Loading...
HomeMy WebLinkAbout2015-03-17 Regular Meeting Agenda    BOARD OF DIRECTORS  Regular Meeting Agenda    TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1  100 MUNICIPAL DRIVE  TROPHY CLUB, TEXAS 76262    March 17, 2015          7:00 P.M.     Svore Municipal Boardroom    REGULAR MEETING   CALL TO ORDER AND ANNOUNCE A QUORUM   CITIZEN PRESENTATIONS  This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.  The Board is not permitted to take action on or discuss any presentations made to the Board at this time  concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior  to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by  the President or presiding officer. To speak during this item you must complete the Speaker's form that  includes the topic(s) of your statement. Topics of presentation  should be limited to matters over which the  Board has authority. Presentation materials to be provided to the Board or displayed in the meeting using  District audio‐visual equipment must be submitted in advance in accordance with District Order No. 2014‐ 1204B.   CONSENT AGENDA  All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted  by one motion. There will not be a separate discussion of these items. If discussion is desired, that item  will be removed from the consent agenda and will be considered separately.   1. Consider and take appropriate action to approve the Consent Agenda.    a. February 2015 check register  b. February 2, 2015 Special Meeting Minutes  c. February 17, 2015 Regular Meeting Minutes  d. Resolution No. 2015‐0317 approving submittal of Water Smart Application to the  Association of Water Board Directors.    Attachments: February 2015 check register      February 2, 2015 Special Meeting Minutes      February 17, 2015 Regular Meeting Minutes             Resolution No. 2015‐0317     REGULAR SESSION   2. Consider and take appropriate action to approve bid and award contract for construction of Sanitary  Sewer Line Relocation Project at One Kirkwood Boulevard.   Attachment: Project Report – Kirkwood Blvd. Sanitary Sewerline Relocation    3. Consider and take appropriate action to approve bid and award contract for construction of Lift Station  No. 2 Sewer Line Improvement Project.   Attachment: Project Report – Lift Station No. 2 Sewer Line Improvement         Staff Recommendation and Bid Tab – Lift Station No. 2  Trophy Club Municipal Utility District No. 1 Page 1 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 4. Consider and take appropriate action to approve request by Town of Trophy Club to prepare a plat for  submittal to the Town for the property where the Collections Barn is located to allow for mail delivery  to the site.   Attachment: Final Plat Checklist    5. Consider and take appropriate action regarding unauthorized discharge to sanitary sewer system by  BDMR Development LLP on January 22‐23, 2015, including:   a. Status of payment for damages.  b. Approve financial security for potential fine(s) from regulatory authorities.  c. Other appropriate action related to the rectification of the damage and problem caused by the      unauthorized discharge including, but not limited to, insurance claims.    6. Consider and take appropriate action to approve Resolution No. 2015‐0317A supporting the nomination  of a District Director to the Association of Water Board Directors (AWBD) Board of Trustees.   Attachment:  Resolution No. 2015‐0317A    7. Consider and take appropriate action regarding Annexation Matters:    a. Approve petition for annexation of approximately 6.3702 acres of land situated in the J. Henry  Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted by the  Corporation of the Presiding Bishop of the Church of Jesus Christ Latter‐day Saints, a Utah  corporation sole.   b. Consider adoption of Order No. 2015‐0317A approving annexation of approximately 6.3702  acres of land situated in the J. Henry Survey, Abstract No. 529, Town of Trophy Club, Denton  County, Texas as submitted by the Corporation of the Presiding Bishop of the Church of Jesus  Christ Latter‐day Saints, a Utah corporation sole.   Attachment: Petition for annexation  Order No. 2015‐0317A    8. Consider and take appropriate action to approve Resolution No. 2015‐0317B adopting Trophy Club  Municipal Utility District No. 1 Safety Policy.   Attachment: Resolution No. 2015‐0317B    9. Consider and take appropriate action to approve Resolution No. 2015‐0317C adopting amended Trophy  Club Municipal Utility District No. 1 Personnel Policy Manual.   Attachment:  Amended Personnel Policy ‐ Draft                           Resolution No. 2015‐0317C     10.  Consider and take appropriate action to approve amended Rate Order No. 2015‐0317B.     Attachment: Order No. 2015‐0317B    11.  Consider and take appropriate action regarding the February 2015 financials.   a. Combined Financials  b. Variance Report    Attachment: Combined Financials            Variance Report    Trophy Club Municipal Utility District No. 1 Page 2 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 12.  Consider and take appropriate action regarding development of customer communication brochure for     dissemination to new customers.     REPORTS & UPDATES   13.  Update from Board Committees:  a. Fire/EMS Consolidation Committee (FECC)  b. Annex Building Lease Committee  c. Impact of over 65 exemption on District customers    14.  General Manager Monthly Report for February 2015  a.    Water System Operation   b. Wastewater System Operation  c. Website Analytics  d. Appointment of Peace Officer by District  e. Water Fest 2015 to be held March 21, 2015  f. Finance Update   Utility Billing Reports   PID Connections   Permits Collected   Fund Balance Report  g. Notice of Violation from TCEQ after wastewater treatment plant inspection             Attachment: Water System Operation Report    Wastewater System Operation Report    Website Analytics    Utility Billing Reports    PID Connections    Permits Collected    Fund Balance Report    TCEQ ‐ Notice of Violation     15.  Fire Department Report for February 2015  a. February Department Report  b. Ladder Truck Comparisons   c. Interlocal Agreement with Town for fire service to properties located within the Town of  Trophy Club but outside the District and Public Improvement District  d. Standard Operating Guideline and Procedure for Daily Routine Checks of PPE    Attachment: February Report            Ladder Truck Comparisons                         Out of District Properties              CLOSED SESSION   The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551,  Subchapter D for the following:   16.  Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of    the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State   Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters    involving pending or contemplated litigation or settlement offers:  Trophy Club Municipal Utility District No. 1 Page 3 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet   a. Trespass upon land allegation by Maguire Partners — Solana Land, L.P.    b. Agreement regarding Relocation of Utility Infrastructure Improvements (Solana) with Maguire  Partners – Solana Land, L.P.   c. Temporary Restraining Order, Temporary Injunction, and Permanent Injunction proceedings  pending in the 48th District Court of Tarrant County, Texas.   d. Pending litigation in Cause No. 14‐03540‐158 in the District Court of Denton County relating to  access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in  January of 2013.   e. Terms of potential lease with the Town of Trophy Club for use of District annex building located  at 100 Municipal Drive.   f. Conveyance of water and wastewater infrastructure as requirement of service.    RECONVENE INTO REGULAR SESSION   17. Consider and take appropriate action regarding Closed Session items.     18. Items for future agendas:    19. Set meeting dates:    a. Special Meeting ‐   b. Regular Meeting ‐ April 21, 2015.                           Attachment: Meeting Calendar    ADJOURN    *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE  MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA,  PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.   CERTIFICATION    THE STATE OF TEXAS §  COUNTIES OF DENTON AND TARRANT §   THIS CERTIFIES THAT ON MARCH 13, 2015 BY 4 P.M. A COPY OF THE ABOVE NOTICE OF THE TROPHY CLUB  MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS MEETING TO BE HELD ON TUESDAY, MARCH  17, 2015 AT 7:00 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY  DISTRICT NO. 1, ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS,  WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT, AND A  COPY WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES TO BE  POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO SECTION  49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 OF THE  TEXAS GOVERNMENT CODE.        LAURIE SLAGHT, DISTRICT SECRETARY  Trophy Club Municipal Utility District No. 1 Page 4 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 1AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3040 ATMOS ENERGY01201501/20/15 P 45 122-60020-045-000 Electricity/Gas621.38 34586 02/03/15Totals for Check: 34586621.382724 AUGUST INDUSTRIES, INC03214412/30/14 P 45 122-55080-045-000 Maintenance & Repairs706.87 34587 02/03/15Totals for Check: 34587706.871013 CASCO INDUSTRIES INC15100301/15/15 P 45 122-65015-045-000 Protective Clothing405.00 34591 02/03/15Totals for Check: 34591405.001256 DENTON CO FIRE CHIEFS ASSOC 15-02501/15/15 P 45 122-60070-045-000 Dues & Memberships280.00 34593 02/03/15Totals for Check: 34593280.001139 G & K SERVICES1159609763 01/05/15 P 45 122-55080-045-000 Maintenance & Repairs32.29 34596 02/03/151139 G & K SERVICES1159623378 01/19/15 P 45 122-55080-045-000 Maintenance & Repairs32.29 34596 02/03/15Totals for Check: 3459664.581300 NORTH EAST FIRE DEPT ASSOC 11-04101/10/15 P 45 122-60070-045-000 Dues & Memberships7,778.00 34610 02/03/151300 NORTH EAST FIRE DEPT ASSOC 11-04001/10/15 P 45 122-60080-045-000 Schools & Training555.00 34610 02/03/15Totals for Check: 346108,333.003094 SIDDONS-MARTIN EMERGENCY GROUP 301075801/21/15 P 45 122-55090-045-000 Vehicle Maintenance372.74 34615 02/03/153094 SIDDONS-MARTIN EMERGENCY GROUP 28580-202/02/15 P 45 122-60100-045-000 Travel & per diem1,455.60 34615 02/03/15Totals for Check: 346151,828.342943 JPMORGAN CHASE BANK NA01261501/26/15 P 122-20060-000-000 Procurement Clearing2,415.64 34642 02/12/152943 JPMORGAN CHASE BANK NA01261501/26/15 P 135-20060-000-000 Procurement Clearing6,989.73 34642 02/12/15Totals for Check: 346429,405.371001 TOWN OF TROPHY CLUB2111502/11/15 P 45 122-55080-045-000 Maintenance & Repairs70.00 34676 02/19/151001 TOWN OF TROPHY CLUB2111502/11/15 P 45 122-55030-045-000 Software & Support462.50 34676 02/19/151001 TOWN OF TROPHY CLUB2111502/11/15 P 45 122-60010-045-000 Communications/Pagers/Mobiles140.15 34676 02/19/15Totals for Check: 34676672.65Totals for Fund: 122 Trophy Club MUD Fire Dept.22,317.19Trophy Club Municipal Utility District No. 1Page 5 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 2AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date2222 AFLACPR0053301/02/15 P 135-21312-000-000 Aflac89.78 34585 02/03/152222 AFLACPR0053401/16/15 P 135-21312-000-000 Aflac89.78 34585 02/03/15Totals for Check: 34585179.563197 BenefitMall9022921-IN 01/14/15 P 10 135-50029-010-000 Life Insurance & Other08.44 34588 02/03/153197 BenefitMall9022921-IN 01/14/15 P 20 135-50029-020-000 Life Insurance & Other33.78 34588 02/03/153197 BenefitMall9022921-IN 01/14/15 P 30 135-50029-030-000 Life Insurance & Other33.78 34588 02/03/15Totals for Check: 3458876.002847 BLUE CROSS BLUE SHIELD OF TX 02011502/01/15 P 135-21307-000-000 Medical15,911.63 34589 02/03/15Totals for Check: 3458915,911.632920 CARENOW CORPORATE93970201/15/15 P 20 135-50060-020-000 Pre-emp Physicals/Testing63.00 34590 02/03/15Totals for Check: 3459063.001030 CITY OF FORT WORTH12311512/31/14 P 10 135-60150-010-000 Wholesale Water125,292.56 34592 02/03/15Totals for Check: 34592125,292.561737 DPC INDUSTRIES, INC767000300-15 01/19/15 P 10 135-65030-010-000 Chemicals304.95 34594 02/03/15Totals for Check: 34594304.953130 ENTECH SALES AND SERVICE INC SRVCE00184579 12/31/14 P 20 135-55080-020-000 Maintenance & Repairs1,195.00 34595 02/03/153130 ENTECH SALES AND SERVICE INC SRVCE00185281 01/22/15 P 20 135-55080-020-000 Maintenance & Repairs1,412.05 34595 02/03/15Totals for Check: 345952,607.051139 G & K SERVICES1159609764 01/05/15 P 30 135-55100-030-000 Building Maint & Supplies95.42 34596 02/03/151139 G & K SERVICES1159616515 01/12/15 P 30 135-55100-030-000 Building Maint & Supplies95.42 34596 02/03/151139 G & K SERVICES1159623379 01/19/15 P 30 135-55100-030-000 Building Maint & Supplies95.42 34596 02/03/151139 G & K SERVICES1159630203 01/26/15 P 30 135-55100-030-000 Building Maint & Supplies95.42 34596 02/03/15Totals for Check: 34596381.683112 HARCROS CHEMICALS INC160141777 12/29/14 P 20 135-65030-020-000 Chemicals2,240.00 34597 02/03/15Totals for Check: 345972,240.003136 HD SUPPLY WATERWORKS, LTD. D45035701/20/15 P 10 135-55080-010-000 Maintenance & Repairs144.00 34598 02/03/153136 HD SUPPLY WATERWORKS, LTD. D44403101/26/15 P 10 135-55080-010-000 Maintenance & Repairs1,768.64 34598 02/03/153136 HD SUPPLY WATERWORKS, LTD. D46843401/26/15 P 10 135-55080-010-000 Maintenance & Repairs144.00 34598 02/03/153136 HD SUPPLY WATERWORKS, LTD. D47877601/26/15 P 10 135-55080-010-000 Maintenance & Repairs47.46 34598 02/03/153136 HD SUPPLY WATERWORKS, LTD. D48910401/27/15 P 10 135-55080-010-000 Maintenance & Repairs897.05 34598 02/03/15Totals for Check: 345983,001.153124 IRS Tax PaymentPR0053501/30/15 P 135-21302-000-000 FWH Taxes3,884.24 34599 02/03/153124 IRS Tax PaymentPR0053501/30/15 P 135-21303-000-000 Social Security Taxes4,816.96 34599 02/03/153124 IRS Tax PaymentPR0053501/30/15 P 135-21304-000-000 Medicare Taxes1,126.56 34599 02/03/15Totals for Check: 345999,827.762764 JAMIE LYNN MCMAHONPR0053501/30/15 P 135-21410-000-000 Child Support184.62 34600 02/03/15Trophy Club Municipal Utility District No. 1Page 6 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 3AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number DateTotals for Check: 34600184.623232 Jim Hase011715AWBD 01/17/15 P 26 135-60100-026-000 Travel & per diem241.50 34601 02/03/15Totals for Check: 34601241.503167 KEYSTONE PARK SECRETARIAL 02011502/01/15 P 30 135-60005-030-000 Telephone180.00 34602 02/03/15Totals for Check: 34602180.001468 L.H. CHANEY MATERIALS, INC. 10329901/17/15 P 20 135-55125-020-000 Dumpster Services2,181.79 34603 02/03/151468 L.H. CHANEY MATERIALS, INC. 0000102998 01/10/15 P 20 135-55125-020-000 Dumpster Services5,787.84 34603 02/03/151468 L.H. CHANEY MATERIALS, INC. 0000102997 01/10/15 P 20 135-55125-020-000 Dumpster Services3,040.00 34603 02/03/151468 L.H. CHANEY MATERIALS, INC. 0000103292 01/17/15 P 20 135-55125-020-000 Dumpster Services570.00 34603 02/03/15Totals for Check: 3460311,579.633053 LAFOLLETT & ABBOTT PLLC 01261501/26/15 P 39 135-55055-039-000 Auditing5,918.00 34604 02/03/15Totals for Check: 346045,918.003132 Legal ShieldPR0053301/02/15 P 135-21310-000-000 Legal Plan67.80 34605 02/03/153132 Legal ShieldPR0053401/16/15 P 135-21310-000-000 Legal Plan67.80 34605 02/03/153132 Legal Shield01251501/25/15 P 30 135-50029-030-000 Life Insurance & Other(00.05) 34605 02/03/15Totals for Check: 34605135.553186 MEMBERS BUILDING MAINTENANCE TC1412TCMUD 12/31/14 P 30 135-55120-030-000 Cleaning Services627.53 34606 02/03/15Totals for Check: 34606627.533115 METLIFE GROUP BENEFITS02011502/01/15 P 135-21308-000-000 Dental1,455.50 34607 02/03/153115 METLIFE GROUP BENEFITS02011502/01/15 P 135-21311-000-000 Voluntary Life418.11 34607 02/03/153115 METLIFE GROUP BENEFITS02011502/01/15 P 135-21315-000-000 Short Term Disability76.33 34607 02/03/153115 METLIFE GROUP BENEFITS02011502/01/15 P 135-21309-000-000 Vision297.79 34607 02/03/153115 METLIFE GROUP BENEFITS02011502/01/15 P 10 135-50029-010-000 Life Insurance & Other157.15 34607 02/03/153115 METLIFE GROUP BENEFITS02011502/01/15 P 20 135-50029-020-000 Life Insurance & Other251.35 34607 02/03/153115 METLIFE GROUP BENEFITS02011502/01/15 P 30 135-50029-030-000 Life Insurance & Other331.92 34607 02/03/15Totals for Check: 346072,988.152665 MIGUEL CRUZ01201501/20/15 P 30 135-55070-030-000 Independent Labor75.00 34608 02/03/15Totals for Check: 3460875.003233 Neil Twomey01221501/22/15 P 26 135-60100-026-000 Travel & per diem28.75 34609 02/03/153233 Neil Twomey012215AWBD 01/22/15 P 26 135-60100-026-000 Travel & per diem812.46 34609 02/03/15Totals for Check: 34609841.212983 NTTA785130881010115 01/01/15 P 20 135-60100-020-000 Travel & per diem09.11 34611 02/03/15Totals for Check: 3461109.111056 OFFICE DEPOT, INC748647578001 01/10/15 P 30 135-65085-030-000 Office Supplies19.78 34612 02/03/151056 OFFICE DEPOT, INC749621137001 01/14/15 P 30 135-65085-030-000 Office Supplies04.64 34612 02/03/151056 OFFICE DEPOT, INC749620994001 01/14/15 P 30 135-65085-030-000 Office Supplies52.09 34612 02/03/15Trophy Club Municipal Utility District No. 1Page 7 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 4AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1056 OFFICE DEPOT, INC748647455001 01/12/15 P 30 135-65085-030-000 Office Supplies48.82 34612 02/03/151056 OFFICE DEPOT, INC751014805001 01/21/15 P 30 135-65085-030-000 Office Supplies47.89 34612 02/03/151056 OFFICE DEPOT, INC751014867001 01/21/15 P 30 135-65085-030-000 Office Supplies22.99 34612 02/03/15Totals for Check: 34612196.213156 OXIDOR LABORATORIES LLC 14120521 12/22/14 P 20 135-55135-020-000 Lab Analysis246.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 14120525 12/22/14 P 20 135-55135-020-000 Lab Analysis176.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 14120678 12/31/14 P 20 135-55135-020-000 Lab Analysis246.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 14120696 12/31/14 P 20 135-55135-020-000 Lab Analysis176.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 15010088 01/05/15 P 20 135-55135-020-000 Lab Analysis246.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 15010125 01/06/15 P 20 135-55135-020-000 Lab Analysis176.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 15010209 01/13/15 P 20 135-55135-020-000 Lab Analysis246.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 15010232 01/14/15 P 20 135-55135-020-000 Lab Analysis176.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 15010360 01/19/15 P 20 135-55135-020-000 Lab Analysis246.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 15010399 01/20/15 P 20 135-55135-020-000 Lab Analysis176.00 34613 02/03/153156 OXIDOR LABORATORIES LLC 15010425 01/21/15 P 20 135-55135-020-000 Lab Analysis1,362.50 34613 02/03/15Totals for Check: 346133,472.503134 Prime Controls, LPSM 397601/09/15 P 20 135-55080-020-000 Maintenance & Repairs769.50 34614 02/03/15Totals for Check: 34614769.501163 STW INC2290211/30/14 P 30 135-55030-030-000 Software & Support368.00 34616 02/03/15Totals for Check: 34616368.003113 TCDRSPR0053501/30/15 P 135-21317-000-000 TCDRS5,992.10 34617 02/03/15Totals for Check: 346175,992.101908 THE LISTON LAW FIRM, P.C. 123114B12/31/14 P 39 135-55045-039-000 Legal3,976.25 34618 02/03/15Totals for Check: 346183,976.251001 TOWN OF TROPHY CLUB1221501/22/15 P 30 135-60010-030-000 Communications/Pagers/Mobiles(22.38) 34619 02/03/151001 TOWN OF TROPHY CLUB1221501/22/15 P 20 135-60010-020-000 Communications/Pagers/Mobiles(46.91) 34619 02/03/151001 TOWN OF TROPHY CLUB1221501/22/15 P 10 135-60010-010-000 Communications/Pagers/Mobiles(157.24) 34619 02/03/151001 TOWN OF TROPHY CLUB1221501/22/15 P 20 135-60010-020-000 Communications/Pagers/Mobiles(125.38) 34619 02/03/151001 TOWN OF TROPHY CLUB1221501/22/15 P 45 122-60010-045-000 Communications/Pagers/Mobiles391.57 34619 02/03/151001 TOWN OF TROPHY CLUB1221501/22/15 P 30 135-60020-030-000 Electricity/Gas1,073.02 34619 02/03/151001 TOWN OF TROPHY CLUB126201501/26/15 P 30 135-55030-030-000 Software & Support124.97 34619 02/03/151001 TOWN OF TROPHY CLUB126201501/26/15 P 30 135-60005-030-000 Telephone860.67 34619 02/03/151001 TOWN OF TROPHY CLUB126201501/26/15 P 45 122-60005-045-000 Telephone05.71 34619 02/03/15Totals for Check: 346192,104.031000 TROPHY CLUB MUD (WATER BILLS) 01311501/31/15 P 30 135-60025-030-000 Water106.93 34620 02/03/151000 TROPHY CLUB MUD (WATER BILLS) 01311501/31/15 P 45 122-60025-045-000 Water135.27 34620 02/03/151000 TROPHY CLUB MUD (WATER BILLS) 01311501/31/15 P 45 122-60025-045-000 Water51.81 34620 02/03/15Totals for Check: 34620294.011533 UNDERGROUND INC0088536-IN 01/16/15 P 20 135-55080-020-000 Maintenance & Repairs980.40 34621 02/03/15Trophy Club Municipal Utility District No. 1Page 8 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 5AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number DateTotals for Check: 34621980.403225 US Bank Voyager Fleet Systems 869338111504 01/24/15 P 10 135-65005-010-000 Fuel & Lube588.12 34622 02/03/153225 US Bank Voyager Fleet Systems 869338111504 01/24/15 P 20 135-65005-020-000 Fuel & Lube696.71 34622 02/03/153225 US Bank Voyager Fleet Systems 869338111504 01/24/15 P 45 122-65005-045-000 Fuel & Lube406.64 34622 02/03/15Totals for Check: 346221,691.472858 UTILITY SERVICE CO, INC. 35870101/01/15 P 10 135-69281-010-000 Water Tank Inspection Contract 37,787.73 34623 02/03/15Totals for Check: 3462337,787.733234 Fortress Resources, LLC 020727202/03/15 P 10 135-69005-010-000 Capital Outlays6,912.00 34624 02/03/15Totals for Check: 346246,912.00998 ASHTON WOODS HOMESU0036000422100A 01/31/15 P 135-20050-000-000 A/P Vendors15.72 34625 02/12/15Totals for Check: 3462515.72998 ASHTON WOODS HOMESU0036000517100A 01/31/15 P 135-20050-000-000 A/P Vendors47.07 34626 02/12/15Totals for Check: 3462647.072920 CARENOW CORPORATE94071301/31/15 P 10 135-50060-010-000 Pre-emp Physicals/Testing88.00 34627 02/12/152920 CARENOW CORPORATE94071301/31/15 P 20 135-50060-020-000 Pre-emp Physicals/Testing63.00 34627 02/12/15Totals for Check: 34627151.002921 CIRCLE R ELECTRIC CO505901/21/15 P 10 135-55080-010-000 Maintenance & Repairs142.50 34628 02/12/15Totals for Check: 34628142.503193 COMPUPAY, INC.PR0053602/13/15 P 135-21313-000-000 Cafe 125-Medical Reimb613.17 34629 02/12/15Totals for Check: 34629613.171609 COSTCO WHOLESALE01261501/26/15 P 30 135-65095-030-000 Maintenance Supplies06.29 34630 02/12/151609 COSTCO WHOLESALE01261501/26/15 P 45 122-55080-045-000 Maintenance & Repairs150.78 34630 02/12/15Totals for Check: 34630157.073184 DATAPROSE LLCDP1500266 01/31/15 P 30 135-55205-030-000 Utility Billing Contract595.95 34631 02/12/153184 DATAPROSE LLCDP1500266 01/31/15 P 30 135-60035-030-000 Postage1,790.09 34631 02/12/15Totals for Check: 346312,386.041026 FEDERAL EXPRESS CORP2-922-41973 01/22/15 P 30 135-60035-030-000 Postage05.77 34632 02/12/151026 FEDERAL EXPRESS CORP2.936-65613 02/12/15 P 30 135-60035-030-000 Postage08.95 34632 02/12/151026 FEDERAL EXPRESS CORP2-929-51900 02/05/15 P 30 135-60035-030-000 Postage19.96 34632 02/12/15Totals for Check: 3463234.682558 FIRST CHECK APPLICANT SCREENIN 526001/31/15 P 10 135-50060-010-000 Pre-emp Physicals/Testing119.45 34633 02/12/15Totals for Check: 34633119.453129 FREEMAN & CORBETT01311501/31/15 P 39 135-55045-039-000 Legal7,892.50 34634 02/12/15Totals for Check: 346347,892.50Trophy Club Municipal Utility District No. 1Page 9 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 6AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1372 HACH COMPANY922776302/04/15 P 10 135-65030-010-000 Chemicals316.45 34635 02/12/15Totals for Check: 34635316.45998 HATFIELD, KRISTYU0010070489105A 01/31/15 P 135-20050-000-000 A/P Vendors108.98 34636 02/12/15Totals for Check: 34636108.98998 HERNANDEZ, ALEJANDROU0010040345101A 01/31/15 P 135-20050-000-000 A/P Vendors39.21 34637 02/12/15Totals for Check: 3463739.212775 HUDSON ENERGY SERVICES, LLC 7084701/12/15 P 10 135-60020-010-000 Electricity5,003.20 34638 02/12/152775 HUDSON ENERGY SERVICES, LLC 7084601/12/15 P 20 135-60020-020-000 Electricity10,512.80 34638 02/12/15Totals for Check: 3463815,516.00998 INEMER, DANIELU0010080610104A 01/31/15 P 135-20050-000-000 A/P Vendors39.21 34639 02/12/15Totals for Check: 3463939.213124 IRS Tax PaymentPR0053602/13/15 P 135-21302-000-000 FWH Taxes3,757.44 34640 02/12/153124 IRS Tax PaymentPR0053602/13/15 P 135-21303-000-000 Social Security Taxes4,673.98 34640 02/12/153124 IRS Tax PaymentPR0053602/13/15 P 135-21304-000-000 Medicare Taxes1,093.08 34640 02/12/15Totals for Check: 346409,524.502764 JAMIE LYNN MCMAHONPR0053602/13/15 P 135-21410-000-000 Child Support184.62 34641 02/12/15Totals for Check: 34641184.623053 LAFOLLETT & ABBOTT PLLC 02051502/05/15 P 30 135-55160-030-000 Professional Outside Services147.00 34643 02/12/15Totals for Check: 34643147.00998 LENNAR HOMESU9035020033900A 01/31/15 P 135-20050-000-000 A/P Vendors33.08 34644 02/12/15Totals for Check: 3464433.08998 LENNAR HOMESU9035200009900A 01/31/15 P 135-20050-000-000 A/P Vendors22.68 34645 02/12/15Totals for Check: 3464522.68998 LENNAR HOMESU9048060015900A 01/31/15 P 135-20050-000-000 A/P Vendors07.08 34646 02/12/15Totals for Check: 3464607.082932 M-KAM LTD.1446802/11/15 P 10 135-69005-010-000 Capital Outlays95.00 34647 02/12/15Totals for Check: 3464795.00998 MCREE, MELANIEU0010010019105A 01/31/15 P 135-20050-000-000 A/P Vendors18.30 34648 02/12/15Totals for Check: 3464818.303235 MELISSA KOVACEVIC02111502/11/15 P 30 135-60080-030-000 Schools & Training700.00 34649 02/12/15Totals for Check: 34649700.00998 MILLER, MICHAELU0015020004102A 01/31/15 P 135-20050-000-000 A/P Vendors103.76 34650 02/12/15Totals for Check: 34650103.76Trophy Club Municipal Utility District No. 1Page 10 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 7AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3111 North Texas Groundwater 6912/31/14 P 10 135-60135-010-000 TCEQ Fees & Permits3,722.70 34651 02/12/15Totals for Check: 346513,722.701056 OFFICE DEPOT, INC748993267001 01/09/15 P 30 135-65085-030-000 Office Supplies63.28 34652 02/12/151056 OFFICE DEPOT, INC751837600001 01/27/15 P 30 135-65085-030-000 Office Supplies40.09 34652 02/12/151056 OFFICE DEPOT, INC751837637001 01/27/15 P 30 135-65085-030-000 Office Supplies11.43 34652 02/12/151056 OFFICE DEPOT, INC752620304001 01/28/15 P 30 135-65085-030-000 Office Supplies353.66 34652 02/12/151056 OFFICE DEPOT, INC752620401001 01/28/15 P 30 135-65085-030-000 Office Supplies03.39 34652 02/12/15Totals for Check: 34652471.85998 PRICE, STEVENU0020000801204A 01/31/15 P 135-20050-000-000 A/P Vendors99.10 34653 02/12/15Totals for Check: 3465399.103176 REY-MAR CONSTRUCTIONEST PLAZA-OFS 02/12/15 P 10 135-69005-010-000 Capital Outlays25,773.89 34654 02/12/15Totals for Check: 3465425,773.89998 SCHLUKEBIER, RACHELU9043250059901A 01/31/15 P 135-20050-000-000 A/P Vendors27.61 34655 02/12/15Totals for Check: 3465527.613229 SILSBEE FORD INC20789F01/29/15 P 30 135-69005-030-000 Capital Outlays19,799.50 34656 02/12/15Totals for Check: 3465619,799.501163 STW INC2297312/31/14 P 30 135-55030-030-000 Software & Support426.50 34657 02/12/15Totals for Check: 34657426.502440 TARRANT CTY PUBLIC HEALTH LAB 2578801/30/15 P 10 135-55135-010-000 Lab Analysis270.00 34658 02/12/152440 TARRANT CTY PUBLIC HEALTH LAB 2578901/30/15 P 10 135-55135-010-001 Lab Analysis for PID80.00 34658 02/12/15Totals for Check: 34658350.003113 TCDRSPR0053602/13/15 P 135-21317-000-000 TCDRS6,223.46 34659 02/12/15Totals for Check: 346596,223.461908 THE LISTON LAW FIRM, P.C. 01311501/31/15 P 39 135-55045-039-000 Legal8,789.00 34660 02/12/15Totals for Check: 346608,789.001001 TOWN OF TROPHY CLUBJANUARY-REFUSE 01/31/15 P 135-25040-000-000 Town-Storm Drainage32,711.13 34662 02/12/151001 TOWN OF TROPHY CLUBJANUARY-REFUSE 01/31/15 P 135-25000-000-000 Refuse57,302.51 34662 02/12/151001 TOWN OF TROPHY CLUBJANUARY-REFUSE 01/31/15 P 135-25010-000-000 Refuse Tax4,729.49 34662 02/12/151001 TOWN OF TROPHY CLUB1261501/26/15 P 30 135-69170-030-000 Copier Lease Installments278.33 34662 02/12/151001 TOWN OF TROPHY CLUB1261501/26/15 P 30 135-69170-030-000 Copier Lease Installments21.37 34662 02/12/151001 TOWN OF TROPHY CLUB1261501/26/15 P 30 135-55030-030-000 Software & Support645.50 34662 02/12/151001 TOWN OF TROPHY CLUB1261501/26/15 P 45 122-55030-045-000 Software & Support462.50 34662 02/12/151001 TOWN OF TROPHY CLUB231501/05/15 P 30 135-65085-030-000 Office Supplies17.49 34662 02/12/15Totals for Check: 3466296,168.321081 TRI COUNTY ELECTRIC20098880010215 02/01/15 P 20 135-60020-020-000 Electricity244.52 34663 02/12/151081 TRI COUNTY ELECTRIC22098880010215 02/01/15 P 20 135-60020-020-000 Electricity122.53 34663 02/12/15Trophy Club Municipal Utility District No. 1Page 11 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 8AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1081 TRI COUNTY ELECTRIC23098880010215 02/01/15 P 20 135-60020-020-000 Electricity27.78 34663 02/12/15Totals for Check: 34663394.83998 WASSON, SANDRAU9012360020904A 01/19/15 P 135-20050-000-000 A/P Vendors103.98 34664 02/12/15Totals for Check: 34664103.983197 BenefitMall9023182-IN 02/05/15 P 10 135-50029-010-000 Life Insurance & Other07.28 34666 02/19/153197 BenefitMall9023182-IN 02/05/15 P 20 135-50029-020-000 Life Insurance & Other36.36 34666 02/19/153197 BenefitMall9023182-IN 02/05/15 P 30 135-50029-030-000 Life Insurance & Other36.36 34666 02/19/15Totals for Check: 3466680.002775 HUDSON ENERGY SERVICES, LLC 973144202/10/15 P 20 135-60020-020-000 Electricity69.51 34667 02/19/152775 HUDSON ENERGY SERVICES, LLC 973181502/10/15 P 20 135-60020-020-000 Electricity46.47 34667 02/19/15Totals for Check: 34667115.983237 Landers Machine Company 10112902/12/15 P 20 135-55080-020-000 Maintenance & Repairs1,056.00 34668 02/19/15Totals for Check: 346681,056.003216 M3 Networks000120202/03/15 V 30 135-65055-030-000 Hardware2,106.99 34669 02/19/15Totals for Check: 346692,106.993186 MEMBERS BUILDING MAINTENANCE TC1501TCMUD 01/31/15 P 30 135-55120-030-000 Cleaning Services627.53 34670 02/19/15Totals for Check: 34670627.532665 MIGUEL CRUZ02171502/17/15 P 30 135-55070-030-000 Independent Labor26.25 34671 02/19/15Totals for Check: 3467126.253204 Norton Rose Fulbright US LLP 11506862 01/31/15 P 39 135-55045-039-000 Legal11.85 34672 02/19/15Totals for Check: 3467211.851056 OFFICE DEPOT, INC753761271001 02/04/15 P 30 135-65085-030-000 Office Supplies41.36 34673 02/19/151056 OFFICE DEPOT, INC753761357001 02/04/15 P 30 135-65085-030-000 Office Supplies09.95 34673 02/19/15Totals for Check: 3467351.311029 STAR-TELEGRAM OPERATING LTD 332841701 01/30/15 P 30 135-60066-030-000 Publications/Books/Subscripts891.27 34674 02/19/15Totals for Check: 34674891.273123 Texas Tollways/TxTag08191408/19/14 P 20 135-60100-020-000 Travel & per diem16.65 34675 02/19/15Totals for Check: 3467516.651058 VERIZON WIRELESS9739739655 02/01/15 P 10 135-60010-010-000 Communications/Pagers/Mobiles206.94 34677 02/19/151058 VERIZON WIRELESS9739739655 02/01/15 P 20 135-60010-020-000 Communications/Pagers/Mobiles362.66 34677 02/19/151058 VERIZON WIRELESS9739739655 02/01/15 P 30 135-60010-030-000 Communications/Pagers/Mobiles37.99 34677 02/19/15Totals for Check: 34677607.592196 VICTOR O SCHINNERER & CO, INC R110153055 01/28/15 P 30 135-60055-030-000 Insurance50.00 34678 02/19/15Totals for Check: 3467850.00Trophy Club Municipal Utility District No. 1Page 12 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 9AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1087 WHITAKER CHALK SWINDLE19112001/31/15 P 39 135-55045-039-000 Legal7,621.20 34679 02/19/151087 WHITAKER CHALK SWINDLE19112101/31/15 P 39 135-55045-039-000 Legal73,253.25 34679 02/19/151087 WHITAKER CHALK SWINDLE19112201/31/15 P 39 135-55045-039-000 Legal2,454.60 34679 02/19/15Totals for Check: 3467983,329.053236 WHOLESALE CARRIER SERVICES INC 316062502/01/15 P 30 135-55030-030-000 Software & Support3,144.47 34680 02/19/15Totals for Check: 346803,144.472847 BLUE CROSS BLUE SHIELD OF TX 03011503/01/15 P 135-21307-000-000 Medical15,403.59 34681 02/19/15Totals for Check: 3468115,403.593216 M3 Networks0001202B 02/03/15 P 30 135-65055-030-000 Hardware2,027.99 34682 02/19/15Totals for Check: 346822,027.993193 COMPUPAY, INC.PR0053702/27/15 P 135-21313-000-000 Cafe 125-Medical Reimb613.17 34683 02/26/15Totals for Check: 34683613.171832 FIRST FINANCIAL BANK91500010656215 03/01/15 P 10 135-69008-010-000 Short Term Debt-Principal129,000.00 34684 02/26/151832 FIRST FINANCIAL BANK91500010656215 03/01/15 P 20 135-69008-020-000 Short Term Debt-Principal21,000.00 34684 02/26/151832 FIRST FINANCIAL BANK91500010656215 03/01/15 P 20 135-69009-020-000 Short Term Debt-Interest393.23 34684 02/26/151832 FIRST FINANCIAL BANK91500010656215 03/01/15 P 10 135-69009-010-000 Short Term Debt-Interest2,415.58 34684 02/26/15Totals for Check: 34684152,808.813124 IRS Tax PaymentPR0053702/27/15 P 135-21302-000-000 FWH Taxes3,629.30 34685 02/26/153124 IRS Tax PaymentPR0053702/27/15 P 135-21303-000-000 Social Security Taxes4,682.72 34685 02/26/153124 IRS Tax PaymentPR0053702/27/15 P 135-21304-000-000 Medicare Taxes1,095.16 34685 02/26/15Totals for Check: 346859,407.182764 JAMIE LYNN MCMAHONPR0053702/27/15 P 135-21410-000-000 Child Support184.62 34686 02/26/15Totals for Check: 34686184.623176 REY-MAR CONSTRUCTION02251502/25/15 P 20 135-55080-020-000 Maintenance & Repairs3,426.70 34687 02/26/15Totals for Check: 346873,426.703113 TCDRSPR0053702/27/15 P 135-21317-000-000 TCDRS6,342.94 34688 02/26/15Totals for Check: 346886,342.942525 TIER TWO CHEMICAL REPORTING 02261502/26/15 P 10 135-60135-010-000 TCEQ Fees & Permits100.00 34689 02/26/15Totals for Check: 34689100.00Totals for Fund: 135 MUD 1 General Fund730,405.59Trophy Club Municipal Utility District No. 1Page 13 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 10AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3080 THE WALLACE GROUP, INC. 4382901/29/15 P 20 517-69005-020-000 Capital Outlays13,817.50 34661 02/12/15Totals for Check: 3466113,817.50Totals for Fund: 517 2014 MUD 1 Tax Bond Const WWTP13,817.50Trophy Club Municipal Utility District No. 1Page 14 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  apackamt2 rgonzaleTrophy Club MUD #103/02/15 11:48Page 11AP Checks For Date/Amount RangeBegin Date: 02/01/2015 End Date: 02/28/2015From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1973 TX COMMISSION ENVIRONMENTAL QU 021715REVBOND 02/17/15 P 20 518-60135-020-000 TCEQ Fees & Permits23,017.46 34665 02/17/15Totals for Check: 3466523,017.46Totals for Fund: 518 2015 Revenue Bond Const Fund23,017.46Trophy Club Municipal Utility District No. 1Page 15 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Grand Totals:789,557.74****** End of Report *********Trophy Club Municipal Utility District No. 1Page 16 of 331March 17, 2015 Regular Meeting Complete Agenda Packet  SPECIAL MEETING MINUTES   TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1  BOARD OF DIRECTORS   FEBRUARY 2, 2015 at 11:00 A.M.  100 Municipal Drive, Trophy Club, Texas 76262    The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met  in a Special Session on February 2, 2015 at 11:00 A.M., in the Boardroom of the Administration Building,  100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the  District, and was open to the public.    STATE OF TEXAS  §  COUNTY OF DENTON §  COUNTY OF TARRANT   §    DISTRICT BOARD MEMBERS PRESENT  Jim Moss President  Jim Hase Vice President  Kevin Carr Secretary/Treasurer  Jim Thomas Director  Neil Twomey Director    STAFF PRESENT:  Jennifer McKnight General Manager  Laurie Slaght District Secretary  Karl Schlielig Wastewater Superintendent  Mike McMahon Water Superintendent  Pam Liston General Legal Counsel    GUEST PRESENT:  Don Peek THB Construction  Steve Lennart Lennart Development  Lance Proctor Lennart Development  Spencer Bryson Miklos Law, PLLC.    CALL TO ORDER AND ANNOUNCE A QUORUM    President Moss announced the date of February 2, 2015, and called the meeting to order and  announced a quorum present at 11:00 a.m.   REGULAR SESSION  1. Consider and take appropriate action regarding unauthorized discharge to sanitary sewer system by       BDMR Development LLP on January 22‐23, 2015, including:   a. Approve rate for treatment of unauthorized discharge in accordance with Section 3.04 of District      Rate Order No. 2015‐0120B.   b. Approve financial security for potential fine(s) from regulatory authorities.   c. Other appropriate action related to the rectification of the damage and problem caused by the      unauthorized discharge including, but not limited to, insurance claims.  Trophy Club Municipal Utility District No. 1 Page 17 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet   Wastewater Superintendent Karl Schlielig and General Manager McKnight explained the events on  January 22, 2015 that caused a high flow to the wastewater treatment plant. The cause of the high flow  was not found until January 23, 2015.  District staff found a newly installed sewer line that was not  correctly constructed.  Because the sewer line was not properly covered, storm water from the recent  rain caused the sewer line to float up and break.  This allowed almost 1.5 million gallons of storm water  to enter the sanitary sewer system and flow to the wastewater treatment plant. The flow was traced to  the sewer line under construction in a new development, Waters Edge at Hogan’s Glen.      Don Peek, Project Manager for THB Construction Company stated that he accepted responsibility for the  high flow and agreed to financial responsibility for the damages.  Steve Lennart with Lennart  Development agreed his development is responsible to pay for the damages and that they are willing to  submit a financial security to be held by the District to cover a potential future fine.    Motion made by Director Carr and seconded by Director Twomey regarding agenda item 1.(a) to  direct the General Manager to submit the invoice for $17,735.88 to BDMR Development, LLC.    Motion carried unanimously    Motion made by Director Twomey and seconded by Director Carr regarding agenda item 1.(b) to have  the General Manager and District Counsel bring back to the Board an agreement for the Board to  consider at the February 17, 2015 meeting regarding potential liability due to the Texas Commission  on Environmental Equality (TCEQ) and to allow for the developer and contractor to continue with  their work contingent upon the District having an acceptable agreement at the February 17, 2015  Board meeting.    Motion is amended to include a letter of credit as approved financial security. Amendment is  approved by the first and second.      Wastewater Superintendent Schlielig stated that he would have the results of the samples taken  during the occurrence in the next week.      Motion made by Director Thomas to amend the motion to make estimated cost for potential liability  to the District when the lab results are received.    Amendment is approved by the first and second.    Amended Motion carried unanimously    The Board convened into Closed Session at 11:34 a.m.    CLOSED SESSION **  2.  Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty        Of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the       State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal       matters involving pending or contemplated litigation or settlement offers:  a. Agreement regarding Relocation of Utility Infrastructure Improvements (Solana) with Maguire      Partners – Solana Land, L.P.  b. Temporary Restraining Order, Temporary Injunction, and Permanent Injunction proceedings       pending in the 48th District Court of Tarrant County, Texas.  Trophy Club Municipal Utility District No. 1 Page 18 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet   The Board Reconvened into Regular Session at 12:04 p.m.    REGULAR SESSION    3.    Consider and take appropriate action regarding Closed Session.    Motion made by Director Twomey and seconded by Director Thomas, regarding agenda item 2. (a) to  approve the Agreement as discussed and have District Legal Counsel prepare the document for  signature by President Moss.    Motion carried unanimously    President Moss adjourned the Meeting at 12:05 p.m.        ___________________________  Jim Moss, President  Board of Directors                                                                                                    ____________________________                                                                  (SEAL)  Kevin R. Carr, Secretary   Board of Directors                                       ____________________________  Laurie Slaght, District Secretary    Trophy Club Municipal Utility District No. 1 Page 19 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet REGULAR MEETING MINUTES   TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1  BOARD OF DIRECTORS   February 17, 2015 at 6:00 P.M.  100 Municipal Drive, Trophy Club, Texas 76262    The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met  in a Regular Session on February 17, 2015 at 6:00 P.M., in the Boardroom of the Administration Building,  100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the  District, and was open to the public.    STATE OF TEXAS                        §  COUNTIES OF DENTON AND TARRANT    §    DISTRICT BOARD MEMBERS PRESENT  Jim Moss President  Jim Hase Vice President  Kevin Carr Secretary/Treasurer  Jim Thomas Director  Neil Twomey Director    STAFF PRESENT:  Jennifer McKnight General Manager  Laurie Slaght District Secretary  Renae Gonzales Finance Manager  Terri Sisk Administration Manager  Karl Schlielig Wastewater Superintendent  Mike McMahon Water Superintendent  Danny Thomas Fire Chief  Pam Liston General Legal Counsel    CALL TO ORDER AND ANNOUNCE A QUORUM    President Moss announced the date of February 17, 2015 and called the meeting to order and  announced a quorum present at 6:00 p.m.   CITIZEN PRESENTATIONS  Bill Rose                     219 Inverness Drive    CONSENT AGENDA  1.  Consider and take appropriate action to approve the Consent Agenda.    a. January 2015 check register  b. January 9, 2015 Special Meeting Minutes  c. January 20, 2015 Joint Meeting Minutes  d. January 20, 2015 Regular Meeting Minutes    Motion made by Director Twomey and seconded by Director Thomas to approve the Consent Agenda.    Director Carr asked to have Councilmember Reed’s name correctly spelled in item c. of the January 20th  Joint Meeting Minutes.  Trophy Club Municipal Utility District No. 1 Page 20 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Motion is amended by the first and second to include correction to item c. of the January 20th Joint  Meeting Minutes to correct spelling of Council Member Reed’s name.      Motion as amended carried unanimously    REGULAR SESSION    2.  Consider and take appropriate action to appoint a citizen to the Fire/Emergency Medical Services        Consolidation Committee (FECC).    Motion made by Director Hase and seconded by Director Twomey to appoint Lou Opipare to the  Fire/Emergency Medical Service Consolidation Committee (FECC).    Motion carried unanimously    3. Consider and take appropriate action to approve Golf Course Irrigation Supply Agreement by and  between the District and ClubCorp Golf of Texas L.P. to allow for continued sale of effluent to golf  course.    Motion made by Director Hase and seconded by Director Twomey to approve the Golf Course  Irrigation Supply Agreement by and between the District and ClubCorp Golf of Texas L.P. to allow for  continued sale of effluent to golf course.    Motion carried unanimously    4.  Consider and take appropriate action regarding unauthorized discharge to sanitary sewer system by       developer of Water’s Edge at Hogan’s Glen including:  a. Approve financial security provided by developer and/or contractor to cover potential future fines        from regulatory authorities.  b. Receive update on payment for damages.     With no objections, item is tabled by President Moss.    5.  Consider and take appropriate action to solicit proposals for new bank depository pledge agreement              and/or to extend Depository Pledge Agreement with First Financial Bank for up to two years from       expiration date of September 30, 2015.    Motion made by Director Carr and seconded by Director Twomey to solicit proposals for new bank  depository pledge agreement and/or to extend Depository Pledge Agreement with First Financial  Bank for up to two years from expiration date of September 30, 2015.    Motion carried unanimously    6. Consider and take appropriate action to approve contract with Vanco for E‐Box services for customer         utility bill payments.    President Moss asked for any objections to moving item No. 6 for discussion during the scheduled  Closed Session. Hearing no objections, item No. 6 was discussed during the Closed Session.  Trophy Club Municipal Utility District No. 1 Page 21 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet No action taken.    7.  Consider and take appropriate action regarding FY 2015 rate review including:  a. Winter Averaging  b. Conservation Based Rates  c. Pass through approval for Fort Worth rates    Bill Rose 219 Inverness Drive    Motion made by Director Carr and seconded by Director Twomey to direct District staff to continue to  use the existing rate structure and the rate model developed by J. Stowe & Co. for setting water and  sewer rates.    Motion carried unanimously    8.  Consider and take appropriate action to establish rules for new developments including:  a.  Approve Resolution No. 2015‐0217, establishing rules for new service connections and extension       of facilities.  b.  Approve template for Non‐Standard Water and Wastewater Service Agreement.    Motion made by Director Twomey and seconded by Director Carr to Approve Resolution No. 2015‐ 0217, establishing rules for new service connections and extension of facilities.    Motion carried unanimously    Motion made by Director Twomey and seconded by Director Carr to approve the template for Non‐ Standard Water and Wastewater Service Agreements.    Motion carried unanimously    9.  Consider and take appropriate action to provide staff direction for possible remodeling of District         office building and/or conversion of office space to conference room.    Motion made by Director Carr and seconded by Director Twomey to direct the General Manager to  gather information and an estimated cost for remodeling the Administration Building when the Town  moves into a new Town Hall to be included into a FY 2016 budget.    Motion carried unanimously    10.  Consider and take appropriate action to approve outdoor watering schedule for Stage 2 drought           restrictions to be utilized when Stage 2 is implemented by the City of Fort Worth.    Motion made by Director Hase and seconded by Director Carr to approve the outdoor watering  schedule for Stage 2 drought restrictions presented in the packet to be utilized when Stage 2 is  implemented by the City of Fort Worth.    Motion carried unanimously      Trophy Club Municipal Utility District No. 1 Page 22 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 11.  Consider and take appropriate action regarding fire service to out of district properties located                                                 within the incorporated boundaries of the Town of Trophy Club and currently not covered by a fire           service agreement with another entity.    Motion made by Director Twomey and seconded by Director Carr to direct the General Manager to  meet with the Town Manager for the purpose of obtaining an Interlocal Agreement with the Town of  Trophy Club to allow the District’s Fire Department to provide fire service to out of District properties.     Motion carried unanimously    12.   Consider and take appropriate action to approve unbudgeted expenditure of up to $20,000 for fire            department personal protective equipment (PPE) replacements and annual testing of PPE as          required by Fire Department Standard Operating Guidelines.    Motion made by Director Thomas and seconded by Director Twomey to approve unbudgeted  expenditure not to exceed $20,000 for replacement of fire department Personal Protective Equipment  (PPE) and annual testing of PPE as required by Fire Department Standard Operating Guidelines.    Motion carried unanimously    13.  Consider and take appropriate action regarding the January 2015 financials.   a. Combined Financials  b. Variance Report    Motion made by Director Carr and seconded by Director Thomas to approve the January 2015  Combined Financials and Variance Report.    Motion carried unanimously    14.  Consider and take appropriate action on matters related to Water Fest 2015 including:  a.  Approve hosting a water harvesting class for customers after the festival.  b.   Approve reception for recognition of long‐term customers.  c.  Assign Directors’ duties during festival.  d.  Approve Vendor Contributions    Motion made by Director Thomas and seconded by Director Twomey to authorize the use of District  funds to pay half of the fee for up to 20 people that would like to participate in the water harvesting  class in an amount not to exceed $500.00, and to approve all vendor contributions received for Water  Fest.     Motion carried unanimously    15.  Consider and take appropriate action to declare the 1995 3‐D / HME ladder truck (Quint 681) and  associated equipment surplus property and authorize disposal by the General Manager.    Motion made by Director Carr and seconded by Director Twomey to table this item until the new  truck arrives.    Motion carried unanimously  Trophy Club Municipal Utility District No. 1 Page 23 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet REPORTS & UPDATES   16.  Update from Board Committees:  a.Fire/EMS Consolidation Committee (FECC)  b.Annex Building Lease Committee    Director Twomey and Director Carr updated the Board on the Fire/EMS Consolidation Committee  meeting and the Annex Building Lease Committee meeting.    17.  General Manager Monthly Report for January 2015  a.  Water System Operation   b. Wastewater System Operation  c.  Sewer force main break at 552 Indian Creek Drive  d.  Website Analytics  e.    Revenue bond sale and related bond covenants  f.   Finance Update  •Utility Billing Reports  •PID Connections  •Permits Collected  •Fund Balance Report    General Manager McKnight presented her monthly update to the Board and answered questions related  thereto.    18.  Fire Department Report for January 2015    Chief Thomas presented his monthly update to the Board and answered questions related thereto.    The Board convened into Closed Session at 9:26 p.m.   The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551,  Subchapter D for the following:    19.  Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty  of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of  the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on  legal matters involving pending or contemplated litigation or settlement offers:   a. Discrimination claim filed by Trevor Dendish with Texas Workforce Commission.   b. Construction easement sewer relocation at Lift Station No. 2.   c. Trespass upon land allegation by Maguire Partners — Solana Land, L.P.   d. Agreement regarding Relocation of Utility Infrastructure Improvements (Solana) with Maguire  Partners – Solana Land, L.P.   e. Temporary Restraining Order, Temporary Injunction, and Permanent Injunction proceedings  pending in the 48th District Court of Tarrant County, Texas.   f. Pending litigation in Cause No. 14‐03540‐158 in the District Court of Denton County relating to  access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in  January of 2013.  Trophy Club Municipal Utility District No. 1 Page 24 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet g. Terms of potential lease with the Town of Trophy Club for use of District annex building located  at 100 Municipal Drive.   h.  Conveyance of water and wastewater infrastructure as requirement of service.            Agenda Item No. 6  Consider and take appropriate action to approve contract with Vanco for E‐Box          services for customer utility bill payments.    The Board Reconvened into Regular Session at 10:20 p.m.     REGULAR SESSION    20.Consider and take appropriate action regarding Closed Session items.     Motion made by Director Carr and seconded by Director Thomas regarding agenda item 19. (b) to  authorize the General Manager and the District engineer to meet with the resident to negotiate a  temporary construction easement.    Motion carried unanimously    21.Items for future agendas:  exemption for 65 and older    22.Set next regular meeting date for March 17, 2015.      President Moss adjourned the Meeting at 10:23 p.m.        ___________________________  Jim Moss, President    Board of Directors                                                                                                ____________________________                                                                      (SEAL)  Kevin R. Carr, Secretary   Board of Directors                                                                                                                                  ____________________________  Laurie Slaght, District Secretary    Trophy Club Municipal Utility District No. 1 Page 25 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Resolution No. 2015‐0317 approving submittal of Water Smart Application  To Association of Water Board Directors    Page 1 of 1    TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 RESOLUTION APPROVING SUBMITTAL OF THE WATER SMART APPLICATION FOR INCLUSION IN THE ASSOCIATION OF WATER BOARD DIRECTORS - WATER SMART PARTNERS PROGRAM RESOLUTION NO. 2015-0317 WHEREAS, the Board of Directors (the "Board") of Trophy Club Municipal Utility District No. 1 (the "District") has reviewed all the requirements for participation in the Association of Water Board Directors Water Smart Partners Program and has taken concrete steps to help their customers learn to value the water they use and to conserve water year-round; and WHEREAS, the Board has discussed and reviewed the District's application in its entirety and has confirmed the inclusion of all necessary documentation required for submission to the Association of Water Board Directors Water Smart Partners Program; and WHEREAS, the District has fulfilled all the necessary requirements for inclusion in the Association of Water Board Directors Water Smart Partners Program; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: Section 1. The Board does hereby approve the submittal of the 2015 Water Smart Application for the period of 1 January 2014 – 31 December 2014 for participation in the Association of Water Board Directors Water Smart Partners Program. Section 2. The President or any Vice President is authorized to execute and the Secretary or any Assistant Secretary is authorized to attest this Resolution on behalf of the Board of the District and to do any and all things necessary to carry out the intent hereof. ADOPTED, APPROVED, AND EFFECTIVE this 17th day of March, 2017. _____________________________ Jim Thomas President, Board of Directors ATTEST: ____________________________ Kevin R. Carr Secretary, Board of Directors Trophy Club Municipal Utility District No. 1 Page 26 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet   Trophy Club Municipal Utility District No. 1 100 Municipal Drive, Trophy Club, Texas 76262 (682) 831-4600     PROJECT REPORT Project Name: Sanitary Sewer Line Relocation Project at One Kirkwood Boulevard. Funding Source: Developer Funded Recommended Bidder: To be provided at meeting. Recommended Bid Amount (Construction): To be provided at meeting. *Bids will be accepted after agenda compiled on Friday March 13th. Bid summary and engineer’s recommendation will be provided as a hand-out at the meeting. Trophy Club Municipal Utility District No. 1 Page 27 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet   Trophy Club Municipal Utility District No. 1 100 Municipal Drive, Trophy Club, Texas 76262 (682) 831-4600     PROJECT REPORT Project Name: Lift Station No. 2 Sewer Line Upgrade Funding Source: FY 2015 Budget in the amount of $120,000 Recommended Bidder: Rey-Mar Construction Recommended Bid Amount (Construction): $90,283 Trophy Club Municipal Utility District No. 1 Page 28 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 lift Station #2 Sewer Line Improvements February 26, 2015 APPX REV-MAR CONSTRUCTION NORTH TEXAS CONTRACTING, INC. ITEM DESCRIPTION UNIT QTY UNIT PRICE AMOUNT BID UNIT PRICE AMOUNT BID 1 MOBILIZATION & PROJECT INCIDENTALS 1 LS s 8,150.00 $ 8,150.00 s 6,000 .00 s 6,000.00 8" PVC SDR -26 Sewer Pipe (0-6') complete 2 and in place including all labor and materials 26 LF for the Unit Price per LF of $ 40.00 $ 1,040.00 $ 150.00 $ 3,900.00 8" PVC SDR -26 Sewer Pipe (6'-8') complete 3 and in place including all labor and materials 51 LF for the Unit Price 12er LF of $ 43 .00 $ 2,193.00 $ 155 .00 $ 7,905.00 8" PVC SDR -26 Sewer Pipe (8'-10') complete 4 and in place including all labor and materials 2 LF for the Unit Price 12er LF of $ 53.00 $ 106.00 $ 160.00 $ 320.00 8" PVC SDR -26 Sewer Pipe (10 '-12 ') 5 complete and in place including all labor and 108 LF materials for the Unit Price oer LF of $ 63.00 $ 6,804.00 $ 165.00 $ 17,820.00 Standard 48" Manhole (0-6' with water tight 6 lid complete in place to include all labor and 2 EA materials for the Unit Price per EA of $ 5,000.00 $ 10,000.00 $ 7,000 .00 $ 14,000.00 Drop 48" Manhole (0-6") (2 drops) with 7 water tight lid complete in place to include 1 EA all labor and materials for the Unit Price per EA of $ 8,150.00 $ 8,150.00 $ 9,000 .00 $ 9,000.00 Extra depth in 48" manholes complete in 8 place to include all labor and materials for 20 FT the Unit Price per FT of $ 285.00 $ 5,700.00 $ 300 .00 $ 6,000.00 Extra depth in 48" manholes complete in 9 place to include all labor and materials for 6 EA the Unit Price oer FT of $ 250 .00 $ 1,500.00 $ 1,000.00 $ 6,000 .00 Sewer service tie-in to 48" standard manhole 10 complete in place including all labor and 1 EA materials for the Unit Price EA of $ 1,100.00 $ 1,100.00 $ 3,000 .00 $ 3,000.00 ---Sewer tie in to the existing wet well 11 complete including all labor and materials for 1 EA the Unit Price EA of $ 1,550 .00 $ 1,550.00 $ 8,000 .00 $ 8,000.00 --- Remove and dispose of concrete over sewer 12 line and force main complete including all 1 LS labor and materials for the Lump Sum cost of $ 8,000 .00 $ 8,000.00 $ 16,000.00 $ 16,000.00 Relocate 8" sewer force main complete 13 Including all labor and materials for the Unit 100 LF Price per LF of $ 105.00 $ 10,500.00 $ 135.00 $ 13,500.00 TxDOT grouted common stone rip rap 14 complete in place including all labor and 160 SY materials for the Unit Price per SY of $ 92.00 $ 14,720.00 $ 115 .00 $ 18,400.00 Trench Safety System in accordance with 15 OSHA, complete in place including all labor 182 LF and materials for the Unit Price per LF of $ 4.00 $ 728.00 $ 10.00 $ 1,820.00 16 Construction entrance complete to include 1 EA all labor and materials for the Unit Cost EA of $ 4,500.00 $ 4,500.00 $ 3,000 .00 $ 3,000.00 17 Rock Berm in place complete including all 1 EA labor and materials for the Unit Cost EA of $ 2,000 .00 $ 2,000.00 $ 2,000 .00 $ 2,000.00 Silt Fence in place complete including all 18 labor and materials for the Unit Cost per LF 61 LF of $ 22.00 $ 1,342.00 $ 5 .00 $ 305.00 Supply and install SOD on slopes of creek and 19 around new manholes complete in place 220 SY including all labor and materials for the Unit Price per SY of $ 10.00 $ 2,200.00 $ 10.00 $ 2,200.00 TOTAL SITE IMPROVEMENTS $ 90,283.00 $ 139,170.00 Trophy Club Municipal Utility District No. 1 Page 30 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Final Plat Checklist Page 1 Town of Trophy Club, Texas Final Plat Checklist PROJECT NAME: CASE NO: DATE: REVIEWED BY: This summary is provided for the benefit of the applicant. However, fulfilling the requirements of this summary checklist does not relieve the applicant or his/her agent from the responsibility of the regulations in the Comprehensive Zoning Ordinance, Subdivision Regulations and other development related ordinances of the Town of Trophy Club. The Final Plat shall be drawn to an appropriate scale not to exceed 1” = 100’. The Final Plat shall generally include all contiguous ownership. When more than one sheet is necessary to accommodate the entire area, an index sheet showing the entire subdivision at an appropriate scale shall be attached to the plat. The Final Plat shall contain the following: 1. Title or name of development, written and graphic scale, north point, date of Plat and key map. Shown: Not Applicable: Incomplete: 2. Location of the development by Town, County and State. Shown: Not Applicable: Incomplete: 3. Accurate boundary survey and property description with tract boundary lines indicated by heavy lines. Shown: Not Applicable: Incomplete: 4. A metes and bounds description of the subdivision, and locate the same with respect to a corner of the survey or tract or an original corner of the original survey of which it is a part. Shown: Not Applicable: Incomplete: 5. Accurate plat dimensions with all engineering information necessary to reproduce the Plat on the ground. Trophy Club Municipal Utility District No. 1 Page 31 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Final Plat Checklist Page 2 Shown: Not Applicable: Incomplete: 6. Approved name and right-of-way width of each street, both within and adjacent to the development. Shown: Not Applicable: Incomplete: 7. Locations, dimensions and purposes of any easements or other right-of-way and all building lines. Shown: Not Applicable: Incomplete: 8. Identifications of each lot or site and block by number or letter. Shown: Not Applicable: Incomplete: 9. Record owners of contiguous parcels of any un-subdivided land, names and lot patterns of contiguous subdivisions within one hundred (100) feet of the subdivision. Shown: Not Applicable: Incomplete: 10. Boundary lines, dimensions and description of open spaces to be dedicated for public use. Shown: Not Applicable: Incomplete: 11. Certification of dedication of all streets, alleys, parks and other public uses signed by the owner or owners. Shown: Not Applicable: Incomplete: 12. Designation of the entity responsible for the operation and maintenance of any commonly held property and a waiver releasing the Town of such responsibility. A statement that “should the entity responsible for maintenance of common held property fail to perform the function, the Town has the authority to provide appropriate maintenance and repair and collect appropriate fees and reimbursements”. Shown: Not Applicable: Incomplete: Trophy Club Municipal Utility District No. 1 Page 32 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Final Plat Checklist Page 3 13. Dimensions and locations of all streets, alleys, squares, parks or other portions of the subdivision intended to be dedicated to public use. Shown: Not Applicable: Incomplete: 14. Space for signatures attesting approval of the Plat by the Mayor, the Planning & Zoning Commission’s presiding officer and Town Secretary. Shown: Not Applicable: Incomplete: 15. Seal and signature of the Registered Public Land Surveyor responsible for surveying the development and/or the preparation of the Plat. Shown: Not Applicable: Incomplete: 16. Compliance with all special requirements developed in the Preliminary Plat review. Shown: Not Applicable: Incomplete: 17. A statement indicating that the Town or the MUD, as applicable, shall issue no permit until the completion of all dedicated improvements and acceptance of such improvements associated with the subdivision are approved by the Town. Shown: Not Applicable: Incomplete: 18. Space provided for signatures of electric company, gas company, cable company, phone company, Trophy Club MUD, or any other public utility entity. Stating that said utility has reviewed the Final Plat and is in agreement with the location of all easements and rights-of-way shown on the plat. Shown: Not Applicable: Incomplete: REVIEWED BY: DATE: ADDITIONAL COMMENTS: Trophy Club Municipal Utility District No. 1 Page 33 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1   RESOLUTION NO. 2015-0317A   A RESOLUTION SUPPORTING THE NOMINATION OF __________TO THE BOARD OF TRUSTEES OF THE ASSOCIATION OF WATER BOARD DIRECTORS - TEXAS   WHEREAS, ______________ has ably served on the Board of Directors of Trophy Club Municipal Utility District No. 1 (the “District”) since________; and,   WHEREAS, _____________ has demonstrated knowledge of and expertise in all aspects of the powers, duties, and functions of Municipal Utility Districts; and,   WHEREAS, the Association of Water Board Directors - Texas (“AWBD”) is an organization dedicated to the goal of enhancing the ability of Water Board Directors to better serve their water districts; and, WHEREAS, the District has been a member of the AWBD since 1990; and, WHEREAS, the Board of Directors of Trophy Club Municipal Utility District No. 1 has determined that _____________ is of good character and good judgment, possesses the necessary qualifications to serve as a member of the Board of Trustees of the AWBD and would be an asset to the AWBD and its member water districts as a member of the Board of Trustees of the AWBD;   NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 THAT:   The Trophy Club Municipal Utility District No. 1 strongly endorses the nomination of _____________ for membership on the Board of Trustees of the Association of Water Board Directors - Texas.   PASSED AND APPROVED this 17th day of March, 2015.         Jim Moss, President   Board of Directors (SEAL)   Kevin R. Carr, Secretary/Treasurer Board of Directors Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 Page 34 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet CERTIFICATE FOR RESOLUTION NO. 2015-0317A   THE STATE OF TEXAS § DENTON AND TARRANT COUNTIES §   We, the undersigned members of the Board of Directors of the Trophy Club Municipal Utility District No. 1, Denton and Tarrant Counties, hereby certify as follows:   1. The Board of Directors of Trophy Club Municipal Utility District No. 1 convened in regular session on the 17th day of March 2015, at the regular meeting place within the boundaries of the District and the roll was called of the duly constituted officers and members of the Board, to wit:   Jim Moss President Jim Hase Vice President Kevin Carr Secretary/Treasurer Jim Thomas Director Neil Twomey Director   And all said persons were present thus constituting a quorum. Whereupon, among other business, the following was transacted at the meeting: a written   RESOLUTION NOMINATING _____________ TO THE BOARD OF TRUSTEES OF THE ASSOCIATION OF WATER BOARD DIRECTORS - TEXAS   was introduced for the consideration of the Board. It was then duly moved and seconded that the Resolution be adopted; and, after due discussion, the motion, carrying with it the adoption of the Resolution, prevailed and carried by the following vote:   AYES:________ NOES:________   2. That a true, full and correct copy of the aforesaid Resolution adopted at the meeting described in the above and foregoing paragraph is attached to and follows this certificate; that the Resolution has been duly recorded in the Board’s minutes of the meeting; that the persons named in the above and foregoing paragraph are the duly chosen, qualified and acting officers and members of the Board as indicated therein; that each of the officers and members of the Board was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of the aforesaid meeting, and that the Resolution would be introduced and considered for adoption at the meeting, and each of the officers and members consented, in advance, to the holding of the meeting for such purpose; that the meeting was open to the public as required by law; and that the public notice of the time, place and subject of the meeting was given as required by V.T.C.A. Government Code, Chapter 551 and Section 49.063, Texas Water Code, as amended.   SIGNED AND SEALED the 17th day of March 2015.                       (SEAL)    Kevin R. Carr, Secretary/Treasurer Trophy Club Municipal Utility District No. 1 Page 35 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet PETITION TO ANNEX CERTAIN LAND INTO TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 STATE OF TEXAS § § COUNTY OF DENTON § TO THE BOARD OF DIRECTORS OF THE TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, TROPHY CLUB, TEXAS: The undersigned ("Petitioner") is the owner of title to land more particularly described in the attached Exhibit 1 (the "Property") which is located within Denton County, Texas. Acting pursuant to provisions of Chapter 54, Texas Water Code, the undersigned respectfully petitions the Board of Directors of the Trophy Club Municipal District No. 1 (the "District") for its written consent for the annexation of the Property into the District and would respectfully show the following: I. The Property proposed to be included within the Trophy Club Municipal Utility District· No. 1 contains approximately 6.3702 acres of land, more or less, situated in Denton County, Texas . The Property lies wholly within the incorporated limits of the Town of Trophy Club . II. Petitioner is the sole owner of the Property. III . The Property currently receives 'water and wastewater service from the District through consent of the Town Council. At the present time , the property does not receive fire services from the District and annexation would allow the District to provide this service . IV. Petitioner acknowledges that the District currently has outstanding bonds, notes, or other obligations payable in whole or in part from taxes. Additionally, the Petitioner acknowledges that the District currently has outstanding bonds , notes , or other obligations payable in whole or in part from taxes that have been voted but are unissued. Petitioner agrees to assume the share of taxes for outstanding debt and voter approved but unissued debt appropriated to the Property, and acknowledge that the Property will be subject to taxation by the District if annexed into the District's corporate boundaries. Petitioner acknowledges and consents to taxation and requests the filing for record of annexation, if granted by the District, into the official records of the county clerks in the counties of Denton and Tarrant, Texas. Trophy Club Municipal Utility District No. 1 Page 36 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet ORDER NO. 2015-0317A ORDER GRANTING PETITION TO ANNEX CERTAIN LAND INTO TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THE STATE OF TEXAS § § COUNTIES OF DENTON AND TARRANT § WHEREAS, there has been filed by Corporation of the Presiding Bishop of the Church of Jesus Christ of Latter-day Saints (referred to herein as “Petitioner”) with the Board of Directors of Trophy Club Municipal Utility District No. 11 (the “District”) a PETITION TO ANNEX CERTAIN LAND INTO TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 requesting that the land therein described (the “Land”) be added to and included in the District, pursuant to Sec. 49.301 of the Texas Water Code, as amended, which petition is attached hereto as Exhibit “1” and incorporated herein for all purposes (the “Petition”); and WHEREAS, the Land is located in the corporate boundaries of the Town of Trophy Club, Texas; WHEREAS, the Town Council of the Town of Trophy Club has adopted a resolution or ordinance consenting to the annexation of the Land into the District in accordance with Chapter 42 of the Local Government Code and Section 54.016 of the Texas Water Code. A copy of the Town’s resolution or ordinance consenting to the annexation of the Land is attached to this Order as Exhibit “2”. WHEREAS, on March 17, 2015, the Board of Directors of the District has heard and considered the Petition; and Trophy Club Municipal Utility District No. 1 Page 40 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet WHEREAS, the Board of Directors acting pursuant to the Petition and after consideration thereof, finds and determines that it is proper and in the best interest of the District that the Land be added to and included in the District; Now, Therefore, NOW THEREFORE, BE IT ORDERED BY TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS THAT: Section 1. The statements and facts contained in the preamble of this Order are determined to be true and correct, are hereby adopted as findings of fact and are hereby made a part of this Order. Section 2. It is officially found and determined that the Town of Trophy Club has consented to the annexation of the Land into the corporate boundaries of the District pursuant to and in accordance with Section 54.016, Texas Water Code, and Chapter 42, Texas Local Government Code; that Petitioner is the owner of fee simple title to the Land described in the Petition, and the Petition has been signed and executed by Petitioner in the manner provided by law for the conveyance of real estate; that it will be feasible, practicable, and to the advantage of the District for the Land to be added to and included in the District; and that the water and wastewater systems and other improvements are sufficient to supply the Land without injuring land already in the District; and that the Petitioner has agreed, and it is hereby provided, that from and after this addition of the Land to the District, the Petitioner and the Land shall assume their share (if any) of the outstanding bonds, notes, and other obligations of the District, pro rata with all other property in the District, according to the taxable value of the Land, and the District and its governing body shall levy an ad valorem tax on the Land each year while any of the bonds, Trophy Club Municipal Utility District No. 1 Page 41 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet notes, or other obligations of the District payable in whole or in part from taxation are outstanding to pay their share of the indebtedness. Section 3. The Petition is hereby granted, and the Land therein described is hereby added to and included in Trophy Club Municipal Utility District No. 1. Section 4. A revised legal description of the boundaries of the District, including the Land, is attached hereto as Exhibit “3”. Section 5. It is hereby ordered that this Order, and the approved Petition, shall be filed for record in the office of the County Clerk for Denton County, Texas. [The remainder of this page intentionally left blank.] Trophy Club Municipal Utility District No. 1 Page 42 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet PASSED AND APPROVED this 17th day of March, 2015. _____________________________ Jim Moss President, Board of Directors Trophy Club Municipal Utility District No. 1 ATTEST: _______________________ Kevin R. Carr Secretary, Board of Directors Trophy Club Municipal Utility District No. 1 _______________________ Laurie Slaght District Secretary Trophy Club Municipal Utility District No. 1 (DISTRICT SEAL) Trophy Club Municipal Utility District No. 1 Page 43 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit “1” Petition (Including Description of Land Approved for Annexation) Trophy Club Municipal Utility District No. 1 Page 44 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1Page 45 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1Page 46 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1Page 47 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1Page 48 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1Page 49 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1Page 50 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1Page 51 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1Page 52 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1Page 53 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit “2” Town of Trophy Club Ordinance or Resolution Consenting to Inclusion of Land into District by Annexation Trophy Club Municipal Utility District No. 1 Page 54 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TOWN OF TROPHY CLUB RESOLUTION NO. 2015-08 A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS PROVIDING THE WRITTEN CONSENT OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB TO THE INCLUSION OF AN APPROXIMATE 6.3702 ACRE TRACT OF LAND WHICH IS PART OF A 7.0441 ACRE TRACT OF LAND SITUATED IN THE JOSEPH HENRY SURVEY, ABSTRACT NO. 529, TOWN OF TROPHY CLUB, DENTON COUNTY, TEXAS, AND BEING ALL OF THAT CERTAIN 6.3702 ACRE TRACT OF LAND, CONVEYED BY DEED TO AND OWNED BY THE CORPORATION OF THE PRESIDING BISHOP OF THE CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS, A UTAH CORPORATION RECORDED IN COUNTY CLERK’S FILE NO. 2010-6544, REAL PROPERTY RECORDS, DENTON COUNTY, TEXAS , LOCATED WITHIN THE CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB, TEXAS AND BEING MORE FULLY DESCRIBED IN EXHIBIT “A” HERETO (“THE PROPERTY”) TO BE ANNEXED INTO AND THEREAFTER INCLUDED WITHIN THE BOUNDARIES OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Chapter 54 of the Texas Water Code, at the request of the Corporation of the presiding Bishop of the Church of Jesus Christ of Latter-day Saints, a Utah corporation sole, the owners, (hereinafter the “Landowners”) of an approximate 6.3702 acre tract of land which is part of a 7.0441 acre tract of land situated in the Joseph Henry Survey, Abstract Number 529, in Denton County, Texas, and located within the corporate limits of the Town of Trophy Club, Texas as more particularly described in the plat attached hereto as Exhibit “A”, (hereinafter the “Property’) a copy of which is attached hereto and incorporated herein, have filed a petition to the Town of Trophy Club seeking the written consent of the Town Council to the annexation of the Property into the boundaries of Trophy Club Municipal Utility District No. 1 (hereinafter “MUD1”), a copy of the Landowner’s petition is attached hereto and incorporated herein as Exhibit “B”; and WHEREAS, the Landowners purchased the 7.0441 acre tract of land as described on the Owner’s Certificate on Exhibit “A”, and conveyed by dedication a 0.6739 portion of the land to the Town of Trophy Club for use as a trail amenity as depicted on Exhibit “A”, leaving the Landowners’ with the Property consisting of 6.3702 acres of land; and WHEREAS, because the Property is located within the Town’s corporate limits, Section 54.016 of the Texas Water Code requires that MUD1 obtain the written consent of the Town prior to the annexation of the Property into MUD1; and WHEREAS, there is no work to be done by the District relative to water and wastewater infrastructure; however, the District will provide needed firefighting services to the Property; and WHEREAS, the cost of the proposed development of the Property is estimated at approximately $4.5 million; and WHEREAS, the Town Council of the Town of Trophy Club determines it appropriate to adopt this Resolution authorizing consent to the inclusion of the Property into MUD1. Trophy Club Municipal Utility District No. 1 Page 55 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet EXHIBIT “A” PLAT WITH LEGAL DESCRIPTION 6.3702 ACRE TRACT Trophy Club Municipal Utility District No. 1 Page 57 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet EXHIBIT “B” PETITION TO ANNEX CERTAIN LAND INTO TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 Trophy Club Municipal Utility District No. 1 Page 60 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet PETITION TO ANNEX CERTAIN LAND INTO TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 STATE OF TEXAS § § COUNTY OF DENTON § TO THE HONORABLE MAYOR AND TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: The undersigned ("Petitioner") is the owner of title to land more particularly described in the attached Exhibit 1 (the "Property") which is located within Denton County, Texas. Acting pursuant to provisions of Chapter 54, Texas Water Code, the undersigned respectfully petitions the Town Council of the Town of Trophy Club, Texas for its written consent for the annexation of the Property into the Trophy Club Municipal District No. 1 (the "District") and would respectfully show the following: I. The Property proposed to be included within the Trophy Club Municipal Utility District · No. 1 contains approximately 6.3702 acres of land, more or less, situated in Denton County, Texas. The Property lies wholly within the incorporated limits of the Town of Trophy Club. II. Petitioner is the sole owner of the Property. III. The Property currently receives water and wastewater service from the District through consent of the Town Council. At the present time, the property does not receive fire services from the District and annexation would allow the District to provide this service. IV. For the following reasons, there is a necessity for the above-described work: the area proposed to be within the District is urban in nature, is within the Fort Worth/Dallas Metropolitan Complex. There is not presently available within the area fire fighting services. The health and welfare of the present and future users of the area and of territory adjacent thereto require fire services. A public necessity therefore exists for the annexation of the property into the District in order to provide for fire services to protect the public health and welfare of the community. Trophy Club Municipal Utility District No. 1 Page 61 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 SAFETY POLICY Trophy Club Municipal Utility District No. 1 Page 63 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet RESOLUTION NO. 2015-0317B A RESOLUTION OF THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADOPTING EMPLOYEE SAFETY POLICY HANDBOOK WHEREAS, the Board of Directors is committed to employee safety as a first priority for the District; and WHEREAS, the Board of Directors has further determined that the District must ensure safe working practices for the health and welfare of employees and customers served, WHEREAS, the Board of Directors has carefully considered the matter and is of the opinion that the following safety policies are necessary for the safe and efficient management of the District; NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 OF DENTON AND TARRANT COUNTIES, TEXAS, that the following Safety Manual shall be effective on March 17, 2015. PASSED AND APPROVED this 17th day of March 2015. Trophy Club Municipal Utility District No. 1 ____________________________________ Jim Moss, President Board of Directors ATTEST: ___________________________________ (SEAL) Kevin R. Carr, Secretary/Treasurer Board of Directors Trophy Club Municipal Utility District No. 1 Page 64 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet MANAGEMENT STATEMENT OF SAFETY POLICY Dear Employee: The success of Trophy Club Municipal Utility District No. 1 depends upon our efficient use of resources to produce a high quality product for our customers. Our most important resource is our employees. To protect this resource, we are committed to providing a safe and healthful work place for all employees by establishing and maintaining an effective safety and health program. We consider safety and health to be a fundamental part of our organization’s operations. The responsibility for safety resides within each of us. We are each challenged to stay informed and to take responsibility for our own safety and the safety of our co-workers. To ensure the success of our safety and health process, we must all give our full participation and support to the safety policies and procedures that have been developed to protect us. Working safely and in accordance with established safety policies is an absolute requirement for all employees, supervisors and managers. __________________________________ ________________________________ Jim Moss, President, Board of Directors Kevin R. Carr, Secretary Board of Directors Board of Directors __________________________________ ________________________________ (DATE) (DATE) Trophy Club Municipal Utility District No. 1 Page 65 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TABLE OF CONTENTS TITLE PAGE NUMBER Section 1: Accident Prevention Plan Safety Responsibilities Accident/Incident Analysis Policy Accident/Incident Analysis Form Record Keeping Policy Accident Prevention Plan Chart Safety Education & Training Policy Safety Meeting Attendance Form New Employee Orientation Form Employee Report of Unsafe Act Form Safety Audit/Inspection Policy General Safety Inspection Form Job Site Safety Inspection Form Vehicle Inspection Form Machinery/Equipment Inspection Form Accident/Incident Investigation Policy Accident/Incident Investigation Report Form Safety Program Review Policy Review of Safety Program Form Section 2: General Administrative Policies Written Hazard Communication Program Alcohol and Controlled Substances Policy Disciplinary Policy Vehicle Operator Standards Personal Protective Equipment Section 3: General Safety Rules, Practices & Procedures General Safety Rules Personal Protective Clothing & Equipment General Rules for Motor Vehicles and Equipment Electrical Safety Lockout/Tagout Bloodborne Pathogen Safety First Aid Confined Space Safety Trenching and Excavation Work Zone Traffic Control Material Handling Safety Fire Extinguisher Awareness General Tool Safety General Ladder Safety Materials Storage Safety General Shop Safety General Storage Yard Safety Compressed Gas Safety General Welding Safety Cold and Heat Related Illness Awareness Pesticide/Herbicide Safety Chain Saw Safety Backhoe/Loader Safety Tractor/Shredder Safety Grounds Maintenance Safety Poison Ivy, Oak or Sumac Awareness General Painting Safety Rules General Office Safety Ergonomics Awareness Aggressive Animal Awareness Tips for Preventing Workplace Violence Trophy Club Municipal Utility District No. 1 Page 66 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet EMPLOYEE ACKNOWLEDGEMENT OF SAFETY MANUAL I acknowledge that I have received and read a copy of Trophy Club Municipal Utility District No. 1’s Safety Manual. I certify that I understand the provisions of the Program and have been given the opportunity to ask questions and receive clarification on the provisions of the Program. I also acknowledge that the provisions of the Program are part of the terms and conditions of my employment and I agree to abide by them. ______________________ Date _____________________________________ Signature of Employee _____________________________________ Print Name Trophy Club Municipal Utility District No. 1 Page 67 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet SECTION 1 ACCIDENT PREVENTION PLAN COMPONENTS Trophy Club Municipal Utility District No. 1 Page 68 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet SAFETY RESPONSIBILITIES MANAGEMENT SAFETY RESPONSIBILITIES: Management is responsible for providing a place of employment that is free from recognized hazards that could result in injuries or accidents. Since it is impossible for the General Manager to personally observe all employee activities, he/she must assure that all supervisors are trained and are aware of their safety responsibilities. Other safety responsibilities for the General Manager include: 1. Provide leadership and direction concerning safety activities. 2. Appoint an employee to serve as Safety Supervisor/Superintendent(s). 3. Participate actively in the continuous evaluation of the safety program. 4. Set goals concerning safety performance. 5. Review losses for potential trends on a regular basis. 6. Enforce all safety rules. 7. Participate in facility and work site audits. 8. Participate and support all accident investigation activities. 9. Review accident reports and recommend corrective actions. 10. Ensure employees have the equipment necessary to perform work safely. SUPERINTENDENT SAFETY RESPONSIBILITIES: Safety is as much a part of the Department Superintendent’s responsibility as is getting the job done efficiently. Among the important safety responsibilities of each and every supervisor are: 1. Familiarize yourself with and enforce the safety rules and regulations that have been established by applicable local, state and federal organizations. These regulations are intended to set minimum standards for safety and the contents of the regulations should be enforced as minimum safety requirements for all activities on our work sites or in our facilities. 2. Correct or have corrected all reported hazards. Operating under known hazardous conditions will not be tolerated. 3. Do not permit new or inexperienced employees under your supervision to work with power tools, machinery or complex equipment without proper instruction and training. 4. Give adequate instructions. Do not assume that an employee knows how to do a job unless you personally have knowledge that the person can perform the task correctly. 5. Ensure tools, equipment and machinery being used in the workplace are in proper working condition. 6. Ensure that proper personal protective equipment is available and used by employees when necessary or required. 7. Always set a good example in safety, such as wearing the proper safety equipment (safety glasses, hard hats, etc.) following policies/procedures, using seat belts, etc. 8. Do not allow the use of unsafe tools or equipment. Trophy Club Municipal Utility District No. 1 Page 69 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet SUPERVISOR SAFETY RESPONSIBILITIES (Continued): 9. Consistently enforce the requirements of the safety program and any associated rules or policies. 10. Ensure that all employees have access to a copy of the safety program. 11. Encourage safety suggestions from employees under your supervision. 12. Obtain prompt first aid for injured employees. 13. Participate in accident or incident investigations involving your employees. 14. Conduct audits of all work areas and facilities on a regular basis in an effort to improve housekeeping, eliminate unsafe conditions and encourage safe work practices. 15. Work closely with Safety Supervisor/Superintendent(s) to update safety program and respond to safety concerns. 16. Report employee safety violations and hazardous conditions to General Manager immediately. 17. Ensure employees are aware of safety violation consequences and maintain accurate documentation of all safety violations. Safety violations must be reported, in writing, to the General Manager immediately. Trophy Club Municipal Utility District No. 1 Page 70 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet SAFETY SUPERVISOR/SUPERINTENDENT(S)’S RESPONSIBILITIES: The Safety Supervisor/Superintendent(s) plays an important role in any safety program. In order to be effective, safety rules and procedures must be explained to employees and reinforced on a regular basis. The Safety Supervisor/Superintendent(s) will: 1. Be knowledgeable of the District Safety Program and explain policies and procedures to employees. 2. Provide a copy of the Safety Program and safety training to all new employees within their first month of employment. 3. Provide at least quarterly safety meetings for all employees. 4. Continually review safety policies and procedures and suggest changes to 5. Ensure that all Personal Protective Equipment and other safety equipment is in good condition and is being properly used by all employees. Report the need for new equipment and/or repairs to the Safety Supervisor/Superintendent(s). 6. Procure safety equipment as requested by the General Manager. 7. Encourage participation and suggestions from all employees. 8. Obtain prompt first aid for injured employees. 9. Participate in accident or incident investigations involving employees. 10. Report employee safety violations and hazardous conditions to General Manager immediately. 11. Perform a semi-annual review of all injuries, mishaps, near misses, property damage, accident investigation reports, unsafe condition reports and work site inspection reports that have occurred or been completed over the past year to determine if injury or hazard trends are developing (see Accident/Incident Analysis Policy). Trophy Club Municipal Utility District No. 1 Page 71 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet EMPLOYEE SAFETY RESPONSIBILITIES: All employees bear a certain amount of responsibility in any safety program. You must be aware that your actions, mental state, physical condition, and attitude directly affect the safety of yourself and your fellow employees. All employees will: 1. Know your job, follow instructions, and think before you act. 2. Use your protective equipment (eye protection, hard hats, gloves, etc.) as the job requires. 3. Work according to good safety practices as posted, instructed, and/or discussed. 4. Refrain from any unsafe act that might endanger yourself or your fellow workers. 5. Use all safety devices provided for your protection. 6. Report any unsafe situation or act to your supervisor immediately. 7. Assume responsibility for thoughtless or deliberate acts that may cause injury to yourself or your fellow workers. 8. Abide by all policies, procedures, rules, etc. associated with The District’s Safety Program. A copy of this Program is available at anytime upon request. 9. Never operate equipment that you are unfamiliar with or not trained to use. Also, equipment that is defective or in need of repair shall not be used and must be reported to your supervisor. 10. Report all accidents/incidents to your supervisor as soon as they occur. Trophy Club Municipal Utility District No. 1 Page 72 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet ACCIDENT/INCIDENT ANALYSIS POLICY Twice a year the Safety Supervisor/Superintendent(s)/Superintendent(s) will review all injuries, mishaps, near misses, property damage, accident investigation reports, unsafe condition reports and work site inspection reports that have occurred or been completed over the past year to determine if injury or hazard trends are developing. Where potential trends are identified, the cause(s) will be determined to assist in the implementation of corrective actions for the trend(s). The Safety Supervisor/Superintendent(s)/Superintendent(s) will recommend and initiate prompt corrective actions as needed to eliminate or reduce hazardous exposures to employees. The Safety Supervisor/Superintendent(s) will follow up on the effectiveness of the corrective actions to assure the situations have been abated or are in the process of being corrected. The attached "Accident/Incident Analysis" form shall be used to document this accident/incident analysis. If there were no reported injuries or incidents during the analysis period, the attached form should still be completed as documentation of the activity. Items to be addressed during the analysis may include progress on previous corrective actions, trends, safety meeting and inspection reports, etc. A copy of the completed Accident/Incident Analysis Form will be given to the General Manager by the fifteenth of the following month and this documentation will be kept on file in the Safety Supervisor/Superintendent(s)’s office for a period of at least five years. Trophy Club Municipal Utility District No. 1 Page 73 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 ACCIDENT/INCIDENT ANALYSIS FORM Date:______________________________________________ For Calendar Year______________ Prior year's data shall be reviewed for trends.  Accidents/Injuries Reviewed:  Accident Investigation Reports Reviewed:  Inspection Reports Reviewed:  Other Reports That Were Reviewed: Identified Trends: Corrective Action(s) (Include responsible party for implementation): Prior year's corrective action(s) status: Review completed by (List all employees, and their titles, that participated): __________________________ _____________________________________ _______ Printed Name Signature Date Attach additional sheets, if needed. Trophy Club Municipal Utility District No. 1 Page 74 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet RECORDKEEPING POLICY It is the policy of the District to maintain records of all safety and health documents for a minimum of five years, unless otherwise specified in the Plan. The Safety Supervisor/Superintendent(s) will ensure that records maintained by the District will include, but are not limited to: INJURY LOSS RECORDS: A copy of each Texas Workers’ Compensation Form TWCC-1 (Employer’s First Report of Injury) shall be on file in the General Manager’s office. A copy of each Texas Workers’ Compensation Form TWCC-6 (Supplemental Report of Occupational Injury or Illness) shall also be kept in the above-mentioned location. Claim/loss information from TML-IRP, insurance carriers, etc. (all lines of coverage) shall be maintained in files at the General Manager’s office. This information can be used for various means of trend analysis. ACCIDENT INVESTIGATION REPORTS: Supervisors will ensure that an accident investigation report is completed for each reported accident or incident. A copy of all completed accident investigation reports will be given to the General Manager and a copy will also be maintained at the Safety Supervisor/Superintendent(s)’s office. Only District approved accident investigation report forms shall be used to document accident investigation data. (See Accident Investigation Policy for more specific information.) INSPECTION REPORTS: A file will be maintained in Safety Supervisor/Superintendent(s)’s office for all inspection reports required in the Safety Program (Work site Inspection Reports, Vehicle Inspection Reports, etc). The Safety Supervisor/Superintendent(s) will ensure that all required inspection reports are completed in a timely manner. The work site inspection reports and the vehicle inspection reports will be completed by the Safety Supervisor/Superintendent(s). Work Site Inspection Reports will be completed at a different work site every six months. A copy of the report will be given to the General Manager to ensure safety policies and procedures are being followed. Only District approved inspection forms will be used. Corrective action will be documented for any deficiencies noted on the inspection reports. SAFETY MEETINGS/TRAINING RECORDS: Documentation of safety meetings and other training records will be maintained in a notebook in the District Office. Only District approved safety meeting forms shall be used to document the activities. When safety meetings are used as training activities, it should be duly noted on the form. The individual conducting the safety / training meeting is responsible for placing the safety meeting form in the notebook. The Safety Supervisor/Superintendent(s) will ensure that the meetings are held on at least a quarterly basis. Trophy Club Municipal Utility District No. 1 Page 75 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet ACCIDENT/INCIDENT ANALYSIS: A file containing Accident/Incident Analysis reports, using the District form, will be maintained in the Safety Supervisor/Superintendent(s)’s files. REVIEWS OF THE SAFETY PROGRAM: A file containing Reviews of the Safety Program reports, using the District form will be maintained in the Safety Supervisor/Superintendent(s)’s files. ACCIDENT PREVENTION PLAN --- 12 MONTH PLANNING CHART A Planning Chart should be included in the Plan to outline the required activities, the person responsible, the dates of meetings, and the subject to be covered during the monthly safety meeting. The General Manager and the Safety Supervisor/Superintendent(s) will plan quarterly meetings and will post a copy of the completed Chart for other employees in the break room. During scheduled program reviews, the current chart should be reviewed and modified as necessary to accommodate planned activities for the upcoming year. Any noted weaknesses in the previous year’s activities should be so noted and corrective actions implemented to assure activities are completed as stated in the plan. The Safety Supervisor/Superintendent(s) will perform annual checks of the records for inclusion of all required safety documentation as described in this policy. Trophy Club Municipal Utility District No. 1 Page 76 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 ACCIDENT PREVENTION PLAN --- 12 MONTH PLANNING CHART Description of Activity Subject of Meeting Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trophy Club Municipal Utility District No. 1Page 77 of 331March 17, 2015 Regular Meeting Complete Agenda Packet SAFETY EDUCATION & TRAINING POLICY SAFETY MEETINGS/TRAINING: Safety meetings are an effective way to encourage, educate and train employees on safe work practices and will be held at least quarterly. The Safety Supervisor/Superintendent(s)/Superintendent(s) will provide information to be used in the meetings and will attend and participate in the meetings when possible. Monthly safety meetings will normally be conducted by the Safety Supervisor/Superintendent(s). Discussions of safety rules, possible hazards to be encountered in future job duties or changes in procedures or equipment are some topics that should be covered on a regular basis. All safety meetings will be documented as to the date, attendance and topic discussed. The District form will be used to document the safety meetings. Subjects to be addressed during the safety meetings will include, but not limited to, the following:  Hazards associated with the work place  Hazards of particular jobs or tasks  Emergency procedures  Hazard communication  Specific equipment operation training  Employee reporting requirements  Office safety  Driving safety  Machinery safety  Contractor safety requirements  Back injury prevention  Housekeeping DOCUMENTATION OF SAFETY MEETING/TRAINING: Documentation from any safety meeting / training courses attended by employees, supervisors or managers will also be kept for recordkeeping purposes. Documentation associated with safety meetings and training will be kept in a notebook in the District office. Safety meetings are mandatory for all employees and those who do not attend regularly scheduled safety meetings or training activities will be subject to disciplinary actions. Documentation will be available for employees that miss scheduled training. ONGOING TRAINING: The Safety Supervisor/Superintendent(s) will provide ongoing safety training in the following areas as the need arises:  New equipment purchases.  New/changes in operations.  Identified areas of increased accidents.  Newly identified areas of exposure. NEW EMPLOYEE SAFETY ORIENTATION: The Safety Supervisor/Superintendent(s) will provide an orientation to all new employees to address the hazards of their position. This will include a review of all safety rules, policies/procedures, equipment, etc. that are applicable to the new employee’s area of assignment. The new employees will be given an opportunity to ask any relevant questions that may pertain to their assigned duties. Documentation on the District New Employee Safety Orientation Form will be maintained in Employee Personnel Files. New employees’ work activities will be limited by the Supervisor until the safety orientation is completed. Safety orientation must be completed with the first 30 days of employment with the District. REPORTING UNSAFE ACTS/UNSAFE CONDITIONS: All employees are encouraged and required to report any unsafe acts or unsafe conditions. This report will be made using the attached “Employee Report of Unsafe Act/Unsafe Condition Form.” Trophy Club Municipal Utility District No. 1 Page 78 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 SAFETY MEETING ATTENDANCE FORM Date Presented: ___________________ Presented By: __________________________________ Topic(s) Discussed: ________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Videos Shown or Other Activities Performed at Meeting:________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Printed Name: Signature: __________________________________ _______________________________________ __________________________________ _______________________________________ __________________________________ _______________________________________ __________________________________ _______________________________________ __________________________________ _______________________________________ __________________________________ _______________________________________ __________________________________ _______________________________________ __________________________________ _______________________________________ __________________________________ _______________________________________ __________________________________ _______________________________________ __________________________________ _______________________________________ *Attach Copy of Training Materials/Handouts Used Trophy Club Municipal Utility District No. 1 Page 79 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 NEW EMPLOYEE ORIENTATION RECORD Employee Name:________________________ Date Employed:_____________________ Job Title:____________________________ Assigned Work Area:____________________ Date Supervisor's Employee's Completed Initials Initials SAFETY Overall Safety Program discussed with employee. _________ __________ _________ General Safety Rules and safety rules specific to job duty discussed with employee. _________ __________ _________ Employee safety responsibilities reviewed with employee: Where and when to report unsafe conditions; how/when/where to report injuries; care & use of tools & equipment; etc. _________ __________ _________ . General hazards in workplace reviewed. _________ __________ _________ Hazardous chemicals, including MSDS, discussed with employee. _________ __________ _________ Proper lifting and materials handling discussed with employee. _________ __________ _________ Identified past safety problem areas in employee’s job duty area discussed with employee. _________ __________ _________ Recordkeeping systems discussed with employee. _________ __________ _________ Office safety discussed with employee. _________ __________ _________ Reviewed evacuation and emergency action procedures. _________ __________ _________ Identify location of fire extinguishers and use of those extinguishers. _________ __________ _________ ______________________________________ _________ __________ _________ ______________________________________ _________ __________ _________ PERSONNEL Personnel Policy Manual discussed with and signed by employee. _________ __________ _________ Substance Abuse Policy discussed with and signed by employee. _________ __________ _________ Uniform Policy discussed with and signed by employee. _________ __________ _________ Harassment Policy discussed with and signed by employee. _________ __________ _________ Attendance Policy discussed with and signed by employee. _________ __________ _________ ______________________________________ ___________ ____________ ___________ *To be placed in employee's personnel file. Trophy Club Municipal Utility District No. 1 Page 80 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 EMPLOYEE REPORT OF UNSAFE ACT/UNSAFE CONDITION FORM EMPLOYEE COMPLETES SECTION BELOW AND GIVES TO SUPERVISOR: Employee ________________________________________________________________________ Date _________________________________ Time ____________________________ Location _________________________________________________________________________ Hazard or Problem_________________________________________________________________ ________________________________________________________________________________ Suggestions _____________________________________________________________________ ________________________________________________________________________________ SUPERVISOR COMPLETES SECTION BELOW AND GIVES TO GENERAL MANAGER: Supervisor _______________________________________________________________________ Date Received ____________________________________________________________________ Action Taken _____________________________________________________________________ ________________________________________________________________________________ Date Action Was Taken ____________________________________________________________ ________________________________________________________________________________ GENERAL MANAGER REVIEW: Date Received __________________________ Type of Hazard ____________________________ ________________________________________________________________________________ Manager Reviewing Condition ________________________________________________________ Review Comments/Action to Correct ___________________________________________________ ________________________________________________________________________________ _________________________________________ Signature of General Manager Trophy Club Municipal Utility District No. 1 Page 81 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet SAFETY AUDIT/INSPECTION POLICY A documented self inspection of facilities and job sites will be conducted by the Safety Supervisor/Superintendent(s)/Superintendent(s) in an effort to detect unsafe acts or unsafe conditions and initiate corrective action(s) as soon as possible. The facility inspections will occur at least twice annually. Employee(s) may be requested to assist the Safety Supervisor/Superintendent(s) in conducting the inspections. A copy of the attached “General Safety Inspection” form will be completed for each work site and the completed forms will be maintained in a notebook in the Safety Supervisor/Superintendent(s)’s office. Also, a copy of the Inspection Report will be given to the General Manager. The Safety Supervisor/Superintendent(s) will select a different work site location to inspect. The Safety Supervisor/Superintendent(s) will select typical work sites and repair work sites for surprise audits during the year. Individual employees are responsible for inspecting their work areas for possible hazards on a continual basis. Any potential hazards will be reported to supervisory personnel immediately and may also be reported using the “Employee Report of Unsafe Act/Unsafe Condition” form. Employees assigned to drive District vehicles will complete vehicle inspections on a Quarterly basis. The completed vehicle inspection reports will be maintained by the Safety Supervisor/Superintendent(s). The Safety Supervisor/Superintendent(s) shall document an employee’s failure to perform weekly inspections and shall immediately give the documentation to the General Manager. Corrective actions should be documented on the reports for any identified deficiencies. Audit/Inspection records should be maintained for at least two years. In addition, all maintenance records should be kept for the life of the vehicle. Trophy Club Municipal Utility District No. 1 Page 82 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 GENERAL SAFETY INSPECTION FORM Person Conducting Inspection: ______________________________________________________ Date: ___________________ Location of Inspection: ____________________________________ Area Satisfactory Corrective Action Yes No Is Housekeeping Clean/Orderly ___ ___ ___________________________________ Are Floors in Good Condition ___ ___ ___________________________________ Proper Lifting Procedures Practiced ___ ___ ___________________________________ Condition of Hand Tools ___ ___ ___________________________________ Condition of Power Tools ___ ___ ___________________________________ Equipment Guards ___ ___ ___________________________________ Personal Protective Equipment Used ___ ___ ___________________________________ Is Material Storage Adequate ___ ___ ___________________________________ Fire Extinguishers ___ ___ ___________________________________ Chemical Handling/Use ___ ___ ___________________________________ Are All Chemical Containers Labeled ___ ___ ___________________________________ First Aid Kit ___ ___ ___________________________________ Are Grounds in Place on All Electrical Equipment ___ ___ ___________________________________ Electrical Cords in Good Condition ___ ___ ___________________________________ Is Lighting Adequate in all Areas ___ ___ ___________________________________ Condition of Ladders Adequate ___ ___ ___________________________________ Safety Signs Posted Where Needed ___ ___ ___________________________________ Office Condition ___ ___ ___________________________________ Fall Hazards Addressed ___ ___ ___________________________________ Condition of Scaffolds ___ ___ ___________________________________ Trophy Club Municipal Utility District No. 1 Page 83 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet General Safety Inspection Form - Page 2 Area Satisfactory Corrective Action YES NO Condition of Machinery ___ ___ ___________________________________ (List types of machinery on the work sites.) _____________________________________________________ _______ ______________________________________________ _____________________________________________________ Have all employees received training on the proper operation of all machinery at the work site? ___ ___ ___________________________________ Are all assigned operators qualified to operate the machinery? ___ ___ ___________________________________ Since Last Inspection: Have Safety Meetings been held with all employees? ___ ___ ___________________________________ Have all new employees received a new employee orientation? ___ ___ ___________________________________ Have all accidents been investigated? ___ ___ ___________________________________ Are current safety rules sufficient for the operations in the area? ___ ___ ___________________________________ Have MSDS's been submitted by all subcontractors or vendors? ___ ___ ___________________________________ List any other conditions not addressed above that need attention: _______________________________ ___ ___ ___________________________________ _______________________________ ___ ___ ___________________________________ _______________________________ ___ ___ ___________________________________ _______________________________ ___ ___ ___________________________________ _______________________________ ___ ___ ___________________________________ _______________________________ ___ ___ ___________________________________ _______________________________ ___ ___ ___________________________________ ** Completed report must be maintained by Safety Supervisor/Superintendent(s) with listed corrective actions for any deficiencies! Trophy Club Municipal Utility District No. 1 Page 84 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 JOB SITE SAFETY INSPECTION FORM Person Conducting Inspection: ______________________________________________________ Date: ___________________ Location of Inspection: ____________________________________ Area Satisfactory Corrective Action Yes No PERSONAL PROTECTIVE EQUIPMENT Eye Protection ___ ___ ___________________________________ Head Protection ___ ___ ___________________________________ Hand Protection ___ ___ ___________________________________ Foot Protection ___ ___ ___________________________________ Hearing Protection ___ ___ ___________________________________ Respiratory Protection ___ ___ ___________________________________ Fall Protection ___ ___ ___________________________________ __________________________ ___ ___ ___________________________________ __________________________ ___ ___ ___________________________________ TRENCHING Protective System (sloping, shoring, etc) ___ ___ ___________________________________ Proper Access ___ ___ ___________________________________ Underground Lines Located ___ ___ ___________________________________ Competent Person Assigned ___ ___ ___________________________________ ___________________________ ___ ___ ___________________________________ CONFINED SPACES Entry Permit Completed ___ ___ ___________________________________ Monitoring Adequate ___ ___ ___________________________________ Ventilation ___ ___ ___________________________________ Stand-by Person ________________________ ___ ___ ___________________________________ ________________________ ___ ___ ___________________________________ Trophy Club Municipal Utility District No. 1 Page 85 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Area Satisfactory Corrective Action Yes No TRAFFIC CONTROL Warning Signs ___ ___ ___________________________________ Barricades/Barriers and Cones ___ ___ ___________________________________ Flagger (Stop/Slow Paddle) ___ ___ ___________________________________ High Visibility Vest/Jacket ___ ___ ___________________________________ _______________________ ___ ___ ___________________________________ MATERIAL HANDLING Proper Lifting Techniques ___ ___ ___________________________________ Condition of Lifting Accessories ___ ___ ___________________________________ Adequate Number of Personnel ___ ___ ___________________________________ _________________________ ___ ___ ___________________________________ GENERAL ISSUES Fire Protection ___ ___ ___________________________________ Compressed Gas Cylinders ___ ___ ___________________________________ Material Safety Data Sheets ___ ___ ___________________________________ First-Aid Kit ___ ___ ___________________________________ Lockout/Tagout ___ ___ ___________________________________ Housekeeping ___ ___ ___________________________________ Machine Guarding ___ ___ ___________________________________ Condition of Machinery ___ ___ ___________________________________ Condition of Portable Power Tools ___ ___ ___________________________________ Condition of Hand Tools ___ ___ ___________________________________ Condition of Electrical Cords ___ ___ ___________________________________ Use of Ground Fault Circuit Interrupter ___ ___ ___________________________________ _____________________________ ___ ___ ___________________________________ _____________________________ ___ ___ ___________________________________ ** Completed report must be maintained by Safety Supervisor/Superintendent(s) with listed corrective actions for any deficiencies! Trophy Club Municipal Utility District No. 1 Page 86 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 VEHICLE INSPECTION FORM Date ________________________________________________ Insp. Sticker Exp. Date _________________________________ Odometer Reading _____________________________________ License Plate No. ______________________________________ CONDITION ITEM Sat. Un. Sat ITEM Sat Un. Sat ITEM Sat. Un. Sat. Horn Mirrors Glass Battery Engine Windshield Wp. Power Steering Turn Indicator 4-Way Flashers Transmission Fluid Brakes Play in Steering Wheel Exhaust System Head Lights Parking Lights Tail Lights Brake Lights Back-up Lights Tires Seat Belts Front Bumper Grill Lt. Frt. Fender Rt. Frt. Fender Hood Left Doors Right Doors Rear Bumper Top Seats Explain all items shown as unsatisfactory in the "remarks" section. Remarks: ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ______________________________________________________ Employee's (Driver's) Signature The report must be signed by the employee who performed the inspection and the completed report must be turned in to the Safety Supervisor/Superintendent(s)/Superintendent(s). Trophy Club Municipal Utility District No. 1 Page 87 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 MACHINERY/EQUIPMENT INSPECTION FORM Date _________________________ Insp. Sticker Exp. Date (If Applicable) __________________________ Odometer Reading ____________________Hour Meter (If Applicable)____________________ Equipment No. or License Plate No. ______________________________________ CONDITION ITEM Sat. Un Sat. N/A ITEM Sat. Un Sat. N/A ITEM Sat. Un Sat. N/A Battery Motor Oil Engine Engine Coolant Transmission Fluid Exhaust System Hydraulic Fluid Hydraulic Oil Lines Roll Over Protection First Aid Kit Horn Mirrors Glass Windshield Wipers Steering Seat Belts Seat Fuel Back-up Alarm Gauges Doors Safety Equipment: Flares, Flags, Cones, Chock Blocks, Etc. Turn Indicator 4-Way Flashers Overhead Lights Brakes Head Lights Tail Lights Brake Lights Tires Outriggers Mud Flaps Steps/ Handrails Operation of Implements Fire Extinguisher Explain all items shown as unsatisfactory in the "remarks" section. Remarks: ____________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ______________________________________________________ Employee's (Driver's) Signature The report must be signed by the employee who performed the inspection and the completed report must be turned in to the Safety Supervisor/Superintendent(s). Trophy Club Municipal Utility District No. 1 Page 88 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet ACCIDENT/INCIDENT INVESTIGATION POLICY It is the policy of the District to investigate all work-related accidents or incidents that result in or could potentially have resulted in injury or property damage. As nearly all accidents and incidents have their own unique characteristics, only general rules and procedures can be outlined here. The standard Accident/Incident Investigation Report will be used for both initial and final investigations. (The bottom of the report shall be marked to indicate whether it is an initial or final report.) RESPONSIBILITIES: 1. Employees must immediately report to their supervisor any on-the-job injury or illness they sustain, or suspect they have sustained, no matter how minor. They must also report any incidents that had the potential for injury to employees or third parties and any instances where property damage occurred. 2. Supervisors shall first respond to the immediate medical needs of any injured persons. Then, they should begin reporting and investigative activities as described in this policy. 3. Witnesses to the event that resulted in the accident or incident will provide statements about what they observed. The witnesses may also be asked to participate in the initial and/or final investigations. 4. The General Manager is responsible for receiving the initial reports of injury or property damage and forwarding them to the appropriate insurance representatives in a timely manner. 5. The General Manager is responsible for reviewing the initial accident/incident report, and then setting the time and place for the final investigation. PROCEDURES: Initial Notification Employees are responsible for reporting all injuries, illnesses or incidents as described earlier in this policy. Failure to report any injury or incident may be cause for disciplinary action. (In the event of a serious or disabling injury, fellow employees must assume this reporting responsibility.) Initial Treatment Any injury shall be treated by the supervisor or other available personnel in accordance with their individual abilities and the severity of the injury. Medical treatment is mandatory for any of the following:  Severe chest pains  Traumatic injuries  Loss of consciousness or severe dizziness  SNAKE BITES Accident/Incident Investigation Policy-continued Trophy Club Municipal Utility District No. 1 Page 89 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet The first responders to any incident scene will be responsible for securing the area to prevent further damage or injury and also protecting the integrity of the incident scene until an investigation can be initiated. Any incident involving possible exposures to blood borne pathogens, communicable diseases, or any other contagious substance shall be handled in accordance with those specific policies or procedures regarding that particular incident. Injured employees are to be transported for medical treatment either by ambulance or another person depending on the severity of the injury. Injured employees should never be allowed to transport themselves for initial medical treatment, but they may transport themselves for follow-up visits if the injury does not impair their driving abilities. If an employee refuses medical treatment for an on-the-job injury, the investigation report should be completed and the employee’s signature used to document the event. Further Notification The General Manager must be contacted following the occurrence of an accident or incident to assure an initial report is completed and forwarded to the appropriate insurance representative. A copy of the report should be given to the General Manager. Drug Policy Requirements A drug screen is required after any incident or accident that resulted in an injury or in damage and/or loss of District property. Initial Investigation The supervisor shall immediately protect all other persons from the hazards that caused the initial problem and also preserve the area where the incident occurred for investigation. After the injured persons have been attended to, and the site is secure, the supervisor should begin the initial investigation. The initial investigation should include: (1) Statement from the injured employee (2) Statement(s) from witnesses (3) Photographs or sketches of area if deemed necessary (4) Completion of the accident/incident report in its entirety (5) Immediate corrective actions to prevent reoccurrence. Initial Report An initial report will be completed for all accidents and incidents within twenty-four (24) hours of occurrence. The immediate supervisor of the employee will complete the initial investigation and report as soon as possible after the occurrence. The initial report will be turned in to the General Manager during normal work hours. If an accident and/or incident occurs after normal business hours, the General Manager should be contacted immediately. Final Investigation Within seventy-two (72) hours of the original accident or incident, a final investigation will take place. Attendance at the investigation meeting will, as a minimum, include the following personnel: injured employee, injured employee’s supervisor, witnesses, Safety Supervisor/Superintendent(s) and the General Manager. Trophy Club Municipal Utility District No. 1 Page 90 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Accident/Incident Investigation Policy--continued The final investigation will include: (1) Description of the event by the involved persons (2) Accounts of witnesses (3) Input from supervision (4) Listing of causes (5) Development of corrective actions. Basically, the investigation must answer the following questions:  Who was injured or what was damaged?  When did the accident/incident occur?  Where did the accident/incident occur?  Why did the accident/incident occur?  What caused the accident/incident to occur?  How can it be prevented from occurring again? The Safety Supervisor/Superintendent(s) will take responsibility for issuing the final report. The final investigation report will reflect all changes from the initial report and also must include: (1) Finalized corrective actions. (2) Assigned completion dates for all corrective actions. (3) Assigned persons to complete the corrective actions. The persons assigned the corrective actions shall also be required to sign-off on the final report when the corrective actions have been completed. Copies of the final report should be supplied to: (1) General Manager (2) Superintendent(s) (3) Employee Personnel File(s) Trophy Club Municipal Utility District No. 1 Page 91 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 ACCIDENT/INCIDENT INVESTIGATION REPORT Name of Injured Employee Date and Time Incident Occurred Title of Injured Employee Date and Time Incident Was Reported Location Where Incident Occurred Supervisor of Injured Employee Names of Witnesses Addresses & Telephone Numbers of Witnesses If Not Employees _____________________________________________ _________________________________ _____________________________________________ _________________________________ _____________________________________________ _________________________________ _____________________________________________ _________________________________ Supervisor At Time of Injury (If Different From Above) Description of Incident (What Happened?) Person Received Medical Attention YES or NO ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Cause of Incident ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Type of Equipment or Tools the Person Was Using (If Applicable) ________________________________________________________________________________ Corrective Actions (Include Persons with Assigned Responsibilities and Completion Date For Each) ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Investigation Attendance (Names) ________________________________________________________________________________ Have you addressed the “Five W’s” and “H” required for an accident investigation? (Who, What, When, Where, Why, and How) Initial or Final Report (Circle One) Trophy Club Municipal Utility District No. 1 Page 92 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet SAFETY PROGRAM REVIEW/REVISION POLICY The Safety Supervisor/Superintendent(s) and General Manager will annually review the entire Safety Program for revisions to meet exposures within the current operations. Normally, the review will take place during the month of December. Areas that will be evaluated include: operations added, equipment added/changed, changes in environmental conditions, adequacy of personal protective equipment, etc. In addition, procedures should be reviewed to make sure they are still applicable. Upon changes in the Safety Program, all employees will be informed of these changes and provided proper training as needed. Safety Supervisor/Superintendent(s) will ensure that changes or revisions are added to the written Safety Program in a timely manner. This review will be documented on the attached form and maintained in the Safety Supervisor/Superintendent(s)’s office. A five-year history of completed forms should be maintained. Trophy Club Municipal Utility District No. 1 Page 93 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 REVIEW OF SAFETY PROGRAM FORM Date of Review _________________________________________________________________ Review of the Seven Components:__________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ New Exposures Identified: ________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Action Taken to Control Exposures: _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Reviewed By (Name(s) and Title(s)): _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ (Various Managers, Supervisors or Employees May Participate in the Review.) Trophy Club Municipal Utility District No. 1 Page 94 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet SECTION 2 GENERAL ADMINISTRATIVE POLICIES AND PROGRAMS Trophy Club Municipal Utility District No. 1 Page 95 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet WRITTEN HAZARD COMMUNICATION PROGRAM I. General Information The Texas Hazard Communication Act (THCA), codified as Chapter 502 of the Texas Health and Safety Code (HSC), requires all public employers in Texas to provide their employees with information regarding hazardous chemicals to which employees may be exposed in their workplace. In order to comply with Section 502.009(b) of the THCA and Section 295.7(a) of the THCA Rules (Title 25 of the Texas Administrative Code (TAC), Section 295.1- 295.12), the following written Hazard Communication Program has been established for Trophy Club Municipal Utility District No. 1. The master copy of the written hazard communication program will be maintained in the Trophy Club Municipal Utility District No. 1 Safety Program Manual. Copies of the written program will be modified as needed for each separate workplace where hazardous chemicals are used or stored and a copy maintained at each workplace. The written program will be available to all interested employees and their representatives upon request. To facilitate administration of and compliance with this Program, the following levels of responsibility have been established: 1. The Safety Supervisor/Superintendent(s) will have overall responsibility for administering and maintaining this program and ensuring that it meets all requirements of the THCA. 2. Supervisors will be responsible for ensuring that all their employees receive Hazard Communication training on an annual basis. 3. Individual employees will be responsible for:  attending Hazard Communication Training annually  ensuring that chemicals are stored and disposed of in accordance with manufacturer’s label instructions, Federal and/or State laws  ensuring chemicals are stored in original containers and ensuring containers are properly labeled  for any type of spill, contact the General Manager immediately for instructions for the proper disposal of any materials used in the cleanup  ensure all MSDS are obtained from manufacturers and stored in the “Right-to-Know” stations II. Exemptions A. The following chemicals are exempt from the requirements of the THCA and are outside the scope of this written program: 1. Hazardous waste that is subject to regulation by the Texas Commission on Environmental Quality and/or the U.S. Environmental Protection Agency. 2. Tobacco or tobacco products. 3. Wood or wood products. 4. Articles formed to a specific shape or design during manufacture and that does not release or otherwise result in exposure to a hazardous chemical under normal conditions of use. 5. Food, drugs, cosmetics or alcoholic beverages. 6. Consumer products or hazardous substances used in the workplace in the same manner as normal consumer use and if the use results in a duration and frequency of exposure that is not greater than exposures experienced by a consumer. 7. Radioactive waste. Trophy Club Municipal Utility District No. 1 Page 96 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet III. Workplace Chemical List A. The Safety Supervisor/Superintendent(s) will develop and maintain a list of hazardous chemicals normally present in the workplace in excess of 55 gallons or 500 pounds. This Workplace Chemical List will be developed for each workplace where such quantities of hazardous chemicals are used or stored and will be available for review by employees and their designated representatives. B. The Safety Supervisor/Superintendent(s) will be responsible for reviewing and updating the Workplace Chemical List(s) for each worksite as necessary, but at least by December 31 of each year. C. The Workplace Chemical List will be maintained for at least 30 years. D. Further information on each noted chemical can be obtained by reviewing Material Safety Data Sheets (MSDSs) located in each workplace where these hazardous chemicals are used or stored. IV. Material Safety Data Sheets A. The District will maintain a current and appropriate Material Safety Data Sheet (MSDS) for each hazardous chemical purchased. B. The Safety Supervisor/Superintendent(s) will be responsible for the MSDS system for the District and will ensure that: 1. Incoming MSDS are reviewed for new and significant health/safety information and that any new information is passed on to the affected employees. 2. Missing MSDS are requested from an appropriate source (e.g., chemical manufacturer, distributor, or electronic database) within 30 days from determining an MSDS is needed. 3. Emergency responders are provided MSDS as soon as practical upon request. C. MSDS files for the District will be kept in the “Right-to-Know Station” at each worksite. D. Any employee that signs for the delivery of a chemical is required to ensure that a MSDS is currently on file with the District. If there is not an MSDS on file, the delivery cannot be accepted unless an MSDS is first provided. E. MSDS will be readily available for review by employees or their designated representatives upon request. F. Any contractor working for the District must provide an MSDS for any chemical that they will be using on district property. It is the Field Manager’s responsibility to ensure contractors provide MSDS. V. Chemical Container Labels A. All containers of hazardous chemicals used or stored by the District will be appropriately labeled. B. The Safety Supervisor/Superintendent(s) will be responsible for the hazardous chemical labeling system and will verify that: 1. All primary containers of hazardous chemicals are clearly labeled to include: a. The identity of the chemical as it appears on the MSDS. b. The appropriate hazard warnings. c. The name and address of the manufacturer. 2. All secondary containers of hazardous chemicals are clearly labeled to include: a. The identity of the chemical as it appears on the MSDS. b. The appropriate hazard warnings. Trophy Club Municipal Utility District No. 1 Page 97 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 3. A description of alternative labeling systems, if used, is provided to employees. Examples of alternative labeling systems are the National Fire Protection Association (NFPA) 704m Standard and the Hazardous Materials Information Systems (HMIS) Standard. 4. Any empty container being considered for re-use must be fully cleaned and all labels removed prior to its use. C. The District will rely on the chemical manufacturers or distributors to provide labels which meet the above requirements for primary containers of all hazardous chemicals purchased, and will re-label containers only when the label is illegible or otherwise does not meet the above requirements. VI. Employee Training Program A. The District will provide an education and training program to all employees who routinely use or handle hazardous chemicals in their workplace. B. The General Manager and/or the Safety Supervisor/Superintendent(s) will be responsible for the employee training program and will ensure that: 1. Appropriate training is provided to all covered employees and includes: a. The use of information provided on MSDS and chemical container labels. b. The location of hazardous chemicals present in the employees’ work areas. c. The physical and health effects of exposure. d. Proper use of personal protective equipment. e. Safe handling of hazardous chemicals. f. First aid treatment for exposure to hazardous chemicals. g. Safety instruction on clean-up and disposal of hazardous chemicals. 2. Required training records are maintained and include: a. The date of the training session. b. A legible list of all employees attending the training session. c. The subjects covered. d. The name of the instructors. 3. All covered employees are identified and incorporated into the training program. 4. Employees are provided information concerning the hazardous chemicals to which they may be exposed during the performance of non-routine tasks. 5. New employees are trained prior to their being required to use or handle a hazardous chemical. 6. The need and frequency for periodic/refresher training is assessed. Employees subject to these training requirements will sign an attendance roster for each training session attended, verifying that they received and understood the information. VII. Reporting Employee Deaths and Injuries A. The District will notify the Texas Department of Health, Hazard Communication Branch, of any employee accident that involves a hazardous chemical exposure or asphyxiation, and that is fatal to one or more employees or results in the hospitalization of five or more employees. B. The General Manager will be responsible for reporting all such accidents to the Texas Department of Health, Hazard Communication Branch, within 48 hours after their occurrence. Notifications will be made in writing. C. Employees will be responsible for reporting all accidents involving a hazardous chemical to their supervisor. D. Supervisors will be responsible for reporting all accidents involving a hazardous chemical to the General Manager. Trophy Club Municipal Utility District No. 1 Page 98 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet VIII. Posting Employee Notice A. The District will post and maintain in all workplaces where hazardous chemicals are used or stored the most current version of the TDH Notice to Employees, informing employees of their rights under the THCA. B. The Notice shall be clearly posted and unobstructed at all locations in the workplace where notices are normally posted, and with at least one location in each workplace. C. Where necessary, a copy of the Notice, printed in Spanish, will be posted together with the English version of the Notice. IX. Personal Protective Equipment A. The District will provide appropriate personal protective equipment (PPE) to all employees who use or handle hazardous chemicals. B. The Safety Supervisor/Superintendent(s) will assume overall responsibility for the PPE program and will ensure that appropriate equipment and training are provided, to include: 1. Proper selection of PPE based on: a. Routes of entry. b. Permeability of PPE material. c. Duties being performed by the employee. d. Hazardous chemicals present. 2. Proper fit and functionality of PPE as described by the manufacturer’s specifications. 3. Appropriate maintenance and storage of PPE. X. Maintaining Employee Rights A. The District shall not discipline, harass, or discriminate against any employee for filing complaints, assisting inspectors of the Texas Department of Health, participating in proceedings related to the Texas Hazard Communication Act, or exercising any rights under the Act. B. Employees cannot waive their rights under the Texas Hazard Communication Act. A request or requirement for such a waiver by an employer violates the Act. Trophy Club Municipal Utility District No. 1 Page 99 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet ALCOHOL AND CONTROLLED SUBSTANCES POLICY The District has adopted an alcohol and controlled substances policy to ensure the safety and well being of all employees. The policy forbids the possession or consumption of alcoholic beverages or controlled substances while on the premises or official business. The complete policy regarding alcohol and controlled substances is contained in the District Personnel Policy Handbook. The definition of a "controlled substance" is any drug, narcotic, hallucinogen, barbiturate, amphetamine, inhalant, mixture or compound not prescribed by a licensed physician for the legitimate treatment of a specific employee's medical condition. Employees taking prescription drugs for an illness or other legitimate medical need must notify their direct supervisor in writing of the possible effects of the medication which may impair the individual's physical or mental capabilities, and/or impair their ability to perform their job functions. The notification should also include the length of time expected to take the medication. (Confidentiality of medical records must be maintained at all times.) Users of illicit drugs, mixtures, compounds or alcohol present a serious danger not only to themselves, but to all other employees with whom they work or come in contact. Lack of mental alertness, slow reactions and other effects of alcohol and drugs lead to poor judgment and errors that place the safety of our workers and facilities in grave danger. Management cannot and will not allow the safety of our workers and facilities to be compromised. Violation of any of the following rules may subject an employee to disciplinary action, including immediate termination: 1. No alcoholic beverages may be brought onto or consumed on District property or consumed while operating a District vehicle. 2. No controlled substance may be brought onto or used on District property, or used while on District business or while operating a District vehicle. 3. Employees taking drugs prescribed by a physician must advise their direct supervisor in writing of the possible effects of such medication, which may impair their physical or mental capabilities and/or impair their ability to perform their job functions. This notification must include the length of time the employee is expected to take the medication. This written information must be given to their direct supervisor before the employee starts work. All medical information will be kept confidential and any breach of privacy or confidentiality is also subject to disciplinary action. 4. No employee may give, sell or otherwise transfer any controlled substance or prescription drug to any other employee. To do so is in violation of federal law and the employees involved will be reported to law enforcement authorities immediately. Any violation of the above rule(s) may lead to disciplinary action, including immediate dismissal. Trophy Club Municipal Utility District No. 1 Page 100 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet DISCIPLINARY POLICY Safety Reprimands: Should employees be observed not following documented safety rules/procedures, the attached Employee Reprimand form shall be utilized. Supervisors should make every effort to make sure employees are following safe work practices. The District has developed a progressive disciplinary policy that applies to the safety and health program of this organization. The disciplinary policy is a tool to ensure enforcement of the rules and procedures for a safe and healthful working environment. The disciplinary policy applies to all employees of the District Verbal Warnings: Verbal warnings may be issued to employees that commit minor infractions or violations of the safety rules or safe work practices. Verbal warnings shall be documented and placed in the employee’s Personnel File. Continued violations or verbal warnings will lead to more stringent action. Written Warnings: Written warnings may be issued for the following:  Repeated minor violations of safety rules or procedures.  Single serious violations of a rule or procedure that could have potentially resulted in injury to themselves or another employee or could have caused property damage.  Activities that could potentially result in injury or property damage. Disciplinary Leave: The General Manager may institute disciplinary leave for the above reasons and the following:  A single serious violation of a rule or procedure that results in injury to an employee or property damage.  Repeated violations or non-conformance to safety rules/procedures. Termination: The General Manager may terminate an employee for repeated safety violations. Documentation: The General Manager will ensure proper documentation of all disciplinary action against an employee. Disciplinary action documentation will be placed in the employee’s Personnel File. Trophy Club Municipal Utility District No. 1 Page 101 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet VEHICLE OPERATOR STANDARDS 1. POLICY All employees authorized to operate District vehicles and motorized equipment, or who operate personal vehicles on District related business, shall be subject to the standards established in this policy. 2. PURPOSE This policy establishes minimum standards for the qualification of employees and applicants to operate THE DISTRICT vehicles and motorized equipment. 