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HomeMy WebLinkAbout2014-05-20 Regular Meeting MinutesREGULAR MINUTES Trophy Club Municipal Utility District No . 1 May 20, 2014 Regular Session Minutes TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS May 20, 2014 at 7:30P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Regular Session May 20, 2014 at 7:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss Bill Armstrong Kevin Carr Jim Thomas Jim Hase STAFF PRESENT: President Vice President Secretary/Treasurer Director Director Jennifer McKnight General Manager Laurie Slaght District Secretary Renae Gonzales Karl Schlielig Danny Thomas Bob West Finance Manager Wastewater Superintendent Fire Chief District Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of May 20, 2014, and called the meeting to order and announced a quorum present at 7:30 p.m. SPECIAL PRESENTATIONS 1. Recognition of Citizen Fire Academy Graduates. Chief Thomas presented the following Citizen Fire Academy Graduates with Certificates of Completion: Angie Glueck, Sean Cannon, Conni Mayatt, Mary Simpson, Kate Chapman, Scott Johnson, Robin Conarty, John Lynch, Thomas Holliday, Edine Holliday, Pablo Xiques, and Jonathan Guide. Graduates not present were also recognized: Donna Schlenger, David Jeffries, David Scott, Erika Lynch, Justin Smith, Kristopher Anderson, Luanne Wing, and Robert Glueck. 1 of7 Trophy Club Municipal Utility District No. 1 May 20, 2014 Regular Session Minutes 2. Recognition of the Fire Department for receiving the 2013 Lone Star Achievement Award from the Texas Fire Chiefs Association. Chief Thomas recognized the Fire Staff for receiving the 2013 Lone Star Achievement Award from the Texas Fire Chiefs Association. PUBLIC HEARING 3. Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding: Possible amendments to the District's Rate Order including a revised rate schedule for water and sewer services to be effective July 1, 2014. General Manager McKnight gave a presentation regarding the structure of the proposed rate order. Citizen Comments -Bill Rose 219 Inverness Drive CITIZEN PRESENTATIONS Lynn Hale 18 Sonora Drive Jared King 106 Panorama Court President Moss a letter from Glenn Strother and also a letter from Mr. Hoch. REGULAR SESSION 4. Consider and take appropriate action to ratify the resignation of Director Nick Sander's from the Board of Directors. Motion made by Director Carr and seconded by Director Thomas to accept Nick Sander's resignation from the Board of Directors. The Directors gave their outgoing remarks to Nick Sanders Motion carried unanimously 5. Consider and take appropriate action regarding election matters: a. Approve Order 2014-0520A, canvassing the election returns and declaring the results of the May 10, 2014 election. b. Administer the oath of office, statement of officers, execute bonds, and take other such actions as necessary for Directors to qualify for office. Motion made by Director Carr and seconded by Director Armstrong to Approve Order 2014-0520A, canvassing the election returns and declaring the results of the May 10, 2014 Board of Directors election as follows: 2 of7 Place 3 Glenn Strother-442 Kevin R. Carr-682 Kevin R. Carr elected to Place 3 Place 4 Jim Hase-605 Bill Armstrong-473 Jim Hase elected to Place 4 Place 5 Steven Palla -358 Jim Thomas -787 Jim Thomas elected to Place 5 Motion carried unanimously Trophy Club Municipal Utility District No. 1 May 20, 2014 Regular Session Minutes General Manager McKnight administered the oath of office to Kevin R. Carr, Jim Thomas, and Jim Hase and presented them with Certificates of Election. 6. Presentation of app r eciation plaques to outgoing Directors Nick Sanders and Bill Armstrong. President Moss presented outgoing Directors Nick Sander's and Bill Armstrong with plaques and thanked them for their dedicated service to the District and the Board. Outgoing comments were given by Bill Armstrong and Nick Sanders. Elected Directors Kevin R. Carr, Jim Hase and Jim Thomas thanked the outgoing directors for their service and thanked the voters for their confidence. 7. Consider and take appropriate action to approve Order No. 2014-0520B amending the District Rate Order and setting effective date of July 1, 2014 for new water and sewer rates . Motion made by Director Carr and seconded by Director Thomas to approve Order No. 2014-05208 amending the District Rate Order and setting effective date of July 1, 2014 for new water and sewer rates. Motion carried unanimously 8. Receive update from the Wallace Group on design of wastewater treatment plant improvements. Kevin Glovier, P. E. from the Wallace Group gave an update on the design of the Wastewater Treatment Plant and the plans will be submitted to TCEQ for approval soon. 9. Consider and take appropriate action to set a procedure for appointment of new Director to fill the vacancy. 3 of7 Trophy Club Municipal Utility District No. 1 May 20, 2014 Regular Session Minutes President Moss would like to appoint Director Thomas and Director Carr to a committee to review the applicants and bring them back to the Board for review . Director Thomas would like to have the application ask the applicant to name the "three most pressing issues facing the District" instead of "the most pressing issue". Motion made by Director Thomas and seconded by Director Carr to approve the application with requested change. Motion carried unanimously lO.Consider and take appropriate action regarding District banking and investment accounts including: a. Approve Resolution No. 2014-0520A to add Director Jim Hase as additional authorized signor on Texpool Accounts. b. Approve adding Director Jim Hase to First Financial Bank Account as authorized signor. c. Approve deletion of Nick Sanders and Bill Armstrong as authorized signors on all District banking and investment accounts. Motion made by Director Thomas and seconded by Director Carr to