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2016-0216 Regular Meeting Agenda Packet
BOARD OF DIRECTORS Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 February 16, 2016 6:00 P.M. Svore Municipal Boardroom REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Board has authority. Presentation materials to be provided to the Board or displayed in the meeting using District audio‐visual equipment must be submitted in advance in accordance with District Order No. 2014‐ 1204B. REPORTS & UPDATES 1. Fire Department Report for January 2016 a. Operations Report b. Volunteer Recruitment Report attachment: Fire operations report CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and take appropriate action to approve the Consent Agenda. a. January 2016 Check Register b. January 19, 2016 Regular Meeting Minutes c. Resolution No. 2016‐0216A approving submittal of Water Smart Application to the Association of Water Board Directors d. Declare surplus property and authorize disposal by General Manager attachments: January 2016 Check Register January 19, 2016 Regular Meeting Minutes Resolution No. 2016‐0216A AWBD Water Smart Application Surplus Property REGULAR SESSION 3. Consider and take appropriate action to award bid for replacement of fences at Lift Station No. 6 and Lift Station No. 7. Trophy Club Municipal Utility District No. 1 1 of 177 February 16, 2016 - Regular Meeting Agenda Packet attachments: Staff Report Fence bid detail summary 4. Consider and take appropriate action regarding submittal of request for World Trade Center Steel for display at District Fire Station. 5. Consider and take appropriate action regarding possible funding sources for future water system upgrades based on priorities outlined in the Water System Study presented by CP&Y/Wallace Group at the workshop held February 5, 2016. 6. Consider and take appropriate action to approve engineering proposals from CP&Y/Wallace Group including: a. Design of stabilized blocking for aerial sewer line at creek crossing. b. Design of ammonia feed system at water plant. attachment: Wastewater Aerial Crossing improvement project 7. Consider and take appropriate action to approve matters related to May 7, 2016 General Election: a. Order No. 2016‐0216 calling the May 7, 2016 General Election b. Notice of Appointment of Agent c. Joint Election Agreement and Contract for Election Services with Denton County d. Joint Election Agreement and Contract for Election Services with Tarrant County e. Authorize General Manager to sign and execute all necessary documents f. Other necessary actions as may be required for the May 7, 2016 General Election attachments: Order No. 2016‐0216 calling the May 7, 2016 General Election Notice of Appointment of Agent Joint Election Agreement and Contract for Election Services with Denton County (draft) Joint Election Agreement and Contract for Election Services with Tarrant County (draft) 8. Discussion regarding status of appeal of retail water and sewer rates pending with the Public Utility Commission of Texas. attachment: PUC Rate Appeal actions and timeline 9. Presentation and discussion with Legal Counsel regarding requirements of Texas Open Meetings Act and Texas Public Information Act. 10. Consider and take appropriate action regarding the January 2016 combined financials and variance report. a. Combined financials b. Variance report attachments: Combined Financials Variance Report REPORTS & UPDATES 11. General Manager Monthly Report for January 2016 a. Water System Operation b. Wastewater System Operation c. Website Analytics Trophy Club Municipal Utility District No. 1 2 of 177 February 16, 2016 - Regular Meeting Agenda Packet d. Technology – Replacement software for Winocular e. Finance Update Utility Billing Reports Permits Collected f. Project Status Updates Pebble Beach, Timberline, and Pin Oak Court water line upgrade project Campus Circle Water Line Relocation Project Wastewater Treatment Plant Upgrade Project attachments: Water System Operation Wastewater System Operation Website Analytics Utility Billing Reports Permits Collected CLOSED SESSION 12. Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Terms of lnterlocal Agreement for Fire Department Personnel Services with Town of Trophy Club. b. Terms of lnterlocal Agreement for Contractual Personnel Services with Town of Trophy Club. c. Terms of Interlocal Agreement(s) with the Town of Trophy Club for relocation of a 12‐inch water line and for water and sewer service to the future Town Hall Building. d. Legal advice regarding ownership of Annex building at 100 Municipal Drive. e. Appeal of retail water and sewer rates pending with the Public Utility Commission of Texas. RECONVENE INTO REGULAR SESSION 13. Consider and take appropriate action regarding Closed Session items. 14. Items for future agendas: 15. Announce next regular meeting date: Wednesday, March 23, 2016 at 6:00 p.m. attachment: Meeting calendar ADJOURN *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS CERTIFIES THAT BY 6 P.M. ON FEBRUARY 12, 2016 A COPY OF THE ABOVE NOTICE OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, FEBRUARY 16, 2016 AT 6:00 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT AND Trophy Club Municipal Utility District No. 1 3 of 177 February 16, 2016 - Regular Meeting Agenda Packet NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. LAURIE SLAGHT, DISTRICT SECRETARY Trophy Club Municipal Utility District No. 1 4 of 177 February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 5 of 177 February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 16 of 177February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 7 of 177 February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 8 of 177 February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 9 of 177 February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 10 of 177 February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 11 of 177 February 16, 2016 - Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 02/10/16 15:05Page 1AP Checks For Date/Amount RangeBegin Date: 01/01/2016 End Date: 01/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3287 CANTWELL POWER SOLUTIONS 355112/29/15 P 45 122-55080-045-000 Maintenance & Repairs570.00 1370 01/13/16Totals for Check: 1370570.002775 HUDSON ENERGY SERVICES, LLC 12135362 01/11/16 P 45 122-60020-045-000 Electricity/Gas773.67 1385 01/13/16Totals for Check: 1385773.672943 JPMORGAN CHASE BANK NA 122815 12/28/15 P 122-20060-000-000 Procurement Clearing1,427.13 1388 01/13/162943 JPMORGAN CHASE BANK NA 122815 12/28/15 P 135-20060-000-000 Procurement Clearing9,952.67 1388 01/13/16Totals for Check: 138811,379.803256 RED THE UNIFORM TAILOR 00G12357 01/07/16 P 45 122-65010-045-000 Uniforms241.45 1402 01/13/16Totals for Check: 1402241.453094 SIDDONS-MARTIN EMERGENCY GROUP LD-15-1073 12/15/15 P 45 122-65035-045-000 Small Tools1,638.50 1406 01/13/16Totals for Check: 14061,638.501928 THE PRODUCTIVITY CENTER TCFM002123115 12/22/15 P 45 122-60180-045-000 Fire Inspection/Enforcement194.00 1411 01/13/16Totals for Check: 1411194.001083 TX COMM ON FIRE PROTECTION 010816 01/08/16 P 45 122-60080-045-000 Schools & Training85.00 1417 01/13/161083 TX COMM ON FIRE PROTECTION 123115TACKETT 12/31/15 P 45 122-60080-045-000 Schools & Training35.00 1417 01/13/161083 TX COMM ON FIRE PROTECTION 010816SAMPSON 01/08/16 P 45 122-60080-045-000 Schools & Training85.00 1417 01/13/16Totals for Check: 1417205.002623 KIMBROUGH FIRE EXTINQUISHER CO 215547 01/20/16 P 45 122-55080-045-000 Maintenance & Repairs398.50 1428 01/21/16Totals for Check: 1428398.503180 OVERHEAD DOOR FORT WORTH 385126 01/12/16 P 45 122-55080-045-000 Maintenance & Repairs345.00 1435 01/21/16Totals for Check: 1435345.003276 PRO FIRE & SPRINKLER LLC 407701/21/16 P 45 122-55080-045-000 Maintenance & Repairs473.41 1437 01/21/16Totals for Check: 1437473.413256 RED THE UNIFORM TAILOR 0G12357A 01/13/16 P 45 122-65010-045-000 Uniforms756.70 1438 01/21/16Totals for Check: 1438756.703288 Texas Fire Trucks011916 01/19/16 P 122-49900-000-000 Miscellaneous Income4,200.00 1441 01/21/16Totals for Check: 14414,200.003025 VALLELUNGA ENTERPRISES LLC 6365 A 01/25/16 P 45 122-55080-045-000 Maintenance & Repairs178.00 1447 01/25/16Totals for Check: 1447178.00Totals for Fund: 122 Trophy Club MUD Fire Dept.21,354.03Trophy Club Municipal Utility District No. 112 of 177February 16, 2016 - Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 02/10/16 15:05Page 2AP Checks For Date/Amount RangeBegin Date: 01/01/2016 End Date: 01/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1053 N CENTRAL TX COG010516CHITTY 01/05/16 P 10 135-60080-010-000 Schools & Training40.00 1362 01/05/16Totals for Check: 136240.002222 AFLACPR00561 12/04/15 P 135-21312-000-000 Aflac89.78 1363 01/05/162222 AFLACPR00562 12/18/15 P 135-21312-000-000 Aflac89.78 1363 01/05/16Totals for Check: 1363179.563132 Legal ShieldPR00561 12/04/15 P 135-21310-000-000 Legal Plan67.80 1364 01/05/163132 Legal ShieldPR00562 12/18/15 P 135-21310-000-000 Legal Plan67.80 1364 01/05/163132 Legal Shield12252015 12/25/15 P 135-21310-000-000 Legal Plan(00.05) 1364 01/05/16Totals for Check: 1364135.551001 TOWN OF TROPHY CLUB123115PIDSC 12/31/15 P 135-25041-000-000 PID Surcharge Liability135,678.34 1365 01/05/16Totals for Check: 1365135,678.34998 ASHTON WOODS HOMESU0036000413100A 12/31/15 P 135-20050-000-000 A/P Vendors40.57 1366 01/13/16Totals for Check: 136640.571005 ATLAS UTILITY SUPPLY CO. 183284 01/06/16 P 10 135-55080-010-000 Maintenance & Repairs142.69 1367 01/13/16Totals for Check: 1367142.69998 BEAUDRIE, ELIZABETHU0010080580102A 12/31/15 P 135-20050-000-000 A/P Vendors24.67 1368 01/13/16Totals for Check: 136824.67998 BERNAL, JORGEU0030111360205A 12/31/15 P 135-20050-000-000 A/P Vendors57.37 1369 01/13/16Totals for Check: 136957.373287 CANTWELL POWER SOLUTIONS 352612/24/15 P 10 135-65005-010-000 Fuel & Lube530.00 1370 01/13/16Totals for Check: 1370530.00998 CELINSKI, TODDU0030101280203A 12/31/15 P 135-20050-000-000 A/P Vendors16.27 1371 01/13/16Totals for Check: 137116.27998 COLDWELL BANKERU9048030007902A 12/31/15 P 135-20050-000-000 A/P Vendors34.14 1372 01/13/16Totals for Check: 137234.143193 COMPUPAY, INC.PR00564 01/15/16 P 135-21313-000-000 Cafe 125-Medical Reimb452.50 1373 01/13/16Totals for Check: 1373452.503184 DATAPROSE LLCDP1503808 12/31/15 P 30 135-60035-030-000 Postage1,748.12 1374 01/13/163184 DATAPROSE LLCDP1503808 12/31/15 P 30 135-55205-030-000 Utility Billing Contract640.15 1374 01/13/16Totals for Check: 13742,388.272497 DHS AUTOMATION, INC06-1426 01/11/16 P 10 135-69005-010-000 Capital Outlays13,000.00 1375 01/13/16Totals for Check: 137513,000.00998 DUCHAMP, ROBERTU0020000999202A 12/31/15 P 135-20050-000-000 A/P Vendors70.64 1376 01/13/16Trophy Club Municipal Utility District No. 113 of 177February 16, 2016 - Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 02/10/16 15:05Page 3AP Checks For Date/Amount RangeBegin Date: 01/01/2016 End Date: 01/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number DateTotals for Check: 137670.64998 EBBY HALLIDAY REALTORS U0030101261203A 12/31/15 P 135-20050-000-000 A/P Vendors46.67 1377 01/13/16Totals for Check: 137746.67998 ENGELBRECHT, ARTHURU0020001033203A 12/31/15 P 135-20050-000-000 A/P Vendors02.82 1378 01/13/16Totals for Check: 137802.823282 EVERBANK COMMERCIAL FINANCE 3528453 01/07/16 P 30 135-69170-030-000 Copier Lease Installments165.00 1379 01/13/16Totals for Check: 1379165.001026 FEDERAL EXPRESS CORP5-280-20515 12/31/15 P 30 135-60035-030-000 Postage05.55 1380 01/13/16Totals for Check: 138005.55998 FIRST TEXAS HOMESU0037000321100A 12/31/15 P 135-20050-000-000 A/P Vendors64.22 1381 01/13/16Totals for Check: 138164.22998 FLOWERS, ASHLEYU0020001173206A 12/31/15 P 135-20050-000-000 A/P Vendors127.64 1382 01/13/16Totals for Check: 1382127.64998 GIERKEY, GEORGANNU0020001113200A 12/31/15 P 135-20050-000-000 A/P Vendors10.47 1383 01/13/16Totals for Check: 138310.473112 HARCROS CHEMICALS INC 160147885 01/06/16 P 20 135-65030-020-000 Chemicals2,249.85 1384 01/13/16Totals for Check: 13842,249.852775 HUDSON ENERGY SERVICES, LLC 12131665 01/09/16 P 10 135-60020-010-000 Electricity65.77 1385 01/13/162775 HUDSON ENERGY SERVICES, LLC 12131758 01/09/16 P 20 135-60020-020-000 Electricity55.24 1385 01/13/162775 HUDSON ENERGY SERVICES, LLC 12131645 01/09/16 P 20 135-60020-020-000 Electricity62.37 1385 01/13/162775 HUDSON ENERGY SERVICES, LLC 12135327 01/11/16 P 10 135-60020-010-000 Electricity1,612.98 1385 01/13/162775 HUDSON ENERGY SERVICES, LLC 12135584 01/11/16 P 20 135-60020-020-000 Electricity109.33 1385 01/13/16Totals for Check: 13851,905.693124 IRS Tax PaymentPR00564 01/15/16 P 135-21302-000-000 FWH Taxes4,396.45 1386 01/13/163124 IRS Tax PaymentPR00564 01/15/16 P 135-21303-000-000 Social Security Taxes4,980.34 1386 01/13/163124 IRS Tax PaymentPR00564 01/15/16 P 135-21304-000-000 Medicare Taxes1,164.74 1386 01/13/16Totals for Check: 138610,541.532764 JAMIE LYNN MCMAHONPR00564 01/15/16 P 135-21410-000-000 Child Support184.62 1387 01/13/16Totals for Check: 1387184.623167 KEYSTONE PARK SECRETARIAL 130297 01/11/16 P 30 135-60005-030-000 Telephone199.30 1389 01/13/16Totals for Check: 1389199.30998 KINCAID, THOMASU0010200011103A 12/31/15 P 135-20050-000-000 A/P Vendors07.48 1390 01/13/16Totals for Check: 139007.48Trophy Club Municipal Utility District No. 114 of 177February 16, 2016 - Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 02/10/16 15:05Page 4AP Checks For Date/Amount RangeBegin Date: 01/01/2016 End Date: 01/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date998 LENNAR HOMESU9036002802900A 12/31/15 P 135-20050-000-000 A/P Vendors44.92 1391 01/13/16Totals for Check: 139144.92998 LENNAR HOMESU9036002847900A 12/31/15 P 135-20050-000-000 A/P Vendors14.65 1392 01/13/16Totals for Check: 139214.65998 LENNAR HOMESU9036002895900A 12/31/15 P 135-20050-000-000 A/P Vendors38.06 1393 01/13/16Totals for Check: 139338.06998 LENNAR HOMESU9036002906900A 12/31/15 P 135-20050-000-000 A/P Vendors57.73 1394 01/13/16Totals for Check: 139457.73998 LEONAKIS, TIMOTHYU0030121605212A 12/31/15 P 135-20050-000-000 A/P Vendors21.19 1395 01/13/16Totals for Check: 139521.191885 NORTHWEST INDEPENDENT SCHOOL 121615 12/16/15 P 30 135-60079-030-000 Public Education126.00 1396 01/13/16Totals for Check: 1396126.001056 OFFICE DEPOT, INC81279748001 12/16/15 P 30 135-65085-030-000 Office Supplies106.75 1397 01/13/161056 OFFICE DEPOT, INC812797574001 12/16/15 P 30 135-65085-030-000 Office Supplies13.69 1397 01/13/16Totals for Check: 1397120.443281 Ohio CSPCPR00564 01/15/16 P 135-21410-000-000 Child Support193.29 1398 01/13/16Totals for Check: 1398193.292842 OMNISITE4895301/01/16 P 20 135-60010-020-000 Communications/Mobiles276.00 1399 01/13/16Totals for Check: 1399276.00998 PCI UTILITIESU0511000119504A 12/31/15 P 135-20050-000-000 A/P Vendors648.46 1400 01/13/16Totals for Check: 1400648.46998 PULTE HOMESU9036002900900A 12/31/15 P 135-20050-000-000 A/P Vendors58.92 1401 01/13/16Totals for Check: 140158.923176 REY-MAR CONSTRUCTION2 CAMPUS CIRCLE 01/08/16 P 10 135-55080-010-000 Maintenance & Repairs12,215.81 1403 01/13/163176 REY-MAR CONSTRUCTION011216 01/12/16 P 10 135-55080-010-000 Maintenance & Repairs7,650.00 1403 01/13/16Totals for Check: 140319,865.81998 SAGER, SCOTTU0010020132110A 12/31/15 P 135-20050-000-000 A/P Vendors52.64 1404 01/13/16Totals for Check: 140452.642526 SCOOP218312/21/15 P 10 135-55080-010-000 Maintenance & Repairs349.00 1405 01/13/16Totals for Check: 1405349.00998 SMITH, JOHNU0042330002201A 12/31/15 P 135-20050-000-000 A/P Vendors24.44 1407 01/13/16Totals for Check: 140724.44Trophy Club Municipal Utility District No. 115 of 177February 16, 2016 - Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 02/10/16 15:05Page 5AP Checks For Date/Amount RangeBegin Date: 01/01/2016 End Date: 01/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date2440 TARRANT CTY PUBLIC HEALTH LAB 27141MUD 12/31/15 P 10 135-55135-010-000 Lab Analysis200.00 1408 01/13/162440 TARRANT CTY PUBLIC HEALTH LAB 27142PID 12/31/15 P 10 135-55135-010-001 Lab Analysis for PID80.00 1408 01/13/16Totals for Check: 1408280.003113 TCDRSPR00564 01/15/16 P 135-21317-000-000 TCDRS6,778.22 1409 01/13/16Totals for Check: 14096,778.223159 Terri Sisk120915 12/09/15 P 30 135-50070-030-000 Employee Relations11.44 1410 01/13/16Totals for Check: 141011.443080 THE WALLACE GROUP, INC. 4487510/31/15 P 10 135-55005-010-000 Engineering19,593.33 1412 01/13/163080 THE WALLACE GROUP, INC. 4487310/31/15 P 30 135-55070-030-000 Independent Labor3,877.60 1412 01/13/163080 THE WALLACE GROUP, INC. 4487710/31/15 P 10 135-55005-010-000 Engineering380.00 1412 01/13/16Totals for Check: 141223,850.93998 TIMMINS, NORMANU0020001119201A 12/31/15 P 135-20050-000-000 A/P Vendors52.64 1413 01/13/16Totals for Check: 141352.641001 TOWN OF TROPHY CLUB123115REFUSE 12/31/15 P 135-25040-000-000 Town-Storm Drainage35,621.07 1414 01/13/161001 TOWN OF TROPHY CLUB123115REFUSE 12/31/15 P 135-25000-000-000 Refuse63,231.14 1414 01/13/161001 TOWN OF TROPHY CLUB123115REFUSE 12/31/15 P 135-25010-000-000 Refuse Tax5,172.95 1414 01/13/16Totals for Check: 1414104,025.161081 TRI COUNTY ELECTRIC22098880011215 12/29/15 P 20 135-60020-020-000 Electricity202.28 1415 01/13/161081 TRI COUNTY ELECTRIC23098880011215 12/29/15 P 20 135-60020-020-000 Electricity28.10 1415 01/13/161081 TRI COUNTY ELECTRIC8007827471215 12/29/15 P 20 135-60020-020-000 Electricity345.01 1415 01/13/16Totals for Check: 1415575.391000 TROPHY CLUB MUD (WATER BILLS) 123115 12/31/15 P 30 135-60025-030-000 Water108.60 1416 01/13/161000 TROPHY CLUB MUD (WATER BILLS) 123115 12/31/15 P 45 122-60025-045-000 Water210.97 1416 01/13/16Totals for Check: 1416319.573225 US Bank Voyager Fleet Systems 869338111552 12/24/15 P 10 135-65005-010-000 Fuel & Lube688.41 1418 01/13/163225 US Bank Voyager Fleet Systems 869338111552 12/24/15 P 20 135-65005-020-000 Fuel & Lube633.71 1418 01/13/163225 US Bank Voyager Fleet Systems 869338111552 12/24/15 P 45 122-65005-045-000 Fuel & Lube473.01 1418 01/13/16Totals for Check: 14181,795.131058 VERIZON WIRELESS9758043742 12/02/15 P 10 135-60010-010-000 Communications/Mobiles297.21 1419 01/13/161058 VERIZON WIRELESS9758043742 12/02/15 P 20 135-60010-020-000 Communications/Mobiles262.08 1419 01/13/161058 VERIZON WIRELESS9758043742 12/02/15 P 30 135-60010-030-000 Communications/Mobiles37.99 1419 01/13/16Totals for Check: 1419597.283236 WHOLESALE CARRIER SERVICES INC 3342189 01/01/16 P 30 135-55030-030-000 Software & Support1,101.17 1420 01/13/16Totals for Check: 14201,101.173287 CANTWELL POWER SOLUTIONS 352512/24/15 P 20 135-65005-020-000 Fuel & Lube400.00 1421 01/21/16Totals for Check: 1421400.00Trophy Club Municipal Utility District No. 116 of 177February 16, 2016 - Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 02/10/16 15:05Page 6AP Checks For Date/Amount RangeBegin Date: 01/01/2016 End Date: 01/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1030 CITY OF FORT WORTH123115IMPACT 12/31/15 P 135-20500-000-000 Fort Worth Water-Impact Fees 56,769.00 1422 01/21/16Totals for Check: 142256,769.001026 FEDERAL EXPRESS CORP5-287-44366 01/14/16 P 30 135-60035-030-000 Postage11.10 1423 01/21/16Totals for Check: 142311.101139 G & K SERVICES1159144236 12/21/15 P 30 135-55100-030-000 Building Maint & Supplies130.89 1424 01/21/16Totals for Check: 1424130.891372 HACH COMPANY9747086 01/12/16 P 10 135-65030-010-000 Chemicals100.74 1425 01/21/16Totals for Check: 1425100.742775 HUDSON ENERGY SERVICES, LLC 8986001/11/16 P 20 135-60020-020-000 Electricity543.55 1426 01/21/162775 HUDSON ENERGY SERVICES, LLC 8989001/11/16 P 20 135-60020-020-000 Electricity10,721.06 1426 01/21/162775 HUDSON ENERGY SERVICES, LLC 8998401/11/16 P 10 135-60020-010-000 Electricity9,213.22 1426 01/21/16Totals for Check: 142620,477.831834 IDEXX DISTRIBUTION, INC 295556332 12/01/15 P 20 135-65045-020-000 Lab Supplies171.21 1427 01/21/16Totals for Check: 1427171.212623 KIMBROUGH FIRE EXTINQUISHER CO 215530 01/20/16 P 10 135-55080-010-000 Maintenance & Repairs403.00 1428 01/21/162623 KIMBROUGH FIRE EXTINQUISHER CO 215530 01/20/16 P 20 135-55080-020-000 Maintenance & Repairs78.50 1428 01/21/16Totals for Check: 1428481.503050 LANCE HOLT123115 02/01/16 P 20 135-60080-020-000 Schools & Training325.00 1429 01/21/16Totals for Check: 1429325.003216 M3 Networks29901161 01/14/16 P 30 135-60360-030-000 Furniture/Equipment < $5000656.38 1430 01/21/16Totals for Check: 1430656.383186 MEMBERS BUILDING MAINTENANCE TC1512TCMUD 12/31/15 P 30 135-55120-030-000 Cleaning Services843.75 1431 01/21/16Totals for Check: 1431843.753115 METLIFE GROUP BENEFITS 020116 02/01/16 P 135-21308-000-000 Dental1,478.27 1432 01/21/163115 METLIFE GROUP BENEFITS 020116 02/01/16 P 135-21309-000-000 Vision314.71 1432 01/21/163115 METLIFE GROUP BENEFITS 020116 02/01/16 P 135-21311-000-000 Voluntary Life263.59 1432 01/21/163115 METLIFE GROUP BENEFITS 020116 02/01/16 P 135-21315-000-000 Short Term Disability76.33 1432 01/21/163115 METLIFE GROUP BENEFITS 020116 02/01/16 P 10 135-50029-010-000 Life Insurance & Other187.38 1432 01/21/163115 METLIFE GROUP BENEFITS 020116 02/01/16 P 20 135-50029-020-000 Life Insurance & Other322.90 1432 01/21/163115 METLIFE GROUP BENEFITS 020116 02/01/16 P 30 135-50029-030-000 Life Insurance & Other363.39 1432 01/21/16Totals for Check: 14323,006.572665 MIGUEL CRUZ2015-04 12/30/15 P 30 135-55070-030-000 Independent Labor97.50 1433 01/21/16Totals for Check: 143397.501238 NORTH TEXAS PUMP CO.1184201/06/16 P 20 135-55080-020-000 Maintenance & Repairs665.00 1434 01/21/16Totals for Check: 1434665.00Trophy Club Municipal Utility District No. 117 of 177February 16, 2016 - Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 02/10/16 15:05Page 7AP Checks For Date/Amount RangeBegin Date: 01/01/2016 End Date: 01/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3156 OXIDOR LABORATORIES LLC 15120674 12/28/15 P 20 135-55135-020-000 Lab Analysis246.00 1436 01/21/163156 OXIDOR LABORATORIES LLC 15120693 12/29/15 P 20 135-55135-020-000 Lab Analysis176.00 1436 01/21/163156 OXIDOR LABORATORIES LLC 16010042 01/04/16 P 20 135-55135-020-000 Lab Analysis246.00 1436 01/21/163156 OXIDOR LABORATORIES LLC 16010074 01/05/16 P 20 135-55135-020-000 Lab Analysis176.00 1436 01/21/163156 OXIDOR LABORATORIES LLC 16010138 01/11/16 P 20 135-55135-020-000 Lab Analysis246.00 1436 01/21/16Totals for Check: 14361,090.001029 STAR-TELEGRAM OPERATING LTD 336455161 01/03/16 P 30 135-60125-030-000 Advertising660.68 1439 01/21/161029 STAR-TELEGRAM OPERATING LTD B0861921 CREDIT 10/31/15 P 30 135-60125-030-000 Advertising(613.62) 1439 01/21/16Totals for Check: 143947.061163 STW INC2366011/30/15 P 30 135-55030-030-000 Software & Support742.80 1440 01/21/16Totals for Check: 1440742.803080 THE WALLACE GROUP, INC. 4505612/31/15 P 30 135-69005-030-000 Capital Outlays1,427.50 1442 01/21/16Totals for Check: 14421,427.501001 TOWN OF TROPHY CLUB1181601/18/16 P 30 135-55100-030-000 Building Maint & Supplies87.50 1443 01/21/161001 TOWN OF TROPHY CLUB1181601/18/16 P 30 135-60020-030-000 Electricity/Gas746.10 1443 01/21/161001 TOWN OF TROPHY CLUB1181601/18/16 P 45 122-55030-045-000 Software & Support462.50 1443 01/21/161001 TOWN OF TROPHY CLUB1181601/18/16 P 45 122-50060-045-000 Pre-employment Physicals/Test54.00 1443 01/21/161001 TOWN OF TROPHY CLUB1181601/18/16 P 30 135-60020-030-000 Electricity/Gas914.23 1443 01/21/161001 TOWN OF TROPHY CLUB1181601/18/16 P 45 122-60010-045-000 Communications/Mobiles151.83 1443 01/21/16Totals for Check: 14432,416.161973 TX COMMISSION ENVIRONMENTAL QU P0473/2015 12/31/15 P 135-25045-000-000 TCEQ Reg Assessment Charge21,440.46 1444 01/21/16Totals for Check: 144421,440.463274 U.S. Postal Service (CMRS-FP) 012016 01/20/16 P 30 135-60035-030-000 Postage1,000.00 1445 01/21/16Totals for Check: 14451,000.00999 Jimmy Elmore012516GENERATOR 01/25/16 P 135-49026-000-000 Proceeds from Sale of Assets500.00 1446 01/25/16Totals for Check: 1446500.002222 AFLACPR00564 01/15/16 P 135-21312-000-000 Aflac89.78 1448 01/29/162222 AFLACPR00565 01/29/16 P 135-21312-000-000 Aflac89.78 1448 01/29/16Totals for Check: 1448179.563193 COMPUPAY, INC.PR00565 01/29/16 P 135-21313-000-000 Cafe 125-Medical Reimb452.50 1449 01/29/16Totals for Check: 1449452.503124 IRS Tax PaymentPR00565 01/29/16 P 135-21302-000-000 FWH Taxes4,608.87 1450 01/29/163124 IRS Tax PaymentPR00565 01/29/16 P 135-21303-000-000 Social Security Taxes5,154.48 1450 01/29/163124 IRS Tax PaymentPR00565 01/29/16 P 135-21304-000-000 Medicare Taxes1,205.46 1450 01/29/16Totals for Check: 145010,968.812764 JAMIE LYNN MCMAHONPR00565 01/29/16 P 135-21410-000-000 Child Support184.62 1451 01/29/16Trophy Club Municipal Utility District No. 118 of 177February 16, 2016 - Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 02/10/16 15:05Page 8AP Checks For Date/Amount RangeBegin Date: 01/01/2016 End Date: 01/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number DateTotals for Check: 1451184.623132 Legal ShieldPR00564 01/15/16 P 135-21310-000-000 Legal Plan30.41 1452 01/29/163132 Legal ShieldPR00565 01/29/16 P 135-21310-000-000 Legal Plan30.41 1452 01/29/163132 Legal Shield012916 01/29/16 P 135-21310-000-000 Legal Plan(00.02) 1452 01/29/16Totals for Check: 145260.803281 Ohio CSPCPR00565 01/29/16 P 135-21410-000-000 Child Support193.29 1453 01/29/16Totals for Check: 1453193.293113 TCDRSPR00565 01/29/16 P 135-21317-000-000 TCDRS6,905.30 1454 01/29/16Totals for Check: 14546,905.30Totals for Fund: 135 MUD 1 General Fund461,325.22Trophy Club Municipal Utility District No. 119 of 177February 16, 2016 - Regular Meeting Agenda Packet Grand Totals:482,679.25****** End of Report *********Trophy Club Municipal Utility District No. 120 of 177February 16, 2016 - Regular Meeting Agenda Packet REGULAR MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS January 19, 2016 at 6:00 P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Regular Session on January 19, 2016 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss President Neil Twomey Vice President Kevin Carr Secretary/Treasurer Jim Thomas Director Jim Hase Director STAFF PRESENT: Jennifer McKnight General Manager Laurie Slaght District Secretary Renae Gonzales Finance Manager Terri Sisk Administration Manager Mike McMahon Water Superintendent Danny Thomas Fire Chief Pam Liston General Legal Counsel GUESTS PRESENT: Rod Abbot Lafollett & Company Chase McCrea JSB Properties, LP. Josh Millsap P.E. Bury Inc. Jay Reissig P.E. Halff Engineering CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of January 19, 2016, and called the meeting to order and announced a quorum present at 6:00 p.m. REPORTS & UPDATES 1. Fire Department Report for December 2015 a. President’s announcement of Fire Chief’s retirement on June 3, 2016 b. Operations Report c. Volunteer Recruitment Report d. Memo dated January 12, 2016 from Fire Chief regarding daily duties, Time Out of Station, and Training President Moss announced that Fire Chief Danny Thomas would be retiring on June 3, 2015. Moss stated, Trophy Club Municipal Utility District No. 1 21 of 177 February 16, 2016 - Regular Meeting Agenda Packet “Chief Thomas, 34 years, 15 years as our Fire Chief, a remarkable achievement. Not only that, you are a highly respected member of our community by all of our residents as well as by all of the government people. We are truly going to miss you and with your announcement of your retirement on June 3, I think by now everybody is aware of it and all of us feel bad that this had to happen, but we know that you’re moving on to another area. We want to wish you the best fortune and the best luck. We are going to miss you Chief Thomas, thank you for your service to us”. Chief Thomas thanked President Moss and the Board. Chief Thomas presented his monthly reports to the Board and answered questions related thereto. CONSENT AGENDA 2. Consider and take appropriate action to approve the Consent Agenda. a. December 2015 Check Register b. December 15, 2015 Regular Meeting Minutes c. Quarterly Investment Report: 1st Quarter FY 2016 d. Cash Needs e. Tax Collections Report: 1st Quarter FY 2016 f. Partial Release and Abandonment of Easement for sewer line relocated in the Isle of Turnberry g. Director attendance at Texas Rural Water Association (TRWA) conference to be held in Fort Worth, Texas March 23‐24, 2016. Motion made by Director Twomey and seconded by Director Carr to approve the consent agenda as presented. Motion carried unanimously REGULAR SESSION 3. Consider and take appropriate action to approve the Fiscal Year 2015 Annual Financial Audit performed by LaFollett & Company, PLLC. Rod Abbot with Lafollett & Company, PLLC. presented the Board with Fiscal Year 2015 Annual Financial Audit. Mr. Abbott stated the District received a clean audit. President Moss thanked the Finance Staff and the General Manager for their hard work to make this audit a success. Motion made by Director Twomey and seconded by Director Thomas to accept the Fiscal Year 2015 Audit performed by LaFollett & Company, PLLC as presented. Motion carried unanimously 4. Consider and take appropriate action to approve bid and award contract for the Solana Campus Circle 12‐inch water line relocation project. The General Manager McKnight stated that 4 bids were received and presented the verified bid tabulations and the letter of recommendation from project engineers Halff Associates, Inc. (Halff). Rey‐Mar Construction is the low bidder with a bid of $164,280.00. Halff recommends the District use Rey‐Mar Construction for the Solana Campus Circle Water Line project. Trophy Club Municipal Utility District No. 1 22 of 177 February 16, 2016 - Regular Meeting Agenda Packet McKnight stated that the District has worked with Rey‐Mar on several projects in the District and staff has always been satisfied with the quality of their work. Motion made by Director Twomey and seconded by Director Thomas to approve the bid by Rey‐Mar Construction and award the contract for an amount not to exceed $164,280.00 for the Solana Campus Circle 12‐inch water line relocation project. Motion carried unanimously 5. Discussion regarding potential Non‐Standard Water and Wastewater Agreement with JSB Properties, Inc. including internal and offsite improvements necessary for service. V. Chase McCrea III, CFO with Beck Ventures, Inc. presented the Board with an overview of the proposal for the Towne Center Non‐Standard Service Agreement. Mr. McCrea and Josh Millsap, Senior Vice President with Bury Civil Engineering answered questions regarding the development. Mr. McCrea stated that he and Mr. Millsap had met with McKnight and that those meetings were very helpful in moving the negotiation along. General Manager McKnight explained to the Board where we are in this process and that further discussion would take place in Closed Session. 