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Home My WebLink About2015-02-17 Regular Meeting MinutesREGULAR MEETING MINUTES Trophy Club Municipal Utility District No . 1 February 17, 2015 Regular Meeting Minutes TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS February 17, 2015 at 6:00P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No . 1 Board of Directors, of Denton and Tarrant Counties, met in a Regular Session on February 17, 2015 at 6 :00P.M., in the Boardroom ofthe Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss Jim Hase Kevin Carr Jim Thomas Neil Twomey STAFF PRESENT: President Vice President Secretary/Treasurer Director Director Jennifer McKnight General Manager Laurie Slaght District Secretary Renae Gonzales Finance Manager Terri Sisk Administration Manager Karl Schlielig Wastewater Superintendent Mike McMahon Water Superintendent Danny Thomas Fire Chief Pam Liston Genera l Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of February 17, 2015 and called the meeting to order and announced a quorum present at 6:00 p.m. CITIZEN PRESENTATIONS Bill Rose 219 Inverness Drive CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda . a. January 2015 check register b. January 9, 2015 Special Meeting Minutes c. January 20, 2015 Joint Meeting Minutes d . January 20, 2015 Regular Meeting Minutes Motion made by Director Twomey and seconded by Director Thomas to approve the Consent Agenda. Director Carr asked to have Councilmember Reed's name correctly spelled in item c. of the January 20th Joint Meeting Minutes. 1 of6 Trophy Club Municipal Utility District No . 1 February 17, 2015 Regular Meeting Minutes Motion is amended by the first and second to include correction to item c. of the January 20th Joint Meeting Minutes to correct spelling of Council Member Reed's name. Motion as amended carried unanimously REGULAR SESSION 2. Consider and take appropriate action to appoint a citizen to the Fire/Emergency Medical Services Consolidation Committee (FECC). Motion made by Director Hase and seconded by Director Twomey to appoint Lou Opipare to the Fire/Emergency Medical Service Consolidation Committee (FECC). Motion carried unanimously 3. Consider and take appropriate action to approve Golf Course Irrigation Supply Agreement by and between the District and ClubCorp Golf of Texas L.P. to allow for continued sale of effluent to golf course . Motion made by Director Hase and seconded by Director Twomey to approve the Golf Course Irrigation Supply Agreement by and between the District and ClubCorp Golf of Texas L.P. to allow for continued sale of effluent to golf course. Motion carried unanimously 4. Consider and take appropriate action regarding unauthorized discharge to sanitary sewer system by developer of Water's Edge at Hogan's Glen including : a. Approve financial security provided by developer and/or contractor to cover potential future fines from regulatory authorities. b. Receive update on payment for damages. With no objections, item is tabled by President Moss. 5. Consider and take appropriate action to solicit proposals for new bank depository pledge agreement and/or to extend Depository Pledge Agreement with First Financial Bank for up to two years from expiration date of September 30, 2015 . Motion made by Director Carr and seconded by Director Twomey to solicit proposals for new bank depository pledge agreement and/or to extend Depository Pledge Agreement with First Financial Bank for up to two years from expiration date of September 30, 2015. Motion carried unanimously 6. ·Consider and take appropriate action to approve contract with Van co for E-Box services for customer utility bill payments. President Moss asked for any objections to moving item No. 6 for discussion during the scheduled Closed Session. Hearing no objections, item No. 6 was discussed during the Closed Session . 2 of6 No action taken. Trophy Club Municipal Utility District No . 1 February 17 , 2015 Regular Meeting Minutes 7. Consider and take appropriate action regarding FY 2015 rate review including : a. Winter Averaging b. Conservation Based Rates c. Pass through approval for Fort Worth rates Bill Rose 219 Inverness Drive Motion made by Director Carr and seconded by Director Twomey to direct District staff to continue to use the existing rate structure and the rate model developed by J. Stowe & Co. for setting water and sewer rates. Motion carried unanimously 8. Consider and take appropriate action to establish rules for new developments including : a. Approve Resolution No. 2015-0217, establishing rules for new service connections and extension of facilities. b. Approve template for Non-Standard Water and Wastewater Service Agreement . Motion made by Director Twomey and seconded by Director Carr to Approve Resolution No. 2015- 0217, establishing rules for new serv i ce connections and extension of facilities. Motion carried unanimously Motion made by Director Twomey and seconded by Director Carr to approve the template for Non- Standard Water and Wastewater Service Agreements. Motion carried unanimously 9. Consider and take appropriate action to provide staff direction for possible remodeling of District office building and/or conversion of office space to conference room. Motion made by Director Carr and seconded by Director Twomey to direct the General Manager to gather information and an estimated cost for remodeling the Administration Building when the Town moves into a new Town Hall to be included into a FY 2016 budget. Motion carried unanimously 10. Consider and take appropriate action to approve outdoor watering schedule for Stage 2 drought restrictions to be uti lized when Stage 2 is implemented by the City of Fort Worth. Motion made by Director Hase and seconded by Director Carr to approve the outdoor watering schedule for Stage 2 drought restrictions presented in the packet to be utilized when Stage 2 is implemented by the City of Fort Worth. Motion carried unanimously 3 of6 Trophy Club Municipal Utility District No . 