HomeMy WebLinkAbout2014-11-11 Regular Meeting MinutesREGULAR MINUTES
Trophy Club Municipal Utility District No. 1
November 18 , 2014 Regular Meeting Minutes
TROPHY ClUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
November 18, 2014 at 6:00P.M.
100 Municipal Drive, Trophy Club, Texas 76262
The Trophy Club Municipal Utility District No. 1, Board of Directors, of Denton and Tarrant Counties, met
in a Regular Session November 18, 2014 at 6:00 P.M., in the Boardroom of the Administration Building,
100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the
District, and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
COUNTY OF TARRANT §
DISTRICT BOARD MEMBERS PRESENT
Jim Moss
Jim Hase
Kevin Carr
Jim Thomas
Neil Twomey
STAFF PRESENT:
Jennifer McKnight
Laurie Slaght
Renae Gonzales
Terri Sisk
Karl Schlielig
Mike McMahon
Danny Thomas
Pam Liston
President
Vice President
Secretary /Treasurer
Director
Director
General Manager
District Secretary
Finance Manager
Administration Manager
Wastewater Superintendent
Water Superintendent
Fire Chief
General Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Moss announced the date of November 18, 2014, called the meeting to order and announced
a quorum present at 6:00p.m.
REGULAR SESSION
CITIZEN PRESENTATIONS
Bill Rose 2191nverness Drive
CONSENT AGENDA
1. Consider and take appropriate action to approve the Consent Agenda.
a. October check register
b. October 21, 2014 Regular Meeting Minutes
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November 18 , 2014 Regular Meeting Minutes
Motion made by Director Twomey and seconded by Director Thomas to approve the Consent Agenda.
Motion carried unanimously
REGULAR SESSION
2. Consider and take appropriate action regarding the October 2014 financials.
Motion made by Director Carr and seconded by Director Twomey to approve the October 2014
financials.
Motion carried unanimously
3. Consider and take appropriate action to approve Amendment to the Agreement for Water
Service Between the City of Fort Worth and the Trophy Club Municipal Utility District No . 1 for
the Construction of a Northside II 48-inch Water Main and Allocated Capacity .
Motion made by Director Carr and seconded by Director Twomey to approve Amendment to the
Agreement for Water Service Between the City of Fort Worth and the Trophy Club Municipal Utility
District No. 1 for the Construction of a Northside II 48-inch Water Main and Allocated Capacity, to
approve amended exhibit "A" depicting the District's service area, and with the corrections in Item
No. 2 to reflect the new estimated amount representing 4 percent.
Motion carried unanimously
4. Consider and take appropriate action to approve District Emergency Fuel Plan.
Motion made by Director Carr and seconded by Director Twomey to approve District Emergency Fuel
Plan dated November 18, 2014, and then amended by the first and second to remove employee
names from the policy and only state titles.
Motion as amended, carried unanimously
5. Consider and take appropriate action to approve Texas Rural Water Emergency
Assistance Cooperative Agreement for emergency assistance through Texas Rural Water Association.
Motion made by Director Carr and seconded by Director Thomas to approve Texas Rural Water
Emergency Assistance Cooperative Agreement for emergency assistance through Texas Rural Water
Association after spelling and grammar corrections are made to the agreement.
Motion carried unanimously
6. Consider and take appropriate action regarding GASB 54 designations for Fiscal Year 2015 .
Motion made by Director Hase and seconded by Director Twomey to approve the presented GASB 54
designations for Fiscal Year 2015 for presentation to the auditor.
Motion carried unanimously
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7. Consider and take appropriate action regarding Annexation Matters:
a. Approve petition for annexation of approximately 4.5161 acres of land situated in the J.
Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted
by SA VI Management Company.
b. Consider adoption of Order No. 2014-1118 to approve annexation of approximately
4.5161 acres of land situated in the J. Henry Survey, Abstract No. 529, Town of Trophy
Club, Denton County, Texas as submitted by SA VI Management Company.
Motion made by Director Thomas and seconded by Director Carr to approve the petition for
annexation of approximately 4.5161 acres of land situated in the J. Henry Survey, Abstract No. 529,
Town of Trophy Club, Denton County, Texas as submitted by SAVI Management Company.
Motion carried unanimously
Motion made by Director Thomas and seconded by Director Carr to adopt Order No. 2014-1118,
approving annexation of approximately 4.5161 acres of land situated in the J. Henry Survey, Abstract
No. 529, Town of Trophy Club, Denton County, Texas as submitted by SA VI Management Company.
Amendment made by the first and the second to adopt Order with correction on page 131 of packet
to add "No. 1" after "Trophy Club Municipal Utility District."
Motion carried unanimously
REPORTS & UPDATES
8. General Manager Report
a. Water System Operation
b. Wastewater System Operation
c. Website Analytics
d. Information Technology Migration Status
e. Finance Update
• Utility Billing Reports
• PID Connections
• FY 2014 Annual Audit
f. Emergency Fuel
th
g. Half Day Office Closure on December 19
General Manager McKnight presented her monthly update to the Board and answered questions related
thereto.
9. Fire Department Reports
Chief Thomas presented his October report to the Board and answered questions related thereto.
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The Board convened into Closed Session at 7:00 p.m.
CLOSED SESSION
Trophy Club Municipal Utility District No . 1
November 18, 2014 Regular Meeting Minutes
The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter
551, Subchapter D for the following:
10. Pursuant to section 551.074 of the Texas Government Code regarding Personnel Matters:
to deliberate a complaint against General Manager Jennifer McKnight submitted by
Charles Perry
11. Section 551.071(2) Consultation with Attorney: Consultation with attorney on a matter in which
the duty of the attorney to the Governmental Body under Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act and to seek
advice of counsel on legal matters involving pending or contemplated litigation, settlement
offers, or legal matters not related directly to litigation or settlement:
a. Waterline relocat ion including security and protection of line.
b. Agreement Regarding Relocation of Utility Infrastructure Improvements (Solana) with
Maguire Partners-Solana Land, L.P .
c. Temporary Restraining Order and Temporary and Permanent Injunction Proceedings in
Tarrant County District Court.
The Board Reconvened into Regular Session at 7:56 p.m.
REGULAR SESSION
12. Consider and take appropriate action regarding Closed Session items.
Motion made by Director Twomey and seconded by Director Carr regarding Closed Session agenda
item number 10 to deny the allegations by Charles Perry submitted in his correspondence and take no
action regarding his complaint.
Motion carried unanimously
Motion made by Director Twomey and seconded by Director Thomas regarding Closed Session
agenda item number 11 to direct legal counsel to submit the proposed agreement to the Maguire
Partners-Solana Land LLP.
Motion carried unanimously
13. Items for future agendas:
Director Carr would like the District Manager to develop a policy regarding Citizen Presentations
including a means to screen any electronic thumb drive or device to assure that District technology
remains virus free and allowing presentations to be set up prior to meetings and present the policy for
board approval.
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Director Carr would like to have an agenda item at the next meeting to designate the Audit Committee.
14. Set next meeting dates:
a. Special Session-December 4, 2014 at 4:00p.m.
b. Regular Meeting-December 16, 2014 at 6:00p.m.
President Moss adjourned the Meeting at 7:58 p.m.
Kevin R. Carr, Secretary
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Laurie Slaght, District Secretary D "'-""''
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