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HomeMy WebLinkAbout2015-01-20 Joint Meeting MinutesJOINT MEETING MINUTES Trophy Club Municipal Util ity District No. 1 January 20 , 2015 Joint Meeting Minutes TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS AND TOWN OF TROPHY CLUB TOWN COUNCIL January 20, 2015 at 5 :30 P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Uti l ity District No . 1 Board of Directors, of Denton and Tar r ant Counties, met in a Joint Meeting with the Town of Trophy Club Town Council on January 20, 2015 at 5 :30 P.M ., in the Boardroom of the Administ r ation Building, 100 Municipal Drive, Trophy Club, Texas 76262 . The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § DENTON AND TARRANT COUNTIES § DISTRICT BOARD MEMBERS PRESENT Jim Moss Jim Hase Kevin Carr Jim Thomas Neil Twomey STAFF PRESENT: President Vice President Secretary/Treasurer Director Director Jennifer McKnight General Manager Laurie Slaght District Secretary Pam Liston General Lega l Counsel Bob West Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of January 20, 2015, announced a quorum of the Board of Directors and called the meeting to order and at 5 :30p.m. JOINT SESSION 1. Consider and take appropriate action regarding terms of potential lease with the Town of Trophy Club for use of District annex building located at 100 Municipal Drive . Directo rs and Council discussed possible terms for a lease. Directors requested the following be addressed in a lease : o The building cannot be used for animal services, but only for office space and storage. o Termination clause that allows District to utilize property if needed with an advance notice t o Town o District legal will write the lease o Insurance and other costs to be paid by Town Motion made by Director Carr and seconded by Director Thomas to develop and ground lease for the Town of Trophy Club to lease the Annex building located at 100 Municipal Drive, Trophy Club, Texas 76262. Motion carried unanimously Motion made by Director Twomey and seconded by Director Carr to nominate Director Twomey and Director Carr to work with Council Members Reed and Kurtz to work through the details of the 1 of 2 lease/contract of the annex building. Motion carried unanimously Trophy Club Municipal Utility District No . 1 January 20, 2015 Joint Meeting Minutes 2. Consider and take appropriate action to establish a committee composed oftwo directors, two citizens, and the Fire Chief to meet with Town of Trophy Club Town Council committee to perform economic analyses and review of other factors related to consolidation of fire and emergency medical services unde r one entity. Motion made by Director Carr seconded by Director Twomey to form a committee of himself, Director Twomey, the Fire Chief and one resident Lou Opipare to serve on the committee, and meet with Town of Trophy Club Town Council committee regarding consolidation of fire and emergency medical services under one entity. Director Hase would like to put an announcement and application out for residents and allow the Board to select someone to serve on the committee. Motion is amended by the first and second to allow residents to fill out an application to serve on the committee and to select the resident at a later time. Motion as amended carried unanimously Motion made by Director Hase seconded by Director Carr that the General Manager be named to the Committee and that the General Manager advertise the opening for the resident on the consolidation committee. Motion was withdrawn by the first and second. 3. Consider and take appropr i ate action to approve the Town's request for Stage 2 watering variance in accordance with the District and Town Public Improvement District Drought Contingency Plans. Motion by Director Carr and seconded by Director Twomey to table this item. Motion carried unanimously. President Moss adjourned the Meeting at 6:26 p.m. Kevin R. Carr, Board Secretary/Treasurer 2 of 2