6. Consider and take appropriate action to approve submittal of Fire Department Standard Operating Guidelines (SOG) for legal review and set timeline for final board approval and departmental implementation. Lou Opipare stated that before he even got started, he was done. The Town Manager on 3 different calls stated that the Town is revamping their policy as well and that is very important to the Town of Trophy Club. The board requested that the following changes be made to the current SOG’s: Include sign off on acceptance and on policy revision dates Number pages Insert appendix into document Remove language stating approval is needed by Town Manager for Fire policies Address automatic aid Section 102a – vacation ‐ change wording to refer to Town policy Motion made by Director Carr and seconded by Director Twomey to approve the final draft of the Fire SOG’s with the above changes implanted and have the final draft sent to legal counsel for review. Motion carried unanimously 7. Consider and take appropriate action regarding key recommendations from Emergency Services Consulting International (ESCI) Report from December 2015. (Twomey) Director Twomey stated that there were a number of recommendations in the final report from ESCI and he believes that the Board should follow up. Director Twomey would like to sit down with the Fire Chief once a month to make progress with the recommendations. Trophy Club Municipal Utility District No. 1 23 of 177 February 16, 2016 - Regular Meeting Agenda Packet Director Thomas would like to make sure it is determined who the Fire Chief reports to prior to anyone addressing issues with the Board. Motion made by Director Twomey and seconded by Director Carr to follow up on the ESCI report recommendations and would like to nominate himself and Lou Opipare to work with the Fire Chief and provide a report to the board monthly. Motion carried unanimously 8. Consider and take appropriate action regarding status of water system study by the Wallace Group/CP&Y Engineering and set the date for Board Workshop to review and discuss the results. (Carr/Hase) The Directors will send the General Manager the dates that they are available to hold a workshop during first week of February. Discussion Only, No action taken 9. Discussion regarding status of appeal of retail water and sewer rates pending with the Public Utility Commission of Texas. General Manager McKnight presented the Board with a status update regarding the filings with the Public Utility Commission for the appeal of water and sewer rates. She stated a timeline and filings are available on the District website. To date, the District has spent $17,425.30 on legal fees representing the District tax payers. Those funds have been paid from the $80,000 legal retainer. Discussion Only, No action taken 10. Consider and take appropriate action regarding a contract extension with AT&T for tower use at 2114 TW King Road. Motion made by Director Twomey and seconded by Director Carr to table this item and have the District staff provide General Legal Counsel with the information needed to propose a more fair and equitable contract and have District Staff present it at a future meeting. Motion carried unanimously 11. Consider and take appropriate action regarding enforcement of drought restrictions. (J. Thomas) Director Carr would like to have the District enforce the current directives in the Drought Policy by enforcing administrative policies. Director Twomey feels that enforcement of the policy belongs to the Town and not to the District. General Manager McKnight stated that the District’s Rate Order states that an administrative penalty can be added to the customer’s bill and that the Town has an ordinance allowing the Town law enforcement to issue citations. Motion made by Director Carr and seconded by Director Thomas to continue education programs and enforce the administrative penalties that are allowed by the Drought policy giving customers one Trophy Club Municipal Utility District No. 1 24 of 177 February 16, 2016 - Regular Meeting Agenda Packet notice of violation and then applying the administrative penalty to their bill. For: Carr Against: Moss, Twomey, Hase and Thomas Motion Failed 4‐1 12. Consider and take appropriate action regarding security at District buildings and facilities including: a. Receive update from Security Committee regarding their meeting with the Town of Trophy Club b. Approve Resolution No. 2016‐0119 adopting Building Security and Access Policy as revised by Security Committee (Twomey/J. Thomas) c. Provide staff direction regarding purchase of video monitoring system for Svore building (J. Thomas) Director Moss would like to have the District provide a badge to the election staff so they can use the kitchen. Director Thomas would like to have this item moved to Closed Session to seek legal advice from Attorney Liston. Motion carried unanimously 13. Consider and take appropriate action regarding Solana customer annual cost summary and customer meetings. (J. Thomas) Director Thomas presented a copy of the adopted water and sewer rates from the Town of Westlake for the Board to review. General Manager McKnight suggested the Board assign two directors to deliver the letters to our Solana customers. Director Thomas and Director Twomey will hand deliver the information. Motion made by Director Carr and seconded by Director Hase to have Director Thomas and Director Twomey present the savings regarding the rates and savings comparisons to our Westlake customers. Motion carried unanimously 14. Consider and take appropriate action regarding the December 2015 combined financials and variance report. a.Combined financials b.Variance report Motion made by Director Carr and seconded by Director Twomey to approve the December 2015 combined financials and variance report. For: Carr, Twomey, Hase and Moss Absent: Thomas Motion passed REPORTS & UPDATES 15. General Manager Monthly Report for December 2015 a. Water System Operation b. Wastewater System Operation Trophy Club Municipal Utility District No. 1 25 of 177 February 16, 2016 - Regular Meeting Agenda Packet c. Website Analytics d. Finance Update Utility Billing Reports PID Connections Permits Collected e. Project Status Updates Pebble Beach, Timberline, and Pin Oak Court water line upgrade project Wastewater Treatment Plant Upgrade Project f. Election Calendar for May 7, 2016 Board of Directors General Election General Manager McKnight presented her monthly update to the Board and answered questions related thereto. The Board Convened into Closed Session at 8:53 p.m. CLOSED SESSION 16. Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contract for Wastewater Treatment Plant Improvements with Webber‐Cadagua Partners: contractor request for damage compensation due to permitting delays. b. Terms of Non‐Standard Water and Wastewater Agreement with JSB Properties, Inc. for the development known as Trophy Club Town Center. c. lnterlocal Agreement for Fire Department Personnel Services with Town of Trophy Club dated January 7, 2013. (Carr) d. lnterlocal Agreement for Contractual Personnel Services with Town of Trophy Club dated January 7, 2013. (Carr) e. Appeal of retail water and sewer rates pending with the Public Utility Commission of Texas. The Board Reconvened Into Regular Session at 10: 22 p.m. 17.Consider and take appropriate action regarding Closed Session items. Regarding Agenda Item 12 (a‐c): Motion made by Director Twomey and seconded by Director Thomas to table the Building Security and Access Policy. Based on an email that Director Twomey received from the Town Manager today regarding this policy, the board directs the General Manager to request a list from the Town Manager of town staff that require access to the water and wastewater facilities and in an effort to plan for the future, the Board directs the General Manager to commence research on a new security system for the District facilities. Motion carried unanimously Regarding Agenda Item 16b. Terms of Non‐Standard Water and Wastewater Agreement with JSB Properties, Inc. for the development known as Trophy Club Town Center. Trophy Club Municipal Utility District No. 1 26 of 177 February 16, 2016 - Regular Meeting Agenda Packet Motion made by Director Carr and seconded by Director Twomey to make updates in the agreement as discussed, and authorize the General Manager to execute agreement after review and approval of legal counsel. Motion carried unanimously Regarding Agenda Item 16c. lnterlocal Agreement for Fire Department Personnel Services with Town of Trophy Club dated January 7, 2013. (Carr) Motion made by Director Carr and seconded by Director Hase to exercise section 6.02 of the contract to terminate the Interlocal Agreement with the Town of Trophy Club for Fire Department Personnel Services. Motion carried unanimously Regarding Agenda Item 16d d. lnterlocal Agreement for Contractual Personnel Services with Town of Trophy Club dated January 7, 2013. (Carr) Motion made by Director Carr and seconded by Director and exercise section 4.01 to terminate the Interlocal Agreement with the Town of Trophy Club for Contractual Personnel Services. Motion carried unanimously 18.Items for future agendas: 19.Announce next regular meeting date: February 16, 2016 at 6:00 p.m. ADJOURN President Moss adjourned the Meeting at 10:28 p.m ___________________________ Jim Moss, President ____________________________ (SEAL) Kevin R. Carr, Secretary ____________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 27 of 177 February 16, 2016 - Regular Meeting Agenda Packet RESOLUTION NO. 2016-0216 RESOLUTION OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS APPROVING SUBMITTAL OF THE WATER SMART APPLICATION FOR INCLUSION IN THE ASSOCIATION OF WATER BOARD DIRECTORS WATER SMART PARTNERS PROGRAM WHEREAS, the Board of Directors (the "Board") of Trophy Club Municipal Utility District No. 1 (the "District") has reviewed all the requirements for participation in the Association of Water Board Directors Water Smart Partners Program and has taken concrete steps to help their customers learn to value the water they use and to conserve water year-round; and WHEREAS, the Board has discussed and reviewed the District's application in its entirety and has confirmed the inclusion of all necessary documentation required for submission to the Association of Water Board Directors Water Smart Partners Program; and WHEREAS, the District has fulfilled all the necessary requirements for inclusion in the Association of Water Board Directors Water Smart Partners Program; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: Section 1. The Board does hereby approve the submittal of the 2016 Water Smart Application for the period of 1 January 2015 – 31 December 2015 for participation in the Association of Water Board Directors Water Smart Partners Program. Section 2. The President or Vice President is authorized to execute and the Secretary or Assistant Secretary is authorized to attest this Resolution on behalf of the Board of the District and to do any and all things necessary to carry out the intent hereof. ADOPTED, APPROVED, AND EFFECTIVE this 16th day of February 2016. ATTEST: Jim Moss President, Board of Directors (SEAL) Kevin R. Carr Secretary, Board of Directors Trophy Club Municipal Utility District No. 1 28 of 177 February 16, 2016 - Regular Meeting Agenda Packet MISC. SCRAP PARTS – VALUE EST. $100 MISC. BRASS – VALUE EST $500 Trophy Club Municipal Utility District No. 1 29 of 177 February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 30 of 177 February 16, 2016 - Regular Meeting Agenda Packet 2002 FORD F150 EST VALUE $1000 Trophy Club Municipal Utility District No. 1 31 of 177 February 16, 2016 - Regular Meeting Agenda Packet STAFF REPORT AGENDA ITEM – FENCE BIDS LIFT STATIONS NO. 6 & NO. 7 STAFF REPORT Replacement fences were budgeted in FY 2016 for Lift Station No. 6 and Lift Station No. 7. An adjacent homeowner requested that LS#6 fencing be a “stone wall” type fencing. Therefore, staff bid lift station number 6 for two alternates: cedar fencing and composite stone fencing. Fencing for the two projects was budgeted at $15,000 and the composite stone was significantly over budget. A bid summary is attached and references were checked for the low bidder, Diamond Fence. All references were positive. STAFF RECOMMENDATION Staff recommends awarding the bid for Lift Station No. 6 alternate number 1 (cedar fencing) and for Lift Station No. 7 to Diamond Fence in the amount of $15,592.24. Trophy Club Municipal Utility District No. 1 32 of 177 February 16, 2016 - Regular Meeting Agenda Packet Fence Bids for Lift Station No. 6 and No. 7February 2016Item No.Lift Station #6, Alternative 1 (Cedar Fence)Diamond Fence All Texas Fence DC Dake Construction1Remove and dispose of approximately 138 linear feet of wood fencing, gates and fence poles. $ 207.00 $ 552.00 $ 400.00 2Install 122 linear feet of concrete footer with 1 foot below ground, 6 inches above ground, and 12 inches wide, with 3 rows of #4 rebar on each side of beam. Concrete must be 3000 psi minimum. . Install drainage pipe system within concrete footer. $ 2,592.50 $ 4,758.00 $ 9,700.00 3Install galvanized steel poles (minimum 1 pole per 8 feet of fence). Poles to be minimum schedule 40 and must be buried a minimum 3 feet below ground. Caps to be installed on top of posts. $ 1,169.98 $ 1,586.00 $ 3,000.00 4Install 122 linear feet of fencing and (2) 8 feet wide gate panels of 8 foot tall red cedar fence with 5 rows of 2x4 red cedar rails, and 2 x 8 cedar cap with 1 x 4 trim, and a 1 x 4 red cedar trim board along bottom. The drive through gate panels will be 8 foot tall red cedar. $ 4,514.00 $ 4,392.00 $ 7,800.00 5Pre‐dip all fencings, gate panels, rails, and pickets with Wood Defender or Ready Seal stain. $ 1,079.70 $ 552.00 $ 1,200.00 TOTAL AMOUNT FOR LIFT STATION #6, ALTERNATIVE 1 $ 9,563.18 $ 11,840.00 $ 22,100.00 Item No.Lift Station #6, Alternative 2 (Composite Fence)Diamond FenceAll Texas Fence DC Dake Construction1Remove and dispose of approximately 138 linear feet of wood fencing, gates and fence poles. $ 207.00 NO BID $ 400.00 2Install 122 linear feet of 8 foot tall beige composite stone fence panels with columns and trim for professional appearance. $ 18,910.00 NO BID $ 22,000.00 3Install galvanized steel poles for gates. Poles to be minimum schedule 40 and must be buried a minimum 3 feet below ground. Caps to be installed on top of posts. $ 200.00 NO BID $ 1.00 4Install two (2) 8 foot wide gate panels. The drive through gate panels will be 8 foot tall red cedar. $ 900.00 NO BID $ 2,600.00 5Pre‐dip all gate panels, rails, and pickets with Wood Defender or Ready Seal stain. $ 141.60 NO BID $ 200.00 TOTAL AMOUNT FOR LIFT STATION #6, ALTERNATIVE 2 $ 20,358.60 NO BID $ 25,201.00 Trophy Club Municipal Utility District No. 133 of 177February 16, 2016 - Regular Meeting Agenda Packet Fence Bids for Lift Station No. 6 and No. 7February 2016Item No.Lift Station #7 (Cedar Fence)Diamond Fence All Texas Fence DC Dake Construction1Remove and dispose of approximately 88 feet of wood fencing, barbed wire, gates and fence poles. $ 132.00 $ 352.00 $ 300.00 2Install 74 linear feet of concrete footer with 1 foot below ground, 6 inches above ground, and 12 inches wide, with 3 rows of #4 rebar on each side of beam. Concrete must be 3000 psi minimum. . Install drainage pipe system within concrete footer. $ 1,572.50 $ 3,996.00 $ 6,700.00 3Install galvanized steel poles (minimum 1 pole per 8 feet of fence). Poles to be minimum schedule 40 and must be buried a minimum 3 feet below ground. Caps to be installed on top of posts. $ 709.66 $ 962.00 $ 1,900.00 4Install 74 linear feet of fencing and two (2) 7 foot wide gate panels of 8 foot tall red cedar fence with 5 rows of 2x4 red cedar rails, and 2 x 8 cedar cap with 1 x 4 trim, and a 1 x 4 red cedar trim board along bottom. The drive through gate panels will be 8 foot tall red cedar. $ 2,960.00 $ 2,664.00 $ 6,000.00 5Pre‐dip all fencings, gate panels, rails, and pickets with Wood Defender or Ready Seal stain. $ 654.90 $ 352.00 $ 800.00 TOTAL AMOUNT FOR LIFT STATION #7 $ 6,029.06 $ 8,326.00 $ 15,700.00 Diamond FenceAll Texas Fence DC Dake ConstructionTotal Bids for LS#6 Alt. 1 and LS#715,592.24$ 20,166.00$ 37,800.00$ Total Bids for LS#6 Alt. 2 and LS#726,387.66$ No Bid Alt. 240,901.00$ Trophy Club Municipal Utility District No. 134 of 177February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 35 of 177 February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 36 of 177 February 16, 2016 - Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 37 of 177 February 16, 2016 - Regular Meeting Agenda Packet ORDER NO. 2016-0216 AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 CALLING AN ELECTION FOR DIRECTORS AND APPROVING AGREEMENTS WITH DENTON AND TARRANT COUNTIES TO CONDUCT SAID ELECTION WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is a conservation and reclamation district, a governmental agency of the State of Texas, created under Article XVI, Sec. 59 of the Texas Constitution by order of the Texas Natural Resource Conservation Commission, now the Texas Commission on Environmental Quality (“TCEQ”), and the District operates under Chapters 49 and 54 of the Texas Water Code, as amended; WHEREAS, the Board of Directors of the District desires to conduct and hereby calls an election for the purpose of electing two (2) directors of Trophy Club Municipal Utility District No. 1 on May 7, 2016; WHEREAS, Section 271.002 et seq. of the Election Code authorizes joint elections to be held by certain entities, including two or more political subdivisions in all or part of the same territory, provided the governing bodies enter into an agreement to hold the election jointly; WHEREAS, pursuant to Section 271.003 of the Election Code, a regular county polling place may be used for a common polling place in a joint election, and the voters of a political subdivision may be served in a joint election by a common polling place outside the boundary of the political subdivision if the location can adequately and conveniently serve the affected voters and will facilitate the orderly conduct of the election; WHEREAS, the District intends to enter into one or more joint election contracts with other political subdivisions in Denton and Tarrant Counties conducting an election on May 7, 2016 and further intends to enter into contracts with Denton and Tarrant Counties to conduct said joint election; and WHEREAS, the Board of Directors of the District, in an open, public meeting, proper notice of which has been given as required by law, has given consideration to calling a directors election for May 7, 2016 and entering into agreements with Denton County and Tarrant County for purpose of conducting a joint election. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: Section 1: The matters and facts set out in the preamble of this Order are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. Trophy Club Municipal Utility District No. 1 38 of 177 February 16, 2016 - Regular Meeting Agenda Packet Section 2: An election for two (2) directors shall be held between the hours of 7 a.m. and 7 p.m., on the 7th day of May, 2016. The polling places designated for holding the election are identified on Exhibit “A” attached hereto, which exhibit is incorporated herein by reference for all purposes. After duly considering the requirements of the Texas Election Code, the Board hereby finds said polling places to be proper places for conducting the election. The Board of Directors specifically finds that the foregoing locations can adequately and conveniently serve the affected voters of the District and will facilitate the orderly conduct of the election. Section 3: The Contract Joint Election Agreement and Contract for Election Services with Denton County and attached hereto as Exhibit “B-1” and the Joint Election Agreement and Contract for Election Services with Tarrant County and attached hereto as “B-2” are hereby approved. Section 4: The boundaries of the District are hereby established and shall constitute one election precinct. The District’s boundaries overlap areas within both Denton and Tarrant County and the District will therefore contract for election services with both counties to serve qualified voters of the District that reside in each county. The Denton County Election Officer is appointed to serve as the District’s Election Officer to conduct the election for qualified voters of the District residing in Denton County, and the Tarrant County Election Officer is appointed to serve as the District’s Election Officer to conduct the election for qualified District voters residing in Tarrant County. Section 5: Early voting shall be conducted at the early voting polling locations identified on Exhibit “C” attached hereto. These places shall remain open on the dates and at the times set forth in Exhibit “C.” The Denton and Tarrant County Election Officers are hereby appointed as the Early Voting Clerk for their respective county. Early voting shall commence on the 12th day before the election (April 25, 2016) and continue through the 4th day preceding the date of the election (May 3, 2016) as provided by the provisions of the Texas Election Code and Exhibit “B.” The Early Voting Clerk’s mailing address to which ballot applications and ballots to be voted by mail may be sent in as follows: For Qualified Voters of the District residing in Denton County: Early Voting Clerk Denton County Elections Administration 701 Kimberly Drive, Suite A101 Denton, Texas 76208 For Qualified Voters of the District residing in Tarrant County: Early Voting Clerk Tarrant County Elections Administration 2700 Premier Street Fort Worth, Texas 76111 Section 6: All resident, qualified electors of the District shall be entitled to vote at the election. Qualified electors of the District residing in Denton County shall vote at locations established by Denton Trophy Club Municipal Utility District No. 1 39 of 177 February 16, 2016 - Regular Meeting Agenda Packet County. Qualified electors of the District residing in Tarrant County shall vote at locations established by Tarrant County. Section 7: At said election, there shall be submitted to the duly qualified resident electors of the District the matter of electing two (2) directors by submitting the names of those persons who have duly and legally filed as candidates for such office. The purpose of the election is to elect a Director to Place One (1) for a four (4) year term and elect a Director to Place Two (2) for a four (4) year term. Directors shall be elected by plurality vote by place number. Section 8: Written application to have a person’s name printed on the ballot as a candidate for the office of Director of the District must be signed by the candidate and must be received by the Secretary of the District no later than 5 p.m. on February 19, 2016. No person’s name shall be placed on the ballot unless he or she is a least eighteen (18) years of age, a resident citizen of the State of Texas, owns land subject to taxation in the District, or is a qualified voter within the District, and has filed a Statement of Officer with the Secretary of the District. No person who is disqualified by the laws of the State of Texas from serving as a director of this District shall have his name placed on the ballot. The Secretary of the District is authorized to determine the qualifications of candidates for office. Any person not satisfied with the District Secretary’s ruling shall be authorized to appeal the decision to the Board of Directors. Blank applications, Statements of Officer, and copies of this order may be obtained from the District Secretary, who is hereby designated as the District’s agent for purposes of the May 7, 2016 election. Section 9: The election shall be held and conducted and returns made to this Board of Directors in accordance with the Texas Election Code, as modified by Chapters 49 and 54, Texas Water Code. Section 10: Immediately after the election, the officers holding same shall make and deliver the returns of the results thereof to the District Secretary, who shall safely keep them and deliver same to the Board of Directors at its next meeting, at which time the Board shall canvass said returns and declare the results of said election. Section 11: The District Secretary is hereby directed to cause notice of the election to be published in English and Spanish one time in a newspaper or newspapers having general circulation in the District no earlier than April 7, 2016 and no later than April 27, 2016 and to post a copy of the notice of election on the bulletin board for posting notices of the District’s meetings not later than April 19, 2016. Section 12: The rate of pay for judges and clerks of the election shall be determined by the Denton County Election Officer and the Tarrant County Election Officer in compliance with the Texas Election Code. Section 13: The District's President, Secretary, General Manager, and legal counsel are authorized and directed to take any action necessary to carry out the provisions of this Order, including entering into one or more joint election agreements with other political subdivisions in Denton and Tarrant Counties, Trophy Club Municipal Utility District No. 1 40 of 177 February 16, 2016 - Regular Meeting Agenda Packet Texas that will be conducting an election on May 7, 2016 at the locations identified on the exhibits attached hereto. ADOPTED, PASSED AND APPROVED the 16th day of February, 2016. ______________________________ Jim Moss, President Board of Directors ATTEST: _____________________________________ Kevin R. Carr, Secretary Board of Directors ______________________________________ (SEAL) Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 41 of 177 February 16, 2016 - Regular Meeting Agenda Packet Exhibit “A” Election Precincts and Polling Locations Trophy Club Municipal Utility District No. 1 42 of 177 February 16, 2016 - Regular Meeting Agenda Packet Exhibit “B-1” Joint Election Agreement and Contract for Election Services With Denton County Trophy Club Municipal Utility District No. 1 43 of 177 February 16, 2016 - Regular Meeting Agenda Packet Exhibit “B-2” Joint Election Agreement and Contract for Election Services With Tarrant County Trophy Club Municipal Utility District No. 1 44 of 177 February 16, 2016 - Regular Meeting Agenda Packet Exhibit “C” Early Voting Locations and Times Trophy Club Municipal Utility District No. 1 45 of 177 February 16, 2016 - Regular Meeting Agenda Packet NOTICE OF APPOINTMENT OF AGENT FOR MAY 7, 2016 DIRECTORS ELECTION TO: ALL PERSONS INTERESTED IN THE DIRECTORS ELECTION FOR TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 OF DENTON AND TARRANT COUNTIES, TEXAS: Notice is hereby given that the undersigned, District Secretary of the Board of Directors of Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties, Texas (the “District”), acting pursuant to Section 31.123, Texas Election Code, appoints Laurie Slaght as the duly authorized agent (the “Agent”) for all purposes for the May 7, 2016 Directors Election. The office for the Agent is located at 100 Municipal Drive, Trophy Club, Texas, 76262, and the telephone number for the Agent is (682) 831-4685. The office for the Agent shall be open and available for election duties at least three hours each day, during regular office hours on regular business days, beginning on March 18, 2016, and not ending earlier than June 16, 2016, the 40th day after Election Day. The Agent shall maintain in the Agent’s office the documents, records, and other papers relating to the election that: 1. by law are placed in the custody of the authority appointing the agent; and 2. are public information. The Agent shall receive any personally delivered document relating to the election that the appointing authority is authorized or required to receive; and make available for inspection and copying, in accordance with applicable regulations, the documents, records, and other papers that are required to be maintained in the Agent’s office. The Agent may perform any other ministerial duties in connection with the election that may lawfully be performed by an employee of the District. This Notice shall be posted on the front window of the District’s Administration Building which is used for posting meetings of the District’s Board of Directors and shall remain continuously posted during the minimum period for maintaining the Agent’s office ISSUED THIS 16th day of February, 2016. ____________________________________ Kevin R. Carr, Secretary/Treasurer Board of Directors Trophy Club Municipal Utility District No. 1 Trophy Club Municipal Utility District No. 1 46 of 177 February 16, 2016 - Regular Meeting Agenda Packet 1 THE STATE OF TEXAS COUNTY OF DENTON JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Denton County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Denton County: Insert entities This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 7, 2016 election to be administered by Lannie Noble, Denton County Elections Administrator, hereinafter referred to as “Elections Administrator.” RECITALS Each participating authority listed above plans to hold a general and/or special election on May 7, 2016. The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions desire to use the County’s electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The parties agree to hold a “Joint Election” with each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Denton County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Denton County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Denton County Elections Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating authorities shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority’s governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all electronic voting equipment testing notices that are required by the Texas Election Code. Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or Election Day polling places change. Trophy Club Municipal Utility District No. 1 47 of 177 February 16, 2016 - Regular Meeting Agenda Packet 2 Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Denton County Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Early Voting and Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). All Early Voting and Election Day locations shall be located in Denton County. The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for the use of an alternate location. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. If polling places for the May 7, 2016 joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 7, 2016 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision’s polling place names and addresses in effect for the May 7, 2016 election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the rate of $9 per hour. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Denton County ($11 an hour for presiding judges, $10 an hour for alternate judges, and $9 an hour for clerks) pursuant to Texas Election Code Section 32.091. The election judge, or his designee, will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. Trophy Club Municipal Utility District No. 1 48 of 177 February 16, 2016 - Regular Meeting Agenda Packet 3 The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and 127.006. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, the County’s electronic voting system and equipment, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. Any additional required materials (required by the Texas Election Code) must be provided by the entity, and delivered to the Elections Office 22 days prior to Election Day. If this deadline is not met, the materials must be delivered by the entity, to all Early Voting and Election Day locations affected, prior to voting commencing. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. The Elections Administrator shall be responsible for conducting all required testing of the electronic equipment, as required by Chapters 127 and 129 of the Texas Election Code. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority’s ballot is to be printed). Said list must be in a Word document, the information must be in an upper and lower case format, be in an Arial 10 point font, and contain candidate information for the purposes of verifying the pronunciation of each candidate’s name. Each participating authority shall be responsible for proofreading and approving the ballot and the audio recording of the ballot, insofar as it pertains to that authority’s candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), and other political subdivisions. Early Voting by Personal Appearance and voting on Election Day shall be conducted exclusively on Denton County’s eSlate electronic voting system. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator’s permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Trophy Club Municipal Utility District No. 1 49 of 177 February 16, 2016 - Regular Meeting Agenda Packet 4 Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment “B” of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The address for the Denton County Early Voting Clerk is: Lannie Noble, Early Voting Clerk Denton County Elections PO Box 1720 Denton, TX 76202 Elections@dentoncounty.com Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots, that are sent by a contract carrier (ie. UPS, FedEx, etc.) should be delivered to the Early Voting Clerk at the Denton County Elections Department physical address as follows: Lannie Noble, Early Voting Clerk Denton County Elections 701 Kimberly Drive, Suite A101 Denton, TX 76208 Elections@dentoncounty.com The Elections Administrator shall post on the county website each participating authority’s early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87.121(g) of the Election Code, the daily reports showing the previous day’s early voting activity will be posted to the county website no later than 8:00 a.m. each business day. VII. EARLY VOTING BALLOT BOARD Denton County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Sections 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Lannie Noble, Denton County Elections Administrator Tabulation Supervisor: Brandy Grimes, Denton County Technical Operations Manager Presiding Judge: Kerry Martin, Deputy Elections Administrator Alternate Judge: Paula Paschal, Contract Manager The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated by posting on the Elections website. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint Trophy Club Municipal Utility District No. 1 50 of 177 February 16, 2016 - Regular Meeting Agenda Packet 5 participants, candidates, press, and general public by distribution of hard copies at the central counting station (if requested) and by posting to the Denton County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Denton County’s voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. The Elections Administrator will include the tabulation and precinct-by-precinct results that are required by Texas Election Code Section 67.004 for the participating entities to conduct their respective canvasses. Each participating authority shall be responsible for the official canvass of its respective election(s), and shall notify the Elections Administrator, or his designee, no later than three days after Election Day of the date of the canvass. The Elections Administrator shall prepare and deliver by email to each participating entity, the electronic precinct- by-precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State’s Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY Each participating authority with territory containing population outside Denton County agrees that the Elections Administrator shall administer only the Denton County portion of those elections. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 7, 2016 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Saturday, June 18, 2016. This date may be negotiable based on the Secretary of State’s calendar for elections in 2015. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one participating authority shall be pro-rated equally among the participants utilizing that polling place. It is agreed that charges for Election Day judges and clerks and Election Day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. If a participating authority’s election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in Trophy Club Municipal Utility District No. 1 51 of 177 February 16, 2016 - Regular Meeting Agenda Packet 6 all of the authority’s polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the costs associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non-temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each participating authority’s voters. Each participating authority agrees to pay the Denton County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with any individual jurisdiction if the above formula results in a cost allocation that is inequitable. If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal Appearance locations as provided for by the Texas Election Code, that entity agrees to pay the entire cost for that request. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in Denton County, and that do not have an election day polling place or early voting site within their Denton County territory shall pay a flat fee of $400 for election expenses. This paragraph will be deleted as of July 1, 2016. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee, if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Trophy Club Municipal Utility District No. 1 52 of 177 February 16, 2016 - Regular Meeting Agenda Packet 7 Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County’s election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Denton County Judge and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. 9. Failure for a participating authority to meet the deadlines as outlined in this contract or on the calendar (Attachment C) may result in additional charges, including but not limited to, overtime charges, etc. Trophy Club Municipal Utility District No. 1 53 of 177 February 16, 2016 - Regular Meeting Agenda Packet 8 XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. The exact amount of each participating authority’s obligation under the terms of this agreement shall be calculated after the May 7, 2016 election (or runoff election, if applicable). The participating authority’s obligation shall be paid to Denton County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator. The total estimated obligation for each participating authority under the terms of this agreement shall be provided within 45 days after the last deadline for ordering an election. Estimated Political Subdivision Cost Trophy Club Municipal Utility District No. 1 54 of 177 February 16, 2016 - Regular Meeting Agenda Packet 9 XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to-wit: (1) It has on the _____ day of ___________, 2016 been executed by the Denton County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the ______ day of ___________, 2016 been executed on behalf of Trophy Club Municipal Utility District No. 1, pursuant to an action of the Board of Directors so authorizing; ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR: APPROVED: ___________________________________________ LANNIE NOBLE, CERA ACCEPTED AND AGREED TO BY Trophy Club Municipal Utility District No 1: APPROVED: ___________________________________ Jim Moss, President Board of Directors ATTEST: _______________________________ Kevin R. Carr, Secretary/Treasurer Board of Directors Trophy Club Municipal Utility District No. 1 55 of 177 February 16, 2016 - Regular Meeting Agenda Packet THE STATE OF TEXAS COUNTY OF TARRANT JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Tarrant County: City of Arlington City of Azle City of Bedford City of Blue Mound City of Colleyville City of Dalworthington Gardens City of Euless City of Everman Town of Flower Mound City of Forest Hill City of Fort Worth City of Grapevine City of Haltom City City of Haslet City of Hurst City of Keller City of Kennedale City of Mansfield City of Pelican Bay City of Richland Hills City of River Oaks City of Saginaw City of Southlake City of Watauga Town of Westlake Arlington lSD Birdville lSD Crowley lSD Fort Worth lSD Grapevine-Colleyville lSD Hurst-Euless-Bedford lSD Keller lSD Kennedale lSD Lewisville lSD Mansfield lSD Tarrant County College Tarrant Regional Water District This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 09, 2015 election to be administered by Frank Phillips, Elections Administrator, hereinafter referred to as "Elections Administrator." RECITALS Each participating authority listed above plans to hold a general and/or special election on May 09, 2015. The County owns an electronic voting system, the Hart lnterCivic eSiate/eScan Voting System (Version 6.2.1 ), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: Page 1 of 10 Trophy Club Municipal Utility District No. 1 56 of 177 February 16, 2016 - Regular Meeting Agenda Packet I. ADMINISTRATION The parties agree to hold a" Joint Election" with each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Tarrant County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Tarrant County Elections Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases, costs shall be pro-rated among the participants according to Section XI of this contract. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all voting system testing notices that are required by the Texas Election Code. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Tarrant County Elections Administrator. Ill. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location with the approval of the affected participating authorities. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A If polling places for the May 09, 2015 joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 8, 2015 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 09, 2015 election. This notice shall be written in both the English and Spanish languages. Page 2 of 10 Trophy Club Municipal Utility District No. 1 57 of 177 February 16, 2016 - Regular Meeting Agenda Packet IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Tarrant County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant to Texas Election Code Section 32.091. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to election day and for returning the supplies and equipment to the central counting station after the polls close. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the same hourly rate that they are to be paid on election day. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on election day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Tarrant County in accordance with Election Code Sections 87.005, 127.004, and 127.006. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Page 3 of 10 Trophy Club Municipal Utility District No. 1 58 of 177 February 16, 2016 - Regular Meeting Agenda Packet Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), College District, and other political subdivisions. Early Voting by Personal Appearance shall be conducted exclusively on Tarrant County's eState electronic voting system. On election day, voters shall have a choice between voting on the eState electronic voting system or by a paper ballot that is scanned at the polling place using Tarrant County's eScan voting system. Provisional ballots cast on election day will be cast only on the eState electronic voting system to prevent the possibility of paper provisional ballots from being immediately counted via the eScan ballot scanner. The number of paper ballots printed for election day voting shall be, at a minimum, equal to the same election day turnout as in the last comparable election plus 25 percent of that number, with the final number of ballots ordered per polling place or precinct adjusted upward to end in a number divisible by 50. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051 (g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Tarrant County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Tarrant County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The Elections Administrator shall post on the county website each participating authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87.121 (g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website no later than 8:00AM each business day. Page 4 of 10 Trophy Club Municipal Utility District No. 1 59 of 177 February 16, 2016 - Regular Meeting Agenda Packet VII. EARLY VOTING BALLOT BOARD AND SIGNATURE VERIFICATION COMMITTEE Tarrant County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. The Elections Administrator shall determine whether a Signature Verification Committee is necessary, and if so, shall appoint the members. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central and remote counting stations to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Tabulation Supervisor: Presiding Judge: Alternate Judge: Stephen Vickers, Assistant Elections Administrator Eric Leija, Tarrant County Elections Operations Manager David Herrington Emma Allen The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station and by posting to the Tarrant County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant County's voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with Election Code Section 67.004 after all precincts have been counted, and will deliver a copy of these unofficial canvass reports to each participating authority as soon as possible after all returns have been tabulated. Each participating authority shall be responsible for the official canvass of its respective election(s). The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these reports for each participating authority unless requested otherwise. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE TARRANT COUNTY Each participating authority with territory containing population outside Tarrant County agrees that the Elections Administrator shall administer only the Tarrant County portion of those elections. Page 5 of 10 Trophy Club Municipal Utility District No. 1 60 of 177 February 16, 2016 - Regular Meeting Agenda Packet X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or election day voting locations in a runoff election. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 09, 2015 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Saturday, June 13, 2015. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one participating authority shall be pro-rated equally among the participants utilizing that polling place. It is agreed that charges for election day judges and clerks and election day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. If a participating authority's election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority's polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the costs associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non- temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Costs for Early Voting by Mail shall be allocated according to the actual number of ballots mailed to each participating authority's voters. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in Tarrant County, and that do not have an election day polling place or early voting site within their jurisdiction shall pay a flat fee of $400 for election expenses. Each participating authority agrees to pay the Tarrant County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Tarrant County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 -2.053 of the Texas Election Code. The withdrawing authority is fully liable for any Page 6 of 10 Trophy Club Municipal Utility District No. 1 61 of 177 February 16, 2016 - Regular Meeting Agenda Packet expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Tarrant County Elections Center, may be dropped from the joint election unless one or more of the remaining participating authorities agree to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. Page 7 of 10 Trophy Club Municipal Utility District No. 1 62 of 177 February 16, 2016 - Regular Meeting Agenda Packet 2. The Elections Administrator shall file copies of this document with the Tarrant County Judge and the Tarrant County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State ofT exas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. Each participating authority agrees to pay the Tarrant County Elections Administrator a deposit of approximately 75% of this estimated obligation within 15 days after execution of this agreement. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 09, 2015 election (or runoff election, if applicable), and if the amount of an authority's total obligation exceeds the amount deposited, the authority shall pay to the Elections Administrator the balance due within 30 days after the receipt of the final invoice from the Elections Administrator. However, if the amount of the authority's total obligation is less than the amount deposited, the Elections Administrator shall refund to the authority the excess amount paid within 30 days after the final costs are calculated. Page 8 of 10 Trophy Club Municipal Utility District No. 1 63 of 177 February 16, 2016 - Regular Meeting Agenda Packet The total estimated obligation and required deposit for each participating authority under the terms of this agreement shall be as follows: Actual# Billed# Estimated Deposit Political Subdivision of Polls of Polls Cost Due City of ArlinQton 28 14.00 $64,388 $48,300 City of Azle 1 0.50 $4,008 $3,100 City of Bedford 1 0.50 $6,933 $5,200 City of Blue Mound 1 0.50 $3,134 $2,400 City of Colleyville 1 0.50 $5,144 $3,900 City of DalworthinQton Gardens 1 0.50 $4,715 $3,600 City of Euless 1 0.50 $5,557 $4,200 City of Everman 1 1.00 $6,494 $4,900 Town of Flower Mound 1 0.00 $400 $400 City of Forest Hill 1 1.00 $6,714 $5,100 City of Fort Worth 75 30.50 $132,780 $99,600 City of Grapevine 1 0.50 $4,808 $3,700 City of Haltom City 1 0.33 $3,363 $2,600 City of Haslet 1 1.00 $10,113 $7,600 City of Hurst 1 0.50 $5,876 $4,500 City of Keller 2 1.00 $6,714 $5,100 City of Kennedale 1 0.50 $5,111 $3,900 City of Mansfield 3 1.50 $8,296 $6,300 City of Pelican Bay 1 0.50 $3,898 $3,000 City of Richland Hills 1 0.50 $5,001 $3,800 City of River Oaks 1 0.33 $3,290 $2,500 City of Saginaw 1 0.50 $5,001 $3,800 City of Southlake 1 1.00 $11,730 $8,800 City of WataQua 1 0.50 $5,111 $3,900 Town of Westlake 1 0.50 $8,543 $6,500 Arlington lSD 33 16.00 $74,903 $56,200 Birdville lSD 14 4.33 $30,171 $22,700 Crowley lSD 18 4.25 $25,386 $19,100 Fort Worth lSD 45 13.30 $66,112 $49,600 Grapevine-Colleyville lSD 6 1.00 $9,949 $7,500 Hurst-Euless-Bedford lSD 10 2.50 $21,745 $16,400 Keller lSD 17 3.33 $23,473 $17,700 Kennedale lSD 6 0.50 $5,111 $3,900 Lewisville lSD 1 0.00 $400 $400 Mansfield lSD 14 6.00 $26,248 $19,700 Tarrant County College 54 17.92 $96,182 $72,200 Tarrant Regional Water District 134 59.20 $263,489 $197,700 TOTALS 189.00 $984,726 $741,000 Page 9 of 10 Trophy Club Municipal Utility District No. 1 64 of 177 February 16, 2016 - Regular Meeting Agenda Packet XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to-wit: ( 1) It has on the day of , 2015 been executed by the Tarrant County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the day of , 2015 been executed on behalf of the REPLACE WITH NAME OF POLITICAL SUBDIVISION HERE pursuant to an action of the REPLACE WITH NAME OF POLITICAL SUBDIVISION HERE so authorizing; ACCEPTED AND AGREED TO BY THE TARRANT COUNTY ELECTIONS ADMINISTRATOR: APPROVED: Frank Phillips Elections Administrator ACCEPTED AND AGREED TO BY THE REPLACE WITH NAME OF POLITICAL SUBDIVISION HERE: APPROVED: ATTEST: {DRAFT VERSION-DO NOT SIGN} {DRAFT VERSION-DO NOT SIGN} REPLACE WITH NAME OF PRESIDING OFFICER, TITLE REPLACE WITH NAME, TITLE Page 10 of 10 Trophy Club Municipal Utility District No. 1 65 of 177 February 16, 2016 - Regular Meeting Agenda Packet PUC Rate Appeal Timeline and ActionsItem No.Date Party Description Results/Action110/8/2015 WILLAM C ROSERATEPAYERS' APPEAL OF THE DECISION BY TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO CHANGE RATESOn behalf of MUD customers, Mr. William Rose submitted a petition to PUC for a rate appeal. District staff verified customers through UB and the review was completed October 21, 2015.210/14/2015 PUC CADMORDER NO. 1 REQUIRING RESPONSES AND ADDRESSING OTHER PROCEDURAL MATTERSALJ requested parties to respond regarding completeness of petition and propose procedural schedule.310/28/2015 PUC LEGALSTAFF'S NOTICE OF CHANGE OF COUNSELN/A411/9/2015 PUC LEGALRESPONSE TO ORDER NO. 1 RECOMMENDING PETITION ADMINISTRATIVELY COMPLETE AND REFERRAL TO SOAHPUC state they believe the MUD petition is complete and ask that a hearing be set for a rate appeal.511/9/2015 TROPHY CLUB MUD NO. 1 COMMENTS AND PROPOSED PROCEDURAL SCHEDULEDistrict submitted response that the MUD petition was not complete because the petition did not meet the requirements of PUC rule 24.42, and that the petition should be dismissed. Specifically, the petition did not list the date of action as required by PUC rules. District also provided a suggested procedural schedule.611/10/2015 DANNY R MAYERPETITION OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT 1On behalf of PID residents, Mr. Danny Mayer submitted a petition to PUC for a rate appeal. Verfication process of petition was not completed by staff as PID residents are customers of the Town, not the MUD.711/16/2015 TROPHY CLUB MUD NO. 1 Trophy Club MUD No. 1`s Motion to Sever PID PetitionDistrict submitted a request for the PID petition to be severed from the appeal process as PID residents are customers of the Town, not the MUD.811/18/2015 PUC CADMORDER NO. 2 REQUESTING COMMISSION STAFF RESPONSEALJ requested a response from PUC staff regarding completeness of MUD petition and the applicability of the petition filed by PID residents.Trophy Club Municipal Utility District No. 166 of 177February 16, 2016 - Regular Meeting Agenda Packet PUC Rate Appeal Timeline and ActionsItem No.Date Party Description Results/Action912/11/2015 OPUCAMICUS BRIEF REGARDINDG THE SUFFICIENCY OF PETITIONThe Office of Public Utility Counsel responded to the ALJ's Order No. 2 on behalf of MUD customers. OPUC indicates they are not intervening in the case at this time, but that they do not believe the MUD petition should be dismissed. PUC states that although the petition does not meet the requirements of 24.42, the ratepayers relied upon the sample petition provided by PUC staff. PUC requests that the petition either be accepted and move forward or that the ratepayers be allowed opportunity to cure the petition deficiency by amending the petition to comply.1012/11/2015 PUC LEGALCOMMISSION STAFF`S RESPONSE TO ORDER NO. 2PUC staff recommended that that the MUD ratepayers be allowed the opportunity to cure the deficiency in the petition. They also requested they be allowed until January 22, 2016 to collect additional information from all parties before making a recommendation regarding the PID ratepayers' standing in the proceedings.1112/11/2015 PUC LEGALCOMMISSION STAFF'S FIRST RFI FOR ADMISSION TO TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 QUESTION NOS. STAFF 1-1 THROUGH STAFF 1-18PUC staff submitted their first "Request for Information" (RFI) to the District. The RFI is to obtain additional information to determine if the PID should have standing in the proceedings.1212/11/2015 PUC LEGALCOMMISSION STAFF'S FIRST RFI FOR ADMISSION TO PUBLIC IMPROVEMENT DISTRICT RATEPAYERS QUESTION NOS. STAFF 1-1 THROUGH STAFF 1-18PUC staff submitted their first "Request for Information" (RFI) to PID ratepayers. The RFI is to obtain additional information to determine if the PID should have standing in the proceedings.1312/18/2015 TROPHY CLUB MUD NO. 1 REPLY TO COMMISSION STAFF'S RESPONSE TO ORDER NO. 2The District filed its response to agree to allow until Janauary 222, 2016 for a recommendation from PUC staff regarding the PID standing. The District also asked to withdraw the procedural schedule submitted on November 9, 2015 and that a new deadline be established for providing a procedural schedule.Trophy Club Municipal Utility District No. 167 of 177February 16, 2016 - Regular Meeting Agenda Packet PUC Rate Appeal Timeline and ActionsItem No.Date Party Description Results/Action1412/21/2015 PUC LEGALORDER NO. 3--ADDRESSING MOTION TO DISMISS AND AFFORDING TIME TO CURE;ESTABLISHING DEADLINES/PROCEDURAL SCHEDULEALJ Order No. 3 denies the District's request for dismissal of the MUD petition, allows MUD ratepayers until January 11, 2016 to cure the petition to include the date of the rate action being appealed, and allowed PUC staff until January 22, 2016 to make a recommendation regarding te standing of PID ratepayers in the process. The ALJ stated that a procedural schedule will be established at a future date.1512/28/2015 DANNY R MAYERRESPONSE TO STAFF'S 1ST RFI ; QUESTION NOS. STAFF 1 -1 -- 1-18PID representative Danny Mayer provided responses to PUC staff's first RFI.1612/30/2015 TCMUD Ratepayers RESPONSE TO ORDER NO. 3MUD representative William Rose submitted a response to Order No. 3 to cure the deficiency of the petition. An amended petition was not filed, but the response included the July 21, 2015 minutes of the District's Board of Directors to indicate the date the rate action was taken.1712/31/2015 TROPHY CLUB MUD NO. 1 Response to Commission Staff`s 1ST RFI/RFAThe District provided responses to PUC staff's first RFI.181/6/2016 TONY CORBETTMOTION TO WITHDRAW AS CO-COUNSEL FOR TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1Change of contact information for District Legal Counsel from Tony Corbett to John Carlton.191/11/2016 PUC CADMORDER OF REFERRALPUC Staff's order referring the matter for a hearing by SOAH.201/22/2016 TROPHY CLUB MUD NO. 1RESPONSE TO PUC ORDER OF REFERRALMUD ratepayer representative Bill Rose's response to PUC order of referral.211/22/2016 PUC LEGALSTAFF'S RESPONSE TO ORDER NO. 3PUC Staff's recommendation to allow PID ratepayers to be granted intervenor status. 221/25/2016 PUC LEGALSTAFF'S PROPOSED LIST OF ISSUESPUC Staff's list of issues for the hearing.231/26/2016 TROPHY CLUB MUD NO. 1 LIST OF ISSUESDistrict's list of issues for the hearing.241/28/2016 TROPHY CLUB MUD NO. 1REPLY TO STAFF'S RESPONSE TO ORDER NO. 3District's reply to PUC staff's response to Order No. 3.Trophy Club Municipal Utility District No. 168 of 177February 16, 2016 - Regular Meeting Agenda Packet PUC Rate Appeal Timeline and ActionsItem No.Date Party Description Results/Action252/4/2016 PUC CADMDRAFT PRELIMINARY ORDERPUC's legal submitted a draft preliminary order for the PUC Commissioners to consider at their meeting on February 11, 2016. The draft preliminary order requests that the Commissioners ask an Administrative Law Judge (ALJ) to determine if the PID residents can be a party to the proceedings although they are not District customers and to determine if District water and sewer rates are just and reasonable.2/11/2016 PUC HEARING IN AUSTINThe Commissioners approved the preliminary order.Trophy Club Municipal Utility District No. 169 of 177February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 1 09:23 02/11/16 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-40001-000-000 Assessment - Emerg Svcs 404,346.00- 404,346.00- 404,346.00- 122-40010-000-000 Property Taxes/MUD Fire 889,963.00- 889,963.00- 202,113.82- 794,740.81- 89.300 95,222.19- 122-40011-000-000 Property Taxes/Fire-Delinquent 525.29- 995.71- 995.71 122-40015-000-000 Property Taxes/Assessments P&I 750.00- 750.00- 750.00- 122-40020-000-000 Property Taxes/Fire P&I 4,500.00- 4,500.00- 155.16- 332.45- 7.388 4,167.55- Subtotal: 1,299,559.00- 1,299,559.00- 202,794.27- 796,068.97- 61.257 503,490.03- 122-42014-000-000 Fire Plan Review>6,000 sq ft 5,000.00- 5,000.00- 800.00- 2,800.00- 56.000 2,200.00- Subtotal: 5,000.00- 5,000.00- 800.00- 2,800.00- 56.000 2,200.00- 122-43400-000-000 Fire Inspections 825.00- 825.00- 150.00- 625.00- 75.758 200.00- 122-43415-000-000 Denton County Pledge-Fire 10,000.00- 10,000.00- 10,000.00- Subtotal: 10,825.00- 10,825.00- 150.00- 625.00- 5.774 10,200.00- 122-49026-000-000 Proceeds from Sale of Assets 55,800.00- 55,800.00- 55,800.00 122-49900-000-000 Miscellaneous Income 50,000.00- 50,000.00- 1,600.00- 6,100.00- 12.200 43,900.00- Subtotal: 50,000.00- 50,000.00- 57,400.00- 61,900.00- 123.800 11,900.00 Program number: 1,365,384.00- 1,365,384.00- 261,144.27- 861,393.97- 63.088 503,990.03- Department number: Fire Revenues 1,365,384.00- 1,365,384.00- 261,144.27- 861,393.97- 63.088 503,990.03- Revenues Subtotal ----------- 1,365,384.00- 1,365,384.00- 261,144.27- 861,393.97- 63.088 503,990.03- Trophy Club Municipal Utility District No. 1 70 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 2 09:23 02/11/16 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 122-50005-045-000 Salaries & Wages 508,226.00 508,226.00 37,375.61 149,471.47 29.410 358,754.53 122-50010-045-000 Overtime 48,735.00 48,735.00 4,475.00 20,977.93 43.045 27,757.07 122-50011-045-000 DPS Holiday Pay 15,852.00 15,852.00 14,643.90 92.379 1,208.10 122-50016-045-000 Longevity 5,761.00 5,761.00 5,730.00 99.462 31.00 122-50017-045-000 Certification 4,200.00 4,200.00 387.50 1,190.13 28.336 3,009.87 122-50020-045-000 Retirement 75,571.00 75,571.00 4,783.22 24,973.47 33.046 50,597.53 122-50026-045-000 Medical Insurance 65,546.00 65,546.00 4,823.92 16,346.47 24.939 49,199.53 122-50027-045-000 Dental Insurance 4,885.00 4,885.00 391.01 1,365.00 27.943 3,520.00 122-50028-045-000 Vision Insurance 859.00 859.00 74.12 375.40 43.702 483.60 122-50029-045-000 Life Insurance & Other 4,585.00 4,585.00 349.56 1,119.37 24.414 3,465.63 122-50030-045-000 Social Security Taxes 36,132.00 36,132.00 2,417.37 11,199.71 30.997 24,932.29 122-50035-045-000 Medicare Taxes 8,450.00 8,450.00 565.18 2,618.64 30.990 5,831.36 122-50040-045-000 Unemployment Taxes 1,724.00 1,724.00 126.55 128.91 7.477 1,595.09 122-50045-045-000 Workman's Compensation 9,379.00 9,379.00 9,379.00 122-50060-045-000 Pre-employment Physicals/Test 250.00 250.00 54.00 54.00 21.600 196.00 Subtotal: 790,155.00 790,155.00 55,823.04 250,194.40 31.664 539,960.60 122-55030-045-000 Software & Support 6,661.00 6,661.00 462.50 1,850.00 27.774 4,811.00 122-55045-045-000 Legal 2,000.00 2,000.00 2,000.00 122-55080-045-000 Maintenance & Repairs 16,370.00 16,370.00 2,264.65 7,158.08 43.727 9,211.92 122-55090-045-000 Vehicle Maintenance 10,000.00 10,000.00 620.80 3,528.39 35.284 6,471.61 Subtotal: 35,031.00 35,031.00 3,347.95 12,536.47 35.787 22,494.53 122-60005-045-000 Telephone 50.00 50.00 5.73 17.38 34.760 32.62 122-60010-045-000 Communications/Mobiles 6,653.00 6,653.00 226.83 4,671.72 70.220 1,981.28 122-60020-045-000 Electricity/Gas 7,412.00 7,412.00 542.74 1,288.53 17.384 6,123.47 122-60025-045-000 Water 1,200.00 1,200.00 115.62 572.76 47.730 627.24 122-60026-045-000 Cable 1,920.00 1,920.00 573.84 1,013.86 52.805 906.14 122-60030-045-000 Rent And/Or Usage 214,379.00 214,379.00 214,379.00 122-60035-045-000 Postage 50.00 50.00 7.97 7.97 15.940 42.03 122-60055-045-000 Insurance 14,077.00 14,077.00 5,546.83 9,066.10 64.404 5,010.90 122-60066-045-000 Publications/Books/Subscrips 350.00 350.00 350.00 122-60070-045-000 Dues & Memberships 15,582.00 15,582.00 280.00 15,121.59 97.045 460.41 122-60080-045-000 Schools & Training 7,880.00 7,880.00 341.39 1,706.39 21.655 6,173.61 122-60096-045-000 Emergency Management 1,000.00 1,000.00 1,000.00 122-60100-045-000 Travel & per diem 4,081.00 4,081.00 769.45 