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Home My WebLink About2014-03-18 Regular Meeting MinutesTrophy Club Municipal Utility District No. 1 March 18, 2014 Meeting Minutes REGULAR SESSION MINUTES FROM TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS March 18, 2014 at 7 P.M. Svore Municipal Building Boardroom The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Regular Session on Tuesday, March 18, 2014 at 7:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT: Jim Moss Bill Armstrong Kevin Carr Nick Sanders Jim Thomas STAFF PRESENT: Jennifer McKnight Laurie Slaght Renae Gonzales Adrian Womack Karl Schlielig Danny Thomas Bob West President Vice President Secretary (Treasurer Director Director District Manager District Secretary Finance Manager Utility Superintendent Wastewater Superintendent Fire Chief District Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of March 18, 2014, and called the meeting to order and announced a quorum present at 7:03 p.m. CITIZEN PRESENTATIONS CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. a. February 18, 2014-Regular Meeting Minutes b. March 7, 2014-Special Session Minutes c. Check Register-February 2014 Motion made by Director Sanders and seconded by Director Carr to approve the Consent Agenda. Motion carried unanimously. 1 of 5 REGULAR SESSION Trophy Club Municipal Utility District No. 1 March 18, 2014 Meeting Minutes 2. Consider and take appropriate action to approve Resolution No. 2014-0318A to allow District participation in the Local Government Purchasing Cooperative and authorize the District Manager to execute related and necessary documents. Motion made by Director Carr and seconded by Director Armstrong to approve Resolution No. 2014- 0318A allowing District participation in the local Government Purchasing Cooperative and authorizing the District Manager to execute related and necessary documents. Motion carried unanimously 3. Consider and take appropriate action to rescind the bid award to CPS Civil for the Indian Creek project, direct engineer to include an alternate design of Meadowbrook Lane, and authorize the letting of new bids. District Manager McKnight explained to the Board the reasons to rescind the bid. Motion made by Director Thomas and seconded by Director Sanders to rescind the bid award to CPS Civil for the Indian Creek project, direct engineer to include an alternate design of Meadowbrook Lane and authorize the letting of new bids. Motion carried unanimously 4. Consider and take appropriate action to approve Resolution No. 2014-0318B authorizing the submittal of an application for Water Smart designation to the Association of Water Board Directors. Motion made by Director Thomas and seconded by Director Carr to approve Resolution No. 2014- 0318B authorizing the submittal of an application for Water Smart designation to the Association of Water Board Directors. Motion carried unanimously 5. Consider and take appropriate action to authorize District protest to plat approval for Canterbury Hills Phase 3 and appoint District representative(s) to Town of Trophy Club Planning and Zoning Board meetings and Town Council meetings. Motion made by Director Sanders and seconded by Director Carr to allow Jim Thomas and Bill Armstrong to attend the Planning & Zoning meeting on behalf of the district and to send a letter of protest to the Planning & Zoning Committee and the Town ofTrophy Club. Motion carried unanimously 6. Legal update regarding dual office holding. (West) Attorney West provided an update to the Board regarding dual office holding. Director Sanders has filed to run for a place on the Town Council, Director Sanders can run for this office and does not have to resign his position on the board. Sanders would resign from the Board if he is 2 of5 Trophy Club Municipal Utility District No. 1 March 18, 2014 Meeting Minutes elected. The Board would then fill the vacant position within 60 days. The Board does not hold a Special Election to fill a vacancy. 7. Consider and take appropriate action to approve the February 2014 Financials. (Gonzales) a. Combined Financials b. Variance Report Motion made by Director Sanders and seconded by Director Thomas to approve the February 2014 Financials. Motion carried unanimously REPORTS & UPDATES 8. District Manager Report a. Water System Operation b. Wastewater Operation c. Website Analytics d. Information System Reports e. Finance Update • Utility Billing Reports • PID Connections f. Update on access road for Lift Station No. 1 g. Update on plans for the Spring Open House h. TRWA Annual Conference The District Manager gave her monthly update to the Board and answered questions related thereto. 9. Fire Department Report a. February 2014 b. Fire Update-Trophy Club Park Chief Thomas gave his monthly update to the Board and answered questions related thereto. Chief Thomas gave the Board an overview of the Grass fire. The Board convened into Closed Session at 7:56p.m. CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 10. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: 3 of5 Trophy Club Municipal Utility District No. 1 March 18, 2014 Meeting Minutes a. Appeal(s) ofTexas Commission on Environmental Quality Order Authorizing the Issuance of Bonds by the District to Finance Wastewater System Improvements b. Water and wastewater services for PID; terms of inter-local agreement for provision of water and wastewater services; Trophy Club Municipal Utility District No. 1 assets and related matters; and representation c. Potential litigation Relating to Issuance of Bonds by District to Finance Wastewater Treatment Plant Improvements d. Potential legal issues related to renovation of District office building by the Town of Trophy Club The Board re-convened into Regular Session at 10:25 p.m. REGULAR SESSION 11. Consider and take appropriate action regarding Closed Session items. No action taken 12. Consider and take appropriate action to retain special legal counsel. Motion made by Director Armstrong and seconded by Director Carr authorizing the District Manager to retain Norton, Rose and Fullbright as special legal Counsel to represent the District in potential litigation related to issuance of District bonds. Motion carried unanimously 13. Consider and take appropriate action to proceed with issuance of bonds to finance required improvements to the District's wastewater treatment plant facilities. Item No. 13 was tabled 14. Items for future agendas Chief Thomas would like the opportunity to present plaques to the Support Services who provided assistance with the fire at a future meeting. Director Moss would like to have the rate study on the next agenda. 15. Set next meeting date-April 22, 2014 at 7:00 p.m. ADJOURN 4 of5 President Moss adjourned the meeting at 10:27 p.m. Kevin R. Carr, Board Secretary/Treasurer C/;:.~31+ District Secretary 5 of5 Trophy Club Municipal Utility District No. 1 March 18, 2014 Meeting Minutes