HomeMy WebLinkAbout2015-05-19 Regular Meeting Agenda
BOARD OF DIRECTORS
Regular Meeting Agenda
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
May 19, 2015 6:00 P.M. Svore Municipal Boardroom
REGULAR MEETING
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any presentations made to the Board at this time
concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior
to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by
the President or presiding officer. To speak during this item you must complete the Speaker's form that
includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the
Board has authority. Presentation materials to be provided to the Board or displayed in the meeting using
District audio‐visual equipment must be submitted in advance in accordance with District Order No. 2014‐
1204B.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted
by one motion. There will not be a separate discussion of these items. If discussion is desired, that item
will be removed from the consent agenda and will be considered separately.
1. Consider and take appropriate action to approve the Consent Agenda.
a. April 2015 check register
b. April 7, 2015 Special Meeting Minutes
c. April 21, 2015 Regular Meeting Minutes
d. April 28, 2015 Joint Meeting Minutes
REGULAR SESSION
2. Presentation of certificates to Citizen’s Fire Academy graduates.
3. Consider and take appropriate action regarding proposals received for Annual Financial Auditing Services,
award contract, and authorize the General Manager to execute contract for services.
4. Consider and take appropriate action to approve proposal from the Wallace Group for inspection services
during wastewater treatment plant upgrade project.
5. Consider and take appropriate action regarding proposals received for sludge hauling services, award
contract, and authorize the General Manager to execute contract for services.
6. Consider and take appropriate action to approve Non‐Standard Water and Wastewater Agreement with
BDMR Development LLC for the development known as Canterbury Hills, Phase 3 consisting of 51 lots and
51 living unit equivalents (LUE).
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7. Consider and take appropriate action to approve Non‐Standard Water and Wastewater Agreement with
BDMR Development LLC for the development known as Water’s Edge at Hogan’s Glen, Phase 3 consisting
of 22 lots and 22 living unit equivalents (LUE).
8. Consider and take appropriate action regarding termination of oil and gas mining lease by Vantage Fort
Worth Energy LLC, formerly Encana Oil & Gas (USA) Inc.
9. Consider and take appropriate action to adopt Order No. 2015‐0519 Establishing Rules and Penalties
Relating to Interfering with District Meters, Lines, or other Properties.
10. Consider and take appropriate action regarding Fire Department Personnel Budget as requested by the
Town of Trophy Club.
11. Consider and take appropriate action regarding purchase and installation of generators with automatic
switchover capabilities at District lift stations.
12. Discussion regarding current debt service schedules for tax bonds and revenue bonds, and funding of
revenue bond reserve over a five year period as required by bond covenant.
13. Consider and take appropriate action regarding scheduling of future joint meetings with the Town of
Trophy Club.
14. Consider and take appropriate action regarding the April 2015 financials.
a. Combined Financials
b. Variance Report
REPORTS & UPDATES
15. Update from Board Committees:
a. Rate Study Committee
b. Fire/EMS Consolidation Committee (FECC)
c. Annex Building Lease Committee
16. General Manager Monthly Report for April 2015
a. Water System Operation
b. Wastewater System Operation
c. Website Analytics
d. Finance Update
Utility Billing Reports
PID Connections
Permits Collected
Fund Balance Report
e. Project Status Updates
Sewer line relocation project at Sabre Building
Water line relocation project in Solana
Sewer line relocation project at Lift Station No. 2
Fort Worth Regional Water Line Project
f. Comparison of effluent rates with other entities
g. Update ‐ Groundbreaking ceremony
17. Fire Department Report for April 2015
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a. April Operations Report
b. Volunteer Recruitment Report
CLOSED SESSION
The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551,
Subchapter D for the following:
18. Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of
the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State
Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters
involving pending or contemplated litigation or settlement offers:
a. Agreement with THB Construction for security for potential fines due to sewer infiltration caused by
negligent construction of sewer line in Water’s Edge at Hogan’s Glen Phase 3.
b. Terms of potential lease or property sale with the Town of Trophy Club for use of District annex
building located at 100 Municipal Drive.
c. Allegations of misuse of property within Trophy Club Fire Department.
d. Conveyance of water and wastewater infrastructure as requirement of service.
e. Interlocal Agreement with Town of Trophy Club for fire service to properties located within the Town
of Trophy Club but outside the District and Public Improvement District.
RECONVENE INTO REGULAR SESSION
19. Consider and take appropriate action regarding Closed Session items.
20. Items for future agendas:
21. Announce next Regular meeting date: June 16, 2015 at 6:00 p.m.
ADJOURN
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO A CLOSED SESSION AT ANY TIME DURING THE
MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA,
PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE.
CERTIFICATION
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS CERTIFIES THAT ON MAY 15, 2015 BY 4 P.M. A COPY OF THE ABOVE NOTICE OF TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, MAY 19, 2015
AT 6:00 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1,
ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE
CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT. A COPY OF THIS NOTICE WAS ALSO
PROVIDED TO THE COUNTY CLERKS OF DENTON AND TARRANT COUNTIES TO BE POSTED ON THEIR WEBSITES
OR AT A PLACE CONVENIENT TO THE PUBLIC PURSUANT TO SECTION 49.063 OF THE WATER CODE AND
SECTION 551.054 OF THE OPEN MEETINGS ACT, CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.
LAURIE SLAGHT, DISTRICT SECRETARY
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