1 February 17, 2015 Regular Meeting Minutes 11. Consider and take appropriate action regarding fire service to out of district properties located within the incorporated boundaries of the Town of Trophy Club and currently not covered by a fire service agreement with another entity. Motion made by Director Twomey and seconded by Director Carr to direct the General Manager to meet with the Town Manager for the purpose of obtaining an lnterlocal Agreement with the Town of Trophy Club to allow the District's Fire Department to provide fire service to out of District properties. Motion carried unanimously 12 . Consider and take appropriate action to approve unbudgeted expenditure of up to $20,000 for fire department personal protective equipment (PPE) replacements and annual testing of PPE as required by Fire Department Standard Operating Guidelines . Motion made by Director Thomas and seconded by Director Twomey to approve unbudgeted expenditure not to exceed $20,000 for replacement of fire department Personal Protective Equipment (PPE) and annual testing of PPE as required by Fire Department Standard Operating Guidelines. Motion carried unanimously 13 . Consider and take appropriate action regarding the January 2015 financials. a. Combined Financials b. Variance Report Motion made by Director Carr and seconded by Director Thomas to approve the January 2015 Combined Financials and Variance Report. Motion carried unanimously 14. Consider and take appropriate actio n on matters related to Water Fest 2015 including: a. Approve hosting a water harvesting class for customers after the festival. b. Approve reception for recogn ition of long-term customers . c. Assign Directors' duties during festiva l. d. Approve Vendor Contributions Motion made by Director Thomas and seconded by Director Twomey to authorize the use of District funds to pay half of the fee for up to 20 people that would like to participate in the water harvesting class in an amount not to exceed $500.00, and to approve all vendor contributions received for Water Fest. Motion carried unanimously 15. Consider and take appropriate action to declare the 1995 3-D I HME ladder truck (Quint 681) and associated equipment surplus property and authorize disposal by the General Manager. Motion made by Director Carr and seconded by Director Twomey to table this item until the new truck arrives. Motion carried unanimously 4 of6 REPORTS & UPDATES 16. Update from Board Committees : a.Fire/EMS Consolidation Committee (FECC) b.Annex Building Lease Committee Trophy Club Municipal Utility District No . 1 February 17, 2015 Regular Meeting Minutes Director Twomey and Director Carr updated the Board on the Fire/EMS Consolidation Committee meeting and the Annex Building Lease Committee meeting. 17 . General Manager Monthly Report for January 2015 a. Water System Operation b. Wastewater System Operation c. Sewer force main break at 552 Indian Creek Drive d . Website Analytics e. Revenue bond sale and related bond covenants f. Finance Update •Utility Billing Reports •PID Connect i ons • Permits Collected •Fund Balance Report General Manager McKnight presented her monthly update to the Board and answered questions related thereto. 18. Fire Department Report for January 2015 Chief Thomas presented his monthly update to the Board and answered questions related thereto. The Board convened into Closed Session at 9:26 p.m. The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 19. Pursuant to section 551 .071, the District will consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Discrimination claim filed by Trevor Den dish with Texas Workforce Commission. b. Construction easement sewer relocation at Lift Station No . 2. c. Trespass upon land allegation by Maguire Partners-Solana Land, L.P . d. Agreement regarding Relocation of Utility Infrastructure Improvements (Solana) w ith Maguire Partners-Solana Land, L.P. e. Temporary Restraining Order, Temporary Injunction, and Permanent Injunction proceedings pending in the 48th District Court of Tarrant County, Texas. f. Pending litigation in Cause No . 14-03540-158 in the District Court of Denton County relating to access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in January of 2013 . 5 of 6 Trophy Club Municipal Utility District No. 1 February 17 , 2015 Regular Meeting Minutes g. Terms of potential lease with the Town of Trophy Club for use of District annex building located at 100 Municipal Drive. h. Conveyance of water and wastewater infrastructure as requirement of service. Agenda Item No . 6 Consider and take appropriate action to approve cont r act with Vanco for E-Box services for customer utility bill payments . The Board Reconvened into Regular Session at 10:20 p.m. REGULAR SESSION 20 .Consider and take appropriate action regarding Closed Session items. Motion made by Director Carr and seconded by Director Thomas regarding agenda item 19. (b) to authorize the General Manager and the District engineer to meet with the resident to negotiate a temporary construction easement. Motion carried unanimously 2l.ltems for future agendas : exemption for 65 and older 22 .Set next regular meeting date for March 17, 2015. President Moss adjourned the Meeting at 10:23 p.m. Ji m Mos <!' sident Board of Directors . /? /-;:./(2:_ Kevin R. Carr, Secretary Board of Directors -· 6 of6