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Home My WebLink About2014-06-17 Regular Meeting MinutesREGULAR MINUTES Trophy Club Municipal Utility District No. 1 June 17, 2014 Regular Meeting Minutes TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS June 17, 2014 at 6:00P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Regular Session June 17, 2014 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss Jim Hase Kevin Carr Jim Thomas Neil Twomey STAFF PRESENT: Jennifer McKnight Laurie Slaght Renae Gonzales Terri Sisk Adrian Womack Karl Schlielig Danny Thomas Bob West President Vice President Secretary/Treasurer Director Director General Manager District Secretary Finance Manager Manager of Administration Utility Superintendent Wastewater Superintendent Fire Chief District Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of June 17, 2014, and called the meeting to order and announced a quorum present at 6:00 p.m. REGULAR SESSION 1. Receive comments from applicants to fill Place 1 vacancy and discussion of qualifications. None of the applicants wished to speak. THE BOARD CONVENED INTO CLOSED SESSION AT 6:02 2. The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 1 of 6 Trophy Club Municipal Utility District No . 1 June 17 , 2014 Regular Meeting Minutes a. Section 551.074(a) (1) Personnel Matters: to deliberate the appointment, employment, evaluation reassignment, duties, discipline, or dismissal of a public officer or employee: Consider applicants to fill vacancy of Place 1 on the Board of Directors. THE BOARD RECONVENED INTO REGUlAR SESSION AT 6:10P.M. 3. Consider and take appropriate action to appoint a director to Place 1 for a term ending May 2016. The Directors thanked all of those who applied for the open position. Motion made by Director Hase and seconded by Director Carr to appoint Neil Twomey as Director to Place 1 for a term ending May 2016. Motion carried unanimously 4. Administer the oath of office, statement of officer, execute bond, and take other such actions as necessary for Director to qualify for office . General Manager McKnight administered the oath of office to Neil Twomey and all necessary documents were executed . Director Twomey took his place at the dais and thanked the Board. 5. Consider and take appropriate action to elect the following officers of the Board: a. President b. Vice President c. Secretary/Treasurer President Moss called for nominations for Board President. Motion made by Director Twomey and seconded by Director Carr nominating Director Moss for President. Motion carried unanimously President Moss called for nominations for Board Vice President. Motion made by Director Twomey and seconded by Director Carr nominating Director Hase for Vice President. Motion carried unanimously President Moss called for nominations for Board Secretary/Treasurer. Motion made by Director Thomas and seconded by Director Twomey nominating Director Carr for Secretary /Treasurer. Motion carried unanimously 2 of6 CITIZEN PRESENTATIONS Bill Rose-218 Inverness Drive 6. Presentation of Consumer Confidence Report (CCR) for 2013. Trophy Club Municipal Utility District No. 1 June 17, 2014 Regular Meeting Minutes The General Manager reviewed the CCR with the Board and answered questions related thereto. 7. Consider and take appropriate action to relocate wastewater treatment plant directional sign located in public right-of-way on Indian Creek Drive at Junction Way. Mike Strube -1109 Trans Circle Patrick Montgomery-418 Ramsey Court Dan Entermer -203 Ridgeview Lane No action taken. 8. Consider and take appropriate action regarding office space for District staff in the proposed Town Hall building. Motion made by Director Thomas and seconded by Director Carr to take no action and have the General Manager inform the Town Mayor of the Board's discussion. For: Thomas, Carr, Twomey and Moss Against: Hase Motion made by Director Hase and seconded by Director Twomey to have the General Manager advise the Mayor that the District does not wish to reserve space for District employees in the new Town Hall. Director Thomas and Director Carr withdraw the original motion to consider Director Hase's motion instead. A vote was called and the motion carried unanimously. 9. Review and discuss procedure for Director communication with other directors, staff, consultants, and the media. Discussion only. No action taken General Manager McKnight requested to bring forward Item No. 11 and to consider Item No. 10 following the Closed Session. With no objections, the items were moved. 