3. SCOPE This policy shall apply to: 3.1 Employees driving District owned, leased, or rented vehicle or motorized equipment. 3.2 Employees receiving a monthly car allowance, or who use personal vehicles for District related business. 3.3 Applicants for positions which require the operation of District vehicles or equipment. 4. DEFINITIONS 4.1 District Vehicles - any passenger car, pickup, truck, or other similar vehicle that is owned, leased, rented, or otherwise under the care, custody, or control of the District 4.2 Motorized Equipment - this category includes, but is not limited to, backhoes, dozers, mower-tractors, loaders, graders, and other similar operational equipment. 4.3 Preventable Accident - any accident involving a District vehicle or piece of motorized equipment which results in property damage and/or personal injury in which the driver in question failed to exercise every reasonable precaution to prevent the accident. The preventability of an accident shall be determined from the investigative results of the appropriate law enforcement agency. 4.4 Personal Vehicles - privately owned vehicles used in the conduct of District business, and for the use of which the driver is eligible to claim mileage reimbursement. 4.5 Driving Records - the complete driving history of an employee as can be discerned from any official records. 5. RESPONSIBILITIES Employees who drive District vehicles or operate motorized equipment in the course of their employment shall be required to meet the following minimum conditions of eligibility for driving/operating privileges: 5.1 Have reached the age of eighteen (18) years to operate District vehicles or motorized equipment. 5.2 Be physically qualified to hold a driver’s license and to safely operate a District vehicle or motorized equipment. 5.3 Have current valid Texas driver’s license in the appropriate class as established on the official description for the position. 5.4 Use proper safety equipment when operating District vehicles or motorized equipment when appropriate. 5.5 Observe all District vehicle and traffic related policies. 5.6 Observe all laws and ordinances relating to the operation of District vehicles or motorized equipment. Trophy Club Municipal Utility District No. 1 Page 102 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Vehicle Operator Standards - continued 5.7 Be responsible for the proper care and use of vehicles or motorized equipment. This includes maintaining District vehicle/motorized equipment interiors and exteriors, regularly servicing these items and reporting maintenance needs to the supervisor, and operating all District vehicles/motorized equipment in a manner that conserves fuel and reduces depreciation. 5.8 Employees receiving car allowance shall fulfill all current legal regulations such as insurance, inspection, and registration. 6. OPERATOR STANDARDS - APPLICANTS Applicants for positions requiring the operation of District vehicles or motorized equipment shall not be eligible for hire if the total points assigned to their driving record are 10 or more. Only incidents that have been incurred within the previous seven (7) years will be counted when calculating points. VIOLATIONS POINTS 6.1 License suspension, revocation 10 6.2 Driving while intoxicated or under the influence or narcotics 10 6.3 Any serious violation - e.g. reckless driving, endangering lives of others, racing 10 6.4 Any speeding violation 3 6.5 Any standard moving violation, i.e., careless driving, stop sign, lane crossover, failure to signal, failure to keep right, following too close, etc. 2 6.6 Any chargeable bodily injury accident 3 6.7 Any chargeable property damage accident 3 7. OPERATOR STANDARDS - EMPLOYEES Employees currently in a position requiring them to operate District vehicles or motorized equipment shall not be eligible to operate vehicles if the total points assigned to their driving record are 10 or more. VIOLATIONS POINTS 7.1 License suspension, revocation 10 7.2 Driving while intoxicated or under the influence or narcotics 10 7.3 Any serious violation - e.g. reckless driving, endangering lives of others, racing 10 7.4 Any speeding violation 3 7.5 Any standard moving violation, i.e., careless driving, stop sign, lane crossover, failure to signal, failure to keep right, following too close, etc. 2 7.6 Any chargeable bodily injury accident 3 7.7 Any chargeable property damage accident 3 Trophy Club Municipal Utility District No. 1 Page 103 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 8. PROCEDURES The following procedures shall be observed under this policy: 8.1 Employees operating District vehicles or motorized equipment must report to their supervisors any accident involving said vehicles as soon as possible and no later than twenty-four (24) hours of the occurrence. 8.2 Employees who are in jobs that require the driving/operating of District vehicles or motorized equipment shall report any driver’s license suspensions to their immediate supervisor within twenty-four hours of the suspension. 8.3 Failure to report license suspensions; or failure to maintain the required driver’s license; or failure to meet minimum driving record criteria will be sufficient grounds for removal from driving privileges and may subject the employee to disciplinary action. 8.4 Annually the General Manager will require all personnel who have driving or motorized equipment operation responsibilities to complete a Texas DPS Driving Record Request Form. All such employees will then have their driving record status reviewed through a motor vehicle record check. The motor vehicle record reflects the past three years of a driving record. The General Manager will notify any employee whose driving record fails the criteria set forth in this policy. 8.5 Any employee who has been ruled ineligible for driving privileges but still maintains a valid driver’s license may have his/her driving privileges reinstated by the following procedure: a) Employee will not be allowed to drive District vehicles until the employee successfully completes a Defensive Driving Course approved by the General Manager. b) Evidence of satisfactory completion of the course must be submitted to the General Manager within 30 days following a notification that the employee is ineligible for driving privileges. c) The employee will be responsible for any fees associated with taking the Defensive Driving Course and will be required to take the course on his/her own time (not during scheduled working hours). d) After completion of the course, employee will be placed on driving probationary status for the next one (1) year and his/her driving record will be reviewed by the General Manager on a quarterly basis. e) Any additional points assigned to the employee’s driving record during the probationary period will result in immediate dismissal. f) After successful completion of the probationary period, the employee’s assigned points will be reduced by three (3) points. g) Employees are allowed to be placed on driving probation one time only. If points assigned to an employee driving record equal ten or more points at any future time, the employee shall be immediately dismissed. 8.6 Employees who have been ruled ineligible to drive District vehicles or equipment due to their driving record and do not submit proof of successful completion of a Defensive Driving Course within 30 days of notification of ineligibility to drive will be terminated immediately. Trophy Club Municipal Utility District No. 1 Page 104 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet PERSONAL PROTECTIVE EQUIPMENT All employees are required to use Personal Protective Equipment (PPE). The following is a list of typical PPE and by whom it is provided: TYPE PPE PROVIDED BY Safety Glasses and/or Goggles The District Reflective Vests The District Gloves The District Work Boots The District Steel Toe Boots The District Air Packs The District Uniforms The District Harnesses The District Ear Protection The District Trophy Club Municipal Utility District No. 1 Page 105 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet SECTION 3 GENERAL SAFETY RULES, PRACTICES & PROCEDURES Trophy Club Municipal Utility District No. 1 Page 106 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet GENERAL SAFETY RULES 1. Each employee shall be required to comprehend and abide by the contents of this Safety Program. 2. All accidents, no matter how minor, shall be reported immediately to your supervisor. 3. All hazardous conditions, actions and/or practices shall be reported to your supervisor. 4. Work areas, including the inside and outside of vehicles and buildings, shall be kept clean and orderly at all times. 5. Employees shall only operate equipment/tools that they are trained and authorized to operate. 6. Smoking shall be prohibited in areas where there is a danger to equipment, materials, coworkers or buildings, or where “No Smoking” signs are posted. 7. Employees shall use all safety devices and personal protective equipment provided for their protection. 8. Employees shall wear clothing and shoes suitable for the particular work they are doing. 9. Employees shall use assisted lifting devices or obtain assistance from a coworker when lifting heavy objects. 10. Before starting work on any machine or equipment that is out of service, employees shall render the equipment or machine inoperative and attach a lockout device to the equipment control. 11. The use of drugs and alcohol during working hours is prohibited. Any employee reporting for work under the influence of alcohol or controlled substances shall be subject to disciplinary action up to and including termination. 12. Any employee taking prescription drugs or over-the-counter drugs that could impair assigned work shall report this fact to the General Manager as required by the Alcohol and Controlled Substances Policy. 13. Employees shall not engage in practical jokes or horseplay. Trophy Club Municipal Utility District No. 1 Page 107 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet PERSONAL PROTECTIVE CLOTHING & EQUIPMENT – GENERAL REQUIREMENTS 1. All employees shall wear clothing suitable for their particular type of work. Loose clothing shall not be worn while working around or near moving machinery or equipment. 2. All approved special protective clothing or protective devices shall be used by employees when supervisors require their use. 3. Clothing that is soiled by oil or chemicals should be avoided to prevent skin irritations. 4. When work is performed in the vicinity of exposed energized parts of equipment, employees shall remove all exposed conductive articles, such as key or watch chains, rings, wristwatches or bands, if such articles increase the hazards associated with inadvertent contact with the energized parts. 5. Rings or jewelry shall not be worn while climbing on or off structures or vehicles while performing any task where the ring might get caught under or snagged by a projecting item. In addition, rings and wristwatches with metal case and watchbands shall not be worn while working on or near energized equipment or lines. 6. Gloves shall be provided to and worn by all employees when work site operations could cause injury to the hands. 7. Gloves and long sleeves shall be worn to protect hands and arms when handling cement, brush, sharp objects, hot materials, acids and other chemicals, or when there is a possible exposure to poison ivy. 8. Head protection shall be provided to and worn by employees when working in areas where possible danger or head injury exists from impact, falling or flying objects, or from electrical shock and burns. 9. Employees shall wear approved eye and face protection where injury exists from flying objects, glare, liquid splashes, weed eaters, edger’s, chemicals, grinding, sandblasting, and welding. Eye protection shall be kept in a sanitary and usable condition and shall be replaced when it becomes warped or scratched. 10. Hearing conservation devices shall be provided to and worn by all employees working in areas where a danger of noise exposure exceeds acceptable levels. 11. Employees shall wear footwear suitable to the type of work being performed. Safety boots or shoes shall be worn when required. Wearing of sandals, thongs, tennis shoes, loafers or similar footwear shall not be acceptable during working hours for employees serving in labor, maintenance, construction, or inspection positions. 12. Life jackets or buoyant work vests shall be worn by all employees when working over or near water where the danger of drowning exists. 13. Respiratory protection shall be worn in areas where dangerous air contamination, chlorine, gasses, vapors, fumes, dust, or other hazardous contaminants exist. 14. Employees required to work in or near the roadway shall wear high visibility clothing, garments, or reflective vests. 15. Fall protection devices, such as harnesses, lanyards, etc., shall be used by all employees when working in an overhead position which may require use of both hands and when there is a danger of falling. 16. Protective clothing and equipment shall be used and maintained in accordance with manufacturer’s recommendations. Trophy Club Municipal Utility District No. 1 Page 108 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet GENERAL SAFETY RULES FOR MOTOR VEHICLE & EQUIPMENT OPERATION 1. Employees who are authorized to operate District vehicles or personally owned vehicles on District business, must have a valid Texas Driver’s license for the class vehicle they operate and must notify the General Manager immediately should the license be suspended or revoked. 2. Motor vehicle record checks will be conducted annually on all employees who have driving or motorized equipment operation responsibilities. 3. The Certificate of insurance coverage and other required documents, along with accident forms should be carried in all District owned vehicles. 4. All drivers of District vehicles must be familiar with and abide by all applicable state, federal and local traffic regulations. 5. All drivers/operators shall be responsible for the proper care and use of vehicles and motorized equipment. This includes maintaining District vehicle/motorized equipment interiors and exteriors, regularly servicing these items and reporting maintenance needs to the supervisor. 6. A driver/operator shall not permit any unauthorized persons to drive, operate or ride in or on a District vehicle. Riders shall not be allowed on running boards, tailgates, fenders, bumpers, atop cabs, on tow bars or towed equipment. 7. Every accident involving personal injury or property damage shall be reported to your supervisor immediately. 8. Where seat belts are provided, they shall be worn by all occupants. The size of the vehicle or equipment does not excuse the operator from the seat belt requirement. 9. Equipment on all District motor vehicles must conform to state, federal, and Department of Transportation (DOT) regulations. 10. When possible, park so that backing is not required. 11. Extreme caution shall be exercised when backing any vehicle. If another employee is present, he/she shall act as a “spotter” to assist the driver in backing safely. Drivers shall stop immediately if they lose sight of the “spotter”. 12. Back-up alarms are a useful warning device and should be used when possible, especially on larger vehicles and equipment that may severely restrict your view to the rear of the vehicle. If an alarm is not present, the operator should honk his horn to warn others of the moving vehicle. 13. Unsafe and discourteous driving practices such as road hogging, disregarding the rights of pedestrians, violating traffic regulations, and deliberate recklessness of any kind are prohibited and grounds for termination. 14. Getting in or out of vehicle/mobile equipment while it is in motion is prohibited, as is riding anywhere on the vehicle/mobile equipment not designed for passengers. 15. Personnel should maintain three-points of contact with mobile equipment when entering and exiting to help in maintaining balance if a slip occurs. Many injuries occur as a result of slips and this should help control that exposure. In addition, the condition of handrails, steps, etc. should be inspected regularly. 16. Smoking is prohibited in any areas where fueling is being performed. 17. Except in emergencies, gasoline must not be carried inside passenger cars or the cabs of trucks. Gasoline shall be transported in approved safety containers and sealed tight to prevent the leakage of gasoline or gasoline vapors. Trophy Club Municipal Utility District No. 1 Page 109 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 18. Garage doors must be opened for ventilation whenever a motor vehicle engine is running to help prevent the accumulation of carbon monoxide gas. 19. Keys shall be removed from unattended vehicles and equipment. Doors should be locked for security purposes. 20. Driving a vehicle under the influence of alcohol or any controlled substance will not be tolerated. Never attempt to perform work or drive a vehicle when you are impaired by alcohol, medication or drugs. 21. Picking up hitchhikers is dangerous and prohibited. 22. Before starting out in your vehicle in the morning, clear all windows of any frost, ice or dew. Cleaning only a small place on a windshield does not allow for proper visibility. 23. Driving is a full time job. Drivers should not engage in other activities, updating records, talking on cellular phones etc. while operating a vehicle. The vehicle should be pulled off the road and stopped before performing these activities. 24. Driving at the maximum-posted speed limit can be too fast for safety in some situations. The drivers of all vehicles must use good judgment and proceed at a pace suitable to conditions of the vehicle, road, traffic and weather. 24. All vehicle cabs should be kept clean to reduce distractions to drivers and interference with the operation of the vehicle or equipment. STOPPING ON ROADWAYS 1. When it is necessary to stop on the roadway, extreme caution shall be used. 2. A rotating beacon shall be used if so equipped. 3. Tail lights/emergency flashers shall be used. 4. If work is in progress, traffic control devices shall be used in accordance with the Texas Manual on Uniform Traffic Control Devices, Part VI. Please see additional information in the Work Zone Traffic Control section of this manual. INSPECTION OF VEHICLES AND EQUIPMENT 1. Drivers/operators shall utilize equipment checklists to inspect vehicles and equipment. Check windshield wipers, signals, horn, lights, reflectors, tires, fluid levels, etc. to determine if they are in good operating condition prior to operating the vehicle. 2. The driver/operator shall determine that brakes are in good operating condition before using the vehicle or equipment. If brakes are not working properly, they must be corrected before use. 3. The driver/operator shall report all defects promptly. Items that affect safety shall be repaired prior to continued use. For additional information, please refer to District Vehicle Operator Standards. Trophy Club Municipal Utility District No. 1 Page 110 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet ELECTRICAL SAFETY 1. Consider all wires as dangerous and do not permit any object being handled to come in contact with electrical lines. The insulation on the wire is no guarantee that it will not cause instant death. Employees other than electricians must never attempt to determine if a wire is energized. 2. All electrical tools, equipment, extension cords etc. shall be inspected on a regular basis. All faulty equipment shall be reported immediately to your supervisor. Lockout or tag the equipment so that others are aware the equipment is damaged. The tool, equipment or cord shall not be used if it has any defects, such as bad insulation, missing grounds, loose prongs, etc. 3. All electrical equipment shall be properly grounded. 4. Extension cords should not be used in wet or damp areas. For adequate protection, a Ground Fault Circuit Interrupter (GFCI) should be used to protect employees in wet or damp locations. 5. All circuit breakers shall be identified as to use. Maintain clear access to electrical panels and main power sources at all times. Electrical panels and boxes should be securely fastened. 6. All electrical panel boards, boxes, disconnects, switch gears, etc. shall be covered or isolated to prevent accidental contact with energized parts and to protect equipment and wiring from potential contamination. 7. Before work begins at a job site, the location of electrical lines (underground and above) shall be determined and precautions taken to prevent accidental contact. 8. Electrical Lockout/Tagout procedures shall be used when circuits or electrical equipment are being worked on. 9. Electrical cables passing through work areas shall be covered or elevated to protect them from damage, which could create a shock hazard. 10. Metal ladders shall not be used when working near electrical circuits. 11. Exposed light bulbs or fluorescent tubes shall be guarded or recessed in reflectors to prevent accidental breakage. 12. To aid in the prevention of electrical shock, 120-volt, single-phase, temporary receptacles used at work sites should be used with a GFCI. If a GFCI is not available, assured equipment grounding conductor program may be used for added protection. Another option in protection from electrical shock involves the use of double-insulated equipment. 13. Because electrical shock can stop the heart and lungs from operating efficiently, be sure that workers involved in activities around hazardous energy levels know cardiopulmonary resuscitation (CPR) and rescue procedures. Any victim of electrical shock should be administered CPR immediately after the electrical shock if heart or lung failure is suspected. The CPR should be continued until the person is revived and/or medical personnel arrive at the site. Trophy Club Municipal Utility District No. 1 Page 111 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet LOCKOUT/TAGOUT PROCEDURES DEFINITIONS Lockout and tagout are methods of preventing equipment from being set in motion unexpectedly, which in turn may endanger workers. Lockout is the placement of a lockout device on an energy-isolating device to ensure that the energy isolating device and the equipment being controlled cannot be operated until the lockout device is removed. Lockout device is a device that utilizes a positive means such as a lock, either key or combination type, to hold an energy-isolating device in the safe position thus preventing the energization of a machine or equipment. Tagout is the placement of a prominent warning device, such as a tag, on an energy isolating device to indicate that the energy isolating device and the equipment being controlled may not be operated until the tagout device is removed. Tagout must be used in combination with lockout! An energy-isolating device is a mechanical device that physically prevents the transmission or release of energy. These devices can include, but are not limited to, electrical circuit breakers, disconnect switches, block valves, slip blinds, slide gates, etc. Energy source refers to any sources of electrical, mechanical, hydraulic, pneumatic, chemical, thermal or any other energy. An affected employee is an employee whose job requires him/her to operate or use a machine or equipment on which servicing or maintenance is being performed under lockout or tagout, or whose job requires him/her to work in an area in which such servicing or maintenance is being performed. An authorized employee is a person who uses locks and/or tags on machines or equipment while performing service or maintenance activities. An authorized employee and an affected employee may be the same person when the affected employee’s duties also include performing maintenance or service on a machine or equipment, which must be locked and/or tagged. EMPLOYEE RESPONSIBILITIES All equipment should be locked out and tagged out to protect against accidental or inadvertent operation when such operation could cause injury to personnel. Employees should never attempt to operate any switch, valve, or other energy isolating device that is locked out/tagged out. Employees should be trained on the importance of lockout/tagout procedures. Only authorized employees who have been trained in the procedures should be allowed to apply lockout/tagout. PREPARATIONS FOR LOCKOUT/TAGOUT Obtain the lockout/tagout procedures for the equipment. After a review of the procedure, determine if changes may be necessary in the procedure. Identify all affected employees that may be impacted by the impending lockout/tagout. Obtain necessary supplies, such as locks, tags, etc. that may be needed during the lockout or tagout. SEQUENCE OF EVENTS TO IMPLEMENT LOCKOUT/TAGOUT 1. Notify all affected employees that servicing or maintenance is required on a machine or equipment and that the machine or equipment must be shut down and locked out to perform the serving or maintenance. 2. The authorized employee should refer to the equipment manual to identify the type and magnitude of the energy that the machine or equipment utilizes. After identifying the type of energy source, the authorized employee should assure that he/she understands the hazards of the energy source and knows the methods to control the energy source. Trophy Club Municipal Utility District No. 1 Page 112 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 3. If the machine or equipment is operating, shut it down by the normal stopping procedure (depress stop button, open switch, close valve, etc.). 4. De-activate the energy isolating device(s) so that the machine or equipment is isolated from the energy source(s). 5. Use lock(s) and tag(s) as necessary to prevent the accidental or inadvertent operation of the energy isolating device(s). 6. Any stored or residual energy (such as that in capacitors, springs, elevated machine members, rotating flywheels, hydraulic systems, air pressure, steam pressure, gas pressure, etc.) must be dissipated or restrained by methods such as grounding, repositioning, blocking, bleeding down, etc. 7. To ensure that the equipment is disconnected from the energy source(s), the authorized employee should follow these listed steps: (a) Check to make sure that no personnel are exposed to possible hazards; (b) Verify the isolation of the equipment by operating the push button or other normal operating control(s) or by testing to make certain the equipment will not operate; and (c) Return the operating control(s) to the “neutral” or “off” position after verifying the isolation of the equipment. 8. The equipment or machine should now be locked out. SEQUENCE OF EVENTS TO RESTORE MACHINE OR EQUIPMENT TO NORMAL OPERATIONS 1. Check the machine or equipment and the immediate area around the machine or equipment to ensure that nonessential items have been removed and that the machine or equipment components are operationally intact. 2. Check the work area to ensure that all employees have been safely positioned or removed from the area. 3. Verify that the controls are in the “neutral” position. 4. Remove the lockout/tagout devices and reenergize the machine or equipment. 5. Notify affected employees that the servicing or maintenance is completed and the machine or equipment is ready for use. 6. Return or file used lockout and/or tagout devices. EMPLOYEE TRAINING REQUIREMENTS THE DISTRICT will provide training to ensure that the purpose and function of the energy control program are understood by employees and that the knowledge and skills required for the safe application, usage and removal of the energy controls are acquired by the employees. Each authorized employee should receive training in the recognition of applicable hazardous energy sources, the type and magnitude of the energy sources, and the methods and means necessary energy isolation and control. Each affected employee should be instructed in the purpose and use of the energy control procedure. All other employees, whose work areas may or may not be in an area where energy control procedures may be utilized, should be instructed about the procedure, and about the prohibition relating to attempts to restart or reenergize machine or equipment which are locked out or tagged out. Trophy Club Municipal Utility District No. 1 Page 113 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet BLOODBORNE PATHOGEN SAFETY 1. Due to potential hazards associated with bloodborne pathogens that cause diseases such as hepatitis and AIDS, care shall be taken to eliminate contact with blood and body fluids. 2. Universal precautions (treating all body fluids as potentially infectious) must be observed at all times. 3. Use of appropriate gloves, gowns, faceshields, masks and eye protection may be necessary to prevent potentially infectious materials from passing through or reaching an employee’s work clothes, street clothes, undergarments, skin, eyes, mouth or other mucous membranes. A specialized mask for administering CPR shall be used. 5. Employees shall wash hands and other contaminated body areas and remove all contaminated clothing immediately after administering first aid. 6. Employees shall immediately report all exposures to blood and body fluids to their supervisor so post-exposure care can be initiated. 7. Contaminated work surfaces shall be decontaminated with an appropriate disinfectant after completion of procedures, or contact with blood or potentially infectious materials. FIRST AID 1. All injuries, regardless of how minor, shall be reported to your supervisor. 2. Where first aid kits are supplied, employees shall be familiar with the location, contents, and the instructions given with the first aid kit. Each employee shall learn how to use this equipment so they can render treatment when needed. AN EMERGENCY FIRST AID KIT SHALL BE MAINTAINED IN EVERY THE DISTRICT VEHICLE, MAIN OFFICE BUILDING, AND THE WAREHOUSE. 4. The contents of the first aid kits shall be inspected quarterly by the Safety Supervisor/Superintendent(s) and expended items replaced. Safety Supervisor/Superintendent(s) will provide a list of needed items to the General Manager for ordering. Personal medication shall not be kept in first aid kits. 5. Where the eyes or body may be exposed to injurious corrosive materials, suitable facilities for quick drenching or flushing of the eyes and body shall be provided for emergency use. CONFINED SPACE SAFETY 1. All potential hazards shall be evaluated prior to entry into a confined space. 2. Only employees who have been properly trained on the hazards associated with confined space work shall be allowed to enter a confined space. 3. The Field Manager shall ensure that all safety equipment is in place and acceptable entry conditions are present. 4. Before any entrance cover to a confined or enclosed space is removed, it shall be determined that there are no temperature or pressure differences, or other hazardous conditions that may injury the employees removing the cover. 5. No smoking shall be permitted in a confined space or near the entrance/exit area. 6. When covers are removed from confined or enclosed spaces, the opening shall be guarded by a railing, temporary cover, or other temporary barrier. Trophy Club Municipal Utility District No. 1 Page 114 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 7. Before an employee enters a confined space, the internal atmosphere shall be tested for oxygen content, flammable gases and vapors, and potential toxic air contaminants. Approved and calibrated testing equipment shall be used to measure the concentration of the various gases. 8. If an oxygen deficiency is found, or if flammable or toxic gases or vapors are detected, the space shall be continuously tested and forced ventilation shall be used to maintain oxygen at a safe level and to prevent a hazardous concentration of flammable or toxic gases and vapors. 9. Electric welding, gas welding, cutting, or any other hot work shall not be performed on the interior, exterior, or near the openings of any confined or enclosed space that may contain flammable or explosive gases or vapors until the space has been properly cleared. Monitoring shall be continuous during any hot work activities. 10. If a hazard-increasing work activity is to take place in a confined or enclosed space (i.e., welding, painting, working with solvents and coating), the air in the space shall be continuously tested for the presence of flammable or toxic gases and vapors or insufficient oxygen. Forced ventilation shall be used as required. 11. Before employees are allowed to enter a confined space, all electrical and mechanical energy sources that could affect the employees working in the space shall be physically rendered inoperative, locked out, and tagged. If required, the space shall be drained, vented, and cleaned. 12. A properly trained attendant shall be stationed outside the confined space. The attendant shall maintain continuous communication with the employees authorized to be in the confined space. The attendant shall be able to recognize confined-space hazards and changing conditions in the confined space that could affect employees in the space. In the event of an emergency, the attendant shall not enter the confined space but shall be able to summon emergency and rescue services. 13. All employees required to enter a confined or enclosed space shall be equipped with a body harness and lifeline monitored by a properly trained attendant. Other personal protective equipment and rescue devices may also be required depending on the situation. 14. Compressed gas cylinders, other than breathing air, shall not be taken into a confined space. 15. While work is being performed in an enclosed space, a person with CPR and basic first aid training shall be immediately available to render emergency assistance if there is reason to believe that a hazard may exist in the space or if a hazard exists because of traffic patterns in the area of the opening used for entry. 16. Necessary rescue personnel and equipment shall be available in the event of an emergency. 17. Safe access to the confined space shall be maintained at all times. If possible, all cords, hoses, leads, etc., shall be routed through an entrance other than the employee access into the confined space. For additional information concerning confined-space requirements, refer to OSHA standard 29 CFR 1910.146. Trophy Club Municipal Utility District No. 1 Page 115 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TRENCHING AND EXCAVATION SAFETY 1. Before opening an excavation, all interferences such as trees, sidewalks, and foundations shall be removed or supported as necessary to protect employees and the public. 2. The estimated location of utility and other underground installations that may be encountered during excavation work shall be determined before opening the excavation. NO EXCAVATION SHALL OCCUR WITHOUT FIRST OBTAINING APPROPRIATE LINE LOCATIONS THROUGH DIGTESS OR OTHER UTILITY LOCATING SERVICE. 3. When excavation operations approach the estimated location of underground installations, the exact location of the installation shall be determined by safe and acceptable means. 4. While the excavation is open, underground installations shall be protected, supported, or removed to safeguard employees. 5. Employees exposed to vehicular traffic shall wear “high visibility” vests or clothing. 6. A stairway, ladder, ramp, or other safe means of egress shall be located in trench excavations that are 4 feet or more in depth so as to require no more than 25 feet of lateral travel for employees. Ladders must extend 3 feet above the surface and be tied off if necessary. 7. No employee shall be permitted underneath loads handled by lifting or digging equipment. Employees shall be required to stand away from any vehicle being loaded or unloaded to avoid being struck by any spillage or falling materials. 8. All mobile equipment (front-end loaders, bulldozers, and dump trucks) shall be equipped with a warning device such as a back-up alarm. When mobile equipment is operated adjacent to an excavation, a warning system shall be utilized such as barricades, hand or mechanical signals, or stop logs. If possible, the grade should be sloped away from the excavation. 9. In excavations deeper than four feet with the potential for a hazardous atmosphere or oxygen deficiency, air testing shall be conducted before employees can enter an excavation and as often as necessary to ensure the atmosphere remains safe. Ventilation or respiratory protection may be needed to protect employees from harmful atmospheres. 10. Daily inspections of the excavations and adjacent areas and protective systems shall be made by a competent person for evidence of situations that could result in a possible cave-in, failure of protective systems, hazardous atmospheres or other hazardous conditions. An inspection shall be conducted prior to the start of work, when there are changes in weather conditions, if the excavation has been left unattended for a period of time (such as lunch), and as needed. 11. Employees shall not work in excavations in which there is accumulated water or in an excavation in which water is accumulating unless adequate precautions have been taken to protect employees. The precautions necessary to protect employees adequately can include special support or shield systems, water removal, or the use of a body harness and lifeline. 12. Surface water shall be prevented from entering an excavation by utilizing diversion ditches, dikes, or other suitable means. 13. Excavations subject to run-off from heavy rains shall require an inspection by a competent person. 14. Excavated earth (spoil), materials, tools, and equipment shall be placed no closer than two feet from the edge of the excavation. 15. Where employees or equipment are required or permitted to cross over excavations, walkways or bridges with standard guardrails shall be provided. 16. When excavations are left open, warning devices, barricades, or guardrails shall be placed to adequately protect employees and the public. 17. At the end of the workday, as much of the excavation as practical shall be closed. Trophy Club Municipal Utility District No. 1 Page 116 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 18. Mechanical excavating equipment that is parked or operating on streets or highways shall be protected by proper warning devices. 19. Each employee in an excavation shall be protected from cave-ins by an adequate protective system (sloping, benching, shoring, or shielding), unless excavations are made entirely in stable rock, or are less than five feet deep and examination of the ground by a competent person provides no indication of a potential cave-in. 20. When choosing a protective system, a competent person shall take into consideration soil type, vibration sources, previously disturbed soil, layered soil, presence of water, heavy equipment work adjacent to the excavation, limited work area, and other hazard-increasing conditions. 21. Sloping, benching, shoring or shielding for excavations greater than 20 feet deep shall be designed by a registered professional engineer. 22. A “competent person” as used in this section shall mean one who is capable of identifying existing and predictable hazards in the surroundings, or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them. For additional information on excavation requirements, refer to OSHA standard 29 CFR 1926, Subpart P, Excavations. Trophy Club Municipal Utility District No. 1 Page 117 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet WORK ZONE TRAFFIC CONTROL Work zone safety is the adequate safeguarding or protecting of pedestrians, motorists, utility workers and equipment by the use of adequate barriers, warning signs, lights, flags, traffic cones, high level standards, barricade rope, flaggers, etc. on approaches to work areas, excavations, open manholes, parked equipment, etc. Work zone traffic control is accomplished by the use of informative and protective devices, keeping in mind that a safe installation requires the use of these devices in relation to the location of the workers and equipment involved. The use of these devices must be coupled with proper planning, design, installation, inspection, maintenance and the use of good common sense. It is of utmost importance that the work area be properly identified and that warning devices clearly convey the message to the traveling public well in advance of arrival at the work area. The public must be warned in advance, then regulated and guided through or around the work area. Proper work area protection shall be planned to ensure the safety and protection of the public, the worker, and the equipment. 1. If street construction or repair work is to be done, preparations will be made to ensure vehicle and pedestrian safety before work is allowed to begin. 2. If traffic is affected by the operation, proper signs must be used in advance of the work area, and the traffic control signs in and around the affected area are to be correctly placed and maintained for the duration of the period when work is being performed and traffic obstructions exist. 3. When barricades and signs are used overnight, supervisors will examine the work area for proper placement at the end of the workday. 4. All employees working in or near the roadway will wear reflective vests or suitable garments marked with or made of reflectorized or high visibility material while at the work site. Garments worn at night must be made of reflectorized material. 5. Lighted barricades will be used whenever possible for overnight protection. 6. Where traffic must be periodically stopped or obstructed by workers or equipment in a traveled portion of a roadway, a flagger wearing a reflective vest may be stationed. If lack of manpower exists, the roadway must be closed and the traffic detoured. 7. Flaggers will be used to slow or direct traffic where the approach to the work area does not provide adequate visibility to drivers. 8. All plates used to cover holes in the street on a temporary basis are to be spiked in place. 9. In any case where streets are significantly obstructed or closed for any period of time, the police, fire and other relevant departments will be notified of the situation and told approximately how long the closure will be in effect. 10. When pedestrian traffic is impeded, barricades, restrictive tape, rope or other restraint will be used to keep the public from the work site. 11. Holes in the sidewalk or parkway which must be left open will have perimeter protection. Protection of these areas will be in the form of physical barriers and warnings signs. For additional information, please refer to the most current publication of the Texas Manual on Uniform Traffic Control Devices Part VI. Trophy Club Municipal Utility District No. 1 Page 118 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet MATERIAL HANDLING SAFETY 1. Before starting to lift or carry, check to ensure that the walkway is clear of all obstacles. Cautiously test the object to check its weight and center of gravity. 2. Before lifting, face the object and get as close as you can with feet slightly apart. Remember, bend at your knees not at your waist. 3. Use your legs to bring you to a standing position. Make the lift smooth and under control. 4. When carrying an object, grip it firmly and hold it as close to your body as possible. 5. Do not twist your body when lifting or setting an object down. 6. If necessary, obtain assistance in lifting heavy objects by utilizing additional personnel, power equipment or other types of assisted lifting devices. 7. When two or more persons carry a heavy object that is to be lowered or dropped, there shall be a pre-arranged signal for releasing the load. 8. When two or more persons are carrying an object, each employee, if possible, should face the direction in which the object is being carried. Crouch or squat with the feet close to the object to be lifted; secure good footing; take a firm grip; bend the knees; keep the back vertical; and lift by bending at the knees and using the leg and thigh muscles. Employees shall not attempt to lift beyond their capacity. Caution shall be taken when lifting or pulling in an awkward position. 9. Material shall not be thrown from place to place or person to person. 10. A safety line or tag line should be attached to help control loads as they are lifted to elevated work areas. FIRE EXTINGUISHER AWARENESS 1. Employees shall be familiar with both the location and the operation of all fire protection equipment in the vicinity of their work area. 2. Fire extinguishers should be “wall-mounted” in an easily accessible location not more than five feet above floor level. If an extinguisher cannot be easily seen, a sign indicating the extinguisher’s location should also be posted. Except for actual use or inspection purposes, employees shall not move or remove such equipment without proper authority. 3. Fire extinguishers shall not be blocked or hidden behind material or machines. 4. The Safety Supervisor/Superintendent(s) shall inspect all fire extinguishers visually at least once a month and service inspected annually. 5. Employees shall know the classes of fires and the proper extinguishing agent to be used. Employees shall be trained on the primary fire exposures in their immediate work area. 6. Class A-for fires in paper, wood, or cloth Class B-for flammable liquid fires Class C-for electrical fires Class D-for combustible metal fires A multi-purpose “ABC” fire extinguisher will extinguish most types of fires. 7. Remember how to operate most extinguishers: PULL - the pin. AIM - at the base of the fire. SQUEEZE - the handle. SWEEP - from side to side. Trophy Club Municipal Utility District No. 1 Page 119 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet GENERAL TOOL SAFETY 1. All tools shall be of an approved type and maintained in good condition. 2. All tools shall be examined prior to use to ensure adequate working condition. 3. Defective tools shall be tagged to prevent their use and removed from the job site. 4. Employees shall always use the proper tools for the job. 5. Employees shall be trained on the correct use, hazards and limitations of tools used in the workplace. 6. Gloves should be worn when they provide protection to the employee without increasing the chances of the employee becoming entangled at the point of operation. 7. Tools shall not be left unsecured in elevated places. Tethering is recommended in areas where tools may fall to a lower level. 8. Impact tools, such as chisels, hammers and punches that become mushroomed or cracked shall be replaced. 9. Chisels and punches, etc. shall be held with a safe holding device, such as vice grips or pliers to avoid injury to employee’s hand. 10. Wrenches with sprung or damaged jaws shall not be used. 11. Wooden handles that are loose, cracked or splintered shall be replaced, not taped or lashed. 12. Power tools shall be disconnected from any power source while repairs or adjustments are being made. 13. Carrying and storing tools:  Never carry sharp tools in your pockets unless the edges are protected.  Do not carry tools in your hands while climbing a ladder. Hoist them with a rope or use an approved utility belt.  Protect your tools from falling when working from a scaffold, ladder or other elevated work areas. 14. Do not leave tools lying around where they may cause a trip/fall hazard. Tools no longer needed for the job shall be returned to their proper location. Trophy Club Municipal Utility District No. 1 Page 120 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet GENERAL LADDER SAFETY 1. Wooden ladders shall not be painted so as to obscure a defect in the wood; only a clear, nonconductive finish shall be used. 2. All ladders shall be inspected before use. Ladders with weakened, broken, or missing steps, broken side rails, or other defects shall be tagged and removed from service. 3. Ladders and scaffolds shall be sufficiently strong for their intended use. All ladders shall be capable of supporting at least 2.5 times the maximum intended load without failure. 4. Ladders shall not be placed in front of doors opening toward the ladder unless the door is open, locked, or guarded. 5. When ascending or descending ladders, employees shall have both hands free and shall face the ladder. 6. Only one employee shall work from a ladder at one time (except for hook-type ladders). If two employees are required, a second ladder shall be used. 7. Only DISTRICT supplied ladders shall be used by employees. 8. Ladders shall not be used as scaffold platforms unless specifically designed for that purpose. 9. Boxes, chairs, etc., shall not be used as ladders. 10. Portable metal ladders and other portable conductive ladders may not be used near exposed energized lines or equipment except in very specialized situations. 11. The use of stepladders above 20 feet is prohibited and the use of extension ladders above 24 feet is strongly discouraged. STRAIGHT LADDERS 1. Portable straight ladders shall be equipped with nonskid bases or shoes. 2. The ladder shall be placed so that the distance between the bottom of the ladder and the supporting point is approximately one-fourth of the ladder length between the foot of the ladder and the upper support. 3. Straight ladders shall not be climbed beyond the third step from the top. 4. When working from a portable ladder, the ladder must be securely placed, held, tied, or otherwise made secure to prevent slipping or falling. 5. When dismounting from a ladder at an elevated position (such as a roof) the employee shall ensure that the ladder side rails extend at least 3 feet above the dismount position, or that grab bars are present. 6. Employees shall belt off to a ladder whenever both hands must be used for the job or a possibility of the employee falling from an elevated position exists. 7. Ladders shall not be spliced together to form a longer ladder, unless specifically designed to be used as a section ladder. 8. A ladder shall not be placed against an unsafe support. Trophy Club Municipal Utility District No. 1 Page 121 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet STEP LADDERS 1. The top step shall not be used, except for platform ladders. 2. Stepladder legs shall be fully spread and the spreading bars locked in place. 3. Stepladders shall not be used as straight ladders. 4. When an employee is working on a stepladder more than 10 feet high (exception: a platform ladder), another person shall hold the ladder or it should be tied to a support to prevent it from falling. Trophy Club Municipal Utility District No. 1 Page 122 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet MATERIAL STORAGE SAFETY Bins and Shelves 1. Material shall be stored in such a manner that it will be safe from damage. Special care must be taken to assure that stored material poses no hazard to anyone working around it. Only lightweight material should be stored on top shelves. 2. Bins or shelves shall never be used as ladders. 3. Materials shall not be stored on the floor, in front of shelving. Stacking Material 1. When material is stacked all possible precautions must be taken to assure that it will remain stable. The lower level must be blocked or tied to prevent slipping. The height of a stack of material should remain within reasonable limits. 2. When unloading and/or stacking poles or pipe, great care should be exercised to maintain a safe work environment. Do not stand on poles or pipe. Watch for pinch points, and stay out of the path of equipment during unloading. Avoid any contact with creosote, while unloading poles. Flammable Material 1. Under no circumstances shall flammable materials be stored in an area where heat or potential ignition sources may affect the stability of the material. 2. All flammable materials shall be stored in a location that will not endanger life or property. Containers will be clearly and appropriately marked, in accordance with fire safety standards. In addition, storage facilities shall have a sign identifying the materials as “flammable”. 3. Storage of open containers of flammable materials is prohibited. Container covers must be promptly replaced. Smoking will not be permitted inside any warehouse facility, or outside near flammable or combustible materials in the equipment yard. 4. Flammable liquids shall be used only for their designed purposes. Gasoline shall not be used for cleaning purposes or for starting or kindling fires. 5. All solvents should be kept in approved, properly labeled containers. Gasoline and other solvents of this class shall be handled and dispensed only in Underwriters Laboratories (UL) approved, properly labeled (yellow letters) red safety cans. 6. When pouring or pumping gasoline or other flammable liquids from one container to another, metallic contact shall be maintained between the pouring and receiving containers. Transferring of flammable liquids from one container to another shall be accomplished only in properly ventilated spaces free from ignition sources. 7. Strict adherence shall be paid to “No Smoking” and “Stop your Motor” signs at fuel dispensing locations. Housekeeping 1. Work locations including vehicles, buildings, shops, yards, offices, cabs, etc. shall be kept clean and orderly at all times. 2. Combustible materials, such as oil-soaked rags, waste and shavings shall be kept in approved metal containers with metal lids. Containers shall be emptied as soon as practical. 3. Both clean rags and used rags shall be kept in metal or metal lined bins having metal covers. 4. Permanent floors and platforms shall be kept free of dangerous projections or obstructions and shall be maintained reasonably free from oil, grease, or water. Where the type of operation Trophy Club Municipal Utility District No. 1 Page 123 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet produces slippery conditions, mats, grates, cleats or other methods shall be used to reduce the hazard from slipping. 5. Stairways, aisles, permanent roadways, walkways and material storage areas in yards shall be kept reasonably clear and free from obstructions, depressions and debris. 6. Materials and supplies shall be stored in an orderly manner so as to prevent their falling or spreading and to eliminate tripping and stumbling hazards. 7. Paper and other combustible materials shall not be allowed to accumulate, and weeds or other range vegetation shall not be permitted to grow in or around storage areas, shops, substations, pole yards, buildings, fuel tanks or other structures. 8. Batteries shall be stored in a well-ventilated area protected from sparks or open flames. 11. All personnel will practice good housekeeping. Scrap material will be disposed of properly; the work area should be free of any loose material. Smoking Open flames shall not be permitted in areas where flammables or combustibles are present. Smoking will only be allowed in designated smoking areas and never in the vicinity of flammable materials. The absence of “No Smoking” signs shall not be considered authorization for smoking in hazardous locations. Trophy Club Municipal Utility District No. 1 Page 124 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet GENERAL SHOP SAFETY 1. All rotating pulleys, gears, shafts and belts on compressors, motors, etc. shall be properly guarded. No equipment or machinery shall be operated while required guards are not in place. 2. Drain valves on air compressors should be opened frequently to prevent the accumulation of liquid. 3. Safety-relief valves will be installed on all compression tanks. These valves will be tested periodically to ensure their proper operation. 4. Never use compressed air to clean your hands or to blow dirt from clothing or your body. 5. When using compressed air for cleaning purposes, it must be kept at a level below 30 pounds per square inch (PSI). 6. If compressed gas cylinders are stored inside a building, the area will be kept dry and well ventilated. Oxygen and fuel gas cylinders must be stored separately. 7. Cylinder carts, other than those designed to hold cylinders in an upright position, are prohibited. Upright cylinder carts must be equipped with a chain, bar or some other device that will act to stabilize the cylinders. If gauges are not attached to the cylinders, valve caps must be in place. 8. Signage similar to the following must be posted in any cylinder storage areas. “DANGER - NO SMOKING, MATCHES, OR OPEN FLAMES". 9. Radial bench saws shall be equipped with a hood guard, forward travel stop and the head shall automatically return to starting position when released. 10. A face shield and safety glasses shall be worn while grinding. Any grinding equipment without proper safety features is not allowed in the work place. Abrasive wheels shall only be used on machines that have guards that cover the spindle end, nut and flange projections. 11. Grinder work rests must be designed to be adjustable to compensate for wheel wear. Work rests should be adjusted with a maximum clearance of 1/8" to help prevent work from jamming. Tongue guards must also be adjusted to within 1/8". 12. When replacing abrasive wheels, follow the manufacturer's directions for proper installation and inspection. All grinding wheels must be inspected prior to installation to insure that the RPM rating of the wheel is correct for the grinder’s RPM. 13. Identify and label all electrical control devices, such as circuit breakers, fuses, disconnects, etc. 14. All electrical outlets, including wall receptacles, extension cords, etc. must have an independent, third-wire ground system. 15. All electrical tools and equipment shall be effectively grounded unless the tool is an approved double-insulated type. 16. All electrical junction boxes shall have protective covers. All such boxes must have sufficient access space. 17. Stored materials should be stacked in such a manner as not to create a hazard. Stack containers, boxes, parts, etc. in an orderly fashion to ensure stable stacking heights. 18. Heavy bulky materials should be stored on lower shelves to minimize chances of injury due to falling objects. 19. Elevated storage platforms over four (4) feet in height from floor level shall have standard handrails (includes a mid-rail and a top handrail) and toe boards. The handrails will be Trophy Club Municipal Utility District No. 1 Page 125 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet constructed of metal or wood sufficient to withstand 200 pounds of top rail pressure. 20. Proper signage, such as "NO SMOKING" signs, will be installed in all areas where flammable or easily combustible materials are stored. 21. Hooks used on hoisting equipment shall be equipped with a safety latch to help prevent dropping of any lifted load. 22. The hoisting capacity of any hoisting equipment shall be printed clearly on the frame in lettering that is large enough to be read from ground level. All cranes shall be inspected on at least a monthly basis to assure their proper operation and condition. 23. All shops shall have at least two accessible exits for emergency evacuations. 24. Any doors not designated as exits, but may be mistaken for exits should be clearly marked "NOT AN EXIT". 25. Only approved containers are to be used for the storage of flammable and combustible materials. Approved containers can be identified by the presence of a label from a certifying organization such as Underwriters Laboratories. 26. Safety cans shall be painted red and clearly marked to identify the contents. Only approved pumps or self-closing faucets are to be used for dispensing flammable or combustible liquids. 27. No guard shall be removed from any machine or piece of equipment except to perform required maintenance. Guards removed to perform maintenance operations shall be replaced immediately after the completion of the work. GENERAL STORAGE YARD SAFETY 1. All vehicles shall have the emergency brake set when parked on a slope or down grade. 2. All vehicles and equipment shall be parked in a position that does not require backing whenever possible. The keys shall be removed and doors will be locked when vehicles are unattended. 3. Proper personal protective equipment should be evaluated before performing any work in the yard. It is not possible to identify all personal protective equipment that may be required due to the various types of assignments in that area. 4. Miscellaneous tools, equipment and material should be stored on pallets instead of being placed on the ground. Pallets should be stacked in a way that ensures their stability. Stability may be influenced by many items such as the stability of the ground, the height of the stacked material, the configuration of the stacking, etc. 5. Always roll pipe from the ends or from behind to avoid placing your body in the pipe’s path. 6. All pipe racks will be fitted with pipe stops to prevent pipe roll-off. Stripping should also be used at the ends of the pipe to act as spacers. 7. All aboveground fuel storage tanks should be protected on all four sides with heavy-duty guard posts and crash rails. Emergency cut-off switches shall also be installed near the pumping equipment and a fire extinguisher should be readily accessible. 8. A dike system capable of holding the volume of the above ground storage tank should be constructed to help control potential spills. Trophy Club Municipal Utility District No. 1 Page 126 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet COMPRESSED GAS CYLINDER SAFETY 1. Never attempt to lift compressed gas cylinders with an electromagnet. Where cylinders must be handled by a crane or derrick, as on work sites, the cylinders shall be lifted in a cradle or suitable platform, not by the valve protector cap. Do not lift with slings or chokers. Extreme care must be exercised to prevent dropping or bumping of the cylinders. 2. Cylinders, whether full or empty, shall be stored in a rack, chained or otherwise secured to prevent them from falling. 3. Do not use cylinders as rollers, supports or for any other use other than its designed purpose. 4. Cylinders shall have their contents properly identified. Empty cylinders shall be plainly marked “EMPTY” or “MT”, and the valves shall be closed. 5. Cylinders shall not be stored in areas where there is an exposure to direct sunlight. 6. Welding or cutting of any pipeline, tank, empty container or piece of equipment shall not be performed until it is assured that the object is free from flammable materials or an explosive mixture of gases. Before welding or cutting begins, the hazardous materials shall be removed or it shall be vented to the atmosphere to prevent a possible explosion from the expansion of trapped gases. 7. Cylinders shall not be placed where they might become part of an electric current or within five feet of an electrical outlet. Cylinders shall not be allowed to come in contact with energized conductors, ground wires from electrical equipment or welding machines. 8. Valves of compressed gas cylinders shall be opened slowly and with the proper wrench. 9. Before the regulator is removed from a cylinder, the valve shall be closed and all pressure released from the regulator. Use regulators and pressure gauges only with gases for which they are designed and intended. Do not attempt to repair or alter cylinders, valves or attachments. Any changes in the cylinders shall only be performed by the supplier or manufacturer. 10. Leaking cylinders shall not be used. Such cylinders shall be taken away from sources of ignition and the supervisor notified. Leaking compressed gas cylinders shall be taken out of service immediately and handled as follows: a) Close the valves and take the cylinder outdoors well away from any source of ignition. b) Properly tag or mark the cylinder. c) If the leak occurs at a fuse plug or other safety device, take the cylinder outdoors well away from any potential ignition source and open the cylinder valve slightly to allow the contents to escape slowly. Tag the cylinder to warn others. (The environmental and health effects of the contents must be evaluated prior to allowing the cylinder to bleed-down.) d) Post warnings against approaching with lit cigarettes or other potential ignition sources. e) Promptly notify the supplier and follow their instructions for handling/returning the cylinder. 11. Do not remove or change the marks and/or numbers stamped on compressed gas cylinders. In addition, any labels shall be left in place for identification purposes. 12. Cylinders that are heavy or difficult to carry by hand may be rolled on their bottom edge, but they should never be dragged. 13. Do not tamper with safety devices in valves or on cylinders. 14. Consult the supplier of the gas or the appropriate Material Safety Data Sheet (MSDS) when there are doubts concerning the proper handling of a compressed gas cylinder or its contents. 15. When cylinders are transported: (1) Load to allow as little movement as possible. Trophy Club Municipal Utility District No. 1 Page 127 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet (2) Secure them to prevent violent contact or falling. (3) Remove regulators and put valve protection caps in place. Trophy Club Municipal Utility District No. 1 Page 128 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet CHLORINE GAS CYLINDERS General Information Chlorine gas is greenish-yellow and smells like bleach. It is highly corrosive and irritating to the eyes, nose, throat, and mucous membranes. It reacts violently with petroleum products such as gasoline, diesel, oil, solvents and turpentine. Chlorine gas is about 2.5 times heavier than air and will settle in low-lying areas unless there is sufficient wind for dispersal. It can form phosgene (a toxic and corrosive gas) in the presence of carbon monoxide from a fire, and sulfuryl chloride (a toxic corrosive gas) in the presence of sulfur dioxide from auto exhaust. Despite these hazards, chlorine does not have to be a serious risk to those who handle it if they are properly trained. Emergency Help Make a list of all relevant contact numbers and keep them posted at several locations in the plant and office. The list should include the fire department that will respond to the facility, police department, county emergency management office and Texas Commission on Environmental Quality regional office. Keep the numbers updated. Inform local police and fire departments of the possible hazards associated with all the chemicals used at the plant site, especially chlorine, so they can be prepared in the event of an emergency. Organize escape plans from areas where there might be chlorine emission. Taking short cuts may not only be dangerous, they could be deadly. Protective Equipment Each site where gas chlorine is used should have respiratory protection equipment that meets National Institute for Occupational Safety and Health requirements available. This equipment should be stored at a convenient location but not inside any room where chlorine is used or stored. The unit(s) should use compressed air, have at least a 30-minute capacity and be compatible with – or exactly the same – as the units used by the fire department that will respond to the water treatment plant. The unit(s) should also be tested and refreshed on a regular basis. Each operator should be provided at least one pair of rubber gloves, an apron or other protective clothing, and goggles or facemasks. Each plant site should have installed a deluge shower and eye- washing device where strong acids and alkalines are used or stored. In addition, the site should have a water-holding tank that allows water to come to room temperature in the water line feeding the deluge shower and eye-washing device. The Buddy System Having a second person at the plant when changing or handling chlorine is required. If one operator is incapacitated, the other can call for help. Under no circumstances should an employee attempt to handle chorine cylinders when alone at a plant site. Chlorine Leak Detection Chlorine storage areas should have continuous leak detection equipment with sound and visual warnings that can be heard and seen throughout the plant site. This unit should be calibrated and tested at regular intervals and documented. A bottle of ammonium hydroxide, 56 percent ammonia solution, should be available for chlorine leak detection. A leak repair kit approved by the Chlorine Institute should be provided (Kit A for cylinders and Kit B for containers). Safety for 100- and 150-pound cylinders and one-ton containers • Never lift a cylinder by its hood. • Always keep the hood in place, except when the cylinder is being used. • Never expose cylinder to heat or direct sunlight. • Never drop a cylinder, or knock a cylinder over. • Never tamper with a fusible plug. • Always keep empty cylinders separate from full ones. • Always secure empty and full cylinders with a cable or chain. • Never store liquid or gas chlorine with ammonia. • Do not move full one-ton containers with equipment designed to handle less than two tons. • Do not connect liquid valves of two or more containers to a common manifold. • Never store combustible or flammable materials near chlorine containers. • Never attempt to weld an “empty” chlorine pipeline without purging it with air. • Do not spray water on a leaking container. It will make the leak worse. • Take shallow breaths in the chlorine room until you are sure there is not a chlorine leak. Trophy Club Municipal Utility District No. 1 Page 129 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Chlorine First Aid Inhalation • Remove victim from contaminated area. • Keep victim warm, in a reclining position with head and shoulders elevated. • Give artificial respiration, if necessary. • Administer oxygen as soon as possible. • Call a physician immediately. Skin Contact • Shower victim, removing all contaminated clothing. • Wash affected area with soap and water. Eye Contact • Irrigate eyes with water for 15 minutes, holding eyelids wide apart. • Call a physician immediately. • Irrigate a second 15-minute period if physician is not immediately available. Health Effects • Low concentrations: Burning eyes, nose and throat; redness in the face; sneezing and coughing. • High concentrations: Tightness in the throat and difficulty breathing. • 1,000 parts per million (ppm) is fatal after a few breaths. • Even an hour later, 35-51 ppm can be fatal. Trophy Club Municipal Utility District No. 1 Page 130 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet GENERAL WELDING AND CUTTING SAFETY 1. Welding and cutting shall only be performed by experienced and properly trained personnel. 2. The work area shall be inspected for potential fire hazards before any cutting or welding is performed. 3. When welding or cutting in elevated positions, precautions shall be taken to prevent sparks and hot metal from falling onto people or material below. 4. Suitable fire extinguishing equipment shall be immediately available at all locations where welding and cutting equipment is used. 5. Proper strikers shall be used in lighting torches. Matches and cigarette lighters shall not be used. 6. A fire watch shall be maintained whenever welding or cutting is performed in locations where combustible materials present a potential fire hazard. A fire check should be made of the entire area after completion of welding or cutting activities. 7. Machinery, tanks, equipment, shafts or pipes that could contain explosive or flammable materials shall be thoroughly cleared and decontaminated prior to the application of heat. 8. In dusty or gaseous spaces where there is a possibility of an explosion, welding or cutting equipment shall not be used until the space is adequately ventilated. 9. Adequate ventilation or approved respiratory equipment shall be used while welding in confined spaces or while cutting, brazing or welding zinc, brass, bronze, stainless steel, galvanized or lead coated materials. 10. Welders shall wear clothing made of fire resistant fabrics, gloves, appropriate footwear, sleeves and a buttoned collar. All protective clothes and equipment should be worn in a manner that provides the most efficient protection from slag or other hot material. 11. When using an arc welder, use No. 10 or No. 12 shade lenses. When using acetylene torches for welding or cutting, use No. 5 or No. 6 shade lenses. 12. Regular shaded safety glasses do not provide adequate protection for welding or cutting operations. 13. Proper eye protection in the form of safety glasses and a face shield should be worn during any portable grinding activities. Safety glasses should also be worn during any slag chipping activities. GAS WELDING 1. Suitable eye protection, protective gloves and clothing shall be worn during welding or cutting operations or while cleaning scale from welds. Helpers or attendants shall wear proper eye protection. Other employees shall not observe welding operations unless they use approved eye protection. 2. Matches shall not be used to light a torch. A torch shall not be lit on hot work. 3. When gas-welding equipment is not in use, the cylinder valves shall be closed and the pressure in the hose released. 