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HomeMy WebLinkAbout2014-11-13 Joint Meeting MinutesJOINT MEETING MINUTES Trophy Club Municipal Utility District No . 1 November 13, 2014 Joint Meeting Minutes TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS AND TOWN OF TROPHY CLUB TOWN COUNCIL November 13, 2014 at 6:30 P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Joint Meeting with the Town of Trophy Club Town Council on November 13, 2014 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § COUNTY OF TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss Jim Hase Kevin Carr Jim Thomas Neil Twomey STAFF PRESENT: Jennifer McKnight Laurie Slaght Pam Liston Michael Moore President Vice President Secretary/Treasurer Director Director General Manager District Secretary General Legal Counsel Information Technology CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of November 13, 2014, called the meeting to order and announced a quorum ofthe Board of Directors present at 6:37 p.m. JOINT SESSION 1. Consider and take appropriate action regarding future planning for water and wastewater infrastructure and services including Trophy Club Municipal Utility District No. 1 and Town owned buildings and facilities located within the District boundaries, including discussion of the terms of an lnterlocal Agreement. Mayor Sanders stated that he asked to place this item on the joint agenda because at that time the council was in negotiations with Mr. Beck about placing Town Hall and police building on PD-30 and along with that were discussion about how tax increment financing funds that were approved for that land could be used to build infrastructure. We then came to the realization that the customary way of development would be if Mr. Beck developed all of PD 26 at some point, once inspection was done and everything was completed, that infrastructure of water and sewer would be in fact turned over to the MUD, because it is in the MUD District. If the Town were to finance it through a TIRZ/TIF 1 of3 Trophy Club Municipal Utility District No . 1 November 13, 2014 Joint Meeting Minutes arrangement, we then ran into the problem of well, we needed to own it until the debt was paid off. So that created this issue of ownership of what you operate. Director Thomas suggest that the Town let the developer put the pipes in the ground and spend the TIRZ money on items on top ofthe ground and this would eliminate all infrastructure issues with the District. Slye: if we were to go out and issue bond money, whether it be TIF or general bonds or whatever the case may be, the ownership of whatever we are borrowing to install would have to have been the towns until that debt is defeased. Uh, we'll certainly if you have other issues or examples of where that didn't occur, I can take that back to their. our bond attorney, but that's not our insight, that came directly from our bond attorney. Carr: That's fine, I will send an email to Nick, but I know the schools don't do that, they pass bonds all the time so. Sanders: Alright, so at least I have laid it out there for you. So now you can go discuss it, investigate it, deal with it appropriately. We don't know where that may go so we don't know where that may go so everybody can understand that at this point. Any other discussion about item #4? McKnight: Well, I do want to ask a question about that. What did the bond attorney base that on? I mean is it something you can all share with us, is there. Slye: You mean in terms of law citation? McKnight: Yes Slye: I'm not prep .. l have no idea. We just asked them to check into that situation because quite frankly, I don't know if the town would want to own that mud infrastructure in the middle of the District to begin with and it's just a concern I don't know what she used as a citation or .. McKnight: did she, I mean did she provide like a memo on that or something or she just verbally said that? Patricia: I will go back and look at some emails because I know that we've had some conversations in writing where I have asked that question in writing from her, I mean generally speaking her explanation has been that you sell those bonds as bond holders get to rely on the ownership, you as the owner, you as the seller of the bonds. That was the general basis for it but I can certainly go back and look because I have asked specifically and with more detailed questions in regard to that in the past. So I am happy to go do that. Director Thomas stated that the easiest answer is to not put the pipes in the ground, to let the developer to that and the problems go away. Discussion only 2 of3 Trophy Club Municipal Utility District No . 1 November 13, 2014 Joint Meeting Minutes 2. Consider and take appropriate action regarding disposition of all shared information technology assets jointly owned by Town and Trophy Club Municipal Utility District No. 1. The Board reviewed the spreadsheet that was developed by the subcommittee. General Manager McKnight gave the Board an overview of the layout of the spreadsheet and how the amounts were determined by the committee. Motion made by Director Thomas and seconded by Director Twomey to assign $19,606.50 of depreciated shared hardware only between the Town of Trophy Club and the District with the Town paying the District that amount. Motion carried unanimously Motion made by Director Thomas and seconded by President Moss to establish a price for the software of $8,710.00. For: Thomas Against: Moss, Carr, Hase and Twomey Motion failed Motion made by Director Carr seconded by Director Twomey that the IT subcommittee discuss and jointly reach an acceptable buyout offer for the shared software and bring that agreed upon amount back to their respective Board/Council. Motion carried unanimously ADJOURN President Moss adjourned the Meeting at 8:02 p.m. Jim Kevin R. Carr, Secretary 3 of3