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Home My WebLink About2015-05-19 Regular Meeting Agenda BOARD OF DIRECTORS Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 May 19, 2015 6:00 P.M. Svore Municipal Boardroom REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Board has authority. Presentation materials to be provided to the Board or displayed in the meeting using District audio‐visual equipment must be submitted in advance in accordance with District Order No. 2014‐ 1204B. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. April 2015 check register b. April 7, 2015 Special Meeting Minutes c. April 21, 2015 Regular Meeting Minutes d. April 28, 2015 Joint Meeting Minutes REGULAR SESSION 2. Presentation of certificates to Citizen’s Fire Academy graduates. 3. Consider and take appropriate action regarding proposals received for Annual Financial Auditing Services, award contract, and authorize the General Manager to execute contract for services. 4. Consider and take appropriate action to approve proposal from the Wallace Group for inspection services during wastewater treatment plant upgrade project. 5. Consider and take appropriate action regarding proposals received for sludge hauling services, award contract, and authorize the General Manager to execute contract for services. 6. Consider and take appropriate action to approve Non‐Standard Water and Wastewater Agreement with BDMR Development LLC for the development known as Canterbury Hills, Phase 3 consisting of 51 lots and 51 living unit equivalents (LUE). Trophy Club Municipal Utility District No. 1 1 of 3 May 19, 2015 - Regular Meeting Agenda 7. Consider and take appropriate action to approve Non‐Standard Water and Wastewater Agreement with BDMR Development LLC for the development known as Water’s Edge at Hogan’s Glen, Phase 3 consisting of 22 lots and 22 living unit equivalents (LUE). 8. Consider and take appropriate action regarding termination of oil and gas mining lease by Vantage Fort Worth Energy LLC, formerly Encana Oil & Gas (USA) Inc. 9. Consider and take appropriate action to adopt Order No. 2015‐0519 Establishing Rules and Penalties Relating to Interfering with District Meters, Lines, or other Properties. 10. Consider and take appropriate action regarding Fire Department Personnel Budget as requested by the Town of Trophy Club. 11. Consider and take appropriate action regarding purchase and installation of generators with automatic switchover capabilities at District lift stations. 12. Discussion regarding current debt service schedules for tax bonds and revenue bonds, and funding of revenue bond reserve over a five year period as required by bond covenant. 13. Consider and take appropriate action regarding scheduling of future joint meetings with the Town of Trophy Club. 14. Consider and take appropriate action regarding the April 2015 financials. a. Combined Financials b. Variance Report REPORTS & UPDATES 15. Update from Board Committees: a. Rate Study Committee b. Fire/EMS Consolidation Committee (FECC) c. Annex Building Lease Committee 16. General Manager Monthly Report for April 2015 a. Water System Operation b. Wastewater System Operation c. Website Analytics d. Finance Update  Utility Billing Reports  PID Connections  Permits Collected  Fund Balance Report e. Project Status Updates  Sewer line relocation project at Sabre Building  Water line relocation project in Solana  Sewer line relocation project at Lift Station No. 2  Fort Worth Regional Water Line Project f. Comparison of effluent rates with other entities g. Update ‐ Groundbreaking ceremony 17. Fire Department Report for April 2015 Trophy Club Municipal Utility District No. 1 2 of 3 May 19, 2015 - Regular Meeting Agenda a. April Operations Report b. Volunteer Recruitment Report CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 18. Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Agreement with THB Construction for security for potential fines due to sewer infiltration caused by negligent construction of sewer line in Water’s Edge at Hogan’s Glen Phase 3. b. Terms of potential lease or property sale with the Town of Trophy Club for use of District annex building located at 100 Municipal Drive. c. Allegations of misuse of property within Trophy Club Fire Department. d. Conveyance of water and wastewater infrastructure as requirement of service. e. Interlocal Agreement with Town of Trophy Club for fire service to properties located within the Town of Trophy Club but outside the District and Public Improvement District. RECONVENE INTO REGULAR SESSION 19. Consider and take appropriate action regarding Closed Session items. 20. Items for future agendas: 21. Announce next Regular meeting date: June 16, 2015 at 6:00 p.m. ADJOURN *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS CERTIFIES THAT ON MAY 15, 2015 BY 4 P.M. A COPY OF THE ABOVE NOTICE OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, MAY 19, 2015 AT 6:00 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT. A COPY OF THIS NOTICE WAS ALSO PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES TO BE POSTED ON THEIR WEBSITES OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE. LAURIE SLAGHT, DISTRICT SECRETARY Trophy Club Municipal Utility District No. 1 3 of 3 May 19, 2015 - Regular Meeting Agenda