933.34 22.870 3,147.66 122-60110-045-000 Physicals/Testing 4,700.00 4,700.00 4,700.00 122-60125-045-000 Advertising 500.00 500.00 500.00 122-60160-045-000 Programs & Special Projects 7,500.00 7,500.00 688.39 9.179 6,811.61 122-60180-045-000 Fire Inspection/Enforcement 500.00 500.00 359.29 71.858 140.71 122-60195-045-000 Flags & Repair 3,184.00 3,184.00 209.50 6.580 2,974.50 122-60245-045-000 Miscellaneous Expense 1,001.00 1,001.00 209.74 217.24 21.702 783.76 Trophy Club Municipal Utility District No. 1 71 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 3 09:23 02/11/16 Budget Summary with Amendment Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget Subtotal: 292,019.00 292,019.00 8,620.14 35,874.06 12.285 256,144.94 122-65005-045-000 Fuel & Lube 15,122.00 15,122.00 313.82 1,583.17 10.469 13,538.83 122-65010-045-000 Uniforms 3,140.00 3,140.00 1,091.86 2,475.83 78.848 664.17 122-65015-045-000 Protective Clothing 9,000.00 9,000.00 840.97 840.97 9.344 8,159.03 122-65030-045-000 Chemicals 600.00 600.00 600.00 122-65035-045-000 Small Tools 2,000.00 2,000.00 67.54 1,706.04 85.302 293.96 122-65055-045-000 Hardware 750.00 750.00 750.00 122-65085-045-000 Office Supplies 500.00 500.00 500.00 122-65105-045-000 Printing 498.00 498.00 498.00 Subtotal: 31,610.00 31,610.00 2,314.19 6,606.01 20.898 25,003.99 122-69050-045-000 Radios 8,000.00 8,000.00 8,000.00 122-69195-045-000 GASB34/Reserve for Replacement 81,420.00 81,420.00 81,420.00 100.000 122-69305-045-000 Capital Leases 127,149.00 127,149.00 127,148.60 100.000 .40 Subtotal: 216,569.00 216,569.00 208,568.60 96.306 8,000.40 Program number: 1,365,384.00 1,365,384.00 70,105.32 513,779.54 37.629 851,604.46 Department number: Fire 1,365,384.00 1,365,384.00 70,105.32 513,779.54 37.629 851,604.46 Expenditures Subtotal ----------- 1,365,384.00 1,365,384.00 70,105.32 513,779.54 37.629 851,604.46 Fund number: 122 Trophy Club MUD Fire Dept. 191,038.95- 347,614.43- 347,614.43 Trophy Club Municipal Utility District No. 1 72 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 1 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-40001-000-000 Assessment - Emerg Svcs .00 .00 _______________ Account: 122-40001-000-000 Assessment - Emerg Svcs Totals: .00 .00 ** (404,346.00) Budgeted (404,346.00) Remaining 0 % Used Account: 122-40010-000-000 Property Taxes/MUD Fire 829 01/04/2016 Property Taxes/Assessments (592,626.99) (1,281.73) (593,908.72) GL 831 01/05/2016 Property Taxes/Assessments (19,651.54) (613,560.26) GL 832 01/06/2016 Property Taxes/Assessments (18,641.99) (632,202.25) GL 833 01/07/2016 Property Taxes/Assessments (14,964.58) (647,166.83) GL 834 01/08/2016 Property Taxes/Assessments (6,278.34) (653,445.17) GL 835 01/11/2016 Property Taxes/Assessments (7,624.17) (661,069.34) GL 836 01/12/2016 Property Taxes/Assessments (11,912.42) (672,981.76) GL 837 01/13/2016 Property Taxes/Assessments (11,095.90) (684,077.66) GL 838 01/14/2016 Property Taxes/Assessments (10,715.90) (694,793.56) GL 839 01/15/2016 Property Taxes/Assessments (4,123.75) (698,917.31) GL 840 01/19/2016 Property Taxes/Assessments (14,538.76) (713,456.07) GL 841 01/20/2016 Property Taxes/Assessments (4,237.61) (717,693.68) GL 842 01/21/2016 Property Taxes/Assessments (2,789.50) (720,483.18) GL 843 01/22/2016 Property Taxes/Assessments (5,488.10) (725,971.28) GL 844 01/25/2016 Property Taxes/Assessments (8,219.28) (734,190.56) GL 845 01/26/2016 Property Taxes/Assessments (12,276.52) (746,467.08) GL 847 01/27/2016 Property Taxes/Assessments (9,202.06) (755,669.14) GL 848 01/28/2016 Property Taxes/Assessments (21,472.92) (777,142.06) GL 850 01/29/2016 Property Taxes/Assessments (17,598.75) (794,740.81) GL _______________ Account: 122-40010-000-000 Property Taxes/MUD Fire Totals: (202,113.82) (794,740.81) ** (889,963.00) Budgeted (95,222.19) Remaining 89 % Used Account: 122-40011-000-000 Property Taxes/Fire-Delinquent 831 01/05/2016 Property Taxes/Assessments (470.42) (150.08) (620.50) GL 832 01/06/2016 Property Taxes/Assessments (7.62) (628.12) GL 834 01/08/2016 Property Taxes/Assessments 301.77 (326.35) GL 850 01/29/2016 Property Taxes/Assessments (669.36) (995.71) GL _______________ Account: 122-40011-000-000 Property Taxes/Fire-Delinquent Totals: (525.29) (995.71) ** .00 Budgeted 995.71 Remaining 0 % Used Account: 122-40015-000-000 Property Taxes/Assessments P&I Trophy Club Municipal Utility District No. 1 73 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 2 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 122-40015-000-000 Property Taxes/Assessments P&I Totals: .00 .00 ** (750.00) Budgeted (750.00) Remaining 0 % Used Account: 122-40020-000-000 Property Taxes/Fire P&I 832 01/06/2016 Property Taxes/Assessments (177.29) (1.53) (178.82) GL 836 01/12/2016 Property Taxes/Assessments (8.19) (187.01) GL 837 01/13/2016 Property Taxes/Assessments (3.57) (190.58) GL 842 01/21/2016 Property Taxes/Assessments (.44) (191.02) GL 848 01/28/2016 Property Taxes/Assessments (15.70) (206.72) GL 850 01/29/2016 Property Taxes/Assessments (125.73) (332.45) GL _______________ Account: 122-40020-000-000 Property Taxes/Fire P&I Totals: (155.16) (332.45) ** (4,500.00) Budgeted (4,167.55) Remaining 7 % Used Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (2,000.00) (800.00) (2,800.00) AR _______________ Account: 122-42014-000-000 Fire Plan Review>6,000 sq ft Totals: (800.00) (2,800.00) ** (5,000.00) Budgeted (2,200.00) Remaining 56 % Used Account: 122-43400-000-000 Fire Inspections 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (475.00) (150.00) (625.00) AR _______________ Account: 122-43400-000-000 Fire Inspections Totals: (150.00) (625.00) ** (825.00) Budgeted (200.00) Remaining 76 % Used Account: 122-43415-000-000 Denton County Pledge-Fire .00 .00 _______________ Account: 122-43415-000-000 Denton County Pledge-Fire Totals: .00 .00 ** (10,000.00) Budgeted (10,000.00) Remaining 0 % Used Account: 122-49026-000-000 Proceeds from Sale of Assets 758 01/21/2016 Recode proceeds from firetruck Recode proceeds from firetruck (60,000.00) (60,000.00) GL 758 01/21/2016 Recode proceeds from firetruck Recode proceeds from firetruck 4,200.00 (55,800.00) GL Trophy Club Municipal Utility District No. 1 74 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 3 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: Fire Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-49026-000-000 Proceeds from Sale of Assets Totals: (55,800.00) (55,800.00) ** .00 Budgeted 55,800.00 Remaining 0 % Used Account: 122-49900-000-000 Miscellaneous Income 704 01/12/2016 Bill Sale of Quint 681 AR 20160112-20160112 User: (4,500.00) (60,000.00) (64,500.00) AR 737 01/21/2016 Jan A/P 7% Advertisement fee for sale 4,200.00 (60,300.00) Texas Fire Trucks 1441 AP 758 01/21/2016 Recode proceeds from firetruck Recode proceeds from firetruck 60,000.00 (300.00) GL 758 01/21/2016 Recode proceeds from firetruck Recode proceeds from firetruck (4,200.00) (4,500.00) GL 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (1,600.00) (6,100.00) AR _______________ Account: 122-49900-000-000 Miscellaneous Income Totals: (1,600.00) (6,100.00) ** (50,000.00) Budgeted (43,900.00) Remaining 12 % Used Department Totals: ------------------------------------------------------------------------------------------------ (861,393.97) ** (1,365,384.00) Budgeted (503,990.03) Remaining 63 % Used Trophy Club Municipal Utility District No. 1 75 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 4 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50005-045-000 Salaries & Wages 720 01/15/2016 Fire Dept Payroll 1/15/16 112,095.86 18,852.21 130,948.07 GL 809 01/29/2016 Fire Dept Payroll 1/29/16 18,523.40 149,471.47 GL _______________ Account: 122-50005-045-000 Salaries & Wages Totals: 37,375.61 149,471.47 ** 508,226.00 Budgeted 358,754.53 Remaining 29 % Used Account: 122-50010-045-000 Overtime 720 01/15/2016 Fire Dept Payroll 1/15/16 16,502.93 4,475.00 20,977.93 GL _______________ Account: 122-50010-045-000 Overtime Totals: 4,475.00 20,977.93 ** 48,735.00 Budgeted 27,757.07 Remaining 43 % Used Account: 122-50011-045-000 DPS Holiday Pay 14,643.90 .00 14,643.90 _______________ Account: 122-50011-045-000 DPS Holiday Pay Totals: .00 14,643.90 ** 15,852.00 Budgeted 1,208.10 Remaining 92 % Used Account: 122-50016-045-000 Longevity 5,730.00 .00 5,730.00 _______________ Account: 122-50016-045-000 Longevity Totals: .00 5,730.00 ** 5,761.00 Budgeted 31.00 Remaining 99 % Used Account: 122-50017-045-000 Certification 720 01/15/2016 Fire Dept Payroll 1/15/16 802.63 387.50 1,190.13 GL _______________ Account: 122-50017-045-000 Certification Totals: 387.50 1,190.13 ** 4,200.00 Budgeted 3,009.87 Remaining 28 % Used Account: 122-50020-045-000 Retirement 720 01/15/2016 Fire Dept Payroll 1/15/16 20,190.25 2,717.73 22,907.98 GL 809 01/29/2016 Fire Dept Payroll 1/29/16 2,065.49 24,973.47 GL _______________ Account: 122-50020-045-000 Retirement Totals: 4,783.22 24,973.47 ** 75,571.00 Budgeted 50,597.53 Remaining 33 % Used Trophy Club Municipal Utility District No. 1 76 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 5 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-50026-045-000 Medical Insurance 720 01/15/2016 Fire Dept Payroll 1/15/16 11,522.55 2,799.84 14,322.39 GL 809 01/29/2016 Fire Dept Payroll 1/29/16 2,024.08 16,346.47 GL _______________ Account: 122-50026-045-000 Medical Insurance Totals: 4,823.92 16,346.47 ** 65,546.00 Budgeted 49,199.53 Remaining 25 % Used Account: 122-50027-045-000 Dental Insurance 720 01/15/2016 Fire Dept Payroll 1/15/16 973.99 195.48 1,169.47 GL 809 01/29/2016 Fire Dept Payroll 1/29/16 195.53 1,365.00 GL _______________ Account: 122-50027-045-000 Dental Insurance Totals: 391.01 1,365.00 ** 4,885.00 Budgeted 3,520.00 Remaining 28 % Used Account: 122-50028-045-000 Vision Insurance 720 01/15/2016 Fire Dept Payroll 1/15/16 301.28 37.01 338.29 GL 809 01/29/2016 Fire Dept Payroll 1/29/16 37.11 375.40 GL _______________ Account: 122-50028-045-000 Vision Insurance Totals: 74.12 375.40 ** 859.00 Budgeted 483.60 Remaining 44 % Used Account: 122-50029-045-000 Life Insurance & Other 720 01/15/2016 Fire Dept Payroll 1/15/16 769.81 159.49 929.30 GL 809 01/29/2016 Fire Dept Payroll 1/29/16 190.07 1,119.37 GL _______________ Account: 122-50029-045-000 Life Insurance & Other Totals: 349.56 1,119.37 ** 4,585.00 Budgeted 3,465.63 Remaining 24 % Used Account: 122-50030-045-000 Social Security Taxes 720 01/15/2016 Fire Dept Payroll 1/15/16 8,782.34 1,369.60 10,151.94 GL 809 01/29/2016 Fire Dept Payroll 1/29/16 1,047.77 11,199.71 GL _______________ Account: 122-50030-045-000 Social Security Taxes Totals: 2,417.37 11,199.71 ** 36,132.00 Budgeted 24,932.29 Remaining 31 % Used Account: 122-50035-045-000 Medicare Taxes 720 01/15/2016 Fire Dept Payroll 1/15/16 2,053.46 320.21 2,373.67 GL 809 01/29/2016 Fire Dept Payroll 1/29/16 244.97 2,618.64 GL Trophy Club Municipal Utility District No. 1 77 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 6 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-50035-045-000 Medicare Taxes Totals: 565.18 2,618.64 ** 8,450.00 Budgeted 5,831.36 Remaining 31 % Used Account: 122-50040-045-000 Unemployment Taxes 720 01/15/2016 Fire Dept Payroll 1/15/16 2.36 71.02 73.38 GL 809 01/29/2016 Fire Dept Payroll 1/29/16 55.53 128.91 GL _______________ Account: 122-50040-045-000 Unemployment Taxes Totals: 126.55 128.91 ** 1,724.00 Budgeted 1,595.09 Remaining 7 % Used Account: 122-50045-045-000 Workman's Compensation .00 .00 _______________ Account: 122-50045-045-000 Workman's Compensation Totals: .00 .00 ** 9,379.00 Budgeted 9,379.00 Remaining 0 % Used Account: 122-50060-045-000 Pre-employment Physicals/Test 735 01/20/2016 Jan A/P Gexa,Charter,Verizon,Carenow,E 54.00 54.00 TOWN OF TROPHY CLUB 1443 AP _______________ Account: 122-50060-045-000 Pre-employment Physicals/Test Totals: 54.00 54.00 ** 250.00 Budgeted 196.00 Remaining 22 % Used Account: 122-55030-045-000 Software & Support 735 01/20/2016 Jan A/P Gexa,Charter,Verizon,Carenow,E 1,387.50 462.50 1,850.00 TOWN OF TROPHY CLUB 1443 AP _______________ Account: 122-55030-045-000 Software & Support Totals: 462.50 1,850.00 ** 6,661.00 Budgeted 4,811.00 Remaining 28 % Used Account: 122-55045-045-000 Legal .00 .00 _______________ Account: 122-55045-045-000 Legal Totals: .00 .00 ** 2,000.00 Budgeted 2,000.00 Remaining 0 % Used Account: 122-55080-045-000 Maintenance & Repairs 664 01/07/2016 PCards 11/28-12/28/15 SAMS CLUB #4795 4,893.43 376.48 5,269.91 SAMS CLUB #4795 PC Trophy Club Municipal Utility District No. 1 78 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 7 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 737 01/21/2016 Jan A/P Fire dept fire extinguisher in 4,893.43 398.50 5,668.41 KIMBROUGH FIRE EXTINQUISHER CO 1428 AP 737 01/21/2016 Jan A/P Repair door west #2 345.00 6,013.41 OVERHEAD DOOR FORT WORTH 1435 AP 737 01/21/2016 Jan A/P Fire alarm trouble, heat detec 473.41 6,486.82 PRO FIRE & SPRINKLER LLC 1437 AP 761 01/25/2016 Void Ck 1282/Lost in Mail Service on sign transformer 8/ (178.00) 6,308.82 VALLELUNGA ENTERPRISES LLC 1282 AP 762 01/25/2016 A/P Check run Reissue for lost check # 1282 178.00 6,486.82 VALLELUNGA ENTERPRISES LLC 1447 AP 860 01/26/2016 PCards 12/29/15-1/26/16 SAMS CLUB #4795 279.82 6,766.64 SAMS CLUB #4795 PC 860 01/26/2016 PCards 12/29/15-1/26/16 JUSTIN SAW AND ENGINE 93.98 6,860.62 JUSTIN SAW AND ENGINE PC 860 01/26/2016 PCards 12/29/15-1/26/16 KELLER OUTDOOR POWER I 121.34 6,981.96 KELLER OUTDOOR POWER I PC 860 01/26/2016 PCards 12/29/15-1/26/16 SAMSCLUB #4795 68.88 7,050.84 SAMSCLUB #4795 PC 811 01/31/2016 Jan A/P Quarterly pest control 140.00 7,190.84 GANN'S PEST CONTROL 1463 AP 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (107.24) 7,083.60 AR 923 01/31/2016 Jan A/P Rug Service 37.24 7,120.84 G & K SERVICES AP 923 01/31/2016 Jan A/P Rug Service 37.24 7,158.08 G & K SERVICES AP _______________ Account: 122-55080-045-000 Maintenance & Repairs Totals: 2,264.65 7,158.08 ** 16,370.00 Budgeted 9,211.92 Remaining 44 % Used Account: 122-55090-045-000 Vehicle Maintenance 664 01/07/2016 PCards 11/28-12/28/15 WAL-MART #5247 2,907.59 14.97 2,922.56 WAL-MART #5247 PC 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 101.42 3,023.98 THE HOME DEPOT 6581 PC 664 01/07/2016 PCards 11/28-12/28/15 WAL-MART #5247 35.61 3,059.59 WAL-MART #5247 PC 860 01/26/2016 PCards 12/29/15-1/26/16 THE HOME DEPOT 6581 16.21 3,075.80 THE HOME DEPOT 6581 PC 860 01/26/2016 PCards 12/29/15-1/26/16 ROANOKE AUTO SUPPLY LT 48.66 3,124.46 ROANOKE AUTO SUPPLY LT PC 860 01/26/2016 PCards 12/29/15-1/26/16 DISCOUNT TIRE TXD 75 385.00 3,509.46 DISCOUNT TIRE TXD 75 PC 860 01/26/2016 PCards 12/29/15-1/26/16 ROANOKE AUTO SUPPLY LT 124.00 3,633.46 ROANOKE AUTO SUPPLY LT PC 860 01/26/2016 PCards 12/29/15-1/26/16 ROANOKE AUTO SUPPLY LT 18.93 3,652.39 ROANOKE AUTO SUPPLY LT PC 860 01/26/2016 PCards 12/29/15-1/26/16 ROANOKE AUTO SUPPLY LT (124.00) 3,528.39 ROANOKE AUTO SUPPLY LT PC _______________ Account: 122-55090-045-000 Vehicle Maintenance Totals: 620.80 3,528.39 ** 10,000.00 Budgeted 6,471.61 Remaining 35 % Used Account: 122-60005-045-000 Telephone 860 01/26/2016 PCards 12/29/15-1/26/16 ATT*BUS PHONE PMT 11.65 5.73 17.38 ATT*BUS PHONE PMT PC _______________ Account: 122-60005-045-000 Telephone Totals: 5.73 17.38 ** 50.00 Budgeted 32.62 Remaining 35 % Used Account: 122-60010-045-000 Communications/Mobiles 720 01/15/2016 Fire Dept Payroll 1/15/16 4,444.89 75.00 4,519.89 GL 735 01/20/2016 Jan A/P Gexa,Charter,Verizon,Carenow,E 151.83 4,671.72 TOWN OF TROPHY CLUB 1443 AP Trophy Club Municipal Utility District No. 1 79 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 8 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 122-60010-045-000 Communications/Mobiles Totals: 226.83 4,671.72 ** 6,653.00 Budgeted 1,981.28 Remaining 70 % Used Account: 122-60020-045-000 Electricity/Gas 699 01/13/2016 Jan A/P Fire Station electricity 745.79 773.67 1,519.46 HUDSON ENERGY SERVICES, LLC 1385 AP 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (542.72) 976.74 AR 923 01/31/2016 Jan A/P Fire Station Gas 12/17/15-1/18 311.79 1,288.53 ATMOS ENERGY AP _______________ Account: 122-60020-045-000 Electricity/Gas Totals: 542.74 1,288.53 ** 7,412.00 Budgeted 6,123.47 Remaining 17 % Used Account: 122-60025-045-000 Water 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: 457.14 (115.61) 341.53 AR 923 01/31/2016 Jan A/P January water 231.23 572.76 TROPHY CLUB MUD (WATER BILLS) AP _______________ Account: 122-60025-045-000 Water Totals: 115.62 572.76 ** 1,200.00 Budgeted 627.24 Remaining 48 % Used Account: 122-60026-045-000 Cable 664 01/07/2016 PCards 11/28-12/28/15 ATT*BILL PAYMENT 440.02 286.92 726.94 ATT*BILL PAYMENT PC 860 01/26/2016 PCards 12/29/15-1/26/16 ATT*BILL PAYMENT 128.50 855.44 ATT*BILL PAYMENT PC 860 01/26/2016 PCards 12/29/15-1/26/16 ATT*BILL PAYMENT 158.42 1,013.86 ATT*BILL PAYMENT PC _______________ Account: 122-60026-045-000 Cable Totals: 573.84 1,013.86 ** 1,920.00 Budgeted 906.14 Remaining 53 % Used Account: 122-60030-045-000 Rent And/Or Usage .00 .00 _______________ Account: 122-60030-045-000 Rent And/Or Usage Totals: .00 .00 ** 214,379.00 Budgeted 214,379.00 Remaining 0 % Used Account: 122-60035-045-000 Postage 860 01/26/2016 PCards 12/29/15-1/26/16 USPS 48764506630613152 7.97 7.97 USPS 48764506630613152 PC _______________ Account: 122-60035-045-000 Postage Totals: 7.97 7.97 ** 50.00 Budgeted 42.03 Remaining 16 % Used Trophy Club Municipal Utility District No. 1 80 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 9 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-60055-045-000 Insurance 135 01/01/2016 Prepaid Insurance, W/C Jan 3,519.27 1,173.09 4,692.36 GL 923 01/31/2016 Jan A/P Add new fire truck 4,373.74 9,066.10 TML INTERGOVERNMENTAL RISK AP _______________ Account: 122-60055-045-000 Insurance Totals: 5,546.83 9,066.10 ** 14,077.00 Budgeted 5,010.90 Remaining 64 % Used Account: 122-60066-045-000 Publications/Books/Subscrips .00 .00 _______________ Account: 122-60066-045-000 Publications/Books/Subscrips Totals: .00 .00 ** 350.00 Budgeted 350.00 Remaining 0 % Used Account: 122-60070-045-000 Dues & Memberships 923 01/31/2016 Jan A/P 2016 annual dues 14,841.59 280.00 15,121.59 DENTON CO FIRE CHIEFS ASSOC AP _______________ Account: 122-60070-045-000 Dues & Memberships Totals: 280.00 15,121.59 ** 15,582.00 Budgeted 460.41 Remaining 97 % Used Account: 122-60080-045-000 Schools & Training 664 01/07/2016 PCards 11/28-12/28/15 HOT AND CREAMY DONUTS 1,365.00 39.22 1,404.22 HOT AND CREAMY DONUTS PC 664 01/07/2016 PCards 11/28-12/28/15 HOT AND CREAMY DONUTS 47.17 1,451.39 HOT AND CREAMY DONUTS PC 673 01/10/2016 Jan A/P Peters Certification 85.00 1,536.39 TX COMM ON FIRE PROTECTION 1417 AP 697 01/13/2016 Jan A/P Certification/Sampson 85.00 1,621.39 TX COMM ON FIRE PROTECTION 1417 AP 811 01/31/2016 Jan A/P Tackett Request to test for In 85.00 1,706.39 TX COMM ON FIRE PROTECTION 1480 AP _______________ Account: 122-60080-045-000 Schools & Training Totals: 341.39 1,706.39 ** 7,880.00 Budgeted 6,173.61 Remaining 22 % Used Account: 122-60096-045-000 Emergency Management .00 .00 _______________ Account: 122-60096-045-000 Emergency Management Totals: .00 .00 ** 1,000.00 Budgeted 1,000.00 Remaining 0 % Used Account: 122-60100-045-000 Travel & per diem 860 01/26/2016 PCards 12/29/15-1/26/16 HAMPTON INN HOTELS 163.89 342.70 506.59 HAMPTON INN HOTELS PC 860 01/26/2016 PCards 12/29/15-1/26/16 HAMPTON INN HOTELS 342.70 849.29 HAMPTON INN HOTELS PC Trophy Club Municipal Utility District No. 1 81 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 10 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 860 01/26/2016 PCards 12/29/15-1/26/16 EMBASSY-ROCKY RIVER GR 163.89 30.25 879.54 EMBASSY-ROCKY RIVER GR PC 860 01/26/2016 PCards 12/29/15-1/26/16 PANDA EXPRESS #1776 15.20 894.74 PANDA EXPRESS #1776 PC 860 01/26/2016 PCards 12/29/15-1/26/16 CHILI'S SAN MARCOS 24.58 919.32 CHILI'S SAN MARCOS PC 860 01/26/2016 PCards 12/29/15-1/26/16 WHATABURGER 538 Q26 14.02 933.34 WHATABURGER 538 Q26 PC _______________ Account: 122-60100-045-000 Travel & per diem Totals: 769.45 933.34 ** 4,081.00 Budgeted 3,147.66 Remaining 23 % Used Account: 122-60110-045-000 Physicals/Testing .00 .00 _______________ Account: 122-60110-045-000 Physicals/Testing Totals: .00 .00 ** 4,700.00 Budgeted 4,700.00 Remaining 0 % Used Account: 122-60125-045-000 Advertising .00 .00 _______________ Account: 122-60125-045-000 Advertising Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 122-60160-045-000 Programs & Special Projects 688.39 .00 688.39 _______________ Account: 122-60160-045-000 Programs & Special Projects Totals: .00 688.39 ** 7,500.00 Budgeted 6,811.61 Remaining 9 % Used Account: 122-60180-045-000 Fire Inspection/Enforcement 359.29 .00 359.29 _______________ Account: 122-60180-045-000 Fire Inspection/Enforcement Totals: .00 359.29 ** 500.00 Budgeted 140.71 Remaining 72 % Used Account: 122-60195-045-000 Flags & Repair 209.50 .00 209.50 _______________ Account: 122-60195-045-000 Flags & Repair Totals: .00 209.50 ** 3,184.00 Budgeted 2,974.50 Remaining 7 % Used Trophy Club Municipal Utility District No. 1 82 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 11 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 122-60245-045-000 Miscellaneous Expense 664 01/07/2016 PCards 11/28-12/28/15 WM SUPERCENTER #5247 7.50 187.80 195.30 WM SUPERCENTER #5247 PC 860 01/26/2016 PCards 12/29/15-1/26/16 WAL-MART #5247 21.94 217.24 WAL-MART #5247 PC _______________ Account: 122-60245-045-000 Miscellaneous Expense Totals: 209.74 217.24 ** 1,001.00 Budgeted 783.76 Remaining 22 % Used Account: 122-65005-045-000 Fuel & Lube 811 01/31/2016 Jan A/P Fuel purchases 12/25/15-1/24/1 1,269.35 313.82 1,583.17 US Bank Voyager Fleet Systems 1481 AP _______________ Account: 122-65005-045-000 Fuel & Lube Totals: 313.82 1,583.17 ** 15,122.00 Budgeted 13,538.83 Remaining 10 % Used Account: 122-65010-045-000 Uniforms 664 01/07/2016 PCards 11/28-12/28/15 NUSHOE 1,383.97 90.00 1,473.97 NUSHOE PC 664 01/07/2016 PCards 11/28-12/28/15 NUSHOE 90.00 1,563.97 NUSHOE PC 664 01/07/2016 PCards 11/28-12/28/15 NUSHOE 90.00 1,653.97 NUSHOE PC 697 01/13/2016 Jan A/P Uniforms 241.45 1,895.42 RED THE UNIFORM TAILOR 1402 AP 737 01/21/2016 Jan A/P Uniforms 756.70 2,652.12 RED THE UNIFORM TAILOR 1438 AP 860 01/26/2016 PCards 12/29/15-1/26/16 REDBACK, USA 161.40 2,813.52 REDBACK, USA PC 811 01/31/2016 Jan A/P Uniforms 81.32 2,894.84 RED THE UNIFORM TAILOR 1476 AP 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (419.01) 2,475.83 AR _______________ Account: 122-65010-045-000 Uniforms Totals: 1,091.86 2,475.83 ** 3,140.00 Budgeted 664.17 Remaining 79 % Used Account: 122-65015-045-000 Protective Clothing 811 01/31/2016 Jan A/P PPE Care & Maint svc 840.97 840.97 Gear Cleaning Solutions, LLC 1464 AP _______________ Account: 122-65015-045-000 Protective Clothing Totals: 840.97 840.97 ** 9,000.00 Budgeted 8,159.03 Remaining 9 % Used Account: 122-65030-045-000 Chemicals .00 .00 _______________ Account: 122-65030-045-000 Chemicals Totals: .00 .00 ** 600.00 Budgeted 600.00 Remaining 0 % Used Account: 122-65035-045-000 Small Tools Trophy Club Municipal Utility District No. 1 83 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 12 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 1,638.50 47.57 1,686.07 THE HOME DEPOT 6581 PC 664 01/07/2016 PCards 11/28-12/28/15 WM SUPERCENTER #5247 19.97 1,706.04 WM SUPERCENTER #5247 PC _______________ Account: 122-65035-045-000 Small Tools Totals: 67.54 1,706.04 ** 2,000.00 Budgeted 293.96 Remaining 85 % Used Account: 122-65055-045-000 Hardware .00 .00 _______________ Account: 122-65055-045-000 Hardware Totals: .00 .00 ** 750.00 Budgeted 750.00 Remaining 0 % Used Account: 122-65085-045-000 Office Supplies .00 .00 _______________ Account: 122-65085-045-000 Office Supplies Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 122-65105-045-000 Printing .00 .00 _______________ Account: 122-65105-045-000 Printing Totals: .00 .00 ** 498.00 Budgeted 498.00 Remaining 0 % Used Account: 122-69050-045-000 Radios .00 .00 _______________ Account: 122-69050-045-000 Radios Totals: .00 .00 ** 8,000.00 Budgeted 8,000.00 Remaining 0 % Used Account: 122-69195-045-000 GASB34/Reserve for Replacement 81,420.00 .00 81,420.00 _______________ Account: 122-69195-045-000 GASB34/Reserve for Replacement Totals: .00 81,420.00 ** 81,420.00 Budgeted .00 Remaining 100 % Used Account: 122-69305-045-000 Capital Leases Trophy Club Municipal Utility District No. 1 84 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 13 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 122 Trophy Club MUD Fire Dept. Department: 45 Fire Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 127,148.60 .00 127,148.60 _______________ Account: 122-69305-045-000 Capital Leases Totals: .00 127,148.60 ** 127,149.00 Budgeted .40 Remaining 100 % Used Department 45 Totals: ------------------------------------------------------------------------------------------------ 513,779.54 ** 1,365,384.00 Budgeted 851,604.46 Remaining 38 % Used Fund 122 Totals: ------------------------------------------------------------------------------------------------------ (347,614.43) .00 Budgeted 347,614.43 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 85 of 177 February 16, 2016 - Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - FIRE DEPARTMENT BALANCE SHEET JANUARY 2016 122 ASSETS FIRE DEPT. CASH IN BANK 2,123 INVESTMENTS 899,271 PREPAID EXPENSES 9,385 ADVALOREM PROPERTY TAXES RECEIVABLE 117,677 EMERGENCY SERVICES ASSESSMENTS RECEIVABLE 346 UTILITY AND OTHER ACCOUNTS RECEIVABLE 3,735 TOTAL ASSETS 1,032,537 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - PROPERTY TAXES/ASSESSMENTS 118,022 ACCOUNTS AND OTHER PAYABLES 33,403 TOTAL LIABILITIES 151,425 FUND BALANCE DESIGNATED FOR FUTURE ASSET REPLACEMENT - NON-SPENDABLE FUND BALANCE - UNASSIGNED FUND BALANCE 533,497 RESERVE FOR ENCUMBRANCES - NET REVENUES / EXPENDITURES 347,614 TOTAL FUND BALANCE 881,112 TOTAL LIABILITIES AND FUND BALANCE 1,032,537 Trophy Club Municipal Utility District No. 1 86 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 4 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-40000-000-000 Property Taxes 58,181.00- 58,181.00- 13,209.31- 51,940.96- 89.275 6,240.04- 135-40002-000-000 Property Taxes/Delinquent 46.91- 134.60- 134.60 135-40015-000-000 Property Taxes/P & I 650.00- 650.00- 17.91- 44.53- 6.851 605.47- 135-40025-000-000 PID Surcharges 146,125.00- 146,125.00- 24,739.19- 16.930 121,385.81- Subtotal: 204,956.00- 204,956.00- 13,274.13- 76,859.28- 37.500 128,096.72- 135-47000-000-000 Water 5,080,244.00- 5,080,244.00- 230,791.72- 1,135,337.45- 22.348 3,944,906.55- 135-47005-000-000 Sewer 2,413,776.00- 2,413,776.00- 155,683.36- 667,052.61- 27.635 1,746,723.39- 135-47025-000-000 Penalties 90,985.00- 90,985.00- 9,046.80- 41,512.18- 45.625 49,472.82- 135-47030-000-000 Service Charges 9,000.00- 9,000.00- 975.00- 5,475.00- 60.833 3,525.00- 135-47035-000-000 Plumbing Inspections 2,000.00- 2,000.00- 350.00- 1,350.00- 67.500 650.00- 135-47045-000-000 Sewer Inspections 5,500.00- 5,500.00- 1,050.00- 3,900.00- 70.909 1,600.00- 135-47070-000-000 TCCC Effluent Charges 61,330.00- 61,330.00- 49.00- 6,013.00- 9.804 55,317.00- Subtotal: 7,662,835.00- 7,662,835.00- 397,945.88- 1,860,640.24- 24.281 5,802,194.76- 135-48005-000-000 Utility Fees 69,000.00- 69,000.00- 6,900.00- 55,200.00- 80.000 13,800.00- Subtotal: 69,000.00- 69,000.00- 6,900.00- 55,200.00- 80.000 13,800.00- 135-49010-000-000 Interest Income 6,000.00- 6,000.00- 1,049.68- 3,420.72- 57.012 2,579.28- 135-49016-000-000 Cell Tower Revenue 10,926.00- 10,926.00- 910.53- 3,642.12- 33.334 7,283.88- 135-49018-000-000 Building Rent Income 7,000.00- 7,000.00- 583.33- 2,333.32- 33.333 4,666.68- 135-49026-000-000 Proceeds from Sale of Assets 15,070.00- 15,070.00- 15,070.00 135-49035-000-000 Prior Year Reserves 8,020.00- 8,020.00- 8,020.00- 135-49075-000-000 Oversize Meter Reimbursement 15,778.00- 15,778.00- 6,174.00- 24,015.80- 152.211 8,237.80 135-49141-000-000 Interfund Transfer In 8,034.36- 8,034.36 135-49900-000-000 Miscellaneous Income 63,249.00- 63,249.00- 288.50- 858.55- 1.357 62,390.45- 135-49901-000-000 Records Management Revenue 20.00- 20.00- 18.40- 20.40- 102.000 .40 Subtotal: 110,993.00- 110,993.00- 24,094.44- 57,395.27- 51.711 53,597.73- Program number: 8,047,784.00- 8,047,784.00- 442,214.45- 2,050,094.79- 25.474 5,997,689.21- Department number: Revenues 8,047,784.00- 8,047,784.00- 442,214.45- 2,050,094.79- 25.474 5,997,689.21- Revenues Subtotal ----------- 8,047,784.00- 8,047,784.00- 442,214.45- 2,050,094.79- 25.474 5,997,689.21- Trophy Club Municipal Utility District No. 1 87 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 5 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-010-000 Salaries & Wages 265,614.00 265,614.00 16,412.40 67,967.96 25.589 197,646.04 135-50010-010-000 Overtime 19,500.00 19,500.00 1,317.97 4,682.73 24.014 14,817.27 135-50016-010-000 Longevity 2,945.00 2,945.00 2,945.00 100.000 135-50017-010-000 Certification 4,200.00 4,200.00 200.00 725.00 17.262 3,475.00 135-50020-010-000 Retirement 25,558.00 25,558.00 1,565.32 6,767.90 26.481 18,790.10 135-50026-010-000 Medical Insurance 51,398.00 51,398.00 3,161.15 12,137.46 23.615 39,260.54 135-50027-010-000 Dental Insurance 3,999.00 3,999.00 240.77 898.56 22.470 3,100.44 135-50028-010-000 Vision Insurance 910.00 910.00 53.98 203.28 22.338 706.72 135-50029-010-000 Life Insurance & Other 2,803.00 2,803.00 189.88 763.66 27.244 2,039.34 135-50030-010-000 Social Security Taxes 18,565.00 18,565.00 1,113.07 4,691.15 25.269 13,873.85 135-50035-010-000 Medicare Taxes 4,341.00 4,341.00 260.31 1,097.10 25.273 3,243.90 135-50040-010-000 Unemployment Taxes 1,242.00 1,242.00 17.94 22.00 1.771 1,220.00 135-50045-010-000 Workman's Compensation 14,754.00 14,754.00 1,085.15- 2,602.88 17.642 12,151.12 135-50060-010-000 Pre-emp Physicals/Testing 1,300.00 1,300.00 236.45 18.188 1,063.55 135-50070-010-000 Employee Relations 300.00 300.00 300.00 Subtotal: 417,429.00 417,429.00 23,447.64 105,741.13 25.332 311,687.87 135-55005-010-000 Engineering 5,000.00 5,000.00 19,593.33- 5,640.00 112.800 640.00- 135-55080-010-000 Maintenance & Repairs 85,000.00 85,000.00 25,149.19 42,964.42 50.546 42,035.58 135-55090-010-000 Vehicle Maintenance 8,000.00 8,000.00 546.99 2,770.22 34.628 5,229.78 135-55105-010-000 Maintenance-Backhoe/SkidLoader 3,500.00 3,500.00 142.45 142.45 4.070 3,357.55 135-55135-010-000 Lab Analysis 5,500.00 5,500.00 325.00 1,262.70 22.958 4,237.30 Subtotal: 107,000.00 107,000.00 6,570.30 52,779.79 49.327 54,220.21 135-60010-010-000 Communications/Mobiles 5,400.00 5,400.00 1,489.95 27.592 3,910.05 135-60020-010-000 Electricity 166,823.00 166,823.00 10,891.97 39,874.66 23.902 126,948.34 135-60066-010-000 Publications/Books/Subscripts 500.00 500.00 500.00 135-60070-010-000 Dues & Memberships 500.00 500.00 500.00 135-60080-010-000 Schools & Training 5,773.00 5,773.00 151.00 835.00 14.464 4,938.00 135-60090-010-000 Safety Program 400.00 400.00 227.97 248.97 62.243 151.03 135-60100-010-000 Travel & per diem 1,400.00 1,400.00 14.25 1.018 1,385.75 135-60105-010-000 Rent/Lease Equipment 1,500.00 1,500.00 1,500.00 135-60135-010-000 TCEQ Fees & Permits 49,275.00 49,275.00 3,997.90 10,501.40 21.312 38,773.60 135-60150-010-000 Wholesale Water 2,948,742.00 2,948,742.00 109,839.98 464,297.51 15.746 2,484,444.49 135-60245-010-000 Miscellaneous Expenses 200.00 200.00 200.00 135-60280-010-000 Property Maintenance 3,500.00 3,500.00 456.00 1,026.49 29.328 2,473.51 135-60285-010-000 Lawn Equipment & Maintenance 250.00 250.00 250.00 135-60360-010-000 Furniture/Equipment < $5000 2,500.00 2,500.00 2,500.00 Subtotal: 3,186,763.00 3,186,763.00 125,564.82 518,288.23 16.264 2,668,474.77 135-65005-010-000 Fuel & Lube 35,947.00 35,947.00 1,784.92 5,272.61 14.668 30,674.39 Trophy Club Municipal Utility District No. 1 88 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 6 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65010-010-000 Uniforms 4,608.00 4,608.00 1,194.01 1,845.24 40.044 2,762.76 135-65030-010-000 Chemicals 12,000.00 12,000.00 1,038.57 4,174.63 34.789 7,825.37 135-65035-010-000 Small Tools 1,200.00 1,200.00 1,200.00 135-65040-010-000 Safety Equipment 1,000.00 1,000.00 187.99 187.99 18.799 812.01 135-65050-010-000 Meter Expense 115,000.00 115,000.00 18,805.34 16.352 96,194.66 135-65053-010-000 Meter Change Out Program 50,000.00 50,000.00 44,700.00 89.400 5,300.00 Subtotal: 219,755.00 219,755.00 4,205.49 74,985.81 34.122 144,769.19 135-69005-010-000 Capital Outlays 201,000.00 201,000.00 13,000.00 62,025.85 30.859 138,974.15 135-69008-010-000 Short Term Debt-Principal 130,720.00 130,720.00 130,720.00 135-69009-010-000 Short Term Debt-Interest 1,209.00 1,209.00 1,209.00 135-69195-010-000 Gasb34/Reserve for Replacement 75,000.00 75,000.00 75,000.00 100.000 135-69281-010-000 Water Tank Inspection Contract 126,958.00 126,958.00 37,787.73 118,774.42 93.554 8,183.58 Subtotal: 534,887.00 534,887.00 50,787.73 255,800.27 47.823 279,086.73 Program number: 4,465,834.00 4,465,834.00 210,575.98 1,007,595.23 22.562 3,458,238.77 Trophy Club Municipal Utility District No. 1 89 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 7 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 10 Water Program: 1 Lab Analysis for PID Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55135-010-001 Lab Analysis for PID 5,000.00 5,000.00 80.00 320.00 6.400 4,680.00 Subtotal: 5,000.00 5,000.00 80.00 320.00 6.400 4,680.00 135-60135-010-001 TCEQ Fees & Permits for PID 5,000.00 5,000.00 5,000.00 Subtotal: 5,000.00 5,000.00 5,000.00 Program number: 1 Lab Analysis for PID 10,000.00 10,000.00 80.00 320.00 3.200 9,680.00 Department number: Water 4,475,834.00 4,475,834.00 210,655.98 1,007,915.23 22.519 3,467,918.77 Trophy Club Municipal Utility District No. 1 90 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 8 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-020-000 Salaries & Wages 351,671.00 351,671.00 28,560.01 111,247.77 31.634 240,423.23 135-50010-020-000 Overtime 19,500.00 19,500.00 2,563.91 9,536.78 48.907 9,963.22 135-50016-020-000 Longevity 6,125.00 6,125.00 6,125.00 100.000 135-50017-020-000 Certification 7,200.00 7,200.00 625.00 2,350.00 32.639 4,850.00 135-50020-020-000 Retirement 33,652.00 33,652.00 2,771.69 11,459.89 34.054 22,192.11 135-50026-020-000 Medical Insurance 65,989.00 65,989.00 5,531.97 19,668.78 29.806 46,320.22 135-50027-020-000 Dental Insurance 4,184.00 4,184.00 347.91 1,162.53 27.785 3,021.47 135-50028-020-000 Vision Insurance 972.00 972.00 78.05 266.70 27.438 705.30 135-50029-020-000 Life Insurance & Other 3,655.00 3,655.00 398.21 1,277.06 34.940 2,377.94 135-50030-020-000 Social Security Taxes 24,665.00 24,665.00 1,778.25 7,369.49 29.878 17,295.51 135-50035-020-000 Medicare Taxes 5,768.00 5,768.00 415.87 1,723.47 29.880 4,044.53 135-50040-020-000 Unemployment Taxes 1,449.00 1,449.00 31.73 38.30 2.643 1,410.70 135-50045-020-000 Workman's Compensation 9,317.00 9,317.00 1,538.07- 791.23 8.492 8,525.77 135-50060-020-000 Pre-emp Physicals/Testing 300.00 300.00 238.45 79.483 61.55 135-50070-020-000 Employee Relations 650.00 650.00 650.00 Subtotal: 535,097.00 535,097.00 41,564.53 173,255.45 32.378 361,841.55 135-55070-020-000 Independent Labor 50,000.00 50,000.00 50,000.00 135-55080-020-000 Maintenance & Repairs 72,600.00 72,600.00 3,199.14 16,044.89 22.100 56,555.11 135-55090-020-000 Vehicle Maintenance 5,000.00 5,000.00 240.00 385.88 7.718 4,614.12 135-55105-020-000 Maintenance-Backhoe/SkidLoader 500.00 500.00 500.00 135-55125-020-000 Dumpster Services 55,000.00 55,000.00 3,361.41 9,193.61 16.716 45,806.39 135-55135-020-000 Lab Analysis 35,000.00 35,000.00 1,864.00 9,848.00 28.137 25,152.00 Subtotal: 218,100.00 218,100.00 8,664.55 35,472.38 16.264 182,627.62 135-60010-020-000 Communications/Mobiles 5,400.00 5,400.00 332.60 1,911.41 35.396 3,488.59 135-60020-020-000 Electricity 161,582.00 161,582.00 11,773.41 35,908.26 22.223 125,673.74 135-60066-020-000 Publications/Books/Subscripts 400.00 400.00 400.00 135-60070-020-000 Dues & Memberships 300.00 300.00 300.00 135-60080-020-000 Schools & Training 3,771.00 3,771.00 830.00 830.00 22.010 2,941.00 135-60090-020-000 Safety Program 550.00 550.00 153.79 192.79 35.053 357.21 135-60100-020-000 Travel & per diem 1,600.00 1,600.00 761.28 761.28 47.580 838.72 135-60105-020-000 Rent/Lease Equipment 9,000.00 9,000.00 9,000.00 135-60135-020-000 TCEQ Fees & Permits 37,150.00 37,150.00 9,439.28 25.409 27,710.72 135-60245-020-000 Miscellaneous Expenses 297.00 297.00 297.00 135-60285-020-000 Lawn Equipment & Maintenance 500.00 500.00 500.00 135-60331-020-000 Interfund Transfer Out-Tax I&S 119,706.00 119,706.00 119,706.00 135-60332-020-000 Interfund Transfer Out-Rev I&S 444,831.00 444,831.00 444,831.00 135-60333-020-000 Interfund Transfer Out-Reserve 123,336.00 123,336.00 61,668.00 50.000 61,668.00 Subtotal: 908,423.00 908,423.00 13,851.08 110,711.02 12.187 797,711.98 Trophy Club Municipal Utility District No. 1 91 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 9 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-65005-020-000 Fuel & Lube 32,021.00 32,021.00 2,832.62 4,819.71 15.052 27,201.29 135-65010-020-000 Uniforms 4,241.00 4,241.00 275.78 2,483.54 58.560 1,757.46 135-65030-020-000 Chemicals 27,000.00 27,000.00 2,249.85 10,658.27 39.475 16,341.73 135-65035-020-000 Small Tools 2,000.00 2,000.00 50.40 50.40 2.520 1,949.60 135-65040-020-000 Safety Equipment 750.00 750.00 162.00 576.59 76.879 173.41 135-65045-020-000 Lab Supplies 13,000.00 13,000.00 1,570.10 4,825.31 37.118 8,174.69 Subtotal: 79,012.00 79,012.00 7,140.75 23,413.82 29.633 55,598.18 135-69005-020-000 Capital Outlays 150,000.00 150,000.00 593.92 24,198.75 16.133 125,801.25 135-69008-020-000 Short Term Debt-Principal 21,280.00 21,280.00 21,280.00 135-69009-020-000 Short Term Debt-Interest 197.00 197.00 197.00 Subtotal: 171,477.00 171,477.00 593.92 24,198.75 14.112 147,278.25 Program number: 1,912,109.00 1,912,109.00 71,814.83 367,051.42 19.196 1,545,057.58 Department number: Wastewater 1,912,109.00 1,912,109.00 71,814.83 367,051.42 19.196 1,545,057.58 Trophy Club Municipal Utility District No. 1 92 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 10 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-026-000 Salaries & Wages 12,500.00 12,500.00 600.00 2,100.00 16.800 10,400.00 135-50030-026-000 Social Security Taxes 775.00 775.00 37.20 130.20 16.800 644.80 135-50035-026-000 Medicare Taxes 181.00 181.00 8.70 30.45 16.823 150.55 135-50040-026-000 Unemployment Taxes 230.00 230.00 .60 2.10 .913 227.90 135-50045-026-000 Workman's Compensation 37.00 37.00 16.08 25.33 68.459 11.67 Subtotal: 13,723.00 13,723.00 662.58 2,288.08 16.673 11,434.92 135-60066-026-000 Publications/Books/Subscripts 150.00 150.00 150.00 135-60070-026-000 Dues & Memberships 500.00 500.00 500.00 135-60075-026-000 Meetings 1,200.00 1,200.00 6.00 .500 1,194.00 135-60080-026-000 Schools & Training 4,000.00 4,000.00 550.00 13.750 3,450.00 135-60100-026-000 Travel & per diem 5,000.00 5,000.00 718.54 718.54 14.371 4,281.46 135-60245-026-000 Miscellaneous Expenses 2,000.00 2,000.00 50.48 2.524 1,949.52 Subtotal: 12,850.00 12,850.00 718.54 1,325.02 10.311 11,524.98 Program number: 26,573.00 26,573.00 1,381.12 3,613.10 13.597 22,959.90 Department number: Board of Directors 26,573.00 26,573.00 1,381.12 3,613.10 13.597 22,959.90 Trophy Club Municipal Utility District No. 1 93 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 11 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-50005-030-000 Salaries & Wages 488,508.00 488,508.00 37,279.79 152,766.90 31.272 335,741.10 135-50010-030-000 Overtime 1,000.00 1,000.00 30.93 110.62 11.062 889.38 135-50016-030-000 Longevity 3,823.00 3,823.00 3,822.50 99.987 .50 135-50020-030-000 Retirement 43,202.00 43,202.00 3,257.23 13,894.86 32.163 29,307.14 135-50026-030-000 Medical Insurance 68,196.00 68,196.00 5,310.72 19,974.35 29.290 48,221.65 135-50027-030-000 Dental Insurance 4,807.00 4,807.00 378.79 1,326.62 27.598 3,480.38 135-50028-030-000 Vision Insurance 1,114.00 1,114.00 87.14 306.77 27.538 807.23 135-50029-030-000 Life Insurance & Other 4,431.00 4,431.00 392.55 1,536.63 34.679 2,894.37 135-50030-030-000 Social Security Taxes 30,823.00 30,823.00 2,138.89 9,123.94 29.601 21,699.06 135-50035-030-000 Medicare Taxes 7,599.00 7,599.00 500.22 2,133.81 28.080 5,465.19 135-50040-030-000 Unemployment Taxes 1,449.00 1,449.00 37.19 37.19 2.567 1,411.81 135-50045-030-000 Workman's Compensation 1,554.00 1,554.00 439.89 883.56 56.857 670.44 135-50060-030-000 Pre-emp Physicals/Testing 500.00 500.00 500.00 135-50070-030-000 Employee Relations 5,000.00 5,000.00 1,513.01 2,860.56 57.211 2,139.44 Subtotal: 662,006.00 662,006.00 51,366.35 208,778.31 31.537 453,227.69 135-55030-030-000 Software & Support 78,483.00 78,483.00 2,606.22 8,799.94 11.213 69,683.06 135-55070-030-000 Independent Labor 12,000.00 12,000.00 97.50 12,923.23 107.694 923.23- 135-55080-030-000 Maintenance & Repairs 29,500.00 29,500.00 7,724.66 26.185 21,775.34 135-55100-030-000 Building Maint & Supplies 7,000.00 7,000.00 218.39 1,086.06 15.515 5,913.94 135-55120-030-000 Cleaning Services 10,125.00 10,125.00 1,428.50 2,339.00 23.101 7,786.00 135-55160-030-000 Professional Outside Services 61,075.00 61,075.00 51,570.00 84.437 9,505.00 135-55165-030-000 Collection Fees 200.00 200.00 200.00 135-55205-030-000 Utility Billing Contract 8,200.00 8,200.00 654.12 2,540.87 30.986 5,659.13 Subtotal: 206,583.00 206,583.00 5,004.73 86,983.76 42.106 119,599.24 135-60005-030-000 Telephone 16,349.00 16,349.00 2,061.17 4,937.08 30.198 11,411.92 135-60010-030-000 Communications/Mobiles 4,150.00 4,150.00 300.00 1,351.96 32.577 2,798.04 135-60020-030-000 Electricity/Gas 10,768.00 10,768.00 1,660.33 2,475.12 22.986 8,292.88 135-60025-030-000 Water 1,500.00 1,500.00 60.49 306.73 20.449 1,193.27 135-60035-030-000 Postage 28,932.00 28,932.00 2,842.41 8,924.06 30.845 20,007.94 135-60040-030-000 Service Charges & Fees 44,000.00 44,000.00 4,816.38 23,144.10 52.600 20,855.90 135-60050-030-000 Bad Debt Expense 3,500.00 3,500.00 4,291.83 4,291.83 122.624 791.83- 135-60055-030-000 Insurance 52,797.00 52,797.00 2,756.00 11,124.00 21.069 41,673.00 135-60066-030-000 Publications/Books/Subscripts 1,600.00 1,600.00 1,600.00 135-60070-030-000 Dues & Memberships 6,000.00 6,000.00 4,896.25 81.604 1,103.75 135-60075-030-000 Meetings 400.00 400.00 29.00 29.00 7.250 371.00 135-60079-030-000 Public Education 5,000.00 5,000.00 394.00 581.65 11.633 4,418.35 135-60080-030-000 Schools & Training 9,935.00 9,935.00 1,398.00 1,857.00 18.691 8,078.00 135-60100-030-000 Travel & per diem 5,400.00 5,400.00 1,158.31 1,888.33 34.969 3,511.67 135-60110-030-000 Physicals/Testing 200.00 200.00 200.00 135-60115-030-000 Elections 7,500.00 7,500.00 7,500.00 Trophy Club Municipal Utility District No. 1 94 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 12 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-60125-030-000 Advertising 7,500.00 7,500.00 613.62- 61.74 .823 7,438.26 135-60235-030-000 Security 1,350.00 1,350.00 1,350.00 135-60245-030-000 Miscellaneous Expenses 17,501.00 17,501.00 3,693.00 4,115.98 23.519 13,385.02 135-60360-030-000 Furniture/Equipment < $5000 2,500.00 2,500.00 656.38 656.38 26.255 1,843.62 Subtotal: 226,882.00 226,882.00 25,503.68 70,641.21 31.136 156,240.79 135-65010-030-000 Uniforms 1,855.00 1,855.00 23.00 23.00 1.240 1,832.00 135-65055-030-000 Hardware 29,594.00 29,594.00 5,871.85 19.841 23,722.15 135-65085-030-000 Office Supplies 9,000.00 9,000.00 637.48 1,978.19 21.980 7,021.81 135-65090-030-000 Printer Supplies & Maintenance 4,003.00 4,003.00 221.30 5.528 3,781.70 135-65095-030-000 Maintenance Supplies 5,000.00 5,000.00 296.06 1,316.47 26.329 3,683.53 135-65105-030-000 Printing 4,800.00 4,800.00 4,800.00 Subtotal: 54,252.00 54,252.00 956.54 9,410.81 17.346 44,841.19 135-69005-030-000 Capital Outlays 56,000.00 56,000.00 1,427.50 1,427.50 2.549 54,572.50 135-69170-030-000 Copier Lease Installments 4,600.00 4,600.00 381.33 1,143.67 24.862 3,456.33 Subtotal: 60,600.00 60,600.00 1,808.83 2,571.17 4.243 58,028.83 Program number: 1,210,323.00 1,210,323.00 84,640.13 378,385.26 31.263 831,937.74 Department number: Administration 1,210,323.00 1,210,323.00 84,640.13 378,385.26 31.263 831,937.74 Trophy Club Municipal Utility District No. 1 95 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 13 09:23 02/11/16 Budget Summary with Amendment Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 135-55045-039-000 Legal 386,130.00 386,130.00 7,606.95 102,471.44 26.538 283,658.56 135-55055-039-000 Auditing 22,750.00 22,750.00 7,793.88 24,039.38 105.668 1,289.38- 135-55060-039-000 Appraisal 10,265.00 10,265.00 4,229.90 41.207 6,035.10 135-55065-039-000 Tax Admin Fees 3,800.00 3,800.00 2,468.82 64.969 1,331.18 Subtotal: 422,945.00 422,945.00 15,400.83 133,209.54 31.496 289,735.46 Program number: 422,945.00 422,945.00 15,400.83 133,209.54 31.496 289,735.46 Department number: Non Departmental 422,945.00 422,945.00 15,400.83 133,209.54 31.496 289,735.46 Expenditures Subtotal ----------- 8,047,784.00 8,047,784.00 383,892.89 1,890,174.55 23.487 6,157,609.45 Fund number: 135 MUD 1 General Fund 58,321.56- 159,920.24- 159,920.24 Trophy Club Municipal Utility District No. 1 96 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 14 09:23 02/11/16 Budget Summary with Amendment Fund: 137 MUD 1 Consolidated GASB Department: Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 137-49145-000-000 Intergov Transfer-General Fund 75,000.00- 75,000.00 137-49146-000-000 Intergov Transfer-Fire Dept 81,420.00- 81,420.00 Subtotal: 156,420.00- 156,420.00 Program number: 156,420.00- 156,420.00 Department number: 156,420.00- 156,420.00 Revenues Subtotal ----------- 156,420.00- 156,420.00 Fund number: 137 MUD 1 Consolidated GASB 156,420.00- 156,420.00 Trophy Club Municipal Utility District No. 1 97 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 15 09:23 02/11/16 Budget Summary with Amendment Fund: 507 MUD 1 Capital Projects Department: Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 507-49010-000-000 Interest Income 2.77- 2.77 Subtotal: 2.77- 2.77 Program number: 2.77- 2.77 Department number: 2.77- 2.77 Revenues Subtotal ----------- 2.77- 2.77 Trophy Club Municipal Utility District No. 1 98 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 16 09:23 02/11/16 Budget Summary with Amendment Fund: 507 MUD 1 Capital Projects Department: 20 Wastewater Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 507-60335-020-000 Interfund Transfer Out (GF) 8,034.36 8,034.36- Subtotal: 8,034.36 8,034.36- Program number: 8,034.36 8,034.36- Department number: Wastewater 8,034.36 8,034.36- Expenditures Subtotal ----------- 8,034.36 8,034.36- Fund number: 507 MUD 1 Capital Projects 8,031.59 8,031.59- Trophy Club Municipal Utility District No. 1 99 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 14 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-40000-000-000 Property Taxes 829 01/04/2016 Property Taxes/Assessments (38,731.65) (83.77) (38,815.42) GL 831 01/05/2016 Property Taxes/Assessments (1,284.34) (40,099.76) GL 832 01/06/2016 Property Taxes/Assessments (1,218.36) (41,318.12) GL 833 01/07/2016 Property Taxes/Assessments (978.02) (42,296.14) GL 834 01/08/2016 Property Taxes/Assessments (410.33) (42,706.47) GL 835 01/11/2016 Property Taxes/Assessments (498.28) (43,204.75) GL 836 01/12/2016 Property Taxes/Assessments (778.55) (43,983.30) GL 837 01/13/2016 Property Taxes/Assessments (725.18) (44,708.48) GL 838 01/14/2016 Property Taxes/Assessments (700.35) (45,408.83) GL 839 01/15/2016 Property Taxes/Assessments (269.51) (45,678.34) GL 840 01/19/2016 Property Taxes/Assessments (950.19) (46,628.53) GL 841 01/20/2016 Property Taxes/Assessments (276.95) (46,905.48) GL 842 01/21/2016 Property Taxes/Assessments (182.31) (47,087.79) GL 843 01/22/2016 Property Taxes/Assessments (358.68) (47,446.47) GL 844 01/25/2016 Property Taxes/Assessments (537.18) (47,983.65) GL 845 01/26/2016 Property Taxes/Assessments (802.34) (48,785.99) GL 847 01/27/2016 Property Taxes/Assessments (601.41) (49,387.40) GL 848 01/28/2016 Property Taxes/Assessments (1,403.38) (50,790.78) GL 850 01/29/2016 Property Taxes/Assessments (1,150.18) (51,940.96) GL _______________ Account: 135-40000-000-000 Property Taxes Totals: (13,209.31) (51,940.96) ** (58,181.00) Budgeted (6,240.04) Remaining 89 % Used Account: 135-40002-000-000 Property Taxes/Delinquent 831 01/05/2016 Property Taxes/Assessments (87.69) (13.90) (101.59) GL 832 01/06/2016 Property Taxes/Assessments (1.47) (103.06) GL 834 01/08/2016 Property Taxes/Assessments 58.04 (45.02) GL 850 01/29/2016 Property Taxes/Assessments (89.58) (134.60) GL _______________ Account: 135-40002-000-000 Property Taxes/Delinquent Totals: (46.91) (134.60) ** .00 Budgeted 134.60 Remaining 0 % Used Account: 135-40015-000-000 Property Taxes/P & I 832 01/06/2016 Property Taxes/Assessments (26.62) (.29) (26.91) GL 836 01/12/2016 Property Taxes/Assessments (.53) (27.44) GL 837 01/13/2016 Property Taxes/Assessments (.24) (27.68) GL 842 01/21/2016 Property Taxes/Assessments (.03) (27.71) GL 848 01/28/2016 Property Taxes/Assessments (1.03) (28.74) GL 850 01/29/2016 Property Taxes/Assessments (15.79) (44.53) GL Trophy Club Municipal Utility District No. 1 100 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 15 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-40015-000-000 Property Taxes/P & I Totals: (17.91) (44.53) ** (650.00) Budgeted (605.47) Remaining 7 % Used Account: 135-40025-000-000 PID Surcharges (24,739.19) .00 (24,739.19) _______________ Account: 135-40025-000-000 PID Surcharges Totals: .00 (24,739.19) ** (146,125.00) Budgeted (121,385.81) Remaining 17 % Used Account: 135-47000-000-000 Water 777 01/27/2016 Bill Kodiak Inv 1403 AR 20160127-20160127 User: (904,545.73) (2,946.40) (907,492.13) AR 788 01/31/2016 UB 1/31/16 Billing UB20160131-20160131 User: (227,845.32) (1,135,337.45) UB _______________ Account: 135-47000-000-000 Water Totals: (230,791.72) (1,135,337.45) ** (5,080,244.00) Budgeted (3,944,906.55) Remaining 22 % Used Account: 135-47005-000-000 Sewer 788 01/31/2016 UB 1/31/16 Billing UB20160131-20160131 User: (511,369.25) (155,683.36) (667,052.61) UB _______________ Account: 135-47005-000-000 Sewer Totals: (155,683.36) (667,052.61) ** (2,413,776.00) Budgeted (1,746,723.39) Remaining 28 % Used Account: 135-47025-000-000 Penalties 800 01/19/2016 UB 1/19/16 Penalties UB20160119-20160119 User: (32,465.38) 352.42 (32,112.96) UB 740 01/21/2016 UB 1/21/16 Penalties UB20160121-20160121 User: (9,896.38) (42,009.34) UB 806 01/28/2016 UB 1/28/16 Penalties UB20160128-20160128 User: 317.26 (41,692.08) UB 807 01/29/2016 UB 1/29/16 Penalties UB20160129-20160129 User: 179.90 (41,512.18) UB _______________ Account: 135-47025-000-000 Penalties Totals: (9,046.80) (41,512.18) ** (90,985.00) Budgeted (49,472.82) Remaining 46 % Used Account: 135-47030-000-000 Service Charges 634 01/06/2016 UB 1/6/16 Cut Off List UB20160106-20160106 User: (4,500.00) (1,000.00) (5,500.00) UB 806 01/28/2016 UB 1/28/16 Penalties UB20160128-20160128 User: 25.00 (5,475.00) UB _______________ Account: 135-47030-000-000 Service Charges Totals: (975.00) (5,475.00) ** (9,000.00) Budgeted (3,525.00) Remaining 61 % Used Trophy Club Municipal Utility District No. 1 101 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 16 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-47035-000-000 Plumbing Inspections 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (1,000.00) (350.00) (1,350.00) AR _______________ Account: 135-47035-000-000 Plumbing Inspections Totals: (350.00) (1,350.00) ** (2,000.00) Budgeted (650.00) Remaining 68 % Used Account: 135-47045-000-000 Sewer Inspections 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (2,850.00) (1,050.00) (3,900.00) AR _______________ Account: 135-47045-000-000 Sewer Inspections Totals: (1,050.00) (3,900.00) ** (5,500.00) Budgeted (1,600.00) Remaining 71 % Used Account: 135-47070-000-000 TCCC Effluent Charges 788 01/31/2016 UB 1/31/16 Billing UB20160131-20160131 User: (5,964.00) (49.00) (6,013.00) UB _______________ Account: 135-47070-000-000 TCCC Effluent Charges Totals: (49.00) (6,013.00) ** (61,330.00) Budgeted (55,317.00) Remaining 10 % Used Account: 135-48005-000-000 Utility Fees 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (48,300.00) (6,900.00) (55,200.00) AR _______________ Account: 135-48005-000-000 Utility Fees Totals: (6,900.00) (55,200.00) ** (69,000.00) Budgeted (13,800.00) Remaining 80 % Used Account: 135-49010-000-000 Interest Income 853 01/31/2016 Bank Interest/Month (2,371.04) (11.83) (2,382.87) GL 853 01/31/2016 Bank Interest/Month (584.12) (2,966.99) GL 853 01/31/2016 Bank Interest/Month (299.89) (3,266.88) GL 853 01/31/2016 Bank Interest/Month (153.84) (3,420.72) GL _______________ Account: 135-49010-000-000 Interest Income Totals: (1,049.68) (3,420.72) ** (6,000.00) Budgeted (2,579.28) Remaining 57 % Used Account: 135-49016-000-000 Cell Tower Revenue 862 01/04/2016 AT&T Cell Tower Revenue (2,731.59) (910.53) (3,642.12) GL _______________ Account: 135-49016-000-000 Cell Tower Revenue Totals: (910.53) (3,642.12) ** (10,926.00) Budgeted (7,283.88) Remaining 33 % Used Trophy Club Municipal Utility District No. 1 102 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 17 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-49018-000-000 Building Rent Income 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (1,749.99) (583.33) (2,333.32) AR _______________ Account: 135-49018-000-000 Building Rent Income Totals: (583.33) (2,333.32) ** (7,000.00) Budgeted (4,666.68) Remaining 33 % Used Account: 135-49026-000-000 Proceeds from Sale of Assets 756 01/25/2016 Refund/Generator Auction Refund Auction price for missi 500.00 500.00 Jimmy Elmore 1446 AP 867 01/28/2016 Lone Star Auctioneers (15,570.00) (15,070.00) GL _______________ Account: 135-49026-000-000 Proceeds from Sale of Assets Totals: (15,070.00) (15,070.00) ** .00 Budgeted 15,070.00 Remaining 0 % Used Account: 135-49035-000-000 Prior Year Reserves .00 .00 _______________ Account: 135-49035-000-000 Prior Year Reserves Totals: .00 .00 ** (8,020.00) Budgeted (8,020.00) Remaining 0 % Used Account: 135-49075-000-000 Oversize Meter Reimbursement 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (17,841.80) (6,174.00) (24,015.80) AR _______________ Account: 135-49075-000-000 Oversize Meter Reimbursement Totals: (6,174.00) (24,015.80) ** (15,778.00) Budgeted 8,237.80 Remaining 152 % Used Account: 135-49141-000-000 Interfund Transfer In (8,034.36) .00 (8,034.36) _______________ Account: 135-49141-000-000 Interfund Transfer In Totals: .00 (8,034.36) ** .00 Budgeted 8,034.36 Remaining 0 % Used Account: 135-49900-000-000 Miscellaneous Income 777 01/27/2016 Bill Kodiak Inv 1403 AR 20160127-20160127 User: (570.05) (225.00) (795.05) AR 788 01/31/2016 UB 1/31/16 Billing UB20160131-20160131 User: (63.50) (858.55) UB _______________ Account: 135-49900-000-000 Miscellaneous Income Totals: (288.50) (858.55) ** (63,249.00) Budgeted (62,390.45) Remaining 1 % Used Trophy Club Municipal Utility District No. 1 103 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 18 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-49901-000-000 Records Management Revenue 864 01/26/2016 Mayer/open records (2.00) (14.80) (16.80) GL 865 01/27/2016 Mayer/open records (3.60) (20.40) GL _______________ Account: 135-49901-000-000 Records Management Revenue Totals: (18.40) (20.40) ** (20.00) Budgeted .40 Remaining 102 % Used Department Totals: ------------------------------------------------------------------------------------------------ (2,050,094.79) ** (8,047,784.00) Budgeted (5,997,689.21) Remaining 25 % Used Trophy Club Municipal Utility District No. 1 104 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 19 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-010-000 Salaries & Wages 683 01/15/2016 PR 01-15-2016 Salaries & Wages 51,555.56 8,206.20 59,761.76 PR 765 01/29/2016 MUD Payroll 1/29/16 Salaries & Wages 8,206.20 67,967.96 PR _______________ Account: 135-50005-010-000 Salaries & Wages Totals: 16,412.40 67,967.96 ** 265,614.00 Budgeted 197,646.04 Remaining 26 % Used Account: 135-50010-010-000 Overtime 683 01/15/2016 PR 01-15-2016 Overtime 3,364.76 688.42 4,053.18 PR 765 01/29/2016 MUD Payroll 1/29/16 Overtime 629.55 4,682.73 PR _______________ Account: 135-50010-010-000 Overtime Totals: 1,317.97 4,682.73 ** 19,500.00 Budgeted 14,817.27 Remaining 24 % Used Account: 135-50016-010-000 Longevity 2,945.00 .00 2,945.00 _______________ Account: 135-50016-010-000 Longevity Totals: .00 2,945.00 ** 2,945.00 Budgeted .00 Remaining 100 % Used Account: 135-50017-010-000 Certification 765 01/29/2016 MUD Payroll 1/29/16 Certification 525.00 200.00 725.00 PR _______________ Account: 135-50017-010-000 Certification Totals: 200.00 725.00 ** 4,200.00 Budgeted 3,475.00 Remaining 17 % Used Account: 135-50020-010-000 Retirement 683 01/15/2016 PR 01-15-2016 Retirement 5,202.58 776.51 5,979.09 PR 765 01/29/2016 MUD Payroll 1/29/16 Retirement 788.81 6,767.90 PR _______________ Account: 135-50020-010-000 Retirement Totals: 1,565.32 6,767.90 ** 25,558.00 Budgeted 18,790.10 Remaining 26 % Used Account: 135-50026-010-000 Medical Insurance 683 01/15/2016 PR 01-15-2016 Medical Insurance 8,976.31 1,580.60 10,556.91 PR 765 01/29/2016 MUD Payroll 1/29/16 Medical Insurance 1,580.55 12,137.46 PR _______________ Account: 135-50026-010-000 Medical Insurance Totals: 3,161.15 12,137.46 ** 51,398.00 Budgeted 39,260.54 Remaining 24 % Used Trophy Club Municipal Utility District No. 1 105 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 20 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50027-010-000 Dental Insurance 683 01/15/2016 PR 01-15-2016 Dental Insurance 657.79 120.39 778.18 PR 765 01/29/2016 MUD Payroll 1/29/16 Dental Insurance 120.38 898.56 PR _______________ Account: 135-50027-010-000 Dental Insurance Totals: 240.77 898.56 ** 3,999.00 Budgeted 3,100.44 Remaining 22 % Used Account: 135-50028-010-000 Vision Insurance 683 01/15/2016 PR 01-15-2016 Vision Insurance 149.30 27.01 176.31 PR 765 01/29/2016 MUD Payroll 1/29/16 Vision Insurance 26.97 203.28 PR _______________ Account: 135-50028-010-000 Vision Insurance Totals: 53.98 203.28 ** 910.00 Budgeted 706.72 Remaining 22 % Used Account: 135-50029-010-000 Life Insurance & Other 536 01/01/2016 January A/P January dental, vision & other 573.78 180.17 753.95 METLIFE GROUP BENEFITS 1325 AP 923 01/31/2016 Jan A/P Flex account admin fee 9.71 763.66 BenefitMall AP _______________ Account: 135-50029-010-000 Life Insurance & Other Totals: 189.88 763.66 ** 2,803.00 Budgeted 2,039.34 Remaining 27 % Used Account: 135-50030-010-000 Social Security Taxes 683 01/15/2016 PR 01-15-2016 Social Security Taxes 3,578.08 547.03 4,125.11 PR 765 01/29/2016 MUD Payroll 1/29/16 Social Security Taxes 566.04 4,691.15 PR _______________ Account: 135-50030-010-000 Social Security Taxes Totals: 1,113.07 4,691.15 ** 18,565.00 Budgeted 13,873.85 Remaining 25 % Used Account: 135-50035-010-000 Medicare Taxes 683 01/15/2016 PR 01-15-2016 Medicare Taxes 836.79 127.93 964.72 PR 765 01/29/2016 MUD Payroll 1/29/16 Medicare Taxes 132.38 1,097.10 PR _______________ Account: 135-50035-010-000 Medicare Taxes Totals: 260.31 1,097.10 ** 4,341.00 Budgeted 3,243.90 Remaining 25 % Used Account: 135-50040-010-000 Unemployment Taxes 683 01/15/2016 PR 01-15-2016 Unemployment Taxes 4.06 8.91 12.97 PR 765 01/29/2016 MUD Payroll 1/29/16 Unemployment Taxes 9.03 22.00 PR Trophy Club Municipal Utility District No. 1 106 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 21 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50040-010-000 Unemployment Taxes Totals: 17.94 22.00 ** 1,242.00 Budgeted 1,220.00 Remaining 2 % Used Account: 135-50045-010-000 Workman's Compensation 135 01/01/2016 Prepaid Insurance, W/C Jan 3,688.03 1,229.35 4,917.38 GL 863 01/12/2016 TML FY2015 W/C Audit refund (2,314.50) 2,602.88 GL _______________ Account: 135-50045-010-000 Workman's Compensation Totals: (1,085.15) 2,602.88 ** 14,754.00 Budgeted 12,151.12 Remaining 18 % Used Account: 135-50060-010-000 Pre-emp Physicals/Testing 236.45 .00 236.45 _______________ Account: 135-50060-010-000 Pre-emp Physicals/Testing Totals: .00 236.45 ** 1,300.00 Budgeted 1,063.55 Remaining 18 % Used Account: 135-50070-010-000 Employee Relations .00 .00 _______________ Account: 135-50070-010-000 Employee Relations Totals: .00 .00 ** 300.00 Budgeted 300.00 Remaining 0 % Used Account: 135-55005-010-000 Engineering 705 01/12/2016 Bill Maguire Inv 1389 AR 20160112-20160112 User: 25,233.33 (19,593.33) 5,640.00 AR _______________ Account: 135-55005-010-000 Engineering Totals: (19,593.33) 5,640.00 ** 5,000.00 Budgeted (640.00) Remaining 113 % Used Account: 135-55080-010-000 Maintenance & Repairs 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 17,815.23 8.92 17,824.15 THE HOME DEPOT 6581 PC 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 5.24 17,829.39 THE HOME DEPOT 6581 PC 673 01/10/2016 Jan A/P Parts for Solana Mainbreak 142.69 17,972.08 ATLAS UTILITY SUPPLY CO. 1367 AP 673 01/10/2016 Jan A/P Emergency repair/2 Campus Circ 12,215.81 30,187.89 REY-MAR CONSTRUCTION 1403 AP 697 01/13/2016 Jan A/P Remove altitude valve at TW Ki 7,650.00 37,837.89 REY-MAR CONSTRUCTION 1403 AP 737 01/21/2016 Jan A/P Fire extinguisher inspections 403.00 38,240.89 KIMBROUGH FIRE EXTINQUISHER CO 1428 AP 860 01/26/2016 PCards 12/29/15-1/26/16 THE HOME DEPOT 6581 14.48 38,255.37 THE HOME DEPOT 6581 PC 860 01/26/2016 PCards 12/29/15-1/26/16 FASTENAL COMPANY01 42.00 38,297.37 FASTENAL COMPANY01 PC Trophy Club Municipal Utility District No. 1 107 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 22 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 860 01/26/2016 PCards 12/29/15-1/26/16 FASTENAL COMPANY01 17,815.23 10.20 38,307.57 FASTENAL COMPANY01 PC 860 01/26/2016 PCards 12/29/15-1/26/16 THE HOME DEPOT 6581 11.80 38,319.37 THE HOME DEPOT 6581 PC 860 01/26/2016 PCards 12/29/15-1/26/16 THE HOME DEPOT 6581 57.94 38,377.31 THE HOME DEPOT 6581 PC 860 01/26/2016 PCards 12/29/15-1/26/16 Tier II Water 50.00 38,427.31 TCEQ EPAYMENT PC 860 01/26/2016 PCards 12/29/15-1/26/16 AMAZON.COM 137.00 38,564.31 AMAZON.COM PC 811 01/31/2016 Jan A/P Meter boxes and Meter box lids 2,730.52 41,294.83 HD SUPPLY WATERWORKS, LTD. 1465 AP 811 01/31/2016 Jan A/P Water plant generator mother b 1,636.35 42,931.18 WORLDWIDE POWER PRODUCTS 1483 AP 923 01/31/2016 Jan A/P Chlorine danger signs 33.24 42,964.42 HD SUPPLY FACILITIES MAINT LTD AP _______________ Account: 135-55080-010-000 Maintenance & Repairs Totals: 25,149.19 42,964.42 ** 85,000.00 Budgeted 42,035.58 Remaining 51 % Used Account: 135-55090-010-000 Vehicle Maintenance 664 01/07/2016 PCards 11/28-12/28/15 MUSTANG ELITE CAR 2,223.23 102.99 2,326.22 MUSTANG ELITE CAR PC 664 01/07/2016 PCards 11/28-12/28/15 DISCOUNT TIRE TXD 75 329.00 2,655.22 DISCOUNT TIRE TXD 75 PC 860 01/26/2016 PCards 12/29/15-1/26/16 ROANOKE TIRE & (5.50) 2,649.72 ROANOKE TIRE & PC 860 01/26/2016 PCards 12/29/15-1/26/16 ROANOKE TIRE & 25.50 