HomeMy WebLinkAbout2014-04-22 Regular Meeting MinutesREGULAR MINUTES
Trophy Club Municipal Utility District No, 1
April22, 2014 Regular Session Minutes
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
April22, 2014 at 7:00P.M.
100 Municipal Drive, Trophy Club, Texas 76262
The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met
in a Regular Session on April22, 2014 at 7:00P.M., in the Boardroom of the Administration Building, 100
Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District,
and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
COUNTY OF TARRANT §
DISTRICT BOARD MEMBERS PRESENT
Jim Moss
Bill Armstrong
Kevin Carr
Nick Sanders
Jim Thomas
STAFF PRESENT:
Jennifer McKnight
Renae Gonzales
Adrian Womack
Karl Schlielig
Danny Thomas
Pam Liston
President
Vice President
Secretary/Treasurer
Director
Director
District Manager
Finance Manager
Utility Superintendent
Wastewater Superintendent
Fire Chief
District Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Moss announced the date of April 22, 2014, and called the meeting to order and announced a
quorum present at 7:00 p.m.
CITIZEN PRESENTATIONS
CONSENT AGENDA
l.Consider and take appropriate action to approve the Consent Agenda.
a. March 18, 2014 Regular Meeting Minutes
b. March 19, 2014 Joint Meeting Minutes
c. Quarterly Investment Report-2"' Quarter FY 2014
d.Cash Needs Report
e. Check Register-March 2014
Director Thomas requested that Item a. (March 18, 2014 Regular Meeting Minutes) be removed from
the Consent Agenda.
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Motion made by Director Carr and seconded by Director Armstrong to approve Items b. c. d. and e. on
the Consent Agenda.
Motion carried unanimously
Director Thomas states that the minutes of March 18, 2014 on Item No. 3 it refers to "Meadowbrook
Drive" and it should be "Meadowbrook Lane."
Motion made by Director Sanders and seconded by Director Carr to approve the minutes as amended.
Motion carried unanimously
REGULAR SESSION
2. Consider and take appropriate action regarding District participation in Reinvestment Zone Number
Two, Town of Trophy Club, Texas, an approximate 45 acres area, comprised of several property
parcels which include the large 26 acre parcel (PD-30), approximately 1.5 acres located between 7-11
and First Financial Bank (PD-13), 300 Trophy Club Drive (office building), municipal facilities property,
and portions of Indian Creek, Trophy Club Drive, and Municipal Drive.
Town Manager Mike Slye introduced David Pettit from David Pettit Economic Development who
spoke to the Board and answered related questions regarding the District's participation in the Town
of Trophy Club Reinvestment Zone Number Two.
Motion made by Director Sanders and seconded by Director Carr authorizing the District Manager to
check on the legality of the District participating in the TIRZ and to bring back additional information
next month.
Motion carried unanimously
3.Consider and take appropriate action to approve Resolution 2014-0422A adopting Water Conservation
Plan.
Motion made by Director Sanders and seconded by Director Carr to approve Resolution 2014-0422A
adopting the District Water Conservation Plan.
Motion carried unanimously
4.Consider and take appropriate action to approve Resolution 2014-0422B adopting amended Drought
Contingency and Emergency Water Management Plan.
Motion made by Director Sanders and seconded by Director Thomas to approve Resolution 2014-
04228 adopting the amended District Drought Contingency and Emergency Water Management Plan.
Motion carried unanimously
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5.Consider and take appropriate action to approve a Communications System Agreement with the City
of Fort Worth.
Motion made by Director Thomas and seconded by Director Armstrong to approve a Communications
System Agreement with the City of Fort Worth.
Motion carried unanimously
6.Consider and take appropriate action to approve Resolution No. 2014-0422C to amend Fiscal Year
2014 Budget.
Motion made by Director Carr and seconded by Director Armstrong to approve Resolution No. 2014-
0422C to amend Fiscal Year 2014 Budget.
Motion carried unanimously
7.Consider and take appropriate action regarding amended Rate Order and setting public hearing prior
to adoption.
District Manager McKnight reviewed the changes to the Rate Order and answered questions related
thereto.
Motion made by Director Sanders and seconded by Director Carr to set a Public Hearing regarding the
amended Rate Order for the next regular meeting of the Board.
Motion carried unanimously
B. Consider and take appropriate action regarding Annexation Matters:
a.Approve petition for annexation of approximately 2.532 acres of land situated in the J. Henry Survey,
Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted by Trophy Club Village
Centre, LLC.
b. Consider adoption of Order to approve annexation of approximately 2.532 acres of land situated in the
J. Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted by Trophy
Club Village Centre, LLC.