4. Gas hoses shall not be positioned so they create tripping/slipping hazards. 5. Always inspect oxygen or fuel gas hoses for leaks, burn spots, worn places, or other defects before pressurizing. Trophy Club Municipal Utility District No. 1 Page 131 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet ELECTRIC WELDING 1. No electric welding machine, either A. C. or D.C., shall be operated until the frame or case of the machine is electrically grounded for protection from potential shock hazards. 2. All ground and electrode lead cables will be inspected before use for bad or damaged connectors. Only connectors designed for joining or connecting will be used for that purpose. 3. Welders shall wear an approved welding helmet, proper protective gloves and fire-resistant clothing during welding activities. Proper eye protection in the form of safety glasses and/or a face shield should be worn by the welder and any helpers in the area when chipping slag, grinding, etc. Other employees shall not observe electric welding operations unless they use approved eye protection. 4. Welders shall wear proper eye protection to guard against flying particles when the helmet is raised. 5. Welding screens shall be used whenever practical to help control potential ultraviolet light exposures to other personnel in the area. 6. Welding machines will be placed at least 4 feet apart. 7. Fire fighting equipment should be placed in the immediate area and a fire watch used as necessary to control any fire potential. Trophy Club Municipal Utility District No. 1 Page 132 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet COLD AND HEAT RELATED ILLNESSES AWARENESS Cold Related Illnesses Hypothermia is when the body’s temperature drops below normal causing uncontrollable shivering, weakness, drowsiness, disorientation, unconsciousness, and even death. Persons working outdoors during the winter months should follow the guidelines listed below: 1. Dress in layers. 2. Keep dry. 3. Work with co-workers when possible. Heat Related Illnesses Heat stroke, heat exhaustion, heat cramps and heat rash are health related problems associated with working in hot environments. Heat related illnesses can be caused by prolonged exposure to hot temperatures, limited fluid intake, or failure of temperature regulation mechanisms in the brain. The most serious health disorder associated with working in a hot environment is heat stroke. Symptoms of heat stroke include hot dry skin, no sweating, high body temperature, rapid heartbeat, mental confusion or a loss of consciousness. While medical help is being called, the victim should be moved to a cool area and his/her clothing soaked with cool water. Vigorous fanning of the body will increase cooling. Death can occur if prompt first aid and medical help is not given. Heat exhaustion occurs as a result of excess fluid loss and failure to replace the minerals and fluid lost during sweating. Signs of heat exhaustion include extreme weakness or fatigue, giddiness, nausea or headaches. The skin is clammy and moist and the body temperature is relatively normal. The best treatment for heat exhaustion involves resting in a cool place and drinking plenty of fluids. Heat cramps are painful muscle spasms, which are caused by excessive fluid and salt loss. Such cramps can be treated by consuming fluid replacement beverages. Heat rash is likely to occur in hot and humid environments where sweat cannot be easily evaporated from the skin surface. It can be prevented by resting in a cool place and allowing the sky to dry. By following a few basic precautions, health problems associated with working in hot environments can be prevented: 1. Those unaccustomed to working in the heat should be given time to adjust to work in a hot environment. 2. Wear light, loose fitting clothing and protect yourself by wearing a hat. Sunscreen should also be used when prolonged exposures to sunlight may be possible. 3. Drink plenty of fluids to help prevent dehydration. Eight to ten (8-10) ounces of fluid are recommended every ten to fifteen (10-15) minutes when working in extremely hot or humid conditions. Beverages containing alcohol or caffeine should be avoided. 4. Alternate work and rest periods. Heavy work should be scheduled for the cooler parts of the day if possible. 5. Educate employees on the symptoms, treatments and preventive measures for heat related problems. Trophy Club Municipal Utility District No. 1 Page 133 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet PESTICIDE/HERBICIDE SAFETY 1. When applicable, all employees who apply pesticides or herbicides shall be licensed. 2. Before using any pesticide or herbicide, employees shall read the label carefully and follow the directions and precautions. 3. Pesticides shall be stored in a properly labeled, tightly sealed container and under lock and key at all times. The building, room, or structure shall be clearly marked with pesticide warnings. 4. Before handling any pesticide/herbicide, the user should review the material safety data sheet and label to identify any personal protective equipment that will be needed to prevent a possible exposure. 5. Mix the pesticides/herbicides in a well-ventilated, well-lit area. Mix only at recommended rates and apply only at specified dosages. 6. Check application equipment for leaking hoses or connections, plugged or worn nozzles, and examine the filter to ascertain that it is free of debris. 7. Employees shall avoid contact with skin or inhalation of mists or spray. 8. Material Safety Data Sheets (MSDS) shall be maintained and kept near material and storage locations. 9. Spray equipment shall be cleansed daily when using oil-based solutions. 10. Pesticides/herbicides shall not be stored or disposed of where they could contaminate people, property or waterways. 11. Empty containers shall be disposed of in a safe manner. 12. Pesticides/herbicides should only be applied under favorable time and weather conditions. 13. Do not eat, drink or use tobacco products while handling pesticides/herbicides. Trophy Club Municipal Utility District No. 1 Page 134 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet CHAIN SAW SAFETY 1. Employees operating powered trimming equipment will always: wear safety glasses and/or face shields and hearing protection. Other personal protective equipment such as chaps, gloves, fall protection, etc. should also be evaluated to gauge its need. 2. When starting a chain saw, it shall be placed on or against a solid support. 3. The operator shall grip the chain saw with both hands during the entire cutting operation. 4. The saw bumper shall be against the tree or limb before starting a cut. 5. Chain saw operators shall regularly clear the immediate area around their work to make certain that brush/limbs will not interfere with the chain saw or operator. 6. Chain saws shall not be modified in such a way to allow locking of controls in the “on” position. 7. The chain saw engine or motor shall be stopped when: a. Working on any part of the chain or cutting bar. b. Being moved from one location to another. c. The unit is unattended. 8. Gasoline driven chain saw engines shall be stopped when being refueled. If gasoline is spilled on the chain saw during refueling, it shall be wiped off before the engine is started. 9. A gasoline driven chain saw shall not be used above shoulder level. Employees shall not approach the chain saw operator within the reach of the saw blade while it is in operation. 10. Ropes, pulleys, etc. should be used as necessary to lower larger limbs that may endanger persons and property if allowed to “free-fall”. 11. The proper use of fall protection and/or ladders should be reviewed with all employees prior to working from a position other than ground level. Trophy Club Municipal Utility District No. 1 Page 135 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet BACKHOE / LOADER SAFETY 1. Operators shall be adequately trained and qualified to operate the equipment. The operators shall become thoroughly familiar with the equipment before using it and they must understand the contents of the operator's manual. 2. The operator is responsible for inspecting the equipment before it is used. The brakes and controls shall also be tested by the operator prior to use. (Needed repairs shall be reported immediately.) Observe proper maintenance and repair of all pivot pins, hydraulic cylinders, hoses, snap rings and main attachment bolts daily. 3. Operators should maintain “three points of contact” with the equipment when entering or exiting. This will allow the operator to regain their balance if a slip occurs. 4. Back-up alarms are a useful warning device and should be used when possible, especially on larger vehicles and equipment that may severely restrict your view to the rear of the vehicle. If an alarm is not present, the operator should honk his horn to warn others of the moving vehicle. Back-up alarms should be operable at all times. 5. Only the operator shall be allowed on the equipment during operation, unless a seat is provided for another occupant. 6. Employees shall never be allowed to ride in the bucket or use the bucket for an elevated platform. 7. Walk around the equipment to observe for children and others before starting up. Consider the use a spotter when backing the equipment. 8. Keep bystanders in the clear while operating the equipment. No one is allowed in a ditch while a backhoe is excavating. 9. Locate underground utility lines and overhead power lines before starting to dig. Always contact utility companies to physically locate any underground lines. Do not operate a backhoe within 10 feet of an overhead electrical line. Hand-dig in the vicinity of all known underground utility lines and pipelines. 10. Never attempt to lift loads in excess of the equipment’s capacity. 11. Never allow anyone to get under the equipment or reach through the lift arms while the bucket is raised. 13. Physical blocks may include safety stands, timbers, cinder blocks, etc. that can withstand the force. 14. Use care at all times to maintain proper stability. Drive at safe speeds over rough ground, on slopes, when crossing ditches and when turning corners. 15. To prevent upsets when operating on a slope, avoid using the full reach and swinging a loaded bucket to the downhill side. 16. Always center and raise the boom before moving to a new location. 18. Do not attempt to exit the equipment while it is still in motion. Apply the parking brake and shut down the engine before leaving equipment. 19. Lubrication activities or mechanical adjustments shall not be attempted while the equipment is running if there is a possibility of contacting a pulley, belt, shaft, etc. that is in motion. 19. Park the equipment on level ground when possible. As a minimum, the bucket should be lowered, the brakes set, the transmission engaged and engine killed when parking. 20. Use care in attaching towing lines to the equipment. Pulling from the tractor rear axle or any Trophy Club Municipal Utility District No. 1 Page 136 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet point above the axle may cause an accident. 21. Slow moving placards and other warning devices should be used to help other motorists in spotting the slow-moving vehicle from a safe distance. Trophy Club Municipal Utility District No. 1 Page 137 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TRACTOR/SHREDDER SAFETY 1. The operator shall wear a securely fastened seat belt if the tractor/shredder is equipped with rollover protection. 2. Guards around chains, shafts, pulleys, gears, etc. shall always remain in place while the equipment is in operation. 3. Use caution when operating near slopes, cuts, depressions, drop-offs, soft shoulders, ditches, etc. Operators shall constantly watch for hidden objects and uneven ground. Hazardous areas shall be pre-cleaned and special hazards removed prior to mowing. 4. Use care when entering traffic areas, crossing railroad tracks, etc. 5. Operators should maintain “three points of contact” with the equipment when entering or exiting. This will allow the operator to regain their balance if a slip occurs. 6. Back-up alarms are a useful warning device and should be used when possible, especially on larger vehicles and equipment that may severely restrict your view to the rear of the vehicle. If an alarm is not present, the operator should honk his horn to warn others of the moving vehicle. Back- up alarms should be operable at all times. 7. Only the operator shall be allowed on the equipment during operation, unless a seat is provided for another occupant. 8. Lubrication activities or mechanical adjustments shall not be attempted while the equipment is running if there is a possibility of contacting a pulley, belt, shaft, etc. that is in motion. 9. Take sharp turns at low speed. 10. Proper personal protective equipment shall be worn at all times. On a tractor with an uncovered cab, the operator should as a minimum wear safety glasses and hearing protection. Other personal protective equipment such as gloves, face shields, sleeves, boots, etc. should be evaluated for individual jobs. Sunscreen should also be used in areas where the operator may be exposed to sunlight for long periods of time. 11. Slow-moving placards and other warning devices should be used to help other motorists in spotting the slow-moving vehicle from a safe distance. Trophy Club Municipal Utility District No. 1 Page 138 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet GROUNDS MAINTENANCE SAFETY Power Lawn Mowers and Edger’s 1. All power lawn mowers shall be equipped with adequate guards, which shall remain in place while the mower is in use. 2. Prior to making adjustments, inspections, or repairs, the employees shall permit the mower to come to a complete stop. A spark plug wire shall be removed if necessary for energy control. 3. When operating a mower or edger, the employee shall: a. Remove any rocks, pieces of wire or other foreign objects from the area. b. Avoid directing the discharge opening toward themselves or other individuals in the vicinity. c. When mowing on a slope or incline, mow across the face of the slope. d. Wear proper personal protective equipment for the task being performed. Necessary personal protective equipment may include safety glasses, goggles, face shields, hearing protection and work boots. Trophy Club Municipal Utility District No. 1 Page 139 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet POISON IVY, OAK OR SUMAC AWARENESS 1. Sensitivity to these plants can vary and some people who do not appear sensitive may develop sensitivity on later exposures. 2. Exposures to poison ivy, poison oak or sumac are greatest in the spring and summer months when the oil (urushiol) is most abundant. 3. Onset of the rash is from a few hours to several days after exposure. The skin becomes red; blisters will appear, usually accompanied by itching. As symptoms progress, swelling and fever may develop. 4. Common poison ivy can be recognized by its three green, glossy leaflets that turn yellow in the fall. 5. Western poison oak can be recognized by its vine form and three leaflets that are green or brown in color with yellow veins and brownish/yellow stems. In addition, the leaves are covered with hair on the underside and there are groups of hairy, yellowish berries. 6. Poison sumac is recognizable as a woody shrub or small tree, five to twenty five feet tall and containing seven to thirteen leaflets per stem. The leaves turn red in the fall. Poison sumac has cream-colored berries that hang in loose groups from the branches. 7. If you are going to be in areas where you know poison oak or ivy is likely to grow, wear long pants and long sleeves, and if practical, gloves and boots. Your best protection is to identify the plant and avoid contact. For highly sensitive persons, a barrier cream can provide even greater protection. 8. Be aware that the plant’s oily resin sticks to almost all surfaces and can even be carried in the wind (on particles of dust) when there is a fire burning. If you think you have contracted poison ivy, follow these simple procedures: 1. Wash all exposed areas with cold running water as soon as you can. If this is done within five minutes, the water should neutralize or deactivate the urushiol in the plant’s oil before it can bond with your skin and create a rash. Soap is not necessary and may even spread the oil. 2. If possible, change clothes. Wash all clothing outside with a water hose before taking it into the work area or home to prevent the oil from being transferred to furniture or rugs. Resinous oils can last on tools and clothing for months unless properly cleaned or laundered. 3. Mild rashes can be treated with lotions and by soaking in an oatmeal bath or covering the rash with wet compresses. Contact a physician for treatment of severe cases or if the irritation is not cleared up in three or four days. 4. Report suspected exposure to your supervisor immediately. Trophy Club Municipal Utility District No. 1 Page 140 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet GENERAL PAINTING SAFETY RULES 1. Read and follow the manufacturer's directions carefully when applying any finishing materials, such as lacquer, enamel, paint, etc. If questions arise as to the hazards of the substance, refer to the applicable Material Safety Data Sheet (MSDS). 2. Personal protective equipment, as recommended by the manufacturer, shall be used when applying the products. 3. Any spray painting must be done with an adequate amount of clearance from any potential sources of ignition. When possible, painting should be performed in isolated areas where ignition sources do not exist or are very minimal. 4. Any flammable substances, such as paints, thinners, etc., must be stored in proper storage areas or in a UL listed metal storage cabinet. 5. Any flammable substances removed from their original containers shall be stored in UL listed storage containers, if the original container will not meet the requirements. 6. Bond metal containers when transferring flammable liquids, especially those that are known Class I flammable liquids. Refer to Material Safety Data Sheets for flammability information. 7. Use the proper type of respirator at all times when applying toxic paints. If questions arise as to the toxicity of the paint, refer to the applicable Material Safety Data Sheet (MSDS). 8. All employees required to use respirators shall be trained on the proper use of the assigned respirator. The employees shall also be made aware of any limitations of the respiratory protection. 9. Never have more than one day's supply of flammable substances outside of an approved storage area. 10. Clean up all spills promptly and in accordance with the requirements on the Material Safety Data Sheet (MSDS). 11. Dispose of oily, paint or solvent-soaked rags in metal containers with tight fitting lids to prevent possible chemical reactions that may result in “spontaneous combustion”. 12. Use properly designed and erected ladders, scaffolds, elevated mobile work platforms, etc., when painting above ground level. Do not work or place elevated equipment within 10 feet of power lines. 13. When using spray guns and compressed air:  Follow all rules concerning the safe handling of combustible and flammable materials.  Exercise caution in the handling of compressed air equipment.  Adjust and regulate the air pressure on the spray gun before starting work.  Clean the spray gun and other equipment thoroughly after each use. 14. Read and follow the manufacturer's directions carefully when applying any finishing materials, such as lacquer, enamel, paint, etc. If questions arise as to the hazards of the substance, refer to the applicable Material Safety Data Sheet (MSDS). 15. Personal protective equipment, as recommended by the manufacturer, shall be worn when applying the products. 17. If a spray booth is available, it should be used whenever possible. All employees should be trained on the use of the booth ventilation system and it should be in operation during every spraying operation. Trophy Club Municipal Utility District No. 1 Page 141 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet GENERAL OFFICE SAFETY 1. Employees shall walk cautiously up and down stairs and use handrails whenever possible. 2. Caution shall be exercised when walking around blind corners. 3. Desk drawers and file cabinets shall be kept closed when not in use. 4. Only one drawer of a file cabinet shall be pulled out at a time. 5. Boxes, chairs, buckets, etc. shall not be used in place of ladders. 6. The floor shall be kept clear of tripping hazards such as telephone cords, electrical extension cords, paper cartons, etc. 7. Employees mopping or waxing floors shall place warning signs to alert co-workers of the potential for slippery floors. In addition, all liquid spills shall be cleaned up immediately and signs put in place until the hazard is alleviated. 8. Material shall be stored on shelves in a manner to prevent falling; heavy objects shall be placed on lower shelves. 9. Hallways and aisles shall be kept clear of obstructions. 10. All emergency exits, electrical panels, fire extinguishers, and emergency equipment shall be kept clear of all obstructions. 11. Solvents or other toxic substances shall be used only with adequate personal protection or in well-ventilated areas. Material Safety Data Sheets (MSDS) should be accessible to all employees who are using these substances. 12. Employees SHALL NOT: clean, oil or adjust any machine that is running. If the machine is not equipped with a starting switch that can be locked in the “off” position, it shall be disconnected from the power source. 13. Unsafe electrical cords, faulty equipment, or any other hazardous condition shall be reported and taken out of service until the repairs are completed. 14. Broken glass and other sharp objects shall not be placed in wastepaper containers. Trophy Club Municipal Utility District No. 1 Page 142 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet ERGONOMICS AWARENESS Work Stations Chairs should be easily adjustable and provide good lumbar support. If feet cannot rest firmly on the ground, a footrest may be provided. Chairs with a five-point base are recommended due to the stability that is provided. Sufficient leg room must be allowed for seated operators. Position the monitor directly in front of the operator. The operator’s eyes should be level with the top of the screen. Viewing distance between the user’s eyes and the screen should be approximately 16 to 22 inches. The equipment or sources of light should be positioned so that glare or bright reflections on the display screen are minimized. Adjust the height of the chair and/or keyboard so that the shoulder-elbow-arm angle is approximately 70-90 degrees. Keyboard heights and placement should be adjustable. Use a cushioned palm rest if needed to keep user’s hands and fingers in the same plane as the forearm and avoid resting wrists and forearms on sharp table edges. Work surface heights should range from 23 to 28 inches for seated work stations. In addition, your work area should be well organized with routine operations within easy reach and easily accessible. Document holders should be placed adjacent to and at the same height as the display screen. Operators should adjust positions frequently and get up and move around to help avoid fatigue. Lighting, Noise and Heat Adequate but not excessive heat should be provided. Windows should be equipped with adjustable blinds. Use task lighting where extra illumination is required. Noise above 85 to 90 decibels (dBA) may be harmful to workers. When exposed to high noise levels, employees shall utilize hearing protection equipment to ensure proper working conditions. Whenever possible, isolate noisy machines and equipment in a remote location. Tailor work practices to prevent heat/cold-related disorders. Employees exposed to hot environments must know the appropriate medical steps to counteract potentially life threatening situations such as hypothermia, heat stroke, heat exhaustion, and heat cramps. Trophy Club Municipal Utility District No. 1 Page 143 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Aggressive Animal Awareness 1. Any employees who are likely to encounter an aggressive animal during the performance of their normal duties, such as meter readers, system operators, and utility workers, should be provided basic instructions to protect themselves. 2. Call animal control immediately if you contact an aggressive animal. 3. Clear the area of other people while waiting for animal control. Crowds may scare the animal and cause it to attack. 4. Call for the animal’s owner or handler. 5. Do not run away unless you are certain of quickly reaching a place of safety. 6. Back away slowly while continuing to speak in a firm, calm voice. 7. Back against any available object to prevent an attack from the rear if more than one animal is present. 8. If attacked, use a baton, billy club or stick to strike the animal rather than throwing anything at it. Sprays may also be useful as a deterrent if available, but should only be used if you are not downwind and have been made familiar with its use. 9. Do not back an animal into a corner, as this may cause it to attack. Trophy Club Municipal Utility District No. 1 Page 144 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TIPS FOR PREVENTING WORKPLACE VIOLENCE 1. Recognize signs that may precede violence in your co-workers or customers and report them to your supervisor. Be cautious when you deal with a person who: a. Makes verbal threats on the job about getting “even” with co-workers or with your employer for disciplinary action or dismissal b. Regularly threatens or intimidates others c. Claims people are out to get him or her d. Talks a lot about weapons-and may own them e. Holds grudges f. Blames others for problems or setbacks g. Gets angry very easily and often h. Is defensive when criticized 2. Report the following behavior to you supervisor: a. A customer that becomes unusually angry with you because of perceived slow service, perceived poor product quality or lack of information b. A customer who talks abusively when making a telephone complaint c. A customer or other person who threatens you or co-workers 3. Respond effectively to a threatening or violent situation: a. Take all threats seriously. b. Stay calm and be polite-look the person in the eye and do not argue or threaten. c. Address each customer with a friendly greeting when you are on the phone or meeting the customer in person and be courteous at all times. d. Notify the General Manager and/or police if you are frightened or use a warning signal to alert co-workers. 4. Protect yourself and co-workers on the job: a. Know how to use an alarm or alert staff to possible danger. b. Develop a “danger signal” you can use to alert others to possible danger. c. Require all visitors to wait in the lobby, have them sign-in., Report any unusual packages to appropriate personnel, do not open them. d. Lock purses and personal belongings in a desk. e. Report signs of a break-in and missing items immediately. 5. Follow security policies and procedures: a. Keep locked doors locked, do not prop them open. b. Do not share badge access cards. Do not allow non-employees (including ex-employees) to avoid sign-in and other visitor entry procedures c. Do not engage in fistfights or other aggressive behavior at work. d. Do not bring a weapon to work or leave one in your car. e. Do not drink or use drugs at work, or work under the influence. f. Report all threats and security violations. 6. Take special precautions when working late or alone: a. Inform someone that you are working late. b. Lock the door to your work area if you are alone. c. Work near a phone and with lights on. d. Avoid using dark stairways or halls. e. If working with others, try to leave and walk to transportation together. f. Have your car keys ready as you leave the building. g. Check under and inside your car before unlocking it. h. Lock your car as soon as you are seated in it. i. Walk confidently and quickly to show that you know where you are going and what you are doing. j. Try to run away from an attacker if possible and yell to alert others. k. Give an attacker money or jewelry on demand. (YOU ARE REQUIRED TO REPORT VERBAL, PHYSICAL OR ANY FORM WORKPLACE VIOLENCE IMMEDIATELY TO YOUR IMMEDIATE SUPERVISOR) Trophy Club Municipal Utility District No. 1 Page 145 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 1 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 PERSONNEL POLICY MANUAL Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, TX 76262 January 15, 2013 April 15, 2015 March 17, 2015 NOTICE TO EMPLOYEES The policies set forth in this manual do not constitute a contract between the employer and any of its employees, but rather, are intended as guidelines for personnel administration. Trophy Club Municipal Utility District No. 1 Page 146 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 2 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 TABLE OF CONTENTS 2 SECTION I: ADMINISTRATION 1.1 POLICY MANUAL 5 1.2 AT WILL EMPLOYMENT 5 1.3 ORGANIZATIONAL CHART 6 1.4 SCOPE 6 1.5 ADMINISTRATION OF THESE RULES 6 1.6 SEVERABILITY 6 SECTION II: EMPLOYMENT & STANDARDS OF CONDUCT 2.1 EQUAL EMPLOYMENT 6-7 2.2 CATEGORIES OF EMPLOYMENT 7 2.3 EMPLOYMENT 7 2.4 QUALIFICATIONS 7 2.5 APPLICATION FOR EMPLOYMENT 7 2.6 METHODS OF RECRUITMENT AND SELECTION 7-8 2.7 APPLICANT'S BASIS OF EMPLOYMENT 8 2.8 PERSONS WITH DISABILITIES 8 2.9 SELECTION 8 2.10 ORIENTATION PERIOD 8 2.11 PERFORMANCE EVALUATIONS 8 2.12 COMPENSATION ADJUSTMENTS 8-10 2.13 APPEARANCE 10 2.14 NEPOTISM 10 2.15 POLITICAL ACTIVITY 10-11 2.16 STANDARDS OF CONDUCT 11 2.17 FRAUD POLICY 11-13 2.18 OUTSIDE ACTIVITIES 13 2.19 GIFTS AND GRATUITIES 13-14 2.20 DISTRICT VEHICLE USE 14 2.21 EDUCATION POLICY 14-15 2.22 HEALTH AND SAFETY 15-16 2.23 TRAVEL AND REIMBURSEMENT POLICY 16-17 2.24 COMMUNICATIONS 17 2.25 DISCIPLINE- GENERAL 17-18 2.26 PROGRESSIVE DISCIPLINE 18-19 2.27 GRIEVANCE PROCESS POLICY 19 2.28 GRIEVANCE PROCEDURES 19-21 SECTION III: SEPARATIONS FROM EMPLOYMENT 3.1 TYPES OF SEPARATIONS 22 3.2 RESIGNATION 22 Trophy Club Municipal Utility District No. 1 Page 147 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 3 3.3 RETIREMENT 22 3.4 REDUCTION IN FORCE 22 3.5 DISMISSAL 22 3.6 DISABILITY 22 3.7 DEATH 22 3.8 EXIT INTERVIEW 22 3.9 RETURN OF DISTRICT PROPERTY AT TERMINATION 22 3.10 TERMINATION PAY 23 SECTION IV: SUBSTANCE ABUSE POLICY 4.1 PURPOSE 23 4.2 POLICY 23 4.3 DEFINITIONS 24 4.4 SEARCHES 24 4.5 POST ACCIDENT DRUG TESTING 24 SECTION V: ON THE JOB INJURIES 5.1 INSURANCE 24 5.2 COMPENSATION 24-25 5.3 MEDICAL ATTENTION 25 5.4 REPORTING 25 5.5 RETURN TO SERVICE 25 5.6 BENEFITS 25 SECTION VI: PAY, OVERTIME, ABSENCES, LEAVE AND HOLIDAYS 6.1 HOURS OF WORK 25 6.2 PAYDAY 25 6.3 OVERTIME WORK AND PAY 25-26 6.4 ABSENCES WITH PAY 26 6.5 SICK LEAVE WITH PAY 26-27 6.6 VACATION 27 6.7 COMPENSATORY TIME OFF 27 6.8 HOLIDAYS 28 6.9 CIVIL LEAVE 28 6.10 MILITARY LEAVE 28 6.11 SPECIAL LEAVE OF ABSENCE 29 6.12 FAMILY AND MEDICAL LEAVE 29-32 6.13 EMPLOYEE ON CALL 32-33 6.14 BAD WEATHER 33 SECTION VII: EMPLOYEE BENEFITS 7.1 GENERAL 33 7.2 SOCIAL SECURITY 34 7.3 WORKERS’ COMPENSATION 34 7.4 LIFE, MEDICAL AND DENTAL INSURANCE 34 Trophy Club Municipal Utility District No. 1 Page 148 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 4 7.5 LONG TERM DISABILITY 34 7.6 UNEMPLOYMENT INSURANCE 34 7.7 RETIREMENT BENEFITS 34 7.8 SERVICE AWARDS 34 7.9 PERFORMANCE AWARDS 34 7.10 EMPLOYEE FUND 34 7.11 LONGEVITY PAY 34-35 7.12 UNIFORMS 35 SECTION VIII: HARASSMENT 8.1 POLICY STATEMENT 35 8.2 EXAMPLES OF PROHIBITED UNLAWFUL HARASSMENT 36 8.3 SEXUAL HARASSMENT 36 8.4 PROCEDURE FOR REPORTING HARASSMENT 36-37 8.5 INVESTIGATING ALLEGED HARASSMENT 37 8.6 RETALIATION 37-38 SECTION IX: WORKPLACE VIOLENCE 9.1 GENERAL INFORMATION 38 9.2 DEFINITIONS 38 9.3 APPLICABILITY 38 9.4 RESPONSIBILITIES OF EMPLOYEES 38 9.5 RESPONSIBILITIES OF SUPERVISORS AND MANAGEMENT 38-39 9.6 RESPONSE TO INCIDENTS 39 9.7 DISCIPLINE 39 SECTION X: WEAPONS POLICY 10.1 GENERAL POLICY 39 SECTION XI: EMPLOYEE RESPONSIBILITIES 11.1 CARE OF EQUIPMENT 40 11.2 HANDLING COMPLAINTS 40 11.3 PUBLIC RELATIONS 40 11.4 THE ADMINISTRATION AND ENFORCEMENT 40 11.5 PERSONAL TELEPHONE CALLS 40 11.6 CELL PHONE USAGE 40-41 11.7 INTERNET, EMAIL AND COMPUTER USE 41-44 APPENDICES A EFFECTIVE DATE 45 B EMPLOYEE CERTIFICATION 46 C DRUG AND ALCOHOL POLICY FOR CERTAIN DRIVERS OF COMMERCIAL VEHICLES 47 Trophy Club Municipal Utility District No. 1 Page 149 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 5 TROPHY CLUB MUNICIPAL UTILITY DISTRICT No. 1 PERSONNEL POLICY SECTION I: ADMINISTRATION 1.1 POLICY MANUAL - This policy manual is designed to be the expression of the Trophy Club Municipal Utility District No. 1 (District) policies with respect to personnel. As such it is a changing document. The Board of Directors may revise, amend or delete portions of these policies as they see fit and as times change. Each amendment is dated showing the date the Board of Directors approved that particular change. When a new policy is put into effect, or an old one is revised, the pertinent page is removed from the manual and the revised page takes its place. Old revised pages will be retained in a master file in the human resource department. All employees will go through an orientation of the policies and be asked to read the manual and return the receipt of policies Appendix B attesting to the fact that he or she has read it. When the Board of Directors makes a change in policy, new pages will be distributed to the employees of the District. This policy manual is just one of the investments made in human resources. The intent of the manual is to provide rules, guidance, and structure governing employment. It is intended to be flexible enough to allow for change and to allow for individual management choices but also rigid enough to remove uncertainty from the major personnel issues facing the District. These policies apply to all employees, including the District ManagerGeneral Manager, who has an employment contract with the Board of Directors to the extent that the policies do not conflict with the contract. The Board of Directors must approve any employment contract. 1.2 AT WILL EMPLOYMENT - Trophy Club Municipal Utility District No. 1 is an at-will employer. That means that once hired, an employee serves at the pleasure of the District ManagerGeneral Manager. Among other things, this means that just as any employee may leave employment at any time for any or no reason, with or without notice, so may the District terminate any employee at any time for any reason or no reason, with or without notice, except as limited by state and federal law. This also means that the following policies and procedures:  are suggested guidelines;  are subject to change with or without advance notice to employees;  do not in any manner constitute the terms of an employment agreement, expressed or implied. In summary, these policies do not in any way establish or imply any contractual rights as a part of any employee’s status with the District. The District’s Board of Directors are solely authorized to enter into contracts with employees. Trophy Club Municipal Utility District No. 1 Page 150 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 6 1.3 ORGANIZATIONAL CHART       Trophy Club Municipal Utility District No. 1 Page 151 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 7 1.4 SCOPE - This personnel policy is adopted by the Board of Directors and shall conform to, and not conflict with "Vernon's Texas Civil Statutes," Water Code, Title 128, Chapter 54; and/or such other State or Federal Statutes, Board of Director's Orders or Resolutions that fall within the scope of this policy. 1.5 ADMINISTRATION OF THESE RULES - The Human Resource ManagerAdministration Manager shall act for and on behalf of the Board of Directors in all personnel matters except as otherwise provided herein. The Human Resource ManagerAdministration Manager may submit recommendations to the District ManagerGeneral Manager for action or approval where deemed appropriate. The District ManagerGeneral Manager or such other designee shall be responsible for the proper and effective administration of this policy. 1.6 SEVERABILITY - The provisions of these policies are severable, and if any provision or part of a provision is held invalid, illegal, or unenforceable, this shall not affect the validity of the remaining provisions or parts of provisions, which shall remain in force and effect. SECTION II: EMPLOYMENT & STANDARDS OF CONDUCT 2.1 EQUAL EMPLOYMENT OPPORTUNITY - It is the policy of the District to prohibit discrimination against any person in job structuring, recruitment, examination, selection, appointment, placement, training, upward mobility, discipline, or any other aspect of human resources administration based on race, age, religion, color, disability, national origin, or sex. Human resources decisions will be made only on the basis of occupational qualifications and job-related factors such as skill, knowledge, education, experience, and ability to perform a specific job. The District prohibits retaliation or discrimination against any employee for opposing an unlawful or Formatted: Centered Trophy Club Municipal Utility District No. 1 Page 152 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 8 discriminatory employment practice, or for alleging or participating in an investigation of an allegation of discrimination. 2.2 CATEGORIES OF EMPLOYMENT - There are three categories of employment with the District. A. REGULAR FULL TIME - A regular full-time employee is a position that involves, on the average, 40 work hours per week and that is expected to last at least six (6) months. Regular full-time employees may be either hourly or salaried and are eligible for all District benefits after benefit requirements are met. B. REGULAR PART TIME - A regular part-time employee is a position that involves, on the average, 20 or less work hours per week and that is expected to last at least six (6) months. Part-time employees are paid on an hourly basis and are not eligible for benefits except for participation in the District’s retirement plan (TCDRS). C. TEMPORARY - A temporary employee is an employee hired to work for a period expected to last less than six months. Temporary employees may be part-time or full-time and are not eligible for District benefits. 2.3 EMPLOYMENT - Proposed additions or deletions to the currently approved O r g a n i z a t i o n a l C h a r t , along with justification shall be submitted to the Human Resource ManagerAdministration Manager. The HR ManagerAdministration Manager will submit recommendation on the proposed changes to the District ManagerGeneral Manager for approval. The District ManagerGeneral Manager or HR ManagerAdministration Manager, with designation by the District ManagerGeneral Manager, shall be responsible for filling vacancies. The Board of Directors shall be responsible for filling the position of District ManagerGeneral Manager. 2.4 QUALIFICATIONS - The District General Manager establishes job descriptions that set forth the minimum required knowledge, skills, and abilities for each staff position and the acceptable levels of experience and training for each position. 2.5 APPLICATION FOR EMPLOYMENT - All persons seeking employment will be required to fill out an official District application in addition to other required documents. The intentional presentation of false information in the application may result in the application being rejected or employment termination. The District accepts applications for open positions only and will retain these applications in accordance with the District’s Records Retention Policy. Employment applications and other information submitted to the District is subject to the requirements of the Texas Public Information Act and may be public information. 2.6 METHODS OF RECRUITMENT AND SELECTION - The District has four methods of filling vacancies:  Promotion from within;  Lateral transfer from within;  Announcement and competitive consideration of external and internal applications for Trophy Club Municipal Utility District No. 1 Page 153 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 9 employment; or  Selection from a current applicant pool. The District ManagerGeneral Manager determines the method to be used in filling each vacancy. 2.7 APPLICANT’S BASIS OF EMPLOYMENT - To be considered for regular employment by the District an applicant must be at least 18 years of age and, if required for job performance, possess a valid Texas driver’s license and insurable driving record. An applicant’s ability to perform satisfactorily in any given position may be based on:  Information provided in the official district application form as well as information obtained from the references provided by the applicant.  Information obtained from a post-employment-offer physical examination and drug screening conducted by a qualified physician and paid for by the District.  Information obtained from a background check conducted and paid for by the District. 2.8 PERSONS WITH DISABILITIES - It is the policy of the District to make its employment application process, employee activities, working environment, employee benefits, employee training, and employee advancement process accessible to persons with disabilities and to make reasonable accommodations in compliance with the Americans with Disabilities Act (ADA) to a qualified individual with a disability who is an applicant or employee unless that accommodation will place an undue hardship on District finances or operations. 2.9 SELECTION - Vacancies on the District staff will be filled by promotion, transfer or initial appointment consistent with the District’s goal of hiring the most qualified individuals. 2.10 ORIENTATION PERIOD - Every person appointed or transferred to a regular position in the employment of the District shall be required to successfully complete an orientation period of three six months. At the end of the orientation period, a performance evaluation will be performed and presented to the employee. A minimum score of “satisfactory meets expectations” is required for continued employment with the District. 2.11 PERFORMANCE EVALUATIONS - Each employee will receive at least one performance evaluation each fiscal year. Supervisors will evaluate their employees and review the evaluations with the District ManagerGeneral Manager prior to presentation to the employee. Management staff will be reviewed by the District ManagerGeneral Manager. The District ManagerGeneral Manager will be reviewed by the Board of Directors. As part of the evaluation, self-appraisal is encouraged. 2.12 COMPENSATION ADJUSTMENTS - The compensation of employees may be adjusted by Salary/Hourly Wage Adjustments, Cost of Living Adjustments (COLAS) and/or Merit Increases. After considering the financial condition of the District, as well as probable changes in the operating budget for the coming fiscal year, the Human Resource ManagerAdministration Manager will make a recommendation for the COLA and Merit budget. The recommendation will be presented to the Board for approval annually during the budgeting process. Formatted: Not Highlight Trophy Club Municipal Utility District No. 1 Page 154 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 10 A. COLAS - If adopted by the Board, such adjustments will be awarded to all District employees. The adjustments will become effective as of the first full pay period of the next fiscal year. Employees shall not be eligible for COLA increases until having successfully completed at least six months of employment by the District and only if funds are budgeted and available. B. MERIT INCREASES - All merit increases will become effective as set by the District ManagerGeneral Manager with the exception of the merit increase for the District ManagerGeneral Manager which will be set by the Board of Directors. 1. Supervisors may recommend merit increases for individual employees under their supervision to the District ManagerGeneral Manager. The District ManagerGeneral Manager has approval authority. 2. The District ManagerGeneral Manager may recommend merit increases for management staff. 3. The Board may consider a merit increase for the District ManagerGeneral Manager and set the effective date. 4. Employees are not eligible for a merit increase unless their latest overall performance evaluation is “meets expectations”satisfactory or better. 5. Additionally, all merit increases are at the discretion of the District ManagerGeneral Manager. 5.6. Employees are not eligible for a merit increase until having successfully completed six months of employment and only if funds are budgeted and available. C. PROMOTIONS - Promotions may be recommended by managers to the District ManagerGeneral Manager. The District ManagerGeneral Manager has approval authority for such promotions. Any promotions made to a Supervisor or Management position will be made by the District ManagerGeneral Manager. D. NEW HIRES - Salary increases may be given after a satisfactory performance evaluation with approval from the District ManagerGeneral Manager. E. EMPLOYEE CERTIFICATION ADVANCEMENT INCENTIVE - As part of its Education Policy, the District provides tuition, expenses, and paid leave to attend certain approved educational classes. These classes should improve individual competence and performance as they apply in routine job activity which will increase the employees’ value to the District. 1. Water/Wastewater - If classes, experience, and testing are required by the Texas Commission on Environmental Quality and the end result is certification or advancement in certification, staff are eligible for incentive pay with the approval of the District ManagerGeneral Manager. The incentive pay applies only to water, wastewater, collection, or distribution certification levels as set forth below. Certification Level: TCEQ Formatted: Font color: Black Formatted: Font color: Black Trophy Club Municipal Utility District No. 1 Page 155 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 11 Class D Water or Distribution $25 Monthly Class C Water or Distribution $50 Monthly Class B Water or Distribution $75 Monthly Class A Water or Distribution $100 Monthly Class D Wastewater I or Class I Collection $25 Monthly Class C Wastewater or Class II Collection $50 Monthly Class B Wastewater or Class III Collection $75 Monthly Class A Wastewater or Class IV Collection $100 Monthly CSI $25 Monthly BPAT $25 Monthly Other Plumbing Inspector $50 Monthly 2. Customer Service – The Texas Water Utilities Association has developed training that can result in qualifying for a customer service certification. Staff who qualify for this certification are eligible for consideration of a pay increase as set by the District ManagerGeneral Manager. 3. To receive incentive pay, an employee must utilize the license in their routine work activities. 4. Employees that receive incentive pay are required to maintain a current and valid license to continue to receive incentive pay. It is the employee’s responsibility to ensure that all licenses are current and renewed when required. If a license for which an employee is receiving a pay incentive expires or is revoked the employee shall inform the District ManagerGeneral Manager before the end of the pay period in which the license expired. The employee will lose any incentive pay associated with the license that expired. If the license is a requirement of the employee’s job description, failure to maintain the license will result in termination 5. Failure by an employee to notify the District ManagerGeneral Manager of the expiration of a license for which the employee is receiving incentive pay will result in disciplinary action. If the license is a requirement of the employee’s job description, failure to maintain the license will result in termination. 2.13 APPEARANCE - All employees are expected to maintain a neat and clean personal appearance. Standards of dress shall be according to the District’s needs and policies. Employees that are provided uniforms by the District are required to wear the uniform during working hours unless prior permission is granted by the District ManagerGeneral Manager. Employees are not to wear uniforms when not at work. Uniforms shall be supplied to employees in accordance with Section 7.12 of this policy handbook. 2.14 NEPOTISM (Employment of Relative) - No person related within the third degree by Consanguinity (blood) or within the second degree of Affinity (marriage) to any of the following persons will be appointed to or employed by the District: Trophy Club Municipal Utility District No. 1 Page 156 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 12  Any employee of the District  Any employee of the Town of Trophy Club  The District ManagerGeneral Manager  Member of the Board of Directors,  Member of the Trophy Club Town Council. 2.15 POLITICAL ACTIVITY - District employees are encouraged to vote and to exercise other prerogatives of citizenship consistent with state and federal law and these policies. A District employee's political activity, not in violation of this section, shall not be considered in determining his or her compensation, eligibility for promotion or demotion, work assignment, leave request, or in applying any other employment practices to the employee. Employees are prohibited from engaging in political activities while on duty and/or while in District uniform. Additionally, employees are prohibited from using District resources for political activities. 2.16 STANDARDS OF CONDUCT - Employees must adhere to high standards of public service that emphasize professionalism, courtesy, and avoidance of even the appearance of illegal or unethical conduct. Employees are required to carry out efficiently the tasks assigned as their responsibility, to maintain good moral conduct, and to do their part in maintaining good relationships with their supervisors and fellow employees, the public, contractors, and officials. Failure to maintain a professional attitude with supervisors, co-workers, contractors, officials, and/or the public is grounds for termination. 2.17 FRAUD POLICY - The District’s fraud policy was established to facilitate the development of controls which will aid in the detection and prevention of fraud for Trophy Club Municipal Utility District No. 1 (the “District”). It is the intent of the District to promote consistent organizational behavior by providing guidelines and assigning responsibility for the development of controls and conduct of investigations. A. SCOPE - This policy applies to any fraud, or suspected fraud, involving employees, Directors, consultants, vendors, contractors, outside agencies doing business with employees of such agencies, and/or any other parties with a business relationship with the District. Any investigative activity required will be conducted without regard to the suspected wrongdoer’s length of service, position/title, or relationship to the District. B. GENERAL - Management is responsible for the detection and prevention of fraud, misappropriations, and other inappropriate conduct. No employee is to comment to or speak with the media regarding suspected fraud unless expressly authorized to do so by the District ManagerGeneral Manager or the Board of Directors. Fraud is defined as the intentional, false representation or concealment of a material fact for the purpose of inducing another to act upon it to his or her deceit. 1. Each member of the management team will be familiar with the types of improprieties that might occur within his or her area of responsibility, and be alert for any indication of irregularity. 2. Any fraud that is detected or suspected must be reported immediately to the District Trophy Club Municipal Utility District No. 1 Page 157 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 13 ManagerGeneral Manager, who coordinates all investigations with the Board of Directors and Legal Counsel and other affected areas, both internal and external. 3. In cases of suspected fraud by the District ManagerGeneral Manager, a complaint should be given directly to the President of the Board. 4. In cases of suspected fraud by a member of the Board of Directors, a complaint should be given to the District ManagerGeneral Manager who will report directly to District’s legal counsel. C. ACTIONS CONSTITUTING FRAUD - The terms defalcation, misappropriation, and other fiscal wrongdoings refer to, but are not limited to:  Any dishonest or fraudulent act  Forgery or alteration of any document or account belonging to or representing the District  Forgery or alteration of a check, bank draft, or any other financial document  Misappropriation of funds, securities, supplies, or other assets  Impropriety in the handling or reporting of money or financial transactions  Profiteering as a result of insider knowledge of District activities  Disclosing confidential and proprietary information to outside parties  Disclosing to other persons securities activities engaged in or contemplated by the District  Accepting or seeking anything of material value from contractors, vendors, or persons providing services and/or materials to the District. Exception: Gifts less than $25 in value.  Destruction, removal or inappropriate use of records, furniture, fixtures, and equipment; and/or  Any similar or related inappropriate conduct D. INVESTIGATION RESPONSIBILITIES - The District ManagerGeneral Manager has the primary responsibility for the investigation of all suspected fraudulent acts as defined in the policy unless he/she is suspected of fraud. In such case, the Board of Directors shall have the primary responsibility for investigation. If there is an investigation of suspected fraudulent activities, the District ManagerGeneral Manager will issue a report to the Board of Directors. Decisions to prosecute or refer the examination results to the appropriate law enforcement and/or regulatory agencies for independent investigation will be made by the Board of Directors as will final decisions on disposition of the case. Every employee of the District is required to report any suspicion of fraud to their immediate supervisor or any member of District management including the District ManagerGeneral Manager. Failure to report may result in disciplinary action up to and including termination. E. CONFIDENTIALITY- The District treats all information received confidentially to the extent allowed by law. Investigation results will not be disclosed or discussed with anyone other than those who have a legitimate need to know. This is important in order to avoid damaging the reputations of persons suspected but subsequently found innocent of wrongful conduct. Trophy Club Municipal Utility District No. 1 Page 158 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 14 F. AUTHORIZATION FOR INVESTIGATING SUSPECTED FRAUD - Members of the Investigation Unit will have: 1. Free and unrestricted access to all District records and premises, whether owned or rented; 2. The authority to examine, copy, and/or remove all or any portion of the contents of files, desks, cabinets, and other storage facilities on District premises without prior knowledge or consent of any individual who may use or have custody of any such items or facilities when it is within the scope of their investigation. G. REPORTING PROCEDURES - Great care must be taken in the investigation of suspected improprieties or wrongdoings so as to avoid mistaken accusations or alerting suspected individuals that an investigation is under way. 1. An employee who discovers or suspects fraudulent activity will contact the District ManagerGeneral Manager immediately, unless the suspected fraud involves the District ManagerGeneral Manager, in which case the President of the Board should be contacted. 2. Any employee who suspects dishonest or fraudulent activity will notify the District ManagerGeneral Manager immediately, and should not attempt to personally conduct investigations or interviews/interrogations related to any suspected fraudulent act. 3. All inquiries concerning the activity under investigation from the suspected individual, his or her attorney or representative, or any other inquirer should be directed to Legal Counsel through the District ManagerGeneral Manager. 4. No information concerning the status of an investigation will be provided without expressed authorization. 5. The proper response to any inquiries is: “I am not at liberty to discuss this matter.” Under no circumstances should any reference be made to “the allegation,” “the crime,” “the fraud,” “the forgery,” “the misappropriation,” or any other specific reference. 6. The reporting individual should be informed of the following: a) Do not contact the suspected individual in an effort to determine facts or demand restitution. b) Do not discuss the case, facts, suspicions, or allegations with anyone unless specifically asked to do so by the Board of Directors, District ManagerGeneral Manager, or Legal Counsel. 2.18 OUTSIDE ACTIVITIES - Employees may not engage in any outside employment, including self-employment, determined by the District ManagerGeneral Manager (1) to be inconsistent or incompatible with employment with the District; or (2) to affect the employee’s job performance adversely. An employee must have the advance approval of the District ManagerGeneral Manager to engage in any outside employment, including self-employment. The District ManagerGeneral Manager must have the approval of the Board of Directors for any such outside employment, including self- employment. If a District employee is injured on the job in the course of employment outside of his or her Trophy Club Municipal Utility District No. 1 Page 159 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 15 employment with the District, the employee cannot file a workers’ compensation claim against the District for benefits related to the injury, regardless of the fact that the District ManagerGeneral Manager may have authorized the outside employment. 2.19 GIFTS AND GRATUITIES A. District employees shall not accept any form of a gift where it is evident that the purpose of the gift is to influence the outcome of District affairs. B. District employees shall not accept any gift valued at more than $25.00 from any person who falls in the following categories:  Persons or entities subject to inspection, license or permit issued by the District.  Persons or entities that are seeking or who hold contracts, purchase orders or other business interests with the District.  Persons or entities that have claims or litigation pending against the District, including legal counsel who represent the claimants or litigants.  Persons or entities that stand to profit or receive an advantage from any District action. C. “Gift” is defined as any benefit received by an employee, including but not limited to goods, services, money, lodging, transportation, discount, rebate, or any form of compensation that can be considered an economic gain. D. Exceptions to this policy include gifts received solely from relatives and exceptions approved by the District’s Board of Directors where it is determined that the District stands to benefit by having an employee attend an event sponsored by an agency conducting business with the District. 2.20 DISTRICT VEHICLE USE - District vehicles will not be used for other than District business except with the express permission of the District ManagerGeneral Manager. No unauthorized person shall drive a District vehicle or be a passenger in a District vehicle. Authorized persons include employees of the District, elected officials of the District, consultants of the District, or others expressly authorized by the General Manager. District vehicles are subject to the requirements of the District’s Safety Policy. Failure to follow the guidelines of the District’s Safety Policy regarding vehicle use may result in disciplinary action up to and including termination. A. On-call employees may be allowed to take home a District vehicle so they may respond to a call as rapidly and safely as possible. The designated employee must be the only driver of the District vehicle. B. If an on-call employee calls in sick, the on-call vehicle must be returned as soon as practical to the District, or other arrangements must be made at the discretion of the supervisor. C. If the employee is involved in an accident while operating a District vehicle, the employee must:  Take pictures of incident and all vehicles involved.  Notify the proper law enforcement authorities immediately. Trophy Club Municipal Utility District No. 1 Page 160 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 16  Remain at the scene of the accident until law enforcement officers investigate.  Within one hour of an incident, the employee must report the accident, no matter how small, to their immediate supervisor.  Within one hour of an incident, the employee who was involved and any other District employees who witnessed the incident must fill out an incident report and present it to the Administration Manager.  Submit to alcohol and/or drug testing if requested. D. Vehicle accidents can subject the employee to disciplinary measures at the discretion of the District ManagerGeneral Manager. E. Any employee who operates a privately-owned vehicle while conducting official District business must maintain personal liability insurance in accordance with state law. 2.21 EDUCATION POLICY - Trophy Club Municipal Utility District No.1 management encourages all employees to improve their value to the District and their self worth through continuing education. To this end the District supports employee training. A. Employees may, upon written approval from the District ManagerGeneral Manager, obtain special leave with pay for short-term job related education. 1. Tuition for this education may, at the discretion of the District ManagerGeneral Manager, be paid for by the District. 2. Employees will not be compensated (overtime) for classes taken after normal working hours. 3. Expenses related to approved attendance will be paid by the District when properly documented. 4. Reimbursable expenses include auto mileage at the IRS allowed rate, meals at actual cost and overnight lodging when required. 5. Reservations will be made by office staff or the supervisor. Advances may be made for these expenses. B. All certificates of completion must be submitted to the District Office immediately following the training to be placed in the employee’s personnel file. 2.22 HEALTH AND SAFETY - It is the policy of the District to make every effort to provide healthful and safe working conditions for all of its employees. A. EMPLOYEE RESPONSIBILITIES AND REPORTS 1. Employees are responsible for conducting their work activities in a manner that is protective of their own health and safety, as well as those of other employees. 2. An employee must report every job-related accident, no matter how minor, to his or her supervisor within one hour of the incident. This includes vehicle accidents and any other type of accident that results in damage to a vehicle, equipment, property or personal injury. The employee is responsible for filing a written accident report within one hour of the incident with the Human Resource ManagerAdministration Manager. This report Formatted: Font color: Black Trophy Club Municipal Utility District No. 1 Page 161 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 17 is then reviewed by the supervisor and District ManagerGeneral Manager. If the employee is physically unable to file the report, the supervisor must file the report on behalf of the employee. 3. Failure to report a job-related injury, no matter how minor, is grounds for disciplinary action. 4. Employees must report any unsafe conditions or equipment to their supervisor. Do not let any employee do a job they do not know how to do safely. Obey all instructions and warning signs. Never disable safety devices/guards. A clean work area makes for a safer and more pleasant place to work. Employees are expected to help keep their surroundings as neat and orderly as possible. Safety equipment is made available. Employees are expected to make use of such equipment at all times when doing work for which the equipment is furnished. 5. All field and plant employees will wear their uniform shirts and foot wear provided by the District when on duty. Uniform trousers will be provided and worn during working hours. 6. An employee shall report to his or her immediate supervisor any conditions that, in the employee’s judgment, threaten the health and safety of employees or visitors. 7. Employees are encouraged to make suggestions to their supervisors for improvements that would make the District a safer or more healthful place to work. B. SMOKING - Smoking and the use of tobacco products is prohibited except in designated areas. 2.23 TRAVEL & REIMBURSEMENT POLICY AND PROCEDURE A. GENERAL - The policy of the District is that employees are to be fully reimbursed for necessary and reasonable job-related expenses incurred in the authorized conduct of District business. All requests for reimbursement of expenses are subject to requirements of documentation and reasonableness, and will be honored in conformance with adopted policies and procedures. B. REIMBURSABLE EXPENSES 1. All District paid employee travel must be on necessary District business, the details of which shall be approved in advance by the District ManagerGeneral Manager. 2. Expenses reimbursed to employees shall be only for necessary and reasonable actual costs as verified by expense receipts which indicate the date, vendor, explanation and itemization of expenses, and a list of all persons covered. 3. When receipts are not available, a written statement will be provided containing the information in B.2 above, as well as the reason why a receipt was not submitted. 4. The following expenditures are not reimbursable expenses:  Personal employee or family expenses  Sports and entertainment fees  Donations, and contributions and memberships  Alcoholic beverages  Any other expenditure not reasonably related to and necessary for the efficient conduct of District business. Trophy Club Municipal Utility District No. 1 Page 162 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 18 5. When approved in advance by the District ManagerGeneral Manager, employees shall be paid mileage for personal vehicles at current IRS rate. Employees must provide evidence of liability and property damage insurance prior to such use. 6. During emergency situations, when time cannot be taken for breaks, the District ManagerGeneral Manager may authorize meal reimbursements for affected employees. 7. The District ManagerGeneral Manager and other members of management are encouraged to attend annual conventions, seminars and other meetings concerning the operation of Water Districts. 8. The District ManagerGeneral Manager may authorize attendance at a training session, seminar, or other schooling to benefit work performance and/or add to certification for higher licensing grade. If this schooling requires overnight housing and travel expense, the following expenses will be paid by the District:  Registration fees  Mileage if personal vehicle is used.  Employee's lodging expenses  Per Diem for meals  Airfare if applicable 9. All expenses may be paid in advance; however, all expenses must be verified with receipts or invoices which indicate the date, vendor, and explanation of expenses after return to work. 10. Employees are required to return the same day the meeting is over unless distance or meeting time is too extensive. 11. All employee reimbursements must be approved and signed by the immediate supervisor before payment can be made 2.24 COMMUNICATIONS - All Communications should follow the lines of organization as outlined in the following organization chart. Trophy Club Municipal Utility District No. 1 Page 163 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 19 Matters that involve the District's policy, operations and organization are brought before the Board of Directors by the District ManagerGeneral Manager or by a person designated to do so by the District ManagerGeneral Manager. Communication with the public about the District's business or problems is the responsibility of the District ManagerGeneral Manager. Employees are to refer the public to the District ManagerGeneral Manager if a question is non-routine, controversial, or outside to the scope of the employee's normal duties. Employees may, from time to time, be given directions from persons other than their immediate supervisor. (i.e. Finance Manager, Utility Water Superintendent, Wastewater Superintendent, District ManagerGeneral Manager.) In such cases, the employee must immediately notify his or her immediate supervisor about the direction, its purpose and the relevant facts of the situation. Trophy Club Municipal Utility District No. 1 Page 164 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 20 2.25 DISCIPLINE-GENERAL - Employees of the District serve at will and can be dismissed at anytime, with or without notice, for any reason or no reason. Some of the actions that may result in disciplinary steps include, but are not limited to, the following:  Continued refusal to comply with the proper order of an authorized supervisor.  Misappropriation of District property.  Unauthorized destruction of District property.  Unwillingness or inability to perform adequate quantity and/or quality of work.  Absence without leave including absence without authorization, tardiness or early departure, and/or absences.  Endangering the safety of the employee and/or other persons through negligent or willful conduct.  Failure to follow District’s Drug & Alcohol Policy while on duty, in a District vehicle, or using District equipment in a manner, which may affect the performance or safety of the employee or other persons.  Failure to follow District’s Workplace Violence and/or Weapons Policy  Unauthorized use of District funds or property.  Conviction of a felony, official misconduct, oppression, or perjury  Falsification of documents or records.  Unauthorized use of official information or unauthorized disclosure of confidential information.  Failure to maintain the confidentiality of the District or its customers.  Unauthorized or abusive use of authority.  Violation of the harassment policy.  Incompetence or neglect of duty.  Disruptive behavior.  Unprofessional behavior  Failure to Observe the District’s Policies Regarding Communications with the Public  Other violations of any of the requirements of this personnel policy manual and/or Safety Manual. 2.26 PROGRESSIVE DISCIPLINE - The District ManagerGeneral Manager or his/her designee may take disciplinary action, including termination, against an employee at any time. The District may, but not necessarily will, use a progressive discipline system. While the disciplinary steps may not occur in this order or occur at all, progressive discipline includes, but is not limited to, any or all of the following:  Warnings, with records of each warning maintained in the employee’s personnel file;  Conference with Supervisor and District ManagerGeneral Manager, and Employee, with a written summary of the conference, prepared by the supervisor, one copy of which is given to the employee, and another copy of which is placed in the employee's personnel file;  Written Reprimands, with records of each reprimand maintained in the employee’s personnel file and a copy provided to the District ManagerGeneral Manager; Formatted: Font color: Black Trophy Club Municipal Utility District No. 1 Page 165 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 21  Probation (not to exceed 90 calendar days), during which time the employee's performance and behavior will be monitored very closely by the supervisor;  Reduction in Pay without demotion;  Suspension from duty, with or without pay, for up to 30 days and renewable after informal review of the circumstances;  Demotion; and/or  Separation by involuntary dismissal. Disciplinary actions other than oral or written warnings require the advance approval of the District ManagerGeneral Manager unless an emergency situation exists. Disciplinary action will be documented and included in the employee's personnel file. 2.27 GRIEVANCE PROCESS POLICY - The District recognizes that every employee has the right to be treated fairly in matters arising from employment; that each employee should have the opportunity to be heard fully any time his or her right to fair treatment has been violated; and that a carefully designed grievance process can help to reduce personnel dissatisfaction, increase morale, identify problems in the organization and increase the positive perception employees have of their employment. Therefore, whenever any employee believes that he/she has been treated unfairly with regard to the terms and conditions of his/her employment, he/she may initiate proceedings as specified in this policy in order to resolve those matters. It is the policy of the District, insofar as possible, to prevent the occurrence of grievances and deal promptly with those which occur. A grievance may be filed by an employee on one or more of the following grounds:  Improper application of rules, regulations, and procedures (but not the rules, regulations, and procedures themselves);  Unfair treatment;  Illegal discrimination based on race, religion, color, sex (including sexual harassment), age, disability, or national origin;  Improper application of fringe benefits;  Improper working conditions. A temporary employee may express a grievance orally or in writing to his or her supervisor who will hear the grievance and attempt to resolve it. The supervisor's decision is final unless the matter relates to alleged harassment or discrimination, which is governed by Section 2.28 D below. 