Fire-Delinquent Totals: .00 (1,346.42) ** .00 Budgeted 1,346.42 Remaining 0 % Used Account: 122-40015-000-000 Property Taxes/Assessments P&I 2185 09/09/2014 Property Taxes/Assessments (738.58) (3.52) (742.10) GL 2188 09/26/2014 Property Taxes/Assessments (.16) (742.26) GL 2190 09/30/2014 Property Taxes/Assessments (3.52) (745.78) GL _______________ Account: 122-40015-000-000 Property Taxes/Assessments P&I Totals: (7.20) (745.78) ** (750.00) Budgeted (4.22) Remaining 99 % Used Trophy Club Municipal Utility District No. 1 53 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 2 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-40020-000-000 Property Taxes/Fire P&I 2181 09/02/2014 Property Taxes/Assessments (5,407.43) (5.22) (5,412.65) GL 2182 09/04/2014 Property Taxes/Assessments (2.48) (5,415.13) GL 2183 09/05/2014 Property Taxes/Assessments (104.09) (5,519.22) GL 2184 09/08/2014 Property Taxes/Assessments (17.60) (5,536.82) GL 2187 09/16/2014 Property Taxes/Assessments (66.99) (5,603.81) GL 2188 09/26/2014 Property Taxes/Assessments (.15) (5,603.96) GL 2189 09/29/2014 Property Taxes/Assessments (2.10) (5,606.06) GL _______________ Account: 122-40020-000-000 Property Taxes/Fire P&I Totals: (198.63) (5,606.06) ** (4,500.00) Budgeted 1,106.06 Remaining 125 % Used Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (5,200.00) (400.00) (5,600.00) AR _______________ Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft Totals: (400.00) (5,600.00) ** (6,000.00) Budgeted (400.00) Remaining 93 % Used Account: 122-43400-000-000 Fire Inspections 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (900.00) (75.00) (975.00) AR _______________ Account: 122-43400-000-000 Fire Inspections Totals: (75.00) (975.00) ** (700.00) Budgeted 275.00 Remaining 139 % Used Account: 122-43415-000-000 Denton County Pledge-Fire (10,000.00) .00 (10,000.00) _______________ Account: 122-43415-000-000 Denton County Pledge-Fire Totals: .00 (10,000.00) ** (10,000.00) Budgeted .00 Remaining 100 % Used Account: 122-49900-000-000 Miscellaneous Income 2144 09/18/2014 Atmos-Fire Grant For gas detector (8,255.00) (1,300.00) (9,555.00) GL 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (800.00) (10,355.00) AR _______________ Account: 122-49900-000-000 Miscellaneous Income Totals: (2,100.00) (10,355.00) ** (6,000.00) Budgeted 4,355.00 Remaining 173 % Used Department Totals: ------------------------------------------------------------------------------------------------ (1,268,009.80) ** (1,260,950.00) Budgeted 7,059.80 Remaining 101 % Used Trophy Club Municipal Utility District No. 1 54 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 3 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50005-045-000 Salaries & Wages 2106 09/12/2014 FD Payroll 9/12/14 415,830.38 17,417.68 433,248.06 GL 2195 09/26/2014 FD Payroll 9/26/14 18,204.98 451,453.04 GL 2205 09/30/2014 FD Accrued Payroll 12,634.22 464,087.26 GL _______________ Account: 122-50005-045-000 Salaries & Wages Totals: 48,256.88 464,087.26 ** 455,916.00 Budgeted (8,171.26) Remaining 102 % Used Account: 122-50010-045-000 Overtime 2106 09/12/2014 FD Payroll 9/12/14 37,401.31 57.19 37,458.50 GL 2195 09/26/2014 FD Payroll 9/26/14 2,736.98 40,195.48 GL _______________ Account: 122-50010-045-000 Overtime Totals: 2,794.17 40,195.48 ** 44,225.00 Budgeted 4,029.52 Remaining 91 % Used Account: 122-50011-045-000 DPS Holiday Pay 13,289.86 .00 13,289.86 _______________ Account: 122-50011-045-000 DPS Holiday Pay Totals: .00 13,289.86 ** 13,529.00 Budgeted 239.14 Remaining 98 % Used Account: 122-50016-045-000 Longevity 4,655.00 .00 4,655.00 _______________ Account: 122-50016-045-000 Longevity Totals: .00 4,655.00 ** 4,768.00 Budgeted 113.00 Remaining 98 % Used Account: 122-50017-045-000 Certification 2106 09/12/2014 FD Payroll 9/12/14 4,164.39 425.00 4,589.39 GL 2205 09/30/2014 FD Accrued Payroll 306.00 4,895.39 GL _______________ Account: 122-50017-045-000 Certification Totals: 731.00 4,895.39 ** 4,350.00 Budgeted (545.39) Remaining 113 % Used Account: 122-50020-045-000 Retirement 2106 09/12/2014 FD Payroll 9/12/14 67,774.03 2,611.20 70,385.23 GL 2195 09/26/2014 FD Payroll 9/26/14 2,971.17 73,356.40 GL 2205 09/30/2014 FD Accrued Payroll 1,882.46 75,238.86 GL Trophy Club Municipal Utility District No. 1 55 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 4 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-50020-045-000 Retirement Totals: 7,464.83 75,238.86 ** 70,991.00 Budgeted (4,247.86) Remaining 106 % Used Account: 122-50026-045-000 Medical Insurance 2106 09/12/2014 FD Payroll 9/12/14 46,091.08 2,488.46 48,579.54 GL 2195 09/26/2014 FD Payroll 9/26/14 1,827.91 50,407.45 GL 2205 09/30/2014 FD Accrued Payroll 2,023.55 52,431.00 GL _______________ Account: 122-50026-045-000 Medical Insurance Totals: 6,339.92 52,431.00 ** 56,968.00 Budgeted 4,537.00 Remaining 92 % Used Account: 122-50027-045-000 Dental Insurance 2106 09/12/2014 FD Payroll 9/12/14 3,761.73 176.39 3,938.12 GL 2195 09/26/2014 FD Payroll 9/26/14 176.40 4,114.52 GL 2205 09/30/2014 FD Accrued Payroll 136.06 4,250.58 GL _______________ Account: 122-50027-045-000 Dental Insurance Totals: 488.85 4,250.58 ** 4,230.00 Budgeted (20.58) Remaining 100 % Used Account: 122-50028-045-000 Vision Insurance 2106 09/12/2014 FD Payroll 9/12/14 763.31 34.74 798.05 GL 2195 09/26/2014 FD Payroll 9/26/14 34.74 832.79 GL 2205 09/30/2014 FD Accrued Payroll 23.81 856.60 GL _______________ Account: 122-50028-045-000 Vision Insurance Totals: 93.29 856.60 ** 892.00 Budgeted 35.40 Remaining 96 % Used Account: 122-50029-045-000 Life Insurance & Other 2106 09/12/2014 FD Payroll 9/12/14 3,502.02 163.23 3,665.25 GL 2195 09/26/2014 FD Payroll 9/26/14 163.26 3,828.51 GL 2205 09/30/2014 FD Accrued Payroll 118.89 3,947.40 GL _______________ Account: 122-50029-045-000 Life Insurance & Other Totals: 445.38 3,947.40 ** 4,250.00 Budgeted 302.60 Remaining 93 % Used Account: 122-50030-045-000 Social Security Taxes 2106 09/12/2014 FD Payroll 9/12/14 27,251.07 1,001.46 28,252.53 GL Trophy Club Municipal Utility District No. 1 56 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 5 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2195 09/26/2014 FD Payroll 9/26/14 27,251.07 1,192.41 29,444.94 GL 2205 09/30/2014 FD Accrued Payroll 721.89 30,166.83 GL _______________ Account: 122-50030-045-000 Social Security Taxes Totals: 2,915.76 30,166.83 ** 32,980.00 Budgeted 2,813.17 Remaining 91 % Used Account: 122-50035-045-000 Medicare Taxes 2106 09/12/2014 FD Payroll 9/12/14 6,371.54 234.16 6,605.70 GL 2195 09/26/2014 FD Payroll 9/26/14 278.78 6,884.48 GL 2205 09/30/2014 FD Accrued Payroll 168.74 7,053.22 GL _______________ Account: 122-50035-045-000 Medicare Taxes Totals: 681.68 7,053.22 ** 7,713.00 Budgeted 659.78 Remaining 91 % Used Account: 122-50040-045-000 Unemployment Taxes 2106 09/12/2014 FD Payroll 9/12/14 1,633.97 2.54 1,636.51 GL 2195 09/26/2014 FD Payroll 9/26/14 12.37 1,648.88 GL _______________ Account: 122-50040-045-000 Unemployment Taxes Totals: 14.91 1,648.88 ** 2,259.00 Budgeted 610.12 Remaining 73 % Used Account: 122-50045-045-000 Workman's Compensation 127 09/01/2014 FD Sep W/C expense 7,290.64 662.78 7,953.42 GL _______________ Account: 122-50045-045-000 Workman's Compensation Totals: 662.78 7,953.42 ** 8,708.00 Budgeted 754.58 Remaining 91 % Used Account: 122-50060-045-000 Pre-employment Physicals/Test 205.72 .00 205.72 _______________ Account: 122-50060-045-000 Pre-employment Physicals/Test Totals: .00 205.72 ** 500.00 Budgeted 294.28 Remaining 41 % Used Account: 122-50075-045-000 Tuition Reimbursement .00 .00 _______________ Account: 122-50075-045-000 Tuition Reimbursement Totals: .00 .00 ** 600.00 Budgeted 600.00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 57 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 6 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-55030-045-000 Software & Support 2120 09/19/2014 Sept A/P Charter, Gexa, Verizon 462.50 462.50 925.00 TOWN OF TROPHY CLUB 34197 AP _______________ Account: 122-55030-045-000 Software & Support Totals: 462.50 925.00 ** 6,834.00 Budgeted 5,909.00 Remaining 14 % Used Account: 122-55045-045-000 Legal (2,505.51) .00 (2,505.51) _______________ Account: 122-55045-045-000 Legal Totals: .00 (2,505.51) ** 3,391.00 Budgeted 5,896.51 Remaining -74 % Used Account: 122-55080-045-000 Maintenance & Repairs 2142 09/18/2014 Firefighters Sept Cable 16,485.43 (133.82) 16,351.61 GL 2120 09/19/2014 Sept A/P Rug Service FD 24.51 16,376.12 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Rug Service FD 24.51 16,400.63 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Repair Vehicle charger on E681 314.30 16,714.93 Kussmaul Electronics Co., Inc. 34183 AP 2193 09/26/2014 8/27-9/26/14 PCards BATTERY UNIVERSE 158.10 16,873.03 BATTERY UNIVERSE PC 2193 09/26/2014 8/27-9/26/14 PCards ATT*BILL PAYMENT 128.82 17,001.85 ATT*BILL PAYMENT PC 2193 09/26/2014 8/27-9/26/14 PCards ATT*BILL PAYMENT 158.76 17,160.61 ATT*BILL PAYMENT PC 2193 09/26/2014 8/27-9/26/14 PCards SAMS CLUB #4795 277.90 17,438.51 SAMS CLUB #4795 PC 2204 09/30/2014 Sept A/P Rug Service 24.51 17,463.02 G & K SERVICES 34232 AP 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (36.76) 17,426.26 AR _______________ Account: 122-55080-045-000 Maintenance & Repairs Totals: 940.83 17,426.26 ** 20,472.00 Budgeted 3,045.74 Remaining 85 % Used Account: 122-55090-045-000 Vehicle Maintenance 2204 09/30/2014 Sept A/P PM-Quint 681 11,708.04 1,763.86 13,471.90 SIDDONS-MARTIN EMERGENCY GROUP 34256 AP 2204 09/30/2014 Sept A/P Oil, lube, Diesel additive, Fr 172.15 13,644.05 AutoZone 34220 AP _______________ Account: 122-55090-045-000 Vehicle Maintenance Totals: 1,936.01 13,644.05 ** 14,850.00 Budgeted 1,205.95 Remaining 92 % Used Account: 122-60005-045-000 Telephone 2204 09/30/2014 Sept A/P BOA PCards 31.97 5.74 37.71 TOWN OF TROPHY CLUB 34264 AP 2204 09/30/2014 Sept A/P BOA PCards 2/28-3/27, Credit 1 5.73 43.44 TOWN OF TROPHY CLUB 34264 AP _______________ Account: 122-60005-045-000 Telephone Totals: 11.47 43.44 ** 100.00 Budgeted 56.56 Remaining 43 % Used Trophy Club Municipal Utility District No. 1 58 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 7 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-60010-045-000 Communications/Pagers/Mobiles 2106 09/12/2014 FD Payroll 9/12/14 3,872.82 37.50 3,910.32 GL 2120 09/19/2014 Sept A/P Charter, Gexa, Verizon 237.65 4,147.97 TOWN OF TROPHY CLUB 34197 AP 2205 09/30/2014 FD Accrued Payroll 54.00 4,201.97 GL _______________ Account: 122-60010-045-000 Communications/Pagers/Mobiles Totals: 329.15 4,201.97 ** 4,237.00 Budgeted 35.03 Remaining 99 % Used Account: 122-60020-045-000 Electricity/Gas 2120 09/19/2014 Sept A/P Electricity 8/13-9/12/14 6,426.45 1,242.76 7,669.21 HUDSON ENERGY SERVICES, LLC 34178 AP 2161 09/30/2014 Sept A/P Electricity 8/20-9/19/14 73.43 7,742.64 ATMOS ENERGY 34219 AP 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (658.09) 7,084.55 AR _______________ Account: 122-60020-045-000 Electricity/Gas Totals: 658.10 7,084.55 ** 9,268.00 Budgeted 2,183.45 Remaining 76 % Used Account: 122-60025-045-000 Water 2204 09/30/2014 Sept A/P UB Sept water 1,010.37 123.93 1,134.30 TROPHY CLUB MUD (WATER BILLS) 34266 AP 2204 09/30/2014 Sept A/P UB Sept water 152.51 1,286.81 TROPHY CLUB MUD (WATER BILLS) 34266 AP 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (138.22) 1,148.59 AR _______________ Account: 122-60025-045-000 Water Totals: 138.22 1,148.59 ** 1,500.00 Budgeted 351.41 Remaining 77 % Used Account: 122-60030-045-000 Rent And/Or Usage 214,279.00 .00 214,279.00 _______________ Account: 122-60030-045-000 Rent And/Or Usage Totals: .00 214,279.00 ** 214,279.00 Budgeted .00 Remaining 100 % Used Account: 122-60035-045-000 Postage 2120 09/19/2014 Sept A/P FD Repair to Kussmaul Electron 53.51 6.00 59.51 FEDERAL EXPRESS CORP 34171 AP 2206 09/30/2014 MUD Postage Meter usage/Sept 9.38 68.89 GL _______________ Account: 122-60035-045-000 Postage Totals: 15.38 68.89 ** 100.00 Budgeted 31.11 Remaining 69 % Used Account: 122-60055-045-000 Insurance Trophy Club Municipal Utility District No. 1 59 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 8 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 59 09/01/2014 Sep Ins & W/C Expense 11,143.75 1,009.25 12,153.00 GL _______________ Account: 122-60055-045-000 Insurance Totals: 1,009.25 12,153.00 ** 12,110.00 Budgeted (43.00) Remaining 100 % Used Account: 122-60066-045-000 Publications/Books/Subscrips 112.75 .00 112.75 _______________ Account: 122-60066-045-000 Publications/Books/Subscrips Totals: .00 112.75 ** 400.00 Budgeted 287.25 Remaining 28 % Used Account: 122-60070-045-000 Dues & Memberships 16,086.64 .00 16,086.64 _______________ Account: 122-60070-045-000 Dues & Memberships Totals: .00 16,086.64 ** 15,180.00 Budgeted (906.64) Remaining 106 % Used Account: 122-60080-045-000 Schools & Training 2193 09/26/2014 8/27-9/26/14 PCards TRAININGDIVISION.COM 4,652.01 100.00 4,752.01 TRAININGDIVISION.COM PC _______________ Account: 122-60080-045-000 Schools & Training Totals: 100.00 4,752.01 ** 4,280.00 Budgeted (472.01) Remaining 111 % Used Account: 122-60096-045-000 Emergency Management 2193 09/26/2014 8/27-9/26/14 PCards THE HOME DEPOT 6581 1,608.70 188.85 1,797.55 THE HOME DEPOT 6581 PC _______________ Account: 122-60096-045-000 Emergency Management Totals: 188.85 1,797.55 ** 2,000.00 Budgeted 202.45 Remaining 90 % Used Account: 122-60100-045-000 Travel & per diem 2,990.18 .00 2,990.18 _______________ Account: 122-60100-045-000 Travel & per diem Totals: .00 2,990.18 ** 4,577.00 Budgeted 1,586.82 Remaining 65 % Used Account: 122-60110-045-000 Physicals/Testing 2120 09/19/2014 Sept A/P Hazmat Physicals for Staff per 1,535.00 1,535.00 TEXAS HEALTH HUGULEY INC 34196 AP Trophy Club Municipal Utility District No. 1 60 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 9 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-60110-045-000 Physicals/Testing Totals: 1,535.00 1,535.00 ** 2,000.00 Budgeted 465.00 Remaining 77 % Used Account: 122-60125-045-000 Advertising 200.00 .00 200.00 _______________ Account: 122-60125-045-000 Advertising Totals: .00 200.00 ** .00 Budgeted (200.00) Remaining 0 % Used Account: 122-60160-045-000 Programs & Special Projects 2,686.53 .00 2,686.53 _______________ Account: 122-60160-045-000 Programs & Special Projects Totals: .00 2,686.53 ** 4,500.00 Budgeted 1,813.47 Remaining 60 % Used Account: 122-60180-045-000 Fire Inspection/Enforcement 632.45 .00 632.45 _______________ Account: 122-60180-045-000 Fire Inspection/Enforcement Totals: .00 632.45 ** 1,500.00 Budgeted 867.55 Remaining 42 % Used Account: 122-60195-045-000 Flags & Repair 2066 09/09/2014 Sept A/P Symonds, SHI, Acclaim 1,587.12 85.00 1,672.12 TOWN OF TROPHY CLUB 34158 AP _______________ Account: 122-60195-045-000 Flags & Repair Totals: 85.00 1,672.12 ** 2,000.00 Budgeted 327.88 Remaining 84 % Used Account: 122-60243-045-000 Prior Year Expense 3,456.54 .00 3,456.54 _______________ Account: 122-60243-045-000 Prior Year Expense Totals: .00 3,456.54 ** 3,457.00 Budgeted .46 Remaining 100 % Used Account: 122-60245-045-000 Miscellaneous Expense 2193 09/26/2014 8/27-9/26/14 PCards H2C 857.90 8.99 866.89 H2C PC 2193 09/26/2014 8/27-9/26/14 PCards H2C (9.93) 856.96 H2C PC Trophy Club Municipal Utility District No. 1 61 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 10 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2193 09/26/2014 8/27-9/26/14 PCards H2C 857.90 9.93 866.89 H2C PC _______________ Account: 122-60245-045-000 Miscellaneous Expense Totals: 8.99 866.89 ** 1,000.00 Budgeted 133.11 Remaining 87 % Used Account: 122-65005-045-000 Fuel & Lube 2207 09/30/2014 Sept MUD Gas log 7,813.28 572.91 8,386.19 GL _______________ Account: 122-65005-045-000 Fuel & Lube Totals: 572.91 8,386.19 ** 10,198.00 Budgeted 1,811.81 Remaining 82 % Used Account: 122-65010-045-000 Uniforms 2120 09/19/2014 Sept A/P 3 Shirts and Misc Uniform pins 3,101.74 172.63 3,274.37 GST PUBLIC SAFETY SUPPLY 34174 AP _______________ Account: 122-65010-045-000 Uniforms Totals: 172.63 3,274.37 ** 3,360.00 Budgeted 85.63 Remaining 97 % Used Account: 122-65015-045-000 Protective Clothing 2120 09/19/2014 Sept A/P Replacement helmet due to expi 7,822.77 291.00 8,113.77 CASCO INDUSTRIES INC 34167 AP 2161 09/30/2014 Sept A/P Repair Protective clothing 415.50 8,529.27 Lion Apparel Inc. 34244 AP _______________ Account: 122-65015-045-000 Protective Clothing Totals: 706.50 8,529.27 ** 7,600.00 Budgeted (929.27) Remaining 112 % Used Account: 122-65030-045-000 Chemicals 420.00 .00 420.00 _______________ Account: 122-65030-045-000 Chemicals Totals: .00 420.00 ** 500.00 Budgeted 80.00 Remaining 84 % Used Account: 122-65035-045-000 Small Tools 2120 09/19/2014 Sept A/P Gas Detector & Charger (Atmos 705.21 2,330.00 3,035.21 CASCO INDUSTRIES INC 34167 AP _______________ Account: 122-65035-045-000 Small Tools Totals: 2,330.00 3,035.21 ** 2,500.00 Budgeted (535.21) Remaining 121 % Used Account: 122-65085-045-000 Office Supplies Trophy Club Municipal Utility District No. 1 62 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 11 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 233.22 .00 233.22 _______________ Account: 122-65085-045-000 Office Supplies Totals: .00 233.22 ** 500.00 Budgeted 266.78 Remaining 47 % Used Account: 122-65105-045-000 Printing .00 .00 _______________ Account: 122-65105-045-000 Printing Totals: .00 .00 ** 100.00 Budgeted 100.00 Remaining 0 % Used Account: 122-69008-045-000 Short Term Debt-Principal 70,000.00 .00 70,000.00 _______________ Account: 122-69008-045-000 Short Term Debt-Principal Totals: .00 70,000.00 ** 70,000.00 Budgeted .00 Remaining 100 % Used Account: 122-69009-045-000 Short Term Debt-Interest 3,031.00 .00 3,031.00 _______________ Account: 122-69009-045-000 Short Term Debt-Interest Totals: .00 3,031.00 ** 3,031.00 Budgeted .00 Remaining 100 % Used Account: 122-69050-045-000 Radios 32,693.40 .00 32,693.40 _______________ Account: 122-69050-045-000 Radios Totals: .00 32,693.40 ** 34,200.00 Budgeted 1,506.60 Remaining 96 % Used Account: 122-69195-045-000 GASB34/Reserve for Replacement 2075 09/09/2014 Transfer-Fire Truck Reserve 41,890.00 25,757.00 67,647.00 GL _______________ Account: 122-69195-045-000 GASB34/Reserve for Replacement Totals: 25,757.00 67,647.00 ** 67,647.00 Budgeted .00 Remaining 100 % Used Account: 122-69255-045-000 Airpacks 2161 09/30/2014 Sept A/P Airpaks, Replacement Voice amp 19,965.59 415.25 20,380.84 MUNICIPAL EMERGENCY SERVICES 34248 AP Trophy Club Municipal Utility District No. 1 63 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 12 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-69255-045-000 Airpacks Totals: 415.25 20,380.84 ** 20,400.00 Budgeted 19.16 Remaining 100 % Used Department 45 Totals: ------------------------------------------------------------------------------------------------ 1,233,763.90 ** 1,260,950.00 Budgeted 27,186.10 Remaining 98 % Used Fund 122 Totals: ------------------------------------------------------------------------------------------------------ (34,245.90) .00 Budgeted 34,245.90 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 64 of 195 October 21, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - O&M BALANCE SHEET SEPTEMBER 2014 GENERAL FUND GASB CAPITAL PROJECTS COMBINED BALANCE @ 9/30/14 ASSETS CASH ON HAND 600 - - 600 CASH IN BANK 587,297 - - 587,297 INVESTMENTS-MONEY MARKET-BANK OF THE WEST 1,504,702 - - 1,504,702 INVESTMENTS-TEXPOOL 332,560 260,697 152,090 745,347 PREPAID EXPENSES 13,980 - - 13,980 ADVALOREM PROPERTY TAXES RECEIVABLE 2,191 - - 2,191 UTILITY AND OTHER ACCOUNTS RECEIVABLE 938,073 - - 938,073 - TOTAL ASSETS 3,379,401 260,697 152,090 3,792,188 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 2,191 - - 2,191 ACCOUNTS AND OTHER PAYABLES 594,735 - 141,822 736,557 CUSTOMER DEPOSITS 299,997 - - 299,997 - TOTAL LIABILITIES 896,923 - 141,822 1,038,745 FUND BALANCE DESIGNATED FOR FUTURE ASSET REPLACEMENT - 313,050 313,050 NON-SPENDABLE FUND BALANCE 3,486 3,486 ASSIGNED FUND BALANCE 276,500 245,101 521,601 UNASSIGNED FUND BALANCE 2,708,490 - - 2,708,490 RESERVE FOR ENCUMBRANCES - - - - NET REVENUES / EXPENDITURES (505,997) (52,353) (234,832) (793,183) - TOTAL FUND BALANCE 2,482,478 260,697 10,268 2,753,443 - TOTAL LIABILITIES AND FUND BALANCE 3,379,401 260,697 152,090 3,792,188 Trophy Club Municipal Utility District No. 1 65 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 4 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-40000-000-000 Property Taxes 99,250.00- 99,250.00- 64.37- 98,700.79- 99.447 549.21- 135-40002-000-000 Property Taxes/Delinquent 129.78- 129.78 135-40015-000-000 Property Taxes/P & I 900.00- 900.00- 18.50- 591.91- 65.768 308.09- Subtotal: 100,150.00- 100,150.00- 82.87- 99,422.48- 99.274 727.52- 135-43215-000-000 Insurance Settlement 82.36- 82.36 Subtotal: 82.36- 82.36 135-47000-000-000 Water 3,749,310.00- 3,749,310.00- 471,791.90- 3,375,404.18- 90.027 373,905.82- 135-47005-000-000 Sewer 1,708,321.00- 1,708,321.00- 226,890.02- 2,071,635.68- 121.267 363,314.68 135-47025-000-000 Penalties 64,522.00- 64,522.00- 7,896.83- 62,916.96- 97.512 1,605.04- 135-47030-000-000 Service Charges 9,075.00- 9,075.00- 1,103.00- 9,986.00- 110.039 911.00 135-47035-000-000 Plumbing Inspections 1,200.00- 2,000.00- 100.00- 2,400.00- 120.000 400.00 135-47045-000-000 Sewer Inspections 4,400.00- 5,000.00- 300.00- 7,350.00- 147.000 2,350.00 135-47070-000-000 TCCC Effluent Charges 79,586.00- 79,586.00- 16,592.10- 81,314.48- 102.172 1,728.48 Subtotal: 5,616,414.00- 5,617,814.00- 724,673.85- 5,611,007.30- 99.879 6,806.70- 135-48005-000-000 Utility Fees 582,109.00- 582,109.00- 9,200.00- 331,200.00- 56.897 250,909.00- Subtotal: 582,109.00- 582,109.00- 9,200.00- 331,200.00- 56.897 250,909.00- 135-49010-000-000 Interest Income 4,800.00- 4,800.00- 523.13- 6,071.03- 126.480 1,271.03 135-49016-000-000 Cell Tower Revenue 10,164.00- 10,164.00- 910.53- 10,926.36- 107.501 762.36 135-49018-000-000 Building Rent Income 7,000.00- 7,000.00- 583.37- 7,000.00- 100.000 135-49030-000-000 Vending Revenue 350.00- 350.00- 226.85- 64.814 123.15- 135-49035-000-000 Prior Year Reserves 880,000.00- 880,000.00- 135-49036-000-000 GASB Reserves 8,964.00- 8,964.00- 8,964.00- 135-49075-000-000 Oversize Meter Reimbursement 84,000.00- 84,000.00- 2,058.00- 77,379.80- 92.119 6,620.20- 135-49900-000-000 Miscellaneous Income 3,000.00- 3,000.00- 24.94- 76,620.18- 2,554.006 73,620.18 135-49901-000-000 Records Management Revenue 100.00- 100.00- 53.39- 53.390 46.61- 135-49903-000-000 Recovery of Prior Year Expense 4,087.00- 4,087.00- 100.000 135-49905-000-000 Gas Well Revenue 886.00- 886.00- 886.00- Subtotal: 119,264.00- 1,003,351.00- 4,099.97- 182,364.61- 18.176 820,986.39- Program number: 6,417,937.00- 7,303,424.00- 738,056.69- 6,224,076.75- 85.221 1,079,347.25- Department number: Revenues 6,417,937.00- 7,303,424.00- 738,056.69- 6,224,076.75- 85.221 1,079,347.25- Revenues Subtotal -------- 6,417,937.00- 7,303,424.00- 738,056.69- 6,224,076.75- 85.221 1,079,347.25- Trophy Club Municipal Utility District No. 1 66 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 5 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-010-000 Salaries & Wages 287,709.00 287,709.00 32,494.46 283,055.98 98.383 4,653.02 135-50010-010-000 Overtime 13,391.00 16,391.00 2,162.65 19,966.49 121.814 3,575.49- 135-50016-010-000 Longevity 4,905.00 4,905.00 4,905.00 100.000 135-50017-010-000 Certification 5,100.00 5,100.00 375.00 4,386.00 86.000 714.00 135-50020-010-000 Retirement 27,847.00 27,847.00 3,145.89 28,479.74 102.272 632.74- 135-50026-010-000 Medical Insurance 48,334.00 48,334.00 4,576.31 41,516.78 85.896 6,817.22 135-50027-010-000 Dental Insurance 3,932.00 3,932.00 323.41 2,996.86 76.217 935.14 135-50028-010-000 Vision Insurance 873.00 873.00 81.52 740.63 84.837 132.37 135-50029-010-000 Life Insurance & Other 3,306.00 3,306.00 239.53 2,630.14 79.557 675.86 135-50030-010-000 Social Security Taxes 19,289.00 19,289.00 2,162.82 19,687.95 102.068 398.95- 135-50035-010-000 Medicare Taxes 4,511.00 4,511.00 505.80 4,604.43 102.071 93.43- 135-50040-010-000 Unemployment Taxes 54.00 1,244.00 1,244.44 100.035 .44- 135-50045-010-000 Workman's Compensation 9,829.00 9,829.00 802.45 9,629.40 97.969 199.60 135-50060-010-000 Pre-emp Physicals/Testing 200.00 350.00 359.90 102.829 9.90- 135-50070-010-000 Employee Relations 300.00 300.00 180.53 60.177 119.47 Subtotal: 429,580.00 433,920.00 46,869.84 424,384.27 97.802 9,535.73 135-55005-010-000 Engineering 3,000.00 6,000.00 6,000.00 135-55080-010-000 Maintenance & Repairs 50,000.00 61,000.00 833.13 58,478.71 95.867 2,521.29 135-55090-010-000 Vehicle Maintenance 5,000.00 5,000.00 382.44 4,971.81 99.436 28.19 135-55105-010-000 Maintenance-Backhoe/SkidLoader 3,500.00 2,500.00 2,251.65 2,499.98 99.999 .02 135-55135-010-000 Lab Analysis 5,500.00 5,500.00 3,821.02 69.473 1,678.98 Subtotal: 67,000.00 80,000.00 3,467.22 69,771.52 87.214 10,228.48 135-60010-010-000 Communications/Pagers/Mobiles 4,913.00 4,913.00 324.00 4,535.41 92.314 377.59 135-60020-010-000 Electricity 162,160.00 155,160.00 21,241.03 147,667.50 95.171 7,492.50 135-60066-010-000 Publications/Books/Subscripts 500.00 2,538.00 2,715.66 107.000 177.66- 135-60070-010-000 Dues & Memberships 150.00 300.00 289.00 96.333 11.00 135-60080-010-000 Schools & Training 4,184.00 1,500.00 1,782.00 118.800 282.00- 135-60090-010-000 Safety Program 400.00 27.83 27.83- 135-60100-010-000 Travel & per diem 1,450.00 279.00 7.00 244.48 87.627 34.52 135-60105-010-000 Rent/Lease Equipment 500.00 500.00 96.00 19.200 404.00 135-60135-010-000 TCEQ Fees & Permits 47,400.00 47,400.00 37,077.89 78.223 10,322.11 135-60150-010-000 Wholesale Water 2,338,473.00 2,338,473.00 233,800.10 1,749,068.77 74.795 589,404.23 135-60245-010-000 Miscellaneous Expenses 200.00 200.00 200.00 135-60280-010-000 Property Maintenance 3,500.00 3,500.00 1,986.11 3,666.96 104.770 166.96- 135-60285-010-000 Lawn Equipment & Maintenance 250.00 250.00 250.00 135-60360-010-000 Furniture/Equipment < $5000 3,500.00 2,000.00 1,664.20 83.210 335.80 Subtotal: 2,567,580.00 2,557,013.00 257,358.24 1,948,835.70 76.215 608,177.30 135-65005-010-000 Fuel & Lube 23,181.00 22,181.00 745.97 13,786.79 62.156 8,394.21 Trophy Club Municipal Utility District No. 1 67 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 6 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65010-010-000 Uniforms 3,270.00 2,500.00 376.00 2,314.58 92.583 185.42 135-65030-010-000 Chemicals 5,000.00 5,000.00 1,123.43 9,040.45 180.809 4,040.45- 135-65035-010-000 Small Tools 1,200.00 1,200.00 588.00 49.000 612.00 135-65040-010-000 Safety Equipment 1,000.00 1,000.00 359.06 703.61 70.361 296.39 135-65050-010-000 Meter Expense 143,550.00 143,550.00 33,770.00 125,505.04 87.429 18,044.96 Subtotal: 177,201.00 175,431.00 36,374.46 151,938.47 86.609 23,492.53 135-69005-010-000 Capital Outlays 37,000.00 35,681.00 35,679.59 99.996 1.41 135-69008-010-000 Short Term Debt-Principal 489,980.00 489,980.00 367,000.00 489,980.00 100.000 135-69009-010-000 Short Term Debt-Interest 19,268.00 19,268.00 7,735.40 19,356.66 100.460 88.66- 135-69195-010-000 Gasb34/Reserve for Replacement 30,000.00 135-69280-010-000 Capital Repairs 7,500.00 135-69281-010-000 Water Tank Inspection Contract 106,847.00 100,847.00 6,029.82 106,846.36 105.949 5,999.36- Subtotal: 690,595.00 645,776.00 380,765.22 651,862.61 100.943 6,086.61- Program number: 3,931,956.00 3,892,140.00 724,834.98 3,246,792.57 83.419 645,347.43 Trophy Club Municipal Utility District No. 1 68 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 7 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: 1 Lab Analysis for PID Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55135-010-001 Lab Analysis