2,675.22 ROANOKE TIRE & PC 811 01/31/2016 Jan A/P flat repair/dump truck 95.00 2,770.22 BLAGG TIRE & SERVICE 1457 AP _______________ Account: 135-55090-010-000 Vehicle Maintenance Totals: 546.99 2,770.22 ** 8,000.00 Budgeted 5,229.78 Remaining 35 % Used Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader 664 01/07/2016 PCards 11/28-12/28/15 ROANOKE AUTO SUPPLY LT 59.01 59.01 ROANOKE AUTO SUPPLY LT PC 664 01/07/2016 PCards 11/28-12/28/15 ROANOKE AUTO SUPPLY LT 83.44 142.45 ROANOKE AUTO SUPPLY LT PC _______________ Account: 135-55105-010-000 Maintenance-Backhoe/SkidLoader Totals: 142.45 142.45 ** 3,500.00 Budgeted 3,357.55 Remaining 4 % Used Account: 135-55135-010-000 Lab Analysis 811 01/31/2016 Jan A/P Water Bacteriological Testing 937.70 40.00 977.70 Denton Municipal Utilities 1460 AP 923 01/31/2016 Jan A/P Water Samples-MUD 285.00 1,262.70 TARRANT CTY PUBLIC HEALTH LAB AP _______________ Account: 135-55135-010-000 Lab Analysis Totals: 325.00 1,262.70 ** 5,500.00 Budgeted 4,237.30 Remaining 23 % Used Account: 135-60010-010-000 Communications/Mobiles 1,489.95 .00 1,489.95 Trophy Club Municipal Utility District No. 1 108 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 23 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60010-010-000 Communications/Mobiles Totals: .00 1,489.95 ** 5,400.00 Budgeted 3,910.05 Remaining 28 % Used Account: 135-60020-010-000 Electricity 697 01/13/2016 Jan A/P Electricity 12/9-1/9/16 28,982.69 65.77 29,048.46 HUDSON ENERGY SERVICES, LLC 1385 AP 699 01/13/2016 Jan A/P Electricity 12/10/15-1/11-16 1,612.98 30,661.44 HUDSON ENERGY SERVICES, LLC 1385 AP 735 01/20/2016 Jan A/P Electricity 12/10-1/11/16 9,213.22 39,874.66 HUDSON ENERGY SERVICES, LLC 1426 AP _______________ Account: 135-60020-010-000 Electricity Totals: 10,891.97 39,874.66 ** 166,823.00 Budgeted 126,948.34 Remaining 24 % Used Account: 135-60066-010-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-010-000 Publications/Books/Subscripts Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60070-010-000 Dues & Memberships .00 .00 _______________ Account: 135-60070-010-000 Dues & Memberships Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60080-010-000 Schools & Training 626 01/05/2016 Jan A/P D Water Test/Matt Chitty 684.00 40.00 724.00 N CENTRAL TX COG 1362 AP 664 01/07/2016 PCards 11/28-12/28/15 TCEQ IND RENEWAL L 111.00 835.00 TCEQ IND RENEWAL L PC _______________ Account: 135-60080-010-000 Schools & Training Totals: 151.00 835.00 ** 5,773.00 Budgeted 4,938.00 Remaining 14 % Used Account: 135-60090-010-000 Safety Program 664 01/07/2016 PCards 11/28-12/28/15 AMAZON.COM 21.00 96.15 117.15 AMAZON.COM PC 664 01/07/2016 PCards 11/28-12/28/15 BASS PRO SHOPS 131.82 248.97 BASS PRO SHOPS PC _______________ Account: 135-60090-010-000 Safety Program Totals: 227.97 248.97 ** 400.00 Budgeted 151.03 Remaining 62 % Used Trophy Club Municipal Utility District No. 1 109 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 24 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60100-010-000 Travel & per diem 14.25 .00 14.25 _______________ Account: 135-60100-010-000 Travel & per diem Totals: .00 14.25 ** 1,400.00 Budgeted 1,385.75 Remaining 1 % Used Account: 135-60105-010-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-010-000 Rent/Lease Equipment Totals: .00 .00 ** 1,500.00 Budgeted 1,500.00 Remaining 0 % Used Account: 135-60135-010-000 TCEQ Fees & Permits 923 01/31/2016 Jan A/P Well Water 6,503.50 3,997.90 10,501.40 North Texas Groundwater AP _______________ Account: 135-60135-010-000 TCEQ Fees & Permits Totals: 3,997.90 10,501.40 ** 49,275.00 Budgeted 38,773.60 Remaining 21 % Used Account: 135-60150-010-000 Wholesale Water 923 01/31/2016 Jan A/P Wholesale Water/December 354,457.53 109,839.98 464,297.51 CITY OF FORT WORTH AP _______________ Account: 135-60150-010-000 Wholesale Water Totals: 109,839.98 464,297.51 ** 2,948,742.00 Budgeted 2,484,444.49 Remaining 16 % Used Account: 135-60245-010-000 Miscellaneous Expenses .00 .00 _______________ Account: 135-60245-010-000 Miscellaneous Expenses Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-60280-010-000 Property Maintenance 664 01/07/2016 PCards 11/28-12/28/15 DENTON SAND & GRAVEL, 570.49 72.00 642.49 DENTON SAND & GRAVEL, PC 664 01/07/2016 PCards 11/28-12/28/15 DENTON SAND & GRAVEL, 108.00 750.49 DENTON SAND & GRAVEL, PC 664 01/07/2016 PCards 11/28-12/28/15 DENTON SAND & GRAVEL, 108.00 858.49 DENTON SAND & GRAVEL, PC 860 01/26/2016 PCards 12/29/15-1/26/16 DENTON SAND & GRAVEL, 84.00 942.49 DENTON SAND & GRAVEL, PC 860 01/26/2016 PCards 12/29/15-1/26/16 DENTON SAND & GRAVEL, 84.00 1,026.49 DENTON SAND & GRAVEL, PC _______________ Account: 135-60280-010-000 Property Maintenance Totals: 456.00 1,026.49 ** 3,500.00 Budgeted 2,473.51 Remaining 29 % Used Trophy Club Municipal Utility District No. 1 110 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 25 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60285-010-000 Lawn Equipment & Maintenance .00 .00 _______________ Account: 135-60285-010-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 250.00 Budgeted 250.00 Remaining 0 % Used Account: 135-60360-010-000 Furniture/Equipment < $5000 .00 .00 _______________ Account: 135-60360-010-000 Furniture/Equipment < $5000 Totals: .00 .00 ** 2,500.00 Budgeted 2,500.00 Remaining 0 % Used Account: 135-65005-010-000 Fuel & Lube 664 01/07/2016 PCards 11/28-12/28/15 7-ELEVEN 32921 3,487.69 52.35 3,540.04 7-ELEVEN 32921 PC 811 01/31/2016 Jan A/P Fuel purchases 12/25/15-1/24/1 1,032.57 4,572.61 US Bank Voyager Fleet Systems 1481 AP 811 01/31/2016 Jan A/P Water plant generator annual s 700.00 5,272.61 CANTWELL POWER SOLUTIONS 1459 AP _______________ Account: 135-65005-010-000 Fuel & Lube Totals: 1,784.92 5,272.61 ** 35,947.00 Budgeted 30,674.39 Remaining 15 % Used Account: 135-65010-010-000 Uniforms 664 01/07/2016 PCards 11/28-12/28/15 TRACTOR SUPPLY COMPANY 651.23 307.83 959.06 TRACTOR SUPPLY COMPANY PC 664 01/07/2016 PCards 11/28-12/28/15 TRACTOR SUPPLY COMPANY 11.45 970.51 TRACTOR SUPPLY COMPANY PC 664 01/07/2016 PCards 11/28-12/28/15 TRACTOR SUPPLY COMPANY 874.73 1,845.24 TRACTOR SUPPLY COMPANY PC _______________ Account: 135-65010-010-000 Uniforms Totals: 1,194.01 1,845.24 ** 4,608.00 Budgeted 2,762.76 Remaining 40 % Used Account: 135-65030-010-000 Chemicals 735 01/20/2016 Jan A/P Chemicals 3,136.06 100.74 3,236.80 HACH COMPANY 1425 AP 811 01/31/2016 Jan A/P Chlorine 741.59 3,978.39 DPC INDUSTRIES, INC 1461 AP 923 01/31/2016 Jan A/P Nitrate Test 196.24 4,174.63 HACH COMPANY AP _______________ Account: 135-65030-010-000 Chemicals Totals: 1,038.57 4,174.63 ** 12,000.00 Budgeted 7,825.37 Remaining 35 % Used Account: 135-65035-010-000 Small Tools .00 .00 Trophy Club Municipal Utility District No. 1 111 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 26 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-65035-010-000 Small Tools Totals: .00 .00 ** 1,200.00 Budgeted 1,200.00 Remaining 0 % Used Account: 135-65040-010-000 Safety Equipment 664 01/07/2016 PCards 11/28-12/28/15 BOUND TREE MEDICAL LLC 187.99 187.99 BOUND TREE MEDICAL LLC PC _______________ Account: 135-65040-010-000 Safety Equipment Totals: 187.99 187.99 ** 1,000.00 Budgeted 812.01 Remaining 19 % Used Account: 135-65050-010-000 Meter Expense 18,805.34 .00 18,805.34 _______________ Account: 135-65050-010-000 Meter Expense Totals: .00 18,805.34 ** 115,000.00 Budgeted 96,194.66 Remaining 16 % Used Account: 135-65053-010-000 Meter Change Out Program 44,700.00 .00 44,700.00 _______________ Account: 135-65053-010-000 Meter Change Out Program Totals: .00 44,700.00 ** 50,000.00 Budgeted 5,300.00 Remaining 89 % Used Account: 135-69005-010-000 Capital Outlays 697 01/13/2016 Jan A/P Balance due Transfer switch/wa 49,025.85 13,000.00 62,025.85 DHS AUTOMATION, INC 1375 AP _______________ Account: 135-69005-010-000 Capital Outlays Totals: 13,000.00 62,025.85 ** 201,000.00 Budgeted 138,974.15 Remaining 31 % Used Account: 135-69008-010-000 Short Term Debt-Principal .00 .00 _______________ Account: 135-69008-010-000 Short Term Debt-Principal Totals: .00 .00 ** 130,720.00 Budgeted 130,720.00 Remaining 0 % Used Account: 135-69009-010-000 Short Term Debt-Interest .00 .00 Trophy Club Municipal Utility District No. 1 112 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 27 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 10 Water Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-69009-010-000 Short Term Debt-Interest Totals: .00 .00 ** 1,209.00 Budgeted 1,209.00 Remaining 0 % Used Account: 135-69195-010-000 Gasb34/Reserve for Replacement 75,000.00 .00 75,000.00 _______________ Account: 135-69195-010-000 Gasb34/Reserve for Replacement Totals: .00 75,000.00 ** 75,000.00 Budgeted .00 Remaining 100 % Used Account: 135-69281-010-000 Water Tank Inspection Contract 575 01/01/2016 January A/P Annual tank inspection contrac 80,986.69 37,787.73 118,774.42 UTILITY SERVICE CO, INC. 1360 AP _______________ Account: 135-69281-010-000 Water Tank Inspection Contract Totals: 37,787.73 118,774.42 ** 126,958.00 Budgeted 8,183.58 Remaining 94 % Used Account: 135-55135-010-001 Lab Analysis for PID 923 01/31/2016 Jan A/P Water Samples-PID 240.00 80.00 320.00 TARRANT CTY PUBLIC HEALTH LAB AP _______________ Account: 135-55135-010-001 Lab Analysis for PID Totals: 80.00 320.00 ** 5,000.00 Budgeted 4,680.00 Remaining 6 % Used Account: 135-60135-010-001 TCEQ Fees & Permits for PID .00 .00 _______________ Account: 135-60135-010-001 TCEQ Fees & Permits for PID Totals: .00 .00 ** 5,000.00 Budgeted 5,000.00 Remaining 0 % Used Department 10 Totals: ------------------------------------------------------------------------------------------------ 1,007,915.23 ** 4,475,834.00 Budgeted 3,467,918.77 Remaining 23 % Used Trophy Club Municipal Utility District No. 1 113 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 28 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-020-000 Salaries & Wages 683 01/15/2016 PR 01-15-2016 Salaries & Wages 82,687.76 14,339.55 97,027.31 PR 765 01/29/2016 MUD Payroll 1/29/16 Salaries & Wages 14,220.46 111,247.77 PR _______________ Account: 135-50005-020-000 Salaries & Wages Totals: 28,560.01 111,247.77 ** 351,671.00 Budgeted 240,423.23 Remaining 32 % Used Account: 135-50010-020-000 Overtime 683 01/15/2016 PR 01-15-2016 Overtime 6,972.87 1,190.91 8,163.78 PR 765 01/29/2016 MUD Payroll 1/29/16 Overtime 1,373.00 9,536.78 PR _______________ Account: 135-50010-020-000 Overtime Totals: 2,563.91 9,536.78 ** 19,500.00 Budgeted 9,963.22 Remaining 49 % Used Account: 135-50016-020-000 Longevity 6,125.00 .00 6,125.00 _______________ Account: 135-50016-020-000 Longevity Totals: .00 6,125.00 ** 6,125.00 Budgeted .00 Remaining 100 % Used Account: 135-50017-020-000 Certification 765 01/29/2016 MUD Payroll 1/29/16 Certification 1,725.00 625.00 2,350.00 PR _______________ Account: 135-50017-020-000 Certification Totals: 625.00 2,350.00 ** 7,200.00 Budgeted 4,850.00 Remaining 33 % Used Account: 135-50020-020-000 Retirement 683 01/15/2016 PR 01-15-2016 Retirement 8,688.20 1,355.81 10,044.01 PR 765 01/29/2016 MUD Payroll 1/29/16 Retirement 1,415.88 11,459.89 PR _______________ Account: 135-50020-020-000 Retirement Totals: 2,771.69 11,459.89 ** 33,652.00 Budgeted 22,192.11 Remaining 34 % Used Account: 135-50026-020-000 Medical Insurance 683 01/15/2016 PR 01-15-2016 Medical Insurance 14,136.81 2,765.99 16,902.80 PR 765 01/29/2016 MUD Payroll 1/29/16 Medical Insurance 2,765.98 19,668.78 PR _______________ Account: 135-50026-020-000 Medical Insurance Totals: 5,531.97 19,668.78 ** 65,989.00 Budgeted 46,320.22 Remaining 30 % Used Trophy Club Municipal Utility District No. 1 114 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 29 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50027-020-000 Dental Insurance 683 01/15/2016 PR 01-15-2016 Dental Insurance 814.62 173.97 988.59 PR 765 01/29/2016 MUD Payroll 1/29/16 Dental Insurance 173.94 1,162.53 PR _______________ Account: 135-50027-020-000 Dental Insurance Totals: 347.91 1,162.53 ** 4,184.00 Budgeted 3,021.47 Remaining 28 % Used Account: 135-50028-020-000 Vision Insurance 683 01/15/2016 PR 01-15-2016 Vision Insurance 188.65 39.05 227.70 PR 765 01/29/2016 MUD Payroll 1/29/16 Vision Insurance 39.00 266.70 PR _______________ Account: 135-50028-020-000 Vision Insurance Totals: 78.05 266.70 ** 972.00 Budgeted 705.30 Remaining 27 % Used Account: 135-50029-020-000 Life Insurance & Other 536 01/01/2016 January A/P January dental, vision & other 878.85 369.08 1,247.93 METLIFE GROUP BENEFITS 1325 AP 923 01/31/2016 Jan A/P Flex account admin fee 29.13 1,277.06 BenefitMall AP _______________ Account: 135-50029-020-000 Life Insurance & Other Totals: 398.21 1,277.06 ** 3,655.00 Budgeted 2,377.94 Remaining 35 % Used Account: 135-50030-020-000 Social Security Taxes 683 01/15/2016 PR 01-15-2016 Social Security Taxes 5,591.24 872.79 6,464.03 PR 765 01/29/2016 MUD Payroll 1/29/16 Social Security Taxes 905.46 7,369.49 PR _______________ Account: 135-50030-020-000 Social Security Taxes Totals: 1,778.25 7,369.49 ** 24,665.00 Budgeted 17,295.51 Remaining 30 % Used Account: 135-50035-020-000 Medicare Taxes 683 01/15/2016 PR 01-15-2016 Medicare Taxes 1,307.60 204.11 1,511.71 PR 765 01/29/2016 MUD Payroll 1/29/16 Medicare Taxes 211.76 1,723.47 PR _______________ Account: 135-50035-020-000 Medicare Taxes Totals: 415.87 1,723.47 ** 5,768.00 Budgeted 4,044.53 Remaining 30 % Used Account: 135-50040-020-000 Unemployment Taxes 683 01/15/2016 PR 01-15-2016 Unemployment Taxes 6.57 15.54 22.11 PR 765 01/29/2016 MUD Payroll 1/29/16 Unemployment Taxes 16.19 38.30 PR Trophy Club Municipal Utility District No. 1 115 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 30 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50040-020-000 Unemployment Taxes Totals: 31.73 38.30 ** 1,449.00 Budgeted 1,410.70 Remaining 3 % Used Account: 135-50045-020-000 Workman's Compensation 135 01/01/2016 Prepaid Insurance, W/C Jan 2,329.30 776.43 3,105.73 GL 863 01/12/2016 TML FY2015 W/C Audit refund (2,314.50) 791.23 GL _______________ Account: 135-50045-020-000 Workman's Compensation Totals: (1,538.07) 791.23 ** 9,317.00 Budgeted 8,525.77 Remaining 8 % Used Account: 135-50060-020-000 Pre-emp Physicals/Testing 238.45 .00 238.45 _______________ Account: 135-50060-020-000 Pre-emp Physicals/Testing Totals: .00 238.45 ** 300.00 Budgeted 61.55 Remaining 79 % Used Account: 135-50070-020-000 Employee Relations .00 .00 _______________ Account: 135-50070-020-000 Employee Relations Totals: .00 .00 ** 650.00 Budgeted 650.00 Remaining 0 % Used Account: 135-55070-020-000 Independent Labor .00 .00 _______________ Account: 135-55070-020-000 Independent Labor Totals: .00 .00 ** 50,000.00 Budgeted 50,000.00 Remaining 0 % Used Account: 135-55080-020-000 Maintenance & Repairs 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 12,845.75 6.46 12,852.21 THE HOME DEPOT 6581 PC 664 01/07/2016 PCards 11/28-12/28/15 AUTOZONE #4206 25.00 12,877.21 AUTOZONE #4206 PC 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 89.06 12,966.27 THE HOME DEPOT 6581 PC 664 01/07/2016 PCards 11/28-12/28/15 BEST BUY 00001487 44.99 13,011.26 BEST BUY 00001487 PC 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 111.75 13,123.01 THE HOME DEPOT 6581 PC 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 63.97 13,186.98 THE HOME DEPOT 6581 PC 664 01/07/2016 PCards 11/28-12/28/15 BEST BUY 00001487 119.98 13,306.96 BEST BUY 00001487 PC 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 111.99 13,418.95 THE HOME DEPOT 6581 PC Trophy Club Municipal Utility District No. 1 116 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 31 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 664 01/07/2016 PCards 11/28-12/28/15 THE HOME DEPOT 6581 12,845.75 39.86 13,458.81 THE HOME DEPOT 6581 PC 735 01/20/2016 Jan A/P replace rails Lift station 3 665.00 14,123.81 NORTH TEXAS PUMP CO. 1434 AP 737 01/21/2016 Jan A/P Fire extinguisher inspections 78.50 14,202.31 KIMBROUGH FIRE EXTINQUISHER CO 1428 AP 860 01/26/2016 PCards 12/29/15-1/26/16 THE HOME DEPOT 6581 147.48 14,349.79 THE HOME DEPOT 6581 PC 860 01/26/2016 PCards 12/29/15-1/26/16 Tier II WW 50.00 14,399.79 TCEQ EPAYMENT PC 860 01/26/2016 PCards 12/29/15-1/26/16 BEST BUY 00001487 (44.99) 14,354.80 BEST BUY 00001487 PC 860 01/26/2016 PCards 12/29/15-1/26/16 THE HOME DEPOT 6581 11.95 14,366.75 THE HOME DEPOT 6581 PC 811 01/31/2016 Jan A/P Maintenance/Calibration WWTP m 1,453.50 15,820.25 Prime Controls, LP 1475 AP 923 01/31/2016 Jan A/P Back flow valve 224.64 16,044.89 HD SUPPLY WATERWORKS, LTD. AP _______________ Account: 135-55080-020-000 Maintenance & Repairs Totals: 3,199.14 16,044.89 ** 72,600.00 Budgeted 56,555.11 Remaining 22 % Used Account: 135-55090-020-000 Vehicle Maintenance 664 01/07/2016 PCards 11/28-12/28/15 DC AUTO 145.88 240.00 385.88 DC AUTO PC _______________ Account: 135-55090-020-000 Vehicle Maintenance Totals: 240.00 385.88 ** 5,000.00 Budgeted 4,614.12 Remaining 8 % Used Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader .00 .00 _______________ Account: 135-55105-020-000 Maintenance-Backhoe/SkidLoader Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-55125-020-000 Dumpster Services 811 01/31/2016 Jan A/P Sludge haul off 5,832.20 812.05 6,644.25 L.H. CHANEY MATERIALS, INC. 1468 AP 811 01/31/2016 Jan A/P Sludge haul off 1,712.39 8,356.64 L.H. CHANEY MATERIALS, INC. 1468 AP 923 01/31/2016 Jan A/P Sludge haul off 836.97 9,193.61 L.H. CHANEY MATERIALS, INC. AP _______________ Account: 135-55125-020-000 Dumpster Services Totals: 3,361.41 9,193.61 ** 55,000.00 Budgeted 45,806.39 Remaining 17 % Used Account: 135-55135-020-000 Lab Analysis 735 01/20/2016 Jan A/P Lab analysis 7,984.00 246.00 8,230.00 OXIDOR LABORATORIES LLC 1436 AP 735 01/20/2016 Jan A/P Lab analysis 176.00 8,406.00 OXIDOR LABORATORIES LLC 1436 AP 735 01/20/2016 Jan A/P Lab analysis 246.00 8,652.00 OXIDOR LABORATORIES LLC 1436 AP 735 01/20/2016 Jan A/P Lab analysis 176.00 8,828.00 OXIDOR LABORATORIES LLC 1436 AP 735 01/20/2016 Jan A/P Lab analysis 246.00 9,074.00 OXIDOR LABORATORIES LLC 1436 AP Trophy Club Municipal Utility District No. 1 117 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 32 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 811 01/31/2016 Jan A/P Testing 7,984.00 176.00 9,250.00 OXIDOR LABORATORIES LLC 1474 AP 811 01/31/2016 Jan A/P Testing 246.00 9,496.00 OXIDOR LABORATORIES LLC 1474 AP 811 01/31/2016 Jan A/P Testing 176.00 9,672.00 OXIDOR LABORATORIES LLC 1474 AP 923 01/31/2016 Jan A/P Testing 176.00 9,848.00 OXIDOR LABORATORIES LLC AP _______________ Account: 135-55135-020-000 Lab Analysis Totals: 1,864.00 9,848.00 ** 35,000.00 Budgeted 25,152.00 Remaining 28 % Used Account: 135-60010-020-000 Communications/Mobiles 697 01/13/2016 Jan A/P PID Inverted Syphon alarm moni 1,578.81 276.00 1,854.81 OMNISITE 1399 AP 811 01/31/2016 Jan A/P Splashtop, Wireless USB adapto 56.60 1,911.41 M3 Networks 1471 AP _______________ Account: 135-60010-020-000 Communications/Mobiles Totals: 332.60 1,911.41 ** 5,400.00 Budgeted 3,488.59 Remaining 35 % Used Account: 135-60020-020-000 Electricity 699 01/13/2016 Jan A/P Electricity 12/9/15-1/9/16 24,134.85 62.37 24,197.22 HUDSON ENERGY SERVICES, LLC 1385 AP 699 01/13/2016 Jan A/P Electricity 12/9/15-1/9/16 55.24 24,252.46 HUDSON ENERGY SERVICES, LLC 1385 AP 699 01/13/2016 Jan A/P Electricity 12/10/15-1/11/16 109.33 24,361.79 HUDSON ENERGY SERVICES, LLC 1385 AP 735 01/20/2016 Jan A/P Electricity 12/10-1/11/16 543.55 24,905.34 HUDSON ENERGY SERVICES, LLC 1426 AP 735 01/20/2016 Jan A/P Electricity 12/10-1/11/16 10,721.06 35,626.40 HUDSON ENERGY SERVICES, LLC 1426 AP 811 01/31/2016 Jan A/P Elecricity 12/10/15-1/11/16 291.45 35,917.85 MP2 ENERGY TEXAS LLC 1472 AP 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (491.51) 35,426.34 AR 923 01/31/2016 Jan A/P Elec 12/29-1/27/16 173.55 35,599.89 TRI COUNTY ELECTRIC AP 923 01/31/2016 Jan A/P Elec 12/29-1/27/16 27.69 35,627.58 TRI COUNTY ELECTRIC AP 923 01/31/2016 Jan A/P Elec 12/29-1/27/16 280.68 35,908.26 TRI COUNTY ELECTRIC AP _______________ Account: 135-60020-020-000 Electricity Totals: 11,773.41 35,908.26 ** 161,582.00 Budgeted 125,673.74 Remaining 22 % Used Account: 135-60066-020-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-020-000 Publications/Books/Subscripts Totals: .00 .00 ** 400.00 Budgeted 400.00 Remaining 0 % Used Account: 135-60070-020-000 Dues & Memberships .00 .00 Trophy Club Municipal Utility District No. 1 118 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 33 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60070-020-000 Dues & Memberships Totals: .00 .00 ** 300.00 Budgeted 300.00 Remaining 0 % Used Account: 135-60080-020-000 Schools & Training 735 01/20/2016 Jan A/P Travel Advance/Membranes Bas 325.00 325.00 LANCE HOLT 1429 AP 860 01/26/2016 PCards 12/29/15-1/26/16 AMER. MEMBRANE TECH. A 505.00 830.00 AMER. MEMBRANE TECH. A PC _______________ Account: 135-60080-020-000 Schools & Training Totals: 830.00 830.00 ** 3,771.00 Budgeted 2,941.00 Remaining 22 % Used Account: 135-60090-020-000 Safety Program 664 01/07/2016 PCards 11/28-12/28/15 BASS PRO SHOPS 39.00 153.79 192.79 BASS PRO SHOPS PC _______________ Account: 135-60090-020-000 Safety Program Totals: 153.79 192.79 ** 550.00 Budgeted 357.21 Remaining 35 % Used Account: 135-60100-020-000 Travel & per diem 860 01/26/2016 PCards 12/29/15-1/26/16 HOTEL*BOULEVARDS.COM 767.28 767.28 HOTEL*BOULEVARDS.COM PC 868 01/29/2016 K Schelig/Reimb PCard (6.00) 761.28 GL _______________ Account: 135-60100-020-000 Travel & per diem Totals: 761.28 761.28 ** 1,600.00 Budgeted 838.72 Remaining 48 % Used Account: 135-60105-020-000 Rent/Lease Equipment .00 .00 _______________ Account: 135-60105-020-000 Rent/Lease Equipment Totals: .00 .00 ** 9,000.00 Budgeted 9,000.00 Remaining 0 % Used Account: 135-60135-020-000 TCEQ Fees & Permits 9,439.28 .00 9,439.28 _______________ Account: 135-60135-020-000 TCEQ Fees & Permits Totals: .00 9,439.28 ** 37,150.00 Budgeted 27,710.72 Remaining 25 % Used Account: 135-60245-020-000 Miscellaneous Expenses Trophy Club Municipal Utility District No. 1 119 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 34 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60245-020-000 Miscellaneous Expenses Totals: .00 .00 ** 297.00 Budgeted 297.00 Remaining 0 % Used Account: 135-60285-020-000 Lawn Equipment & Maintenance .00 .00 _______________ Account: 135-60285-020-000 Lawn Equipment & Maintenance Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60331-020-000 Interfund Transfer Out-Tax I&S .00 .00 _______________ Account: 135-60331-020-000 Interfund Transfer Out-Tax I&S Totals: .00 .00 ** 119,706.00 Budgeted 119,706.00 Remaining 0 % Used Account: 135-60332-020-000 Interfund Transfer Out-Rev I&S .00 .00 _______________ Account: 135-60332-020-000 Interfund Transfer Out-Rev I&S Totals: .00 .00 ** 444,831.00 Budgeted 444,831.00 Remaining 0 % Used Account: 135-60333-020-000 Interfund Transfer Out-Reserve 61,668.00 .00 61,668.00 _______________ Account: 135-60333-020-000 Interfund Transfer Out-Reserve Totals: .00 61,668.00 ** 123,336.00 Budgeted 61,668.00 Remaining 50 % Used Account: 135-65005-020-000 Fuel & Lube 735 01/20/2016 Jan A/P Generator repair WWTP 1,987.09 400.00 2,387.09 CANTWELL POWER SOLUTIONS 1421 AP 811 01/31/2016 Jan A/P Fuel purchases 12/25/15-1/24/1 682.62 3,069.71 US Bank Voyager Fleet Systems 1481 AP 811 01/31/2016 Jan A/P WW plant generator maintenance 1,750.00 4,819.71 CANTWELL POWER SOLUTIONS 1459 AP _______________ Account: 135-65005-020-000 Fuel & Lube Totals: 2,832.62 4,819.71 ** 32,021.00 Budgeted 27,201.29 Remaining 15 % Used Account: 135-65010-020-000 Uniforms Trophy Club Municipal Utility District No. 1 120 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 35 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 664 01/07/2016 PCards 11/28-12/28/15 GRAPEVINE KAWASAKI 2,207.76 119.83 2,327.59 GRAPEVINE KAWASAKI PC 664 01/07/2016 PCards 11/28-12/28/15 LEVIS OUTLET 322 119.97 2,447.56 LEVIS OUTLET 322 PC 664 01/07/2016 PCards 11/28-12/28/15 ACADEMY SPORTS #141 35.98 2,483.54 ACADEMY SPORTS #141 PC _______________ Account: 135-65010-020-000 Uniforms Totals: 275.78 2,483.54 ** 4,241.00 Budgeted 1,757.46 Remaining 59 % Used Account: 135-65030-020-000 Chemicals 697 01/13/2016 Jan A/P Freestyle Calc Hypochlorite 8,408.42 2,249.85 10,658.27 HARCROS CHEMICALS INC 1384 AP _______________ Account: 135-65030-020-000 Chemicals Totals: 2,249.85 10,658.27 ** 27,000.00 Budgeted 16,341.73 Remaining 39 % Used Account: 135-65035-020-000 Small Tools 664 01/07/2016 PCards 11/28-12/28/15 WW GRAINGER 50.40 50.40 WW GRAINGER PC _______________ Account: 135-65035-020-000 Small Tools Totals: 50.40 50.40 ** 2,000.00 Budgeted 1,949.60 Remaining 3 % Used Account: 135-65040-020-000 Safety Equipment 811 01/31/2016 Jan A/P Nitrite gloves 414.59 162.00 576.59 LOU'S GLOVES INCORPORATED 1470 AP _______________ Account: 135-65040-020-000 Safety Equipment Totals: 162.00 576.59 ** 750.00 Budgeted 173.41 Remaining 77 % Used Account: 135-65045-020-000 Lab Supplies 664 01/07/2016 PCards 11/28-12/28/15 CAPITOL SCIENTIFIC, IN 3,255.21 287.83 3,543.04 CAPITOL SCIENTIFIC, IN PC 664 01/07/2016 PCards 11/28-12/28/15 WM SUPERCENTER #266 5.94 3,548.98 WM SUPERCENTER #266 PC 735 01/20/2016 Jan A/P Coliform 171.21 3,720.19 IDEXX DISTRIBUTION, INC 1427 AP 860 01/26/2016 PCards 12/29/15-1/26/16 HACH COMPANY 471.65 4,191.84 HACH COMPANY PC 923 01/31/2016 Jan A/P Quanti trays 633.47 4,825.31 IDEXX DISTRIBUTION, INC AP _______________ Account: 135-65045-020-000 Lab Supplies Totals: 1,570.10 4,825.31 ** 13,000.00 Budgeted 8,174.69 Remaining 37 % Used Account: 135-69005-020-000 Capital Outlays 821 01/31/2016 Move Fence Advertising Move Fence Advertising 23,604.83 593.92 24,198.75 GL Trophy Club Municipal Utility District No. 1 121 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 36 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-69005-020-000 Capital Outlays Totals: 593.92 24,198.75 ** 150,000.00 Budgeted 125,801.25 Remaining 16 % Used Account: 135-69008-020-000 Short Term Debt-Principal .00 .00 _______________ Account: 135-69008-020-000 Short Term Debt-Principal Totals: .00 .00 ** 21,280.00 Budgeted 21,280.00 Remaining 0 % Used Account: 135-69009-020-000 Short Term Debt-Interest .00 .00 _______________ Account: 135-69009-020-000 Short Term Debt-Interest Totals: .00 .00 ** 197.00 Budgeted 197.00 Remaining 0 % Used Department 20 Totals: ------------------------------------------------------------------------------------------------ 367,051.42 ** 1,912,109.00 Budgeted 1,545,057.58 Remaining 19 % Used Trophy Club Municipal Utility District No. 1 122 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 37 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-026-000 Salaries & Wages 765 01/29/2016 MUD Payroll 1/29/16 Salaries & Wages 1,500.00 600.00 2,100.00 PR _______________ Account: 135-50005-026-000 Salaries & Wages Totals: 600.00 2,100.00 ** 12,500.00 Budgeted 10,400.00 Remaining 17 % Used Account: 135-50030-026-000 Social Security Taxes 765 01/29/2016 MUD Payroll 1/29/16 Social Security Taxes 93.00 37.20 130.20 PR _______________ Account: 135-50030-026-000 Social Security Taxes Totals: 37.20 130.20 ** 775.00 Budgeted 644.80 Remaining 17 % Used Account: 135-50035-026-000 Medicare Taxes 765 01/29/2016 MUD Payroll 1/29/16 Medicare Taxes 21.75 8.70 30.45 PR _______________ Account: 135-50035-026-000 Medicare Taxes Totals: 8.70 30.45 ** 181.00 Budgeted 150.55 Remaining 17 % Used Account: 135-50040-026-000 Unemployment Taxes 765 01/29/2016 MUD Payroll 1/29/16 Unemployment Taxes 1.50 .60 2.10 PR _______________ Account: 135-50040-026-000 Unemployment Taxes Totals: .60 2.10 ** 230.00 Budgeted 227.90 Remaining 1 % Used Account: 135-50045-026-000 Workman's Compensation 135 01/01/2016 Prepaid Insurance, W/C Jan 9.25 3.08 12.33 GL 863 01/12/2016 TML FY2015 W/C Audit refund 13.00 25.33 GL _______________ Account: 135-50045-026-000 Workman's Compensation Totals: 16.08 25.33 ** 37.00 Budgeted 11.67 Remaining 68 % Used Account: 135-60066-026-000 Publications/Books/Subscripts .00 .00 _______________ Account: 135-60066-026-000 Publications/Books/Subscripts Totals: .00 .00 ** 150.00 Budgeted 150.00 Remaining 0 % Used Account: 135-60070-026-000 Dues & Memberships Trophy Club Municipal Utility District No. 1 123 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 38 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 26 Board of Directors Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) .00 .00 _______________ Account: 135-60070-026-000 Dues & Memberships Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-60075-026-000 Meetings 6.00 .00 6.00 _______________ Account: 135-60075-026-000 Meetings Totals: .00 6.00 ** 1,200.00 Budgeted 1,194.00 Remaining 1 % Used Account: 135-60080-026-000 Schools & Training 550.00 .00 550.00 _______________ Account: 135-60080-026-000 Schools & Training Totals: .00 550.00 ** 4,000.00 Budgeted 3,450.00 Remaining 14 % Used Account: 135-60100-026-000 Travel & per diem 794 01/29/2016 Jan A/P AWBD Expenses 718.54 718.54 KEVIN CARR 1455 AP _______________ Account: 135-60100-026-000 Travel & per diem Totals: 718.54 718.54 ** 5,000.00 Budgeted 4,281.46 Remaining 14 % Used Account: 135-60245-026-000 Miscellaneous Expenses 50.48 .00 50.48 _______________ Account: 135-60245-026-000 Miscellaneous Expenses Totals: .00 50.48 ** 2,000.00 Budgeted 1,949.52 Remaining 3 % Used Department 26 Totals: ------------------------------------------------------------------------------------------------ 3,613.10 ** 26,573.00 Budgeted 22,959.90 Remaining 14 % Used Trophy Club Municipal Utility District No. 1 124 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 39 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50005-030-000 Salaries & Wages 683 01/15/2016 PR 01-15-2016 Salaries & Wages 115,487.11 18,643.00 134,130.11 PR 765 01/29/2016 MUD Payroll 1/29/16 Salaries & Wages 18,636.79 152,766.90 PR _______________ Account: 135-50005-030-000 Salaries & Wages Totals: 37,279.79 152,766.90 ** 488,508.00 Budgeted 335,741.10 Remaining 31 % Used Account: 135-50010-030-000 Overtime 683 01/15/2016 PR 01-15-2016 Overtime 79.69 23.07 102.76 PR 765 01/29/2016 MUD Payroll 1/29/16 Overtime 7.86 110.62 PR _______________ Account: 135-50010-030-000 Overtime Totals: 30.93 110.62 ** 1,000.00 Budgeted 889.38 Remaining 11 % Used Account: 135-50016-030-000 Longevity 3,822.50 .00 3,822.50 _______________ Account: 135-50016-030-000 Longevity Totals: .00 3,822.50 ** 3,823.00 Budgeted .50 Remaining 100 % Used Account: 135-50020-030-000 Retirement 683 01/15/2016 PR 01-15-2016 Retirement 10,637.63 1,629.54 12,267.17 PR 765 01/29/2016 MUD Payroll 1/29/16 Retirement 1,627.69 13,894.86 PR _______________ Account: 135-50020-030-000 Retirement Totals: 3,257.23 13,894.86 ** 43,202.00 Budgeted 29,307.14 Remaining 32 % Used Account: 135-50026-030-000 Medical Insurance 683 01/15/2016 PR 01-15-2016 Medical Insurance 14,663.63 2,655.37 17,319.00 PR 765 01/29/2016 MUD Payroll 1/29/16 Medical Insurance 2,655.35 19,974.35 PR _______________ Account: 135-50026-030-000 Medical Insurance Totals: 5,310.72 19,974.35 ** 68,196.00 Budgeted 48,221.65 Remaining 29 % Used Account: 135-50027-030-000 Dental Insurance 683 01/15/2016 PR 01-15-2016 Dental Insurance 947.83 189.41 1,137.24 PR 765 01/29/2016 MUD Payroll 1/29/16 Dental Insurance 189.38 1,326.62 PR Trophy Club Municipal Utility District No. 1 125 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 40 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-50027-030-000 Dental Insurance Totals: 378.79 