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HomeMy WebLinkAbout2014-08-19 Regular Meeting MinutesTrophy Club Municipal Utility District No. 1 August 19, 2014 Regular Session Minutes TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 REGULAR MEETING MINUTES BOARD OF DIRECTORS August 19,2014 at 6:00P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Regular Session August 19, 2014 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § . COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss Jim Hase Kevin Carr Jim Thomas Neil Twomey STAFF PRESENT: Jennifer McKnight Laurie Slaght Renae Gonzales Terri Sisk Adrian Womack Danny Thomas Pam Liston President Vice President Secretary/Treasurer Director Director District Manager District Secretary Finance Manager Administration Manager Utility Superintendent Fire Chief General Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of March 18, 2014, and called the meeting to order and announced a quorum present at 6:00p.m. CITIZEN PRESENTATIONS Bill Rose 219 Inverness Drive CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. a. Approve lnterlocal Agreement with Denton County for tax collection. b. July 15, 2014 Regular Meeting Minutes c. July 15, 2014 Joint Meeting Minutes d. July check register e. Approve First Amendment to Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services between the District and the Town of Trophy Club. 1 of 5 Trophy Club Municipal Utility District No . 1 August 19, 2014 Regular Session Minutes Motion made by Director Twomey and seconded by Director Carr to approve the Consent Agenda as presented. Director Carr requested item e. be removed from the consent agenda to allow discussion. Motion is amended by the first and second to approve items a. through d. of the Consent agenda. Motion carried unanimously Discussion regarding item e. ensued. After discussion, President Moss asked the Board to consider Consent Agenda item e. Motion made by Director Twomey and seconded by Director Carr to approve Item e. to amend Section 7 .04(a) of the contract and delete the definition of utility fee. Motion carri ed unanimously REGULAR SESSION 2. Consider and take appropriate action to approve Order No. 2014-0819, amending the District's Investment Policy. General Manager McKnight explained that annual review and approval of the District Investment Policy is a requirement of the Public Funds Act. She stated there are no changes except a few of the investment banks were deleted because they did not return their certifications of receipt of the policy. Motion made by Director Carr and seconded by Director Thomas to approve Order No. 2014-0819 amending the District's Investment Policy. Motion carried unanimously 3. Consider and take appropriate action to approve Order No. 2014-0819A, Board of Director Code of Ethics. Motion made by Director Twomey and seconded by Director Carr to approve Order No. 2014-0819A, Board of Director Code of Ethics. Motion carried unanimously 4. Consider and take appropriate action to approve Order No. 2014-0819B, Board of Director Agenda Policy. Director Twomey and Director Thomas would like to have more time to review and make additional modifications to the Agenda Policy and will bring it back to the Board for consideration at the regular meeting in October. Discussion only 2 of5 Trophy Club Municipal Utility District No. 1 August 19, 2014 Regular Session Minutes 5. Consider and take appropriate action to appoint two Directors to work with the Town of Trophy Club Town Council on evaluation of current agreement for Water and Wastewater Services and the possible development of changes to the current agreement. Motion made by Director Twomey and seconded by Director Thomas to appoint Director Hase and Director Carr to work with the Town of Trophy Club Town Council on evaluation of current agreement for Water and Wastewater Services and the possible development of changes to the current agreement. Motion carried unanimously 6. Consider and take appropriate action to appoint two Directors to serve on committee with District staff to review employee health benefit options for FY 2015. Motion made by Director Hase and seconded by Director Carr to appoint Director Thomas and Director Moss to serve on a committee with District staff to review employee health benefit options for FY 2015 and to appoint Director Carr as an alternate to the committee. Motion carried unanimously 7. Consider and take appropriate action regarding draft Fiscal Year 2015 budget. a.Budget inclusion of one additional fire fighter (50% shared with Town of Trophy Club) b. Information Technology (IT) services c. Other budget items The Board requested additional information from the Fire Chief to assist them with their decision to fund a fifth fire fighter. The Board directed the Fire Chief to demonstrate the net savings to the District from reduced overtime and part-time expenses if a fifth fire fighter is added to the shift of four. They directed him to provide the information at their next meeting. General Manager McKnight gave the Board an overview of her meeting with Town Manager Slye and Mike Pastor regarding IT services assessment. Mayor Sanders explained the Town's back up strategy to the Board and stated the Town would like the District to participate in an assessment to improve backup procedures. Motion made by Director Twomey and seconded by Director Carr to change the due date for the Town's IT assessment from September 30th to September 16th to allow a final decision before the budget is adopted. Motion carried unanimously Adrian Womack stated he learned just prior to the meeting tonight that the Town has planned street upgrades on Pin Oak, Cypress, Timberline and Pebble Beach as capital projects for Fiscal year 2015. The Board directed the General Manager to include in the draft budget to be presented at the next meeting the estimated cost for the District to upgrade the waterlines with the Town projects. 3 of 5 Trophy Club Municipal Utility District No . 1 August 19, 2014 Regular Session Minutes Additionally, the Board directed the General Manager to contact the Town Manager to inform him that they need all information regarding budget and capital improvements by the day following the next Town Council Meeting so the District budget can be finalized and the emergency services assessment can be calculated for the Town. 8. Consider and take appropriate action to approve the July 2014 monthly financials. Motion made by Director Carr and seconded by Director Twomey to approve the July 2014 monthly financials. Motion carried unanimously REPORTS & UPDATES 9. General Manager Report a. Water System Operation b. Wastewater System Operation c. Website Analytics d.lnformation System Reports e.Finance Update • Utility Billing Reports •PID Connections f. Indian Creek Water Line Rehabilitation Project g. Ground Storage Tank Temperature Study h.Lakeview Elementary Refund i.Effluent Sales to Golf Course General Manager McKnight presented the Board with her monthly update and answered questions related thereto. 10. Fire Department Reports a.July Report b. Customer complaint dated August 3, 2014 c. Update on Fire Truck committee Chief Thomas presented his report to the Board and answered related questions. The Board convened into Closed Session at 8:42p.m. CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 11. Pursuant to Section 551.074(a)(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: annual evaluation of General Manager. 4 of 5 Trophy Club Municipal Utility District No. 1 August 19, 2014 Regular Session Minutes 12. Section 551.071{2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement; and Section 551.074: Personnel Matters a.Pending litigation in Cause No. D-1-GN-14-0001983 in the District Court of Travis County, for expedited declaratory judgment relating to Issuance of Bonds by District to Finance Wastewater Treatment Plant Improvements. b.Pending litigation in Cause No. 14-03540-158 in the District Court of Denton County, relating to access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in January 2013 c. Water Line Relocation Agreement with Maguire Partners-Solana Land, L.P. The Board reconvened into Regular Session at 9:23p.m. REGULAR SESSION 13. Consider and take appropriate action regarding Closed Session items. Motion made by Director Twomey and seconded by Director Carr to direct legal counsel to request a meeting through BDMR Development's legal counsel to be attended by the District General Manager to discuss a possible resolution regarding access to the lots by the wastewater treatment plant. Motion carried unanimously 14. Items for future agendas: None 15. Set next meeting date: Special Meeting on Thursday, August 28 1h at 2 p.m. Regular Meeting on Tuesday, September 161h at 6:00 p.m . President Moss adjourned the Meeting at 9:26 p.m . Kevin R. Carr, Secretary 5 of5