Motion made by Director Sanders and seconded by Director Thomas accepting the Petition for
annexation of approximately 2.532 acres of land situated in the J. Henry Survey, Abstract No. 529,
Town of Trophy Club, Denton County, Texas as submitted by Trophy Club Village Centre, LLC and
approving Order No. 2014-0422A, approving annexation of the property into District boundaries.
Motion carried unanimously
9.Consider and take appropriate action to approve bid and award contract for Indian Creek Water line
Rehabilitation Project and authorize District Manager to execute related documents.
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Motion made by Director Sanders and seconded by Director Armstrong to approve the low bid in an
amount not to exceed $275,339.00and award a contract for Indian Creek Water Line Rehabilitation
Project, including the alternate bid for water line improvements to Meadowbrook Lane, to The Fain
Group Inc. and authorize the District Manager to execute related documents.
Motion carried unanimously
lO.Consider and take appropriate action regarding review of recent water system upgrades and
evaluation of future water storage tank requirements, potential alternative location(s), and
estimated timeline for improvements.
District Manager McKnight gave the Board a presentation regarding water storage needs, including
elevated and ground storage, and presented potential alternate sites for the tanks and estimated
additional costs for each alternate site.
Discussion only, No action taken.
ll.Consider and take appropriate action regarding Information Technology security of District data.
Pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D, Section 551.076 of the
Board convened into executive session at 8:38 p.m. to deliberate Item No. 11
The Board reconvened into Open Session at 8:53p.m.
No Action Taken
12.Consider and take appropriate action to approve the February 2014 Financials.
a. Combined Financials
b. Variance Report
Item is tabled until May meeting. No action taken.
REPORTS & UPDATES
13. Update on Planning & Zoning Meeting and Town Council Meeting regarding plat approval for
Canterbury Hills, Phase 3.
Director Carr and Director Sanders updated the Board on the actions of the Planning and Zoning Board
at their last meeting related to the final platting of Canterbury Hills Phase 3. Director Carr stated that
the plat approval will be going to council for approval and it would take a super majority to pass because
the Planning and Zoning Board did not approve the plat. Director Sanders stated that Mr. Steve Lenart
was present at the meeting and disagreed that the District should have access through his development;
Sanders stated that for years the Town has not followed their ordinances regarding plat approval and
that is what has happened in this case. Director Sanders would like to try to reach an agreement with
BDMR Development prior to the next council meeting.
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President Moss asked Director Sanders, Director Thomas and District Manager McKnight to attend the
Town Council Meeting and present information on behalf of the District.
14.District Manager Report
a.Water System Operation
b. Wastewater Operation
c. Website Analytics
d.IT Monthly Report
e. Texas Counties & Districts Retirement System (TCDRS) Plan Update
f. Finance Update
•Utility Billing Reports
•PID Connections
District Manager McKnight presented her monthly update.
15.Fire Department Report
•March Fire Report
ChiefThomas presented his monthly update.
The Board Convened into Closed Session at 10:42 p.m.
CLOSED SESSION
The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551,
Subchapter D for the following:
16. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the
duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of
the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on
legal matters involving pending or contemplated litigation, settlement offers, or legal matters not
related directly to litigation or settlement:
a. Appeal(s) of Texas Commission on Environmental Quality Order Authorizing the Issuance
of Bonds by the District to Finance Wastewater System Improvements
b. Potential Litigation Relating to Issuance of Bonds by District to Finance Wastewater
Treatment Plant Improvements
c. Potential legal issues related to renovation of District office building by the Town of
Trophy Club and other property ownership matters related thereto
d. Potential condemnation or other legal proceedings available to obtain access to
wastewater treatment plant property
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e. Agreement(s) with property owners for access to lift station number one on Fresh
Meadow
i. Potential agreement with Trophy Club Country Club for effluent water line operations and
maintenance and line location
The Board Reconvened Into Regular Session at 11:50 p.m.
REGULAR SESSION
16.Consider and take appropriate action regarding Closed Session items.
Motion made by Director Sanders and seconded by Director Thomas directing the District Manager to
take any appropriate legal action necessary to maintain access to the new property purchased by the
District next to the wastewater treatment plant.
Motion carried unanimously
17.1tems forfuture agendas
18.Set next meeting date-May 20, 2014
President Moss adjourned the meeting at 11 :51 p.m.
Board
Kevin R. Carr,
Board Secretary/Treasurer
~u ruaSt~ LalJiiSiaght,
District Secretary
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