for PID 1,000.00 2,000.00 80.00 3,359.87 167.994 1,359.87- Subtotal: 1,000.00 2,000.00 80.00 3,359.87 167.994 1,359.87- 135-60135-010-001 TCEQ Fees & Permits for PID 5,000.00 2,496.19 49.924 2,503.81 Subtotal: 5,000.00 2,496.19 49.924 2,503.81 Program number: 1 Lab Analysis for PID 1,000.00 7,000.00 80.00 5,856.06 83.658 1,143.94 Department number: Water 3,932,956.00 3,899,140.00 724,914.98 3,252,648.63 83.420 646,491.37 Trophy Club Municipal Utility District No. 1 69 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 8 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-020-000 Salaries & Wages 202,894.00 202,894.00 23,466.85 202,992.11 100.048 98.11- 135-50010-020-000 Overtime 11,965.00 11,965.00 1,426.05 13,917.81 116.321 1,952.81- 135-50016-020-000 Longevity 2,998.00 2,998.00 2,997.50 99.983 .50 135-50017-020-000 Certification 4,800.00 4,800.00 400.00 4,800.00 100.000 135-50020-020-000 Retirement 19,905.00 19,905.00 2,271.32 20,647.10 103.728 742.10- 135-50026-020-000 Medical Insurance 43,471.00 43,471.00 5,149.73 42,391.33 97.516 1,079.67 135-50027-020-000 Dental Insurance 2,989.00 2,989.00 321.84 2,692.26 90.072 296.74 135-50028-020-000 Vision Insurance 658.00 658.00 77.63 637.50 96.884 20.50 135-50029-020-000 Life Insurance & Other 2,303.00 2,303.00 191.45 2,212.16 96.056 90.84 135-50030-020-000 Social Security Taxes 13,805.00 13,805.00 1,354.98 12,556.99 90.960 1,248.01 135-50035-020-000 Medicare Taxes 3,229.00 3,229.00 316.90 2,936.72 90.948 292.28 135-50040-020-000 Unemployment Taxes 36.00 828.00 828.00 100.000 135-50045-020-000 Workman's Compensation 6,552.00 6,552.00 535.08 6,420.96 98.000 131.04 135-50060-020-000 Pre-emp Physicals/Testing 150.00 150.00 63.00 42.000 87.00 135-50070-020-000 Employee Relations 350.00 350.00 320.34 91.526 29.66 Subtotal: 316,105.00 316,897.00 35,511.83 316,413.78 99.848 483.22 135-55070-020-000 Independent Labor 880,000.00 31,273.25 886,330.90 100.719 6,330.90- 135-55080-020-000 Maintenance & Repairs 35,000.00 36,120.00 2,784.48 37,952.25 105.073 1,832.25- 135-55090-020-000 Vehicle Maintenance 2,000.00 2,000.00 1,972.08 98.604 27.92 135-55105-020-000 Maintenance-Backhoe/SkidLoader 500.00 41.20 41.20 41.20- 135-55125-020-000 Dumpster Services 52,000.00 47,000.00 45,681.04 97.194 1,318.96 135-55135-020-000 Lab Analysis 30,000.00 30,000.00 2,110.00 26,166.08 87.220 3,833.92 Subtotal: 119,500.00 995,120.00 36,208.93 998,143.55 100.304 3,023.55- 135-60010-020-000 Communications/Pagers/Mobiles 3,329.00 3,329.00 304.08 3,383.51 101.637 54.51- 135-60020-020-000 Electricity 148,227.00 138,227.00 10,427.76 109,187.00 78.991 29,040.00 135-60066-020-000 Publications/Books/Subscripts 400.00 400.00 351.00 87.750 49.00 135-60080-020-000 Schools & Training 2,636.00 1,636.00 1,347.00 82.335 289.00 135-60090-020-000 Safety Program 250.00 500.00 474.07 94.814 25.93 135-60100-020-000 Travel & per diem 1,050.00 1,050.00 1,093.55 104.148 43.55- 135-60105-020-000 Rent/Lease Equipment 1,500.00 1,500.00 299.53 19.969 1,200.47 135-60135-020-000 TCEQ Fees & Permits 17,150.00 17,150.00 8,919.00 52.006 8,231.00 135-60243-020-000 Prior Year Expense 3,554.00 3,554.22 100.006 .22- 135-60245-020-000 Miscellaneous Expenses 200.00 200.00 49.21 53.88 26.940 146.12 135-60285-020-000 Lawn Equipment & Maintenance 500.00 250.00 250.00 135-60360-020-000 Furniture/Equipment < $5000 3,000.00 1,079.00 1,079.10 100.009 .10- Subtotal: 178,242.00 168,875.00 10,781.05 129,741.86 76.827 39,133.14 135-65005-020-000 Fuel & Lube 14,720.00 13,600.00 950.71 12,143.50 89.290 1,456.50 135-65010-020-000 Uniforms 1,752.00 1,752.00 60.00 1,727.77 98.617 24.23 Trophy Club Municipal Utility District No. 1 70 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 9 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65030-020-000 Chemicals 39,000.00 31,000.00 25,292.10 81.587 5,707.90 135-65035-020-000 Small Tools 1,000.00 300.00 346.09 115.363 46.09- 135-65040-020-000 Safety Equipment 250.00 500.00 277.86 55.572 222.14 135-65045-020-000 Lab Supplies 15,000.00 15,000.00 11,815.89 78.773 3,184.11 Subtotal: 71,722.00 62,152.00 1,010.71 51,603.21 83.027 10,548.79 135-69005-020-000 Capital Outlays 31,000.00 135-69008-020-000 Short Term Debt-Principal 20,020.00 20,020.00 20,020.00 100.000 135-69009-020-000 Short Term Debt-Interest 1,422.00 1,422.00 401.92 1,445.62 101.661 23.62- 135-69280-020-000 Capital Repairs 30,000.00 Subtotal: 82,442.00 21,442.00 401.92 21,465.62 100.110 23.62- Program number: 768,011.00 1,564,486.00 83,914.44 1,517,368.02 96.988 47,117.98 Department number: Wastewater 768,011.00 1,564,486.00 83,914.44 1,517,368.02 96.988 47,117.98 Trophy Club Municipal Utility District No. 1 71 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 10 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-021-000 Salaries & Wages 90,299.00 90,299.00 6,869.30 77,826.01 86.187 12,472.99 135-50010-021-000 Overtime 10,028.00 10,028.00 1,301.88 8,887.57 88.628 1,140.43 135-50016-021-000 Longevity 17,913.00 2,108.00 2,107.50 99.976 .50 135-50017-021-000 Certification 1,800.00 1,800.00 150.00 1,800.00 100.000 135-50020-021-000 Retirement 9,025.00 9,025.00 747.24 8,492.77 94.103 532.23 135-50026-021-000 Medical Insurance 23,668.00 23,668.00 1,473.70 18,516.09 78.233 5,151.91 135-50027-021-000 Dental Insurance 1,703.00 1,703.00 102.60 1,325.79 77.850 377.21 135-50028-021-000 Vision Insurance 314.00 314.00 23.68 288.97 92.029 25.03 135-50029-021-000 Life Insurance & Other 1,066.00 1,066.00 72.75 975.99 91.556 90.01 135-50030-021-000 Social Security Taxes 7,442.00 7,442.00 478.07 5,452.73 73.270 1,989.27 135-50035-021-000 Medicare Taxes 1,741.00 1,741.00 111.81 1,275.24 73.248 465.76 135-50040-021-000 Unemployment Taxes 198.00 414.00 414.00 100.000 135-50045-021-000 Workman's Compensation 3,276.00 3,276.00 267.54 3,210.48 98.000 65.52 135-50070-021-000 Employee Relations 200.00 200.00 230.28 115.140 30.28- Subtotal: 168,673.00 153,084.00 11,598.57 130,803.42 85.446 22,280.58 135-55005-021-000 Engineering 1,500.00 135-55080-021-000 Maintenance & Repairs 23,801.00 14,451.00 674.79 14,011.00 96.955 440.00 135-55090-021-000 Vehicle Maintenance 2,000.00 2,000.00 124.52 1,937.94 96.897 62.06 Subtotal: 27,301.00 16,451.00 799.31 15,948.94 96.948 502.06 135-60010-021-000 Communications/Pagers/Mobiles 1,333.00 1,333.00 101.36 1,402.48 105.212 69.48- 135-60020-021-000 Electricity 21,178.00 21,178.00 2,049.87 20,807.19 98.249 370.81 135-60070-021-000 Dues & Memberships 250.00 250.00 250.00 135-60080-021-000 Schools & Training 1,711.00 911.00 561.00 61.581 350.00 135-60090-021-000 Safety Program 300.00 300.00 35.34 11.780 264.66 135-60100-021-000 Travel & per diem 550.00 250.00 621.24 248.496 371.24- 135-60105-021-000 Rent/Lease Equipment 10,000.00 5,000.00 5,000.00 135-60245-021-000 Miscellaneous Expenses 100.00 100.00 100.00 Subtotal: 35,422.00 29,322.00 2,151.23 23,427.25 79.896 5,894.75 135-65005-021-000 Fuel & Lube 22,397.00 21,747.00 668.75 12,525.20 57.595 9,221.80 135-65010-021-000 Uniforms 1,040.00 1,040.00 51.00 1,037.73 99.782 2.27 135-65030-021-000 Chemicals 6,000.00 2,000.00 300.89 15.045 1,699.11 135-65035-021-000 Small Tools 1,000.00 300.00 242.99 80.997 57.01 135-65040-021-000 Safety Equipment 500.00 750.00 586.73 78.231 163.27 Subtotal: 30,937.00 25,837.00 719.75 14,693.54 56.870 11,143.46 135-69005-021-000 Capital Outlays 100,000.00 114,000.00 68,300.20 59.912 45,699.80 135-69008-021-000 Short Term Debt-Principal 35,991.00 35,991.00 35,991.00 100.000 Trophy Club Municipal Utility District No. 1 72 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 11 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-69009-021-000 Short Term Debt-Interest 2,846.00 2,846.00 2,822.90 99.188 23.10 135-69280-021-000 Capital Repairs 71,000.00 Subtotal: 209,837.00 152,837.00 107,114.10 70.084 45,722.90 Program number: 472,170.00 377,531.00 15,268.86 291,987.25 77.341 85,543.75 Department number: Collection 472,170.00 377,531.00 15,268.86 291,987.25 77.341 85,543.75 Trophy Club Municipal Utility District No. 1 73 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 12 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-026-000 Salaries & Wages 10,000.00 10,000.00 900.00 9,400.00 94.000 600.00 135-50030-026-000 Social Security Taxes 620.00 620.00 55.80 582.80 94.000 37.20 135-50035-026-000 Medicare Taxes 145.00 145.00 13.05 136.30 94.000 8.70 135-50040-026-000 Unemployment Taxes 10.00 230.00 20.70 161.20 70.087 68.80 135-50045-026-000 Workman's Compensation 36.00 36.00 2.94 35.35 98.194 .65 Subtotal: 10,811.00 11,031.00 992.49 10,315.65 93.515 715.35 135-60066-026-000 Publications/Books/Subscripts 150.00 150.00 150.00 135-60070-026-000 Dues & Memberships 500.00 500.00 35.00 7.000 465.00 135-60075-026-000 Meetings 1,200.00 1,200.00 26.93 422.72 35.227 777.28 135-60080-026-000 Schools & Training 4,000.00 4,000.00 125.00- 832.00 20.800 3,168.00 135-60100-026-000 Travel & per diem 5,000.00 5,000.00 41.66 .833 4,958.34 135-60245-026-000 Miscellaneous Expenses 1,000.00 1,000.00 75.00 254.40 25.440 745.60 Subtotal: 11,850.00 11,850.00 23.07- 1,585.78 13.382 10,264.22 Program number: 22,661.00 22,881.00 969.42 11,901.43 52.014 10,979.57 Department number: Board of Directors 22,661.00 22,881.00 969.42 11,901.43 52.014 10,979.57 Trophy Club Municipal Utility District No. 1 74 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 13 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-030-000 Salaries & Wages 458,721.00 458,721.00 46,119.97 454,442.04 99.067 4,278.96 135-50010-030-000 Overtime 500.00 750.00 39.02 923.30 123.107 173.30- 135-50016-030-000 Longevity 3,018.00 3,018.00 3,077.50 101.972 59.50- 135-50020-030-000 Retirement 41,419.00 41,419.00 3,926.67 41,462.71 100.106 43.71- 135-50026-030-000 Medical Insurance 57,923.00 57,923.00 5,687.41 56,863.79 98.171 1,059.21 135-50027-030-000 Dental Insurance 5,100.00 5,100.00 415.37 4,170.91 81.783 929.09 135-50028-030-000 Vision Insurance 1,087.00 1,087.00 97.98 989.48 91.029 97.52 135-50029-030-000 Life Insurance & Other 4,483.00 5,500.00 325.43 4,602.23 83.677 897.77 135-50030-030-000 Social Security Taxes 28,659.00 28,659.00 2,562.65 27,164.77 94.786 1,494.23 135-50035-030-000 Medicare Taxes 6,702.00 6,702.00 599.33 6,353.07 94.794 348.93 135-50040-030-000 Unemployment Taxes 63.00 1,449.00 .30 1,449.30 100.021 .30- 135-50045-030-000 Workman's Compensation 1,575.00 1,575.00 128.62 1,543.51 98.001 31.49 135-50060-030-000 Pre-emp Physicals/Testing 200.00 200.00 88.45 88.45 44.225 111.55 135-50070-030-000 Employee Relations 5,000.00 5,000.00 181.07 2,913.75 58.275 2,086.25 Subtotal: 614,450.00 617,103.00 60,172.27 606,044.81 98.208 11,058.19 135-55030-030-000 Software & Support 59,698.00 59,698.00 1,245.23 47,046.45 78.807 12,651.55 135-55070-030-000 Independent Labor 7,700.00 7,000.00 148.75 8,603.53 122.908 1,603.53- 135-55080-030-000 Maintenance & Repairs 4,500.00 4,500.00 1,482.36 1,985.81 44.129 2,514.19 135-55100-030-000 Building Maint & Supplies 6,500.00 6,500.00 1,115.75 3,816.54 58.716 2,683.46 135-55120-030-000 Cleaning Services 19,140.00 19,140.00 1,594.97 17,544.67 91.665 1,595.33 135-55160-030-000 Professional Outside Services 15,000.00 10,000.00 7,490.00 7,990.00 79.900 2,010.00 135-55161-030-000 Town Personnel Contract 77,048.00 77,048.00 77,048.00 100.000 135-55165-030-000 Collection Fees 200.00 200.00 200.00 135-55205-030-000 Utility Billing Contract 6,808.00 6,808.00 994.15 7,738.39 113.666 930.39- Subtotal: 196,594.00 190,894.00 14,071.21 171,773.39 89.984 19,120.61 135-60005-030-000 Telephone 11,250.00 11,250.00 975.77 12,669.17 112.615 1,419.17- 135-60010-030-000 Communications/Pagers/Mobiles 3,589.00 4,057.00 337.99 3,678.57 90.672 378.43 135-60020-030-000 Electricity/Gas 15,171.00 15,171.00 877.36 13,627.86 89.828 1,543.14 135-60025-030-000 Water 1,500.00 1,500.00 104.75 1,053.64 70.243 446.36 135-60035-030-000 Postage 28,500.00 28,500.00 2,124.23 24,587.65 86.272 3,912.35 135-60040-030-000 Service Charges & Fees 28,330.00 28,330.00 4,914.91 35,741.57 126.162 7,411.57- 135-60050-030-000 Bad Debt Expense 1,500.00 6,200.00 97.63 4,449.27 71.762 1,750.73 135-60055-030-000 Insurance 53,561.00 53,561.00 4,269.73 51,565.01 96.273 1,995.99 135-60066-030-000 Publications/Books/Subscripts 1,000.00 1,000.00 401.08 40.108 598.92 135-60070-030-000 Dues & Memberships 4,500.00 4,500.00 4,571.95 101.599 71.95- 135-60075-030-000 Meetings 400.00 400.00 27.26 6.815 372.74 135-60079-030-000 Public Education 5,000.00 274.83 5.497 4,725.17 135-60080-030-000 Schools & Training 7,500.00 6,800.00 2,614.25 38.445 4,185.75 135-60100-030-000 Travel & per diem 5,000.00 5,000.00 142.46 3,352.42 67.048 1,647.58 135-60110-030-000 Physicals/Testing 200.00 200.00 200.00 Trophy Club Municipal Utility District No. 1 75 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 14 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-60115-030-000 Elections 2,500.00 2,500.00 5.00 3,714.19 148.568 1,214.19- 135-60125-030-000 Advertising 2,500.00 2,500.00 150.00 1,928.93 77.157 571.07 135-60235-030-000 Security 1,350.00 1,350.00 123.56 9.153 1,226.44 135-60245-030-000 Miscellaneous Expenses 22,870.00 17,870.00 1,851.56 3,917.96 21.925 13,952.04 135-60270-030-000 4th of July Celebration 10,500.00 10,500.00 10,500.00 135-60336-030-000 Interfund Trans Out (MUD1 I&S) 16,525.00 16,525.00- 135-60360-030-000 Furniture/Equipment < $5000 2,500.00 2,500.00 2,563.55 102.542 63.55- Subtotal: 204,221.00 208,689.00 15,851.39 187,387.72 89.793 21,301.28 135-65010-030-000 Uniforms 1,390.00 1,390.00 998.90 71.863 391.10 135-65055-030-000 Hardware 13,562.00 13,562.00 318.97 8,214.07 60.567 5,347.93 135-65085-030-000 Office Supplies 9,100.00 9,100.00 447.82 6,326.73 69.525 2,773.27 135-65090-030-000 Printer Supplies & Maintenance 5,732.00 5,732.00 4,323.06 75.420 1,408.94 135-65095-030-000 Maintenance Supplies 2,500.00 2,500.00 369.44 3,219.40 128.776 719.40- 135-65097-030-000 Vending Machine Supplies 200.00 200.00 76.96 38.480 123.04 135-65105-030-000 Printing 4,000.00 4,000.00 3,424.27 85.607 575.73 Subtotal: 36,484.00 36,484.00 1,136.23 26,583.39 72.863 9,900.61 135-69170-030-000 Copier Lease Installments 3,450.00 3,450.00 278.33 2,650.28 76.820 799.72 Subtotal: 3,450.00 3,450.00 278.33 2,650.28 76.820 799.72 Program number: 1,055,199.00 1,056,620.00 91,509.43 994,439.59 94.115 62,180.41 Department number: Administration 1,055,199.00 1,056,620.00 91,509.43 994,439.59 94.115 62,180.41 Trophy Club Municipal Utility District No. 1 76 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 15 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-000 Legal 131,300.00 347,126.00 518,486.18- 347,126.00 135-55055-039-000 Auditing 21,840.00 21,840.00 5,000.00 26,200.00 119.963 4,360.00- 135-55060-039-000 Appraisal 10,000.00 10,000.00 1,914.46 10,072.76 100.728 72.76- 135-55065-039-000 Tax Admin Fees 3,800.00 3,800.00 2,451.40 64.511 1,348.60 Subtotal: 166,940.00 382,766.00 511,571.72- 38,724.16 10.117 344,041.84 Program number: 166,940.00 382,766.00 511,571.72- 38,724.16 10.117 344,041.84 Trophy Club Municipal Utility District No. 1 77 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 16 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 1 General Legal Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-001 Legal/General 26,127.34 26,127.34 26,127.34- Subtotal: 26,127.34 26,127.34 26,127.34- Program number: 1 General Legal 26,127.34 26,127.34 26,127.34- Trophy Club Municipal Utility District No. 1 78 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 17 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 2 Contracts & ILAs Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-002 Legal/Contracts & ILAs 10,045.30 10,045.30 10,045.30- Subtotal: 10,045.30 10,045.30 10,045.30- Program number: 2 Contracts & ILAs 10,045.30 10,045.30 10,045.30- Trophy Club Municipal Utility District No. 1 79 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 18 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 3 WWTP Bonds Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-003 Legal/WWTP Bonds 463,638.03 463,638.03 463,638.03- Subtotal: 463,638.03 463,638.03 463,638.03- Program number: 3 WWTP Bonds 463,638.03 463,638.03 463,638.03- Trophy Club Municipal Utility District No. 1 80 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 19 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 4 Land Access-WWTP Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-004 Legal/Land Access WWTP 34,593.49 34,593.49 34,593.49- Subtotal: 34,593.49 34,593.49 34,593.49- Program number: 4 Land Access-WWTP 34,593.49 34,593.49 34,593.49- Trophy Club Municipal Utility District No. 1 81 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 20 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 5 PID Contract Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-005 Legal/PID Contract 29,800.40 29,800.40 29,800.40- Subtotal: 29,800.40 29,800.40 29,800.40- Program number: 5 PID Contract 29,800.40 29,800.40 29,800.40- Trophy Club Municipal Utility District No. 1 82 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 21 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 6 Open Records Requests Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-006 Legal/Open Records Requests 8,152.20 8,152.20 8,152.20- Subtotal: 8,152.20 8,152.20 8,152.20- Program number: 6 Open Records Requests 8,152.20 8,152.20 8,152.20- Trophy Club Municipal Utility District No. 1 83 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 22 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 7 Consolidation & Westlake Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-007 Legal/Consolidation & Westlake 31,116.90 31,116.90 31,116.90- Subtotal: 31,116.90 31,116.90 31,116.90- Program number: 7 Consolidation & Westlake 31,116.90 31,116.90 31,116.90- Trophy Club Municipal Utility District No. 1 84 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 23 09:30 10/15/14 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 8 CCN Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-008 Legal/CCN 19,531.47 19,531.47 19,531.47- Subtotal: 19,531.47 19,531.47 19,531.47- Program number: 8 CCN 19,531.47 19,531.47 19,531.47- Department number: Non Departmental 166,940.00 382,766.00 111,433.41 661,729.29 172.881 278,963.29- Expenditures Subtotal -------- 6,417,937.00 7,303,424.00 1,028,010.54 6,730,074.21 92.150 573,349.79 Fund number: 135 MUD 1 General Fund 289,953.85 505,997.46 505,997.46- Trophy Club Municipal Utility District No. 1 85 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 26 09:30 10/15/14 Budget Summary with Amendment Fund: 507 MUD 1 Capital Projects Department: Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 507-49010-000-000 Interest Income 4.18- 87.01- 87.01 507-49036-000-000 GASB Reserves 120,000.00- 120,000.00 Subtotal: 4.18- 120,087.01- 120,087.01 Program number: 4.18- 120,087.01- 120,087.01 Department number: 4.18- 120,087.01- 120,087.01 Revenues Subtotal ----------- 4.18- 120,087.01- 120,087.01 Trophy Club Municipal Utility District No. 1 86 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 27 09:30 10/15/14 Budget Summary with Amendment Fund: 507 MUD 1 Capital Projects Department: 10 Water Program: 2 Rate of Flow Control-FW Meter Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 507-69280-010-002 Capital Repairs/ROFC FW Meter 82,629.40 82,629.40- Subtotal: 82,629.40 82,629.40- Program number: 2 Rate of Flow Control-FW Meter 82,629.40 82,629.40- Trophy Club Municipal Utility District No. 1 87 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 28 09:30 10/15/14 Budget Summary with Amendment Fund: 507 MUD 1 Capital Projects Department: 10 Water Program: 3 Indian Creek Waterline Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 507-69280-010-003 Capital Rep/Ind Crk Waterline 282,245.17 135,148.00 272,290.00 96.473 9,955.17 Subtotal: 282,245.17 135,148.00 272,290.00 96.473 9,955.17 Program number: 3 Indian Creek Waterline 282,245.17 135,148.00 272,290.00 96.473 9,955.17 Department number: Water 282,245.17 135,148.00 354,919.40 125.749 72,674.23- Expenditures Subtotal ----------- 282,245.17 135,148.00 354,919.40 125.749 72,674.23- Fund number: 507 MUD 1 Capital Projects 282,245.17 135,143.82 234,832.39 83.202 47,412.78 Trophy Club Municipal Utility District No. 1 88 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 13 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-40000-000-000 Property Taxes 2181 09/02/2014 Property Taxes/Assessments (98,636.42) (2.95) (98,639.37) GL 2182 09/04/2014 Property Taxes/Assessments (3.81) (98,643.18) GL 2184 09/08/2014 Property Taxes/Assessments (9.97) (98,653.15) GL 2186 09/12/2014 Property Taxes/Assessments (10.59) (98,663.74) GL 2187 09/16/2014 Property Taxes/Assessments (35.85) (98,699.59) GL 2188 09/26/2014 Property Taxes/Assessments (.08) (98,699.67) GL 2189 09/29/2014 Property Taxes/Assessments (1.12) (98,700.79) GL _______________ Account: 135-40000-000-000 Property Taxes Totals: (64.37) (98,700.79) ** (99,250.00) Budgeted (549.21) Remaining 99 % Used Account: 135-40002-000-000 Property Taxes/Delinquent (129.78) .00 (129.78) _______________ Account: 135-40002-000-000 Property Taxes/Delinquent Totals: .00 (129.78) ** .00 Budgeted 129.78 Remaining 0 % Used Account: 135-40015-000-000 Property Taxes/P & I 2181 09/02/2014 Property Taxes/Assessments (573.41) (.56) (573.97) GL 2182 09/04/2014 Property Taxes/Assessments (.27) (574.24) GL 2183 09/05/2014 Property Taxes/Assessments (8.38) (582.62) GL 2184 09/08/2014 Property Taxes/Assessments (1.88) (584.50) GL 2187 09/16/2014 Property Taxes/Assessments (7.17) (591.67) GL 2188 09/26/2014 Property Taxes/Assessments (.02) (591.69) GL 2189 09/29/2014 Property Taxes/Assessments (.22) (591.91) GL _______________ Account: 135-40015-000-000 Property Taxes/P & I Totals: (18.50) (591.91) ** (900.00) Budgeted (308.09) Remaining 66 % Used Account: 135-43215-000-000 Insurance Settlement (82.36) .00 (82.36) _______________ Account: 135-43215-000-000 Insurance Settlement Totals: .00 (82.36) ** .00 Budgeted 82.36 Remaining 0 % Used Account: 135-47000-000-000 Water 2165 09/30/2014 UB 9/30/14 Billing UB20140930-20140930 User: (2,903,612.28) (471,791.90) (3,375,404.18) UB Trophy Club Municipal Utility District No. 1 89 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 14 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-47000-000-000 Water Totals: (471,791.90) (3,375,404.18) ** (3,749,310.00) Budgeted (373,905.82) Remaining 90 % Used Account: 135-47005-000-000 Sewer 2165 09/30/2014 UB 9/30/14 Billing UB20140930-20140930 User: (1,844,745.66) (226,890.02) (2,071,635.68) UB _______________ Account: 135-47005-000-000 Sewer Totals: (226,890.02) (2,071,635.68) ** (1,708,321.00) Budgeted 363,314.68 Remaining 121 % Used Account: 135-47025-000-000 Penalties 2172 09/08/2014 UB 9/8/14 Adjustments UB20140908-20140908 User: (55,020.13) 43.23 (54,976.90) UB 2134 09/23/2014 UB 9/23/14 Penalties UB20140923-20140923 User: (8,285.09) (63,261.99) UB 2157 09/29/2014 UB 9/29/14 Penalty Adj UB20140929-20140929 User: 345.03 (62,916.96) UB _______________ Account: 135-47025-000-000 Penalties Totals: (7,896.83) (62,916.96) ** (64,522.00) Budgeted (1,605.04) Remaining 98 % Used Account: 135-47030-000-000 Service Charges 2071 09/09/2014 UB 9/9/14 Cut Off List UB20140909-20140909 User: (8,883.00) (900.00) (9,783.00) UB 2139 09/09/2014 UB 9/9/14 Afer Hours fee UB20140909-20140909 User: (200.00) (9,983.00) UB 2140 09/09/2014 UB 9/9/14 NSF Check fee UB20140909-20140909 User: (25.00) (10,008.00) UB 2163 09/10/2014 UB 9/10/14 Adjustment UB20140910-20140910 User: 25.00 (9,983.00) UB 2165 09/30/2014 UB 9/30/14 Billing UB20140930-20140930 User: (3.00) (9,986.00) UB _______________ Account: 135-47030-000-000 Service Charges Totals: (1,103.00) (9,986.00) ** (9,075.00) Budgeted 911.00 Remaining 110 % Used Account: 135-47035-000-000 Plumbing Inspections 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (2,300.00) (100.00) (2,400.00) AR _______________ Account: 135-47035-000-000 Plumbing Inspections Totals: (100.00) (2,400.00) ** (2,000.00) Budgeted 400.00 Remaining 120 % Used Account: 135-47045-000-000 Sewer Inspections 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (7,050.00) (300.00) (7,350.00) AR _______________ Account: 135-47045-000-000 Sewer Inspections Totals: (300.00) (7,350.00) ** (5,000.00) Budgeted 2,350.00 Remaining 147 % Used Trophy Club Municipal Utility District No. 1 90 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 15 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-47070-000-000 TCCC Effluent Charges 2165 09/30/2014 UB 9/30/14 Billing UB20140930-20140930 User: (64,722.38) (16,592.10) (81,314.48) UB _______________ Account: 135-47070-000-000 TCCC Effluent Charges Totals: (16,592.10) (81,314.48) ** (79,586.00) Budgeted 1,728.48 Remaining 102 % Used Account: 135-48005-000-000 Utility Fees 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (322,000.00) (9,200.00) (331,200.00) AR _______________ Account: 135-48005-000-000 Utility Fees Totals: (9,200.00) (331,200.00) ** (582,109.00) Budgeted (250,909.00) Remaining 57 % Used Account: 135-49010-000-000 Interest Income 2192 09/30/2014 Bank Interest/September (5,547.90) (63.78) (5,611.68) GL 2192 09/30/2014 Bank Interest/September (37.33) (5,649.01) GL 2192 09/30/2014 Bank Interest/September (422.02) (6,071.03) GL _______________ Account: 135-49010-000-000 Interest Income Totals: (523.13) (6,071.03) ** (4,800.00) Budgeted 1,271.03 Remaining 126 % Used Account: 135-49016-000-000 Cell Tower Revenue 2143 09/18/2014 AT&T Antenna Lease (10,015.83) (910.53) (10,926.36) GL _______________ Account: 135-49016-000-000 Cell Tower Revenue Totals: (910.53) (10,926.36) ** (10,164.00) Budgeted 762.36 Remaining 108 % Used Account: 135-49018-000-000 Building Rent Income 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (6,416.63) (583.37) (7,000.00) AR _______________ Account: 135-49018-000-000 Building Rent Income Totals: (583.37) (7,000.00) ** (7,000.00) Budgeted .00 Remaining 100 % Used Account: 135-49030-000-000 Vending Revenue (226.85) .00 (226.85) _______________ Account: 135-49030-000-000 Vending Revenue Totals: .00 (226.85) ** (350.00) Budgeted (123.15) Remaining 65 % Used Trophy Club Municipal Utility District No. 1 91 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 16 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-49035-000-000 Prior Year Reserves .00 .00 _______________ Account: 135-49035-000-000 Prior Year Reserves Totals: .00 .00 ** (880,000.00) Budgeted (880,000.00) Remaining 0 % Used Account: 135-49036-000-000 GASB Reserves .00 .00 _______________ Account: 135-49036-000-000 GASB Reserves Totals: .00 .00 ** (8,964.00) Budgeted (8,964.00) Remaining 0 % Used Account: 135-49075-000-000 Oversize Meter Reimbursement 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (75,321.80) (2,058.00) (77,379.80) AR _______________ Account: 135-49075-000-000 Oversize Meter Reimbursement Totals: (2,058.00) (77,379.80) ** (84,000.00) Budgeted (6,620.20) Remaining 92 % Used Account: 135-49900-000-000 Miscellaneous Income 2165 09/30/2014 UB 9/30/14 Billing UB20140930-20140930 User: (76,595.24) (24.94) (76,620.18) UB _______________ Account: 135-49900-000-000 Miscellaneous Income Totals: (24.94) (76,620.18) ** (3,000.00) Budgeted 73,620.18 Remaining ########## Account: 135-49901-000-000 Records Management Revenue (53.39) .00 (53.39) _______________ Account: 135-49901-000-000 Records Management Revenue Totals: .00 (53.39) ** (100.00) Budgeted (46.61) Remaining 53 % Used Account: 135-49903-000-000 Recovery of Prior Year Expense (4,087.00) .00 (4,087.00) _______________ Account: 135-49903-000-000 Recovery of Prior Year Expense Totals: .00 (4,087.00) ** (4,087.00) Budgeted .00 Remaining 100 % Used Account: 135-49905-000-000 Gas