2.28 GRIEVANCE PROCEDURES A. CONDITIONS AND LIMITATIONS 1. The grievance procedures set forth in this policy are applicable only to regular employees. 2. The District retains the right under applicable laws and regulations to direct employees Trophy Club Municipal Utility District No. 1 Page 166 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 22 in the performance of their duties; to take the necessary means to achieve the proper ends under emergency situations; and to hire, promote, transfer and assign employees as well as to suspend, demote, discharge or take disciplinary action against such employees. 3. The scope of the employee grievance must: a) Clearly define the situation in question through a written allegation of the specific wrongful act or situation, the harm done and the facts upon which it is based; b) Arise out of an act or failure to act that directly relates to the working conditions of the eligible employee or to the employee's employment relationship; c) Define a matter within the control of the District; and d) State such relief sought that is within the power of the District to grant. B. GRIEVANCE PROCEDURE - The grievance procedure consists of three steps for appeal, each of which must be utilized in turn. 1. Step One - Immediate supervisor. An employee who believes that elements of his/her working environment are unsatisfactory and can be made more effective shall take the following measures: a) Discuss the specific problem with his/her immediate supervisor. A problem that results from a specific event or action must be presented within seven business days. The supervisor must meet with the employee within ten business days of employee’s request. The supervisor's decision regarding the matter shall be rendered in writing to the employee within seven business days following the conference. b) If the problem cannot be resolved through the conference and/or the employee wishes to document the grievance for further action, he/she may submit a formal written grievance to the Human Resource ManagerAdministration Manager within seven business days after receipt of supervisor’s response. 2. Step Two – Human Resource ManagerAdministration Manager. Grievances submitted to the Human Resource ManagerAdministration Manager shall be in writing. The grievance must: a) be submitted within 7 business days following receipt of supervisor’s response; b) include a copy of the immediate supervisor's decision and justification; c) specify the employee's grievance and the specific remedy requested; d) provide a reason why the response received by the employee is unacceptable. e) The Human Resource ManagerAdministration Manager shall review the documentation and determine if the supervisor’s decision shall stand. The Human Resource ManagerAdministration Manager’s decision shall be provided in writing to the employee by the tenth business day after receipt. 3. Step Three - District ManagerGeneral Manager. If the matter is not satisfactorily resolved in step two, the problem may be presented in writing to the District Trophy Club Municipal Utility District No. 1 Page 167 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 23 ManagerGeneral Manager, together with a copy of all the preceding responses, within seven business days following the Human Resource ManagerAdministration Manager’s response. The District ManagerGeneral Manager shall meet with the affected employee. The District ManagerGeneral Manager will provide a written response to the grievance by the tenth (10th) business day after meeting with the employee. The District ManagerGeneral Manager’s decision is final. 4. Written Responses to Grievances - Written responses to grievances shall include the following: a) Notation of the time, date and person who received the grievance. b) Analysis of the facts or allegations in the grievance. c) Affirmation or denial of the allegations. d) Identification of the remedies or adjustments, if any, to be made. 5. Time Limits - If a grievance is not processed by the aggrieved employee within the specified time limits provided in this policy, the grievance shall be considered void. If the District fails to process a grievance within the time limits specified, the employee may initiate action by proceeding to the next step. However, employees are encouraged to make a reasonable attempt to determine the reason for the delay. 6. Time Extensions - All times specified in this procedure are subject to scheduled vacations, sick leave or other authorized leave necessary for the proper conduct of the District's business. Additionally, involved parties may request one extension not to exceed seven days by providing written notice to the other parties prior to the expiration of the time limit established for that step. 7. Withdrawal of Grievance - At any time during the grievance process, the employee may withdraw the grievance by making written notification of the withdrawal available to all parties involved in the grievance process. 8. Coordination of Grievance Procedures - The District's Human Resource ManagerAdministration Manager shall coordinate grievance procedures as established within these guidelines. He/she shall also be responsible for maintaining and controlling all records relating to grievances in a manner that will ensure their confidentiality; and submitting a summary report to the District ManagerGeneral Manager. 9. The District ManagerGeneral Manager’s decision is final unless the allegation is against the District ManagerGeneral Manager; in which case the employee may appeal to the Human Resource ManagerAdministration Manager who will refer the grievance to the Board of Directors. C. GRIEVANCE INVOLVING DISTRICT MANAGERGENERAL MANAGER – If the grievance involves an allegation against the District ManagerGeneral Manager, the employee may file the initial grievance directly with the Human Resource ManagerAdministration Manager. Trophy Club Municipal Utility District No. 1 Page 168 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 24 D. GRIEVANCE RELATING TO HARASSMENT OR DISCRIMINATION - If the employee’s grievance is related to alleged sexual harassment or discrimination on the basis of race, religion, color, sex, national origin, age, or disability, then the initial written grievance may, at the employee’s option, be submitted directly to the District ManagerGeneral Manager, or to the Human Resource ManagerAdministration Manager if the District ManagerGeneral Manager is the subject of the grievance. In such an instance, to allow adequate time for investigation of the allegations, the District ManagerGeneral Manager or Human Resource ManagerAdministration Manager will respond in writing to the formal grievance by no later than the close of the 30th working day following the day on which the formal grievance was received. SECTION III: SEPARATIONS FROM EMPLOYMENT 3.1 TYPES OF SEPARATIONS - All separations of employees are designated as one of the following types:  Resignation  Retirement  Reduction in Force  Dismissal  Disability  Death All separations will be documented in the employees personnel file. 3.2 RESIGNATION - The District requires that an employee who intends to resign provide his or her supervisor with a minimum of two weeks advance notice of the resignation. Failure to provide the required notice will result in the loss of accrued vacation benefits. The supervisor shall immediately notify the Human Resource ManagerAdministration Manager. 3.3 RETIREMENT - A 30 day notice is requested for retirements. 3.4 REDUCTION IN FORCE - An employee may be separated when his or her position is eliminated. 3.5 DISMISSAL - All employees are employed at-will and may, at any time during their employment, be terminated with or without cause, for any reason or no reason. 3.6 DISABILITY - In cases of long-term disability where an employee is unable to return to work for a period of time, which would cause an undue hardship to the District to hold the position open, and if no position is available which the employee could perform with a reasonable accommodation by the District, the employee will be separated from employment with the District. Trophy Club Municipal Utility District No. 1 Page 169 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 25 3.7 DEATH - If a District employee dies, his or her estate receives all pay due and any earned and payable benefits as of the date of death. 3.8 EXIT INTERVIEW - Upon separation from employment, an exit interview may be conducted by the Human Resources Manager. The exit interview will document any comments the employee may have regarding employment with the District. 3.9 RETURN OF DISTRICT PROPERTY AT TERMINATION - If an employee’s employment terminates for any reason, the employee is required to return all District property within five (5) business days. This includes credit cards issued by the District, keys, identification cards, issued by the District, uniforms, pagers, cellular telephones, vehicles, and any other District property. The employee’s final paycheck will not be issued until all property is returned or until the employees signs to have the replacement cost of any item deducted from their final paycheck. 3.10 TERMINATION PAY - Any employee whose employment is involuntarily terminated will be paid within six (6) days after termination. SECTION IV: SUBSTANCE ABUSE POLICY 4.1 PURPOSE - The purpose of this section is to protect the health and safety of the District's employees, the public and District property. Use and misuse of alcohol or drugs can and does impair the ability of an employee to perform his or her duties and may endanger the employee, coworkers, and the public, as well as property. The District seeks to prevent the use, abuse, or misuse of drugs and alcohol by employees in any way, which impairs their ability to perform their duties. For positions that require a commercial driver’s license, see Appendix C. 4.2 POLICY - The following policy has been adopted to implement the District’s desire to establish itself as a Drug-Free Workplace. In all instances where reference is made to alcohol, drugs, or other controlled substances, the references include inhalants. A. All employees of the District are notified that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace of the District. In addition, the District prohibits employees from being under the influence of alcohol, drugs, or inhalants in the workplace or while on duty for the District. Employees who violate this policy are subject to immediate dismissal. Trophy Club Municipal Utility District No. 1 has a zero tolerance policy regarding drug and alcohol use at work. B. Pre-employment drug testing is a requirement for persons offered employment with the District. C. Drug and Alcohol testing for reasonable suspicion may be used by the District as well as post- accident testing in cases where there is property damage or physical injury. D. Random drug testing and post-accident testing are required for all positions that require a commercial driver’s license. E. Each employee of the District will abide by the terms of this policy and will notify the District Trophy Club Municipal Utility District No. 1 Page 170 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 26 of any drug statute conviction for a violation no later than five days after such conviction. An employee so convicted is subject to disciplinary action up to and including immediate discharge. F. Any employee who has reasonable suspicion that another person is at work under the influence of drugs or alcohol must report to their supervisor, Human Resource ManagerAdministration Manager or District ManagerGeneral Manager immediately. Failure to do so may lead to disciplinary action. G. The District will make a good faith effort to continue to maintain a drug-free and alcohol-free workplace through the implementation of this policy. 4.3 DEFINITIONS A. WORKPLACE - All District property and premises including buildings, facilities, land, vehicles, equipment, desks, closets, lockers, and parking lots owned or leased by the District as well as any place where an employee goes while on duty for the District. B. CONTROLLED SUBSTANCE - Any substance categorized as Marijuana (THC Metabolite), Cocaine, Amphetamine, Opiate (including Heroin), and Phencyclidine (PCP). C. DRUG - A drug is any chemical substance that produces a physical, mental, emotional or behavioral change in the user, including inhalants. D. UNDER THE INFLUENCE - The state of not having the normal use of mental or physical faculties resulting from the voluntary introduction of alcohol, controlled substances, or other drugs, including prescription drugs and inhalants. 4.4 SEARCHES - The District reserves the right to make general or random searches of District property, such as lockers, closets, and desks for alcohol, prohibited drugs, or drug paraphernalia without the consent of the employee. The use of privately owned padlocks or other locking mechanisms for District property is prohibited. Any materials brought into the workplace, such as personal effects, briefcases, vehicles, and so on, may be subject to search at any time if a reasonable suspicion exists that alcohol, prohibited drugs, or drug paraphernalia may be found. Any search will be conducted as privately as possible, involving only persons with a need to know, and only with the authorization of the District ManagerGeneral Manager, or his or her designee. 4.5 POST ACCIDENT DRUG TESTING- Any employee involved in an on-the-job accident or injury must immediately submit to a drug and/or alcohol test. “Involved in an on-the-job accident or injury” means not only the individual who was injured, but also any employee who potentially contributed to the accident or injury in any way. “Immediately” means within two (2) hours of the incident occurring. An accident subject to drug testing includes any accident that causes an injury, or damage to property. Any employee who has been involved in a vehicle on-the-job accident or injury in Trophy Club Municipal Utility District No. 1 Page 171 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 27 a TCMUDDistrict vehicle that resulted in an injury or damage to property, must not drive a TCMUD District vehicle again until a clear drug and/or alcohol test has been received by the HR ManagerAdministration Manager who will notify the Department Head. SECTION V: ON THE JOB INJURIES 5.1 INSURANCE - The District provides workmen's compensation insurance for all of its employees. This insurance provides medical expenses and a weekly payment if an employee is absent from work because of a legitimate, on-the-job, work-related injury for more than seven days. 5.2 COMPENSATION - If an employee sustains a legitimate, on-the-job, work-related injury which renders him or her unfit for performing the duties of the job, the employee will receive pay as follows. For up to seven days the employee receives his or her regular pay for that period. Beginning on the eighth day and for any day thereafter that the employee is unfit for duty, the employee receives payments from the Workmen's Compensation Insurance Carrier in accordance with law. The employee must use accrued sick leave or vacation time to provide additional compensation above the insurance payment in an amount not to exceed his or her normal weekly base pay. 5.3 MEDICAL ATTENTION - An employee who sustains a legitimate, on-the-job work-related injury may seek medical attention from the medical facility or professional of his or her choice. In the event of an emergency, the employee will be taken to the nearest facility known by the supervisor that is capable of taking care of the situation. The District requires statements of medical condition and of release to return to work from the attending physician. An employee may be required to submit to examination by an independent physician as determined by the District ManagerGeneral Manager at the District’s expense. 5.4 REPORTING - While on leave because of a legitimate, on-the-job, work-related injury, an employee must submit written documentation to the District ManagerGeneral Manager on his or her condition on a weekly basis. Failure to provide the required medical status may result in revocation of the leave and/or immediate dismissal and loss of all accrued benefits. 5.5 RETURN TO SERVICE - All employees must return to work after the approval of the attending physician. Failure to return to work when directed may result in immediate dismissal and loss of all accrued benefits. An employee who is able to return to work in light duty status may be required to work in a different status and perform duties not contained within his or her current classification. At the time of final release or settlement of a Worker's Compensation Claim, if no vacancy exists and if a reasonable effort has been unsuccessful to place the employee, the employee will be separated and paid accrued benefits. 5.6 BENEFITS - An employee does not accrue benefits while receiving Workmen's Compensation payments. SECTION VI: PAY, OVERTIME, ABSENCES, LEAVE, AND HOLIDAYS Trophy Club Municipal Utility District No. 1 Page 172 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 28 6.1 HOURS OF WORK - The hours during which District Offices and Departments are open for business shall be determined by the District ManagerGeneral Manager. Anyone misrepresenting his/her number of hours worked is subject to disciplinary action or dismissal, in accordance with SECTION II of this policy. 6.2 PAYDAY - The payroll period begins on a Sunday and ends on a Saturday for a fourteen day period. All employees are paid every other Friday for the preceding two week payroll period. Paychecks are deposited by direct deposit in the employee's bank account on Friday by the District, or distributed to the employee by 5:00 P.M. If Friday is a holiday, employees will be paid the last working day immediately preceding the holiday. 6.3 OVERTIME WORK AND PAY - This section applies only to workers covered by the Fair Labor Standards Act (FLSA). A. A pay period for the District begins at 12:00 a.m. on Sunday and continues for two (2) calendar weeks; the FLSA work week and hours worked begins at 12:00 a.m. on a Sunday, and ends at 11:59 p.m. the following Saturday. B. To qualify for overtime pay an employee must first work forty (40) hours during a week of the pay period. Sick leave and comp time do not count as hours worked. C. Overtime pay shall be at a rate of 1.5 times the hourly pay of the employee. D. Employees required to work on District designated holidays shall receive eight (8) hours pay plus time and a half (1.5) for time actually worked. 6.4 ABSENCES WITH PAY A. Death of an immediate member of the employee's family means spouse, child, mother, father, sibling, mother-in-law, father-in-law, or grandparents of employee or spouse, or another family member as approved by the District ManagerGeneral Manager. In such cases the employee may, upon request, be granted up to five (5) days leave with pay without loss of benefits. B. Employees are required to obtain approval from their supervisor or the District ManagerGeneral Manager for any absence from work. Even in the case of an emergency, the supervisor or District ManagerGeneral Manager must be notified as soon as possible for approval to be absent. The District ManagerGeneral Manager's or immediate supervisor’s approval must be obtained before an employee leaves the job for any purpose other than the performance of assigned duties, lunch, or medical emergency. C. Paid leave is discretionary depending upon the needs of the District. D. All other absences with pay, not otherwise specified in these policies, shall be at the discretion of the District ManagerGeneral Manager. Trophy Club Municipal Utility District No. 1 Page 173 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 29 6.5 SICK LEAVE WITH PAY - Employees in regular full-time positions will be eligible for sick leave with full pay subject to the following conditions: A. Sick leave is accrued over twenty six (26) pay periods for a possible total annual accrual of eighty (80) hours. B. With supervisor approval, employees may use sick leave due to illness of immediate member of employee's family which includes spouse, child, mother, father, grandparents, grandchildren or another family member as approved by the District ManagerGeneral Manager. C. Employees who are absent for periods of three consecutive days or more must submit a confirmation of illness and provide a release to work from a physician prior to returning to work. D. Employees absent for job related injuries, and receiving Workers’ Compensation benefits, may use accrued sick leave benefits, but in no case shall the workers’ compensation plus the sick leave pay exceed the normal pay rate of the employee. E. Employees must exhaust all paid leave prior to requesting leave without pay. 6.6 VACATION A. Upon hire, an employee is eligible to begin accruing vacation for a possible total annual accrual of eighty (80) hours of paid vacation B. Vacation will begin accruing upon hire but an employee is not eligible to take vacation until completion of six (6) months of employment. In an emergency, or under special circumstances, the District ManagerGeneral Manager may award advance vacation to an employee. C. Upon completion of five years of employment, an employee is eligible for one hundred twenty (120) hours of paid vacation per year. D. Upon completion of ten years of employment, an employee is eligible for one hundred sixty (160) hours of paid vacation per year. E. Vacation days must have prior approval of supervisors or the District ManagerGeneral Manager. F. Employees may rollover 50% of the vacation hours earned during the fiscal year. Hours accrued over 50% and unused shall be forfeited. G. An employee who leaves the employ of the District with the required notice, shall be compensated for accrued vacation time. 6.7 COMPENSATORY TIME OFF - This section applies only to non-exempt workers covered by the Fair Labor Standards Act (FLSA). Trophy Club Municipal Utility District No. 1 Page 174 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 30 A. To qualify for Compensatory time off an employee must first work forty (40) hours during a week of the pay period. Sick leave and comp time do not count as hours worked. B. Compensatory time off shall be earned at the rate 1.5 times the number of hours worked over 40 hours during a pay week for non-exempt employees. C. Compensatory time off must have prior approval of the District ManagerGeneral Manager and must be submitted on time recorded. D. If an employee requests time off for any reason other than illness, and that employee has Compensatory time off earned, the Compensatory time must be used before any other leave may be used. Any Compensatory time still to be used at the end of the fiscal year will be allowed to be carried over with the District ManagerGeneral Manager’s approval or will be paid to the employee. E. An employee, who leaves the employ of the District, shall be compensated for Compensatory time off earned and not taken. 6.8 HOLIDAYS A. The following list of holidays will be observed by the District with pay for full time employees. 1. New Years Day - January 1 2. Good Friday 3. Memorial Day 4. Independence Day - July 4th 5. Labor Day 6. Close at noon on Wednesday before Thanksgiving Day 7. Thanksgiving Day 8. Day after Thanksgiving 9. Christmas Eve December 24th 10. Christmas Day - December 25th 11. Personal Holiday of choice by employee B. Should any holiday fall on a Saturday, the previous Friday will be observed; any holiday falling on a Sunday, the following Monday will be observed. C. The Board of Directors may authorize special holidays other than those stated above. D. An employee who has an unscheduled absence from work either the day before or day after the holiday will not be paid for the holiday unless adequate documentation is submitted to the District ManagerGeneral Manager. 6.9 CIVIL LEAVE - Employees are entitled to civil leave with pay for jury duty, for serving as a subpoenaed witness in an official proceeding, and for the purpose of voting. When an employee has fulfilled the reason for the civil leave, he or she must report to the District for duty for the remainder of Trophy Club Municipal Utility District No. 1 Page 175 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 31 the workday. No deduction will be made from the salary or leave balances of an employee called for jury duty, nor will an employee be required to reimburse the District for any fee or compensation received for jury services. A copy of the jury summons must be submitted with a leave request form. 6.10 MILITARY LEAVE - Regular employees who are members of the State Military Forces or members of any of the Reserve Components of the Armed Forces of the United States are entitled to leave of absence from their duties, without loss of time or efficiency rating or vacation time or salary, on all days during which they are engaged in authorized training or duty ordered by proper authority, for not more than fifteen days in any one calendar year. Requests for approval of military leave must have copies of the relevant military orders attached. Military leave in excess of fifteen days will be charged to vacation leave or leave without pay. Regular employees who are ordered to extend active duty with the state or federal military forces are entitled to all of the re-employment rights and benefits provided by law upon their release from active duty. 6.11 SPECIAL LEAVE OF ABSENCE A. UNDER ONE MONTH - A leave of absence may be granted by the District ManagerGeneral Manager. A written request specifying the leave period and circumstance must be submitted by the employee. The leave period shall normally not exceed one month and shall be without pay. All paid leave benefits must be exhausted prior to granting leave without pay. B. OVER ONE MONTH - A leave of absence up to one year may be granted by the District ManagerGeneral Manager. Service credit for vacation, sick leave and retirement shall continue for 90 days and then cease until active employment is resumed; provided that with respect to employees on Workers Compensation leave, service credit shall be governed by the law. Employee health/dental/vision insurance, AD&D and Life Insurance will continue for 90 days as if the employee were still working, providing the employee pays their share of the cost of employee and dependent coverage. After 90 days, employee health/dental/vision insurance and dependent insurance will be offered at the employee’s expense. 6.12 FAMILY AND MEDICAL LEAVE A. It is the policy of the District to grant up to 12 weeks of Family and Medical Leave (FML) during any 12 month rolling period to eligible employees in accordance with the Family Medical Leave Act of 1993 (FMLA). The leave may be paid, unpaid, or a combination of both depending on the circumstances. Employees who meet the conditions listed below are eligible for Family Medical Leave: 1. The employee must have worked for the District at least 12 months (52 weeks) that need not have been consecutive. If an employee was in a paid status for any part of a week, they would be considered to have been employed for an entire week. 2. The employee must have actually worked at least 1250 hours during the 12 month period immediately before the date the leave would begin. Unpaid and paid leave is not counted Trophy Club Municipal Utility District No. 1 Page 176 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 32 as work days for this purpose. 3. The employee must certify that the leave is for 1) birth and care of child; 2) placement of child for adoption or foster care in the employee’s home; 3) care for a spouse, child, or parent with a serious health condition; 4) serious health condition of the employee that makes the employee unable to perform the functions of their job. B. A serious health condition is one that requires inpatient care at a hospital, hospice, or residential medical care facility, or requires continuing care by a licensed health care provider. The relevant federal regulations provide specific examples of serious health conditions that include, but are not limited to pregnancy and pre-natal care. The regulations exclude common ailments such as colds, flu, earaches, or stomaches. An injury sustained on the job that results in inability to work, and that is covered under workers’ compensation, generally automatically meets the criteria for Family Medical Leave since most of these injuries render an employee unable to perform the functions of his/her job for some period of time. Therefore, if the employee is eligible for FML, the first twelve weeks of a workers’ compensation injury will be counted toward an employee’s annual FML allotment. C. The District requires certification of the serious health condition. The employee must respond to such a request within 15 days of the request, or provide a reasonable explanation for a delay. Failure to provide certification in a timely manner may result in denial of leave. Medical certification of the serious health condition must include: 1. Date when the condition began. 2. Its expected duration. 3. Medical facts which support the certification. 4. Brief statement of treatment. 5. Statement that the employee is unable to perform the essential functions of the employee’s position (if leave is due to employee’s serious health condition), or a statement that the family member requires assistance and/or that the employee’s presence would be beneficial or assist in the family member’s recovery (if leave is due to family member’s serious health condition). 6. Dates and the duration of treatment and a statement of medical necessity for taking intermittent leave or working a reduced schedule (if intermittent leave or a reduced work schedule is desired). D. The District may require a second opinion if it has reason to doubt the medical certification. The second opinion will be from a physician of the District’s choice and at the District’s expense. If necessary to resolve a conflict between the original medical certification and the second opinion, the District and the employee will jointly select a third physician. The District will pay for a third opinion. This third opinion will be considered final. E. Medical re-certification may be required if: 1. The duration of the serious health condition, as stated in the original certification, has expired and the employee is still unable to return to work. 2. There are facts that cast doubt on the employee’s stated reason for the absence. Trophy Club Municipal Utility District No. 1 Page 177 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 33 3. The annual certification has expired for intermittent use and the employee continues to need intermittent time away from work for the condition. 4. There is a change in circumstances. F. FML PROCEDURES 1. Any eligible employee can take up to 12 weeks of leave during any 12 month period. a) The District uses the “rolling 12 month period” that counts backward from the date an employee uses any FMLA-qualifying leave. b) Each time an employee takes leave, the amount is subtracted from the 12 weeks of available leave, and the balance is the amount the employee is eligible to take at that time. c) Leave for the birth, adoption or foster care of a child must be taken within 1 year of the birth or placement. 2. The employee must use all accrued paid leave before being eligible for unpaid leave as follows: a) A serious health condition of the employee or a family member requires use of all accrued sick leave first, then accrued vacation leave before taking any unpaid leave. b) The birth of a child requires the use of accrued vacation leave before unpaid leave. If a serious health condition of the mother or baby is involved, the leave priorities of F.2.a. above apply. c) Adoption or foster care of a child requires the use of accrued vacation leave before unpaid leave. Unless a serious health condition is involved, leave for adoption or foster care does not qualify for the use of accrued sick leave. If a serious health condition of the child is involved, the leave priorities of F.2.a. above apply. 3. The employee may take FML intermittently, taking a day periodically when needed, or may use the leave to reduce the work week or work day. In all cases, the leave may not exceed the equivalent of a total of 12 weeks over a 12 month period. a) If the District and the employee cannot agree to a satisfactory intermittent leave schedule or reduced work schedule for a serious health condition of the employee or a family member, the District may temporarily transfer the employee to an available alternative position with equivalent pay and benefits to better accommodate the intermittent or reduced schedule. b) The District does not offer the option of a temporary re-assignment for post-birth (without documented restrictions from a physician), adoption, or foster care of a child. 4. Except in cases of emergency, all employees requesting FML must submit their request in writing to their immediate supervisor with a copy to the Human Resources Department, as far in advance of the leave as is practical. All original documents should be forwarded to and maintained in Human Resources. In the case of an emergency, the Trophy Club Municipal Utility District No. 1 Page 178 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 34 employee’s supervisor will coordinate with the employee or if the employee is unable to provide information, with the employee’s next of kin to obtain information about the circumstances requiring leave. The supervisor will then contact the Human Resources Department, which will coordinate the leave. 5. While on FML for more than one pay period, employees are required to report weekly to their supervisor regarding the status of the medical condition and their intent to return to work. 6. An employee on paid leave for FML purposes will continue to accrue paid leave and deductions from pay and the District’s contributions to any benefit plan will continue to be made as if the employee had continued to work. An employee who is on unpaid leave for FML purposes continues health coverage only if the employee pays the employee’s share of the cost of the employee and dependent coverage. If the employee chooses not to return to work for reasons other than a continued serious health condition, the District will require the employee to reimburse the District the amount it paid for the employee’s health insurance premium, if the employee used any unpaid leave. 7. An employee returning to work following a paid or unpaid leave for a serious health condition must provide a written release from the treating physician indicating the employee’s fitness to return to duty, stipulating any type of restrictions, and the date of the employee’s release from medical care. If no restrictions are specified, the supervisor is to send a copy of the release to Human Resources. If restrictions are specified, the employee must report to Human Resources Department before reporting to work. If an employee fails to return to work or request an unpaid leave of absence at the expiration of an approved Family and Medical Leave, the employee forfeits employment. 6.13 EMPLOYEE ON-CALL The District desires to provide “On-Call” compensation to an employee who remains available during off-duty hours to come back to work to respond to an emergency or planned situation. A. On-Call employees are paid a set amount above and beyond their normal pay for each week that they serve on call. Each week two employees will be designated as On-Call. One employee is designated as primary (1st Call) and one employee is designated as secondary (2nd Call). These On-Call employees are each required to have in their possession and maintain a cell phone while on call and to respond timely to a call. Timely response to a call means that the employee returns a call to a customer or other caller within fifteen minutes (15) of receiving the call and, if required, appears on-scene to take care of a problem within forty-five minutes (45) after receiving the call. B. On-Call employees are expected to be unimpaired by alcohol or other substances when they respond to a call, so that they can safely and accurately handle the emergency or planned duty. The employee must be in a physical condition that allows him/her to resume their duties, free of drugs and/or alcohol. An employee designated as On-Call and who fails to respond as required will forfeit On-Call pay and is subject to disciplinary action. An employee who responds and is under the influence of drugs and/or alcohol is subject to drug and alcohol testing and is subject to disciplinary action up to and including termination. Trophy Club Municipal Utility District No. 1 Page 179 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 35 C. On-Call status will be scheduled monthly and will usually be for one week at a time. Performance will be considered unsatisfactory for On-Call employees who do not respond timely to calls, respond inappropriately, or are impaired and therefore unable to perform their duties. Failure to comply with the duties and responsibilities of On-Call duty may be grounds for loss of On-Call pay and disciplinary action, up to and including termination. D. The following additional rules apply: 1. The District ManagerGeneral Manager will define the job titles eligible for On-Call pay, based on operational needs. 2. The District ManagerGeneral Manager or his/her designee will decide specifically which employee(s) in each job title will be assigned to take On-Call and receive the additional compensation. These decisions shall be made fairly and equitably using work- and skill- related factors. 3. On-Call is mandatory for positions designated as such by the District ManagerGeneral Manager. 4. Any job title that the District classifies as exempt (under the Fair Labor Standards Act) will not be eligible to receive On-Call pay. 5. On-Call status begins at 5 p.m. on Tuesday and continues until 5 p.m. the following Tuesday, excluding the employee’s scheduled hours of work. 6. In addition to On-Call pay, an employee will be compensated for work time once an employee is called back to work. Employees called back to work will be paid a minimum of two hours work time when called back. 7. Work time will be paid at the employee's regular rate of pay or at his/her overtime rate, as applicable. When call-out work runs into the scheduled work day, the employee should only report time spent on the work until the beginning of the scheduled work day as time worked On-Call. 8. On-Call employees may be provided a District vehicle to use for responding to calls. District vehicles are to be used for official business only and in accordance with the policies set forth in this manual and the District Safety Policy. If provided a District vehicle for On-Call, the employee must use the vehicle for all call backs and routine system checks. 9. On-Call pay cannot be earned when an employee is unable or unavailable to work, including when the employee is taking paid or unpaid leave of any sort. In those circumstances, the employee’s supervisor should reassign On-Call status and to another employee and that person will receive On-Call pay. 10. The District reserves the right to validate the availability of an employee receiving On- Call pay. Two attempts will be made to contact the employee On-Call, and if there is no timely response, the employee will forfeit On-Call pay. 11. On weekends and holidays On-Call employees will be required to perform equipment checks. 12. Each employee will be responsible for documenting each time he/she is On-Call and forwarding the documentation to his/her supervisor to approve the call time. The documentation must be submitted to the supervisor by the next business day. 13. Any exceptions to this policy must be expressly approved by the District ManagerGeneral Manager. Trophy Club Municipal Utility District No. 1 Page 180 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 36 6.14 BAD WEATHER - District offices will remain open and in operation during working hours unless the District ManagerGeneral Manager declares the offices officially closed due to bad weather. Some employees shall be designated as emergency responders and will be required to report to work during inclement weather. Employees required to respond during inclement weather will be designated by the District ManagerGeneral Manager. SECTION VII: EMPLOYEE BENEFITS 7.1 GENERAL - Immediately upon employment, employees of the District begin to participate in the District’s coverage under Social Security and Unemployment Insurance. Regular full-time employees must participate in the District’s retirement system, which includes payments by the employee and the District to the plan. Employees may not use vacation leave until completion of six (6) months of employment. 7.2 SOCIAL SECURITY - All employees of the District are covered by the Federal Insurance Compensation Act. The cost of this insurance is deducted from each paycheck at the required rate as set forth by the Federal Government and the District pays an equal amount for each employee. 7.3 WORKERS’ COMPENSATION - All legitimate, work-related, job-incurred injuries are covered by Workers’ Compensation insurance. All accidents and resulting injuries shall be reported to the immediate supervisor immediately and a report filed on the appropriate form within twenty-four (24) hours. 7.4 LIFE, MEDICAL AND DENTAL INSURANCE - The District provides a life insurance, a group medical, dental, and vision plan. The District will pay the base premium cost for all employees. The District will also pay a percentage of the base premium cost of medical, dental, and vision for employee dependents through the payroll system. The percentage paid by the District shall be set by the Board of Directors annually during the budgeting cycle. 7.5 LONG TERM DISABILITY - Long term disability insurance is provided by the District for all employees. This benefit takes effect after 90 consecutive days of disability. Sick leave must be used in the interim. 7.6 UNEMPLOYMENT INSURANCE - Unemployment insurance for each employee is paid by the District to the State of Texas on earnings as determined by the State and Federal agencies. 7.7 RETIREMENT BENEFITS - All District employees are covered by the Texas County and District Retirement System. Seven percent (7%) of any employee's gross wage is deducted each pay period and this amount is matched by the District 2:1. Seven percent (7%) is the maximum participation under the plan. Participation in this program begins immediately upon employment and is mandatory. 7.8 SERVICE AWARDS - Service Awards may be given at 5 year intervals starting with the Trophy Club Municipal Utility District No. 1 Page 181 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 37 employee's 5 year anniversary as budgeted annually. 7.9 PERFORMANCE AWARDS - The District has authorized the District ManagerGeneral Manager to distribute performance awards to some or all District employees, provided that funds are available in any budgeted line item from which salaries are paid. Any such performance awards are discretionary and may vary by employee, as determined by the District ManagerGeneral Manager, and are considered a part of the employee's regular compensation. Amounts of performance awards are based on an employee's contributions to the overall performance of the District. Performance awards are one-time compensation and do not increase the employee's base pay. 7.10 EMPLOYEE FUND - A Fund will be established and budgeted each year to maintain employee morale. This Fund may be used to fund employee gifts, gatherings, events, or celebrations. 7.11 LONGEVITY PAY - Longevity pay may be paid to regular full-time employees to recognize an employee’s contribution to the District for each completed year of service. A. Part-time non-exempt employees and temporary employees are not eligible for longevity pay. B. Longevity pay will be paid annually by a separate check. Employees must be employed the day longevity checks are issued. C. Longevity pay will be subject to regular tax and TCDRS deductions. D. Paid leave is counted as active service in calculating longevity pay. E. Based on funding available, longevity pay is equivalent to $5.00 per completed month of service up to 60 months, and $7.50 per completed month from 61 or more months, up to $2,000 maximum. F. A partial month in which an employee begins work between the first and fifteenth day of the month shall be considered a full month; a month in which an employee begins work on the sixteenth or later shall not be counted as a full month for longevity pay. G. Longevity pay is based on the number of years of continuous service with the District. If a break in service occurs, longevity will accumulate from the new hire or reinstatement date and will not include prior service. After one (1) full year of service, an employee will qualify for “bridging of service” at which time the prior years of service shall be included with the calculation of longevity pay the following year. 7.12 UNIFORMS - Employees required to wear uniforms will be provided uniforms upon employment. Replacement uniforms will be furnished by the District on an “as needed” basis as determined by the District ManagerGeneral Manager as funding is available. If an employee believes he/she needs new uniforms during a fiscal year, he/she should request them through their supervisor who will obtain approval from the District ManagerGeneral Manager. Stained, worn, and/or torn uniforms should be repaired or replaced. Employees who terminate employment with the District must return all uniforms issued by the District. Employees will be responsible for keeping the uniforms clean and neat. SECTION VIII: HARASSMENT 8.1 HARASSMENT POLICY STATEMENT - Trophy Club Municipal Utility District No. 1 is Trophy Club Municipal Utility District No. 1 Page 182 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 38 committed to providing a work environment which is free of unlawful harassment and intimidation. District policy prohibits harassment because of sex (including sexual harassment, harassment due to pregnancy, childbirth or related medical conditions and gender harassment) and harassment because of race, religion, color, national origin, medical condition, physical or mental disability, age or any other basis protected by federal, state, or local law, regulation, or ordinance. ALL SUCH HARASSMENT IS ILLEGAL AND WILL NOT BE TOLERATED. Trophy Club Municipal Utility District No. 1’s anti-harassment policy applies to all individuals involved in the operation of the District, and prohibits unlawful harassment by an employee, including officers, supervisors and co-workers, or by any vendors and/or independent contractors and their employees. Non-employee violators of this policy are subject to expulsion from the District’s facilities when harassment occurs on company premises. The District may discontinue service to violators of this policy. Furthermore, the District may report violators to the appropriate authority for civil or criminal action. The District prohibits retaliation of any kind against employees, who, in good faith, bring harassment complaints or assist in investigating such complaints. 8.2 EXAMPLES OF PROHIBITED UNLAWFUL HARASSMENT - Prohibited unlawful harassment because of sex, race, religion, color, nation origin, medical condition, physical or mental disability, age, marital status or any other protected basis includes, but is not limited to, the following behavior:  Verbal actions such as slurs, derogatory comments or jokes, epithets or unwanted sexual invitations, advances or comments;  Visual conduct such as sexually-oriented and/or derogatory photographs, posters, drawings, cartoons, gestures, e-mails, web sites, cellular texting, or photographs on cellular telephones;  Physical actions such as unwanted touching, assault, blocking another’s way or interference with work because of sex, race, or any other protected category;  Threats or demands to submit to sexual advances or requests as a condition of continued employment, offers of employment benefits in return for sexual favors, or to avoid some other negative employment action; and  Retaliation against any employee for making an allegation of harassment or for participating in such an investigation. 8.3 SEXUAL HARASSMENT - Trophy Club Municipal Utility District No. 1 seeks to assure that it maintains a workplace free of all types of unlawful harassment, including sexual harassment and intimidation. Sexual harassment is defined as “unwelcome” sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature when:  Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; or  Submission to or rejection of such conduct by an individual is used as a basis for employment decisions affecting such individuals; or Trophy Club Municipal Utility District No. 1 Page 183 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 39  Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment. Trophy Club Municipal Utility District No. 1 has a zero tolerance policy for vulgar, abusive, humiliating or threatening language, practical jokes, or other inappropriate behavior in the workplace. The District will not tolerate the harassment of any employee or non-employee by another employee or non-employee, supervisor, manager or director for any reason. Harassment of a sexual nature is a violation of various state and federal laws which may subject the individual harasser to liability for any such unlawful conduct. 8.4 PROCEDURE FOR REPORTING HARASSMENT - Any employee who believes that he or she is the victim of any type of harassment, including sexual harassment, should immediately report such actions to their Supervisor, or District ManagerGeneral Manager. If an employee’s immediate Supervisor or the District ManagerGeneral Manager is involved in the alleged harassment, it is unnecessary to make a report to that individual. The report should be made to another member of management or to a member of the Board of Directors of the District. Employees are encouraged to promptly report the alleged harassment within three calendar days of the offense. It is not necessary to file an informal complaint or a formal grievance to complain of sexual harassment. The District will take all complaints seriously and handle complaints as promptly, thoroughly and confidentially as possible. The District will clearly inform the employee of his or her rights to assistance and how to preserve and protect those rights. 8.5 INVESTIGATING ALLEGED HARASSMENT - Trophy Club Municipal Utility District No. 1 will fully and effectively investigate any report of alleged harassment and will take appropriate corrective action depending on the severity of the conduct. This can include disciplining or discharging any individual who is found to have violated this prohibition against harassment. The complaining employee will be informed of the action taken. An employee who engages in acts of harassment contrary to this policy may be personally liable in any legal action brought against them. A. Interviews, allegations, statements and identities will be kept confidential to the extent possible and allowed by law. However, the District will not allow the goal of confidentiality to be a deterrent to an effective investigation, and it may be necessary to reveal certain information to various state or federal agencies or courts. B. Employees should also be aware that as an employer, the District has a duty to prevent and correct harassment even when the complaining employee asks that no action be taken and that the complaint be kept confidential. C. No information related to the complaint or any investigation will be filed in the personnel files of the employees involved. Rather, these reports will be kept separately in a confidential file held by the District ManagerGeneral Manager or a member of the Board of Directors. At the end of each inquiry, the District ManagerGeneral Manager or a member of the Board of Directors will prepare a report that sets forth the dates that various witnesses and parties were interviewed, summarizes witnesses’ statements, describes factual issues on which the parties disagree, offers his or her conclusions, and outlines the actions taken by the District. Trophy Club Municipal Utility District No. 1 Page 184 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 40 D. If the investigation reveals that the harassment occurred, the parties will be informed that immediate and appropriate corrective action, up to and including termination, will be taken. The discipline will be proportional to the severity of the conduct. The alleged harasser’s employment history and any similar complaints of prior unlawful harassment will be taken into consideration. Disciplinary measures may include counseling, sexual harassment or diversity training, suspension, transfer, demotion or discharge. These remedial measures are intended to place the complaining employee in the position in which he or she would have been had the harassment not occurred. E. Exercising rights under this policy does not in any way affect an employee’s right to seek relief through the Texas Commission on Human Rights, the Equal Employment Opportunity Commission, or a court of proper jurisdiction for any complaint for which a remedy is provided under state or federal law. 8.6 RETALIATION - Trophy Club Municipal Utility District No. 1 will not tolerate retaliation against any employee for making an allegation of harassment or for participating in such an investigation. Retaliation in any form is prohibited. Any employee who violates this policy is subject to disciplinary action up to and including dismissal. It is the responsibility of each employee to be aware of the details of the foregoing policy. SECTION IX: WORKPLACE VIOLENCE 9.1 GENERAL INFORMATION - It is the District’s goal to provide a work environment that is free from violent behavior and threats of violence. Violent behavior and threats of violence are unacceptable conduct and are prohibited. Intimidating, coercing, threatening, discriminating against, or taking reprisal against an employee for assisting with an investigation of a complaint or for reporting violent behavior or threats of violence is prohibited. 9.2 DEFINITIONS A. THREAT – Consists of a verbal or written expression of intent to inflict something harmful. An indication of impending danger or harm; to give signs or warnings of impending danger or harm. Threats can be verbal and/or non-verbal gestures. (Threats of violence against another person are a violation of the law. It is the District's policy to report all threats of violence to law enforcement officials.) B. WORKPLACE VIOLENCE – Consists of physical actions such as hitting, shoving, pushing, kicking and sexual assaults; this also includes verbal outbursts and can happen in the form of threats, harassment, abuse and intimidation. Behavior that is hostile or aggressive physical contact with another person, a statement or body gesture that threatens harm to another person, or a course of conduct that would cause a reasonable person to believe that he or she is under threat of harm. 9.3 APPLICABILITY-This policy covers all full-time, part-time and temporary employees. The Trophy Club Municipal Utility District No. 1 Page 185 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 41 policy also applies to any vendor, contractor or other individual performing work or services for the District and any other person that is on District property. 9.4 RESPONSIBILITIES OF EMPLOYEES - Employees have the following responsibilities:  Know and abide by the policy on workplace violence;  Immediately notify your supervisor or the District ManagerGeneral Manager when he or she is a target of workplace violence or threats of violence, or if you are aware of violent behavior or threats directed at others. An employee who believes that immediate action is required to respond to a threat to life or to a situation that could result in serious bodily harm should call 911 and notify his/her supervisor or the District ManagerGeneral Manager immediately thereafter.  Cooperate with those investigating workplace violence incidents. 9.5 RESPONSIBILITIES OF SUPERVISORS AND MANAGEMENT - Supervisors and Managers have the following responsibilities:  Know and abide by the policy on workplace violence;  Be alert to potential instances of violent behavior or threats of violence;  Take immediate action, including calling 911 if appropriate;  Immediately notify the District ManagerGeneral Manager or the President of the Board upon receipt of an allegation of workplace violence or upon observation of behavior, verbal exchanges, etc. that indicate workplace violence may occur or may have occurred;  Document all allegations and incidents;  Cooperate with those investigating workplace violence complaints;  Take prompt disciplinary action, as appropriate;  After a complaint of workplace violence has been substantiated, monitor the situation if necessary to ensure that the behavior has stopped;  Take reasonable action to prevent or stop retaliation. 9.6 RESPONSE TO INCIDENTS - Supervisors and Managers must take action when a non- employee, such as a vendor, contractor, or customer exhibits violent behavior or threatens an employee or other non-employee, or when an employee exhibits violent behavior or threatens a non-employee. Such action may include removal of the individual from the workplace and/or calling law enforcement. In cases that involve a non-employee, the supervisor shall report the incident to the District ManagerGeneral Manager who then notifies the non-employee’s employer if appropriate. 9.7 DISCIPLINE - Failure to comply with the provisions of this policy may result in discipline, up to and including termination from employment. Non-employees are subject to prosecution allowed by law. NOTE: An internal investigation and/or disciplinary action does not preclude an independent police investigation or criminal prosecution where such is warranted. SECTION X: WEAPONS POLICY Trophy Club Municipal Utility District No. 1 Page 186 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 42 10.1 WEAPONS GENERAL POLICY - Trophy Club Municipal Utility District No. 1 does not allow any job applicant, employee, contractor, subcontractor, vendor, agent or representative, or customer to possess, use, conceal, carry or maintain a weapon on District premises unless authorized by and in accordance with State law. No unlawful or unauthorized weapons will be carried or stored in any District property, including buildings, structures, or vehicles, unless in the authorized performance of duty. Weapon is defined as firearms, clubs, sharp and/or pointed objects, explosive or incendiary devices, and noxious, caustic, or toxic chemicals or any other object or substance that could be used by someone to inflict harm upon another. If the District has a reasonable suspicion at any time that a concealed handgun or weapon has been maintained, carried or stored in violation of this policy, Trophy Club Municipal Utility District No. 1 reserves the right to conduct a reasonable search of the person, work area, personal items or any District vehicle in the possession or subject to the control of such person to investigate whether or not a prohibited weapon is present. Any employee who witnesses the concealment or possession of a weapon or who witnesses a physical or verbal assault involving another person should report it to their supervisor or the District ManagerGeneral Manager immediately. Violating this policy or refusing to consent to a reasonable search conducted pursuant to this policy may lead to discipline up to and including termination. Compliance with this policy is also a term and condition of continued employment with the District. SECTION XI: EMPLOYEE RESPONSIBILITIES 11.1 CARE OF EQUIPMENT - All District equipment is the property of the District and should be used for District purposes by District employees unless an exception is made by the District ManagerGeneral Manager or their designee. In case of accidents involving District equipment the following should be adhered to:  Assist any injured person.  Take names and addresses of any witness.  Notify the proper authorities.  Take pictures when possible.  Notify supervisor immediately. 11.2 HANDLING COMPLAINTS - Complaints from the general public are inevitable. Some are justified, others are not. "The customer may not always be right, but he is the customer". A soft voice and brief explanations will go a long way in helping satisfy a complaint. Employees are required to act in a professional manner and failure to do so may result in disciplinary action. 11.3 PUBLIC RELATIONS - All employees of the District are, in a sense, "Public Relation Representatives". What the employee does and how they do it, helps to formulate public opinion for all District personnel. The District ManagerGeneral Manager acts as the District’s Public Relations Officer. Employees are not allowed to represent the District to the media or public without express authorization from the District ManagerGeneral Manager. 11.4 THE ADMINISTRATION AND ENFORCEMENT of this policy shall be the responsibility of the District ManagerGeneral Manager. Trophy Club Municipal Utility District No. 1 Page 187 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 43 11.5 PERSONAL TELEPHONE CALLS - Personal calls, both incoming and outgoing, shall be held to a minimum, and must not interfere with the employee's work. Emergency calls will always be permitted. Personal phone calls should be placed/received during lunch periods or before/after hours if possible. 11.6 CELL PHONE USAGE - Usage of a cell phone is a safety problem when using it while driving. State law may decide other illegal uses. In the meantime, employees must follow the following policy on cell phone use in District vehicles.  Do not make a call while driving. Pull over to dial the number and remain stopped while having your conversation.  If your phone rings while driving, pull over and answer the phone to have your conversation. If the phone rings while you must keep your eyes on the road, such as when you are approaching a traffic signal or a busy intersection, let it ring. In most cases Caller ID will list the missed call and you may return the call when it is safe to pull over.  Never try to write down information given over the phone while driving.  Do not text while driving. Pull over to text or only text while not moving.  The District encourages the use of Bluetooth technology for cell phones. While these improve the safety of phone use while driving, it is still recommended to pull over as soon as possible for received calls. Do not dial a call, even from a hands free unit, while driving. Violations of any of the above cell phone policy may result in disciplinary action. 11.7 INTERNET, E-MAIL AND COMPUTER USE -The use of District automation systems, including computers, fax machines and all forms of Internet/intranet access, is for District business and for authorized purposes only. Brief and occasional personal use of the electronic mail system or the Internet is acceptable as long as it is not excessive or inappropriate, occurs during personal time (lunch or other breaks), and does not result in expense or harm to the District or otherwise violate this policy. Use is defined as "excessive" if it interferes with normal job functions, responsiveness, or the ability to perform daily job activities. Electronic communication should not be used to solicit or sell products or services that are unrelated to the District's business; distract, intimidate, or harass coworkers or third parties; or disrupt the workplace. Use of District computers, networks, and Internet access is a privilege granted by management and may be revoked at any time for inappropriate conduct carried out on such systems, including, but not limited to:  Sending chain letters or participating in any way in the creation or transmission of unsolicited commercial e-mail ("spam") that is unrelated to legitimate District purposes;  Engaging in private or personal business activities, including excessive use of instant messaging and chat rooms (see below);  Accessing networks, servers, drives, folders, or files to which the employee has not been granted access or authorization from someone with the right to make such a grant; Making unauthorized copies of District files or other District data; Trophy Club Municipal Utility District No. 1 Page 188 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 44  Destroying, deleting, erasing, or concealing District files or other District data, or otherwise making such files or data unavailable or inaccessible to the District or to other authorized users of District systems;  Misrepresenting oneself or the District;  Violating the laws and regulations of the United States or any other nation or any state, city, province, or other local jurisdiction in any way;  Engaging in unlawful or malicious activities;  Deliberately propagating any virus, worm, Trojan horse, trap-door program code, or other code or file designed to disrupt, disable, impair, or otherwise harm either the District's networks or systems or those of any other individual or entity;  Using abusive, profane, threatening, racist, sexist, or otherwise objectionable language in either public or private messages;  Sending, receiving, or accessing pornographic materials;  Becoming involved in partisan politics;  Causing congestion, disruption, disablement, alteration, or impairment of District networks or systems;  Maintaining, organizing, or participating in non-work-related Web logs ("blogs"), Web journals, "chat rooms", or private/personal/instant messaging;  Failing to log off any secure, controlled-access computer or other form of electronic data system to which you are assigned, if you leave such computer or system unattended;  Using recreational games; and/or  Defeating or attempting to defeat security restrictions on District systems and applications. Using District automation systems to access, create, view, transmit, or receive racist, sexist, threatening, or otherwise objectionable or illegal material, defined as any visual, textual, or auditory entity, file, or data, is strictly prohibited. Such material violates the District anti-harassment policies and is subject to disciplinary action. The District's electronic mail system, Internet access, and computer systems must not be used to harm others or to violate the laws and regulations of the United States or any other nation or any state, city, province, or other local jurisdiction in any way. Use of District resources for illegal activity can lead to disciplinary action, up to and including dismissal and criminal prosecution. The District will comply with reasonable requests from law enforcement and regulatory agencies for logs, diaries, archives, or files on individual Internet activities, e-mail use, and/or computer use. Unless specifically granted in this policy, any non-business use of the District's automation systems is expressly forbidden. If you violate these policies, you could be subject to disciplinary action, up to and including dismissal. A. OWNERSHIP AND ACCESS OF ELECTRONIC MAIL, INTERNET ACCESS, AND COMPUTER FILES; NO EXPECTATION OF PRIVACY - The District owns the rights to all data and files in any computer, network, or other information system used in the District and Trophy Club Municipal Utility District No. 1 Page 189 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 45 to all data and files sent or received using any District system or using the District's access to any District network, to the extent that such rights are not superseded by applicable laws relating to intellectual property. 1. The District also reserves the right to monitor electronic mail messages (including personal/private/instant messaging systems) and their content, as well as any and all use by employees of the Internet and of computer equipment used to create, view, or access e- mail and Internet content. Employees must be aware that the electronic mail messages sent and received using District equipment or District provided Internet access, including web-based messaging systems used with such systems or access, are not private and are subject to viewing, downloading, inspection, release, and archiving by District officials at all times. 2. The District has the right to inspect any and all files stored in private areas of the network or on individual computers or storage media in order to assure compliance with District policies and state and federal laws. 3. No employee may access another employee's computer, computer files, or electronic mail messages without prior authorization from either the employee or the District ManagerGeneral Manager. 4. The District uses software in its electronic information systems that allows monitoring by authorized personnel and that creates and stores copies of any messages, files, or other information that is entered into, received by, sent, or viewed on such systems. Accordingly, employees should assume that whatever they do, type, enter, send, receive, and view on District electronic information systems is electronically stored and subject to inspection, monitoring, evaluation, and District use at any time. Further, employees who use District systems and Internet access to send or receive files or other data that would otherwise be subject to any kind of confidentiality or disclosure privilege thereby waive whatever right they may have to assert such confidentiality or privilege from disclosure. 5. Employees who wish to maintain their right to confidentiality or a disclosure privilege must send or receive such information using some means other than District systems or District provided Internet access. 6. The District has licensed the use of certain commercial software application programs for business purposes. Third parties retain the ownership and distribution rights to such software. No employee may create, use, or distribute copies of such software that are not in compliance with the license agreements for the software. Violation of this policy can lead to disciplinary action, up to and including dismissal. B. CONFIDENTIALITY OF ELECTRONIC MAIL - As noted above, electronic mail is subject at all times to monitoring, and the release of specific information is subject to applicable state and federal laws and District rules, policies, and procedures on confidentiality. Existing rules, policies, and procedures governing the sharing of confidential information also apply to the sharing of information via commercial software. Since there is the possibility that any message could be shared with or without your permission or knowledge, the best rule to follow in the use of electronic mail for non-work-related information is to decide if you would post the information on the office bulletin board with your signature. It is a violation of District policy for any employee, including system administrators and supervisors, to access electronic mail and Trophy Club Municipal Utility District No. 1 Page 190 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 46 computer systems files to satisfy curiosity about the affairs of others, unless such access is directly related to that employee's job duties. Employees found to have engaged in such activities will be subject to disciplinary action. C. ELECTRONIC MAIL TAMPERING - Electronic mail messages received should not be altered without the sender's permission; nor should electronic mail be altered and forwarded to another user and/or unauthorized attachments be placed on another's electronic mail message. D. POLICY STATEMENT FOR INTERNET/INTRANET BROWSER(S) -The Internet is to be used to further the District's mission, to provide effective service of the highest quality to the District's customers and staff, and to support other direct job-related purposes. Supervisors should work with employees to determine the appropriateness of using the Internet for professional activities and career development. The various modes of Internet/Intranet access are District resources and are provided as business tools to employees who may use them for research, professional development, and work-related communications. Limited personal use of Internet resources is a special exception to the general prohibition against the personal use of District equipment and software. Employees are individually liable for any and all damages incurred as a result of violating District security policy, copyright, and licensing agreements. All District policies and procedures apply to employees' conduct on the Internet, especially, but not exclusively, relating to: intellectual property, confidentiality, company information dissemination, standards of conduct, misuse of company resources, anti-harassment, and information and data security. E. PERSONAL ELECTRONIC EQUIPMENT - The District prohibits the use in the workplace of any type of camera phone, cell phone camera, digital camera, video camera, or other form of image- or voice-recording device without the express permission of the District and of each person whose image and/or voice is/are recorded. 