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Home My WebLink AboutSeptember 17, 2013 Regular Meeting MinutesTrophy Club Municipal Utility District No. 1 September 17, 2013 Regular Session Minutes REGULAR SESSION MINUTES FROM TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS SEPTEMBER 17, 2013 at 6:00P.M. Svore Municipal Building Boardroom The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Workshop Session on Tuesday, September 17, 2013 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § MUD 1 BOARD MEMBERS PRESENT Jim Moss Bill Armstrong Kevin Carr Jim Thomas Nick Sanders STAFF PRESENT: Jennifer McKnight Laurie Slaght Karl Schlielig Adrian Womack Renae Gonzales Terri Sisk President Vice President Secretary/Treasurer Director Director District Manager District Secretary Wastewater Superintendent Utility Superintendent Finance Manager Human Resources Manager Fire Chief Danny Thomas Pamela Liston Bob West District Legal Counsel (arrived at 7:35p.m.) District Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of September 17, 2013, called the meeting to order and announced a quorum present at 6:00p.m. WORKSHOP SESSION 1. Review applicants for Citizens Advisory Board. Directors reviewed all applications received and Director Carr stated that resident Wallace Carlson from 2522 Kensington is interested in serving on the Committee. CITIZEN PRESENTATIONS Scott Voight Danny Mayer 540 Timber Ridge Drive 2201 Prestwick 1 of6 CONSENT AGENDA Trophy Club Municipal Utility District No. 1 September 17, 2013 Regular Session Minutes 2. Consider and take appropriate action to approve the Consent Agenda. a. August 13, 2013 Budget Workshop Minutes b. August 27, 2013 Regular Meeting Minutes c. August Check Register d. Contract with McCall, Parkhurst & Horton L.L.P. for bond counsel services in connection with the issuance of bonds for improvements to the wastewater treatmentplant. Motion was made by Director Sanders and seconded by Director Carr to approve the Consent Agenda. Motion carried unanimously REGULAR SESSION 3. Consider and take appropriate action to approve Resolution No. 2013-0917 establishing a Citizen Advisory Committee and appointing qualified individuals to serve on the committee. Motion was made by Director Sanders and seconded by Director Carr to approve Resolution No. 2013-0917E establishing a Citizens Advisory Committee and to appoint Wallace Carlson, Mike Buck, Lawrence Hoover, Jim Hase, Pete Reincke and Neil Twomey to serve on the Committee. Motion carried unanimously 4. Consider and take appropriate action regarding the August 2013 financials. Motion was made by Director Sanders and seconded by Director Armstrong to approve the variance report and the August 2013 combined financials. Motion carried unanimously 5. Consider and take appropriate action regarding Resolution 2013-0917, adopting the budget for Trophy Club Municipal Utility District No. 1 for the fiscal year beginning October 1, 2013 and ending, September 31, 2014. Motion was made by Director Sanders and seconded by Director Carr to adopt Resolution 2013-0917, adopting the budget for Trophy Club Municipal Utility District No. 1 for the fiscal year beginning October 1, 2013 and ending, September 31, 2014. Motion carried unanimously 6. Consider and take appropriate action regarding Resolution 2013-0917 -A, fixing and levying the Trophy Club Municipal Utility District No. 1 tax rate for debt service for the fiscal year beginning October 1, 2013 and ending September 31, 2014. 2 of6 Trophy Club Municipal Utility District No. 1 September 17, 2013 Regular Session Minutes Motion was made by Director Sanders and seconded by Director Carr to approve Resolution 2013-0917-A, Pursuant to Section 26.05 of the Texas Tax Code, and Sections 49.211(a), 49.212(a), 54.601 and 54.602 of the Texas Water Code, the Board of Directors of Trophy Club Municipal Utility District No. 1 hereby finds that a tax rate of $0.03666 per $100 of taxable value, if applied to the total taxable value of property on the District's appraisal roll for the 2013 tax year. Motion carried unanimously 7. Consider and take appropriate action regarding Resolution 2013-0917-B, fixing and levying the Trophy Club Municipal Utility District No. 1 tax rate for Operation and Maintenance, including the portion of such tax rate to support the Fire Department for the fiscal year beginning October 1, 2013 and ending September 31, 2014. Motion was made by Director Sanders and seconded by Director Carr Pursuant to Section 26.05 of the Texas Tax Code and Sections 49.107 and 49.351 of the Texas Water Code, the Board of Directors of Trophy Club Municipal Utility District No. 1 hereby finds that a tax rate of $0.09673 per $100 of taxable value, if applied to the total taxable value of property on the District's appraisal roll for the 2013 tax year, will impose the amount of taxes needed to fund Operation and Maintenance Expenditures of the District for the next year, including the Fire Department Operations. The Board further finds that of this tax rate for Operation and Maintenance Expenditures, $0.08738 per $100 of taxable value is reasonable and necessary to support the Fire Department under the plan previously approved by the District's electors, and that the remainder of $0.00935 per $100 taxable value is reasonable and necessary to fund other Operation and Maintenance Expenditures of the District. It is therefore ordered by the Board of Directors of the District that the component of the 2013 tax rate for Operation and Maintenance Expenditures is hereby set at $0.09673 per $100 of taxable value of each property included on the appraisal roll for the District for the 2013 tax year, of which $0.08738 per $100 of taxable value shall be used to support the Fire Department and the remaining $0.00935 per $100 of taxable value shall be used to fund other Operation and Maintenance Expenditures of the District. Motion carried unanimously 8. Consider and take appropriate action to approve Resolution 2013-0917 -C, approving FY 2013-2014 tax roll for Trophy Club Municipal Utility District No. 1. Motion was made by Director Carr and seconded by Director Thomas to approve Resolution 2013- 0917-C, Pursuant