Well Revenue Trophy Club Municipal Utility District No. 1 92 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 17 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-49905-000-000 Gas Well Revenue Totals: .00 .00 ** (886.00) Budgeted (886.00) Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (6,224,076.75) ** (7,303,424.00) Budgeted (1,079,347.25) Remaining 85 % Used Trophy Club Municipal Utility District No. 1 93 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 18 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-010-000 Salaries & Wages 2088 09/11/2014 Supplemental PR 9/11/14 Salaries & Wages 250,561.52 7,163.41 257,724.93 PR 2062 09/12/2014 MUD Payroll 9/12/14 Salaries & Wages 11,069.33 268,794.26 PR 2135 09/26/2014 MUD Payroll 9/26/14 Salaries & Wages 8,326.96 277,121.22 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 5,934.76 283,055.98 PR _______________ Account: 135-50005-010-000 Salaries & Wages Totals: 32,494.46 283,055.98 ** 287,709.00 Budgeted 4,653.02 Remaining 98 % Used Account: 135-50010-010-000 Overtime 2062 09/12/2014 MUD Payroll 9/12/14 Overtime 17,803.84 601.82 18,405.66 PR 2135 09/26/2014 MUD Payroll 9/26/14 Overtime 736.88 19,142.54 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 823.95 19,966.49 PR _______________ Account: 135-50010-010-000 Overtime Totals: 2,162.65 19,966.49 ** 16,391.00 Budgeted (3,575.49) Remaining 122 % Used Account: 135-50016-010-000 Longevity 4,905.00 .00 4,905.00 _______________ Account: 135-50016-010-000 Longevity Totals: .00 4,905.00 ** 4,905.00 Budgeted .00 Remaining 100 % Used Account: 135-50017-010-000 Certification 2135 09/26/2014 MUD Payroll 9/26/14 Certification 4,011.00 375.00 4,386.00 PR _______________ Account: 135-50017-010-000 Certification Totals: 375.00 4,386.00 ** 5,100.00 Budgeted 714.00 Remaining 86 % Used Account: 135-50020-010-000 Retirement 2088 09/11/2014 Supplemental PR 9/11/14 Retirement 25,333.85 643.27 25,977.12 PR 2062 09/12/2014 MUD Payroll 9/12/14 Retirement 1,048.09 27,025.21 PR 2135 09/26/2014 MUD Payroll 9/26/14 Retirement 847.61 27,872.82 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 606.92 28,479.74 PR _______________ Account: 135-50020-010-000 Retirement Totals: 3,145.89 28,479.74 ** 27,847.00 Budgeted (632.74) Remaining 102 % Used Account: 135-50026-010-000 Medical Insurance Trophy Club Municipal Utility District No. 1 94 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 19 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2088 09/11/2014 Supplemental PR 9/11/14 Medical Insurance 36,940.47 296.66 37,237.13 PR 2062 09/12/2014 MUD Payroll 9/12/14 Medical Insurance 1,780.02 39,017.15 PR 2135 09/26/2014 MUD Payroll 9/26/14 Medical Insurance 1,483.30 40,500.45 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 1,016.33 41,516.78 PR _______________ Account: 135-50026-010-000 Medical Insurance Totals: 4,576.31 41,516.78 ** 48,334.00 Budgeted 6,817.22 Remaining 86 % Used Account: 135-50027-010-000 Dental Insurance 2088 09/11/2014 Supplemental PR 9/11/14 Dental Insurance 2,673.45 16.38 2,689.83 PR 2062 09/12/2014 MUD Payroll 9/12/14 Dental Insurance 124.54 2,814.37 PR 2135 09/26/2014 MUD Payroll 9/26/14 Dental Insurance 108.20 2,922.57 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 74.29 2,996.86 PR _______________ Account: 135-50027-010-000 Dental Insurance Totals: 323.41 2,996.86 ** 3,932.00 Budgeted 935.14 Remaining 76 % Used Account: 135-50028-010-000 Vision Insurance 2088 09/11/2014 Supplemental PR 9/11/14 Vision Insurance 659.11 4.53 663.64 PR 2062 09/12/2014 MUD Payroll 9/12/14 Vision Insurance 31.49 695.13 PR 2135 09/26/2014 MUD Payroll 9/26/14 Vision Insurance 27.01 722.14 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 18.49 740.63 PR _______________ Account: 135-50028-010-000 Vision Insurance Totals: 81.52 740.63 ** 873.00 Budgeted 132.37 Remaining 85 % Used Account: 135-50029-010-000 Life Insurance & Other 1974 09/01/2014 Sept A/P September Dental, Life, ADD, S 2,390.61 223.17 2,613.78 METLIFE 34137 AP 2161 09/30/2014 Sept A/P Café 125 admin 16.36 2,630.14 BenefitMall 34221 AP _______________ Account: 135-50029-010-000 Life Insurance & Other Totals: 239.53 2,630.14 ** 3,306.00 Budgeted 675.86 Remaining 80 % Used Account: 135-50030-010-000 Social Security Taxes 2088 09/11/2014 Supplemental PR 9/11/14 Social Security Taxes 17,525.13 450.83 17,975.96 PR 2062 09/12/2014 MUD Payroll 9/12/14 Social Security Taxes 720.47 18,696.43 PR 2135 09/26/2014 MUD Payroll 9/26/14 Social Security Taxes 575.75 19,272.18 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 415.77 19,687.95 PR Trophy Club Municipal Utility District No. 1 95 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 20 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50030-010-000 Social Security Taxes Totals: 2,162.82 19,687.95 ** 19,289.00 Budgeted (398.95) Remaining 102 % Used Account: 135-50035-010-000 Medicare Taxes 2088 09/11/2014 Supplemental PR 9/11/14 Medicare Taxes 4,098.63 105.44 4,204.07 PR 2062 09/12/2014 MUD Payroll 9/12/14 Medicare Taxes 168.47 4,372.54 PR 2135 09/26/2014 MUD Payroll 9/26/14 Medicare Taxes 134.66 4,507.20 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 97.23 4,604.43 PR _______________ Account: 135-50035-010-000 Medicare Taxes Totals: 505.80 4,604.43 ** 4,511.00 Budgeted (93.43) Remaining 102 % Used Account: 135-50040-010-000 Unemployment Taxes 1,244.44 .00 1,244.44 _______________ Account: 135-50040-010-000 Unemployment Taxes Totals: .00 1,244.44 ** 1,244.00 Budgeted (.44) Remaining 100 % Used Account: 135-50045-010-000 Workman's Compensation 59 09/01/2014 Sep Ins & W/C Expense 8,826.95 802.45 9,629.40 GL _______________ Account: 135-50045-010-000 Workman's Compensation Totals: 802.45 9,629.40 ** 9,829.00 Budgeted 199.60 Remaining 98 % Used Account: 135-50060-010-000 Pre-emp Physicals/Testing 359.90 .00 359.90 _______________ Account: 135-50060-010-000 Pre-emp Physicals/Testing Totals: .00 359.90 ** 350.00 Budgeted (9.90) Remaining 103 % Used Account: 135-50070-010-000 Employee Relations 180.53 .00 180.53 _______________ Account: 135-50070-010-000 Employee Relations Totals: .00 180.53 ** 300.00 Budgeted 119.47 Remaining 60 % Used Account: 135-55005-010-000 Engineering Trophy Club Municipal Utility District No. 1 96 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 21 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-55005-010-000 Engineering Totals: .00 .00 ** 6,000.00 Budgeted 6,000.00 Remaining 0 % Used Account: 135-55080-010-000 Maintenance & Repairs 2193 09/26/2014 8/27-9/26/14 PCards THE HOME DEPOT 6581 57,645.58 73.00 57,718.58 THE HOME DEPOT 6581 PC 2193 09/26/2014 8/27-9/26/14 PCards THE HOME DEPOT 6581 16.70 57,735.28 THE HOME DEPOT 6581 PC 2193 09/26/2014 8/27-9/26/14 PCards THE HOME DEPOT 6581 27.16 57,762.44 THE HOME DEPOT 6581 PC 2193 09/26/2014 8/27-9/26/14 PCards THE HOME DEPOT 6581 4.99 57,767.43 THE HOME DEPOT 6581 PC 2161 09/30/2014 Sept A/P 6" Mushroom Lid 52.44 57,819.87 HD SUPPLY WATERWORKS, LTD. 34234 AP 2204 09/30/2014 Sept A/P Meter couplings 103.25 57,923.12 HD SUPPLY WATERWORKS, LTD. 34234 AP 2204 09/30/2014 Sept A/P Valve box with lid 105.96 58,029.08 HD SUPPLY WATERWORKS, LTD. 34234 AP 2204 09/30/2014 Sept A/P Resetters 600.00 58,629.08 HD SUPPLY WATERWORKS, LTD. 34234 AP 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (150.37) 58,478.71 AR _______________ Account: 135-55080-010-000 Maintenance & Repairs Totals: 833.13 58,478.71 ** 61,000.00 Budgeted 2,521.29 Remaining 96 % Used Account: 135-55090-010-000 Vehicle Maintenance 2120 09/19/2014 Sept A/P Oil and oil filters 4,589.37 242.85 4,832.22 ROANOKE AUTO SUPPLY 34190 AP 2193 09/26/2014 8/27-9/26/14 PCards THE HOME DEPOT 6581 139.59 4,971.81 THE HOME DEPOT 6581 PC _______________ Account: 135-55090-010-000 Vehicle Maintenance Totals: 382.44 4,971.81 ** 5,000.00 Budgeted 28.19 Remaining 99 % Used Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader 2120 09/19/2014 Sept A/P Backhoe repair 248.33 2,251.65 2,499.98 HOLT CAT 34177 AP _______________ Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader Totals: 2,251.65 2,499.98 ** 2,500.00 Budgeted .02 Remaining 100 % Used Account: 135-55135-010-000 Lab Analysis 3,821.02 .00 3,821.02 _______________ Account: 135-55135-010-000 Lab Analysis Totals: .00 3,821.02 ** 5,500.00 Budgeted 1,678.98 Remaining 69 % Used Account: 135-60010-010-000 Communications/Pagers/Mobiles Trophy Club Municipal Utility District No. 1 97 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 22 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2120 09/19/2014 Sept A/P Charter, Gexa, Verizon 4,211.41 324.00 4,535.41 TOWN OF TROPHY CLUB 34197 AP _______________ Account: 135-60010-010-000 Communications/Pagers/Mobiles Totals: 324.00 4,535.41 ** 4,913.00 Budgeted 377.59 Remaining 92 % Used Account: 135-60020-010-000 Electricity 2120 09/19/2014 Sept A/P Electricity 8/13-9/12/14 126,426.47 16,661.82 143,088.29 HUDSON ENERGY SERVICES, LLC 34178 AP 2120 09/19/2014 Sept A/P Electricity 8/12-9/11/14 73.82 143,162.11 HUDSON ENERGY SERVICES, LLC 34178 AP 2161 09/30/2014 Sept A/P Electricity 8/13-9/12/14 4,505.39 147,667.50 HUDSON ENERGY SERVICES, LLC 34236 AP _______________ Account: 135-60020-010-000 Electricity Totals: 21,241.03 147,667.50 ** 155,160.00 Budgeted 7,492.50 Remaining 95 % Used Account: 135-60066-010-000 Publications/Books/Subscripts 2,715.66 .00 2,715.66 _______________ Account: 135-60066-010-000 Publications/Books/Subscripts Totals: .00 2,715.66 ** 2,538.00 Budgeted (177.66) Remaining 107 % Used Account: 135-60070-010-000 Dues & Memberships 289.00 .00 289.00 _______________ Account: 135-60070-010-000 Dues & Memberships Totals: .00 289.00 ** 300.00 Budgeted 11.00 Remaining 96 % Used Account: 135-60080-010-000 Schools & Training 1,782.00 .00 1,782.00 _______________ Account: 135-60080-010-000 Schools & Training Totals: .00 1,782.00 ** 1,500.00 Budgeted (282.00) Remaining 119 % Used Account: 135-60090-010-000 Safety Program 27.83 .00 27.83 _______________ Account: 135-60090-010-000 Safety Program Totals: .00 27.83 ** .00 Budgeted (27.83) Remaining 0 % Used Account: 135-60100-010-000 Travel & per diem Trophy Club Municipal Utility District No. 1 98 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 23 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2161 09/30/2014 Sept A/P Reimburse Petty Cash RG 237.48 7.00 244.48 TROPHY CLUB MUD PETTY CASH 34267 AP _______________ Account: 135-60100-010-000 Travel & per diem Totals: 7.00 244.48 ** 279.00 Budgeted 34.52 Remaining 88 % Used Account: 135-60105-010-000 Rent/Lease Equipment 96.00 .00 96.00 _______________ Account: 135-60105-010-000 Rent/Lease Equipment Totals: .00 96.00 ** 500.00 Budgeted 404.00 Remaining 19 % Used Account: 135-60135-010-000 TCEQ Fees & Permits 37,077.89 .00 37,077.89 _______________ Account: 135-60135-010-000 TCEQ Fees & Permits Totals: .00 37,077.89 ** 47,400.00 Budgeted 10,322.11 Remaining 78 % Used Account: 135-60150-010-000 Wholesale Water 2161 09/30/2014 Sept A/P Wholesale Water 1,515,268.67 233,800.10 1,749,068.77 CITY OF FORT WORTH AP _______________ Account: 135-60150-010-000 Wholesale Water Totals: 233,800.10 1,749,068.77 ** 2,338,473.00 Budgeted 589,404.23 Remaining 75 % Used Account: 135-60245-010-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-010-000 Miscellaneous Expenses Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-60280-010-000 Property Maintenance 2120 09/19/2014 Sept A/P Backhoe repair 1,680.85 838.07 2,518.92 HOLT CAT 34177 AP 2120 09/19/2014 Sept A/P PVC pipe, couplings, water par 986.38 3,505.30 HD SUPPLY WATERWORKS, LTD. 34176 AP 2193 09/26/2014 8/27-9/26/14 PCards TEX-TURF 161.66 3,666.96 TEX-TURF PC _______________ Account: 135-60280-010-000 Property Maintenance Totals: 1,986.11 3,666.96 ** 3,500.00 Budgeted (166.96) Remaining 105 % Used Account: 135-60285-010-000 Lawn Equipment & Maintenance Trophy Club Municipal Utility District No. 1 99 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 24 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60285-010-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60360-010-000 Furniture/Equipment < $5000 1,664.20 .00 1,664.20 _______________ Account: 135-60360-010-000 Furniture/Equipment < $5000 Totals: .00 1,664.20 ** 2,000.00 Budgeted 335.80 Remaining 83 % Used Account: 135-65005-010-000 Fuel & Lube 2207 09/30/2014 Sept MUD Gas log 13,040.82 745.97 13,786.79 GL _______________ Account: 135-65005-010-000 Fuel & Lube Totals: 745.97 13,786.79 ** 22,181.00 Budgeted 8,394.21 Remaining 62 % Used Account: 135-65010-010-000 Uniforms 2193 09/26/2014 8/27-9/26/14 PCards PANDA EMBROIDERY 1,938.58 376.00 2,314.58 PANDA EMBROIDERY PC _______________ Account: 135-65010-010-000 Uniforms Totals: 376.00 2,314.58 ** 2,500.00 Budgeted 185.42 Remaining 93 % Used Account: 135-65030-010-000 Chemicals 2120 09/19/2014 Sept A/P Chemicals 7,917.02 467.05 8,384.07 HACH COMPANY 34175 AP 2120 09/19/2014 Sept A/P Chemicals 31.85 8,415.92 HACH COMPANY 34175 AP 2161 09/30/2014 Sept A/P Chlorine 624.53 9,040.45 DPC INDUSTRIES, INC 34229 AP _______________ Account: 135-65030-010-000 Chemicals Totals: 1,123.43 9,040.45 ** 5,000.00 Budgeted (4,040.45) Remaining 181 % Used Account: 135-65035-010-000 Small Tools 588.00 .00 588.00 _______________ Account: 135-65035-010-000 Small Tools Totals: .00 588.00 ** 1,200.00 Budgeted 612.00 Remaining 49 % Used Account: 135-65040-010-000 Safety Equipment Trophy Club Municipal Utility District No. 1 100 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 25 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2193 09/26/2014 8/27-9/26/14 PCards TX AMERICA SAFETY 344.55 359.06 703.61 TX AMERICA SAFETY PC _______________ Account: 135-65040-010-000 Safety Equipment Totals: 359.06 703.61 ** 1,000.00 Budgeted 296.39 Remaining 70 % Used Account: 135-65050-010-000 Meter Expense 2204 09/30/2014 Sept A/P Meters 91,735.04 32,275.00 124,010.04 ATLAS UTILITY SUPPLY CO. 34218 AP 2214 09/30/2014 Sept A/P Completes 9/3/14 Backorder/Met 1,495.00 125,505.04 ATLAS UTILITY SUPPLY CO. AP _______________ Account: 135-65050-010-000 Meter Expense Totals: 33,770.00 125,505.04 ** 143,550.00 Budgeted 18,044.96 Remaining 87 % Used Account: 135-69005-010-000 Capital Outlays 35,679.59 .00 35,679.59 _______________ Account: 135-69005-010-000 Capital Outlays Totals: .00 35,679.59 ** 35,681.00 Budgeted 1.41 Remaining 100 % Used Account: 135-69008-010-000 Short Term Debt-Principal 1974 09/01/2014 Sept A/P Ground Storage Final Payment 122,980.00 367,000.00 489,980.00 FIRST FINANCIAL BANK 34092 AP _______________ Account: 135-69008-010-000 Short Term Debt-Principal Totals: 367,000.00 489,980.00 ** 489,980.00 Budgeted .00 Remaining 100 % Used Account: 135-69009-010-000 Short Term Debt-Interest 1974 09/01/2014 Sept A/P Ground Storage Final Payment 11,621.26 5,266.45 16,887.71 FIRST FINANCIAL BANK 34092 AP 1974 09/01/2014 Sept A/P Interest payment/$445K loan 2,468.95 19,356.66 FIRST FINANCIAL BANK 34093 AP _______________ Account: 135-69009-010-000 Short Term Debt-Interest Totals: 7,735.40 19,356.66 ** 19,268.00 Budgeted (88.66) Remaining 100 % Used Account: 135-69281-010-000 Water Tank Inspection Contract 2161 09/30/2014 Sept A/P Bal due Water tank Maint 100,816.54 3,015.34 103,831.88 UTILITY SERVICE CO, INC. 34270 AP 2161 09/30/2014 Sept A/P Bal due Water tank/Maintenance 3,014.48 106,846.36 UTILITY SERVICE CO, INC. 34270 AP _______________ Account: 135-69281-010-000 Water Tank Inspection Contract Totals: 6,029.82 106,846.36 ** 100,847.00 Budgeted (5,999.36) Remaining 106 % Used Trophy Club Municipal Utility District No. 1 101 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 26 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: 1 Lab Analysis for PID Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55135-010-001 Lab Analysis for PID 2120 09/19/2014 Sept A/P Lab Analysis for PID 3,279.87 80.00 3,359.87 TARRANT CTY PUBLIC HEALTH LAB 34193 AP _______________ Account: 135-55135-010-001 Lab Analysis for PID Totals: 80.00 3,359.87 ** 2,000.00 Budgeted (1,359.87) Remaining 168 % Used Account: 135-60135-010-001 TCEQ Fees & Permits for PID 2,496.19 .00 2,496.19 _______________ Account: 135-60135-010-001 TCEQ Fees & Permits for PID Totals: .00 2,496.19 ** 5,000.00 Budgeted 2,503.81 Remaining 50 % Used Department 10 Totals: ------------------------------------------------------------------------------------------------ 3,252,648.63 ** 3,899,140.00 Budgeted 646,491.37 Remaining 83 % Used Trophy Club Municipal Utility District No. 1 102 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 27 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-020-000 Salaries & Wages 2062 09/12/2014 MUD Payroll 9/12/14 Salaries & Wages 179,525.26 7,785.51 187,310.77 PR 2135 09/26/2014 MUD Payroll 9/26/14 Salaries & Wages 7,785.51 195,096.28 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 7,895.83 202,992.11 PR _______________ Account: 135-50005-020-000 Salaries & Wages Totals: 23,466.85 202,992.11 ** 202,894.00 Budgeted (98.11) Remaining 100 % Used Account: 135-50010-020-000 Overtime 2062 09/12/2014 MUD Payroll 9/12/14 Overtime 12,491.76 727.60 13,219.36 PR 2135 09/26/2014 MUD Payroll 9/26/14 Overtime 251.72 13,471.08 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 446.73 13,917.81 PR _______________ Account: 135-50010-020-000 Overtime Totals: 1,426.05 13,917.81 ** 11,965.00 Budgeted (1,952.81) Remaining 116 % Used Account: 135-50016-020-000 Longevity 2,997.50 .00 2,997.50 _______________ Account: 135-50016-020-000 Longevity Totals: .00 2,997.50 ** 2,998.00 Budgeted .50 Remaining 100 % Used Account: 135-50017-020-000 Certification 2135 09/26/2014 MUD Payroll 9/26/14 Certification 4,400.00 400.00 4,800.00 PR _______________ Account: 135-50017-020-000 Certification Totals: 400.00 4,800.00 ** 4,800.00 Budgeted .00 Remaining 100 % Used Account: 135-50020-020-000 Retirement 2062 09/12/2014 MUD Payroll 9/12/14 Retirement 18,375.78 764.47 19,140.25 PR 2135 09/26/2014 MUD Payroll 9/26/14 Retirement 757.67 19,897.92 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 749.18 20,647.10 PR _______________ Account: 135-50020-020-000 Retirement Totals: 2,271.32 20,647.10 ** 19,905.00 Budgeted (742.10) Remaining 104 % Used Account: 135-50026-020-000 Medical Insurance 2062 09/12/2014 MUD Payroll 9/12/14 Medical Insurance 37,241.60 1,713.39 38,954.99 PR Trophy Club Municipal Utility District No. 1 103 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 28 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2135 09/26/2014 MUD Payroll 9/26/14 Medical Insurance 37,241.60 1,713.37 40,668.36 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 1,722.97 42,391.33 PR _______________ Account: 135-50026-020-000 Medical Insurance Totals: 5,149.73 42,391.33 ** 43,471.00 Budgeted 1,079.67 Remaining 98 % Used Account: 135-50027-020-000 Dental Insurance 2062 09/12/2014 MUD Payroll 9/12/14 Dental Insurance 2,370.42 105.68 2,476.10 PR 2135 09/26/2014 MUD Payroll 9/26/14 Dental Insurance 105.70 2,581.80 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 110.46 2,692.26 PR _______________ Account: 135-50027-020-000 Dental Insurance Totals: 321.84 2,692.26 ** 2,989.00 Budgeted 296.74 Remaining 90 % Used Account: 135-50028-020-000 Vision Insurance 2062 09/12/2014 MUD Payroll 9/12/14 Vision Insurance 559.87 25.61 585.48 PR 2135 09/26/2014 MUD Payroll 9/26/14 Vision Insurance 25.65 611.13 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 26.37 637.50 PR _______________ Account: 135-50028-020-000 Vision Insurance Totals: 77.63 637.50 ** 658.00 Budgeted 20.50 Remaining 97 % Used Account: 135-50029-020-000 Life Insurance & Other 1974 09/01/2014 Sept A/P September Dental, Life, ADD, S 2,020.71 158.73 2,179.44 METLIFE 34137 AP 2161 09/30/2014 Sept A/P Café 125 admin 32.72 2,212.16 BenefitMall 34221 AP _______________ Account: 135-50029-020-000 Life Insurance & Other Totals: 191.45 2,212.16 ** 2,303.00 Budgeted 90.84 Remaining 96 % Used Account: 135-50030-020-000 Social Security Taxes 2062 09/12/2014 MUD Payroll 9/12/14 Social Security Taxes 11,202.01 453.21 11,655.22 PR 2135 09/26/2014 MUD Payroll 9/26/14 Social Security Taxes 438.36 12,093.58 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 463.41 12,556.99 PR _______________ Account: 135-50030-020-000 Social Security Taxes Totals: 1,354.98 12,556.99 ** 13,805.00 Budgeted 1,248.01 Remaining 91 % Used Account: 135-50035-020-000 Medicare Taxes Trophy Club Municipal Utility District No. 1 104 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 29 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2062 09/12/2014 MUD Payroll 9/12/14 Medicare Taxes 2,619.82 105.99 2,725.81 PR 2135 09/26/2014 MUD Payroll 9/26/14 Medicare Taxes 102.51 2,828.32 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 108.40 2,936.72 PR _______________ Account: 135-50035-020-000 Medicare Taxes Totals: 316.90 2,936.72 ** 3,229.00 Budgeted 292.28 Remaining 91 % Used Account: 135-50040-020-000 Unemployment Taxes 828.00 .00 828.00 _______________ Account: 135-50040-020-000 Unemployment Taxes Totals: .00 828.00 ** 828.00 Budgeted .00 Remaining 100 % Used Account: 135-50045-020-000 Workman's Compensation 59 09/01/2014 Sep Ins & W/C Expense 5,885.88 535.08 6,420.96 GL _______________ Account: 135-50045-020-000 Workman's Compensation Totals: 535.08 6,420.96 ** 6,552.00 Budgeted 131.04 Remaining 98 % Used Account: 135-50060-020-000 Pre-emp Physicals/Testing 63.00 .00 63.00 _______________ Account: 135-50060-020-000 Pre-emp Physicals/Testing Totals: .00 63.00 ** 150.00 Budgeted 87.00 Remaining 42 % Used Account: 135-50070-020-000 Employee Relations 320.34 .00 320.34 _______________ Account: 135-50070-020-000 Employee Relations Totals: .00 320.34 ** 350.00 Budgeted 29.66 Remaining 92 % Used Account: 135-55070-020-000 Independent Labor 2204 09/30/2014 Sept A/P WWTP Improvements 855,057.65 31,273.25 886,330.90 THE WALLACE GROUP, INC. 34262 AP _______________ Account: 135-55070-020-000 Independent Labor Totals: 31,273.25 886,330.90 ** 880,000.00 Budgeted (6,330.90) Remaining 101 % Used Account: 135-55080-020-000 Maintenance & Repairs Trophy Club Municipal Utility District No. 1 105 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 30 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2120 09/19/2014 Sept A/P Repair to Lift station 2 and 7 35,167.77 681.40 35,849.17 DHS AUTOMATION, INC 34169 AP 2193 09/26/2014 8/27-9/26/14 PCards AUTOMATIC GATE EQUIPME 16.50 35,865.67 AUTOMATIC GATE EQUIPME PC 2193 09/26/2014 8/27-9/26/14 PCards FASTENAL COMPANY01 36.58 35,902.25 FASTENAL COMPANY01 PC 2198 09/30/2014 Sept A/P Worked on Bar Screen 1,435.00 37,337.25 Zachary M. Sterling 34211 AP 2199 09/30/2014 Void A/P Check 34203 Worked on Bar Screen (1,435.00) 35,902.25 Sterling & Sons 34203 AP 2161 09/30/2014 Sept A/P Worked on Bar Screen 1,435.00 37,337.25 Sterling & Sons 34203 AP 2204 09/30/2014 Sept A/P Replace circuit board and surg 615.00 37,952.25 Alan's Gates, Inc. 34217 AP _______________ Account: 135-55080-020-000 Maintenance & Repairs Totals: 2,784.48 37,952.25 ** 36,120.00 Budgeted (1,832.25) Remaining 105 % Used Account: 135-55090-020-000 Vehicle Maintenance 1,972.08 .00 1,972.08 _______________ Account: 135-55090-020-000 Vehicle Maintenance Totals: .00 1,972.08 ** 2,000.00 Budgeted 27.92 Remaining 99 % Used Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader 2204 09/30/2014 Sept A/P Tire for water backhoe 81.20 81.20 BLAGG TIRE & SERVICE 34222 AP 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (40.00) 41.20 AR _______________ Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader Totals: 41.20 41.20 ** .00 Budgeted (41.20) Remaining 0 % Used Account: 135-55125-020-000 Dumpster Services 45,681.04 .00 45,681.04 _______________ Account: 135-55125-020-000 Dumpster Services Totals: .00 45,681.04 ** 47,000.00 Budgeted 1,318.96 Remaining 97 % Used Account: 135-55135-020-000 Lab Analysis 2120 09/19/2014 Sept A/P Testing 24,056.08 176.00 24,232.08 OXIDOR LABORATORIES LLC 34188 AP 2120 09/19/2014 Sept A/P Testing 246.00 24,478.08 OXIDOR LABORATORIES LLC 34188 AP 2120 09/19/2014 Sept A/P Testing 176.00 24,654.08 OXIDOR LABORATORIES LLC 34188 AP 2120 09/19/2014 Sept A/P Testing 246.00 24,900.08 OXIDOR LABORATORIES LLC 34188 AP 2204 09/30/2014 Sept A/P Testing 246.00 25,146.08 OXIDOR LABORATORIES LLC 34252 AP 2204 09/30/2014 Sept A/P Testing 176.00 25,322.08 OXIDOR LABORATORIES LLC 34252 AP 2204 09/30/2014 Sept A/P Testing 246.00 25,568.08 OXIDOR LABORATORIES LLC 34252 AP 2204 09/30/2014 Sept A/P Testing 176.00 25,744.08 OXIDOR LABORATORIES LLC 34252 AP Trophy Club Municipal Utility District No. 1 106 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 31 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2204 09/30/2014 Sept A/P Testing 24,056.08 246.00 25,990.08 OXIDOR LABORATORIES LLC 34252 AP 2204 09/30/2014 Sept A/P Testing 176.00 26,166.08 OXIDOR LABORATORIES LLC 34252 AP _______________ Account: 135-55135-020-000 Lab Analysis Totals: 2,110.00 26,166.08 ** 30,000.00 Budgeted 3,833.92 Remaining 87 % Used Account: 135-60010-020-000 Communications/Pagers/Mobiles 2120 09/19/2014 Sept A/P Charter, Gexa, Verizon 3,079.43 304.08 3,383.51 TOWN OF TROPHY CLUB 34197 AP _______________ Account: 135-60010-020-000 Communications/Pagers/Mobiles Totals: 304.08 3,383.51 ** 3,329.00 Budgeted (54.51) Remaining 102 % Used Account: 135-60020-020-000 Electricity 2120 09/19/2014 Sept A/P Electricity 8/13-9/12/14 98,759.24 10,427.76 109,187.00 HUDSON ENERGY SERVICES, LLC 34178 AP _______________ Account: 135-60020-020-000 Electricity Totals: 10,427.76 109,187.00 ** 138,227.00 Budgeted 29,040.00 Remaining 79 % Used Account: 135-60066-020-000 Publications/Books/Subscripts 351.00 .00 351.00 _______________ Account: 135-60066-020-000 Publications/Books/Subscripts Totals: .00 351.00 ** 400.00 Budgeted 49.00 Remaining 88 % Used Account: 135-60080-020-000 Schools & Training 1,347.00 .00 1,347.00 _______________ Account: 135-60080-020-000 Schools & Training Totals: .00 1,347.00 ** 1,636.00 Budgeted 289.00 Remaining 82 % Used Account: 135-60090-020-000 Safety Program 474.07 .00 474.07 _______________ Account: 135-60090-020-000 Safety Program Totals: .00 474.07 ** 500.00 Budgeted 25.93 Remaining 95 % Used Account: 135-60100-020-000 Travel & per diem Trophy Club Municipal Utility District No. 1 107 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 32 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 1,093.55 .00 1,093.55 _______________ Account: 135-60100-020-000 Travel & per diem Totals: .00 1,093.55 ** 1,050.00 Budgeted (43.55) Remaining 104 % Used Account: 135-60105-020-000 Rent/Lease Equipment 299.53 .00 299.53 _______________ Account: 135-60105-020-000 Rent/Lease Equipment Totals: .00 299.53 ** 1,500.00 Budgeted 1,200.47 Remaining 20 % Used Account: 135-60135-020-000 TCEQ Fees & Permits 8,919.00 .00 8,919.00 _______________ Account: 135-60135-020-000 TCEQ Fees & Permits Totals: .00 8,919.00 ** 17,150.00 Budgeted 8,231.00 Remaining 52 % Used Account: 135-60243-020-000 Prior Year Expense 3,554.22 .00 3,554.22 _______________ Account: 135-60243-020-000 Prior Year Expense Totals: .00 3,554.22 ** 3,554.00 Budgeted (.22) Remaining 100 % Used Account: 135-60245-020-000 Miscellaneous Expenses 2193 09/26/2014 8/27-9/26/14 PCards FUZZYS TACO SHOP-ROANO 4.67 49.21 53.88 FUZZYS TACO SHOP-ROANO PC _______________ Account: 135-60245-020-000 Miscellaneous Expenses Totals: 49.21 53.88 ** 200.00 Budgeted 146.12 Remaining 27 % Used Account: 135-60285-020-000 Lawn Equipment & Maintenance .00 .00 _______________ Account: 135-60285-020-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60360-020-000 Furniture/Equipment < $5000 1,079.10 .00 1,079.10 Trophy Club Municipal Utility District No. 1 108 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 