1. Employees with such devices should leave them at home unless expressly permitted by the District to do otherwise. This provision does not apply to designated District personnel who must use such devices in connection with their positions of employment. 2. Employees should not bring personal computers or data storage devices (such as floppy disks, CDs/DVDs, external hard drives, flash drives, "smart" phones, iPods/iPads/iTouch or similar devices, mobile computing devices, or other data storage media) to the workplace or connect them to District electronic systems unless expressly permitted to do so by the District. 3. Any employee bringing a personal computing device, data storage device, or image- recording device onto District premises thereby gives permission to the District to inspect the personal computer, data storage device, or image-recording device at any time with personnel of the District's choosing and to analyze any files, other data, or data storage devices or media that may be within or connectable to the personal computer or image- recording device in question. Employees who do not wish such inspections to be done on their personal computers, data storage devices, or imaging devices should not bring such items to work at all. Trophy Club Municipal Utility District No. 1 Page 191 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 47 4. Violation of this policy, or failure to permit an inspection of any device covered by this policy, shall result in disciplinary action, up to and possibly including immediate termination of employment, depending upon the severity and repeat nature of the offense. In addition, the employee may face both civil and criminal liability from the District, from law enforcement officials, or from individuals whose rights are harmed by the violation. Trophy Club Municipal Utility District No. 1 Page 192 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 48 APPENDIX A EFFECTIVE DATE - All provisions contained in the policy shall take effect upon approval for adoption by the Board of Directors, and all previous policies relating to personnel, which are in conflict, are herewith repealed. This policy does not constitute or imply a contract between the District and its employees. This policy creates no District obligation nor any individual obligation, right, privilege, term or condition of employment not otherwise established by law. The District has voluntarily adopted this policy for its sole and exclusive use and may amend or withdraw it at anytime without prior notice. APPROVED AND ADOPTED by the Board of Directors of Trophy Club Municipal Utility District No. 1, 100 Municipal Drive, Trophy Club, Texas 76262 on this the ______ day of _____, __________. ATTEST: Nick Sanders Kevin R. Carr President Secretary/Treasurer [SEAL] Formatted: Centered Trophy Club Municipal Utility District No. 1 Page 193 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 49 APPENDIX B Employee Certification Receipt of Policies I, ____________________________________, acknowledge receiving the Trophy Club Municipal Utility District No. 1 Personnel Policy Handbook. I CLEARLY UNDERSTAND THAT THIS POLICY HANDBOOK DOES NOT CREATE A CONTRACT FOR EMPLOYMENT WITH THE DISTRICT, AND THAT THE DISTRICT MAY CHANGE OR MODIFY THE POLICIES AND PROCEDURES IN THIS HANDBOOK AT ANY TIME, WITH OR WITHOUT PRIOR NOTICE. I HAVE READ AND UNDERSTAND THE POLICIES OUTLINED IN THE DISTRICT PERSONNEL POLICY MANUAL, AND AGREE TO BE BOUND BY THE DISTRICT’S RULES AND REGULATIONS DURING MY EMPLOYMENT WITH THE DISTRICT. I UNDERSTAND THAT VIOLATING THE POLICIES AND RULES SET OUT IN THIS HANDBOOK MAY LEAD TO DISCIPLINARY ACTION, UP TO AND INCLUDING TERMINATION. ____________________________________ ____________________________ Employee Signature Date Formatted: Centered Trophy Club Municipal Utility District No. 1 Page 194 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet 50 APPENDIX C DRUG AND ALCOHOL POLICY FOR CERTAIN DRIVERS OF COMMERCIAL VEHICLES Policy of Trophy Club Municipal Utility District No. 1 Regarding Certain Drivers with Commercial Drivers Licenses Policy - Trophy Club Municipal Utility District No. 1 will comply with the Omnibus Transportation Employee Testing Act of 1991 as it applies to certain employees of the District who (1) must hold commercial drivers’ licenses, and (2) drive large vehicles or equipment covered by the U.S. Department of Transportation rules implementing the Act. Information - The following information will be provided to each driver covered by the Act: 1. This policy; 2. The summary of the U.S. Department of Transportation regulations attached to this policy; and 3. The District’s Personnel Policy Manual, which includes provisions on a Drug- Free Workplace, and on discipline. Additional information may be obtained from the Human Resource ManagerAdministration Manager. Formatted: Centered Trophy Club Municipal Utility District No. 1 Page 195 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet   Resolution No. 2015-0317C Page 1 of 2 RESOLUTION 2015-0317C   A RESOLUTION OF THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, ADOPTING AMENDED PERSONNEL POLICY MANUAL   WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is a conservation and reclamation district, a body corporate and politic and governmental agency of the State of Texas, created under Article XVI, Sec. 59 of the Texas Constitution, and the District operates under Chapters 49 and 54 of the Texas Water Code; WHEREAS, Sections 49.057 and 49.069 of the Texas Water Code grants the authority for management of the District and establishment of employee benefits to the District Board of Directors; and WHEREAS, the District Board of Directors previously adopted the Trophy Club Municipal Utility District No. 1 Personnel Policy Manual, dated January 15, 2013; and WHEREAS, the General Manager and Administration Manager have presented to the Board of Directors an updated Personnel Policy Manual for the District, which Manual has been developed with assistance, input and comments from the District's managers and staff; and WHEREAS, the Board of Directors has reviewed the District's current and proposed personnel policies and finds it is in the best interest of the District and its employees to adopt a Personnel Policy Manual for the District; and WHEREAS, the Board of Directors finds that the proposed Personnel Policy Manual will serve to further inform employees of District personnel policies of general applicability, and that current and sound personnel policies are an essential part of recruiting and retaining excellent employees and extending high quality services to the public; and WHEREAS, the Board of Directors further finds that authority to enforce the policies contained in the Personnel Policy Manual should be delegated to the General Manager, who is responsible for oversight and control of personnel and related matters; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: Section 1. The Trophy Club Municipal Utility District No. 1 Personnel Policy Manual dated March 17, 2015, a copy of which is attached hereto as “Exhibit A” is hereby approved and adopted by the Board of Directors. Trophy Club Municipal Utility District No. 1 Page 196 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet   Resolution No. 2015-0317C Page 2 of 2 Section 2. This Resolution and the Personnel Policy Manual attached hereto shall take effect March 17, 2015. All employees of the District shall be provided a copy of such Personnel Policy Manual and shall sign an acknowledgment and receipt thereof. Section 3. The Trophy Club Municipal Utility District No. 1 Personnel Policy Manual, dated January 15, 2013, is hereby rescinded effective immediately. Section 4. The General Manager is hereby authorized and delegated the authority to enforce the policies contained in the Personnel Policy Manual adopted by this Resolution without necessity of Board approval. PASSED AND APPROVED this 17TH day of March, 2015. Jim Moss, President Kevin R. Carr, Secretary Board of Directors Board of Directors (SEAL) Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 Page 197 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 1 of 16    RATE ORDER TROPHY CLUB MUNICIPAL UTILITY DISTRICT No.1 ORDER No. 2015-0120B317B AN ORDER ESTABLISHING POLICIES, PROCEDURES, AND RATES FOR WATER AND SEWER SERVICE; PROVIDING FEES FOR CONNECTION, RECONNECTION, INSPECTION, ACCURACY READINGS, AND RETURNED CHECKS; REQUIRING DEPOSITS FOR SERVICE; PROVIDING A PENALTY FOR DELINQUENT PAYMENTS; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is the owner and/or operator of a water and sewer system designed to serve present and future inhabitants within the District and the Trophy Club Development; and WHEREAS, the District’s most recent Rate Order was adopted on July 15, 2014anuary 20, 2015 (Order No. 20145-0715120B), and additional modifications are needed. The District desires to establish all of its rate policies in a single new Rate Order; and WHEREAS, the Board of Directors of the District has carefully considered the terms of this Rate Order No. 2015-0120B317B and is of the opinion that the following conditions and provisions should be established as the policies, procedures, and rates for obtaining service from the District’s water and sewer system. THEREFORE, IT IS ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: ARTICLE I TAP FEES AND CONNECTION POLICY Section 1.01. Initiation of Water and Sanitary Sewer Connections. Each person desiring a water and sanitary sewer service connection to the District’s System shall be required to pay such fees as set forth in this Order. No service shall be established or re- established until such fees are paid. All service connections are subject to all other rules, regulations, and policies of the District. A. Certification of System. Connections shall not be made to the District’s System or portions of the System until the District’s engineer or District staff has certified that the System or applicable portion thereof is operable and meets all regulatory requirements. B. Backflow Prevention. No water connections from any public drinking water supply system shall be allowed to any residential or commercial establishment where an actual or potential contamination hazard exists unless the public water facilities are protected from contamination. Trophy Club Municipal Utility District No. 1 Page 198 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 2 of 16    At any residential or commercial establishment where an actual or potential contamination hazard exists, protection shall be required in the form of a backflow prevention assembly. The type of assembly required shall be specified by the District. The existence of potential contamination hazards without installation having been made of the means of control and prevention as set out in the preceding paragraph; or, the same having been installed, there is a failure to properly maintain the same, shall be considered sufficient grounds for immediate termination of water service. Service can be restored only when the health hazard no longer exists, or when the health hazard has been isolated from the public water system in accordance with the foregoing requirements. All backflow prevention assemblies that are required according to this section shall be tested upon installation by a recognized backflow prevention assembly tester and certified to be operating within specifications. Backflow prevention assemblies that are installed to provide protection against health hazards must also be tested and certified to be operating within specifications at least annually by a recognized backflow prevention assembly tester. The Customer shall, at his expense, properly install, test, and maintain any backflow prevention device required by this Rate Order. Copies of all testing and maintenance records shall be provided to the District within ten (10) days after maintenance and/or testing is performed. If the Customer fails to comply with the terms of this Order, the District shall, at its option, either terminate service to the property or properly install, test, and maintain an appropriate backflow prevention device at the service connection at the expense of the Customer. Any expenses associated with the enforcement of this agreement shall be billed to the Customer. C. Availability of Access/Obstructions. By application for connection to the District’s System, the Customer shall be deemed to be granting to the District and its representatives a right of ingress and egress to and from the meter or point of service for such installation, maintenance and repair as the District, in its judgment, may deem reasonably necessary. The Customer shall also be deemed to be granting to the District and its representatives a right of ingress and egress to the Customer’s property, including the exterior of the Customer’s premises, for the purpose of performing the inspections and completing the Customer’s Service Inspection Certifications required by the District’s rules and regulations. Taps and connections will not be made when, in the opinion of the District, building materials or other debris obstructs the work area or the work area is not completed or finished to grade. When sidewalks, driveways or other improvements have been constructed prior to application for service, such application shall be construed and accepted as the Customer’s waiver of a claim for any damages to such improvements resulting from the reasonable actions of the District in installation of the connection. Trophy Club Municipal Utility District No. 1 Page 199 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 3 of 16    Section 1.02. Residential Fire Lines, Connections, and Fees. A residence of at least six-thousand (6,000) square feet but less than eight-thousand (8,000) square feet shall have installed on its one-inch (1”) water service line, for fire protection, a one-inch (1”) U-branch, with a separate meter and meter-box. The cost of installation, including parts, equipment, and labor shall be eight-hundred dollars ($800.00), payable at the time of permitting. A residence of eight-thousand (8,000) square feet or greater, in addition to its regular one inch (1”) water service line, shall have installed a separate one-and one-half (1 ½ “) water service line for fire protection with its own meter and meter-box. The cost of connection and installation of the fire line and meter shall be either one thousand six hundred dollars ($1,600.00) if the home is on the same side of the street as the waterline; or, if it is on the opposite side of the street from the waterline, necessitating boring, then the charge shall be two thousand nine hundred seventy five dollars ($2,975.00), payable at the time of permitting with the Town of Trophy Club. If property is outside the Town of Trophy Club boundaries, fire line fees shall be paid directly to the District. Section 1.03. Connections by District. All Connections to the District’s water and sewer system shall be made with written approval of the District and in accordance with the District’s Plumbing Code and its rules and regulations. No person except the District Manager or his/her authorized agent shall be permitted to tap or make any connection to the mains or distribution piping of the District’s water system, or make any repairs, additions to, or alterations in any meter, box, tap, pipe, cock or other fixture connected with the water system or any manhole, main, trunk or appurtenance of the District’s sanitary sewer system. No sewer connection shall be covered in the ground and no house lead shall be covered in the ground before it has been inspected and approved by a licensed plumbing inspector with jurisdiction of the site. Section 1.04. Inspections and Fees. Fees for permits and for plumbing inspections (other than for sewer and backflow inspections referred to below in subparagraphs A and B) should be paid to the city or town in which the property is located or to the District if the property is not located within a city or town. A. Sewer Inspection and Fees. Sewer connections and house service lines shall be inspected by the District. An inspection fee of one-hundred-fifty dollars ($150.00) shall be paid to the District for each connection to the District sanitary sewer system. Installations that fail to conform at any time to the rules and regulations shall be disconnected. Any customer whose connection is disconnected for such failure shall be notified as to the basis for such disconnection. After noted deficiencies have been corrected, a re-inspection shall be made upon payment to the District of a re- inspection fee of twenty-five dollars ($25.00), plus payment by the customer of all outstanding charges. If subsequent re-inspections are required before the sewer connection and service lines are in compliance with the rules and regulations, a re- inspection fee of twenty-five dollars ($25.00) shall be paid to the District for each Trophy Club Municipal Utility District No. 1 Page 200 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 4 of 16    subsequent re-inspection. Inspections by the District requested after regular business hours will be charged at a minimum of one-hundred dollars ($100.00). B. Backflow Inspections. For all backflow installations (residential and commercial) inspected by the personnel of the District, an inspection fee of fifty dollars ($50.00) shall be paid to the District. Inspections that fail to conform at any time to the rules and regulations shall be disconnected. Any customer whose connection is disconnected for such failure shall be notified as to the basis for such disconnection. After noted deficiencies have been corrected, a re-inspection shall be made upon payment to the District of a re-inspection fee of twenty-five dollars ($25.00), plus payment by the customer of all outstanding charges. If subsequent re-inspections are required, a re-inspection fee of twenty-five dollars ($25.00) shall be paid to the District for each subsequent re-inspection. Re-inspections by the District requested after regular business hours will be charged at a minimum of one-hundred dollars ($100.00). C. Swimming Pool Discharge into Sanitary Sewer System. New swimming pools permitted on or after June 24, 2005, shall have all backwash and/or drainage from said pool discharge into the sanitary sewer system. Owners of pools built or permitted prior to July 1, 2005 are not required to retrofit the pool equipment and tie into the sanitary sewer. However, swimming pool backwash and drainage must drain to grassy areas and is not permitted to flow into the storm drain system, creeks, or other waterways. For swimming pools discharging to the sanitary sewer system, an indirect connection shall be made by means of an air break, discharging into a tailpiece installed a minimum of six inches (6”) (or 152 mm) above adjacent grade. The tailpiece shall be connected to a minimum three-inch (3” or 76mm) p-trap not less than twelve inches (12” or 304 mm) below grade which discharges into the yard cleanout riser. Backwash systems shall not flow onto neighboring properties or into the storm sewer. The tie-in and inspection fee shall be seventy-five dollars ($75.00) to be paid at the time of issuance of the pool permit. Section 1.05 Temporary Water Service-Construction Meters. A. Construction Meters. The District shall be authorized to make a temporary connection to any fire hydrant or flushing valve upon request for temporary water service. All temporary service shall be metered and billed to the temporary customer as provided herein. All unauthorized withdrawal of water from flushing valves, fire hydrants, or other appurtenances of the District’s System is prohibited. B. Application and Deposit. Each temporary customer desiring temporary water service shall be required to execute an application for such temporary service and shall provide a minimum security deposit of one-thousand-seven-hundred-seventy- five dollars ($1,775.00) for a three-inch (3”) meter and RPZ; six-hundred-fifty one- Trophy Club Municipal Utility District No. 1 Page 201 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 5 of 16    thousand-four-hundred-twenty-five dollars ($6501,425.00) for a smaller meter and smaller RPZ. The deposit shall be made by cashier’s check or money order payable to the District. The deposit shall be used by the District to secure the payment for temporary water supplied by the District, the installation fee, and the cost of repair of any damages caused by the temporary customer. The balance of the security deposit, if any, shall be refunded after disconnection from the District’s System. C. Construction Meter Fees and Rates. Construction meters will be charged the same monthly rates (base fee and volumetric rate) for water as commercial accounts as set forth in Article II of this Rate Order. D. Temporary Construction Meter Use and Billing. Construction meters can be rented by filing an application at the District office and payment of all required deposits. Upon approval of the application, a temporary meter and RPZ will be provided to the applicant. Installation on any fire hydrant or flush valve must be approved by the District and District meters may only be used within the District’s service area. The location of installation must be indicated on the application and cannot be relocated unless notification is provided to and approved by the District in advance. Temporary meters may only be rented for a period of ninety (90) days and extensions may be approved upon request and approval. Failure to return a temporary meter or request a usage extension by the due date will result in repossession of the meter and forfeiture of the deposit. Upon return of a temporary construction meter, an inspection of the meter and RPZ will be performed. Any and all damages to the meter and/or RPZ will be charged to the customer and deducted from the deposit. If the deposit does not cover the total amount of damages, the balance will be billed to the customer and payment must be received by the due date. Failure to pay all charges due will result in suspension of rental privileges until payment in full and may result in collection procedures. E. Return of Temporary Meter at District Request. The District reserves the right to request the return of a temporary construction meter at any time determined necessary by the District. Should Stage 2 Drought Restrictions or more stringent restrictions be implemented, all temporary construction meters must be returned within three (3) business days of notification by the District. Failure to promptly return the temporary meter within three business days will result in repossession of the meter and forfeiture of the deposit. Should District personnel be unable to locate the temporary meter for repossession, theft charges will be filed against the meter holder with local law enforcement. Section 1.06 Service Outside the District. The rates and charges stated in this Rate Order are for services to customers and property located within the boundaries of the District. Any service to a customer or property located outside the boundaries of the District shall be Trophy Club Municipal Utility District No. 1 Page 202 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 6 of 16    granted only upon approval by the Board of Directors of the District. Out of District customers will pay the adopted rates for in district customers plus 15% for both water and sewer base and volumetric rates. For the purpose of customer classification, Trophy Club Park at Lake Grapevine is considered “in-district” and subject to all rates and service provisions related to in-district customers. Section 1.07 Service to New Development and Extension of Facilities. A. New Service Connections and Extension of Facilities. New service connections and extension of facilities must be constructed and installed in accordance with the District’s Rules Governing New Service Connections and Extension of Facilities as approved through separate Resolution by the Board of Directors. Applicants for Non-Standard Service must submit all required information and pay all fees prior to conveyance of facilities and service commencement. B. Application Fee for Non-Standard Service. Upon request for non-standard service an application fee of $150 must be submitted. C. Design of Facilities. All water and wastewater facilities to be constructed to extend service to new developments must be designed by a professional engineer licensed in the State of Texas at the applicant’s expense. The District must approve the plans and specifications prior to the commencement of construction. At the time of plan review submittal, the applicant must provide payment to the District in the amount of $2,500.00 as deposit for review of each set of plans and specifications reviewed by the District’s engineer. The actual final fee for plan review by the District’s engineer shall be provided to the applicant upon approval of the plans. If there is a balance due over the $2,500 paid by the applicant at submittal, the balance due shall be paid by the applicant prior to receiving District approval of plans and specifications. District construction plans and specifications shall be strictly adhered to, but the District reserves the right to change order any specifications, due to unforeseen circumstances during the design or construction of the proposed facilities, or as otherwise authorized by applicable laws, to better facilitate the operation of the facility. All expenses and costs associated with a change order shall be charged to the applicant. Service to new developments is subject to available capacity in the District’s water and wastewater systems. All new potential developments must seek written approval from the District Manager that capacity is available to serve and may be required to install offsite improvements if capacity is not available with current system infrastructure. D. Inspection Fees. The District will inspect all infrastructure during construction. Inspection fees of $100 per lot must be paid to the District prior to a notice to proceed being issued. A minimum of $500 for inspection fees is required if less than five (5) lots are to be developed. Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: Font: (Default) Arial, Bold Formatted: Body Text, Line spacing: single, Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: Font: Not Bold Formatted: Font: Bold Formatted: Body Text, Indent: Left: 0.75", Line spacing: single Trophy Club Municipal Utility District No. 1 Page 203 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 7 of 16    Section 1.08 Water Meter and Water Tap Fees. Domestic one-inch (1”) meter: $ 343.00 Fee for District Installed Water Tap: $ 1,000.00 Inspection Fee for Water Tap: $ 50.00 Fees must be received by the District before any residential connection is installed. When taps have been made by someone other than the District personnel, there is an installation/inspection fee of fifty dollars ($50.00) plus the cost of the appropriate meter. A customer seeking service through an oversized connection line or from a meter larger than a one-inch (1”) standard meter shall submit a written request to the District detailing daily, monthly, and peak water demands. Should approval be granted by the District, the customer agrees to pay the water and sewer rates as outlined in Article II of this Rate Order. Section 1.09. Fort Worth Impact Fee. Each customer requesting an initial connection to the District’s Water System shall also pay to the District a pass-through fee for the City of Fort Worth’s impact fee. The fee is based on meter size as follows: METER SIZE WATER IMPACT FEE 5/8" $469 3/4" $704 1" $1,173 1-1/2" $2,345 2" $3,752 3" $10,201 4" $17,588 6" $37,520 8" $65,660 10" $98,490 Section 1.10. Sewer Tap Fees. The fee for sewer line taps shall be the actual cost to the District plus ten percent (10%). Section 1.11. Title to Facilities. Title to all water meters, water and sewer taps, and all other appurtenances, including meter boxes, shall lie in the District. Trophy Club Municipal Utility District No. 1 Page 204 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 8 of 16    ARTICLE II SERVICE RATES Section 2.01. Water Service Rates. The following monthly rates for water service shall be in effect for each separate connection within the District. The base rate for each connection (meter) is calculated upon meter size and will be charged for each residential and commercial meter: (1) Water Rates BASE RATES: METER SIZE MONTHLY BASE RATE 5/8" & 3/4" $12.71 1" $16.71 1.5" $26.42 2" $38.06 3" $65.23 4" $104.04 6" $201.06 VOLUMETRIC RATES: Gallons Used Rate per 1000 gallons 0 to 6,000 $2.70 6,001 to 17,000 $3.14 17,001 to 25,000 $3.64 25,001 to 50,000 $4.23 50,001 + $4.91 (2) Multi-Unit Buildings. Each multi-unit building (apartments, townhomes, business complex, etc.) served by a single 5/8” meter or 1” meter shall be billed the base rate for the meter size servicing the building multiplied by the number of units in the building or complex. Trophy Club Municipal Utility District No. 1 Page 205 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 9 of 16    Section 2.02 Sewer Service Rates. The following monthly rates for the collection and disposal of sewage shall be in effect for each separate connection within the District: A. Residential Sewer Rates: Base Rate: $14.58 0-18,000 gallons per month $2.50/1,000 gallons *Residential sewer usage is capped at 18,000 gallons per month Commercial Sewer Rates: Base Rate: $14.58 Volumetric Rate: $2.50/1,000 gallons *Commercial sewer usage is billed based on actual water usage per month B. Multi-Unit Buildings. Each multi-unit building (apartments, townhomes, business complex, etc.) shall be billed the base rate for each meter servicing the building and sewer usage will be billed based on actual water usage per month. Section 2.03 Effluent Charge. The effluent from the District’s wastewater treatment plant will be sold pursuant to separate contracts entered into with the District and approved by its Board of Directors. The District has contracted to sell effluent to the Trophy Club Country Club and discharge the effluent into golf course lakes at rates set forth in the contract. In addition to water usage charges, when the customer requests fresh water on the day that established the District’s peak draw from the City of Fort Worth, the customer shall be required to pay its respective portion of any demand rate and/or minimal payment rate as specified in the District’s wholesale water supply contract with the City of Fort Worth. However, if the customer’s demand is absorbed by the District with no additional charges from Fort Worth, the District may in its discretion waive the demand and/or minimal payment charges to the customer. Section 2.04. Master Meter (Cooling Tower Calculation). The water usage from the master meter reading minus the reading from the “Blow Down” meter equals the “evaporation.” Water usage less “evaporation” equals sewer usage for billing purposes. Section 2.06. Regulatory Assessment. Pursuant to Section 5.235, Texas Water Code, and 30 TAC 291.76, the District shall collect and pay an annual regulatory assessment fee to the Texas Commission on Environmental Quality (“TCEQ”) in the amount required by law on Trophy Club Municipal Utility District No. 1 Page 206 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 10 of 16    the total charges for retail water and sewer service billed to its customers annually. The regulatory assessment fee will be detailed separately on customer bills. Section 2.07. No Reduced Rates or Free Service. All customers receiving water and/or sewer service from the District shall be subject to the provisions of this Order and shall be charged the rates established in this Order. No reduced rate or free service shall be furnished to any customer whether such user be a charitable or eleemosynary institution, a political subdivision, or municipal corporation; provided, however, this provision shall not prohibit the District from establishing reasonable classifications of customers. ARTICLE III SERVICE POLICY Section 3.01. Security Deposits. Security deposits shall be required as follows: A. Builder’s Deposit. A seventy-five dollar ($75.00) security deposit shall be required of builders for each tap made by the District for such service connection, payable at or prior to the time that such tap is made, and the security deposit is refundable to the builder when the account is later transferred to an owner if that account and all other accounts of the builder are current at the time of the transfer; but, if that account or any other account of the same builder is not current at the time of such transfer to an owner, then the security deposit shall be applied against the outstanding balance of the builder’s account(s) at the time of such transfer. The District shall deduct from the deposit the cost to repair any damage caused to the District’s property by the builder or the builder’s employees, contractors, subcontractors or agents and shall deduct any delinquent water and sewer service bills of the builder. In the event any amounts are deducted from the builder’s deposit, it will be incumbent on the builder to reinstate the original amount of the deposit, and failure to do so will result in the suspension of any additional water taps for the builder. B. Residential Owners. A security deposit of seventy-five ($75.00) shall be required from each residential owner customer for a single-family home connected to the District’s system. Upon discontinuation of service, the deposit shall be applied against amounts due, including disconnection fees. C. Residential Lessees. A security deposit of one-hundred-fifty dollars ($150.00) shall be required from each residential lessee customer for a single-family home. Upon discontinuation of service, the deposit shall be applied against amounts due, including any disconnection fees. D. Construction Meters. See Section 1.05 above. Trophy Club Municipal Utility District No. 1 Page 207 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 11 of 16    E. Other customers. A security deposit equal to two (2) months’ estimated average monthly water and sewer bill shall be required of all other customers including commercial and multi-unit accounts. F. Deposits. The District does not pay interest on deposits. The interest drawn by the District on customer deposits is returned into the operating budget of the water/sewer fund to help in providing the lowest possible water and sewer rates for our customers. Section 3.02. Billing Procedures. All accounts shall be billed in accordance with the following: A. Due Date and Delinquency. Charges for water and sewer service shall be billed monthly. Payment shall be due on or before the twentieth (20th) day of the month in the month in which the bill was received. Unless payment is received on or before the twentieth (20th) day of the month, such account shall be considered delinquent. If the due date falls on a holiday or weekend, the due date for payment purposes shall be the next working day after the due date. The District shall charge a penalty on past due accounts calculated at the rate of fifteen percent (15%) per month on water and sewer charges. The rates for water and sewer service shall depend upon the type of user and upon whether the water used has been chemically treated, as provided in this Rate Order. All accounts not paid by the due date shall be deemed delinquent and failure to make payment thereafter may result in the termination of water and sewer service. B. Notice and Appeal. Prior to termination of service, a customer who is delinquent in payment shall be sent a notice that service will be discontinued on or after the fifteenth (15th) day after the date of such notice unless payment in full is received before by such day disconnection is scheduled. Notice shall be sent by first class United States mail and shall inform the customer of the amount of the delinquent bill, the date service will be disconnected if payment is not made, and of the customer’s right to contest, explain, or correct the charges, services, or disconnection. Service shall not be disconnected where a customer has informed the District of his or her desire to contest or explain the bill. If the customer appears before the Board, the Board shall hear and consider the matter and inform the customer of the Board’s determination by sending written notice to the customer by first class United States mail stating whether or not service will be disconnected. In the event that a service is disconnected more than two (2) times per calendar year (January through December) for non-payment, an additional Security Deposit of $100.00 will be required for Residential homeowners and $100.00 for Lessees to restore service in addition to a $25.00 service fee, an afterhours re-connection charges if applicable, and any outstanding balance on the account to satisfy the minimum amount due. As set out Trophy Club Municipal Utility District No. 1 Page 208 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 12 of 16    above in Section 3.01. If payment is not received prior to the date that disconnection has been scheduled, a service charge of twenty-five dollars ($25.00) will be added to the account. Reconnections made outside of the District’s normal business hours at the customer’s request will be charged at an additional after hour’s fee of one- hundred dollars ($100.00). C. Business Hours. For purposes of assessing the foregoing charges, “normal” or “regular” business hours shall mean only the hours between 8 a.m. and 5 p.m., Monday through Friday. All other times, including District holidays, are outside of the District’s normal business hours and will result in the higher charge. D. Returned Checks and Bank Drafts. A twenty-five dollar ($25.00) charge will be charged to the customer’s account for any check or ACH bank draft returned by the bank. Any amounts due on an account which have been paid with a check or ACH bank draft that has been returned by the bank must be paid in full by cash, cashier’s check or money order, including all late charges and returned check charges, within ten (10) days from the day the District mails notice to the customer or otherwise notifies the customer that the check or ACH bank draft has been returned by the bank. E. Same-Day Service. An additional charge of twenty-five dollars ($25.00) shall be made when a customer requests same-day service. As an example, this charge will be implemented upon request by a customer for same-day service to start or terminate water and sewer service or to perform re-reads the same day as requested. F. Accuracy Reading Fee. A meter accuracy reading fee in the amount of ten dollars ($10.00) shall be charged to a customer by the District for each meter accuracy reading made by the District for such customer when the original reading appears to be accurate. If the original meter reading appears to be in error, no fee will be charged. Each customer will be allowed one accuracy meter reading per calendar year at no charge. Should a customer request that the meter accuracy reading be made by an outside source, then a fee of one-hundred-twenty-five dollars ($125.00) will be charged to the customer. If the original meter reading is found to be in error, then the customer will be given a credit offsetting the amount of the charge. G. Meter Data Logging Fee. A fee of twenty-five dollars ($25.00) shall be charged to a customer by the District for each meter data logging service. Meter data logging service can only be provided during regular business hours. Section 3.03 Entitlement. Water and sewer service shall be provided to customers in accordance with all TCEQ rules covering minimum water and sewer standards. Trophy Club Municipal Utility District No. 1 Page 209 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 13 of 16    Section 3.04. Unauthorized and Extraordinary Waste. The rates established herein are applicable for Domestic Waste as defined herein. Customers proposing to generate other types of waste will be assessed additional charges as established by the District. Section 3.05. Damage to District Facilities. A. Damage to Meter and Appurtenances. No person other than a duly authorized agent of the District shall open a meter box, tamper with or in any way interfere with a meter, meter box, service line or other water and/or sewer system appurtenance. The District reserves the right, immediately and without notice, to remove the meter or disconnect water service to any customer whose meter has been tampered with and to assess repair charges to the customer, plus a damage fee not to exceed five- thousand dollars ($5,000.00), plus any applicable charge for same day service. The District also reserves the right to file civil and/or criminal charges against any person or entity tampering with the District’s public water system and/or sewer system. B. Repair. It shall be the responsibility of each customer to maintain the sewer line including the tap, from the point of connection to the District’s sewer system and to the building served. It is the responsibility of the customer to maintain and repair the water service line from the point of connection to the District’s water meter. The District reserves the right to repair any damage to the District’s System and appurtenances without prior notice and to assess against any customer such penalties as are provided by law and such penalties provided for in this Rate Order in addition to those charges necessary to repair the portion of the System so damaged. C. Video. If at any time a resident/customer wishes to have the District video their sewer line to help the resident determine the condition of their sewer line, the fee will be one-hundred-fifty dollars ($150.00) payable to the District assessed on the next month’s bill. Section 3.06. Easements. Before service is established to any customer, the person requesting such service shall grant an easement of ingress and egress to and from the meter(s) for such maintenance and repair as the District, in its judgment, may deem necessary. Section 3.07. Required Service. No service will be provided by the District unless the customer agrees to receive both water and sewer service, except that permanent irrigation only meters may receive water service only. Irrigation meters cannot be connected to any building plumbing. Section 3.08. Additional Charges. In all cases where services are performed and equipment or supplies are furnished to a party or entity not within the District, the charge to Trophy Club Municipal Utility District No. 1 Page 210 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 14 of 16    said party or entity shall be the District’s cost of providing such services, equipment and/or supplies, plus fifteen percent (15%). This shall not apply to services, equipment and/or supplies furnished by the District under an existing Interlocal Agreement nor to the rates the District charges for out-of-district water and sewer service. ARTICLE IV INDUSTRIAL WASTE Section 4.01. Industrial Waste Policy. The following policy regarding industrial waste shall be effective: A. Definition. “Industrial waste” shall mean the water-borne solids, liquids, and/or gaseous wastes (including Cooling Water), resulting from any industrial, manufacturing, trade, business, commercial, or food processing operation or process, or from the development of any natural resource, or any mixture of such solids, liquids, or wastes with water or domestic sewage. The Clean Water Act of 1977, as amended, and the General Pretreatment Regulations contained in 40 C.F.R. 403 contain the requirements for user’s discharge of industrial waste into wastewater facilities. B. Industrial Waste Discharge-Charges and Rates. If any customer of the District’s sanitary sewer system proposes to discharge industrial waste into such system, the Board of Directors of the District shall request the recommendation of the District Engineer and shall establish rates and charges to provide for an equitable assessment of costs whereby such rates and charges for discharges of industrial waste correspond to the cost of waste treatment, taking into account the volume and strength of the industrial, domestic, commercial waste, and all other waste discharges treated and techniques of the treatment required. Such rates shall be an equitable system of cost recovery which is sufficient to produce revenues, in proportion to the percentage of industrial wastes proportionately relative to the total waste load to be treated by the District for the operation and maintenance of the treatment works, for the amortization of the District’s indebtedness for the cost as may be necessary to assure adequate waste treatment on a continuing basis. C. Pretreatment. The Board of Directors of the District shall rely upon the recommendation of the District Engineer and shall require pretreatment of any industrial waste that would otherwise be detrimental to the treatment works or to its proper and efficient operation and maintenance or will otherwise prevent the entry of such industrial waste into the treatment plant. ARTICLE V ENFORCEMENT/CIVIL PENALTIES Trophy Club Municipal Utility District No. 1 Page 211 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 15 of 16    Section 5.01. Enforcement. A. Civil Penalties. The Board hereby imposes the following civil penalties for breach of any rule of the District: The violator shall pay the District twice the costs the District has sustained due to the violation up to fiveten-thousand dollars ($510,000.00). A penalty under this Section is in addition to any other penalty provided by the laws of this State and may be enforced by complaints filed in the appropriate court of jurisdiction in the county in which the District’s principal office or meeting place is located. If the District prevails in any suit to enforce its rules, it may, in the same action, recover any reasonable fees for attorneys, expert witnesses, and other costs incurred by the District before the court. The court shall fix the amount of the attorneys’ fees. B. Liability for Costs. Any person violating any of the provisions of this Order and/or the rules and regulations governing water and sanitary sewer facilities, service lines, and connections shall become liable to the District for any expense, loss or damage occasioned by the District by reason of such violation, and enforcement thereof shall be in accordance with Paragraph A of Section 5.01 of this Order. Section 5.02. Non-waiver. The failure on the part of the District to enforce any section, clause, sentence, or provision of this Order shall not constitute a waiver of the right of the District later to enforce any section, clause, sentence, or provision of this Order. Section 5.03. Appeal. Any determination by the District of any dispute regarding the terms and provisions of this order may be appealed to the Board of Directors of the District, which shall conduct a hearing on the matter. The District shall provide the customer with information regarding appeals and hearing procedures upon the customer’s request. ARTICLE VI MISCELLANEOUS Section 6.01. Amendments. The Board of the District has and specifically reserves the right to change, alter or amend any rate or provision of this Order at any time. Section 6.02. Severability. The provisions of this Order are severable, and if any provision or part of this Order or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Order and application of such provision or part of this Order shall not be affected thereby. Trophy Club Municipal Utility District No. 1 Page 212 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Municipal Utility District No. 1 Rate Order No. 2015-0120B317 Page 16 of 16    ARTICLE VII REPEAL OF PREVIOUS ORDERS This Rate Order shall be known as the “2015-0120B317B Rate Order” (Order No. 2015- 0120B317B) of the District. All previous Orders adopted by the Board of Directors pertaining to the subject matter hereof are each hereby repealed in their entirety as of the effective date hereof. ARTICLE VIII EFFECTIVE DATE This Order shall be effective January 20March 17, 2015. ARTICLE IX PUBLIC MEETING It is hereby found that the meeting at which this Order is adopted is open to the public as required by law, and that public notice of the time, place, and subject matter of said meeting and of the proposed adoption of this Order was given as required by law. PASSED, ADOPTED, ORDERED, AND APPROVED this 2017th day of JanuaryMarch 2015. _________________________________ Jim Moss, President _________________________________ (Seal) Kevin R. Carr, Secretary/Treasurer _________________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 Page 213 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TROPHY CLUB MUD #1 - FIRE DEPARTMENT BALANCE SHEET FEBRUARY 2015 122 ASSETS FIRE DEPT. CASH IN BANK 25,082 INVESTMENTS 1,016,710 PREPAID EXPENSES 11,193 ADVALOREM PROPERTY TAXES RECEIVABLE 50,688 EMERGENCY SERVICES ASSESSMENTS RECEIVABLE 16,657 UTILITY AND OTHER ACCOUNTS RECEIVABLE 1,987 TOTAL ASSETS 1,122,317 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - PROPERTY TAXES/ASSESSMENTS 67,345 ACCOUNTS AND OTHER PAYABLES 5,593 TOTAL LIABILITIES 72,938 FUND BALANCE DESIGNATED FOR FUTURE ASSET REPLACEMENT - NON-SPENDABLE FUND BALANCE - UNASSIGNED FUND BALANCE 528,911 RESERVE FOR ENCUMBRANCES - NET REVENUES / EXPENDITURES 520,468 TOTAL FUND BALANCE 1,049,379 TOTAL LIABILITIES AND FUND BALANCE 1,122,317 Trophy Club Municipal Utility District No. 1 Page 214 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 1 17:59 03/06/15 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-40001-000-000 Assessment - Emerg Svcs 357,462.00- 357,462.00- 18,339.03- 348,939.20- 97.616 8,522.80- 122-40003-000-000 Emer Svcs Assessmen/Delinquent .01- 108.29- 108.29 122-40010-000-000 Property Taxes/MUD Fire 872,859.00- 872,859.00- 75,901.19- 841,640.92- 96.423 31,218.08- 122-40011-000-000 Property Taxes/Fire-Delinquent 359.04- 3,594.93- 3,594.93 122-40015-000-000 Property Taxes/Assessments P&I 750.00- 750.00- 65.04- 82.37- 10.983 667.63- 122-40020-000-000 Property Taxes/Fire P&I 4,500.00- 4,500.00- 744.75- 1,782.46- 39.610 2,717.54- Subtotal: 1,235,571.00- 1,235,571.00- 95,409.06- 1,196,148.17- 96.809 39,422.83- 122-42014-000-000 Fire Plan Review>6,000 sq ft 6,000.00- 6,000.00- 400.00- 4,400.00- 73.333 1,600.00- Subtotal: 6,000.00- 6,000.00- 400.00- 4,400.00- 73.333 1,600.00- 122-43400-000-000 Fire Inspections 700.00- 700.00- 75.00- 825.00- 117.857 125.00 122-43415-000-000 Denton County Pledge-Fire 10,000.00- 10,000.00- 10,000.00- 100.000 Subtotal: 10,700.00- 10,700.00- 75.00- 10,825.00- 101.168 125.00 122-49000-000-000 Capital Lease-Oth Fin Sources 807,316.14- 807,316.14 122-49035-000-000 Prior Year Reserves 125,669.00- 125,669.00- 125,670.00- 100.001 1.00 122-49900-000-000 Miscellaneous Income 6,000.00- 6,000.00- 800.00- 8,800.00- 146.667 2,800.00 Subtotal: 131,669.00- 131,669.00- 800.00- 941,786.14- 715.268 810,117.14 Program number: 1,383,940.00- 1,383,940.00- 96,684.06- 2,153,159.31- 155.582 769,219.31 Department number: Fire Revenues 1,383,940.00- 1,383,940.00- 96,684.06- 2,153,159.31- 155.582 769,219.31 Revenues Subtotal ----------- 1,383,940.00- 1,383,940.00- 96,684.06- 2,153,159.31- 155.582 769,219.31 Trophy Club Municipal Utility District No. 1 Page 215 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 2 17:59 03/06/15 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-50005-045-000 Salaries & Wages 469,067.00 469,067.00 36,512.41 184,491.62 39.332 284,575.38 122-50010-045-000 Overtime 46,745.00 46,745.00 2,290.53 13,059.19 27.937 33,685.81 122-50011-045-000 DPS Holiday Pay 14,930.00 14,930.00 68.68 14,525.69 97.292 404.31 122-50016-045-000 Longevity 5,505.00 5,505.00 5,318.72 96.616 186.28 122-50017-045-000 Certification 4,800.00 4,800.00 462.50 1,969.00 41.021 2,831.00 122-50020-045-000 Retirement 91,396.00 91,396.00 5,251.01 30,714.19 33.606 60,681.81 122-50026-045-000 Medical Insurance 59,169.00 59,169.00 4,945.14 22,714.03 38.388 36,454.97 122-50027-045-000 Dental Insurance 4,390.00 4,390.00 378.16 1,754.33 39.962 2,635.67 122-50028-045-000 Vision Insurance 811.00 811.00 66.30 307.63 37.932 503.37 122-50029-045-000 Life Insurance & Other 4,030.00 4,030.00 330.56 1,533.82 38.060 2,496.18 122-50030-045-000 Social Security Taxes 33,421.00 33,421.00 2,207.98 12,528.65 37.487 20,892.35 122-50035-045-000 Medicare Taxes 7,292.00 7,292.00 516.30 2,929.37 40.172 4,362.63 122-50040-045-000 Unemployment Taxes 1,657.00 1,657.00 336.91 1,607.96 97.040 49.04 122-50045-045-000 Workman's Compensation 8,692.00 8,692.00 658.99 3,294.99 37.908 5,397.01 122-50060-045-000 Pre-employment Physicals/Test 250.00 250.00 250.00 122-50075-045-000 Tuition Reimbursement 300.00 300.00 300.00 Subtotal: 752,455.00 752,455.00 54,025.47 296,749.19 39.437 455,705.81 122-55030-045-000 Software & Support 7,378.00 7,378.00 462.50 2,342.67 31.752 5,035.33 122-55045-045-000 Legal 1,500.00 1,500.00 1,500.00 122-55080-045-000 Maintenance & Repairs 18,552.00 18,552.00 1,034.40 4,244.28 22.878 14,307.72 122-55090-045-000 Vehicle Maintenance 12,000.00 12,000.00 2,113.00 3,880.86 32.341 8,119.14 Subtotal: 39,430.00 39,430.00 3,609.90 10,467.81 26.548 28,962.19 122-60005-045-000 Telephone 50.00 50.00 5.68 22.81 45.620 27.19 122-60010-045-000 Communications/Pagers/Mobiles 5,000.00 5,000.00 177.65 3,057.09 61.142 1,942.91 122-60020-045-000 Electricity/Gas 9,026.00 9,026.00 501.90 1,989.10 22.037 7,036.90 122-60025-045-000 Water 1,200.00 1,200.00 112.98 532.55 44.379 667.45 122-60026-045-000 Cable 1,920.00 1,920.00 287.10 902.14 46.986 1,017.86 122-60030-045-000 Rent And/Or Usage 211,829.00 211,829.00 211,829.00 211,829.00 100.000 122-60035-045-000 Postage 100.00 100.00 8.64 8.640 91.36 122-60055-045-000 Insurance 12,179.00 12,179.00 940.08 4,700.44 38.595 7,478.56 122-60066-045-000 Publications/Books/Subscrips 200.00 200.00 219.05 109.525 19.05- 122-60070-045-000 Dues & Memberships 15,180.00 15,180.00 15,452.85 101.797 272.85- 122-60080-045-000 Schools & Training 4,280.00 4,280.00 1,181.00 27.593 3,099.00 122-60096-045-000 Emergency Management 1,400.00 1,400.00 220.00 15.714 1,180.00 122-60100-045-000 Travel & per diem 13,577.00 13,577.00 2,061.66 3,506.98 25.830 10,070.02 122-60110-045-000 Physicals/Testing 2,000.00 2,000.00 2,000.00 122-60125-045-000 Advertising 5,100.00 5,100.00 124.15 2.434 4,975.85 122-60160-045-000 Programs & Special Projects 4,500.00 4,500.00 500.42 11.120 3,999.58 122-60180-045-000 Fire Inspection/Enforcement 1,000.00 1,000.00 194.00 19.400 806.00 122-60195-045-000 Flags & Repair 2,000.00 2,000.00 85.00 932.10 46.605 1,067.90 Trophy Club Municipal Utility District No. 1 Page 216 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 3 17:59 03/06/15 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-60245-045-000 Miscellaneous Expense 1,000.00 1,000.00 570.00 57.000 430.00 Subtotal: 291,541.00 291,541.00 216,001.05 245,942.32 84.359 45,598.68 122-65005-045-000 Fuel & Lube 10,454.00 10,454.00 270.00 2,429.52 23.240 8,024.48 122-65010-045-000 Uniforms 2,000.00 2,000.00 1,327.12 66.356 672.88 122-65015-045-000 Protective Clothing 5,200.00 15,200.00 405.00 2.664 14,795.00 122-65030-045-000 Chemicals 200.00 200.00 200.00 122-65035-045-000 Small Tools 2,500.00 2,500.00 46.61 1.864 2,453.39 122-65055-045-000 Hardware 9,000.00 9,000.00 9,000.00 122-65085-045-000 Office Supplies 500.00 500.00 19.52 3.904 480.48 122-65105-045-000 Printing 548.00 548.00 38.17 6.965 509.83 Subtotal: 30,402.00 40,402.00 270.00 4,265.94 10.559 36,136.06 122-69005-045-000 Capital Outlays 1,057,316.14 1,057,316.14- 122-69008-045-000 Short Term Debt-Principal 158,262.00 158,262.00 158,262.00 122-69009-045-000 Short Term Debt-Interest 50,000.00 50,000.00 50,000.00 122-69050-045-000 Radios 23,500.00 23,500.00 23,500.00 122-69195-045-000 GASB34/Reserve for Replacement 17,950.00 17,950.00 17,950.00 100.000 122-69255-045-000 Airpacks 20,400.00 10,400.00 10,400.00 Subtotal: 270,112.00 260,112.00 1,075,266.14 413.386 815,154.14- Program number: 1,383,940.00 1,383,940.00 273,906.42 1,632,691.40 117.974 248,751.40- Department number: Fire 1,383,940.00 1,383,940.00 273,906.42 1,632,691.40 117.974 248,751.40- Expenditures Subtotal ----------- 1,383,940.00 1,383,940.00 273,906.42 1,632,691.40 117.974 248,751.40- Fund number: 122 Trophy Club MUD Fire Dept. 177,222.36 520,467.91- 520,467.91 Trophy Club Municipal Utility District No. 1 Page 217 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 1 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-40001-000-000 Assessment - Emerg Svcs 910 02/02/2015 Property Taxes/Assessments (330,600.17) (6,143.82) (336,743.99) GL 909 02/03/2015 Property Taxes/Assessments (2,425.58) (339,169.57) GL 911 02/04/2015 Property Taxes/Assessments (2,723.99) (341,893.56) GL 912 02/05/2015 Property Taxes/Assessments (2,361.00) (344,254.56) GL 913 02/06/2015 Property Taxes/Assessments (3,562.27) (347,816.83) GL 915 02/10/2015 Property Taxes/Assessments (642.09) (348,458.92) GL 918 02/13/2015 Property Taxes/Assessments (10.62) (348,469.54) GL 919 02/17/2015 Property Taxes/Assessments (358.85) (348,828.39) GL 906 02/20/2015 Property Taxes/Assessments (110.81) (348,939.20) GL _______________ Account: 122-40001-000-000 Assessment - Emerg Svcs Totals: (18,339.03) (348,939.20) ** (357,462.00) Budgeted (8,522.80) Remaining 98 % Used Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent 910 02/02/2015 Property Taxes/Assessments (108.28) (.01) (108.29) GL _______________ Account: 122-40003-000-000 Emer Svcs Assessmen/Delinquent Totals: (.01) (108.29) ** .00 Budgeted 108.29 Remaining 0 % Used Account: 122-40010-000-000 Property Taxes/MUD Fire 910 02/02/2015 Property Taxes/Assessments (765,739.73) (14,538.85) (780,278.58) GL 909 02/03/2015 Property Taxes/Assessments (4,209.15) (784,487.73) GL 911 02/04/2015 Property Taxes/Assessments (11,473.52) (795,961.25) GL 912 02/05/2015 Property Taxes/Assessments (5,385.23) (801,346.48) GL 913 02/06/2015 Property Taxes/Assessments (30,214.94) (831,561.42) GL 914 02/09/2015 Property Taxes/Assessments (4,896.98) (836,458.40) GL 915 02/10/2015 Property Taxes/Assessments (1,229.56) (837,687.96) GL 916 02/11/2015 Property Taxes/Assessments (177.36) (837,865.32) GL 917 02/12/2015 Property Taxes/Assessments (124.78) (837,990.10) GL 918 02/13/2015 Property Taxes/Assessments (1,005.55) (838,995.65) GL 919 02/17/2015 Property Taxes/Assessments (1,095.27) (840,090.92) GL 908 02/18/2015 Property Taxes/Assessments (339.47) (840,430.39) GL 907 02/19/2015 Property Taxes/Assessments (300.63) (840,731.02) GL 906 02/20/2015 Property Taxes/Assessments (405.03) (841,136.05) GL 905 02/25/2015 Property Taxes/Assessments (339.02) (841,475.07) GL 904 02/26/2015 Property Taxes/Assessments (165.85) (841,640.92) GL _______________ Account: 122-40010-000-000 Property Taxes/MUD Fire Totals: (75,901.19) (841,640.92) ** (872,859.00) Budgeted (31,218.08) Remaining 96 % Used Trophy Club Municipal Utility District No. 1 Page 218 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 2 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-40011-000-000 Property Taxes/Fire-Delinquent 910 02/02/2015 Property Taxes/Assessments (3,235.89) (29.44) (3,265.33) GL 909 02/03/2015 Property Taxes/Assessments (10.14) (3,275.47) GL 913 02/06/2015 Property Taxes/Assessments (675.11) (3,950.58) GL 908 02/18/2015 Property Taxes/Assessments 355.65 (3,594.93) GL _______________ Account: 122-40011-000-000 Property Taxes/Fire-Delinquent Totals: (359.04) (3,594.93) ** .00 Budgeted 3,594.93 Remaining 0 % Used Account: 122-40015-000-000 Property Taxes/Assessments P&I 913 02/06/2015 Property Taxes/Assessments (17.33) (5.20) (22.53) GL 915 02/10/2015 Property Taxes/Assessments (26.23) (48.76) GL 918 02/13/2015 Property Taxes/Assessments (.74) (49.50) GL 919 02/17/2015 Property Taxes/Assessments (25.11) (74.61) GL 906 02/20/2015 Property Taxes/Assessments (7.76) (82.37) GL _______________ Account: 122-40015-000-000 Property Taxes/Assessments P&I Totals: (65.04) (82.37) ** (750.00) Budgeted (667.63) Remaining 11 % Used Account: 122-40020-000-000 Property Taxes/Fire P&I 910 02/02/2015 Property Taxes/Assessments (1,037.71) (7.06) (1,044.77) GL 909 02/03/2015 Property Taxes/Assessments (2.44) (1,047.21) GL 912 02/05/2015 Property Taxes/Assessments (2.58) (1,049.79) GL 913 02/06/2015 Property Taxes/Assessments (273.95) (1,323.74) GL 914 02/09/2015 Property Taxes/Assessments (176.71) (1,500.45) GL 916 02/11/2015 Property Taxes/Assessments (12.41) (1,512.86) GL 917 02/12/2015 Property Taxes/Assessments (14.06) (1,526.92) GL 918 02/13/2015 Property Taxes/Assessments (70.38) (1,597.30) GL 919 02/17/2015 Property Taxes/Assessments (76.67) (1,673.97) GL 908 02/18/2015 Property Taxes/Assessments (23.75) (1,697.72) GL 907 02/19/2015 Property Taxes/Assessments (21.05) (1,718.77) GL 906 02/20/2015 Property Taxes/Assessments (28.35) (1,747.12) GL 905 02/25/2015 Property Taxes/Assessments (23.73) (1,770.85) GL 904 02/26/2015 Property Taxes/Assessments (11.61) (1,782.46) GL _______________ Account: 122-40020-000-000 Property Taxes/Fire P&I Totals: (744.75) (1,782.46) ** (4,500.00) Budgeted (2,717.54) Remaining 40 % Used Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (4,000.00) (400.00) (4,400.00) AR Trophy Club Municipal Utility District No. 1 Page 219 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 3 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft Totals: (400.00) (4,400.00) ** (6,000.00) Budgeted (1,600.00) Remaining 73 % Used Account: 122-43400-000-000 Fire Inspections 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (750.00) (75.00) (825.00) AR _______________ Account: 122-43400-000-000 Fire Inspections Totals: (75.00) (825.00) ** (700.00) Budgeted 125.00 Remaining 118 % Used Account: 122-43415-000-000 Denton County Pledge-Fire (10,000.00) .00 (10,000.00) _______________ Account: 122-43415-000-000 Denton County Pledge-Fire Totals: .00 (10,000.00) ** (10,000.00) Budgeted .00 Remaining 100 % Used Account: 122-49000-000-000 Capital Lease-Oth Fin Sources (807,316.14) .00 (807,316.14) _______________ Account: 122-49000-000-000 Capital Lease-Oth Fin Sources Totals: .00 (807,316.14) ** .00 Budgeted 807,316.14 Remaining 0 % Used Account: 122-49035-000-000 Prior Year Reserves (125,670.00) .00 (125,670.00) _______________ Account: 122-49035-000-000 Prior Year Reserves Totals: .00 (125,670.00) ** (125,669.00) Budgeted 1.00 Remaining 100 % Used Account: 122-49900-000-000 Miscellaneous Income 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (8,000.00) (800.00) (8,800.00) AR _______________ Account: 122-49900-000-000 Miscellaneous Income Totals: (800.00) (8,800.00) ** (6,000.00) Budgeted 2,800.00 Remaining 147 % Used Department Totals: ------------------------------------------------------------------------------------------------ (2,153,159.31) ** (1,383,940.00) Budgeted 769,219.31 Remaining 156 % Used Trophy Club Municipal Utility District No. 1 Page 220 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 4 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50005-045-000 Salaries & Wages 834 02/13/2015 FD Payroll 02/13/15 147,979.21 18,017.02 165,996.23 GL 867 02/27/2015 FD Payroll 2/27/15 18,495.39 184,491.62 GL _______________ Account: 122-50005-045-000 Salaries & Wages Totals: 36,512.41 184,491.62 ** 469,067.00 Budgeted 284,575.38 Remaining 39 % Used Account: 122-50010-045-000 Overtime 834 02/13/2015 FD Payroll 02/13/15 10,768.66 2,290.53 13,059.19 GL _______________ Account: 122-50010-045-000 Overtime Totals: 2,290.53 13,059.19 ** 46,745.00 Budgeted 33,685.81 Remaining 28 % Used Account: 122-50011-045-000 DPS Holiday Pay 867 02/27/2015 FD Payroll 2/27/15 14,457.01 68.68 14,525.69 GL _______________ Account: 122-50011-045-000 DPS Holiday Pay Totals: 68.68 14,525.69 ** 14,930.00 Budgeted 404.31 Remaining 97 % Used Account: 122-50016-045-000 Longevity 5,318.72 .00 5,318.72 _______________ Account: 122-50016-045-000 Longevity Totals: .00 5,318.72 ** 5,505.00 Budgeted 186.28 Remaining 97 % Used Account: 122-50017-045-000 Certification 834 02/13/2015 FD Payroll 02/13/15 1,506.50 462.50 1,969.00 GL _______________ Account: 122-50017-045-000 Certification Totals: 462.50 1,969.00 ** 4,800.00 Budgeted 2,831.00 Remaining 41 % Used Account: 122-50020-045-000 Retirement 834 02/13/2015 FD Payroll 02/13/15 25,463.18 2,789.33 28,252.51 GL 867 02/27/2015 FD Payroll 2/27/15 2,461.68 30,714.19 GL _______________ Account: 122-50020-045-000 Retirement Totals: 5,251.01 30,714.19 ** 91,396.00 Budgeted 60,681.81 Remaining 34 % Used Trophy Club Municipal Utility District No. 1 Page 221 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 5 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50026-045-000 Medical Insurance 834 02/13/2015 FD Payroll 02/13/15 17,768.89 2,798.43 20,567.32 GL 867 02/27/2015 FD Payroll 2/27/15 2,146.71 22,714.03 GL _______________ Account: 122-50026-045-000 Medical Insurance Totals: 4,945.14 22,714.03 ** 59,169.00 Budgeted 36,454.97 Remaining 38 % Used Account: 122-50027-045-000 Dental Insurance 834 02/13/2015 FD Payroll 02/13/15 1,376.17 189.04 1,565.21 GL 867 02/27/2015 FD Payroll 2/27/15 189.12 1,754.33 GL _______________ Account: 122-50027-045-000 Dental Insurance Totals: 378.16 1,754.33 ** 4,390.00 Budgeted 2,635.67 Remaining 40 % Used Account: 122-50028-045-000 Vision Insurance 834 02/13/2015 FD Payroll 02/13/15 241.33 33.11 274.44 GL 867 02/27/2015 FD Payroll 2/27/15 33.19 307.63 GL _______________ Account: 122-50028-045-000 Vision Insurance Totals: 66.30 307.63 ** 811.00 Budgeted 503.37 Remaining 38 % Used Account: 122-50029-045-000 Life Insurance & Other 834 02/13/2015 FD Payroll 02/13/15 1,203.26 165.22 1,368.48 GL 867 02/27/2015 FD Payroll 2/27/15 165.34 1,533.82 GL _______________ Account: 122-50029-045-000 Life Insurance & Other Totals: 330.56 1,533.82 ** 4,030.00 Budgeted 2,496.18 Remaining 38 % Used Account: 122-50030-045-000 Social Security Taxes 834 02/13/2015 FD Payroll 02/13/15 10,320.67 1,171.19 11,491.86 GL 867 02/27/2015 FD Payroll 2/27/15 1,036.79 12,528.65 GL _______________ Account: 122-50030-045-000 Social Security Taxes Totals: 2,207.98 12,528.65 ** 33,421.00 Budgeted 20,892.35 Remaining 37 % Used Account: 122-50035-045-000 Medicare Taxes 834 02/13/2015 FD Payroll 02/13/15 2,413.07 273.84 2,686.91 GL 867 02/27/2015 FD Payroll 2/27/15 242.46 2,929.37 GL Trophy Club Municipal Utility District No. 1 Page 222 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 6 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-50035-045-000 Medicare Taxes Totals: 516.30 2,929.37 ** 7,292.00 Budgeted 4,362.63 Remaining 40 % Used Account: 122-50040-045-000 Unemployment Taxes 834 02/13/2015 FD Payroll 02/13/15 1,271.05 266.61 1,537.66 GL 867 02/27/2015 FD Payroll 2/27/15 70.30 1,607.96 GL _______________ Account: 122-50040-045-000 Unemployment Taxes Totals: 336.91 1,607.96 ** 1,657.00 Budgeted 49.04 Remaining 97 % Used Account: 122-50045-045-000 Workman's Compensation 195 02/01/2015 Feb TML Ins & Workers Comp 2,636.00 658.99 3,294.99 GL _______________ Account: 122-50045-045-000 Workman's Compensation Totals: 658.99 3,294.99 ** 8,692.00 Budgeted 5,397.01 Remaining 38 % Used Account: 122-50060-045-000 Pre-employment Physicals/Test .00 .00 _______________ Account: 122-50060-045-000 Pre-employment Physicals/Test Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 122-50075-045-000 Tuition Reimbursement .00 .00 _______________ Account: 122-50075-045-000 Tuition Reimbursement Totals: .00 .00 ** 300.00 Budgeted 300.00 Remaining 0 % Used Account: 122-55030-045-000 Software & Support 845 02/19/2015 Feb A/P Ganns, Charter, Verizon 1,880.17 462.50 2,342.67 TOWN OF TROPHY CLUB 34676 AP _______________ Account: 122-55030-045-000 Software & Support Totals: 462.50 2,342.67 ** 7,378.00 Budgeted 5,035.33 Remaining 32 % Used Account: 122-55045-045-000 Legal .00 .00 Trophy Club Municipal Utility District No. 1 Page 223 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 7 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-55045-045-000 Legal Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 122-55080-045-000 Maintenance & Repairs 845 02/19/2015 Feb A/P Ganns, Charter, Verizon 3,209.88 70.00 3,279.88 TOWN OF TROPHY CLUB 34676 AP 872 02/26/2015 Feb A/P Rug service 32.29 3,312.17 G & K SERVICES 34704 AP 872 02/26/2015 Feb A/P Rug service 32.29 3,344.46 G & K SERVICES 34704 AP 941 02/26/2015 1/27/15-2/26/15 PCards THE HOME DEPOT 6581 86.17 3,430.63 THE HOME DEPOT 6581 PC 941 02/26/2015 1/27/15-2/26/15 PCards SAMSCLUB #4795 34.74 3,465.37 SAMSCLUB #4795 PC 942 02/28/2015 Feb A/P Annual SCBA Inspection & Repai 811.20 4,276.57 MUNICIPAL EMERGENCY SERVICES 34718 AP 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (32.29) 4,244.28 AR _______________ Account: 122-55080-045-000 Maintenance & Repairs Totals: 1,034.40 4,244.28 ** 18,552.00 Budgeted 14,307.72 Remaining 23 % Used Account: 122-55090-045-000 Vehicle Maintenance 872 02/26/2015 Feb A/P Quint 681 Hydraulic Leak @ Ext 1,767.86 2,113.00 3,880.86 SIDDONS-MARTIN EMERGENCY GROUP 34724 AP _______________ Account: 122-55090-045-000 Vehicle Maintenance Totals: 2,113.00 3,880.86 ** 12,000.00 Budgeted 8,119.14 Remaining 32 % Used Account: 122-60005-045-000 Telephone 872 02/26/2015 Feb A/P BOA PCards 17.13 5.68 22.81 TOWN OF TROPHY CLUB 34732 AP _______________ Account: 122-60005-045-000 Telephone Totals: 5.68 22.81 ** 50.00 Budgeted 27.19 Remaining 46 % Used Account: 122-60010-045-000 Communications/Pagers/Mobiles 834 02/13/2015 FD Payroll 02/13/15 2,879.44 37.50 2,916.94 GL 845 02/19/2015 Feb A/P Ganns, Charter, Verizon 140.15 3,057.09 TOWN OF TROPHY CLUB 34676 AP _______________ Account: 122-60010-045-000 Communications/Pagers/Mobiles Totals: 177.65 3,057.09 ** 5,000.00 Budgeted 1,942.91 Remaining 61 % Used Account: 122-60020-045-000 Electricity/Gas 872 02/26/2015 Feb A/P 1/21/15-2/17/15 Gas, Fire Stat 1,487.20 273.66 1,760.86 ATMOS ENERGY 34693 AP 942 02/28/2015 Feb A/P Electricity 1/12-2/11/15 730.15 2,491.01 HUDSON ENERGY SERVICES, LLC 34706 AP Trophy Club Municipal Utility District No. 1 Page 224 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 8 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: 1,487.20 (501.91) 1,989.10 AR _______________ Account: 122-60020-045-000 Electricity/Gas Totals: 501.90 1,989.10 ** 9,026.00 Budgeted 7,036.90 Remaining 22 % Used Account: 122-60025-045-000 Water 942 02/28/2015 Feb A/P February water 419.57 225.96 645.53 TROPHY CLUB MUD (WATER BILLS) 34733 AP 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (112.98) 532.55 AR _______________ Account: 122-60025-045-000 Water Totals: 112.98 532.55 ** 1,200.00 Budgeted 667.45 Remaining 44 % Used Account: 122-60026-045-000 Cable 941 02/26/2015 1/27/15-2/26/15 PCards ATT*BILL PAYMENT 615.04 128.59 743.63 ATT*BILL PAYMENT PC 941 02/26/2015 1/27/15-2/26/15 PCards ATT*BILL PAYMENT 158.51 902.14 ATT*BILL PAYMENT PC _______________ Account: 122-60026-045-000 Cable Totals: 287.10 902.14 ** 1,920.00 Budgeted 1,017.86 Remaining 47 % Used Account: 122-60030-045-000 Rent And/Or Usage 956 02/02/2015 FD Rent to I&S 211,829.00 211,829.00 GL _______________ Account: 122-60030-045-000 Rent And/Or Usage Totals: 211,829.00 211,829.00 ** 211,829.00 Budgeted .00 Remaining 100 % Used Account: 122-60035-045-000 Postage 8.64 .00 8.64 _______________ Account: 122-60035-045-000 Postage Totals: .00 8.64 ** 100.00 Budgeted 91.36 Remaining 9 % Used Account: 122-60055-045-000 Insurance 195 02/01/2015 Feb TML Ins & Workers Comp 3,760.36 940.08 4,700.44 GL _______________ Account: 122-60055-045-000 Insurance Totals: 940.08 4,700.44 ** 12,179.00 Budgeted 7,478.56 Remaining 39 % Used Account: 122-60066-045-000 Publications/Books/Subscrips Trophy Club Municipal Utility District No. 1 Page 225 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 9 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 219.05 .00 219.05 _______________ Account: 122-60066-045-000 Publications/Books/Subscrips Totals: .00 219.05 ** 200.00 Budgeted (19.05) Remaining 110 % Used Account: 122-60070-045-000 Dues & Memberships 15,452.85 .00 15,452.85 _______________ Account: 122-60070-045-000 Dues & Memberships Totals: .00 15,452.85 ** 15,180.00 Budgeted (272.85) Remaining 102 % Used Account: 122-60080-045-000 Schools & Training 1,181.00 .00 1,181.00 _______________ Account: 122-60080-045-000 Schools & Training Totals: .00 1,181.00 ** 4,280.00 Budgeted 3,099.00 Remaining 28 % Used Account: 122-60096-045-000 Emergency Management 220.00 .00 220.00 _______________ Account: 122-60096-045-000 Emergency Management Totals: .00 220.00 ** 1,400.00 Budgeted 1,180.00 Remaining 16 % Used Account: 122-60100-045-000 Travel & per diem 733 02/03/2015 Feb A/P Travel expenses/Pierce Mfg 1,445.32 1,455.60 2,900.92 SIDDONS-MARTIN EMERGENCY GROUP 34615 AP 941 02/26/2015 1/27/15-2/26/15 PCards RADISSON 606.06 3,506.98 RADISSON PC _______________ Account: 122-60100-045-000 Travel & per diem Totals: 2,061.66 3,506.98 ** 13,577.00 Budgeted 10,070.02 Remaining 26 % Used Account: 122-60110-045-000 Physicals/Testing .00 .00 _______________ Account: 122-60110-045-000 Physicals/Testing Totals: .00 .00 ** 2,000.00 Budgeted 2,000.00 Remaining 0 % Used Account: 122-60125-045-000 Advertising Trophy Club Municipal Utility District No. 1 Page 226 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 10 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 124.15 .00 124.15 _______________ Account: 122-60125-045-000 Advertising Totals: .00 124.15 ** 5,100.00 Budgeted 4,975.85 Remaining 2 % Used Account: 122-60160-045-000 Programs & Special Projects 500.42 .00 500.42 _______________ Account: 122-60160-045-000 Programs & Special Projects Totals: .00 500.42 ** 4,500.00 Budgeted 3,999.58 Remaining 11 % Used Account: 122-60180-045-000 Fire Inspection/Enforcement 194.00 .00 194.00 _______________ Account: 122-60180-045-000 Fire Inspection/Enforcement Totals: .00 194.00 ** 1,000.00 Budgeted 806.00 Remaining 19 % Used Account: 122-60195-045-000 Flags & Repair 872 02/26/2015 Feb A/P Nevill, Symonds, Gexa 847.10 85.00 932.10 TOWN OF TROPHY CLUB 34732 AP _______________ Account: 122-60195-045-000 Flags & Repair Totals: 85.00 932.10 ** 2,000.00 Budgeted 1,067.90 Remaining 47 % Used Account: 122-60245-045-000 Miscellaneous Expense 570.00 .00 570.00 _______________ Account: 122-60245-045-000 Miscellaneous Expense Totals: .00 570.00 ** 1,000.00 Budgeted 430.00 Remaining 57 % Used Account: 122-65005-045-000 Fuel & Lube 945 02/28/2015 Feb A/P Feb Fuel 2,159.52 270.00 2,429.52 US Bank Voyager Fleet Systems 34734 AP _______________ Account: 122-65005-045-000 Fuel & Lube Totals: 270.00 2,429.52 ** 10,454.00 Budgeted 8,024.48 Remaining 23 % Used Account: 122-65010-045-000 Uniforms 1,327.12 .00 1,327.12 Trophy Club Municipal Utility District No. 1 Page 227 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 11 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-65010-045-000 Uniforms Totals: .00 1,327.12 ** 2,000.00 Budgeted 672.88 Remaining 66 % Used Account: 122-65015-045-000 Protective Clothing 405.00 .00 405.00 _______________ Account: 122-65015-045-000 Protective Clothing Totals: .00 405.00 ** 15,200.00 Budgeted 14,795.00 Remaining 3 % Used Account: 122-65030-045-000 Chemicals .00 .00 _______________ Account: 122-65030-045-000 Chemicals Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 122-65035-045-000 Small Tools 46.61 .00 46.61 _______________ Account: 122-65035-045-000 Small Tools Totals: .00 46.61 ** 2,500.00 Budgeted 2,453.39 Remaining 2 % Used Account: 122-65055-045-000 Hardware .00 .00 _______________ Account: 122-65055-045-000 Hardware Totals: .00 .00 ** 9,000.00 Budgeted 9,000.00 Remaining 0 % Used Account: 122-65085-045-000 Office Supplies 19.52 .00 19.52 _______________ Account: 122-65085-045-000 Office Supplies Totals: .00 19.52 ** 500.00 Budgeted 480.48 Remaining 4 % Used Account: 122-65105-045-000 Printing 38.17 .00 38.17 Trophy Club Municipal Utility District No. 1 Page 228 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 12 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-65105-045-000 Printing Totals: .00 38.17 ** 548.00 Budgeted 509.83 Remaining 7 % Used Account: 122-69005-045-000 Capital Outlays 1,057,316.14 .00 1,057,316.14 _______________ Account: 122-69005-045-000 Capital Outlays Totals: .00 1,057,316.14 ** .00 Budgeted (1,057,316.14) Remaining 0 % Used Account: 122-69008-045-000 Short Term Debt-Principal .00 .00 _______________ Account: 122-69008-045-000 Short Term Debt-Principal Totals: .00 .00 ** 158,262.00 Budgeted 158,262.00 Remaining 0 % Used Account: 122-69009-045-000 Short Term Debt-Interest .00 .00 _______________ Account: 122-69009-045-000 Short Term Debt-Interest Totals: .00 .00 ** 50,000.00 Budgeted 50,000.00 Remaining 0 % Used Account: 122-69050-045-000 Radios .00 .00 _______________ Account: 122-69050-045-000 Radios Totals: .00 .00 ** 23,500.00 Budgeted 23,500.00 Remaining 0 % Used Account: 122-69195-045-000 GASB34/Reserve for Replacement 17,950.00 .00 17,950.00 _______________ Account: 122-69195-045-000 GASB34/Reserve for Replacement Totals: .00 17,950.00 ** 17,950.00 Budgeted .00 Remaining 100 % Used Account: 122-69255-045-000 Airpacks .00 .00 Trophy Club Municipal Utility District No. 1 Page 229 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 13 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-69255-045-000 Airpacks Totals: .00 .00 ** 10,400.00 Budgeted 10,400.00 Remaining 0 % Used Department 45 Totals: ------------------------------------------------------------------------------------------------ 1,632,691.40 ** 1,383,940.00 Budgeted (248,751.40) Remaining 118 % Used Fund 122 Totals: ------------------------------------------------------------------------------------------------------ (520,467.91) .00 Budgeted 520,467.91 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 230 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TROPHY CLUB MUD #1 - O&M BALANCE SHEET FEBRUARY 2015 GENERAL FUND GASB CAPITAL PROJECTS- GENERAL FUND COMBINED BALANCE @ 2/28/15 ASSETS CASH ON HAND 600 - - 600 CASH IN BANK 38,383 - - 38,383 INVESTMENTS-MONEY MARKET-BANK OF THE WEST 1,506,641 - - 1,506,641 INVESTMENTS-TEXPOOL 1,588,345 169,600 21,605 1,779,550 PREPAID EXPENSES 47,137 - - 47,137 ADVALOREM PROPERTY TAXES RECEIVABLE 8,870 - - 8,870 UTILITY AND OTHER ACCOUNTS RECEIVABLE 514,749 - - 514,749 - TOTAL ASSETS 3,704,725 169,600 21,605 3,895,930 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 8,870 - - 8,870 ACCOUNTS AND OTHER PAYABLES 187,958 - 13,581 201,539 CUSTOMER DEPOSITS 300,927 - - 300,927 - TOTAL LIABILITIES 497,755 - 13,581 511,336 FUND BALANCE DESIGNATED FOR FUTURE ASSET REPLACEMENT - 260,697 260,697 NON-SPENDABLE FUND BALANCE 13,980 13,980 ASSIGNED FUND BALANCE 1,409,006 10,268 1,419,274 UNASSIGNED FUND BALANCE 725,069 - - 725,069 RESERVE FOR ENCUMBRANCES - - - - NET REVENUES / EXPENDITURES 1,059,176 (91,097) (2,244) 965,835 - TOTAL FUND BALANCE 3,207,230 169,600 8,024 3,384,854 - TOTAL LIABILITIES AND FUND BALANCE 3,704,725 169,600 21,605 3,895,930 Trophy Club Municipal Utility District No. 1 Page 231 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 4 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-40000-000-000 Property Taxes 167,857.00- 167,857.00- 14,596.74- 161,858.22- 96.426 5,998.78- 135-40002-000-000 Property Taxes/Delinquent 52.51- 399.16- 399.16 135-40015-000-000 Property Taxes/P & I 900.00- 900.00- 133.12- 272.18- 30.242 627.82- 135-40025-000-000 PID Surcharges 133,997.00- 133,997.00- 11,570.00- 57,307.10- 42.767 76,689.90- Subtotal: 302,754.00- 302,754.00- 26,352.37- 219,836.66- 72.612 82,917.34- 135-47000-000-000 Water 5,286,045.00- 5,286,045.00- 196,521.04- 1,205,575.41- 22.807 4,080,469.59- 135-47005-000-000 Sewer 2,270,982.00- 2,270,982.00- 143,596.42- 786,314.45- 34.624 1,484,667.55- 135-47025-000-000 Penalties 63,416.00- 63,416.00- 7,049.42- 41,219.12- 64.998 22,196.88- 135-47030-000-000 Service Charges 8,000.00- 8,000.00- 1,403.00- 5,040.00- 63.000 2,960.00- 135-47035-000-000 Plumbing Inspections 2,000.00- 2,000.00- 100.00- 1,300.00- 65.000 700.00- 135-47045-000-000 Sewer Inspections 5,000.00- 5,000.00- 300.00- 3,900.00- 78.000 1,100.00- 135-47070-000-000 TCCC Effluent Charges 86,815.00- 86,815.00- 876.40- 13,955.20- 16.075 72,859.80- Subtotal: 7,722,258.00- 7,722,258.00- 349,846.28- 2,057,304.18- 26.641 5,664,953.82- 135-48005-000-000 Utility Fees 184,000.00- 184,000.00- 18,400.00- 78,200.00- 42.500 105,800.00- Subtotal: 184,000.00- 184,000.00- 18,400.00- 78,200.00- 42.500 105,800.00- 135-49010-000-000 Interest Income 5,000.00- 5,000.00- 508.57- 2,579.06- 51.581 2,420.94- 135-49016-000-000 Cell Tower Revenue 10,164.00- 10,164.00- 910.53- 4,552.65- 44.792 5,611.35- 135-49018-000-000 Building Rent Income 7,000.00- 7,000.00- 583.33- 2,916.65- 41.666 4,083.35- 135-49030-000-000 Vending Revenue 351.00- 351.00- 351.00- 135-49036-000-000 GASB Reserves 74,706.00- 74,706.00- 74,706.00- 100.000 135-49075-000-000 Oversize Meter Reimbursement 84,000.00- 84,000.00- 7,518.26- 24,195.83- 28.805 59,804.17- 135-49145-000-000 Intergov Transfer-General Fund 1,074,337.15- 1,074,337.15 135-49900-000-000 Miscellaneous Income 54,000.00- 88,600.00- 16,077.66- 50,934.75- 57.488 37,665.25- 135-49901-000-000 Records Management Revenue 100.00- 100.00- 12.20- 12.200 87.80- Subtotal: 235,321.00- 269,921.00- 25,598.35- 1,234,234.29- 457.258 964,313.29 Program number: 8,444,333.00- 8,478,933.00- 420,197.00- 3,589,575.13- 42.335 4,889,357.87- Department number: Revenues 8,444,333.00- 8,478,933.00- 420,197.00- 3,589,575.13- 42.335 4,889,357.87- Revenues Subtotal ----------- 8,444,333.00- 8,478,933.00- 420,197.00- 3,589,575.13- 42.335 4,889,357.87- Trophy Club Municipal Utility District No. 1 Page 232 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 5 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-010-000 Salaries & Wages 301,101.00 301,101.00 16,548.94 74,924.69 24.884 226,176.31 135-50010-010-000 Overtime 19,500.00 19,500.00 838.78 5,013.94 25.713 14,486.06 135-50016-010-000 Longevity 5,343.00 5,343.00 2,705.00 50.627 2,638.00 135-50017-010-000 Certification 4,800.00 4,800.00 225.00 1,150.00 23.958 3,650.00 135-50020-010-000 Retirement 29,349.00 29,349.00 1,569.29 7,497.38 25.546 21,851.62 135-50026-010-000 Medical Insurance 44,988.00 44,988.00 2,499.08 10,290.39 22.874 34,697.61 135-50027-010-000 Dental Insurance 3,288.00 3,288.00 196.48 819.26 24.917 2,468.74 135-50028-010-000 Vision Insurance 834.00 834.00 44.93 192.59 23.092 641.41 135-50029-010-000 Life Insurance & Other 3,074.00 3,074.00 164.43 734.51 23.894 2,339.49 135-50030-010-000 Social Security Taxes 21,135.00 21,135.00 1,082.27 5,150.42 24.369 15,984.58 135-50035-010-000 Medicare Taxes 4,943.00 4,943.00 253.10 1,204.55 24.369 3,738.45 135-50040-010-000 Unemployment Taxes 1,242.00 1,242.00 262.29 754.04 60.712 487.96 135-50045-010-000 Workman's Compensation 16,020.00 16,020.00 462.09- 2,969.55 18.537 13,050.45 135-50060-010-000 Pre-emp Physicals/Testing 1,000.00 1,000.00 586.85 58.685 413.15 135-50070-010-000 Employee Relations 300.00 300.00 22.86 22.86 7.620 277.14 Subtotal: 456,917.00 456,917.00 23,245.36 114,016.03 24.953 342,900.97 135-55005-010-000 Engineering 10,000.00 10,000.00 10,000.00 135-55080-010-000 Maintenance & Repairs 71,242.00 71,242.00 370.28 27,755.24 38.959 43,486.76 135-55090-010-000 Vehicle Maintenance 8,000.00 8,000.00 63.98 2,439.46 30.493 5,560.54 135-55105-010-000 Maintenance-Backhoe/SkidLoader 3,500.00 3,500.00 243.00 6.943 3,257.00 135-55135-010-000 Lab Analysis 5,500.00 5,500.00 60.00 1,260.26 22.914 4,239.74 Subtotal: 98,242.00 98,242.00 494.26 31,697.96 32.265 66,544.04 135-60010-010-000 Communications/Pagers/Mobiles 4,913.00 4,913.00 206.94 1,506.91 30.672 3,406.09 135-60020-010-000 Electricity 170,765.00 170,765.00 8,533.24 45,099.08 26.410 125,665.92 135-60066-010-000 Publications/Books/Subscripts 500.00 500.00 500.00 135-60070-010-000 Dues & Memberships 500.00 500.00 500.00 135-60080-010-000 Schools & Training 4,138.00 4,138.00 435.00 485.00 11.721 3,653.00 135-60090-010-000 Safety Program 400.00 400.00 400.00 135-60100-010-000 Travel & per diem 1,500.00 1,500.00 1,500.00 135-60105-010-000 Rent/Lease Equipment 1,500.00 1,500.00 1,500.00 135-60135-010-000 TCEQ Fees & Permits 49,275.00 49,275.00 100.00 21,024.06 42.667 28,250.94 135-60150-010-000 Wholesale Water 2,928,308.00 2,928,308.00 113,140.46 576,164.95 19.676 2,352,143.05 135-60245-010-000 Miscellaneous Expenses 200.00 200.00 200.00 135-60280-010-000 Property Maintenance 3,500.00 3,500.00 63.46 881.71 25.192 2,618.29 135-60285-010-000 Lawn Equipment & Maintenance 250.00 250.00 250.00 135-60360-010-000 Furniture/Equipment < $5000 3,500.00 3,500.00 3,500.00 Subtotal: 3,169,249.00 3,169,249.00 122,479.10 645,161.71 20.357 2,524,087.29 135-65005-010-000 Fuel & Lube 29,172.00 29,172.00 765.23 5,094.36 17.463 24,077.64 Trophy Club Municipal Utility District No. 1 Page 233 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 6 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65010-010-000 Uniforms 3,620.00 3,620.00 753.67 1,360.14 37.573 2,259.86 135-65030-010-000 Chemicals 7,000.00 7,000.00 304.95 4,059.36 57.991 2,940.64 135-65035-010-000 Small Tools 1,200.00 1,200.00 68.37 68.37 5.698 1,131.63 135-65040-010-000 Safety Equipment 1,000.00 1,000.00 135.26 277.01 27.701 722.99 135-65050-010-000 Meter Expense 161,500.00 161,500.00 4,933.84 17,748.84 10.990 143,751.16 Subtotal: 203,492.00 203,492.00 6,961.32 28,608.08 14.059 174,883.92 135-69005-010-000 Capital Outlays 1,089,006.00 1,177,566.00 33,315.89 125,361.45 10.646 1,052,204.55 135-69008-010-000 Short Term Debt-Principal 129,000.00 129,000.00 129,000.00 135-69009-010-000 Short Term Debt-Interest 3,612.00 3,612.00 3,612.00 135-69195-010-000 Gasb34/Reserve for Replacement 75,000.00 75,000.00 75,000.00 100.000 135-69281-010-000 Water Tank Inspection Contract 151,507.00 151,507.00 118,774.42 78.395 32,732.58 Subtotal: 1,448,125.00 1,536,685.00 33,315.89 319,135.87 20.768 1,217,549.13 Program number: 5,376,025.00 5,464,585.00 186,495.93 1,138,619.65 20.836 4,325,965.35 Trophy Club Municipal Utility District No. 1 Page 234 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 7 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: 1 Lab Analysis for PID Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55135-010-001 Lab Analysis for PID 5,000.00 5,000.00 2,017.63 40.353 2,982.37 Subtotal: 5,000.00 5,000.00 2,017.63 40.353 2,982.37 135-60135-010-001 TCEQ Fees & Permits for PID 5,000.00 5,000.00 5,000.00 Subtotal: 5,000.00 5,000.00 5,000.00 Program number: 1 Lab Analysis for PID 10,000.00 10,000.00 2,017.63 20.176 7,982.37 Department number: Water 5,386,025.00 5,474,585.00 186,495.93 1,140,637.28 20.835 4,333,947.72 Trophy Club Municipal Utility District No. 1 Page 235 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 8 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-020-000 Salaries & Wages 305,744.00 305,744.00 23,189.72 118,445.57 38.740 187,298.43 135-50010-020-000 Overtime 19,500.00 19,500.00 2,387.11 11,731.01 60.159 7,768.99 135-50016-020-000 Longevity 5,617.00 5,617.00 5,615.00 99.964 2.00 135-50017-020-000 Certification 6,600.00 6,600.00 550.00 2,750.00 41.667 3,850.00 135-50020-020-000 Retirement 29,948.00 29,948.00 2,327.90 12,396.06 41.392 17,551.94 135-50026-020-000 Medical Insurance 61,001.00 61,001.00 4,686.75 22,931.14 37.591 38,069.86 135-50027-020-000 Dental Insurance 4,146.00 4,146.00 299.51 1,466.96 35.383 2,679.04 135-50028-020-000 Vision Insurance 990.00 990.00 69.00 342.39 34.585 647.61 135-50029-020-000 Life Insurance & Other 3,194.00 3,194.00 287.71 1,377.47 43.127 1,816.53 135-50030-020-000 Social Security Taxes 21,680.00 21,680.00 1,459.74 7,687.38 35.458 13,992.62 135-50035-020-000 Medicare Taxes 5,070.00 5,070.00 341.38 1,797.84 35.460 3,272.16 135-50040-020-000 Unemployment Taxes 1,242.00 1,242.00 332.70 1,208.78 97.325 33.22 135-50045-020-000 Workman's Compensation 16,020.00 16,020.00 462.09- 2,969.55 18.537 13,050.45 135-50060-020-000 Pre-emp Physicals/Testing 150.00 150.00 126.00 84.000 24.00 135-50070-020-000 Employee Relations 550.00 550.00 61.58 444.77 80.867 105.23 Subtotal: 481,452.00 481,452.00 35,531.01 191,289.92 39.732 290,162.08 135-55005-020-000 Engineering 38.24- 135-55080-020-000 Maintenance & Repairs 58,000.00 58,000.00 7,828.08 46,582.81 80.315 11,417.19 135-55090-020-000 Vehicle Maintenance 3,000.00 3,000.00 620.55 1,998.34 66.611 1,001.66 135-55105-020-000 Maintenance-Backhoe/SkidLoader 500.00 500.00 21.27 4.254 478.73 135-55125-020-000 Dumpster Services 55,000.00 55,000.00 22,860.10 41.564 32,139.90 135-55135-020-000 Lab Analysis 25,000.00 25,000.00 9,095.50 36.382 15,904.50 Subtotal: 141,500.00 141,500.00 8,410.39 80,558.02 56.931 60,941.98 135-60010-020-000 Communications/Pagers/Mobiles 4,662.00 4,662.00 216.43 1,979.58 42.462 2,682.42 135-60020-020-000 Electricity 149,292.00 149,292.00 611.75 41,324.40 27.680 107,967.60 135-60066-020-000 Publications/Books/Subscripts 400.00 400.00 134.85 33.713 265.15 135-60070-020-000 Dues & Memberships 250.00 250.00 250.00 135-60080-020-000 Schools & Training 4,065.00 4,065.00 351.00 1,147.00 28.216 2,918.00 135-60090-020-000 Safety Program 550.00 550.00 550.00 135-60100-020-000 Travel & per diem 1,600.00 1,600.00 242.85 443.90 27.744 1,156.10 135-60105-020-000 Rent/Lease Equipment 9,000.00 9,000.00 9,000.00 135-60135-020-000 TCEQ Fees & Permits 17,150.00 17,150.00 9,019.00 52.589 8,131.00 135-60245-020-000 Miscellaneous Expenses 300.00 300.00 300.00 135-60285-020-000 Lawn Equipment & Maintenance 500.00 500.00 500.00 Subtotal: 187,769.00 187,769.00 1,422.03 54,048.73 28.785 133,720.27 135-65005-020-000 Fuel & Lube 36,328.00 36,328.00 1,077.26 8,798.40 24.219 27,529.60 135-65010-020-000 Uniforms 2,778.00 2,778.00 2,365.97 85.168 412.03 135-65030-020-000 Chemicals 30,000.00 30,000.00 4,507.65 15.026 25,492.35 Trophy Club Municipal Utility District No. 1 Page 236 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 9 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65035-020-000 Small Tools 2,000.00 2,000.00 502.25 25.113 1,497.75 135-65040-020-000 Safety Equipment 750.00 750.00 162.00 21.600 588.00 135-65045-020-000 Lab Supplies 13,000.00 13,000.00 5,600.04 43.077 7,399.96 Subtotal: 84,856.00 84,856.00 1,077.26 21,936.31 25.851 62,919.69 135-69005-020-000 Capital Outlays 150,000.00 150,000.00 80,942.00 53.961 69,058.00 135-69007-020-000 LTD Payment from WW Sales 357,538.00 295,933.00 295,933.00 135-69008-020-000 Short Term Debt-Principal 56,991.00 56,991.00 56,991.00 135-69009-020-000 Short Term Debt-Interest 2,011.00 2,011.00 2,011.00 Subtotal: 566,540.00 504,935.00 80,942.00 16.030 423,993.00 Program number: 1,462,117.00 1,400,512.00 46,440.69 428,774.98 30.616 971,737.02 Department number: Wastewater 1,462,117.00 1,400,512.00 46,440.69 428,774.98 30.616 971,737.02 Trophy Club Municipal Utility District No. 1 Page 237 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 10 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-026-000 Salaries & Wages 10,000.00 10,000.00 1,200.00 5,800.00 58.000 4,200.00 135-50030-026-000 Social Security Taxes 620.00 620.00 74.40 359.60 58.000 260.40 135-50035-026-000 Medicare Taxes 145.00 145.00 17.40 84.10 58.000 60.90 135-50040-026-000 Unemployment Taxes 230.00 230.00 27.60 133.40 58.000 96.60 135-50045-026-000 Workman's Compensation 36.00 36.00 2.94 14.70 40.833 21.30 Subtotal: 11,031.00 11,031.00 1,322.34 6,391.80 57.944 4,639.20 135-60066-026-000 Publications/Books/Subscripts 150.00 150.00 150.00 135-60070-026-000 Dues & Memberships 500.00 500.00 35.00 7.000 465.00 135-60075-026-000 Meetings 1,200.00 1,200.00 51.37 176.24 14.687 1,023.76 135-60080-026-000 Schools & Training 4,000.00 4,000.00 505.00 1,480.00 37.000 2,520.00 135-60100-026-000 Travel & per diem 5,000.00 5,000.00 1,329.96 26.599 3,670.04 135-60245-026-000 Miscellaneous Expenses 1,000.00 1,000.00 1,574.74 1,624.74 162.474 624.74- Subtotal: 11,850.00 11,850.00 2,131.11 4,645.94 39.206 7,204.06 Program number: 22,881.00 22,881.00 3,453.45 11,037.74 48.240 11,843.26 Department number: Board of Directors 22,881.00 22,881.00 3,453.45 11,037.74 48.240 11,843.26 Trophy Club Municipal Utility District No. 1 Page 238 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 11 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-030-000 Salaries & Wages 477,578.00 477,578.00 35,234.09 181,399.45 37.983 296,178.55 135-50010-030-000 Overtime 1,000.00 1,000.00 10.62 87.79 8.779 912.21 135-50016-030-000 Longevity 3,283.00 3,283.00 3,282.50 99.985 .50 135-50020-030-000 Retirement 42,840.00 42,840.00 3,140.31 16,530.66 38.587 26,309.34 135-50026-030-000 Medical Insurance 65,015.00 65,015.00 4,915.06 23,130.14 35.577 41,884.86 135-50027-030-000 Dental Insurance 4,944.00 4,944.00 364.24 1,642.04 33.213 3,301.96 135-50028-030-000 Vision Insurance 1,158.00 1,158.00 84.38 388.21 33.524 769.79 135-50029-030-000 Life Insurance & Other 4,333.00 4,333.00 368.28 1,778.07 41.036 2,554.93 135-50030-030-000 Social Security Taxes 30,079.00 30,079.00 2,061.94 10,870.20 36.139 19,208.80 135-50035-030-000 Medicare Taxes 7,422.00 7,422.00 482.24 2,542.20 34.252 4,879.80 135-50040-030-000 Unemployment Taxes 1,449.00 1,449.00 213.02 1,444.22 99.670 4.78 135-50045-030-000 Workman's Compensation 1,636.00 1,636.00 87.30 436.50 26.681 1,199.50 135-50060-030-000 Pre-emp Physicals/Testing 500.00 500.00 38.00 7.600 462.00 135-50070-030-000 Employee Relations 5,000.00 5,000.00 40.00 2,261.64 45.233 2,738.36 Subtotal: 646,237.00 646,237.00 47,001.48 245,831.62 38.040 400,405.38 135-55030-030-000 Software & Support 75,588.00 87,423.00 3,265.14 71,671.40 81.982 15,751.60 135-55070-030-000 Independent Labor 8,000.00 32,550.00 26.25 9,045.00 27.788 23,505.00 135-55080-030-000 Maintenance & Repairs 4,500.00 4,500.00 4,500.00 135-55100-030-000 Building Maint & Supplies 6,500.00 6,500.00 385.63 3,061.01 47.092 3,438.99 135-55120-030-000 Cleaning Services 8,100.00 8,100.00 627.53 2,510.12 30.989 5,589.88 135-55160-030-000 Professional Outside Services 58,000.00 58,000.00 147.00 41,174.95 70.991 16,825.05 135-55161-030-000 Town Personnel Contract 6,170.00 26,170.00 20,000.00 76.423 6,170.00 135-55165-030-000 Collection Fees 200.00 200.00 200.00 135-55205-030-000 Utility Billing Contract 8,200.00 8,200.00 2,419.80 29.510 5,780.20 Subtotal: 175,258.00 231,643.00 4,451.55 149,882.28 64.704 81,760.72 135-60005-030-000 Telephone 13,361.00 13,361.00 1,321.24 4,654.05 34.833 8,706.95 135-60010-030-000 Communications/Pagers/Mobiles 4,056.00 4,056.00 348.71 1,677.61 41.361 2,378.39 135-60020-030-000 Electricity/Gas 14,978.00 14,978.00 1,204.12 2,618.59 17.483 12,359.41 135-60025-030-000 Water 1,500.00 1,500.00 64.80 378.28 25.219 1,121.72 135-60035-030-000 Postage 28,500.00 28,500.00 154.10 9,748.90 34.207 18,751.10 135-60040-030-000 Service Charges & Fees 32,000.00 32,000.00 3,799.89 17,768.62 55.527 14,231.38 135-60050-030-000 Bad Debt Expense 6,200.00 6,200.00 303.44 4.894 5,896.56 135-60055-030-000 Insurance 48,751.00 48,751.00 4,113.01 20,398.30 41.842 28,352.70 135-60066-030-000 Publications/Books/Subscripts 1,000.00 1,000.00 1,072.77 1,223.77 122.377 223.77- 135-60070-030-000 Dues & Memberships 5,000.00 5,000.00 4,055.95 81.119 944.05 135-60075-030-000 Meetings 400.00 400.00 35.00 60.11 15.028 339.89 135-60079-030-000 Public Education 5,000.00 5,000.00 633.19 633.19 12.664 4,366.81 135-60080-030-000 Schools & Training 10,235.00 10,235.00 2,420.00 2,688.00 26.263 7,547.00 135-60100-030-000 Travel & per diem 5,400.00 5,400.00 70.44 582.18 10.781 4,817.82 135-60110-030-000 Physicals/Testing 200.00 200.00 200.00 Trophy Club Municipal Utility District No. 1 Page 239 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 12 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-60125-030-000 Advertising 2,500.00 2,500.00 239.28 9.571 2,260.72 135-60235-030-000 Security 1,350.00 1,350.00 1,350.00 135-60245-030-000 Miscellaneous Expenses 17,500.00 17,500.00 69.73 3,436.38 19.636 14,063.62 135-60270-030-000 4th of July Celebration 10,000.00 10,000.00 10,000.00 135-60360-030-000 Furniture/Equipment < $5000 10,475.00 10,475.00 5,035.96 48.076 5,439.04 Subtotal: 218,406.00 218,406.00 15,307.00 75,502.61 34.570 142,903.39 135-65010-030-000 Uniforms 1,855.00 1,855.00 1,043.00 56.226 812.00 135-65055-030-000 Hardware 75,966.00 35,226.00 2,027.99 33,885.23 96.194 1,340.77 135-65085-030-000 Office Supplies 9,000.00 9,000.00 575.40 2,912.67 32.363 6,087.33 135-65090-030-000 Printer Supplies & Maintenance 4,732.00 4,732.00 886.20 1,139.30 24.077 3,592.70 135-65095-030-000 Maintenance Supplies 5,000.00 5,000.00 219.27 1,840.87 36.817 3,159.13 135-65097-030-000 Vending Machine Supplies 200.00 200.00 200.00 135-65105-030-000 Printing 4,800.00 4,800.00 4,800.00 Subtotal: 101,553.00 60,813.00 3,708.86 40,821.07 67.126 19,991.93 135-69005-030-000 Capital Outlays 125,000.00 67,000.00 61,726.66 92.129 5,273.34 135-69170-030-000 Copier Lease Installments 4,236.00 4,236.00 338.76 1,286.47 30.370 2,949.53 135-69195-030-000 Gasb34/Reserve for Replacement 16,329.00 16,329.00 16,329.00 100.000 Subtotal: 145,565.00 87,565.00 338.76 79,342.13 90.609 8,222.87 Program number: 1,287,019.00 1,244,664.00 70,807.65 591,379.71 47.513 653,284.29 Department number: Administration 1,287,019.00 1,244,664.00 70,807.65 591,379.71 47.513 653,284.29 Trophy Club Municipal Utility District No. 1 Page 240 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 13 17:59 03/06/15 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-000 Legal 250,000.00 300,000.00 83,340.90 335,077.25 111.692 35,077.25- 135-55055-039-000 Auditing 22,491.00 22,491.00 16,836.00 74.857 5,655.00 135-55060-039-000 Appraisal 10,000.00 10,000.00 4,199.74 41.997 5,800.26 135-55065-039-000 Tax Admin Fees 3,800.00 3,800.00 2,456.40 64.642 1,343.60 Subtotal: 286,291.00 336,291.00 83,340.90 358,569.39 106.625 22,278.39- Program number: 286,291.00 336,291.00 83,340.90 358,569.39 106.625 22,278.39- Department number: Non Departmental 286,291.00 336,291.00 83,340.90 358,569.39 106.625 22,278.39- Expenditures Subtotal ----------- 8,444,333.00 8,478,933.00 390,538.62 2,530,399.10 29.843 5,948,533.90 Fund number: 135 MUD 1 General Fund 29,658.38- 1,059,176.03- 1,059,176.03 Trophy Club Municipal Utility District No. 1 Page 241 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 14 17:59 03/06/15 Budget Summary with Amendment Fund: 137 MUD 1 Consolidated GASB Department: Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 137-49145-000-000 Intergov Transfer-General Fund 91,329.00- 91,329.00 137-49146-000-000 Intergov Transfer-Fire Dept 17,950.00- 17,950.00 Subtotal: 109,279.00- 109,279.00 Program number: 109,279.00- 109,279.00 Department number: 109,279.00- 109,279.00 Revenues Subtotal ----------- 109,279.00- 109,279.00 Trophy Club Municipal Utility District No. 1 Page 242 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 15 17:59 03/06/15 Budget Summary with Amendment Fund: 137 MUD 1 Consolidated GASB Department: 30 Administration Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 137-69195-030-000 GASB Replacement 74,706.00 74,706.00- Subtotal: 74,706.00 74,706.00- Program number: 74,706.00 74,706.00- Department number: Administration 74,706.00 74,706.00- Trophy Club Municipal Utility District No. 1 Page 243 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 16 17:59 03/06/15 Budget Summary with Amendment Fund: 137 MUD 1 Consolidated GASB Department: 45 Fire Department Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 137-69195-045-000 GASB Replacement 125,670.00 125,670.00- Subtotal: 125,670.00 125,670.00- Program number: 125,670.00 125,670.00- Department number: Fire Department 125,670.00 125,670.00- Expenditures Subtotal ----------- 200,376.00 200,376.00- Fund number: 137 MUD 1 Consolidated GASB 91,097.00 91,097.00- Trophy Club Municipal Utility District No. 1 Page 244 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 17 17:59 03/06/15 Budget Summary with Amendment Fund: 507 MUD 1 Capital Projects Department: Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 507-49010-000-000 Interest Income .84- 5.83- 5.83 Subtotal: .84- 5.83- 5.83 Program number: .84- 5.83- 5.83 Department number: .84- 5.83- 5.83 Revenues Subtotal ----------- .84- 5.83- 5.83 Trophy Club Municipal Utility District No. 1 Page 245 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 18 17:59 03/06/15 Budget Summary with Amendment Fund: 507 MUD 1 Capital Projects Department: 10 Water Program: 3 Indian Creek Waterline Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 507-69280-010-003 Capital Rep/Ind Crk Waterline 3,348.00 3,348.00 150.00 2,250.00 67.204 1,098.00 Subtotal: 3,348.00 3,348.00 150.00 2,250.00 67.204 1,098.00 Program number: 3 Indian Creek Waterline 3,348.00 3,348.00 150.00 2,250.00 67.204 1,098.00 Department number: Water 3,348.00 3,348.00 150.00 2,250.00 67.204 1,098.00 Expenditures Subtotal ----------- 3,348.00 3,348.00 150.00 2,250.00 67.204 1,098.00 Fund number: 507 MUD 1 Capital Projects 3,348.00 3,348.00 149.16 2,244.17 67.030 1,103.83 Trophy Club Municipal Utility District No. 1 Page 246 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 14 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-40000-000-000 Property Taxes 910 02/02/2015 Property Taxes/Assessments (147,261.48) (2,796.00) (150,057.48) GL 909 02/03/2015 Property Taxes/Assessments (809.47) (150,866.95) GL 911 02/04/2015 Property Taxes/Assessments (2,206.50) (153,073.45) GL 912 02/05/2015 Property Taxes/Assessments (1,035.65) (154,109.10) GL 913 02/06/2015 Property Taxes/Assessments (5,810.72) (159,919.82) GL 914 02/09/2015 Property Taxes/Assessments (941.75) (160,861.57) GL 915 02/10/2015 Property Taxes/Assessments (236.46) (161,098.03) GL 916 02/11/2015 Property Taxes/Assessments (34.11) (161,132.14) GL 917 02/12/2015 Property Taxes/Assessments (24.00) (161,156.14) GL 918 02/13/2015 Property Taxes/Assessments (193.38) (161,349.52) GL 919 02/17/2015 Property Taxes/Assessments (210.63) (161,560.15) GL 908 02/18/2015 Property Taxes/Assessments (65.28) (161,625.43) GL 907 02/19/2015 Property Taxes/Assessments (57.81) (161,683.24) GL 906 02/20/2015 Property Taxes/Assessments (77.89) (161,761.13) GL 905 02/25/2015 Property Taxes/Assessments (65.20) (161,826.33) GL 904 02/26/2015 Property Taxes/Assessments (31.89) (161,858.22) GL _______________ Account: 135-40000-000-000 Property Taxes Totals: (14,596.74) (161,858.22) ** (167,857.00) Budgeted (5,998.78) Remaining 96 % Used Account: 135-40002-000-000 Property Taxes/Delinquent 910 02/02/2015 Property Taxes/Assessments (346.65) (3.15) (349.80) GL 909 02/03/2015 Property Taxes/Assessments (1.09) (350.89) GL 913 02/06/2015 Property Taxes/Assessments (86.33) (437.22) GL 908 02/18/2015 Property Taxes/Assessments 38.06 (399.16) GL _______________ Account: 135-40002-000-000 Property Taxes/Delinquent Totals: (52.51) (399.16) ** .00 Budgeted 399.16 Remaining 0 % Used Account: 135-40015-000-000 Property Taxes/P & I 910 02/02/2015 Property Taxes/Assessments (139.06) (.76) (139.82) GL 909 02/03/2015 Property Taxes/Assessments (.26) (140.08) GL 912 02/05/2015 Property Taxes/Assessments (.50) (140.58) GL 913 02/06/2015 Property Taxes/Assessments (43.34) (183.92) GL 914 02/09/2015 Property Taxes/Assessments (33.99) (217.91) GL 916 02/11/2015 Property Taxes/Assessments (2.39) (220.30) GL 917 02/12/2015 Property Taxes/Assessments (2.70) (223.00) GL 918 02/13/2015 Property Taxes/Assessments (13.54) (236.54) GL 919 02/17/2015 Property Taxes/Assessments (14.75) (251.29) GL 908 02/18/2015 Property Taxes/Assessments (4.58) (255.87) GL Trophy Club Municipal Utility District No. 1 Page 247 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 15 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 907 02/19/2015 Property Taxes/Assessments (139.06) (4.05) (259.92) GL 906 02/20/2015 Property Taxes/Assessments (5.46) (265.38) GL 905 02/25/2015 Property Taxes/Assessments (4.56) (269.94) GL 904 02/26/2015 Property Taxes/Assessments (2.24) (272.18) GL _______________ Account: 135-40015-000-000 Property Taxes/P & I Totals: (133.12) (272.18) ** (900.00) Budgeted (627.82) Remaining 30 % Used Account: 135-40025-000-000 PID Surcharges 902 02/28/2015 UB 2/28/15 Billing UB20150228-20150228 User: (45,737.10) (11,570.00) (57,307.10) UB _______________ Account: 135-40025-000-000 PID Surcharges Totals: (11,570.00) (57,307.10) ** (133,997.00) Budgeted (76,689.90) Remaining 43 % Used Account: 135-47000-000-000 Water 924 02/10/2015 UB 2/10/15 misread adj UB20150210-20150210 User: (1,009,054.37) 76.22 (1,008,978.15) UB 928 02/13/2015 UB 2/13/15 Adj billing error UB20150213-20150213 User: 12.71 (1,008,965.44) UB 902 02/28/2015 UB 2/28/15 Billing UB20150228-20150228 User: (196,609.97) (1,205,575.41) UB _______________ Account: 135-47000-000-000 Water Totals: (196,521.04) (1,205,575.41) ** (5,286,045.00) Budgeted (4,080,469.59) Remaining 23 % Used Account: 135-47005-000-000 Sewer 924 02/10/2015 UB 2/10/15 misread adj UB20150210-20150210 User: (642,718.03) 45.00 (642,673.03) UB 928 02/13/2015 UB 2/13/15 Adj billing error UB20150213-20150213 User: 14.58 (642,658.45) UB 902 02/28/2015 UB 2/28/15 Billing UB20150228-20150228 User: (143,656.00) (786,314.45) UB _______________ Account: 135-47005-000-000 Sewer Totals: (143,596.42) (786,314.45) ** (2,270,982.00) Budgeted (1,484,667.55) Remaining 35 % Used Account: 135-47025-000-000 Penalties 928 02/13/2015 UB 2/13/15 Adj billing error UB20150213-20150213 User: (34,169.70) 24.62 (34,145.08) UB 861 02/24/2015 UB 2/24/15 Penalties UB20150224-20150224 User: (7,176.36) (41,321.44) UB 935 02/27/2015 UB 2/27/15 Adj-penalties UB20150227-20150227 User: 102.32 (41,219.12) UB _______________ Account: 135-47025-000-000 Penalties Totals: (7,049.42) (41,219.12) ** (63,416.00) Budgeted (22,196.88) Remaining 65 % Used Account: 135-47030-000-000 Service Charges Trophy Club Municipal Utility District No. 1 Page 248 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 16 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 747 02/05/2015 UB 2/5/15 Cut Off list Fees UB20150205-20150205 User: (3,637.00) (875.00) (4,512.00) UB 922 02/06/2015 UB 2/6/15 After Hours Fee UB20150206-20150206 User: (400.00) (4,912.00) UB 931 02/19/2015 UB 2/19/15 NSF Check UB20150219-20150219 User: (25.00) (4,937.00) UB 932 02/22/2015 UB 2/22/15-adj after hours fee UB20150222-20150222 User: (100.00) (5,037.00) UB 934 02/26/2015 UB 2/26/15 NSF Check UB20150226-20150226 User: (25.00) (5,062.00) UB 935 02/27/2015 UB 2/27/15 Adj-penalties UB20150227-20150227 User: 25.00 (5,037.00) UB 902 02/28/2015 UB 2/28/15 Billing UB20150228-20150228 User: (3.00) (5,040.00) UB _______________ Account: 135-47030-000-000 Service Charges Totals: (1,403.00) (5,040.00) ** (8,000.00) Budgeted (2,960.00) Remaining 63 % Used Account: 135-47035-000-000 Plumbing Inspections 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (1,200.00) (100.00) (1,300.00) AR _______________ Account: 135-47035-000-000 Plumbing Inspections Totals: (100.00) (1,300.00) ** (2,000.00) Budgeted (700.00) Remaining 65 % Used Account: 135-47045-000-000 Sewer Inspections 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (3,600.00) (300.00) (3,900.00) AR _______________ Account: 135-47045-000-000 Sewer Inspections Totals: (300.00) (3,900.00) ** (5,000.00) Budgeted (1,100.00) Remaining 78 % Used Account: 135-47070-000-000 TCCC Effluent Charges 902 02/28/2015 UB 2/28/15 Billing UB20150228-20150228 User: (13,078.80) (876.40) (13,955.20) UB _______________ Account: 135-47070-000-000 TCCC Effluent Charges Totals: (876.40) (13,955.20) ** (86,815.00) Budgeted (72,859.80) Remaining 16 % Used Account: 135-48005-000-000 Utility Fees 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (59,800.00) (18,400.00) (78,200.00) AR _______________ Account: 135-48005-000-000 Utility Fees Totals: (18,400.00) (78,200.00) ** (184,000.00) Budgeted (105,800.00) Remaining 43 % Used Account: 135-49010-000-000 Interest Income 890 02/28/2015 Bank Interest/February (2,070.49) (44.57) (2,115.06) GL 890 02/28/2015 Bank Interest/February (94.24) (2,209.30) GL Trophy Club Municipal Utility District No. 1 Page 249 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 17 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 890 02/28/2015 Bank Interest/February (2,070.49) (369.76) (2,579.06) GL _______________ Account: 135-49010-000-000 Interest Income Totals: (508.57) (2,579.06) ** (5,000.00) Budgeted (2,420.94) Remaining 52 % Used Account: 135-49016-000-000 Cell Tower Revenue 878 02/05/2015 AT&T Cell Tower Revenue (3,642.12) (910.53) (4,552.65) GL _______________ Account: 135-49016-000-000 Cell Tower Revenue Totals: (910.53) (4,552.65) ** (10,164.00) Budgeted (5,611.35) Remaining 45 % Used Account: 135-49018-000-000 Building Rent Income 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (2,333.32) (583.33) (2,916.65) AR _______________ Account: 135-49018-000-000 Building Rent Income Totals: (583.33) (2,916.65) ** (7,000.00) Budgeted (4,083.35) Remaining 42 % Used Account: 135-49030-000-000 Vending Revenue .00 .00 _______________ Account: 135-49030-000-000 Vending Revenue Totals: .00 .00 ** (351.00) Budgeted (351.00) Remaining 0 % Used Account: 135-49036-000-000 GASB Reserves (74,706.00) .00 (74,706.00) _______________ Account: 135-49036-000-000 GASB Reserves Totals: .00 (74,706.00) ** (74,706.00) Budgeted .00 Remaining 100 % Used Account: 135-49075-000-000 Oversize Meter Reimbursement 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (16,677.57) (7,518.26) (24,195.83) AR _______________ Account: 135-49075-000-000 Oversize Meter Reimbursement Totals: (7,518.26) (24,195.83) ** (84,000.00) Budgeted (59,804.17) Remaining 29 % Used Account: 135-49145-000-000 Intergov Transfer-General Fund (1,074,337.15) .00 (1,074,337.15) Trophy Club Municipal Utility District No. 1 Page 250 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 18 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-49145-000-000 Intergov Transfer-General Fund Totals: .00 (1,074,337.15) ** .00 Budgeted 1,074,337.15 Remaining 0 % Used Account: 135-49900-000-000 Miscellaneous Income 879 02/11/2015 SW Securities-Waterfest donati (34,857.09) (1,000.00) (35,857.09) GL 880 02/12/2015 Wallace Grp-Waterfest donation (250.00) (36,107.09) GL 929 02/17/2015 UB 2/17/15 adj-cc chargeback UB20150217-20150217 User: (131.10) (36,238.19) UB 948 02/17/2015 Recode JE929/cc chargeback 131.10 (36,107.09) GL 881 02/20/2015 TML-Damage to Crane truck (11,946.58) (48,053.67) GL 883 02/25/2015 Progressive-2006 Dakota damage (2,857.38) (50,911.05) GL 902 02/28/2015 UB 2/28/15 Billing UB20150228-20150228 User: (23.70) (50,934.75) UB _______________ Account: 135-49900-000-000 Miscellaneous Income Totals: (16,077.66) (50,934.75) ** (88,600.00) Budgeted (37,665.25) Remaining 57 % Used Account: 135-49901-000-000 Records Management Revenue (12.20) .00 (12.20) _______________ Account: 135-49901-000-000 Records Management Revenue Totals: .00 (12.20) ** (100.00) Budgeted (87.80) Remaining 12 % Used Department Totals: ------------------------------------------------------------------------------------------------ (3,589,575.13) ** (8,478,933.00) Budgeted (4,889,357.87) Remaining 42 % Used Trophy Club Municipal Utility District No. 1 Page 251 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 19 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-010-000 Salaries & Wages 799 02/13/2015 MUD Payroll 2/13/15 Salaries & Wages 58,375.75 7,954.47 66,330.22 PR 862 02/27/2015 MUD Payroll 2/27/15 Salaries & Wages 8,594.47 74,924.69 PR _______________ Account: 135-50005-010-000 Salaries & Wages Totals: 16,548.94 74,924.69 ** 301,101.00 Budgeted 226,176.31 Remaining 25 % Used Account: 135-50010-010-000 Overtime 799 02/13/2015 MUD Payroll 2/13/15 Overtime 4,175.16 461.78 4,636.94 PR 862 02/27/2015 MUD Payroll 2/27/15 Overtime 377.00 5,013.94 PR _______________ Account: 135-50010-010-000 Overtime Totals: 838.78 5,013.94 ** 19,500.00 Budgeted 14,486.06 Remaining 26 % Used Account: 135-50016-010-000 Longevity 2,705.00 .00 2,705.00 _______________ Account: 135-50016-010-000 Longevity Totals: .00 2,705.00 ** 5,343.00 Budgeted 2,638.00 Remaining 51 % Used Account: 135-50017-010-000 Certification 862 02/27/2015 MUD Payroll 2/27/15 Certification 925.00 225.00 1,150.00 PR _______________ Account: 135-50017-010-000 Certification Totals: 225.00 1,150.00 ** 4,800.00 Budgeted 3,650.00 Remaining 24 % Used Account: 135-50020-010-000 Retirement 799 02/13/2015 MUD Payroll 2/13/15 Retirement 5,928.09 749.89 6,677.98 PR 862 02/27/2015 MUD Payroll 2/27/15 Retirement 819.40 7,497.38 PR _______________ Account: 135-50020-010-000 Retirement Totals: 1,569.29 7,497.38 ** 29,349.00 Budgeted 21,851.62 Remaining 26 % Used Account: 135-50026-010-000 Medical Insurance 799 02/13/2015 MUD Payroll 2/13/15 Medical Insurance 7,791.31 1,249.56 9,040.87 PR 862 02/27/2015 MUD Payroll 2/27/15 Medical Insurance 1,249.52 10,290.39 PR _______________ Account: 135-50026-010-000 Medical Insurance Totals: 2,499.08 10,290.39 ** 44,988.00 Budgeted 34,697.61 Remaining 23 % Used Trophy Club Municipal Utility District No. 1 Page 252 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 20 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50027-010-000 Dental Insurance 799 02/13/2015 MUD Payroll 2/13/15 Dental Insurance 622.78 98.24 721.02 PR 862 02/27/2015 MUD Payroll 2/27/15 Dental Insurance 98.24 819.26 PR _______________ Account: 135-50027-010-000 Dental Insurance Totals: 196.48 819.26 ** 3,288.00 Budgeted 2,468.74 Remaining 25 % Used Account: 135-50028-010-000 Vision Insurance 799 02/13/2015 MUD Payroll 2/13/15 Vision Insurance 147.66 22.45 170.11 PR 862 02/27/2015 MUD Payroll 2/27/15 Vision Insurance 22.48 192.59 PR _______________ Account: 135-50028-010-000 Vision Insurance Totals: 44.93 192.59 ** 834.00 Budgeted 641.41 Remaining 23 % Used Account: 135-50029-010-000 Life Insurance & Other 697 02/01/2015 Feb A/P Dental, LTD, STD, Life/Feb 570.08 157.15 727.23 METLIFE GROUP BENEFITS 34607 AP 845 02/19/2015 Feb A/P Admin Fee 7.28 734.51 BenefitMall 34666 AP _______________ Account: 135-50029-010-000 Life Insurance & Other Totals: 164.43 734.51 ** 3,074.00 Budgeted 2,339.49 Remaining 24 % Used Account: 135-50030-010-000 Social Security Taxes 799 02/13/2015 MUD Payroll 2/13/15 Social Security Taxes 4,068.15 517.68 4,585.83 PR 862 02/27/2015 MUD Payroll 2/27/15 Social Security Taxes 564.59 5,150.42 PR _______________ Account: 135-50030-010-000 Social Security Taxes Totals: 1,082.27 5,150.42 ** 21,135.00 Budgeted 15,984.58 Remaining 24 % Used Account: 135-50035-010-000 Medicare Taxes 799 02/13/2015 MUD Payroll 2/13/15 Medicare Taxes 951.45 121.04 1,072.49 PR 862 02/27/2015 MUD Payroll 2/27/15 Medicare Taxes 132.06 1,204.55 PR _______________ Account: 135-50035-010-000 Medicare Taxes Totals: 253.10 1,204.55 ** 4,943.00 Budgeted 3,738.45 Remaining 24 % Used Account: 135-50040-010-000 Unemployment Taxes 799 02/13/2015 MUD Payroll 2/13/15 Unemployment Taxes 491.75 152.88 644.63 PR 882 02/25/2015 TML W/C Audit refund FY14 (1,320.00) (675.37) GL Trophy Club Municipal Utility District No. 1 Page 253 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 21 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 862 02/27/2015 MUD Payroll 2/27/15 Unemployment Taxes 491.75 109.41 (565.96) PR 964 02/28/2015 Correct coding on TML WC refnd 1,320.00 754.04 GL _______________ Account: 135-50040-010-000 Unemployment Taxes Totals: 262.29 754.04 ** 1,242.00 Budgeted 487.96 Remaining 61 % Used Account: 135-50045-010-000 Workman's Compensation 195 02/01/2015 Feb TML Ins & Workers Comp 3,431.64 857.91 4,289.55 GL 964 02/28/2015 Correct coding on TML WC refnd (1,320.00) 2,969.55 GL _______________ Account: 135-50045-010-000 Workman's Compensation Totals: (462.09) 2,969.55 ** 16,020.00 Budgeted 13,050.45 Remaining 19 % Used Account: 135-50060-010-000 Pre-emp Physicals/Testing 586.85 .00 586.85 _______________ Account: 135-50060-010-000 Pre-emp Physicals/Testing Totals: .00 586.85 ** 1,000.00 Budgeted 413.15 Remaining 59 % Used Account: 135-50070-010-000 Employee Relations 941 02/26/2015 1/27/15-2/26/15 PCards WHATABURGER 754 Q26 22.86 22.86 WHATABURGER 754 Q26 PC _______________ Account: 135-50070-010-000 Employee Relations Totals: 22.86 22.86 ** 300.00 Budgeted 277.14 Remaining 8 % Used Account: 135-55005-010-000 Engineering .00 .00 _______________ Account: 135-55005-010-000 Engineering Totals: .00 .00 ** 10,000.00 Budgeted 10,000.00 Remaining 0 % Used Account: 135-55080-010-000 Maintenance & Repairs 941 02/26/2015 1/27/15-2/26/15 PCards TRACTOR SUPPLY COMPANY 27,384.96 134.99 27,519.95 TRACTOR SUPPLY COMPANY PC 941 02/26/2015 1/27/15-2/26/15 PCards THE HOME DEPOT 6581 62.35 27,582.30 THE HOME DEPOT 6581 PC 945 02/28/2015 Feb A/P Credit/wrong parts (ball curb) (218.16) 27,364.14 HD SUPPLY WATERWORKS, LTD. 34705 AP 945 02/28/2015 Feb A/P Tee and gaskets 171.25 27,535.39 HD SUPPLY WATERWORKS, LTD. 34705 AP 945 02/28/2015 Feb A/P Flushing elbow, chlorine test 219.85 27,755.24 HD SUPPLY WATERWORKS, LTD. 34705 AP Trophy Club Municipal Utility District No. 1 Page 254 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 22 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-55080-010-000 Maintenance & Repairs Totals: 370.28 27,755.24 ** 71,242.00 Budgeted 43,486.76 Remaining 39 % Used Account: 135-55090-010-000 Vehicle Maintenance 942 02/28/2015 Feb A/P Motor oil 2,375.48 63.98 2,439.46 NAPA AUTO PARTS 34719 AP _______________ Account: 135-55090-010-000 Vehicle Maintenance Totals: 63.98 2,439.46 ** 8,000.00 Budgeted 5,560.54 Remaining 30 % Used Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader 243.00 .00 243.00 _______________ Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader Totals: .00 243.00 ** 3,500.00 Budgeted 3,257.00 Remaining 7 % Used Account: 135-55135-010-000 Lab Analysis 872 02/26/2015 Feb A/P Balance due 1,200.26 60.00 1,260.26 TARRANT CTY PUBLIC HEALTH LAB 34730 AP _______________ Account: 135-55135-010-000 Lab Analysis Totals: 60.00 1,260.26 ** 5,500.00 Budgeted 4,239.74 Remaining 23 % Used Account: 135-60010-010-000 Communications/Pagers/Mobiles 845 02/19/2015 Feb A/P Cell phones 1,299.97 206.94 1,506.91 VERIZON WIRELESS 34677 AP _______________ Account: 135-60010-010-000 Communications/Pagers/Mobiles Totals: 206.94 1,506.91 ** 4,913.00 Budgeted 3,406.09 Remaining 31 % Used Account: 135-60020-010-000 Electricity 942 02/28/2015 Feb A/P Electricity 1/12-2/11 36,565.84 5,737.73 42,303.57 HUDSON ENERGY SERVICES, LLC 34706 AP 942 02/28/2015 Feb A/P Electricity 1/12-2/11/15 2,795.51 45,099.08 HUDSON ENERGY SERVICES, LLC 34706 AP _______________ Account: 135-60020-010-000 Electricity Totals: 8,533.24 45,099.08 ** 170,765.00 Budgeted 125,665.92 Remaining 26 % Used Account: 135-60066-010-000 Publications/Books/Subscripts .00 .00 Trophy Club Municipal Utility District No. 1 Page 255 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 23 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60066-010-000 Publications/Books/Subscripts Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60070-010-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-010-000 Dues & Memberships Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60080-010-000 Schools & Training 941 02/26/2015 1/27/15-2/26/15 PCards SUNCOAST LEARNING SYST 50.00 235.00 285.00 SUNCOAST LEARNING SYST PC 941 02/26/2015 1/27/15-2/26/15 PCards METROPLEX TRAINING CEN 200.00 485.00 METROPLEX TRAINING CEN PC _______________ Account: 135-60080-010-000 Schools & Training Totals: 435.00 485.00 ** 4,138.00 Budgeted 3,653.00 Remaining 12 % Used Account: 135-60090-010-000 Safety Program .00 .00 _______________ Account: 135-60090-010-000 Safety Program Totals: .00 .00 ** 400.00 Budgeted 400.00 Remaining 0 % Used Account: 135-60100-010-000 Travel & per diem .00 .00 _______________ Account: 135-60100-010-000 Travel & per diem Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 135-60105-010-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-010-000 Rent/Lease Equipment Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 135-60135-010-000 TCEQ Fees & Permits 872 02/26/2015 Feb A/P Tier Two/2 facilities 20,924.06 100.00 21,024.06 TIER TWO CHEMICAL REPORTING 34689 AP Trophy Club Municipal Utility District No. 1 Page 256 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 24 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60135-010-000 TCEQ Fees & Permits Totals: 100.00 21,024.06 ** 49,275.00 Budgeted 28,250.94 Remaining 43 % Used Account: 135-60150-010-000 Wholesale Water 872 02/26/2015 Feb A/P January Wholesale Water 463,024.49 113,140.46 576,164.95 CITY OF FORT WORTH AP _______________ Account: 135-60150-010-000 Wholesale Water Totals: 113,140.46 576,164.95 ** 2,928,308.00 Budgeted 2,352,143.05 Remaining 20 % Used Account: 135-60245-010-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-010-000 Miscellaneous Expenses Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-60280-010-000 Property Maintenance 941 02/26/2015 1/27/15-2/26/15 PCards OK SOD INC 818.25 21.51 839.76 OK SOD INC PC 941 02/26/2015 1/27/15-2/26/15 PCards THE HOME DEPOT 6581 39.00 878.76 THE HOME DEPOT 6581 PC 941 02/26/2015 1/27/15-2/26/15 PCards WAL-MART #5247 2.95 881.71 WAL-MART #5247 PC _______________ Account: 135-60280-010-000 Property Maintenance Totals: 63.46 881.71 ** 3,500.00 Budgeted 2,618.29 Remaining 25 % Used Account: 135-60285-010-000 Lawn Equipment & Maintenance .00 .00 _______________ Account: 135-60285-010-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60360-010-000 Furniture/Equipment < $5000 .00 .00 _______________ Account: 135-60360-010-000 Furniture/Equipment < $5000 Totals: .00 .00 ** 3,500.00 Budgeted 3,500.00 Remaining 0 % Used Account: 135-65005-010-000 Fuel & Lube Trophy Club Municipal Utility District No. 1 Page 257 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 25 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 945 02/28/2015 Feb A/P Feb Fuel 4,329.13 765.23 5,094.36 US Bank Voyager Fleet Systems 34734 AP _______________ Account: 135-65005-010-000 Fuel & Lube Totals: 765.23 5,094.36 ** 29,172.00 Budgeted 24,077.64 Remaining 17 % Used Account: 135-65010-010-000 Uniforms 941 02/26/2015 1/27/15-2/26/15 PCards TRACTOR SUPPLY COMPANY 606.47 628.72 1,235.19 TRACTOR SUPPLY COMPANY PC 941 02/26/2015 1/27/15-2/26/15 PCards TRACTOR SUPPLY COMPANY 74.97 1,310.16 TRACTOR SUPPLY COMPANY PC 941 02/26/2015 1/27/15-2/26/15 PCards TRACTOR SUPPLY COMPANY 49.98 1,360.14 TRACTOR SUPPLY COMPANY PC _______________ Account: 135-65010-010-000 Uniforms Totals: 753.67 1,360.14 ** 3,620.00 Budgeted 2,259.86 Remaining 38 % Used Account: 135-65030-010-000 Chemicals 872 02/26/2015 Feb A/P Chlorine 3,754.41 304.95 4,059.36 DPC INDUSTRIES, INC 34700 AP _______________ Account: 135-65030-010-000 Chemicals Totals: 304.95 4,059.36 ** 7,000.00 Budgeted 2,940.64 Remaining 58 % Used Account: 135-65035-010-000 Small Tools 941 02/26/2015 1/27/15-2/26/15 PCards THE HOME DEPOT 6581 68.37 68.37 THE HOME DEPOT 6581 PC _______________ Account: 135-65035-010-000 Small Tools Totals: 68.37 68.37 ** 1,200.00 Budgeted 1,131.63 Remaining 6 % Used Account: 135-65040-010-000 Safety Equipment 941 02/26/2015 1/27/15-2/26/15 PCards TX AMERICA SAFETY 141.75 135.26 277.01 TX AMERICA SAFETY PC _______________ Account: 135-65040-010-000 Safety Equipment Totals: 135.26 277.01 ** 1,000.00 Budgeted 722.99 Remaining 28 % Used Account: 135-65050-010-000 Meter Expense 872 02/26/2015 Feb A/P 1 Fire hydrant meter, adapter, 12,815.00 845.58 13,660.58 ATLAS UTILITY SUPPLY CO. 34692 AP 872 02/26/2015 Feb A/P Meter for Homewood Suites 4,088.26 17,748.84 ATLAS UTILITY SUPPLY CO. 34692 AP _______________ Account: 135-65050-010-000 Meter Expense Totals: 4,933.84 17,748.84 ** 161,500.00 Budgeted 143,751.16 Remaining 11 % Used Trophy Club Municipal Utility District No. 1 Page 258 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 26 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-69005-010-000 Capital Outlays 741 02/03/2015 Feb A/P 2015 Custom Ford F3B Reg Cab C 92,045.56 6,912.00 98,957.56 Fortress Resources, LLC 34624 AP 809 02/12/2015 Feb A/P Decals-2015 F350 95.00 99,052.56 M-KAM LTD. 34647 AP 809 02/12/2015 Feb A/P Drain at TWKing Elevated Tank 25,773.89 124,826.45 REY-MAR CONSTRUCTION 34654 AP 941 02/26/2015 1/27/15-2/26/15 PCards RHINO LININGS OF NW TA 535.00 125,361.45 RHINO LININGS OF NW TA PC _______________ Account: 135-69005-010-000 Capital Outlays Totals: 33,315.89 125,361.45 ** 1,177,566.00 Budgeted 1,052,204.55 Remaining 11 % Used Account: 135-69008-010-000 Short Term Debt-Principal .00 .00 _______________ Account: 135-69008-010-000 Short Term Debt-Principal Totals: .00 .00 ** 129,000.00 Budgeted 129,000.00 Remaining 0 % Used Account: 135-69009-010-000 Short Term Debt-Interest .00 .00 _______________ Account: 135-69009-010-000 Short Term Debt-Interest Totals: .00 .00 ** 3,612.00 Budgeted 3,612.00 Remaining 0 % Used Account: 135-69195-010-000 Gasb34/Reserve for Replacement 75,000.00 .00 75,000.00 _______________ Account: 135-69195-010-000 Gasb34/Reserve for Replacement Totals: .00 75,000.00 ** 75,000.00 Budgeted .00 Remaining 100 % Used Account: 135-69281-010-000 Water Tank Inspection Contract 118,774.42 .00 118,774.42 _______________ Account: 135-69281-010-000 Water Tank Inspection Contract Totals: .00 118,774.42 ** 151,507.00 Budgeted 32,732.58 Remaining 78 % Used Account: 135-55135-010-001 Lab Analysis for PID 2,017.63 .00 2,017.63 _______________ Account: 135-55135-010-001 Lab Analysis for PID Totals: .00 2,017.63 ** 5,000.00 Budgeted 2,982.37 Remaining 40 % Used Trophy Club Municipal Utility District No. 1 Page 259 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 27 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: 1 Lab Analysis for PID Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60135-010-001 TCEQ Fees & Permits for PID .00 .00 _______________ Account: 135-60135-010-001 TCEQ Fees & Permits for PID Totals: .00 .00 ** 5,000.00 Budgeted 5,000.00 Remaining 0 % Used Department 10 Totals: ------------------------------------------------------------------------------------------------ 1,140,637.28 ** 5,474,585.00 Budgeted 4,333,947.72 Remaining 21 % Used Trophy Club Municipal Utility District No. 1 Page 260 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 28 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-020-000 Salaries & Wages 799 02/13/2015 MUD Payroll 2/13/15 Salaries & Wages 95,255.85 11,594.95 106,850.80 PR 862 02/27/2015 MUD Payroll 2/27/15 Salaries & Wages 11,594.77 118,445.57 PR _______________ Account: 135-50005-020-000 Salaries & Wages Totals: 23,189.72 118,445.57 ** 305,744.00 Budgeted 187,298.43 Remaining 39 % Used Account: 135-50010-020-000 Overtime 799 02/13/2015 MUD Payroll 2/13/15 Overtime 9,343.90 1,478.23 10,822.13 PR 862 02/27/2015 MUD Payroll 2/27/15 Overtime 908.88 11,731.01 PR _______________ Account: 135-50010-020-000 Overtime Totals: 2,387.11 11,731.01 ** 19,500.00 Budgeted 7,768.99 Remaining 60 % Used Account: 135-50016-020-000 Longevity 5,615.00 .00 5,615.00 _______________ Account: 135-50016-020-000 Longevity Totals: .00 5,615.00 ** 5,617.00 Budgeted 2.00 Remaining 100 % Used Account: 135-50017-020-000 Certification 862 02/27/2015 MUD Payroll 2/27/15 Certification 2,200.00 550.00 2,750.00 PR _______________ Account: 135-50017-020-000 Certification Totals: 550.00 2,750.00 ** 6,600.00 Budgeted 3,850.00 Remaining 42 % Used Account: 135-50020-020-000 Retirement 799 02/13/2015 MUD Payroll 2/13/15 Retirement 10,068.16 1,164.82 11,232.98 PR 862 02/27/2015 MUD Payroll 2/27/15 Retirement 1,163.08 12,396.06 PR _______________ Account: 135-50020-020-000 Retirement Totals: 2,327.90 12,396.06 ** 29,948.00 Budgeted 17,551.94 Remaining 41 % Used Account: 135-50026-020-000 Medical Insurance 799 02/13/2015 MUD Payroll 2/13/15 Medical Insurance 18,244.39 2,343.40 20,587.79 PR 862 02/27/2015 MUD Payroll 2/27/15 Medical Insurance 2,343.35 22,931.14 PR _______________ Account: 135-50026-020-000 Medical Insurance Totals: 4,686.75 22,931.14 ** 61,001.00 Budgeted 38,069.86 Remaining 38 % Used Trophy Club Municipal Utility District No. 1 Page 261 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 29 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50027-020-000 Dental Insurance 799 02/13/2015 MUD Payroll 2/13/15 Dental Insurance 1,167.45 149.75 1,317.20 PR 862 02/27/2015 MUD Payroll 2/27/15 Dental Insurance 149.76 1,466.96 PR _______________ Account: 135-50027-020-000 Dental Insurance Totals: 299.51 1,466.96 ** 4,146.00 Budgeted 2,679.04 Remaining 35 % Used Account: 135-50028-020-000 Vision Insurance 799 02/13/2015 MUD Payroll 2/13/15 Vision Insurance 273.39 34.48 307.87 PR 862 02/27/2015 MUD Payroll 2/27/15 Vision Insurance 34.52 342.39 PR _______________ Account: 135-50028-020-000 Vision Insurance Totals: 69.00 342.39 ** 990.00 Budgeted 647.61 Remaining 35 % Used Account: 135-50029-020-000 Life Insurance & Other 697 02/01/2015 Feb A/P Dental, LTD, STD, Life/Feb 1,089.76 251.35 1,341.11 METLIFE GROUP BENEFITS 34607 AP 845 02/19/2015 Feb A/P Admin Fee 36.36 1,377.47 BenefitMall 34666 AP _______________ Account: 135-50029-020-000 Life Insurance & Other Totals: 287.71 1,377.47 ** 3,194.00 Budgeted 1,816.53 Remaining 43 % Used Account: 135-50030-020-000 Social Security Taxes 799 02/13/2015 MUD Payroll 2/13/15 Social Security Taxes 6,227.64 739.28 6,966.92 PR 862 02/27/2015 MUD Payroll 2/27/15 Social Security Taxes 720.46 7,687.38 PR _______________ Account: 135-50030-020-000 Social Security Taxes Totals: 1,459.74 7,687.38 ** 21,680.00 Budgeted 13,992.62 Remaining 35 % Used Account: 135-50035-020-000 Medicare Taxes 799 02/13/2015 MUD Payroll 2/13/15 Medicare Taxes 1,456.46 172.89 1,629.35 PR 862 02/27/2015 MUD Payroll 2/27/15 Medicare Taxes 168.49 1,797.84 PR _______________ Account: 135-50035-020-000 Medicare Taxes Totals: 341.38 1,797.84 ** 5,070.00 Budgeted 3,272.16 Remaining 35 % Used Account: 135-50040-020-000 Unemployment Taxes 799 02/13/2015 MUD Payroll 2/13/15 Unemployment Taxes 876.08 242.82 1,118.90 PR 882 02/25/2015 TML W/C Audit refund FY14 (1,320.00) (201.10) GL Trophy Club Municipal Utility District No. 1 Page 262 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 30 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 862 02/27/2015 MUD Payroll 2/27/15 Unemployment Taxes 876.08 89.88 (111.22) PR 964 02/28/2015 Correct coding on TML WC refnd 1,320.00 1,208.78 GL _______________ Account: 135-50040-020-000 Unemployment Taxes Totals: 332.70 1,208.78 ** 1,242.00 Budgeted 33.22 Remaining 97 % Used Account: 135-50045-020-000 Workman's Compensation 195 02/01/2015 Feb TML Ins & Workers Comp 3,431.64 857.91 4,289.55 GL 958 02/28/2015 Correct coding/TML W/C Refund (1,320.00) 2,969.55 GL _______________ Account: 135-50045-020-000 Workman's Compensation Totals: (462.09) 2,969.55 ** 16,020.00 Budgeted 13,050.45 Remaining 19 % Used Account: 135-50060-020-000 Pre-emp Physicals/Testing 126.00 .00 126.00 _______________ Account: 135-50060-020-000 Pre-emp Physicals/Testing Totals: .00 126.00 ** 150.00 Budgeted 24.00 Remaining 84 % Used Account: 135-50070-020-000 Employee Relations 941 02/26/2015 1/27/15-2/26/15 PCards WHATABURGER 754 Q26 383.19 22.86 406.05 WHATABURGER 754 Q26 PC 941 02/26/2015 1/27/15-2/26/15 PCards SALAD BOWL 10 38.72 444.77 SALAD BOWL 10 PC _______________ Account: 135-50070-020-000 Employee Relations Totals: 61.58 444.77 ** 550.00 Budgeted 105.23 Remaining 81 % Used Account: 135-55005-020-000 Engineering 836 02/18/2015 Correct coding/Pcards DeWayne Fuel coded to engineer 38.24 (38.24) .00 GL _______________ Account: 135-55005-020-000 Engineering Totals: (38.24) .00 ** .00 Budgeted .00 Remaining 0 % Used Account: 135-55080-020-000 Maintenance & Repairs 845 02/19/2015 Feb A/P Repair Chain 38,754.73 1,056.00 39,810.73 Landers Machine Company 34668 AP 872 02/26/2015 Feb A/P 552 Indian Creek-Sewer 3,426.70 43,237.43 REY-MAR CONSTRUCTION 34687 AP 941 02/26/2015 1/27/15-2/26/15 PCards AUTOZONE #4206 10.99 43,248.42 AUTOZONE #4206 PC 941 02/26/2015 1/27/15-2/26/15 PCards THE HOME DEPOT 6581 24.98 43,273.40 THE HOME DEPOT 6581 PC 941 02/26/2015 1/27/15-2/26/15 PCards THE HOME DEPOT 6581 58.51 43,331.91 THE HOME DEPOT 6581 PC Trophy Club Municipal Utility District No. 1 Page 263 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 31 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 941 02/26/2015 1/27/15-2/26/15 PCards JOHN DEERE LANDSCAPES2 38,754.73 190.00 43,521.91 JOHN DEERE LANDSCAPES2 PC 941 02/26/2015 1/27/15-2/26/15 PCards AUTOZONE #3137 8.99 43,530.90 AUTOZONE #3137 PC 941 02/26/2015 1/27/15-2/26/15 PCards AUTOZONE #4206 41.99 43,572.89 AUTOZONE #4206 PC 941 02/26/2015 1/27/15-2/26/15 PCards THE HOME DEPOT 6581 265.76 43,838.65 THE HOME DEPOT 6581 PC 941 02/26/2015 1/27/15-2/26/15 PCards FERGUSON ENT #788 1,899.88 45,738.53 FERGUSON ENT #788 PC 941 02/26/2015 1/27/15-2/26/15 PCards FERGUSON ENT #788 308.42 46,046.95 FERGUSON ENT #788 PC 941 02/26/2015 1/27/15-2/26/15 PCards OK SOD INC 12.00 46,058.95 OK SOD INC PC 941 02/26/2015 1/27/15-2/26/15 PCards IN *HOSE TECH 523.86 46,582.81 IN *HOSE TECH PC _______________ Account: 135-55080-020-000 Maintenance & Repairs Totals: 7,828.08 46,582.81 ** 58,000.00 Budgeted 11,417.19 Remaining 80 % Used Account: 135-55090-020-000 Vehicle Maintenance 941 02/26/2015 1/27/15-2/26/15 PCards CLASSIC CHEVROLET LTD 1,377.79 620.55 1,998.34 CLASSIC CHEVROLET LTD PC _______________ Account: 135-55090-020-000 Vehicle Maintenance Totals: 620.55 1,998.34 ** 3,000.00 Budgeted 1,001.66 Remaining 67 % Used Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader 21.27 .00 21.27 _______________ Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader Totals: .00 21.27 ** 500.00 Budgeted 478.73 Remaining 4 % Used Account: 135-55125-020-000 Dumpster Services 22,860.10 .00 22,860.10 _______________ Account: 135-55125-020-000 Dumpster Services Totals: .00 22,860.10 ** 55,000.00 Budgeted 32,139.90 Remaining 42 % Used Account: 135-55135-020-000 Lab Analysis 9,095.50 .00 9,095.50 _______________ Account: 135-55135-020-000 Lab Analysis Totals: .00 9,095.50 ** 25,000.00 Budgeted 15,904.50 Remaining 36 % Used Account: 135-60010-020-000 Communications/Pagers/Mobiles 836 02/18/2015 Correct coding/Pcards Karl's travel coded to phone 1,763.15 (226.20) 1,536.95 GL Trophy Club Municipal Utility District No. 1 Page 264 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 32 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 845 02/19/2015 Feb A/P Cell phones 1,763.15 362.66 1,899.61 VERIZON WIRELESS 34677 AP 941 02/26/2015 1/27/15-2/26/15 PCards BEST BUY 00001487 79.97 1,979.58 BEST BUY 00001487 PC _______________ Account: 135-60010-020-000 Communications/Pagers/Mobiles Totals: 216.43 1,979.58 ** 4,662.00 Budgeted 2,682.42 Remaining 42 % Used Account: 135-60020-020-000 Electricity 809 02/12/2015 Feb A/P Electricity 12/31-1/2915 40,712.65 244.52 40,957.17 TRI COUNTY ELECTRIC 34663 AP 809 02/12/2015 Feb A/P Electricity 12/31-1/29/15 122.53 41,079.70 TRI COUNTY ELECTRIC 34663 AP 809 02/12/2015 Feb A/P Electricity 12/31-1/29/15 27.78 41,107.48 TRI COUNTY ELECTRIC 34663 AP 845 02/19/2015 Feb A/P Electricity 1/9/15-2/10/15 69.51 41,176.99 HUDSON ENERGY SERVICES, LLC 34667 AP 845 02/19/2015 Feb A/P Electricity 1/9/15-2/10/15 46.47 41,223.46 HUDSON ENERGY SERVICES, LLC 34667 AP 872 02/26/2015 Feb A/P Electricity 1/12-2/11/15 100.94 41,324.40 HUDSON ENERGY SERVICES, LLC 34706 AP 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (260.18) 41,064.22 AR 962 02/28/2015 Feb A/P Electricity 1/12-2/11/15 260.18 41,324.40 HUDSON ENERGY SERVICES, LLC AP _______________ Account: 135-60020-020-000 Electricity Totals: 611.75 41,324.40 ** 149,292.00 Budgeted 107,967.60 Remaining 28 % Used Account: 135-60066-020-000 Publications/Books/Subscripts 134.85 .00 134.85 _______________ Account: 135-60066-020-000 Publications/Books/Subscripts Totals: .00 134.85 ** 400.00 Budgeted 265.15 Remaining 34 % Used Account: 135-60070-020-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-020-000 Dues & Memberships Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60080-020-000 Schools & Training 941 02/26/2015 1/27/15-2/26/15 PCards TCEQ IND RENEWAL L 796.00 111.00 907.00 TCEQ IND RENEWAL L PC 941 02/26/2015 1/27/15-2/26/15 PCards NCTCOG RTC TRAINING 240.00 1,147.00 NCTCOG RTC TRAINING PC _______________ Account: 135-60080-020-000 Schools & Training Totals: 351.00 1,147.00 ** 4,065.00 Budgeted 2,918.00 Remaining 28 % Used Account: 135-60090-020-000 Safety Program Trophy Club Municipal Utility District No. 1 Page 265 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 33 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60090-020-000 Safety Program Totals: .00 .00 ** 550.00 Budgeted 550.00 Remaining 0 % Used Account: 135-60100-020-000 Travel & per diem 836 02/18/2015 Correct coding/Pcards Karl's travel coded to phone 201.05 226.20 427.25 GL 845 02/19/2015 Feb A/P Toll 16.65 443.90 Texas Tollways/TxTag 34675 AP _______________ Account: 135-60100-020-000 Travel & per diem Totals: 242.85 443.90 ** 1,600.00 Budgeted 1,156.10 Remaining 28 % Used Account: 135-60105-020-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-020-000 Rent/Lease Equipment Totals: .00 .00 ** 9,000.00 Budgeted 9,000.00 Remaining 0 % Used Account: 135-60135-020-000 TCEQ Fees & Permits 9,019.00 .00 9,019.00 _______________ Account: 135-60135-020-000 TCEQ Fees & Permits Totals: .00 9,019.00 ** 17,150.00 Budgeted 8,131.00 Remaining 53 % Used Account: 135-60245-020-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-020-000 Miscellaneous Expenses Totals: .00 .00 ** 300.00 Budgeted 300.00 Remaining 0 % Used Account: 135-60285-020-000 Lawn Equipment & Maintenance .00 .00 _______________ Account: 135-60285-020-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-65005-020-000 Fuel & Lube Trophy Club Municipal Utility District No. 1 Page 266 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 34 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 836 02/18/2015 Correct coding/Pcards DeWayne Fuel coded to engineer 7,721.14 38.24 7,759.38 GL 941 02/26/2015 1/27/15-2/26/15 PCards 7-ELEVEN 32921 23.05 7,782.43 7-ELEVEN 32921 PC 945 02/28/2015 Feb A/P Feb Fuel 1,015.97 8,798.40 US Bank Voyager Fleet Systems 34734 AP _______________ Account: 135-65005-020-000 Fuel & Lube Totals: 1,077.26 8,798.40 ** 36,328.00 Budgeted 27,529.60 Remaining 24 % Used Account: 135-65010-020-000 Uniforms 2,365.97 .00 2,365.97 _______________ Account: 135-65010-020-000 Uniforms Totals: .00 2,365.97 ** 2,778.00 Budgeted 412.03 Remaining 85 % Used Account: 135-65030-020-000 Chemicals 4,507.65 .00 4,507.65 _______________ Account: 135-65030-020-000 Chemicals Totals: .00 4,507.65 ** 30,000.00 Budgeted 25,492.35 Remaining 15 % Used Account: 135-65035-020-000 Small Tools 502.25 .00 502.25 _______________ Account: 135-65035-020-000 Small Tools Totals: .00 502.25 ** 2,000.00 Budgeted 1,497.75 Remaining 25 % Used Account: 135-65040-020-000 Safety Equipment 162.00 .00 162.00 _______________ Account: 135-65040-020-000 Safety Equipment Totals: .00 162.00 ** 750.00 Budgeted 588.00 Remaining 22 % Used Account: 135-65045-020-000 Lab Supplies 5,600.04 .00 5,600.04 _______________ Account: 135-65045-020-000 Lab Supplies Totals: .00 5,600.04 ** 13,000.00 Budgeted 7,399.96 Remaining 43 % Used Account: 135-69005-020-000 Capital Outlays Trophy Club Municipal Utility District No. 1 Page 267 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 35 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 80,942.00 .00 80,942.00 _______________ Account: 135-69005-020-000 Capital Outlays Totals: .00 80,942.00 ** 150,000.00 Budgeted 69,058.00 Remaining 54 % Used Account: 135-69007-020-000 LTD Payment from WW Sales .00 .00 _______________ Account: 135-69007-020-000 LTD Payment from WW Sales Totals: .00 .00 ** 295,933.00 Budgeted 295,933.00 Remaining 0 % Used Account: 135-69008-020-000 Short Term Debt-Principal .00 .00 _______________ Account: 135-69008-020-000 Short Term Debt-Principal Totals: .00 .00 ** 56,991.00 Budgeted 56,991.00 Remaining 0 % Used Account: 135-69009-020-000 Short Term Debt-Interest .00 .00 _______________ Account: 135-69009-020-000 Short Term Debt-Interest Totals: .00 .00 ** 2,011.00 Budgeted 2,011.00 Remaining 0 % Used Department 20 Totals: ------------------------------------------------------------------------------------------------ 428,774.98 ** 1,400,512.00 Budgeted 971,737.02 Remaining 31 % Used Trophy Club Municipal Utility District No. 1 Page 268 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 36 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-026-000 Salaries & Wages 799 02/13/2015 MUD Payroll 2/13/15 Salaries & Wages 4,600.00 700.00 5,300.00 PR 862 02/27/2015 MUD Payroll 2/27/15 Salaries & Wages 500.00 5,800.00 PR _______________ Account: 135-50005-026-000 Salaries & Wages Totals: 1,200.00 5,800.00 ** 10,000.00 Budgeted 4,200.00 Remaining 58 % Used Account: 135-50030-026-000 Social Security Taxes 799 02/13/2015 MUD Payroll 2/13/15 Social Security Taxes 285.20 43.40 328.60 PR 862 02/27/2015 MUD Payroll 2/27/15 Social Security Taxes 31.00 359.60 PR _______________ Account: 135-50030-026-000 Social Security Taxes Totals: 74.40 359.60 ** 620.00 Budgeted 260.40 Remaining 58 % Used Account: 135-50035-026-000 Medicare Taxes 799 02/13/2015 MUD Payroll 2/13/15 Medicare Taxes 66.70 10.15 76.85 PR 862 02/27/2015 MUD Payroll 2/27/15 Medicare Taxes 7.25 84.10 PR _______________ Account: 135-50035-026-000 Medicare Taxes Totals: 17.40 84.10 ** 145.00 Budgeted 60.90 Remaining 58 % Used Account: 135-50040-026-000 Unemployment Taxes 799 02/13/2015 MUD Payroll 2/13/15 Unemployment Taxes 105.80 16.10 121.90 PR 862 02/27/2015 MUD Payroll 2/27/15 Unemployment Taxes 11.50 133.40 PR _______________ Account: 135-50040-026-000 Unemployment Taxes Totals: 27.60 133.40 ** 230.00 Budgeted 96.60 Remaining 58 % Used Account: 135-50045-026-000 Workman's Compensation 195 02/01/2015 Feb TML Ins & Workers Comp 11.76 2.94 14.70 GL _______________ Account: 135-50045-026-000 Workman's Compensation Totals: 2.94 14.70 ** 36.00 Budgeted 21.30 Remaining 41 % Used Account: 135-60066-026-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-026-000 Publications/Books/Subscripts Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 269 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 37 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60070-026-000 Dues & Memberships 35.00 .00 35.00 _______________ Account: 135-60070-026-000 Dues & Memberships Totals: .00 35.00 ** 500.00 Budgeted 465.00 Remaining 7 % Used Account: 135-60075-026-000 Meetings 941 02/26/2015 1/27/15-2/26/15 PCards TOM THUMB STOR00017806 124.87 16.37 141.24 TOM THUMB STOR00017806 PC 941 02/26/2015 1/27/15-2/26/15 PCards NORTHWEST METROPORT CH 35.00 176.24 NORTHWEST METROPORT CH PC _______________ Account: 135-60075-026-000 Meetings Totals: 51.37 176.24 ** 1,200.00 Budgeted 1,023.76 Remaining 15 % Used Account: 135-60080-026-000 Schools & Training 942 02/28/2015 Feb A/P PFIA training/Carr @AWBD June 975.00 150.00 1,125.00 AWBD 34694 AP 942 02/28/2015 Feb A/P AWBD Conference/Carr 355.00 1,480.00 AWBD 34694 AP _______________ Account: 135-60080-026-000 Schools & Training Totals: 505.00 1,480.00 ** 4,000.00 Budgeted 2,520.00 Remaining 37 % Used Account: 135-60100-026-000 Travel & per diem 1,329.96 .00 1,329.96 _______________ Account: 135-60100-026-000 Travel & per diem Totals: .00 1,329.96 ** 5,000.00 Budgeted 3,670.04 Remaining 27 % Used Account: 135-60245-026-000 Miscellaneous Expenses 872 02/26/2015 Feb A/P Board Approved Town Founders D 50.00 1,500.00 1,550.00 TOWN OF TROPHY CLUB 34732 AP 941 02/26/2015 1/27/15-2/26/15 PCards FLOWERSHOPNETWORK.COM 74.74 1,624.74 FLOWERSHOPNETWORK.COM PC _______________ Account: 135-60245-026-000 Miscellaneous Expenses Totals: 1,574.74 1,624.74 ** 1,000.00 Budgeted (624.74) Remaining 162 % Used Department 26 Totals: ------------------------------------------------------------------------------------------------ 11,037.74 ** 22,881.00 Budgeted 11,843.26 Remaining 48 % Used Trophy Club Municipal Utility District No. 1 Page 270 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 38 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-030-000 Salaries & Wages 799 02/13/2015 MUD Payroll 2/13/15 Salaries & Wages 146,165.36 17,618.07 163,783.43 PR 862 02/27/2015 MUD Payroll 2/27/15 Salaries & Wages 17,616.02 181,399.45 PR _______________ Account: 135-50005-030-000 Salaries & Wages Totals: 35,234.09 181,399.45 ** 477,578.00 Budgeted 296,178.55 Remaining 38 % Used Account: 135-50010-030-000 Overtime 799 02/13/2015 MUD Payroll 2/13/15 Overtime 77.17 9.06 86.23 PR 862 02/27/2015 MUD Payroll 2/27/15 Overtime 1.56 87.79 PR _______________ Account: 135-50010-030-000 Overtime Totals: 10.62 87.79 ** 1,000.00 Budgeted 912.21 Remaining 9 % Used Account: 135-50016-030-000 Longevity 3,282.50 .00 3,282.50 _______________ Account: 135-50016-030-000 Longevity Totals: .00 3,282.50 ** 3,283.00 Budgeted .50 Remaining 100 % Used Account: 135-50020-030-000 Retirement 799 02/13/2015 MUD Payroll 2/13/15 Retirement 13,390.35 1,570.58 14,960.93 PR 862 02/27/2015 MUD Payroll 2/27/15 Retirement 1,569.73 16,530.66 PR _______________ Account: 135-50020-030-000 Retirement Totals: 3,140.31 16,530.66 ** 42,840.00 Budgeted 26,309.34 Remaining 39 % Used Account: 135-50026-030-000 Medical Insurance 799 02/13/2015 MUD Payroll 2/13/15 Medical Insurance 18,215.08 2,457.56 20,672.64 PR 862 02/27/2015 MUD Payroll 2/27/15 Medical Insurance 2,457.50 23,130.14 PR _______________ Account: 135-50026-030-000 Medical Insurance Totals: 4,915.06 23,130.14 ** 65,015.00 Budgeted 41,884.86 Remaining 36 % Used Account: 135-50027-030-000 Dental Insurance 799 02/13/2015 MUD Payroll 2/13/15 Dental Insurance 1,277.80 182.11 1,459.91 PR 862 02/27/2015 MUD Payroll 2/27/15 Dental Insurance 182.13 1,642.04 PR Trophy Club Municipal Utility District No. 1 Page 271 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 39 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50027-030-000 Dental