HomeMy WebLinkAboutMUD 1 11-05-12 Special SessionTrophy Club Municipal Utility District No. 1
November 5, 2012, Special Session Minutes
SPECIAL SESSION MINUTES FROM
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
November 5, 2012 at 10:30 A.M.
Svore Municipal Building Boardroom
The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met
in Special Session on Monday, November 5, 2012 at 10:30 A.M., in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of
the District, and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
COUNTY OF TARRANT §
MUD 1 BOARD MEMBERS PRESENT
Nick Sanders
Jim Thomas
Bill Armstrong
Jim Moss
ABSENT:
Kevin Carr
STAFF PRESENT:
Jennifer McKnight
Pam Liston
Laurie Slaght
Renae Gonzales
Terri Sisk
Adrian Womack
Karl Schlielig
Danny Thomas
President
Vice President
Director
Director
Secretary IT reasurer
District Manager
MUD Attorney
MUD Secretary
Finance Manager
Human Resources Manager
Utility Superintendent
Wastewater Superintendent
Fire Chief
President Sanders announced the date of November 5, 2012, called the meeting to order and announced
a quorum present at 10:30 a.m.
1. Presentation of employee pension system by Kristina Acuna with Texas County and District
Retirement System (TCDRS).
Kristina Acuna, a representative with Texas County and District Retirement System presented the Board
and staff with an overview of the Texas County and District Retirement System and answered questions
regarding the same.
2. Presentation of health benefit package from Dean Casey with Dean Casey and Associates.
Dean Casey with Dean Casey and Associates presented the Board with health insurance benefit options
and answered questions regarding the same.
3. Consider and take appropriate action to approve Resolution No. 2012-1105 Authorizing District
participation in the Texas County and District Retirement System (TCDRS) effective January 1,
2013 and authorizing the District Manager to execute all related and necessary documents.
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District Manager McKnight explained the Town and MUD payroll will be separating on January 1, 2013.
President Sanders requested clarification from Attorney Liston regarding the eligibility of the MUD
employee's participation in the Texas Municipal Retirement System (TMRS). Attorney Liston stated that
only Municipal (Town or City) employees are allowed to participate in the TMRS pension system and
further stated that a Municipal Utility District would typically participate with TCDRS.
Motion is made by Vice President Jim Thomas and seconded by Director Jim Moss , to approve
Resolution No. 2012-1105, Authorizing District participation in the Texas County and District
Retirement System (TCDRS) effective January 1, 2013 and authorizing the District Manager to
execute all related and necessary documents.
Discussion ensued. President Sanders would like to look at an employer match contribution. Rates have
stabilized. President Sanders would like to fund a portion of the unfunded balance.
Motion is withdrawn by first and second.
Motion is made by Vice President Thomas and seconded by Director Moss to refer this item to
November 20, 2012 regular meeting and have the District Manager prepare resolutions with 25%,
50%,75% and 100% of the unfunded balance.
Motion carried unanimously
4. Consider and take appropriate action regarding District employee Health Benefit package
effective January 1, 2013 and authorizing the District Manager to execute all necessary and related
documents.
Motion made by Director Moss and seconded by Director Armstrong, to approve the District
employee Health Benefit package as presented effective January 1, 2013 and authorizing the
District Manager to execute all necessary and related documents.
Motion carried unanimously
5. Consider and take appropriate action regarding payments of Texas unemployment taxes or
becoming a reimbursable employer. (Sisk)
Human Resources Manager Terri Sisk recommends that the MUD pay quarterly taxes for Texas
unemployment and review the possibility of becoming reimbursable for years.
Motion is made by Vice President Thomas and seconded by Director Moss, to pay Texas
Unemployment taxes on a quarterly basis.
Motion carried unanimously
6. Consider and take appropriate action to approve emergency repair to Trinity Well No. 4, by
Millican Well Service, LLC. at an estimated cost of $60,384.00. (McKnight)
Utility Superintendent Womack clarified this is item is related to Well #1 not Well #4. He stated that the
electric motor shorted out in the well Millican will repair it quickly so it can be put back online.
Motion is made by Director Moss and seconded by Vice President Thomas, to approve emergency
well repair by Millican Well Service, LLC. at a cost of $60,384.00 for Trinity Well No. 1.
Motion carried unanimously
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7. Consider and take appropriate action to appoint an Audit Committee for FY 2012 annual audit.
(McKnight)
Motion is made by Director Moss and seconded by Director Armstrong, to appoint Director
Armstrong, and Director Carr to the Audit Committee for the FY 2012 annual audit and appointing
Vice President Thomas as an alternate to the committee if one of the other members cannot
participate.
Motion carried unanimously
CONVENE INTO CLOSED SESSION 12:26 p.m.
8. Consultation with the District's Attorney on a matter in which the duty of the Attorney to the
Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with the Open Meetings Act, Pursuant to Section 551.071 (2): of the Texas
Open Meetings Act:
a. lnterlocal Agreement with the Town of Trophy Club for Contractual Personnel Services
b. lnterlocal Agreement with the Town of Trophy Club for Fire Services Employee Contractual Services
RECONVENE INTO REGULAR SESSION 1:37 pm
9. Consider and take appropriate action regarding closed session items.
No action is taken.
ADJOURN
Meeting adjourned at 1:39 p.m.
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Nick Sanders,
MUD 1 President
Kevin R. Carr,
MUD 1 Secretaryffreasurer
urie Slaght,
MUD District Secretary
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