33 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60360-020-000 Furniture/Equipment < $5000 Totals: .00 1,079.10 ** 1,079.00 Budgeted (.10) Remaining 100 % Used Account: 135-65005-020-000 Fuel & Lube 2207 09/30/2014 Sept MUD Gas log 11,192.79 950.71 12,143.50 GL _______________ Account: 135-65005-020-000 Fuel & Lube Totals: 950.71 12,143.50 ** 13,600.00 Budgeted 1,456.50 Remaining 89 % Used Account: 135-65010-020-000 Uniforms 2120 09/19/2014 Sept A/P Caps 1,667.77 60.00 1,727.77 PANDA EMBROIDERY 34189 AP _______________ Account: 135-65010-020-000 Uniforms Totals: 60.00 1,727.77 ** 1,752.00 Budgeted 24.23 Remaining 99 % Used Account: 135-65030-020-000 Chemicals 25,292.10 .00 25,292.10 _______________ Account: 135-65030-020-000 Chemicals Totals: .00 25,292.10 ** 31,000.00 Budgeted 5,707.90 Remaining 82 % Used Account: 135-65035-020-000 Small Tools 346.09 .00 346.09 _______________ Account: 135-65035-020-000 Small Tools Totals: .00 346.09 ** 300.00 Budgeted (46.09) Remaining 115 % Used Account: 135-65040-020-000 Safety Equipment 277.86 .00 277.86 _______________ Account: 135-65040-020-000 Safety Equipment Totals: .00 277.86 ** 500.00 Budgeted 222.14 Remaining 56 % Used Account: 135-65045-020-000 Lab Supplies 11,815.89 .00 11,815.89 Trophy Club Municipal Utility District No. 1 109 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 34 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65045-020-000 Lab Supplies Totals: .00 11,815.89 ** 15,000.00 Budgeted 3,184.11 Remaining 79 % Used Account: 135-69008-020-000 Short Term Debt-Principal 20,020.00 .00 20,020.00 _______________ Account: 135-69008-020-000 Short Term Debt-Principal Totals: .00 20,020.00 ** 20,020.00 Budgeted .00 Remaining 100 % Used Account: 135-69009-020-000 Short Term Debt-Interest 1974 09/01/2014 Sept A/P Interest payment/$445K loan 1,043.70 401.92 1,445.62 FIRST FINANCIAL BANK 34093 AP _______________ Account: 135-69009-020-000 Short Term Debt-Interest Totals: 401.92 1,445.62 ** 1,422.00 Budgeted (23.62) Remaining 102 % Used Department 20 Totals: ------------------------------------------------------------------------------------------------ 1,517,368.02 ** 1,564,486.00 Budgeted 47,117.98 Remaining 97 % Used Trophy Club Municipal Utility District No. 1 110 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 35 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-021-000 Salaries & Wages 2062 09/12/2014 MUD Payroll 9/12/14 Salaries & Wages 70,956.71 3,434.65 74,391.36 PR 2135 09/26/2014 MUD Payroll 9/26/14 Salaries & Wages 3,434.65 77,826.01 PR _______________ Account: 135-50005-021-000 Salaries & Wages Totals: 6,869.30 77,826.01 ** 90,299.00 Budgeted 12,472.99 Remaining 86 % Used Account: 135-50010-021-000 Overtime 2062 09/12/2014 MUD Payroll 9/12/14 Overtime 7,585.69 569.08 8,154.77 PR 2135 09/26/2014 MUD Payroll 9/26/14 Overtime 732.80 8,887.57 PR _______________ Account: 135-50010-021-000 Overtime Totals: 1,301.88 8,887.57 ** 10,028.00 Budgeted 1,140.43 Remaining 89 % Used Account: 135-50016-021-000 Longevity 2,107.50 .00 2,107.50 _______________ Account: 135-50016-021-000 Longevity Totals: .00 2,107.50 ** 2,108.00 Budgeted .50 Remaining 100 % Used Account: 135-50017-021-000 Certification 2135 09/26/2014 MUD Payroll 9/26/14 Certification 1,650.00 150.00 1,800.00 PR _______________ Account: 135-50017-021-000 Certification Totals: 150.00 1,800.00 ** 1,800.00 Budgeted .00 Remaining 100 % Used Account: 135-50020-021-000 Retirement 2062 09/12/2014 MUD Payroll 9/12/14 Retirement 7,745.53 359.54 8,105.07 PR 2135 09/26/2014 MUD Payroll 9/26/14 Retirement 387.70 8,492.77 PR _______________ Account: 135-50020-021-000 Retirement Totals: 747.24 8,492.77 ** 9,025.00 Budgeted 532.23 Remaining 94 % Used Account: 135-50026-021-000 Medical Insurance 2062 09/12/2014 MUD Payroll 9/12/14 Medical Insurance 17,042.39 736.86 17,779.25 PR 2135 09/26/2014 MUD Payroll 9/26/14 Medical Insurance 736.84 18,516.09 PR _______________ Account: 135-50026-021-000 Medical Insurance Totals: 1,473.70 18,516.09 ** 23,668.00 Budgeted 5,151.91 Remaining 78 % Used Trophy Club Municipal Utility District No. 1 111 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 36 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50027-021-000 Dental Insurance 2062 09/12/2014 MUD Payroll 9/12/14 Dental Insurance 1,223.19 51.30 1,274.49 PR 2135 09/26/2014 MUD Payroll 9/26/14 Dental Insurance 51.30 1,325.79 PR _______________ Account: 135-50027-021-000 Dental Insurance Totals: 102.60 1,325.79 ** 1,703.00 Budgeted 377.21 Remaining 78 % Used Account: 135-50028-021-000 Vision Insurance 2062 09/12/2014 MUD Payroll 9/12/14 Vision Insurance 265.29 11.84 277.13 PR 2135 09/26/2014 MUD Payroll 9/26/14 Vision Insurance 11.84 288.97 PR _______________ Account: 135-50028-021-000 Vision Insurance Totals: 23.68 288.97 ** 314.00 Budgeted 25.03 Remaining 92 % Used Account: 135-50029-021-000 Life Insurance & Other 1974 09/01/2014 Sept A/P September Dental, Life, ADD, S 903.24 72.75 975.99 METLIFE 34137 AP _______________ Account: 135-50029-021-000 Life Insurance & Other Totals: 72.75 975.99 ** 1,066.00 Budgeted 90.01 Remaining 92 % Used Account: 135-50030-021-000 Social Security Taxes 2062 09/12/2014 MUD Payroll 9/12/14 Social Security Taxes 4,974.66 230.15 5,204.81 PR 2135 09/26/2014 MUD Payroll 9/26/14 Social Security Taxes 247.92 5,452.73 PR _______________ Account: 135-50030-021-000 Social Security Taxes Totals: 478.07 5,452.73 ** 7,442.00 Budgeted 1,989.27 Remaining 73 % Used Account: 135-50035-021-000 Medicare Taxes 2062 09/12/2014 MUD Payroll 9/12/14 Medicare Taxes 1,163.43 53.83 1,217.26 PR 2135 09/26/2014 MUD Payroll 9/26/14 Medicare Taxes 57.98 1,275.24 PR _______________ Account: 135-50035-021-000 Medicare Taxes Totals: 111.81 1,275.24 ** 1,741.00 Budgeted 465.76 Remaining 73 % Used Account: 135-50040-021-000 Unemployment Taxes 414.00 .00 414.00 _______________ Account: 135-50040-021-000 Unemployment Taxes Totals: .00 414.00 ** 414.00 Budgeted .00 Remaining 100 % Used Trophy Club Municipal Utility District No. 1 112 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 37 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50045-021-000 Workman's Compensation 59 09/01/2014 Sep Ins & W/C Expense 2,942.94 267.54 3,210.48 GL _______________ Account: 135-50045-021-000 Workman's Compensation Totals: 267.54 3,210.48 ** 3,276.00 Budgeted 65.52 Remaining 98 % Used Account: 135-50070-021-000 Employee Relations 230.28 .00 230.28 _______________ Account: 135-50070-021-000 Employee Relations Totals: .00 230.28 ** 200.00 Budgeted (30.28) Remaining 115 % Used Account: 135-55080-021-000 Maintenance & Repairs 2120 09/19/2014 Sept A/P Lift Station #9 13,336.21 381.00 13,717.21 XYLEM WATER SOLUTIONS USA INC 34201 AP 2204 09/30/2014 Sept A/P 30' suspended floats 293.79 14,011.00 HD SUPPLY FACILITIES MAINT LTD 34233 AP _______________ Account: 135-55080-021-000 Maintenance & Repairs Totals: 674.79 14,011.00 ** 14,451.00 Budgeted 440.00 Remaining 97 % Used Account: 135-55090-021-000 Vehicle Maintenance 2120 09/19/2014 Sept A/P 1 Tire & Balance Unit 301 Ford 1,813.42 124.52 1,937.94 BLAGG TIRE & SERVICE 34166 AP _______________ Account: 135-55090-021-000 Vehicle Maintenance Totals: 124.52 1,937.94 ** 2,000.00 Budgeted 62.06 Remaining 97 % Used Account: 135-60010-021-000 Communications/Pagers/Mobiles 2120 09/19/2014 Sept A/P Charter, Gexa, Verizon 1,301.12 101.36 1,402.48 TOWN OF TROPHY CLUB 34197 AP _______________ Account: 135-60010-021-000 Communications/Pagers/Mobiles Totals: 101.36 1,402.48 ** 1,333.00 Budgeted (69.48) Remaining 105 % Used Account: 135-60020-021-000 Electricity 2120 09/19/2014 Sept A/P Electricity 7/29-8/28/14 18,757.32 364.15 19,121.47 TRI COUNTY ELECTRIC 34198 AP 2120 09/19/2014 Sept A/P Electricity 7/29-8/28/14 203.56 19,325.03 TRI COUNTY ELECTRIC 34198 AP 2120 09/19/2014 Sept A/P Electricity 7/29-8/28/14 28.15 19,353.18 TRI COUNTY ELECTRIC 34198 AP 2120 09/19/2014 Sept A/P Electricity 8/13-9/12/14 269.83 19,623.01 HUDSON ENERGY SERVICES, LLC 34178 AP 2120 09/19/2014 Sept A/P Electricity 8/13-9/12/14 556.67 20,179.68 HUDSON ENERGY SERVICES, LLC 34178 AP 2120 09/19/2014 Sept A/P Electricity 8/12-9/11/14 63.62 20,243.30 HUDSON ENERGY SERVICES, LLC 34178 AP Trophy Club Municipal Utility District No. 1 113 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 38 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2120 09/19/2014 Sept A/P Electricity 8/12-9/11/14 18,757.32 30.25 20,273.55 HUDSON ENERGY SERVICES, LLC 34178 AP 2120 09/19/2014 Sept A/P Electricity 8/13-9/12/14 85.48 20,359.03 HUDSON ENERGY SERVICES, LLC 34178 AP 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (103.92) 20,255.11 AR 2214 09/30/2014 Sept A/P Electricity 8/28-9/30/14 341.23 20,596.34 TRI COUNTY ELECTRIC AP 2214 09/30/2014 Sept A/P Electricity 8/28-9/30/14 182.44 20,778.78 TRI COUNTY ELECTRIC AP 2214 09/30/2014 Sept A/P Electricity 8/28-9/30 28.41 20,807.19 TRI COUNTY ELECTRIC AP _______________ Account: 135-60020-021-000 Electricity Totals: 2,049.87 20,807.19 ** 21,178.00 Budgeted 370.81 Remaining 98 % Used Account: 135-60070-021-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-021-000 Dues & Memberships Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60080-021-000 Schools & Training 561.00 .00 561.00 _______________ Account: 135-60080-021-000 Schools & Training Totals: .00 561.00 ** 911.00 Budgeted 350.00 Remaining 62 % Used Account: 135-60090-021-000 Safety Program 35.34 .00 35.34 _______________ Account: 135-60090-021-000 Safety Program Totals: .00 35.34 ** 300.00 Budgeted 264.66 Remaining 12 % Used Account: 135-60100-021-000 Travel & per diem 621.24 .00 621.24 _______________ Account: 135-60100-021-000 Travel & per diem Totals: .00 621.24 ** 250.00 Budgeted (371.24) Remaining 248 % Used Account: 135-60105-021-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-021-000 Rent/Lease Equipment Totals: .00 .00 ** 5,000.00 Budgeted 5,000.00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 114 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 39 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60245-021-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-021-000 Miscellaneous Expenses Totals: .00 .00 ** 100.00 Budgeted 100.00 Remaining 0 % Used Account: 135-65005-021-000 Fuel & Lube 2207 09/30/2014 Sept MUD Gas log 11,856.45 668.75 12,525.20 GL _______________ Account: 135-65005-021-000 Fuel & Lube Totals: 668.75 12,525.20 ** 21,747.00 Budgeted 9,221.80 Remaining 58 % Used Account: 135-65010-021-000 Uniforms 2204 09/30/2014 Sept A/P Caps 986.73 51.00 1,037.73 PANDA EMBROIDERY 34253 AP _______________ Account: 135-65010-021-000 Uniforms Totals: 51.00 1,037.73 ** 1,040.00 Budgeted 2.27 Remaining 100 % Used Account: 135-65030-021-000 Chemicals 300.89 .00 300.89 _______________ Account: 135-65030-021-000 Chemicals Totals: .00 300.89 ** 2,000.00 Budgeted 1,699.11 Remaining 15 % Used Account: 135-65035-021-000 Small Tools 242.99 .00 242.99 _______________ Account: 135-65035-021-000 Small Tools Totals: .00 242.99 ** 300.00 Budgeted 57.01 Remaining 81 % Used Account: 135-65040-021-000 Safety Equipment 586.73 .00 586.73 _______________ Account: 135-65040-021-000 Safety Equipment Totals: .00 586.73 ** 750.00 Budgeted 163.27 Remaining 78 % Used Account: 135-69005-021-000 Capital Outlays Trophy Club Municipal Utility District No. 1 115 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 40 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 21 Collection Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 68,300.20 .00 68,300.20 _______________ Account: 135-69005-021-000 Capital Outlays Totals: .00 68,300.20 ** 114,000.00 Budgeted 45,699.80 Remaining 60 % Used Account: 135-69008-021-000 Short Term Debt-Principal 35,991.00 .00 35,991.00 _______________ Account: 135-69008-021-000 Short Term Debt-Principal Totals: .00 35,991.00 ** 35,991.00 Budgeted .00 Remaining 100 % Used Account: 135-69009-021-000 Short Term Debt-Interest 2,822.90 .00 2,822.90 _______________ Account: 135-69009-021-000 Short Term Debt-Interest Totals: .00 2,822.90 ** 2,846.00 Budgeted 23.10 Remaining 99 % Used Department 21 Totals: ------------------------------------------------------------------------------------------------ 291,987.25 ** 377,531.00 Budgeted 85,543.75 Remaining 77 % Used Trophy Club Municipal Utility District No. 1 116 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 41 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-026-000 Salaries & Wages 2062 09/12/2014 MUD Payroll 9/12/14 Salaries & Wages 8,500.00 500.00 9,000.00 PR 2135 09/26/2014 MUD Payroll 9/26/14 Salaries & Wages 400.00 9,400.00 PR _______________ Account: 135-50005-026-000 Salaries & Wages Totals: 900.00 9,400.00 ** 10,000.00 Budgeted 600.00 Remaining 94 % Used Account: 135-50030-026-000 Social Security Taxes 2062 09/12/2014 MUD Payroll 9/12/14 Social Security Taxes 527.00 31.00 558.00 PR 2135 09/26/2014 MUD Payroll 9/26/14 Social Security Taxes 24.80 582.80 PR _______________ Account: 135-50030-026-000 Social Security Taxes Totals: 55.80 582.80 ** 620.00 Budgeted 37.20 Remaining 94 % Used Account: 135-50035-026-000 Medicare Taxes 2062 09/12/2014 MUD Payroll 9/12/14 Medicare Taxes 123.25 7.25 130.50 PR 2135 09/26/2014 MUD Payroll 9/26/14 Medicare Taxes 5.80 136.30 PR _______________ Account: 135-50035-026-000 Medicare Taxes Totals: 13.05 136.30 ** 145.00 Budgeted 8.70 Remaining 94 % Used Account: 135-50040-026-000 Unemployment Taxes 2062 09/12/2014 MUD Payroll 9/12/14 Unemployment Taxes 140.50 11.50 152.00 PR 2135 09/26/2014 MUD Payroll 9/26/14 Unemployment Taxes 9.20 161.20 PR _______________ Account: 135-50040-026-000 Unemployment Taxes Totals: 20.70 161.20 ** 230.00 Budgeted 68.80 Remaining 70 % Used Account: 135-50045-026-000 Workman's Compensation 59 09/01/2014 Sep Ins & W/C Expense 32.41 2.94 35.35 GL _______________ Account: 135-50045-026-000 Workman's Compensation Totals: 2.94 35.35 ** 36.00 Budgeted .65 Remaining 98 % Used Account: 135-60066-026-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-026-000 Publications/Books/Subscripts Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 117 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 42 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60070-026-000 Dues & Memberships 35.00 .00 35.00 _______________ Account: 135-60070-026-000 Dues & Memberships Totals: .00 35.00 ** 500.00 Budgeted 465.00 Remaining 7 % Used Account: 135-60075-026-000 Meetings 2193 09/26/2014 8/27-9/26/14 PCards RANDALLS STORE00017897 395.79 26.93 422.72 RANDALLS STORE00017897 PC _______________ Account: 135-60075-026-000 Meetings Totals: 26.93 422.72 ** 1,200.00 Budgeted 777.28 Remaining 35 % Used Account: 135-60080-026-000 Schools & Training 2193 09/26/2014 8/27-9/26/14 PCards NCTCOG RTC TRAINING 957.00 (125.00) 832.00 NCTCOG RTC TRAINING PC _______________ Account: 135-60080-026-000 Schools & Training Totals: (125.00) 832.00 ** 4,000.00 Budgeted 3,168.00 Remaining 21 % Used Account: 135-60100-026-000 Travel & per diem 41.66 .00 41.66 _______________ Account: 135-60100-026-000 Travel & per diem Totals: .00 41.66 ** 5,000.00 Budgeted 4,958.34 Remaining 1 % Used Account: 135-60245-026-000 Miscellaneous Expenses 2066 09/09/2014 Sept A/P Reimb for Director Fire T-shir 179.40 75.00 254.40 JENNIFER MCKNIGHT 34127 AP _______________ Account: 135-60245-026-000 Miscellaneous Expenses Totals: 75.00 254.40 ** 1,000.00 Budgeted 745.60 Remaining 25 % Used Department 26 Totals: ------------------------------------------------------------------------------------------------ 11,901.43 ** 22,881.00 Budgeted 10,979.57 Remaining 52 % Used Trophy Club Municipal Utility District No. 1 118 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 43 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-030-000 Salaries & Wages 2062 09/12/2014 MUD Payroll 9/12/14 Salaries & Wages 408,322.07 16,179.37 424,501.44 PR 2120 09/19/2014 Sept A/P Temp Receptionist 512.00 425,013.44 TRINITY EMPLOYMENT SOLUTIONS 34199 AP 2120 09/19/2014 Sept A/P Temp Receptionist 640.00 425,653.44 TRINITY EMPLOYMENT SOLUTIONS 34199 AP 2135 09/26/2014 MUD Payroll 9/26/14 Salaries & Wages 16,173.51 441,826.95 PR 2161 09/30/2014 Sept A/P Temp Receptionist 640.00 442,466.95 TRINITY EMPLOYMENT SOLUTIONS 34265 AP 2203 09/30/2014 Payroll Accrual @ 9/30/14 11,335.09 453,802.04 PR 2204 09/30/2014 Sept A/P Temp Receptionist 384.00 454,186.04 TRINITY EMPLOYMENT SOLUTIONS 34265 AP 2204 09/30/2014 Sept A/P Temp Receptionist 256.00 454,442.04 TRINITY EMPLOYMENT SOLUTIONS 34265 AP _______________ Account: 135-50005-030-000 Salaries & Wages Totals: 46,119.97 454,442.04 ** 458,721.00 Budgeted 4,278.96 Remaining 99 % Used Account: 135-50010-030-000 Overtime 2062 09/12/2014 MUD Payroll 9/12/14 Overtime 884.28 19.29 903.57 PR 2135 09/26/2014 MUD Payroll 9/26/14 Overtime 3.68 907.25 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 16.05 923.30 PR _______________ Account: 135-50010-030-000 Overtime Totals: 39.02 923.30 ** 750.00 Budgeted (173.30) Remaining 123 % Used Account: 135-50016-030-000 Longevity 3,077.50 .00 3,077.50 _______________ Account: 135-50016-030-000 Longevity Totals: .00 3,077.50 ** 3,018.00 Budgeted (59.50) Remaining 102 % Used Account: 135-50020-030-000 Retirement 2062 09/12/2014 MUD Payroll 9/12/14 Retirement 37,536.04 1,454.65 38,990.69 PR 2135 09/26/2014 MUD Payroll 9/26/14 Retirement 1,452.71 40,443.40 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 1,019.31 41,462.71 PR _______________ Account: 135-50020-030-000 Retirement Totals: 3,926.67 41,462.71 ** 41,419.00 Budgeted (43.71) Remaining 100 % Used Account: 135-50026-030-000 Medical Insurance 2062 09/12/2014 MUD Payroll 9/12/14 Medical Insurance 51,176.38 2,105.76 53,282.14 PR 2135 09/26/2014 MUD Payroll 9/26/14 Medical Insurance 2,105.72 55,387.86 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 1,475.93 56,863.79 PR Trophy Club Municipal Utility District No. 1 119 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 44 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50026-030-000 Medical Insurance Totals: 5,687.41 56,863.79 ** 57,923.00 Budgeted 1,059.21 Remaining 98 % Used Account: 135-50027-030-000 Dental Insurance 2062 09/12/2014 MUD Payroll 9/12/14 Dental Insurance 3,755.54 153.82 3,909.36 PR 2135 09/26/2014 MUD Payroll 9/26/14 Dental Insurance 153.85 4,063.21 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 107.70 4,170.91 PR _______________ Account: 135-50027-030-000 Dental Insurance Totals: 415.37 4,170.91 ** 5,100.00 Budgeted 929.09 Remaining 82 % Used Account: 135-50028-030-000 Vision Insurance 2062 09/12/2014 MUD Payroll 9/12/14 Vision Insurance 891.50 36.26 927.76 PR 2135 09/26/2014 MUD Payroll 9/26/14 Vision Insurance 36.31 964.07 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 25.41 989.48 PR _______________ Account: 135-50028-030-000 Vision Insurance Totals: 97.98 989.48 ** 1,087.00 Budgeted 97.52 Remaining 91 % Used Account: 135-50029-030-000 Life Insurance & Other 1974 09/01/2014 Sept A/P September Dental, Life, ADD, S 4,276.80 284.59 4,561.39 METLIFE 34137 AP 2161 09/30/2014 Sept A/P Café 125 admin 40.92 4,602.31 BenefitMall 34221 AP 2194 09/30/2014 Sept A/P Rounding adjustment (.06) 4,602.25 Legal Shield 34240 AP 2212 09/30/2014 Adj Insur Bal due to rounding (.02) 4,602.23 GL _______________ Account: 135-50029-030-000 Life Insurance & Other Totals: 325.43 4,602.23 ** 5,500.00 Budgeted 897.77 Remaining 84 % Used Account: 135-50030-030-000 Social Security Taxes 2062 09/12/2014 MUD Payroll 9/12/14 Social Security Taxes 24,602.12 948.95 25,551.07 PR 2135 09/26/2014 MUD Payroll 9/26/14 Social Security Taxes 936.93 26,488.00 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 676.77 27,164.77 PR _______________ Account: 135-50030-030-000 Social Security Taxes Totals: 2,562.65 27,164.77 ** 28,659.00 Budgeted 1,494.23 Remaining 95 % Used Account: 135-50035-030-000 Medicare Taxes Trophy Club Municipal Utility District No. 1 120 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 45 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2062 09/12/2014 MUD Payroll 9/12/14 Medicare Taxes 5,753.74 221.93 5,975.67 PR 2135 09/26/2014 MUD Payroll 9/26/14 Medicare Taxes 219.11 6,194.78 PR 2203 09/30/2014 Payroll Accrual @ 9/30/14 158.29 6,353.07 PR _______________ Account: 135-50035-030-000 Medicare Taxes Totals: 599.33 6,353.07 ** 6,702.00 Budgeted 348.93 Remaining 95 % Used Account: 135-50040-030-000 Unemployment Taxes 2203 09/30/2014 Payroll Accrual @ 9/30/14 1,449.00 .30 1,449.30 PR _______________ Account: 135-50040-030-000 Unemployment Taxes Totals: .30 1,449.30 ** 1,449.00 Budgeted (.30) Remaining 100 % Used Account: 135-50045-030-000 Workman's Compensation 59 09/01/2014 Sep Ins & W/C Expense 1,414.89 128.62 1,543.51 GL _______________ Account: 135-50045-030-000 Workman's Compensation Totals: 128.62 1,543.51 ** 1,575.00 Budgeted 31.49 Remaining 98 % Used Account: 135-50060-030-000 Pre-emp Physicals/Testing 2204 09/30/2014 Sept A/P Pre-employment testing 88.45 88.45 FIRST CHECK APPLICANT SCREENIN 34230 AP _______________ Account: 135-50060-030-000 Pre-emp Physicals/Testing Totals: 88.45 88.45 ** 200.00 Budgeted 111.55 Remaining 44 % Used Account: 135-50070-030-000 Employee Relations 2193 09/26/2014 8/27-9/26/14 PCards CHICK-FIL-A #02892 2,732.68 114.50 2,847.18 CHICK-FIL-A #02892 PC 2193 09/26/2014 8/27-9/26/14 PCards AMAZON.COM 37.61 2,884.79 AMAZON.COM PC 2193 09/26/2014 8/27-9/26/14 PCards RANDALLS STORE00017897 28.96 2,913.75 RANDALLS STORE00017897 PC _______________ Account: 135-50070-030-000 Employee Relations Totals: 181.07 2,913.75 ** 5,000.00 Budgeted 2,086.25 Remaining 58 % Used Account: 135-55030-030-000 Software & Support 2120 09/19/2014 Sept A/P Charter, Gexa, Verizon 45,801.22 645.50 46,446.72 TOWN OF TROPHY CLUB 34197 AP 2120 09/19/2014 Sept A/P Support 659.38 47,106.10 STW INC 34192 AP 2204 09/30/2014 Sept A/P BOA PCards 166.35 47,272.45 TOWN OF TROPHY CLUB 34264 AP 2204 09/30/2014 Sept A/P BOA PCards 2/28-3/27, Credit 1 356.37 47,628.82 TOWN OF TROPHY CLUB 34264 AP Trophy Club Municipal Utility District No. 1 121 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 46 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2204 09/30/2014 Sept A/P BOA PCards 2/28-3/27, Credit 1 45,801.22 (582.37) 47,046.45 TOWN OF TROPHY CLUB 34264 AP _______________ Account: 135-55030-030-000 Software & Support Totals: 1,245.23 47,046.45 ** 59,698.00 Budgeted 12,651.55 Remaining 79 % Used Account: 135-55070-030-000 Independent Labor 2066 09/09/2014 Sept A/P Symonds, SHI, Acclaim 8,454.78 62.50 8,517.28 TOWN OF TROPHY CLUB 34158 AP 2120 09/19/2014 Sept A/P Record MUD meeting 37.50 8,554.78 JOHN CHARLES HALL 34181 AP 2120 09/19/2014 Sept A/P Record MUD meeting 48.75 8,603.53 MIGUEL CRUZ 34186 AP _______________ Account: 135-55070-030-000 Independent Labor Totals: 148.75 8,603.53 ** 7,000.00 Budgeted (1,603.53) Remaining 123 % Used Account: 135-55080-030-000 Maintenance & Repairs 2120 09/19/2014 Sept A/P Rug Service 503.45 94.42 597.87 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Rug Service 95.42 693.29 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Rug Service 95.42 788.71 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Rug Service 95.42 884.13 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Rug Service 95.42 979.55 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Rug Service 95.42 1,074.97 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Rug Service 95.42 1,170.39 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Rug Service 95.42 1,265.81 G & K SERVICES 34173 AP 2120 09/19/2014 Sept A/P Service call-MUD bldg Generato 495.00 1,760.81 ENTECH SALES AND SERVICE INC 34170 AP 2120 09/19/2014 Sept A/P Fuel tanks calibration 225.00 1,985.81 TesTank, Inc. 34195 AP _______________ Account: 135-55080-030-000 Maintenance & Repairs Totals: 1,482.36 1,985.81 ** 4,500.00 Budgeted 2,514.19 Remaining 44 % Used Account: 135-55100-030-000 Building Maint & Supplies 2120 09/19/2014 Sept A/P Keys, change out codes 2,700.79 325.00 3,025.79 MICHAEL'S KEYS 34185 AP 2193 09/26/2014 8/27-9/26/14 PCards THE HOME DEPOT 6581 136.85 3,162.64 THE HOME DEPOT 6581 PC 2193 09/26/2014 8/27-9/26/14 PCards JOHN DEERE LANDSCAPES2 323.35 3,485.99 JOHN DEERE LANDSCAPES2 PC 2161 09/30/2014 Sept A/P A/C repair 92.00 3,577.99 NORTH TX HEATING & AIR, INC 34250 AP 2204 09/30/2014 Sept A/P Rug Service 95.42 3,673.41 G & K SERVICES 34232 AP 2204 09/30/2014 Sept A/P Rug Service 95.42 3,768.83 G & K SERVICES 34232 AP 2204 09/30/2014 Sept A/P Rug Service 95.42 3,864.25 G & K SERVICES 34232 AP 2204 09/30/2014 Sept A/P Rug Service 95.42 3,959.67 G & K SERVICES 34232 AP 2204 09/30/2014 Sept A/P Rug Service 95.42 4,055.09 G & K SERVICES 34232 AP 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (238.55) 3,816.54 AR Trophy Club Municipal Utility District No. 1 122 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 47 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-55100-030-000 Building Maint & Supplies Totals: 1,115.75 3,816.54 ** 6,500.00 Budgeted 2,683.46 Remaining 59 % Used Account: 135-55120-030-000 Cleaning Services 2120 09/19/2014 Sept A/P August Janitorial Services 15,949.70 1,594.97 17,544.67 MEMBER'S BUILDING MAINTENANCE 34184 AP _______________ Account: 135-55120-030-000 Cleaning Services Totals: 1,594.97 17,544.67 ** 19,140.00 Budgeted 1,595.33 Remaining 92 % Used Account: 135-55160-030-000 Professional Outside Services 2120 09/19/2014 Sept A/P Analytical Svcs/WWTP Bond 500.00 7,490.00 7,990.00 Standard & Poor's 34191 AP _______________ Account: 135-55160-030-000 Professional Outside Services Totals: 7,490.00 7,990.00 ** 10,000.00 Budgeted 2,010.00 Remaining 80 % Used Account: 135-55161-030-000 Town Personnel Contract 77,048.00 .00 77,048.00 _______________ Account: 135-55161-030-000 Town Personnel Contract Totals: .00 77,048.00 ** 77,048.00 Budgeted .00 Remaining 100 % Used Account: 135-55165-030-000 Collection Fees .00 .00 _______________ Account: 135-55165-030-000 Collection Fees Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-55205-030-000 Utility Billing Contract 2120 09/19/2014 Sept A/P August Late notices 6,744.24 200.30 6,944.54 DATAPROSE LLC 34168 AP 2204 09/30/2014 Sept A/P September water billing 793.85 7,738.39 DATAPROSE LLC 34227 AP _______________ Account: 135-55205-030-000 Utility Billing Contract Totals: 994.15 7,738.39 ** 6,808.00 Budgeted (930.39) Remaining 114 % Used Account: 135-60005-030-000 Telephone 2120 09/19/2014 Sept A/P Answering service 11,693.40 180.00 11,873.40 KEYSTONE PARK SECRETARIAL 34182 AP Trophy Club Municipal Utility District No. 1 123 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 48 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2204 09/30/2014 Sept A/P BOA PCards 11,693.40 860.86 12,734.26 TOWN OF TROPHY CLUB 34264 AP 2204 09/30/2014 Sept A/P BOA PCards 2/28-3/27, Credit 1 871.80 13,606.06 TOWN OF TROPHY CLUB 34264 AP 2204 09/30/2014 Sept A/P BOA PCards 2/28-3/27, Credit 1 (936.89) 12,669.17 TOWN OF TROPHY CLUB 34264 AP _______________ Account: 135-60005-030-000 Telephone Totals: 975.77 12,669.17 ** 11,250.00 Budgeted (1,419.17) Remaining 113 % Used Account: 135-60010-030-000 Communications/Pagers/Mobiles 2120 09/19/2014 Sept A/P Charter, Gexa, Verizon 3,340.58 37.99 3,378.57 TOWN OF TROPHY CLUB 34197 AP 2135 09/26/2014 MUD Payroll 9/26/14 Communications/Pagers/Mobiles 300.00 3,678.57 PR _______________ Account: 135-60010-030-000 Communications/Pagers/Mobiles Totals: 337.99 3,678.57 ** 4,057.00 Budgeted 378.43 Remaining 91 % Used Account: 135-60020-030-000 Electricity/Gas 2120 09/19/2014 Sept A/P Charter, Gexa, Verizon 12,750.50 877.36 13,627.86 TOWN OF TROPHY CLUB 34197 AP _______________ Account: 135-60020-030-000 Electricity/Gas Totals: 877.36 