HomeMy WebLinkAboutAugust 27, 2013 Regular MeetingTrophy Club Municipal Utility District No. 1
August 27, 2013 Regular Session Minutes
REGULAR SESSION MINUTES FROM
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
August 27, 2013 at 7 P.M.
Svore Municipal Building Boardroom
The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met
in Regular Session on Tuesday, August 27, 2013 at 7:00 P.M., in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of
the District, and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
COUNTY OF TARRANT §
DISTRICT BOARD MEMBERS PRESENT
Jim Moss President
Bill Armstrong
Kevin Carr
Nick Sanders
Jim Thomas
Vice President (arrived at 7:04 p.m.)
Secretary/Treasurer
Absent:
STAFF PRESENT:
Jennifer McKnight
Laurie Slaght
Renae Gonzales
Terri Sisk
Adrian Womack
Karl Schlielig
Danny Thomas
Pam Liston
Director
Director
District Manager
District Secretary
Finance Manager
Human Resources Manager
Utility Superintendent
Wastewater Superintendent
Fire Chief
District Legal Counsel
President Moss announced the date of August 27, 2013, called the meeting to order and announced a
quorum present at 7:00 p.m.
CITIZEN PRESENTATIONS
Danny Mayer 2201 Prestwick Ave
CONSENT AGENDA
1. Consider and take appropriate action to approve the consent Agenda.
a. July 16, 2013 Regular Session Minutes
b. July 24, 2013 Special Meeting Minutes
c. July Check Register
Motion made by Director Carr and seconded by Director Sanders to approve the consent agenda.
Motion carried unanimously
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2. Consider and take appropriate action regarding the July 2013 financials.
Motion made by Director Carr and seconded by Director Sanders to approve the July 2013
financials.
Motion carried unanimously
3. Consider and take appropriate action to approve the lnterlocal Agreement with Denton County Sheriff's
Department for Dispatch Services for fiscal year 2014 and authorize the District Manager to execute
required documents.
Motion made by Director Sanders and seconded by Director Carr to approve the lnterlocal
Agreement with Denton County Sheriff's Department for Dispatch Services for fiscal year 2014
and authorize the District Manager to execute required documents.
Motion carried unanimously
4. Consider and take appropriate action to approve Rate Order 2013-0827 amending Section 1.07 to
increase the cost of a 1" meter to $343.00.
Motion made by Director Carr and seconded by Director Thomas to approve Rate Order 2013-0827
amending Section 1.07 to increase the cost of a 1" meter to $343.00.
Motion carried unanimously
5. Consider and take appropriate action regarding possible effect, liability, and/or exposure to the District
related to Notice of Violation letter issued on August 8, 2013 to the Town of Trophy Club Public
Improvement District by the Texas Commission on Environmental Quality and/or any fines that may result
from alleged violations therein.
Director Carr asked legal counsel if the District has any liability if fines are assessed to the Town for
failure to register as a public water system. Attorney Liston stated she will research this and update the
Board at a future meeting. At this point, she does not feel that the District would have any liability
regarding fines assessed to the Town of Trophy Club.
Discussion only
6. Consider and take appropriate action regarding District property remediation under police station to
remove contaminated soil.
Director Thomas expressed concern about possible contaminated soil under the police station. He stated
the property is owned by the District and additional ground storage will be built on that site in the future.
The Board gave direction to the District Manager to obtain the following information from the Town
Manager and bring it back to the September meeting for review:
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a. Did the Town have an environmental engineer or other qualified agent determine if the soil was
contaminated before filing a claim with TML? If so, provide a copy of the report.
b. Has soil remediation occurred? If so, provide documentation regarding the remediation (what was
done, by who, cost, etc.).
c. Was soil testing done following the remediation? If so provide sample results.
7. Consider and take appropriate action to approve Order No. 2013-0827A, amending District Investment
Policy.
Motion made by Director Sanders and seconded by Director Carr to approve Order No.
2013-0827A, amending District Investment Policy.
Motion carried unanimously
8. Consider and take appropriate action to create a Citizens Advisory Board and outline goals, objectives
and timeline for initial completion.
Motion made by Director Sanders and seconded by Director Carr to create a Citizens Advisory
Committee to engage citizen participation and analysis of financial issues that will be considered
by the Board and that directly impact customers of the District; the Citizens Advisory Committee
will also provide feedback regarding particular policy initiatives that may affect the District.
Qualifications are they must be a customer of the District and a registered voter of the District; the
size of the committee will be a minimum of 6 members and serve until all tasks are completed. The
Board will take applications and approve those members at a future meeting. Their initial task are
to review the rate study and rate structure and make recommendations to the board, and provide
financial review of a possible consolidation and/or dissolution of Trophy Club MUD 1 and make
recommendation to the Board. The timeline for task no. 1 would be done within 30 days after
appointment of committee members and the timeline for task no. 2 would be completed within 90
days after appointment of committee members. The District Manager and two directors will serve
as resources to this committee but have no voting rights in the committee.
