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Home My WebLink About2014-10-21 Regular Meeting MinutesREGULAR MINUTES Trophy Club Municipal Utility District No . 1 October 21, 2014 Regular Session Minutes TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS October 21, 2014 at 6:00P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Regular Session October 21, 2014 at 6:00 P.M ., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262 . The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss Jim Hase Kevin Carr Jim Thomas Neil Twomey STAFF PRESENT: Jennifer McKnight Laurie Slaght Renae Gonzales Terri Sisk Karl Schlielig Danny Thomas Pam Liston President Vice President Secretary/Treasurer Director Director General Manager District Secretary Finance Manager Administration Manager Wastewater Superintendent Fire Chief General Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of October 21, 2014, called the meeting to order and announced a quorum present at 6:00 p.m. The Board convened into closed session at 6:02 p.m. CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 1. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: Pending litigation in Cause No . 14-03540-158 in the District Court of Denton County, relating to access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in January 2013. 1 of 5 The Board reconvened into Regular Session at 6:45P.M. REGULAR SESSION CITIZEN PRESENTATIONS Bill Rose 219 Inverness Drive CONSENT AGENDA Trophy Club Municipal Utility District No. 1 October 21, 2014 Regular Session Minutes All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and take appropriate action to approve the Consent Agenda. a. September check register b. September 16, 2014 Regular Meeting Minutes c. Quarterly Investment Report-4th Quarter FY 2014 Motion made by Director Twomey and seconded by Director Carr to approve the Consent Agenda. Motion carried unanimously REGULAR SESSION 3. Consider and take appropriate action to approve Third Amendment to Lease Agreement with New Cingular Wireless PCS, LLC (AT&T) for continued use of elevated storage tank on TW King for addition of new antennas on tank site and authorize the General Manager to execute the necessary documents. Motion made by Director Twomey and seconded by Director Thomas to approve Third Amendment to Lease Agreement with New Cingular Wireless PCS, LLC (AT&T) for continued use of elevated storage tank on TW King for addition of new antennas on tank site and authorize the General Manager to execute the necessary documents. Motion carried unanimously 4. Consider and take appropriate action to approve a contract with SC Tracking Solutions LLC for management of backflow prevention program for the annual cost of $595, to approve the firm to perform a one-time District-wide backflow inventory at a cost of $3,950, and to authorize the General Manager to execute the necessary documents. Motion made by Director Thomas and seconded by Director Twomey to approve a contract with SC Tracking Solutions LLC for management of the backflow prevention program for the annual cost of $595 and approving the firm to perform a one-time District-wide backflow inventory at a cost of $3,950, and authorizing the General Manager to execute the necessary documents. Motion carried unanimously 2 of 5 Trophy Club Municipal Utility District No. 1 October 21, 2014 Regular Session Minutes 5. Consider and take appropriate action regarding the September 2014 financials, variance report and cash status report. Motion made by Director Carr and seconded by Director Thomas to approve the September 2014 financials. Motion carried unanimously 6. Consider and take appropriate action to approve Order No. 2014-1021 adopting Board Agenda Policy. (J. Thomas/Twomey) Motion made by Director Hase and seconded by Director Twomey to have Director Thomas and Director Twomey work on the Board Agenda Policy and bring it back to the board for approval. Motion is withdrawn by the First and Second. Motion made by Director Carr and seconded by Director Twomey to approve Order No. 2014-1021 incorporating Director Twomey's revisions as presented in the packet. Motion carried unanimously 7. Consider and take appropriate action to approve engineering proposal from The Wallace Group for engineering services related to relocation of a force main at Lift Station No. 2 and allowing the General Manager to execute the necessary documents. Motion made by Director Carr and seconded by Director Thomas to approve the engineering proposal from The Wallace Group for engineering services related to relocation of a force main at lift Station No. 2 in an amount not to exceed $10,620 and allowing the General Manager to execute the necessary documents. Motion carried unanimously 8. Consider and take appropriate action to appoint Board Committee to discuss division of Information Technology assets shared with the Town of Trophy Club prior to Joint Meeting with the Town of Trophy Club Town Council. With no objection from other directors, President Moss appointed Director Carr and Director Twomey as committee members to discuss division of Information Technology assets shared with the Town of Trophy Club in preparation for a Joint Meeting with the Town ofTrophy Club Town Council. 9. Consider and take appropriate action to approve lease purchase of 105 foot ladder truck for fire department: a. Approve bid from Siddons-Martin Emergency Group in the amount of $1,096,608.45. b. Approve lease purchase agreement with Oshkosh Capital for a seven year term at 2.5% interest. c. Approve down payment of $250,000 payable to Oshkosh Capital. d. Approve Resolution No. 2014-1021, authorizing the General Manager to execute necessary documents and contracts for order of a ladder truck from Siddons-Martin and financing by lease purchase agreement with Oshkosh Capital. 3 of 5 Trophy Club Municipal Utility District No. 1 October 21, 2014 Regular Session Minutes Motion made by Director Twomey and seconded by Director Thomas to approve a lease purchase of 105 foot ladder truck for fire department, accept the bid from Siddons-Martin Emergency Group in the amount of $1,096,608.45 for purchase of the vehicle, approve a lease purchase agreement with Oshkosh Capital for a seven year term at 2.5% interest with $250,000 down payment and approve Resolution No. 2014-1021, authorizing the General Manager to execute necessary documents and contracts. Motion carried unanimously REPORTS & UPDATES 10. General Manager Report a. Water System Operation b. Wastewater System Operation c. Website Analytics d. Information Technology Migration Status e. Finance Update • Utility Billing Reports •PID Connections •FY 2014 Annual Audit f. Fuel Cards g. Fort Worth Raw Water settle-up charge h. Estimated project timeline for FY 2015 Capital Projects i. Water Superintendent Position The General Manager presented her monthly update to the Board and answered related questions thereto. 11. Fire Department Reports a. September Report b. Open House held on October 11, 2014 Chief Thomas presented his monthly update to the Board and answered related questions thereto. The Board convened into Closed Session at 7:45 p.m . CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 12. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or legal matters not related directly to litigation or settlement: 4 of5 Trophy Club Municipal Utility District No. 1 October 21, 2014 Regular Session Minutes a. Pending litigation in Cause No. D-1-GN-14-0001983 in the District Court ofTravis County, for expedited declaratory judgment relating to Issuance of Bonds by District to Finance Wastewater Treatment Plant Improvements. b. Waterline relocation including security and protection of line. c. Temporary Restraining Order and Temporary and Permanent Injunction Proceedings in Tarrant County District Court. d. Pending or contemplated litigation, settlement offers include but are not limited to the following: Town of Westlake. The Board convened into Regular Session at 9:28 p.m. REGULAR SESSION 13 . Consider and take appropriate action regarding Closed Session items. Motion made by Director Carr and seconded by Director Twomey to direct legal counsel to make revisions to terms to be included in the waterline relocation line agreement and to direct staff to report back with the most feasible option for waterline relocation. Motion carried unanimously 14. Items for future agendas: None 15. Set next meeting date: November 18, 2014 at 6:00 p.m. November 13, 2014 Joint Meeting President Moss adjourned the Meeting at 9:33 p.m. Jim v r~siaent c:;c; __ Kevin R. Carr, Secretary 5 of 5