1,326.62 ** 4,807.00 Budgeted 3,480.38 Remaining 28 % Used Account: 135-50028-030-000 Vision Insurance 683 01/15/2016 PR 01-15-2016 Vision Insurance 219.63 43.60 263.23 PR 765 01/29/2016 MUD Payroll 1/29/16 Vision Insurance 43.54 306.77 PR _______________ Account: 135-50028-030-000 Vision Insurance Totals: 87.14 306.77 ** 1,114.00 Budgeted 807.23 Remaining 28 % Used Account: 135-50029-030-000 Life Insurance & Other 536 01/01/2016 January A/P January dental, vision & other 1,144.08 363.39 1,507.47 METLIFE GROUP BENEFITS 1325 AP 923 01/31/2016 Jan A/P Flex account admin fee 29.16 1,536.63 BenefitMall AP _______________ Account: 135-50029-030-000 Life Insurance & Other Totals: 392.55 1,536.63 ** 4,431.00 Budgeted 2,894.37 Remaining 35 % Used Account: 135-50030-030-000 Social Security Taxes 683 01/15/2016 PR 01-15-2016 Social Security Taxes 6,985.05 1,070.35 8,055.40 PR 765 01/29/2016 MUD Payroll 1/29/16 Social Security Taxes 1,068.54 9,123.94 PR _______________ Account: 135-50030-030-000 Social Security Taxes Totals: 2,138.89 9,123.94 ** 30,823.00 Budgeted 21,699.06 Remaining 30 % Used Account: 135-50035-030-000 Medicare Taxes 683 01/15/2016 PR 01-15-2016 Medicare Taxes 1,633.59 250.33 1,883.92 PR 765 01/29/2016 MUD Payroll 1/29/16 Medicare Taxes 249.89 2,133.81 PR _______________ Account: 135-50035-030-000 Medicare Taxes Totals: 500.22 2,133.81 ** 7,599.00 Budgeted 5,465.19 Remaining 28 % Used Account: 135-50040-030-000 Unemployment Taxes 683 01/15/2016 PR 01-15-2016 Unemployment Taxes 18.67 18.67 PR 765 01/29/2016 MUD Payroll 1/29/16 Unemployment Taxes 18.52 37.19 PR _______________ Account: 135-50040-030-000 Unemployment Taxes Totals: 37.19 37.19 ** 1,449.00 Budgeted 1,411.81 Remaining 3 % Used Trophy Club Municipal Utility District No. 1 126 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 41 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-50045-030-000 Workman's Compensation 135 01/01/2016 Prepaid Insurance, W/C Jan 443.67 147.89 591.56 GL 863 01/12/2016 TML FY2015 W/C Audit refund 292.00 883.56 GL _______________ Account: 135-50045-030-000 Workman's Compensation Totals: 439.89 883.56 ** 1,554.00 Budgeted 670.44 Remaining 57 % Used Account: 135-50060-030-000 Pre-emp Physicals/Testing .00 .00 _______________ Account: 135-50060-030-000 Pre-emp Physicals/Testing Totals: .00 .00 ** 500.00 Budgeted 500.00 Remaining 0 % Used Account: 135-50070-030-000 Employee Relations 664 01/07/2016 PCards 11/28-12/28/15 WAL-MART #5247 1,347.55 (75.81) 1,271.74 WAL-MART #5247 PC 664 01/07/2016 PCards 11/28-12/28/15 WAL-MART #5247 115.67 1,387.41 WAL-MART #5247 PC 664 01/07/2016 PCards 11/28-12/28/15 RANDALLS STORE00017897 950.00 2,337.41 RANDALLS STORE00017897 PC 664 01/07/2016 PCards 11/28-12/28/15 RANDALLS STORE00017897 350.00 2,687.41 RANDALLS STORE00017897 PC 664 01/07/2016 PCards 11/28-12/28/15 HOBBY-LOBBY #256 122.79 2,810.20 HOBBY-LOBBY #256 PC 664 01/07/2016 PCards 11/28-12/28/15 WM SUPERCENTER #266 50.36 2,860.56 WM SUPERCENTER #266 PC _______________ Account: 135-50070-030-000 Employee Relations Totals: 1,513.01 2,860.56 ** 5,000.00 Budgeted 2,139.44 Remaining 57 % Used Account: 135-55030-030-000 Software & Support 664 01/07/2016 PCards 11/28-12/28/15 ATT*BILL PAYMENT 6,193.72 166.27 6,359.99 ATT*BILL PAYMENT PC 664 01/07/2016 PCards 11/28-12/28/15 ATT*BILL PAYMENT 149.97 6,509.96 ATT*BILL PAYMENT PC 664 01/07/2016 PCards 11/28-12/28/15 ADOBE *PHOTOGPHY PLAN 129.77 6,639.73 ADOBE *PHOTOGPHY PLAN PC 697 01/13/2016 Jan A/P Internet 1,101.17 7,740.90 WHOLESALE CARRIER SERVICES INC 1420 AP 735 01/20/2016 Jan A/P Support thru 11/30/15 742.80 8,483.70 STW INC 1440 AP 860 01/26/2016 PCards 12/29/15-1/26/16 ATT*BILL PAYMENT 166.27 8,649.97 ATT*BILL PAYMENT PC 860 01/26/2016 PCards 12/29/15-1/26/16 ATT*BILL PAYMENT 149.97 8,799.94 ATT*BILL PAYMENT PC _______________ Account: 135-55030-030-000 Software & Support Totals: 2,606.22 8,799.94 ** 78,483.00 Budgeted 69,683.06 Remaining 11 % Used Account: 135-55070-030-000 Independent Labor 737 01/21/2016 Jan A/P Record MUD meeting 12/16 12,825.73 97.50 12,923.23 MIGUEL CRUZ 1433 AP Trophy Club Municipal Utility District No. 1 127 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 42 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-55070-030-000 Independent Labor Totals: 97.50 12,923.23 ** 12,000.00 Budgeted (923.23) Remaining 108 % Used Account: 135-55080-030-000 Maintenance & Repairs 7,724.66 .00 7,724.66 _______________ Account: 135-55080-030-000 Maintenance & Repairs Totals: .00 7,724.66 ** 29,500.00 Budgeted 21,775.34 Remaining 26 % Used Account: 135-55100-030-000 Building Maint & Supplies 735 01/20/2016 Jan A/P Gexa,Charter,Verizon,Carenow,E 867.67 87.50 955.17 TOWN OF TROPHY CLUB 1443 AP 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (130.89) 824.28 AR 923 01/31/2016 Jan A/P Rug Service 130.89 955.17 G & K SERVICES AP 923 01/31/2016 Jan A/P Rug Service 130.89 1,086.06 G & K SERVICES AP _______________ Account: 135-55100-030-000 Building Maint & Supplies Totals: 218.39 1,086.06 ** 7,000.00 Budgeted 5,913.94 Remaining 16 % Used Account: 135-55120-030-000 Cleaning Services 735 01/20/2016 Jan A/P December janitorial service 910.50 843.75 1,754.25 MEMBER'S BUILDING MAINTENANCE 1431 AP 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (259.00) 1,495.25 AR 923 01/31/2016 Jan A/P Janitorial Service/January 843.75 2,339.00 MEMBER'S BUILDING MAINTENANCE AP _______________ Account: 135-55120-030-000 Cleaning Services Totals: 1,428.50 2,339.00 ** 10,125.00 Budgeted 7,786.00 Remaining 23 % Used Account: 135-55160-030-000 Professional Outside Services 51,570.00 .00 51,570.00 _______________ Account: 135-55160-030-000 Professional Outside Services Totals: .00 51,570.00 ** 61,075.00 Budgeted 9,505.00 Remaining 84 % Used Account: 135-55165-030-000 Collection Fees .00 .00 _______________ Account: 135-55165-030-000 Collection Fees Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 128 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 43 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55205-030-000 Utility Billing Contract 923 01/31/2016 Jan A/P 1,886.75 654.12 2,540.87 DATAPROSE LLC AP _______________ Account: 135-55205-030-000 Utility Billing Contract Totals: 654.12 2,540.87 ** 8,200.00 Budgeted 5,659.13 Remaining 31 % Used Account: 135-60005-030-000 Telephone 664 01/07/2016 PCards 11/28-12/28/15 ATT*BUS PHONE PMT 2,875.91 440.76 3,316.67 ATT*BUS PHONE PMT PC 673 01/10/2016 Jan A/P Answering Service 199.30 3,515.97 KEYSTONE PARK SECRETARIAL 1389 AP 860 01/26/2016 PCards 12/29/15-1/26/16 RINGCENTRAL, INC 9.99 3,525.96 RINGCENTRAL, INC PC 860 01/26/2016 PCards 12/29/15-1/26/16 ATT*BUS PHONE PMT 830.77 4,356.73 ATT*BUS PHONE PMT PC 860 01/26/2016 PCards 12/29/15-1/26/16 ATT*BUS PHONE PMT 838.98 5,195.71 ATT*BUS PHONE PMT PC 860 01/26/2016 PCards 12/29/15-1/26/16 ATT*BUS PHONE PMT 442.81 5,638.52 ATT*BUS PHONE PMT PC 811 01/31/2016 Jan A/P Answering service 194.68 5,833.20 KEYSTONE PARK SECRETARIAL 1466 AP 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: (896.12) 4,937.08 AR _______________ Account: 135-60005-030-000 Telephone Totals: 2,061.17 4,937.08 ** 16,349.00 Budgeted 11,411.92 Remaining 30 % Used Account: 135-60010-030-000 Communications/Mobiles 765 01/29/2016 MUD Payroll 1/29/16 Communications/Mobiles 1,051.96 300.00 1,351.96 PR _______________ Account: 135-60010-030-000 Communications/Mobiles Totals: 300.00 1,351.96 ** 4,150.00 Budgeted 2,798.04 Remaining 33 % Used Account: 135-60020-030-000 Electricity/Gas 735 01/20/2016 Jan A/P Gexa,Charter,Verizon,Carenow,E 814.79 746.10 1,560.89 TOWN OF TROPHY CLUB 1443 AP 735 01/20/2016 Jan A/P Gexa,Charter,Verizon,Carenow,E 914.23 2,475.12 TOWN OF TROPHY CLUB 1443 AP _______________ Account: 135-60020-030-000 Electricity/Gas Totals: 1,660.33 2,475.12 ** 10,768.00 Budgeted 8,292.88 Remaining 23 % Used Account: 135-60025-030-000 Water 918 01/31/2016 Bill Town Inv 1405-1415 AR 20160131-20160131 User: 246.24 (60.49) 185.75 AR 923 01/31/2016 Jan A/P January water 120.98 306.73 TROPHY CLUB MUD (WATER BILLS) AP _______________ Account: 135-60025-030-000 Water Totals: 60.49 306.73 ** 1,500.00 Budgeted 1,193.27 Remaining 20 % Used Trophy Club Municipal Utility District No. 1 129 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 44 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-60035-030-000 Postage 735 01/20/2016 Jan A/P Postage for meter 6,081.65 1,000.00 7,081.65 U.S. Postal Service (CMRS-FP) 1445 AP 735 01/20/2016 Jan A/P Overnight letters 11.10 7,092.75 FEDERAL EXPRESS CORP 1423 AP 811 01/31/2016 Jan A/P Overnight letter 6.48 7,099.23 FEDERAL EXPRESS CORP 1462 AP 811 01/31/2016 Jan A/P Overnight letter 4.21 7,103.44 FEDERAL EXPRESS CORP 1462 AP 811 01/31/2016 Jan A/P 2015 Audit to TCEQ 5.55 7,108.99 FEDERAL EXPRESS CORP 1462 AP 923 01/31/2016 Jan A/P Overnight letters 10.79 7,119.78 FEDERAL EXPRESS CORP AP 923 01/31/2016 Jan A/P 1,804.28 8,924.06 DATAPROSE LLC AP _______________ Account: 135-60035-030-000 Postage Totals: 2,842.41 8,924.06 ** 28,932.00 Budgeted 20,007.94 Remaining 31 % Used Account: 135-60040-030-000 Service Charges & Fees 816 01/05/2016 Credit Card fees 18,327.72 68.75 18,396.47 GL 816 01/05/2016 Credit Card fees 4,085.76 22,482.23 GL 664 01/07/2016 PCards 11/28-12/28/15 600.00 23,082.23 PC 685 01/15/2016 Child support fee 1.50 23,083.73 GL 764 01/15/2016 Bank Analysis Fee- December 58.87 23,142.60 GL 877 01/29/2016 Child support fee 1/29/16 P/R 1.50 23,144.10 GL _______________ Account: 135-60040-030-000 Service Charges & Fees Totals: 4,816.38 23,144.10 ** 44,000.00 Budgeted 20,855.90 Remaining 53 % Used Account: 135-60050-030-000 Bad Debt Expense 808 01/04/2016 UB 1/4/16 Write offs UB20160104-20160104 User: 3,216.78 3,216.78 UB 823 01/04/2016 UB 1/4/16 Write offs UB20160104-20160104 User: 1,075.05 4,291.83 UB _______________ Account: 135-60050-030-000 Bad Debt Expense Totals: 4,291.83 4,291.83 ** 3,500.00 Budgeted (791.83) Remaining 123 % Used Account: 135-60055-030-000 Insurance 135 01/01/2016 Prepaid Insurance, W/C Jan 8,368.00 2,756.00 11,124.00 GL _______________ Account: 135-60055-030-000 Insurance Totals: 2,756.00 11,124.00 ** 52,797.00 Budgeted 41,673.00 Remaining 21 % Used Account: 135-60066-030-000 Publications/Books/Subscripts .00 .00 Trophy Club Municipal Utility District No. 1 130 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 45 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) _______________ Account: 135-60066-030-000 Publications/Books/Subscripts Totals: .00 .00 ** 1,600.00 Budgeted 1,600.00 Remaining 0 % Used Account: 135-60070-030-000 Dues & Memberships 4,896.25 .00 4,896.25 _______________ Account: 135-60070-030-000 Dues & Memberships Totals: .00 4,896.25 ** 6,000.00 Budgeted 1,103.75 Remaining 82 % Used Account: 135-60075-030-000 Meetings 860 01/26/2016 PCards 12/29/15-1/26/16 GERIK'S OLE CZECH 29.00 29.00 GERIK'S OLE CZECH PC _______________ Account: 135-60075-030-000 Meetings Totals: 29.00 29.00 ** 400.00 Budgeted 371.00 Remaining 7 % Used Account: 135-60079-030-000 Public Education 860 01/26/2016 PCards 12/29/15-1/26/16 LETS JUMP 187.65 394.00 581.65 LETS JUMP PC _______________ Account: 135-60079-030-000 Public Education Totals: 394.00 581.65 ** 5,000.00 Budgeted 4,418.35 Remaining 12 % Used Account: 135-60080-030-000 Schools & Training 664 01/07/2016 PCards 11/28-12/28/15 FREDPRYOR CAREERTRACK 459.00 298.00 757.00 FREDPRYOR CAREERTRACK PC 664 01/07/2016 PCards 11/28-12/28/15 WEBUCATOR 975.00 1,732.00 WEBUCATOR PC 860 01/26/2016 PCards 12/29/15-1/26/16 TRWA 00 OF 00 125.00 1,857.00 TRWA 00 OF 00 PC _______________ Account: 135-60080-030-000 Schools & Training Totals: 1,398.00 1,857.00 ** 9,935.00 Budgeted 8,078.00 Remaining 19 % Used Account: 135-60100-030-000 Travel & per diem 664 01/07/2016 PCards 11/28-12/28/15 RINGCENTRAL, INC 730.02 9.99 740.01 RINGCENTRAL, INC PC 664 01/07/2016 PCards 11/28-12/28/15 RENAISSANCE HOTELS 465.75 1,205.76 RENAISSANCE HOTELS PC 664 01/07/2016 PCards 11/28-12/28/15 RENAISSANCE HOTELS 2.71 1,208.47 RENAISSANCE HOTELS PC 664 01/07/2016 PCards 11/28-12/28/15 RENAISSANCE HOTELS 2.71 1,211.18 RENAISSANCE HOTELS PC 664 01/07/2016 PCards 11/28-12/28/15 KERBEY LANE CAFE-RR 12.28 1,223.46 KERBEY LANE CAFE-RR PC 664 01/07/2016 PCards 11/28-12/28/15 HYDE PARK BAR & GRILL 19.60 1,243.06 HYDE PARK BAR & GRILL PC 664 01/07/2016 PCards 11/28-12/28/15 BRIO AUSTIN 12.55 1,255.61 BRIO AUSTIN PC Trophy Club Municipal Utility District No. 1 131 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 46 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 664 01/07/2016 PCards 11/28-12/28/15 STARBUCKS #11075 ROUND 730.02 4.06 1,259.67 STARBUCKS #11075 ROUND PC 664 01/07/2016 PCards 11/28-12/28/15 CORNER BAKERY 9.52 1,269.19 CORNER BAKERY PC 664 01/07/2016 PCards 11/28-12/28/15 STARBUCKS #14860 GEORG 4.06 1,273.25 STARBUCKS #14860 GEORG PC 664 01/07/2016 PCards 11/28-12/28/15 BRAUMS #51 4.75 1,278.00 BRAUMS #51 PC 664 01/07/2016 PCards 11/28-12/28/15 RENAISSANCE HOTELS 465.75 1,743.75 RENAISSANCE HOTELS PC 664 01/07/2016 PCards 11/28-12/28/15 KERBEY LANE CAFE-RR 16.02 1,759.77 KERBEY LANE CAFE-RR PC 664 01/07/2016 PCards 11/28-12/28/15 HYDE PARK BAR & GRILL 16.62 1,776.39 HYDE PARK BAR & GRILL PC 664 01/07/2016 PCards 11/28-12/28/15 RENAISSANCE HOTELS 2.98 1,779.37 RENAISSANCE HOTELS PC 664 01/07/2016 PCards 11/28-12/28/15 RENAISSANCE HOTELS 2.71 1,782.08 RENAISSANCE HOTELS PC 664 01/07/2016 PCards 11/28-12/28/15 BRIO AUSTIN 15.74 1,797.82 BRIO AUSTIN PC 664 01/07/2016 PCards 11/28-12/28/15 CORNER BAKERY 9.52 1,807.34 CORNER BAKERY PC 664 01/07/2016 PCards 11/28-12/28/15 BRAUMS #51 6.27 1,813.61 BRAUMS #51 PC 683 01/15/2016 PR 01-15-2016 Travel & per diem 25.13 1,838.74 PR 860 01/26/2016 PCards 12/29/15-1/26/16 SOUTH CONGRESS CAFE 34.77 1,873.51 SOUTH CONGRESS CAFE PC 860 01/26/2016 PCards 12/29/15-1/26/16 STARBUCKS #02832 HILLS 4.82 1,878.33 STARBUCKS #02832 HILLS PC 860 01/26/2016 PCards 12/29/15-1/26/16 TX HISTORY MUSEUM PARK 8.00 1,886.33 TX HISTORY MUSEUM PARK PC 860 01/26/2016 PCards 12/29/15-1/26/16 STARBUCKS #02832 HILLS 2.00 1,888.33 STARBUCKS #02832 HILLS PC _______________ Account: 135-60100-030-000 Travel & per diem Totals: 1,158.31 1,888.33 ** 5,400.00 Budgeted 3,511.67 Remaining 35 % Used Account: 135-60110-030-000 Physicals/Testing .00 .00 _______________ Account: 135-60110-030-000 Physicals/Testing Totals: .00 .00 ** 200.00 Budgeted 200.00 Remaining 0 % Used Account: 135-60115-030-000 Elections .00 .00 _______________ Account: 135-60115-030-000 Elections Totals: .00 .00 ** 7,500.00 Budgeted 7,500.00 Remaining 0 % Used Account: 135-60125-030-000 Advertising 735 01/20/2016 Jan A/P Bid for Solana Campus Circle w 675.36 660.68 1,336.04 STAR-TELEGRAM OPERATING LTD 1439 AP 735 01/20/2016 Jan A/P 9/16/15 billed/paid twice for (613.62) 722.42 STAR-TELEGRAM OPERATING LTD 1439 AP 755 01/25/2016 Bre Solana, Inv 1402 billed AR 20160125-20160125 User: (660.68) 61.74 AR 866 01/27/2016 Star Tel/Refund dupe pmt (613.62) (551.88) GL 811 01/31/2016 Jan A/P Bid for Fence at Lift Sta. 6 & 593.92 42.04 STAR-TELEGRAM OPERATING LTD 1477 AP 811 01/31/2016 Jan A/P Refunded from Star/after we to 613.62 655.66 STAR-TELEGRAM OPERATING LTD 1477 AP Trophy Club Municipal Utility District No. 1 132 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 47 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 821 01/31/2016 Move Fence Advertising Move Fence Advertising 675.36 (593.92) 61.74 GL _______________ Account: 135-60125-030-000 Advertising Totals: (613.62) 61.74 ** 7,500.00 Budgeted 7,438.26 Remaining 1 % Used Account: 135-60235-030-000 Security .00 .00 _______________ Account: 135-60235-030-000 Security Totals: .00 .00 ** 1,350.00 Budgeted 1,350.00 Remaining 0 % Used Account: 135-60245-030-000 Miscellaneous Expenses 860 01/26/2016 PCards 12/29/15-1/26/16 VCN*DENTONRECCTR 422.98 56.00 478.98 VCN*DENTONRECCTR PC 860 01/26/2016 PCards 12/29/15-1/26/16 TEXAS SECRETARY OF STA 21.00 499.98 TEXAS SECRETARY OF STA PC 860 01/26/2016 PCards 12/29/15-1/26/16 TEXAS SECRETARY OF STA 21.00 520.98 TEXAS SECRETARY OF STA PC 860 01/26/2016 PCards 12/29/15-1/26/16 AEC TECHNOLOGY 1,995.00 2,515.98 AEC TECHNOLOGY PC 811 01/31/2016 Jan A/P Install Tomar Ingress System 1,600.00 4,115.98 Alan's Gates, Inc. 1456 AP _______________ Account: 135-60245-030-000 Miscellaneous Expenses Totals: 3,693.00 4,115.98 ** 17,501.00 Budgeted 13,385.02 Remaining 24 % Used Account: 135-60360-030-000 Furniture/Equipment < $5000 735 01/20/2016 Jan A/P Laptop docking stations 656.38 656.38 M3 Networks 1430 AP _______________ Account: 135-60360-030-000 Furniture/Equipment < $5000 Totals: 656.38 656.38 ** 2,500.00 Budgeted 1,843.62 Remaining 26 % Used Account: 135-65010-030-000 Uniforms 860 01/26/2016 PCards 12/29/15-1/26/16 WM SUPERCENTER #5247 23.00 23.00 WM SUPERCENTER #5247 PC _______________ Account: 135-65010-030-000 Uniforms Totals: 23.00 23.00 ** 1,855.00 Budgeted 1,832.00 Remaining 1 % Used Account: 135-65055-030-000 Hardware 5,871.85 .00 5,871.85 _______________ Account: 135-65055-030-000 Hardware Totals: .00 5,871.85 ** 29,594.00 Budgeted 23,722.15 Remaining 20 % Used Trophy Club Municipal Utility District No. 1 133 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 48 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-65085-030-000 Office Supplies 664 01/07/2016 PCards 11/28-12/28/15 CANVA.COM 1,340.71 1.00 1,341.71 CANVA.COM PC 664 01/07/2016 PCards 11/28-12/28/15 AMAZON.COM 20.38 1,362.09 AMAZON.COM PC 664 01/07/2016 PCards 11/28-12/28/15 AMAZON.COM 22.01 1,384.10 AMAZON.COM PC 664 01/07/2016 PCards 11/28-12/28/15 CARBONLESS FORMS PRINT 178.00 1,562.10 CARBONLESS FORMS PRINT PC 664 01/07/2016 PCards 11/28-12/28/15 CHURCH PAPER INC 57.58 1,619.68 CHURCH PAPER INC PC 860 01/26/2016 PCards 12/29/15-1/26/16 STAPLES 00116533 35.99 1,655.67 STAPLES 00116533 PC 860 01/26/2016 PCards 12/29/15-1/26/16 STAPLES 00116533 108.45 1,764.12 STAPLES 00116533 PC 860 01/26/2016 PCards 12/29/15-1/26/16 CANVA.COM 1.00 1,765.12 CANVA.COM PC 860 01/26/2016 PCards 12/29/15-1/26/16 ADOBE (9.89) 1,755.23 ADOBE PC 811 01/31/2016 Jan A/P Office Supplies 69.16 1,824.39 OFFICE DEPOT, INC 1473 AP 811 01/31/2016 Jan A/P Office Supplies 50.02 1,874.41 OFFICE DEPOT, INC 1473 AP 923 01/31/2016 Jan A/P Office Supplies 94.39 1,968.80 OFFICE DEPOT, INC AP 923 01/31/2016 Jan A/P Office Supplies 9.39 1,978.19 OFFICE DEPOT, INC AP _______________ Account: 135-65085-030-000 Office Supplies Totals: 637.48 1,978.19 ** 9,000.00 Budgeted 7,021.81 Remaining 22 % Used Account: 135-65090-030-000 Printer Supplies & Maintenance 221.30 .00 221.30 _______________ Account: 135-65090-030-000 Printer Supplies & Maintenance Totals: .00 221.30 ** 4,003.00 Budgeted 3,781.70 Remaining 6 % Used Account: 135-65095-030-000 Maintenance Supplies 664 01/07/2016 PCards 11/28-12/28/15 SAMS CLUB #4795 1,020.41 25.73 1,046.14 SAMS CLUB #4795 PC 664 01/07/2016 PCards 11/28-12/28/15 WM SUPERCENTER #266 14.88 1,061.02 WM SUPERCENTER #266 PC 860 01/26/2016 PCards 12/29/15-1/26/16 SAMS CLUB #4795 255.45 1,316.47 SAMS CLUB #4795 PC _______________ Account: 135-65095-030-000 Maintenance Supplies Totals: 296.06 1,316.47 ** 5,000.00 Budgeted 3,683.53 Remaining 26 % Used Account: 135-65105-030-000 Printing .00 .00 _______________ Account: 135-65105-030-000 Printing Totals: .00 .00 ** 4,800.00 Budgeted 4,800.00 Remaining 0 % Used Account: 135-69005-030-000 Capital Outlays Trophy Club Municipal Utility District No. 1 134 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 49 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 30 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 735 01/20/2016 Jan A/P Restroom renovations/Engineeri 1,427.50 1,427.50 THE WALLACE GROUP, INC. 1442 AP _______________ Account: 135-69005-030-000 Capital Outlays Totals: 1,427.50 1,427.50 ** 56,000.00 Budgeted 54,572.50 Remaining 3 % Used Account: 135-69170-030-000 Copier Lease Installments 697 01/13/2016 Jan A/P 762.34 165.00 927.34 EVERBANK COMMERCIAL FINANCE 1379 AP 811 01/31/2016 Jan A/P Copier 216.33 1,143.67 KYOCERA DOCUMENT SOLUTIONS 1467 AP _______________ Account: 135-69170-030-000 Copier Lease Installments Totals: 381.33 1,143.67 ** 4,600.00 Budgeted 3,456.33 Remaining 25 % Used Department 30 Totals: ------------------------------------------------------------------------------------------------ 378,385.26 ** 1,210,323.00 Budgeted 831,937.74 Remaining 31 % Used Trophy Club Municipal Utility District No. 1 135 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 50 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 135 MUD 1 General Fund Department: 39 Non Departmental Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 135-55045-039-000 Legal 811 01/31/2016 Jan A/P WWTP Encroachment Agreement 94,864.49 30.00 94,894.49 THE LISTON LAW FIRM, P.C. 1479 AP 811 01/31/2016 Jan A/P General 3,226.95 98,121.44 THE LISTON LAW FIRM, P.C. 1479 AP 811 01/31/2016 Jan A/P PUC 540.00 98,661.44 THE LISTON LAW FIRM, P.C. 1479 AP 811 01/31/2016 Jan A/P Solana Waterline 120.00 98,781.44 THE LISTON LAW FIRM, P.C. 1479 AP 811 01/31/2016 Jan A/P WWTP-WCP Contract 1,050.00 99,831.44 THE LISTON LAW FIRM, P.C. 1479 AP 923 01/31/2016 Jan A/P Legal/January 390.00 100,221.44 FREEMAN & CORBETT AP 923 01/31/2016 Jan A/P Legal Fees/PUC 2,250.00 102,471.44 FREEMAN & CORBETT AP _______________ Account: 135-55045-039-000 Legal Totals: 7,606.95 102,471.44 ** 386,130.00 Budgeted 283,658.56 Remaining 27 % Used Account: 135-55055-039-000 Auditing 811 01/31/2016 Jan A/P Audit 16,245.50 7,793.88 24,039.38 LAFOLLETT & ABBOTT PLLC 1469 AP _______________ Account: 135-55055-039-000 Auditing Totals: 7,793.88 24,039.38 ** 22,750.00 Budgeted (1,289.38) Remaining 106 % Used Account: 135-55060-039-000 Appraisal 4,229.90 .00 4,229.90 _______________ Account: 135-55060-039-000 Appraisal Totals: .00 4,229.90 ** 10,265.00 Budgeted 6,035.10 Remaining 41 % Used Account: 135-55065-039-000 Tax Admin Fees 2,468.82 .00 2,468.82 _______________ Account: 135-55065-039-000 Tax Admin Fees Totals: .00 2,468.82 ** 3,800.00 Budgeted 1,331.18 Remaining 65 % Used Department 39 Totals: ------------------------------------------------------------------------------------------------ 133,209.54 ** 422,945.00 Budgeted 289,735.46 Remaining 31 % Used Fund 135 Totals: ------------------------------------------------------------------------------------------------------ (159,920.24) .00 Budgeted 159,920.24 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 136 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 51 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 137 MUD 1 Consolidated GASB Department: Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 137-49145-000-000 Intergov Transfer-General Fund (75,000.00) .00 (75,000.00) _______________ Account: 137-49145-000-000 Intergov Transfer-General Fund Totals: .00 (75,000.00) ** .00 Budgeted 75,000.00 Remaining 0 % Used Account: 137-49146-000-000 Intergov Transfer-Fire Dept (81,420.00) .00 (81,420.00) _______________ Account: 137-49146-000-000 Intergov Transfer-Fire Dept Totals: .00 (81,420.00) ** .00 Budgeted 81,420.00 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (156,420.00) ** .00 Budgeted 156,420.00 Remaining 0 % Used Fund 137 Totals: ------------------------------------------------------------------------------------------------------ (156,420.00) .00 Budgeted 156,420.00 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 137 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 52 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 507 MUD 1 Capital Projects Department: Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 507-49010-000-000 Interest Income (2.77) .00 (2.77) _______________ Account: 507-49010-000-000 Interest Income Totals: .00 (2.77) ** .00 Budgeted 2.77 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (2.77) ** .00 Budgeted 2.77 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 138 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 53 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 507 MUD 1 Capital Projects Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 507-60335-020-000 Interfund Transfer Out (GF) 8,034.36 .00 8,034.36 _______________ Account: 507-60335-020-000 Interfund Transfer Out (GF) Totals: .00 8,034.36 ** .00 Budgeted (8,034.36) Remaining 0 % Used Department 20 Totals: ------------------------------------------------------------------------------------------------ 8,034.36 ** .00 Budgeted (8,034.36) Remaining 0 % Used Fund 507 Totals: ------------------------------------------------------------------------------------------------------ 8,031.59 .00 Budgeted (8,031.59) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 139 of 177 February 16, 2016 - Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - O&M BALANCE SHEET JANUARY 2016 0 GENERAL FUND GASB CAPITAL PROJECTS- GENERAL FUND COMBINED BALANCE @ 1/31/16 ASSETS CASH ON HAND 600 - - 600 CASH IN BANK 582,421 - - 582,421 CD-BANK OF THE WEST/THB DEPOSIT 35,000 35,000 INVESTMENTS-MONEY MARKET-BANK OF THE WEST 1,510,081 - - 1,510,081 INVESTMENTS-TEXPOOL 1,512,344 326,020 - 1,838,365 PREPAID EXPENSES 42,788 - - 42,788 ADVALOREM PROPERTY TAXES RECEIVABLE 5,291 - - 5,291 UTILITY AND OTHER ACCOUNTS RECEIVABLE 575,242 - - 575,242 - TOTAL ASSETS 4,263,767 326,020 - 4,589,787 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 5,291 - - 5,291 ACCOUNTS AND OTHER PAYABLES 591,925 - - 591,925 CUSTOMER DEPOSITS 317,217 - - 317,217 - TOTAL LIABILITIES 914,433 - - 914,433 FUND BALANCE DESIGNATED FOR FUTURE ASSET REPLACEMENT - 326,020 326,020 NON-SPENDABLE FUND BALANCE 30,686 30,686 ASSIGNED FUND BALANCE 407,000 - 407,000 UNASSIGNED FUND BALANCE 1,592,494 - 8,032 1,600,526 COMMITTED FUND BALANCE 1,159,233 - - 1,159,233 NET REVENUES / EXPENDITURES 159,920 - (8,032) 151,889 - TOTAL FUND BALANCE 3,349,333 326,020 - 3,675,353 - TOTAL LIABILITIES AND FUND BALANCE 4,263,767 326,020 - 4,589,787 Trophy Club Municipal Utility District No. 1 140 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 17 09:23 02/11/16 Budget Summary with Amendment Fund: 517 2014 MUD 1 Tax Bond Const WWTP Department: Revenues Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 517-49010-000-000 Interest Income 994.67- 2,444.51- 2,444.51 Subtotal: 994.67- 2,444.51- 2,444.51 Program number: 994.67- 2,444.51- 2,444.51 Department number: Revenues 994.67- 2,444.51- 2,444.51 Revenues Subtotal ----------- 994.67- 2,444.51- 2,444.51 Fund number: 517 2014 MUD 1 Tax Bond Const WWTP 994.67- 2,444.51- 2,444.51 Trophy Club Municipal Utility District No. 1 141 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 54 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 517 2014 MUD 1 Tax Bond Const WWTP Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 517-49010-000-000 Interest Income 853 01/31/2016 Bank Interest/Month (1,449.84) (994.67) (2,444.51) GL _______________ Account: 517-49010-000-000 Interest Income Totals: (994.67) (2,444.51) ** .00 Budgeted 2,444.51 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (2,444.51) ** .00 Budgeted 2,444.51 Remaining 0 % Used Fund 517 Totals: ------------------------------------------------------------------------------------------------------ (2,444.51) .00 Budgeted 2,444.51 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 142 of 177 February 16, 2016 - Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - TAX BOND CONSTRUCTION BALANCE SHEET JANUARY 2016 517 ASSETS CONSTRUCTION FUND CASH IN BANK - INVESTMENTS 4,381,007 ACCOUNTS RECEIVABLE - TOTAL ASSETS 4,381,007 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES - TOTAL LIABILITIES - FUND BALANCE ASSIGNED FUND BALANCE 4,378,563 NET REVENUES / EXPENDITURES 2,444 TOTAL FUND BALANCE 4,381,007 TOTAL LIABILITIES AND FUND BALANCE 4,381,007 Trophy Club Municipal Utility District No. 1 143 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 18 09:23 02/11/16 Budget Summary with Amendment Fund: 518 2015 Revenue Bond Const Fund Department: Revenues Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 518-49010-000-000 Interest Income 1,895.71- 4,691.02- 4,691.02 Subtotal: 1,895.71- 4,691.02- 4,691.02 Program number: 1,895.71- 4,691.02- 4,691.02 Department number: Revenues 1,895.71- 4,691.02- 4,691.02 Revenues Subtotal ----------- 1,895.71- 4,691.02- 4,691.02 Trophy Club Municipal Utility District No. 1 144 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 19 09:23 02/11/16 Budget Summary with Amendment Fund: 518 2015 Revenue Bond Const Fund Department: 20 Wastewater Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 518-69005-020-000 Capital Outlays 706,529.52 757,704.52 757,704.52- Subtotal: 706,529.52 757,704.52 757,704.52- Program number: 706,529.52 757,704.52 757,704.52- Department number: Wastewater 706,529.52 757,704.52 757,704.52- Expenditures Subtotal ----------- 706,529.52 757,704.52 757,704.52- Fund number: 518 2015 Revenue Bond Const Fund 704,633.81 753,013.50 753,013.50- Trophy Club Municipal Utility District No. 1 145 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 55 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 518 2015 Revenue Bond Const Fund Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 518-49010-000-000 Interest Income 853 01/31/2016 Bank Interest/Month (2,795.31) (1,895.71) (4,691.02) GL _______________ Account: 518-49010-000-000 Interest Income Totals: (1,895.71) (4,691.02) ** .00 Budgeted 4,691.02 Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (4,691.02) ** .00 Budgeted 4,691.02 Remaining 0 % Used Trophy Club Municipal Utility District No. 1 146 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 56 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 518 2015 Revenue Bond Const Fund Department: 20 Wastewater Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 518-69005-020-000 Capital Outlays 782 01/28/2016 Webber-Cadagua App 3 retainage 51,175.00 70,652.95 121,827.95 GL 811 01/31/2016 Jan A/P WWTP Improvements/App #3 635,876.57 757,704.52 WEBBER-CADAGUA PARTNERS 1482 AP _______________ Account: 518-69005-020-000 Capital Outlays Totals: 706,529.52 757,704.52 ** .00 Budgeted (757,704.52) Remaining 0 % Used Department 20 Totals: ------------------------------------------------------------------------------------------------ 757,704.52 ** .00 Budgeted (757,704.52) Remaining 0 % Used Fund 518 Totals: ------------------------------------------------------------------------------------------------------ 753,013.50 .00 Budgeted (753,013.50) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 147 of 177 February 16, 2016 - Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - REVENUE BOND CONSTRUCTION BALANCE SHEET JANUARY 2016 518 ASSETS REVENUE BOND CONSTRUCTION CASH IN BANK - INVESTMENTS 8,349,581 ACCOUNTS RECEIVABLE - TOTAL ASSETS 8,349,581 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES 768,491 TOTAL LIABILITIES 768,491 FUND BALANCE ASSIGNED FUND BALANCE 8,334,104 NET REVENUES / EXPENDITURES (753,014) TOTAL FUND BALANCE 7,581,090 TOTAL LIABILITIES AND FUND BALANCE 8,349,581 Trophy Club Municipal Utility District No. 1 148 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 20 09:23 02/11/16 Budget Summary with Amendment Fund: 528 2015 Revenue Bond Reserve Fund Department: Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 528-49010-000-000 Interest Income 30.33- 71.52- 71.52 528-49141-000-000 Interfund Transfer In-Gen Fund 123,336.00- 123,336.00- 61,668.00- 50.000 61,668.00- Subtotal: 123,336.00- 123,336.00- 30.33- 61,739.52- 50.058 61,596.48- Program number: 123,336.00- 123,336.00- 30.33- 61,739.52- 50.058 61,596.48- Department number: 123,336.00- 123,336.00- 30.33- 61,739.52- 50.058 