13,627.86 ** 15,171.00 Budgeted 1,543.14 Remaining 90 % Used Account: 135-60025-030-000 Water 2204 09/30/2014 Sept A/P UB Sept water 948.89 209.50 1,158.39 TROPHY CLUB MUD (WATER BILLS) 34266 AP 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (104.75) 1,053.64 AR _______________ Account: 135-60025-030-000 Water Totals: 104.75 1,053.64 ** 1,500.00 Budgeted 446.36 Remaining 70 % Used Account: 135-60035-030-000 Postage 2120 09/19/2014 Sept A/P ofc supplies return 22,463.42 4.43 22,467.85 FEDERAL EXPRESS CORP 34171 AP 2120 09/19/2014 Sept A/P August Late notices 237.60 22,705.45 DATAPROSE LLC 34168 AP 2193 09/26/2014 8/27-9/26/14 PCards USPS 48764506630613152 22.69 22,728.14 USPS 48764506630613152 PC 2161 09/30/2014 Sept A/P Reimburse Petty Cash RG 7.33 22,735.47 TROPHY CLUB MUD PETTY CASH 34267 AP 2194 09/30/2014 Sept A/P Pitney Bowes, Nevill 145.50 22,880.97 TOWN OF TROPHY CLUB 34264 AP 2204 09/30/2014 Sept A/P September water billing 1,536.53 24,417.50 DATAPROSE LLC 34227 AP 2206 09/30/2014 MUD Postage Meter usage/Sept 170.15 24,587.65 GL _______________ Account: 135-60035-030-000 Postage Totals: 2,124.23 24,587.65 ** 28,500.00 Budgeted 3,912.35 Remaining 86 % Used Trophy Club Municipal Utility District No. 1 124 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 49 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60040-030-000 Service Charges & Fees 2120 09/19/2014 Sept A/P P/R Taxes penalty 30,826.66 702.97 31,529.63 INTERNAL REVENUE SERVICE 34179 AP 2159 09/19/2014 FF Bank Aug Account Analysis 250.00 31,779.63 GL 2200 09/30/2014 Sep UB Online Credit Card fees 52.34 31,831.97 GL 2200 09/30/2014 Sep UB Online Credit Card fees 103.90 31,935.87 GL 2200 09/30/2014 Sep UB Online Credit Card fees 3,805.70 35,741.57 GL _______________ Account: 135-60040-030-000 Service Charges & Fees Totals: 4,914.91 35,741.57 ** 28,330.00 Budgeted (7,411.57) Remaining 126 % Used Account: 135-60050-030-000 Bad Debt Expense 2179 09/30/2014 UB 9/30/14 Write Offs UB20140930-20140930 User: 4,351.64 97.63 4,449.27 UB _______________ Account: 135-60050-030-000 Bad Debt Expense Totals: 97.63 4,449.27 ** 6,200.00 Budgeted 1,750.73 Remaining 72 % Used Account: 135-60055-030-000 Insurance 59 09/01/2014 Sep Ins & W/C Expense 47,295.28 4,269.73 51,565.01 GL _______________ Account: 135-60055-030-000 Insurance Totals: 4,269.73 51,565.01 ** 53,561.00 Budgeted 1,995.99 Remaining 96 % Used Account: 135-60066-030-000 Publications/Books/Subscripts 401.08 .00 401.08 _______________ Account: 135-60066-030-000 Publications/Books/Subscripts Totals: .00 401.08 ** 1,000.00 Budgeted 598.92 Remaining 40 % Used Account: 135-60070-030-000 Dues & Memberships 4,571.95 .00 4,571.95 _______________ Account: 135-60070-030-000 Dues & Memberships Totals: .00 4,571.95 ** 4,500.00 Budgeted (71.95) Remaining 102 % Used Account: 135-60075-030-000 Meetings 27.26 .00 27.26 _______________ Account: 135-60075-030-000 Meetings Totals: .00 27.26 ** 400.00 Budgeted 372.74 Remaining 7 % Used Trophy Club Municipal Utility District No. 1 125 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 50 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60079-030-000 Public Education 274.83 .00 274.83 _______________ Account: 135-60079-030-000 Public Education Totals: .00 274.83 ** 5,000.00 Budgeted 4,725.17 Remaining 5 % Used Account: 135-60080-030-000 Schools & Training 2,614.25 .00 2,614.25 _______________ Account: 135-60080-030-000 Schools & Training Totals: .00 2,614.25 ** 6,800.00 Budgeted 4,185.75 Remaining 38 % Used Account: 135-60100-030-000 Travel & per diem 2062 09/12/2014 MUD Payroll 9/12/14 Travel & per diem 3,209.96 30.58 3,240.54 PR 2135 09/26/2014 MUD Payroll 9/26/14 Travel & per diem 6.72 3,247.26 PR 2161 09/30/2014 Sept A/P Reimburse Petty Cash RG 30.12 3,277.38 TROPHY CLUB MUD PETTY CASH 34267 AP 2201 09/30/2014 Sept A/P Mileage reimbursement 49.95 3,327.33 LAURIE SLAGHT 34215 AP 2203 09/30/2014 Payroll Accrual @ 9/30/14 25.09 3,352.42 PR _______________ Account: 135-60100-030-000 Travel & per diem Totals: 142.46 3,352.42 ** 5,000.00 Budgeted 1,647.58 Remaining 67 % Used Account: 135-60110-030-000 Physicals/Testing .00 .00 _______________ Account: 135-60110-030-000 Physicals/Testing Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-60115-030-000 Elections 2161 09/30/2014 Sept A/P Reimburse Petty Cash RG 3,709.19 5.00 3,714.19 TROPHY CLUB MUD PETTY CASH 34267 AP _______________ Account: 135-60115-030-000 Elections Totals: 5.00 3,714.19 ** 2,500.00 Budgeted (1,214.19) Remaining 149 % Used Account: 135-60125-030-000 Advertising 2161 09/30/2014 Sept A/P Online Classified Ad, Water Su 1,778.93 150.00 1,928.93 TX MUNICIPAL LEAGUE 34269 AP _______________ Account: 135-60125-030-000 Advertising Totals: 150.00 1,928.93 ** 2,500.00 Budgeted 571.07 Remaining 77 % Used Trophy Club Municipal Utility District No. 1 126 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 51 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60235-030-000 Security 123.56 .00 123.56 _______________ Account: 135-60235-030-000 Security Totals: .00 123.56 ** 1,350.00 Budgeted 1,226.44 Remaining 9 % Used Account: 135-60245-030-000 Miscellaneous Expenses 2120 09/19/2014 Sept A/P Shredder 2,066.40 1,757.56 3,823.96 OFFICE DEPOT, INC 34187 AP 2193 09/26/2014 8/27-9/26/14 PCards TARRANTCOTX CLERK GRMC 1.00 3,824.96 TARRANTCOTX CLERK GRMC PC 2193 09/26/2014 8/27-9/26/14 PCards TARRANTCOTX CC GRM CNT 32.00 3,856.96 TARRANTCOTX CC GRM CNT PC 2193 09/26/2014 8/27-9/26/14 PCards VCN*DENTONRECCTR 61.00 3,917.96 VCN*DENTONRECCTR PC _______________ Account: 135-60245-030-000 Miscellaneous Expenses Totals: 1,851.56 3,917.96 ** 17,870.00 Budgeted 13,952.04 Remaining 22 % Used Account: 135-60270-030-000 4th of July Celebration .00 .00 _______________ Account: 135-60270-030-000 4th of July Celebration Totals: .00 .00 ** 10,500.00 Budgeted 10,500.00 Remaining 0 % Used Account: 135-60336-030-000 Interfund Trans Out (MUD1 I&S) 16,525.00 .00 16,525.00 _______________ Account: 135-60336-030-000 Interfund Trans Out (MUD1 I&S) Totals: .00 16,525.00 ** .00 Budgeted (16,525.00) Remaining 0 % Used Account: 135-60360-030-000 Furniture/Equipment < $5000 2,563.55 .00 2,563.55 _______________ Account: 135-60360-030-000 Furniture/Equipment < $5000 Totals: .00 2,563.55 ** 2,500.00 Budgeted (63.55) Remaining 103 % Used Account: 135-65010-030-000 Uniforms 998.90 .00 998.90 _______________ Account: 135-65010-030-000 Uniforms Totals: .00 998.90 ** 1,390.00 Budgeted 391.10 Remaining 72 % Used Trophy Club Municipal Utility District No. 1 127 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 52 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-65055-030-000 Hardware 2066 09/09/2014 Sept A/P Symonds, SHI, Acclaim 7,895.10 4.10 7,899.20 TOWN OF TROPHY CLUB 34158 AP 2204 09/30/2014 Sept A/P BOA PCards 548.45 8,447.65 TOWN OF TROPHY CLUB 34264 AP 2204 09/30/2014 Sept A/P BOA PCards 2/28-3/27, Credit 1 (233.58) 8,214.07 TOWN OF TROPHY CLUB 34264 AP _______________ Account: 135-65055-030-000 Hardware Totals: 318.97 8,214.07 ** 13,562.00 Budgeted 5,347.93 Remaining 61 % Used Account: 135-65085-030-000 Office Supplies 2120 09/19/2014 Sept A/P Office Supplies 5,878.91 125.48 6,004.39 OFFICE DEPOT, INC 34187 AP 2120 09/19/2014 Sept A/P Office Supplies 5.89 6,010.28 OFFICE DEPOT, INC 34187 AP 2120 09/19/2014 Sept A/P Office supplies 90.75 6,101.03 OFFICE DEPOT, INC 34187 AP 2193 09/26/2014 8/27-9/26/14 PCards WEXLER PACKAGING PRODU 136.58 6,237.61 WEXLER PACKAGING PRODU PC 2193 09/26/2014 8/27-9/26/14 PCards AMAZON.COM 23.42 6,261.03 AMAZON.COM PC 2204 09/30/2014 Sept A/P Chase PCards-Copy paper 49.74 6,310.77 TOWN OF TROPHY CLUB 34264 AP 2204 09/30/2014 Sept A/P Office Supplies 95.00 6,405.77 OFFICE DEPOT, INC 34251 AP 2204 09/30/2014 Sept A/P Office supplies 9.66 6,415.43 OFFICE DEPOT, INC 34251 AP 2210 09/30/2014 Town Billing Inv 1206-1216 AR 20140901-20141001 User: (88.70) 6,326.73 AR _______________ Account: 135-65085-030-000 Office Supplies Totals: 447.82 6,326.73 ** 9,100.00 Budgeted 2,773.27 Remaining 70 % Used Account: 135-65090-030-000 Printer Supplies & Maintenance 4,323.06 .00 4,323.06 _______________ Account: 135-65090-030-000 Printer Supplies & Maintenance Totals: .00 4,323.06 ** 5,732.00 Budgeted 1,408.94 Remaining 75 % Used Account: 135-65095-030-000 Maintenance Supplies 2193 09/26/2014 8/27-9/26/14 PCards WAL-MART #0266 2,849.96 110.24 2,960.20 WAL-MART #0266 PC 2193 09/26/2014 8/27-9/26/14 PCards SAMS CLUB #4795 149.85 3,110.05 SAMS CLUB #4795 PC 2193 09/26/2014 8/27-9/26/14 PCards AMAZON.COM 3.55 3,113.60 AMAZON.COM PC 2193 09/26/2014 8/27-9/26/14 PCards GREAT COFFEES OF AMERI 77.04 3,190.64 GREAT COFFEES OF AMERI PC 2193 09/26/2014 8/27-9/26/14 PCards AMAZON.COM 28.76 3,219.40 AMAZON.COM PC _______________ Account: 135-65095-030-000 Maintenance Supplies Totals: 369.44 3,219.40 ** 2,500.00 Budgeted (719.40) Remaining 129 % Used Account: 135-65097-030-000 Vending Machine Supplies Trophy Club Municipal Utility District No. 1 128 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 53 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 76.96 .00 76.96 _______________ Account: 135-65097-030-000 Vending Machine Supplies Totals: .00 76.96 ** 200.00 Budgeted 123.04 Remaining 38 % Used Account: 135-65105-030-000 Printing 3,424.27 .00 3,424.27 _______________ Account: 135-65105-030-000 Printing Totals: .00 3,424.27 ** 4,000.00 Budgeted 575.73 Remaining 86 % Used Account: 135-69170-030-000 Copier Lease Installments 2194 09/30/2014 Sept A/P Pitney Bowes, Nevill 2,371.95 278.33 2,650.28 TOWN OF TROPHY CLUB 34264 AP _______________ Account: 135-69170-030-000 Copier Lease Installments Totals: 278.33 2,650.28 ** 3,450.00 Budgeted 799.72 Remaining 77 % Used Department 30 Totals: ------------------------------------------------------------------------------------------------ 994,439.59 ** 1,056,620.00 Budgeted 62,180.41 Remaining 94 % Used Trophy Club Municipal Utility District No. 1 129 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 54 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55045-039-000 Legal 2146 09/01/2014 Reclassify Legal Reclassify Legal 518,486.18 (58,270.97) 460,215.21 GL 2146 09/01/2014 Reclassify Legal Reclassify Legal (8,477.80) 451,737.41 GL 2146 09/01/2014 Reclassify Legal Reclassify Legal (333,679.95) 118,057.46 GL 2146 09/01/2014 Reclassify Legal Reclassify Legal (29,456.49) 88,600.97 GL 2146 09/01/2014 Reclassify Legal Reclassify Legal (29,800.40) 58,800.57 GL 2146 09/01/2014 Reclassify Legal Reclassify Legal (8,152.20) 50,648.37 GL 2146 09/01/2014 Reclassify Legal Reclassify Legal (31,116.90) 19,531.47 GL 2146 09/01/2014 Reclassify Legal Reclassify Legal (19,531.47) .00 GL 2178 09/30/2014 Liston/Unused Legal Retainer (35,239.28) (35,239.28) GL 2213 09/30/2014 Recode Liston Unused Retainer 35,239.28 .00 GL _______________ Account: 135-55045-039-000 Legal Totals: (518,486.18) .00 ** 347,126.00 Budgeted 347,126.00 Remaining 0 % Used Account: 135-55055-039-000 Auditing 2057 09/08/2014 Sept A/P 2013-14 Audit Retainer 21,200.00 5,000.00 26,200.00 LAFOLLETT & ABBOTT PLLC 34133 AP _______________ Account: 135-55055-039-000 Auditing Totals: 5,000.00 26,200.00 ** 21,840.00 Budgeted (4,360.00) Remaining 120 % Used Account: 135-55060-039-000 Appraisal 2057 09/08/2014 Sept A/P Final payment 4th qtr 2014 bud 8,158.30 1,914.46 10,072.76 DENTON CENTRAL APPRAISAL DISTR 34117 AP _______________ Account: 135-55060-039-000 Appraisal Totals: 1,914.46 10,072.76 ** 10,000.00 Budgeted (72.76) Remaining 101 % Used Account: 135-55065-039-000 Tax Admin Fees 2,451.40 .00 2,451.40 _______________ Account: 135-55065-039-000 Tax Admin Fees Totals: .00 2,451.40 ** 3,800.00 Budgeted 1,348.60 Remaining 65 % Used Account: 135-55045-039-001 Legal/General 2146 09/01/2014 Reclassify Legal Reclassify Legal- General 58,270.97 58,270.97 GL 2120 09/19/2014 Sept A/P August legal/General 103.10 58,374.07 WHITAKER CHALK SWINDLE 34200 AP 2204 09/30/2014 Sept A/P Legal 100.80 58,474.87 WHITAKER CHALK SWINDLE 34271 AP 2204 09/30/2014 Sept A/P Sept Legal 302.50 58,777.37 FREEMAN & CORBETT 34231 AP 2213 09/30/2014 Recode Liston Unused Retainer (35,239.28) 23,538.09 GL Trophy Club Municipal Utility District No. 1 130 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 55 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 1 General Legal Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2214 09/30/2014 Sept A/P September legal 2,589.25 26,127.34 THE LISTON LAW FIRM, P.C. AP _______________ Account: 135-55045-039-001 Legal/General Totals: 26,127.34 26,127.34 ** .00 Budgeted (26,127.34) Remaining 0 % Used Account: 135-55045-039-002 Legal/Contracts & ILAs 2146 09/01/2014 Reclassify Legal Reclassify Legal/Contracts 8,477.80 8,477.80 GL 2204 09/30/2014 Sept A/P Sept Legal 1,485.00 9,962.80 FREEMAN & CORBETT 34231 AP 2214 09/30/2014 Sept A/P September legal 82.50 10,045.30 THE LISTON LAW FIRM, P.C. AP _______________ Account: 135-55045-039-002 Legal/Contracts & ILAs Totals: 10,045.30 10,045.30 ** .00 Budgeted (10,045.30) Remaining 0 % Used Account: 135-55045-039-003 Legal/WWTP Bonds 2146 09/01/2014 Reclassify Legal Reclassify Legal/ WWTP Bonds 333,679.95 333,679.95 GL 2120 09/19/2014 Sept A/P Legal/WWTP Bonds 67.20 333,747.15 WHITAKER CHALK SWINDLE 34200 AP 2120 09/19/2014 Sept A/P Legal 125,518.38 459,265.53 Fulbright & Jaworski LLP 34172 AP 2204 09/30/2014 Sept A/P Sept Legal 3,795.00 463,060.53 FREEMAN & CORBETT 34231 AP 2214 09/30/2014 Sept A/P September legal 577.50 463,638.03 THE LISTON LAW FIRM, P.C. AP _______________ Account: 135-55045-039-003 Legal/WWTP Bonds Totals: 463,638.03 463,638.03 ** .00 Budgeted (463,638.03) Remaining 0 % Used Account: 135-55045-039-004 Legal/Land Access WWTP 2146 09/01/2014 Reclassify Legal Reclassify Legal/Land Access 29,456.49 29,456.49 GL 2120 09/19/2014 Sept A/P Legal/Land Access WWTP 994.00 30,450.49 WHITAKER CHALK SWINDLE 34200 AP 2204 09/30/2014 Sept A/P Legal 4,033.00 34,483.49 WHITAKER CHALK SWINDLE 34271 AP 2214 09/30/2014 Sept A/P September legal 110.00 34,593.49 THE LISTON LAW FIRM, P.C. AP _______________ Account: 135-55045-039-004 Legal/Land Access WWTP Totals: 34,593.49 34,593.49 ** .00 Budgeted (34,593.49) Remaining 0 % Used Account: 135-55045-039-005 Legal/PID Contract 2146 09/01/2014 Reclassify Legal Reclassify Legal/PID Contract 29,800.40 29,800.40 GL _______________ Account: 135-55045-039-005 Legal/PID Contract Totals: 29,800.40 29,800.40 ** .00 Budgeted (29,800.40) Remaining 0 % Used Account: 135-55045-039-006 Legal/Open Records Requests Trophy Club Municipal Utility District No. 1 131 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 56 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: 6 Open Records Requests Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 2146 09/01/2014 Reclassify Legal Reclassify Legal/ORR 8,152.20 8,152.20 GL _______________ Account: 135-55045-039-006 Legal/Open Records Requests Totals: 8,152.20 8,152.20 ** .00 Budgeted (8,152.20) Remaining 0 % Used Account: 135-55045-039-007 Legal/Consolidation & Westlake 2146 09/01/2014 Reclassify Legal Reclassify Legal/Westlake 31,116.90 31,116.90 GL _______________ Account: 135-55045-039-007 Legal/Consolidation & Westlake Totals: 31,116.90 31,116.90 ** .00 Budgeted (31,116.90) Remaining 0 % Used Account: 135-55045-039-008 Legal/CCN 2146 09/01/2014 Reclassify Legal Reclassify Legal/CCN 19,531.47 19,531.47 GL _______________ Account: 135-55045-039-008 Legal/CCN Totals: 19,531.47 19,531.47 ** .00 Budgeted (19,531.47) Remaining 0 % Used Department 39 Totals: ------------------------------------------------------------------------------------------------ 661,729.29 ** 382,766.00 Budgeted (278,963.29) Remaining 173 % Used Fund 135 Totals: ------------------------------------------------------------------------------------------------------ 505,997.46 .00 Budgeted (505,997.46) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 132 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 59 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 507 MUD 1 Capital Projects Department: Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 507-49010-000-000 Interest Income 2192 09/30/2014 Bank Interest/September (82.83) (4.18) (87.01) GL _______________ Account: 507-49010-000-000 Interest Income Totals: (4.18) (87.01) ** .00 Budgeted 87.01 Remaining 0 % Used Account: 507-49036-000-000 GASB Reserves (120,000.00) .00 (120,000.00) _______________ Account: 507-49036-000-000 GASB Reserves Totals: .00 (120,000.00) ** .00 Budgeted 120,000.00 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (120,087.01) ** .00 Budgeted 120,087.01 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 133 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 60 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 507 MUD 1 Capital Projects Department: 10 Water Program: 2 Rate of Flow Control-FW Meter Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 507-69280-010-002 Capital Repairs/ROFC FW Meter 82,629.40 .00 82,629.40 _______________ Account: 507-69280-010-002 Capital Repairs/ROFC FW Meter Totals: .00 82,629.40 ** .00 Budgeted (82,629.40) Remaining 0 % Used Account: 507-69280-010-003 Capital Rep/Ind Crk Waterline 2110 09/11/2014 Retainage App 3/Ind Crk/Meadow 137,142.00 4,539.95 141,681.95 GL 2120 09/19/2014 Sept A/P App 3 Indian Crk to Meadowbroo 86,259.05 227,941.00 The Fain Group, Inc 34202 AP 2208 09/30/2014 Fain Group/Retainage App 4 2,217.45 230,158.45 GL 2209 09/30/2014 Sept A/P Indian Creek/Meadowbrook App 4 42,131.55 272,290.00 The Fain Group, Inc AP _______________ Account: 507-69280-010-003 Capital Rep/Ind Crk Waterline Totals: 135,148.00 272,290.00 ** 282,245.17 Budgeted 9,955.17 Remaining 96 % Used Department 10 Totals: ------------------------------------------------------------------------------------------------ 354,919.40 ** 282,245.17 Budgeted (72,674.23) Remaining 126 % Used Fund 507 Totals: ------------------------------------------------------------------------------------------------------ 234,832.39 282,245.17 Budgeted 47,412.78 Remaining 83 % Used Trophy Club Municipal Utility District No. 1 134 of 195 October 21, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - I&S BALANCE SHEET SEPTEMBER 2014 INTEREST & SINKING ASSETS CASH IN BANK 4,846 INVESTMENTS 10,406 PREPAID EXPENSES - ADVALOREM PROPERTY TAXES RECEIVABLE 9,995 ACCOUNTS RECEIVABLE-OTHER - TOTAL ASSETS 25,247 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 9,995 ACCOUNTS AND OTHER PAYABLES - TOTAL LIABILITIES 9,995 FUND BALANCE ASSIGNED FUND BALANCE 17,879 NET REVENUES / EXPENDITURES (2,626) TOTAL FUND BALANCE 15,253 TOTAL LIABILITIES AND FUND BALANCE 25,247 Trophy Club Municipal Utility District No. 1 135 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 29 09:30 10/15/14 Budget Summary with Amendment Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-40000-000-000 Property Taxes 389,216.00- 389,216.00- 252.41- 386,992.15- 99.429 2,223.85- 533-40002-000-000 Property Taxes/Delinquent 2,500.00- 2,500.00- 459.76- 18.390 2,040.24- 533-40015-000-000 Property Taxes/P & I 1,600.00- 1,600.00- 39.68- 2,215.86- 138.491 615.86 Subtotal: 393,316.00- 393,316.00- 292.09- 389,667.77- 99.072 3,648.23- 533-48005-000-000 Reserve Funds/PID Utility Fees 16,525.00- 16,525.00- 16,525.00- 100.000 Subtotal: 16,525.00- 16,525.00- 16,525.00- 100.000 533-49010-000-000 Interest Income 375.00- 375.00- .30- 96.93- 25.848 278.07- 533-49015-000-000 Lease/Rental Income 214,279.00- 214,279.00- 214,279.00- 100.000 Subtotal: 214,654.00- 214,654.00- .30- 214,375.93- 99.870 278.07- Program number: 624,495.00- 624,495.00- 292.39- 620,568.70- 99.371 3,926.30- Department number: Revenues 624,495.00- 624,495.00- 292.39- 620,568.70- 99.371 3,926.30- Revenues Subtotal -------- 624,495.00- 624,495.00- 292.39- 620,568.70- 99.371 3,926.30- Trophy Club Municipal Utility District No. 1 136 of 195 October 21, 2014 Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 30 09:30 10/15/14 Budget Summary with Amendment Fund: 533 MUD 1 I&S Consolidated Department: 51 Administration Program: Period Ending: 9/2014 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-70005-051-000 Paying Agent Fee/Bond Issuance 2,300.00 2,300.00 1,000.00 43.478 1,300.00 533-70025-051-000 Bond Interest Expense-Tax 197,195.00 197,195.00 197,195.00 100.000 533-70035-051-000 Bond Principal Payment-Tax 425,000.00 425,000.00 425,000.00 100.000 Subtotal: 624,495.00 624,495.00 623,195.00 99.792 1,300.00 Program number: 624,495.00 624,495.00 623,195.00 99.792 1,300.00 Department number: Administration 624,495.00 624,495.00 623,195.00 99.792 1,300.00 Expenditures Subtotal -------- 624,495.00 624,495.00 623,195.00 99.792 1,300.00 Fund number: 533 MUD 1 I&S Consolidated 292.39- 2,626.30 2,626.30- ******* End of Report ********* Trophy Club Municipal Utility District No. 1 137 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 61 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-40000-000-000 Property Taxes 2181 09/02/2014 Property Taxes/Assessments (386,739.74) (11.55) (386,751.29) GL 2182 09/04/2014 Property Taxes/Assessments (14.95) (386,766.24) GL 2191 09/08/2014 Property Taxes/Assessments (39.11) (386,805.35) GL 2186 09/12/2014 Property Taxes/Assessments (41.53) (386,846.88) GL 2187 09/16/2014 Property Taxes/Assessments (140.55) (386,987.43) GL 2188 09/26/2014 Property Taxes/Assessments (.32) (386,987.75) GL 2189 09/29/2014 Property Taxes/Assessments (4.40) (386,992.15) GL _______________ Account: 533-40000-000-000 Property Taxes Totals: (252.41) (386,992.15) ** (389,216.00) Budgeted (2,223.85) Remaining 99 % Used Account: 533-40002-000-000 Property Taxes/Delinquent (459.76) .00 (459.76) _______________ Account: 533-40002-000-000 Property Taxes/Delinquent Totals: .00 (459.76) ** (2,500.00) Budgeted (2,040.24) Remaining 18 % Used Account: 533-40015-000-000 Property Taxes/P & I 2181 09/02/2014 Property Taxes/Assessments (2,176.18) (2.20) (2,178.38) GL 2182 09/04/2014 Property Taxes/Assessments (1.05) (2,179.43) GL 2191 09/08/2014 Property Taxes/Assessments (7.38) (2,186.81) GL 2187 09/16/2014 Property Taxes/Assessments (28.11) (2,214.92) GL 2188 09/26/2014 Property Taxes/Assessments (.06) (2,214.98) GL 2189 09/29/2014 Property Taxes/Assessments (.88) (2,215.86) GL _______________ Account: 533-40015-000-000 Property Taxes/P & I Totals: (39.68) (2,215.86) ** (1,600.00) Budgeted 615.86 Remaining 138 % Used Account: 533-48005-000-000 Reserve Funds/PID Utility Fees (16,525.00) .00 (16,525.00) _______________ Account: 533-48005-000-000 Reserve Funds/PID Utility Fees Totals: .00 (16,525.00) ** (16,525.00) Budgeted .00 Remaining 100 % Used Account: 533-49010-000-000 Interest Income 2192 09/30/2014 Bank Interest/September (96.63) (.30) (96.93) GL _______________ Account: 533-49010-000-000 Interest Income Totals: (.30) (96.93) ** (375.00) Budgeted (278.07) Remaining 26 % Used Trophy Club Municipal Utility District No. 1 138 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 62 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-49015-000-000 Lease/Rental Income (214,279.00) .00 (214,279.00) _______________ Account: 533-49015-000-000 Lease/Rental Income Totals: .00 (214,279.00) ** (214,279.00) Budgeted .00 Remaining 100 % Used Department Totals: ------------------------------------------------------------------------------------------------ (620,568.70) ** (624,495.00) Budgeted (3,926.30) Remaining 99 % Used Trophy Club Municipal Utility District No. 1 139 of 195 October 21, 2014 Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 63 09:30 10/15/14 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: 51 Administration Program: Period Ending: 9/2014 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-70005-051-000 Paying Agent Fee/Bond Issuance 1,000.00 .00 1,000.00 _______________ Account: 533-70005-051-000 Paying Agent Fee/Bond Issuance Totals: .00 1,000.00 ** 2,300.00 Budgeted 1,300.00 Remaining 43 % Used Account: 533-70025-051-000 Bond Interest Expense-Tax 197,195.00 .00 197,195.00 _______________ Account: 533-70025-051-000 Bond Interest Expense-Tax Totals: .00 197,195.00 ** 197,195.00 Budgeted .00 Remaining 100 % Used Account: 533-70035-051-000 Bond Principal Payment-Tax 425,000.00 .00 425,000.00 _______________ Account: 533-70035-051-000 Bond Principal Payment-Tax Totals: .00 425,000.00 ** 425,000.00 Budgeted .00 Remaining 100 % Used Department 51 Totals: ------------------------------------------------------------------------------------------------ 623,195.00 ** 624,495.00 Budgeted 1,300.00 Remaining 100 % Used Fund 533 Totals: ------------------------------------------------------------------------------------------------------ 2,626.30 .00 Budgeted (2,626.30) Remaining 0 % Used Grand Totals: --------------------------------------------------------------------------------------------------------- 761,563.25 **** 282,245.17 Budgeted (479,318.08) Remaining 270 % Used ******* End of Report ********* Trophy Club Municipal Utility District No. 1 140 of 195 October 21, 2014 Regular Meeting Agenda Packet BUDGET VARIANCE REPORT FUND:122 - Fire O&M FINANCIALS MONTH:September 2014 REVENUE VARIANCE 92% EXPENSE VARIANCE:100% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT YTD TOTAL YTD %VARIANCE EXPLANATION FIRE REVENUES FIRE EXPENSES 122-50017-045 Certification 4,350$ 731$ 4,895$ 113%Accrued expense from 10/10/14 Payroll 122-50020-045 Retirement 70,991$ 7,465$ 75,239$ 106%Accrued expense from 10/10/14 Payroll 122-60080-045 Schools and Training 4,280$ 100$ 4,752$ 111%D Hurd / TrainingDivision.com 122-65015-045 Protective Clothing 7,600$ 707$ 8,529$ 112%Protective Clothing Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or equal to the Expense Variance. The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%),less 8.3%for revenues and plus 10%for expenses.Only accounts with current month activity will be listed Trophy Club Municipal Utility District No. 1 141 of 195 October 21, 2014 Regular Meeting Agenda Packet BUDGET VARIANCE REPORT FUND:135 - MUD 1 O&M FINANCIALS MONTH:September 2014 REVENUE VARIANCE:92% EXPENSE VARIANCE:100% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT MONTH YTD TOTAL YTD %VARIANCE EXPLANATION REVENUE 135-40015-000 Property Taxes P&I $ 900 $ 19 $ 592 66%Collection of delinquent accounts 135-47000-000 Water $ 3,749,310 $ 471,792 $ 3,375,404 90%Wetter Weather- Less Water Use 135-48005-000 Utility Fees $ 582,109 $ 9,200 $ 331,200 57%144 PID homes permitted this fiscal year WATER 135-50010-010 Overtime 16,391$ 2,163$ 19,966$ 122%Includes Accrual from 10/10/14 Payroll 135-50020-010 Retirement 27,847$ 3,146$ 28,480$ 102%Includes Accrual from 10/10/14 Payroll 135-60150-010 Wholesale Water 2,338,473$ 233,800$ 1,749,069$ 75%Billing from Ft.Worth Water runs a month behind 135-60280-010 Property Maintenance 3,500$ 1,986$ 3,667$ 105%PVC, Couplings, Water parts, Backhoe repair 135-65030-010 Chemicals 5,000$ 1,123$ 9,040$ 181%Tie up Free Ammonia from FW water. Per TCEQ,keep Free ammonia # down. 135-55135-010-001 Lab Analysis 2,000$ 80$ 3,360$ 168%Bac T Samples/PID WASTEWATER 135-50010-020 Overtime 11,965$ 1,426$ 13,918$ 116%Includes Accrual from 10/10/14 payroll 135-50020-020 Retirement 19,905$ 2,271$ 20,647$ 104%Includes Accrual from 10/10/14 payroll 135-55080-020 Maintenance & Repairs 36,120$ 2,784$ 37,952$ 105%Replace circuit board and surge suppressor, welding, Repair LS2 and 7 135-60010-020 Communications/Mobiles 3,329$ 304$ 3,384$ 102%Cell phones COLLECTIONS 135-60010-021 Communications/Mobiles 1,333$ 101$ 1,402$ 105%Cell phones BOARD OF DIRECTORS ADMINISTRATION 135-50010-030 Overtime 750$ 39$ 923$ 123%Minimal overtime/UB dept 135-55070-030 Independent Labor 7,000$ 149$ 8,604$ 123%Recording of MUD meetings 135-60005-030 Telephone 11,250$ 976$ 12,669$ 113%Phone lines 135-60040-030 Service Charges & Fees 28,330$ 4,915$ 35,742$ 126%Bank and Credit card fees 135-60115-030 Elections 2,500$ 5$ 4,572$ 183%Petty cash reimbursement 135-65095-030 Maintenance Supplies 2,500$ 369$ 3,219$ 129%Water, Kitchen supplies NON-DEPARTMENTAL 135-55045-039 Legal 347,126$ (518,486)$ -$ Legal separated into individual programs 135-55045-039-001 Legal/General 26,127$ 26,127$ Legal separated into individual programs 135-55045-039-002 Legal/Contracts & ILAs 10,045$ 10,045$ Legal separated into individual programs 135-55045-039-003 Legal/WWTP Bonds 463,638$ 463,638$ Legal separated into individual programs 135-55045-039-004 Legal/Land Access WWTP 34,593$ 34,593$ Legal separated into individual programs 135-55045-039-005 Legal/PID Contract 29,800$ 29,800$ Legal separated into individual programs 135-55045-039-006 Legal/Open Records Requests 8,152$ 8,152$ Legal separated into individual programs 135-55045-039-007 Legal/Consolidation & Westlake 31,117$ 31,117$ Legal separated into individual programs 135-55045-039-008 Legal/CCN 19,531$ 19,531$ Legal separated into individual programs Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or equal to the Expense Variance.The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%), less 8.3% for revenues and plus 10% for expenses. Only accounts with current month activity will be listed Trophy Club Municipal Utility District No. 1 142 of 195 October 21, 2014 Regular Meeting Agenda Packet Restricted- Assigned Unable to be spent Unrestricted- Available for spending Total in Accounts (Restricted & Unrestricted) 135-10150 First Financial Bank (XXXXXXX2534) -Operating Cash * & **$587,297 $0 $587,297 135-11100 Petty Cash Administration $150 $0 $150 135-11150 Petty Cash Utility Billing $450 $0 $450 122-10150 First Financial Bank (XXXXXXX2534)$0 $0 $0 507-10150 First Financial Bank (XXXXXXX2534) $0 $0 $0 533-10150 First Financial Bank (XXXXXXX2534) $4,846 $0 $4,846 137-10150 First Financial Bank (XXXXXXX2534) $0 $0 $0 135-10175 Bank of the West (XXX6372)**$1,504,702 $0 $1,504,702 135-10250 Tex-Pool O & M (XXXXX0002)-Operating Cash ** $332,560 $0 $332,560 122-10250 Tex-Pool O & M (XXXXX0002)-Operating Cash **$578,250 $0 $578,250 137-10250 Tex-Pool O & M (XXXXX0002) GASB $260,697 $0 $260,697 507-10250 Tex-Pool CP (XXXXX0010)$152,090 $0 $152,090 533-10250 Tex-Pool I & S (XXXXX0003)$10,406 $0 $10,406 $3,431,448 $0 $3,431,448 Amount available in cash $0 Amount available for spending $0 * $299,997.00 Customer Water Deposits ** All Funds together Unassigned Fund Balance should be equal to between 25-35% of expenditures $2,141,094 is 25%, $2,997,531 is 35%; Currently have $2,702,812 which is 32% CASH STATUS AS OF 09/30/14 Trophy Club Municipal Utility District No. 1 143 of 195 October 21, 2014 Regular Meeting Agenda Packet ORDER NO. 2014-1021 DRAFT NO. 1 (ORIGINAL DRAFT) TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ORDER ADOPTING AGENDA POLICY THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § WHEREAS, Section 49.057(g) of the Texas Water Code, as amended, provides that the Board of Directors may adopt rules to govern the affairs of the District; WHEREAS, Section 551.041 of the Texas Open Meetings Act (the “Act”) provides that the Board of Directors shall provide written notice of the date, hour, place, and subject of each meeting held by the Board; WHEREAS, Section 551.043 of the Act provides that notice of a meeting by the Board of Directors shall be posted at least seventy-two (72) hours in advance; WHEREAS, the Board of Directors desire to set forth a policy to allow individual Directors of the District to place an item on the agenda while ensuring the posting requirements for agendas can be achieved. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, THAT: ARTICLE I. TYPES OF MEETINGS i. Regular Meetings are typically held on the third Tuesday of every month in the District Boardroom at 6:00 p.m. ii. Emergency Meetings may be called when authorized by Section 551.045 of the Texas Government Code. Such Emergency Meetings are authorized only if immediate action is required by the Board because of an imminent threat to public health and safety. iii. Special Meetings may be called at any time with seventy-two (72) hours advance notice to conduct District business as may be required between Regular monthly meetings. iv. Joint Meetings with other governmental entities are considered Special meetings but require additional coordination with another governmental entity. v. Public Hearings may be called with notice as required by State Law. A public hearing is held to allow citizens to learn about, and to comment on, a specific matter under consideration by the District. Normally, no action will be taken during a public hearing, but public hearings may be held during regular or special meetings and action may be taken following the public hearing. vi. Notice of Quorum may be posted when a quorum of the Board is expected to attend an event not called by the District. A quorum notice is not required for social gatherings in which no District business is discussed. Trophy Club Municipal Utility District No. 1 144 of 195 October 21, 2014 Regular Meeting Agenda Packet ARTICLE II. PROCEDURE FOR PLACING AN ITEM ON THE AGENDA i. Regular Board Meetings: If a Director would like to place an item on an agenda, the item must be submitted to the Board President and General Manager not less than 7 business days prior to the agenda posting date. Any items received with less than the 7 business days notice prior to posting (72 hours in advance of meeting) will be placed on the next regularly scheduled meeting agenda. At each regular board meeting, an agenda item shall be included to allow directors to request items to be placed on future agendas. Director requested agenda items will not be denied, but the future agenda to which it is posted shall be at the discretion of the Board President. ii. Emergency Meetings: Emergency meetings can only be called in accordance with the Open Meetings Act and the agenda must be set and approved by District legal counsel. No director requests shall be permitted for an emergency meeting. iii. Special Meetings: Special meetings are set for specific purposes only, and agendas shall be drafted by the General Manager and approved by the Board President. iv. Joint Meetings: Joint meeting agendas shall be drafted by the General Manager and approved by the Board President. Joint meetings are typically planned in advance and directors should request agenda items at a regular meeting. Because joint meeting agendas are coordinated and developed with other governmental entities, it is not always possible to permit agenda requests from directors once coordination with another entity takes place. Joint meeting agendas shall be at the Board President and General Manager’s discretion. v. Public Hearing and Notice of Quorum: A Public Hearing Notice or Notice of Quorum shall be drafted by the General Manager. APPROVED AND ADOPTED by the Trophy Club Municipal Utility District No. 1 Board of Directors on this 19th day of August, 2014. ______________________________ ______________________________ Jim Moss, President Jim Hase, Vice President ______________________________ ______________________________ Kevin Carr, Treasurer Jim Thomas, Director ATTEST: ______________________________ ______________________________ Neil Twomey, Director Laurie Slaght, District Secretary (SEAL) Trophy Club Municipal Utility District No. 1 145 of 195 October 21, 2014 Regular Meeting Agenda Packet ORDER NO. 2014-0819B1021 JIM THOMAS DRAFT 2 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ORDER ADOPTING AGENDA POLICY THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 § WHEREAS, Section 49.057(g) of the Texas Water Code, as amended, provides that the Board of Directors may adopt rules to govern the affairs of the District; WHEREAS, Section 551.041 of the Texas Open Meetings Act (the “Act”) provides that the Board of Directors shall provide written notice of the date, hour, place, and subject of each meeting held by the Board; WHEREAS, Section 551.043 of the Act provides that notice of a meeting by the Board of Directors shall be posted at least seventy-two (72) hours in advance; WHEREAS, the Board of Directors desire to set forth a policy to allow individual Directors of the District to place an item on the agenda while ensuring the posting requirements for agendas can be achieved. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, THAT: ARTICLE I. TYPES OF MEETINGS i. Regular Meetings are typically held on the third Tuesday of every month in the District Boardroom at 6:00 p.m. ii. Emergency Meetings may be called when authorized by Section 551.045 of the Texas Government Code. Such Emergency Meetings are authorized only if immediate action is required by the Board because of an imminent threat to public health and safety. iii. Special Meetings may be called at any time with seventy-two (72) hours advance notice to conduct District business as may be required between Regular monthly meetings. iv. Joint Meetings with other governmental entities are considered Special meetings but require additional coordination with another governmental entity. v. Public Hearings may be called with notice as required by State Law. A public hearing is held to allow citizens to learn about, and to comment on, a specific matter under consideration by the District. Normally, no action will be taken during a public hearing, but public hearings may be held during regular or special meetings and action may be taken following the public hearing. vi. Notice of Quorum may be posted when a quorum of the Board is expected to attend an event not called by the District. A quorum notice is not required for social gatherings in which no District business is discussed. Trophy Club Municipal Utility District No. 1 146 of 195 October 21, 2014 Regular Meeting Agenda Packet ARTICLE II. PROCEDURE FOR PLACING AN ITEM ON THE AGENDA i. Regular Board Meetings: If a Director would like to place an item on an agenda, the item must be submitted to the Board President and General Manager not less than 7 business days prior to ii. iii. 7 business days is unrealistic as sometimes we are not even asked to submit items 7 days in advance. Suggest 3 business days be used instead. This is plenty of time for the President and General Manager to review. iv. v. The issue I have though is basically how an item a Director desires to discuss gets onto the agenda. Currently either the Board President or the District’s General Manager can just refuse to place an item, requested by a Director, on an agenda. We need to either remove this restriction, or possibly develop something like the Town has whereby two Directors must support an item being placed on the agenda – outside of those put there by the General Manager necessary for running the MUD’s activities. vi. vii. the agenda posting date. Any items received with less than the 7 business days notice prior to posting (72 hours in advance of meeting) will be placed on the next regularly scheduled meeting agenda. At each regular board meeting, an agenda item shall be included to allow directors to request items to be placed on future agendas. Director requested agenda items will not be denied, As an example, if a single Director request an item during a regular meeting, it gets placed on the next agenda unless the President does not approve. I have never seen Jim disapprove anything that is one month out. So, in other words, if a single Director desires something, they bring it forth 30 days in advance and it does not require approval by anyone else – but if they do so 7 (or 3) days in advance, it does. I am really leaning to if two Directors request an item, by Wednesday Noon before the Friday evening cut-off, that it gets place on the agenda. but the future agenda to which it is posted shall be at the discretion of the Board President. viii. Emergency Meetings: Emergency meetings can only be called in accordance with the Open Meetings Act and the agenda must be set and approved by District legal counsel. No director requests shall be permitted for an emergency meeting. ix. Special Meetings: Special meetings are set for specific purposes only, and agendas shall be drafted by the General Manager and approved by the Board President. x. Joint Meetings: Joint meeting agendas shall be drafted by the General Manager and approved by the Board President. Joint meetings are typically planned in advance and directors should request agenda items at a regular meeting. xi. The actual dates for joint meetings change, sometimes at the last minute due to conflict of schedules. Issue can change as well as something might crop up that needs to be discussed after the Board held its last meeting. Because coordination with another entity is involved, if two Directors (just like above) desire an item to be placed on the Joint Agenda, then here is where 7 days in advance makes sense. xii. xiii. Because joint meeting agendas are coordinated and developed with other governmental entities, it is not always possible to permit agenda requests from directors once coordination with another Trophy Club Municipal Utility District No. 1 147 of 195 October 21, 2014 Regular Meeting Agenda Packet entity takes place. Joint meeting agendas shall be at the Board President and General Manager’s discretion. xiv. Public Hearing and Notice of Quorum: A Public Hearing Notice or Notice of Quorum shall be drafted by the General Manager. PASSED AND APPROVED by the Board of Directors of Trophy Club Municipal Utility District No. 1 this 19th day of August, 2014. ______________________________ ______________________________ Jim Moss, President Jim Hase, Vice President ______________________________ ______________________________ Kevin Carr, Treasurer Jim Thomas, Director ATTEST: ______________________________ ______________________________ Neil Twomey, Director Laurie Slaght, District Secretary (SEAL) Trophy Club Municipal Utility District No. 1 148 of 195 October 21, 2014 Regular Meeting Agenda Packet ORDER NO. 2014-0819B1021 NEIL TWOMEY DRAFT NO. 2 TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ORDER ADOPTING AGENDA POLICY THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 § WHEREAS, Section 49.057(g) of the Texas Water Code, as amended, provides that the Board of Directors may adopt rules to govern the affairs of the District; WHEREAS, Section 551.041 of the Texas Open Meetings Act (the “Act”) provides that the Board of Directors shall provide written notice of the date, hour, place, and subject of each meeting held by the Board; WHEREAS, Section 551.043 of the Act provides that notice of a meeting by the Board of Directors shall be posted at least seventy-two (72) hours in advance; WHEREAS, the Board of Directors desire to set forth a policy to allow individual Directors of the District to place an item on the agenda while ensuring the posting requirements for agendas can be achieved. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, THAT: ARTICLE I. TYPES OF MEETINGS i. Regular Meetings are typically held on the third Tuesday of every month in the District Boardroom at 6:00 p.m. ii. Emergency Meetings may be called when authorized by Section 551.045 of the Texas Government Code. Such Emergency Meetings are authorized only if immediate action is required by the Board because of an imminent threat to public health and safety. iii. Special Meetings may be called at any time with seventy-two (72) hours advance notice to conduct District business as may be required between Regular monthly meetings. iv. Joint Meetings with other governmental entities are considered Special meetings but require additional coordination with another governmental entity. v. Public Hearings may be called with notice as required by State Law. A public hearing is held to allow citizens to learn about, and to comment on, a specific matter under consideration by the District. Normally, no action will be taken during a public hearing, but public hearings may be held during regular or special meetings and action may be taken following the public hearing. vi. Notice of Quorum may be posted when a quorum of the Board is expected to attend an event not called by the District. A quorum notice is not required for social gatherings in which no District business is discussed. Trophy Club Municipal Utility District No. 1 149 of 195 October 21, 2014 Regular Meeting Agenda Packet ARTICLE II. PROCEDURE FOR PLACING AN ITEM ON THE AGENDA i. Regular Board Meetings: If a Director would like to place an item on an agenda, the item must be submitted to the Board President and General Manager not less than 47 business days prior to the agenda posting date. Any items received with less than the 47 business days notice prior to posting (72 hours in advance of meeting) will be placed on the next regularly scheduled meeting agenda. i.ii. If the Board President and General Manager decline to place on the agenda an item requested by a Director for the next Regular Board meeting and submitted 4 business days prior to the posting date, the item will be placed on the agenda if two Directors request that item be posted. At each regular board meeting, an agenda item shall be included to allow directors to request items to be placed on future agendas. Director requested agenda items will not be denied, but the future agenda to which it is posted shall be at the discretion of the Board President. ii.iii. Emergency Meetings: Emergency meetings can only be called in accordance with the Open Meetings Act and the agenda must be set and approved by District legal counsel. No director requests shall be permitted for an emergency meeting. iii.iv. Special Meetings: Special meetings are set for specific purposes only, and agendas shall be drafted by the General Manager and approved by the Board President. iv.v. Joint Meetings: Joint meeting agendas shall be drafted by the General Manager and approved by the Board President. Joint meetings are typically planned in advance and directors should request agenda items at a regular meeting. Because joint meeting agendas are coordinated and developed with other governmental entities, it is not always possible to permit agenda requests from directors once coordination with another entity takes place. Joint meeting agendas shall be at the Board President and General Manager’s discretion. v.vi. Public Hearing and Notice of Quorum: A Public Hearing Notice or Notice of Quorum shall be drafted by the General Manager. PASSED AND APPROVED by the Board of Directors of Trophy Club Municipal Utility District No. 1 this 19th day of August, 2014. ______________________________ ______________________________ Jim Moss, President Jim Hase, Vice President ______________________________ ______________________________ Kevin Carr, Treasurer Jim Thomas, Director ATTEST: ______________________________ ______________________________ Neil Twomey, Director Laurie Slaght, District Secretary (SEAL) Trophy Club Municipal Utility District No. 1 150 of 195 October 21, 2014 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1151 of 195October 21, 2014 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1152 of 195October 21, 2014 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1153 of 195October 21, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 RESOLUTION NO. 2014-1021 RESOLUTION AUTHORIZING THE GENERAL MANAGER TO EXECUTE LEASE AGREEMENT Principal Amount Expected To Be Financed: $1,096,608.45 WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is a political subdivision of the State of Texas, in which the District is located and is duly organized and existing pursuant to the Constitution and laws of the State. WHEREAS, pursuant to applicable law, the governing body of the District (“Governing Body”) is authorized to acquire, dispose of and encumber real and personal property, including, without limitation, rights and interest in property, leases and easements necessary to the functions or operations of the District. WHEREAS, the Governing Body hereby finds and determines that the execution of one or more Master Lease-Purchase Agreements (“Leases”) in the principal amount not exceeding the amount stated above for the purpose of acquiring the property (“Equipment”) to be described in the Leases is appropriate and necessary to the functions and operations of the District. WHEREAS, Oshkosh Capital (“Lessor”) shall act as Lessor under said Leases. NOW, THEREFORE, BE IT RESOLVED BY TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS THAT: Section 1. The General Manager (the “Authorized Representative”) acting on behalf of the District, is hereby authorized to negotiate, enter into, execute, and deliver one or more Leases in substantially the form set forth in the document presently before the Governing Body, which document is available for public inspection at the office of the District. The Authorized Representative acting on behalf of the District is hereby authorized to negotiate, enter into, execute, and deliver such other documents relating to the Lease as the Authorized Representative deems necessary and appropriate. All other related contracts and agreements necessary and incidental to the Leases are hereby authorized. Section 2. By a written instrument signed by any Authorized Representative, said Authorized Representative may designate specifically identified officers or employees of the District to execute and deliver agreements and documents relating to the Leases on behalf of the District. Section 3. The aggregate original principal amount of the Leases shall not exceed the amount stated above and shall bear interest as set forth in the Leases and the Leases shall contain such options to purchase by the District as set forth therein. Section 4. The District’s obligations under the Leases shall be subject to annual appropriation or renewal by the Governing Body as set forth in each Lease and the Trophy Club Municipal Utility District No. 1 154 of 195 October 21, 2014 Regular Meeting Agenda Packet District’s obligations under the Leases shall not constitute general obligations of the District or indebtedness under the Constitution or laws of the State of Texas. Section 5. As to each Lease, the District reasonably anticipates to issue not more than $10,000,000 of tax-exempt obligations (other than “private activity bonds” which are not “qualified 501(c) (3) bonds”) during the calendar year in which each such Lease is issued and hereby designates each Lease as a qualified tax-exempt obligation for purposes of Section 265(b) of the Internal Revenue Code of 1986, as amended. Section 6. This resolution shall take effect immediately upon its adoption and approval. ADOPTED AND APPROVED on this 21st day of October, 2014. ________________________________________ Jim Moss President Board of Directors ATTEST: ________________________________________ Kevin R. Carr Secretary/Treasurer Board of Directors The undersigned District Secretary of Trophy Club Municipal Utility District No. 1 hereby certifies and attests that the undersigned has access to the official records of the Governing Body of the District, that the foregoing resolution was duly adopted by said Governing Body of the District at a meeting of said Governing Body and that such resolution has not been amended or altered and are in full force and effect on the date stated below. ________________________________________ [SEAL] Laurie Slaght District Secretary Trophy Club Municipal Utility District No. 1 Date: October 21, 2014 Trophy Club Municipal Utility District No. 1 155 of 195 October 21, 2014 Regular Meeting Agenda Packet October 21, 2014 Ladder Truck Committee Final Report & Proposals Trophy Club Municipal Utility District No. 1 156 of 195 October 21, 2014 Regular Meeting Agenda Packet FINAL REPORT & PROPOSALS October 21, 2014 Trophy Club Fire Department | Ladder Truck Committee 2 Table of Contents EXECUTIVE SUMMARY ................................................................................................................ 3 COMMITTEE GOALS ..................................................................................................................... 4 FINANCE SUBCOMMITTEE REPORT .......................................................................................... 4 Method ........................................................................................................................................ 4 Financing Options ................................................................................................................... 4 Financing Proposals ................................................................................................................ 5 Sale of Current Ladder Truck .................................................................................................. 5 Review Financial Statements .................................................................................................. 5 Recommendations ...................................................................................................................... 6 TECHNICAL SPECIFICATIONS SUBCOMMITTEE REPORT ...................................................... 6 Method ........................................................................................................................................ 6 Brands/Manufacturers ............................................................................................................ 6 Question Period ........................................................................................................................7 Key Options in Proposals .........................................................................................................7 Single Vendor Options ..............................................................................................................7 Locally Preferred Manufacturer ...............................................................................................7 Specifications ............................................................................................................................7 Recommendation .........................................................................................................................7 APPENDIX A .................................................................................................................................. 8 Ladder Truck Replacement Study ............................................................................................... 8 APPENDIX B ................................................................................................................................. 16 RFP Evaluation .......................................................................................................................... 16 APPENDIX C ................................................................................................................................. 18 Financing Proposals ................................................................................................................... 