10. Consider and take appropriate action to retain bond counsel. Motion made by Director Carr and seconded by Director Thomas to retain the services of Fulbright & Jaworski LLP for District Bond Counsel. Motion carried unanimously 3 of6 Trophy Club Municipal Utility District No. 1 June 17, 2014 Regular Meeting Minutes 11. Consider and take appropriate action to approve installation of water mixers to elevated storage tanks at a cost not to exceed $50,100.00, to be paid over a three year period in equal installments beginning FY 2015, and authorize General Manager to execute necessary documents. Motion made by Director Carr and seconded by Director Twomey to approve installation of water mixers to elevated storage tanks at a cost not to exceed $50,100.00, to be paid over a three year period in equal installments beginning FY 2015, and authorize General Manager to execute necessary documents. Motion carried unanimously 12. Consider and take appropriate action to approve the May 2014 monthly financials. Motion made by Director Carr and seconded by Director Hase to approve the May 2014 monthly financials. Motion carried unanimously CONSENT AGENDA 13. Consider and take appropriate action to approve the Consent Agenda. a. May 20, 2014 Regular Meeting Minutes b. May check register c. Change regular monthly meeting start time to 6:00p.m. Motion made by Director Carr and seconded by Director Thomas to approve the Consent Agenda. Motion carried unanimously REPORTS & UPDATES 14. Update on Association of Water Board Directors Conference held in Fort Worth on June 12-14, 2014. Director Thomas gave the Board an update on Association of Water Board Directors Conference held in Fort Worth on June 12-14, 2014. 15. Update on meeting with Representative Tan Parker on June 2, 2014. President Moss and Director Thomas updated the Board regarding their meeting with Representative Tan Parker. 16. District Manager Report a. Water System Operation b. Wastewater Operation c. Website Analytics 4 of6 d.lnformation System Reports/Security e.Finance Update •Utility Billing Reports •PID Connections f .lndian Creek water line rehabilitation project g. Irrigation systems tied to private fire lines h.Update on Water Smart Application submission Trophy Club Municipal Utility District No . 1 June 17, 2014 Regular Meeting Minutes General Manager McKnight presented the Board with her monthly update for May 2014. 17. Fire Department Report for May 2014. Chief Thomas gave the Board his monthly update for May of 2014. CLOSED SESSION 7:27 p.m. 18. The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: b. Potential litigation relating to Issuance of Bonds by District to Finance Wastewater Treatment Plant Improvements. c. Pending litigation in Cause No. 14-03540-158 in the District Court of Denton County, relating to access to the 3.996 acres of land purchased by the District in January 2013 from BDMR Development, LLC. d. Pending litigation in Cause No. D-1-GN-14-001623 filed in the 53rd District Court of Travis County and Cause No. D-1-GN-14-000716 filed in the 126th District Court of Travis County. RECONVENE INTO REGULAR SESSION 8:23 p.m. 19. Consider and take appropriate action regarding Closed Session items. No action taken 20. Items for future agendas. Director Carr would like to hold a joint meeting with the Town Council one hour prior to the regular meeting of the Board on July 151h and keep the joint meeting limited to one hour or less . Carr would like to have the following meeting prior to the Town Council regular meeting. Director Twomey would like to start the regular meeting at 5:00 p.m. and have the joint meeting start at 7:00 p.m. as some of the 5 of6 Trophy Club Municipal Utility District No. 1 June 17, 2014 Regular Meeting Minutes council work outside of Trophy Club and must commute. Twomey suggest that the Board can resume the regular meeting after the joint meeting if necessary. President Moss directed the General Manager to set up a joint meeting with the Town Council on July 15th at 7:00 p.m. The Board will start its meeting at 5:00 p.m. and the joint session will begin at 7:00 p.m. for one hour. After the joint meeting the Board can reconvene into their regular meeting if necessary. President Moss would like to have the Board and Council schedule quarterly joint meetings for the next year at the July 15th session. 21. Set dates for: Director Orientation -July 15th 9 a.m. to 10:30 a.m. Budget Workshop-August 6th at 10:00 a.m. to 12:00 p.m. 22. Set next meeting date: July 15, 2014 ADJOURN President Moss adjourned the Meeting at 9:00p.m. Kevin R. Carr, Board Secretary/Treasurer 6 of6