61,596.48- Revenues Subtotal ----------- 123,336.00- 123,336.00- 30.33- 61,739.52- 50.058 61,596.48- Fund number: 528 2015 Revenue Bond Reserve Fund 123,336.00- 123,336.00- 30.33- 61,739.52- 50.058 61,596.48- Trophy Club Municipal Utility District No. 1 149 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 57 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 528 2015 Revenue Bond Reserve Fund Department: Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 528-49010-000-000 Interest Income 853 01/31/2016 Bank Interest/Month (41.19) (30.33) (71.52) GL _______________ Account: 528-49010-000-000 Interest Income Totals: (30.33) (71.52) ** .00 Budgeted 71.52 Remaining 0 % Used Account: 528-49141-000-000 Interfund Transfer In-Gen Fund (61,668.00) .00 (61,668.00) _______________ Account: 528-49141-000-000 Interfund Transfer In-Gen Fund Totals: .00 (61,668.00) ** (123,336.00) Budgeted (61,668.00) Remaining 50 % Used Department Totals: ------------------------------------------------------------------------------------------------ (61,739.52) ** (123,336.00) Budgeted (61,596.48) Remaining 50 % Used Fund 528 Totals: ------------------------------------------------------------------------------------------------------ (61,739.52) (123,336.00) Budgeted (61,596.48) Remaining 50 % Used Trophy Club Municipal Utility District No. 1 150 of 177 February 16, 2016 - Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - REVENUE BOND RESERVE BALANCE SHEET JANUARY 2016 528 ASSETS REVENUE BOND RESERVE CASH IN BANK - INVESTMENTS 133,702 ACCOUNTS RECEIVABLE - TOTAL ASSETS 133,702 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES - TOTAL LIABILITIES - FUND BALANCE ASSIGNED FUND BALANCE 71,962 NET REVENUES / EXPENDITURES 61,740 TOTAL FUND BALANCE 133,702 TOTAL LIABILITIES AND FUND BALANCE 133,702 Trophy Club Municipal Utility District No. 1 151 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 21 09:23 02/11/16 Budget Summary with Amendment Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-40000-000-000 Property Taxes 667,898.00- 667,898.00- 151,683.38- 596,440.87- 89.301 71,457.13- 533-40002-000-000 Property Taxes/Delinquent 2,300.00- 2,300.00- 164.03- 392.32- 17.057 1,907.68- 533-40015-000-000 Property Taxes/P & I 1,800.00- 1,800.00- 48.92- 119.19- 6.622 1,680.81- Subtotal: 671,998.00- 671,998.00- 151,896.33- 596,952.38- 88.832 75,045.62- 533-49010-000-000 Interest Income 140.00- 140.00- 113.77- 134.69- 96.207 5.31- 533-49015-000-000 Lease/Rental Income 214,379.00- 214,379.00- 214,379.00- 533-49141-000-000 Interfund Trans In-PID Surchg 119,706.00- 119,706.00- 119,706.00- Subtotal: 334,225.00- 334,225.00- 113.77- 134.69- .040 334,090.31- Program number: 1,006,223.00- 1,006,223.00- 152,010.10- 597,087.07- 59.339 409,135.93- Department number: Revenues 1,006,223.00- 1,006,223.00- 152,010.10- 597,087.07- 59.339 409,135.93- Revenues Subtotal ----------- 1,006,223.00- 1,006,223.00- 152,010.10- 597,087.07- 59.339 409,135.93- Trophy Club Municipal Utility District No. 1 152 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 22 09:23 02/11/16 Budget Summary with Amendment Fund: 533 MUD 1 I&S Consolidated Department: 51 Administration Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 533-70005-051-000 Paying Agent Fee 2,550.00 2,550.00 2,550.00 533-70025-051-000 Bond Interest Expense-Tax 316,983.00 316,983.00 316,983.00 533-70035-051-000 Bond Principal Payment-Tax 685,000.00 685,000.00 685,000.00 Subtotal: 1,004,533.00 1,004,533.00 1,004,533.00 Program number: 1,004,533.00 1,004,533.00 1,004,533.00 Department number: Administration 1,004,533.00 1,004,533.00 1,004,533.00 Expenditures Subtotal ----------- 1,004,533.00 1,004,533.00 1,004,533.00 Fund number: 533 MUD 1 I&S Consolidated 1,690.00- 1,690.00- 152,010.10- 597,087.07- ############### 595,397.07 Trophy Club Municipal Utility District No. 1 153 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 58 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-40000-000-000 Property Taxes 829 01/04/2016 Property Taxes/Assessments (444,757.49) (961.92) (445,719.41) GL 831 01/05/2016 Property Taxes/Assessments (14,748.14) (460,467.55) GL 832 01/06/2016 Property Taxes/Assessments (13,990.53) (474,458.08) GL 833 01/07/2016 Property Taxes/Assessments (11,230.66) (485,688.74) GL 834 01/08/2016 Property Taxes/Assessments (4,711.78) (490,400.52) GL 835 01/11/2016 Property Taxes/Assessments (5,721.85) (496,122.37) GL 836 01/12/2016 Property Taxes/Assessments (8,940.12) (505,062.49) GL 837 01/13/2016 Property Taxes/Assessments (8,327.29) (513,389.78) GL 838 01/14/2016 Property Taxes/Assessments (8,042.13) (521,431.91) GL 839 01/15/2016 Property Taxes/Assessments (3,094.84) (524,526.75) GL 840 01/19/2016 Property Taxes/Assessments (10,911.17) (535,437.92) GL 841 01/20/2016 Property Taxes/Assessments (3,180.24) (538,618.16) GL 842 01/21/2016 Property Taxes/Assessments (2,093.46) (540,711.62) GL 843 01/22/2016 Property Taxes/Assessments (4,118.72) (544,830.34) GL 844 01/25/2016 Property Taxes/Assessments (6,168.44) (550,998.78) GL 845 01/26/2016 Property Taxes/Assessments (9,213.39) (560,212.17) GL 847 01/27/2016 Property Taxes/Assessments (6,905.99) (567,118.16) GL 848 01/28/2016 Property Taxes/Assessments (16,115.14) (583,233.30) GL 850 01/29/2016 Property Taxes/Assessments (13,207.57) (596,440.87) GL _______________ Account: 533-40000-000-000 Property Taxes Totals: (151,683.38) (596,440.87) ** (667,898.00) Budgeted (71,457.13) Remaining 89 % Used Account: 533-40002-000-000 Property Taxes/Delinquent 831 01/05/2016 Property Taxes/Assessments (228.29) (54.74) (283.03) GL 832 01/06/2016 Property Taxes/Assessments (4.07) (287.10) GL 834 01/08/2016 Property Taxes/Assessments 161.13 (125.97) GL 850 01/29/2016 Property Taxes/Assessments (266.35) (392.32) GL _______________ Account: 533-40002-000-000 Property Taxes/Delinquent Totals: (164.03) (392.32) ** (2,300.00) Budgeted (1,907.68) Remaining 17 % Used Account: 533-40015-000-000 Property Taxes/P & I 832 01/06/2016 Property Taxes/Assessments (70.27) (.81) (71.08) GL 850 01/29/2016 Property Taxes/Assessments (48.11) (119.19) GL _______________ Account: 533-40015-000-000 Property Taxes/P & I Totals: (48.92) (119.19) ** (1,800.00) Budgeted (1,680.81) Remaining 7 % Used Account: 533-49010-000-000 Interest Income Trophy Club Municipal Utility District No. 1 154 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 59 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) 853 01/31/2016 Bank Interest/Month (20.92) (113.77) (134.69) GL _______________ Account: 533-49010-000-000 Interest Income Totals: (113.77) (134.69) ** (140.00) Budgeted (5.31) Remaining 96 % Used Account: 533-49015-000-000 Lease/Rental Income .00 .00 _______________ Account: 533-49015-000-000 Lease/Rental Income Totals: .00 .00 ** (214,379.00) Budgeted (214,379.00) Remaining 0 % Used Account: 533-49141-000-000 Interfund Trans In-PID Surchg .00 .00 _______________ Account: 533-49141-000-000 Interfund Trans In-PID Surchg Totals: .00 .00 ** (119,706.00) Budgeted (119,706.00) Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (597,087.07) ** (1,006,223.00) Budgeted (409,135.93) Remaining 59 % Used Trophy Club Municipal Utility District No. 1 155 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 60 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 533 MUD 1 I&S Consolidated Department: 51 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 533-70005-051-000 Paying Agent Fee .00 .00 _______________ Account: 533-70005-051-000 Paying Agent Fee Totals: .00 .00 ** 2,550.00 Budgeted 2,550.00 Remaining 0 % Used Account: 533-70025-051-000 Bond Interest Expense-Tax .00 .00 _______________ Account: 533-70025-051-000 Bond Interest Expense-Tax Totals: .00 .00 ** 316,983.00 Budgeted 316,983.00 Remaining 0 % Used Account: 533-70035-051-000 Bond Principal Payment-Tax .00 .00 _______________ Account: 533-70035-051-000 Bond Principal Payment-Tax Totals: .00 .00 ** 685,000.00 Budgeted 685,000.00 Remaining 0 % Used Department 51 Totals: ------------------------------------------------------------------------------------------------ .00 ** 1,004,533.00 Budgeted 1,004,533.00 Remaining 0 % Used Fund 533 Totals: ------------------------------------------------------------------------------------------------------ (597,087.07) (1,690.00) Budgeted 595,397.07 Remaining ########## Trophy Club Municipal Utility District No. 1 156 of 177 February 16, 2016 - Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - I&S BALANCE SHEET JANUARY 2016 INTEREST & SINKING ASSETS CASH IN BANK 4,846 INVESTMENTS 616,413 PREPAID EXPENSES - ADVALOREM PROPERTY TAXES RECEIVABLE 83,414 ACCOUNTS RECEIVABLE-OTHER - TOTAL ASSETS 704,674 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 83,414 ACCOUNTS AND OTHER PAYABLES - TOTAL LIABILITIES 83,414 FUND BALANCE ASSIGNED FUND BALANCE 24,173 NET REVENUES / EXPENDITURES 597,087 TOTAL FUND BALANCE 621,260 TOTAL LIABILITIES AND FUND BALANCE 704,674 Trophy Club Municipal Utility District No. 1 157 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 23 09:23 02/11/16 Budget Summary with Amendment Fund: 534 2015 Revenue Bond I&S Department: Revenues Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 534-49010-000-000 Interest Income 7.00- 7.00- 3.44- 8.53- 121.857 1.53 534-49143-000-000 Interfund Transfer In-WW Sales 444,831.00- 444,831.00- 444,831.00- Subtotal: 444,838.00- 444,838.00- 3.44- 8.53- .002 444,829.47- Program number: 444,838.00- 444,838.00- 3.44- 8.53- .002 444,829.47- Department number: Revenues 444,838.00- 444,838.00- 3.44- 8.53- .002 444,829.47- Revenues Subtotal ----------- 444,838.00- 444,838.00- 3.44- 8.53- .002 444,829.47- Trophy Club Municipal Utility District No. 1 158 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glbase_tbam rgonzale Trophy Club MUD No.1 Page 24 09:23 02/11/16 Budget Summary with Amendment Fund: 534 2015 Revenue Bond I&S Department: 51 Administration Program: Period Ending: 1/2016 Account Description Adopted Amended Total Current YTD % of Remaining Budget Budget Encumb. Month Total Budget Budget 534-70040-051-000 Revenue Bond Interest Expense 234,838.00 234,838.00 234,838.00 534-70045-051-000 Revenue Bond Principal Expense 210,000.00 210,000.00 210,000.00 Subtotal: 444,838.00 444,838.00 444,838.00 Program number: 444,838.00 444,838.00 444,838.00 Department number: Administration 444,838.00 444,838.00 444,838.00 Expenditures Subtotal ----------- 444,838.00 444,838.00 444,838.00 Fund number: 534 2015 Revenue Bond I&S 3.44- 8.53- 8.53 ******* End of Report ********* Trophy Club Municipal Utility District No. 1 159 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 61 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 534 2015 Revenue Bond I&S Department: Revenues Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 534-49010-000-000 Interest Income 853 01/31/2016 Bank Interest/Month (5.09) (3.44) (8.53) GL _______________ Account: 534-49010-000-000 Interest Income Totals: (3.44) (8.53) ** (7.00) Budgeted 1.53 Remaining 122 % Used Account: 534-49143-000-000 Interfund Transfer In-WW Sales .00 .00 _______________ Account: 534-49143-000-000 Interfund Transfer In-WW Sales Totals: .00 .00 ** (444,831.00) Budgeted (444,831.00) Remaining 0 % Used Department Totals: ------------------------------------------------------------------------------------------------ (8.53) ** (444,838.00) Budgeted (444,829.47) Remaining 0 % Used Trophy Club Municipal Utility District No. 1 160 of 177 February 16, 2016 - Regular Meeting Agenda Packet . glpdatb2 rgonzale Trophy Club MUD No.1 Page 62 09:23 02/11/16 Detailed Accounting Trial Balance Fund: 534 2015 Revenue Bond I&S Department: 51 Administration Program: Period Ending: 1/2016 JE JE JE JE Detail Beginning Transaction Transaction Vendor_Name Check Source Number Date Description Description/Comment Balance Detail Detail Number (SUBTOTAL) Account: 534-70040-051-000 Revenue Bond Interest Expense .00 .00 _______________ Account: 534-70040-051-000 Revenue Bond Interest Expense Totals: .00 .00 ** 234,838.00 Budgeted 234,838.00 Remaining 0 % Used Account: 534-70045-051-000 Revenue Bond Principal Expense .00 .00 _______________ Account: 534-70045-051-000 Revenue Bond Principal Expense Totals: .00 .00 ** 210,000.00 Budgeted 210,000.00 Remaining 0 % Used Department 51 Totals: ------------------------------------------------------------------------------------------------ .00 ** 444,838.00 Budgeted 444,838.00 Remaining 0 % Used Fund 534 Totals: ------------------------------------------------------------------------------------------------------ (8.53) .00 Budgeted 8.53 Remaining 0 % Used Grand Totals: --------------------------------------------------------------------------------------------------------- (564,189.21) **** (125,026.00) Budgeted 439,163.21 Remaining 451 % Used ******* End of Report ********* Trophy Club Municipal Utility District No. 1 161 of 177 February 16, 2016 - Regular Meeting Agenda Packet TROPHY CLUB MUD #1 - REVENUE BOND I&S BALANCE SHEET JANUARY 2016 534 ASSETS REVENUE BOND I&S CASH IN BANK - INVESTMENTS 15,077 ACCOUNTS RECEIVABLE - TOTAL ASSETS 15,077 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES - TOTAL LIABILITIES - FUND BALANCE ASSIGNED FUND BALANCE 15,068 NET REVENUES / EXPENDITURES 9 TOTAL FUND BALANCE 15,077 TOTAL LIABILITIES AND FUND BALANCE 15,077 Trophy Club Municipal Utility District No. 1 162 of 177 February 16, 2016 - Regular Meeting Agenda Packet BUDGET VARIANCE REPORT FUND:122 - Fire O&M FINANCIALS MONTH:January 2016 REVENUE VARIANCE:24.9% EXPENSE VARIANCE:43.2% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT YTD TOTAL YTD % DATE OF COMMENT VARIANCE EXPLANATION FIRE REVENUES 122-40001 Assessment-Emerg Svcs 404,346 - - 0%1/2016 Town paid in February short $32,703.60. 122-49900 Miscellaneous 50,000 1,600 4,500 9%1/2016 2 Fire Lines in Homes >6,000 sq ft. FIRE EXPENSES 122-50028-045 Vision 859 74 375 44%1/2016 Slightly over budget 122-55080-045 Maintenance & Repairs 16,370 2,265 7,158 44%1/2016 Fire extinguisher maint,Bay door repairs, Pro Fire & Sprinkler 122-60010-045 Communications/Mobiles 6,653 227 4,672 70%1/2016 Normal charges for January 122-60025-045 Water 1,200$ 116$ 573$ 48%10/2015 Town billed for 1/2 fire station water Explanation provided for all accounts with a Year-To-Date percentage (YTD%) less than the Revenue Variance and greater than or equal to the Expense Variance. The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%), less 8.3% for revenues and plus 10% for expenses. Only accounts with current month activity will be listed Trophy Club Municipal Utility District No. 1 163 of 177 February 16, 2016 - Regular Meeting Agenda Packet BUDGET VARIANCE REPORT FUND:135 - MUD 1 O&M FINANCIALS MONTH:January 2016 REVENUE VARIANCE:24.9% EXPENSE VARIANCE:43.2% NOTE: ACCOUNT DESCRIPTION TOTAL BUDGET CURRENT MONTH YTD TOTAL YTD % DATE OF COMMENT VARIANCE EXPLANATION REVENUE 135-48005 Utility Fees 69,000 6,900 55,200 80%1/2016 3 final PID Connections collected to complete total of 1,407. 135-49075 Oversize Meter Reimbursement 15,778 6,174 24,016 152%1/2016 MUD & PID oversize meters. 18 new 1" meters in January WATER 135-55005-010 Engineering 5,000 (19,593) 5,640 113%12/2015 Solana Waterline relocation invoice pd to Engineer in December, offset of $19,593 billed to developer in January. 135-55080-010 Maintenance & Repairs 85,000 25,149 42,964 51%1/2016 Emergency Repair 2 Campus Circle, remove altitude valve @ TWKing tank 135-60090-010 Safety program 400 228 249 62%1/2016 Rain gear and Bags to store them. 135-69281-010 Water Tank Inspection Contract 126,958 37,788 118,774 94%1/2016 Meter contract. Pax mixers payment 2 or 3 left. WASTEWATER 135-50010-020 Overtime 19,500 2,564 9,537 49%1/2016 WW Personnel staying after hours at plant while contractors work. 135-60100-020 Travel & Per Diem 1,600 761 761 48%1/2016 Lance Holt travel to San Antonio 135-65010-020 Uniforms 4,241 276 2,484 59%1/2016 Jeans 135-65040-020 Safety equipment 750 162 577 77%1/2016 Gloves BOARD OF DIRECTORS ADMINISTRATION 135-50045-030 Workman's Compensation 1,554$ 440$ 884$ 57%1/2016 Based on salary 135-50070-030 Employee Relations 5,000$ 1,513$ 2,861$ 57%1/2016 Christmas party 135-55070-030 Independent Labor 12,000$ 98$ 12,923$ 108%12/2015 Miguel recording MUD meeting 135-60050-030 Bad Debt Expense 3,500$ 4,292$ 4,292$ 123%12/2015 Utility Billing write offs. Correcting entry made in February. Corrected balance $1,075.05. NON-DEPARTMENTAL 135-55055-039 Auditing 22,750$ 7,794$ 24,039$ 106%1/2016 Final Audit expense Explanation provided for all accounts with a Year-To-Date percentage (YTD%) less than the Revenue Variance and greater than or equal to the Expense Variance. The Revenue and Expense Variance is calculated on a straight-line method (Financials Month x 8.3%), less 8.3% for revenues and plus 10% for expenses. Only accounts with current month activity will be listed Trophy Club Municipal Utility District No. 1 164 of 177 February 16, 2016 - Regular Meeting Agenda Packet FY October November December January February March April May June July August September Total Year 2006 74,441 56,296 41,272 54,171 37,626 35,714 55,429 60,800 88,899 113,904 122,820 81,806 823,178 2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674 2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568 2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298 2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750 2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397 2012 85,869 53,571 40,815 30,616 31,665 35,263 47,194 84,905 114,104 137,174 144,573 108,622 914,371 2013 85,488 75,251 48,527 39,601 34,450 43,137 56,947 76,542 85,312 110,072 130,945 114,497 900,769 2014 82,660 48,813 34,482 39,767 37,085 54,794 66,337 84,384 99,240 92,913 113,135 110,873 864,483 2015 90,994 58,986 49,607 36,162 38,776 30,566 46,543 39,576 60,731 100,622 139,441 123,886 815,890 2016 108,951 41,936 39,028 39,622 229,537 FY October November December January February March April May June July August September Total Year 2006 74,585 55,405 42,852 52,100 33,247 39,250 64,455 73,048 93,187 118,353 127,450 76,301 850,233 2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589 2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662 2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612 2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742 2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301 2012 83,750 54,245 41,650 34,740 31,581 46,519 62,649 100,402 110,324 153,813 139,005 123,045 981,723 2013 85,966 77,758 55,110 39,283 37,867 56,743 60,969 87,168 96,602 119,414 145,988 120,342 983,210 2014 81,909 51,769 39,769 48,758 42,395 61,100 71,283 96,481 95,206 110,173 123,369 115,607 937,819 2015 106,251 67,825 58,659 45,691 39,675 35,752 56,704 48,637 72,934 117,302 143,413 142,394 935,237 2016 106,731 52,616 43,708 46,945 106731 FY October November December January February March April May June July August September 2007 2815 2815 2817 2817 2825 2825 2825 2825 2869 2008 2869 2857 2867 2853 2865 2865 2855 2897 2897 2914 2927 2929 2009 2946 2952 2956 2976 2977 3013 3014 3004 3056 3064 3083 3105 2010 3113 3127 3146 3151 3168 3201 3210 3229 3251 3260 3282 3298 2011 3318 3334 3351 3358 3366 3392 3409 3465 3433 3471 3559 3573 2012 3542 3540 3582 3640 3667 3701 3725 3735 3759 3796 3815 3863 2013 Total 3879 3887 3880 3915 3932 3950 3978 4028 4062 4084 4095 4119 2013 MUD 3031 2013 PID 1088 2014 Total 4139 4157 4173 4206 4209 4219 4240 4268 4280 4308 4333 4339 2014 MUD 3014 3015 3014 3028 3026 3031 3037 3052 3058 3072 3078 3080 2014 PID 1125 1142 1159 1178 1183 1188 1203 1216 1222 1236 1255 1259 2015 Total 4353 4363 4377 4404 4413 4429 4443 4459 4478 4486 4498 4517 2015 MUD 3083 3087 3095 3119 3120 3122 3123 3128 3133 3134 3137 3149 2015 PID 1270 1276 1282 1285 1293 1307 1320 1331 1345 1352 1361 1368 2016 Total 4531 4538 4556 4568 00000000 2016 MUD 3155 3158 3167 3172 2016 PID 1376 1380 1389 1396 Active Connections Monthly Water Report FY 2016 Water Billed Water Pumped 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 October November December January February March April May June July August September Water Billed in Millions of Gallons 2012 2013 2014 2015 2016 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 October November December January February March April May June July August September Water Pumped in Millions of Gallons 2012 2013 2014 2015 2016 Trophy Club Municipal Utility District No. 1 165 of 177 February 16, 2016 - Regular Meeting Agenda Packet Influent EffluentInfluent EffluentInfluent Effluent5‐Jan 16 0.2 98.8% 115 2.1 98.2% 89 2.0 97.8%7‐Jan 30 0.2 99.3% 132 2.9 97.8% 82 1.8 97.8% 11‐Jan 33 0.2 99.4% 188 2.4 98.7% 172 1.0 99.4%12‐Jan 39 0.2 99.5% 180 2.0 98.9% 136 1.0 99.3% 18‐Jan 50 0.2 99.6% 275 2.2 99.2% 166 1.0 99.4%19‐Jan 32 0.2 99.4% 210 2.0 99.0% 182 1.4 99.2% 25‐Jan 37 0.2 99.5% 231 2.0 99.1% 218 2.2 99.0%26‐Jan 39 0.2 99.5% 407 2.0 99.5% 446 3.0 99.3%99.4%98.8%98.9%January 2016 ResultsReportDate % Removal% Removal% RemovalAmmonia‐NCBOD5TSS0.202.21.68Ammonia‐NCBOD5TSSTrophy Club Municipal Utility District No. 1166 of 177February 16, 2016 - Regular Meeting Agenda Packet 0.2Aver mg/L0.200hAverMax mg/L2.2Aver mg/L2.2Ammonia NitrogenCarbonaceous Biochemical Demand (CBOD5)0.200.511.522.533.5Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16NH‐3 mg/LAveragePermit Limit2.20.0001.0002.0003.0004.0005.0006.000Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16CBOD5AveragePermit LimitTrophy Club Municipal Utility District No. 1167 of 177February 16, 2016 - Regular Meeting Agenda Packet Max mg/L1.7Aver mg/L1.7Max mg/L11.0Aver mg/L11.0Ci AverNitrate - NitrogenTotal Suspended Solids (TSS)1.70.02.04.06.08.010.012.014.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16TSSAveragePermit Limit11.00.05.010.015.020.025.030.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16Nitrate‐NAveragePermit LimitTrophy Club Municipal Utility District No. 1168 of 177February 16, 2016 - Regular Meeting Agenda Packet Max mg/L1.5Aver mg/L1.5Max mg/L7.2Min mg/L7.1Aver mg/L7.2Potential for Hydrogen (pH)E. Coli1.50.020.040.060.080.0100.0120.0140.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16E. ColiAveragePermit Limit7.1 7.20.01.02.03.04.05.06.07.08.09.010.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16pH MinAveragePermit Limit MinPermit Limit MaxpH MaxTrophy Club Municipal Utility District No. 1169 of 177February 16, 2016 - Regular Meeting Agenda Packet Max mg/L7.8Aver mg/L7.8Dissolved Oxygen (DO)7.80.01.02.03.04.05.06.07.08.09.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16DOAverageTrophy Club Municipal Utility District No. 1170 of 177February 16, 2016 - Regular Meeting Agenda Packet Go to this reportTrophy Club MUD http://www.tcmud.… All Web Site Data Jan 1, 2016 Jan 31, 2016Audience Overview Language Sessions % Sessions 1.enus 2,167 90.94% 2.(not set)194 8.14% 3.en 5 0.21% 4.c 4 0.17% 5.engb 2 0.08% 6.es 2 0.08% 7.eses 2 0.08% 8.kokr 2 0.08% 9.enmy 1 0.04% 10.enus.utf8 1 0.04% Overview Sessions …Jan 8 Jan 15 Jan 22 Jan 29 100100100 200200200 Sessions 2,383 Users 1,799 Pageviews 4,261 Pages / Session 1.79 Avg. Session Duration 00:01:16 Bounce Rate 65.59% % New Sessions 47.71% Returning Visitor New Visitor 47.7% 52.3% © 2016 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 171 of 177 February 16, 2016 - Regular Meeting Agenda Packet Go to this reportTrophy Club MUD http://www.tcmud.… All Web Site Data Jan 1, 2016 Jan 31, 2016Pages Page Rows 1 10 of 63 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value 4,261 % of Total: 100.00% (4,261) 3,614 % of Total: 100.00% (3,614) 00:01:36 Avg for View: 00:01:36 (0.00%) 2,383 % of Total: 100.00% (2,383) 65.59% Avg for View: 65.59% (0.00%) 55.93% Avg for View: 55.93% (0.00%) $0.00 % of Total: 0.00% ($0.00) 1.1,983 (46.54%)1,744 (48.26%)00:01:09 1,712 (71.84%)59.99% 56.93% $0.00 (0.00%) 2.296 (6.95%)252 (6.97%)00:02:58 104 (4.36%)80.77% 77.03% $0.00 (0.00%) 3.238 (5.59%)151 (4.18%)00:01:56 46 (1.93%)78.26% 55.46% $0.00 (0.00%) 4.174 (4.08%)146 (4.04%)00:00:45 28 (1.17%)57.14% 50.00% $0.00 (0.00%) 5.132 (3.10%)99 (2.74%)00:03:31 51 (2.14%)64.71% 49.24% $0.00 (0.00%) 6.107 (2.51%)87 (2.41%)00:01:32 7 (0.29%)71.43% 49.53% $0.00 (0.00%) 7.103 (2.42%)92 (2.55%)00:01:20 1 (0.04%)100.00% 37.86% $0.00 (0.00%) 8.79 (1.85%)67 (1.85%)00:02:00 14 (0.59%)78.57% 49.37% $0.00 (0.00%) 9.74 (1.74%)58 (1.60%)00:01:45 49 (2.06%)79.59% 68.92% $0.00 (0.00%) 10.68 (1.60%)68 (1.88%)00:00:00 68 (2.85%)100.00% 100.00% $0.00 (0.00%) Pageviews Jan 1, 2016 Jan 31, 2016 2,5002,5002,500 5,0005,0005,000 / /customerservice/emailbillsa ndonlinepayments/ /publicinformatio/agendasme etingsonline/ /myaccount/ /publicinformatio/news/ /customerservice/contactus2 / /myaccount/aboutyourbill/ /abouttcmud1/directors/ /services/wastewater/ /?from=http://sharebuttons.xyz / © 2016 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 172 of 177 February 16, 2016 - Regular Meeting Agenda Packet Go to this reportTrophy Club FIRE http://www.trophyc… All Web Site Data Jan 1, 2016 Jan 31, 2016Audience Overview Language Sessions % Sessions 1.enus 330 97.35% 2.itit 3 0.88% 3.ptbr 2 0.59% 4.el 1 0.29% 5.enca 1 0.29% 6.engb 1 0.29% 7.fr 1 0.29% Overview Sessions …Jan 8 Jan 15 Jan 22 Jan 29 101010 202020 Sessions 339 Users 272 Pageviews 871 Pages / Session 2.57 Avg. Session Duration 00:01:29 Bounce Rate 52.51% % New Sessions 75.52% New Visitor Returning Visitor 24.5% 75.5% © 2016 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 173 of 177 February 16, 2016 - Regular Meeting Agenda Packet Go to this reportTrophy Club FIRE http://www.trophyc… All Web Site Data Jan 1, 2016 Jan 31, 2016Pages Page Rows 1 10 of 42 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value 871 % of Total: 100.00% (871) 702 % of Total: 100.00% (702) 00:00:57 Avg for View: 00:00:57 (0.00%) 339 % of Total: 100.00% (339) 52.51% Avg for View: 52.51% (0.00%) 38.92% Avg for View: 38.92% (0.00%) $0.00 % of Total: 0.00% ($0.00) 1.267 (30.65%)206 (29.34%)00:00:43 202 (59.59%)33.17%31.84% $0.00 (0.00%) 2.72 (8.27%)58 (8.26%)00:00:35 8 (2.36%)87.50%34.72% $0.00 (0.00%) 3.58 (6.66%)45 (6.41%)00:01:28 3 (0.88%)100.00%41.38% $0.00 (0.00%) 4.44 (5.05%)34 (4.84%)00:02:01 11 (3.24%)45.45%45.45% $0.00 (0.00%) 5.42 (4.82%)38 (5.41%)00:01:24 10 (2.95%)90.00%47.62% $0.00 (0.00%) 6.38 (4.36%)20 (2.85%)00:00:36 2 (0.59%)50.00%34.21% $0.00 (0.00%) 7.37 (4.25%)30 (4.27%)00:00:36 12 (3.54%)66.67%32.43% $0.00 (0.00%) 8.35 (4.02%)29 (4.13%)00:01:02 2 (0.59%)50.00%20.00% $0.00 (0.00%) 9.27 (3.10%)21 (2.99%)00:01:05 4 (1.18%)50.00%44.44% $0.00 (0.00%) 10.23 (2.64%)19 (2.71%)00:00:31 14 (4.13%)78.57%65.22% $0.00 (0.00%) Pageviews Jan 1, 2016 Jan 31, 2016 500500500 1,0001,0001,000 / /operation/firestati on/ /administration/staff / /contactus2/ /administration/em ployment/ /operation/ /administration/ /operation/ambulan ce/ /administration/hist ory/ /emergencymanag ement/ © 2016 Google All Sessions 100.00% Trophy Club Municipal Utility District No. 1 174 of 177 February 16, 2016 - Regular Meeting Agenda Packet October November December January February March April May June July August September ebills 747 741 739 745 Bills Mailed 3825 3824 3852 3849 Bank Draft 599 602 594 593 Credit Card Draft 767 769 807 799 Online Payments 1002 954 980 987 Late Notices 529 468 409 506 Disconnects 64 56 45 40 M 3155 3158 3167 3172 Connections P 1376 1380 1389 1396 October November December January February March April May June July August September ebills 617 632 655 675 692 678 710 722 729 713 734 743 Bills Mailed 3741 3735 3783 3750 3752 3747 3707 3724 3733 3788 3804 3813 Bank Draft 565 561 548 568 562 574 586 590 603 604 606 603 Credit Card Draft 598 595 618 664 693 692 710 459 677 734 745 755 Online Payments 932 923 949 1026 923 1030 994 1103 975 960 930 989 Late Notices 440 577 287 456 468 423 489 603 419 491 486 509 Disconnects 37 33 25 26 35 30 22 29 17 24 25 34 3085 3087 3095 3119 3120 3122 3123 3128 3133 3134 3137 3149 Active Connections 1270 1276 1282 1285 1293 1307 1320 1331 1345 1352 1361 1368 Trophy Club MUD #1 Utility Billing Report Fiscal Year 2016 Fiscal Year 2015 Trophy Club Municipal Utility District No. 1 175 of 177 February 16, 2016 - Regular Meeting Agenda Packet MUD Permits Collected by Town (Incode) Month: January 2016 Date of Permit # New home starts Customer Deposit 135-25030 Due to FW Water 135- 20500 Oversize Meter 135-49075 Plumbing Inspections 135- 47035 Sewer Inspections 135- 47045 PID Connections 135-48005 Misc Income 135-49900 Total 1/4/2016 1 75.00$ 1,173.00$ 343.00$ 50.00$ 150.00$ -$ 1,791.00$ 1/5/2016 5 375.00$ 5,865.00$ 1,715.00$ -$ -$ 6,900.00$ 14,855.00$ 1/19/2016 1 75.00$ 1,173.00$ 343.00$ 50.00$ 150.00$ -$ 1,791.00$ 1/20/2016 2 150.00$ 2,346.00$ 686.00$ -$ -$ -$ 3,182.00$ 1/22/2016 1 75.00$ 1,173.00$ 343.00$ 50.00$ 150.00$ -$ 1,791.00$ 1/25/2016 2 150.00$ 2,346.00$ 686.00$ 100.00$ 300.00$ -$ 3,582.00$ 1/27/2016 1 75.00$ 1,173.00$ 343.00$ 50.00$ 150.00$ 1,791.00$ 1/28/2016 5 375.00$ 5,865.00$ 1,715.00$ 50.00$ 150.00$ 8,155.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total 18 1,350.00$ 21,114.00$ 6,174.00$ 350.00$ 1,050.00$ 6,900.00$ -$ 36,938.00$ Fire Date of Permit Fire Line 122-49900 Fire Inspections 122-43400 Fire Plan Review > 6,000 sq ft. 122-42014 Misc Income 122-49900 Total 1/19/2016 800.00$ 75.00$ 400.00$ 1,275.00$ 1/25/2016 800.00$ 75.00$ 400.00$ 1,275.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total 1,600.00$ 150.00$ 800.00$ -$ 2,550.00$ Total Due 39,488.00$ Trophy Club Municipal Utility District No. 1 176 of 177 February 16, 2016 - Regular Meeting Agenda Packet TC Meeting SpacesAccess: ModifierFS Conference RoomFS Training RoomPolice Conference RoomPS Large Conference RoomPS Small Conference RoomSvore Board RoomMar 6, 2016Mon 7Tue 8Wed 9Thu 10Fri 11Sat 127:00pm EDC-4B Board Meet 10:00am Meeting (Stephen)9:00am Mgt Team Meeting10:00am Special Events Com9:00am WWTP Karl Meeting 5:00pm Town Council Meetin6:30pm kickball captains (parks 1314151617181910:00am Special Events Com10:00am Meeting (Stephen)9:00am Mgt Team Meeting7:00pm Planning & Zoning C 9:00am WWTP Karl Meeting 7:00pm TCEVA Meeting (Ela12:00pm Court (Andrea)202122232425267:00pm Parks & Recreation B10:00am Meeting (Stephen)9:00am Mgt Team Meeting10:00am Special Events Com9:00am WWTP Karl Meeting 5:00pm Town Council Meetin5:00pm TCMUD No. 1 Regular B2728293031Apr 128:00am Fire Dept Training (G8:00am Fire Dept Training (G8:00am Fire Dept Training (G7:00pm Planning & Zoning C 9:00am WWTP Karl Meeting 10:30am Special Events Com10:00am Meeting (Stephen)9:00am Mgt Team Meeting34567897:00pm SS parade committee10:00am Meeting (Stephen)9:00am Mgt Team Meeting7:00pm TCWC Meeting9:00am WWTP Karl Meeting 7:00pm EDC-4B Board Meet101112131415168:00am Fire Dept Training (G8:00am Fire Dept Training (G8:00am Fire Dept Training (G10:00am Special Events Com9:00am WWTP Karl Meeting 10:00am Special Events Com10:00am Meeting (Stephen)9:00am Mgt Team Meeting7:00pm Planning & Zoning C7:00pm TCEVA Meeting (Ela5:00pm Town Council Meetin12:00pm Court (Andrea)171819202122237:00pm Parks & Recreation B10:00am Meeting (Stephen)9:00am Mgt Team Meeting9:00am WWTP Karl Meeting 6:00pm Trophy Club Municipa2425262728293010:30am Special Events Com10:00am Meeting (Stephen)9:00am Mgt Team Meeting10:00am Special Events Com9:00am WWTP Karl Meeting 5:00pm Town Council Meetin7:00pm Planning & Zoning CAllCalendarsMar 6 - Apr 30, 2016Page 1 of 1TC Meeting Spaces2/12/2016http://teamup.com/ksbf512320f9756527/Trophy Club Municipal Utility District No. 1177 of 177February 16, 2016 - Regular Meeting Agenda Packet