18 Trophy Club Municipal Utility District No. 1 157 of 195 October 21, 2014 Regular Meeting Agenda Packet FINAL REPORT & PROPOSALS October 21, 2014 Trophy Club Fire Department | Ladder Truck Committee 3 EXECUTIVE SUMMARY At the direction of the District Board of Directors, a committee was developed to develop and implement a procedure to acquire a new ladder truck. The committee met numerous times over the past four months and developed a Request for Proposals for a new truck, studied financing solutions, sought proposals for both the truck and financing, and developed a final report for Board consideration. Based on the findings of its Finance and Technical Specifications Subcommittees, the Committee recommends the following: Acquire a 105-foot Pierce Aerial Ladder Truck Model No. EP677550-480 including all alternate bid items from the lowest bidder, Siddons-Martin Emergency Group, in the amount of $1,096,608.45. Finance the ladder truck through a lease-purchase agreement with Oshkosh Capital (Pierce) for a 7 year term at an interest rate of 2.5% with a $250,000 down payment. Trophy Club Municipal Utility District No. 1 158 of 195 October 21, 2014 Regular Meeting Agenda Packet FINAL REPORT & PROPOSALS October 21, 2014 Trophy Club Fire Department | Ladder Truck Committee 4 COMMITTEE GOALS At their regular meeting on May 20, 2014, the Trophy Club Municipal Utility District No. 1 Board of Directors directed the General Manager and Fire Chief to appoint a committee to obtain proposals for a new ladder truck. The Fire Chief formed the Ladder Truck Committee (the “Committee”) and the group held their first meeting on July 17, 2014. At the meeting, the Committee determined it would need proposals for both financing and manufacturers, and the members divided into two subcommittees: the Financial Subcommittee with Jennifer McKnight, Danny Thomas, and Neil Twomey; and the Technical Specifications Subcommittee with Greg Boos, Matthew Brashear, Shawn Garrett, Dusten Hards, and Donnie Hurd. The Committee discussed recent ladder truck purchases by area cities and set a budget for $1,250,000. They also set the following timeline: By August 29, 2014 the Committee will send a Request for Proposals (“RFP”) to three manufacturers on the Buy Board (government contract). This will eliminate the time and expense of advertising for bids but ensure competitive bidding for the lowest possible price. Bids will be due from the manufacturers by 12:00 pm on September 26, 2014. On October 8, 2014 the Committee will meet to review proposals for financing and determine a recommended vendor. On October 21, 2014 the Committee will present their recommendations in a Final Report to the Board of Directors at their regular meeting. FINANCE SUBCOMMITTEE REPORT The Finance Subcommittee was given the following tasks: Determine the best financing option Obtain financing proposals Determine best option for selling current ladder truck (direct sale or trade in) Review financial statements of prospective manufacturers Method Financing Options The Finance Subcommittee considered two financing methods: bond sale and lease/purchase agreement. The committee determined that the least time consuming and least expensive method to finance the ladder truck is through a lease purchase agreement. Trophy Club Municipal Utility District No. 1 159 of 195 October 21, 2014 Regular Meeting Agenda Packet FINAL REPORT & PROPOSALS October 21, 2014 Trophy Club Fire Department | Ladder Truck Committee 5 To issue bonds for the financing, TCEQ approval must be obtained and an election must be held to gain voter approval for financing. An amended fire plan would have to be drafted that includes the bonds for the truck and then must be submitted to TCEQ for approval. The fire plan review by TCEQ would cost $700 and require 120 to 180 days to complete. Additional costs for bond financing include the cost of an election (approximately $5,735 including staff costs) and the cost of bond issuance (approximately 10% of the bonds which is $125,000). Thus it was determined that bond financing could not be achieved until June 2015 if an amended fire plan is approved by voters in the May 2015 election. Issuing bonds would result in a total increase of over $130,000 versus utilizing a lease purchase agreement. Because the District currently has a ladder truck that will be replaced, TCEQ fire plan approval is not required if bonds are not issued for financing. The committee obtained preliminary proposals from lease financing vendors and determined the interest rates for seven and ten year lease/purchase agreements were competitive with current bond rates (less than 4%). The committee calculated the payment schedule for a seven year agreement and a ten year agreement. Financing Proposals The Finance Subcommittee approached two financing institutions to request lease-purchase agreement proposals: Government Capital and Oshkosh Capital. They evaluated the term, rate, and structure of each proposal. The proposals received are included as Appendix C. Sale of Current Ladder Truck The Subcommittee researched current resale values of similar ladder trucks and requested brokering the truck through Texas Fire Trucks LLC over the trade in value from the prospective manufacturer. Pierce estimated the trade in value to be $25,000. From past experiences with Texas Fire Trucks and recent resale values on similar trucks, the Subcommittee determined a brokered sale would result in a higher return than the estimated trade-in value of the truck offered by Pierce. Review Financial Statements Since the useful life of a ladder truck is 17-20 years, the acquisition of this equipment represents a long-term investment for our community and its safety. The Subcommittee requested the most recent three years of audited financial statements from each prospective manufacturer to better assess the financial stability of each firm. The Subcommittee wanted to review the current financial strength and cash flow of each company and check for poor payment history with their lenders and other red flags. Two of the proposers provided their financial statements (Pierce and Spartan) and one stated the statements would have to be separately requested (Ferrara). The financial statement review of Pierce and Spartan indicates both appear to be financially sound and in a position to honor their warranty obligations for a significant portion of the useful life of the asset. In addition, further analysis of Pierce Manufacturing determined that it is a wholly owned subsidiary of Oshkosh Corporation (“Oshkosh”). Trading under the stock symbol “OSK,” Oshkosh has a $3.5 billion market capitalization and is currently rated to have Average Trophy Club Municipal Utility District No. 1 160 of 195 October 21, 2014 Regular Meeting Agenda Packet FINAL REPORT & PROPOSALS October 21, 2014 Trophy Club Fire Department | Ladder Truck Committee 6 Accounting and Governance Risk (AGR®). Oshkosh manufactures specialty vehicles worldwide. Recommendations Based on their review of the above information, the Finance Subcommittee determined that the most cost effective financing option was a lease-purchase agreement with Oshkosh Financial for a seven (7) year term. The committee also determined there are enough funds available in Fire Department reserves to make a $250,000 down payment to reduce the amount financed. After evaluating the disposal options they determined that the best price for the current ladder truck would be gained by selling the truck outright compared to a trade-in. TECHNICAL SPECIFICATIONS SUBCOMMITTEE REPORT The Technical Specifications Subcommittee was given the following tasks: Determine which brands/manufacturers to include Investigate local dealer service options Investigate mobile service options Investigate number of accessory parts sold/attached by same manufacturer Determine which manufacturer has the most vehicles in service in the area After identifying manufacturers available through the Buy Board State contract, the Subcommittee determined the desired features in a new ladder truck to assure long-term benefits including: Safety Warranty Operation Community needs Method Brands/Manufacturers To determine which brands/manufacturers to include in the invitation to bid, the Subcommittee checked available vendors on the Texas Buy-Board contract. Requests for proposals were sent to four manufacturers including Pierce (Siddons-Martin Emergency Group), Smeal (Scott Fire Apparatus, Inc.), Ferrara (Hall Motors), and Spartan ERV (Metro Fire Apparatus). All but Smeal submitted a proposal for consideration. Trophy Club Municipal Utility District No. 1 161 of 195 October 21, 2014 Regular Meeting Agenda Packet FINAL REPORT & PROPOSALS October 21, 2014 Trophy Club Fire Department | Ladder Truck Committee 7 Question Period Fourteen (14) days were allowed for vendors to submit questions on the request for proposals. When questions were received, the answers were shared with all selected vendors. After the question period ended no additional questions were accepted for a response. Key Options in Proposals Subcommittee members agreed there were a few key items that needed to be scored within the proposals and these included single vendor manufacturing, roadside assistance, local service stations, and warranty information. An evaluation form was developed and utilized once proposals were received. The evaluation summary is included as Appendix B. Single Vendor Options To make future service and warranty work as simple as possible, the Subcommittee requested each vendor clarify within their proposal each component that is manufactured/assembled/sold by the single vendor. Pierce and Spartan both manufacturer major components in-house but Ferrara did not manufacture the cab or the ladder. Locally Preferred Manufacturer Subcommittee members surveyed surrounding fire departments trucks located within 30 miles of Trophy Club to determine the manufacturer of their ladder trucks. The most common ladder truck used in the area is Pierce. Specifications To ensure that the new apparatus will meet our community’s forecasted needs for t he useful life of the unit without paying for unnecessary features, the Subcommittee considered the average and maximum height and setback of residences and commercial buildings and set specifications to meet current and future needs. With hotels in the development process, a taller ladder was determined to be necessary than what is needed for existing buildings. Members also surveyed local fire departments with late model ladder trucks to gather feedback on useful safety and operational features and incorporated these ideas into the specifications. Recommendation Based on the evaluations and research performed, the Technical Specifications Subcommittee recommends the acquisition of a Pierce ladder truck from Siddons-Martin Emergency Group with includes the following features: 105 foot ladder Roadside Service Local service location (Denton, Texas) 270 days for delivery Sole-source manufacturer and assembly Include all alternative items (NFPA required tools and equipment) at an additional cost of $154,136 Trophy Club Municipal Utility District No. 1 162 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX A – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 8 APPENDIX A Ladder Truck Replacement Study History The TCMUD No. 1 ladder truck (Quint 681) was built in 1995 by 3-D Manufacturing located in Shawano, WI and purchased in October 1996. Purchase price was $390,950.00. The truck is primarily used for fire suppression and rescue. Growth in Trophy Club over the past 18 years has brought larger homes and commercial development. Although the current truck has served the community well for many years, it is now showing its age and no longer meets all of our community’s needs. For this reason, fire personnel recommend replacement of the vehicle. Purpose The purpose of this review is to plan for the replacement of the 1995 3-D / HME ladder truck with a truck featuring the latest technology and safety features. The study will assist the District in determining specifications for the replacement that will best serve the community for the next 20 years and to determine the appropriate time to solicit proposals. Truck Utilization The ladder truck is primarily used for fire suppression and rescue. For safety reasons it is the preferred approach for roof ventilation, one of the first tactics when responding to a structure fire. The truck makes all fire, alarm and smoke investigation calls. The ladder truck is also a major resource for our mutual aid partners. Based on the number and type of incidents recorded in the last three years, the new ladder truck would respond to approximately 200 calls per year. Because Trophy Club Fire Department participates in mutual aid with surrounding communities, a review of area equipment capabilities is important. However, because of distance and notification delays, response time can be greatly increased when relying on mutual aid. Below is a summary of local communities’ ladder truck equipment: Trophy Club Municipal Utility District No. 1 163 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX A – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 9 Mutual Aid Summary City Ladder Truck Technologies Average Response Time To TC Roanoke 1998 Spartan 65’ snorkel Ladder 10-15 minutes Westlake (NA) Southlake 2007 Sutphen 100’ Ladder Bucket 10-15 minutes Keller 2006 Pierce 2011 Pierce 95’ Ladder Bucket 75’ Ladder straight 15-20 minutes 15-20 minutes Grapevine 2013 Pierce 2007 Pierce 100’ Ladder Bucket 75’ Ladder straight 15-20 minutes 15-20 minutes Truck Operations and Maintenance The current ladder truck has 3 major components: chassis, aerial device (ladder) and body. The chassis is a 1995 4x2 HME 1871 series tilt cab with a Cummins M11-400 HP diesel engine and Allison HD 4060 5 speed transmission. Added to the transmission was a 10 KW hydraulically powered generator, Advance Modular Power System (AMPS). Maintenance records show 3,720.6 pumping hours and 22,993.4 miles. The aerial device, an A3R-75’ 3 section rear mount, was built by Aerial Innovations Inc. The capabilities of this device are 75 feet full extension at 75 degrees elevation, as measured by a plumb line from the top rung of the ladder to the ground. The minimum horizontal reach is 67 feet, as measured from the center line of the rotation to the tip of the fly section. The ladder is rated at 500 lbs. while discharging 1000 gpm of water. Since 1995, many of the new homes built are 2-story units with an average height of 40 feet. The average set back and reach is 84 feet, which is more than the reach of our current truck. Older homes set on higher elevations or set back on larger lots, and those with tall trees surrounding them are also unreachable with the current truck. Trophy Club Municipal Utility District No. 1 164 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX A – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 10 For the safety of the firefighters, we prefer to set up for fire suppression and ventilation by lowering the aerial device with a team of firefighters onto the roof, instead of approaching the roof by ground ladders. Aerial Innovation stopped making ladders in 2001, so parts and service for the ladders have become an issue. The body of the apparatus was built by 3-D as a rescue configuration with a 1500 gpm hale pump. Since 3-D Manufacturing went out of business in 1999, body service is a specialty vendor request. Over the years the manufacturers of 2 of the 3 major components have been sold or gone out of business. This has created an issue finding service and parts within a reasonable time at a reasonable price. Below is a summary of maintenance costs over the past seventeen years. Maintenance costs are expected to increase as it has become increasingly difficult to obtain parts for this older model vehicle. Additionally, out-of-service times will continue to increase to accommodate the longer wait times for parts. The projected 2014 costs include turn table repairs, replacement of ladder guides and replacement of the communication headsets which are not working. Q681 Maintenance and Repair Costs Year Maintenance Cost Repair Cost Total Cost 1997 $368.12 $66.25 $434.37 1998 $1,298.00 $1,168.75 $2,466.75 1999 $1,342.00 $2,541.78 $3,883.78 2000 $1,976.89 $696.94 $2,673.83 2001 $1,976.89 $715.22 $2,692.11 2002 $2,528.18 $5,405.28 $7,933.46 2003 $2,528.18 $3,793.29 $6,321.47 2004 $2,528.18 $847.30 $3,375.48 2005 $2,528.18 $2,985.41 $5,513.59 2006 $3,065.09 $2,662.51 $5,727.60 2007 $2,528.18 $4,181.54 $6,709.72 2008 $2,528.18 $1,621.45 $4,149.63 2009 $3,699.36 $4,508.41 $8,207.77 2010 $2,528.18 $5,224.11 $7,752.29 2011 $2,530.18 $0.00 $2,530.18 2012 $2,575.18 $18,527.44 $21,102.62 2013 $2,575.18 $732.25 $3,307.43 YTD 2014 $921.00 $0.00 $921.00 Projected 2014 $1,654.18 $31,435.94 $33,090.12 Trophy Club Municipal Utility District No. 1 165 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX A – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 11 Q681 Maintenance and Repair Costs Needed Capabilities for Trophy Club Over the past 20 years Trophy Club has grown in population, type(s) of structures, and size of homes. Early homes in Trophy Club were an average of 2400 square feet. Newer homes are an average 3500 square feet. Almost 90% of the homes built from the year 2000 through today are 2-story structures, with larger size and setback from the street. The fire department must be able to reach the higher peak of the roof for ventilation or be able to make a rescue from a second story window. Currently the commercial growth has expanded from single-story strip shopping complexes to 4-story hotels. The new high school is a 3-story building. $0.00 $5,000.00 $10,000.00 $15,000.00 $20,000.00 $25,000.00 $30,000.00 $35,000.00 Maintenance Cost Repair Cost Total Cost Trophy Club Municipal Utility District No. 1 166 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX A – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 12 These factors dictate the needed capabilities of a ladder truck. To best serve the community for the next truck life (estimated to be 15-20 years), the ladder truck will need new technologies that best protect and serve the varied structures now existing and anticipated to be built in Trophy Club. Although not a complete list of specifications for the truck, below is a summary of current technology requirements for a replacement truck. Technology Use Purpose Smart Ladder Ability to set out riggers to stabilize for extended raise Open a hole in the roof to allow flames to escape prior to entry Compact stabilizers Ability to set in tight areas Short jack for congested streets or parking lots Digital apparatus information Command and pumping software Integrates electrical system for safety and control LED lighting systems Response and scene lighting Reduction in electrical load; brighter and better lighting Load limit indicators and alarms systems Safety systems for manpower and equipment Firefighter safety Trophy Club Municipal Utility District No. 1 167 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX A – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 13 Staff has explored the benefits of purchasing a new vehicle compared to purchasing a used vehicle. The benefit of purchasing a used vehicle is a lower purchase price; however our investment over the life of the vehicle and residual value, along with maintenance costs and issues, favor buying a new unit over a used unit. We are making an investment for years to come and keeping up with technology and safety standards makes it difficult to locate a used vehicle that meets all specifications. The benefits of purchasing a new vehicle include meeting our specifications and standards for our department and community. Funding Options The estimated cost to replace the existing ladder truck with a new truck meeting all specifications is $1,000,000. From a review of recent comparable sales, staff has determined that a sale of the existing fire truck will bring an estimated $80,000. Once sold, the funds from the sale can offset payments for the new truck. By the end of this FY the District will also have set aside a total of $151,427 for fire truck replacement. There are two financing options available to the District to finance a new ladder truck: tax based bonds or lease purchase option. If tax based bonds is the selected financing mechanism, then an amended fire plan will have to be approved by TCEQ. Once that approval is received, an election will be required and taxpayers must approve the issuance of bonds. Additionally, it will be necessary to amend the contract for Fire services to the PID with the Town as like the original water and sewer service agreement, the fire service agreement does not address how PID residents will pay for future debt of the MUD. The second option available to Districts is using a lease purchase agreement as authorized by Chapter 271 of the Local Government Code. This option would place the payment into the annual operating budget (instead of debt service) and would not require an amended contract with the Town for fire services to the PID. Interest rates may be higher using this option, so a complete financing plan will have to be developed and approved by the board before a ladder truck could be purchased. Trophy Club Municipal Utility District No. 1 168 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX A – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 14 Below are three term options for financing the vehicle: Five Year Term Face Value $1,000,000.00 Annual Interest 5.00% Period 5 Periods Starting Balance Principal Interest Ending Balance Annual Payments P&I 1 $1,000,000.00 ($180,974.80) ($50,000.00) $819,025.20 $230,974.80 2 $819,025.20 ($190,023.54) ($40,951.26) $629,001.66 $230,974.80 3 $629,001.66 ($199,524.71) ($31,450.08) $429,476.95 $230,974.80 4 $429,476.95 ($209,500.95) ($21,473.85) $219,976.00 $230,974.80 5 $219,976.00 ($219,976.00) ($10,998.80) $0.00 $230,974.80 Total Principal Total Interest $1,000,000.00 $154,873.99 Combined Principal & Interest $1,154,873.99 Annual Payment $230,974.80 Seven Year Term Face Value $1,000,000.00 Annual Interest 5.00% Period 7 Periods Starting Balance Principal Interest Ending Balance Annual Payments P&I 1 $1,000,000.00 ($122,819.82) ($50,000.00) $877,180.18 $172,819.82 2 $877,180.18 ($128,960.81) ($43,859.01) $748,219.37 $172,819.82 3 $748,219.37 ($135,408.85) ($37,410.97) $612,810.52 $172,819.82 4 $612,810.52 ($142,179.29) ($30,640.53) $470,631.23 $172,819.82 5 $470,631.23 ($149,288.26) ($23,531.56) $321,342.97 $172,819.82 6 $321,342.97 ($156,752.67) ($16,067.15) $164,590.30 $172,819.82 7 $164,590.30 ($164,590.30) ($8,229.52) $0.00 $172,819.82 Total Principal Total Interest $1,000,000.00 $209,738.73 Combined Principal & Interest $1,209,738.73 Annual Payment $172,819.82 Funding Options, continued Trophy Club Municipal Utility District No. 1 169 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX A – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 15 Ten Year Term Face Value $1,000,000.00 Annual Interest 5.00% Period 10 Periods Starting Balance Principal Interest Ending Balance Annual Payments P & I 1 $1,000,000.00 ($79,504.57) ($50,000.00) $920,495.43 $129,504.57 2 $920,495.43 ($83,479.80) ($46,024.77) $837,015.62 $129,504.57 3 $837,015.62 ($87,653.79) ($41,850.78) $749,361.83 $129,504.57 4 $749,361.83 ($92,036.48) ($37,468.09) $657,325.34 $129,504.57 5 $657,325.34 ($96,638.31) ($32,866.27) $560,687.04 $129,504.57 6 $560,687.04 ($101,470.22) ($28,034.35) $459,216.81 $129,504.57 7 $459,216.81 ($106,543.73) ($22,960.84) $352,673.08 $129,504.57 8 $352,673.08 ($111,870.92) ($17,633.65) $240,802.16 $129,504.57 9 $240,802.16 ($117,464.47) ($12,040.11) $123,337.69 $129,504.57 10 $123,337.69 ($123,337.69) ($6,166.88) $0.00 $129,504.57 Total Principal Total Interest $1,000,000.00 $295,045.75 Combined Principal & Interest $1,295,045.75 Annual Payment $129,504.57 Recommendations The existing 1995 ladder truck is reaching the end of its useful life and will need to be replaced by fiscal year end 2015. Staff is recommending starting the process of developing specifications, drafting a Request for Proposal (RFP), and determining the financing mechanism with an initial timeline as follows: Action Item Start Date Completion Date Form citizen/board/staff committee to put together an RFP. Solicit applications from citizens. May 21, 2014 June 11, 2014 Board appoint citizens to committee. June 17, 2014 June 17, 2014 Committee meetings (as determined by committee). June 25, 2014 September 30, 2014 Present specifications and RFP to Board and determine next steps. October 21, 2014 Trophy Club Municipal Utility District No. 1 170 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX B – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 16 APPENDIX B RFP Evaluation REQUESTED ITEM PIERCE SPARTAN FERRARA Completed Vendor Affirmation Form (see Exhibit A) ✔ ✔ ✔ Completed Proposer Certification Form (see Exhibit B) ✔ ✔ ✔ Conflict of Interest Questionnaire (see Exhibit C) ✔ ✔ One (1) original, three (3) copies, and one (1) digital copy of the signed proposal in 8 ½” x 11” format ✔ ✔ Most recent three years of audited financial statements for the Manufacturer and Vendor ✔ ✔ ✔ Set of Manufacturer's specifications ✔ ✔ ✔ Complete "Proposal Specifications" on Proposer’s letterhead ✔ ✔ List of the company, manufacturing location, and engineering source for each individual major component ✔ ✔ ✔ Copy of the certificate of compliance for the ISO 9001 Quality Management System ✔ Current Certificate of Insurance with the coverages listed ✔ ✔ ✔ Color drawing of the proposed Apparatus , minimum size 24” x 36” ✔ One (1) year basic apparatus material and workmanship limited warranty ✔ ✔ ✔ Five (5) year limited engine warranty ✔ ✔ Three (3) year limited steering gear warranty ✔ Fifty (50) year material and workmanship limited warranty chassis frame ✔ ✔ ✔ Three (3) year material and workmanship limited warranty on independent front suspension ✔ Ten (10) year material and workmanship limited warranty on cab ✔ ✔ ✔ Ten (10) year pro-rated paint and corrosion limited warranty on the Apparatus cab ✔ Five (5) year material and workmanship limited warranty on electronic modules and display(s) ✔ Ten (10) year material and workmanship limited warranty shall be provided for the 12 volt DC LED strip lights ✔ ✔ Lifetime material and workmanship limited warranty on the poly water tank ✔ ✔ ✔ Ten (10) year structural integrity material and workmanship limited warranty on the Apparatus body ✔ ✔ ✔ Roll-up door limited warranty on the mechanical components of the roll- up door for the lifetime of the vehicle. Six (6) year limited warranty on painted and satin roll up doors. ✔ ✔ ✔ Five (5) year limited warranty on parts and two (2) year limited warranty on labor for the pump ✔ ✔ Trophy Club Municipal Utility District No. 1 171 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX B – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 17 RFP Evaluation, continued REQUESTED ITEM PIERCE SPARTAN FERRARA Ten (10) years or 100,000 miles stainless steel plumbing components and ancillary brass fittings used in the construction of the water/foam plumbing system ✔ ✔ One (1) year material and workmanship limited warranty on the foam system. Five (5) year material and workmanship limited warranty on the foam system control head. ✔ ✔ Twenty (20) year material and workmanship limited warranty on the aerial device ✔ ✔ Five (5) year limited swivel warranty ✔ Three (3) year material and workmanship limited warranty on aerial hydraulic seals ✔ ✔ Ten (10) year limited waterway warranty ✔ ✔ Four (4) year pro-rated paint and corrosion limited warranty on the aerial device ✔ Ten (10) year pro-rated paint and corrosion limited warranty on the Apparatus body ✔ ✔ ✔ Three (3) year material and workmanship limited warranty on the gold leaf ✔ Certification stating the Apparatus complies with NFPA 1901, current edition, section 4.13, Vehicle Stability ✔ Certification, along with a