Insurance Totals: 364.24 1,642.04 ** 4,944.00 Budgeted 3,301.96 Remaining 33 % Used Account: 135-50028-030-000 Vision Insurance 799 02/13/2015 MUD Payroll 2/13/15 Vision Insurance 303.83 42.16 345.99 PR 862 02/27/2015 MUD Payroll 2/27/15 Vision Insurance 42.22 388.21 PR _______________ Account: 135-50028-030-000 Vision Insurance Totals: 84.38 388.21 ** 1,158.00 Budgeted 769.79 Remaining 34 % Used Account: 135-50029-030-000 Life Insurance & Other 697 02/01/2015 Feb A/P Dental, LTD, STD, Life/Feb 1,409.79 331.92 1,741.71 METLIFE GROUP BENEFITS 34607 AP 845 02/19/2015 Feb A/P Admin Fee 36.36 1,778.07 BenefitMall 34666 AP _______________ Account: 135-50029-030-000 Life Insurance & Other Totals: 368.28 1,778.07 ** 4,333.00 Budgeted 2,554.93 Remaining 41 % Used Account: 135-50030-030-000 Social Security Taxes 799 02/13/2015 MUD Payroll 2/13/15 Social Security Taxes 8,808.26 1,036.63 9,844.89 PR 862 02/27/2015 MUD Payroll 2/27/15 Social Security Taxes 1,025.31 10,870.20 PR _______________ Account: 135-50030-030-000 Social Security Taxes Totals: 2,061.94 10,870.20 ** 30,079.00 Budgeted 19,208.80 Remaining 36 % Used Account: 135-50035-030-000 Medicare Taxes 799 02/13/2015 MUD Payroll 2/13/15 Medicare Taxes 2,059.96 242.46 2,302.42 PR 862 02/27/2015 MUD Payroll 2/27/15 Medicare Taxes 239.78 2,542.20 PR _______________ Account: 135-50035-030-000 Medicare Taxes Totals: 482.24 2,542.20 ** 7,422.00 Budgeted 4,879.80 Remaining 34 % Used Account: 135-50040-030-000 Unemployment Taxes 799 02/13/2015 MUD Payroll 2/13/15 Unemployment Taxes 1,231.20 115.14 1,346.34 PR 862 02/27/2015 MUD Payroll 2/27/15 Unemployment Taxes 97.88 1,444.22 PR _______________ Account: 135-50040-030-000 Unemployment Taxes Totals: 213.02 1,444.22 ** 1,449.00 Budgeted 4.78 Remaining 100 % Used Trophy Club Municipal Utility District No. 1 Page 272 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 40 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50045-030-000 Workman's Compensation 195 02/01/2015 Feb TML Ins & Workers Comp 349.20 87.30 436.50 GL 964 02/28/2015 Correct coding on TML WC refnd (1,320.00) (883.50) GL 958 02/28/2015 Correct coding/TML W/C Refund 1,320.00 436.50 GL _______________ Account: 135-50045-030-000 Workman's Compensation Totals: 87.30 436.50 ** 1,636.00 Budgeted 1,199.50 Remaining 27 % Used Account: 135-50060-030-000 Pre-emp Physicals/Testing 38.00 .00 38.00 _______________ Account: 135-50060-030-000 Pre-emp Physicals/Testing Totals: .00 38.00 ** 500.00 Budgeted 462.00 Remaining 8 % Used Account: 135-50070-030-000 Employee Relations 941 02/26/2015 1/27/15-2/26/15 PCards WAL-MART #5247 2,221.64 17.14 2,238.78 WAL-MART #5247 PC 941 02/26/2015 1/27/15-2/26/15 PCards WHATABURGER 754 Q26 22.86 2,261.64 WHATABURGER 754 Q26 PC _______________ Account: 135-50070-030-000 Employee Relations Totals: 40.00 2,261.64 ** 5,000.00 Budgeted 2,738.36 Remaining 45 % Used Account: 135-55030-030-000 Software & Support 845 02/19/2015 Feb A/P Internet 1/12-3/31 68,406.26 3,144.47 71,550.73 WHOLESALE CARRIER SERVICES INC 34680 AP 941 02/26/2015 1/27/15-2/26/15 PCards ATT*BILL PAYMENT 52.18 71,602.91 ATT*BILL PAYMENT PC 941 02/26/2015 1/27/15-2/26/15 PCards ATT*BILL PAYMENT 68.49 71,671.40 ATT*BILL PAYMENT PC _______________ Account: 135-55030-030-000 Software & Support Totals: 3,265.14 71,671.40 ** 87,423.00 Budgeted 15,751.60 Remaining 82 % Used Account: 135-55070-030-000 Independent Labor 845 02/19/2015 Feb A/P Video MUD meeting 9,018.75 26.25 9,045.00 MIGUEL CRUZ 34671 AP _______________ Account: 135-55070-030-000 Independent Labor Totals: 26.25 9,045.00 ** 32,550.00 Budgeted 23,505.00 Remaining 28 % Used Account: 135-55080-030-000 Maintenance & Repairs .00 .00 Trophy Club Municipal Utility District No. 1 Page 273 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 41 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-55080-030-000 Maintenance & Repairs Totals: .00 .00 ** 4,500.00 Budgeted 4,500.00 Remaining 0 % Used Account: 135-55100-030-000 Building Maint & Supplies 872 02/26/2015 Feb A/P Rug service 2,675.38 95.42 2,770.80 G & K SERVICES 34704 AP 872 02/26/2015 Feb A/P Rug service 95.42 2,866.22 G & K SERVICES 34704 AP 872 02/26/2015 Feb A/P Rug service 95.42 2,961.64 G & K SERVICES 34704 AP 872 02/26/2015 Feb A/P Rug service 95.42 3,057.06 G & K SERVICES 34704 AP 941 02/26/2015 1/27/15-2/26/15 PCards WM SUPERCENTER #266 49.94 3,107.00 WM SUPERCENTER #266 PC 941 02/26/2015 1/27/15-2/26/15 PCards WM SUPERCENTER #266 69.94 3,176.94 WM SUPERCENTER #266 PC 941 02/26/2015 1/27/15-2/26/15 PCards WM SUPERCENTER #2980 74.91 3,251.85 WM SUPERCENTER #2980 PC 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (190.84) 3,061.01 AR _______________ Account: 135-55100-030-000 Building Maint & Supplies Totals: 385.63 3,061.01 ** 6,500.00 Budgeted 3,438.99 Remaining 47 % Used Account: 135-55120-030-000 Cleaning Services 845 02/19/2015 Feb A/P January Janitorial Service 1,882.59 627.53 2,510.12 MEMBER'S BUILDING MAINTENANCE 34670 AP _______________ Account: 135-55120-030-000 Cleaning Services Totals: 627.53 2,510.12 ** 8,100.00 Budgeted 5,589.88 Remaining 31 % Used Account: 135-55160-030-000 Professional Outside Services 801 02/11/2015 Feb A/P Certificate of CPA/Revenue Bon 41,027.95 147.00 41,174.95 LAFOLLETT & ABBOTT PLLC 34643 AP _______________ Account: 135-55160-030-000 Professional Outside Services Totals: 147.00 41,174.95 ** 58,000.00 Budgeted 16,825.05 Remaining 71 % Used Account: 135-55161-030-000 Town Personnel Contract 20,000.00 .00 20,000.00 _______________ Account: 135-55161-030-000 Town Personnel Contract Totals: .00 20,000.00 ** 26,170.00 Budgeted 6,170.00 Remaining 76 % Used Account: 135-55165-030-000 Collection Fees .00 .00 Trophy Club Municipal Utility District No. 1 Page 274 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 42 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-55165-030-000 Collection Fees Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-55205-030-000 Utility Billing Contract 2,419.80 .00 2,419.80 _______________ Account: 135-55205-030-000 Utility Billing Contract Totals: .00 2,419.80 ** 8,200.00 Budgeted 5,780.20 Remaining 30 % Used Account: 135-60005-030-000 Telephone 733 02/03/2015 Feb A/P Feb Answering Service 3,332.81 180.00 3,512.81 KEYSTONE PARK SECRETARIAL 34602 AP 872 02/26/2015 Feb A/P BOA PCards 768.53 4,281.34 TOWN OF TROPHY CLUB 34732 AP 941 02/26/2015 1/27/15-2/26/15 PCards ATT*BUS PHONE PMT 372.71 4,654.05 ATT*BUS PHONE PMT PC _______________ Account: 135-60005-030-000 Telephone Totals: 1,321.24 4,654.05 ** 13,361.00 Budgeted 8,706.95 Remaining 35 % Used Account: 135-60010-030-000 Communications/Pagers/Mobiles 845 02/19/2015 Feb A/P Cell phones 1,328.90 37.99 1,366.89 VERIZON WIRELESS 34677 AP 941 02/26/2015 1/27/15-2/26/15 PCards RINGCENTRAL, INC 10.72 1,377.61 RINGCENTRAL, INC PC 862 02/27/2015 MUD Payroll 2/27/15 Communications/Pagers/Mobiles 300.00 1,677.61 PR _______________ Account: 135-60010-030-000 Communications/Pagers/Mobiles Totals: 348.71 1,677.61 ** 4,056.00 Budgeted 2,378.39 Remaining 41 % Used Account: 135-60020-030-000 Electricity/Gas 872 02/26/2015 Feb A/P Nevill, Symonds, Gexa 1,414.47 1,204.12 2,618.59 TOWN OF TROPHY CLUB 34732 AP _______________ Account: 135-60020-030-000 Electricity/Gas Totals: 1,204.12 2,618.59 ** 14,978.00 Budgeted 12,359.41 Remaining 17 % Used Account: 135-60025-030-000 Water 942 02/28/2015 Feb A/P February water 313.48 129.60 443.08 TROPHY CLUB MUD (WATER BILLS) 34733 AP 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (64.80) 378.28 AR _______________ Account: 135-60025-030-000 Water Totals: 64.80 378.28 ** 1,500.00 Budgeted 1,121.72 Remaining 25 % Used Trophy Club Municipal Utility District No. 1 Page 275 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 43 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60035-030-000 Postage 809 02/12/2015 Feb A/P Overnight letters 9,594.80 19.96 9,614.76 FEDERAL EXPRESS CORP 34632 AP 809 02/12/2015 Feb A/P Overnight letters 8.95 9,623.71 FEDERAL EXPRESS CORP 34632 AP 893 02/28/2015 Feb Postage meter usage 92.82 9,716.53 GL 942 02/28/2015 Feb A/P Overnight letters 32.37 9,748.90 FEDERAL EXPRESS CORP 34701 AP _______________ Account: 135-60035-030-000 Postage Totals: 154.10 9,748.90 ** 28,500.00 Budgeted 18,751.10 Remaining 34 % Used Account: 135-60040-030-000 Service Charges & Fees 884 02/03/2015 Credit Card Fees 13,968.73 3,365.06 17,333.79 GL 884 02/03/2015 Credit Card Fees 115.45 17,449.24 GL 884 02/03/2015 Credit Card Fees 69.38 17,518.62 GL 889 02/28/2015 Bank Analysis Fee- Jan 250.00 17,768.62 GL _______________ Account: 135-60040-030-000 Service Charges & Fees Totals: 3,799.89 17,768.62 ** 32,000.00 Budgeted 14,231.38 Remaining 56 % Used Account: 135-60050-030-000 Bad Debt Expense 303.44 .00 303.44 _______________ Account: 135-60050-030-000 Bad Debt Expense Totals: .00 303.44 ** 6,200.00 Budgeted 5,896.56 Remaining 5 % Used Account: 135-60055-030-000 Insurance 195 02/01/2015 Feb TML Ins & Workers Comp 16,285.29 4,063.01 20,348.30 GL 845 02/19/2015 Feb A/P Bond/McKnight 50.00 20,398.30 VICTOR O SCHINNERER & CO, INC 34678 AP _______________ Account: 135-60055-030-000 Insurance Totals: 4,113.01 20,398.30 ** 48,751.00 Budgeted 28,352.70 Remaining 42 % Used Account: 135-60066-030-000 Publications/Books/Subscripts 845 02/19/2015 Feb A/P Notice of Adoption of Rules 151.00 891.27 1,042.27 STAR-TELEGRAM OPERATING LTD 34674 AP 941 02/26/2015 1/27/15-2/26/15 PCards AMERICAN WATERWORKS 181.50 1,223.77 AMERICAN WATERWORKS PC _______________ Account: 135-60066-030-000 Publications/Books/Subscripts Totals: 1,072.77 1,223.77 ** 1,000.00 Budgeted (223.77) Remaining 122 % Used Account: 135-60070-030-000 Dues & Memberships Trophy Club Municipal Utility District No. 1 Page 276 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 44 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 4,055.95 .00 4,055.95 _______________ Account: 135-60070-030-000 Dues & Memberships Totals: .00 4,055.95 ** 5,000.00 Budgeted 944.05 Remaining 81 % Used Account: 135-60075-030-000 Meetings 941 02/26/2015 1/27/15-2/26/15 PCards NORTHWEST METROPORT CH 25.11 35.00 60.11 NORTHWEST METROPORT CH PC _______________ Account: 135-60075-030-000 Meetings Totals: 35.00 60.11 ** 400.00 Budgeted 339.89 Remaining 15 % Used Account: 135-60079-030-000 Public Education 941 02/26/2015 1/27/15-2/26/15 PCards IN *HAPPY JUMPER 400.00 400.00 IN *HAPPY JUMPER PC 941 02/26/2015 1/27/15-2/26/15 PCards LETS JUMP 186.10 586.10 LETS JUMP PC 941 02/26/2015 1/27/15-2/26/15 PCards AMAZON MKTPLACE PMTS 22.34 608.44 AMAZON MKTPLACE PMTS PC 941 02/26/2015 1/27/15-2/26/15 PCards BEADS IN BULK 24.75 633.19 BEADS IN BULK PC _______________ Account: 135-60079-030-000 Public Education Totals: 633.19 633.19 ** 5,000.00 Budgeted 4,366.81 Remaining 13 % Used Account: 135-60080-030-000 Schools & Training 809 02/12/2015 Feb A/P Customer Service Virtual Train 268.00 700.00 968.00 MELISSA KOVACEVIC 34649 AP 872 02/26/2015 Feb A/P 3 day Word Press Training/Schu 1,275.00 2,243.00 WEBUCATOR, INC. 34735 AP 941 02/26/2015 1/27/15-2/26/15 PCards NCTCOG RTC TRAINING 270.00 2,513.00 NCTCOG RTC TRAINING PC 941 02/26/2015 1/27/15-2/26/15 PCards ACFE 175.00 2,688.00 ACFE PC _______________ Account: 135-60080-030-000 Schools & Training Totals: 2,420.00 2,688.00 ** 10,235.00 Budgeted 7,547.00 Remaining 26 % Used Account: 135-60100-030-000 Travel & per diem 799 02/13/2015 MUD Payroll 2/13/15 Travel & per diem 511.74 21.97 533.71 PR 862 02/27/2015 MUD Payroll 2/27/15 Travel & per diem 48.47 582.18 PR _______________ Account: 135-60100-030-000 Travel & per diem Totals: 70.44 582.18 ** 5,400.00 Budgeted 4,817.82 Remaining 11 % Used Account: 135-60110-030-000 Physicals/Testing .00 .00 Trophy Club Municipal Utility District No. 1 Page 277 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 45 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60110-030-000 Physicals/Testing Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-60125-030-000 Advertising 950 02/28/2015 Feb A/P Advertisement for Bid Lift Sta 239.28 721.59 960.87 STAR-TELEGRAM OPERATING LTD 34729 AP 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (721.59) 239.28 AR _______________ Account: 135-60125-030-000 Advertising Totals: .00 239.28 ** 2,500.00 Budgeted 2,260.72 Remaining 10 % Used Account: 135-60235-030-000 Security .00 .00 _______________ Account: 135-60235-030-000 Security Totals: .00 .00 ** 1,350.00 Budgeted 1,350.00 Remaining 0 % Used Account: 135-60245-030-000 Miscellaneous Expenses 941 02/26/2015 1/27/15-2/26/15 PCards FLOWERSHOPNETWORK.COM 3,366.65 69.73 3,436.38 FLOWERSHOPNETWORK.COM PC 941 02/26/2015 1/27/15-2/26/15 PCards (433.76) 3,002.62 PC 941 02/26/2015 1/27/15-2/26/15 PCards (4.34) 2,998.28 PC 941 02/26/2015 1/27/15-2/26/15 PCards 4.34 3,002.62 PC 941 02/26/2015 1/27/15-2/26/15 PCards JPS- ECOMMERCE 433.76 3,436.38 JPS- ECOMMERCE PC _______________ Account: 135-60245-030-000 Miscellaneous Expenses Totals: 69.73 3,436.38 ** 17,500.00 Budgeted 14,063.62 Remaining 20 % Used Account: 135-60270-030-000 4th of July Celebration .00 .00 _______________ Account: 135-60270-030-000 4th of July Celebration Totals: .00 .00 ** 10,000.00 Budgeted 10,000.00 Remaining 0 % Used Account: 135-60360-030-000 Furniture/Equipment < $5000 5,035.96 .00 5,035.96 _______________ Account: 135-60360-030-000 Furniture/Equipment < $5000 Totals: .00 5,035.96 ** 10,475.00 Budgeted 5,439.04 Remaining 48 % Used Trophy Club Municipal Utility District No. 1 Page 278 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 46 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-65010-030-000 Uniforms 1,043.00 .00 1,043.00 _______________ Account: 135-65010-030-000 Uniforms Totals: .00 1,043.00 ** 1,855.00 Budgeted 812.00 Remaining 56 % Used Account: 135-65055-030-000 Hardware 845 02/19/2015 Feb A/P Laptop, Docking Station, Bag 31,857.24 2,106.99 33,964.23 M3 Networks 34669 AP 847 02/19/2015 Void A/P Ck 34669/M3 Chg Amt Laptop, Docking Station, Bag (2,106.99) 31,857.24 M3 Networks 34669 AP 848 02/19/2015 Feb A/P Laptop & Docking Station 2,027.99 33,885.23 M3 Networks 34682 AP _______________ Account: 135-65055-030-000 Hardware Totals: 2,027.99 33,885.23 ** 35,226.00 Budgeted 1,340.77 Remaining 96 % Used Account: 135-65085-030-000 Office Supplies 809 02/12/2015 Feb A/P Office supplies 2,337.27 353.66 2,690.93 OFFICE DEPOT, INC 34652 AP 809 02/12/2015 Feb A/P Office supplies 3.39 2,694.32 OFFICE DEPOT, INC 34652 AP 845 02/19/2015 Feb A/P Office Supplies 41.36 2,735.68 OFFICE DEPOT, INC 34673 AP 845 02/19/2015 Feb A/P Office Supplies 9.95 2,745.63 OFFICE DEPOT, INC 34673 AP 941 02/26/2015 1/27/15-2/26/15 PCards KELLER TROPHY AND AWAR 83.90 2,829.53 KELLER TROPHY AND AWAR PC 941 02/26/2015 1/27/15-2/26/15 PCards AMAZON.COM 26.88 2,856.41 AMAZON.COM PC 941 02/26/2015 1/27/15-2/26/15 PCards AMAZON MKTPLACE PMTS 19.80 2,876.21 AMAZON MKTPLACE PMTS PC 941 02/26/2015 1/27/15-2/26/15 PCards AMAZON MKTPLACE PMTS 66.90 2,943.11 AMAZON MKTPLACE PMTS PC 961 02/28/2015 Town Billing 1268-1276 AR 20150201-20150228 User: (30.44) 2,912.67 AR _______________ Account: 135-65085-030-000 Office Supplies Totals: 575.40 2,912.67 ** 9,000.00 Budgeted 6,087.33 Remaining 32 % Used Account: 135-65090-030-000 Printer Supplies & Maintenance 941 02/26/2015 1/27/15-2/26/15 PCards SHI GOVERNMENT SOLUTIO 253.10 694.70 947.80 SHI GOVERNMENT SOLUTIO PC 941 02/26/2015 1/27/15-2/26/15 PCards SHI GOVERNMENT SOLUTIO 191.50 1,139.30 SHI GOVERNMENT SOLUTIO PC _______________ Account: 135-65090-030-000 Printer Supplies & Maintenance Totals: 886.20 1,139.30 ** 4,732.00 Budgeted 3,592.70 Remaining 24 % Used Account: 135-65095-030-000 Maintenance Supplies 941 02/26/2015 1/27/15-2/26/15 PCards SAMSCLUB #4795 1,621.60 219.27 1,840.87 SAMSCLUB #4795 PC _______________ Account: 135-65095-030-000 Maintenance Supplies Totals: 219.27 1,840.87 ** 5,000.00 Budgeted 3,159.13 Remaining 37 % Used Trophy Club Municipal Utility District No. 1 Page 279 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 47 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-65097-030-000 Vending Machine Supplies .00 .00 _______________ Account: 135-65097-030-000 Vending Machine Supplies Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-65105-030-000 Printing .00 .00 _______________ Account: 135-65105-030-000 Printing Totals: .00 .00 ** 4,800.00 Budgeted 4,800.00 Remaining 0 % Used Account: 135-69005-030-000 Capital Outlays 61,726.66 .00 61,726.66 _______________ Account: 135-69005-030-000 Capital Outlays Totals: .00 61,726.66 ** 67,000.00 Budgeted 5,273.34 Remaining 92 % Used Account: 135-69170-030-000 Copier Lease Installments 872 02/26/2015 Feb A/P Nevill, Symonds, Gexa 947.71 338.76 1,286.47 TOWN OF TROPHY CLUB 34732 AP _______________ Account: 135-69170-030-000 Copier Lease Installments Totals: 338.76 1,286.47 ** 4,236.00 Budgeted 2,949.53 Remaining 30 % Used Account: 135-69195-030-000 Gasb34/Reserve for Replacement 16,329.00 .00 16,329.00 _______________ Account: 135-69195-030-000 Gasb34/Reserve for Replacement Totals: .00 16,329.00 ** 16,329.00 Budgeted .00 Remaining 100 % Used Department 30 Totals: ------------------------------------------------------------------------------------------------ 591,379.71 ** 1,244,664.00 Budgeted 653,284.29 Remaining 48 % Used Trophy Club Municipal Utility District No. 1 Page 280 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 48 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55045-039-000 Legal 845 02/19/2015 Feb A/P Legal 251,736.35 11.85 251,748.20 Norton Rose Fulbright US LLP 34672 AP 845 02/19/2015 Feb A/P Jan Legal 7,621.20 259,369.40 WHITAKER CHALK SWINDLE 34679 AP 845 02/19/2015 Feb A/P Jan Legal 73,253.25 332,622.65 WHITAKER CHALK SWINDLE 34679 AP 845 02/19/2015 Feb A/P Legal 2,454.60 335,077.25 WHITAKER CHALK SWINDLE 34679 AP _______________ Account: 135-55045-039-000 Legal Totals: 83,340.90 335,077.25 ** 300,000.00 Budgeted (35,077.25) Remaining 112 % Used Account: 135-55055-039-000 Auditing 16,836.00 .00 16,836.00 _______________ Account: 135-55055-039-000 Auditing Totals: .00 16,836.00 ** 22,491.00 Budgeted 5,655.00 Remaining 75 % Used Account: 135-55060-039-000 Appraisal 4,199.74 .00 4,199.74 _______________ Account: 135-55060-039-000 Appraisal Totals: .00 4,199.74 ** 10,000.00 Budgeted 5,800.26 Remaining 42 % Used Account: 135-55065-039-000 Tax Admin Fees 2,456.40 .00 2,456.40 _______________ Account: 135-55065-039-000 Tax Admin Fees Totals: .00 2,456.40 ** 3,800.00 Budgeted 1,343.60 Remaining 65 % Used Department 39 Totals: ------------------------------------------------------------------------------------------------ 358,569.39 ** 336,291.00 Budgeted (22,278.39) Remaining 107 % Used Fund 135 Totals: ------------------------------------------------------------------------------------------------------ (1,059,176.03) .00 Budgeted 1,059,176.03 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 281 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 49 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 137 MUD 1 Consolidated GASB Department: Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 137-49145-000-000 Intergov Transfer-General Fund (91,329.00) .00 (91,329.00) _______________ Account: 137-49145-000-000 Intergov Transfer-General Fund Totals: .00 (91,329.00) ** .00 Budgeted 91,329.00 Remaining 0 % Used Account: 137-49146-000-000 Intergov Transfer-Fire Dept (17,950.00) .00 (17,950.00) _______________ Account: 137-49146-000-000 Intergov Transfer-Fire Dept Totals: .00 (17,950.00) ** .00 Budgeted 17,950.00 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (109,279.00) ** .00 Budgeted 109,279.00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 282 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 50 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 137 MUD 1 Consolidated GASB Department: 30 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 137-69195-030-000 GASB Replacement 74,706.00 .00 74,706.00 _______________ Account: 137-69195-030-000 GASB Replacement Totals: .00 74,706.00 ** .00 Budgeted (74,706.00) Remaining 0 % Used Department 30 Totals: ------------------------------------------------------------------------------------------------ 74,706.00 ** .00 Budgeted (74,706.00) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 283 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 51 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 137 MUD 1 Consolidated GASB Department: 45 Fire Department Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 137-69195-045-000 GASB Replacement 125,670.00 .00 125,670.00 _______________ Account: 137-69195-045-000 GASB Replacement Totals: .00 125,670.00 ** .00 Budgeted (125,670.00) Remaining 0 % Used Department 45 Totals: ------------------------------------------------------------------------------------------------ 125,670.00 ** .00 Budgeted (125,670.00) Remaining 0 % Used Fund 137 Totals: ------------------------------------------------------------------------------------------------------ 91,097.00 .00 Budgeted (91,097.00) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 284 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 52 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 507 MUD 1 Capital Projects Department: Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 507-49010-000-000 Interest Income 890 02/28/2015 Bank Interest/February (4.99) (.84) (5.83) GL _______________ Account: 507-49010-000-000 Interest Income Totals: (.84) (5.83) ** .00 Budgeted 5.83 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (5.83) ** .00 Budgeted 5.83 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 285 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 53 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 507 MUD 1 Capital Projects Department: 10 Water Program: 3 Indian Creek Waterline Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 507-69280-010-003 Capital Rep/Ind Crk Waterline 872 02/26/2015 Feb A/P Ind Creek Waterline Replacemen 2,100.00 150.00 2,250.00 TEAGUE, NALL & PERKINS,INC 34731 AP _______________ Account: 507-69280-010-003 Capital Rep/Ind Crk Waterline Totals: 150.00 2,250.00 ** 3,348.00 Budgeted 1,098.00 Remaining 67 % Used Department 10 Totals: ------------------------------------------------------------------------------------------------ 2,250.00 ** 3,348.00 Budgeted 1,098.00 Remaining 67 % Used Fund 507 Totals: ------------------------------------------------------------------------------------------------------ 2,244.17 3,348.00 Budgeted 1,103.83 Remaining 67 % Used Trophy Club Municipal Utility District No. 1 Page 286 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TROPHY CLUB MUD #1 - TAX BOND CONSTRUCTION BALANCE SHEET FEBRUARY 2015 517 ASSETS CONSTRUCTION FUND CASH IN BANK - INVESTMENTS 4,376,977 ACCOUNTS RECEIVABLE - TOTAL ASSETS 4,376,977 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES - TOTAL LIABILITIES - FUND BALANCE ASSIGNED FUND BALANCE - NET REVENUES / EXPENDITURES 4,376,977 TOTAL FUND BALANCE 4,376,977 TOTAL LIABILITIES AND FUND BALANCE 4,376,977 Trophy Club Municipal Utility District No. 1 Page 287 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 19 17:59 03/06/15 Budget Summary with Amendment Fund: 517 2014 MUD 1 Tax Bond Const WWTP Department: Revenues Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 517-49010-000-000 Interest Income 148.58- 393.47- 393.47 517-49105-000-000 Bond Proceeds 148,200.00- 5,765,000.00- 5,765,000.00 Subtotal: 148,348.58- 5,765,393.47- 5,765,393.47 Program number: 148,348.58- 5,765,393.47- 5,765,393.47 Department number: Revenues 148,348.58- 5,765,393.47- 5,765,393.47 Revenues Subtotal ----------- 148,348.58- 5,765,393.47- 5,765,393.47 Trophy Club Municipal Utility District No. 1 Page 288 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 20 17:59 03/06/15 Budget Summary with Amendment Fund: 517 2014 MUD 1 Tax Bond Const WWTP Department: 20 Wastewater Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 517-60135-020-000 TCEQ Permits & Fees 14,376.56 14,376.56- 517-60335-020-000 Intergov Transfer Out (GF) 1,074,337.15 1,074,337.15- Subtotal: 1,088,713.71 1,088,713.71- 517-69005-020-000 Capital Outlays 151,502.50 151,502.50- Subtotal: 151,502.50 151,502.50- 517-70020-020-000 Bond Issuance 148,200.00 148,200.00 148,200.00- Subtotal: 148,200.00 148,200.00 148,200.00- Program number: 148,200.00 1,388,416.21 1,388,416.21- Department number: Wastewater 148,200.00 1,388,416.21 1,388,416.21- Expenditures Subtotal ----------- 148,200.00 1,388,416.21 1,388,416.21- Fund number: 517 2014 MUD 1 Tax Bond Const WWTP 148.58- 4,376,977.26- 4,376,977.26 Trophy Club Municipal Utility District No. 1 Page 289 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 54 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 517 2014 MUD 1 Tax Bond Const WWTP Department: Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 517-49010-000-000 Interest Income 890 02/28/2015 Bank Interest/February (244.89) (148.58) (393.47) GL _______________ Account: 517-49010-000-000 Interest Income Totals: (148.58) (393.47) ** .00 Budgeted 393.47 Remaining 0 % Used Account: 517-49105-000-000 Bond Proceeds 891 02/28/2015 Additional Bond entries Additional Bond entries (5,616,800.00) (148,200.00) (5,765,000.00) GL _______________ Account: 517-49105-000-000 Bond Proceeds Totals: (148,200.00) (5,765,000.00) ** .00 Budgeted 5,765,000.00 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (5,765,393.47) ** .00 Budgeted 5,765,393.47 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 290 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 55 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 517 2014 MUD 1 Tax Bond Const WWTP Department: 20 Wastewater Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 517-60135-020-000 TCEQ Permits & Fees 14,376.56 .00 14,376.56 _______________ Account: 517-60135-020-000 TCEQ Permits & Fees Totals: .00 14,376.56 ** .00 Budgeted (14,376.56) Remaining 0 % Used Account: 517-60335-020-000 Intergov Transfer Out (GF) 1,074,337.15 .00 1,074,337.15 _______________ Account: 517-60335-020-000 Intergov Transfer Out (GF) Totals: .00 1,074,337.15 ** .00 Budgeted (1,074,337.15) Remaining 0 % Used Account: 517-69005-020-000 Capital Outlays 151,502.50 .00 151,502.50 _______________ Account: 517-69005-020-000 Capital Outlays Totals: .00 151,502.50 ** .00 Budgeted (151,502.50) Remaining 0 % Used Account: 517-70020-020-000 Bond Issuance 891 02/28/2015 Additional Bond entries Additional Bond entries 148,200.00 148,200.00 GL _______________ Account: 517-70020-020-000 Bond Issuance Totals: 148,200.00 148,200.00 ** .00 Budgeted (148,200.00) Remaining 0 % Used Department 20 Totals: ------------------------------------------------------------------------------------------------ 1,388,416.21 ** .00 Budgeted (1,388,416.21) Remaining 0 % Used Fund 517 Totals: ------------------------------------------------------------------------------------------------------ (4,376,977.26) .00 Budgeted 4,376,977.26 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 291 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet TROPHY CLUB MUD #1 - I&S BALANCE SHEET FEBRUARY 2015 INTEREST & SINKING ASSETS CASH IN BANK 4,846 INVESTMENTS 591,199 PREPAID EXPENSES - ADVALOREM PROPERTY TAXES RECEIVABLE 28,090 ACCOUNTS RECEIVABLE-OTHER - TOTAL ASSETS 624,135 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 28,090 ACCOUNTS AND OTHER PAYABLES - TOTAL LIABILITIES 28,090 FUND BALANCE ASSIGNED FUND BALANCE 14,752 NET REVENUES / EXPENDITURES 581,293 TOTAL FUND BALANCE 596,045 TOTAL LIABILITIES AND FUND BALANCE 624,135 Trophy Club Municipal Utility District No. 1 Page 292 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 21 17:59 03/06/15 Budget Summary with Amendment Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-40000-000-000 Property Taxes 466,019.00- 466,019.00- 40,529.05- 449,411.96- 96.436 16,607.04- 533-40002-000-000 Property Taxes/Delinquent 2,500.00- 2,500.00- 206.79- 1,572.08- 62.883 927.92- 533-40015-000-000 Property Taxes/P & I 1,600.00- 1,600.00- 396.36- 691.78- 43.236 908.22- Subtotal: 470,119.00- 470,119.00- 41,132.20- 451,675.82- 96.077 18,443.18- 533-48005-000-000 Reserve Funds/PID Utility Fees 100,000.00- 100,000.00- 100,000.00- 533-48015-000-000 WW Sales Rev Trnsf for Debt 357,538.00- 357,538.00- 357,538.00- Subtotal: 457,538.00- 457,538.00- 457,538.00- 533-49010-000-000 Interest Income 375.00- 375.00- 22.00- 3,333.67- 888.979 2,958.67 533-49015-000-000 Lease/Rental Income 211,829.00- 211,829.00- 211,829.00- 211,829.00- 100.000 533-49110-000-000 Premium on Bonds Sold 4,957.90- 4,957.90 Subtotal: 212,204.00- 212,204.00- 211,851.00- 220,120.57- 103.731 7,916.57 Program number: 1,139,861.00- 1,139,861.00- 252,983.20- 671,796.39- 58.937 468,064.61- Department number: Revenues 1,139,861.00- 1,139,861.00- 252,983.20- 671,796.39- 58.937 468,064.61- Revenues Subtotal ----------- 1,139,861.00- 1,139,861.00- 252,983.20- 671,796.39- 58.937 468,064.61- Trophy Club Municipal Utility District No. 1 Page 293 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glbase_tbam rgonzale Trophy Club MUD #1 Page 22 17:59 03/06/15 Budget Summary with Amendment Fund: 533 MUD 1 I&S Consolidated Department: 51 Administration Program: Period Ending: 2/2015 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-70005-051-000 Paying Agent Fee 2,550.00 2,550.00 1,250.00 1,250.00 49.020 1,300.00 533-70025-051-000 Bond Interest Expense-Tax 403,103.00 403,103.00 89,253.75 89,253.75 22.142 313,849.25 533-70035-051-000 Bond Principal Payment-Tax 440,000.00 440,000.00 440,000.00 533-70040-051-000 Bond Interest Expense-Revenue 292,283.00 292,283.00 292,283.00 Subtotal: 1,137,936.00 1,137,936.00 90,503.75 90,503.75 7.953 1,047,432.25 Program number: 1,137,936.00 1,137,936.00 90,503.75 90,503.75 7.953 1,047,432.25 Department number: Administration 1,137,936.00 1,137,936.00 90,503.75 90,503.75 7.953 1,047,432.25 Expenditures Subtotal ----------- 1,137,936.00 1,137,936.00 90,503.75 90,503.75 7.953 1,047,432.25 Fund number: 533 MUD 1 I&S Consolidated 1,925.00- 1,925.00- 162,479.45- 581,292.64- ############### 579,367.64 ******* End of Report ********* Trophy Club Municipal Utility District No. 1 Page 294 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 56 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-40000-000-000 Property Taxes 910 02/02/2015 Property Taxes/Assessments (408,882.91) (7,763.32) (416,646.23) GL 909 02/03/2015 Property Taxes/Assessments (2,247.58) (418,893.81) GL 911 02/04/2015 Property Taxes/Assessments (6,126.52) (425,020.33) GL 912 02/05/2015 Property Taxes/Assessments (2,875.58) (427,895.91) GL 913 02/06/2015 Property Taxes/Assessments (16,133.91) (444,029.82) GL 914 02/09/2015 Property Taxes/Assessments (2,614.84) (446,644.66) GL 915 02/10/2015 Property Taxes/Assessments (656.55) (447,301.21) GL 916 02/11/2015 Property Taxes/Assessments (94.70) (447,395.91) GL 917 02/12/2015 Property Taxes/Assessments (66.63) (447,462.54) GL 918 02/13/2015 Property Taxes/Assessments (536.92) (447,999.46) GL 919 02/17/2015 Property Taxes/Assessments (584.86) (448,584.32) GL 908 02/18/2015 Property Taxes/Assessments (181.27) (448,765.59) GL 907 02/19/2015 Property Taxes/Assessments (160.52) (448,926.11) GL 906 02/20/2015 Property Taxes/Assessments (216.28) (449,142.39) GL 905 02/25/2015 Property Taxes/Assessments (181.02) (449,323.41) GL 904 02/26/2015 Property Taxes/Assessments (88.55) (449,411.96) GL _______________ Account: 533-40000-000-000 Property Taxes Totals: (40,529.05) (449,411.96) ** (466,019.00) Budgeted (16,607.04) Remaining 96 % Used Account: 533-40002-000-000 Property Taxes/Delinquent 910 02/02/2015 Property Taxes/Assessments (1,365.29) (12.35) (1,377.64) GL 909 02/03/2015 Property Taxes/Assessments (4.25) (1,381.89) GL 913 02/06/2015 Property Taxes/Assessments (339.41) (1,721.30) GL 908 02/18/2015 Property Taxes/Assessments 149.22 (1,572.08) GL _______________ Account: 533-40002-000-000 Property Taxes/Delinquent Totals: (206.79) (1,572.08) ** (2,500.00) Budgeted (927.92) Remaining 63 % Used Account: 533-40015-000-000 Property Taxes/P & I 910 02/02/2015 Property Taxes/Assessments (295.42) (2.96) (298.38) GL 909 02/03/2015 Property Taxes/Assessments (1.02) (299.40) GL 912 02/05/2015 Property Taxes/Assessments (1.38) (300.78) GL 913 02/06/2015 Property Taxes/Assessments (148.92) (449.70) GL 914 02/09/2015 Property Taxes/Assessments (94.36) (544.06) GL 916 02/11/2015 Property Taxes/Assessments (6.63) (550.69) GL 917 02/12/2015 Property Taxes/Assessments (4.65) (555.34) GL 918 02/13/2015 Property Taxes/Assessments (37.58) (592.92) GL 919 02/17/2015 Property Taxes/Assessments (40.94) (633.86) GL 908 02/18/2015 Property Taxes/Assessments (12.69) (646.55) GL Trophy Club Municipal Utility District No. 1 Page 295 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 57 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 907 02/19/2015 Property Taxes/Assessments (295.42) (11.23) (657.78) GL 906 02/20/2015 Property Taxes/Assessments (15.13) (672.91) GL 905 02/25/2015 Property Taxes/Assessments (12.68) (685.59) GL 904 02/26/2015 Property Taxes/Assessments (6.19) (691.78) GL _______________ Account: 533-40015-000-000 Property Taxes/P & I Totals: (396.36) (691.78) ** (1,600.00) Budgeted (908.22) Remaining 43 % Used Account: 533-48005-000-000 Reserve Funds/PID Utility Fees .00 .00 _______________ Account: 533-48005-000-000 Reserve Funds/PID Utility Fees Totals: .00 .00 ** (100,000.00) Budgeted (100,000.00) Remaining 0 % Used Account: 533-48015-000-000 WW Sales Rev Trnsf for Debt .00 .00 _______________ Account: 533-48015-000-000 WW Sales Rev Trnsf for Debt Totals: .00 .00 ** (357,538.00) Budgeted (357,538.00) Remaining 0 % Used Account: 533-49010-000-000 Interest Income 890 02/28/2015 Bank Interest/February (3,311.67) (22.00) (3,333.67) GL _______________ Account: 533-49010-000-000 Interest Income Totals: (22.00) (3,333.67) ** (375.00) Budgeted 2,958.67 Remaining 889 % Used Account: 533-49015-000-000 Lease/Rental Income 956 02/02/2015 FD Rent to I&S (211,829.00) (211,829.00) GL _______________ Account: 533-49015-000-000 Lease/Rental Income Totals: (211,829.00) (211,829.00) ** (211,829.00) Budgeted .00 Remaining 100 % Used Account: 533-49110-000-000 Premium on Bonds Sold (4,957.90) .00 (4,957.90) _______________ Account: 533-49110-000-000 Premium on Bonds Sold Totals: .00 (4,957.90) ** .00 Budgeted 4,957.90 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 Page 296 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 58 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Department Totals: ------------------------------------------------------------------------------------------------ (671,796.39) ** (1,139,861.00) Budgeted (468,064.61) Remaining 59 % Used Trophy Club Municipal Utility District No. 1 Page 297 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet . glpdatb2 rgonzale Trophy Club MUD #1 Page 59 17:59 03/06/15 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: 51 Administration Program: Period Ending: 2/2015 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-70005-051-000 Paying Agent Fee 885 02/27/2015 Bond Payments 2010 Bond Admin fee 750.00 750.00 GL 885 02/27/2015 Bond Payments 2012 Bond Admin Fee 500.00 1,250.00 GL _______________ Account: 533-70005-051-000 Paying Agent Fee Totals: 1,250.00 1,250.00 ** 2,550.00 Budgeted 1,300.00 Remaining 49 % Used Account: 533-70025-051-000 Bond Interest Expense-Tax 885 02/27/2015 Bond Payments 2010 Bond Interest Payment 36,866.25 36,866.25 GL 885 02/27/2015 Bond Payments 2012 Bond Interest Payment 26,625.00 63,491.25 GL 885 02/27/2015 Bond Payments 2013 Bond Interest Payment 25,762.50 89,253.75 GL _______________ Account: 533-70025-051-000 Bond Interest Expense-Tax Totals: 89,253.75 89,253.75 ** 403,103.00 Budgeted 313,849.25 Remaining 22 % Used Account: 533-70035-051-000 Bond Principal Payment-Tax .00 .00 _______________ Account: 533-70035-051-000 Bond Principal Payment-Tax Totals: .00 .00 ** 440,000.00 Budgeted 440,000.00 Remaining 0 % Used Account: 533-70040-051-000 Bond Interest Expense-Revenue .00 .00 _______________ Account: 533-70040-051-000 Bond Interest Expense-Revenue Totals: .00 .00 ** 292,283.00 Budgeted 292,283.00 Remaining 0 % Used Department 51 Totals: ------------------------------------------------------------------------------------------------ 90,503.75 ** 1,137,936.00 Budgeted 1,047,432.25 Remaining 8 % Used Fund 533 Totals: ------------------------------------------------------------------------------------------------------ (581,292.64) (1,925.00) Budgeted 579,367.64 Remaining ########## Grand Totals: --------------------------------------------------------------------------------------------------------- (6,444,572.67) **** 1,423.00 Budgeted 6,445,995.67 Remaining ########## ******* End of Report ********* Trophy Club Municipal Utility District No. 1 Page 298 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet BUDGET VARIANCE REPORT FUND:122 - Fire O&M FINANCIALS MONTH:February 2015 REVENUE VARIANCE:35% EXPENSE VARIANCE:52% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT YTD TOTAL YTD %VARIANCE EXPLANATION FIRE REVENUES 122-40001 Assessments-Emerg Svcs 357,462 18,339 348,939 98%Assessments do not start coming in until December/January 122-40010 Property Taxes/MUD Fire 872,859 75,901 841,641 96%Taxes do not start coming in until December/January 122-40011 Property Taxes/MUD Fire- Delinquent - 359 3,595 0%Taxes do not start coming in until December/January 122-40020 Prop Taxes/Assessments P&I 4,500 745 1,782 40%Assessments do not start coming in until December/January 122-49900 Miscellaneous Income 6,000 800 8,800 147%1 new homes with Fire Line FIRE EXPENSES 122-50040-045 Unemployment Taxes 1,657$ 337$ 1,608$ 97%Unemployment taxes on first $9,000 of wages 122-60066-045 Communications/Mobiles 5,000$ 178$ 3,057$ 61%Denton County Dispatch paid at beginning of year Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or equal to the Expense Variance. The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%),less 8.3% for revenues and plus 10% for expenses.Only accounts with current month activity will be listed Trophy Club Municipal Utility District No. 1 Page 299 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet BUDGET VARIANCE REPORT FUND:135 - MUD 1 O&M FINANCIALS MONTH:February 2015 REVENUE VARIANCE:35% EXPENSE VARIANCE:52% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT MONTH YTD TOTAL YTD %VARIANCE EXPLANATION REVENUE 135-40000 Property Taxes 167,857 14,597 161,858 96%Taxes do not start coming in until December/January 135-40002 Property Taxes/Delinquent - 53 399 Taxes do not start coming in until December/January 135-40015 Property Taxes/P&I 900 133 272 30%Taxes do not start coming in until December/January 135-40025 PID Surcharges 133,997 11,570 57,307 43%Billed first time at end of October 135-47025 Penalties 63,416 7,049 41,219 65%Penalties 135-47030 Service Charges 8,000 1,403 5,040 63%Misc fees charged on Utility billing. Example: disconnect fee 135-47035 Plumbing Inspections 2,000 100 1,300 65%$50 per new home (MUD only) 135-47045 Sewer Inspections 5,000 300 3,900 78%$150 per new home (MUD only) 135-47070 TCC Effluent Charges 86,815 876 13,955 16%Efflluent sold more in warmer months 135-48005 Utility Fees 184,000 18,400 78,200 43%New homes in PID slowing down 135-49900 Miscellaneous Income 88,600 16,078 50,935 57%Waterfest Donations,Ins claims for Crane truck and Dodge Dakota WATER 135-50040-010 Unemployment Taxes 1,242$ 262$ 754$ 61%Unemployment taxes paid on the first $9,000 wages per employee 135-50045-010 Workman's Compensation 16,020$ (462)$ 2,970$ 19%Prior year W/C Audit refunded and split with Water/WW 135-65030-010 Chemicals 7,000$ 305$ 4,059$ 58%Tie up Free Ammonia from FW water. Per TCEQ,keep Free ammonia # down. WASTEWATER 135-50010-020 Overtime 19,500$ 2,387$ 11,731$ 60%Sewer spill by developer contractor 135-50040-020 Unemployment Taxes 1,242$ 333$ 1,209$ 97%Unemployment taxes paid on the first $9,000 wages per employee 135-50045-020 Workman's Compensation 16,020$ (462)$ 2,970$ 19%Prior year W/C Audit refunded and split with Water/WW 135-50070-020 Employee Relations 550$ 62$ 445$ 81%Whataburger & Salad Bowl 135-55080-020 Maintenance & Repairs 58,000$ 7,828$ 46,583$ 80%Landers Machinery,Rey-mar Construction, Ferguson 135-55090-020 Vehicle Maintenance 3,000$ 621$ 1,998$ 67%Classic Chevrolet./wheel, tire, stem BOARD OF DIRECTORS 135-50005-026 Salaries & Wages 10,000$ 1,200$ 5,800$ 58% Director fees 135-50030-026 Social Security Taxes 620$ 74$ 360$ 58% Director fees 135-50035-026 Medicare Taxes 145$ 17$ 84$ 58% Director fees 135-50040-026 Unemployment Taxes 230$ 28$ 133$ 58% Director fees 135-60245-026 Miscellaneous Income 1,000$ 1,575$ 1,625$ 163%MUD Board appoved $ for Town Founder's Day Celebration, Flowers for Funeral ADMINISTRATION 135-50040-030 Unemployment Taxes 1,449$ 213$ 1,444$ 100%Unemployment taxes paid on first $9,000 of wages 135-55030-030 Software & Support 87,423$ 3,265$ 71,671$ 82%Internet 135-55160-030 Professional Outside Services 58,000$ 147$ 41,175$ 71%LaFollett &Abbott,Certification for Bond 135-60040-030 Service Charges 32,000$ 3,800$ 17,769$ 56%Bank and credit card fees 135-60066-030 Publications/Books/Subscripts 1,000$ 1,073$ 1,224$ 122%Star Telegram and American Waterworks 135-65055-030 Hardware 35,226$ 2,028$ 33,885$ 96%New laptop NON-DEPARTMENTAL 135-55045-039 Legal 300,000$ 83,341$ 335,077$ 112%Legal from Lawsuits Explanation provided for all accounts with a Year-To-Date percentage (YTD%)less than the Revenue Variance and greater than or equal to the Expense Variance.The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%), less 8.3% for revenues and plus 10% for expenses. Only accounts with current month activity will be listed Trophy Club Municipal Utility District No. 1 Page 300 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet FY October November December January February March April May June July August September Total Year 2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178 2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674 2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568 2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298 2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750 2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397 2012 85,869 53,571 40,815 30,616 31,665 35,263 47,194 84,905 114,104 137,174 144,573 108,622 914,371 2013 85,488 75,251 48,527 39,601 34,450 43,137 56,947 76,542 85,312 110,072 130,945 114,497 900,769 2014 82,660 48,813 34,482 39,767 37,085 54,794 66,337 84,384 99,240 92,913 113,135 110,873 864,483 2015 90,994 58,986 49,607 36,162 38,776 274,525 FY October November December January February March April May June July August September Total Year 2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233 2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589 2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662 2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612 2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742 2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301 2012 83,750 54,245 41,650 34,740 31,581 46,519 62,649 100,402 110,324 153,813 139,005 123,045 981,723 2013 85,966 77,758 55,110 39,283 37,867 56,743 60,969 87,168 96,602 119,414 145,988 120,342 983,210 2014 81,909 51,769 39,769 48,758 42,395 61,100 71,283 96,481 95,206 110,173 123,369 115,607 937,819 2015 106,251 67,825 58,659 45,691 39,675 318,101 FY October November December January February March April May June July August September 2007 2815 2815 2817 2817 2825 2825 2825 2825 2869 2008 2869 2857 2867 2853 2865 2865 2855 2897 2897 2914 2927 2929 2009 2946 2952 2956 2976 2977 3013 3014 3004 3056 3064 3083 3105 2010 3113 3127 3146 3151 3168 3201 3210 3229 3251 3260 3282 3298 2011 3318 3334 3351 3358 3366 3392 3409 3465 3433 3471 3559 3573 2012 3542 3540 3582 3640 3667 3701 3725 3735 3759 3796 3815 3863 2013 Total 3879 3887 3880 3915 3932 3950 3978 4028 4062 4084 4095 4119 2013 MUD 3031 2013 PID 1088 2014 Total 4139 4157 4173 4206 4209 4219 4240 4268 4280 4308 4333 4339 2014 MUD 3014 3015 3014 3028 3026 3031 3037 3052 3058 3072 3078 3080 2014 PID 1125 1142 1159 1178 1183 1188 1203 1216 1222 1236 1255 1259 2015 Total 4353 4363 4377 4404 4413 0000000 2015 MUD 3083 3087 3095 3119 3120 2015 PID 1270 1276 1282 1285 1293 Active Connections Monthly Water Report FY 2015 Water Billed Water Pumped 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 October November December January February March April May June July August September Water  Billed in Millions of Gallons 2012 2013 2014 2015 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 October November December January February March April May June July August September Water  Pumped in Millions of Gallons 2012 2013 2014 2015 Trophy Club Municipal Utility District No. 1 Page 301 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Influent EffluentInfluent EffluentInfluent Effluent4‐Feb36 1.04 97.1% 167 2.6 98.4% 166 6.4 96.1%5‐Feb32 0.47 98.5% 200 2.0 99.0% 218 3.8 98.3%  10‐Feb37 0.2 99.5% 153 2.0 98.7% 350 4.2 98.8%11‐Feb30 0.39 98.7% 153 2.0 98.7% 245 5.4 97.8%  17‐Feb39 0.2 99.5% 149 2.0 98.7% 304 3.2 98.9%19‐Feb36 0.2 99.4% 148 2.2 98.5% 178 2.2 98.8%  26‐Feb24 0.73 97.0% 141 3.2 97.7% 222 8.8 96.0%27‐Feb28 2.3 91.8% 261 2.9 98.9% 218 3.8 98.3%97.7%98.6%97.9%WASTEWATER OPERATIONS MONTHLY REPORTFebruary 2015 Results% Removal% Removal% RemovalDateReportAmmonia‐NCBOD5TSS0.692.44.73Ammonia‐NCBOD5TSSTrophy Club Municipal Utility District No. 1Page 302 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Max mg/L1.93Aver mg/L1.310AverMax mg/L2.4Aver mg/L2.3Ammonia NitrogenCarbonaceous Biochemical Demand (CBOD5)1.930.69000.511.522.533.5Jan‐15 Feb‐15 Mar‐15 Apr‐15 May‐15 Jun‐15 Jul‐15 Aug‐15 Sep‐15 Oct‐15 Nov‐15 Dec‐15NH‐3 mg/LAveragePermit Limit2.22.40.0001.0002.0003.0004.0005.0006.000Jan‐15 Feb‐15 Mar‐15 Apr‐15 May‐15 Jun‐15 Jul‐15 Aug‐15 Sep‐15 Oct‐15 Nov‐15 Dec‐15CBOD5AveragePermit LimitTrophy Club Municipal Utility District No. 1Page 303 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Max mg/L4.91Aver mg/L4.8Max mg/L13.4Aver mg/L12.4Total Suspended Solids (TSS)Nitrate - Nitrogen4.94.70.02.04.06.08.010.012.014.0Jan‐15 Feb‐15 Mar‐15 Apr‐15 May‐15 Jun‐15 Jul‐15 Aug‐15 Sep‐15 Oct‐15 Nov‐15 Dec‐15TSSAveragePermit Limit13.411.40.05.010.015.020.025.030.0Jan‐15 Feb‐15 Mar‐15 Apr‐15 May‐15 Jun‐15 Jul‐15 Aug‐15 Sep‐15 Oct‐15 Nov‐15 Dec‐15Nitrate‐NAveragePermit LimitTrophy Club Municipal Utility District No. 1Page 304 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Max mg/L8.4Aver mg/L7.4Max mg/L7.3Min mg/L6.7Aver mg/L7.0E. ColiPotential for Hydrogen (pH)8.46.30.020.040.060.080.0100.0120.0140.0Jan‐15 Feb‐15 Mar‐15 Apr‐15 May‐15 Jun‐15 Jul‐15 Aug‐15 Sep‐15 Oct‐15 Nov‐15 Dec‐15E. ColiAveragePermit Limit6.77.17.37.20.01.02.03.04.05.06.07.08.09.010.0Jan‐15 Feb‐15 Mar‐15 Apr‐15 May‐15 Jun‐15 Jul‐15 Aug‐15 Sep‐15 Oct‐15 Nov‐15 Dec‐15pH MinAveragePermit Limit MinPermit Limit MaxpH MaxTrophy Club Municipal Utility District No. 1Page 305 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Max mg/L8Aver mg/L7.9 Dissolved Oxygen (DO)8.07.80.01.02.03.04.05.06.07.08.09.0Jan‐15 Feb‐15 Mar‐15 Apr‐15 May‐15 Jun‐15 Jul‐15 Aug‐15 Sep‐15 Oct‐15 Nov‐15 Dec‐15DOAveragePermit LimitTrophy Club Municipal Utility District No. 1Page 306 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Go to this reportTrophy Club MUD ­ http://www.tcmud.… All Web Site Data Feb 1, 2015 -Feb 28, 2015Audience Overview Language Sessions % Sessions 1.en-us 2,047 94.55% 2.pt-br 41 1.89% 3.(not set)20 0.92% 4.it-it 15 0.69% 5.pt-pt 4 0.18% 6.zh-cn 4 0.18% 7.en 3 0.14% 8.es-es 3 0.14% 9.es-mx 3 0.14% 10.en-ca 2 0.09% Overview  Sessions ...Feb 8 Feb 15 Feb 22 100100100 200200200 Sessions 2,165 Users 1,640 Pageviews 3,834 Pages / Session 1.77 Avg. Session Duration 00:01:14 Bounce Rate 63.97% % New Sessions 47.30% Returning Visitor New Visitor 47.3% 52.7% © 2015 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 Page 307 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Go to this reportTrophy Club MUD ­ http://www.tcmud.… All Web Site Data Feb 1, 2015 -Feb 28, 2015Pages Page Rows 1 ­ 10 of 49 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value   3,834 % of Total: 100.00% (3,834) 3,317 % of Total: 100.00% (3,317) 00:01:35 Avg for View: 00:01:35 (0.00%) 2,165 % of Total: 100.00% (2,165) 63.97% Avg for View: 63.97% (0.00%) 56.47% Avg for View: 56.47% (0.00%) $0.00 % of Total: 0.00% ($0.00) 1.2,024 (52.79%)1,811 (54.60%)00:01:14 1,789 (82.63%)62.33% 59.34% $0.00 (0.00%) 2.302 (7.88%)213 (6.42%)00:03:33 94 (4.34%)70.21% 60.93% $0.00 (0.00%) 3.208 (5.43%)185 (5.58%)00:03:22 27 (1.25%)88.89% 75.48% $0.00 (0.00%) 4.125 (3.26%)101 (3.04%)00:01:52 17 (0.79%)70.59% 52.80% $0.00 (0.00%) 5.115 (3.00%)106 (3.20%)00:00:30 20 (0.92%)80.00% 53.04% $0.00 (0.00%) 6.106 (2.76%)93 (2.80%)00:01:21 7 (0.32%)28.57% 39.62% $0.00 (0.00%) 7.81 (2.11%)65 (1.96%)00:02:15 25 (1.15%)80.00% 49.38% $0.00 (0.00%) 8.72 (1.88%)64 (1.93%)00:01:22 8 (0.37%)62.50% 48.61% $0.00 (0.00%) 9.71 (1.85%)64 (1.93%)00:03:16 21 (0.97%)71.43% 64.79% $0.00 (0.00%) 10.66 (1.72%)63 (1.90%)00:00:49 31 (1.43%)77.42% 57.58% $0.00 (0.00%)  Pageviews ...Feb 8 Feb 15 Feb 22 150150150 300300300 / /public-informatio/agendas-me etings-online/ /customer-service/email-bills-a nd-online-payments/ /customer-service/contact-us-2 / /my-account/ /my-account/about-your-bill/ /public-informatio/public-notice/ /administratio/staff/ /customer-service/water-restric tions/ /services/water/ © 2015 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 Page 308 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Go to this reportTrophy Club FIRE ­ http://www.trophyc… All Web Site Data Feb 1, 2015 -Feb 28, 2015Audience Overview Language Sessions % Sessions 1.en-us 394 90.16% 2.pt-br 16 3.66% 3.it-it 7 1.60% 4.el-gr 3 0.69% 5.es-es 3 0.69% 6.ar-eg 1 0.23% 7.bs-ba 1 0.23% 8.de 1 0.23% 9.en 1 0.23% 10.en-gb 1 0.23% Overview  Sessions ...Feb 8 Feb 15 Feb 22 202020 404040 Sessions 437 Users 374 Pageviews 1,191 Pages / Session 2.73 Avg. Session Duration 00:01:32 Bounce Rate 48.28% % New Sessions 80.78% New Visitor Returning Visitor 19.2% 80.8% © 2015 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 Page 309 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Go to this reportTrophy Club FIRE ­ http://www.trophyc… All Web Site Data Feb 1, 2015 -Feb 28, 2015Pages Page Rows 1 ­ 10 of 43 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value   1,191 % of Total: 100.00% (1,191) 1,002 % of Total: 100.00% (1,002) 00:00:53 Avg for View: 00:00:53 (0.00%) 437 % of Total: 100.00% (437) 48.28% Avg for View: 48.28% (0.00%) 36.69% Avg for View: 36.69% (0.00%) $0.00 % of Total: 0.00% ($0.00) 1.368 (30.90%)288 (28.74%)00:00:46 278 (63.62%)32.37%35.05% $0.00 (0.00%) 2.111 (9.32%)97 (9.68%)00:00:30 6 (1.37%)83.33%19.82% $0.00 (0.00%) 3.87 (7.30%)77 (7.68%)00:00:53 13 (2.97%)76.92%54.02% $0.00 (0.00%) 4.81 (6.80%)67 (6.69%)00:01:23 9 (2.06%)55.56%37.04% $0.00 (0.00%) 5.68 (5.71%)62 (6.19%)00:00:42 1 (0.23%)100.00%14.71% $0.00 (0.00%) 6.41 (3.44%)35 (3.49%)00:03:35 21 (4.81%)76.19%68.29% $0.00 (0.00%) 7.38 (3.19%)36 (3.59%)00:00:46 8 (1.83%)75.00%31.58% $0.00 (0.00%) 8.35 (2.94%)24 (2.40%)00:00:33 5 (1.14%)100.00%37.14% $0.00 (0.00%) 9.35 (2.94%)28 (2.79%)00:02:20 7 (1.60%)42.86%31.43% $0.00 (0.00%) 10.33 (2.77%)26 (2.59%)00:01:14 6 (1.37%)83.33%27.27% $0.00 (0.00%)  Pageviews ...Feb 8 Feb 15 Feb 22 606060 120120120 / /operation/fire-station/ /administration/employment/ /administration/staff/ /operation/ambulance/ /resources/citizens-fire-acade my-and-day-camps/ /operation/dispatch/ /administration/ /administration/history/ /operation/ © 2015 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 Page 310 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet October November December January February March April May June July August September ebills 617 632 655 675 692 Bills Mailed 3741 3735 3783 3750 3752 Bank Draft 565 561 548 568 562 Credit Card Draft 598 595 618 664 693 Online Payments 932 923 949 1026 923 Late Notices 440 577 287 456 468 Disconnects 37 33 25 26 35 M 3085 3087 3095 3119 3120 Connections P 1270 1276 1282 1285 1293 October November December January February March April May June July August September ebills 467 499 524 532 565 560 566 592 607 609 613 595 Bills Mailed 3720 3724 3677 3666 3670 3660 3668 3698 3684 3703 3721 3746 Bank Draft 565 561 559 561 560 564 574 566 569 563 558 549 Credit Card Draft 457 474 478 494 512 513 540 561 571 574 608 609 Online Payments 795 793 792 861 818 867 826 838 829 887 891 897 Late Notices 431 526 466 382 420 463 375 403 388 381 513 389 Disconnects 26 33 17 28 11 14 35 31 28 33 27 36 3009 3010 3014 3024 3026 3031 3037 3052 3058 3069 3078 3080 Active Connections 1125 1142 1147 1170 1183 1188 1203 1216 1222 1248 1255 1259 Trophy Club MUD #1 Utility Billing Report Fiscal Year 2015 Fiscal Year 2014 Trophy Club Municipal Utility District No. 1 Page 311 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet DEPOSIT DATE QTY (5/8") $ 2,300 QTY (1") $ 2,300 QTY (1.5") $ 7,590 QTY (2") $ 15,410 TOTAL QTY TOTAL AMOUNT TEXPOOL TRANSFER QTY CUM RUNNING BALANCE $ 3,236,100 Begin 1,305 234,600 1 - -$ - -$ - -$ - -$ - - 1,305 234,600 2 - -$ - -$ - -$ - -$ - - 1,305 234,600 3 - -$ - -$ - -$ - -$ - - 1,305 234,600 4 - -$ - -$ - -$ - -$ - - 1,305 234,600 5 - -$ 4 9,200$ - -$ - -$ 4 9,200 1,309 225,400 6 - -$ - -$ - -$ - -$ - - 1,309 225,400 7 - -$ - -$ - -$ - -$ - - 1,309 225,400 8 - -$ - -$ - -$ - -$ - - 1,309 225,400 9 - -$ - -$ - -$ - -$ - - 1,309 225,400 10 - -$ -$ - -$ - -$ - - 1,309 225,400 11 - -$ 3 6,900$ - -$ - -$ 3 6,900 1,312 218,500 12 - -$ - -$ - -$ - -$ - - 1,312 218,500 13 - -$ - -$ - -$ - -$ - - 1,312 218,500 14 - -$ - -$ - -$ - -$ - - 1,312 218,500 15 - -$ - -$ - -$ - -$ - - 1,312 218,500 16 - -$ - -$ - -$ - -$ - - 1,312 218,500 17 - -$ - -$ - -$ - -$ - - 1,312 218,500 18 - -$ - -$ - -$ - -$ - - 1,312 218,500 19 - -$ 1 2,300$ - -$ - -$ 1 2,300 1,313 216,200 20 - -$ -$ - -$ - -$ - - 1,313 216,200 21 - -$ - -$ - -$ - -$ - - 1,313 216,200 22 - -$ - -$ - -$ - -$ - - 1,313 216,200 23 - -$ - -$ - -$ - -$ - - 1,313 216,200 24 - -$ - -$ - -$ - -$ - - 1,313 216,200 25 - -$ - -$ - -$ - -$ - - 1,313 216,200 26 - -$ - -$ - -$ - -$ - - 1,313 216,200 27 - -$ - -$ - -$ - -$ - - 1,313 216,200 28 - -$ - -$ - -$ - -$ - - 1,313 216,200 29 - -$ - -$ - -$ - -$ - - 1,313 216,200 30 - -$ -$ - -$ - -$ - - 1,313 216,200 31 - -$ - -$ - -$ - -$ - - 1,313 216,200 TOTAL - -$ 8 18,400$ - -$ - -$ 8 18,400 - Approximate Total # of homes in PID at build out 1,407 Total Amount to be collected at $2,300 each $3,236,100 Total number of homes collected to date 1,313 Total amount collected to date 3,019,900$ Total number of homes remaining to be collected 94 Total amount remaining to be collected 216,200$ Upon collection of one or more Utility Fees by Town,such Utility Fees shall,within ten (10) working days,be deposited by Town into an account designated by MUDs (hereinafter "MUDs Account").Town shall continue to collect and to deposit such Utility Fees into MUDs Account in accordance with the existing agreement between the MUDs until such time as the total amount paid into that account equals $3,260,000.Town shall collect and deposit a minimum of one hundred fifty (150)Utility Fees each year,for a total of five (5)successive years commencing on May 7, 2008 (hereinafter "Collection Period").In the event that more than 150 Utility Fees are collected by Town in anyone or more years of the Collection Period,such Utility Fees in excess of the 150 Utility Fees required under this Section shall be carried over to the following year or years and shall be a credit toward the total Utility Fees due for such subsequent year or years. In the event that fewer than 150 Utility Fees are collected by Town during anyone or more year(s)of the Collection Period, including those Utility Fees carried over from any given year in which more than 150 Utility Fees were collected by Town,Town shall within ten (10) working days of collection of such Utility Fees from Developer, pay into MUDs Account the difference between the amount that would have been paid had 150 Access Fees been paid at $2,300 each and the amount of Utility Fees actually collected by Town.On or about May 7, 2013,Town shall calculate the total amount of Utility Fees paid to MUDs.Town shall provide MUDs written notice of any amount paid less than $3,260,000 (the "Utility Fee Remainder"). Trophy Club Municipal Utility District No. 1 Page 312 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet MUD Permits Collected by Town (Incode) Month: February 2015 MUD Date of Permit # New home starts Customer Deposit 135-25030 Due to FW Water 135- 20500 Oversize Meter 135-49075 Plumbing Inspections 135- 47035 Sewer Inspections 135- 47045 PID Connections 135-48005 Misc Income 135-49900 Total 2/5/2015 4 300.00$ 4,692.00$ 1,372.00$ 9,200.00$ 15,564.00$ 2/9/2015 1 75.00$ 1,173.00$ 343.00$ 50.00$ 150.00$ 1,791.00$ 2/11/2015 3 225.00$ 3,519.00$ 1,029.00$ 6,900.00$ 11,673.00$ 2/12/2015 1 75.00$ 1,173.00$ 343.00$ 50.00$ 150.00$ 1,791.00$ 2/13/2015 1 75.00$ 13,953.00$ 4,088.26$ 18,116.26$ 2/19/2015 1 75.00$ 1,173.00$ 343.00$ 2,300.00$ 3,891.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total 11 825.00$ 25,683.00$ 7,518.26$ 100.00$ 300.00$ 18,400.00$ -$ 52,826.26$ Fire Date of Permit Fire Line 122-49900 Fire Inspections 122-43400 Fire Plan Review > 6,000 sq ft. 122-42014 Misc Income 122-49900 Total 2/12/2015 800.00$ 75.00$ 400.00$ 1,275.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total 800.00$ 75.00$ 400.00$ -$ 1,275.00$ Total Due 54,101.26$ Trophy Club Municipal Utility District No. 1 Page 313 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Fund Fund # Unassigned (Available for any purpose) Assigned (Intended to be used for specific purposes) Non-Spendable (Amounts not in spendable form & required to be maintained intact) Total Fund Balances FY 2015 Adopted Expense Budget % Unassigned Fund Balance to Adopted Expenses FY 2015 Amended Expense Budget % Unassigned Fund Balance to Amended Expenses General Fund 135 $1,754,587 $1,409,006 $13,980 $3,177,573 $8,444,333 20.78%$8,478,933 20.69%*** Fire Department 122 $1,226,601 $0 $0 $1,226,601 $1,383,940 88.63%$1,383,940 88.63% Cap Projects-Gen Gund 507 $0 $8,173 $8,173 GASB 137 $0 $169,600 $169,600 Tax Bond Construction 517 $0 $4,376,829 $4,376,829 Interest & Sinking 533 $0 $433,566 $433,566 $2,981,188 $6,397,174 $13,980 $9,392,342 $9,828,273 $9,862,873 Our GASB #54 Policy states that our goal is to achieve and maintain our General Fund Unassigned Fund Balance equal to 35% of expenditures and not to go below 25%, barring unusual or deliberate circumstances. Fund Fund # Unassigned (Available for any purpose) Assigned (Intended to be used for specific purposes) Non-Spendable (Amounts not in spendable form & required to be maintained intact) Total Fund Balances FY 2015 Adopted Expense Budget % Unassigned Fund Balance to Adopted Expenses FY 2015 Amended Expense Budget % Unassigned Fund Balance to Amended Expenses General Fund 135 $1,754,587 $1,409,006 $13,980 $3,177,573 $8,444,333 $8,478,933 Fire Department 122 $1,226,601 $0 $0 $1,226,601 $1,383,940 $1,383,940 Capital Projects 507 $0 $8,173 $8,173 0 0 GASB 137 $0 $169,600 $169,600 0 0 Tax Bond Construction 517 $0 $4,376,829 $4,376,829 Interest & Sinking 533 $0 $433,566 $433,566 0 0 $2,981,188 $6,397,174 $13,980 $9,392,342 $9,828,273 30.3328%$9,862,873 30.2264% * Our Auditors class General Fund, Fire Department, Capital Projects and GASB Funds together as Total General Fund. This sheet calculates the % accordingly. Trophy Club MUD #1 Fund Balances @ 2/28/15 - by Separate Funds Trophy Club MUD #1 Fund Balances @ 2/28/15 - by All Funds Together * Unassigned Fund Balance Percentages based on GASB 54 Policy adopted September 2014 Unassigned Fund Balance Percentages based on GASB 54 Policy adopted September 2014 Trophy Club Municipal Utility District No. 1 Page 314 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Track  No.    Alleged Violation Status Comments Exhibits  560283 Failure to maintain the treatment units: 1. Inoperable mechanical bar screen 2. Large gap on one side of the above ground bar screen 3. Screenings in west aeration basin; excessive foaming in aeration basin. 4. Drying beds with tree branches and growing vegetation. 5. Excessive scum and pin floc in the active east clarifier Outstanding 1. Mechanical bar screen is operational. 2. Gap in bar screen fixed. 3. Screenings in basin have been removed and foam was pumped out. Compliance schedule for WWTP submitted as plant upgrade necessary to correct this issue. 4. Drying beds were all cleaned. 5. Scum cleaned off and pin floc is reduced. 1. Exhibit A 2. Exhibit B 3. Exhibit C 4. Exhibit D 5. Exhibit E 560259 Failure to maintain compliance with self-reported effluent limitations: 1. Ammonia-nitrogen daily average. 2. Ammonia-nitrogen exceedance by more than 40% of permit limit. Resolved 1. A daily average ammonia-nitrogen excursion of 1.78 mg/L was reported by the District during May 2014, which is more than the permitted limit of 1.0 mg/L. 2. The same exceedance (May 2014) was over the permit limit by more than 40%. A notification for this exceedance was also provided to TCEQ. 1. Exhibit F 2. Exhibit G 560321 Failure to prevent the unauthorized discharge of wastewater from the collection system (SSO – sanitary sewer overflows). Resolved SSOs of total of 7000 gallons reported for 2013 on January 25, 2013, April 7, 2013, and August 21, 2013; District conducted adequate cleanup of all unauthorized discharges. Exhibits H.1, H.2, and H.3 Additional Comment (not violation) Submit annual sludge report to DFW Regional TCEQ office as well as to the TCEQ Austin Headquarters. Resolved District submitted last report to DFW Regional Office and will send all future sludge reports to them. N/A Trophy Club Municipal Utility District No. 1 Page 315 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit A  Mechanical bar screen is fully operational.  At time of inspection a sprocket for the gear box was on back order from the  manufacturer (ordered about 6 weeks prior to inspection).  Once received the mechanical bar screen was repaired the  same day.  During outage time the manual bar screen was in use as it serves as the redundancy for the mechanical bar  screen.            Trophy Club Municipal Utility District No. 1 Page 316 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit B  From rigorous use while the mechanical bar screen was down, the screen on the manual bar screen had moved about 1”  offset from its correct position.  This was likely caused by a large piece of debris coming through the screen through the  night but we are not sure of the cause.  The manual bar screen was pushed back to its correct position and is now  checked daily (when in use) to ensure it stays put in the correct position.                        Trophy Club Municipal Utility District No. 1 Page 317 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit C  Inspector stated he noticed screenings (debris) that had bypassed the bar screen in the aeration basin.  Screenings were  removed from the basin.  Foaming occurs due to inadequate treatment capacity and will be corrected with MBR plant  upgrade.  Compliance schedule was sent to TCEQ over a year ago and they are aware we are working on the system  upgrade.                        Trophy Club Municipal Utility District No. 1 Page 318 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit D  Drying beds are the location solids from the plant are allowed to dry prior to being hauled to a landfill to reduce the  weight, thus reducing the cost.  The District also has a belt press that “squeezes” the water from the solids.  Drying beds  are not used in the winter as the cold and wet weather does not allow any additional drying.  Some weeds had grown in  the drying bed areas and al were cleaned out.      Drying Bed No. 1      Drying Bed No. 2      Drying Bed No. 3      Drying Bed No. 4      Trophy Club Municipal Utility District No. 1 Page 319 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit E  Excessive scum and floc caused by inadequate treatment capacity at the plant and will be corrected with MBR plant  upgrade.  Compliance schedule was sent to TCEQ over a year ago and they are aware we are working on the system  upgrade.      Trophy Club Municipal Utility District No. 1 Page 320 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit F  A daily average ammonia nitrogen excursion was incurred during May 2014.  The sample result was 1.78 mc/L and the  discharge permit limit is 1.0 mg/L.  The excursion was reported on the Discharge Monitoring Report (DMR) submitted  the following month (June 2014) as required.                              Trophy Club Municipal Utility District No. 1 Page 321 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit G  When a sample result is 40% greater than the permit limit, a Water Quality Noncompliance Notification must be  submitted to TCEQ.  In May 2014, a single ammonia sample result was 1.78 mg/L and the permit limit is 1.0 mg/L.  The  report was provided to the inspector.    Trophy Club Municipal Utility District No. 1 Page 322 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Exhibit H  The District encountered three sanitary sewer overflows (SSO) during 2013.  All were reported within 24 hours to TCEQ  as required.    January 25, 2013: SSO of 1500 gallons at lift station number 4 was caused by a power surge which tripped the breaker to  the pumps.    Trophy Club Municipal Utility District No. 1 Page 323 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet April 7, 2013:  SSO of 6000 gallons at 303 Hill Lane caused by a sewer stoppage causing a manhole to overflow.      Trophy Club Municipal Utility District No. 1 Page 324 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet August 21, 2013:  SSO of 70 gallons at 350 Quorum Drive caused by a line stoppage causing overflow at manhole.    Trophy Club Municipal Utility District No. 1 Page 325 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul 15 Aug 15 Sep 15Monthly AverageTotal FY 2015 YTDCalls by TypeFire 563323.8 19Service 292817162122.2 111Good Intent 314212.2 11False Alarm 585504.6 23EMS 333137353634.4 172Total Calls 7574666160000000056.0 336Mutual AidGiven 566535.0 25Received ‐ Events 100120.8 4Received ‐ Departments 200131.2 6Hospital TransportsTCFD 18 16 30 21 2121.2 106Mutual Aid 000120.6 3Air 100010.4 2Response Time (Calls In Town)%  At or Under 6 Minutes 66.66 69.57 75 76.74 7572.6Average Time05:22 05:37 05:37 04:55 06:53OtherContinuing Education Hours 132.5 124 50 102 109.25103.6 517.75Public Education Events 900102.0 10Service calls include inspections, lock‐outs, water problems, smoke or odor removal, public service and assistance, and public education.Trophy Club Fire DepartmentMonthly Activity ReportFY 2015February Gave Roanoke 3 EMS / Received 2 EMS from RoanokeFire6%Service33%Good Intent3%False Alarm7%EMS51%FY 2015 YTD Calls by Type020406080100120Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep4 Year Comparison YTD Number of CallsFY 2015FY 2014FY 2013FY 2012Page 1Trophy Club Municipal Utility District No. 1Page 326 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 75 74 66 61 60 0000000 FY 2014 83 66 58 71 63 115 86 79 73 63 76 74 FY 2013 80 66 67 61 85 89 76 79 91 97 87 67 FY 2012 69 55 72 59 71 75 70 85 47 101 83 61 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 563320000000 FY 2014 5656612377685 FY 2013 315412235175 FY 2012 4762302841034 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 29 28 17 16 21 0000000 FY 2014 27 17 17 22 18 58 32 24 19 14 21 14 FY 2013 31 22 21 19 54 52 30 19 26 36 28 17 FY 2012 28 13 17 29 25 34 21 35 15 36 32 12 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 314210000000 FY 2014 813347470217 FY 2013 35632341288106 FY 2012 314373523678 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 585500000000 FY 2014 8 11 5 15 4 7 11 9 12 8 9 7 FY 2013 48742949101298 FY 2012 5552446510948 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep FY 2015 33 31 37 35 36 0000000 FY 2014 35 31 28 25 31 31 36 32 35 33 37 41 FY 2013 39 30 28 31 26 23 36 36 42 40 33 31 FY 2012 24 29 40 23 32 34 36 35 15 40 37 29 FY 2015 172 FY 2015 336 FY 2014 150 FY 2014 341 FY 2013 154 FY 2013 359 FY 2012 148 FY 2012 326 FY 2015 164 FY 2014 191 FY 2013 205 FY 2012 178 Number of Calls vs Prior Year EMS Calls Fire & Related Calls Total Calls Trophy Club Fire Department 4 Year Comparison of Calls Total Number of Calls Fire Calls Service Calls Good Intent Calls False Alarms EMS Calls Roanoke ( 17 calls) Westlake ( 5 calls) South Lake (1 calls) Fort Worth (1 calls) 12 2 00 5 3 11 FY 2015 YTD  Mutual Aid Given Fire/EMS Calls EMS Fire Page2 Trophy Club Municipal Utility District No. 1 Page 327 of 331 March 17, 2015 Regular Meeting Complete Agenda Packet Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul 15 Aug 15 Sep 15Monthly AverageTotal FY 2015District 1# of calls18 24 22 24 1620.8 104avg. response time05:57 05:48 06:00 05:40 04:5105:41District 2# of calls37 34 23 21 2628.2 141avg. response time04:34 05:23 04:50 04:16 04:2804:45District 4 (PID)# of calls12 7 10 9 109.6 48avg. response time07:02 07:36 05:58 07:26 08:1607:14District 5 (TCP)# of calls024021.6 8avg. response time00:0008:06 09:35 00:00 09:4805:30District 6 (BNHS)# of calls211131.6 8avg. response time07:39 00:00 00:00 05:55 05:3903:51Outside (Mutual Aid)# of calls666635.4 27avg. response time06:59 06:51 07:22 06:13 08:1907:01*service callMutual Aid Call Given by Dept and TypeMutual Aid Calls Recv by Dept and TypeDepartmentTotal EMS FireDeptTotal EMS FireRoanoke ( 17 calls)17 12 5Roanoke ( 4 calls)431Westlake ( 5 calls)5 2 3Westlake ( 1 calls)101South Lake (1 calls)501Fort Worth (1 calls)1 0 1Calls by DistrictFY 201531%42%14%3%2%8%% Calls by District FY 15 YTD District 1District 2District 4 (PID)District 5 (TCP)District 6 (BNHS)Outside (MutualAid)61%18%18%3%% Mutual Aid GivenCalls by Department Roanoke ( 17 calls)Westlake ( 5 calls)South Lake (1 calls)Fort Worth (1 calls)Page 380%20%% Mutual Aid ReceivedCalls by DepartmentRoanoke ( 4 calls)Westlake ( 1 calls)Trophy Club Municipal Utility District No. 1Page 328 of 331March 17, 2015 Regular Meeting Complete Agenda Packet FIRE REPORTLADDER TRUCK COMPARISONDept. Year MFR Cost Motor Length Pump Tank Foam Tip Load LDH 5 in GeneratorLightingSeatingGrapevine 2013 Pierce $1,999,440.00Detroit 500 hp100 ft Platform500 GPM 300 gal No 1,000 lbs None 10kw Scene 4Roanoke 2015 Spartan $1,300,000.00Cummins 550 hp103 ft 1750 GPM 600 gal No 750 lbs 500 ft 10kwScene/   Tower4Trophy Club 2015 Pierce $1,095,331.45Detroit 500 hp105 ft HD 2250 GPM 500 gal Yes 750 lbs 1000 ft 10kw Scene 4What THEY have we Don’tGrapevine Platform (bucket on front) carries 2 firefighters Breathing air plumbed to the bucket Duel Master stream at Bucket Tip load 1000lbs, flowing 1000gpm (Roanoke 750, TC 750)Roanoke Light tower 1000 watt (we have one on our engine, grapevine no)What WE have they Don’t We have a 105’ ladder (grapevine 100, Roanoke 103) We have foam on the truck (grapevine, Roanoke, NO) We have 1000’ LDH (large diameter hose) carrying capacity (grapevine no, Roanoke 500’) Our pump is rated at 2250gpm (grapevine 500, Roanoke 1750)All the trucks are equipped about the same as to tools and specialized equipment (gas detectors, rescue tools, thermal imager). Grapevine is a true truck, where they must have a engine to pump to them for large volume flows.As to equipment carryover, some hand tools and the radio equipment. Our truck will be delivered ready to put into service as was Grapevine and Roanoke.Trophy Club Municipal Utility District No. 1Page 329 of 331March 17, 2015 Regular Meeting Complete Agenda Packet Trophy Club Village Centre Annexed April 22, 2014 SAVI Managment Annexed November 18, 2014 LDS Church Annexed March 17, 2015 ResidenƟal 2344 Trophy Park Dr. Well Site Well Site Well Site Well Site Well Site Well Site ResidenƟal 56 Meadowbrook Dr. Vacant AnnexaƟons and ProperƟes Outside TCMUD and TCPID Trophy Club Municipal Utility District No. 1Page 330 of 331March 17, 2015 Regular Meeting Complete Agenda Packet TC Meeting SpacesPowered by www.teamup.comAccess: Modifier FS Conference RoomFS Training RoomPolice Conference RoomPS Large Conference RoomPS Small Conference RoomSvore Board RoomSunMonTueWedThuFriSat14Mar 29, 20153031Apr 12347:00pm 30th Anniversary…9:00am Mgt Team Meeting6:30pm Citizens Fire Aca…9:30am Keep Trophy Club W…6:30pm Citizens Police Ac…7:00pm Planning & Zonin…7:00pm TCWC Meeting155678910117:00pm EDC-4B Board M…9:00am Mgt Team Meeting6:30pm Citizens Fire Aca…9:00am MUD Employees He…9:00am Police Dept. PO Test…7:00pm Parade Committee…6:30pm Citizens Police Ac…161213141516171810:00am Special Events…9:00am MUD Employees He…9:00am Mgt Team Meeting6:30pm Citizens Fire Aca…6:00pm CFAB (John Z.)5:00pm Town Council Me…12:00pm Court6:30pm Citizens Police Ac…7:00pm TCEVA Meeting (…7:00pm 30th Anniversary…7:00pm Planning & Zonin…17192021222324257:00pm Parks & Recreati…6:00pm TC MUD No. 1 Bo…9:00am Mgt Team Meeting6:30pm Citizens Fire Aca…6:30pm Keep Trophy Club…6:30pm Citizens Police Ac…182627282930May 1210:00am Special Events…5:00pm Town Council Me…9:00am Mgt Team Meeting6:30pm Citizens Police Ac…9:30am Parks & Rec (Sherri…7:00pm 30th Anniversary…7:00pm Planning & Zonin…CalendarsApril 2015Page 1 of 1TC Meeting Spaces3/13/2015http://teamup.com/ksbf512320f9756527/Trophy Club Municipal Utility District No. 1Page 331 of 331March 17, 2015 Regular Meeting Complete Agenda Packet