District Manager McKnight asked the Board to consider the qualifications in the motion by Director
Sanders. If approved as stated in the motion, this would exclude our commercial customer base.
The first and second of the Motion agree to amend the motion as follows:
Motion made by Director Sanders and seconded by Director Carr to create a Citizens Advisory
Committee to engage citizen participation and analysis of financial issues that will be considered
by the Board and that directly impact customers of the District; the Citizens Advisory Committee
will also provide feedback regarding particular policy initiatives that may affect the District.
Qualifications are they must be a customer of the District, recipient of water services or a
registered voter of the District; the size of the committee will be a minimum of 6 members and
serve until all tasks are completed. The Board will take applications and approve those members
at a future meeting. Their initial task are to review the rate study and rate structure and make
recommendations to the board, and provide financial review of a possible consolidation and/or
dissolution of Trophy Club MUD 1 and make recommendation to the Board. The timeline for task
no. 1 would be done within 30 days after appointment of committee members and the timeline for
task no. 2 would be completed within 90 days after appointment of committee members. The
District Manager and two directors will serve as resources to this committee but have no voting
rights in the committee.
Motion carried unanimously
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Director Carr and Director Armstrong will be the liaisons to the Committee
9. Consider and take appropriate action to approve Resolution 2013-0827 A authorizing application to the
Texas Commission on Environmental Quality for approval of improvements to wastewater treatment plant
and bonds for funding.
Resident Danny Mayer spoke against Item No. 9.
Motion made by Director Carr and seconded by Director Armstrong to approve Resolution
2013-0827A authorizing application to the Texas Commission on Environmental Quality for
approval of improvements to wastewater treatment plant and bonds for funding.
Motion carried unanimously
10. Consider and take appropriate action to approve Resolution 2013-0827B declaring official intent to
reimburse costs of improvements to wastewater treatment plant out of bond proceeds.
Motion made by Director Carr and seconded by Director Armstrong to approve Resolution
2013-08278 declaring official intent to reimburse costs of improvements to wastewater treatment
plant out of bond proceeds.
Motion carried unanimously
11. Consider and take appropriate action regarding draft Fiscal Year 2014 Budget.
Director Carr would like to take the funds budgeted for an additional fire fighter and dedicate them to
volunteer recruitment. Director Sanders would like to leave the line item in the budget, however feels that
Chief Thomas must do more research and would like him to get information from other towns that have
thriving volunteer fire departments.
The Board would like to keep the July 4th celebration funding in place.
The Board directed staff to keep funding for an additional fire fighter and to add funding for July 4th
festivities.
President Moss called for a Break at 8:53p.m.
Regular Session resumed at 9:03 p.m.
REPORTS & UPDATES
12. Presentation by District Manager regarding current water and sewer rate setting methodology.
District Manager McKnight presented the Board with an overview of information the Board can expect
from the rate study.
13. Receive District Manager Report
a. Water System Operation
b. Wastewater Operation
c. Website Analytics
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d. Finance Update
e. Project Updates
-Rate Study
-Indian Creek Waterline Improvements
-Rate of Flow Control Project
-Wastewater Treatment Plant Upgrades
f. Budget
g. Update on tax rate advertisement
Trophy Club Municipal Utility District No. 1
August 27, 2013 Regular Session Minutes
District Manager McKnight presented her monthly update to the Board and answered questions related to
the same.
14. Receive Fire Update
a. July activity
b. Update on volunteer recruitment efforts
Chief Thomas presented his monthly update to the Board and answered questions related to the same.
Thomas will review other town policies regarding volunteer recruitment practices and report back to the
Board.
15. Director's report and update to the Board regarding interview with resigned firefighter and discussions
with Roanoke Fire Chief regarding mutual aid and dispatch services.
Director Thomas gave an overview of his discussion with the Roanoke Fire Chief and staff.
CONVENE INTO CLOSED SESSION at 10:12
16. The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter
551, Subchapter D for the following:
a. Section 551.071 (2) Consultation with Attorney to seek advice of counsel on legal matters involving
pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or
settlement. Pending or contemplated litigation and settlement offers include but are not limited to the
following: Town of Westlake.
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the
Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflict with the Open Meetings Act: Water and wastewater services for PID; terms of inter-local
agreement for provision of water and wastewater services; Trophy Club Municipal Utility District No. 1
assets and related matters.
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the
Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflict with the Open Meetings Act: Provision of water and wastewater service to new
developments within the District's Solana area.
RECONVENE INTO REGULAR SESSION at 11:52
17. Consider and take appropriate action regarding Closed Session items.
The Board directed President Moss to send a letter to the Town of Westlake in response to their offer
letter dated August 19, 2013.
18. ltem(s) for future agendas.
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19. Set next meeting date for September 17, 2013.
ADJOURN
President Moss adjourned the meeting at 11:53 p.m.
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Jim foss,
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Kevin R. Carr,
Board Secretaryrrreasurer
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