letter from the engine manufacturer stating they approve of the engine installation in the Manufacturer's chassis ✔ Certification stating the power steering system as installed meets the requirements of the component supplier ✔ ✔ Cab crash test certification ✔ ✔ ✔ Itemized print out of the expected amp draw of the entire vehicle's electrical system ✔ Trophy Club Municipal Utility District No. 1 172 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX C – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 18 APPENDIX C Financing Proposals Trophy Club Municipal Utility District No. 1 173 of 195 October 21, 2014 Regular Meeting Agenda Packet APPENDIX C – Final Report & Proposals Trophy Club Fire Department | Ladder Truck Committee 19 Trophy Club Municipal Utility District No. 1 174 of 195 October 21, 2014 Regular Meeting Agenda Packet Oct. Nov. Dec. Jan Feb. March April May June July August Sept.Total for year FYI- Physical Year 2005-2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178 2006-2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674 2007-2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568 2008-2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298 2009-2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750 2010-2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397 2011-2012 85,869 53,571 40,815 30,616 31,665 35,263 47,194 84,905 114,104 137,174 144,573 108,622 914,371 2012-2013 85,488 75,251 48,527 39,601 34,450 43,137 56,947 76,542 85,312 110,072 130,945 114,497 900,769 2013-2014 82,660 48,813 34,482 39,767 37,085 54,794 66,337 84,384 99,240 92,913 113,135 135,352 888,962 October November December January February March April May June July August 79,297 48,609 36,966 32,915 26,974 25,771 31,755 46,747 70,315 69,134 92,539 84,849 51,836 38,869 32,850 24,742 25,111 32,240 47,364 75,755 68,715 82,007 90,400 55,063 40,772 32,785 22,510 24,451 32,726 47,980 81,195 68,296 71,476 95,952 58,290 42,675 32,721 20,278 23,791 33,211 48,597 86,636 67,878 350,497 213,799 159,281 131,271 94,504 99,122 129,932 190,688 313,900 274,022 246,022 Oct. Nov. Dec. Jan Feb. March April May June July August Sept.Total for year FYI- Physical Year 2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233 2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589 2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662 2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612 2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 MillionGallonsMonths Water Billed 2011 2012 2013 2014 ,,,,,,,,,,,,, 2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301 2012 83,750 54,245 41,650 34,740 31,581 46,519 62,649 100,402 110,324 153,813 139,005 123,045 981,723 2013 85,966 77,758 55,110 39,283 37,867 56,743 60,969 87,168 96,602 119,414 145,988 120,342 983,210 2014 81,909 51,769 39,769 48,758 42,395 61,100 71,283 96,481 95,206 110,173 123,369 115,607 937,819 Active Connections MUD PID MUD PID 2007 2008 2009 2010 2011 2012 2013 2013 2014 2014 January 2815 2853 2976 3151 3358 3640 3915 3028 1178 February 2815 2865 2977 3168 3366 3667 3932 3026 1183 March 2817 2865 3013 3201 3392 3701 3950 3031 1188 April 2817 2855 3014 3210 3409 3725 3978 3037 1203 May 2825 2897 3004 3229 3465 3735 4028 3052 1216 June 2825 2897 3056 3251 3433 3759 4062 3058 1222 July 2825 2914 3064 3260 3471 3796 4084 3072 1236 August 2825 2927 3083 3282 3559 3815 4095 3078 1255 September 2869 2929 3105 3298 3573 3863 3031 1088 3080 1259 October 2869 2946 3113 3318 3542 3879 3014 1125 November 2857 2952 3127 3334 3540 3887 3015 1142 December 2867 2956 3146 3351 3582 3880 3014 1159 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 Million GallonsMonths Water Pumped 2011 2012 2013 2014 Trophy Club Municipal Utility District No. 1 175 of 195 October 21, 2014 Regular Meeting Agenda Packet Influent EffluentInfluent EffluentInfluent Effluent2‐Sep42 0.6198.5%129 2.098.4%278 5.098.2%3‐Sep56 0.2899.5%175 2.098.9%444 2.099.5% 10‐Sep34 0.299.4%116 2.098.3%120 2.298.2%11‐Sep50 0.2299.6%139 2.098.6%215 4.098.1% 18‐Sep49 3.5292.8%115 2.098.3%198 3.098.5%19‐Sep42 2.993.1%145 2.198.6%196 2.298.9% 23‐Sep40 0.1899.6%130 2.098.5%198 2.498.8%24‐Sep40 0.5698.6%220 2.099.1%172 1.599.1%27‐Sep0.1428‐Sep0.3729‐Sep0.18Report97.6%98.6%98.7%% Removal% Removal% RemovalDateSeptember 2014 ResultsAmmonia‐NCBOD5TSS0.832.02.79Ammonia‐NCBOD5TSSTrophy Club Municipal Utility District No. 1176 of 195October 21, 2014 Regular Meeting Agenda Packet Max mg/L1.78Aver mg/L0.997AverMax mg/L3.7Aver mg/L2.6Ammonia NitrogenCarbonaceous Biochemical Demand (CBOD5)1.671.7801.3200.7901.7800.2700.2100.3200.8300.511.522.533.5Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14NH‐3 mg/LAveragePermit Limit3.63.32.72.02.23.72.02.02.00.0001.0002.0003.0004.0005.0006.000Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14CBOD5AveragePermit LimitTrophy Club Municipal Utility District No. 1177 of 195October 21, 2014 Regular Meeting Agenda Packet AverMax mg/L2.8Aver mg/L2.5Max mg/L19.5Aver mg/L16.7AverTotal Suspended Solids (TSS)Nitrate - Nitrogen2.72.52.72.52.72.21.72.62.80.02.04.06.08.010.012.014.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14TSSAveragePermit Limit12.614.019.217.016.417.018.216.119.50.05.010.015.020.025.030.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14Nitrate‐NAveragePermit LimitTrophy Club Municipal Utility District No. 1178 of 195October 21, 2014 Regular Meeting Agenda Packet Max mg/L1.7Aver mg/L1.2LimitMax mg/L7.7Min mg/L7.1Aver mg/L7.3E. ColiPotential for Hydrogen (pH)1.31.11.01.71.11.41.01.11.30.020.040.060.080.0100.0120.0140.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14E. ColiAveragePermit Limit7.27.27.17.27.27.27.27.27.17.37.37.67.47.37.37.37.37.77.37.30.01.02.03.04.05.06.07.08.09.010.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14pH MinAveragePermit Limit MinPermit Limit MaxpH MaxTrophy Club Municipal Utility District No. 1179 of 195October 21, 2014 Regular Meeting Agenda Packet Max mg/L7.4Aver mg/L6.9 Dissolved Oxygen (DO)7.47.46.77.06.36.96.56.86.70.01.02.03.04.05.06.07.08.0Jan‐14 Feb‐14 Mar‐14 Apr‐14 May‐14 Jun‐14 Jul‐14 Aug‐14 Sep‐14 Oct‐14 Nov‐14 Dec‐14DOAveragePermit LimitTrophy Club Municipal Utility District No. 1180 of 195October 21, 2014 Regular Meeting Agenda Packet Go to this reportTrophy Club MUD http://www.tcmud.… All Web Site Data Sep 1, 2014 Sep 30, 2014Audience Overview Language Sessions % Sessions 1.enus 1,860 96.17% 2.ptbr 33 1.71% 3.itit 9 0.47% 4.c 4 0.21% 5.en 4 0.21% 6.eses 3 0.16% 7.kokr 2 0.10% 8.nbno 2 0.10% 9.nlnl 2 0.10% 10.thth 2 0.10% Overview + Add Segment Sessions ...Sep 8 Sep 15 Sep 22 Sep 29 606060 120120120 Sessions 1,934 Users 1,494 Pageviews 3,609 Pages / Session 1.87 Avg. Session Duration 00:01:12 Bounce Rate 63.39% % New Sessions 46.64% Returning Visitor New Visitor 46.6% 53.4% © 2014 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 181 of 195 October 21, 2014 Regular Meeting Agenda Packet Go to this reportTrophy Club MUD http://www.tcmud.… All Web Site Data Sep 1, 2014 Sep 30, 2014Pages Page Rows 1 10 of 59 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value 3,609 % of Total: 100.00% (3,609) 3,098 % of Total: 100.00% (3,098) 00:01:23 Site Avg: 00:01:23 (0.00%) 1,934 % of Total: 100.00% (1,934) 63.39% Site Avg: 63.39% (0.00%) 53.59% Site Avg: 53.59% (0.00%) $0.00 % of Total: 0.00% ($0.00) 1.1,870 (51.81%)1,656 (53.45%)00:01:06 1,624 (83.97%)62.87% 60.59% $0.00 (0.00%) 2.217 (6.01%)197 (6.36%)00:03:52 14 (0.72%)78.57% 72.81% $0.00 (0.00%) 3.188 (5.21%)125 (4.03%)00:01:48 39 (2.02%)66.67% 43.09% $0.00 (0.00%) 4.117 (3.24%)100 (3.23%)00:00:37 11 (0.57%)45.45% 28.21% $0.00 (0.00%) 5.113 (3.13%)95 (3.07%)00:02:00 18 (0.93%)72.22% 60.18% $0.00 (0.00%) 6.102 (2.83%)87 (2.81%)00:00:37 9 (0.47%)33.33% 32.35% $0.00 (0.00%) 7.90 (2.49%)78 (2.52%)00:01:29 30 (1.55%)86.67% 65.56% $0.00 (0.00%) 8.85 (2.36%)61 (1.97%)00:00:36 9 (0.47%)22.22% 14.12% $0.00 (0.00%) 9.64 (1.77%)61 (1.97%)00:00:47 34 (1.76%)61.76% 53.12% $0.00 (0.00%) 10.62 (1.72%)48 (1.55%)00:01:15 7 (0.36%)57.14% 37.10% $0.00 (0.00%) + Add Segment Pageviews ...Sep 8 Sep 15 Sep 22 Sep 29 150150150 300300300 / /customerservice/emailbillsand onlinepayments/ /publicinformatio/agendasmeetin gsonline/ /myaccount/ /customerservice/contactus2/ /myaccount/aboutyourbill/ /administratio/employment/current jobopportunities/ /administratio/employment/ /services/water/ /administratio/staff/ © 2014 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 182 of 195 October 21, 2014 Regular Meeting Agenda Packet Go to this reportTrophy Club FIRE http://www.trophyc… All Web Site Data Sep 1, 2014 Sep 30, 2014Audience Overview Language Sessions % Sessions 1.enus 366 91.96% 2.ptbr 12 3.02% 3.eses 4 1.01% 4.esve 2 0.50% 5.itit 2 0.50% 6.arlb 1 0.25% 7.bsba 1 0.25% 8.c 1 0.25% 9.de 1 0.25% 10.dech 1 0.25% Overview + Add Segment Sessions ...Sep 8 Sep 15 Sep 22 Sep 29 202020 404040 Sessions 398 Users 297 Pageviews 954 Pages / Session 2.40 Avg. Session Duration 00:01:53 Bounce Rate 59.30% % New Sessions 67.34% New Visitor Returning Visitor 32.7% 67.3% © 2014 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 183 of 195 October 21, 2014 Regular Meeting Agenda Packet Go to this reportTrophy Club FIRE http://www.trophyc… All Web Site Data Sep 1, 2014 Sep 30, 2014Pages Page Rows 1 10 of 45 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value 954 % of Total: 100.00% (954) 751 % of Total: 100.00% (751) 00:01:21 Site Avg: 00:01:21 (0.00%) 398 % of Total: 100.00% (398) 59.30% Site Avg: 59.30% (0.00%) 41.72% Site Avg: 41.72% (0.00%) $0.00 % of Total: 0.00% ($0.00) 1.350 (36.69%)260 (34.62%)00:01:18 249 (62.56%)47.39%44.29% $0.00 (0.00%) 2.45 (4.72%)37 (4.93%)00:00:23 4 (1.01%)100.00%31.11% $0.00 (0.00%) 3.44 (4.61%)31 (4.13%)00:00:32 9 (2.26%)66.67%34.09% $0.00 (0.00%) 4.39 (4.09%)36 (4.79%)00:06:14 29 (7.29%)96.55%82.05% $0.00 (0.00%) 5.37 (3.88%)32 (4.26%)00:03:00 12 (3.02%)58.33%51.35% $0.00 (0.00%) 6.33 (3.46%)25 (3.33%)00:00:59 20 (5.03%)70.00%60.61% $0.00 (0.00%) 7.32 (3.35%)31 (4.13%)00:00:24 24 (6.03%)83.33%78.12% $0.00 (0.00%) 8.31 (3.25%)28 (3.73%)00:00:50 6 (1.51%)100.00%61.29% $0.00 (0.00%) 9.29 (3.04%)10 (1.33%)00:00:48 1 (0.25%)100.00%10.34% $0.00 (0.00%) 10.25 (2.62%)21 (2.80%)00:00:35 2 (0.50%)50.00%8.00% $0.00 (0.00%) + Add Segment Pageviews ...Sep 8 Sep 15 Sep 22 Sep 29 505050 100100100 / /operation/firestatio n/ /administration/ /events/ /contactus2/ /cprclasses/ /emergencymanage ment/ /administration/empl oyment/ /operation/ /operation/ambulanc e/ © 2014 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 184 of 195 October 21, 2014 Regular Meeting Agenda Packet INFORMATION SERVICES MONTHLY OVERVIEW SEPTEMBER 2014 Helpdesk Activity for Sept 2014: Town: 52 MUD: 10 Share: 2 Total: 64 Core server and network uptime for Sept 2014: Server: %99.329 Network: %89.744 Video Streaming - Summary Totals for All Activity for Sept 2014: Data Transfer: 34.60 GB Hits: 418 Unique IPs: 158 Listserv member count as of Sept 2014: Parksrec - 2381 Safety - 1211 Roads- 982 Jobs - 1218 Volunteers - 763 Water - 638 News - 994 Agendas - 662 Mayorsupdate - 1079 Newsletter - 1049 Video - 270 Development - 988 Tcpstatus - 858 Barracuda Spam Filter for Sept 2014: Messages Allowed: 19,782 Total Received: 102,201 Messages Blocked %: 80.64% Blackboard Connect for Sept 2014: Total Phone Numbers Called: 3668 Total Messages Sent: 1 Trophy Club Municipal Utility District No. 1 185 of 195 October 21, 2014 Regular Meeting Agenda Packet October November December January February March April May June July August September ebills 467 499 524 532 565 560 566 592 607 609 613 595 Bills Mailed 3720 3724 3677 3666 3670 3660 3668 3698 3684 3703 3721 3746 Bank Draft 565 561 559 561 560 564 574 566 569 563 558 549 Credit Card Draft 457 474 478 494 512 513 540 561 571 574 608 609 Online Payments 795 793 792 861 818 867 826 838 829 887 891 897 Late Notices 431 526 466 382 420 463 375 403 388 381 513 389 Disconnects 26 33 17 28 11 14 35 31 28 33 27 36 M 3009 3010 3014 3024 3026 3031 3037 3052 3058 3069 3078 3080 Connections P 1125 1142 1147 1170 1183 1188 1203 1216 1222 1248 1255 1259 October November December January February March April May June July August September ebills 276 292 314 330 343 370 390 399 417 434 443 460 Bills Mailed 3603 3596 3567 3585 3569 3556 3562 3606 3611 3650 3652 3659 Bank Draft 539 535 547 546 549 554 562 559 553 563 553 554 Credit Card Draft 261 280 298 314 320 346 365 383 388 415 429 436 Online Payments 717 571 677 727 691 764 688 765 753 763 789 803 Late Notices 389 547 422 333 385 401 336 383 488 334 390 574 Disconnects 32 32 44 39 31 22 22 30 30 34 24 37 Active Connections 3875 3886 3904 3915 3932 3950 3978 4028 4062 4084 4095 4119 Trophy Club MUD #1 Utility Billing Report Fiscal Year 2014 Fiscal Year 2013 Trophy Club Municipal Utility District No. 1 186 of 195 October 21, 2014 Regular Meeting Agenda Packet PID CONNECTION FEE SUMMARY SEPTEMBER 2014 DEPOSIT DATE QTY (5/8") $ 2,300 QTY (1") $ 2,300 QTY (1.5") $ 7,590 QTY (2") $ 15,410 TOTAL QTY TOTAL AMOUNT TEXPOOL TRANSFER QTY CUM RUNNING BALANCE $ 3,236,100 Begin 1,275 303,600 1 - -$ - -$ - -$ - -$ - - 1,275 303,600 2 - -$ - -$ - -$ - -$ - - 1,275 303,600 3 - -$ 1 2,300$ - -$ - -$ 1 2,300 1,276 301,300 4 - -$ - -$ - -$ - -$ - - 1,276 301,300 5 - -$ - -$ - -$ - -$ - - 1,276 301,300 6 - -$ - -$ - -$ - -$ - - 1,276 301,300 7 - -$ - -$ - -$ - -$ - - 1,276 301,300 8 - -$ - -$ - -$ - -$ - - 1,276 301,300 9 - -$ - -$ - -$ - -$ - - 1,276 301,300 10 - -$ - -$ - -$ - -$ - - 1,276 301,300 11 - -$ - -$ - -$ - -$ - - 1,276 301,300 12 - -$ - -$ - -$ - -$ - - 1,276 301,300 13 - -$ - -$ - -$ - -$ - - 1,276 301,300 14 - -$ - -$ - -$ - -$ - - 1,276 301,300 15 - -$ - -$ - -$ - -$ - - 1,276 301,300 16 - -$ - -$ - -$ - -$ - - 1,276 301,300 17 - -$ - -$ - -$ - -$ - - 1,276 301,300 18 - -$ - -$ - -$ - -$ - - 1,276 301,300 19 - -$ - -$ - -$ - -$ - - 1,276 301,300 20 - -$ - -$ - -$ - -$ - - 1,276 301,300 21 - -$ - -$ - -$ - -$ - - 1,276 301,300 22 - -$ - -$ - -$ - -$ - - 1,276 301,300 23 - -$ - -$ - -$ - -$ - - 1,276 301,300 24 - -$ 3 6,900$ - -$ - -$ 3 6,900 1,279 294,400 25 - -$ -$ - -$ - -$ - - 1,279 294,400 26 - -$ - -$ - -$ - -$ - - 1,279 294,400 27 - -$ - -$ - -$ - -$ - - 1,279 294,400 28 - -$ - -$ - -$ - -$ - - 1,279 294,400 29 - -$ - -$ - -$ - -$ - - 1,279 294,400 30 - -$ - -$ - -$ - -$ - - 1,279 294,400 31 - -$ - -$ - -$ - -$ - - 1,279 294,400 TOTAL - -$ 4 9,200$ - -$ - -$ 4 9,200 - Approximate Total # of homes in PID at build out 1,407 Total Amount to be collected at $2,300 each $3,236,100 Total number of homes collected to date 1,279 Total amount collected to date 2,941,700$ Total number of homes remaining to be collected 128 Total amount remaining to be collected 294,400$ Upon collection of one or more Utility Fees by Town, such Utility Fees shall, within ten (10) working days,be deposited by Town into an account designated by MUDs (hereinafter "MUDs Account"). Town shall continue to collect and to deposit such Utility Fees into MUDs Account in accordance with the existing agreement between the MUDs until such time as the total amount paid into that account equals $3,260,000. Town shall collect and deposit a minimum of one hundred fifty (150) Utility Fees each year, for a total of five (5) successive years commencing on May 7, 2008 (hereinafter "Collection Period").In the event that more than 150 Utility Fees are collected by Town in anyone or more years of the Collection Period, such Utility Fees in excess of the 150 Utility Fees required under this Section shall be carried over to the following year or years and shall be a credit toward the total Utility Fees due for such subsequent year or years. In the event that fewer than 150 Utility Fees are collected by Town during anyone or more year(s)of the Collection Period, including those Utility Fees carried over from any given year in which more than 150 Utility Fees were collected by Town, Town shall within ten (10) working days of collection of such Utility Fees from Developer, pay into MUDs Account the difference between the amount that would have been paid had 150 Access Fees been paid at $2,300 each and the amount of Utility Fees actually collected by Town.On or about May 7, 2013,Town shall calculate the total amount of Utility Fees paid to MUDs. Town shall provide MUDs written notice of any amount paid less than $3,260,000 (the "Utility Fee Remainder"). Trophy Club Municipal Utility District No. 1 187 of 195 October 21, 2014 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1188 of 195October 21, 2014 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1ESTIMATED TIMELINE FOR FY 2015 PROJECTSProjectEngineering ProposalDesign Completion Bidding Award Bid Project StartProject CompletionLS#2 Force Main Relocation10/21/2014 1/1/2015 1/30/2015 2/17/2015 3/15/2015 6/15/2015Fort Worth Water Line(unknown at this time)Valve InstallationN/AN/AN/AN/A 10/1/2014 9/30/2015Street Projects (Pin Oak, Timber Line Ct, Pebble Beach)* 11/18/2014 2/28/2015 4/1/2015 4/21/2015 5/15/2015 11/11/2015Purchase of Ladder TruckN/AN/A9/26/2014 10/21/2014 10/22/2014 7/19/2015UB Area Remodeling1/15/2015 3/15/2015 4/30/2015 5/19/2015 6/1/2015 9/15/2015*Per Ed Helton, Town of Trophy Club 10/16/14Trophy Club Municipal Utility District No. 1189 of 195October 21, 2014 Regular Meeting Agenda Packet Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Jul 14 Aug 14 Sep 14Monthly AverageTotal FY 2014 YTDCalls by TypeFire56566123776856.3 76Service27171722185832241914211423.6 283Good Intent8133474702173.9 47False Alarm8115154 7119128 9 78.8 106EMS35312825313136323533374132.9 395Total Calls83 66 58 71 63 115 86 79 73 63 76 7476.0 907Mutual AidGiven149256848338116.8 81Received ‐ Events 023302125112Received ‐ Departments 03670261261524.9 59Hospital TransportsTCFD27 23 20 11 20 17 20 20 22 18 22 2220.2 242Mutual Aid0010000011451.0 12Air0000001100120.4 5Response Time (Calls In Town)% At or Under 6 Minutes84.6 75 62.9 84.1 81.6 73.9 77.1 79 77.6 81.8 80.0 73.377.6Trophy Club Fire DepartmentMonthly Activity ReportFY 2014August gave 1 EMS to Westlake, 5 EMS and 1 Fire to Roanoke, 1 Fire to South Lake; received 1 Fire from Multiple AgenciesPage 1Average Time 05:25 05:58 07:10 05:15 05:32 05:18 05:37 05:33 05:48 04:52 05:09 05:22OtherContinuing Education Hours 145 160 34 162 281.5 361 124 433.5 63 203 283 60.5192.5 2310.5Public Education Events 12200110210142.0 24Service calls include inspections, lock‐outs, water problems, smoke or odor removal, public service and assistance, and public education.Fire8%Service31%Good Intent5%False Alarm12%EMS44%FY 2014 YTD Calls by Type020406080100120Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep4 Year Comparison YTD Number of CallsFY 2014FY 2013FY 2012FY 2011Trophy Club Municipal Utility District No. 1190 of 195October 21, 2014 Regular Meeting Agenda Packet Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2014 83 66 58 71 63 115 86 79 73 63 76 74 FY 2013 80 66 67 61 85 89 76 79 91 97 87 67 FY 2012 69 55 72 59 71 75 70 85 47 101 83 61 FY 2011 58 57 42 65 76 50 55 63 75 53 67 77 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2014 5656612377685 FY 2013 315412235175 FY 2012 4762302841034 FY 2011 1461124647545 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2014 27 17 17 22 18 58 32 24 19 14 21 14 FY 2013 31 22 21 19 54 52 30 19 26 36 28 17 FY 2012 28 13 17 29 25 34 21 35 15 36 32 12 FY 2011 28 17 13 20 16 14 15 15 16 13 21 20 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2014 813347470217 FY 2013 35632341288106 FY 2012 314373523678 FY 2011 2421101479363 Trophy Club Fire Department 4 Year Comparison of Calls Total Number of Calls Fire Calls Service Calls Good Intent Calls Page 2 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2014 8 11 5 15 4 7 11 9 12 8 9 7 FY 2013 4 8 742949101298 FY 2012 5 5 52446510948 FY 2011 3 2 0 9 13 3 7 9 6 6 4 10 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2014 35 31 28 25 31 31 36 32 35 33 37 41 FY 2013 39 30 28 31 26 23 36 36 42 40 33 31 FY 2012 24 29 40 23 32 34 36 35 15 40 37 29 FY 2011 24 30 21 34 25 27 23 28 37 26 32 39 FY 2014 395 FY 2014 907 FY 2013 395 FY 2013 945 FY 2012 374 FY 2012 848 FY 2011 346 FY 2011 738 FY 2014 512 FY 2013 550 FY 2012 469 FY 2011 391 Number of Calls vs Prior Year EMS Calls Fire & Related Calls Total Calls False Alarms EMS Calls Roanoke (68 calls) Southlake (4 calls) Richland Hills (3 calls) Westlake (6 calls) 57 003 11 4 33 FY 2014 YTD Mutual Aid Given Fire/EMS Calls EMS Fire Trophy Club Municipal Utility District No. 1 191 of 195 October 21, 2014 Regular Meeting Agenda Packet Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 Jul 14 Aug 14 Sep 14Monthly AverageTotal FY 2014District 1# of calls20 20 18 19 21 23 18 23 23 21 23 2321.0 252avg. response time04:52 06:17 07:01 04:55 05:41 05:10 05:56 05:38 05:39 04:53 05:15 05:4705:34District 2# of calls35 27 27 39 28 65 49 32 27 25 36 2934.9 419avg. response time05:04 05:08 06:23 05:19 05:19 04:58 04:48 04:40 05:26 03:40 04:49 04:3105:00District 4 (PID)# of calls11 6 10 5 6 1311111811 9 79.8 118avg. response time06:56 07:53 09:42 05:39 05:35 06:26 07:58 07:21 06:25 07:23 06:15 07:3607:07District 5 (TCP)# of calls0100162210021.3 15avg. response time11:0908:47 07:11 09:20 07:06 09:3505:2807:46District 6 (BNHS)# of calls3313102313021.8 22avg. response time07:26 05:58 05:40 06:01 04:4006:05 06:46 04:50 05:2605:0906:01Calls by DistrictFY 2014Page 3Outside (Mutual Aid)# of calls149256848338116.8 81avg. response time08:24 06:16 06:01 07:02 07:36 07:46 05:09 08:36 08:37 04:25 07:30 07:1207:22*Service call28%46%13%2%2%9%% Calls by District FY 14 YTD District 1District 2District 4 (PID)District 5 (TCP)District 6 (BNHS)Outside (Mutual Aid)84%5%4% 7%% Mutual Aid GivenCalls by Department Roanoke (68 calls)Southlake (4 calls)Richland Hills (3 calls)Westlake (6 calls)24%25%7%3%41%% Mutual Aid ReceivedCalls by DepartmentRoanoke (14 calls)Westlake (15 calls)Southlake (4 calls)Keller (2 calls)Other (24 calls)Trophy Club Municipal Utility District No. 1192 of 195October 21, 2014 Regular Meeting Agenda Packet 110/15/2014 3:08 PMLaurie SlaghtSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31October 2014Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930November 2014October 2014Sep 28 - Oct 4Sep 282930Oct 12348:00am 10:00am Police Meeting (Fire Dept Training Room)7:00pm 10:00pm P&Z Commission (CouncilChambers)7:00pm 8:30pm TCWC Board Meeting (Fire Dept Training Room)Oct 5 - 115678910116:00pm 11:30pm CFAB meeting (PS Conference room )7:00pm 10:00pm EDC 4B (SVORE Municipal Building B4:00pm 5:00pm Development Meeti4:00pm 5:00pm Police Chaplain Meeting (in6:30pm 8:30pm Parks Beautification Sub C9:00am 10:30am Routine Staff Meetin10:30am 12:00pm DRC Review (PS Conferen1:30pm 2:30pm PD Command Staff/TM9:00am 11:30am Budget Meeting (PSConference room )9:00am 5:00pm BudgetMeeting (PS Conference room )12:00pm 8:00pm Set up for open house (Fire Dept Training R Fire Dept Open HouseOct 12 - 181213141516171810:30am 2:30pm Staff meeting (PS Confer3:00pm 4:30pm Meetin5:30pm 6:30pm TIRZ #6:00pm 8:30pm 30th A7:00pm 9:00pm Trophy6:00pm 11:00pm Town Council Meeting (Svore Municipal Boadroom)9:00am 10:30am Routine Staff Meetin12:00pm 8:00pm COURT (Svore Munic1:00pm 3:00pm Police t1:30pm 3:00pm Meetin10:00am 11:30am Special Events Com6:00pm 9:00pm CFAB Meeting (Fire Dept 7:00pm 10:00pm P&Z Commission (Council TCWC Garage SaleOct 19 - 2519202122232425 Early Voting - November General Election 8am - 5 pm (SVORE Boardroom)6:00pm 8:00pm 30th Anniversary Committee Meeting 7:00pm 9:00pm Parks & Recreation Board 6:00pm 12:00am TCMUD No.1 Meeting (Svore Municipal Buildling Board Room)9:00am 10:30am Routine Staff Meeting (PS Conference Room )10:00am 11:00am Special Events Committee Meeting 6:00pm 8:00pm Public Safety Advisory ComEarly Voting - NovembeOct 26 - Nov 1262728293031Nov 1 Eraly Voting - November General Election 7am - 7pm (SVORE Boardroom)6:00pm 11:00pm Town Council Meeting (Svore Municipal Boardroom)8:00am 12:00pm MUD Employee Open Enrollment (Fire Dep9:00am 10:30am Routine Staff Meetin6:00pm 9:00pm CFAB Meeting (Fire Dept Training room)8:00am 5:00pm Interviews (Fire DeptInternal Conference Room)SundayMondayTuesdayWednesdayThursdayFridaySaturdayTrophy Club Municipal Utility District No. 1193 of 195October 21, 2014 Regular Meeting Agenda Packet 210/15/2014 3:08 PMLaurie SlaghtSu Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930November 2014Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31December 2014November 201410/26 - 31Oct 262728293031Nov 111/2 - 723456788:00am 5:00pm Interviews (Fire DeptInternal Conference 7:00pm 10:00pm EDC 4B (SVORE MunicipaElection Day 7am-7pm 4:00pm 5:00pm Police Chaplain Meeting (in6:30pm 8:30pm Parks Beautification Sub C7:00am 10:30am Town Employee Wellness Clinic (Fire Dept Trai9:00am 10:30am Routine Staff Meetin7:00pm 10:00pm P&Z Commission (CouncilChambers)7:00pm 8:30pm TCWC Board Meeting (Fire 11/9 - 1491011121314157:00pm 9:00pm TrophyClub Emergency Services Volunteer Meeting (Fire Dept Training Room)9:00am 10:30am Routine Staff Meeting (PS Conference Room )10:00am 11:00am Special Events Committee Meeting 6:00pm 10:00pm Town Council meeting (Sv11/16 - 21161718192021227:00pm 9:00pm Parks & Recreation Board (Svore Municipal Building Board Room)6:00pm 12:00am TCMUD No.1 Meeting (Svore Municipal Buildling Board Room)9:00am 10:30am Routine Staff Meeting (PS Confere12:00pm 8:00pm COURT (Svore Munic10:00am 11:30am Special Events Committee Meeting 7:00pm 10:00pm P&Z Commission (Council11/23 - 2823242526272829 TENTATIVE - Early voting for run-off election 8am-58:00am 12:00pm Fire Department Training(Fire Dept Training Room)8:00am 12:00pm Fire Department Training6:00pm 11:00pm Town Council Meeting (Sv8:00am 12:00pm Fire Department Training(Fire Dept Training Room) Town offices closed Thanksgiving10:00am 11:00am Special Events Com6:00pm 8:00pm Public 11/30 - 12/530Dec 123456SundayMondayTuesdayWednesdayThursdayFridaySaturdayTrophy Club Municipal Utility District No. 1194 of 195October 21, 2014 Regular Meeting Agenda Packet 310/15/2014 3:08 PMLaurie SlaghtSu Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31December 2014Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31January 2015December 2014Nov 30 - Dec 6Nov 30Dec 123456 TENTATIVE - Early voting run-off election 8am-5pm (Svore Municipal Boardroom7:00pm 10:00pm EDC 4B (SVORE Municipal Building Boardroom)4:00pm 5:00pm Police Chaplain Meeting (internal) (Police Trai6:30pm 8:30pm Parks Beautification Sub C9:00am 10:30am Routine Staff Meeting (PS Conference Room ) TENTATIVE - early voting run-off election 7am-7pm 7:00pm 10:00pm P&Z Commission (CouncilChambers)7:00pm 8:30pm TCWC Board Meeting (Fire Dec 7 - 13789101112137:00pm 9:00pm TrophyClub Emergency Services Volunteer Meeting (Fire Dept Training Room)7:00am 7:00pm TENTATIVE - Runoff Election (Svore Municipal Boardroom)9:00am 10:30am Routine Staff Meeting (PS Conference Room )10:00am 11:00am Special Events Committee Meeting (PS Conference Room)Dec 14 - 20141516171819207:00pm 9:00pm Parks & Recreation Board (Svore Municipal Building Board Room)6:00pm 12:00am TCMUD No.1 Meeting (Svore Municipal Buildling Board Room)9:00am 10:30am Routine Staff Meeting (PS Confere12:00pm 8:00pm COURT (Svore Municipal Building B10:00am 11:30am Special Events Com6:00pm 10:00pm Town Council Meeting (mo7:00pm 10:00pm P&Z Commission (CouncilDec 21 - 2721222324252627 Town offices closed Christmas Eve Christmas Day10:00am 11:00am Special Events Com6:00pm 8:00pm Public Safety Advisory ComDec 28 - Jan 328293031Jan 1, 15239:00am 10:30am Routine Staff Meeting (PS Conference Room )SundayMondayTuesdayWednesdayThursdayFridaySaturdayTrophy Club Municipal Utility District No. 1195 of 195October 21, 2014 Regular Meeting Agenda Packet