approve Resolution No. 2014- 0520A, adding Director Jim Hase as an additional authorized signor on Texpool accounts, to approve adding Director Jim Hase to First Financial Bank Account as authorized signor, and approve the deletion of Nick Sanders and Bill Armstrong from all District banking and investment accounts. Motion carried unanimously 11. Consider and take appropriate action to approve General Manager job description. Motion made by Director Hase and seconded by Director Carr to approve the General Manager job description. Motion carried unanimously 12. Consider and take appropriate action regarding District participation in Reinvestment Zone Number Two, Town of Trophy Club, Texas, an approximate 45 acres area, comprised of several property parcels which include the large 26 acre parcel (PD-30), approximately 1.5 acres located between 7-11 and First Financial Bank (PD-13), 300 Trophy Club Drive (office building), municipal facilities property, and portions of Indian Creek, Trophy Club Drive, and Municipal Drive, and to consider District property inclusion in Reinvestment Zone Number Two . Motion made by Director Carr and seconded by Director Hase to direct the General Manager to notify the Town that the District will not participate in TIRZ#2 and direct the General Manager to request that the Town remove the District property from the TIRZ#2 boundaries. Motion carried unanimously President Moss called a 5 minute recess at 9:05 p.m . 4 of? Trophy Club Municipal Utility District No. 1 May 20, 2014 Regular Session Minutes 13. Consider and take appropriate action regarding granting a long-term lease to the Town of Trophy Club for property located at 100 Municipal Drive. No action taken 14. Consider and take appropriate action regarding development of specification for Fire Department replacement ladder truck. Chief Thomas presented the Board with a report which provided an overview of the necessity for a new ladder truck and the benefits it would provide the District and surrounding areas in which the department assist with mutual aid. Also included in the report is the history of the current ladder truck and associated maintenance cost, which was explained by Captain Donnie Hurd. Chief Thomas requested that the Board allow him to work with the General Manager to facilitate a committee to design specifications and financing alternatives discuss options for financing a new ladder truck and bring those options back to the Board. Motion made by Director Thomas and seconded by Director Carr to instruct the General Manager to work with the Fire Chief to select individuals to serve on a committee and bring back proposals for a new ladder truck to the Board of Directors. Motion carried unanimously 15. Consider and take appropriate action to authorize a letter from the District to Representative Tan Parker regarding recent meeting with Representative Bill Callegari. Motion made by Director Hase and seconded by Director Carr to authorize the General Manager and Director Thomas to send a letter asking Representative Parker for clarification of his stance on the dissolution of the District. Motion carried unanimously 16. Consider and take appropriate action to approve purchase of crane truck body in FY 2014 and crane truck accessories through FY 2015 budget. Motion made by Director Hase and seconded by Director Carr to purchase of crane truck body in FY 2014 as budgeted and crane truck accessories through FY 2015 budget for an amount not to exceed an additional $30,000. Motion carried unanimously 17. Consider and take appropriate action to approve the March 2014 and April 2014 Financials. a.Combined Financials (March and April) b.Variance Report (March and April) Motion made by Director Hase and seconded by Director Carr to approve the March 2014 Combined Financials and Variance Report and the April 2014 Combined Financials and Variance Report. 5 of7 Motion carried unanimously CONSENT AGENDA Trophy Club Municipal Utility District No. 1 May 20, 2014 Regular Session Minutes 18. Consider and take appropriate action to approve the Consent Agenda. a.April 15, 2014-Joint Meeting Minutes b.April 15, 2014-Special Session Meeting Minutes c.April 22, 2014-Regular Meeting Minutes d.Check Register-April 2014 Motion made by Director Carr and seconded by Director Thomas to approve the Consent Agenda. Motion carried unanimously REPORTS & UPDATES 19. Update regarding meeting with State Representative Bill Callegari Director Carr updated the Board on Discussions with Rep. Callegari. 20. District Manager Report a. Water System Operation b. Wastewater Operation c. Website Analytics d.Finance Update •Utility Billing Reports •PID Connections e.Meeting with City of Fort Worth regarding system pressure and Capital Improvements. f.40 Year Anniversary planning committee General "District" Manager McKnight presented the Board with her monthly update and answered questions related thereto. 21. Fire Department Report a. April 2014 Fire Chief Danny Thomas presented the Board with his monthly update. THE BOARD CONVENED INTO CLOSED SESSION AT 10:05 P.M. 22. The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice 6 of 7 Trophy Club Municipal Utility District No . 1 May 20, 2014 Regular Session Minutes of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: b. Potential litigation relating to Issuance of Bonds by District to Finance Wastewater Treatment Plant Improvements. c. Pending litigation in Cause No. 14-03540-158 in the District Court of Denton County, relating to access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in January 2013 RECONVENE INTO REGULAR SESSION AT 10:26 P.M. 23 . Consider and take appropriate action regarding Closed Session items. No action taken 24. Items for future agendas: none 25.Set next meeting date for June 17, 2014. ADJOURN ss adjourned the Meeting at 10:27 p.m . Kevin R. Carr, Board Secretary/Treasurer District Secretary 7 of?