HomeMy WebLinkAboutSeptember 16, 2014 Agenda
BOARD OF DIRECTORS
Regular Meeting Agenda
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
September 16, 2014 6:00 P.M. Svore Municipal Boardroom
REGULAR MEETING
CALL TO ORDER AND ANNOUNCE A QUORUM
CLOSED SESSION
The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551,
Subchapter D for the following:
1. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which
the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of
counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal
matters not related directly to litigation or settlement; and Section 551.074: Contribution to
another Governmental Entity
RECONVENE INTO REGULAR SESSION
PUBLIC HEARING
2. Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding: Adoption of the
District Tax Rate for Fiscal Year 2015 beginning on October 1, 2014 and ending on September 30,
2015.
REGULAR SESSION
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the
agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at
this time concerning an item not listed on the agenda. The Board will hear presentations on specific
agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the
time limit determined by the President or presiding officer. To speak during this item you must complete
the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited
to matters over which the Board has authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
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3. Consider and take appropriate action to approve the Consent Agenda.
a. August 6, 2014 Special Meeting Minutes
b. August 19, 2014 Regular Meeting Minutes
c. August 28, 2014 Special Meeting Minutes
d. August check register
e. 2014-15 Interlocal Agreement for Shared Governance Communications & Dispatch Services
Systems with Denton County and allow the District Manager to execute the necessary
documents.
REGULAR SESSION
4. Consider and take appropriate action regarding contribution to Town of Trophy Club for 2014 July
4th activities.
5. Consider and take appropriate action regarding the August 2014 financials.
6. Consider and take appropriate action regarding Resolution 2014-0916A, adopting the budget for
Trophy Club Municipal Utility District No. 1 for the fiscal year beginning October 1, 2014 and ending,
September 30, 2015.
7. Consider and take appropriate action regarding Resolution 2014-0916B, fixing and levying the
Trophy Club Municipal Utility District No. 1 tax rate for debt service for the fiscal year beginning
October 1, 2014 and ending, September 30, 2015.
8. Consider and take appropriate action regarding Resolution 2014-0916C, fixing and levying the
Trophy Club Municipal Utility District No. 1 tax rate for Operation and Maintenance, including the
portion of such tax rate to support the Fire Department for the fiscal year beginning October 1,
2014 and ending, September 30, 2015.
9. Consider and take appropriate action to approve Resolution 2014-0916D to approve FY 2014-2015
Tax Roll for Trophy Club Municipal Utility District No. 1.
10. Consider and take appropriate action regarding Resolution 2014-0916E adopting a Fund Balance
Policy for the District in accordance with Government Accounting Standards Board Statement No.
54 as set forth in Exhibit “A”; and providing an effective date.
11. Consider and take appropriate action regarding Information Technology, including:
a. Assessment performed by the Town of Trophy Club and continued shared services
b. Proposals received for outsourced IT services
12. Consider and take appropriate action to approve revised First Amendment to Amended and
Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and
Wastewater Operational Services between the District and the Town of Trophy Club now updated
to include updates to Section 5.2 (Operations Services) and Section 7.4 (Utility Fees).
13. Consider and take appropriate action regarding appointment of Trustees to serve on the Texas
Municipal League Intergovernmental Risk Pool Board of Trustees Election.
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14. Consider and take appropriate action to approve Resolution No. 2014-0916F, accepting grant funds
for Fire Department from Atmos Energy in the amount of $1300.
15. Consider and take appropriate action to approve District Vehicle Replacement Policy.
REPORTS & UPDATES
16. Report regarding PID Contract Committee meeting held on September 8, 2014. (Carr, Hase)
17. General Manager Report
a. Water System Operation
b. Wastewater System Operation
c. Website Analytics
d. Information System Reports
e. Finance Update
• Utility Billing Reports
• PID Connections
f. Indian Creek Water Line Rehabilitation Project
18. Fire Department Reports
a. August Report
b. Update on Fire Truck committee
CLOSED SESSION
The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551,
Subchapter D for the following:
19. Pursuant to Section 551.074(a)(1) to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee: annual evaluation of
the General Manager.
20. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which
the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of
counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal
matters not related directly to litigation or settlement; and Section 551.074:
a. Pending litigation in Cause No. D-1-GN-14-0001983 in the District Court of Travis County, for
expedited declaratory judgment relating to Issuance of Bonds by District to Finance
Wastewater Treatment Plant Improvements.
b. Pending litigation in Cause No. 14-03540-158 in the District Court of Denton County, relating to
access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in
January 2013
c. Water Line Relocation Agreement with Maguire Partners – Solana Land, L.P.
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d. Pending or contemplated litigation, settlement offers include but are not limited to the
following: Town of Westlake.
e. Contract terms for effluent sales to Trophy Club Country Club for golf course irrigation.
f. Preliminary audit findings regarding fuel inventory and management.
RECONVENE INTO REGULAR SESSION
21. Consider and take appropriate action regarding Closed Session items.
22. Items for future agendas:
23. Set next meeting date: October 21, 2014 at 6:00 p.m.
ADJOURN
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE
MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE
AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
CERTIFICATION
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS CERTIFIES THAT ON SEPTEMBER 12, 2014 BY 4 P.M. A COPY OF THE ABOVE NOTICE OF THE TROPHY
CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS MEETING TO BE HELD ON TUESDAY,
SEPTEMBER 16, 2014 AT 6 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB,
TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT,
AND A COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES
TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO
SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551
OF THE TEXAS GOVERNMENT CODE.
LAURIE SLAGHT, DISTRICT SECRETARY
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