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Home My WebLink About2015-03-17 Regular Meeting MinutesREGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS MARCH 17, 2015 AT 7:00P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Munici pal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Regular Session on March 17 , 2015 at 7:00 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club , Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD OF DIRECTORS PRESENT: Jim Moss President Jim Hase Kevin Carr Jim Thomas Neil Twomey Vice President Secretary/Treasurer Director Di rector STAFF PRESENT: Jennifer McKnight General Manager Laurie Slaght District Secretary Renae Gonzales Finance Manager Terri Sisk Administration Manager Karl Schlielig Wastewater Superintendent Mike McMahon Water Superintendent Danny Thomas Fire Chief Pam Liston General Legal Counsel Bob West Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of March 17, 2015, and called the meeting to order and announced a quorum present at 7 :00p.m . CITIZEN PRESENTATIONS Bill Rose 219 Inverness Drive 1 Lee Court Bob Radde r CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. a. February 2015 check register b. February 2, 2015 Special Meeting Minutes c. February 17, 2015 Regular Meeting Minutes d. Resolution No . 2015-0317 approving submittal of Water Smart Application to the Association of Water Board Directors. Motion made by Director Twomey and seconded by Director Hase to approve the Consent Agenda as presented. Motion carried unanimously REGULAR SESSION 2. Consider and take appropriate action to approve bid and award contract for construction of Sanitary Sewer Line Relocation Project at One Kirkwood Boulevard. Motion made by Director Twomey and seconded by Director Carr to approve the bid and award the contract to North Texas Contracting Inc. for construction of the Sanitary Sewer Line Relocation Project at One Kirkwood Boulevard in an amount not to exceed $88,282.00 plus 10% contingency for possible change orders. Motion carried unanimously 3. Consider and take appropriate action to approve bid and award contract for construction of Lift Station No. 2 Sewer Line Improvement Project. Motion made by Director Carr and seconded by Director Twomey to approve bid and award contract for construction of Lift Station No. 2 Sewer Line Improvement Project to Reymar Construction for $90,283. Motion carried unanimously 4. Consider and take appropriate action to approve request by Town of Trophy Club to prepare a plat for submittal to the Town for the property where the Collections Barn is located to allow for mail delivery to the site . Motion made by Director Carr and seconded by Director Twomey to decline the request by the Town of Trophy Club to plat the District property where the Collections Barn is located. Motion carried unanimously 5. Consider and take appropriate action regarding unauthorized discharge to sanitary sewer system by BDMR Development LLP on January 22-23, 2015, including: a. Status of payment for damages. b. Approve financial security for potential fine(s) from regulatory authorities. c. Other appropriate action related to the rectification of the damage and problem caused by the unauthorized discharge including, but not limited to, insurance claims. General Manager McKnight stated that a check was received on March 12, 2015 for damages. The developer, BDMR Development LLP, would like to put up financial security in the form of a Certificate of Deposit in the District's name for a period of three years to cover any possible fines created by the loss caused on behalf of the Contractor THB on January 22-23, 2015. No action taken. 6. Consider and take appropriate action to approve Resolution No. 2015-0317 A supporting the nomination of a District Director to the Association of Water Board Directors (AWBD) Board of Trustees. Motion made by Director Moss and seconded by Director Twomey to nominate Director Jim Thomas to the Board of Trustees of the Association of Water Board of Directors (AWBD) Motion carried unanimously Motion made by Director Twomey and seconded by Director Carr to approve Resolution No. 2015-0317A supporting the nomination of Director Jim Thomas to the Association of Water Board Directors (AWBD) Board of Trustees. Motion carried unanimously 7. Consider and take appropriate action regarding Annexation Matters : a. Approve petition for annexat i on of approximately 6.3702 acres of land situated in the J. Henry Survey, Abstract No . 529, Town of Trophy Club, Denton County, Texas as submitted by the Corporation of the Presiding Bishop of the Church of Jesus Christ Latter-day Saints, a Utah corporati on sole. b. Consider adoption of Order No . 2015-0317A approving annexation of approximately 6.3702 acres of land situated in the J. Henry Survey, Abstract No . 529, Town of Trophy Club, Denton County, Texas as submitted by the Corporation of the Presiding Bishop of the Church of Jesus Christ Latter-day Saints, a Utah corporation sole . Motion made by Director Twomey and seconded by Director Carr to approve the petition for annexation of approximately 6.3702 acres of land situated in the J. Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted by the Corporation of the Presiding Bishop of the Church of Jesus Christ Latter-day Saints, a Utah corporation sole. Motion carried unanimously Motion made by Director Twomey and seconded by Director Carr to adopt Order No. 2015-0317A approving annexation of approximately 6.3702 acres of land situated in the J. Henry Survey, Abstract No. 529, Town of Trophy Club, Denton County, Texas as submitted by the Corporation of the Presiding Bishop of the Church of Jesus Christ Latter-day Saints, a Utah corporation sole. Motion carried unanimously 8. Consider and take appropriate action to approve Resolution No. 2015-0317B adopting Trophy Club Municipal Utility District No . 1 Safety Policy . Motion made by Director Carr and seconded by Director Hase to approve Resolution No. 2015-0317B adopting Trophy Club Municipal Utility District No. 1 Safety Policy. For: Carr, Twomey, Hase, Moss Against: Thomas Motion carries 4-1 9. Consider and take appropriate action to approve Resolution No . 2015 -0317C adopting amended Trophy Club Municipal Ut i lity District No . 1 Personnel Policy Manual. Motion made by Director Carr and seconded by Director Twomey to approve Resolution No. 2015-0317C adopting amended Trophy Club Municipal Utility District No. 1 Personnel Policy Manual. Motion carried unanimously 10. Consider and take appropriate action to approve amended Rate Order No . 2015-0317B. Motion made by Director Twomey and seconded by Director Carr to approve amended Rate Order No. 2015-03178 and allow the General manager to make changes to titles within the document. Motion carried unanimously 11. Consider and take appropriate action regarding the February 2015 financials. a. Combined Financials b . Variance Report Motion made by Director Carr and seconded by Director Twomey to approve the February 2015 combined finanials and variance report. Motion carried unanimously 12. Consider and take appropriate action regarding development of customer communication brochure for dissemination to new customers. Motion made by Director Moss and seconded by Director Twomey to have Director Thomas and work with the General Manager to create a customer communication brochure for dissemination to new customers and to put together a letter for customers in Solana. Motion carried unanimously REPORTS & UPDATES 13 . Update from Board Committees : a . Fire/EMS Consolidation Committee (FECC) b. Annex Building Lease Committee c. Impact of over 65 exemption on District customers Director Carr updated the board on the Fire/EMS Consolidation Committee (FECC) committee meeting and Annex Building Lease Committee. Director Twomey provided a hand out to the Board regarding the impact of over 65 exemption on District customers. 14. General Manager Monthly Report for February 2015 a. Water System Operation b. Wastewater System Operation c. Website Analytics d . Appointment of Peace Officer by District e. Water Fest 2015 to be held March 21, 2015 f . Finance Update • Utility Billing Reports • PID Connections • Permits Collected • Fund Balance Report g. Notice of Violation from TCEQ after wastewater treatment plant inspection General Manager McKnight presented her monthly update to the Board and answered questions related thereto. 15. Fire Department Report for February 2015 a. February Department Report b. Ladder Truck Comparisons c. lnterlocal Agreement with Town for fire service to properties located within the Town of Trophy Club but outside the District and Public Improvement District d. Standard Operating Guideline and Procedure for Daily Routine Checks of PPE Chief Thomas presented his monthly update to the Board and answered questions related thereto. The Board convened into Closed Session at 9:04p.m. CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 16. Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Trespass upon land allegation by Maguire Partners-Solana Land, L.P. b. Agreement regarding Relocation of Utility Infrastructure Improvements (Solana) with Maguire Partners-Solana Land, L.P. c. Temporary Restraining Order, Temporary Injunction, and Permanent Injunction proceedings pending in the 48 1h District Court of Tarrant County, Texas. d. Pending litigation in Cause No . 14-03540-158 in the District Court of Denton County relating to access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in January of 2013. e. Terms of potential lease with the Town of Trophy Club for use of District annex building located at 100 Municipal Drive. f. Conveyance of water and wastewater infrastructure as requirement of service. The Board reconvened into Regular Session at 10:14 p.m. REGULAR SESSION 17. Consider and take appropriate action regarding Closed Session items. No action taken 18. Items for future agendas: Director Twomey stated that "as leaders, we are reluctant to plan for what will happen when key individuals are no longer with the MUD, usually because we may find it unpleasant to confront their retirement or mortality. After the FECC submits its final report, I would like the Board to address a succession plan for the Fire Department's Chief." 19. Set meeting dates: a. Special Meeting-April 7, 2015 time yet to be determined b. Regular Meeting-April 21, 2015 at 6:00p.m. President Moss adjourned the Meeting at 10:18 p.m . Kevin R. Carr, Secretary Board of Directors