to Section 26.09 (e) of the Texas Tax Code, the Board of Directors of Trophy Club Municipal Utility District No. 1 hereby approves the 2013 certified appraisal roll dated July 22, 2013 from Denton County Central Appraisal District and September 1, 2013 from Tarrant Appraisal District, in which the net taxable appraised value was listed as $766,998,140 and $294,553,622 respectively for a total of $1,061,551,762. The current 2013 tax rate (a total of $0.13339/$100 assessed value) approved by the Board of Directors of Trophy Club Municipal Utility District No.1, which has been imposed on each property included on the certified appraisal roll for the District for 2013, totals $1,416,021 actual levy. The Board hereby declares that such appraisal roll with amounts of tax entered shall constitute the District's tax roll for the 2013 tax year. Motion carried unanimously 9. Consider and take appropriate action to approve Resolution No. 2013-0917-D, adopting a fund balance policy for the District and the annual review of GASB 54 policy. 3 of6 Trophy Club Municipal Utility District No. 1 September 17,2013 Regular Session Minutes Motion was made by Director Carr and seconded by Director Thomas to approve Resolution No. 2013-0917D adopting a Fund Balance Policy for the District in accordance with Government Accounting Standards Board Statement No. 54 as set forth in Exhibit "A"; and providing an effective date of October 1, 2013. Motion carried unanimously 10. Consider and take appropriate action regarding District property remediation under the police station to remove contaminated soil. Discussion only, no action taken. 11. Consider and take appropriate action to authorize final design of wastewater plant upgrades to exclude the Town of Trophy Club Public Improvement District (PI D). Motion made by Director Carr and seconded by Director Sanders to table this item and discuss it in Closed Session. Motion carried unanimously 12. Consider and take appropriate action to approve five (5) year bank depository agreement with Bank of the West. Motion was made by Director Sanders and seconded by Director Carr to approve five (5) year bank depository agreement with Bank of the West. Motion carried unanimously 13. Consider and take appropriate action to appoint committee of Directors for legislative office interactions and authorize Board President to approve related travel. Motion was made by Director Sanders and seconded by Director Thomas to appoint Directors Thomas and Sanders to a legislative committee and authorize them to set up and attend meetings with Legislators along with District Manager McKnight. Motion carried unanimously 14. Consider and take appropriate action to develop electioneering policy on District property. Motion was made by Director Carr and seconded by Director Armstrong to direct the District Manager to develop a policy regarding election signs on District property to include the Fire Station and bring it back to the Board for approval. For: Thomas, Carr, Armstrong, Moss Opposed: Sanders Motion passed 15. Statement of support and ratification of General Counsel's efforts to inform the public regarding Trophy Club Municipal Utility District No. 1 matters, positions, and policies regarding water and wastewater services in the region. 4 of6 Trophy Club Municipal Utility District No. 1 September 17.2013 Regular Session Minutes - President Moss stated that this item would be addressed after legal counsel Pam Liston arrival. REPORTS & UPDATES 16. Receive District Manager Report a. Water System Operation b. Wastewater System Operation c. TCEQ Collection System Inspection Report d. Website Analytics e. Finance Update f. Drought Status g. Information Technology update h. Office consolidation update i. AV Upgrade Update j. Open House September 30, 2013 k. Superior Water System redesignation by TCEQ District Manager McKnight presented her monthly report and updates. 17. Receive Fire Update a. August activity b. Volunteer Recruitment Plan Chief Thomas updated the Board presented his monthly report and updates. CONVENE INTO CLOSED SESSION 7:45 p.m. 18. The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 (2) Consultation with Attorney-to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Town of Westlake. b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act.: Water and wastewater services for PID; terms of inter-local agreement for provision of water and wastewater services; Trophy Club Municipal Utility District No. 1 assets and related matters. c. Section 551.071 (2) Consultation with Attorney-to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: CCN Matters RECONVENE INTO REGULAR SESSION at 10:04 p.m. 19. Consider and take appropriate action regarding Closed Session item(s). 5 of6 Trophy Club Municipal Utility District No. 1 September 17, 2013 Regular Session Minutes Motion made by Director Sanders and seconded by Director Carr to direct the District Manager to prepare a letter to the Town Manager and Council notifying them that the District will plan to provide capacity for 15,000 population equivalency which would provide services to our district and current contracted customers and remind them that the current agreement will expire in May of 2018 or when all utility fees are paid. Motion carried unanimously Item #15 is brought back for consideration. 15. Statement of support and ratification of General Counsel's efforts to inform the public regarding Trophy Club Municipal Utility District No. 1 matters, positions, and policies regarding water and wastewater services in the region. Motion made by Director Carr and seconded by Director Sanders to support and ratify General Counsel's efforts to inform the public on the Board's behalf, regarding MUD1 matters, positions and policies regarding water and wastewater services in the region and ratify the use of Director's signatures previously used in ads and/or letters. Motion carried unanimously 20. ltem(s) for future agendas. Lift Station No. 1 -Armstrong Interpleader suit-West Update from CAC -Carr IT items -Carr 21. Set meeting date for October meeting: October 15, 2013 President Moss adjourned the meeting at 10:10 p.m. Kev(nR:CaiT,Secretary/Treasurer 6 of6